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08-11-2015 City Council Regular Meeting Packet City of Grand Island Tuesday, August 11, 2015 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street Grand Island Council Session - 8/11/2015 Page 1 / 286 City of Grand Island Tuesday, August 11, 2015 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Carl Eliason, Peace Lutheran Church, 1710 N. North Road Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 8/11/2015 Page 2 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item D-1 #2015-BE-3 - Consideration of Determining Benefits and Levy Special Assessments for Westgate Road Paving District No. 1261; North Road to Copper Road Council action will take place under Ordinances item F-3. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 3 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Consideration of Determining Benefits and Levy Special Assessments for Westgate Road Paving District No. 1261; North Road to Copper Road Presenter(s):John Collins PE, Public Works Director Background The Certificate of Final Completion for Westgate Road Paving District No. 1261; North Road to Copper Road was approved by City Council on July 14, 2015, via Resolution No. 2015-179; with August 11, 2015 set as the date for Council to sit as the Board of Equalization. The Diamond Engineering Company of Grand Island, Nebraska was hired to perform such work in the amount of $626,236.91. Work was completed at a price of $605,688.30; with additional costs of $135,083.88, all detailed below. Original Bid $ 626,236.91 Underruns $ (20,548.61) Sub Total (Construction Price) = $ 605,688.30 Additional Costs: Olsson Associates - (Engineering) $ 87,370.00 The Grand Island Independent - (advertising) $ 225.82 Cornerstone Bank - (project bond interest) $ 3,520.06 T & E Cattle Company - (easement acquisition) $ 43,900.00 Hall County Register of Deeds - (filing fees) $ 68.00 Sub Total of Additional Costs = $ 135,083.88 TOTAL COST = $ 740,772.18 Total project costs equate to $740,772.18, of which a portion are assessable to property owners within this district. Section A- $504,225.50 Item No.’s 1, 2, 3, & 5 of Change Order No.1- $8,775.00 Additional District Costs - $135,083.88 Credit for City Owned Right-of-Way – ($19,630.13) Grand Island Council Session - 8/11/2015 Page 4 / 286 The difference of the total project cost, of $740,772.18, and the assessable amount, of $628,454.25, covers drainage work done outside of the paving district area and right-of- way along Bronze Road already owned by the City. The additional drainage work allowed for a culvert to be installed under North Road to improve overall drainage of this area of town and obtain the best possible prices by making these two (2) projects one (1). All work has been completed and special assessments have been calculated for the improvements. Nebraska Revised Statute Section 16-622 states, "The cost of making such improvements of the streets and alleys within any street improvement district shall be assessed upon the lots and lands in such district specially benefited therby in proportion to such benefits." Paving Assessment Districts are either petitioned by property owner(s) or ordered via an Ordinance by City Council Although each district must be reviewed individually, the same basic principles are generally used in each case. The assessable area, or district boundary, is usually established by including all property which extends back from the improved street half way to the next parallel street. 300 feet as the maximum limit for this distance. Improvements due to street widths over 37 feet for residential streets and 41 feet commercial streets are not assessed to property owners Replacement costs for existing paving are not included in assessment costs Nebraska Revised Statute Section 16-633 states, "If, in any city of the first class, there shall be any real estate belonging to any county, school district, city, municipal or other quasi-municipal corporation abutting upon the street, avenue or alley whereon paving or other special improvements have been ordered, it shall be the duty of the county board, board of education or other proper officers to pay such special taxes". In looking back at the history of paving assessments since 2001, City owned assessed property has been paid for out of the Capital Improvements Fund. Discussion The costs for this project will be assessed to the adjacent property. The payments are spread over ten (10) years at 7% simple interest. The first payment of principle only at 1/10th of the assessment is due 10 days after filing of the ordinance that levies the costs as approved at the Board of Equalization. The City has had multiple correspondences with the property owners and sent a reminder letter advising them that the BOE is scheduled for August 11, 2015 and the first payment will be due shortly after. The final assessment for each lot is listed in both the Resolution and Ordinance for this item. Grand Island Council Session - 8/11/2015 Page 5 / 286 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council meet as the Board of Equalization to determine benefits and pass an ordinance to levy Special Assessments to the individual properties. Sample Motion (Sample Motion for the Board of Equalization) Move to approve the resolution establishing benefits for Westgate Road Paving District No. 1261; North Road to Copper Road. (Sample Motion for the Ordinance) Move to approve the ordinance levying the assessments for Westgate Road Paving District No. 1261; North Road to Copper Road. Grand Island Council Session - 8/11/2015 Page 6 / 286 Grand Island Council Session - 8/11/2015 Page 7 / 286 Grand Island Council Session - 8/11/2015 Page 8 / 286 Grand Island Council Session - 8/11/2015 Page 9 / 286 Grand Island Council Session - 8/11/2015 Page 10 / 286 Grand Island Council Session - 8/11/2015 Page 11 / 286 Grand Island Council Session - 8/11/2015 Page 12 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-BE-3 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Westgate Road Paving District No. 1261; North Road to Copper Road, after due notice having been given thereof, that we find and adjudge: That total project cost is $740,772.18, with benefits accruing to the real estate in such district to be the total sum of $628,454.25; and Such benefits are based on Westgate Road Paving District No. 1261; North Road to Copper Road at the adjacent property; and According to the actual cost of Westgate Road Paving District No. 1261; North Road to Copper Road adjacent to the respective lots, tracts, and real estate within such paving district area, such benefits are the sums set opposite the description as follows: Parcel No.Owner Legal Description Assessmen t by Frontage 400150671 LITTLE B'S CORPORATION LOT 1, WESTGATE INDUSTIRAL PARK 2ND SUBDIVISION $ 96,508.51 400150672 LITTLE B’S CORPORATION LOT 2, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 680.32 400150677 LITTLE B’S CORPORATION LOT 11, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 1,635.27 400150678 LITTLE B’S CORPORATION LOT 12, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 91,094.05 400150679 LITTLE B’S CORPORATION LOT 13, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 109,353.36 400150700 NEBCO, INC.LOT 2, CHIEF/WESTGATE SUBDIVISION $ 745.98 400166860 CHIEF INDUSTRIES, INC.LOT 3, CHIEF/WESTGATE SUBDIVISION $ 153,030.04 400150708 CHIEF INDUSTRIES, INC.LOT 4, CHIEF/WESTGATE SUBDIVISION $ 68,269.99 400293447 BOSSELMAN THREE, LLC PART OF LOT 2, WESTGATE FOURTH SUBDIVISION $ 107,136.73 $ 628,454.25 - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 13 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item E-1 Public Hearing on Request from Bosselman Pump & Pantry, Inc. dba, Pump & Pantry #8, 2028 No. Broadwell Avenue for a Class “D” Liquor License Council action will take place under Resolutions item I-1. Staff Contact: RaNae Edwards Grand Island Council Session - 8/11/2015 Page 14 / 286 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:August 11, 2015 Subject:Public Hearing on Request from Bosselman Pump & Pantry, Inc. dba Pump & Pantry #8, 2028 North Broadwell Avenue for a Class “D” Liquor License Presenter(s):RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A)To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B)To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C)To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion Bosselman Pump & Pantry, Inc. dba Pump & Pantry #8, 2028 North Broadwell Avenue has submitted an application for a Class “D” Liquor License. A Class “D” Liquor License allows for the sale of alcohol off sale inside the corporate limits of the city. Currently they hold a Class “B” Liquor License which is for beer off sale only and would like to upgrade to a Class “D”. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Grand Island Council Session - 8/11/2015 Page 15 / 286 Also submitted with the application was a request from Brian Fausch, 2009 West Highway 34 for a Liquor Manager Designation. Mr. Fausch has completed a state approved alcohol server/seller training program and is currently the manager at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve this application. Sample Motion Move to approve the application for Bosselman Pump & Pantry, Inc. dba Pump & Pantry #8, 2028 North Broadwell Avenue for a Class “D” Liquor License contingent upon final inspections and Liquor Manager Designation for Brian Fausch, 2009 West Highway 34. Grand Island Council Session - 8/11/2015 Page 16 / 286 07/24/15 Grand Island Police Department 450 15:15 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : **:**:** **/**/**** Occurred before : **:**:** **/**/**** When reported : 15:00:00 07/23/2015 Date disposition declared : **/**/**** Incident number : L15072342 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 2028 Broadwell Ave N State abbreviation : NE ZIP Code : 68803 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : AOFF AOFF Alcohol Offense Disposition : Misc. number : RaNae Geobase address ID : 1779 Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ---------------------------------------------------------------------- LW L12073982 07/23/15 Liquor Lic Inv Related NM 5453 07/23/15 Bosselman-Lofing, Brandi K VP/Sec/Treasurer NM 17868 07/23/15 Bosselman, Charles D Jr President NM 23148 07/23/15 Bosselman, Laura Charles' Wife NM 43709 07/23/15 Fausch, Brian T Liquor Manager NM 54422 07/23/15 Pump & Pantry; #8, Store Involved NM 66141 07/23/15 Fausch, Lori L Brian's Wife NM 80208 07/23/15 Lofing, Dustin Brandi's Husband LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT07 LT07 Convenience Store IMAGE CODES FOR INCIDENT: Seq Imag Image code for a users description field Grand Island Council Session - 8/11/2015 Page 17 / 286 --- ---- ---------------- ------------------------------ 1 DOC DOCUMENT mobile report LAW INCIDENT NARRATIVE: Liquor License Investigation Grand Island Police Department I received a copy of a new liquor license application from Pump & Pantry Store #8. They are upgrading their existing license from a Class B (Beer, off sale only) to a Class D (Beer, wine, distilled spirits, off sale only), and Brian Fausch is applying to be the liquor manager. LAW INCIDENT OFFENSES DETAIL: Se Offe Offense code Arson Dama -- ---- ------------------------------ ---------- 1 AOFF AOFF Alcohol Offense 0.00 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 15:29:37 07/23/2015 Grand Island Police Department Supplemental Report Date, Time: Thu Jul 23 15:29:48 CDT 2015 Reporting Officer: Vitera Unit- CID Pump & Pantry located at 2028 N. Broadwell Avenue is applying to upgrade their current Class B (beer, off sale only) liquor license to a Class D (beer, wine, distilled spirits, off sale only) liquor license, and Brian Fausch is applying to be the liquor manager. Charles Bosselman Jr. is listed as the president of the corporation. He is married to Laura Bosselman, and they have lived in Grand Island since at least 1992. Brandi Bosselman is listed as the vice president, secretary, and treasurer of the corporation. She is married to James Lofing. Brandi has lived in Grand Island since at least 1996, and James has lived in Grand Island since at least 2000. Grand Island Council Session - 8/11/2015 Page 18 / 286 I checked Spillman and NCJIS on all of the applicants. None of the applicants have anything alarming in Spillman. Brandi has an undisclosed traffic conviction listed in NCJIS while James has two undisclosed traffic convictions listed in NCJIS. Charles doesn't have any undisclosed convictions, and Laura doesn't have any convictions. Moving on to the Manager's Application, I checked Brian and Lori (wife) Fausch through Spillman and NCJIS. Lori signed a Spousal Affidavit of Non-Participation. Brian and Lori didn't have anything out of the ordinary in Spillman. Brian has one undisclosed traffic conviction listed in NCJIS. Lori has a couple of DUI's and a traffic conviction. All in all, nothing in any of the applicants' Nebraska criminal history would preclude them from having a liquor license or being a liquor manager. In addition, Pump & Pantry on Broadwell already has a liquor license, and Brian Fausch has been the liquor manager for at least three years. The Grand Island Police Department has no objection to Pump & Pantry located at 2028 N. Broadwell upgrading their liquor license or to Brian Fausch remaining as the liquor manager. Grand Island Council Session - 8/11/2015 Page 19 / 286 RUBY AVE22ND ST ESTATE ST W 18TH ST W 15THST W ASHLEYPARK15TH ST WASHLEY PARK16TH ST W 21STST EC E D A R S T N C L E B U R N S T N G R E E N WIC H S T NKRUSE AVE16TH ST W CAPITAL AVE E L O C U S T S T N 15TH ST W S Y C A MOR E S T N 18TH S T W23RD ST E18TH ST W WALNUTST NWAUGH ST W 16TH ST W COTTAGE ST 14TH ST W 13TH ST WWH E E L E R A V E N 17TH ST W WA L N U T S T N COTTAGE ST E L M S T N E D D Y S T N C L A R K S T N 23RD ST W BROADWELL AVE N17TH ST W PROSPECT ST COLLEGE ST FORREST ST COLLEGE ST ASHLEYPARK CAPITAL AVE W HUSTON AVE NGRANDISLANDAVEGRAND ISLAND AVE NGRAND ISLAND AVE NPARK AVE NLAFAYETTEAVE NCENTEN N IALDRLAFAYETTE AVE NGRAND ISLAND AVE N19TH ST W20TH ST W21ST ST W22ND ST W µ Liquor Application2028 N Broadwel AvelPump & PantryClass "B" to Class "D" Legend StreetCenterlineLiquor License Locations2028 N Broadwell Ave 1500' Radius Grand Island Council Session - 8/11/2015 Page 20 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item E-2 Public Hearing on Proposed Fiscal Year 2015-2016 City of Grand Island and Community Redevelopment Authority (CRA) Budgets This Public Hearing will be kept open until September 8, 2015 when Council will take action. Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 8/11/2015 Page 21 / 286 8-11-152015-2016Opening of Public HearingCity of Grand Island & Community Redevelopment Authority (CRA) BudgetsGrand IslandCouncil Session - 8/11/2015Page 22 / 286 Beginning Balance RevenueBond Proceeds Transfers In Transfers Out Appropriation Ending Balance General Fund 12,820,083 40,338,568 - 4,595,000 2,145,000 46,113,592 9,495,059 Permanent Funds732,753 26,700 - - 15,000 - 744,453 Special Revenue Funds 4,071,283 10,584,297 - 1,505,000 6,160,000 7,681,201 2,319,380 Debt Service Fund 2,529,121 2,988,671 2,500,000 2,521,000 4,750,000 3,322,935 2,465,857 Capital Improvement Fund 66,537 2,109,713 - 9,665,000 - 10,726,593 1,114,657 Special Assessments Fund 1,050,967 2,511,910 - - 3,521,000 - 41,877 Total General Government 21,270,745 58,559,859 2,500,000 18,286,000 16,591,000 67,844,321 16,181,282 Enterprise Fund 71,385,485 85,697,650 16,734,547 - 795,000 117,357,787 55,664,895 Internal Service Fund 5,467,389 12,043,737 - - - 13,264,935 4,246,191 Total Proprietary 76,852,873 97,741,387 16,734,547 - 795,000 130,622,722 59,911,086 Agency Fund 288,928 1,560,575 - - - 1,560,725 288,778 Trust Fund 3,153,646 1,000,000 - - 900,000 1,094,000 2,159,646 Total Fiduciary 3,442,574 2,560,575 - - 900,000 2,654,725 2,448,424 Total All Funds 101,566,192 158,861,821 19,234,547 18,286,000 18,286,000 201,121,768 78,540,792 2016 Budget SummaryGrand IslandCouncil Session - 8/11/2015Page 23 / 286 FISCAL GENERAL PERMANENT SPECIAL DEBT CAPITAL SPECIAL ENTERPRISE INTERNAL TRUST TOTALYEARFUNDFUNDSREVENUESERVICEPROJECTSASSESSMENTSFUNDSSERVICE& AGENCYALL FUNDS2016 BUDGET9,495,059     744,453          2,319,380   2,465,857   1,114,657   41,877                    55,664,895     4,246,191   2,448,424   78,540,793     2015 FORECAST12,820,083   732,753          4,071,283   2,529,121   66,537         1,050,967              71,385,485     5,467,389   3,442,574   101,566,193   2014 12,441,929   729,743          5,369,374   1,154,765   891,355      907,834                  89,895,986     5,659,351   4,996,148   122,046,486   2013 11,331,491   667,320          5,770,226   179,644      121,678      933,857                  86,792,082     4,645,956   153,520      110,595,774   CASH BALANCE HISTORYGrand IslandCouncil Session - 8/11/2015Page 24 / 286 2013 2014 2015 2015 2016Actual Actual Budget Forecast BudgetGeneral GovernmentCity Administrator's Office 304,313             356,121            392,633            477,523             422,053            Economic Development 395,147             375,001            525,000            525,000             525,000            Mayor's Office 18,676               16,371              24,853              24,879               24,865              Legislative 81,999               86,182              96,599              92,578               93,471              City Clerk 115,557             122,011            147,214            131,299             144,769            Finance 1,991,769         2,106,300        2,236,399        2,102,997         2,152,104        Legal 270,566             317,303            329,459            360,186             366,156            City Hall 272,059             341,820            351,103            375,324             500,383            Human Resources 417,865             501,863            540,069            437,521             584,205            3,867,952         4,222,972        4,643,329        4,527,306         4,813,006        Public SafetyBuilding Inspection 803,861             865,464            955,629            902,894             942,976            Fire Services 6,933,352         4,080,223        4,489,680        4,337,907         8,858,561        Emergency Medical Services‐                      3,068,772        3,238,213        3,228,899          ‐                     Police 9,046,873         10,275,570      10,966,505      10,959,311       11,420,370      Emergency Management 1,047,089         1,146,386        1,374,212        1,381,352         1,459,839        17,831,174       19,436,415      21,024,239      20,810,363       22,681,746      Public WorksEngineering 894,453             1,036,639        1,239,376        1,083,076         1,441,795        Streets & Transportation 5,155,972         5,350,415        5,976,038        5,166,853         7,394,684        6,050,425         6,387,054        7,215,414        6,249,929         8,836,479        Environment & LeisurePlanning 251,577             265,578            300,098            281,773             314,862            Library 1,646,324         1,777,408        1,829,290        1,789,439         2,028,063        Parks 1,394,208         1,629,560        1,712,671        1,613,229         1,912,419        Cemetery 443,466             472,894            483,315            568,102             547,856            Recreation 347,404             395,348            405,406            436,521             459,096            Aquatics 503,821             556,694            596,757            581,003             598,939            Public Information 175,020             173,475            206,079            205,799             234,466            Heartland Shooting Park 407,699             486,510            499,761            524,271             510,769            5,169,518         5,757,468        6,033,377        6,000,137         6,606,470        Non-DepartmentNon‐Department 2,468,568         2,344,586        2,141,596        2,349,148         3,175,891        Total General Fund Appropriation35,387,638       38,148,495      41,057,955      39,936,884       46,113,592      General Fund Appropriation SummaryGrand IslandCouncil Session - 8/11/2015Page 25 / 286 2013 2014 2015 2015 2016Actual Actual Budget Forecast BudgetSales Tax 14,989,584$ 15,413,401$ 15,701,813$ 15,701,813$ 16,172,867$ Food and Beverage Tax 1,458,895$ 1,495,391$ 1,584,317$ 1,584,317$ 1,631,847$ Property Tax 7,129,166$ 7,027,318$ 7,884,849$ 7,884,849$ 8,357,940$ Other Taxes 2,571,434$ 2,629,018$ 2,652,626$ 2,676,870$ 2,738,994$ Fees & Services 4,963,481$ 3,668,874$ 3,766,393$ 3,762,188$ 5,099,672$ Intergovernmental 2,978,901$ 3,395,215$ 2,866,108$ 3,417,735$ 3,327,419$ Licenses & Permits 590,104$ 675,457$ 504,080$ 670,775$ 565,075$ Other Revenues, Interest 1,072,305$ 1,079,076$ 1,062,904$ 1,419,365$ 2,081,753$ Transfers In 4,085,933$ 4,544,206$ 4,740,000$ 4,686,606$ 4,595,000$ Total City Revenue39,839,804$ 39,927,957$ 40,763,090$ 41,804,518$ 44,570,568$ General Fund Revenue SummaryGrand IslandCouncil Session - 8/11/2015Page 26 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item E-3 Public Hearing on Acquisition of Utility Easements Located at 602 West Stolley Park Road (Grand Island Public Schools) Council action will take place under Consent Agenda item G-13. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 27 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Public Hearing on Acquisition of Utility Easement at 602 West Stolley Park Road (Grand Island Public Schools) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. A public utility easement is needed for the addition at Barr Junior High School at 602 West Stolley Park Road to accommodate public utilities and development of the area. The easement will allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities within the easement. Discussion To allow for the accommodation of public utilities in connection with the addition at Barr Junior High School location, it is requested that a utility easement be acquired by the City of Grand Island according to the attached sketch. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 28 / 286 Recommendation City Administration recommends that the Council conduct a Public Hearing and approve the acquisition of the easement. Sample Motion Move to approve the acquisition of the easement. Grand Island Council Session - 8/11/2015 Page 29 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JAS EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UTILITY EASEMENTS 1R P.O.B. STOLLEY PARK ROAD Grand Island Council Session - 8/11/2015 Page 30 / 286 P.O.B. 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JMR EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd Street 2R BARR SCHOOL UTILITY EASEMENTS Grand Island Council Session - 8/11/2015 Page 31 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JMR EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UTILITY EASEMENTS 3R P.O.B. STOLLEY PARK ROAD Grand Island Council Session - 8/11/2015 Page 32 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item F-1 #9548 - Consideration of Vacation of Utility Easements Located at 602 West Stolley Park Road (Grand Island Public Schools) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 33 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Consideration of Vacation of Utility Easements Located at 602 West Stolley Park Road (Grand Island Public Schools) Presenter(s):John Collins PE, Public Works Director Background A utility easement was filed with Hall County Register of Deeds on September 13, 1995 as Document No. 95-106189 in Grand Island School Addition Subdivision. Two (2) other utility easements were filed with Hall County Register of Deeds on September 27, 2015 as Instrument No. 200608615. None of these utility easements are needed any longer to accommodate existing or proposed utilities and vacating all three (3) will support the redevelopment of this area. Discussion The developer/property owner, Grand Island Public Schools is requesting to vacate such dedicated utility easements within Grand Island School Addition Subdivision. There are no utilities currently within these easements that will be affected by the vacation. The attached sketch details the referenced easements to be vacated. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 34 / 286 Recommendation City Administration recommends that the Council pass an ordinance vacating the utility easements located in Grand Island School Addition Subdivision. Sample Motion Move to pass an ordinance vacating the easement. Grand Island Council Session - 8/11/2015 Page 35 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9548 An ordinance to vacate existing utility easements and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That existing utility easements located in part of Lot One (1), Grand Island School Addition Subdivision, in the City of Grand Island, Nebraska, more particularly described as follows: TRACT 1 COMMENCING AT THE SOUTHEAST CORNER OF LOT 1, GRAND ISLAND SCHOOL ADDITION; THENCE ON AN ASSUMED BEARING OF S89o51’55”W, ALONG THE NORTH RIGHT-OF-WAY LINE OF STOLLEY PARK ROAD, A DISTANCE OF 320.09 FEET; THENCE N00o08’05”W A DISTANCE OF 123.01 FEET TO A POINT ON THE SOUTH LINE OF AN EXISTING EASEMENT RECORDED IN DOCUMENT NO. 95-106189, FILED SEPTEMBER 13, 1995 HALL COUNTY REGISTER OF DEEDS, SAID POINT BEING THE POINT OF BEGINNING; THENCE N19o42’17”W A DISTANCE OF 16.84 FEET TO A POINT ON THE NORTHLERY LINE OF SAID 16’ EASEMENT; THENCE N52o06’58”E, ALONG SAID NORTHERLY LINE, A DISTANCE OF 119.09 FEET; THENCE S03o47’58”W ALONG THE EAST LINE OF SAID EASEMENT, A DISTANCE OF 102.03 FEET TO A POINT ON THE SOUTH LINE OF A 16’ EASEMENT RECORDED IN BOOK 14, PAGE 559-561; THENCE N45o55’02”W A DISTANCE OF 20.97 FEET TO A POINT ON THE WEST LINE OF SAID 16’ EASEMENT RECORDED IN DOCUMENT NO. 95-106189; THENCE N03o47’58”E, ALONG SAID EASEMENT, A DISTANCE OF 52.80 FEET; THENCE S52o06’58”W, ALONG SAID EASEMENT, A DISTANCE OF 88.67 FEET TO Grand Island Council Session - 8/11/2015 Page 36 / 286 ORDINANCE NO. 9548 (Cont.) - 2 - THE POINT OF BEGINNING. SAID VACATED UTILITY EASEMENT CONTAINS A CALCUALTED AREA OF 2,900 SQUARE FEET OR 0.07 ACRES MORE OR LESS. AND TRACT 2 COMMENCING AT THE SOUTHEAST CORNER OF LOT 1, GRAND ISLAND SCHOOL ADDITION; THENCE ON AN ASSUMED BEARING OF S89o51’55”W, ALONG THE NORTH RIGHT-OF-WAY LINE OF STOLLEY PARK ROAD, A DISTANCE OF 325.76 FEET; THENCE N00o08’05”W A DISTANCE OF 139.22 FEET TO A POINT ON THE SOUTH LINE OF A 16’ EASEMENT RECORDED IN DOCUMENT NO. 79-006977, FILED OCTOBER 23, 1979 HALL COUNTY REGISTER OF DEEDS, SAID POINT BEING THE POINT OF BEGINNING; THENCE N04o46’05”W A DISTANCE OF 16.00 FEET TO A POINT ON THE NORTHERLY LINE OF A 16’ EASEMENT RECORDED IN INSTRUMENT NO. 200608615 FILED SEPTEMBER 27, 2006 HALL COUNTY REGISTER OF DEEDS; THENCE N85o13’55”E A DISTANCE OF 46.89 FEET; THENCE N43o18’55”E A DISTANCE OF 54.14 FEET; THENCE S46o41’05”E A DISTANCE OF 80.43 FEET; THENCE S89o53’05”E A DISTANCE OF 25.72 FEET; THENCE S40o16’55”E A DISTANCE OF 20.94 FEET; THENCE N89o53’05”W A DISTANCE OF 18.55 FEET; THENCE N46o41’05”W A DISTANCE OF 70.77 FEET; THENCE S43o18’55”W A DISTANCE OF 44.26 FEET; THENCE S85o13’55”W A DISTANCE OF 53.01 FEET TO THE POINT OF BEGINNING. SAID VACATED UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 3,150 SQUARE FEET OR 0.07 ACRES MORE OR LESS. AND TRACT 3 COMMENCING AT THE NORTHEAST CORNER OF LOT 1, SILVERWOOD SECOND SUBDIVISION; THENCE ON AN ASSUMED BEARING OF N88o50’32”E A DISTANCE OF 115.62 FEET; THENCE N01o07’26”W A DISTANCE OF 44.92 FEET TO A POINT ON THE SOUTHEASTERLY LINE OF A 16’ EASEMENT RECORDED IN INSTRUMENT NO. 200608615, HALL COUNTY REGISTER OF DEEDS, SAID POINT BEING THE POINT OF BEGINNING; THENCE N45o22’53”W A DISTANCE OF 22.00 FEET; THENCE N01o16’55”E A DISTANCE OF 11.80 FEET; THENCE N45o00’00”E A DISTANCE OF 110.00 FEET; THENCE S45o49’05”E A DISTANCE OF 52.17 FEET TO A POINT ON THE NORTHERLY LINE OF A 16’ EASEMENT RECORDED IN DOCUMENT NO. 79-006977, FILED OCTOBER 23, 1979, HALL COUNTY REGISTER OF DEEDS; THENCE N43o03’55”E A DISTANCE OF 110.17 FEET; THENCE S44o34’05”E A DISTANCE OF 16.01 FEET; THENCE S43o03’55”W A DISTANCE OF 125.82 FEET; THENCE N45o49’05”W A DISTANCE OF 52.77 FEET; THENCE S44o57’55”W A DISTANCE OF 87.80 FEET; THENCE S01o16’55”W A DISTANCE OF 20.48 FEET TO THE POINT OF BEGINNING. SAID VACATED UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 4,565 SQUARE FEET OR 0.10 ACRES MORE OR LESS. is hereby vacated. Such easements to be vacated are shown and more particularly described on Exhibits 1, 2 & 3 attached hereto. SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the real estate upon which the easement is located. Grand Island Council Session - 8/11/2015 Page 37 / 286 ORDINANCE NO. 9548 (Cont.) - 3 - SECTION 3. This ordinance is directed to be filed, with the drawing, in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 11, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 38 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JAS EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd Street 1R P.O.B. STOLLEY PARK ROAD BARR SCHOOL UITILITY VACATE EASEMENT Grand Island Council Session - 8/11/2015 Page 39 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JAS EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UITILITY VACATE EASEMENT 2R P.O.B. STOLLEY PARK ROAD Grand Island Council Session - 8/11/2015 Page 40 / 286 P.O.B. 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JMR EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UITILITY VACATE EASEMENT 3R Grand Island Council Session - 8/11/2015 Page 41 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item F-2 #9549 - Consideration of Salary Ordinance Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 8/11/2015 Page 42 / 286 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:August 11, 2015 Subject:Consideration of Approving Salary Ordinance No. 9549 Presenter(s):Aaron Schmid, Human Resources Director Background A Salary Ordinance is presented each year as a part of the budget process. Wages for City employees are presented to the City Council for approval in the form of a salary ordinance. Some wages are set as a part of negotiated labor agreements and others through salary surveys that are conducted. Discussion Wage changes presented in this Ordinance are for all bargaining units according to their respective labor agreements and negotiated wages. The Ordinance also includes changes to the non-union positions. The non-union employee wages were presented to Council in 2013 with a three year plan for phased implementation. This would be year three of the implementation. This Ordinance executes the aforementioned wage changes. The following information shows the average increases for each respective group. Please note, the averages were based on movement at the top step of the pay scale. Furthermore, some positions were higher and lower than the average. AFSCME Labor Agreement will increase on average by 8.47% FOP Labor Agreement will increase on an average by 2.5% IAFF Labor Agreement will increase on an average by 3.4% IBEW Finance Labor Agreement will increase on an average by 3.92% IBEW Service/Clerical Labor Agreement will increase on an average by 3.84% IBEW Utilities Labor Agreement will increase on an average by 3.26% IBEW WWT Labor Agreement will increase on an average by 3.53% Non-Union will increase on an average by 5.03% The wages represented in this proposed Ordinance are included in the proposed 2015/2016 fiscal year budget. Grand Island Council Session - 8/11/2015 Page 43 / 286 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve proposed Salary Ordinance No. 9549. Sample Motion Move to approve Salary Ordinance No. 9549. Grand Island Council Session - 8/11/2015 Page 44 / 286 Approved as to Form ¤ ___________ ¤ City Attorney ORDINANCE NO. 9549 An ordinance to amend Ordinance 9538 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to add the non-union position and salary range of Customer Service Team Leader; to add the non-union position and salary range of Assistant Finance Director; to remove the non-union position and salary range of Senior Accountant; to add the IBEW Finance position and salary range of Payroll Clerk to add the non-union position and salary range of Victim/Witness Advocate; to amend the salary ranges of non-union employees; to amend the salary ranges of employees covered under the AFSCME labor agreement; to amend the salary ranges of employees covered under the IBEW Utilities, IBEW Finance, IBEW Wastewater and the IBEW Service Clerical labor agreements; to amend the salary ranges of employees covered under the FOP labor agreement; to amend the salary ranges of employees covered under the IAFF labor agreement; and to repeal those portions of Ordinance No. 9538 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Grand Island Council Session - 8/11/2015 Page 45 / 286 ORDINANCE NO. 9549 (Cont.) - 2 - Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 22.9886/32.9003 23.5633/33.7228 Exempt Accounting Technician – Solid Waste 17.9715/23.0181 19.5260/23.5936 40 hrs/week Assistant to the City Administrator 22.3610/31.4778 22.9200/32.2648 Exempt Assistant Finance Director 32.1919/46.4935 32.9968/47.6559 Exempt Assistant Public Works Director / Manager of Engineering Services 33.2069/50.4151 34.0370/51.6755 Exempt Assistant Utilities Director – Distribution 47.6003/67.6416 48.7903/69.3328 Exempt Assistant Utilities Director – Production 51.5458/73.2746 52.8344/75.1064 Exempt Assistant Utilities Director – Transmission 51.5458/73.2746 52.8344/75.1064 Exempt Attorney 28.6056/44.1370 29.3208/45.2405 Exempt Biosolids Technician 18.1272/26.7290 18.5804/27.3972 40 hrs/week Building Department Director 33.5096/48.9906 34.3474/50.2154 Exempt CADD Operator 20.5851/29.6126 21.0997/30.3529 40 hrs/week Cemetery Superintendent 20.8630/30.9603 21.3846/33.6384 Exempt City Administrator 63.7373/79.0715 69.4139/81.0483 Exempt City Attorney 40.4963/58.3908 41.5086/59.8505 Exempt City Clerk 26.6290/38.0214 28.7959/41.4076 Exempt Civil Engineer I 27.7544/40.1236 28.4483/41.1268 Exempt Civil Engineer II 32.1919/46.4935 32.9968/47.6559 Exempt Civil Engineering Manager – Utility PCC 35.0629/52.4386 35.9394/53.7496 Exempt Collection System Supervisor 22.9674/32.6479 23.5416/33.4641 40 hrs/week Community Service Officer 14.1913/19.6625 15.0188/21.2122 40 hrs/week Custodian – Library, Police 13.0050/18.3520 13.7301/19.7513 40 hrs/week Customer Service Representative – Part time 8.8508/13.2762 9.0721/13.6081 40 hrs/week Grand Island Council Session - 8/11/2015 Page 46 / 286 ORDINANCE NO. 9549 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Customer Service Team Leader 19.4006/26.5017 19.8856/27.1643 Exempt Electric Distribution Superintendent 36.0403/49.1560 36.9413/50.3850 Exempt Electric Distribution Supervisor 30.4351/41.5354 31.1960/42.5738 40 hrs/week Electric Underground Superintendent 32.0961/43.7850 32.8985/44.8796 Exempt Electrical Engineer I 27.7544/40.1236 28.4483/41.1268 Exempt Electrical Engineer II 32.1919/46.4935 32.9968/47.6559 Exempt Emergency Management Deputy Director 23.8588/34.3400 24.4553/36.9584 Exempt Emergency Management Director 33.9564/48.8590 34.8053/52.5845 Exempt Engineer I – Public Works 30.2438/42.5519 30.9998/43.6156 Exempt Engineer I – WWTP 30.2468/42.5519 30.9998/43.6156 Exempt Engineering Technician - WWTP 20.0738/28.3608 20.5756/29.0698 40 hrs/week Equipment Operator - Solid Waste 17.2286/24.9764 17.6593/26.2408 40 hrs/week Finance Director 39.3885/59.0413 40.3733/63.5433 Exempt Finance Operations Supervisor 20.9100/29.5674 21.4328/30.3065 Exempt Fire Chief 38.0334/56.7241 38.9843/61.0493 Exempt Fire EMS Division Chief 32.6600/47.1433 34.5645/48.9259 Exempt Fire Operations Division Chief 32.6600/47.1433 34.5645/48.9259 Exempt Fire Prevention Division Chief 32.6600/45.7964 34.4808/46.9413 Exempt Fleet Services Shop Foreman 22.6375/32.1368 23.2034/34.9990 40 hrs/week GIS Coordinator - PW 25.1945/38.2633 25.8244/39.2199 40 hrs/week Golf Course Superintendent 24.2651/35.0203 24.8718/35.8958 Exempt Grounds Management Crew Chief – Cemetery 18.5580/28.2286 19.0220/30.1640 40 hrs/week Grounds Management Crew Chief – Parks 19.5364/29.0753 20.0248/30.3237 40 hrs/week Grand Island Council Session - 8/11/2015 Page 47 / 286 ORDINANCE NO. 9549 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Human Resources Director 34.2649/50.7704 35.1215/52.0396 Exempt Human Resources Benefits/Risk Mgmt Coordinator 19.6100/30.4434 20.7535/33.1548 40 hrs/week Human Resources Recruiter 19.6100/30.4434 20.7535/33.1548 40 hrs/week Human Resources Specialist 19.1903/29.6632 20.8994/33.9014 40 hrs/week Information Technology Manager 33.9584/50.0820 34.8074/55.1841 Exempt Legal Secretary 20.1802/27.2731 20.6847/27.9549 40 hrs/week Librarian I 18.2883/25.6853 18.7455/26.3274 Exempt Librarian II 20.2526/28.8054 20.7590/29.5255 Exempt Library Assistant I 12.3507/17.8495 12.6595/18.2957 40 hrs/week Library Assistant II 15.0006/20.6771 15.6447/22.1478 40 hrs/week Library Assistant Director 27.6411/41.9108 31.5904/49.4024 Exempt Library Director 35.6605/51.9403 39.7504/58.9620 Exempt Library Page 8.0000/11.3326 8.2000/11.6159 40 hrs/week Library Secretary 15.1825/21.5769 15.7519/22.3860 40 hrs/week Maintenance Worker – Golf 15.2398/23.1708 15.6208/24.9970 40 hrs/week Meter Reader Supervisor 18.7488/27.3890 19.2174/28.0738 Exempt MPO Program Manager 24.1900/35.9570 24.7948/36.8559 Exempt Office Manager – Police Department 17.5184/24.6771 17.9564/26.4955 40 hrs/week Parks and Recreation Director 37.5134/54.7930 38.4511/60.0943 Exempt Parks Superintendent 26.2129/38.1401 27.2713/41.6346 Exempt Payroll Specialist 18.3412/26.3055 18.7997/28.1091 40 hrs/week Planning Director 36.7534/53.3309 37.6723/57.6708 Exempt Police Captain 32.1609/45.5589 34.9429/49.7333 Exempt Grand Island Council Session - 8/11/2015 Page 48 / 286 ORDINANCE NO. 9549 (Cont.) - 5 - Classification Hourly Pay Range Min/Max Overtime Eligibility Police Chief 39.5548/56.7241 42.1654/61.0493 Exempt Power Plant Maintenance Supervisor 30.8105/43.5488 31.5808/44.6375 Exempt Power Plant Operations Supervisor 34.2469/49.0714 35.6296/50.2981 Exempt Power Plant Superintendent – Burdick 37.3294/53.0324 38.2626/54.3581 Exempt Power Plant Superintendent – PGS 43.0351/61.1099 44.1110/62.6376 Exempt Public Information Officer 24.0579/35.4724 26.1389/39.4498 Exempt Public Works Director 39.8259/59.1275 40.8216/63.4845 Exempt Public Works Engineer 31.5741/45.6556 32.3635/46.7971 Exempt Receptionist 14.6124/21.9522 15.7641/24.1323 40 hrs/week Recreation Coordinator 19.0905/28.0424 20.5951/30.9711 Exempt Recreation Superintendent 27.6185/41.2440 31.4938/47.9823 Exempt Regulatory and Environmental Manager 30.3109/44.6594 31.0686/45.7759 Exempt Senior Electrical Engineer 35.2271/50.8778 36.1078/52.1496 Exempt Senior Public Safety Dispatcher 18.3667/24.2591 18.8259/24.8656 40 hrs/week Senior Utility Secretary 15.6579/22.3584 16.0493/22.9174 40 hrs/week Shooting Range Superintendent 24.3135/36.2336 25.2951/39.5535 Exempt Solid Waste Division Clerk - Full Time 17.0806/22.3412 18.6018/22.8997 40 hrs/week Solid Waste Division Clerk - Part Time 15.2083/20.2869 16.5628/20.7941 40 hrs/week Solid Waste Foreman 19.4289/27.5942 21.2589/30.4054 40 hrs/week Solid Waste Superintendent 27.7256/41.2443 30.2660/46.2916 Exempt Street Superintendent 27.2993/40.1226 27.9816/42.5650 Exempt Street Foreman 21.6740/31.3880 22.6046/34.1031 40 hrs/week Turf Management Specialist 21.8079/30.8715 22.3531/31.6433 40 hrs/week Grand Island Council Session - 8/11/2015 Page 49 / 286 ORDINANCE NO. 9549 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Utilities Director 65.0835/89.0128 72.3810/96.4843 Exempt Utility Production Engineer 36.0255/53.1054 36.9261/54.4330 Exempt Utility Warehouse Supervisor 24.4887/34.9820 25.1009/35.8566 40 hrs/week Victim Assistance Unit Coordinator 14.4738/20.7240 14.8356/22.1980 40 hrs/week Victim/Witness Advocate 13.5989/20.3476 40 hrs/week Wastewater Plant Chief Operator 22.2252/30.7296 23.0656/31.4978 40 hrs/week Wastewater Plant Engineer 32.7969/47.7791 33.6168/48.9736 Exempt Wastewater Plant Operations Engineer 31.5741/45.1003 32.3635/46.2278 Exempt Wastewater Plant Maintenance Supervisor 24.3715/32.8181 24.9808/33.6386 40 hrs/week Wastewater Plant Regulatory Compliance Manager 25.8665/36.9703 26.5131/37.8945 Exempt Water Superintendent 28.4074/41.4713 30.5735/45.3774 Exempt Water Supervisor 23.5898/34.2437 24.1795/35.0998 40 hrs/week Worker / Seasonal 8.0000/20.0000 Exempt Worker / Temporary 8.0000/20.0000 40 hrs/week A shift differential of $0.25 per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such Grand Island Council Session - 8/11/2015 Page 50 / 286 ORDINANCE NO. 9549 (Cont.) - 7 - classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 16.1640/23.9447 17.6592/26.1596 40 hrs/week Fleet Services Mechanic 18.3122/27.1309 19.8687/29.4370 40 hrs/week Horticulturist 17.5359/26.0270 19.6840/29.2153 40 hrs/week Maintenance Worker – Cemetery 15.7845/23.4024 16.9683/25.1576 40 hrs/week Maintenance Worker – Parks 15.6427/23.2057 16.7768/24.8881 40 hrs/week Maintenance Worker – Streets 15.4192/22.8578 16.6527/24.6864 40 hrs/week Senior Equipment Operator – Streets 17.5883/26.0865 19.0833/28.3039 40 hrs/week Senior Maintenance Worker – Streets 17.5478/26.0264 18.9955/28.1736 40 hrs/week Traffic Signal Technician 17.5072/25.9663 18.9078/28.0436 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW labor agreements, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW labor agreements shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 15.9556/21.1141 16.5539/21.9059 40 hrs/week Cashier 14.7504/20.0999 15.4142/21.0044 40 hrs/week Custodian 16.4824/19.4635 16.8533/19.9014 40 hrs/week Electric Distribution Crew Chief 31.5374/40.1096 32.2470/41.0121 40 hrs/week Electric Underground Crew Chief 31.5374/40.1096 32.2470/41.0121 40 hrs/week Grand Island Council Session - 8/11/2015 Page 51 / 286 ORDINANCE NO. 9549 (Cont.) - 8 - Classification Hourly Pay Range Min/Max Overtime Eligibility Engineering Technician I 19.3051/27.6220 19.7395/28.2435 40 hrs/week Engineering Technician II 23.8649/32.7220 24.4019/33.4582 40 hrs/week Instrument Technician 29.2910/38.6958 29.9500/39.5665 40 hrs/week Lineworker Apprentice 20.0501/29.3996 21.7042/31.8251 40 hrs/week Lineworker First Class 29.8350/35.2863 31.6997/37.4917 40 hrs/week Materials Handler 22.9057/30.7045 23.4211/31.3954 40 hrs/week Meter Reader 17.4937/22.8123 18.1497/23.6678 40 hrs/week Meter Technician 23.5203/29.0688 24.4611/30.2316 40 hrs/week Payroll Clerk 15.9556/21.1141 16.5539/21.9059 40 hrs/week Power Dispatcher I 27.7874/38.6353 28.4126/39.5046 40 hrs/week Power Dispatcher II 29.1854/40.5728 29.8421/41.4857 40 hrs/week Power Plant Maintenance Mechanic 27.8819/34.7182 28.9972/36.1069 40 hrs/week Power Plant Operator 31.0740/36.1958 31.7732/37.0102 40 hrs/week Senior Accounting Clerk 17.8912/23.4360 18.5174/24.2563 40 hrs/week Senior Engineering Technician 31.0860/38.0423 31.7854/38.8983 40 hrs/week Senior Materials Handler 27.7582/36.2068 28.3828/37.0215 40 hrs/week Senior Meter Reader 20.7188/24.5907 21.4958/25.5129 40 hrs/week Senior Power Dispatcher 34.7740/47.7197 35.5564/48.7934 40 hrs/week Senior Power Plant Operator 32.7054/41.9272 34.8313/44.6525 40 hrs/week Senior Substation Technician 37.7867/39.1631 38.6369/40.0443 40 hrs/week Senior Water Maintenance Worker 22.7186/29.9152 23.7409/31.2614 40 hrs/week Substation Technician 34.9805/36.3691 35.7676/37.1874 40 hrs/week Systems Technician 30.8277/39.1631 31.5213/40.0443 40 hrs/week Tree Trim Crew Chief 27.9451/34.7038 40 hrs/week Grand Island Council Session - 8/11/2015 Page 52 / 286 ORDINANCE NO. 9549 (Cont.) - 9 - Classification Hourly Pay Range Min/Max Overtime Eligibility 29.0629/36.0920 Utility Electrician 27.2778/35.8483 27.8916/36.6549 40 hrs/week Utility Technician 26.3840/37.1128 26.9776/37.9478 40 hrs/week Utility Warehouse Clerk 20.2102/24.9346 21.0186/25.9320 40 hrs/week Water Maintenance Worker 18.9281/26.1756 19.4013/26.8300 40 hrs/week Wireworker I 21.5148/30.4219 22.8595/32.3233 40 hrs/week Wireworker II 29.8350/35.2863 31.6997/37.4917 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 19.8680/29.2110 20.3647/31.1988 Police Sergeant 24.8667/35.8359 25.4884/38.2746 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, Grand Island Council Session - 8/11/2015 Page 53 / 286 ORDINANCE NO. 9549 (Cont.) - 10 - vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 18.7981/26.0650 19.3620/26.8470 212 hrs/28 days Firefighter / EMT 14.0979/20.4591 14.5913/21.1752 212 hrs/28 days Firefighter / Paramedic 15.8872/22.4380 16.4433/23.2233 212 hrs/28 days Grand Island Council Session - 8/11/2015 Page 54 / 286 ORDINANCE NO. 9549 (Cont.) - 11 - Life Safety Inspector 21.4104/30.3788 22.1598/31.4421 40 hrs/week Shift Commander 22.7027/29.7114 23.4973/30.7513 212 hrs/28 days IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) for an entire 24 hour shift, the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-WWTP labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-WWTP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 15.9229/22.4051 16.6792/23.4693 40 hrs/week Equipment Operator – WWTP 17.2575/24.2831 17.6458/24.8295 40 hrs/week Maintenance Mechanic I 17.6458/24.8295 18.0428/25.3881 40 hrs/week Maintenance Mechanic II 19.9508/28.0728 20.5493/28.9150 40 hrs/week Maintenance Worker – WWTP 17.8184/25.0723 18.3529/25.8245 40 hrs/week Wastewater Clerk 13.6019/19.1390 14.2480/20.0481 40 hrs/week Wastewater Plant Laboratory Technician 18.8233/26.4862 19.3409/27.2145 40 hrs/week Wastewater Plant Operator I 16.1293/22.6958 16.8551/23.7171 40 hrs/week Wastewater Plant Operator II 18.0341/25.3758 40 hrs/week Grand Island Council Session - 8/11/2015 Page 55 / 286 ORDINANCE NO. 9549 (Cont.) - 12 - 18.8456/26.5178 Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional 15 cents ($0.15) per hour; employees who are regularly scheduled to work graveyard shift will receive an additional 25 cents ($0.25) per hour for wages attributable to those shifts. One lead Maintenance Worker covered under the IBEW Wastewater Treatment Plant labor agreement may receive forty dollars ($40) per pay period stipend. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW-Service/Clerical labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – Streets 16.9739/22.6583 17.6953/23.6213 40 hrs/week Accounts Payable Clerk 15.9842/23.1260 16.5436/23.9354 40 hrs/week Administrative Assistant 16.9879/24.3654 17.9647/25.7664 40 hrs/week Administrative Assistant - Parks 16.2511/23.0955 17.4699/24.8277 40 hrs/week Audio Video Technician 17.0679/24.0784 17.9640/25.3425 40 hrs/week Building Inspector 20.6101/29.2433 21.1769/30.0475 40 hrs/week Building Secretary 15.6842/22.2899 16.2724/23.1257 40 hrs/week Community Development Administrator 18.5072/26.6099 19.5714/28.1399 40 hrs/week Community Development Specialist 16.9879/24.3654 17.9647/25.7664 40 hrs/week Computer Operator 20.5388/26.9996 21.6171/28.4170 40 hrs/week Computer Programmer 22.7577/33.3521 40 hrs/week Grand Island Council Session - 8/11/2015 Page 56 / 286 ORDINANCE NO. 9549 (Cont.) - 13 - 23.2129/34.0191 Computer Technician 21.1549/27.8100 22.2655/29.2700 40 hrs/week Crime Analyst 18.7931/26.6798 19.7328/28.0138 40 hrs/week Electrical Inspector 20.6101/29.2433 21.1769/30.0475 40 hrs/week Emergency Management Coordinator 16.2511/23.0955 17.4699/24.8277 40 hrs/week Engineering Technician – Public Works 20.6353/29.1027 20.8417/29.3937 40 hrs/week Evidence Technician 15.4963/22.6768 15.9999/23.4138 40 hrs/week Finance Secretary 15.6842/22.2899 16.2724/23.1258 40 hrs/week GIS Coordinator 24.0812/33.7908 25.2853/35.4803 40 hrs/week Maintenance Worker I – Building, Library 15.7703/21.3427 16.1251/21.8229 40 hrs/week Maintenance Worker II – Building, Police 16.6192/22.5290 16.9931/23.0359 40 hrs/week Planning Secretary 15.6842/22.2899 16.2724/23.1258 40 hrs/week Planning Technician 21.5251/30.2849 22.3861/31.4963 40/hrs/week Plans Examiner 20.8608/29.5990 21.6952/30.7830 40 hrs/week Plumbing Inspector 20.6101/29.2433 21.1769/30.0475 40 hrs/week Police Records Clerk – Full Time 14.0354/19.5366 14.5968/20.3181 40 hrs/week Public Safety Dispatcher 15.6560/22.8690 16.0865/23.4979 40 hrs/week Shooting Range Operator 21.5681/29.2359 22.2151/30.1130 40 hrs/week Stormwater Technician 20.6353/29.1027 21.0996/29.7575 40 hrs/week Utility Secretary 15.6842/22.2899 16.2724/23.1258 40 hrs/week A shift differential of $0.15 per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work a complete shift that begins between 3:00 p.m. and 11:00 p.m. Employees who work full shifts from 11:00 p.m. to 7:00 a.m. will receive a shift differential of $0.25 per hour. This does not include persons who work the day Grand Island Council Session - 8/11/2015 Page 57 / 286 ORDINANCE NO. 9549 (Cont.) - 14 - shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. SECTION 8. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. All employees covered by the IAFF labor agreement, except Life Safety Inspector, will be credited five hundred twenty-five dollars ($525) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive four hundred dollars ($400) credit for the purchase of initial uniforms. After probation they shall receive an additional five hundred dollars ($500) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary of $25.00 per pay period. If any such employee covered by the FOP labor agreements shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW – Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one- time reimbursement up to $1,200 to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to $600 annually. The non-union position of Meter Reader Supervisor who are required to wear full fire retardant Grand Island Council Session - 8/11/2015 Page 58 / 286 ORDINANCE NO. 9549 (Cont.) - 15 - clothing will be eligible for an annual stipend of $600 to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of $350. Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of $484.08 per year, divided into 24 pay periods. Police Chief and Police Captains shall be paid a clothing allowance of $650.00 per year, divided into 26 pay periods. Non-union employees and employees covered by the FOP labor agreement, the IAFF labor agreement, the IBEW Utilities, Finance, Service/Clerical and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed $1,500 for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of $4.50 if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW - Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to $7.00 per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Grand Island Council Session - 8/11/2015 Page 59 / 286 ORDINANCE NO. 9549 (Cont.) - 16 - Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to $18.00 per month. When protective clothing is required for Utilities Department and Wastewater Treatment Plant personnel covered by the IBEW labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay 60% of the actual cost of providing and cleaning said clothing and the employees 40% of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of $12 biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of $15 biweekly. The City will reimburse 60% of the actual cost of providing up to 2 pairs of steel toe or safety toe boots that meets the ANSI standard per contract year for employees covered by the IBEW Wastewater Treatment Plant labor agreement. SECTION 9. Employees shall be compensated for unused medical leave as follows: (A) All employees covered in the IBEW Utilities labor agreements shall be paid for forty-seven percent (47%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed four hundred eighty- eight and one third hours (calculated at 47% x 1,039 hours = 488.33 hours), the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on Grand Island Council Session - 8/11/2015 Page 60 / 286 ORDINANCE NO. 9549 (Cont.) - 17 - their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety- eight and eighty-eight hundredths hours (calculated at 38% x 1,576 hours = 598.88 hours). The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical, IBEW Finance, and IBEW Wastewater Treatment Plant labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for twenty-five percent (25%) of their accumulated medical leave at the time of retirement or death, based on the employee’s salary at the time of retirement not to exceed 334.75 hours (calculated at 25% x 1,339 hours = 334.75 hours.) Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two hours (calculated at 50% x 1,084 = 542). The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees hired before October 1, 2014 covered by the AFSCME labor agreement shall be paid thirty-five (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (calculated at 35% x 1339 hours = 468.65 hours). Employees Grand Island Council Session - 8/11/2015 Page 61 / 286 ORDINANCE NO. 9549 (Cont.) - 18 - hired on or after October 1, 2014, covered by the AFSCME labor agreement will not receive compensation at retirement for unused medical leave. All employees covered under the FOP labor agreement shall be paid thirty-seven and one-half percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (calculated at 37.5% x 1,280 hours = 480 hrs.), based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid fifty percent (50%) of their accumulated medical leave bank at the time of their death, not to exceed six hundred forty hours (50% x 1,280 hours = 640 hrs.), based on the employee’s salary at the time of their death. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half of their accumulated medical leave, not to exceed 30 days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of $30.00 per pay period. Employees represented by the IBEW Service/Clerical, IBEW Wastewater Treatment Plant, and IBEW Finance labor agreements shall have a contribution made on their behalf to the VEBA account of $15 per pay Grand Island Council Session - 8/11/2015 Page 62 / 286 ORDINANCE NO. 9549 (Cont.) - 19 - period. Employees represented by the IBEW Utilities labor agreement shall have a contribution made on their behalf to their VEBA account in the amount of $20.00 per pay period. Employees represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of $10 per pay period. SECTION 11. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 12.The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law effective October 5, 2015. SECTION 13. Those portions of Ordinance No. 9538 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: August 11, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 63 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item F-3 #9550 - Consideration of Assessments for Westgate Road Paving District No. 1261; North Road to Copper Road This item relates to the aforementioned Board of Equalization item D-1. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 64 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9550 An ordinance assessing and levying a special tax to pay the cost of Westgate Road Paving District No. 1261; North Road to Copper Road of the City of Grand Island, Nebraska; providing for the collection of such special tax; repealing any provisions of the Grand Island City Code, ordinances, and parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. There is hereby assessed upon the following described lots, tracts and parcels of land specially benefited, for the purpose of paying the cost of Westgate Raod Paving District No. 1261; North Road to Copper Road, as adjudged by the Mayor and Council of the City, to the extent of benefits thereto by reason of such improvement, after due notice having been given thereof as provided by law; and a special tax for such cost of construction is hereby levied at one time upon such lots, tracts and land as follows: Parcel No.Owner Legal Description Assessment by Frontage 400150671 LITTLE B'S CORPORATION LOT 1, WESTGATE INDUSTIRAL PARK 2ND SUBDIVISION $ 96,508.51 400150672 LITTLE B’S CORPORATION LOT 2, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 680.32 400150677 LITTLE B’S CORPORATION LOT 11, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 1,635.27 400150678 LITTLE B’S CORPORATION LOT 12, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 91,094.05 400150679 LITTLE B’S CORPORATION LOT 13, WESTGATE INDUSTRIAL PARK 2ND SUBDIVISION $ 109,353.36 400150700 NEBCO, INC.LOT 2, CHIEF/WESTGATE SUBDIVISION $ 745.98 400166860 CHIEF INDUSTRIES, INC.LOT 3, CHIEF/WESTGATE SUBDIVISION $ 153,030.04 400150708 CHIEF INDUSTRIES, INC.LOT 4, CHIEF/WESTGATE SUBDIVISION $ 68,269.99 400293447 BOSSELMAN THREE, LLC PART OF LOT 2, WESTGATE FOURTH SUBDIVISION $ 107,136.73 $ 628,454.25 Grand Island Council Session - 8/11/2015 Page 65 / 286 ORDINANCE NO. 9550 (Cont.) - 2 - SECTION 2. The special tax shall become delinquent as follows: One-tenth of the total amount shall become delinquent in ten days; one-tenth in one year; one-tenth in two years; one-tenth in three years; one-tenth in four years; one-tenth in five years; one-tenth in six years; one-tenth in seven years; one-tenth in eight years; one-tenth in nine years respectively, after the date of such levy; provided, however, the entire amount so assessed and levied against any lot, tract or parcel of land may be paid within ten days from the date of this levy without interest, and the lien of special tax thereby satisfied and released. Each of said installments, except the first, shall draw interest at the rate of not exceeding seven percent (7.0%) per annum from the time of such levy until they shall become delinquent. After the same become delinquent, interest at the rate of three-fourths of one percent per month shall be paid thereon as in the case of other special taxes, until the same is collected and paid. SECTION 3. The treasurer of the City of Grand Island, Nebraska is hereby directed to collect the amount of said taxes herein set forth as provided by law. SECTION 5. Any provision of the Grand Island City Code and any provision of any ordinance, or part of ordinance, in conflict herewith is hereby repealed. SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 11, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 66 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item F-4 #9551 - Consideration of Vacation of Utility Easement Located at 620 West State Street (Super Market Developers, Inc.) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 67 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Consideration of Vacation of Utility Easement Located at 620 West State Street (Super Market Developers, Inc.) Presenter(s):John Collins PE, Public Works Director Background A utility easement was filed with Hall County Register of Deeds on January 14, 1987 as Instrument No. 87-100216 located in Lot Six (6) of Home Subdivision. This utility easement is no longer needed to accommodate existing or proposed utilities and vacating it will support the redevelopment of this area. Discussion The developer/property owner, Super Market Developers, Inc., is requesting to vacate such dedicated utility easement within Home Subdivision. There are no utilities currently within this easement that will be affected by the vacation. The attached sketch details the referenced easement to be vacated. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass an ordinance vacating the utility easement located in Home Subdivision. Sample Motion Move to pass an ordinance vacating the easement. Grand Island Council Session - 8/11/2015 Page 68 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9551 An ordinance to vacate an existing utility easement and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That a permanent electrical easement as described in Instrument No. 87- 100216, filed January 14, 1987, originally located in Lot Six (6) of Home Subdivision in the City of Grand Island, Hall County, Nebraska, now located in Lot One (1) of Skag-Way Second Subdivision in the City of Grand Island, Hall County, Nebraska and more particularly described as follows: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 1; THENCE ON AN ASSUMED BEARING OF S89o39’16”W ALONG A NORTH LINE OF SAID LOT 1 A DISTANCE OF 82.82 FEET TO THE NORTHEAST CORNER OF SAID PERMANENT ELECTRICAL EASEMENT, SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE S11o44’28”W A DISTANCE OF 277.86 FEET; THENCE N83o37’41”E A DISTANCE OF 143.75 FEET TO A POINT ON THE EAST LINE OF SAID LOT 1; THENCE S00o47’25”E ALONG SAID EAST LINE A DISTANCE OF 16.08 FEET; THENCE S83o37’41”W A DISTANCE OF 164.25 FEET; THENCE N11o44’28”E A DISTANCE OF 296.32 FEET TO A POINT ON THE NORTH LINE OF SAID LOT 1; THENCE N89o39’16”E ALONG SAID NORTH LINE A DISTANCE OF 16.36 FEET TO THE POINT OF BEGINNING. is hereby vacated. Such easement to be vacated is shown and more particularly described on Grand Island Council Session - 8/11/2015 Page 69 / 286 ORDINANCE NO. 9551 (Cont.) - 2 - Exhibits 1 attached hereto. SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the real estate upon which the easement is located. SECTION 3. This ordinance is directed to be filed, with the drawing, in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: August 11, 2015 ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 70 / 286 Grand Island Council Session - 8/11/2015 Page 71 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-1 Approving Minutes of July 28, 2015 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 8/11/2015 Page 72 / 286 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 28, 2015 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on July 28, 2015. Notice of the meeting was given in The Grand Island Independent on July 22, 2015. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Interim Finance Director William Clingman, City Attorney Robert Sivick, and Public Works Director John Collins. Mayor Jensen introduced Community Youth Council member Carolyn Thayer and board member Ryan Seaman. INVOCATION was given by Mayor Jensen followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Request from McKenney’s Pub, LLC dba, McKinney’s Irish Pub, 123 West 3rd Street for a Class “I” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “I” Liquor License had been received from McKenney’s Pub, LLC dba McKinney’s Irish Pub, 123 West 3rd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 25, 2015; notice to the general public of date, time, and place of hearing published on July 18, 2015; notice to the applicant of date, time, and place of hearing mailed on June 26, 2015; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Request from Shopko Stores Operating Co., LLC dba, Shopko #38, 2208 North Webb Road for a Class “B” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “B” Liquor License had been received from Shopko Stores Operating Co., LLC dba Shopko #38, 2208 North Webb Road. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on June 24, 2015; notice to the general public of date, time, and place of hearing published on July 18, 2015; notice to the applicant of date, time, and place of hearing mailed on June 25, 2015; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 168 E. Capital Avenue (Joel Leetch & Janet Stryker). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located Grand Island Council Session - 8/11/2015 Page 73 / 286 Page 2, City Council Regular Meeting, July 28, 2015 at 168 E. Capital Avenue was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The easement would be used for a new residence and out-building for a commercial business. Staff recommended approval. No public testimony was heard. Public Hearing on Declaration of Intent to Use the Remainder of Clean Water State Revolving Fund (CWSRF) Loan Proceeds for Sanitary Sewer Collection System Improvements. It was noted that the City had been approved for up to $40,000,000 from the Clean Water State Revolving Loan Fund Program (CWSRF) administered by the Nebraska Department of Environmental Quality (NDEQ) to pay for the remaining wastewater projects. This request was to include Westwood Park Residential Subdivision and Lift Station #20 Forcemain rehabilitation in the remainder of the CWSRF Loan. Public Works Director John Collins stated this was the first step to get the money from NDEQ for these two additional projects. Staff recommended approval. John Lilly, 819 Driftwood Court and Russ Warneke, 4028 Driftwood Drive spoke in a neutral position and requested more information as the project progressed. No further public testimony was heard. Public Hearing on Acquisition of Public Utility Easements- South of Capital Avenue, East of North Road, North of Sterling Estates Fourth Subdivision (Niedfelt Property Management Preferred, LLC). Public Works Director John Collins reported that additional public utility easements were needed within the Sterling Estates Subdivision area. These easements would allow for the construction, operation, maintenance, extension, repair, replacement, and removal of public utilities within the easements. Staff recommended approval. No public testimony was heard. ORDINANCE: #9544 - Consideration of Annexation of Property being Platted as Stauffer Subdivision located at the Northwest Corner of Wildwood Drive and U.S. Highway 281 (Final Reading) Regional Planning Director Chad Nabity reported that all property subdivided adjacent to the Corporate Limits of the City of Grand Island shall be annexed into the City at the time of the subdivision approval. The Mitchell H. Stauffer Revocable Trust, as owners of the property, submitted Stauffer Subdivision as an addition to the City. Annexation ordinances must be read at three separate meetings. This is the final of three readings. Motion by Paulick, second by Donaldson to approve Ordinance #9544 on final reading. Upon roll call vote, all voted aye. Motion adopted. CONSENT AGENDA: Consent Agenda item G-6 was pulled for further discussion. Motion by Hehnke, second by Stelk to approve the Consent Agenda excluding item G-6. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of July 13, 2015 City Council Joint Health Meeting. Grand Island Council Session - 8/11/2015 Page 74 / 286 Page 3, City Council Regular Meeting, July 28, 2015 Approving Minutes of July 14, 2015 City Council Regular Meeting. Approving Minutes of July 21, 2015 City Council Special (Budget) Meeting. Approving Appointments of Todd Enck, Marv Webb, Brad Kissler, and Justin Oseka to the Building Code Advisory Board. Approving Appointments of Al Avery, Mike Nolan, Glen Murray, John Schultz, Karen Bredthauer, and Deb Trosper to the Zoning Board of Adjustment. Approving Liquor Manager Designation for Renee Snider, 11920 W. Beam Hill Road, Denton, NE for Walgreen’s #3467, 1515 West 2nd Street and Walgreen’s #12538, 1230 N. Webb Road. Discussion was held regarding the liquor manager being responsible for the daily operations in more than one location and not being a resident of Grand Island. Motion by Steele, second by Donaldson to deny the request. Upon roll call vote, Councilmembers Paulick, Steele, Donaldson, Jones, and Stelk voted aye. Councilmembers Minton, Fitzke, Hehnke, Haase, and Nickerson voted no. Mayor Jensen voted no. Motion failed. Motion by Haase, second by Hehnke to approve the request. Upon roll call vote, Councilmembers Minton, Fitzke, Hehnke, Haase, and Nickerson voted aye. Councilmembers Paulick, Steele, Donaldson, Jones, and Stelk voted no. Mayor Jensen cast the sixth and deciding vote in favor. Motion adopted. #2015-188 - Approving Final Plat and Subdivision Agreement for Stauffer Subdivision. It was noted that the Mitchell H. Stauffer Revocable Trust, Robin Stauffer, Successor Trustee, developer/owner, had submitted the Final Plat and Subdivision Agreement for Stauffer Subdivision for the purpose of creating 1 lot located west of US Hwy 281 and north of Wildwood Drive consisting of 5.662 acres. #2015-189 - Approving Acquisition of Utility Easement - 168 E. Capital Avenue (Joel Leetch & Janet Stryker). #2015-190 - Approving Bid Award - Burdick Pumping Station Motor Control Center with Kriz- Davis Company of Grand Island in an Amount of $52,756.96. #2015-191 - Approving Sale of Residual (No. 6) Fuel Oil to Conjopa Oil, LLC of Ashley, OH in an Amount of $0.0125 per new pound. #2015-192 - Approving Acquisition of Public Utility Easements- South of Capital Avenue, East of North Road, North of Sterling Estates Fourth Subdivision (Niedfelt Property Management Preferred, LLC). #2015-193 - Approving Certificate of Final Completion for Claude Road Drainage Improvement Project No. 2013-D-2 with The Diamond Engineering Company of Grand Island, NE. Grand Island Council Session - 8/11/2015 Page 75 / 286 Page 4, City Council Regular Meeting, July 28, 2015 #2015-194 - Approving Certificate of Final Completion for Westgate Drainage Improvements; District No. 2013-D-4 with The Diamond Engineering Company of Grand Island, NE. #2015-195 - Approving Designating Portions of the East Side of Custer Avenue, North of Faidley Avenue, as No Parking. #2015-196 - Approving Bid Award for Sterling Park Site Development – 2015 with The Diamond Engineering Company of Grand Island, NE in an Amount of $92,686.63. #2015-197 - Approving Bid Award for Sterling Estates Park Furnishing & Installation of Irrigation System with Tilley Sprinklers & Landscaping of Grand Island, NE in an Amount of $33,337.00. RESOLUTIONS: #2015-198 - Consideration of Request from McKenney’s Pub, LLC dba, McKinney’s Irish Pub, 123 West 3rd Street for a Class “I” Liquor License and Liquor Manager Designation for Joel Schossow, 5970 Gunnison Court, Lincoln, NE. This item relates to the aforementioned Public Hearing. Questions were asked of Joel Schossow regarding the duties of being a liquor manager and living in Lincoln. Mr. Schossow stated he would be in Grand Island 5 to 6 days a week. Motion by Hehnke, second by Haase to approve Resolution #2015-198. Upon roll call vote, all voted aye. Motion adopted. #2015-199 - Consideration of Request from Shopko Stores Operating Co., LLC dba, Shopko #38, 2208 North Webb Road for a Class “B” Liquor License and Liquor Manager Designation for James Larson, 17212 U Street, Omaha, NE. This item relates to the aforementioned Public Hearing. Comments were made regarding the number of other stores Mr. Larson managed. Mentioned was the consistency the bigger corporations had with one manager across many stores. Motion by Haase, second by Fitzke to approve Resolution #2015-199. Upon roll call vote, Councilmembers Minton, Fitzke, Hehnke, Haase, and Nickerson voted aye. Councilmembers Paulick, Steele, Donaldson, Jones, and Stelk voted no. Mayor Jensen cast the sixth and deciding vote in favor. Motion adopted. #2015-200 - Consideration of Approving FY 2015-2016 Annual Budget for Downtown Business Improvement District 2013 and setting Date for Board of Equalization. Interim Finance Director William Clingman reported that the Downtown Business Improvement District 2013 had submitted their FY 2015-2016 budget for special assessments in the amount of $95,481 and setting the Board of Equalization date for September 8, 2015. Discussion was held regarding the shortfall between revenues and expenses. Mr. Clingman stated they had a cash balance carryover. Downtown BID Director Christie DePoorter commented on pursuing grants and donations to do additional events in downtown. No tax dollars were budgeted for the Downtown BID. Grand Island Council Session - 8/11/2015 Page 76 / 286 Page 5, City Council Regular Meeting, July 28, 2015 Motion by Donaldson, second by Minton to approve Resolution #2015-200. Upon roll call vote, all voted aye. Motion adopted. #2015-201 - Consideration of Approving FY 2015-2016 Annual Budget for Fonner Park Business Improvement District from Stolley Park Road to Fonner Park Road, and setting Date for Board of Equalization. Interim Finance Director William Clingman reported that the Fonner Park Business Improvement District had submitted their FY 2015-2016 budget for special assessments in the amount of $39,592 and setting the Board of Equalization date for September 8, 2015. Motion by Haase, second by Hehnke to approve Resolution #2015-201. Upon roll call vote, all voted aye. Motion adopted. #2015-202 - Consideration of Approving FY 2015-2016 Annual Budget for the South Locust Business Improvement District 2013 from Stolley Park Road to Highway 34, and setting Date for Board of Equalization. Interim Finance Director William Clingman reported that South Locust Business Improvement District 2013 had submitted their FY 2015-2016 budget for special assessments in the amount of $71,152 and setting the Board of Equalization date for September 8, 2015. Motion by Paulick, second by Steele to approve Resolution #2015-202. Upon roll call vote, all voted aye. Motion adopted. #2015-203 - Consideration of Approving Intent to Use the Remainder of Clean Water State Revolving Fund (CWSRF) Loan Proceeds for Sanitary Sewer Collection System Improvements. This item relates to the aforementioned Public Hearing. Discussion was held regarding the difference between this loan versus bonding. Mr. Clingman stated the interest rate was lower on the loan and there were no fees. Motion by Donaldson, second by Haase to approve Resolution #2015-203. Upon roll call vote, all voted aye. Motion adopted. #2015-204 - Consideration of Approving GITV High Definition Studio Upgrade. It was noted that over the last two years Grand Island Television (GITV) had undergone two phases to bring programming from analog to a digital platform as well as transitioning from standard definition to high definition (HD) programming. Phase three would include a full television control center HD upgrade. One request for qualifications was received from AVI Systems from Omaha, NE not to exceed $100,000.00. Staff recommended approval. Ms. Meyer introduced Guy Sauer from AVI Systems who gave a PowerPoint presentation of the HD Studio Upgrade. Discussion was held regarding doing this project all at once and not in phases. Mr. Sauer explained the process of the upgrade. Motion by Minton, second by Paulick to approve Resolution #2015-204. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 8/11/2015 Page 77 / 286 Page 6, City Council Regular Meeting, July 28, 2015 PAYMENT OF CLAIMS: Motion by Donaldson, second by Fitske to approve the Claims for the period of July 15, 2015 through July 28, 2015, for a total amount of $4,643,787.87. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:07 p.m. RaNae Edwards City Clerk Grand Island Council Session - 8/11/2015 Page 78 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-2 Approving Appointment of Bruce Swihart to the Fonner Park Business Improvement District 2013 Board Mayor Jensen has submitted the appointment of Bruce Swihart to the Fonner Park Business Improvement District 2013 board to replace Hugh Miner. The appointment would become effective immediately upon approval by the City Council and would expire on September 30, 2016. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 8/11/2015 Page 79 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-3 Approving Re-Appointment of Doug Jensen to the Animal Advisory Board Mayor Jensen has submitted the re-appointment of Doug Jensen to the Animal Advisory Board. The appointment would become effective September 1, 2015 upon approval by the City Council and would expire on August 31, 2018. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 8/11/2015 Page 80 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-4 Approving Request of Fonner Park Exposition and Events Center, Inc. (Heartland Events Center) for Ratification of Nomination and Election of Board of Directors At the December 21, 1998 City Council Meeting, Resolution #98-332 was adopted supporting the application of Fonner Park to the Internal Revenue Service for a 501(c)(3) exemption for construction and operation of an Exposition and Events Center. This approval created the formation of the Fonner Park Exposition and Events Center, Inc. The Internal Revenue Service requires the election of the members of the Board of Directors of Fonner Park Exposition and Events Center, Inc. be ratified by the Grand Island City Council. The appointments of Jim Cannon, Steve Dowding, Barry Sandstrom, Roger Luebbe, and Brad Mellema to the Board of Directors for the Fonner Park Exposition and Events Center, Inc. are recommended. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 8/11/2015 Page 81 / 286 Grand Island Council Session - 8/11/2015 Page 82 / 286 Grand Island Council Session - 8/11/2015 Page 83 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-5 Approving Liquor Manager Designation for Samantha Minne, 109 East 9th Street for Fiesta Latina/Klub Lavish, 2815 South Locust Street Staff Contact: RaNae Edwards Grand Island Council Session - 8/11/2015 Page 84 / 286 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:August 11, 2015 Subject:Request from Samantha Minne, 109 East 9th Street for Liquor Manager Designation with Fiesta Latina/Klub Lavish, 2815 South Locust Street Presenter(s):RaNae Edwards, City Clerk Background Samantha Minne, 109 East 9th Street has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Fiesta Latina/Klub Lavish, 2815 South Locust Street. This application has been reviewed by the Police Department and City Clerk’s Office. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. See attached Police Department report. Ms. Minne has completed a state approved alcohol server/seller training program. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 8/11/2015 Page 85 / 286 Recommendation City Administration recommends that the Council approve the requests for Liquor Manager Designation. Sample Motion Move to approve the request from Samantha Minne, 109 East 9th Street for Liquor Manager Designation in conjunction with the Class “C-34765” Liquor License for Fiesta Latina/Klub Lavish, 2815 South Locust Street. Grand Island Council Session - 8/11/2015 Page 86 / 286 07/30/15 Grand Island Police Department 450 11:32 LAW INCIDENT TABLE Page: 1 City : Grand Island Occurred after : **:**:** **/**/**** Occurred before : **:**:** **/**/**** When reported : 13:30:00 07/22/2015 Date disposition declared : 07/23/2015 Incident number : L15072176 Primary incident number : Incident nature : Liquor Lic Inv Liquor Lic Inv Incident address : 2815 Locust St S State abbreviation : NE ZIP Code : 68801 Contact or caller : Complainant name number : Area location code : PCID Police - CID Received by : Vitera D How received : Agency code : GIPD GIPD Grand Island Police Dept Responsible officer : Vitera D Offense as Taken : Offense as Observed : AOFF AOFF Alcohol Offense Disposition : ACT Active Misc. number : RaNae Geobase address ID : 14150 Long-term call ID : Clearance Code : CL CL Case Closed Judicial Status : = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = INVOLVEMENTS: Px Record # Date Description Relationship ---------------------------------------------------------------------- NM 108284 07/22/15 Minne, Samantha J Proposed Manager NM 200291 07/22/15 Klub Lavish, Business LAW INCIDENT CIRCUMSTANCES: Se Circu Circumstance code Miscellaneous -- ----- ------------------------------ -------------------- 1 LT03 LT03 Bar/Night Club IMAGE CODES FOR INCIDENT: Seq Imag Image code for a users description field --- ---- ---------------- ------------------------------ 1 DOC DOCUMENT mobile report LAW INCIDENT NARRATIVE: I received a copy of a Manager Application from Samantha Minne for Klub Lavish. Grand Island Council Session - 8/11/2015 Page 87 / 286 LAW INCIDENT OFFENSES DETAIL: Se Offe Offense code Arson Dama -- ---- ------------------------------ ---------- 1 AOFF AOFF Alcohol Offense 0.00 LAW INCIDENT RESPONDERS DETAIL: Se Responding offi Unit n Unit number -- --------------- ------ ------------------------------ 1 Vitera D 318 Vitera D LAW SUPPLEMENTAL NARRATIVE: Seq Name Date --- --------------- ------------------- 1 Vitera D 13:39:15 07/22/2015 318 Grand Island Police Department Supplemental Report Date, Time: Wed Jul 22 13:39:26 CDT 2015 Reporting Officer: Vitera Unit- CID I received a copy of a liquor manager application from Samantha Minne for Klub Lavish. According to the application, Samantha has lived in Central Nebraska since at least 2005 with the exception of one year while she was attending a college in Iowa. Samantha disclosed one speeding conviction. I checked Samantha through Spillman and NCJIS. She has an entry in Spillman but nothing that would indicate any undisclosed convictions. Samantha has one undisclosed speeding conviction listed in NCJIS. Samantha has a valid driver's license and no outstanding arrest warrants. On 7/29/15, NSP Investigator Fiala and I met with Samantha at Klub Lavish. Samantha works for the Nebraska DHHS and works with some people who have substance abuse issues. She works in Hastings but said she plans on being at Klub Lavish about 90% of the time they are open. Samantha is connected to Klub Lavish through Leela Castillo. Samantha has a child with a relative of Leela's. Samantha advised that other than the opening weekend, they really haven't had any problems at Klub Lavish. She said they are trying to appeal to a wide variety of people and are booking a lot of special events that may be of interest to people other than those who just enjoy hip hop music. Samantha and I discussed some of the common problems that bars/clubs may encounter and what to do about them. She seemed receptive and indicated a high degree of cooperation with law enforcement. The Grand Island Police Department has no objection to Samantha Minne becoming the liquor manager at Klub Lavish. Grand Island Council Session - 8/11/2015 Page 88 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-6 #2015-205 - Approving Keno Satellite Location and Agreement for Whitey’s, Inc. dba Whitey’s Bar and Grill, 2118 North Webb Road Staff Contact: RaNae Edwards Grand Island Council Session - 8/11/2015 Page 89 / 286 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:August 11, 2015 Subject:Approving Keno Satellite Location and Agreement for Whitey’s, Inc. dba Whitey’s Bar & Grill, 2118 North Webb Road Presenter(s):RaNae Edwards, City Clerk Background An Interlocal Agreement governing County/City keno operations provides that the City shall have the duty to review and approve satellite operations within the City. Fonner Keno, Inc. has previously been licensed to operate keno at Fonner Park as well as other facilities in the City that have been designated as satellite locations for the operation of keno. Discussion Whitey’s, Inc. dba Whitey’s Bar & Grill, 2118 North Webb Road has submitted a request for approval of a satellite location at the premises of Whitey’s Bar & Grill, 2118 North Webb Road. This request was presented to Hall County at their July 28, 2015 meeting. Approval of the Satellite Agreement between Whitey’s, Inc. and Fonner Keno, Inc. is required along with approval for the satellite location. The Agreement has been reviewed by the Legal and Building Departments. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the request 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 90 / 286 Recommendation City Administration recommends that the Council approve the request for a Keno Satellite Location and Agreement for Whitey’s, Inc. dba Whitey’s Bar & Grill, 2118 North Webb Road. Sample Motion Move to approve the request for a Keno Satellite Location and Agreement for Whitey’s, Inc. dba Whitey’s Bar & Grill, 2118 North Webb Road. Grand Island Council Session - 8/11/2015 Page 91 / 286 Grand Island Council Session - 8/11/2015 Page 92 / 286 Grand Island Council Session - 8/11/2015 Page 93 / 286 Grand Island Council Session - 8/11/2015 Page 94 / 286 Grand Island Council Session - 8/11/2015 Page 95 / 286 Grand Island Council Session - 8/11/2015 Page 96 / 286 Grand Island Council Session - 8/11/2015 Page 97 / 286 Grand Island Council Session - 8/11/2015 Page 98 / 286 Grand Island Council Session - 8/11/2015 Page 99 / 286 Grand Island Council Session - 8/11/2015 Page 100 / 286 Grand Island Council Session - 8/11/2015 Page 101 / 286 Grand Island Council Session - 8/11/2015 Page 102 / 286 Grand Island Council Session - 8/11/2015 Page 103 / 286 Grand Island Council Session - 8/11/2015 Page 104 / 286 Grand Island Council Session - 8/11/2015 Page 105 / 286 Grand Island Council Session - 8/11/2015 Page 106 / 286 Grand Island Council Session - 8/11/2015 Page 107 / 286 Grand Island Council Session - 8/11/2015 Page 108 / 286 Grand Island Council Session - 8/11/2015 Page 109 / 286 Grand Island Council Session - 8/11/2015 Page 110 / 286 Grand Island Council Session - 8/11/2015 Page 111 / 286 Grand Island Council Session - 8/11/2015 Page 112 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-205 WHEREAS, the County of Hall and the City of Grand Island entered into an Inter-Local Cooperation Agreement to permit the operation of keno within Hall County; and WHEREAS, Fonner Keno, Inc. has previously been licensed to operate keno and certain locations have been designated as satellite locations for the operation of keno; and WHEREAS, the County of Hall has selected an additional satellite location for approval for the operation of keno, such location being the premises at 2118 North Webb Road in Grand Island, Nebraska, owned by Whitey’s, Inc. dba Whitey’s Bar & Grill, a Nebraska corporation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Whitey’s, Inc. dba Whitey’s Bar & Grill, a Nebraska corporation, located at 2118 North Webb Road, Grand Island, Nebraska is hereby approved as an additional satellite location for the operation of keno, subject to entering into the proper agreement. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 113 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-7 #2015-206 - Approving Annual Agreement for Financial Software Licensing and Support Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 8/11/2015 Page 114 / 286 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:August 11, 2015 Subject:Approving Annual Agreement for Financial Software Licensing and Support Presenter(s):William Clingman, Interim Finance Director Background On July 10, 2001, Council approved the purchase and implementation of Tyler Technologies’ MUNIS integrated financial software system for the City of Grand Island. This financial software continues to provide the City of Grand Island excellent service and support for financial information. Each year, in order to receive software upgrades and technical assistance from Tyler, it is necessary to enter into an annual Support Agreement. Discussion The total cost for the period of 9/14/2015 to 9/13/2016 is $152,137.65. This includes system support and licensing updates for: Operating System Database Administrative Support $29,365.10, MUNIS Module Support and Update Licensing $119,772.55, and Graphic User Interface (GUI) Support $3,000. The Operating System Database Administrative Support provides service to the Information Technology department on system backup and recovery assistance, file permissions and security, system tools and user guides of each module, assistance on upgrades for each database as well as services for free on-site system server transfers. Munis Module Support and Update Licensing include support and licensing for City staff to use the following accounting programs. Payroll, Human Resource Management, Project Accounting, Requisitions/Purchase Orders, Accounts Payable, General Ledger, Budget, General Billing, Accounts Receivable, Special Assessments, Fixed Assets, Laserfiche, Crystal Reports, Employee Self Service and Munis Office. The Laserfiche feature enables viewing of on-line accounts payable invoices, checks written, purchase orders, and secured employee direct deposit stubs. Grand Island Council Session - 8/11/2015 Page 115 / 286 Crystal Reports is a report writing system that extracts data from each accounting module table to produce user defined reports. The Employee Self-Service module allows employees to have on-line access to pay history, W-2 information, leave balances, and make changes to their personal information such as addresses, phone numbers, dependents and emergency contacts. Employee Self- Service is also used annually for on-line cafeteria benefit deductions and has allowed the City to implement on-line employee absence approvals that flow directly into bi-weekly payroll batch processing. Munis Office connects Microsoft Office products Excel and Word to each accounting program. The Graphic User Interface (GUI) Support is the interface that creates the screens and user “look” to the database that holds information. Users can individualize the look and feel of each of their module screens showing different information in different ways. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the 2015-2016 Contract with Tyler Technologies, Inc. for software support and licensing. 2.Postpone the issue to a future meeting. 3.Take no action. Recommendation City Administration recommends that the Council approve the 2015-2016 Annual Financial Support Agreement with Tyler Technologies, Inc. in the amount of $152,137.65. Sample Motion Move to approve the Annual Financial Support Agreement with Tyler Technologies, Inc. Grand Island Council Session - 8/11/2015 Page 116 / 286 Grand Island Council Session - 8/11/2015 Page 117 / 286 Grand Island Council Session - 8/11/2015 Page 118 / 286 Grand Island Council Session - 8/11/2015 Page 119 / 286 Grand Island Council Session - 8/11/2015 Page 120 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-206 WHEREAS, on July 10, 2001, by Resolution 2001-180, the City of Grand Island approved the proposal of Process, Inc., d/b/a Munis, to implement new accounting software with an integrated financial program; and WHEREAS, in order to receive continued upgrades and technical assistance from the company, it is necessary to enter into an annual Financial Support Agreement; and WHEREAS, the cost for the period of September 14, 2014 to September 13, 2015 for Operating System Database Administrative support is $29,365.10; and WHEREAS, the cost for the period of September 14, 2014 to September 13, 2015 for Munis Module support and update licensing is $119,772.55; and WHEREAS, the cost for the period of September 14, 2014 to September 13, 2015 for Graphic User Interface (GUI) support is $3,000.00; and WHEREAS, the proposed agreement has been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual Financial Support Agreement by and between the City and Tyler Technologies, Inc. for the amount of $152,137.65 is hereby approved. BE IT FURTHER RESOLVED, that the mayor is hereby authorized and directed to execute such agreements on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. ______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 121 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-8 #2015-207 - Approving Annual Payment for Utility Billing Software Support Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 8/11/2015 Page 122 / 286 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:August 11, 2015 Subject:Approving Annual Payment for Utility Billing Software Support Presenter(s):William Clingman, Interim Finance Director Background On July 9, 2013, Council approved the purchase and implementation of Advanced Utility Systems CIS Infinity software solution for Utility Billing via resolution 2013-227. This software serves as the billing platform for the Electric, Water and Wastewater funds within the City of Grand Island. The system officially went live on April 1, 2015. Discussion The total cost for the period of 10/1/2015 to 9/30/2016 is $66,241.88. This includes annual maintenance support for CIS Infinity, the core software, and Infinity.Link, the online payment website. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the 2015-2016 invoice from AUS for software support and licensing. 2.Postpone the issue to a future meeting. 3.Take no action. Recommendation City Administration recommends that the Council approve the Annual Utility Billing Support Invoice in the amount of $66,241.88. Sample Motion Move to approve the Annual Utility Billing Support Invoice from Advanced Utility Systems. Grand Island Council Session - 8/11/2015 Page 123 / 286 Grand Island Council Session - 8/11/2015 Page 124 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-207 WHEREAS, on July 9, 2013, by Resolution 2013-227, the City of Grand Island approved the proposal of N. Harris Computer Corporation, dba Advanced Utility Systems, to implement new utility billing software; and WHEREAS, in order to receive continued maintenance support from the company, it is necessary to make annual payments to Advanced Utility Systems; and WHEREAS, the cost for the period of October 1, 2015 to September 30, 2016 for CIS Infinity support is $55,426.88; and WHEREAS, the cost for the period of October 1, 2015 to September 30, 2016 for Infinity.Link support is $10,815.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the payment to Advanced Utility System for Annual Maintenance Support in the amount of $66,241.88 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. ______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 125 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-9 #2015-208 - Approving Bid Award for Liquid Ortho- Polyphosphate for Corrosion Control - Utilities Department Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 8/11/2015 Page 126 / 286 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:August 11, 2015 Subject:Purchase of Liquid Ortho-Polyphosphate for Corrosion Control Presenter(s):Timothy G. Luchsinger, Utilities Director Background The City was issued an Administrative Order by the Nebraska Health and Human Services on March 24, 1998, requiring compliance with the Lead and Copper Rule. Because City water was corrosive enough to leach copper from household plumbing and fixtures in excess of EPA limits, the order required the preparation of an Optimum Corrosion Control Treatment program (OCCT). The OCCT program includes the addition of liquid ortho-polyphosphate solution to the source water to reduce the corrosiveness of the naturally occurring source water. The addition was implemented in May 2003. Subsequent testing of the water system indicates that the goal of reducing corrosiveness, and thus copper levels, to comply with the regulatory order has been achieved. Discussion The Utilities Department solicits bids annually for the treatment solution. The current contract to provide the additive for this year is completed. Therefore, specifications for the purchase of Liquid Ortho-Polyphosphate for Corrosion Control for another year were prepared and issued for bid. The specifications require a firm price for the product to maintain the guaranteed dose rate. Bids were publicly opened on July 30, 2015. Two bids were received as listed below. The bids were evaluated based upon the total cost to treat 4.5 billion gallons of water (a high estimate of annual treatment needed). The engineer’s estimate for this project was $175,000.00. Bidder Unit Price/gal Price/mil gal Annual cost Carus Corporation, Inc.$ 4.580 $18.320 $ 82,440.00 Shannon Chemical Corporation $ 7.290 $29.160 $131,220.00 Grand Island Council Session - 8/11/2015 Page 127 / 286 Department staff has reviewed the bids for compliance with the City’s detailed specifications. The products proposed by the suppliers are similar in chemical composition, as well as with another product successfully used in the past. The current dosage rate has been approved as part of the OCCT and has proven to achieve compliance with State Health Department regulations. Based on using the same dosage rates, the current supplier, Carus Phosphates, is recommended as the low evaluated bidder. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the purchase of Liquid Ortho-Polyphosphate for Corrosion Control be awarded to Carus Corporation, Inc., from Peru, Illinois, as the low responsive bidder, for a not-to-exceed price of $18.320 per million gallons of water treated; an annual amount estimate at $82,440.00. The actual annual amount will depend on City water usage. Sample Motion Move to approve bid award for Liquid Ortho-Polyphosphate for Corrosion Control in the amount of $18.320 per million gallons of treated water, to Carus Corporation of Peru, Illinois. Grand Island Council Session - 8/11/2015 Page 128 / 286 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:July 30, 2015 at 2:00 p.m. FOR:Purchase of Liquid Ortho-Polyphosphate for Corrosion Control DEPARTMENT:Utilities ESTIMATE:$175,000.00 FUND/ACCOUNT:525 PUBLICATION DATE:July 1, 2015 NO. POTENTIAL BIDDERS:10 SUMMARY Bidder:Shannon Chemical Corporation Carus Corporation Malvern, PA Peru, IL Bid Security:Official Check International Fidelity Ins. Co. Unit Price Bid:$ 7.29 $ 4,58 Unit Cost of Treatment:$29.16 $18.32 Total Cost:$131,220.00 $82,440.00 cc:Tim Luchsinger, Utilities Director William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Pat Gericke, Utilities Admin. Assist. Karen Nagel, Utilities Secretary Scott Sekutera, Utilities Dept. P1822 Grand Island Council Session - 8/11/2015 Page 129 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-208 WHEREAS, the City Water Department invited sealed bids for Liquid Ortho- Polyphosphate for Corrosion Control; and WHEREAS, on July 30, 2015, bids were received, opened and reviewed; and WHEREAS, Carus Phosphates, Inc., of Peru, Illinois, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, for a not to exceed price of $18.320 per million gallons of water treated, at an annual amount estimated at $82,440.00 (the actual annual amount will depend on City water usage); and WHEREAS, the bid of Carus Phosphates, Inc., is less than the estimate for Liquid Ortho-Polyphosphate for Corrosion Control. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Carus Phosphates, Inc., of Peru, Illinois, for a not to exceed price of $18.320 per million gallons of water treated, in an annual amount estimated at $82,440.00, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. ________________________________________ Jeremy L. Jensen, Mayo Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 130 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-10 #2015-209 - Approving Continuation of Water Main District 468 - Stauss Road Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 8/11/2015 Page 131 / 286 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:August 11, 2015 Subject:Continuation of Water Main District 468 – Stauss Road Presenter(s):Timothy Luchsinger, Utilities Director Background The Utilities Department received a request for a water main district to serve the properties at Lots Five (5) and Twelve (12) Garland Place (at the west end of Stauss Road). Please refer to the attached area map for reference. Discussion The proposed installation would be done as an assessment district. This is the standard method for installing water mains in developed areas that request City service. The eligible construction costs are charged to the property owners within the district’s boundary. Assessments can be financed with the Water Department to be collected over a five year period, at 7% simple interest on the unpaid balance. The owner of record within the boundary of District 468 were notified of its creation and had 30 days to submit objection to the project. The protest period ended at 5:00 p.m. on August 3, 2015. There were no letters of protest received against District 468. Since protest was received from less than 50% of the front footage of the land owners, the district may be continued by Council, per Nebraska Statute, 16.667.01, RRS 1943. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 132 / 286 Recommendation City Administration recommends that the Council continue Water Main District 468. Sample Motion Move to approve the continuation of Water Main District 468. Grand Island Council Session - 8/11/2015 Page 133 / 286 UTILITIES DEPARTMENT Grand Island Council Session - 8/11/2015 Page 134 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-209 WHEREAS, Water Main District No. 468 was created by Ordinance No. 9540 on June 23, 2015; and WHEREAS, the notice of the creation of such water district was published in The Grand Island Independent in accordance with the provisions of Section 16-667.01, R.R.S. 1943; and WHEREAS, Section 16-667.01, R.R.S. 1943 provides that if the owners of record title representing more than 50% of the front footage of the property abutting upon the streets, avenues, or alleys, or parts thereof which are within such proposed district shall file with the City Clerk within 30 days from the first publication of said notice written objections to such district, said work shall not be done and the ordinance shall be repealed; and WHEREAS, the protest period ended on August 3, 2015; and WHEREAS, there were no protests filed with the City Clerk against the creation of Water Main District No. 468. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that insufficient protests have been filed with the City Clerk against the creation of Water Main District No. 468, and such district shall be continued and constructed according to law. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. ____________________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 135 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-11 #2015-210 - Approving Mutual Access (Easement) Agreement for Parkview I Well Area Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 8/11/2015 Page 136 / 286 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:August 11, 2015 Subject:Mutual Access (Easement) Agreement for Parkview I Presenter(s):Timothy Luchsinger, Utilities Directo Background The Utilities Department owns property at 2111 Pioneer Boulevard at which the Parkview 1 municipal water well is located. Property owners on Pioneer Boulevard and Riverview Drive south of the well site have approached the City regarding the use of the utilities easement between these two streets and the drive for the well site for access to their properties from Pioneer Boulevard through the execution of a Mutual Access Agreement. These properties are deep lots and access to Pioneer Boulevard or Riverview Drive directly across their properties, is not necessarily available. Access through the easement and the well site property has historically been used informally. The execution of a Mutual Access Agreement will document the approval of all affected property owners and formally describe the limits of access to all parties. Discussion The Utilities Department concurs that this Access Agreement provides for the conditions and limits of access through its property and a mechanism for protection of the facilities at the Parkview 1 well site. This agreement has been reviewed by Legal staff and the Utilities Department recommends approval by the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 137 / 286 Recommendation City Administration recommends that the Council approve the Mutual Access Easement Agreement for the Utilities property at 2111 Pioneer Boulevard. Sample Motion Move to approve the Mutual Access Easement Agreement for the Utilities property at 2111 Pioneer Boulevard. Grand Island Council Session - 8/11/2015 Page 138 / 286 Grand Island Council Session - 8/11/2015 Page 139 / 286 *This Space Reserved for the Register of Deeds* Return to:Arend R. Baack PO Box 790 Grand Island NE 68802-0790 MUTUAL ACCESS EASEMENT AGREEMENT This Mutual Access Easement Agreement is made and executed to become effective as of the date on which the last party hereto shall execute the same by and between, JEFFERY H. SPEASE, a single person; THOMAS W. TJADEN and CINDY L. TJADEN, Husband and Wife; JOHN GANNON and JENNIFER GANNON, Husband and Wife; JAMES D. TAYLOR and AMANDA M. TAYLOR, Husband and Wife; DIANE E. BODENBENDER, a single person; JUDY A. EVERSOLL, a single person; MATTHEW S. KENNEDY and CRYSTAL D. KENNEDY, Husband and Wife; NEIL D. STOECKER and JACQUELINE J. STOECKER, Husband and Wife; EDWIN L. WHIPPLE and BECKY L. WHIPPLE, Husband and Wife; GLORIA J. THESENVITZ, a single person; MICHELE J. HYSELL, a single person; ERIC KUCERA and MEGAN KUCERA, Husband and Wife; JON A. BAKER and VIRJEANNE R. BAKER, Husband and Wife; and RUSSELL B. ANDERSON and JANICE L. ANDERSON, Husband and Wife hereinafter collectively referred to as "Private Property Owners", and CITY OF GRAND ISLAND, NEBRASKA, a Nebraska municipal corporation, hereinafter referred to as "City". WITNESSETH: WHEREAS, JEFFERY H. SPEASE, a single person, is the owner in fee simple of that real estate described as: Lot Seven (7), Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, THOMAS W. TJADEN and CINDY L. TJADEN, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Eight (8), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, JOHN GANNON and JENNIFER GANNON, Husband and Wife, are the owners in fee simple of that real estate described as: Grand Island Council Session - 8/11/2015 Page 140 / 286 Lot Nine (9), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, JAMES D. TAYLOR and AMANDA M. TAYLOR, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Ten (10), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, DIANE E. BODENBENDER, a single person, is the owner in fee simple of that real estate described as: Lot Eleven (11), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, JUDY A. EVERSOLL, a single person and surviving joint tenant of record, is the owner in fee simple of that real estate described as: Lot Twelve (12), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, MATTHEW D. KENNEDY and CRYSTAL D. KENNEDY, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Thirteen (13), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, NEIL D. STOECKER and JACQUELINE J. STOECKER, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Fourteen (14), in Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, EDWIN L. WHIPPLE and BECKY L. WHIPPLE, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Four (4), Block Three (3), Country Club Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, GLORIA THESENVITZ, a single person, is the owner in fee simple of that real estate described as; Lots Five (5) and Six (6), Block Three (3), Country Club Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, MICHELLE J. HYSELL, a single person, is the owner in fee simple of that real estate described as: Lot Seven (7), Block Three (3), Country Club Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, ERIC KUCERA and MEGAN KUCERA, Husband and Wife, are the owners in fee simple of that real estate described as: Grand Island Council Session - 8/11/2015 Page 141 / 286 Lot One (1), Country Club Third Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, JON A. BAKER and VIRJEANNE R. BAKER, Husband and Wife, are the owners in fee simple of that real estate described as: Low Two (2), Country Club Third Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, RUSSEL B. ANDERSON and JANICE L. ANDERSON, Husband and Wife, are the owners in fee simple of that real estate described as: Lot Eighteen (18), Morningside Acres Third Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, City is the owner in fee simple of that real estate described as: Lot Six (6), Block “A”, Park View Subdivision, in the City of Grand Island, Hall County, Nebraska; WHEREAS, Private Property Owners and City desires to establish a perpetual non-exclusive easement to each other, their, successors and assigns, for the purpose of establishing a limited access easement to afford incidental and occasional access to the real estate owned by the Private Property Owners and City, subject to the condition that all obligations herein required are performed by Private Property Owners and City, their heirs, successors and assigns; NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. Conveyance of Mutual Easement. For and in consideration of the mutual easement herein described and other good and valuable consideration, the Private Property Owners and City hereby grant and convey unto each other, their successors and assigns, an easement for ingress and egress over, through and upon that portion of the Private Property Owners’ and City’s real estate above described as may lie within the mutual easement area described as: The centerline of a twelve (12.0) foot wide tract being more particularly described as follows: Commencing at the southwest corner of Lot Six (6), Block A, Park- View Subdivision; thence northerly along the westerly line of said Lot Six (6), a distance of sixteen (16.0) feet to the ACTUAL POINT OF BEGINNING; thence deflecting right 89°24’36” and running in an easterly direction, a distance of three hundred forty eight and sixty eight hundredths (348.68) feet; thence deflecting right 46°59’18” and running in a southeasterly direction, a distance of twenty seven and sixty five hundredths (27.65) feet to a point on the southerly line of said Lot Six (6); and the East Sixteen Feet (E16’) of Lots Seven (7), Eight (8), Nine (9), Ten (10), Eleven (11), Twelve (12), Thirteen (13), and Fourteen (14), all in Block “A”, Park View Subdivision, in the City of Grand Island; the West Eight Feet (W8’) of Lots Four (4), Five (5), Six (6), and Seven (7), all in Block Three (3), Country Club Subdivision, in the City of Grand Island, Hall County, Nebraska; the West Eight Feet (W8’) of Lots One (1) and Two (2), all in Country Club Third Subdivision, in the City of Grand Island, Hall County, Nebraska; and the West Eight Feet (W8’) of Lot Eighteen (18), Morningside Acres Third Subdivision, in the City of Grand Island, Hall County, Nebraska; Grand Island Council Session - 8/11/2015 Page 142 / 286 for the mutual benefit and incidental and occasional use as an access drive for those parcels of real estate described in the recitals hereto as may be adjacent to such easement area. 2. Rights of Easement. Private Property Owners and City hereby grant and convey unto each other, their successors and assigns, full and free right and liberty for the City and its employees together with such Private Property Owners, their tenants, servants, visitors, and licensees, in common with all others having the like right, at all times hereafter, with or without vehicles of any description, for all purposes connected with the use and enjoyment of the said described mutual easement area for whatever purpose the said land may be from time to time lawfully used and enjoyed, to pass and re-pass along the said private drive and easement so established for the purpose of incidental and occasional access to the City’s and Private Property Owners’ property in connection with ingress and egress to structures located upon the real estate owned by the respective parties and in connection with other rights of reasonable access as herein permitted. 3. Private Property Owners and City’s Retention of Rights. Such easements hereby established are specifically subject to the reservation by the Private Property Owners and the City that these easements herein separately granted by them may be used by the Private Property Owners and City, their successors and assigns, in conjunction with the simultaneous use of the Private Property Owners and City, their successors and assigns, as to their entirety, and further subject to the express understanding that the Private Property Owners and the City, their successors and assigns, do not hereby assume any liability or responsibility to any of the other Private Property Owners or the City, their successors and assigns, or any other person using said private drives by invitation, express or implied, or by reason of any business conducted with the City or any Private Property Owners, their successors or assigns, or otherwise. 4. Indemnification. Private Property Owners, their successors and assigns, shall indemnify and hold other Private Property Owners and the City, their heirs, successors and assigns, harmless from any liability in respect to the injury of any person while using the respective easement herein benefiting a Private Property Owner with the permission, or at the direction, of such Private Property Owner, their successors and assigns. 5. Binding Effect. This Mutual Access Easement Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their legal representatives, successors and assigns. IN WITNESS WHEREOF, the undersigned have executed this Mutual Easement Agreement on the dates noted in the acknowledgments hereafter. ____________________________________Jeffery H. Spease ____________________________________Thomas W. Tjaden ____________________________________Cindy L. Tjaden ____________________________________John Gannon Grand Island Council Session - 8/11/2015 Page 143 / 286 ____________________________________Jennifer Gannon ____________________________________James D. Taylor ____________________________________Amanda M. Taylor ____________________________________Diane E. Bodenbender ____________________________________Judy A. Eversoll ____________________________________Matthew S. Kennedy ____________________________________Crystal D. Kennedy ____________________________________Neil D. Stoecker ____________________________________Jacqueline J. Stoecker ____________________________________Edwin L. Whipple ____________________________________Becky L. Whipple ____________________________________Gloria J. Thesenvitz ____________________________________Michelle J. Hysell ____________________________________Eric Kucera Grand Island Council Session - 8/11/2015 Page 144 / 286 ____________________________________Megan Kucera ____________________________________Jon A. Baker ____________________________________VirJeanne R. Baker ____________________________________Russel B. Anderson ____________________________________Janice L. Anderson “Private Property Owners" CITY OF GRAND ISLAND, NEBRASKA, a Nebraska Municipal Corporation ATTEST:By: ________________________________Mayor__________________________________City Clerk "City" Grand Island Council Session - 8/11/2015 Page 145 / 286 STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Jeffery H. Spease, a single person. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Thomas W. Tjaden and Cindy L. Tjaden, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by John Gannon and Jennifer Gannon, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ Grand Island Council Session - 8/11/2015 Page 146 / 286 STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by James D. Taylor and Amanda M. Taylor, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Diane E. Bodenbender, a single person. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Judy A. Eversoll, a single person. ___________________________________Notary PublicMy Commission Expires: _____________ Grand Island Council Session - 8/11/2015 Page 147 / 286 STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Matthew S. Kennedy and Crystal D. Kennedy, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Neil D. Stoecker and Jacqueline J. Stoecker, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Edwin L. Whipple and Becky L. Whipple, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ Grand Island Council Session - 8/11/2015 Page 148 / 286 STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Gloria J. Thesenvitz, a single person. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Michelle J. Hysell, a single person. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Eric Kucera and Megan Kucera, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ Grand Island Council Session - 8/11/2015 Page 149 / 286 STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Jon A. Baker and VirJeanne R. Baker, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ____ day of ____________, 2015, by Russel B. Anderson and Janice L. Anderson, Husband and Wife. ___________________________________Notary PublicMy Commission Expires: _____________ STATE OF NEBRASKA )) ss:COUNTY OF HALL ) The foregoing Mutual Access Easement Agreement was acknowledged before me this ___ day of __________, 2015, by Jeremy Jensen, Mayor, and attested to by RaNae Edwards, City Clerk, of the City of Grand Island, Nebraska, a Nebraska municipal corporation, on behalf of such municipal corporation. ____________________________________Notary PublicMy Commission Expires: _____________ 5021-1/530394v5 Grand Island Council Session - 8/11/2015 Page 150 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-210 WHEREAS, the Utilities Department owns property at 2111 Pioneer Boulevard where the Parkview 1 Municipal Well is located; and WHEREAS, property owners on Pioneer Boulevard and Riverview Drive south of the well site wish to have access to their properties by crossing Utilities property; and WHEREAS, the execution of a Mutual Access Agreement will document the approval of all affected property owners and formally describe the limits of access to all parties; and WHEREAS, the City’s Legal staff has reviewed and approved the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mutual Access Easement Agreement for the Utilities property at 2111 Pioneer Boulevard is hereby approved, and that the Mayor is hereby authorized to sign the Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 151 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-12 #2015-211 - Approving Declaration of Emergency Repair for Water Main at S. Eddy Street & Fonner Park Road Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 8/11/2015 Page 152 / 286 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:August 11, 2015 Subject:Fonner Road & Eddy Street Water Main Emergency Repair Presenter(s):Timothy G. Luchsinger, Utilities Director Background On Sunday July 25, 2015, a water main break was reported at the intersection of Fonner Road and Eddy Street. The Water Department isolated the break, removed the concrete covering the line and excavated down to the line. The 6-inch main which was installed in 1923 is two feet below ground water and the line extends under a double 8 ft. by 4 ft. storm sewer. To repair this main, a dewatering well will need to be installed, and the line will need to be bored under the double culverts. The Water Division does not have the equipment to complete the repair and the service of a commercial contractor is required to replace the broken main. Discussion To restore the use of the water main and provide a safe drinking water source, the Utilities Department requests to use Section 27-13 - Emergency Procurements of the City Procurement Code. The cost will be based on a time and materials basis using published standard contract rates. There are a number of unknowns in this repair due to the age of the main and limited records of other infrastructure in this area. It is estimated that the cost will be $25,000 - $50,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 8/11/2015 Page 153 / 286 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the use of Section 27-13 Emergency Procurement to repair the water main at the intersection of Fonner Road and Eddy Street. Sample Motion Move to approve the use of Section 27-13 - Emergency Procurement to repair the water main at the intersection of Fonner Road and Eddy Street. Grand Island Council Session - 8/11/2015 Page 154 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-211 WHEREAS, on Sunday, July 25, 2015, a water main break was reported at the intersection of Fonner Road and Eddy Street; and WHEREAS, the Water Department isolated the break, removed the concrete covering the line and excavated down to the line; and WHEREAS, the 6” main that was installed in about 1923 is two feet below groundwater and the line extends under a double 8 ft. by 4 ft. storm sewer; and WHEREAS, to repair this main, a dewatering well will need to be installed, and the line will need to be bored under the double culverts, and the Water Division does not have the equipment to complete the repair and must hire a commercial contractor to replace the broken main; and WHEREAS, to restore the use of the water main and provide a safe drinking water source, the Utilities Department requested to use Section 27-13 – Emergency Procurements of the City Procurement Code; and WHEREAS, the contract will be a time and materials using published standard contract rates, and there are a number of unknowns in this repair due to the age of the main; and WHEREAS, the estimated cost of the repair will be $25,000 to $50,000, and it is recommended that the repair be made as soon as possible. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the use of Section 27-13 – Emergency Procurement to repair the water main at the intersection of Fonner Road and Eddy Street is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 155 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-13 #2015-212 - Approving Acquisition of Utility Easement Located at 602 West Stolley Park Road (Grand Island Public Schools) This item relates to the aforementioned Public Hearing item E-3. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 156 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-212 WHEREAS, a public utility easement is required by the City of Grand Island, from Grand Island Public Schools, in Lot One (1), Grand Island School Addition, City of Grand Island, Hall County, Nebraska and more particularly described as follows: TRACT 1 COMMENCING AT THE SOUTHEAST CORNER OF LOT 1, GRAND ISLAND SCHOOL ADDITION; THENCE ON AN ASSUMED BEARING OF S89o51’55”W, ALONG THE NORTH RIGHT-OF-WAY LINE OF STOLLEY PARK ROAD, A DISTANCE OF 320.09 FEET; THENCE N00o08’05”W A DISTANCE OF 123.01 FEET TO A POINT ON THE SOUTH LINE OF AN EXISTING EASEMENT RECORDED IN DOCUMENT NO. 95-106189, FILED SEPTEMBER 13, 1995 HALL COUNTY REGISTER OF DEEDS, SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE N19o42’17”W A DISTANCE OF 16.84 FEET; THENCE N04o46’05”W A DISTANCE OF 16.34 FEET; THENCE N85o13’55”E A DISTANCE OF 46.89 FEET; THENCE N43o18’55”E A DISTANCE OF 14.37 FEET; THENCE S45o41’11”E A DISTANCE OF 74.40 FEET; THENCE N89o59’25”E A DISTANCE OF 32.87 FEET; THENCE N46o44’16”E A DISTANCE OF 11.66 FEET TO A POINT ON THE SOUTH LINE OF A 16’ EASEMENT RECORDED IN INSTRUMENT NO. 200608615 FILED SEPTEMBER 27, 2006 HALL COUNTY REGISTER OF DEEDS; THENCE S89o53’05”E ALONG SAID SOUTH EASEMENT LINE A DISTANCE OF 24.37 FEET; THENCE S40o06’52”W A DISTANCE OF 35.90 FEET; THENCE S86o59’25”W A DISTANCE OF 50.32 FEET; THENCE N45o55’02”W A DISTANCE OF 39.80 FEET; THENCE S88o28’28”W A DISTANCE OF 66.51 FEET TO THE POINT OF BEGINNING. SAID PERMANENT UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 4,709 SQUARE FEET OR 0.11 ACRES MORE OR LESS. TRACT 2 COMMENCING AT THE NORTHEAST CORNER OF LOT 1, SILVERWOOD SECOND SUBDIVISION ;THENCE ON AN ASSUMED BEARING OF N88o50’32”E A DISTANCE OF 99.11 FEET; THENCE N01o07’26”W A DISTANCE OF 33.22 FEET TO A POINT ON THE NORTHWESTERLY LINE OF A 16’ EASEMENT RECORDED IN INSTRUMENT NO. 200608615, HALL COUNTY REGISTER OF DEEDS, SAID POINT BEING THE POINT OF BEGINNING; THENCE S86o48’24”E A DISTANCE OF 33.71 FEET; THENCE N03o11’36”W A DISTANCE OF 37.24 FEET; THENCE N45o22’53”W A DISTANCE OF 112.17 FEET; THENCE N44o37’07”E A DISTANCE OF 205.52 FEET; THENCE S66o51’00”E A DISTANCE OF 167.27 FEET; THENCE S45o22’53”E A DISTANCE OF 29.18 FEET; THENCE S43o03’55”W A DISTANCE OF 20.01 FEET; THENCE N45o22’53”W A DISTANCE OF 25.93 FEET; THENCE N66o51’00”W A DISTANCE OF 149.85 FEET; THENCE S44o37’07”W A DISTANCE OF 171.90 FEET; THENCE S45o22’53”E A DISTANCE OF 123.51 FEET; THENCE S01o16’55”W A DISTANCE OF 27.50 FEET TO THE POINT OF BEGINNING. SAID PERMANENT UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 10,984 SQUARE FEET OR 0.25 ACRES MORE OR LESS. TRACT 3 COMMENCING AT THE SOUTHEAST CORNER OF LOT 1, GRAND ISLAND SCHOOL ADDITION; THENCE ON AN ASSUMED BEARING OF S89o51’55”W ALONG THE NORTH RIGHT-OF-WAY LINE OF STOLLEY PARK ROAD, A DISTANCE OF 69.20 FEET; THENCE N00o08’05”W A DISTANCE OF 223.58 FEET TO A POINT ON THE SOUTHERLY LINE OF AN EXISTING EASEMENT RECORDED IN INSTRUMENT NO. 200608615, FILED SEPTEMBER 27, 2006, HALL COUNTY REGISTER OF DEEDS, SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE N40o16’55”E, ALONG SAID SOUTHERLY EASEMENT LINE, A DISTANCE OF 21.37 FEET; THENCE N88o46’22”E A DISTANCE OF 51.19 FEET TO A POINT ON THE WEST RIGHT-OF-WAY LINE OF SYLVAN STREET; THENCE S01o07’26”E, ALONG SAID WEST RIGHT-OF-WAY LINE, A DISTANCE OF 16.00 FEET; THENCE S88o46’22”W A DISTANCE OF 65.33 FEET TO THE POINT OF BEGINNING. SAID PERMANENT UTILTIY EASEMENT CONTAINS A CALCULATED AREA OF 932 SQUARE FEET OR 0.02 ACRES MORE OR LESS. WHEREAS, an Agreement for the public utility easements has been reviewed and approved by the City Legal Department. Grand Island Council Session - 8/11/2015 Page 157 / 286 - 2 - NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement for the public utility easement on the above described tract of land. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 158 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JAS EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UTILITY EASEMENTS 1R P.O.B. STOLLEY PARK ROAD Grand Island Council Session - 8/11/2015 Page 159 / 286 P.O.B. 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JMR EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd Street 2R BARR SCHOOL UTILITY EASEMENTS Grand Island Council Session - 8/11/2015 Page 160 / 286 2015-0312PROJECT NO: DRAWN BY: 04/27/2015DATE: JMR EXHIBIT FAX 308.384.8752 TEL 308.384.8750 Grand Island, NE 68802-1072 P.O. Box 1072 201 East 2nd StreetBARR SCHOOL UTILITY EASEMENTS 3R P.O.B. STOLLEY PARK ROAD Grand Island Council Session - 8/11/2015 Page 161 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-14 #2015-213 - Approving Change Order No. 1 for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 162 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Approving Change Order No. 1 for South Blaine Street Bridge Replacements; Project No. 2014-B-1 Presenter(s):John Collins PE, Public Works Director Background The City Council awarded the bid, in the amount of $384,983.95, for construction of South Blaine Street Bridge Replacements; Project No. 2014-B-1 to The Diamond Engineering Co. of Grand Island, Nebraska on January 13, 2015 by Resolution No. 2015- 9. Any changes to the contract require council approval. Discussion Several factors have delayed completion of the project; including inclement weather and scheduling conflicts; therefore The Diamond Engineering is requesting the final completion date be changed from August 1, 2015 to November 30, 2015. After discussions regarding the existing condition of the asphalt roadway it has been determined that this area should be upgraded to concrete pavement with this bridge replacement. Taking action on this now will reduce costs by not having to address this work in the future, as well as preventing upcoming closures of this section of roadway. Such additional work will add $40,994.72 to the original contract, for a revised total of $425,978.67. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date Grand Island Council Session - 8/11/2015 Page 163 / 286 4.Take no action on the issue Recommendation City Administration recommends that the Council approve extending the completion date to November 30, 2015, as well as the additional work noted in Change Order No. 1 in the amount of $40,994.72. Sample Motion Move to approve the resolution. Grand Island Council Session - 8/11/2015 Page 164 / 286 Contractor:CHANGE ORDER NO. 1 The Diamond Engineering Co.Date of Issuance: 8/4/2015 PO Box 1327 Contract Date: 1/13/2015 Grand Island, NE 68802-1327 Item No.Description Quantities Units Unit Price Total Cost CO1-1 Remove Pavement 760.00 SY $6.64 5,046.40$ CO1-2 Build 7" P.C. Concrete Pavement 800.00 SY $46.56 37,248.00$ CO1-3 Reduction of Contract Price for Remove Pavement 220.00 SY -$0.17 (37.40)$ CO1-4 Reduction of Contract Price for Build 7" P.C. Concrete Pavement 628.00 SY -$2.01 (1,262.28)$ TOTAL - CHANGE ORDER NO. 1 40,994.72$ Contractor Price Prior to This Change Order 384,983.95$ Net Increase/Decrease Resulting from this Change Order 40,994.72$ Revised Contract Price Including this Change Order 425,978.67$ 1)DESCRIPTION OF CHANGE(S) TO BE MADE 2)REASONS FOR ORDERING CHANGE Approval Recommended: By ______________________________________ John Collins, Public Works Director Date_____________________________________ The Above Change Order Accepted:Approved for the City of Grand Island: By ______________________________________ Contractor Jeremy L. Jensen, Mayor By ______________________________________Attest ___________________________________ RaNae Edwards, City Clerk Date_____________________________________Date_____________________________________ _________________________________________ 1. Remove the existing asphalt surfacing between Sta. 103+15 to Sta. 106+15. The removal of this area includes all costs of disposal, hauling, etc. that is already established as a payment method within the contract documents. 2. Build 7" P.C. Concrete Pavement from Sta. 103+15 to Sta. 106+15. This pay items includes all costs for subgrade work, concrete placement, finishing, etc. that is already established as a payment method within the contract documents. 3. Deduct original contract unit prices for pavement removal and build 7" P.C. Concrete Pavement per the direction of Diamond Engineering. 4. The first sentence within the Contract Documents Special Provision Section SP1.09 'Schedule & Calendar/Working Day Allowances' shall be removed and replaced with the following: "All contract work, except final seeding and erosion control, shall be completed by November 30, 2015. Final seeding and any remaining erosion control shall be finished first thing in the spring upon acceptable conditions to plant. Liquidated damages shall commence in the sping if final seeding and erosion control is not completed within 21 calendar days of acceptable planting weather." 1. & 2. The existing condition of the roadway between Sta. 103+15 to Sta. 106+15 was discussed during the pre-construction meeting. It was determined that it would be beneficial to consider paving this existing asphalt pavement to an ultimate 24' concrete pavement section now to reduce costs and delays in the future. During the original design this was taken into consideration but the funding was not available to complete the work. This extra work will now be considered to potentially safe money from having to complete the construction in the future. 3. The Contractor indicated and approved the new unit item costs to be applied to the original contract items. This results in a net deduction for the original bid items. 4. Abnormal weather conditions has caused higher water tables within the area and limited the availabilty of the Contractor to complete the work per the Contract. An extension to the Contract final completion date will allow the Contractor to complete the work within the original designated 119 calendar days. Spring construction of the any remaining seeding and erosion control would be a worse case condition and allows for ideal growing conditions for the grass. City of Grand Island 100 East 1st Street Grand Island, NE 68801 Project: Blaine Street Bridges Replacement (No. 2014-B-1) Grand Island Council Session - 8/11/2015 Page 165 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-213 WHEREAS, on January 13, 2015, by Resolution 2015-9, the City Council of the City of Grand Island approved the bid of The Diamond Engineering Co. of Grand Island, Nebraska for construction of South Blaine Street Bridge Replacements; Project No. 2014-B-1; and WHEREAS, the completion of such project has been delayed due to several factors; and WHEREAS, The Diamond Engineering Company has requested an extension from August 1, 2015 to November 30, 2015 in order to complete the project; and WHEREAS, additional work is necessary to address the existing condition of the asphalt roadway with an upgrade to concrete pavement; and WHEREAS, such additional work will add $40,994.72 to the original contract, for a revised total of $425,978.67; and WEREAS, the Public Works Department supports such contract extension and additional roadway work. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and The Diamond Engineering Co. of Grand Island, Nebraska to provide the modifications of South Blaine Street Bridge Replacements; Project No. 2014-B-1. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 166 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-15 #2015-214 - Approving Change Order No. 4 for North Interceptor Phase II; Project No. 2013-S-4 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 167 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:August 11, 2015 Subject:Approving Change Order No. 4 for North Interceptor Phase II; Project No. 2013-S-4 Presenter(s):John Collins PE, Public Works Director Background Public Works Staff in conjunction with the design engineer, Black & Veatch of Kansas City, Missouri have jointly developed multi-year replacement planning stages for the City of Grand Island’s large diameter gravity sanitary sewer interceptor network. The current planned interceptor, entitled the “North Interceptor” will replace aged force main sanitary sewer, reduce or eliminate current sewer pumping station(s), provide additional capacity for existing, and enable new services to areas in and around Grand Island. The new North Interceptor gravity sewer interceptor route was developed to incorporate and partner with other utilities for the Capital Avenue Widening Project and the new Headworks Pumping Station Project at the Wastewater Treatment Plant. A phased approach of constructing the North Interceptor was developed as follows: Phase I - Wastewater Treatment Plant to 7th Street / Skypark Road (nearing final closeout) Phase II (Part A) - 7th Street / Skypark Road to Broadwell Avenue Phase II (Part B) - Broadwell Avenue to Webb Road Phase II (Part C) - Webb Road to Diers Avenue (Lift Station No. 19) Phase II Part B reached substantial completion on April 15, 2015. Phase II (Part A) is underway, and a large portion of Phase II (Part C) has been completed. The lift station abandonments (Bid Sections D, E, G, H and I) will follow the completion of Phase II. On September 9, 2014, Resolution No. 2014-284, City Council awarded, Project 2013-S-4, North Interceptor Phase II to S.J. Louis Construction, Inc. of Rockville, Minnesota, in the amount of $21,479,537.50. City Council approved Resolution No. 2015-39 on February 10, 2015, which established new unit prices for installed storm and sanitary sewers which are embedded with native sand material in lieu of the imported granular embedment specified in the contract documents. The potential Grand Island Council Session - 8/11/2015 Page 168 / 286 savings is anticipated to be around $300,000 where native sand is thought to be suitable and may be used for up to 20,795 feet of pipe. On March 23, 2015, by Resolution No. 2015-74, City Council approved Change Order No. 2 which changed the methodology of the trenchless crossing from micro tunneling to a direct jacked tunnel using a tunnel boring machine, resulting in a decreased unit price. Two (2) locations were suggested for this change; Broadwell Avenue at Capital Avenue and Webb Road/Northwest Crossings property at Capital Avenue. An overall contract deduction of $210,003.48 was achieved, resulting in a revised contract amount of $21,269,534.02. On June 23, 2015, by Resolution No. 2015-160, City Council approved Change Order No. 3, which addressed: Unknown and unplanned restraint at the existing 18” waterline that crosses Capital Avenue just east of Webb Road; Additional storm sewer work near St. Paul Road as needed to fill in a portion of the utility ditch and provide access to the new manhole; and Finalization of the As-Built quantities for Phase II (Part B). An overall net change of the contract amount resulted in an increase of $56,540.88, for a revised contract amount of $21,326,074.90. Discussion Public Works Administration is requesting Change Order No. 4 for North Interceptor Phase II; Project No. 2013-S-4. Upon the discovery of a gasoline odor an investigation found the safest way to install the north interceptor at the intersection of Capital Avenue and Broadwell Avenue was via open cut rather than the originally planned trenchless crossing. With this construction method change there is some additional work required to reroute the dewatering discharge, as well as several modifications to the existing storm sewer at this intersection to facilitate the open cut. This change order result in a contract decrease of $40,651.39, for an adjusted contract amount of $21,285,423.51. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 169 / 286 Recommendation City Administration recommends that the Council approve Change Order No. 4 with S.J. Louis Construction, Inc. of Rockville, Minnesota, for North Interceptor Phase II, Project 2013-S-4. Sample Motion Move to approve the resolution. Grand Island Council Session - 8/11/2015 Page 170 / 286 7/28/2015 CO4-1 CITY OF GRAND ISLAND, NEBRASKA NORTH INTERCEPTOR – PHASE 2 _______________ CITY PROJECT 2013-S-4 BLACK & VEATCH PROJECT NO. 175144 OLSSON ASSOCIATES PROJECT NO. 011-2347 _______________ CHANGE ORDER NO. 4 Change Order No. 4 covers items CO4-1 through CO4-4. This change order covers costs associated with additional work required at the intersection of Capital Avenue and Broadwell Avenue including open cut pipe installation, additional dewatering measures, and additional storm sewer work. Item CO4-1. Adjust Quantity of Trenchless Crossing No. 3 (Bid Section A) Initiated by: Contractor While excavating the launching pit for Trenchless Crossing No. 3 (intersection of Broadwell Ave. and Capital Ave.), a gasoline odor was detected which led to further investigations into the safety of performing this trenchless crossing. It was determined that the safest method to install this portion of the North Interceptor would be to install by open-cut methods. This trenchless crossing was therefore eliminated. This change order item changes the trenchless crossing quantity (Bid Item 2.18_CO2) to zero. Item CO4-2. Establish Open-Cut Installation Price for the Capital Ave. and Broadwell Ave. Intersection (Bid Section A) Initiated by: Contractor As discussed above in Item CO4-1, it was determined that the safest method to install this portion of the North Interceptor would be to install by open-cut methods, so this change order item establishes a new bid item to install the North Interceptor in this intersection (STA 132+87 to STA 134+99) by open-cut methods in lieu of trenchless methods. This unit price covers all ancillary costs associated with the open-cut installation. The new Bid Item is 2.15_CO4 with a unit price of $1,445/LF and a quantity of 212 LF. Grand Island Council Session - 8/11/2015 Page 171 / 286 7/28/2015 CO4-2 Item CO4-3. Re-route Dewatering Discharge at Northwest Corner of Capital Ave. and Broadwell Ave. (Bid Section A) Initiated by: Owner In order to facilitate construction activities associated with the Capital Avenue Widening Project and to ensure that excess dewatering discharge wasn’t being sent east and potentially negatively affecting downstream residents, such as those living along the Warm Slough, the dewatering wells on the west side of Broadwell Avenue had their discharge re-routed to the north. This change order item includes all costs associated with installing and maintaining the dewatering re- route. Item CO4-4. Additional Storm Sewer Work in the Capital Ave. and Broadwell Ave. Intersection (Bid Section A) Initiated by: Owner In order to facilitate the open-cut installation of the North Interceptor through the intersection of Capital Ave. and Broadwell Ave., several modifications to the existing storm sewer system were necessary. The storm sewer modifications include a combination of new storm sewer pipe and new concrete structures. This change order item includes all costs associated with the materials and installation of the storm sewer modifications. Attachment 1 includes a figure depicting the extent of the storm sewer modifications as well as a detailed cost breakdown. Grand Island Council Session - 8/11/2015 Page 172 / 286 7/28/2015 CO4-3 CITY OF GRAND ISLAND, NEBRASKA NORTH INTERCEPTOR – PHASE 2 _______________ CITY PROJECT 2013-S-4 BLACK & VEATCH PROJECT NO. 175144 OLSSON ASSOCIATES PROJECT NO. 011-2347 _______________ SUMMARY CHANGE ORDER NO. 4 The Contract Price shall be modified as follows as a result of the changes described by this modification request. Additions to the Contract Price are indicated by a “+” in front of the amount, deductions by a “-“. Effect on Contract Price Item Description Increase/Decrease In Contract Price (+/-) CO4-1 Adjust Quantity of Trenchless Quantity No. 3 -$511,579.32 CO4-2 Establish Open-Cut Installation Price for the Capital Ave. and Broadwell Ave. Intersection +$306,340.00 CO4-3 Re-route Dewatering Discharge at Northwest Corner of Capital Ave. and Broadwell Ave. +$5,142.28 CO4-4 Additional Storm Sewer Work in the Capital Ave. and Broadwell Ave. Intersection +$159,445.65 NET CHANGE IN CONTRACT PRICE -$40,651.39 BID AMOUNT OF ORIGINAL CONTRACT $21,479,537.50 PREVIOUS CHANGE ORDER ADJUSTMENTS -$153,462.60 CURRENT CONTRACT AMOUNT $21,326,074.90 CHANGE ORDER NO. 4 -$40,651.39 ADJUSTED CONTRACT AMOUNT $21,285,423.51 Grand Island Council Session - 8/11/2015 Page 173 / 286 7/28/2015 CO4-4 Effect on Contract Time -- Substantial Completion for Original Contract (Bid Section B) April 15, 2015 -- Final Completion for Original Contract (Bid Section B) April 15, 2015 -- Substantial Completion for Original Contract (Bid Sections A-C) June 1, 2016 -- Final Completion for Original Contract (Bid Sections A-C) June 30, 2016 -- Substantial Completion for Original Contract (Bid Sections D-I) June 1, 2017 -- Final Completion for Original Contract (Bid Sections D-I) June 30, 2017 CO4-1 No additional time given for Contract CO4-2 Contract Time Extension for Substantial Completion for Original Contract (Bid Sections A-C), Calendar Days (Date) 11 (June 12, 2016) CO4-2 Contract Time Extension for Final Completion for Original Contract (Bid Sections A-C), Calendar Days (Date) 11 (July 11, 2016) CO4-3 No additional time given for Contract CO4-4 No additional time given for Contract No additional claims shall be made for changes in Contract Time arising from these work items. This change order includes all costs, direct, indirect, and consequential, and all changes in Contract Time arising from the work included in the items for Change Order No. 4. No additional claims shall be made for changes in Contract Price or Contract Time arising from these work items. All other provisions of the contract remain unchanged. Agreed to this _______ day of _______________, 2015 Recommended: Approved: Black & Veatch Corporation City of Grand Island By:_______________________________ By:_____________________________ Date:_____________________________ Date:____________________________ Approved: S.J. Louis Construction, Inc. By:_______________________________ Date:____________________________ Approved as to Form August , 2015 City Attorney Grand Island Council Session - 8/11/2015 Page 174 / 286 ATTACHMENT 1 ITEM CO4-4 ADDITIONAL STORM SEWER WORK IN THE CAPITAL AVE. AND BROADWELL AVE. INTERSECTION DRAWINGS AND DETAILED COST BREAKDOWN Grand Island Council Session - 8/11/2015 Page 175 / 286 Grand IslandCouncil Session - 8/11/2015Page 176 / 286 Item Description Quantity Unit Unit Cost Total Cost 3 Storm Sewer Pipe and Open Drainage Channels CO4-4A Structure No. 1 (13' x 4') 1 EA $23,170.35 $23,170.35 CO4-4B Structure No. 2 (13' x 5.5') 1 LS $27,369.30 $27,369.30 CO4-4C Structure No. 3 (12' x 10') 1 LS $38,236.80 $38,236.80 CO4-4D Concrete Collar (60" x 72") 2 EA $3,675.00 $7,350.00 CO4-4E 72" RC Storm Sewer Pipe 36 LF $357.00 $12,852.00 CO4-4F 60" RC Storm Sewer Pipe 36 LF $331.80 $11,944.80 CO4-4G 48" Pipe (Hobas Thick Walled or RC Pipe) 128 LF $270.11 $34,574.40 CO4-4H Remove Existing 66" Storm Sewer Pipe 30 LF $44.10 $1,323.00 CO4-4I Remove and Haul Weir Manhole 1 LS $2,625.00 $2,625.00 $159,445.65Total Grand Island Council Session - 8/11/2015 Page 177 / 286 Approved as to Form ¤ ___________ September 10, 2013 ¤ City Attorney R E S O L U T I O N 2015-214 WHEREAS, On September 9, 2014, by Resolution No. 2014-284, City Council awarded, Project 2013-S-4, North Interceptor Phase II to S.J. Louis Construction, Inc. of Rockville, Minnesota, in the amount of $21,479,537.50; and WHEREAS, on February 10, 2015, by Resolution No. 2015-39, City Council approved Change Order No. 1, which established new unit prices for installed storm and sanitary sewers which are embedded with native sand material in lieu of the imported granular embedment specified in the contract documents; and WHEREAS, on March 24, 2015, by Resolution No. 2015-74, City Council approved Change Order No. 2, which changed the methodology of the trenchless crossing from micro tunneling to a direct jacked tunnel using a tunnel boring machine at both Broadwell Avenue/Capital Avenue and Webb Road/Northwest Crossings property at Capital Avenue and resulted in a deduction of $210,003.48, for a revised contract amount of $21,269,534.02; and WHEREAS on June 23, 2015, by Resolution No. 2015-160, City Council approved Change Order No. 3, which addressed unknown and unplanned restraint at the existing 18” waterline that crosses Capital Avenue just east of Webb Road; additional storm sewer work near St. Paul Road as needed to fill in a portion of the utility ditch and provide access to the new manhole; and finalization of the As-Built quantities for Phase II (Part B) and resulted in an increase of $56,540.88, for a revised contract amount of $21,326,074.90; and WHEREAS, Change Order No. 4 allows for an open cut at the intersection of Capital Avenue and Broadwell Avenue for installation of the north interceptor, rerouting of the dewatering discharge, and several modifications to the existing storm sewer at this intersection; and WHEREAS, an overall net change of the contract amount will be a decrease of $40,651.39, which results in an adjusted contract amount of $21,285,423.51. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that authorization to proceed with Change Order No. 4 with S.J. Louis Construction, Inc. of Rockville, Minnesota is hereby approved; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Change Order No. 3, North Interceptor Phase II, Project 2013-S-4 on behalf of the City of Grand Island. - - - Grand Island Council Session - 8/11/2015 Page 178 / 286 - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 179 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item G-16 #2015-215 - Approving Bid Award for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 8/11/2015 Page 180 / 286 Council Agenda Memo From:Terry Brown PE, Assistant Public Works Director Meeting:April 14, 2015 Subject:Approving Bid Award for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G Presenter(s):John Collins PE, Public Works Director Background On July 1, 2015 the Engineering Division of the Public Works Department advertised for bids for the construction of handicap ramps and sidewalks on both 4th Street and 5th Street, from Sycamore Street to Eddy Street and for Lions Park rehabilitation. Solicitations were sent to sixteen (16) potential bidders. The City is required to have a planned schedule for upgrading public sidewalk ramps to conform to American with Disabilities Act (ADA) standards. The current schedule and budget will bring the City into compliance in approximately 22 years. The area of 4th & 5th Street, from Sycamore Street to Eddy Street qualifies for the Community Development Block Grant (CDBG) and it is recommended that such funds be used to install handicap ramps and sidewalks in this location, as well as rehabilitate Lions Park during the 2015/2016 construction season. The City will be required to match 50% of the project cost, which is estimated to be $1,100,000 at this time. The City currently has leveraged funds (matched dollars) in the amount of $857,455.76 from previous projects completed in this area. This project was bid based on four (4) individual bid sections with one add alternate in connection with Lions Park. Each bid section was calculated individually. Discussion Two (2) bids were received and opened on July 16, 2015. The Engineering Division of the Public Works Department and the Public Works Department and the Purchasing Division of the City’s Attorney’s Office have reviewed the bids that were received. A summary of the bids is shown below. Grand Island Council Session - 8/11/2015 Page 181 / 286 PRAIRIE LAND CONSTRUCTION, INC. OF LOOMIS, NE THE DIAMOND ENGINEERING CO. OF GRAND ISLAND, NE Bid Section A – 4th Street $296,422.55 $480,179.98 Bid Section B – 5th Street $84,408.65 $129,508.52 Bid Section C – Lions Park $313,490.30 $600,468.21 Bid Section D – Alley $66,504.40 $70,255.59 Bid Section – Alternate for Lions Park $72,365.00 $117,426.32 Grand Total $833,190.90 $1,397,838.62 Neither bidder noted any exceptions to the bid solicitation. The low bid for Section C and the Alternate Bid are both being withdrawn because of missed items and the other bid was well over the reasonable estimate. Public Works and Parks staff are recommending award of Bid Sections A, B & D to Prairie Land Construction, Inc. of Loomis, Nebraska in the total amount of $447,335.60. Bid Section C with the Alternate Bid are not recommended to be awarded at this time will be rebid later this fall. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to the low compliant bidder, Prairie Land Construction, Inc. of Loomis, Nebraska in the amount of $447,335.60. Sample Motion Move to approve the bid award. Grand Island Council Session - 8/11/2015 Page 182 / 286 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:July 16, 2015 at 2:15 p.m. FOR:CDBG Handicap Ramp Project 2014-2G DEPARTMENT:Public Works ESTIMATE:$1,085,000.00 FUND/ACCOUNT:2511617-85213 & 25111617-25180 PUBLICATION DATE:July 1, 2015 NO. POTENTIAL BIDDERS:16 SUMMARY Bidder:Diamond Engineering Co.Prairie Land Construction Inc. Grand Island, NE Loomis, NE Bid Security:Universal Surety Co.Cashier’s Check Exceptions:None None Bid Price: Section A:$480,179.98 $317,773.25 Section B:$129,508.52 $ 84,407.25 Section C:$600,471.81 $323,849.00 Alternate C:$117,426.32 $ 72,365.00 Section D:$ 70,255.59 $ 64,603.00 cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent Terry Brown, Mgr. Eng. Services P1823 Grand Island Council Session - 8/11/2015 Page 183 / 286 Grand Island Council Session - 8/11/2015 Page 184 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-215 WHEREAS, the City of Grand Island invited sealed bids for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G, according to plans and specifications on file with the Public Works Department; and WHEREAS, on July 16, 2015 bids were received, opened, and reviewed; and WHEREAS, Prairie Land Construction, Inc. of Loomis, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $447,335.60; and WHEREAS, such bid award is for Bid Section A in the amount of $296,422.55, Bid Section B in the amount of $84,408.65, and Bid Section D in the amount of $66,504.40; and WHEREAS, Prairie Land Construction, Inc.’s bid is less than the estimate for such project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Prairie Land Construction, Inc. of Loomis, Nebraska in the amount of $447,335.60 for Bid Sections A, B and D for Community Development Block Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 185 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item I-1 #2015-216 - Consideration of Request from Bosselman Pump & Pantry, Inc. dba, Pump & Pantry #8, 2028 No. Broadwell Avenue for a Class “D” Liquor License and Liquor Manager Designation for Brian Fausch, 2009 West Highway 34 This item relates to the aforementioned Public Hearing item E-1. Staff Contact: RaNae Edwards Grand Island Council Session - 8/11/2015 Page 186 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-216 WHEREAS, an application was filed by Bosselman Pump & Pantry, Inc. doing business as Pump & Pantry #8, 2028 North Broadwell Avenue for a Class "D" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on August 1, 2015; such publication cost being $16.77; and WHEREAS, a public hearing was held on August 11, 2015 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ ____The City of Grand Island hereby recommends approval of Brian Fausch, 2009 West Highway 34 as liquor manager of such business. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 187 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item I-2 #2015-217 - Consideration of Approving Proposed FTEs for the 2015-2016 Budget Staff Contact: William Clingman, Interim Finance Director Grand Island Council Session - 8/11/2015 Page 188 / 286 Council Agenda Memo From:William Clingman, Interim Finance Director Meeting:August 11, 2015 Subject:Approval of Proposed FTEs for the 2015-2016 Budget Presenter(s):William Clingman, Interim Finance Director Background On July 21, 2015 the proposed full time equivalent (FTE) position changes for the 2015- 2016 Budget were presented to Council. Each department director presented their relevant requested FTEs for 2015-2016. Discussion The FTE changes being requested for the 2015-2016 Budget are detailed below. Fund FTE Count JOB CLASS General 1.0000 CASHIER (START 6-1-2016) General (1.0000)MAINTENANCE WORKER I (RECLASS TO MW) General 1.0000 RECLASS MAINTENANCE WORKER (EFFECTIVE DECEMBER 2015) General 1.0000 EVIDENCE TECHNICIAN STARTING 5-1-2016 General 0.2000 VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) General 1.0000 POLICE RECORDS CLERK START 8-1-2016 General 1.0000 PUBLIC SAFETY DISPATCHER START 1-1-2016 General 2.0000 EQUIPMENT OPERATOR ($84,964 x 2) General (1.2787)PT LIBRARY ASSISTANT (TO FT LIBR ASST I) General 2.0000 FT LIBRARY ASSISTANT I ($64,960 x 2) General (1.0000)FT LIBRARY ASSISTANT I (PROMOTIONAL OPPORTUNITY TO LIBR ASST II) General 1.0000 FT LIBRARY ASSISTANT II General 1.0000 ASSISTANT LIBRARY DIRECTOR General 0.2231 PT LIBRARY PAGE General 0.5000 SEASONALS (START 5-1-2016) Grand Island Council Session - 8/11/2015 Page 189 / 286 General 1.0000 MAINT WRKR (JOB TRANSFER FROM FIELD HOUSE .58 FTE & WATER PARK .42 FTE) General 0.2000 SEASONALS General 0.6000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) General (0.5800)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS) General 0.3000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) General (0.4200)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS) General 0.1000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) General (0.8500)PUBLIC INFORMATION OFFICER General 1.0000 PUBLIC INFORMATION OFFICER Enhanced 911 (0.1500)PUBLIC SAFETY DISPATCHER Enhanced 911 (0.1500)PUBLIC SAFETY DISPATCHER Enhanced 911 0.2500 PUBLIC SAFETY DISPATCHER Enhanced 911 0.2500 PUBLIC SAFETY DISPATCHER PSC Wireless (0.8500)PUBLIC SAFETY DISPATCHER PSC Wireless (0.8500)PUBLIC SAFETY DISPATCHER PSC Wireless 0.7500 PUBLIC SAFETY DISPATCHER PSC Wireless 0.7500 PUBLIC SAFETY DISPATCHER CYC (0.1500)PUBLIC INFORMATION OFFICER Local Assistance 0.8000 VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) Electric 1.0000 SYSTEM TECHNICIAN Wastewater 0.2500 MAINTENANCE SEASONAL WORKER In total the requested FTEs create a net increase of 11.8944 in allocated FTEs and an estimated total cost increase of $650,687 for the 2015-2016 proposed budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 190 / 286 Recommendation City Administration recommends that the Council approve the requested 2015-2016 FTE changes. Sample Motion Move to approve the 2015-2016 requested FTE changes for the 2015-2016 Budget. Grand Island Council Session - 8/11/2015 Page 191 / 286 REQUESTED FTE CHANGES7/31/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTFINANCE - 11401100 FUND1.0000CASHIER (START 6-1-2016)12,838.001.0000 TOTAL:12,838.00CITY HALL BUILDING - 11701100 FUND(1.0000)MAINTENANCE WORKER I (RECLASS TO MW)(50,802.00)1.0000RECLASS MAINTENANCE WORKER (EFFECTIVE DECEMBER 2015) 54,018.000.0000 TOTAL:3,216.00POLICE - 22301100 FUND1.0000EVIDENCE TECHNICIAN STARTING 5-1-2016 23,460.000.2000VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) 11,402.001.0000POLICE RECORDS CLERK START 8-1-2016 6,415.002.2000 TOTAL:41,277.00EMERG MNGNT COMM - 226100 FUND1.0000PUBLIC SAFETY DISPATCHER START 1-1-201643,081.001.0000 TOTAL:43,081.00STREETS - 33501100 FUND2.0000EQUIPMENT OPERATOR ($84,964 x 2) 169,922.002.0000 TOTAL:169,922.00LIBRARY - 44301100 FUND(1.2787)PT LIBRARY ASSISTANT (TO FT LIBR ASST I)(58,967.00)2.0000FT LIBRARY ASSISTANT I ($64,960 x 2)129,800.00(1.0000)FT LIBRARY ASSISTANT I (PROMOTIONAL OPPORTUNITY TO LIBR ASST II)(64,900.00)1.0000FT LIBRARY ASSISTANT II 66,771.001.0000ASSISTANT LIBRARY DIRECTOR 85,167.000.2231PT LIBRARY PAGE4,065.000.5000SEASONALS (START 5-1-2016)8,634.002.4444 TOTAL:170,570.00PARK OPERATIONS - 444100 FUND1.0000MAINT WRKR (JOB TRANSFER FROM FIELD HOUSE .58 FTE & WATER PARK .42 FTE)75,794.001.0000 TOTAL:75,794.00GREENHOUSE - 444100 FUND0.2000SEASONALS4,656.000.2000 TOTAL:4,656.00FIELDHOUSE - 445100 FUND0.6000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) 41,108.00(0.5800)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS)(47,765.00)0.0200 TOTAL:(6,657.00)WATERPARK - 44525100 FUND0.3000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) 20,662.00Budget 2015-2016Grand IslandCouncil Session - 8/11/2015Page 192 / 286 REQUESTED FTE CHANGES7/31/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTBudget 2015-2016(0.4200)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS)(31,400.00)(0.1200)TOTAL:(10,738.00)LINCOLN POOL - 44525100 FUND0.1000RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) 7,032.000.1000 TOTAL:7,032.00PUBLIC INFORMATION - 44601100 FUND(CHANGE FUNDING)(0.8500)PUBLIC INFORMATION OFFICER(86,653.00)1.0000PUBLIC INFORMATION OFFICER 100,777.000.1500 TOTAL:14,124.00ENHANCED 911 - 215215 FUND(CHANGE FUNDING)(0.1500)PUBLIC SAFETY DISPATCHER(12,447.00)(0.1500)PUBLIC SAFETY DISPATCHER(12,436.00)0.2500PUBLIC SAFETY DISPATCHER18,086.000.2500PUBLIC SAFETY DISPATCHER13,369.000.2000 TOTAL:6,572.00PSC WIRELESS - 216216 FUND(CHANGE FUNDING)(0.8500)PUBLIC SAFETY DISPATCHER(66,875.00)(0.8500)PUBLIC SAFETY DISPATCHER(53,700.00)0.7500PUBLIC SAFETY DISPATCHER61,258.000.7500PUBLIC SAFETY DISPATCHER39,047.00(0.2000)TOTAL:(20,270.00)COMMUNITY YOUTH COUNCIL - 229229 FUND(CHANGE FUNDING)(0.1500)PUBLIC INFORMATION OFFICER(15,283.00)(0.1500)TOTAL:(15,283.00)VOCA GRANT - 260260 FUND0.8000VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) 42,323.000.8000 TOTAL:42,323.00UTILITIES - 520520 FUND1.0000SYSTEM TECHNICIAN102,465.001.0000 TOTAL:102,465.00WWTP - 530530 FUNDGrand IslandCouncil Session - 8/11/2015Page 193 / 286 REQUESTED FTE CHANGES7/31/2015DEPARTMENT #FTE CountJOB CLASSPOSITION IMPACTTOTAL DEPT IMPACTBudget 2015-20160.2500MAINTENANCE SEASONAL WORKER 9,765.000.2500 TOTAL:9,765.00FTE Count GRAND TOTALS:11.8944650,687.00 650,687.00FTE CountFUND IMPACTGeneral Fund9.9944100 FUND525,115.009.9944 Total General Fund525,115.00Special Revenue Funds0.2000215 FUND6,572.00(0.2000)216 FUND(20,270.00)(0.1500)229 FUND(15,283.00)0.8000260 FUND42,323.000.6500 Total Special Revenue13,342.00Enterprise Fund1.0000520 FUND102,465.000.2500530 FUND9,765.001.2500 Total Enterprise Fund112,230.0011.8944 TOTAL CITY:650,687.00DOLLAR SUMMARY OF 2015-16 FTE CHANGES BY FUNDGrand IslandCouncil Session - 8/11/2015Page 194 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-217 WHEREAS, the 2015-2016 budget process includes requests for new full time equivalents (FTEs) positions by several City Funds; and WHEREAS, the City Council will adopt the 2015-2016 Budget at the September 8, 2015 meeting; and WHEREAS, the new FTE positions are incorporated into the Fiscal Year 2015- 2016 Budget revenue numbers; and WHEREAS, the new FTE positions will increase the total FTE count by 11.8944; and WHEREAS, the estimated 2016 total cost and required budget increase for these new FTE positions is $650,687; and WHEREAS, the specific FTE changes are: Fund FTE Count JOB CLASS General 1.0000 CASHIER (START 6-1-2016) General (1.0000)MAINTENANCE WORKER I (RECLASS TO MW) General 1.0000 RECLASS MAINTENANCE WORKER (EFFECTIVE DECEMBER 2015) General 1.0000 EVIDENCE TECHNICIAN STARTING 5-1-2016 General 0.2000 VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) General 1.0000 POLICE RECORDS CLERK START 8-1-2016 General 1.0000 PUBLIC SAFETY DISPATCHER START 1-1-2016 General 2.0000 EQUIPMENT OPERATOR ($84,964 x 2) General (1.2787)PT LIBRARY ASSISTANT (TO FT LIBR ASST I) General 2.0000 FT LIBRARY ASSISTANT I ($64,960 x 2) General (1.0000)FT LIBRARY ASSISTANT I (PROMOTIONAL OPPORTUNITY TO LIBR ASST II) General 1.0000 FT LIBRARY ASSISTANT II General 1.0000 ASSISTANT LIBRARY DIRECTOR General 0.2231 PT LIBRARY PAGE General 0.5000 SEASONALS (START 5-1-2016) General 1.0000 MAINT WRKR (JOB TRANSFER FROM FIELD HOUSE .58 FTE & WATER PARK .42 FTE) General 0.2000 SEASONALS General 0.6000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% Grand Island Council Session - 8/11/2015 Page 195 / 286 - 2 - WTR PARK/10% LNCLN POOL) General (0.5800)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS) General 0.3000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) General (0.4200)MAINTENANCE WORKER (JOB TRANSFER TO PARK OPS) General 0.1000 RECREATION COORD (SPLIT 60% FLD HOUSE/30% WTR PARK/10% LNCLN POOL) General (0.8500)PUBLIC INFORMATION OFFICER General 1.0000 PUBLIC INFORMATION OFFICER Enhanced 911 (0.1500)PUBLIC SAFETY DISPATCHER Enhanced 911 (0.1500)PUBLIC SAFETY DISPATCHER Enhanced 911 0.2500 PUBLIC SAFETY DISPATCHER Enhanced 911 0.2500 PUBLIC SAFETY DISPATCHER PSC Wireless (0.8500)PUBLIC SAFETY DISPATCHER PSC Wireless (0.8500)PUBLIC SAFETY DISPATCHER PSC Wireless 0.7500 PUBLIC SAFETY DISPATCHER PSC Wireless 0.7500 PUBLIC SAFETY DISPATCHER CYC (0.1500)PUBLIC INFORMATION OFFICER Local Assistance 0.8000 VICTIM/WITNESS ADVOCATE (20% GNL FUND/80% VOCA GRANT-260 FUND) Electric 1.0000 SYSTEM TECHNICIAN Wastewater 0.2500 MAINTENANCE SEASONAL WORKER NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the requested FTE increases for the 2015-2016 Budget are hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 196 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item I-3 #2015-218 - Consideration of Approving Health and Dental Benefits Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 8/11/2015 Page 197 / 286 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:August 11, 2015 Subject:Approval of Health and Dental Benefits Presenter(s):Aaron Schmid, Human Resources Director Background The City of Grand Island provides health and dental benefits to its employees. The City has a partially self-funded plan, meaning that claims are actually paid for by the premium dollars generated through the plan to a specified limit. The City utilizes a third party, Blue Cross Blue Shield of Nebraska, to administer and pay claims and provide stop loss coverage. The City’s current “specific deductible” or stop loss is $150,000 per participant. This means that the first $150,000 of claims for a plan participant is paid for by the premium dollars generated and then the reinsurance carrier picks up the claims that exceed the deductible. The City’s dental plan is self-funded and the principle is the same as for health insurance in that the premiums generated pay the claims incurred. Discussion As the new fiscal and plan years are set to begin on October 1, it is customary to bring the health insurance renewal forward as well as funding requirements. The City budgeted $8.817 million for fiscal year 2015/2016 for health and dental insurance expenses. The budgeted amount covers items such as payment of claims, administrative fees, and HSA contributions. The addition of the Qualified High Deductible Plan (QHDP) continues to have a favorable impact on claims. Approximately 25% of eligible employees are enrolled in the QHDP. Although we have experienced a small number of large claims, overall the rest of our claims experience was positive. The proposed QHDP has a $3,000/$5,500 in network deductible. The traditional PPO plan has a $500/$1,000 in-network deductible. Participants who go out of network will experience deductibles that are twice the in network amount. That has been part of the City’s plan design for many years. City employees pay 16% of the PPO plan premium and 12% of the QHDP premium. As the initial 2 years of experience with the QDHP has Grand Island Council Session - 8/11/2015 Page 198 / 286 been so positive, I am proposing the HSA contribution stay the same at $1,250 for single coverage and $2,500 for family coverage to be paid to plan participant’s Health Savings Account (HSA). This contribution will take place in January 2015. The intention is to further incentivize employees to move to the high deductible plan and continue to control rising costs with increased consumerism. I am also proposing that we continue to calculate HSA contributions for new employees based on their starting date. The contribution adjustment would be calculated quarterly. As an example, an employee who becomes eligible for single coverage in April would receive a contribution for three quarters of the remaining year. After the start of each quarter of the calendar year, the amount would be reduced by 25%. Dental insurance was separated from the health plan in 2013/20414 and is a voluntary benefit. Employees can determine whether or not they want to elect this benefit and at what level. The employee pays 30% of the premium for the dental benefit. This is comparable in the market for dental to be a separate benefit. Delta Dental is the provider of the dental insurance. The service to our plan participants has been excellent. The administrative fees for dental services are $3.85 per employee per month to be paid by the City. The City entered into a three year contract with Delta Dental of Nebraska in 2013/2014. The contract with Blue Cross and Blue Shield of Nebraska (BCBSNE) specifies administrative fees of $30.00 per employee per month. Individual stop loss coverage will cost $114.98 per employee per month and the aggregate stop loss coverage will cost $5.64 per employee per month. The contract with Strong Financial will cost $1,654 per month. COBRA administration will be handled by Discovery Benefits, Inc. (DBI). The cost for COBRA administration will be $0.70 per employee per month for the term of the contract. The fees associated with the wellness screenings will be $67.45 per participant for the duration of the contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 8/11/2015 Page 199 / 286 Recommendation City Administration recommends that the Council approve health plan renewal and the recommended contributions to the employee’s HSA. Sample Motion Move to approve the health plan renewal and the recommended contribution levels to the employee’s HSA. Grand Island Council Session - 8/11/2015 Page 200 / 286 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR MEDICAL/Rx HEALTH INSURANCE PLAN RFP DUE DATE:May 14, 2015 at 4:00 p.m. DEPARTMENT:Human Resources PUBLICATION DATE:April 13, 2015 NO. POTENTIAL BIDDERS:11 SUMMARY OF PROPOSALS RECEIVED National Stop Loss United Health Group0 Bedford, MA Rocky Hill, CT Aetna Life Insurance Company Blue Cross Blue Shield Hartford, CT Omaha, NE Regional Care, Inc.MedTrak Services Scottsbluff, NE Overland Park, KS CoreSource Cigna 312 Overland Park, KS Overland Park, KS cc:Aaron Schmid, Human Resources Director Tami Herald, HR Rick Manager Marlan Ferguson, City Administrator William Clingman, Interim Finance Director Stacy Nonhof, Purchasing Agent P1814 Grand Island Council Session - 8/11/2015 Page 201 / 286 Client Profile Group Name:City of Grand Island Effective Date:10/1/2015 The Client Profile document sets forth group demographic information and specific plan terms, requirements and benefit design elements. The Client Profile is part of the Benefit Plan Document, which includes the Administrative Services Agreement (ASA), Summary Plan Description (SPD), and is incorporated therein by this reference. Grand Island Council Session - 8/11/2015 Page 202 / 286 Account Team Group Name: Effective Date: Sales Executive: Sales Executive Number: Account Executive: Account Executive Number: Account Service Representative: Account Service Representative Number: Underwriter: Broker Name: BCBSNE Assigned Broker Number: Brokerage Name: BCBSNE Assigned Brokerage Number: 22 BZ City of Grand Island 10/1/2015 Group Information Brad Utoft Lisa Shoup 32 Mike Perry Sherry Young 25191 Cal Strong 01721 Strong Financial Services Grand Island Council Session - 8/11/2015 Page 203 / 286 Group Information Group Name: Effective Date: New Group, Renewal, Revision, Termination: Renewal Month: ERISA Plan Year Month: Group's Original Effective Date: Applicant/Employer Legal Name: Short Name (35 character limit): Market Affiliation Code (MAC) Number: Group Number(s): Physical Address: 100 East 1st St. Street Address Grand Island City NE State 68801 Zip Code No Use as billing address? Group Information Renewal October City of Grand Island 10/1/2015 **For Roll Numbers, Break Out Codes and Rate Pool Codes, see attached Roll Listing.** 1525 305208 October 10/1/12 Applicant Information City of Grand Island Grand Island Council Session - 8/11/2015 Page 204 / 286 P.O. Box Address: PO Box 1968 PO Box Grand Island City NE State 68802 Zip Code Yes Use as billing address? Billing Address if different than above: Address City State Zip Code Group Prefix: Employer (Tax) Identification Number (EIN): North American Industry Classification System (NAICS) Number: Funding Type: Grandfathered Status: Religious Employer Exemption (Please include form 89-109 (01-01-14): Is group subject to Employee Retirement Income Security Act (ERISA)? Name(s) of Subsidiaries or Affiliated organizations to be included: (must be majority-owned - 51% or greater) N/A YED 47-6006205 921100 ASO Non-Grandfathered No No Grand Island Council Session - 8/11/2015 Page 205 / 286 Head of Firm: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Group Leader/Group Health Plan Primary Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Authorized Plan Contacts The Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rules provide that the Group Health Plan ("GHP") is a separate legal entity from the Employer/Plan Sponsor. In compliance with HIPAA Privacy Rules, it is necessary to designate Authorized Plan Contacts for the GHP. The GHP Primary Contact serves as BCBSNE's primary contact for the GHP, and may also designate additional Authorized Plan Contacts for the GHP. The GHP Primary Contact shall notify BCBSNE of any additions or deletions to the following list, by noting changes/additions below. N/A aarons@grand-island.com No Full Access N/A We will automatically include your GHP's Agent of Record as one of your Authorized Plan Contacts. If you choose not to have the GHP's Agent of Record authorized to receive this information, please check here: The following individuals may be given access to GHP information received from BCBSNE in accordance with the requirements set forth within HIPAA Privacy Rules. N/A Aaron Schmid Human Resources Director 308-385-5444 Ext 199 Full Access Tami Herald Human Resources 308-385-5444 Ext 192 TamiH@Grand-Island.com Grand Island Council Session - 8/11/2015 Page 206 / 286 Billing Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Eligibility/Enrollment Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Additional Plan Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: N/A Tami Herald Human Resources N/A Tami Herald Human Resources 308-385-5444 Ext 192 TamiH@Grand-Island.com 308-385-5444 Ext 192 TamiH@Grand-Island.com Full Access Full Access Changes to Authorized Plan Contacts (Include additions, deletions and updates only). Grand Island Council Session - 8/11/2015 Page 207 / 286 Additional Plan Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Additional Plan Contact: Reason for Change: Name: Title: Phone Number: Fax Number: Email Address: Access to Blues Enroll? Access to Protected Health Information (PHI): If limited access, please only allow PHI access for the following Group/Roll numbers: Comments: Current List of Authorized Plan Contacts: Name: Title: Should this person still be authorized? Name: Title: Should this person still be authorized? Name: Title: Should this person still be authorized? Name: Title: Should this person still be authorized? Calvin Strong Broker Yes Strong Financial Services Brokerage Yes Grand Island Council Session - 8/11/2015 Page 208 / 286 General Information Group Name: Effective Date: Traditional Two-Tier PPO Health:Yes No Number of Options: Two-Tier CDHP Health (HSA Eligible):Yes No Number of Options: Three-Tier PPO Health:Yes No Number of Options: Three-Tier CDHP Health (HSA Eligible):Yes No Number of Options: Dental Coverage:Yes No Number of Options: RX Nebraska Prescription Drug Program (Prime) If no, please attach Rx sheet: Yes No Number of Options: Group Medicare Supplement (Retirees Only):Yes No Number of Options: Reinsurance/Stop Loss:Yes No Group Information City of Grand Island 10/1/2015 Products to be administered by BCBSNE 1 1 2 Grand Island Council Session - 8/11/2015 Page 209 / 286 N/A Other Programs and Services Offered to Self-funded Employer Groups Medicare Part D - Administered and underwritten by Clearstone?Yes No Vision Plan - Administered and underwritten by Davis Vision?Yes No Life/AD&D - Administered and underwritten by USAble?Yes No Blue Health Partners (If any of the below are marked, please attach applicable form(s).) Option A (Diabetes, Cardiac, Heart Failure, COPD, Asthma):Yes No Option B (Diabetes, Cardiac, Heart Failure, COPD):Yes No Option C (Diabetes, Cardiac, Heart Failure):Yes No BlueHealth Advantage Standard option is included. Additional health education can be purchased separately. EveryMove:Yes No BlueHealth Advantage Premium:Yes No Ancillary Products Davis Vision, USAble, Clearstone, and EveryMove are independent companies and do not provide BCBSNE products and services. Those companies are solely responsible for the services they provide. Attached Documents (Documents should be uploaded with the Client Profile) Other: Other:Group has biometric screening options. Please list any documents that will be uploaded with this client profile below: Grand Island Council Session - 8/11/2015 Page 210 / 286 GeoBlue Group Ex-Patriot (Working abroad 6 months or more):Yes No Group Travelers (Business travel less than 6 months):Yes No Non-BCBSNE Products that the Group Contracts for Independently Traditional Two-Tier PPO Health:Yes No Number of Options: Vendor Name: Two-Tier CDHP Health (HSA-Eligible):Yes No Number of Options: Vendor Name: Three-Tier PPO Health:Yes No Number of Options: Vendor Name: Three-Tier CDHP Health (HSA-Eligible):Yes No Number of Options: Vendor Name: Dental Coverage:Yes No Number of Options: 1 Vendor Name: Group Medicare Supplement (Retirees Only):Yes No Number of Options: Vendor Name: Reinsurance/Stop Loss:Yes No Vendor Name: Pharmacy Benefit Manager:Yes No Vendor Name: Delta Dental Other: Grand Island Council Session - 8/11/2015 Page 211 / 286 Does the Group offer a Health Savings Account (HSA)?Yes No Vendor Name: Does the Group have a direct relationship with the vendor?Yes No If through BCBSNE, select vendor number and attach completed HSA Employer Setup Form: Does the Group offer a Health Reimbursement Account (HRA)?Yes No Vendor Name: Does the Group have a direct relationship with the vendor?Yes No If through BCBSNE, select vendor number and attach completed HRA Employer Setup Form Does the Group offer a Flexible Spending Account?Yes No Vendor Name: Does the Group have a direct relationship with the vendor?Yes No If through BCBSNE, select vendor and attach completed FSA Employer Setup Form: Is the Group Health Plan subject to the Consolidated Omnibus Reconciliation Act (COBRA), as amended, during this calendar year? Yes No If the above answer is "Yes", please provide the name of the COBRA administrator: Does the Group authorize BCBSNE to administer coverage requests under Qualified Medical Child Support Order (QMCSO)? Yes No Does the Group authorize BCBSNE to provide notice of termination letters to eligible employees/dependents? Yes No Discovery TASC (Total Administrative Services Corporation) HRA/HSA/FSA Vendors ConnectiCare Grand Island Council Session - 8/11/2015 Page 212 / 286 GROUP DATA FOR MEDICARE SECONDARY PAYER Employee Information: Do you have employees or covered dependents enrolled in your Group Health Plan who also currently have Medicare coverage or who are turning 65 this year? Yes No Do you have 20 or more employees for 20 or more calendar weeks for the current calendar year? Yes No 10/1/2012 Did you have 20 or more employees for 20 or more calendar weeks for the previous calendar year? Yes No 10/1/2012 Did you have 100 or more employees during 50 percent of your business days during the previous calendar year? Yes No Employer Information: When responding to questions 1 through 3 below, include full-time, part-time, leased and seasonal employees, but exclude independent contractors. If your company has affiliated parent or sister companies that are members of the same control group for IRS purposes, all employees in all of the affiliated companies should be included in your total, whether or not the affiliated companies have coverage with BCBSNE. If yes, please provide the date this threshold was reached: If yes, please provide the date this threshold was reached: N/AOther Provisions: BCBSNE is required to collect information in order to properly pay claims for your employees who are eligible for Medicare benefits. In accordance with Medicare law, depending on the current employment status of your employee and/or employer size, BCBSNE may be required to pay primary to Medicare for certain group health benefits, regardless of an employee's or dependent's entitlement to Medicare. Summary Plan Descriptions: BCBSNE will provide the Group with an electronic version of the Summary Plan Description (SPD). The Group is responsible for providing this document to its enrolled employees, including retirees and COBRA participants. Financial Agreements, Fees and Employer Contributions: The administrative charge, fees and financial arrangements for the claim administrative services provided by BCBSNE are set forth in the Administrative Services Agreement (ASA), and its attachments. Grand Island Council Session - 8/11/2015 Page 213 / 286 New Groups Only For New Groups Only: Will the Group provide BCBSNE with prior carrier accumulations? Yes No Deductible: Coinsurance: Out-of-Pocket Limit: Session Limits: Dental: Date file will be received: Date file will be received: Comments: If yes, please select type of accumulator and enter date BCBSNE will receive file: Date file will be received:Date file will be received: Date file will be received: Grand Island Council Session - 8/11/2015 Page 214 / 286 Eligibility & Enrollment Group Name:City of Grand Island Effective Date:10/1/2015 Single: Employee & Spouse: Employee & Children: Family: Employee + 1: Employee + 2 or More: Other (Please define below): Are Retiree's Eligible? (Attach copy of Retirement Program describing plan eligibility requirements & contribution toward monthly charges.)No Comments:Retirees are a closed class of grandfathered employees. Are Board of Directors Eligible? (Attach list of Board Members & Resolution passed approving the same contribution toward the health care plan as for employees.) No Comments: Total employees on the payroll (includes full-time, part- time, leased employees): Total eligible employees on the payroll: Eligible employees not enrolling due to coverage: Number of employees with creditable coverage (Medicare, Medicaid, Spousal coverage): Number of employees with individual coverage: Number of employees not enrolling due to cost or other reasons: Eligible employees enrolling on the effective date: Number of persons on COBRA or State Continuation coverage: Group Information Enrollment Tier Options 475 500 475 Employee Data Grand Island Council Session - 8/11/2015 Page 215 / 286 New Hire Rules Rules/Applicable Group & Rolls Minimum hours per week an employee must work to be eligible for coverage? 30 Probation Days:60 Effective Date of Coverage:First of the month following applicable probation days Other: If the first day of eligibility lands on the first, then the effective day will be that day. Regular Status Part-time employees that maintain an average of 30 hours of work per week are eligible for single coverage benefits only. Group counts eligibility period by months rather than days. Furlough: When it is determined necessary to reduce payroll expenses, employees may be required to participate in furloughs or a reduction of hours worked. The employees' health insurance and other benefits will not be effected as long as the furlough is temporary in nature and does not result in an employee's hours dropping below thirty-five hours per week average on an annual basis. Re-Hire Rules Same as new hire Other: Special Enrollee Rules Marriage:First of the month following the date of event Birth/Adoption:Date of event STANDARD: All Newborns (including grandchildren) will be added for the first 31 days: No - Newborns will not be added automatically, group must enroll ALL newborns Loss of Other Coverage:STANDARD - first of the month following the loss of other coverage Other: Newborn of a dependent daughter is not eligible for coverage, including the first 31 days. Effective Date Rules Grand Island Council Session - 8/11/2015 Page 216 / 286 Late Enrollee Rules STANDARD: Late enrollment is allowed only during the month prior to the annual renewal date. Enrollment Forms must be signed by the last day of open enrollment and must be received by BCBSNE in a timely manner: Standard Other: Dental - STANDARD: Part A only for the first 12 months:N/A Other: Termination Date Rules Employees:Last day of the month in which eligibility is lost Dependents:Last day of the month in which eligibility is lost Other: Eligible Dependents Spouse - STANDARD: The Spouse of the Subscriber, unless the marriage has been ended by Legal, effective decree of dissolution, divorce or separation (includes same sex marriage, regardless of their State of residence): Standard Other: Is Same Sex Spouse eligible? If yes, will they be covered regardless of their state of residence? Other: Children to Age 26 - STANDARD: Biological son(s) and daughter(s), stepchild/children, a child/children for whom the Subscriber is a court appointed guardian, not including foster child/children: Standard Other: Children age 26 and older - STANDARD: can remain covered if they are incapable of self-sustaining employment or of returning to school as a full-time student, by reason of mental or physical handicap AND dependent upon the Subscriber for support and maintenance Standard Other: Domestic Partners:Yes No If yes, select all that apply Same Sex Opposite Sex Dependents of Domestic Partner Rules: If Spouse above is marked "Other", please answer the following questions regarding Same Sex Marriage. Grand Island Council Session - 8/11/2015 Page 217 / 286 Other Eligibility Provisions Are Dental Enrollment Tiers required to match Medical?N/A Can Dental be elected independent of Medical?N/A Waive Dental 2-year Re-enrollment provision?N/A Dependent continuation to age 30 (Nebraska Mandate)?Yes Other Eligibility Provisions: Enrollment Process Actives:Blues Enroll COBRA:Blues Enroll Retirees:Blues Enroll Other: Grand Island Council Session - 8/11/2015 Page 218 / 286 2-Tier Medical Benefits Group Name:City of Grand Island Effective Date:10/1/2015 What is the Benefit Year? If Plan Year, define dates: (i.e. 7/1 to 6/30): Type of Plan: Large Group 2-Tier Standard Medical and RX Standard Option Number: Option/Total Number of Options (Please type "Option 1 of X"): Comments: Deductible (The amount the Covered Person pays each Benefit Year for Covered Services before the Coinsurance is payable)In-Network Out-of-Network Individual Deductible:$500 $1,000 Family Deductible:$1,000 $2,000 Comments: Embedded Aggregate Coinsurance (the percentage amount the Covered Person must pay for most Covered Services after the deductible has been met)In-Network Out-of-Network Covered Person Pays:20%30% Individual Coinsurance Limit:N/A N/A Family Coinsurance Limit:N/A N/A Comments: Embedded Aggregate Out-of-Pocket Limit In-Network Out-of-Network Individual Benefit Year Out-of-Pocket Limit:$1,800 $2,950 Family Benefit Year Out-of-Pocket Limit:$3,600 $5,900 Comments: Embedded Aggregate PPO CDHP (HSA Eligible) Group Information Plan Type Benefit Year Calendar Year Plan Year Non Standard Annual Cost Share Information 1 of 2 Grand Island Council Session - 8/11/2015 Page 219 / 286 Out-of-Pocket Limit includes: Medical Deductible Medical Coinsurance Medical Copays Pharmacy Deductible Pharmacy Coinsurance Pharmacy Copays Other Do In-Network and Out-of-Network Deductible and Out- of-Pocket Limits cross accumulate? Yes Comments: Do all other Limits (days, visits, sessions, dollar amounts, etc.) cross accumulate between In-Network and Out-of- Network?Yes Comments: Copayment applies to the following: Physician Office Urgent Care Facility Emergency Care Allergy Injections Prescription Drugs Manipulations and Adjustments Other (if checked, enter below) Once the annual Out-of-Pocket Limit is reached, most Covered Services are payable by the Plan at 100% for the remainder of the Benefit Year Aggregate Deductible and/or Out-of-Pocket Limit: Aggregate Deductible means the entire family amount must be met before benefits are available. Aggregate Out-of-Pocket Limit means the entire family amount must be met before cost-sharing is no longer applicable. Family members may combine their covered expenses to satisfy the family amounts. Embedded Deductible and/or Out-of-pocket Limit: An "embedded" amount means that no one family member contributes no more than the individual amount to satisfy the family amount under a multi-person membership unit. Amounts not included in the Out-of-Pocket Limit will continue to apply, even after the Out-of-Pocket Limit for the year is reached Grand Island Council Session - 8/11/2015 Page 220 / 286 Office Visit Copay?No Office Services Copay?Yes Allergy testing: Diagnostic x-ray, laboratory and pathology services, including pap smears and mammograms when due to an illness: Office consultation: Supplies: Medication checks: Mental illness/substance abuse office therapy visits: Hearing exam, when due to an illness or injury: Vision exam, when due to an illness or injury (excluding refractions): Office visit: Drugs administered in an office setting: Initial visit of diagnoses of pregnancy: Comments: Allergy Injections & Serum: Other Injections: Advanced Diagnostic Imaging (CT, MRI, MRA, MRS, PET & SPECT scans and other Nuclear Medicine): Pregnancy Services: Preventive Services: Radiation Therapy & Chemotherapy: Surgery & Anesthesia: Physical, Occupational and Speech Therapy: Manipulations and Adjustments: Durable Medical Equipment: Sleep Studies: Biofeedback: Psychological Evaluations, Assessments, and Testing: Infusion Therapies: Comments: This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service IS subject to office Copay (standard) This service IS subject to office Copay (standard) This service IS subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) Office Services Copay This service IS subject to office Copay (standard) The following services will NOT be subject to the office services Copay when billed by a professional provider in an office setting unless indicated otherwise below: This service IS subject to office Copay (standard) The following services will be subject to the Copay when billed by a professional provider in an office setting unless indicated otherwise below: This service IS subject to office Copay (standard) This service IS subject to office Copay (standard) Listed below are BCBSNE standard office services included within the Copay. If customization is requested, please select each service where customization is necessary and if Copay applies This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service is NOT subject to office Copay (standard) Office Visit Copay Office Visit Benefits for Primary Care and Specialist Physician Office Visit include office visits (including the initial visit to diagnose pregnancy), consultations, office psychological therapy and/or substance dependence and abuse counseling/rehabilitation, and medication checks. This service IS subject to office Copay (standard) This service IS subject to office Copay (standard) This service is NOT subject to office Copay (standard) This service IS subject to office Copay (standard) This service IS subject to office Copay (standard) Grand Island Council Session - 8/11/2015 Page 221 / 286 In-Network Out-of-Network Primary Care Physician:$35 Copay Deductible & Coinsurance Other Covered Services:Applicable Office Copay Deductible & Coinsurance Specialist:$50 Copay Deductible & Coinsurance Other Covered Services:Applicable Office Copay Deductible & Coinsurance Allergy Injections and Serum:Deductible & Coinsurance Deductible & Coinsurance Convenient Care/Retail Clinics (Quick Care):Same as Primary Care Physician Deductible & Coinsurance Comments: In-Network Out-of-Network Urgent Care Facility Services (a single copay applies to each urgent care visit, if applicable):$35 Copay Deductible & Coinsurance Comments: In-Network Out-of-Network Facility:Deductible & Coinsurance In-Network Level of Benefits Professional Services:Deductible & Coinsurance In-Network Level of Benefits Comments: In-Network Out-of-Network Services such as surgery, laboratory and radiology, cardiac and pulmonary rehabilitation, observation stays, and other services provided on an outpatient basis: Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Charges for room and board, diagnostic testing, rehabilitation and other ancillary services provided on an inpatient basis: Deductible & Coinsurance Deductible & Coinsurance Comments: Outpatient Hospital or Facility Services Emergency Care Services (Services received in a Hospital Emergency Room Setting) Inpatient Hospital or Facility Services Office Cost Share Information Urgent Care Services Primary Care Physician is a physician who has a majority of his/her practice in internal or general medicine, obstetrics/gynecology, general pediatrics or family practice. A Physician Assistant is covered in the same manner as a Primary Care Physician. Specialist Physician is a physician who is not a Primary Care Physician. (Copayment is waived if admitted to the hospital within 24 hours for the same diagnosis) Grand Island Council Session - 8/11/2015 Page 222 / 286 In-Network Out-of-Network ACA-mandated A+B Preventive Benefits Subject to Limits:Plan pays 100%Deductible & Coinsurance ACA-mandated A+B Preventive Benefits outside of Limits:Plan pays 100%Deductible & Coinsurance Other Preventive Benefits Not Mandated by ACA:Plan pays 100%Deductible & Coinsurance Preventive Immunizations - Children (up to age 7):Plan pays 100%Coinsurance Preventive Immunizations - Adults (age 7 and older):Plan pays 100%Deductible & Coinsurance Independent Lab - Preventive:Plan pays 100%Plan pays 100% Comments: In-Network Out-of-Network Inpatient Services:Deductible & Coinsurance Deductible & Coinsurance Outpatient Services: Office:$35 Copay Deductible & Coinsurance All Other Outpatient Services:Deductible & Coinsurance Deductible & Coinsurance Emergency Care Services (services received in a Hospital emergency room setting) Facility:Deductible & Coinsurance In-Network Level of Benefits Professional Services:Deductible & Coinsurance In-Network Level of Benefits Comments: Autism covered (not following Nebraska state mandate): 3-00286. Residential Treatment Center covered per federal mandate: 3-00337 R. (Copayment is waived if admitted to the hospital within 24 hours for the same diagnosis.) Preventive Services Mental Illness and/or Substance Dependence and Abuse Covered Services Grand Island Council Session - 8/11/2015 Page 223 / 286 In-Network Out-of-Network Acupuncture Standard: Not Covered Standard: Not Covered Comments: In-Network Out-of-Network Advanced Diagnostic Imaging: CT, MRI, MRA, MRS, PET & SPECT scans and other Nuclear Medicine:Deductible & Coinsurance Deductible & Coinsurance Comments: Ambulance (to the nearest facility for appropriate care)In-Network Out-of-Network Ground Ambulance:Coinsurance In-Network Level of Benefits Air Ambulance (In-Network level of benefits if due to an emergency):Coinsurance In-Network Level of Benefits Comments: In-Network Out-of-Network Biofeedback:Not covered Not covered Comments: In-Network Out-of-Network Cochlear Implants:Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Dermatological Services: Comments: In-Network Out-of-Network Diabetic Services - Services include Education, Self- management training, Podiatric appliances and equipment: Deductible & Coinsurance Deductible & Coinsurance Comments: Will the exclusion for Drugs Administered in an Outpatient Setting apply?Yes No In-Network Out-of-Network If No, those specific drugs and covered services will be payable under the Medical Plan subject to the following Cost Share:Other Other Comments:Covered same as any other illness. If yes, specific drugs and covered services provided on an outpatient basis are payable only under the Rx Nebraska Prescription Drug Program, as determined by BCBSNE. A list of these drugs is available on the website www.nebraskablue.com. Those specific drugs are not covered under the Medical provisions. This limitation does not apply to Emergency Room care. Other Covered Services - Illness or Injury Standard: Same as any other illness Grand Island Council Session - 8/11/2015 Page 224 / 286 In-Network Out-of-Network Durable Medical Equipment and Supplies (Including prosthetics) rental or purchase, whichever is least costly; rental shall not exceed the cost of purchasing: Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Eye Glasses or Contact Lenses: Only covered if required because of a change in prescription as a result of intraocular surgery or ocular injury (must be within 12 months of surgery or injury): Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Hearing Aids:Standard: Not Covered Standard: Not Covered Comments: Home Health Aide , Skilled Nursing and Respiratory Care In-Network Out-of-Network Home Health Aide (Limited to 60 days per Benefit year) Skilled Nursing Care (Limited to 8 hours per day) Respiratory Care (Limited to 60 days per Benefit year): Deductible & Coinsurance Deductible & Coinsurance Comments: Home Health Aide and Skilled Nursing Care limited to 60 days per calendar year combined. In-Network Out-of-Network Home Infusion Therapy:Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Hospice Services Other Other Comments: Please see the additional benefit provisions section below. Lines 347-348 In-Network Out-of-Network Independent Laboratory (Diagnostic):Plan pays 100%Other Comments: Out of Network: Pays at the In- network level of benefits In-Network Out-of-Network Immunizations (When due to an illness or injury):Other Other Comments:Covered same as any other illness. Grand Island Council Session - 8/11/2015 Page 225 / 286 Infertility In-Network Out-of-Network Service to diagnose: Treatment to promote fertility:Standard: Not Covered Standard: Not Covered Comments: Nicotine Addiction In-Network Out-of-Network Medical services and therapy: Nicotine addiction classes & alternative therapy, such as acupuncture:Standard: Not Covered Standard: Not Covered Comments: Obesity In-Network Out-of-Network Non-surgical treatment:Standard: Not Covered Standard: Not Covered Surgical treatment:Standard: Not Covered Standard: Not Covered Comments: Oral Surgery and Dentistry In-Network Out-of-Network Oral Surgery and Dentistry:Deductible & Coinsurance Deductible & Coinsurance Comments: Please see the Additional Provisions & Comments tab line 17. Standard Benefit In-Network Out-of-Network Organ and Tissue Transplantation Other Other Comments: Please see the additional benefit provisions section below. Lines 349 - 350 Standard: Same as any other illness Standard: Same as Substance Dependence and Abuse o Incision and drainage of abscesses, and other nonsurgical treatment of infections. This does not include periodontics or endodontic treatment of infections. o Excision of exostosis tumors and cysts, whether or not related to the temporomandibular joint of the jaw. o Services for diagnostic or surgical procedures involving a bone or joint of the face, neck, or head, including osteotomies, for the treatment of temporomandibular joint disorder or craniomandibular disorder. o Reduction of a complete dislocation or fracture of the temporomandibular joint of the jaw required as a direct result of an accidental injury. Benefits for such services are limited to covered services provided within 12 months of the date of injury. Benefits shall not be provided for such services when the dislocation or fracture occurs as the result of eating, biting or chewing. o Services, supplies or appliances (not including orthodontics or dental implants) for dental treatment of natural healthy teeth required as the direct result of an accidental injury. Benefits for such services are limited to covered services provided within 12 months of the date of injury. Benefits shall not be provided for such services when the injury occurs as the result of eating, biting or chewing. o Medically necessary general anesthesia in order for the covered person to safely receive dental care, including covered persons who are under eight years of age or developmentally disabled. o The fabrication of an orthotic by a dentist of the treatment of a sleep disorder. o Benefits will be provided for hospital inpatient, outpatient or ambulatory facility charges related to covered services for oral surgery and dentistry, if medically necessary as determined by BlueCross and BlueShield of Nebraska. In addition, benefits will be provided for hospital inpatient, outpatient or ambulatory facility charges for covered or noncovered dental procedures, if such admission is essential to safeguard the health of the patient who has a specific nondental physical and/or organic impairment. Grand Island Council Session - 8/11/2015 Page 226 / 286 In-Network Out-of-Network Ostomy Supplies Not covered Not covered Comments:See RX Coverage Physician Professional Services In-Network Out-of-Network Inpatient and Outpatient Services, such as surgery, surgical assistant, anesthesia, inpatient hospital visits and other non-surgical Services Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Physical Rehabilitation Services-Inpatient Facility (Must follow within 90 days of discharge from acute hospitalization) Deductible & Coinsurance Deductible & Coinsurance Comments: Pregnancy, Maternity and Newborn Care In-Network Out-of-Network Pregnancy and maternity (Payment for prenatal and postnatal care is included in the payment for the delivery excluding the initial visit to diagnose pregnancy) Deductible & Coinsurance Deductible & Coinsurance Newborn care Deductible & Coinsurance Deductible & Coinsurance Does your Plan cover dependent daughter Maternity?Yes Comments: Newborn of a dependent daughter is not eligible for coverage, including the first 31 days. In-Network Out-of-Network Radiation Therapy and Chemotherapy Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Radiology (X-ray) Services and Other Diagnostic Tests Deductible & Coinsurance Deductible & Coinsurance Comments: Grand Island Council Session - 8/11/2015 Page 227 / 286 Rehabilitation Services In-Network Out-of-Network Cardiac Rehabilitation (Limited to 18 sessions per diagnosis during the preceding 4 months of certain cardiac diagnosis) Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Pulmonary Rehabilitation (Chronic lung disease is limited to 18 sessions per diagnosis, not to exceed 18 sessions per Benefit Year. Lung, heart-lung transplants and lung volume are limited to 18 sessions following referral and prior to surgery plus 18 sessions within six months of discharge from the hospital following surgery) Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Renal Dialysis Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Sexual Dysfunction Standard: Not Covered Standard: Not Covered Comments: In-Network Out-of-Network Skilled Nursing Facility (Limited to 60 days per Benefit Year)Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Sleep Studies (Attended sleep study)Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Temporomandibular and Craniomandibular Joint Disorder Deductible & Coinsurance Deductible & Coinsurance Comments: Therapy and Manipulations In-Network Out-of-Network Physical, occupational or speech therapy services, chiropractic or osteopathic physiotherapy (Limited to 60 combined sessions per benefit year) Other Other Comments: Please see the additional benefit provisions section below. Lines 351-353 Grand Island Council Session - 8/11/2015 Page 228 / 286 In-Network Out-of-Network Chiropractic or osteopathic manipulative treatments or adjustments (Limited to 30 combined sessions per benefit year) Other Other Comments: Please see the additional benefit provisions section below. Lines 351-353 Vision Exams In-Network Out-of-Network Diagnostic (To diagnose an illness)See Physician Office Service See Physician Office Service Preventive (Routine exam including refraction) limitited to 1 exam per benefit year Not covered Not covered Comments: In-Network Out-of-Network Wigs Plan pays 100%Plan pays 100% Comments: Limited to 1 wig up to $250 per calendar year for a covered person who has received or is receiving either radiation or chemotherapy. In-Network Out-of-Network All Other Covered Services Deductible & Coinsurance Deductible & Coinsurance Comments: Additional Benefit Provisions (Please provide the provision(s) and Cost Share amounts below. Limitations should be provided on the Addl Provisions & Comments tab. In-Network Out-of-Network Hospice Services: Inpatient and Outpatient Deductible & Coinsurance Deductible & Coinsurance Hospice Services: Bereavement Counseling Plan Pays 100%Plan Pays 100% Organ and Tissue Transplant: Blue Distinction Center Deductible & 10% Coinsurance Not Covered Organ and Tissue Transplant: Other Transplant Facilities Deductible & 30% Coinsurance Not Covered Therapy and Manipulations: Physical or occupational therapy services and osteopathic physiotherapy manipulations and adjustments (combined limit of 60 sessions per calendar year) Deductible & Coinsurance Deductible & Coinsurance Therapy and Manipulations: Speech Therapy (limited to 30 sessions per calendar year) Deductible & Coinsurance Deductible & Coinsurance Therapy and Manipulations: - Office visits - Radiology - Pathology -Physiotherapy - Manipulations or adjustments $35 Copay Deductible & Coinsurance Inpatient Private Duty Nursing: Services provided to a Covered Person confined as an Inpatient, when the services are performed by a graduate registered nurse (R.N.) practicing under the supervision of the Covered Person's attending Physician. Deductible & Coinsurance Deductible & Coinsurance Grand Island Council Session - 8/11/2015 Page 229 / 286 2-Tier Medical Benefits Group Name:City of Grand Island Effective Date:10/1/2015 What is the Benefit Year? If Plan Year, define dates: (i.e. 7/1 to 6/30): Type of Plan: Large Group 2-Tier Standard Medical and RX Standard Option Number: Option/Total Number of Options (Please type "Option 1 of X"): Comments: Deductible (The amount the Covered Person pays each Benefit Year for Covered Services before the Coinsurance is payable)In-Network Out-of-Network Individual Deductible:$3,000 $6,000 Family Deductible:$5,500 $11,000 Comments: Embedded Aggregate Coinsurance (the percentage amount the Covered Person must pay for most Covered Services after the deductible has been met)In-Network Out-of-Network Covered Person Pays:0% (unless otherwise noted)20% Individual Coinsurance Limit:N/A N/A Family Coinsurance Limit:N/A N/A Comments: Embedded Aggregate Out-of-Pocket Limit In-Network Out-of-Network Individual Benefit Year Out-of-Pocket Limit:$6,350 $12,000 Family Benefit Year Out-of-Pocket Limit:$12,700 $22,000 Comments: Embedded Aggregate Non Standard 2 of 2 Annual Cost Share Information PPO CDHP (HSA Eligible) Group Information Benefit Year Calendar Year Plan Year Plan Type Grand Island Council Session - 8/11/2015 Page 230 / 286 Out-of-Pocket Limit includes: Medical Deductible Medical Coinsurance Medical Copays Pharmacy Deductible Pharmacy Coinsurance Pharmacy Copays Other Do In-Network and Out-of-Network Deductible and Out- of-Pocket Limits cross accumulate? Yes Comments: Do all other Limits (days, visits, sessions, dollar amounts, etc.) cross accumulate between In-Network and Out-of- Network? Yes Comments: Copayment applies to the following: Physician Office Urgent Care Facility Emergency Care Allergy Injections Prescription Drugs Manipulations and Adjustments Other (if checked, enter below) Aggregate Deductible and/or Out-of-Pocket Limit: Aggregate Deductible means the entire family amount must be met before benefits are available. Aggregate Out-of-Pocket Limit means the entire family amount must be met before cost-sharing is no longer applicable. Family members may combine their covered expenses to satisfy the family amounts. Embedded Deductible and/or Out-of-pocket Limit: An "embedded" amount means that no one family member contributes no more than the individual amount to satisfy the family amount under a multi-person membership unit. Once the annual Out-of-Pocket Limit is reached, most Covered Services are payable by the Plan at 100% for the remainder of the Benefit Year Amounts not included in the Out-of-Pocket Limit will continue to apply, even after the Out-of-Pocket Limit for the year is reached Grand Island Council Session - 8/11/2015 Page 231 / 286 Office Visit Copay?No Office Services Copay?No Allergy testing: Diagnostic x-ray, laboratory and pathology services, including pap smears and mammograms when due to an illness: Office consultation: Supplies: Medication checks: Mental illness/substance abuse office therapy visits: Hearing exam, when due to an illness or injury: Vision exam, when due to an illness or injury (excluding refractions): Office visit: Drugs administered in an office setting: Initial visit of diagnoses of pregnancy: Comments: Allergy Injections & Serum: Other Injections: Advanced Diagnostic Imaging (CT, MRI, MRA, MRS, PET & SPECT scans and other Nuclear Medicine): Pregnancy Services: Preventive Services: Radiation Therapy & Chemotherapy: Surgery & Anesthesia: Physical, Occupational and Speech Therapy: Manipulations and Adjustments: Durable Medical Equipment: Sleep Studies: Biofeedback: Psychological Evaluations, Assessments, and Testing: Infusion Therapies: Comments: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A The following services will NOT be subject to the office services Copay when billed by a professional provider in an office setting unless indicated otherwise below: N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A The following services will be subject to the Copay when billed by a professional provider in an office setting unless indicated otherwise below: Office Visit Copay Office Visit Benefits for Primary Care and Specialist Physician Office Visit include office visits (including the initial visit to diagnose pregnancy), consultations, office psychological therapy and/or substance dependence and abuse counseling/rehabilitation, and medication checks. Office Services Copay Listed below are BCBSNE standard office services included within the Copay. If customization is requested, please select each service where customization is necessary and if Copay applies Grand Island Council Session - 8/11/2015 Page 232 / 286 In-Network Out-of-Network Primary Care Physician:Deductible & Coinsurance Deductible & Coinsurance Other Covered Services:Deductible & Coinsurance Deductible & Coinsurance Specialist:Deductible & Coinsurance Deductible & Coinsurance Other Covered Services:Deductible & Coinsurance Deductible & Coinsurance Allergy Injections and Serum:Deductible & Coinsurance Deductible & Coinsurance Convenient Care/Retail Clinics (Quick Care):Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Urgent Care Facility Services (a single copay applies to each urgent care visit, if applicable):Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Facility:Deductible & Coinsurance In-Network Level of Benefits Professional Services:Deductible & Coinsurance In-Network Level of Benefits Comments: In-Network Out-of-Network Services such as surgery, laboratory and radiology, cardiac and pulmonary rehabilitation, observation stays, and other services provided on an outpatient basis: Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Charges for room and board, diagnostic testing, rehabilitation and other ancillary services provided on an inpatient basis: Deductible & Coinsurance Deductible & Coinsurance Comments: Inpatient Hospital or Facility Services Primary Care Physician is a physician who has a majority of his/her practice in internal or general medicine, obstetrics/gynecology, general pediatrics or family practice. A Physician Assistant is covered in the same manner as a Primary Care Physician. Specialist Physician is a physician who is not a Primary Care Physician. Office Cost Share Information Urgent Care Services Emergency Care Services (Services received in a Hospital Emergency Room Setting) (Copayment is waived if admitted to the hospital within 24 hours for the same diagnosis) Outpatient Hospital or Facility Services Grand Island Council Session - 8/11/2015 Page 233 / 286 In-Network Out-of-Network ACA-mandated A+B Preventive Benefits Subject to Limits:Plan pays 100%Deductible & Coinsurance ACA-mandated A+B Preventive Benefits outside of Limits:Plan pays 100%Deductible & Coinsurance Other Preventive Benefits Not Mandated by ACA:Plan pays 100%Deductible & Coinsurance Preventive Immunizations - Children (up to age 7):Plan pays 100%Deductible & Coinsurance Preventive Immunizations - Adults (age 7 and older):Plan pays 100%Deductible & Coinsurance Independent Lab - Preventive:Plan pays 100%Plan pays 100% Comments: In-Network Out-of-Network Inpatient Services:Deductible & Coinsurance Deductible & Coinsurance Outpatient Services: Office:Deductible & Coinsurance Deductible & Coinsurance All Other Outpatient Services:Deductible & Coinsurance Deductible & Coinsurance Emergency Care Services (services received in a Hospital emergency room setting) Facility:Deductible & Coinsurance In-Network Level of Benefits Professional Services:Deductible & Coinsurance In-Network Level of Benefits Comments: Autism covered (not following Nebraska state mandate): 3-00286. Residential Treatment Center covered per federal mandate: 3-00337 R. In-Network Out-of-Network Acupuncture Standard: Not Covered Standard: Not Covered Comments: In-Network Out-of-Network Advanced Diagnostic Imaging: CT, MRI, MRA, MRS, PET & SPECT scans and other Nuclear Medicine:Deductible & Coinsurance Deductible & Coinsurance Comments: Ambulance (to the nearest facility for appropriate care)In-Network Out-of-Network Ground Ambulance:Deductible & Coinsurance In-Network Level of Benefits Air Ambulance (In-Network level of benefits if due to an emergency):Deductible & Coinsurance In-Network Level of Benefits Comments: Preventive Services Mental Illness and/or Substance Dependence and Abuse Covered Services (Copayment is waived if admitted to the hospital within 24 hours for the same diagnosis.) Other Covered Services - Illness or Injury Grand Island Council Session - 8/11/2015 Page 234 / 286 In-Network Out-of-Network Biofeedback:Not covered Not covered Comments: In-Network Out-of-Network Cochlear Implants:Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Dermatological Services: Comments: In-Network Out-of-Network Diabetic Services - Services include Education, Self- management training, Podiatric appliances and equipment:Deductible & Coinsurance Deductible & Coinsurance Comments: Will the exclusion for Drugs Administered in an Outpatient Setting apply?Yes No In-Network Out-of-Network If No, those specific drugs and covered services will be payable under the Medical Plan subject to the following Cost Share:Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Durable Medical Equipment and Supplies (Including prosthetics) rental or purchase, whichever is least costly; rental shall not exceed the cost of purchasing: Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Eye Glasses or Contact Lenses: Only covered if required because of a change in prescription as a result of intraocular surgery or ocular injury (must be within 12 months of surgery or injury): Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Hearing Aids:Standard: Not Covered Standard: Not Covered Comments: Standard: Same as any other illness If yes, specific drugs and covered services provided on an outpatient basis are payable only under the Rx Nebraska Prescription Drug Program, as determined by BCBSNE. A list of these drugs is available on the website www.nebraskablue.com. Those specific drugs are not covered under the Medical provisions. This limitation does not apply to Emergency Room care. Grand Island Council Session - 8/11/2015 Page 235 / 286 Home Health Aide , Skilled Nursing and Respiratory Care In-Network Out-of-Network Home Health Aide (Limited to 60 days per Benefit year) Skilled Nursing Care (Limited to 8 hours per day) Respiratory Care (Limited to 60 days per Benefit year): Deductible & Coinsurance Deductible & Coinsurance Comments: Home Health Aide and Skilled Nursing Care limited to 60 days per calendar year combined. In-Network Out-of-Network Home Infusion Therapy:Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Hospice Services Other Other Comments: Please see the additional benefit provisions section below. Lines 347-348 In-Network Out-of-Network Independent Laboratory (Diagnostic):Deductible & Coinsurance Other Comments: Out of Network: Pays at the In- network level of benefits In-Network Out-of-Network Immunizations (When due to an illness or injury):Deductible & Coinsurance Deductible & Coinsurance Comments: Infertility In-Network Out-of-Network Service to diagnose: Treatment to promote fertility:Standard: Not Covered Standard: Not Covered Comments: Nicotine Addiction In-Network Out-of-Network Medical services and therapy: Nicotine addiction classes & alternative therapy, such as acupuncture:Standard: Not Covered Standard: Not Covered Comments: Standard: Same as any other illness Standard: Same as Substance Dependence and Abuse Grand Island Council Session - 8/11/2015 Page 236 / 286 Obesity In-Network Out-of-Network Non-surgical treatment:Standard: Not Covered Standard: Not Covered Surgical treatment:Standard: Not Covered Standard: Not Covered Comments: Oral Surgery and Dentistry In-Network Out-of-Network Oral Surgery and Dentistry:Deductible & Coinsurance Deductible & Coinsurance Comments: Please see the Additional Provisions & Comments tab line 17. Standard Benefit In-Network Out-of-Network Organ and Tissue Transplantation Other Other Comments: Please see the additional benefit provisions section below. Lines 349 - 350 In-Network Out-of-Network Ostomy Supplies Not covered Not covered Comments:See RX Coverage Physician Professional Services In-Network Out-of-Network Inpatient and Outpatient Services, such as surgery, surgical assistant, anesthesia, inpatient hospital visits and other non-surgical Services Deductible & Coinsurance Deductible & Coinsurance Comments: o Incision and drainage of abscesses, and other nonsurgical treatment of infections. This does not include periodontics or endodontic treatment of infections. o Excision of exostosis tumors and cysts, whether or not related to the temporomandibular joint of the jaw. o Services for diagnostic or surgical procedures involving a bone or joint of the face, neck, or head, including osteotomies, for the treatment of temporomandibular joint disorder or craniomandibular disorder. o Reduction of a complete dislocation or fracture of the temporomandibular joint of the jaw required as a direct result of an accidental injury. Benefits for such services are limited to covered services provided within 12 months of the date of injury. Benefits shall not be provided for such services when the dislocation or fracture occurs as the result of eating, biting or chewing. o Services, supplies or appliances (not including orthodontics or dental implants) for dental treatment of natural healthy teeth required as the direct result of an accidental injury. Benefits for such services are limited to covered services provided within 12 months of the date of injury. Benefits shall not be provided for such services when the injury occurs as the result of eating, biting or chewing. o Medically necessary general anesthesia in order for the covered person to safely receive dental care, including covered persons who are under eight years of age or developmentally disabled. o The fabrication of an orthotic by a dentist of the treatment of a sleep disorder. o Benefits will be provided for hospital inpatient, outpatient or ambulatory facility charges related to covered services for oral surgery and dentistry, if medically necessary as determined by BlueCross and BlueShield of Nebraska. In addition, benefits will be provided for hospital inpatient, outpatient or ambulatory facility charges for covered or noncovered dental procedures, if such admission is essential to safeguard the health of the patient who has a specific nondental physical and/or organic impairment. Grand Island Council Session - 8/11/2015 Page 237 / 286 In-Network Out-of-Network Physical Rehabilitation Services-Inpatient Facility (Must follow within 90 days of discharge from acute hospitalization) Deductible & Coinsurance Deductible & Coinsurance Comments: Pregnancy, Maternity and Newborn Care In-Network Out-of-Network Pregnancy and maternity (Payment for prenatal and postnatal care is included in the payment for the delivery excluding the initial visit to diagnose pregnancy) Deductible & Coinsurance Deductible & Coinsurance Newborn care Deductible & Coinsurance Deductible & Coinsurance Does your Plan cover dependent daughter Maternity?Yes Comments: Newborn of a dependent daughter is not eligible for coverage, including the first 31 days. In-Network Out-of-Network Radiation Therapy and Chemotherapy Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Radiology (X-ray) Services and Other Diagnostic Tests Deductible & Coinsurance Deductible & Coinsurance Comments: Rehabilitation Services In-Network Out-of-Network Cardiac Rehabilitation (Limited to 18 sessions per diagnosis during the preceding 4 months of certain cardiac diagnosis) Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Pulmonary Rehabilitation (Chronic lung disease is limited to 18 sessions per diagnosis, not to exceed 18 sessions per Benefit Year. Lung, heart-lung transplants and lung volume are limited to 18 sessions following referral and prior to surgery plus 18 sessions within six months of discharge from the hospital following surgery) Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Renal Dialysis Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Sexual Dysfunction Standard: Not Covered Standard: Not Covered Comments: In-Network Out-of-Network Skilled Nursing Facility (Limited to 60 days per Benefit Year)Deductible & Coinsurance Deductible & Coinsurance Comments: Grand Island Council Session - 8/11/2015 Page 238 / 286 In-Network Out-of-Network Sleep Studies (Attended sleep study)Deductible & Coinsurance Deductible & Coinsurance Comments: In-Network Out-of-Network Temporomandibular and Craniomandibular Joint Disorder Deductible & Coinsurance Deductible & Coinsurance Comments: Therapy and Manipulations In-Network Out-of-Network Physical, occupational or speech therapy services, chiropractic or osteopathic physiotherapy (Limited to 60 combined sessions per benefit year) Other Other Comments: Please see the additional benefit provisions section below. Lines 351-353 In-Network Out-of-Network Chiropractic or osteopathic manipulative treatments or adjustments (Limited to 30 combined sessions per benefit year) Other Other Comments: Please see the additional benefit provisions section below. Lines 351-353 Vision Exams In-Network Out-of-Network Diagnostic (To diagnose an illness)See Physician Office Service See Physician Office Service Preventive (Routine exam including refraction) limitited to 1 exam per benefit year Not covered Not covered Comments: Grand Island Council Session - 8/11/2015 Page 239 / 286 In-Network Out-of-Network Wigs Deductible & Coinsurance Deductible & Coinsurance Comments: Limited to 1 wig up to $250 per calendar year for a covered person who has received or is receiving either radiation or chemotherapy. In-Network Out-of-Network All Other Covered Services Deductible & Coinsurance Deductible & Coinsurance Comments: Additional Benefit Provisions (Please provide the provision(s) and Cost Share amounts below. Limitations should be provided on the Addl Provisions & Comments tab. In-Network Out-of-Network Hospice Services: Inpatient and Outpatient Deductible & Coinsurance Deductible & Coinsurance Hospice Services: Bereavement Counseling Deductible & Coinsurance Deductible & Coinsurance Organ and Tissue Transplant: Blue Distinction Center Deductible & Coinsurance Not Covered Organ and Tissue Transplant: Other Transplant Facilities Deductible & 30% Coinsurance Not Covered Therapy and Manipulations: Physical or occupational therapy services and osteopathic physiotherapy manipulations and adjustments (combined limit of 60 sessions per calendar year) Deductible & Coinsurance Deductible & Coinsurance Therapy and Manipulations: Speech Therapy (limited to 30 sessions per calendar year)Deductible & Coinsurance Deductible & Coinsurance Therapy and Manipulations: - Office visits - Radiology - Pathology -Physiotherapy - Manipulations or adjustments Deductible & Coinsurance Deductible & Coinsurance Inpatient Private Duty Nursing: Services provided to a Covered Person confined as an Inpatient, when the services are performed by a graduate registered nurse (R.N.) practicing under the supervision of the Covered Person's attending Physician. Deductible & Coinsurance Deductible & Coinsurance Grand Island Council Session - 8/11/2015 Page 240 / 286 Pharmacy Plan Group Name: Effective Date: Benefit Design Which Medical Option does this Apply to:1 RX Structured option number:N/A Standard Benefits Non-Standard Benefits (if selected, please complete non- standard benefit schedule) Standard Formulary Generics Plus Formulary Other (explain below) Deductible Does your Plan require a Separate RX Deductible?Yes No If yes, complete the following: Embedded Aggregate Individual Amount: Family Amount: Group Information City of Grand Island 10/1/2015 Grand Island Council Session - 8/11/2015 Page 241 / 286 Copayment/Coinsurance Limit Does your plan include a separate RX Coinsurance/Copay Limit? Yes No If yes, complete the following: Embedded Aggregate Will this apply to the medical Out-Of-Pocket Limit?Yes No Individual Amount: Family Amount: Once Coinsurance/Copay Limit has been Met, benefits are payable as follows: Will all Covered Benefits listed below be subject only to the Medical Deductible and Coinsurance? If yes, Cost Shares are not needed below.Yes No Extended Supply Network Does your Plan provide an Extended Supply Network (ESN):Yes No If Yes: Maximum Day Supply: Copay per ___ Day Supply: Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: ((insert number of days here)) $4,800 $9,600 Grand Island Council Session - 8/11/2015 Page 242 / 286 Retail Benefits Does your Plan provide Retail Benefits?Yes No If Yes: Maximum Day Supply:90 Copay per ___ Day Supply:30 Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay $10.00 $25.00 $40.00 Coinsurance Minimum $/% Maximum $/% Other: Mail Order Benefits Does your Plan provide Mail Order Benefits?Yes No If Yes: Maximum Day Supply:90 Copay per ___ day supply:90 Generic Tier 1 Brand Formulary Tier 2 Brand Non-Formulary Tier 3 Copay $25.00 $62.50 $100.00 Coinsurance Minimum $/% Maximum $/% Other: Grand Island Council Session - 8/11/2015 Page 243 / 286 Specialty Pharmacy Benefits Does your Plan provide a Specialty Pharmacy Benefit (if yes, must select applicable option below):Yes No Allow two specialty medication fills at any In-Network Retail Pharmacy Yes No Do you have a 3 Tier or 4th Tier Specialty Option 3 Tier 4th Tier 3Tier Specialty Pharmacy Benefit: Same copay/coinsurance structure as retail? Different copay/coinsurance structure? Generic Tier 1 Brand Formulary Tier 2 Brand Non-Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: OR 4th Tier Only Specialty Pharmacy Benefit: 4th Tier Copay Coinsurance 20% Minimum $/%$50 Maximum $/%$100 Other:See Additional Provisions below OPTION 2: In/Out of Network Specialty Pharmacy Benefit: In-Network Out-of-Network Copay Coinsurance Minimum $/% Maximum $/% Other: Applies to drugs on the specialty pharmacy drug list. Specialty medications are not available through mail order. Standard benefit always defaults to 30-day supply. OPTION 1: Mandatory Specialty Pharmacy: Specialty Drugs must be purchased at an In-network Specialty Pharmacy only. Grand Island Council Session - 8/11/2015 Page 244 / 286 Impose Mandatory Generic Penalty:Yes No Pharmacy Preauthorization Programs: COX-2 Inhibitor Preauthorization Program (NSAIDS)Yes No Proton Pump Inhibitor Therapy Preauthorization Program (PPI)Yes No Angiotensin Receptor Blockers (ARB) Preauthorization Program Yes No Sedative Hypnotics (Insomnia) Preauthorization Program Yes No Statin Preauthorization Program Yes No Diabetic Test Strips Preauthorization Program Yes No Other: Mandatory Generic Pricing: If the Covered Person requests a Name Brand Medication when a generic version is available, he or she is responsible for the difference in cost between the name brand and generic drug, plus the applicable copayment amount. Grand Island Council Session - 8/11/2015 Page 245 / 286 Non-Standard Benefits Schedule: Compounds1:Yes No Special Copay/Instructions: Diabetic Supplies 2:Yes No Special Copay/Instructions: 30 Day Supply: $10 Formulary $25 Non-Formulary 90 Day Supply: $25 Formulary $62.50 Non-Formulary (OON apply 25% penalty for retail) Ostomy supplies 3:Yes No Special Copay/Instructions: Injectable medications:Yes No Special Copay/Instructions: Insulin:Yes No Special Copay/Instructions: Diabetic medication other than insulin:Yes No Special Copay/Instructions: Contraceptives 4:Yes No Special Copay/Instructions: Prescription Vitamins:Yes No Special Copay/Instructions: Prescription prenatal vitamins:Yes No Special Copay/Instructions: Erectile dysfunction agents 5:Yes No Special Copay/Instructions: Diet, weight loss or appetite suppressant drugs:Yes No Special Copay/Instructions: Nutrition care, nutritional supplements & substances, dietary and herbal supplements:Yes No Special Copay/Instructions: FDA-exempt infant formulas:Yes No Special Copay/Instructions: Cosmetic alteration drugs, health/beauty aids 6:Yes No Special Copay/Instructions: Non-sedating oral antihistamines Yes No Special Copay/Instructions: Fertility drugs & medicinals:Yes No Contract Maximum: Other: Sex Transformation Drugs:Yes No Special Copay/Instructions: Nicotine addiction7:Yes No Special Copay/Instructions: *Additional Information* Additional Provisions: Specialty Pharmacy is limited to a 30 day fill with the exception of member YED867249137 (Member ID will be removed from CP once the exception has been updated in our system) 7. Nicotine cessation drugs and deterrents: Plans with the ACA required preventive services will cover In-network Pharmacy claims at 100%. A 25% penalty applies when an Out-of-network Pharmacy is used.) 1. Compound prescriptions must contain at least one FDA-approved prescription ingredient; compound ingrediants must be FDA approved. 6. Cosmetic alteration drugs include, but are not limited to: Vaniqa; Propecia; Renova; and Botox. 2. Diabetic Supplies include but are not limited to: Insulin pump supplies (tubing etc.), Blood Glucose Meters, Blood Glucose Strips (for meters), Blood Glucose Meter Control Solutions, Alcohol Swabs, Insulin Syringes, Lancets, Lancet Devices, Ketone test Strips, Multiple Urine test Strips, Glucose Tablets. Excluded from RX Coverage: Insulin Pumps, Syringes other than Insulin Syringes and Real Time Glucose monitors and supplies. 3. Ostomy Supplies are payable under medical coverage. If also to be covered under RX, check “Yes.” Supplies include, but are not limited to: belts, dressings, pouches, skin barrier. 4. Contraceptives: Must be covered unless plan is exempt by state or federal law. Includes oral, intravaginal, and transdermal. (The plan pays 100% on ACA required formulary contraceptives. A 25% Penalty applies when an Out- of Network Pharmacy is used.) 5. Erectile Dysfunction agents include but are not limited to: Viagra, Caverject, Muse, Cialis, Levitra, Alprostadil. If covered, Cialis (tadalafil) daily use strengths are limited to 30 pills per 30 days. Viagra (sildenafil), all other Cialis (tadalafil) strengths, and Levitra (vardenafil) are limited to 8 pills per 30 days. No benefits are available for males through the age of 18 and for all females. Grand Island Council Session - 8/11/2015 Page 246 / 286 Pharmacy Plan Group Name: Effective Date: Benefit Design Which Medical Option does this Apply to:2 RX Structured option number:N/A Standard Benefits Non-Standard Benefits (if selected, please complete non- standard benefit schedule) Standard Formulary Generics Plus Formulary Other (explain below) Deductible Does your Plan require a Separate RX Deductible?Yes No If yes, complete the following: Embedded Aggregate Individual Amount: Family Amount: Group Information City of Grand Island 10/1/2015 Grand Island Council Session - 8/11/2015 Page 247 / 286 Copayment/Coinsurance Limit Does your plan include a separate RX Coinsurance/Copay Limit? Yes No If yes, complete the following: Embedded Aggregate Will this apply to the medical Out-Of-Pocket Limit?Yes No Individual Amount: Family Amount: Once Coinsurance/Copay Limit has been Met, benefits are payable as follows: Will all Covered Benefits listed below be subject only to the Medical Deductible and Coinsurance? If yes, Cost Shares are not needed below.Yes No Extended Supply Network Does your Plan provide an Extended Supply Network (ESN):Yes No If Yes: Maximum Day Supply: Copay per ___ Day Supply: Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: ((insert number of days here)) Grand Island Council Session - 8/11/2015 Page 248 / 286 Retail Benefits Does your Plan provide Retail Benefits?Yes No If Yes: Maximum Day Supply:90 Copay per ___ Day Supply:30 Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: Mail Order Benefits Does your Plan provide Mail Order Benefits?Yes No If Yes: Maximum Day Supply:90 Copay per ___ day supply:90 Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: Grand Island Council Session - 8/11/2015 Page 249 / 286 Specialty Pharmacy Benefits Does your Plan provide a Specialty Pharmacy Benefit (if yes, must select applicable option below):Yes No Allow two specialty medication fills at any In-Network Retail Pharmacy Yes No Do you have a 3 Tier or 4th Tier Specialty Option 3 Tier 4th Tier 3Tier Specialty Pharmacy Benefit: Same copay/coinsurance structure as retail? Different copay/coinsurance structure? Generic Tier 1 Brand Formulary Tier 2 Brand Non- Formulary Tier 3 Copay Coinsurance Minimum $/% Maximum $/% Other: OR 4th Tier Only Specialty Pharmacy Benefit: 4th Tier Copay Coinsurance Minimum $/% Maximum $/% Other: OPTION 2: In/Out of Network Specialty Pharmacy Benefit: In-Network Out-of-Network Copay Coinsurance Minimum $/% Maximum $/% Other: OPTION 1: Mandatory Specialty Pharmacy: Specialty Drugs must be purchased at an In-network Specialty Pharmacy only. Applies to drugs on the specialty pharmacy drug list. Specialty medications are not available through mail order. Standard benefit always defaults to 30-day supply. Grand Island Council Session - 8/11/2015 Page 250 / 286 Impose Mandatory Generic Penalty:Yes No Pharmacy Preauthorization Programs: COX-2 Inhibitor Preauthorization Program (NSAIDS)Yes No Proton Pump Inhibitor Therapy Preauthorization Program (PPI)Yes No Angiotensin Receptor Blockers (ARB) Preauthorization Program Yes No Sedative Hypnotics (Insomnia) Preauthorization Program Yes No Statin Preauthorization Program Yes No Diabetic Test Strips Preauthorization Program Yes No Other: Mandatory Generic Pricing: If the Covered Person requests a Name Brand Medication when a generic version is available, he or she is responsible for the difference in cost between the name brand and generic drug, plus the applicable copayment amount. Grand Island Council Session - 8/11/2015 Page 251 / 286 Non-Standard Benefits Schedule: Compounds1:Yes No Special Copay/Instructions: Diabetic Supplies 2:Yes No Special Copay/Instructions: Ostomy supplies 3:Yes No Special Copay/Instructions: Injectable medications:Yes No Special Copay/Instructions: Insulin:Yes No Special Copay/Instructions: Diabetic medication other than insulin:Yes No Special Copay/Instructions: Contraceptives 4:Yes No Special Copay/Instructions: Prescription Vitamins:Yes No Special Copay/Instructions: Prescription prenatal vitamins:Yes No Special Copay/Instructions: Erectile dysfunction agents 5:Yes No Special Copay/Instructions: Diet, weight loss or appetite suppressant drugs:Yes No Special Copay/Instructions: Nutrition care, nutritional supplements & substances, dietary and herbal supplements:Yes No Special Copay/Instructions: FDA-exempt infant formulas:Yes No Special Copay/Instructions: Cosmetic alteration drugs, health/beauty aids 6:Yes No Special Copay/Instructions: Non-sedating oral antihistamines Yes No Special Copay/Instructions: Fertility drugs & medicinals:Yes No Contract Maximum: Other: Sex Transformation Drugs:Yes No Special Copay/Instructions: Nicotine addiction7:Yes No Special Copay/Instructions: *Additional Information* Additional Provisions: Specialty Pharmacy is limited to a 30 day fill with the exception of member YED867249137 (Member ID will be removed from CP once the exception has been updated in our system) 4. Contraceptives: Must be covered unless plan is exempt by state or federal law. Includes oral, intravaginal, and transdermal. (The plan pays 100% on ACA required formulary contraceptives. A 25% Penalty applies when an Out-of Network Pharmacy is used.) 5. Erectile Dysfunction agents include but are not limited to: Viagra, Caverject, Muse, Cialis, Levitra, Alprostadil. If covered, Cialis (tadalafil) daily use strengths are limited to 30 pills per 30 days. Viagra (sildenafil), all other Cialis (tadalafil) strengths, and Levitra (vardenafil) are limited to 8 pills per 30 days. No benefits are available for males through the age of 18 and for all females. 6. Cosmetic alteration drugs include, but are not limited to: Vaniqa; Propecia; Renova; and Botox. 7. Nicotine cessation drugs and deterrents: Plans with the ACA required preventive services will cover In- network Pharmacy claims at 100%. A 25% penalty applies when an Out-of-network Pharmacy is used.) 1. Compound prescriptions must contain at least one FDA-approved prescription ingredient; compound ingrediants must be FDA approved. 2. Diabetic Supplies include but are not limited to: Insulin pump supplies (tubing etc.), Blood Glucose Meters, Blood Glucose Strips (for meters), Blood Glucose Meter Control Solutions, Alcohol Swabs, Insulin Syringes, Lancets, Lancet Devices, Ketone test Strips, Multiple Urine test Strips, Glucose Tablets. Excluded from RX Coverage: Insulin Pumps, Syringes other than Insulin Syringes and Real Time Glucose monitors and supplies. 3. Ostomy Supplies are payable under medical coverage. If also to be covered under RX, check “Yes.” Supplies include, but are not limited to: belts, dressings, pouches, skin barrier. Grand Island Council Session - 8/11/2015 Page 252 / 286 Open Enrollment, SPD & Fulfillment Group Name:City of Grand Island Effective Date:10/1/2015 8/17/15 - 9/11/15 Yes - TBD 8/10/2015 N/A N/A No Group Information ***Internal Fulfillment Instructions*** Please provide beginning/ending dates for employee Open Enrollment: Will BCBSNE representatives be required at Open Enrollment meetings? If yes, please provide dates, times and locations: Please provide the SBC due date: For E-Exchange groups: When will Group send Open Enrollment data to BCBSNE? For HR InTouch groups: When does HR In Touch need to be ready? Are there any special Open Enrollment instructions that impact BCBSNE? Grand Island Council Session - 8/11/2015 Page 253 / 286 No N/A N/A N/A Yes No N/A No Standard N/A Standard Yes Yes TBD No No If packets are needed, please provide the following information: ID card - Standard format? ID card - custom logo? (new logos needed 8 weeks prior to mailing) If custom ID card, ID Card Logo (Same as last year, New) ID card - custom prefix? ID card - phone number ID card mailing - Standard? SPD custom logo? Special SPD Language if any Special mailing instructions? Does the group want to suppress Fulfillment information? If yes, what information should be suppressed? Number of Packets: Date needed by: Attention: Will Group require packets for Open Enrollment? Physical Address: Electronic SPDs? Grand Island Council Session - 8/11/2015 Page 254 / 286 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/AAmendment or Termination (Plan Sponsor): Employer: Employer Identification Number: Plan Identification Number: Type of Plan: Funding: Plan Year: Plan Administrator: Type of Administration: Participating Employers: Registered Agent for Service of Legal Process: Contributions: Plan name: Plan Information Grand Island Council Session - 8/11/2015 Page 255 / 286 Client Consulting Group Name: Effective Date: Data Extracts Will the Group require data extracts?Yes If yes, please select all that apply below: Medical Dental Pharmacy Eligibility RDS Stop Loss Pre-Certification High Dollar Notification Nurse Notes Comments: Group Information City of Grand Island 10/1/2015 Case Management notes by request Grand Island Council Session - 8/11/2015 Page 256 / 286 Reports Will reports be delivered to the Group?Yes If yes, complete the following: Email SFTP Name: Email address: SFTP contact: Name: Email address: SFTP contact: Will reports be delivered to the Broker?Yes If yes, complete the following: Email SFTP Name: Email address: SFTP contact: Name: Email address: SFTP contact: Comments: TamiH@grand-island.com Tami Herald cstrong@strongfr.com Cal Strong Grand Island Council Session - 8/11/2015 Page 257 / 286 Group Roll Listing Group Name: Effective Date: Option 1 $500 PPO Option 2 $3000 HDHP 01 Non-union (full-time) 02 FOP – Police (full-time) 03 IBEW Union – Service/Clerical (full-time) 04 IBEW Utilities/Water (full-time) 05 IAFF – Fire (full-time) 06 IBEW Utilities/Electric (full-time) 07 AFSCME Union (full-time) 08 IBEW – Wastewater (full-time) 51 Non-union (part-time) 52 FOP – Police (part-time) 53 IBEW Union – Service/Clerical (part-time) 54 IBEW Utilities/Water (part-time) 55 IAFF – Fire (part-time) 56 IBEW Utilities/Electric (part-time) 57 AFSCME Union (part-time) 58 IBEW – Wastewater (part-time) 98 Retirees (Grandfathered – to age 65) 99 COBRA Group Information City of Grand Island 10/1/2015 305208 Grand Island Council Session - 8/11/2015 Page 258 / 286 Additional Provisions & Comments Group Name:City of Grand Island Effective Date:10/1/2015 Tab Name Line Number(s ) Internal Ref # Benefit Title, Additional Provision, and/or Comments Applicable Option (i.e. Medical/Dental/RX or Other, please include applicable option number 2 - Tier Medical (All)263 3-00289 Oral Surgery and Dentistry: In addition to the benefits listed on the 2-Tier Medical tabs, benefits are also available for: • Impacted Extractions o Evaluation and treatment of impacted teeth • Osteotomies o Covered when performed for a gross congenital abnormality of the jaw that cannot be treated solely by orthodontic treatment or appliances • Dental Implants o Covered when related to trauma, cancer and other tumors, and benign cysts or for persons through age 23 who have two or more congenitally missing adjacent teeth • Bone Grafts o Bone grafts to the jaw in relation to implants or dentures are covered • Accident Dentistry o Benefits available for dental implants and orthodontic services when related to an accident and provided within 12 months of the date of the accident. Option 1 & 2 2 - Tier Medical PPO Option 2 N/A 3-00232 Orally Administered anti-cancer medications. Option 1 Group Information Additional Provisions and Comments Date Completed: Grand Island Council Session - 8/11/2015 Page 259 / 286 Internal Claims and Appeals and External Review- NON-ERISA A Covered Person or a person acting on his/her behalf (the “claimant”) is entitled to an opportunity to appeal Adverse Benefit Determinations (initial or final). The process for such appeals is outlined below. 1.Internal Appeal: a. Requesting an Appeal: A request for an internal appeal must be submitted by the claimant within six (6) months of the date the Claim was processed, or Adverse Benefit Determination was made. The request should include the following information: 1) state that it is a request for an appeal; 2) the name and relationship of the person submitting the appeal; 3) the reason for the appeal; 4) any information that might help resolve the issue; 5) the date of service/claim; and 6) if possible, a copy of the Explanation of Benefits (EOB). This information should be submitted to BCBSNE at the address and telephone number listed on the Covered Person's ID card. Within three days after receipt of a request for an appeal, BCBSNE will provide the claimant an acknowledgment of the receipt of the appeal. This notice will include the name, address and telephone number of a person to contact regarding coordination of the review. A claimant does not have the right to attend, nor to have a representative in attendance at the appeal review, but may submit additional information for consideration. b. Decision: If the Adverse Benefit Determination was based on a medical judgment, including a Medical Necessity or Investigative determination, BCBSNE will consult with health care professionals with appropriate training and experience in the field of medicine involved in the medical judgment, to make the appeal determination. Identification of the medical personnel consulted, if any, will be provided to the claimant upon written request. The appeal determination will be made by individuals who were not involved in the original determination. Written notification of the decision will be provided to the claimant as follows: 1) for Preservice Claims (other than Urgent Care), within 15 calendar days after receipt; 2) for Postservice Claims involving an Adverse Benefit Determination based on Medical Necessity, Investigative determination or utilization review, within 15 calendar days after receipt; or 3) for all other Post Service Claims, within 15 calendar days after receipt, unless additional time is needed and written notice is provided to the Claimant on or before the 15th day, in which case the decision will be provided within 30 calendar days after receipt. c. Expedited Appeal: In the case of an Urgent Care Claim, an expedited appeal may be requested orally or in writing. All information, including the decision, will be submitted by telephone, facsimile or the most expeditious method available. BCBSNE will make a decision and notify the claimant within 72 hours after the appeal is received. Written notification will be sent within the 72- hour period. Concurrent Care: A request for an expedited appeal of a concurrent care denial must be made within 24 hours of the denial. If requested within this time period, coverage will continue for the health care services pending notification of the review decision, as may be required by law. The decision timeframe will be the same as for other expedited appeals. d. The decision made pursuant to this appeal is considered a Final Internal Adverse Determination. 2. Rights to Documentation: A claimant shall have the right to have access to, and request copies of the documentation relevant to the Claim and Adverse Benefit Determination(s), including any new evidence or rationale considered or relied upon in connection with the Claim on review. The claimant may submit additional comments, documents or records relating to the Claim for consideration during the appeal process. 3. Request for External Review: a.Standard Review: The claimant may request a review by an Independent Review Organization (IRO) of an Adverse Benefit Determination or Final Internal Adverse Benefit Determination which was based on a judgment as to the Medical Necessity, appropriateness, health care setting, level of care, or effectiveness of the health care service or treatment. The claimant must exhaust the internal appeal process prior to a request for External Review. The request must be submitted in writing within four (4) months after the date of receipt of a notice of the Final Internal Adverse Benefit Determination. The Covered Person will be required to authorize the release of any of his or her protected health information, including medical records, which may be needed for the purposes of the External Review. The request for an External Review may be submitted electronically, by facsimile, or U.S. mail, as stated on the Final Internal Adverse Benefit Determination notice (letter). The request should be submitted to: Nebraska Department of Insurance P.O. Box 82089 Lincoln, NE 68501-2089 www.doi.nebraska.govGrand Island Council Session - 8/11/2015 Page 260 / 286 c. Expedited Appeal: In the case of an Urgent Care Claim, an expedited appeal may be requested orally or in writing. All information, including the decision, will be submitted by telephone, facsimile or the most expeditious method available. BCBSNE will make a decision and notify the claimant within 72 hours after the appeal is received. Written notification will be sent within the 72-hour period.Concurrent Care: A request for an expedited appeal of a concurrent care denial must be made within 24 hours of the denial. If requested within this time period, coverage will continue for the health care services pending notification of the review decision, as may be required by law. The decision timeframe will be the same as for other expedited appeals. d. The decision made pursuant to this appeal is considered a Final Internal Adverse Determination.2. Rights to Documentation: A claimant shall have the right to have access to, and request copies of the documentation relevant to the Claim and Adverse Benefit Determination(s), including any new evidence or rationale considered or relied upon in connection with the Claim on review.The claimant may submit additional comments, documents or records relating to the Claim for consideration during the appeal process. 3. Request for External Review: a.Standard Review: The claimant may request a review by an Independent Review Organization (IRO) of an Adverse Benefit Determination or Final Internal Adverse Benefit Determination which was based on a judgment as to the Medical Necessity, appropriateness, health care setting, level of care, or effectiveness of the health care service or treatment. The claimant must exhaust the internal appeal process prior to a request for External Review. The request must be submitted in writing within four (4) months after the date of receipt of a notice of the Final Internal Adverse Benefit Determination. The Covered Person will be required to authorize the release of any of his or her protected health information, including medical records, which may be needed for the purposes of the External Review. The request for an External Review may be submitted electronically, by facsimile, or U.S. mail, as stated on the Final Internal Adverse Benefit Determination notice (letter). The request should be submitted to: Nebraska Department of Insurance P.O. Box 82089 Lincoln, NE 68501-2089 www.doi.nebraska.gov Upon receipt of a request for an External Review, the Nebraska Department of Insurance (NDOI) will forward the request to BCBSNE to conduct a preliminary review to determine if it is complete and whether it is eligible for External Review, consistent with applicable law. BCBSNE will conduct this preliminary review within 5 business days of receipt, and notify the NDOI and the claimant of the outcome within one business day. If it is determined that the request is not complete, or is not eligible for External Review, the claimant will be notified of the reason for ineligibility, or advised of the information needed to make the request complete. The NDOI may determine that the request is eligible notwithstanding BCBSNE’s determination, consistent with state law. If the request is eligible for External Review, the NDOI will assign an IRO to conduct the review, and notify BCBSNE and the claimant of the assignment within one business day. BCBSNE will forward all documentation and information considered in making the initial Adverse or Final Internal Adverse Benefit Determination, including a summary of the Claim and explanation for the determination to the IRO within 5 business days. The claimant will also be allowed an opportunity to submit additional information for consideration by the IRO. The IRO shall provide BCBSNE with any information submitted by the claimant, to allow BCBSNE an opportunity to reconsider its original determination. The IRO shall complete its review and provide the claimant written notification and rationale for its decision within 45 days of receipt of the request for review. No deference shall be given to the prior determinations made by BCBSNE pursuant to the internal appeal process. b. Expedited External Review: An expedited External Review may be requested at the same time a claimant requests an expedited internal appeal (1.c., above) of an Adverse Benefit Determination concerning: 1) an Urgent Care Claim; or 2) a denial on the basis that the requested service or treatment is Investigative, if the Covered Person’s Treating Physician certifies in writing that the service or treatment would be significantly less effective if not promptly initiated. However, the claimant must first exhaust the internal appeal process, unless otherwise waived by BCBSNE or directed by the IRO, consistent with state law. An expedited External Review may also be requested following a Final Internal Adverse Benefit Determination, if: 1)the Covered Person has a medical condition where the timeframe for completion of a standard External Review, as described in paragraph 3.a., above, would seriously jeopardize the life or health of the Covered Person or would jeopardize his or her ability to regain maximum function; or 2) the Final Internal Adverse Benefit Determination concerns an admission, availability of care, continued stay or health care service for which the Covered Person has received emergency services, but has not been discharged from a facility; or 3) the Final Internal Adverse Benefit Determination is based on a determination that the requested service or treatment is Investigative, if the Covered Person’s Treating Physician certifies in writing that the service or treatment would be significantly less effective if not promptly initiated. ADDITIONAL INFORMATION The Department of Insurance may be contacted for assistance with the Appeal and External Review process at any time at: Nebraska Department of Insurance P.O. Box 82089 Lincoln, NE 68501-2089 (877) 564-7323 Grand Island Council Session - 8/11/2015 Page 261 / 286 Benefits for Orally Administered Anti-cancer Medication (PPO PLANS) Benefits for orally administered anti-cancer medication are available as follows: 1. When purchased from an In-network Specialty Pharmacy, benefits for orally administered anti-cancer medication will be covered at 100%. 2. When purchased from an In-network non-Specialty Pharmacy or when purchased from an Out-of-network Pharmacy, benefits for orally administered anti-cancer medication will be subject to the cost share amount (applicable copayment, deductible and/or coinsurance) as shown in your Contract or on your Schedule of Benefits Summary. An orally administered anti-cancer medication is a medication that is used to kill or slow the growth of cancerous cells. A list of orally administered anti- cancer medications is available at www.nebraskablue.com or by contacting Blue Cross and Blue Shield of Nebraska Member Services. Specialty Drugs: Designated complex injectable and oral drugs generally covered up to a 30-day supply that have very specific manufacturing, storage, and dilution requirements. Specialty Drugs are drugs including, but not limited to drugs used for: multiple sclerosis; rheumatoid arthritis; hepatitis C; Crohn’s disease; anemia; and hemophilia. Specialty Drugs may only be available through designated Specialty Pharmacies. A current list of designated Specialty Drugs and suppliers is available at www.nebraskablue.com or by contacting Blue Cross and Blue of Nebraska Member Services. Blue Cross and Blue Shield of Nebraska reserves the right to change designated Specialty Drugs and suppliers at any time without prior notice. Specialty Pharmacy: A licensed pharmacy designated by Blue Cross and Blue Shield of Nebraska or the Pharmacy Benefit Manager to provide Specialty Drugs. (3-00232) Grand Island Council Session - 8/11/2015 Page 262 / 286 Residential Treatment 3-00337 BENEFIT DESCRIPTIONS Mental Illness, Substance Dependence And Abuse Benefits Inpatient Care Inpatient Services shall include Covered Services and room and board provided as part of a Residential Treatment Program for treatment of Mental Illness and Substance Dependence and Abuse. The Residential Treatment Program and/or facility must be licensed, accredited or Certified to provide such Services by the appropriate state agency, or accredited by CARF International or the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). Benefits for residential Treatment Center Services are available subject to Certification and Medical Necessity criteria and Utilization Management. If Certification is not obtained and the Services requested do not meet BCBSNE’s Medical Necessity criteria, coverage for those Services may be denied. EXCLUSIONS-WHAT’S NOT COVERED Plan Exclusions Residential Treatment Program Benefits are not available under the Residential Treatment Program provision for: • education, socialization, delinquency or Custodial Care Services; • foster, homes, halfway houses, group homes and treatment group homes; • Inpatient confinement for environmental change or similar treatment; • not Medically Necessary: Services that are not Medically Necessary, including those that are: - not necessarily directed toward alleviation or prevention of an acute condition; and - expected to be of long duration without any reasonable predictable date of termination; • stress reduction classes and pastoral counseling; • support therapies, including personal counseling, assertiveness training, dream therapy, music or art therapy, recreational therapy, cruises, wilderness programs, adventure therapy, residential therapeutic camps and bright light therapy. Grand Island Council Session - 8/11/2015 Page 263 / 286 Client Profile Signature Page Group Name:City of Grand Island Effective Date:10/1/2015 I represent that I am authorized to obtain coverage on behalf of the Group Health Plan. Group Information Applicant Certification and Signature I have read and understand the Provisions of this Client Profile for Claim Administration Services and certify that all information herein is true and accurate and agree to the provisions specified. I understand that if any information on this Client Profile is in conflict with the proposal, BCBSNE reserves the right to recalculate and change the rates previously proposed, or to decline coverage. I understand the possible effect of canceling our current group plan coverage or administrative services prior to receiving final approval from BCBSNE. The Client Profile document sets forth group demographic information and specific plan terms, requirements and benefit design elements. The Client Profile is part of the Benefit Plan Document, which includes the Administrative Services Agreement (ASA), Summary Plan Description (SPD), and is incorporated therein by this reference. Signature ____________________________Title____________________ Date___________________ (Typed Name)(Typed Title) AGENT CERTIFICATION: I certify that I have verified the information in this Client Profile and it is true and accurate to the best of my knowledge. Signature ___________________________Title____________________ Date___________________ (Typed Name)(Typed Title) Signature ____________________________Title____________________ Date___________________ (Typed Name)(Typed Title) Grand Island Council Session - 8/11/2015 Page 264 / 286 Approved as to Form ¤ ___________ August 7, 2015 ¤ City Attorney R E S O L U T I O N 2015-218 WHEREAS, the City subscribes to health and dental insurance for its employees and other eligible participants, as authorized by the City of Grand Island Personnel Rules and Regulations and federal regulations; and WHEREAS, a Health Insurance Committee consisting of union, non- union, management and non-management employees, along with the Human Resources Director, the Finance Director, and the Attorney/Purchasing Agent met and reviewed plan changes; and WHEREAS, Blue Cross and Blue Shield of Nebraska is the Third Party Administrator for the City’s health insurance plan; and WHEREAS, the City’s dental insurance benefit is administered by Delta Dental of Nebraska for a fee of $3.85 per employee per month and this fee will remain the same for the duration of the three year contract period; and WHEREAS, the reinsurance coverage and administration of the health plan is provided under a contract with Blue Cross and Blue Shield of Nebraska. COBRA administration is provided by Discovery Benefits, Inc. The broker is Strong Financial Resources, and the current agreement with Healthways is covered under the Bluepartners Program agreement and; WHEREAS, contracts were approved in 2015 with Blue Cross and Blue Shield for a period of three years with the aforementioned providers; and WHEREAS, the City will make a contribution on behalf of the employee participating in the Qualified High Deductible Health Plan with an added Health Savings Account (HSA) contribution of $1250 for single coverage and $2500 for family coverage to be reduced by a quarterly sliding scale for newly hired employees; and WHEREAS, the contract with Blue Cross and Blue Shield of Nebraska (BCBSNE) specifies administrative fees of $30.00 per employee per month. Stop loss coverage will cost $114.98 per employee per month and the aggregate stop loss coverage will cost $5.64 per employee per month. The contract with Strong Financial will cost $1,654 per month. COBRA administration will be handled by Discovery Benefits, Inc. (DBI) The cost for COBRA administration will be $0.70 per employee per month for the term of the contract. The fees associated with the wellness physicals will be approximately $67.45 per participant. Grand Island Council Session - 8/11/2015 Page 265 / 286 NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual renewal contracts with Blue Cross and Blue Shield of Nebraska, Delta Dental of Nebraska, Discovery Benefits, Inc., Strong Financial Resources and Bluepartners Program for the administration of health insurance, COBRA administration, broker services and wellness program as set out by the contracts as well as the HSA contributions are hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, August 11, 2015. ______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 8/11/2015 Page 266 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item J-1 Approving Payment of Claims for the Period of July 29, 2015 through August 11, 2015 The Claims for the period of July 29, 2015 through August 11, 2015 for a total amount of $6,640,169.18. A MOTION is in order. Staff Contact: William Clingman Grand Island Council Session - 8/11/2015 Page 267 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item S-1 Discussion Concerning the Proposed Fiscal Year 2015-2016 City of Grand Island and Community Redevelopment Authority (CRA) Budgets This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Chad Nabity AICP, Regional Planning Director Grand Island Council Session - 8/11/2015 Page 268 / 286 Council Agenda Memo From:Chad Nabity, AICP, Planning Director Meeting:August 11, 2015 Subject:Community Redevelopment Authority 2015-2016 Annual Budget Presenter(s):Chad Nabity It is my privilege to present to you the budget for the Community Redevelopment Authority (CRA) for 2015-2016. This plan and budget continues the high-quality services that have enabled the CRA to partner with the City of Grand Island, private developers and businesses and with property owners in the blighted and substandard areas to make Grand Island vibrant, clean, safe and attractive. The CRA budget for 2015-2016 is offered to you with a review of the responsibilities of the CRA. Those responsibilities and abilities are outlined in State Statutes and are summarized, in part, as follows: The creation of a Redevelopment Authority was authorized by the Nebraska Legislature in order to provide communities with the ability to address certain areas of a city in need of improvement and development. Powers granted to CRAs are outlined in Chapter l8 of the Statutes and include the ability to expend funds to acquire substandard or blighted areas, make public improvements, and assist with development and redevelopment projects in specified areas. The Authority has virtually the same powers as any political subdivision, including borrowing money, issuing bonds, undertaking surveys and appraisals and asking for a levy of taxes. A five-member board, appointed by the Mayor with the approval of the City Council, governs the CRA. The CRA is administered by a Director and devotes the overwhelming share of its resources to highly visible and effective programs. The CRA funds its programs primarily through assessments on taxable properties within the Grand Island city limits. BLIGHTED AND SUBSTANDARD AREAS There are sixteen designated Blighted and Substandard Areas within the Grand Island City Limits (see attached map). The City of Grand Island has the authority to designate up to 35% of the community a blighted and substandard. At present 19.18% of the City has been designated blighted and substandard. Council has approved one blight study during the last year for Chief Industries Inc. for property located at the corner of Husker Highway and U.S. Highway 281. The CRA does have a study that completed that include the Veteran’s Home and surrounding area that may be submitted for approval by the City Grand Island Council Session - 8/11/2015 Page 269 / 286 Council when more is known about the final disposition of that property. Council will also consider a study proposed by Middleton Electric for an area east of Webb Road and north of 2nd Street before the end of this fiscal year. CRA MISSION The CRA’s mission is to reduce, slow or eliminate blighting influences on property in those areas that have been designated as blighted and substandard by the Grand Island City Council. They do this by encouraging new investment and improved infrastructure in older areas of the community through the use of tax increment financing. They also take an active role in purchasing and demolishing properties that need to be cleared. This property is then made available for redevelopment. FISCAL RESOURCES General Revenues for 2015-2016 The CRA is requesting property tax revenues of $732,050 including $198,050 for Lincoln Pool Construction and Bonds and $534,000 for all other CRA programs. The CRA is requesting the same levy that was approved last year. This will allow the CRA to meet obligations, continue with their successful programs, the levies and tax asking have been: 2014- 2015 2013- 2014 2012- 2013 2011- 2012 2010- 2011 2009- 2010 2008- 2009 2007- 2008 0.026 0.026 0.026 0.026 0.017742 $0.018076 $0.020790 $0.0225655 $691,245 $669,384 $654,437 $639,405 $425,000 $425,000 $475,000 $500,000 Program Funding The CRA has the ability to assist private developers and governmental entities with the commercial, residential or mixed-use redevelopment projects throughout the City. Specific detail on projects is as follows: Purchase of Dilapidated Properties/Infrastructure. The 2015-2016 budget includes $200,000 for the acquisition of substandard properties in the blighted and substandard areas and for the provision of infrastructure. The Authority will consider any property within the designated areas. Facade Development. For the façade development program $350,000 has been budgeted, including grants and interest buy down; these projects are unidentified at this time. This program has been used extensively in the Downtown part of Redevelopment Area #1 but has also been used in Areas #2 and #6. It is only available in those areas that have a generalized redevelopment plan including commercial façade development. The CRA approved façade projects that used the $94,000 of the $200,000 allocated toward the façade program during the 2014-15 fiscal year. Grand Island Council Session - 8/11/2015 Page 270 / 286 Life Safety and Infrastructure Grants. This is a proposed program to encourage upper story residential development in Downtown Grand Island. The CRA has budgeted $285,000 in this line item but is also showing revenue of $100,000 from the City of Grand Island General Fund. It is anticipated that this program would be a multi-year program to encourage the development of 50 additional residential units over the course of a 5 year period. The redevelopment plan for this program was approved by Council in February of 2015. The CRA received one request this last year for funding and approved $175,000 worth of commitments including $115,000 from the upper story residential program and $60,000 from other projects for garden level residential improvements in the Labor Temple Building. A total of 11 housing units were funded. The proposed budget line carries over the $85,000 of unspent funding for upper story residential. If a majority of this funding is not committed during the 2015-16 fiscal year the program will be reevaluated for effectiveness and may be modified or discontinued. Other Projects. In the blighted and substandard areas $450,000 has been reserved for other projects. In the 2014-15 fiscal year this funding was used: o to provide funding for remodeling the Downtown Business Improvement Board offices that are moving into the building next to the Kaufmann Plaza. o to provide funding life safety improvements for the garden level apartments being constructed in the Labor Temple Building. This funding can be assigned to specific projects including but not limited to infrastructure improvements in the blighted and substandard areas that would support larger redevelopment plans. The CRA has used this funding item in the past to fund additional façade improvement projects and to make grants to fund specific projects for: the Business Improvement Districts, the Grand Island Parks Department, Fonner Park, The Central Nebraska Humane Society, St. Stephens, Habitat for Humanity and other community groups for specific projects that meet the mission of the CRA. CONCLUSION This budget provides for measured funding of redevelopment efforts during the 2015- 2016 fiscal year. The investments this community has made in housing, redevelopment efforts, infrastructure and economic development bode well for the future of the community. The CRA will also continue to examine the community to identify areas that might benefit from a Blighted and Substandard declaration and to review and recommend approval of redevelopment plan amendments for tax increment financing projects on both large and small scale developments. All of the tools used by the CRA are necessary for them to accomplish their mission: to reduce, slow or eliminate blighting influences on property in those areas that have been designated as blighted and substandard by the Grand Island City Council. Grand Island Council Session - 8/11/2015 Page 271 / 286 Grand Island Council Session - 8/11/2015 Page 272 / 286 COMMUNITYREDEVELOPMENTAUTHORITY8-11-152015-2016Community Redevelopment Authority (CRA) BudgetGrand IslandCouncil Session - 8/11/2015Page 273 / 286 COMMUNITYREDEVELOPMENTAUTHORITYCRA Budget2015 Budget2015Forecasted2016 BudgetRevenue 2,241,337 2,094,727 1,845,150ExpensesOperating99,550 74,740 99,300Program 1,002,000 525,434 1,653,973TIF/BondPayments 1,321,092 1,269,020 877,612Lincoln Pool 198,050 198,050 198,050Total Expense 2,620,692 2,067,244 2,828,935Property Tax Asking of $732,050 proposed Levy $0.026Grand IslandCouncil Session - 8/11/2015Page 274 / 286 COMMUNITYREDEVELOPMENTAUTHORITYCRA Budget HighlightsOperating Expenses$88,550 budgeted down from $93,500Façade Improvement$350,000 Increased from last year due to lower initial requests and substantial requests late this fiscal yearProperty Purchase $200,000 same as last year. $80,000 was usedLincoln PoolBond Payment Principal and Interest of $198,050Other Projects $450,000Fire, Life Safety and Infrastructure Grants$285,000 Includes $85,000 carryover from this year Grand IslandCouncil Session - 8/11/2015Page 275 / 286 COMMUNITYREDEVELOPMENTAUTHORITYCRA Budget HighlightsCarry Over Projects:Super 8 FacadeLife Safety Grant for Tower 217Downtown Residential Grants for Labor Temple BuildingGrand IslandCouncil Session - 8/11/2015Page 276 / 286 2015 2015 2016 BUDGET Projected Budget CONSOLIDATED Beginning Cash 744,615 914,148 REVENUE: Property Taxes - CRA 493,195 493,000 534,000 Property Taxes - Lincoln Pool 198,050 198,000 198,050 Property Taxes -TIF's 1,321,092 1,273,527 882,800 Interest Income - CRA 1,000 200 300 Land Sales 100,000 10,000 100,000 Other Revenue - CRA 128,000 120,000 130,000 TOTAL REVENUE 2,241,337 2,094,727 1,845,150 TOTAL RESOURCES 2,241,337 2,839,342 2,759,298 EXPENSES Auditing & Accounting 5,000 440 5,000 Legal Services 3,000 1,500 3,000 Consulting Services 5,000 - 5,000 Contract Services 65,000 50,000 65,000 Printing & Binding 1,000 - 1,000 Other Professional Services 16,000 16,000 16,000 General Liability Insurance 250 250 250 Postage 200 350 350 Life Safety 200,000 - 285,000 Legal Notices 2,500 1,800 2,000 Travel & Training 1,000 - 1,000 Office Supplies 300 400 400 Supplies 300 - 300 Land 200,000 80,015 200,000 Bond Principal - Lincoln Pool 175,000 - - Bond Interest 23,050 - - Façade Improvement 200,000 - 350,000 Building Improvement Committed Projects Carryov 216,000 445,419 368,972 Other Projects 175,000 60,000 450,000 Bond Principal-TIF's 1,290,022 1,237,817 846,409 Bond Interest-TIF's 31,070 31,203 31,203 TOTAL EXPENSES 2,609,692 1,925,194 2,630,884 INCREASE(DECREASE) IN CASH (368,355) 169,533 (785,734) ENDING CASH (368,355) 914,148 128,414 COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget Grand Island Council Session - 8/11/2015 Page 277 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget CRA GENERAL OPERATIONS: Property Taxes - CRA 493,195 493,000 534,000 Property Taxes - Lincoln Pool 198,050 198,000 198,050 Interest Income 1,000 200 300 Land Sales 100,000 10,000 100,000 Other Revenue & Motor Vehicle Tax 128,000 120,000 130,000 TOTAL 920,245 821,200 962,350 GENTLE DENTAL Property Taxes - 4,000 4,000 Interest Income - TOTAL - 4,000 4,000 PROCON TIF Property Taxes 19,162 23,019 24,000 Interest Income - TOTAL 19,162 23,019 24,000 WALNUT HOUSING PROJECT Property Taxes 74,472 75,000 75,000 Interest Income TOTAL 74,472 75,000 75,000 BRUNS PET GROOMING Property Taxes 13,500 13,800 14,500 TOTAL 13,500 13,800 14,500 GIRARD VET CLINIC Property Taxes 14,500 14,500 14,500 TOTAL 14,500 14,500 14,500 Grand Island Council Session - 8/11/2015 Page 278 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget GEDDES ST APTS-PROCON Property Taxes 30,000 30,000 30,000 TOTAL 30,000 30,000 30,000 SOUTHEAST CROSSING Property Taxes 15,000 18,000 18,000 TOTAL 15,000 18,000 18,000 Poplar Street Water Property Taxes 6,000 12,000 12,000 TOTAL 6,000 12,000 12,000 CASEY'S @ FIVE POINTS Property Taxes 10,000 10,000 10,000 TOTAL 10,000 10,000 10,000 SOUTH POINTE HOTEL PROJECT Property Taxes 90,000 92,000 91,000 TOTAL 90,000 92,000 91,000 TODD ENCK PROJECT Property Taxes 6,000 6,300 6,300 TOTAL 6,000 6,300 6,300 SKAGWAY Property Taxes 750,000 760,258 - TOTAL 750,000 760,258 - JOHN SCHULTE CONSTRUCTION Property Taxes 6,000 6,000 6,000 TOTAL 6,000 6,000 6,000 Grand Island Council Session - 8/11/2015 Page 279 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget PHARMACY PROPERTIES INC Property Taxes 11,000 11,100 11,100 TOTAL 11,000 11,100 11,100 KEN-RAY LLC Property Taxes 34,000 38,000 45,000 TOTAL 34,000 38,000 45,000 COUNTY FUND 8598 Property Taxes 1,458 3,000 3,000 TOTAL 1,458 3,000 3,000 GORDMAN GRAND ISLAND Property Taxes 40,000 10,000 40,000 TOTAL 40,000 10,000 40,000 BAKER DEVELOPMENT INC Property Taxes 3,000 3,300 3,300 TOTAL 3,000 3,300 3,300 STRATFORD PLAZA INC Property Taxes 35,000 35,000 35,000 TOTAL 35,000 35,000 35,000 COPPER CREEK Property Taxes - 30,000 120,000 TOTAL - 30,000 120,000 FUTURE TIF'S Property Taxes 162,000 200,000 TOTAL 162,000 - 200,000 Grand Island Council Session - 8/11/2015 Page 280 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget CHIEF INDUSTRIES AURORA COOP Property Taxes - 6,000 20,000 TOTAL - 6,000 20,000 TOKEN PROPERTIES KIMBALL ST Property Taxes - 450 3,000 TOTAL - 450 3,000 GI HABITAT OF HUMANITY Property Taxes - 3,000 8,000 TOTAL - 3,000 8,000 AUTO ONE INC Property Taxes - 8,100 12,000 TOTAL - 8,100 12,000 EIG GRAND ISLAND Property Taxes - 56,000 70,000 TOTAL - 56,000 70,000 TOKEN PROPERTIES CARY ST Property Taxes - 3,700 3,800 TOTAL - 3,700 3,800 WENN HOUSING PROJECT Property Taxes - 1,000 3,300 TOTAL - 1,000 3,300 TOTAL REVENUE 2,241,337 2,094,727 1,845,150 - Grand Island Council Session - 8/11/2015 Page 281 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget EXPENSES CRA GENERAL OPERATIONS: Auditing & Accounting 5,000 440 5,000 Legal Services 3,000 1,500 3,000 Consulting Services 5,000 - 5,000 Contract Services 65,000 50,000 65,000 Printing & Binding 1,000 - 1,000 Other Professional Services 16,000 16,000 16,000 General Liability Insurance 250 250 250 Postage 200 350 350 Lifesafety Grant 200,000 - 285,000 Legal Notices 2,500 1,800 2,000 Licenses & Fees - - Travel & Training 1,000 - 1,000 Office Supplies 300 400 400 Supplies 300 - 300 Land 200,000 80,015 200,000 Bond Principal - Lincoln Pool 175,000 Bond Interest - Lincoln Pool 23,050 PROJECTS Façade Improvement 200,000 - 350,000 Building Improvement Committed Projects Carryov 216,000 445,419 368,972 Blank Project Other Projects 175,000 60,000 450,000 TOTAL CRA EXPENSES 1,288,600 656,174 1,753,272 GENTLE DENTAL Bond Principal - 3,300 3,300 Bond Interest - 840 840 TOTAL GENTLE DENTAL - 4,140 4,140 PROCON TIF Bond Principal 13,355 14,100 14,100 Bond Interest 5,807 5,100 5,100 TOTAL PROCON TIF 19,162 19,200 19,200 Grand Island Council Session - 8/11/2015 Page 282 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget WALNUT HOUSING PROJECT Bond Principal 49,209 49,209 49,209 Bond Interest 25,263 25,263 25,263 TOTAL WALNUT HOUSING 74,472 74,472 74,472 BRUNS PET GROOMING Bond Principal 13,500 13,500 13,500 TOTAL BRUNS PET GROOMING 13,500 13,500 13,500 GIRARD VET CLINIC Bond Principal 14,500 14,500 14,500 TOTAL GIRARD VET CLINIC 14,500 14,500 14,500 GEDDES ST APTS - PROCON Bond Principal 30,000 30,000 30,000 TOTAL GEDDES ST APTS - PROCON 30,000 30,000 30,000 SOUTHEAST CROSSINGS Bond Principal 15,000 18,000 18,000 TOTAL SOUTHEAST CROSSINGS 15,000 18,000 18,000 POPLAR STREET WATER Bond Principal 6,000 12,000 12,000 TOTAL POPLAR STREET WATER 6,000 12,000 12,000 CASEY'S @ FIVE POINTS Bond Principal 10,000 10,000 10,000 TOTAL CASEY'S @ FIVE POINTS 10,000 10,000 10,000 SOUTH POINTE HOTEL PROJECT Bond Principal 90,000 92,000 92,000 TOTAL SOUTH POINTE HOTEL PROJECT 90,000 92,000 92,000 TODD ENCK PROJECT Bond Principal 6,000 6,300 6,300 TOTAL TODD ENCK PROJECT 6,000 6,300 6,300 Grand Island Council Session - 8/11/2015 Page 283 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget SKAGWAY Bond Principal 750,000 760,258 - TOTAL SKAGWAY 750,000 760,258 - JOHN SCHULTE CONSTRUCTION Bond Principal 6,000 6,000 6,000 TOTAL JOHN SCHULTE CONSTRUCITON 6,000 6,000 6,000 PHARMACY PROPERTIES INC Bond Principal 11,000 11,100 11,100 TOTAL PHARMACH PROPERTIES INC 11,000 11,100 11,100 KEN-RAY LLC Bond Principal 34,000 38,000 45,000 TOTAL KEN-RAY LLC 34,000 38,000 45,000 COUNTY FUND #8598 Bond Principal 1,458 3,000 3,000 TOTAL COUNTY FUND #8598 1,458 3,000 3,000 GORDMAN GRAND ISLAND Bond Principal 40,000 10,000 40,000 TOTAL GORDMAN GRAND ISLAND 40,000 10,000 40,000 BAKER DEVELOPMENT INC Bond Principal 3,000 3,300 3,300 TOTAL BAKER DEVELOPMENT INC 3,000 3,300 3,300 STRATFORD PLAZA LLC Bond Principal 35,000 35,000 35,000 TOTAL STRATFORD PLAZA LLC 35,000 35,000 35,000 COPPER CREEK Bond Principal - 30,000 120,000 TOTAL COPPER CREEK - 30,000 120,000 CHIEF INDUSTRIES AURORA COOP Bond Principal - 6,000 20,000 TOTAL CHIEF IND AURORA COOP - 6,000 20,000 TOKEN PROPERTIES KIMBALL STREET Bond Principal - 450 3,000 Grand Island Council Session - 8/11/2015 Page 284 / 286 2015 2015 2016 BUDGET Projected Budget COMMUNITY REDEVELOPMENT AUTHORITY 2016 Budget TOTAL TOKEN PROPERTIES KIMBALL ST - 450 3,000 GI HABITAT FOR HUMANITY Bond Principal - 3,000 8,000 TOTAL BLANK - 3,000 8,000 AUTO ONE INC Bond Principal - 8,100 12,000 TOTAL AUTO ONE INC - 8,100 12,000 EIG GRAND ISLAND Bond Principal - 56,000 70,000 TOTAL BLANK - 56,000 70,000 TOKEN PROPERTIES CARY STREET Bond Principal - 3,700 3,800 TOTAL TOKEN PROPERTIES CARY ST - 3,700 3,800 WENN HOUSING PROJECT Bond Principal - 1,000 3,300 TOTAL WENN HOUSING PROJECT - 1,000 3,300 FUTURE TIF'S Bond Principal 162,000 - 200,000 TOTAL FUTURE TIF'S 162,000 - 200,000 TOTAL EXPENSES 2,609,692 1,925,194 2,630,884 - Grand Island Council Session - 8/11/2015 Page 285 / 286 City of Grand Island Tuesday, August 11, 2015 Council Session Item X-1 Strategy Session with Respect to Litigation which is Imminent as Evidenced by Communication or a Claim or Threat of Litigation to or by the Public Body The City Council may hold a closed or Executive Session as permitted by Neb. Rev. Stat. Sec. 84-1410. Closed sessions may be held for, but shall not be limited to such reasons as: 1. Protection of the public interest. 2. Needless injury to the reputation of an individual. 3. Strategy sessions with respect to a. collective bargaining, b. real estate purchases, c. pending litigation, or d. imminent or threatened litigation. 4. Discussion regarding deployment of security personnel or devices. 5. For the Community Trust created under Sec. 81-1801.02, discussion regarding the amounts to be paid to individuals who have suffered from a tragedy of violence or natural disaster. Staff Contact: Robert J. Sivick, City Attorney Grand Island Council Session - 8/11/2015 Page 286 / 286