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1997 Minutes I I I Page 2, City Council Regular Meeting, January 13, 1997 Return to Regular Session. Motion by Lueth, second by Preisendorf, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing: on Acquisition of Property for Community Development Purposes. Jeri Garroutte, Community Development Director, reported that the Community Development Department was seeking authorization to acquire a residential lot located at 612 East 12th Street. Mrs. Garroutte stated that the property was owned by Edwin & Janice Sitter, and had been offered to the City under the City's voluntary acquisition program at a cost of $4,500 which did not exceed the appraised value. It was noted that once acquired, the property would be cleared and the land sold for future development. No public testimony was heard. Public Hearing on Acquisition of Burlington Northern Abandoned Beltline. John Brownell, 2203 Woodridge Court, reported that as discussed at the City Council Study Session of January 6, 1997, the City had been offered the opportunity to purchase the Burlington Northern Railroad property, commonly referred to as the "Beltline." Mr. Brownell noted that the Hike and Bike Trail Committee had secured the money for the purchase from Kaufmann/Cummings Trust Fund, the Reynolds Foundation, the Virg Eihusen Foundation, and the Grand Island Foundation on the condition that the land be developed for recreational purposes. Mark Griesmann, 242 South Cherry, Mark Standage, 2417 West Phoenix Avenue, Glendale Reiss, 910 North Boggs, Lewis Kent, 624 East Meves, Rhonda Standage, 2417 West Phoenix Street, Francis Sindelar, 2448 West LaMar, Jim Greer, 637 East McArthur, Carol Jorgensen, 2511 West Phoenix, and John Tagel, 2706 West LaMar, spoke in opposition to the acquisition. Buzz Douthit, 1608 Ando, Bill Davis, 3212 Kennedy Way, Christina Davis, 3212 Kennedy Way, Suzanne Osborn, 1626 Coventry Lane, Ray Aguilar, 704 West 9th Street, Dennis Schyler, 2212 North Custer Street, Gary Schulte, youth pastor at Evangelical Free Church, Carl Brush, 1323 North Park Avenue, Gina Heath, 2319 West Division, Dave Barber, 2924 West LaMar, and Lois Stienike, 103 West Ashton Avenue, spoke in support of the acquisition. Discussion was held on signage, and affected resident involvement in the development of the trail. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Seifert, carried unanimously to receive and place on file the Minutes of the Civil Service Commission meeting of October 17, 1996, Minutes for the Fire/Police Pension meeting of December 2, 1996, Minutes for the Library Board Meeting of December 2, 1996, and official bonds for the Plumbers Examining Board. Approving Preliminary Plat for Indianhead Subdivision. Motion by Sorensen, second by Seifert, carried unanimously to approve the preliminary plat for Indianhead Subdivision submitted by Virgil Eihusen. It was noted that the approval was given subject to modifications relative to zoning, plat vacating, streets, lots, and storm water management. I I I Page 3, City Council Regular Meeting , January 13, 1997 Approving Appointments to Gas Fitters and Appliance Installers Board. Motion by Sorensen, second by Seifert, carried unanimously to approve the appointments of Norm Nietfeldt, Mike McElroy, Jay Determan, Craig A. Lewis, and David Scoggins to the Gas Fitters and Appliance Installers Board for a term of January 1, 1997 through December 31, 1997. Approving Appointments to Downtown Improvement Board. Motion by Sorensen, second by Seifert, carried unanimously to approve the appointment of Corey Kruse and the reappointments of Ralph Bradley, Mark Myers, and Helen Pohl to the Downtown Improvement Board for terms of January, 1997 through December 31, 1999. Approving Request of City of Grand Island for License Agreement for Installation of Handicap Ramp in Public Right of Way at 364 North Pine Street. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of the City of Grand Island, Utilities Department, for a License Agreement for the installation of a handicap ramp in the public right of way at 364 North Pine Street. RESOLUTIONS: #97-1 - Adopting Revised 457 Deferred Compensation Plan. Chuck Haase, Finance Director, reported that the City of Grand Island provided a voluntary retirement plan for employees, called an Employer's Deferred Compensation Plan and Trust and that the Plan currently served 71 participants. Mr. Haase explained that recent changes in the Internal Revenue Code required modifications to the current plan which included the establishment of a trust for the exclusive benefit of plan participants, allowing indexing of annual contribution limit, and providing for small balance distribution. Motion by Sorensen, second by Murray, to approve. Upon roll call vote, Mehring, Pielstick, Hosier, Preisendorf, Seifert, Lueth, Murray, Samuelson, and Sorensen voted aye. Whitesides was absent at the time the vote was taken. #97-2 - Approving Chan~e Order with Nebraska Department of Roads Relative to East Highway 30/BNRR Proiect. Wayne Bennett, Public Works Director, reported that the State of Nebraska Department of Roads had developed Change Order #4 to the contract for State Project STP AA- 30-4(102), East Highway 30/BNRR Project which provided for warning lights and raised pavement markers at the temporary crossover on the east end of the project. Mr. Bennett stated that the net increase of the Change Order was $1,093.75, leaving a revised contract amount of $1,226,915.75. Motion by Seifert, second by Murray, to approve. Upon roll call vote, Mehring, Pielstick, Hosier, Preisendorf, Whitesides, Seifert, Lueth, Murray and Samuelson voted aye. Sorensen voted nay. Motion adopted. #97-3 - Approving Agreements for Funding for Retired Senior Volunteer Program. Chuck Haase, Finance Director, reported that the City of Grand Island had historically provided funding to the Retired Senior Volunteer Program as authorized by State Statute. Mr. Haase added that the 1996-1997 Annual Budget provided funding in the amount of $6,120 for the Retired Senior Volunteer Program and a contract formalizing this funding was requested. Motion by Sorensen, second by Seifert, carried unanimously to approve. I I I Page 4, City Council Regular Meeting, January 13, 1997 #97-4 - Approving Acquisition of Community Development Property Located at 612 East 12th Street. Motion by Sorensen, second by Lueth, carried unanimously to approve the acquisition of an existing residential property located at 612 East 12th Street. #97 -5 - Aooroving Interlocal Agreement with Hall County Relative to Health Department. Charlie Cuypers, City Attorney, reported that in June, 1972, the City of Grand Island and Hall County entered into an interlocal agreement for the establishment and operation of a joint City/County Health Department and that due to changes in State Statutes and local practices and to reflect current operations and with input from the Board of Health, a revised interlocal agreement had been negotiated. Mr. Cuypers added that the new agreement maintained the existing qualifications, responsibilities, and duties to the Board of Health and the Health Department with the exception of modifying the required date for budget submittal to the City and County and appointment of the City's Finance Director as treasurer for the Department of Health. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-6 - Approving Maintenance Agreement with State of Nebraska, Department of Roads. Wayne Bennett, Public Works Director, reported that this item provided for the renewal of a Maintenance Agreement with the Nebraska Department of Roads and required that the City maintain State Highways 281, 30, 34, and 2 within the City Limits in 1997 in return for payment from the State based on the lane miles maintained. Mr. Bennett stated that the compensation would be $30,860. Motion by Sorensen, second by Preisendorf, carried unanimously to approve. #97-7 - Awarding Bid for Air Compressor Overhaul. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for an air compressor overhaul to serve the Utilities Department, Platte Generating Station Division and that two bids had been received in the amounts of $16,386 and $17,509.44. Mr. Shotkoski reported that the low bid had been submitted by Advanced Compressor Service, Grand Island, Nebraska in the amount of $16,386. Motion by Seifert, second by Whitesides, carried unanimously to award the low bid to Advanced Compressor Service. #97-8 - Awarding Bid for Polemount Transformers. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of five types of polemount transformers to serve the Utility Department, Electric Line Division and that seven bids had been received. Motion by Seifert, second by Whitesides, carried unanimously to award the bid to Cahoon Sales of Elkhorn, Nebraska, for types 15 kva 13.2/277/480 volt and 37.5 kva 7620 volt transformers for an actual total bid of $12,534, plus tax; Husker Electric of Lincoln, Nebraska, for types 15 kva 13.2/120/240 volt, 37.5 kva 13.2/120/240 volt and 50 kva 13.2/120/240 volt transformers for an actual total bid of $32,720, plus tax; and Wesco, Grand Island, Nebraska, for type 25 kva 7620 volt transformers for an actual total bid of $12,726, plus tax. #97-9 - Awarding Bid for Underground Cable and Miscellaneous Items. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for underground I I I Page 5, City Council Regular Meeting, January 13, 1997 cable and miscellaneous items to serve the Utilities Department, Utility Line and Underground Divisions. Mr. Shotkoski reported that bids had been submitted by three vendors offering pricing for seven items; however, five of the line items could be awarded without Council approval as the total awards were less than $10,000 each. Motion by Seifert, second by Whitesides, carried unanimously to award the bid for the two remaining line items to Wesco, Grand Island, Nebraska, in the amount of $19,392.50. #97-10 - Awarding Bid for Wood Poles. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for wood poles to serve the Utilities Department, Electric Line Division and that six bids had been received ranging from $235.60 to $312.62 for 40/2 (100 ea) and $272.51 to $377.72 for 45/2 (100 ea), for a total bid of $50,811, plus tax. Motion by Seifert, second by Whitesides, carried unanimously to award the low bid to Weyerhaeuser Co., DeQueen, Arizona in the amount of $50,811, plus tax. #97 -11 - Awarding Bid for Coal Conveying Belt Replacement. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for coal conveying belt replacement to serve the Utilities Department, Platte Generating Station Division and that four bids had been received ranging from $14,304.57 to $27,625.61; however, two bids could not be considered as they did not meet specifications. Motion by Seifert, second by Whitesides, carried unanimously to award the low bid meeting specifications to Bi State Rubber, Fenton, Missouri in the amount of $25,649.88. #97-12 - Approving Contract for GIS Proiect. Wayne Bennett, Public Works Director, reported that on December 16, 1996, the City entered into an interlocal agreement with Hall County for the establishment, sharing, and maintenance of a Geographic Information System (GIS) and that a committee composed of City and County officials had requested, received, and reviewed proposals to design and create a networked relational database to contain current and historical data relative to land information and to provide address maps. Mr. Bennett added that the proposal submitted by Milestone Solution, Inc., Lincoln, Nebraska, in a total lump sum fee of $62,775 had been deemed to be the proposal in the best interest of the City. Mr. Bennett noted that the lump sum fee of $62,775, which would be divided equally between the City and County. Motion by Seifert, second by Whitesides, carried unanimously. #97-13 - Amending Contract with Flatwater Materials, Inc. Relative to Fly Ash Removal for Platte Generating Station. Gary Mader, Utilities Director, reported that in February, 1988, the City entered into an agreement with Knight Brothers, Inc. of Chapman, Nebraska for the removal and sale of fly ash from Platte Generation Station which required all ash to be removed from the site. Mr. Mader reported that the market price for fly ash had dropped and the contractor had requested modification to the agreement to reflect the current fair market price. Charlie Cuypers, City Attorney, reported that Knight Brothers, Inc., now doing business as Flatwater Materials, Inc. of Grand Island, was in arrears in payments to the City and that the amended agreement would ensure partial payment of the arrearage. Discussion was held on the reason for the three year extension. Mr. Mader stated that the three year extension would help I I I Page 6, City Council Regular Meeting, January 13, 1997 make up the balance. Motion by Seifert, second by Mehring, carried unanimously to approve. #97-14 - Accepting Burlington Northern Abandoned Be1tline from Grand Island Foundations. Motion by Murray, second by Whitesides to accept the Burlington Northern Beltline. Mark Griesland, 242 South Cherry, Lois Stienike, 103 West Ashton, Mark Standage, 2417 West Phoenix Avenue and John Brownell, 2203 Woodridge Court, spoke on the issue. Councilmember Pielstick questioned whether the City could get a clear title to the property. City Attorney Charlie Cuypers reported that the City had already done some initial research on the issue and would continue doing so but that there did not appear to be problems. Motion by Pielstick, second by Sorensen to table the acceptance. Upon roll call vote, Mehring, Pielstick, and Sorensen voted aye. Hosier, Seifert, Preisendorf, Whitesides, Lueth, Murray, and Samuelson voted nay. Motion failed. Councilmember Preisendorf suggested that the residents concerns relative to development could be addressed by a joint committee. Councilmember Murray spoke in agreement with Councilmember Preisendorf. Upon roll call vote to accept the land, Mehring, Pielstick, Hosier, Preisendorf, Seifert, Whitesides, Lueth, Murray, and Samuelson voted aye. Sorensen voted nay. Motion adopted. #97-15 - Approving Agreement with Olsson Associates for Engineering Services for South Locust Proiect. Wayne Bennett, Public Works Director, in March, 1992, the City Council adopted Resolution #92-073 which approved an interlocal agreement with hall County and the State of Nebraska Department of Roads for the construction of an interchange at 1-80 and South Locust Street and that in February, 1996, the City of Grand Island adopted Resolution #96-25 which addressed wildlife habitat on the 1-80/South Locust Project. Mr. Bennett added that subsequently, proposals were invited from engineering firms to address the City and County responsibilities identified in the original 1992 interlocal agreement and 1996 amendment and that in conformance with City Purchasing Code and cooperation with the County, a selection committee composed of City and County representatives determined that the proposal of Olsson and Associates was the best proposal. Motion by Lueth, second by Whitesides, carried unanimously to approve. #97-16 - Approving Interlocal Agreement with Nebraska Department of Roads Relative to Widening of East Highway 30. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had prepared an agreement with the City for improvements to a portion of U.S. Highway 30 (west Second Street from Grant Street to Greenwich Street) and that the improvements consisted of improving a four lane roadway to a five lane roadway beginning at Grant Street and extending east to Greenwich Street to add a center common left turn lane, was included in the City's current one and six year street improvement plan. Mr. Bennett stated that the Nebraska Department of Roads had estimated the total project cost to be $3.25 million and that the agreement stipulated that the cost of the improvements would be shared with the City paying 20% or $646,721. Motion by Mehring, second by Murray, carried unanimously to approve. ORDINANCES: I I I Page 7, City Council Regular Meeting, January 13, 1997 Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8257 Approving Amendment to Landfill Fees #8266 Creating Street Improvement District #1202, State Street from Highway 281 to Webb Road #8267 Approving Amendments to Chapter 5 of City Code Relative to Animal Code Enforcement #8268 Approving Assessments for Street Improvement District #1199, Illinois Avenue be considered for passage on the same day upon reading by number only, and then placed on final passage and that the City Clerk be permitted to call out the number of the Ordinances on their first and final reading and then upon final passage, and call for a roll call vote on each reading and final passage. Second by Preisendorf. Fred Knefelkamp, 2608 West Waugh, David Murray, 4322 Blauvelt, Wayne Gleason, 2715 North Road, Richard Wampler, 2905 South Blaine Street, and Barb Schleichardt, spoke on Ordinance #8267. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Discussion was held on the amendments to Chapter 5. Councilmember Sorensen moved to remove Section 18 from the Ordinance. Seifert seconded. City Attorney Charlie Cuypers advised that if one section was removed, it would be preferable to table the entire amendment as they were interrelated. Councilmember Sorensen moved to table Ordinance #8267. Second by Seifert. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinances #8257, #8266, and #8268 on their first reading. All those in favor of the passage of the ordinances on their first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8257, #8266, and #8268 on final passage. All those in favor of the passage of the ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first and final passage of said Ordinances, Ordinances #8257, #8266 and #8268 are declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Murray, second by Whitesides, carried unanimously to approve the claims in the amount of $1,562,190.51. Councilmember Samuelson abstained from voting on Claim #049253. I I I Page 8, City Council Regular Meeting, January 13, 1997 ADJOURNMENT: The meeting was adjourned at 9:22 p.m. Respectfully submitted, &lIeJur 1\ f {ll1 fw 0~ Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING January 27, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on January 27, 1997. Notice of the meeting was given in the Grand Island Independent on January 22, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. Councilmember Hosier was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Pastor Dick Crow. APPROVAL OF MINUTES: Motion by Sorensen, second by Whitesides, carried unanimously to approve the Minutes of the January 13, 1997 City Council Meeting (revised) and the Minutes of the January 20, 1997 City Council Study Session. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. PRESENTATIONS: Code Blue Simulation. The Grand Island Fire Department presented a simulated code blue call to demonstrate the emergency medical service provided by the Fire Department personnel. Presentation by KPMG Peat Marwick on FY 1997 Electric and Water Audits. L. Bradley Harrell of KPMG Peat Marwick presented the Electric and Water Department audited financial statements for Fiscal Year 1996. PUBLIC HEARINGS: . Public Hearing on Proposed Amendments to City Code Relative to the Division of Platted Lots. Dave Barber, Regional Planning Director, reported that this amendment provided for a change to Chapter 33 of the City Code relative to the Division of Platted Lots and would provide for clarification of the requirements for subdivision approval when adjustments to existing lot line boundaries were proposed. Mr. Barber added that the amendment would set forth the requirement that each lot must also have at least the same physical access to public utilities I I I services and a developed street without the need of easements or irregular lot dimensions. No public testimony was heard. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Samuelson, carried unanimously to receive and place on file the Minutes of the Zoning Board of Adjustment Meeting of November 12, 1996, the Minutes of the Library Board Meeting of December 2, 1996; the Minutes of the Downtown Improvement Board Meeting of December 17, 1996; and the Minutes of the Fire Pension Meeting of December 21, 1996. Approving Request for Vendor's Permit for Use of Public Streets. Motion by Sorensen, second by Samuelson, carried unanimously to approve the request of Ms. Bea Hampton, dba Island Ice Cream, 604 South Madison Street, for use of City streets for the sale of ice cream products. Referring One and Six Year Street Improvement Plan to Regional Planning Commission. Wayne Bennett, Public Works Director, reported that State law required that cities adopt a six year Street Improvement Plan on an annual basis in order to maintain eligibility to receive state gas tax revenues and that an updated plan had been developed by the Public Works Department and that the plan should be referred to the Regional Planning Commission for review, after which time a public hearing would be held by the City Council. Motion by Sorensen, second by Samuelson, carried unanimously to approve. RESOLUTIONS: #97-17 - Approving Transfer of Keno Satellite Agreement to the Hub Lounge. Charlie Cuypers, City Attorney, reported that a satellite Keno operation was approved for BSY Hub on November 8, 1993 and that an assignment of the Satellite Agreement dated November 22, 1993, as amended on January 11, 1994 and May 26, 1994 between Fonner Keno, Inc. and BSY Hub, Inc. was recommended inasmuch as the establishment had been sold. Mr. Cuypers stated it was recommended that Tom Wilde, dba The Hub Lounge located at 807 West Fourth Street, be approved as a satellite keno location. Motion by Seifert, second by Sorensen, carried unanimously to approve. #97-18 - Approving Agreement with Union Pacific Railroad for Lease of Property at 1111 West North Front Street. Wayne Bennett, Public Works Director, reported that on April 27, 1992, the City of Grand Island had entered into a Lease Agreement with the Union Pacific Railroad for property located at 1111 West North Front Street for the City's Street and Transportation and Central Garage facility and that renewal of the proposed lease of property was required. Mr. Bennett added that the annual rental would be $6,350 for the first year with an increase of 3 % each year after the first year to allow for cost of living adjustment. Motion by Sorensen, second by Lueth, carried unanimously to approve. #97-19 - Supporting Legislation Allowing Municipal Electric Utilities to Extend Service Territories. Gary Mader, Utilities Director, reported that currently, state statutes prohibit municipalities from providing electrical service to their planning and zoning two mile area of I I I the municipality, which affects the municipality's ability to attract and secure economic development opportunities due to lack of provision of essential services. Mr. Mader added that a Legislative Bill had been introduced which would provide for the return of more local control to municipalities to serve their planning and zoning areas with electrical service. Councilmember Seifert questioned whether this inability to provide essential services had ever been an issue. Mr. Mader replied that the City was affected by this issue when the Capital Heights area was annexed and their system was significantly different from the City's. Marvin Reif, representing NPPD, 3012 Brentwood Square, spoke in opposition to the Resolution. Motion by Seifert, second by Murray, carried unanimously to approve. #97-20 - Awarding Bid for Locomotive Repair for Platte Generating Station. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for locomotive repair to serve the Utilities Department, Platte Generating Station and that one bid had been received in the amount of $52,928 from S. S. Jessup, Inc., Honey Creek, Iowa. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to S. S. Jessup, Inc., Honey Creek, Iowa, in the amount of $52,928 of which $23,328 was subject to sales tax. #97-21 - Awarding Bid for Non-Linear Editing Machine. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for a non-linear editing machine to serve the City Clerk Department, GITV Division and that one bid had been received in the amount of $23,584, submitted by Alpha Video of Edina, Minnesota. Discussion was held on the reason why only one bid was received. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-22 - Awarding Bid for Vehicles. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of two vehicles for use by the Building Inspection Department and Public Works Department, Street and Transportation Division through the State of Nebraska Vehicle Contracts. Mr. Shotkoski stated that as previously discussed, purchasing from State contract holders met all statutory bidding criteria and saved the City time and money. It was noted that the proposed purchases included: (1) compact 4-door sedan and (1) 1/2 ton 4 x 4 pickup which would be purchased from Park Place Chevrolet in the amount of $12,249 for the sedan and to Park Place Chevrolet in the amount of $18,216 for the pickup. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-23 - Awarding Bid for Pavement Milling Machine. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for a pavement milling machine to serve the Public Works Department, Street and Transportation Division and that one bid had been received in the amount of $90,516, after trade in, and was submitted by Nebraska Machinery Company, Omaha, Nebraska. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bid to Nebraska Machinery Company, Omaha, Nebraska. #97-24 - Approving Severance Agreement with YMCA and 5 POINTS BANK RELATIVE TO EXPANSION REMODELING. Dale Shotkoski, Assistant City Attorney, reported that in 1978 the City entered into a Lease Agreement with the YMCA and the YWCA which provided for lease of real estate on which the facilities were located and that in 1996, the City entered into I I I a second lease with the YMCA for the real estate located north of the property involved in the 1978 transaction. Mr. Shotkoski added that currently, the YMCA was undertaking an expansion project, was in the process of obtaining financing for such, and inasmuch as the bank was requesting an assignment of the 1996 lease, a severance agreement which reflected the separation of responsibilities regarding the real estate and the structure, was required. Motion by Sorensen, second by Lueth to approve. Upon roll call vote, Lueth, Murray, Sorensen, Seifert, Samuelson, Whitesides, Preisendorf, and Pielstick voted aye. Mehring abstained. Motion adopted. #97-25 - Approving Change Order with Nebraska Department of Roads Relative to East Highway 30/BNRR Proiect. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed a Change Order for the East Highway 30/BNRR Project which provided for covercrop seeding and for the establishment of a basis of payment. It was noted that the Change Order would result in a net increase of $620.34, of which the City's share was 20% or $124.07. Motion by Sorensen, second by Pielstick, carried unanimously to approve. #97-26 - Approving Change Order with Nebraska Department of Roads Relative to Highway 2811Stolley Park Road Traffic Modification Proiect. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed Change Order #2 for the Highway 2811Stolley Park Road Project (STPP-281-2(122)) which provided for repairs to a section of the driving lane on Highway 281 and a section of Stolley Park Road, which had deteriorated. It was noted that the Change Order would result in a net increase of $19,931.96, of which the City's share was 20% or $3,986.39. Motion by Sorensen, second by Preisendorf, carried unanimously to approve. #97-27 - Approving Employee Life Insurance Agreement with Principal Mutual Life Insurance Company. Chuck Haase, Finance Director, reported that this item provided for the renewal of the City's life insurance contract with Principal Mutual Life Insurance Company which provided for $30,000 mandatory employee coverage at a rate of $7.50 per month and Dependent coverage $1.20 per month, effective February 1, 1997. It was noted that the renewal resulted in an increase to the City of $.60 per month per eligible employee and $.10 for dependent. Motion by Sorensen, second by Whitesides, carried unanimously to approve. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8269 - Approving Salary Ordinance Relative to Firefighters Contract #8270 - Approving Amendments to City Code Relative to Division of Platted Lots be considered for passage on the same day upon reading by number only, and then placed on final passage and that the City Clerk be permitted to call out the number of the Ordinances on their first and final reading and then upon final passage, and call for a roll call vote on each reading and final passage. Second by Murray. I I I #8269 - Approving Salarv Ordinance. Lisa Thayer, Personnel Director, reported that at the City Council meeting of June 10, 1996, the City Council adopted Resolution #8206 which provided for ratification of the Labor Agreement with the International Association of Firefighters (IAFF) and that in order to effectuate the contract, an ordinance authorizing the salary changes was required. Ms. Thayer added that the amendment also updated the previous ordinance with respect to monetary reimbursement provided to employees for such things as body armor, protective clothing, and payment for accumulated sick leave at retirement. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Clerk: Ordinance #8269 on its first reading. All those in favor of the passage of the ordinance on their first reading, answer roll call. Upon roll call vote, Seifert, Sorensen, Mehring, Pielstick voted nay. Samuelson, Whitesides, Preisendorf, Lueth, and Murray voted aye. Mayor Gnadt cast the deciding vote in support of the ordinance. Motion adopted. Clerk: Ordinance #8269 on its final passage. All those in favor of the passage of the ordinance on its final passage, answer roll call. Upon roll call vote, Seifert, Sorensen, Mehring, Pielstick voted nay. Samuelson, Whitesides, Preisendorf, Lueth, and Murray voted aye. Mayor Gnadt cast the deciding vote in support of the ordinance. Motion adopted. Clerk: Ordinance #8270 on its first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8270 on final passage. All those in favor of the passage of the ordinance on final passage, answer roll call vote. Upon roll call vote all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first and final passage of said Ordinances, Ordinances #8269 and #8270 are declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Murray, second by Samuelson, carried unanimously to approve the claims in the amount of $871,520.67. Councilmember Preisendorf abstained from voting on Claim #049510. ADJOURNMENT: The meeting was adjourned at 8:40 p.m. Respectfully submitted, (l(\ clr ~ Cah ~(r+ . Cindy K. Cartwright City Clerk I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL STUDY SESSION January 20, 1997 Pursuant to due call and notice thereof, a Study Session of the City of Grand Island, Nebraska, was conducted on January 20, 1997 in the Council Chambers of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on January 15, 1997. Council President Glen Murray called the meeting to order in Mayor Gnadt's absence. The following members were present: Councilmembers Mehring, Pielstick, Hosier, Seifert, Preisendorf, Whitesides, Lueth, Samuelson and Sorensen. Councilmember Murray was also present in his capacity as acting Mayor. The following City Officials were present: City Administrator Dale Iman, and City Clerk Cindy Cartwright. Presentation by L. Lynn Rex on Responsibilities and Roles of Branches of Government. L. Lynn Rex, Executive Director of the Nebraska League of Municipalities, presented information on the various branches of City government and the roles and responsibilities of each. Kay Collins, 1004 West Louise, and Glendale Reiss, 910 North Boggs, spoke on the issue. '1 Adioununent. The meeting was adjourned at 8:05 p.m. Respectfully submitted, 0Af\~ r( ~~ ~vf\\+- Cindy K. Cartwright City Clerk I I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL STUDY SESSION February 3, 1997 Pursuant to due call and notice thereof, a Study Session of the City of Grand Island, Nebraska, was conducted on February 3, 1997. Notice of the meeting was given in the Grand Island Independent on January 29, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Hosier, Lueth, Samuelson, Pielstick, Sorensen, Preisendorf, Whitesides, Mehring, and Murray. Councilmember Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, Public Works Director Wayne Bennett, and City Attorney Charlie Cuypers. Discussion on Hiring: Design/Contractor for Island Oasis Lazy River. Steve Paustian, Parks and Recreation Director, reported that in December 1993 the City Council had passed a resolution authorizing staff to enter into an agreement for the development of a master plan for the future expansion of Island Oasis Water Park and that the plan was ultimately adopted on November 14, 1994. Mr. Paustian added that the plan called for the addition of a Lazy River and that in September 1996 proposals for the design and construction of the Lazy River were solicited. Mr. Paustian stated that two proposals had been received, however only one proposal met the criteria as required in the Request for Proposals. Mr. Paustian presented the proposal to the Council and requested authorization to proceed with negotiations with Water Technology, Inc., of Beaver Dam, Wisconsin, for the design and construction of the Lazy River. Discussion was held on the financing for the construction. Councilmember Pielstick questioned whether there would be a separate fee for use of the Lazy River or if the use would be included in the general admission fee. Mr. Paustian responded that the fee would be included. Councilmember Mehring questioned what the additional operating expenses would be as a result of the Lazy River and questioned why sales tax wasn't being used to fund the addition instead of a loan from the general fund. City Administrator Dale Iman stated that if Council desired, sales tax could be used but that would take away from other capital projects. Councilmember Whitesides spoke in support of user fees paying for the improvements. It was noted that the item would be on the next City Council agenda for action. Discussion on One and Six Year Street Improvement Plan. Wayne Bennett, Public Works Director, reviewed the proposed One and Six Year Street Improvement Plan and highlighted projects for each year. Discussion was held on the costs for development and maintenance of the hike and bike trail on the Saint Joe Branch. Mr. Bennett noted that funds were being allocated for street widening and bridge work in conjunction with the South Locust Project and for improvements to Highway 30 to Stuhr Road. It was noted that development of a hike and bike trail from Sate Street to Eagle Scout Park was in the Plan for the year 2001. Councilmember Sorensen suggested funding be reserved for problem drainage areas throughout the City. City Administrator Dale Iman stated that the One and Six Year Plan was an effort by the staff to anticipate problems and to keep ahead of the community's growth. The Plan was referred to the next City Council agenda. I I I Page 2, City Council Study Session, February 3, 1997 Discussion on Pending Legislation Concerning Telecommunications. Charlie Cuypers, City Attorney, reported that the several pieces of legislation were pending before the Nebraska State Legislature as a result of the Federal Telecommunications Act. Jim Sander, and Bob Obst, spoke on the issue. Mr. Cuypers suggested that Council consider authorizing staff to monitor the bills and to support those bills that were in the best interest of the City. Discussion on Delivery of Ambulance Service Involving: Rural/Metro Medical Service. Rick Sheehy, 1115 Oswego, Hastings, representing Rural Metro Medical Services, requested that the City Council consider eliminating its long distance transfer service, and to not compete with the private sector for this service. Joyce Rasmussen form Rural Metro was also present. Councilmember Lueth stated that the competition might be beneficial to the end user. Councilmember Mehring stated that tax dollars were being used to fund the program and questioned what the costs were to provide the service. Fire Chief Jim Rowell stated that a breakdown of the costs per hour had been provided to the City Administrator but that no cost per mile figures had been calculated. The Fire Chief added that the revenue generated by long distance transfers offset the general operating costs but that if Council desired costs could be raised to cover the entire cost of the operation. Discussion was held on the subscription program. The Fire Chief indicated that there were approximately 800 subscribers. Lewis Kent, 624 East Meves, spoke in support of the City's program. Larry Nelson, Paramedic supervisor, spoke in support of the program and noted that several ambulances had been purchased with donated funds. Mr. Sheehy requested that the City Council ask the competitive services committee to review the long distance transport service. Councilmember Pielstick stated that this should not be a priority of the competitive services committee inasmuch as the community supported the current situation. Adjournment. The meeting was adjourned at 9: 10 p.m. Respectfully submitted, ~n~ J! ~d)1 h ~ Cmdy K~ CUrt~~ht City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING January 27, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on January 27, 1997. Notice of the meeting was given in the Grand Island Independent on January 22, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. Councilmember Hosier was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Pastor Dick Crow. APPROVAL OF MINUTES: Motion by Sorensen, second by Whitesides, carried unanimously to approve the Minutes of the January 13, 1997 City Council Meeting (revised) and the Minutes of the January 20, 1997 City Council Study Session. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. PRESENTATIONS: Code Blue Simulation. The Grand Island Fire Department presented a simulated code blue call to demonstrate the emergency medical service provided by the Fire Department personnel. Presentation by KPMG Peat Marwick on FY 1997 Electric and Water Audits. L. Bradley Harrell of KPMG Peat Marwick presented the Electric and Water Department audited financial statements for Fiscal Year 1996. PUBLIC HEARINGS: Public Hearing on Proposed Amendments to City Code Relative to the Division of Platted Lots. Dave Barber, Regional Planning Director, reported that this amendment provided for a change to Chapter 33 of the City Code relative to the Division of Platted Lots and would provide for clarification of the requirements for subdivision approval when adjustments to existing lot line boundaries were proposed. Mr. Barber added that the amendment would set forth the requirement that each lot must also have at least the same physical access to public utilities I I I services and a developed street without the need of easements or irregular lot dimensions. No public testimony was heard. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Samuelson, carried unanimously to receive and place on file the Minutes of the Zoning Board of Adjustment Meeting of November 12, 1996, the Minutes of the Library Board Meeting of December 2, 1996; the Minutes of the Downtown Improvement Board Meeting of December 17, 1996; and the Minutes of the Fire Pension Meeting of December 21, 1996. Approving Request for Vendor's Permit for Use of Public Streets. Motion by Sorensen, second by Samuelson, carried unanimously to approve the request of Ms. Bea Hampton, dba Island Ice Cream, 604 South Madison Street, for use of City streets for the sale of ice cream products. Referring One and Six Year Street Improvement Plan to Regional Planning Commission. Wayne Bennett, Public Works Director, reported that State law required that cities adopt a six year Street Improvement Plan on an annual basis in order to maintain eligibility to receive state gas tax revenues and that an updated plan had been developed by the Public Works Department and that the plan should be referred to the Regional Planning Commission for review, after which time a public hearing would be held by the City Council. Motion by Sorensen, second by Samuelson, carried unanimously to approve. RESOLUTIONS: #97 -17 - Approving Transfer of Keno Satellite Agreement to the Hub Lounge. Charlie Cuypers, City Attorney, reported that a satellite Keno operation was approved for BSY Hub on November 8, 1993 and that an assignment of the Satellite Agreement dated November 22, 1993, as amended on January 11, 1994 and May 26, 1994 between Fonner Keno, Inc. and BSY Hub, Inc. was recommended inasmuch as the establishment had been sold. Mr. Cuypers stated it was recommended that Tom Wilde, dba The Hub Lounge located at 807 West Fourth Street, be approved as a satellite keno location. Motion by Seifert, second by Sorensen, carried unanimously to approve. #97 -18 - Approving Agreement with Union Pacific Railroad for Lease of Property at 1111 West North Front Street. Wayne Bennett, Public Works Director, reported that on April 27, 1992, the City of Grand Island had entered into a Lease Agreement with the Union Pacific Railroad for property located at 1111 West North Front Street for the City's Street and Transportation and Central Garage facility and that renewal of the proposed lease of property was required. Mr. Bennett added that the annual rental would be $6,350 for the first year with an increase of 3 % each year after the first year to allow for cost of living adjustment. Motion by Sorensen, second by Lueth, carried unanimously to approve. #97 -19 - Supporting Legislation Allowing Municipal Electric Utilities to Extend Service Territories. Gary Mader, Utilities Director, reported that currently, state statutes prohibit municipalities from providing electrical service to their planning and zoning two mile area of I I I the municipality, which affects the municipality's ability to attract and secure economic development opportunities due to lack of provision of essential services. Mr. Mader added that a Legislative Bill had been introduced which would provide for the return of more local control to municipalities to serve their planning and zoning areas with electrical service. Councilmember Seifert questioned whether this inability to provide essential services had ever been an issue. Mr. Mader replied that the City was affected by this issue when the Capital Heights area was annexed and their system was significantly different from the City's. Marvin Reif, representing NPPD, 3012 Brentwood Square, spoke in opposition to the Resolution. Motion by Seifert, second by Murray, carried unanimously to approve. #97-20 - Awarding Bid for Locomotive Repair for Platte Generating Station. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for locomotive repair to serve the Utilities Department, Platte Generating Station and that one bid had been received in the amount of $52,928 from S. S. Jessup, Inc., Honey Creek, Iowa. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to S. S. Jessup, Inc., Honey Creek, Iowa, in the amount of $52,928 of which $23,328 was subject to sales tax. #97-21 - Awarding Bid for Non-Linear Editing Machine. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for a non-linear editing machine to serve the City Clerk Department, GITV Division and that one bid had been received in the amount of $23,584, submitted by Alpha Video of Edina, Minnesota. Discussion was held on the reason why only one bid was received. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-22 - Awarding Bid for Vehicles. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of two vehicles for use by the Building Inspection Department and Public Works Department, Street and Transportation Division through the State of Nebraska Vehicle Contracts. Mr. Shotkoski stated that as previously discussed, purchasing from State contract holders met all statutory bidding criteria and saved the City time and money. It was noted that the proposed purchases included: (1) compact 4-door sedan and (1) Ih ton 4 x 4 pickup which would be purchased from Park Place Chevrolet in the amount of $12,249 for the sedan and to Park Place Chevrolet in the amount of $18,216 for the pickup. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-23 - Awarding Bid for Pavement Milling Machine. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for a pavement milling machine to serve the Public Works Department, Street and Transportation Division and that one bid had been received in the amount of $90,516, after trade in, and was submitted by Nebraska Machinery Company, Omaha, Nebraska. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bid to Nebraska Machinery Company, Omaha, Nebraska. #97-24 - Approving Severance Agreement with YMCA and 5 POINTS BANK RELATIVE TO EXPANSION REMODELING. Dale Shotkoski, Assistant City Attorney, reported that in 1978 the City entered into a Lease Agreement with the YMCA and the YWCA which provided for lease of real estate on which the facilities were located and that in 1996, the City entered into I I I a second lease with the YMCA for the real estate located north of the property involved in the 1978 transaction. Mr. Shotkoski added that currently, the YMCA was undertaking an expansion project, was in the process of obtaining financing for such, and inasmuch as the bank was requesting an assignment of the 1996 lease, a severance agreement which reflected the separation of responsibilities regarding the real estate and the structure, was required. Motion by Sorensen, second by Lueth to approve. Upon roll call vote, Lueth, Murray, Sorensen, Seifert, Samuelson, Whitesides, Preisendorf, and Pielstick voted aye. Mehring abstained. Motion adopted. #97-25 - Approving Change Order with Nebraska Department of Roads Relative to East Highway 30/BNRR Proiect. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed a Change Order for the East Highway 30/BNRR Project which provided for covercrop seeding and for the establishment of a basis of payment. It was noted that the Change Order would result in a net increase of $620.34, of which the City's share was 20% or $124.07. Motion by Sorensen, second by Pielstick, carried unanimously to approve. #97-26 - Approving Change Order with Nebraska Department of Roads Relative to Highway 281/Stolley Park Road Traffic Modification Proiect. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed Change Order #2 for the Highway 281/Stolley Park Road Project (STPP-281-2(122)) which provided for repairs to a section of the driving lane on Highway 281 and a section of Stolley Park Road, which had deteriorated. It was noted that the Change Order would result in a net increase of $19,931.96, of which the City's share was 20% or $3,986.39. Motion by Sorensen, second by Preisendorf, carried unanimously to approve. #97-27 - Approving Employee Life Insurance Agreement with Principal Mutual Life Insurance Company. Chuck Haase, Finance Director, reported that this item provided for the renewal of the City's life insurance contract with Principal Mutual Life Insurance Company which provided for $30,000 mandatory employee coverage at a rate of $7.50 per month and Dependent coverage $1.20 per month, effective February 1, 1997. It was noted that the renewal resulted in an increase to the City of $.60 per month per eligible employee and $.10 for dependent. Motion by Sorensen, second by Whitesides, carried unanimously to approve. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8269 - Approving Salary Ordinance Relative to Firefighters Contract #8270 - Approving Amendments to City Code Relative to Division of Platted Lots be considered for passage on the same day upon reading by number only, and then placed on final passage and that the City Clerk be permitted to call out the number of the Ordinances on their first and final reading and then upon final passage, and call for a roll call vote on each reading and final passage. Second by Murray. I I I #8269 - Approving Salary Ordinance. Lisa Thayer, Personnel Director, reported that at the City Council meeting of June 10, 1996, the City Council adopted Resolution #8206 which provided for ratification of the Labor Agreement with the International Association of Firefighters (IAFF) and that in order to effectuate the contract, an ordinance authorizing the salary changes was required. Ms. Thayer added that the amendment also updated the previous ordinance with respect to monetary reimbursement provided to employees for such things as body armor, protective clothing, and payment for accumulated sick leave at retirement. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Clerk: Ordinance #8269 on its first reading. All those in favor of the passage of the ordinance on their first reading, answer roll call. Upon roll call vote, Seifert, Sorensen, Mehring, Pielstick voted nay. Samuelson, Whitesides, Preisendorf, Lueth, and Murray voted aye. Mayor Gnadt cast the deciding vote in support of the ordinance. Motion adopted. Clerk: Ordinance #8269 on its final passage. All those in favor of the passage of the ordinance on its final passage, answer roll call. Upon roll call vote, Seifert, Sorensen, Mehring, Pielstick voted nay. Samuelson, Whitesides, Preisendorf, Lueth, and Murray voted aye. Mayor Gnadt cast the deciding vote in support of the ordinance. Motion adopted. Clerk: Ordinance #8270 on its first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8270 on final passage. All those in favor of the passage of the ordinance on final passage, answer roll call vote. Upon roll call vote all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first and final passage of said Ordinances, Ordinances #8269 and #8270 are declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Murray, second by Samuelson, carried unanimously to approve the claims in the amount of $871,520.67. Councilmember Preisendorf abstained from voting on Claim #049510. ADJOURNMENT: The meeting was adjourned at 8:40 p.m. Respectfully submitted, &vi,,,- ~ ~1 fv(tV- Cind~il Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL STUDY SESSION February 3, 1997 Pursuant to due call and notice thereof, a Study Session of the City of Grand Island, Nebraska, was conducted on February 3, 1997. Notice of the meeting was given in the Grand Island Independent on January 29, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Hosier, Lueth, Samuelson, Pielstick, Sorensen, Preisendorf, Whitesides, Mehring, and Murray. Councilmember Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, Public Works Director Wayne Bennett, and City Attorney Charlie Cuypers. Discussion on Hiring Design/Contractor for Island Oasis Lazy River. Steve Paustian, Parks and Recreation Director, reported that in December 1993 the City Council had passed a resolution authorizing staff to enter into an agreement for the development of a master plan for the future expansion of Island Oasis Water Park and that the plan was ultimately adopted on November 14, 1994. Mr. Paustian added that the plan called for the addition of a Lazy River and that in September 1996 proposals for the design and construction of the Lazy River were solicited. Mr. Paustian stated that two proposals had been received, however only one proposal met the criteria as required in the Request for Proposals. Mr. Paustian presented the proposal to the Council and requested authorization to proceed with negotiations with Water Technology, Inc., of Beaver Dam, Wisconsin, for the design and construction of the Lazy River. Discussion was held on the financing for the construction. Councilmember Pielstick questioned whether there would be a separate fee for use of the Lazy River or if the use would be included in the general admission fee. Mr. Paustian responded that the fee would be included. Councilmember Mehring questioned what the additional operating expenses would be as a result of the Lazy River and questioned why sales tax wasn't being used to fund the addition instead of a loan from the general fund. City Administrator Dale Iman stated that if Council desired, sales tax could be used but that would take away from other capital projects. Councilmember Whitesides spoke in support of user fees paying for the improvements. It was noted that the item would be on the next City Council agenda for action. Discussion on One and Six Year Street Improvement Plan. Wayne Bennett, Public Works Director, reviewed the proposed One and Six Year Street Improvement Plan and highlighted projects for each year. Discussion was held on the costs for development and maintenance of the hike and bike trail on the Saint Joe Branch. Mr. Bennett noted that funds were being allocated for street widening and bridge work in conjunction with the South Locust Project and for improvements to Highway 30 to Stuhr Road. It was noted that development of a hike and bike trail from Sate Street to Eagle Scout Park was in the Plan for the year 2001. Councilmember Sorensen suggested funding be reserved for problem drainage areas throughout the City. City Administrator Dale Iman stated that the One and Six Year Plan was an effort by the staff to anticipate problems and to keep ahead of the community's growth. The Plan was referred to the next City Council agenda. I I I Page 2, City Council Study Session, February 3, 1997 Discussion on Pending Legislation Concerning Telecommunications. Charlie Cuypers, City Attorney, reported that the several pieces of legislation were pending before the Nebraska State Legislature as a result of the Federal Telecommunications Act. Jim Sander, and Bob Obst, spoke on the issue. Mr. Cuypers suggested that Council consider authorizing staff to monitor the bills and to support those bills that were in the best interest of the City. Discussion on Delivery of Ambulance Service Involving Rural/Metro Medical Service. Rick Sheehy, 1115 Oswego, Hastings, representing Rural Metro Medical Services, requested that the City Council consider eliminating its long distance transfer service, and to not compete with the private sector for this service. Joyce Rasmussen form Rural Metro was also present. Councilmember Lueth stated that the competition might be beneficial to the end user. Councilmember Mehring stated that tax dollars were being used to fund the program and questioned what the costs were to provide the service. Fire Chief Jim Rowell stated that a breakdown of the costs per hour had been provided to the City Administrator but that no cost per mile figures had been calculated. The Fire Chief added that the revenue generated by long distance transfers offset the general operating costs but that if Council desired costs could be raised to cover the entire cost of the operation. Discussion was held on the subscription program. The Fire Chief indicated that there were approximately 800 subscribers. Lewis Kent, 624 East Meves, spoke in support of the City's program. Larry Nelson, Paramedic supervisor, spoke in support of the program and noted that several ambulances had been purchased with donated funds. Mr. Sheehy requested that the City Council ask the competitive services committee to review the long distance transport service. Councilmember Pielstick stated that this should not be a priority of the competitive services committee inasmuch as the community supported the current situation. Adjournment. The meeting was adjourned at 9: 10 p.m. Respectfully submitted, U n Ch'f' }/\ C IL~ h~!1)/l4 . Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING February 10, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on February 10, 1997. Notice of the meeting was given in the Grand Island Independent on February 5, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Hosier, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said. APPROVAL OF MINUTES: Motion by Sorensen, second by Preisendorf, to approve the minutes of the January 27, 1997 City Council Regular Meeting and the minutes of the February 3, 1997 City Council Study Session. RESERVE TIME TO SPEAK ON AGENDA ITEMS: 14 individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Heartland Vision. Doyle Hulme, 2829 Brentwood Boulevard, presented an update on the Heartland Vision process and encouraged residents of Grand Island and the surrounding area to participate. Cindy Cartwright, City Clerk, reported that February 15, 1997 had been proclaimed Remember the Maine Day. PUBLIC HEARING: Public Hearing on Amendments to City Code Relative to Home Occupations. Dave Barber, Regional Planning Director, reported that as discussed at the Study Session of October 21, 1996, the regulations of the current zoning ordinance pertaining to home occupation use dated back to 1969, and were inconsistent with many current home occupation use activities and that enforcement of the existing ordinance was problematic. Mr. Barber stated that the proposed amendment would redefine the operational requirements and characteristics of home occupation use and bring them in line with current and accepted home occupation activities and practices within the City. Mr. Barber added that the Regional Planning Commission voted unanimously to approve the proposed amendments which allowed such use, providing 1) the use remained incidental and subordinate to the residential use; 2) there were no obtrusive emissions; 3) there I I I Page 2, City Council Regular Meeting, February 10, 1997 were no hazardous chemicals/products; and 4) there was no change to the external appearance of the land and building. Tim O'Neill, 1204 South Sylvan, Jim Harper, 4203 Springview, and Jane Meidlinger, 1122 Division, spoke against the amendment. Public Hearing on Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reported that Virgil Eihusen had submitted a request to rezone the property located by Grand Island Industrial Park West Subdivision, on the east by North Road, and on the south by Husker Highway, excluding Castle Estates and Kamy Subdivisions, from a "TA" (Transitional Agriculture) Zone and "R2" (Low Density Residential) Zone to "Rl" (Suburban Residential) Zone to allow for the development of residential lots. Mr. Barber added that the Regional Planning Commission, at their February 5, 1997 meeting, unanimously recommended approval of the proposed land use and zoning change, but with the inclusion of Kamy Subdivision. Mark Griesman, 242 South Cherry, and Tim O'Neill, 1204 South Sylvan, spoke in support of the subdivision plans including access to hike/bike trails. Tom O'Neill, 514 West 10th Street, and Don Anderson, 2116 Viking Place, spoke in support of the zoning. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reported that Mark Lewis, Vice President, DDMC, Inc., 3715 West Old Potash, had submitted a request to rezone 9.9 acres of land located immediately north of 13th Street and 663' east of North Road from a "T A" (Transitional Agriculture) Zone to an "R3" (Medium Density Residential) Zone and an "R4" (High Density Residential) Zone and that the purpose of the request was to allow for the construction of approximately 60 "assisted living" units and 33 duplexes. Mr. Barber added that the Regional Planning Commission, at their February 5, 1997 meeting, recommended denial of the proposed land use and zoning change inasmuch as the request was inconsistent with the 1992 Comprehensive Plan and would result in spot zoning. Boyd Leiser, 3550 Engleman Road, and Lynn Callihan, 2805 Woodsdale, Lincoln, spoke in opposition to the zoning. Rudy Plate, 2209 East Stolley Park Road, and Tim O'Neill, 1204 South Sylvan, spoke in support of the project. Public Hearing on One and Six Year Street Improvement Plan. Wayne Bennett, Public Works Director, reported that the Engineering Division of the Public Works Department had prepared a proposed One and Six Year Street Improvement Plan as provided for by State Statutes and that the plan addressed street and drainage improvements throughout the City and was intended to prioritize needs and address federal and local funding availability. Jim Shamberg, 2810 Brentwood Boulevard, suggested that no additional hike/bike trail be built on State Street. No additional public testimony was heard. Public Hearing on Acquisition of Utility Easement. Bob Smith, Assistant Utilities Director, reported that acquisition of an easement located at Lot 4, Webb Road Subdivision was required for the installation, upgrade, maintenance, and repair of public utilities, including lines and transformers. No public testimony was heard. Public Hearing on Acquisition of Land from Grand Island School District. This item was rescheduled to the February 17, 1997 City Council Meeting. I I I Page 3, City Council Regular Meeting, February 10, 1997 REQUESTS AND REFERRALS: Motion by Sorensen, second by Lueth, carried unanimously to receive and place on file the minutes of the Civil Service Commission meeting of December 17, 1996 and the claim of Henry Nadeau. Approving Request of Grand Island PH, Inc.. dba Pizza Hut, 1608 South Locust Street. for Addition to Premises Liquor License. Motion by Sorensen, second by Samuelson, carried unanimously to aprove the request of Kenneth Staab, owner, Grand Island PH Inc., dba Pizza Hut, 1608 South Locust Street, for an Addition to Premises Liquor License for an area 42' x 55' to the southwest of the existing licensed area. Approving Request of Anthony Chammess for Liquor Manager Designation for Western Charloin Steakhouse. Motion by Sorensen, second by Samuelson, carried unanimously to approve the request of Anthony Chammess, 2517 Commerce Avenue, Grand Island, for Liquor Manager Designation associated with Western Charloin Steakhouse, 1201 South Locust Street. Approving Request of Neon Signs and Designs, Inc. for Extension of Non-Conforming Use for Installation of Sign at 2114 West Second Street. Craig Lewis, Building Inspections Director, reported that Bob Brenton, President, Neon Signs and Designed, Inc., had submitted a request for an extension to a current non-conforming use to allow for the installation of a sign at 2114 West Second Street and that denial was recommended inasmuch as the applicant had not demonstrated exceptional hardship, and the current sign was noticeably taller than other signs on 2nd Street. Motion by Seifert, second by Mehring, carried unanimously to approve the request. Ron Krause, 10550 South Buffalo, spoke in support. Approving Request for Non-Conforming Use Relative to Lot Division at 1306 North Kruse. Craig Lewis, Building Inspections Director, reported that Rudolf F. Plate, Century 21, representing La Verne and Eleanore Fuller, owners, had submitted a request for a temporary non- conforming permit to allow for division of a lot to allow for the construction of a home. Motion by Sorensen, second by Preisendorfto approve. Upon roll call vote, Mehring, Pielstick, Hosier, Preisendorf, Whitesides, Samuelson, Lueth, Seifert, and Sorensen voted aye. Murray abstained. Motion adopted. Approving Appointment of Sue Pirnie to Community Redevelopment Authority. Motion by Murray, second by Samuelson, carried unanimously to approve the appointment of Sue Pirnie to the Community Redevelopment Authority to fill the unexpired term of Chris Peterson who resigned as a result of a successful bid for State Senator. It was noted that the term would expire October 10, 1998. Approving Appointment of Joanne Holmes to Zoning Board of Adjustment. Motion by Murray, second by Samuelson, carried unanimously to approve the appointment of Joanne Holmes to the Zoning Board of Adjustment to fill the unexpired term of Dee Price who resigned. It was noted that the term for the appointment would expire August 31, 1997. I I I Page 4, City Council Regular Meeting, February 10, 1997 RESOLUTIONS: #97-28 - Approving Final Plat and Subdivision Agreement for Jeffrey Oaks Subdivision Sixth. Motion by Seifert, second by Mehring, carried unanimously to approve the final plat for Jeffrey Oaks Sixth Subdivision, a 14.339 acre tract of land which would be subdivided into 48 lots, with an average lot size of 9,000 square feet. #97-29 - Approving: Final Plat and Subdivision Agreement for Brentwood Fifth Subdivision. Motion by Seifert, second by Mehring, carried unanimously to approve the final plat for Brentwood Fifth Subdivision, a 4.456 acre tract of land which was intended to be the site of a proposed residential assisted living facility. #97-30 - Approving One and Six Year Street Improvement Program. Motion by Murray, second by Whitesides to approve the proposed One and Six Year Street Improvement Program. Discussion was held on the potential for a hike and bike trail on State Street. Wayne Bennett, Public Works Director, stated that any construction would require Council approval. Upon roll call vote, the motion was adopted unanimously. Councilmember Mehring abstained on all portions of the program that affected property he owned. #97-31 - Approving: Acquisition of Property. Motion by Sorensen, second by Seifert, carried unanimously, to approve the acquisition of a utility easement located on Lot Four (4), Webb Road Subdivision, was required for the installation, upgrade, maintenance, and repair of public utilities, including lines and transformers. #97-33 - Approving Agreement with Senior Citizens. Inc. Motion by Sorensen, second by Lueth to approve the agreement with Senior Citizens, Inc., for funding in the amount of $15,000 Motion by Sorensen, second by Lueth to approve. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson and Sorensen voted aye. Hosier was absent at the time the vote was taken. Motion adopted. #97 - 34 - Approving Agreement with Nebraska Community Enhancement Program Relative to Streetscaping Project. Dianne Kelley, Downtown Development Director, reported that the Nebraska Statewide Arboretum, through their Community Enhancement Program, had approved grant funding in the amount of $12,500 for tree planting in conjunction with the 1997 Downtown Streetscape Project. Ms. Kelley noted that the Arboretum required that the City enter into a contract agreement with them, prior to project bidding and construction and that the grant funds would be awarded following project completion and final approval. Motion by Sorensen, second by Lueth to approve. Upon roll call vote Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson and Sorensen voted aye. Hosier was absent at the time the vote was taken. Motion adopted. #97-35 - Awarding Bid for Utility Trucks. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of one truck and one truck with power take off air compressor for use by the Utilities Department, Water Division and that four I I I Page 5, City Council Regular Meeting, February 10, 1997 bids had been received for the truck, ranging from $21,264.56 to $23,792.34, after trade in. Mr. Shotkoski added that the low bid had been submitted by Hamilton Chevrolet, Grand Island, Nebraska. Mr. Shotkoski also stated that two bids had been received for the truck with power take off air compressor, in the amounts of $37,147.60 and $37,244.06 and that the low bid had been submitted by Nebraska Truck Center, Grand Island, Nebraska. Motion by Whitesides, second by Sorensen, carried unanimously to award the low bids to Hamilton Chevrolet and Nebraska Truck Center. #97-36 - Awarding Bid for Polemount Transformers. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of polemount transformers to serve the Utilities Department, Electric Line Division and that five bids had been received. Mr. Shotkoski stated that as required by the Procurement Code, the bidding document outlined the evaluation method to be used in comparing the transformers and after evaluation, the lowest bid meeting specifications had been submitted by Dutton- Lainson, Grand Island, in the amount of $1,110.00, for a total bid of $23,898, plus tax. Motion by Whitesides, second by Sorensen, carried unanimously to award the low bid to Dutton-Lainson. #97-37 - Awarding Bid for Lawnmower. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for a 10' cut rotary mower to serve the Parks and Recreation Department, Parks Maintenance Division and that two bids had been received in the amounts of $27,418 and $34,734, after trade in, alternate bids had been received in the amounts of $30,895 and $26,354, after trade in, and $29,068 and that the low bid had been submitted by Big Bear Equipment Company, Omaha, Nebraska, in the amount of $26,854.00, excluding trade in. Motion by Whitesides, second by Sorensen, carried unanimously to approve. #97-38 - Approving Acceptance of Certification of Final Completion for Golf Course Maintenance Building. Steve Paustian, Parks and Recreation Director, reported that the Parks and Recreation Department had recommended that the Certificate of Final Completion be issued for construction of a golf course maintenance building. Motion by Preisendorf, second by Mehring, carried unanimously to approve. #97-39 - Authorizing Negotiations for Design/Build for Lazy River. Steve Paustian, Parks and Recreation Director, reported that as discussed at the City Council Study Session of February 3, 1997, the Purchasing Division had received proposals for design/ construction services for construction of a Lazy River at the Island Oasis Water Park. Mr. Paustian added that the proposal submitted by Water Tech, Inc. of Beaver Dam had been determined to meet the criteria required in the request for proposals and that the anticipated completion date was Spring, 1998. It was noted that the project would be funded by a five year loan from the General Fund. Motion by Seifert, second by Murray, carried unanimously to approve. #97-40 - Authorizing Joint Purchasing with Grand Island School System. Dale Shotkoski, Assistant City Attorney, reported that in March, 1996, the City Council adopted Resolution #96- 69, which provided for combined purchase efforts with Hall County and that the Purchasing Division was now requesting authorization to proceed with joint purchasing with the Grand I I I Page 6, City Council Regular Meeting, February 10, 1997 Island Public School System. Mr. Shotkoski noted that the joint City/School System purchasing would be conducted in a cooperative manner in conformance with the ordinances of the City of Grand Island and the statutes for the State of Nebraska and that joint bid awards would require City Council and School Board approval when the total bid award to a single vendor exceeded $10,000. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-41 - Approving Parking Modification Relative to No Parking Zone on Custer Avenue near Senior High School. Wayne Bennett, Public Works Director, reported that the Police Department was requesting a parking modification which provides for "No Parking" on the east side of Custer Avenue for a distance of 30' from the north and south edge of the first driveway north of College Street. Mr. Bennett stated that this modification would eliminate a potential sight obstruction for vehicles and pedestrians accessing Senior High School. Jim O'Neill, 2116 North Custer, Doug Lamphier, 2128 North Custer, and Tim O'Neill, 1004 South Sylvan, spoke on the parking issue. Discussion was held on the potential need for an ordinance prohibiting parking from a specific area next to driveways. City Administrator Dale Iman stated that staff could bring forth a recommendation for Council consideration. Motion by Murray, second by Sorensen, to approve the parking modification. Motion was adopted unanimously. #97 -42 - Approving Resolution of Support for Telecommunications Legislation. Charlie Cuypers, City Attorney, reported that as discussed at the City Council Study Session of February 3, 1997, several legislative bills had been introduced to the Nebraska Legislature which are in response to the Federal Telecommunication Act of 1996 and that Resolution #97-42 supported the efforts of the League of Nebraska Municipalities to extend support for the creation of competition in the telecommunications industry and authorized the City staff to act in the best interests of the City relative to supporting appropriate legislature. Motion by Seifert, second by Sorensen to approve. Councilmember Murray suggested that more specific guidelines should be established. Mayor Gnadt stated that support for any legislation would be reviewed by Councilmember Murray inasmuch as he was the City's liaison with the League of Nebraska Municipalities, Legislative Committee. Upon roll call vote, Seifert, Pielstick, Hosier, Preisendorf, Whitesides, Lueth, Samuelson, and Sorensen voted aye. Murray and Mehring voted nay. Motion adopted. ORDINANCES: Motion by Sorensen, second by Mehring to refer Ordinance #8267 - Consideration of Amendments to City Code Relative to Animal Code Enforcement to a Study Session. Upon roll call vote, Mehring, Pielstick, Hosier, Seifert, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Preisendorf voted nay. Motion adopted. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8271 - Consideration of Request for Change of Land Use Designation #8272 - Consideration of Request for Change of Land Use Designation I I I Page 7, City Council Regular Meeting, February 10, 1997 #8273 - Consideration of Amendments to City Code Relative to Home Occupations be considered for passage on the same day upon reading y number only, and then placed on final passage and that the City Clerk be permitted to call out the number of the ordinances on their first and final reading and then upon final passage, and call for a roll call vote on each reading and final passage. Second by Murray. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Motion was adopted unanimously. Discussion was held on Ordinance #8273 and how the amendments affected home day care. Motion was made by Whitesides, second by Seifert to table the amendments to a Study Session for further review. Upon roll call vote, Pielstick, Hosier, Preisendorf, Seifert, Whitesides, Murray, Lueth, Samuelson, and Sorensen voted aye. Mehring voted nay. Motion adopted. Clerk: Ordinance #8271 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8271 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage of said Ordinance, Ordinance #8271 is declared to be lawfully passed and adopted upon publication as required by law. Clerk: Ordinance #8272 on first reading. All those in favor of passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted nay. Motion failed. PAYMENT OF CLAIMS: Motion by Seifert, second by Lueth, carried unanimously to approve the claims in the amount of $1,640,056.07. Preisendorf abstained from voting on Claim #050092 and Claim #050093. ADJOURNMENT: The meeting was adjourned at 9:15 p.m. Respectfully submitted, 0-1~ K (;~A,fun7f'4 Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING February 17, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on February 17, 1997. Notice of the meeting was given in the Grand Island Independent on February 12, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Hosier, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said followed by INVOCATION. APPROVAL OF MINUTES: Motion by Lueth, second by Whitesides, to approve the minutes of the February 10, 1997 City Council Regular Meeting. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS: Councilmember Preisendorf asked staff to review the possibility of strobe lights or other traffic modifications to Highway 281 and Capital Avenue in view of the recent accident at that location. Kay Davis, 4140 Horseshoe Place, requested the City review the traffic modifications at Cannon Road by Westridge School. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Seven individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Lieutenant Bill Schlacter from the State Patrol presented an update on the progress of the Methamphetamine Task Force. Mayor Gnadt presented the certificate of reenlistment to Marine Sergeant Richard Buford. PUBLIC HEARINGS: Public Hearing on Acquisition of Property. Charlie Cuypers, City Attorney, reported that the Grand Island School District had approved the conveyance of a 1.9 acre tract of land near the intersection of 9th Street and Lambert Street to the City to be used for potential development under the City's Community Development Program, or for a combined community and senior citizen center. No public testimony was heard. Public Hearing on Acquisition of Permanent Sanitary Sewer Easement. Wayne Bennett, Public Works Director, reported that acquisition of an easement located adjacent to the Moores Creek I I I Page 2, City Council Regular Meeting, February 17, 1997 Drainway was required for the extension of the West Basin Sanitary Sewer Interceptor between Highway 281 and North Road, south of 13th Street. No public testimony was heard. Public Hearing on Acquisition of Temporarv Construction Easement. Wayne Bennett, Public Works Director, reported that acquisition of an easement located adjacent to the Moores Creek Drainway and adjacent to 13th Street was required for the extension of the West Basin Sanitary Sewer Interceptor between Highway 281 and North Road, south of 13th Street. No public testimony was heard. Public Hearing on Acquisition of Public Right of Way. Wayne Bennett, Public Works Director, reported that the Public Works Department was requesting the acquisition of right-of-way, located at the SE corner of NW t,4 Sec 13-11-10 for the construction of a future drainage ditch. No public testimony was heard. DISCUSSION AND INFORMATION ITEMS: Discussion on Sale of Real Estate. Dale Iman, City Administrator, reported that a private company, Champions Sports, had expressed an interest in purchasing the Grand Island Racquet Center and that the company proposed to improve the facility to include a fitness center, and to expand and increase programs for youth and families. Mr. Iman reported that according to the financial records for the Racquet Center, the Center had been operating with an average $3,000 annual deficit and that general maintenance and improvements to the facility had not been adequately provided due to lack of revenue. Motion by Whitesides to adjourn to Executive Session, following public input, to discuss negotiations. Second by Lueth. Motion adopted on unanimous vote. Marc Snow, 4527 East Stolley Park Road, spoke in support of the City honoring the one year agreement made with the Tennis Association during the budget session. Patrick Mlauzi, tennis professional, outlined services offered at the Racquet Center. Councilmember Murray questioned what progress had been made to date at the Center. Mr. Mlauzi reported that a free tennis program for youth had been offered twice, additional leagues had been formed, and that staff had been working with the Soccer Association to provide an area for practice. Barb Riley, 2020 Del Mar Avenue, Barbara Glover, 1916 West Del Mar, Lewis Kent, 624 East Meves, spoke in support of carrying out the one year obligation. Terry Rosenquist and Dr. David Howe, representing Champions Sports, spoke in support of the sale. Council adjourned to Executive Session at 8:00 p.m. Motion by Mehring, second by Preisendorf, carried unanimously to return to Regular Session at 8:45 p.m. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Samuelson, carried unanimously to receive and place on file the Minutes of the December 2, 1996 Fire/Police Pension meeting; the Minutes of the December 23, 1996 Fire Pension meeting; and the Minutes of the January 10, 1997 Civil Service Commission meeting. I I I Page 3, City Council Regular Meeting, Pebruary 17, 1997 Approving: Request of Greg Tatro for Liquor Manager Designation for Pizza Hut. Cindy Cartwright, City Clerk, reported that Greg A. Tatro, 1312 West Koenig, Grand Island, had submitted an application for a Liquor Manager Designation associated with Pizza Hut, 1608 South Locust Street. Motion by Sorensen, second by Murray, carried unanimously to approve. Approving Request of Jody Veeder for Liquor Manager Designation for Pizza Hut. Cindy Cartwright, City Clerk, reported that Jody D. Veeder, 607 South Alexandria, Cairo, had submitted an application for a Liquor Manager Designation associated with Pizza Hut, 2004 North Broadwell Street. Motion by Sorensen, second by Murray, carried unanimously to approve. RESOLUTIONS: #97-32- Approving Acquisition of Property from Grand Island School System. Motion by Seifert, second by Sorensen, carried unanimously to approve 1.9 acre tract of land near the intersection of 9th Street and Lambert Street to be used for possible development under the City's Community Development Program, or for a combined community and senior citizen center. Motion by Seifert, second by Sorensen, carried unanimously to approve. #97 -43 - Approving Acquisition of Permanent Sanitary Sewer Easement. Motion by Seifert, second by Sorensen, carried unanimously to approve the acquisition of an easement located adjacent to the Moores Creek Drainway. #97 -44 - Approving Acquisition of Temporary Construction Easement. Motion by Seifert, second by Sorensen, carried unanimously to approve the acquisition of an easement located adjacent to the Moores Creek Drainway. #97 -45 - Approving Acquisition of Public Right of Way. Motion by Seifert, second by Sorensen, carried unanimously to approve the acquisition of public right-of-way at the SE corner of NW l,4 Sec 13-11-10 for the construction of a future drainage ditch. #97-46 - Awarding Bid for Electrostatic Precipitator Cleaning. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of an electrostatic precipitator cleaning for use by the Utilities Department, Platte Generating Station. Four bids were received ranging from $22,500 to $34,250 and that the low bid had been submitted by Winters & Merchant, Inc., South Sioux City, Iowa in the amount of $22,500. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97 -4 7 - A warding Bid for Fuel Oil Piping Replacement. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a fuel oil piping replacement for use by the Utilities Department, Burdick Station and that four bids had been received ranging from $494,000 to $944,622. Motion by Sorensen, second by Seifert, carried unanimously to award the low bid to Ryan & Associates, Lincoln, Nebraska, in the amount of $494,000. I I !~ Page 4, City Council Regular Meeting, February 17, 1997 #97-48 - Awarding Bid for Water SCADA System. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a Water SCADA System for use by the Utilities Department, Burdick Station and that nine bids had been received ranging from $ 173,300 to $535,723. Mr. Shotkoski noted, however, that the low bid did not include several specified items, including factory training, thermocouple/RTD input modules and specified spare parts and that after a formal withdrawal by the low bidder, it was determined that the next low bid had been submitted by Numark, Inc., Kenesaw, Nebraska in the amount of $204,769.92. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to Numark, Inc. #97 -49 - Awarding Bid for ACSR & PVC Conduit. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of ACSR and PVC conduit for use by the Utilities Department, Line Division and that five bids had been received ranging from $93.91/cwt to $102.40/cwt for the wire and $1055 to $1152 for the PVC conduit. Mr. Shotkoski noted that the low bid had been submitted by Kriz Davis, Grand Island, Nebraska in the amount of $14,352.65, plus tax. Motion by Sorensen, second by Seifert, carried unanimously to award the low bid to Kriz Davis. #97-50 - Awarding Bid for Water Main District #421 T. Engleman and Stolley Park Road. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for Water Main District #421T for the installation of 12" and 16" mains and appurtenances in Stolley Park Road from Freedom Drive to Engleman Road, south on Engleman Road, from Stolley Park Road to U.S. Highway 30 and that three bids had been received ranging from $314,152.50 to $341,735. Mr. Shotkoski noted that the low bid had been submitted by Judds Brothers Construction Company, Lincoln, Nebraska. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to Judds Brothers Construction Company in the amount of $314,152.50. #97-51 - Approving Certificate of Final Completion for Street Improvement District #1198. Swift Road. Wayne Bennett, Public Works Director, reported that the Public Works Department had recommended that the Certificate of Final Completion be issued for Street Improvement Program #1198, Swift Road. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-52 - Consideration of Policy for Council Representation on Labor Negotiations. Councilmember Whitesides stated that Resolution #97-52 would provide for Council representation at all union negotiations and noted that the Councilmembers' presence would be that of observers only. Motion by Whitesides, second by Seifert, to approve Resolution #97-52. Councilmember Murray stated that including members of the governing body in negotiating sessions was not good negotiating policy for the City and that if the Council had a concern relative to being provided information on the process, the solution was to require staff to provide more information. Councilmember Seifert spoke in opposition to staff negotiating their own contract. City Administrator Dale Iman stated that the inclusion of Councilmembers in the negotiation process would impede the negotiations which could prove costly to the City. I I I Page 5, City Council Regular Meeting, February 17, 1997 Councilmember Samuelson questioned whether there was any legal reason to exclude Councilmembers. City Attorney Charlie Cuypers reported that leveraging of a Councilmember's vote could be an issue. Councilmember Lueth stated that confidentiality should not be an issue and that the Councilmembers would act as observers only. Mayor Gnadt requested Mr. Iman to review how the negotiating staff's salaries were determined. Mr. Iman stated that the State's comparability law dictated the pay of all staff. Councilmember Whitesides called the question. Second by Sorensen. Motion adopted unanimously. Motion on the vote to approve Resolution #97-52. Upon roll call vote, Mehring, Pielstick, Seifert, Whitesides, Samuelson, Sorensen, and Lueth voted aye. Murray, Preisendorf and Hosier voted nay. Motion adopted. Mayor Gnadt vetoed the motion to adopt. #97-53 - Approving Revised Interlocal Agreement for Wood River/Warm Slough Flood Control Proiect. Dale Shotkoski, Assistant City Attorney, reported that on December 16, 1996, the City Council adopted Resolution #96-350 which authorized an Interlocal Agreement with CPNRD, Hall County, Merrick County, and the City of Grand Island for the Wood River/Warm Slough Flood Control Project and that the agreement provided for funding of planning, construction operation, and maintenance of the flood control project. Mr. Shotkoski added that Merrick County had limited their participation in the funding of the project necessitating a revised Interlocal Agreement which would provide for limited participation by Merrick County in the planning and construction of the project. It was noted that the limited participation; however, would not change Hall County's participation, but would increase CPNRD and the City of Grand Island's financial contribution to the project. It was stated that the City's share would be increased by approximately 5.62 % following construction and could increase CPNRD and the City's cost during construction. Motion by Sorensen, second by Preisendorf to approve. Councilmember Murray questioned what the dollar amount difference would be. Charlie Cuypers, City Attorney, stated the difference would be approximately $30,000 over the course of the contract. Milt Moravek, representing the Central Platte Natural Resources District, spoke in support of the revised agreement. Wayne Bennett, Public Works Director, noted that it was important that the project move forward in order to miss the flood season. Ernie Dobesh, 1533 Stagecoach Road, spoke in support of the project and thanked the Senators and Congressmen for their support. Councilmember Mehring questioned whether Hall County would be increasing their contribution. Mr. Moravek stated that Hall County would not be asked to contribute additional funding. Upon roll call vote, motion to approve amended agreement was adopted unanimously. PAYMENT OF CLAIMS: Motion by Sorensen, second by Samuelson, carried unanimously to approve the payment of claims in the amount of $1,635,710.07. Councilmember Preisendorf abstained on voting for Claim #050329. ADJOURNMENT: The meeting was adjourned at 9:35 p.m. I I I Page 6, City Council Regular Meeting, February 17, 1997 Respectfully submitted, C ~ (\C\ LA-- +\ (\t'\ h x-')\ J - Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL STUDY SESSION March 3, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on March 3, 1997. Notice of the meeting was given in the Grand Island Independent on February 26, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Hosier, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and City Attorney Charlie Cuypers. Discussion on Amendments to Chapter 5 of City Code Relative to Animal Code Enforcement. Charlie Cuypers, City Attorney, reported that the proposed amendments to the City Code which had been presented on January 13, 1997 had been revised and were submitted to Council with two primary changes. Mr. Cuypers noted that the first change was the deletion of a provision to keep dogs 15 feet from any privately owned property abutting the animal owner's property and that a provision had been added which required dangerous dogs to be kept in kennels and enclosures at least five feet from the property line unless the adjoining neighbor executed a waiver. Mr. Cuypers added that the second change would provide for the issuance of a conditional use permit for the keeping of livestock within corporate limits, and the third change would maintain responsibility for the inspections and issuance of commercial permits with the Health Department. Councilmember Whitesides suggested that the wording relative to ferret scratches be amended inasmuch as rabies could not be transmitted via scratching, only biting. Discussion was held on the definition of kennels. Councilmember Sorensen suggested that a public information piece be done on the need to maintain parks from dog debris. M.D. Bahensky, 4251 Branding Iron Court, Fred Knefelkamp, 2608 Waugh Street, Dave Murray, 4322 Blauvelt, Thelma Beyersdorf, 10th and Wheeler, Bob Loewenstein, 1103 East Sunset Avenue, and Wayne Gleason, 2715 North Road, spoke on the ordinance. It was noted that the ordinance would be placed on the March 24, 1997 City Council Meeting Agenda. Discussion on Proposed Amendments to City Code Relative to Home Occupation Uses. Dave Barber, Regional Planning Director, reported that the Regional Planning Commission had drafted an amendment to the current regulations relative to home occupation uses. Mr. Barber introduced the Commission members present. Councilmember Pielstick spoke in support of amending the ordinance to more closely reflect what the City of Lincoln had in place. Ernie Gifford, 318 South Kimball, spoke against home businesses. John Meidlinger, 1122 West Division, spoke on the issue. Bob Dodendorf, 204 East 17th Street, stated that the Commission reviewed the current ordinance and worked to create an ordinance that was more enforceable, and that would regulate the most offensive home businesses. Virginia Verig, 1016 West I I I Page 2, City Council Study Session, March 3, 1997 Division, voiced concerns with increased neighborhood traffic due to home businesses. Jane Meidlinger, 1122 West Division, stated that the Council should be protecting the integrity of the neighborhoods and keeping business separate from homes. Glendale Reiss, 910 North Boggs, spoke on the issue. Councilmember Seifert questioned whether traffic, sound, and visual effects had been considered. Councilmember Mehring spoke in opposition to the changes. It was noted that the ordinance would be on the March 24, 1997 City Council Meeting Agenda. Discussion on Five Year TCI Franchise Agreement Extension. Dale Shotkoski, Assistant City Attorney, reported that the City of Grand Island had entered into a Franchise Agreement with TCI Cablevision which provided for a ten year term with an automatic five year extension of the term if TCI Cablevision of Nebraska passed a performance review to be initiated in February, 1997. Mr. Shotkoski recommended that the City hire a consultant to design a performance evaluation procedure which would meet the regulations of the Franchise Agreement. Councilmember Seifert questioned the need for a consultant. Russ Blackburn, 2416 West 9th Street, Hastings, spoke on behalf of TCI. Councilmember Pielstick questioned if funding had been allocated for the consultant. Councilmember Murray spoke in supporting of hiring a consultant to develop the proposals and stated that an RFP could be issued and if the costs were too high the Council could look at other options. Lewis Kent, 624 East Meves, spoke on television programming in general. Direction was given to Mr. Shotkoski to move ahead with developing specifications for an RFP and to return the results to the Council upon receipt. Adjournment. The meeting was adjourned at 9:00 p.m. Respectfully submitted, &iickr K eLL'] ht1(jY'/- Cindy K. eartwright City Clerk I I I OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL MEETING March 5, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted on Wednesday, March 5, 1997. Notice of the meeting was provided to Councilmembers on March 4, 1997 and was posted in City Hall, Hall County Administration Building, Public Library, Courthouse, and Post Office. Additionally, notice of the meeting was provided to media contacts. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Seifert, Whitesides, Mehring, Preisendorf, Murray, Samuelson, Sorensen, and Lueth. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and City Attorney Charlie Cuypers. Discussion on Personnel Matter Relative to Fire Department and a Strategy Session Relative to Lease of Former City Hall. Motion by Lueth, second by Sorensen, carried unanimously to adjourn to Executive Session to discuss a Personnel Matter Relative to the Fire Department and a strategy session relative to the lease of the former City Hall. Adjournment took place at 7:05 p.m. Charlie Cuypers, City Attorney, stated that he understood there were Council concerns relative to a disciplinary action proposed against fire department staff. Mr. Cuypers stated that it was his opinion that Council did not have a role in the disciplinary process for employees covered under the Civil Service Commission guidelines. Denny Busick, attorney representing the Fire Department personnel, stated that the discussion was out of order and noted that the Council did have a role in the process inasmuch as the discipline was proposed and had not yet taken place. Return to Regular Session. Motion by Seifert, second by Whitesides, carried unanimously to return to Regular Session at 9:28 p.m. Adjournment. Meeting was adjourned at 9:30 p.m. Respectfully submitted, U)A\~ ~ ('tv^< ~-1 Cindy K: Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING March 10, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on March 10, 1997. Notice of the meeting was given in the Grand Island Independent on March 5, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Whitesides, Samuelson, Murray, and Sorensen. Mehring, Seifert, Lueth, and Preisendorf were absent. The following City Officials were present: Acting City Administrator Charlie Cuypers, City Clerk Cindy Cartwright, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said followed by INVOCATION given by Chaplain George Wheat. APPROVAL OF MINUTES: Motion by Murray, second by Whitesides, carried unanimously to approve the Minutes of the February 17, 1997 City Council Regular Meeting, the Minutes of the March 3, 1997 City Council Study Session, and the corrected Minutes of the March 5, 1997 Special City Council Meeting. REQUEST FOR FUTURE AGENDA ITEMS: Tim O'Neill, 1203 South Sylvan, spoke on the Pine Street Station Redevelopment. Lewis Kent, 624 East Meves, questioned the process for putting an item on the agenda. RESERVE TIME TO SPEAK ON AGENDA ITEMS: One individual reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Mayor Ken Gnadt, Community Redevelopment Authority Chairman Mike Johnson, and Community Redevelopment Authority Director Dianne Kelley, recognized outgoing Chairman Bob Meyer for his efforts in initiating a CRA in Grand Island and for providing direction and guidance throughout his tenure. Lee Elliott, representing Heartland Vision, gave an update on the Heartland Vision process. Presentation by McDermott and Miller for FY 1996 City Single Audit. Dave Faimon of McDermott and Miller presented the City's 1996 Single Audit and reported that the City had received a clean opinion and that past qualifications had been removed. Mr. Faimon noted that the City enjoyed a good financial reputation and history as evidenced by the bond rating. I I I Page 2, City Council Regular Meeting, March 10, 1997 Presentation by McDermott and Miller for FY 1996 Community Redevelopment Authority Audit. Dave Faimon of McDermott and Miller presented the CRA's 1996 Audit. Mr. Faimon noted that although the audit was not required, the CRA elected to have an audit performed and that the audit had received a clean opinion. Cindy Cartwright, City Clerk, reported that March had been proclaimed Mental Retardation Month and March 16-22, 1997 had been proclaimed National Agriculture Week. Representatives from each organization were present to receive the proclamations. PUBLIC HEARINGS: Public Hearing on Acquisition of Property at 611 East 13th Street for Community Development Purposes. Jeri Garroutte, Community Development Director, reported that the Community Development Department was seeking authorization to acquire an existing residential property located at 611 East 13th Street and that the property was owned by Larry Sanders and had been offered to the City under the City's Voluntary Acquisition Program. Mrs. Garroutte stated that the property had been appraised at $18,500 and that once acquired, the property would be offered for sale under the Homestead Program. No public testimony was heard. Public Hearing on Amendment to Disaster Grant Application to Department of Economic Development for Community Development Purposes. Jeri Garroutte, Community Development Director, reported that in May, 1995 the City received $234,000 in Disaster Funds from the State of Nebraska to reroute the lift station's discharge (located at Sunset and Claussen) to the large interceptor line located on Fonner Park Road. Mrs. Garroutte noted that the reroute would correct the problem of sewage backups that occurred in basements during the 1993 flooding in the area and that this amendment was a request of additional funds in the amount of $133,500 which would eliminate the lift station and construct a gravity sewer line. No public testimony was heard. Public Hearing on 1997 Community Development Block Grant Application. Jeri Garroutte, Community Development Director, reported that the Nebraska Department of Economic Development accepted applications through the Community Development Block Grant program for grant funding for specific types of activities and that this was an annual application process through which cities with populations under 50,000 might apply for Community Development Block Grant funds. Mrs. Garroutte stated that the Community Development Department, in conjunction with their advisory committee and input from citizens, had prepared a proposed 1997 application seeking $278,000 to provide for paving of eight blocks in the northeast area and the installation of 14 blocks of sidewalks. Tom O'Neill, 514 West 10th Street, thanked Jeri Garroutte for her work. Public Hearing on Request for Change of Land Use Designation. Craig Lewis, Building Inspections Director, reported that Mark A. Lewis of DDMC, Inc., 3715 West Old Potash, had submitted a request to rezone 5.0 acres of land located immediately north of Capital Avenue and I I I Page 3, City Council Regular Meeting, March 10, 1997 west of the north south storm sewer right-of-way from a "TA" (Transitional Agriculture) Zone to "R4" (High Density Residential) Zone and that the purpose of the request was to allow for the construction of 64 "assisted living" residential units. Mr. Lewis noted that the Regional Planning Commission, at their March 5, 1997 meeting, unanimously recommended approval of the proposed land use and zoning change. A representative of LMC Architects spoke on the request. No additional public testimony was heard. Public Hearing on Request of Heritage Zoo for Conditional Use Permit for Temporary Placement of Motor Home. Craig Lewis, Building Inspections Director, reported that Dale S. Bakken, Heritage Zoo Director, 2103 West Stolley Park Road, had submitted an application for a Conditional Use Permit to allow for the temporary placement of a modular unit at the zoo and added that the zoo would be acquiring a baby elephant exhibit from March 15th to October 31st, 1997 and that during this time, the elephant's trainers would be living in their 5th wheel trailer unit to care for the elephant. Dale Bakken, 2103 West Stolley Park, spoke in support of the application. No additional public testimony was heard. Public Hearing on Request of Hamilton Chevrolet for Conditional Use Permit for Temporary Placement of Modular Office. Craig Lewis, Building Inspections Director, reported that Brian and Cary Hamilton at 3333 West Stolley Park Road, had submitted an application for a Conditional Use Permit to allow for the temporary placement of a modular unit at 3333 West Stolley Park Road until a permanent facility was constructed. John Gillespie, 1022 South Vine, spoke in support. No additional public testimony was heard. Public Hearing on Request of Gerardo Zepeda. dba Garibaldi Restaurant. for Class "C" Liquor License. Cindy Cartwright, City Clerk, reported that Gerardo Zepeda, dba Garibaldi Restaurant, 811 West 2nd Street, had submitted an application for a Class "C" Liquor License, and offered the following exhibits for the record: Application submitted to the Liquor Control Commission and received by the City on February 26, 1997; notice to general public of date, time, and place of hearing published on February 28, 1997; notice to applicant of date, time, and place of hearing mailed on February 26, 1997; chapter 4 of City Code; and departmental reports as required by Code. There was no public testimony. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Samuelson, carried unanimously to receive and place on file the Library Board Meeting Minutes of January 6, 1997 and the Zoning Board of Adjustment Minutes of January 14, 1997. Approving: Request of Heritage Zoo for Conditional Use Permit. Motion by Sorensen, second by Whitesides, carried unanimously to approve the request of the Heritage Zoo for a Conditional Use Permit for the Temporary Placement of a modular unit at 2103 West Stolley Park Road for March 15, 1997 - October 31, 1997. It was noted that the approval was contingent upon the trailer being sited in a location which was not readily visible from the perimeter of the park and I I I Page 4, City Council Regular Meeting, March 10, 1997 in a manner which would allow it to be properly hooked up to water, electrical and sewage disposal services. Approving Request of Hamilton Chevrolet for Conditional Use Permit. Motion by Sorensen, second by Whitesides, carried unanimously to approve the request of Hamilton Chevrolet for the temporary placement of a modular unit at 3333 West Stolley Park Road. It was noted that the approval was contingent upon submittal of a site plan showing the location of both the proposed temporary office as well as the location of the proposed permanent used car office; and submittal of a drawing or photograph of the proposed temporary office building as well as building plans for the proposed permanent office building. Approving Request of Gerardo Zepeda. dba Garibaldi Restaurant. 811 West 2nd Street. for Class "C" Liquor License. Motion by Sorensen, second by Whitesides carried unanimously to approve the request of Gerardo Zepeda for a Class "C" Liquor License. Approving Request of Grand Island PH. Inc.. dba Pizza Hut. 1608 South Locust Street. for Addition to Premises Liquor License. Motion by Sorensen, second by Whitesides, carried unanimously to approve the request of Kenneth Staab, owner, Grand Island PH Inc., dba Pizza Hut, 1608 South Locust Street, for an Addition to Premises Liquor License. Approving Request of B.J.S. Inc. for Special Designated Liquor License. Motion by Sorensen, second by Whitesides, carried unanimously to approve the request of Mr. James Swanson, owner of B. J . S., Inc., dba Dowd' s Steak House, AIda, for a Special Designated Liquor Permit for March 18, 1997, in conjunction with a private reception, by invitation only, for Wings Over Platte. Approving Appointment of Rick Harbaugh to Community Redevelopment Authority. Motion by Sorensen, second by Pielstick, carried unanimously to approve the appointment of Richard Harbaugh, 2609 Riverview Drive, to the Community Redevelopment Authority to fill the unexpired term of Bob Meyer who has resigned. It was noted that the term for the appointment would expire October 10, 1997. RESOLUTIONS: #97-54 - Setting Date for Board of Equalization for 1996 Weed Program. Motion by Whitesides, second by Sorensen, carried unanimously to set the date for the hearing on special assessments for weed mowing in conjunction with the April 14, 1997 City Council Meeting. #97-55 - Approving Final Plat and Subdivision Agreement for Bruns Subdivision. Craig Lewis, Building Inspections Director, reported that Dennis and Ann Bruns, owners, had submitted the final plat for Bruns Subdivision, which proposed to replat existing Lots 44 and 45 of the Frank P. Bark's Subdivision into two new lots which would access directly onto Geddes Street. It was noted that proposed Lot 1 contained 0.9 acres and would be used for residential use and proposed Lot 2 contained 1.5 acres and was intended as the site of a future animal I I I Page 5, City Council Regular Meeting, March 10, 1997 boarding/grooming facility. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-56 - Approving Final Plat and Subdivision Agreement for Heavenly Haven Subdivision. Craig Lewis, Building Inspections Director, reported that Steve and Ginger Johnson, owners, had submitted the final plat for Heavenly Haven Subdivision, which proposed to create two large residential lots from an existing 10 acre tract, located north of the Meadowlark Subdivision. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-57 - Amending Community Development Disaster Grant. Motion by Sorensen, second by Murray, carried unanimously to approve an amendment to the Community Development Disaster Grant which was a request of additional funds in the amount of $133,500 to eliminate the lift station and provide construction of a gravity sewer line. #97-58 - Approving Acquisition of Community Development Property at 611 East 13th Street. Motion by Sorensen, second by Murray, carried unanimously to approve the acquisition of an existing residential property located at 611 East 13th Street from Larry Sanders for an appraised price of $18,500. #97-59 - Approving Submittal of Community Development Grant Application for Community Development. Motion by Sorensen, second by Murray, carried unanimously to approve the application through the Community Development Block Grant program for grant funding for specific types of activities. It was noted that the application was being submitted under the Community Development category in the amount of $278,000 to provide for paving of eight blocks in the northeast area and the installation of 14 blocks of sidewalks. #97-60 - Awarding Bid for Pickup. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of a vehicle for the Parks and Recreation Department, Cemetery Division through the State of Nebraska Vehicle Contracts, and that the proposed purchase was for a 1977 GMC 3/4 ton pickup in the amount of $19,927 from Park Place Pontiac. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-61 - Awarding Bid for Switches. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for switches to serve the Utilities Department, Electric Line Division and that two bids had been received in the amounts of $2,255/8 and $2,319/8. The low bid was submitted by Wesco, Grand Island, Nebraska. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Wesco, Inc., in the amount of $18,040. #97-62 - Awarding Bid for Wood Poles. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for wood poles to serve the Utilities Department, Electric Line Division and that six bids had been received ranging in the amounts of $343.00 I I I Page 6, City Council Regular Meeting, March 10, 1997 to $422.58 for 50/2 (80 ea). Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Larsen Marketing, Lincoln, Nebraska in the amount of $27,440. #97-63 - Awarding Bid for Meters. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for meters to serve the Utilities Department, Electric Line Division and that two bids had been received in the amounts of $298.15/40 and $345/40. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Dutton- Lainson, Hastings, Nebraska in the amount of $11,926, plus tax. #97 -64 - A warding Bid for Pine Street Station Renovation. Dale Shotkoski, Assistant City Attorney, reported that on March 10, 1997, the City Council approved plans for the renovation of Pine Street Station, Utilities Department, Water Division, and that bid documents had been subsequently prepared for the project. Mr. Shotkoski stated that the Purchasing Division had now received bids for the renovation and that six bids had been received ranging from $1,440,000 to $1,767,200. Motion by Sorensen, second by Whitesides, to award the low bid to Tri Valley Builders in the amount of $1,440,000. Councilmember Murray voiced concern relative to the use of the south building for vehicle storage and moved to table the bid award until Council could further discuss the issue at a Study Session. Second by Whitesides. Upon roll call vote, the motion to table until the March 17, 1997 City Council Study Session was adopted unanimously. #97 -65 - Approving Change Order for East Highway 30 Proiect. Wayne Bennett, Public Works Director, reported that the Public Works Department had developed Change Order #6 to the East Highway 30 Project and stated that Change Order #6 provided for the removal of existing hardwalls from culverts and the removal of existing pipe culvert, increasing the project cost by $1,336.04. Mr. Bennett added that the City's 20% share of this Change Order amounted to $267.21. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97 -66 - Approving Agreement for Engineering for Construction of Island Oasis Lazy River. Steve Paustian, Parks and Recreation Director, reported that at the February 10th Council Meeting, the City Council adopted a resolution directing staff to proceed with development of an agreement with Water Technology, Inc. of Beaver Dam, Wisconsin, for the design/build of the Island Oasis lazy river and that City staff had been meeting with representatives from Water Technology, Inc. and had come to an agreement. Mr. Paustian stated that the agreement provided for the design/build of the lazy river at a cost not to exceed $788,225 with a completion date of spring, 1998. It was noted that the project would be funded by a five year loan from the General Fund and would be repaid from funds generated by Island Oasis. Motion by Whitesides, second by Samuelson, carried unanimously to approve. #97-52 - Consideration of Approval of Policy for Council Representation on Labor Union Negotiations. Charlie Cuypers, City Attorney, reported that at the City Council Meeting of February 17, 1997, City Council adopted Resolution #97-52 which provided for Council representation during labor union negotiations and that Mayor Gnadt had vetoed the action. It was noted that Chapter 2 of City Code required that when an item is vetoed by the Mayor, the I I I Page 7, City Council Regular Meeting, March 10, 1997 issue would be carried over to the following regular meeting. Motion by Sorensen, second by Whitesides to postpone action on the Resolution until the March 24, 1997 City Council Meeting inasmuch as there were several Councilmembers absent. Upon roll call vote, all voted aye. Mayor Gnadt cast the seventh vote to approve the postponement inasmuch as a 2/3 vote was required. PAYMENT OF CLAIMS: Motion by Murray, second by Samuelson, carried unanimously to approve the claims in the amount of $3,414,659.23. ADJOURNMENT: The meeting was adjourned at 8:20 p.m. Respectfully submitted, ~, f\Ur~ Cindy K~ dartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL STUDY SESSION March 17, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall on March 17, 1997. Notice of the meeting was given in the Grand Island Independent on March 12, 1997. Council President Glen Murray called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Mehring, Seifert, Hosier, Whitesides, Murray, Lueth, Pielstick, Sorensen, and Samuelson. Councilmember Preisendorf and Mayor Gnadt were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Discussion on Amendments to Personnel Rules. Lisa Thayer, Personnel Director, reviewed the proposed amendments to the Personnel Rules and noted that the primary change was the adoption of a drug and alcohol policy for employees holding commercial drivers licenses and that the change was a result of the Department of Transportation regulations. Councilmember Pielstick questioned the costs for training of staff to implement the testing. Ms. Thayer noted that the training would be provided at no charge but that the cost was in the tests themselves. Councilmember Seifert spoke in support of expanding the program to all employees. Ms. Thayer stated that she would begin with the commercial drivers license and then proceed with other employees. Review and Update of City Sign Ordinance. Dave Barber, Regional Planning Director, reported that a preliminary review of the Sign Code had been initiated but that Council direction was requested prior to further review. Discussion was held on the need for permits for mobile signs. Councilmember Sorensen questioned whether current signs would be grandfathered in. Craig Lewis, Building Inspections Director, replied that grandfathering could be an option or a time limit could be set for replacement. Dale Iman, City Administrator reported that the sign issue was an urban design issue. Councilmember Mehring stated that it would be unfair to new business owners if they were only allowed signs smaller or lower than existing ones. Councilmember Lueth suggested that a committee comprised of sign company representatives be invited to review the Sign Code. Councilmember Mehring spoke in support of looking only at portable and temporary signs. Councilmember Pielstick spoke in support of reviewing temporary signs, canopies and defunct signs. Glendale Reiss, 910 North Boggs, suggested getting input from the Downtown Improvement Board if the downtown were affected. Francis Gauthier of Mayhew Signs and Gus Patsios, 234 Lakeside Drive, spoke in support of sign companies being involved in the changes. It was decided that the Regional Planning Director, Building Inspections Director and sign company representatives would meet to further discuss temporary signs, canopies, and defunct signs. I I I Page 2, City Council Study Session, March 17, 1997 Discussion on Contract with Grand Isle Heritage Zoo. Dale Bakken, zoo director, presented an update on the zoo's activities and requested that the City Council consider an increase in funding the zoo to $120,000. Mr. Bakken stated that the zoo had made tremendous progress in the last two years but that a full time grant writer was desired. Councilmember Lueth questioned whether funding had been sought from the Foundations. Mr. Bakken reported that the zoo had made application to the Foundations and added that the City funded 43 % of the zoo's operating budget and that salaries and benefits made up 49 % of the total budget. Councilmember Lueth complimented the zoo on the improvements. Councilmember Hosier left the meeting at 8:30 p.m. Councilmember Mehring questioned the number of visitors to the zoo and the amount of gate receipts. Mr. Bakken reported that over 65,000 had visited the zoo last year. Discussion was held on the City's tight budget and the lid restraints imposed by the Legislature. City Administrator Dale Iman suggested that the funding issue be discussed at the City Council Retreat. A break was called at 9:00 p.m. The meeting resumed at 9: 10 p.m. Discussion on Pine Street Station Redevelopment Proiect. Gary Mader, Utilities Director, reported that Council direction was needed relative to the next phase of the Pine Street Station Redevelopment Project. Councilmember Murray questioned whether the boiler room would be suitable for storage. Councilmember Whitesides questioned whether the building was structurally sound. Mr. Mader responded that the boiler room should be adequate for storage. Mike Yost with Olsson Associates stated that the building was structurally sound. Richard Of Sinclair Hille & Associates, Inc. spoke on the architectural and construction aspects of the building. Mr. Mader stated that approximately $350,000 had been spent to date on the renovation. Councilmember Mehring suggested that consideration be given to moving the water department to the Southern Nebraska Public Power Building. Councilmember Whitesides requested an update on the status of the Southern building. City Administrator Iman noted that the plans had not been developed. Ron Christensen, 2523 West College, spoke on the issue. Councilmember Murray questioned which option the Utilities Department recommended. Mr. Mader stated that the recommendation of the Utilities Department was, and continued to be, option 2 which provided for demolition of the boiler room. Discussion was held on the bidding requirements if a different option was requested. Tim O'Neill, 1204 South Sylvan, spoke on the issue. Councilmembers Sorensen and Lueth spoke in support of pursuing option 2. It was determined that preliminary cost estimates would be obtained from Olsson Associates for the additional work and for preliminary construction costs, and that information would be returned to the Council. Tom O'Neill, 514 West 10th Street, spoke in support of the activities of the Utilities Department. Discussion on Wind Power Demonstration Proiect. Gary Mader, Utilities Director, reported that several Nebraska utilities and NMPP had initiated a project to evaluate the performance of wind turbine and requested Council authorization to commit $20,000 to a joint wind power production project for Nebraska. Councilmember Sorensen spoke in support. Councilmember Mehring questioned the results of projects in other areas. Mr. Mader noted that the results varied but that I I I Page 3, City Council Study Session, March 17, 1997 it appeared that wind power was approximately three times more expensive than conventional power. Councilmembers Mehring, Whitesides, and Lueth questioned whether this was a good investment. Councilmember Murray voiced concerns relative to the terms of the contract which could obligate the City for additional funding. It was determined that the item would be placed on the March 24, 1997 City Council Agenda for action. Adjournment. The meeting was adjourned at 10:25 p.m. Respectfully submitted, ~ld~! I< &~ Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL REGULAR MEETING March 24, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on March 24, 1997. Notice of the meeting was given in the Grand Island Independent on March 19, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Whitesides, Samuelson, Murray, Sorensen, Mehring, Seifert, and Lueth. Councilmember Preisendorf was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said followed by INVOCATION gIven by Reverend Washington. APPROV AL OF MINUTES: Motion by Sorensen, second by Murray, carried unanimously to approve the Minutes of the March 10, 1997 City Council Regular Meeting, and Minutes of the March 17, 1997 City Council Study Session. Councilmembers Mehring and Lueth abstained from voting on the Minutes of the March 10, 1997 City Council Regular Meeting. REQUEST FOR FUTURE AGENDA ITEMS: Jerry Poehls, 4328 West Highway 30, suggested that Council review the traffic counts on the proposed South Locust Project. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Nine individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Cindy Cartwright, City Clerk, reported that March 24-30, 1997 had been proclaimed as Community Development Week; April had been proclaimed as Child Abuse Prevention Month and Blue Ribbons were distributed to promote child abuse prevention. Ellen Merrill spoke on the City's 125th Anniversary Celebration Plans. Ruby Washington reported that March I-May 31, 1997 had ben proclaimed Kiwainis Fight Against Iodine Deficiency Disorder. Kris Nolan Brown, on behalf of the Governmental Affairs Committee of the Grand Island Area Chamber of Commerce, presented a Gesture of Thanks to the City Council for their time, effort, and dedication. BOARD OF EQUALIZATION: Motion by Whitesides, second by Seifert, carried unanimously to adjourn to the Board of Equalization. #97-BE-3 - Street Improvement District #1198. Swift Road. Bud Buettner, Assistant Public Works Director, reported that in its capacity as the Board of Equalization, it was necessary for I I I Page 2, City Council Regular Meeting, March 24, 1997 the City Council to consider the determination of benefits associated with Street Improvement District #1198, Swift Road. Motion by Sorensen, second by Mehring, carried unanimously to approve. Motion by Sorensen, second by Lueth, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Request of Jerome Selle. dba Capital Liquor. 3357 West Capital Avenue. for Class "C" Liquor License. Cindy Cartwright, City Clerk, reported that Jerome Selle, dba Capital Liquor, 3357 West Capital Avenue, had submitted an application for a Class "C" Liquor License to replace the Class "D" Liquor License currently held. Ms. Cartwright submitted the following exhibits for the record: Application for a Class "C" Liquor License filed with Liquor Control Commission and received by the City on March 5, 1997; Notice to general public of date, time, and place of hearing published on March 14, 1997; Notice to applicant of date, time, and place of hearing mailed on March 6, 1997; Chapter 4 of City Code, and Departmental reports as required by City Code. The applicant was present to speak on behalf of the application. No other public testimony was heard. Public Hearing on Acquisition of Electrical Easement. Gary Mader, Utilities Director, reported that acquisition of an easement located through a part of Lot Four (4) Block Sixteen (16) Bonnie Brae Addition was required for access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. Public Hearing on Request for Renewal of Conditional Use Permit for Temporary Placement of Mobile Home at 1220 East Capital Avenue. Craig Lewis, Building Inspections Director, reported that Ms. Beulah Knox Pierson, 1220 East Capital Avenue, had submitted an application for the renewal of a Conditional Use Permit for the placement of a mobile home at 1220 East Capital Avenue, to be used as a watchman's quarters. Mr. Lewis noted that this request was first granted by the City Council in 1980 and that it was renewed by the City Council at the March 25, 1996 meeting for a 12-month period to allow alternate arrangements to be made, and contingent upon only Ms. Pierson occupying the mobile home. Glendale Reiss, 910 North Boggs, spoke in opposition to the renewal. Andy Baack, attorney, spoke on behalf of Ms. Pierson. Lewis Kent, 624 East Meves, spoke on the issue. Beulah Knox Pierson, 1220 East Capital, was present to speak on behalf of the request. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Samuelson, carried unanimously to receive and place on file the Minutes of the Downtown Improvement Board Meeting of February 18, 1997, and bonds for the Plumbers Examining Board. Approving Request of Jerome Selle. dba Capital Liquor. for Class "C" Liquor License. Motion I I I Page 3, City Council Regular Meeting, March 24, 1997 by Sorensen, second by Murray, carried unanimously to approve the request of Jerome Selle, dba Capital Liquor, 3357 West Capital Avenue, for a Class "C" Liquor License. Approving Request of Jerome Selle for Liquor Manager Designation for Capital Liquor. Motion by Sorensen, second by Murray, carried unanimously to approve the request of Jerome Selle, 2640 O'Flannagan Street, Grand Island, for a Liquor Manager Designation associated with Capital Liquor, 3357 West Capital Avenue. Denial of Request for Renewal of Conditional Use Permit for Temporary Placement of Mobile Home at 1220 East Capital Avenue. Motion by Sorensen, second by Hosier, to approve the request of Ms. Beulah Knox Pierson for renewal of the Conditional Use Permit. Councilmember Whitesides questioned the use of the house which was on the same property. Ms. Pierson reported that the house was used for living quarters for construction supervisors and for her son's living quarters. Andy Baack, attorney representing Ms. Pierson, noted that the Code did not provide a definition for watchman's quarters. Councilmember Mehring questioned what the future plans were for construction of a permanent facility. Kenneth Knox responded that a second structure could not be built on that property due to the zoning. Upon roll call vote for approval, Hosier, Samuelson, and Sorensen voted aye. Pielstick, Seifert, Whitesides, Mehring, Lueth, and Murray voted nay. Motion to approve failed. RESOLUTIONS: #97-52 - Consideration of Approval of Policy for Council Representation 0 Labor Union Negotiations. It was reported that at the City Council Meeting of February 17, 1997, City Council adopted Resolution #97-52 which provided for Council representation during labor union negotiations and that Mayor Gnadt had vetoed the Resolution. Councilmember Whitesides moved to table discussion on this item until all Councilmembers were present. Second by Murray. Upon roll call vote, Murray, Whitesides, and Hosier voted aye. Mehring, Seifert, Sorensen, Lueth, Samuelson, and Pielstick voted nay. Motion to table failed. Motion by Seifert, second by Mehring to adopt Resolution #97-52. Councilmember Samuelson stated that he had given the matter serious thought and believed that communication, not participation in the negotiation process, was the key factor. Councilmember Samuelson added that communication appeared to be improving and that he would be supporting the Mayor's veto. Councilmember Mehring stated that the proposal was not for Councilmember participation in negotiation but to be observers in the process. Upon roll call vote to adopt #97-52, Pielstick, Mehring, Seifert, Whitesides, Sorensen, and Lueth voted aye. Hosier, Samuelson and Murray voted nay. Motion failed. #97-67 - Approving Code Compliance (CAST) Program. City Administrator Dale Iman and Code Compliance Officer Brenda Branstiter reported on the efforts made by the Code Compliance Office in the past year, including graffiti abatement and removal of junked vehicles. Mrs. Branstiter reported that she had been involved in various community clean-up activities and programs and that a new joint city/community awareness program - Caring and Sharing Team "CAST" was now being launched. It was noted that the goal of this program was to increase I I I Page 4, City Council Regular Meeting, March 24, 1997 public awareness of City Codes and the importance of beautification and community pride. Councilmember Murray spoke in support of the efforts of the Code Compliance Office. Councilmember Seifert expressed appreciation to Betty Curtis and the Clean Community System for their efforts also. Councilmember Sorensen spoke in support of increased cooperation with the Burlington Northern Railroad. Motion by Pielstick, second by Seifert, carried unanimously to approve. #97-68 - Approving: Interlocal Agreement with the Nebraska Department of Roads for the Construction of Traffic Signals at State Street and Diers A venue and at 13th Street and Diers Avenue. Bud Buettner, Assistant Public Works Director, reported that at the Regular City Council meeting of December 16, 1996, Council approved Resolutions #96-362 and #96-363 authorizing traffic modifications at the intersections of 13th Street and Diers A venue and State Street and Diers Avenue, and that federal funding had now been approved for 80% of the project costs, with the City's share being 20% or approximately $26,000 of the total anticipated project cost of $130,000. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-69 - Awarding Bid for Police Car. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of a four-door police vehicle to serve the Police Department and that two bids had been received in the amounts of $19,993 and $19,888. Motion by Murray, second by Whitesides, carried unanimously to award the low bid to H P Smith Motors, Inc., Omaha, Nebraska in the amount of $19,888. #97 -70 - A warding Bid for Miscellaneous Electrical Items. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of miscellaneous electrical items for use by the Utilities Department, Utility Line and Underground Divisions and that five bids had been received. It was noted that the low bid had been submitted by Kriz-Davis Company, Grand Island, Nebraska in the amount of $14,848.56, plus tax for line items 4,7, 8, 12, 13, 14, and 15, and by Dutton-Lainson, Hastings, Nebraska, in the amount of $12,497.60, plus tax for line items 1, 2, 9, 11, and 16. Motion by Murray, second by Whitesides, carried unanimously to award the bids in the amount of $14,848.56, plus tax to Kriz-Davis Company, Grand Island, Nebraska and in the amount of $12,497.60, plus tax to Dutton-Lainson, Hastings, Nebraska. #97 -71 - Awarding Bid for Miscellaneous Electrical Items. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of miscellaneous electrical supplies for use by the Utilities Department, Utility Line and Underground Divisions and that three bids had been received. It was noted that the low bid had been submitted by Kriz-Davis Company, Grand Island, Nebraska in the amount of $14,706.38, plus tax. Motion by Murray, second by Whitesides, carried unanimously to award the low bid to Kriz-Davis Company. #97 -72 - Awarding Bid for Water Main District #422T, Faidley Avenue and Highway 281. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the creation of Water Main District 422T which would extend service into the undeveloped areas I I I Page 5, City Council Regular Meeting, March 24, 1997 west of U.S. Highway 281 and south of 13th Street and that two bids had been received in the amounts of $52,676.70 and $72,420. It was noted that the low bid had been submitted by Diamond Engineering Company, Grand Island, Nebraska in the amount of $52,676.70. Motion by Murray, second by Whitesides, carried unanimously to award the low bid to Diamond Engineering Company. #97-73 - Awarding Bid for Skid Steer Loader. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a skid steer loader for use by the Utilities Department, Platte Generating Station and that five bids had been received ranging from $21,016.62 to $28,563.82. It was noted that the low evaluated bid meeting specifications had been submitted by Meyer's Equipment, Grand Island, Nebraska in the amount of $26,977. Motion by Murray, second by Whitesides, carried unanimously to award the bid to Meyer's Equipment. #97 -7 4 - A warding Bid for Anion Ion Exchange Resin. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of anion ion exchange resin for use by the Utilities Department, Platte Generating Station and that four bids had been received ranging from $12,686.08 to $17,186.84. It was noted that the low bid meeting specifications had been submitted by Wolcott Water Systems, Inc., Columbia, Missouri. in the amount of $17,186. Motion by Murray, second by Whitesides, carried unanimously to award the low bid to Wolcott Water Systems, Inc., Columbus, Missouri, in the amount of $17,186. #97-75 - Awarding Bid for Digger Derrick Truck. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a digger derrick truck for use by the Utilities Department, Line Division and that nine bids had been received ranging from $157,034.82 to $138,422.92. It was noted that the low evaluated bid had been submitted by Teague Equipment, Denver, Colorado in the amount of $144,049.82. Motion by Murray, second by Whitesides, carried unanimously to award the low bid to Teague Equipment, Denver, Colorado. #97-76 - Awarding Bid for Loader Tires. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of rock lug radial tires for use by the Public Works Department, Solid Waste Division and that bids had been received from three vendors ranging from $11,520 to $16,000. It was recommended that the Council accept the low alternate bid which had been submitted by Graham Tire Company, Grand Island, Nebraska. Motion by Murray, second by Whitesides, carried unanimously to award the bid to Graham Tire Company in the amount of $11,520. #97 - 77 - Approving Acquisition of Electrical Easement for R. T . M.. LLC. Gary Mader, Utilities Director, reported that acquisition of an easement located through a part of Lot Four (4) Block Sixteen (16) Bonnie Brae Addition, to the City of Grand Island, Hall County, Nebraska was required for access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Motion by Sorensen, second by Seifert, carried unanimously to approve. I I I Page 6, City Council Regular Meeting, March 24, 1997 #97-78 - Approving Retirement of IDA Revenue Bonds for Nash Finch Company. Charlie Cuypers, City Attorney, reported that in April, 1974 the City of Grand Island entered into a Lease Agreement with Nash Finch Company whereby the City issued Industrial Development Revenue Bonds in the amount of $2,800,000 which were used to acquire real estate, construct an industrial plant, and purchase furnishings and machinery for use in the plant. Mr. Cuypers added that the Agreement provided that Nash Finch Company had the option to purchase the real estate and all machine, equipment, etc. after the bonds and interest were paid. Mr. Cuypers stated that the bonds and interest had been paid as required and Nash Finch Company was exercising it's option to purchase the property. It was noted that Resolution #97-78 provided for the transfer, sale, and conveyance to Nash Finch Company of the machinery fixtures and equipment in the warehouse located at 3636 West Stolley Park Road. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97 -79 - Approvin\;! Change Order #2 for Pine Street Station Demolition. Gary Mader, Utilities Director, reported that the Utilities Department had developed Change Order #2 to the contract for Pine Street Station demolition which provided for the removal of additional asbestos found in the #4 boiler, near the end of the project. Mr. Mader stated that the net increase of the Change Order was $4,590, leaving a revised contract amount of $309, 182.18. Jerry Poels, 4328 West Highway 30, and Tim O'Neill, 1204 South Sylvan, spoke on the issue. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-80 - Approving: Participation in Wind Power Demonstration Proiect. Gary Mader, Utilities Director, reported that as discussed at the City Council Study Session of March 17, 1997, several Nebraska utilities and NMPP had initiated a project to evaluate the performance of wind turbines and have asked Nebraska utilities to participate in the project. Mr. Mader added that a Department of Energy grant had been applied for which would fund the project for 50 % and it had been proposed that the City participate in the project at a funding level of $20,000 for capital equipment acquisition and that they commit to continue to support the project operation. Mr. Mader stated the commitment for continued support represented a 2.58 % project participation and was projected to be approximately $1,000 to $2,000 per year. Mr. Mader requested authorization to participate in the program contingent upon acquisition of the Department of Energy grant, remaining funding requirements and successful negotiation of the Participation and Cost Sharing Agreement. Motion by Sorensen, second by Murray to approve, contingent upon funding from the Department of Energy. Councilmember Mehring questioned the ongoing operating expenses. Councilmember Murray spoke in support and noted that funds needed to be spent for research in order to develop new products. City Administrator Dale Iman noted that the funds requested were equal to one day's fuel costs. Gary Rosacker, 4408 Quail Lane, and David Rich, representing NPPD, spoke in support. Upon roll call vote, Pielstick, Sorensen, Samuelson, Lueth, and Murray voted aye. Mehring, Hosier, Seifert, and Whitesides voted nay. The Mayor cast the deciding vote in support of the Resolution. Motion adopted. #97 -81 - Approving Amendments to Personnel Rules. Lisa Thayer, Personnel Director, reported that as discussed at the City Council Study Session of March 17, 1997, amendments to the personnel rules were recommended which would incorporate a drug and alcohol testing policy I I I Page 7, City Council Regular Meeting, March 24, 1997 for City employees who maintain a commercial driver's license as required by state law. Mrs. Thayer noted that other minor changes of a housekeeping nature were also proposed. Motion by Seifert, second by Sorensen, carried unanimously to approve. #97-82 - Approving Needs Assessment/Feasibility Study for Use of Southern Nebraska Public Power Building. Dale Iman, City Administrator, reported that in July, 1996, the City Council approved the acquisition of the Southern Nebraska Rural Public Power District Building, 1306 West 3rd Street, with a proposed use as a multi-function building for the Police Department and Parks Maintenance Division. Mr. Iman added that Statements of Qualifications had been solicited from architects and engineers as to the building remodeling and requests for proposals for a Needs Assessment/Feasibility Study on the building were solicited. It was requested that approval be given for the Needs Assessment/Feasibility Study prior to the commencement of renovation to ensure that the facility would meet the City's needs. Motion by Sorensen, second by Whitesides, adopted unanimously to authorize staff to negotiate with the top two firms for conduction of a Feasibility Study for an amount not to exceed Twelve Thousand Five Hundred Dollars ($12,500). #97 -83 - Denial of Amendments to Traffic Modifications at 17th Street and Wheeler Street. Bud Buettner, Assistant Public Works Director, reported that Public Works regularly identified and studied high accident locations and recommended traffic modifications when necessary and that the intersection at 17th Street and Wheeler Street, which currently required traffic on 17th Street to stop prior to entering the intersection, had a high accident rate averaging 2.32 accidents per million vehicles entering the intersection versus the City average of 1.21 accidents per million vehicles entering the intersection for stop sign protected intersections. It was recommended that due to the current traffic flow and visibility of cross traffic at this intersection, that the stop signs be reversed to require traffic on Wheeler Street to stop prior to entering the intersection. Mr. Buettner added that to promote awareness of this change, red overhead flashers would be installed north and south on Wheeler Street with yellow overhead flashers installed east and west on 17th Street for one year. Councilmember Sorensen spoke in opposition to the Resolution and suggested that placement of a four way stop be reviewed. Councilmember Pielstick seconded the motion. Upon roll call vote to deny the traffic modification, Pielstick, Hosier, Seifert, Whitesides, Sorensen, Lueth and Samuelson voted aye. Mehring and Murray voted nay. Motion to deny was adopted. #97-84 - Consideration of Establishment of Open Account in Accordance with Nebraska Accountability and Disclosure Commission Regulations. Dale Shotkoski, Assistant City Attorney, reported that State Statutes authorizing elected officials to conduct business with a municipality for which they serve via the establishment of an open account with the City. Mr. Shotkoski added that Councilmember Richard Preisendorf was the President and stockholder of Preisendorf Plumbing and Heating and was interested in serving as a contractor for the City. It was noted that Councilmember Preisendorf had completed the forms required by the Nebraska Accountability and Disclosure Commission which allowed him to competitively bid City projects and to complete these projects if determined to be the low bidder. Motion by Whitesides, second by Mehring to table action until Councilmember Preisendorf's return. Upon roll call I I I Page 8, City Council Regular Meeting, March 24, 1997 vote, Pielstick, Seifert, Mehring, Lueth, Sorensen, Whitesides, and Samuelson voted aye. Murray and Hosier voted nay. Motion adopted. #97-85 - Approving Reduction of Facilitv Fees for Mayor's Task Force Activities. Ann Atkins, chairman of the Free Alternative Activities for Youth Sub-Committee of the Mayor's Task Force, reported that in 1997, the committee would be hosting three Beach Blasts and three dances and requested that the City co-sponsor the Beach Blasts by reducing the rental fee for the Water Park from $500 to $300 for a two hour period for each of the three scheduled events. Motion by Seifert, second by Whitesides, carried unanimously to approve. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8274 - Consideration of Change of Land Use Designation for Property Located Immediately North of Capital Avenue and West of the North South Storm Sewer Right- of-Way from Transitional Agriculture (TA) to High Density Residential Zone (R4) #8275 - Consideration of Conveyance of Property in Platte Valley Industrial Park to Bosselman Tank and Trailer, Inc. #8276 - Consideration of Assessments for Street Improvement District #1198, Swift Road #8277 - Consideration of Conveyance of Property to Nash Finch Company be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinance on its first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Lueth seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. #8273 - Consideration of Amendment to City Code Relative to Home Occupation Use. Motion by Sorensen, second by Mehring to deny or reject Ordinance #8273 in its entirety. Jane Meidlinger, 1122 West Division, spoke in opposition to the ordinance. Upon roll call vote, Pielstick, Mehring, Hosier, Seifert, Whitesides, Samuelson, Lueth, and Sorensen voted aye. Murray voted nay. Motion adopted. #8267 - Consideration of Amendments to Chapter 5 of City Code Relative to Animal Code Enforcement. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8267 - Consideration of Amendments to Chapter 5 of City Code Relative to Animal Code Enforcement I I I be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the ordinance on its first reading and then upon final passage, and call for a roll call vote on the final passage. Councilmember Murray seconded the motion. Motion adopted unanimously. Wayne Gleason, 2715 North Road, and Robert Hines, 1304 North Geddes, spoke in support of the amendments. Discussion was held on whether or not the zoo was exempt from the regulations. It was noted that issues relative to the zoo would be dealt with on an individual basis. Clerk: Ordinances #8274, #8275, #8267, #8276, and #8277 on first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8274, #8275, #8267, #8276, and #8277 on final passage. All those in favor of passage of said ordinances on final passage, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the final passage of said ordinances, Ordinances #8274, #8275, #8267, #8276, and #8277 are declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Murray, second by Sorensen, carried unanimously to approve Claim #051155 through 051566 including voided warrant 49531. Councilmember Whitesides abstained from voting on Claim #051318. Councilmember Mehring abstained from voting on Claim #051484. Councilmember Pielstick abstained from voting on Claim #051311. Councilmember Lueth abstained from voting on Claim #051308. Councilmember Seifert abstained from voting on Claim #051276. Councilmember Samuelson abstained from voting on Claim #051315. ADJOURNMENT: The meeting was adjourned at 8: 17 p.m. Respectfully submitted, t/0V\d. . (~CtU\/~ Cindy K.1artWright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING April 14, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on April 14, 1997. Notice of the meeting was given in the Grand Island Independent on April 9, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Samuelson, Pielstick, Hosier, Preisendorf, Whitesides, Lueth, Murray, and Sorensen. Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Charlie Cuypers, City Attorney, Finance Director Chuck Haase, and Public Warks Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said followed by INVOCATION given by George Solt. APPROVAL OF MINUTES: Motion by Sorensen, second by Pielstick to approve the minutes of the March 24, 1997 City Council Regular Meeting. Upon roll call vote, Mehring, Pielstick, Hosier, Preisendorf, Whitesides, Samuelson, Murray, Sorensen and Lueth voted aye. Preisendorf abstained. Motion adopted. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS: Kay Collins, 1003 West Louise, suggested that the Personnel Rules be reviewed. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Eight individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Cindy Cartwright, City Clerk, reported that April 10, 1997 had been proclaimed DARE Day, April 15, 1997 had been proclaimed National Youth Service Day, April 16, 1997 had been proclaimed Read Aloud Day, April 13-19, 1997 had been proclaimed National Library Week and April 7-13, 1997 had been proclaimed National Public Health Week. M.D. Bahensky, 4251 Branding Iron Court, spoke on National Public Health Week. Councilmember Pielstick reported on the establishment of the Don Vanderhamm Memorial Scholarship Fund Raiser. Mayor Gnadt presented the Engineering Excellence Honor A ward to the Wastewater Treatment Plant. Certificates of Appreciation were presented to Mr. Larry Tylkowski and Mr. Fred Schritt for their efforts at property maintenance. BOARD OF EQUALIZATION: Motion by Sorensen, second by Whitesides, carried unanimously to adjourn to the Board of Equalization. I I I Page 2, City Council Regular Meeting, April 14, 1997 #97-BE-3 - 1996 Weed Abatement Program. Chuck Haase, Finance Director, reported that each year it was necessary for the City Council to meet as the Board of Equalization to consider a Resolution relative to the Weed Abatement Program for the mowing of weeds on private property by the City during 1996. Motion by Preisendorf, second by Lueth, carried unanimously to approve. RETURN TO REGULAR SESSION: Motion by Sorensen, second by Samuelson, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing: on Acquisition of Utility Easement from Transportation Equipment Company. Gary Mader, Utilities Director, reported that acquisition of an easement located through a part of fractional Lot Three (3) and fractional Lot Four (4), fractional Block Nineteen (19), Bonnie Brae Addition was required in order to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. Public Hearing on Acquisition of Utilitv Easement from Triad Holdings, LLC. Gary Mader, Utilities Director, reported that acquisition of an easement located through a part of Lot Seven (7), Menard Second Subdivision, was necessary in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. Public Hearing on Acquisition of Utility Easement from Luzenac America, Inc. Gary Mader, Utilities Director, reported that acquisition of an easement located through a part of the West Half of the Northeast Quarter, Section Fifteen (15), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall County Nebraska was needed for Water Main Project 97-W-3. No public testimony was heard. Public Hearing on Acquisition of Utility Easement from Roger and Sharon McShannon. Gary Mader, Utilities Director, reported that acquisition of an easement located at Lots One (1), Two (2), Three (3), Four (4), and Five (5) McShannon Subdivision was necessary in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. Public Hearing on Request for Change of Land Use Designation for Property Located at 2228 North Webb Road. Dave Barber, Regional Planning Director, reported that Catherine A. Johnson, representing Grand Island Mall, Ltd., had submitted a request to rezone the property located at Lots Two (2), Three (3), and Four (4) Grand Island Mall Tenth Subdivision from a Commercial Development to Amended Commercial Development Zone, and that the purpose of the request was to allow for the combination of lots Two (2) and Three (3) into one (1) lot with a proposed 21,200 square foot commercial retail building on the proposed lot and to reduce the square footage of proposed building on Lot Four (4) from 17,000 square foot to 5,800 square I I I Page 3, City Council Regular Meeting, April 14, 1997 foot. Doug Redman, prospective owner, and Catherine Johnson, representing the Grand Island Mall, Ltd., spoke in support. Mr. Redman asked that the Council consider waiving the sidewalk requirement of the Subdivision Agreement inasmuch as the property owners around the area had not been required to install sidewalks. No additional public testimony was heard. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Lueth, carried unanimously to receive and place on file the Minutes of the Library Board Meeting of February 3, 1997; Minutes of the Civil Service Commission Meeting of February 5, 1997; Minutes of the Library Board Meeting of March 3, 1997; Minutes of the Community Redevelopment Authority Meeting of March 4, 1997; Minutes of the Civil Service Commission of March 25, 1997; Pawnbroker Licenses and Bonds for GI Loan Shop, Stewart's Loan and Pawnshop; Wayne's Pawn Shop, and Third Street Emporium. Approving Request of Nebraska Mil-Nic. Inc. for Special Designated Liquor License. Motion by Sorensen, second by Lueth, carried unanimously to approve the request of Nebraska Mil-Nic, Inc., Midtown Holiday Inn, for a Special Designated Liquor Permit for April 26, 1997 from 6:00 p.m. to 7:00 p.m. in conjunction with a dinner to celebrate the five year anniversary of College Park. Approving Appointments to Animal Advisory Board. Motion by Sorensen, second by Preisendorf to approve the appointment of Barbara Schleichardt, Humane Society Director, and Dale Bakken, Zoo Director, to the Animal Advisory Board. Upon roll call vote, Mehring, Pielstick, Preisendorf, Hosier, Murray, Lueth, Samuelson, and Sorensen voted aye. Whitesides abstained. Motion adopted. Approving Request of Pop's Pops for Street Vendor Permit. Motion by Sorensen, second by Murray to approve the request of Roger Minx, dba Pop's Pops, 402 West 8th Street, for a Vendor's Permit to provide for use of City streets for the sale of ice cream products, contingent upon approval from the Health Department. Councilmember Pielstick questioned whether other permits had been issued. Councilmember Mehring requested that the fee for street vendors be discussed at a Study Session. Roger Minx, 402 West 8th Street, was present on behalf of the application. Upon roll call vote, the motion was adopted unanimously. RESOLUTIONS: #97-86- Approving Joint Use Agreement with Southern Nebraska Rural Public Power District. Gary Mader, Utilities Director, reported that with the addition of the newly platted area of Indianhead Subdivision, the Utilities Department had the need to extend primary three phase power lines west along Husker Highway from North Road to Engleman Road, and that Nebraska State Law required power companies to work together to serve the public according to specific rules. Mr. Mader added that the companies also had an obligation to serve new customers in their service area and that the City's service area stopped at the north side of Husker Highway I I I Page 4, City Council Regular Meeting, April 14, 1997 and Southern Nebraska Public Power District's (SNPPD) service area was on the south side of Husker Highway. It was noted that SNPPD had a three phase line serving the area south of Husker Highway and was a main feeder for their system and that with this area's growth, it was in the City's best interest to have a joint use line in order to retain control over new feeds in the area. Motion by Sorensen, second by Lueth, carried unanimously to approve. Glendale Reiss, 910 North Boggs, spoke on the issue. #97-87 - Awarding Bid for Sandblasting/Painting Municipal Pools. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the sandblasting/painting municipal pools to serve the Parks and Recreation Department, Aquatics Division and that one line item bid had been received in the total amount of $49,611. The bid was submitted by HEG Painting, Cherokee, Iowa. Mr. Shotkoski noted that the original bid exceeded the engineer's estimate, so the Parks and Recreation Department deleted the painting/cleaning line item. Motion by Sorensen, second by Whitesides, carried unanimously to award the bid to HEG Painting, Cherokee, Iowa in the renegotiated amount of $22,784. #97-88 - Awarding Bid for Asphalt Maintenance Program 97-AC-l. Dale Shotkoski, Assistant CITY Attorney, reported that the Purchasing Division had received bids for Asphalt Maintenance Project 97-AC-l, which included the surfacing of 50 project sections and that two bids had been received in the amounts of $316,498.56 and $444,734.00. Mr. Shotkoski noted that the low bid had been submitted by J.I.L. Asphalt Paving Company, Inc., Grand Island, Nebraska. Motion by Sorensen, second by Whitesides, carried unanimously to award the bid to J.I.L. Asphalt in the amount of $316,498.56. #97 -89 - Awarding Bid for Feedwater Heater Repair. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of feedwater heater repair to serve the Utilities Department, Platte Generating Station Division and that four bids had been received ranging from $44,625 to $156,950. Mr. Shotkoski noted that the low bid had been submitted by Hamon Power Services, Erlanger, Kentucky. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Hamon Power Services, Erlanger, Kentucky in the amount of $44,625. #97-90 - Awarding Bid for Steam Turbine and Generator Renewal Parts. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of steam turbine and generator renewal parts to serve the Utilities Department, Platte Generating Station Division and that one bid had been received in the amount of $27,205.64, submitted by Argo International, St. Louis, Missouri. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Argo International, St. Louis, Missouri in the amount of $26,456.14. #97-91 - Awarding Bid for Steam Turbine Valve Parts. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of steam turbine valve parts to serve the Utilities Department, Platte Generating Station Division and that three bids had been received ranging from $30,761 to $51,534; however, only one bidder I I I Page 5, City Council Regular Meeting, April 14, 1997 provided a complete bid. Mr. Shotkoski added that after staff evaluation, it was decided to split the line items between bidders resulting in a savings of $11,574. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bids to Argo International, St. Louis, Missouri in the amount of $31,595 and Fajon Industries, Boulder City, Nevada in the amount of $8,365, for a total bid of $39,960. #97-92 - Awarding Bid for Truck Tractor. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of a 90,000 GVW Conventional Truck Tractor to serve the Public Works Department, Solid Waste Division and that four bids had been received ranging from $63,435 to $78,850. Mr. Shotkoski added that the low bid meeting specifications had been submitted by Nebraska Peterbilt Ford, Grand Island, Nebraska in the amount of $69,225. Motion by Sorensen, second by Whitesides, carried unanimously to award the bid to Nebraska Peterbilt Ford. #97-93 - Awarding Bid for Cationic Emulsion Polymers. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had submitted a request for the purchase of cationic emulsion polymers to serve the Public Works Department, Wastewater Division and that two bids had been received in the amounts of $31,831.10 and $41,022. Motion by Sorensen, second by Whitesides, carried unanimously to award the low low bid to Aqua Chem, Inc., Bellevue, Nebraska in the amount of $31,831.10. #97 -94 - Approving Change Orders for East Highway 30 Project. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed Change Order #6 to the construction contract for East Highway #30 paving project which provided for construction services related to unsuitable material. Mr. Bennett noted that the net increase of the Change Order was $16,262.80 with a City cost/share of $3,252.56. Mr. Bennett added that the Nebraska Department of Roads had developed Change Order #7 to the construction contract for East Highway #30 paving project which provided for construction services related to temporary surfacing and that the net increase of the Change Order was $1,262.35 with a City cost/share of $252.47. Motion by Sorensen, second by Preisendorf, carried unanimously to approve. #97 -95 - Approving Acquisition of Utility Easement from Transportation Equipment Company. Inc. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-96 - Approving Acquisition of Utility Easement from Triad Holdings. LLC. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-97 - Approving Acquisition of Utility Easement from Luzenac America. Inc. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-98 - Approving Acquisition of Utility Easement from Roger and Sharon McShannon. Motion by Sorensen, second by Samuelson, carried unanimously to approve. I I I Page 6, City Council Regular Meeting, April 14, 1997 #97-99 - Approving Agreement for Warranty Deed for Conveyance of Property in the Platte Valley Industrial Park. Charlie Cuypers, City Attorney, reported that at the City Council meeting of March 24, 1997, the City Council approved the conveyance of a 22 acre tract of land in the Platte Valley Industrial Park to Bosselman Tank & Trailer, Inc., and that a Warranty Deed was necessary to complete the transaction. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97 -100 - Approving: Final Plat and Subdivision Agreement for Bachman and Lester Subdivision. Dave Barber, Regional Planning Director, reported that Davis Surveys, representing Brad & Marilyn Menke, owners, had submitted the final plat for Bachman and Lester Subdivision, which would replat existing Lot 18 of Bachman and Lester Subdivision into two smaller industrial lots. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97-101 - Approving Final Plat and Subdivision Agreement for Grand Island Mall Eleventh Subdivision. Dave Barber, Regional Planning Director, reported that Catherine A. Johnson, representing Grand Island Mall Ltd., owner, had submitted the final plat for Grand Island Mall Eleventh Subdivision, which would implement the proposed rezoning amendment by consolidating existing Lots 2 and 3 of the Grand Island Mall Tenth Subdivision into a new Lot 1. Councilmember Mehring noted that he owned property in that area. Councilmember Preisendorf spoke against the sidewalk waivers. Motion by Mehring, second by Sorensen, carried unanimously to approve the Final Plat and Subdivision Agreement with a waiver relative to the construction of sidewalks. Councilmember Mehring's motion approved the agreement with the understanding that sidewalks would be constructed within six months after property owner is directed to do so by the Council. #97-102 - Approving Final Plat and Subdivision Agreement for Indianhead Subdivision. Dave Barber, Regional Planning, Director, reported that Virgil Eihusen, owner, had submitted the final plat for Indianhead Subdivision, a 15.915 acre tract of land which was proposed to be subdivided into 40 fully serviced residential lots with an average lot size of 11,600 square foot. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97 -103 - Approving Final Plat and Subdivision Agreement for Salvation Subdivision. Dave Barber, Regional Planning Director, reported that Benjamin and Associates, representing Lou J. Petska, owner, had submitted the final plat for Salvation Subdivision, which would replat existing Lot 1 of the Island Acres No. 10 Subdivision into two smaller residential lots. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97-104 - Approving Conduction of Feasibility Study for Former City Hall. Assistant City Attorney Dale Shotkoski reported that as discussed at the City Council Special Meeting of March 5, 1997, the State of Nebraska had expressed an interest in leasing the former City Hall building and proposed to consolidate various State offices in one central location. Mr. Shotkoski added that in an effort to determine whether the cost to renovate the building would be offset by the potential use and rents of the building, it was suggested that a Feasibility Study be conducted and that two proposals had been received. It was noted that after review, it was recommended I I I Page 7, City Council Regular Meeting, April 14, 1997 that the proposal from Architectural Partnership of Lincoln, Nebraska be accepted for a total amount not to exceed $12,500. Motion by Sorensen, second by Preisendorf to approve. Jean Seely, 4230 Arizona Avenue, presented a series of questions relative to the proposed study and a study completed in 1991. Upon roll call vote, motion was adopted unanimously. #97 -105 - Approving Change order for Traffic Signal Proiect at State Street and Overland Drive/Lawrence Lane. Wayne Bennett, Public Works Director, reported that the Public Works Department had developed Change Order #1 to the contract for traffic signal project at State Street and Overland Drive/Lawrence Lane and that Change Order #1 provided for modifications related to the signal controller and would result in a net increase of $1,895.00, leaving a revised contract amount of $50,767.45. Motion by Sorensen, second by Preisendorfto approve. Upon roll call vote, Pielstick, Hosier, Preisendorf, Whitesides, Murray, Lueth, Samuelson, and Sorensen voted aye. Mehring abstained. Motion adopted. #97 -106 - Approving Certificate of Final Completion for Traffic Signal Proiect at State Street and Overland Drive/Lawrence Lane. Wayne Bennett, Public Works Director, reported that the Public Works Department had recommended that the Certificate of Final Completion be issued for the traffic signal project at State Street and Overland Drive/Lawrence Lane. Motion by Sorensen, second by Preisendorf to approve. Upon roll call vote, Pielstick, Hosier, Preisendorf, Whitesides, Murray, Lueth, Samuelson, and Sorensen voted aye. Mehring abstained. Motion adopted. #97-107 - Approving Agreement with Nebraska Methodist College of Nursing and Allied Health of Omaha. Fire Chief Jim Rowell reported that the City of Grand Island had been approached by Nebraska Methodist College of Nursing and Allied Health of Omaha, Nebraska, to provide in-field training and experience for students of the emergency medical training program with Nebraska Methodist College of Nursing and Allied Health and that an Agreement between Nebraska Methodist College of Nursing and Allied Health and the City of Grand Island had been prepared and would commence September 1, 1997 and terminate August 31, 1998. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97 -108 - Approving Acceptance of Integrated Resource Plan and Submittal. Gary Mader, Utilities Director, reported that the City of Grand Island commissioned the engineering firm of Burns and McDonnell to conduct a Future Power Supply Study in 1992 and that the consultant's recommendation was that the City pursue the installation of additional coal fired power generation and that the City's current power plants - Burdick Station and Platte Generating Station - handle the City's growth until after the turn of the century. It was noted that at this time, the details and implementation of the Federal Energy Policy Act had not yet developed or promulgated and that in light of this, no action had been taken on this study. It was noted that in late 1994, the City hired GDS Associates to resume the process and that at the December 16, 1996 City Council Meeting, GDS Associates provided a detailed report of the Integrated Resource Planning (IRP) development and resultant recommendations. George Solt, 3523 Seedling Mile Road, spoke on behalf of the Energy Alternative Committee and stated that the I I I Page 8, City Council Regular Meeting, April 14, 1997 IRP was very complimentary to the Committee's work. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97-109 - Approving Change Order for Traffic Signal Proiects at Custer. State. Faidlev. and Old Potash Highway and Stolley Park Road. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed a Change Order to the construction contract for traffic signal projects at Custer, State, Faidley, and Old Potash Highway and Stolley Park Road which provided for modifications related to construction procedures and that the net increase of the Change Order was $3,931. 78 with the City share estimated at $786.35. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-110. This item was pulled from the agenda at the request of the YMCA. #97 -111 - Approving Agreement with Fonner Park Relative to Use of Stand-By Ambulances. Charlie Cuypers, City Attorney, reported that the City Attorney's Office had prepared an Agreement whereby the City of Grand Island would provide stand-by ambulance service to Fonner Park (Hall County Livestock Improvement Association, Inc.) during the 1997 training and horse racing season. Mr. Cuypers noted that the Agreement provided that one ambulance equipped with fuel and supplies would be available for use at Fonner Park as requested and that the fee for such services would be set at $1.00 per day and would be billed by the City at the conclusion of the racing season. Lewis Kent, 624 East Meves, spoke in support of Fonner Park. Motion by Preisendorf, second by Sorensen, carried unanimously to approve. Approving Establishment of Open Account in Accordance with Nebraska Accountability and Disclosure Commission Regulations. Dale Shotkoski, Assistant City Attorney, reported that State Statutes authorized elected officials to conduct business with a municipality for which they serve via the establishment of an open account with the City and that Councilmember Richard Preisendorf was the President and stockholder of Preisendorf Plumbing and Heating and was interested in serving as a contractor for the City. Motion by Samuelson, second by Mehring to approve the open account with Preisendorf Plumbing and Heating to allow such business. Upon roll call vote, Mehring, Pielstick, Hosier, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Preisendorf abstained. Motion adopted. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8278 - Adoption of Salary Ordinance #8279 - Change of Land Use Designation for Property Located at 2228 North Webb Road from Commercial Development to Amended Commercial Development #8280 - Approval of Assessments for 1996 Weed Abatement Program I I I Page 9, City Council Regular Meeting, April 14, 1997 be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Preisendorf seconded the motion. After inviting questions no comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. Councilmember Mehring moved to amend Ordinance #8278 to discuss at a Study Session the City Clerk's Department. Second by Sorensen. Upon roll call vote, Mehring, Pielstick, Lueth, and Sorensen voted aye. Preisendorf, Hosier, Whitesides, Murray, and Samuelson voted nay. Motion failed. Clerk: Ordinance #8278 on first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8278 on final passage. All those in favor of passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the final passage of said ordinance, Ordinance #8278 is declared to be lawfully passed and adopted upon publication a required by law. Clerk: Ordinance #8279 on first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8279 on final passage. All those in favor of passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the final passage of said ordinance, Ordinance #8279 is declared to be lawfully passed and adopted upon publication a required by law. Clerk: Ordinance #8280 on first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8280 on final passage. All those in favor of passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the final passage of said ordinance, Ordinance #8280 is declared to be lawfully passed and adopted upon publication a required by law. PAYMENT OF CLAIMS: Motion by Murray, second by Mehring, carried unanimously to approve claim #051415, and 051567 through 052265. Councilmember Mehring abstained from voting on Claim #052005. Councilmember Lueth abstained from voting on Claim #052004. I I I Page 10, City Council Regular Meeting, April 14, 1997 ADJOURNMENT: The meeting was adjourned at 8:52 p.m. Respectfully submitted, &riL }< ~LlJll-7Pt- Cindy ~ Car~right 7} City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF THE CITY COUNCIL STUDY SESSION April 21, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall on Monday, April 21, 1997. Notice of the meeting was given in the Grand Island Independent on April 16, 1997. Mayor Gnadt called the meeting to order. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Sorensen, Lueth, Seifert, Hosier, Preisendorf, Mehring, Whitesides, Murray and Samuelson. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and City Attorney Charlie Cuypers. Discussion on Amendments to Sign Ordinance. Dave Barber, Regional Planning Director, presented the summary of the consensus of the sign hangers and City staff who met to review the City sign ordinance. Mr. Barber noted that the group recommended that the length of time granted under a temporary permit for a mobile sign be reduced from 90 days to 45 days per calendar year, and that a provision be included to allow an unlimited number of mobile signs at a site under a special event permit which would only be valid for 4 days. Mr. Barber added that a recommendation for prohibiting the use of a vehicle or trailer as a static sign display or advertisement was suggested. Discussion was held on the removal of defunct or abandoned business signage. Mr. Barber noted that the group did not consider it appropriate to require the removal of the signs but that any structurally unsound sign be repaired or removed within 30 days of notice by the City. It was also suggested that the Sign Ordinance be amended to include language which would state that any permit for a sign or awning/canopy projecting into the public right of way in the downtown business district be issued on the understanding that the licensee waives any claim for damages or injury against the City and that the City retains working access to that space in the right of way. Councilmember Sorensen questioned if 45 days was sufficient time to replace signs. Craig Lewis, Building Inspections Director, reported that the sign companies involved felt that 45 days was sufficient. City Administrator Dale Iman questioned if current violators would be grandfathered in. Mr. Lewis stated that the signs would be reviewed as they came up for renewal. Discussion on Review Process for TCI Renewal. Dale Shotkoski, Assistant City Attorney, reported that the TCI Cable Franchise Agreement with the City of Grand Island required that a performance evaluation be conducted after the first five years of the agreement and that the City had advertised and received proposals from firms with experience in reviewing cable franchise agreements. Mr. Shotkoski added that two proposals had been received and that after review it appeared that the proposal by Moss and Barnett best addressed the concerns that needed to be addressed to meet the requirements of the franchise agreement. Mr. Shotkoski recommended that the proposal of Moss and Barnett be accepted but that the project be limited to only task numbers 2 and 3 (franchise fee desk audit and completion of compliance matrix I I I Page 2, City Council Study Session, April 21, 1997 verifying TCl's compliance franchise requirements) plus expenses in task 5. Councilmember Seifert questioned whether the entire telecommunications issue should be addressed. Mr. Shotkoski stated that this issue would be a performance review not a needs assessment but that the needs assessment could be done at a later time. Charlie Cuypers, City Attorney, reported that a needs assessment would be an opportunity for the City to look at whether or not they should get into the telecommunications business. Councilmember Seifert added that the Council should also take a position on tower siting. Councilmember Mehring questioned whether the funds for the performance review could be taken out of next year's budget. Lewis Kent, 624 East Meves, spoke on the issue. Mr. Shotkoski noted that TCI did not have an exclusive contract with the City and that no other businesses were prohibited from providing the service, with approval of a franchise agreement by the City. Discussion on Mandatory Garbage Service. This item was pulled from the agenda. Adiournment. The meeting was adjourned at 7:37 p.m. Respectfully submitted, IMrlJ A k ~fv~ Cindy ~&t;ri~t City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION April 14, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on April 14, 1997. Notice of the meeting was given in the Grand Island Independent on April 11, 1997. Mayor Gnadt called the meeting to order at 6:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Hosier, Preisendorf, Whitesides, Lueth, Murray and Sorensen. Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase, and Public Works Director Wayne Bennett. Discussion on Establishment of Open Account in Accordance with Nebraska Accountability and Disclosure Commission Regulations. Assistant City Attorney Dale Shotkoski reported that State Statutes authorized elected officials to conduct business with a municipality for which they serve via the establishment of an open account with the City and that Councilmember Richard Preisendorf was the President and stockholder of Preisendorf Plumbing and Heating and was interested in serving as a contractor for the City. Kay Collins, 1003 West Louise, spoke in opposition. Review of Comparability Study for Support Staff. Lisa Thayer, Personnel Director, reported on the results of the Goomis Comparability Study for support staff positions and reviewed the process relative to the conduction of the Study. Mrs. Thayer stated that the review was of the job duties and responsibilities and to provide a recommendation for salaries for each classification, and to analyze and recommend changes for the City Clerk's Department. Mayor Gnadt complimented the Personnel Committee for the work they had done relative to the study and added that the City employees meet expectations and qualifications of any employer in Grand Island. Mrs. Thayer stated that City government needed to be efficient and effective and responsible to the taxpayers and that the Goomis Study was a move away from the Anderson Plan and presented a fair and equitable process. Councilmember Lueth questioned if County government was included as comparable positions. Mrs. Thayer responded that the City had proposed using the County for the AFSCME comparabilities but that this was rejected by the CIR. Councilmember Whitesides questioned why the study of all employees had not been done at the same time. Mrs. Thayer stated that the contracts with the different union groups drove the process and that as negotiations took place, the studies were undertaken. City Administrator Dale Iman stated that the City would not have to go through this entire process each year now that each position had been reviewed and that the City could do any needed surveying. Councilmember Mehring stated that the Council had accomplished what they set out to do which was eliminate some of the higher paying secretarial positions. Mr. Mehring questioned the status of the City Administrator's secretary and stated that Councilmembers had researched I I I Page 2, City Council Special Study Session, April 14, 1997 issues independently which should have been in the packet. City Administrator Dale Iman stated that a secretary would be in place on April 21, 1997. Mr. Iman explained the reorganization involving the Information Desk Clerk. Councilmember Mehring questioned the make up of the City Clerk's Department and stressed that the main function should be the City Clerk statutory responsibilities. City Administrator Iman noted that the job entails more than City Clerk functions but that the primary focus was on meeting statutory obligations. Councilmember Sorensen spoke in support of the support staff receiving the COLA adjustment and suggested that the City pursue the CIR ruling. Glendale Reiss, 910 North Boggs, questioned if the County was governed by CIR. Lewis Kent, 624 East Meves, M.D. Bahensky, 4251 Branding Iron Court, and Pat Gericke, 523 Hedde Street, spoke on the issue. Adjournment. The meeting was adjourned at 7:00 p.m. Respectfully submitted, ) . - . {!)fldLI~ Ii Cw~fWVS h:C Cindy K. dartwright L City Clerk I I I OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION April 26, 1997 Pursuant to due call and notice thereof, a Special Study Session (Retreat) of the City Council of the City of Grand Island was conducted at the Southern Nebraska Rural Public Power Building, 4550 West Husker Highway, on April 26, 1997. Notice of the meeting was given in the Grand Island Independent on April 22, 1997. Mayor Gnadt called the meeting to order at 8:00 a.m. The following members were present: Mayor Gnadt, Councilmembers Whitesides, Murray, Seifert, Mehring, Pielstick, Lueth, Samuelson, and Sorensen. Preisendorf and Hosier were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Mayor Gnadt provided welcoming comments. Gary Hedman, Manager of Southern Nebraska Rural Public Power District, conducted a brief tour of the new facility. Heartland Vision Results. Scott Zana presented a brief report on the results of the Heartland Vision process. Budget Development Process. Chuck Haase, Finance Director, presented an overview of the budget process and answered questions relative to the lid levies and revenue levies imposed by the State Legislature. Councilmember Seifert noted that people want more services but are less willing to pay increased taxes. Mr. Haase noted that the ability to provide increased services is due to the increased sales tax revenue and that the City not only did not ask for an increase in tax asking to reflect cost of living adjustments, but also enacted a decrease in the tax asking. Review of Mid Year Report. Dale Iman, City Administrator, presented information on the progress made to date in reaching last year's City Council goals and priorities. Mr. Iman noted that much progress had been made in nearly all of the areas. Establishment of Council Goals and Priorities. The City Council reviewed the community's vision for the future as illustrated by the Heartland Vision process. The City Council then reviewed which, if any, of the goals could be worked on by the City. The City Council forwarded issues, objectives, and goals. The categories identified were: TRANSPORTATION 1. 2. 3. 4. 5. Public transportation. Traffic control - off ramps at malls. Promote competition in public transportation area (taxi service, etc.) Work toward developing a Tri-City airport. Development of a Public Transportation Busing System. I I I Page 2, City Council Special Study Session, April 26, 1997 CHILDREN AND YOUTH 1. Promote more interest in community centers in neighborhoods 2. Give youth community service as a form of sentencing. 3. Codes to ban smoking for under-age children. 4. Encourage youth involvement in Scouting, 4-H, church activities, etc. 5. Continue support of existing programs. 6. Promote involvement in Girl Scouts for senior high girls. 7. Wading pool at George Park and other locations. RECREATION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Develop a Teen Center. Develop more youth activities. Increase diversity of Racquet Center activities. Self-supporting basketball programs. Indoor facilities/gym. Implement Parks and Recreation Master Plan. Study funding source for Parks and Recreation Department. Support Racquet Center with ~ or Ih cent sales tax and sunset clause. Work with YMCA to enhance youth programs such as tennis and other activities. R. V. parking in an area near Eagle Scout Park. Upgrade lights at Little League ball fields to meet standards. Softball fields at Fonner Park. Softball Complex development. Consider fencing-off the north end of Pier Park for wildlife. Continue with development of L. E. Ray. Develop City Hike and Bike Trail system. Rent Racquet Center with G.!. Tennis Association paying bills and expenses. Encourage Champions to reconsider missed good opportunity. Support Community Activity Center with United Way Funds. Remove Tennis Association from Enterprise Funds, help promote alternative funding. Sell the Racquet Center to the private sector. Tourism funding. Provide more parking for recreation vehicles. Discussion was held on how to proceed with plans for the Racquet Center. Council indicated an interest in first seeing if Champions was still interested; if not, to proceed with renting facility to private organization or association and thirdly, to fund in the General Fund. The Council also indicated an interest in seeing the City work with the Natural Resoruces District in the development of hike and bike trails. I I I Page 3, City Council Special Study Session, April 26, 1997 PUBLIC SAFETY 1. Further grant research for Police Personnel in drug education/violence. 2. Change laws to allow kids to work at a younger age. 3. Support and bring about legislation for stiffer penalties for offenders. 4. Organize Hispanic group to work with Police to confront unusual activities. 5. Extend DARE to Middle School. 6. Check into availability of grants for the Police Department to provide school education. 7. Improved Police facilities. 8. Discontinue Civil Defense warning sirens over a five year period. 9. Seek funding assistance for drug/alcohol education. 10. Enforce curfew and expand penalties to parents as well as the child. 11. Bicycle Police Officer. 12. Increase ambulance fees and allow advertisement of ambulance service programs. 13. Remove Fire Administration from City Hall facility. 14. Reduce overtime in Fire Department. 15. Increase funding to Humane Society to reduce Police Department involvement in animal problems. GOVERNMENT 1. Develop a Tri-City license agreement for contractors. 2. Explore merger of City/County government to promote efficiency and save tax dollars. 3. Support the Child Care Task Force. 4. Schedule regular public forums. 5. Promote cooperation among all government bodies. 6. Encourage open communication with all groups. 7. Require outside agencies to show accountability for funding received. 8. Promote Grand Island through the use of the Internet. 9. Needs assessment of the Health Department. 10. Crate more open dialogue with opponents of the Civic Center; address their concerns. 11. Improve equipment for use by GITV. 12. Create Public Utility Board. 13 . Support CIR Legislation. 14. Less government; government step aside when private sector can do. 15. GITV broadcast of local activities. 16. Establish a Power Board from members of the power utilities industry. Councilmember Murray noted that additional information relative to the formation of a Power Board was needed and that more information on the reorganization of the Health Department was necessary prior to making a decision. I I I Page 4, City Council Special Study Session, April 26, 1997 HOUSING 1. Enforce stronger ordinances on property maintenance. 2. Place signs on properties not property cared for. 3. Study electrical demands. 4. Develop codes to target landlords to clean-up area. 5. Street improvements: Blaine Street, Harrison Street, Adams Street. 6. Discourage slums, gangs, and graffiti. 7. Town Hall meetings; meetings with neighborhood associations, problem groups, etc. 8. Work to provide housing for Central Community College students. 9. Provide utilities for potential subdivision development. 10. Encourage CRA to allocate money for further demolition of eyesores. 11. Award homeowners for "Most Improved Property" in each ward. ECONOMIC DEVELOPMENT 1. Provide public access to City information via the Internet. 2. Investigate cause for other communities being chosen for project over Grand Island. 3. Develop plan for annexation; include south of Indian Head Golf Course and Kuester's Lake, urban and industrial areas. 4. Use IDA Bonds for incentives. DIVERSITY 1. Promote multi-cultural community activities. 2. Education regarding community cultures. 3. Encourage participation in learning a second language. 4. Education of senior citizens and others regarding cultural diversity. 5. Develop community policing program. 6. Encourage school to offer cultural/language classes. ECONOMIC DEVELOPMENT - DOWNTOWN 1. 2. 3. 4. 5. 6. 7. 8. 9. Develop downtown logo/image. Promote weekly concerts at Kaufman-Cummings Plaza. Evening activities in downtown area. Develop a unified personality to Downtown - Old Market style. Revitalize facade fronts Downtown with low interest, long-term loans. Work on goals for Downtown. Bury overhead utilities. Develop second floor apartments. Offer street dances sponsored by Downtown. I I I Page 5, City Council Special Study Session, April 26, 1997 10. Provide access doors between stores. 11. Improve alleyways. BEAUTIFICATION 1. Devise a plan for clean-up of East Highway 30 entrance to City. 2. Utilize Hall County inmate trustees to clean road ditches, Pier Park, etc. 3. Better utilize Neighborhood Associations and their families. 4. Youth murals to expand culture and discourage graffiti. 5. Support cooperation between the Code Enforcement Office, Clean Community System, and Neighborhood Associations. 6. Adopt zoning to require "Green Space" in new developments. 7 . Continue Code Enforcement efforts. 8. Continue City-wide clean-up. Councilmember Sorensen left the meeting at 1 :00 p.m. Prioritization of the goals was scheduled for the Monday City Council Meeting. Adjournment. The meeting was adjourned at 2:00 p.m. Respectfully submitted, &1J!u 1\. W"L/~i-- Cindy K.lrtWright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING April 28, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on April 23, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Sorensen, Murray, Samuelson, Lueth, Whitesides, Preisendorf, Hosier, Seifert, Pielstick, and Mehring. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, Public Works Director Wayne Bennett, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said followed by INVOCATION gIven by former Councilmember Steve Johnson. APPRO V AL OF MINUTES: Motion by Sorensen, second by Lueth, carried unanimously to approve the minutes of the April 14, 1997 City Council Meeting with correction, the April 14, 1997 City Council Special Study Session, and the April 21, 1997 City Council Study Session. Councilmember Seifert abstained from voting on the minutes of the April 14, 1997 City Council Special Study Session and the April 14, 1997 City Council Regular Meeting. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS: M.D. Bahensky, 4251 Branding Iron Court, submitted a request for discussion on personnel. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Two individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation by Lincoln School Singers. Students who participated in the Lincoln School DARE program presented a brief "concert". Proclamations. Cindy Cartwright, City Clerk, reported that May 5 - 11, 1997 had been proclaimed as "Respect for Law Week, May 5-9, 1997 had been proclaimed as "Business and Industry Week", May, 1997 had been proclaimed as "National REACT Month". PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement. Charlie Cuypers, City Attorney, reported that acquisition of an easement located in the NW 1,4 NW 1,4 of Section 23, Township 11 North, I Page 2, City Council Regular Meeting, April 28, 1997 Range 9 West was required for the installation, upgrade, maintenance, and repair of public utilities, including sanitary sewer service lines and underground electrical line. No public testimony was heard. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Preisendorf, carried unanimously to receive and place on file the minutes of the March 18, 1997 Downtown Improvement Board Meeting and the Minutes of the Fire and Police Pension Meeting of February 11, 1997. Approving Request of Harvest of Harmony Committee for Use of Public Streets for Harvest of Harmony Parade. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of the Harvest of Harmony Committee for use of the public streets for the 56th annual Harvest of Harmony Parade on October 5, 1996. Approving Request of Mormon Trail Celebration Committee for Use of Public Streets for Mormon Trail Wagon Ride. Motion by Sorensen, second by Lueth, carried unanimously to approve the request of the Mormon Trail Celebration Committee for use of public streets in conjunction with the Mormon Trail Wagon Ride to be held on Saturday, May 3, 1997. I RESOLUTIONS: #97-112 - Approving Change Order for Traffic Signal Modification Proiect at Webb Road and Stolley Park Road. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed a Change Order to the construction contract for traffic signal modification project at Webb Road and Stolley Park Road which provided for a change in specifications for pcc pavement and manhole adjustments. Mr. Bennett added that the net increase of the Change Order was $3,232.75 with a City cost/share of $646.55. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-113 - Approving Request of Wasmer School for On-Street Handicapped Parking. Wayne Bennett, Public Works Director, reported that a request for parking modification which provided for on-street handicapped parking space to be located at Wasmer School on the west side of Monroe Street had been received and was recommended for approval. Motion by Sorensen, second by Samuelson, carried unanimously to approve. I #97 -114 - Approving Agreement with Grand Island Softball Association Relative to Maintenance of Vanosdall Fields. Steve Paustian, Parks and Recreation Director, reported that in February, 1996, the City Council approved an Agreement between the City of Grand Island Parks and Recreation Department and the Grand Island Softball Association, which provided that the City would maintain the Vanosdall Softball Fields for the 1996 softball season. Mr. Paustian added that the Agreement stipulated that the Softball Association would pay the City $4.00 per I I I Page 3, City Council Regular Meeting, April 28, 1997 participant and that the one year agreement was now up for renewal. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97 -115 - Approving Renewal of Agricultural Lease Agreements. Gary Mader, Utilities Director, reported that Utilities Department properties not required for actual facilities were leased for farming purposes to eliminate maintenance and provide additional revenue and that approximately 1,613 acres, located at Platte Valley Industrial Park, Platte Generating Station and the Well Field, were leased for agricultural use. Mr. Mader added that all leases were for a one-year term and that the lease conditions were the same as in previous years. Motion by Sorensen, second by Lueth, carried unanimously to approve. #97 -116 - Approving Change Order #2 for Building Additions to Electric Service Center and Phelps Control Center. Gary Mader, Utilities Director, reported that the Utilities Department had developed Change Order #2 to the contract for building additions to electric service center and Phelps Control Center and that Change Order #2 provided for several minor modifications and resulted in a net increase of $5,501, leaving a revised contract amount of $910,704. Discussion was held on the replacement costs for tile and costs associated with plumbing. Motion by Sorensen, second by Murray, carried unanimously to approve. #97 -117 - Approving Renewal of Blue Cross/Blue Shield Health Insurance Plan. Chuck Haase, Finance Director, reported that this item provided for the renewal of the City's personnel health insurance coverage contract with Blue Cross and Blue Shield of Nebraska and that a significant change in the the policy included the utilization of the Preferred Provider Organization (PPO) Plan. It was noted that the annual premium for renewal of health insurance was for the period of May 1, 1997 through May 1, 1998. Councilmember Pielstick stated that she had questions relative to the policy change and moved to table the issue to a Study Session. Mr. Haase noted that the current plan contract expired as of May 1, 1997 so that some action was required. Councilmember Pielstick withdrew her motion. Motion by Sorensen, second by Preisendorf to approve. Upon roll call vote, Sorensen, Lueth, Mehring, Murray, Samuelson, Whitesides, Seifert, Preisendorf, and Hosier voted aye. Pielstick voted nay. Motion adopted. #97-118 - Approving Agreement with Mid Plains Power Inc. Relative to Provision of Coin Operated Telephone Service. Dale Shotkoski, Assistant City Attorney, reported that the Emergency Management Department had solicited proposals for the provision of coin telephone service at LE Ray Lake, Island Oasis Water Park, Lincoln Park and Stolley Park and that four proposals had been received, ranging from the City paying $1,600 to the City being paid $450. Mr. Shotkoski stated that after staff review, the proposal submitted by Mid Plains Power, Inc. of Grand Island was determined to be in the best interest of the City. Councilmember Lueth asked if the City would be responsible for repairs. Mr. Shotkoski stated that the vendor would be responsible for repairs. Councilmember Mehring stated that there were two equal bids and asked why Mid Plains was chosen. Mr. Shotkoski stated that it appeared Mid Plains would be able to provide better service. Motion by Sorensen, second by Seifert, carried unanimously to approve. I I I Page 3, City Council Regular Meeting, April 28, 1997 #97-119 - Awarding Bid for Cable Television Performance Evaluation. Dale Shotkoski, Assistant City Attorney, reported that as discussed at the City Council Study Session of April 21, 1997, the Purchasing Division had received proposals for cable television performance evaluation and that two proposals had been received. It was noted that Council direction at the Study Session was to proceed with the proposal of Moss and Barnett, Minneapolis, Minnesota. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-120 - Awarding Bid for Fairbanks Morse Pump. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of Fairbanks Morse Pump to serve the Public Works Department, Wastewater Treatment Division and that one bid had been received in the amount of $14,579.70. It was noted that the low bid had been submitted by Bert Gurney & Associates, Omaha, Nebraska. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to Bert Gurney & Associates. #97-121 - Awarding Bid for 115 KV Pole Inspection. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of 115 kv pole inspection to serve the Utilities Department, Engineering Division and that two bids had been received in the amounts of $50,000 and $53,286. It was noted that the low bid had been submitted by Osmose Wood Preserving, Inc., Covington, Louisiana. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bid to Osmose Wood Preserving, Inc., Covington, Louisiana in the amount of $50,000. #97-122 - Awarding Bid for Fire Truck Chassis. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of fire truck chassis to serve the Fire Department and that two bids had been received ranging in the amounts of $55,201 to $56,500. It was noted that the low bid had been submitted by Amtech Emergency Products, Rock Rapids, Iowa. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bid to Amtech Emergency Products, Rock Rapids, Iowa in the amount of $55,201. #97 -123 - Approving Acquisition of Utility Easement. Motion by Sorensen, second by Pielstick, carried unanimously to approve the acquisition of a utility easement located in the NW YI NW YI of Section 23, Township 11 North, Range 9 West for the installation, upgrade, maintenance, and repair of public utilities, including sanitary sewer service lines and underground electrical lines. #97-124 - Consideration of Rescinsion of Approval for Grading and Graveling of Roush Lane. This item was pulled from the agenda. #97-125 - Consideration of Approval of Approved Animal List for Animal Code. City Attorney Charlie Cuypers requested that this item be tabled to a Study Session after further review by the Animal Advisory Board. Motion by Whitesides, second by Lueth, carried unanimously to refer to the Animal Advisory Board and return to the City Council at a Study Session. I I I Page 4, City Council Regular Meeting, April 28, 1997 #97 -126 - Consideration of Request for Installation of Sidewalk on the North Side of Street from Sycamore Street to Oak Street. This item was pulled from the agenda. #97-127 - Approving Amendment to Administrative Fee for Weed Mowing. Motion by Sorensen, second by Preisendorf, carried unanimously to increase the fee for weed mowing from $35 to $50 to more accurately reflect the administrative costs associated with providing notices, coordinating projects and remitting bills for payment. ORDINANCES: #8281 - Approving Amendments to City Code Relative to Animal Code. City Attorney Charlie Cuypers reported that Chapter 5 of City Code established guidelines for animal code enforcement and that the Code currently allowed miniature potbellied pigs to be kept in the City as long as they were kept at least 15 feet from any privately owned property. Mr. Cuypers recommended that due to repeated complaints the Code be amended to delete potbellied pigs from the authorized listing of animals allowed to be kept on residential premises. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8281 - Consideration of Amendments to City Code Relative to Animal Code be suspended and that the ordinance be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinance on its first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. Frank Chalupa, 2503 Commerce Avenue, M.D. Bahensky, 4251 Branding Iron Court, and Frank and Bonnie Pesek, 2508 West First Street, spoke in support of the proposed Ordinance. Janet Wilson, 411 north White, spoke in support of applying the restriction to more animals than just pot bellied pigs. After inviting further questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8281 on its first reading. All those in favor of the passage of the ordinance on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8281 on final passage. All those in favor of passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the final passage of said ordinance, Ordinance #8281 is declared to be lawfully passed and adopted upon publication as required by law. I I I Page 6, City Council Regular Meeting, April 28, 1997 FA YMENT OF CLAIMS: Motion by Lueth, second by Whitesides, carried unanimously to approve claim #051415, and claim #051567 through claim #052265. It was later noted that the claims approved were incorrectly listed and that the appropriate claims would be approved at the Special Meeting of April 30, 1997. ESTABLISHING COUNCIL GOALS AND OBJECTIVES: City Administrator Dale Iman outlined the proposed process for completion of the establishment of the Council goals and objectives. Councilmember Murray stated that the categories were too broad and included conflicting goals. Councilmember Whitesides suggested that a Special Meeting be held to work further on the goals and objectives. It was determined that Wednesday, April 30, 1997 would be set as a Special Meeting to finalize goals and objectives. ADJOURNMENT: The meeting was adjourned at 9:05 p.m. Respectfully submitted, (l;;Vld<< K (lah hA/6Y"sL Cindy K. (trtwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING April 30, 1997 Pursuant to due call and notice thereof, a Special City Council Meeting of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on Wednesday, April 30, 1997. Notice of the meeting was posted in three locations on Tuesday, April 29, 1997. Mayor Gnadt called the meeting to order at 5:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Lueth, Hosier, Mehring, Seifert, Preisendorf, Whitesides, Sorensen, Pielstick, Murray, and Samuelson. The following City Officials were present: City Administrator Dale Iman, and City Clerk Cindy Cartwright. Payment of Claims. Motion by Sorensen, second by Lueth, carried unanimously to approve Claim #049980, #050489, #051379, #051807 and #052266 through #052706. Establishment of Council Goals and Priorities. City Administrator Dale Iman distributed a proposed process for establishment of the Council goals and priorities and requested input as to the process. It was the consensus of the Council to move forward with the process as proposed. Discussion was then held on each of the individual goals listed under the broad categories. A priority voting took place; Councilmembers voted on whether the individual issue was a high, medium or low priority or if it should be eliminated. Council then reviewed the broad goal statement and made amendments. The results of the voting are presented below: Continue to improve RECREATIONAL programs and facilities through a combination of public and private resources. Investigate options for establishing a dedicated revenue source for implementing the Parks Master Plan. Identified issues: - Work with YMCA to enhance youth programs. -Study funding source for the implementation of Parks and Recreation Master Plan. -Upgrade lights at Little League ball fields to meet standards. -Develop City Hike and Bike Trail System. -Increase diversity of Racquet Center -Self-supporting basketball programs -Indoor facilities/gym. -Develop softball fields. -Consider improvements at Pier Park. - Provide parking for recreational vehicles. I I I Page 2, City Council Special Meeting, April 30, 1997 Strive to improve CITY GOVERNMENT by being more responsive to citizen needs. Identified issues: -Conduct a needs assessment of the Health Department. -Support continued and increased foundation giving. -Support CIR Legislation relative to comparability. -Study compensation for elected officials. -Encourage League of Nebraska Municipalities to continue efforts on mergmg City/County government. -Require outside agencies to show accountability for funding received. -Provide additional equipment and staff for GITV resulting in expanded usage. -Explore creation of Public Utility Board. -Encourage Utilities Department to become member of Alliance for Competitive Energy. - Research possibility for Tri-City license agreement for contractors. -Encourage continued support for Child Care Task Force. -Less government; government step aside when private sector can do. Continue to stimulate the local ECONOMY by: . Expanding economic incentives . Promoting high-tech job opportunities . Exploring additional telecommunication technologies . Developing an annexation policy . Continuing support of Economic Development Corporation Identified issues: -Expansion of fiber optic infrastructure -Provide public access to City information via the Internet -Continue support of Economic Development Corporation Discussion was held on the need for the City to protect the right of ways and to look to the new technology, mainly fiber optic, Develop PUBLIC SAFETY programs which promote community partnerships, expand anti- drug strategies, support stiffer penalties for offenders, and maximize the use of personnel. Identified issues: -Further grant research for Police Personnel in drug education/violence. -Continue to improve police facilities. -Remove Fire Administration from City Hall. I I I Page 3, City Council Special Meeting, April 30, 1997 -Support and bring about legislation for stiffer penalties. -Reduce overtime in Fire Department. -Increase funding to Humane Society to reduce Police Department involvement in animal problems. -Support legislation to change laws to allow kids to work at a younger age. - Enforce curfew and expand penalties to parents as well as the child. -Encourage use of bicycle Police Officers. -Organize volunteer minority group to work with Police to look into unusual activities. Discussion was held on the costs and revenue of long distance transports and on the plans for changes in the Fire Department. Improve the HOUSING stock within Grand Island by extending and improving infrastructure to support new subdivisions; strengthen housing codes to address substandard housing. Identified issues: - Enforce stronger ordinances on property maintenance. -Research placement of signs on properties not properly cared for. -Provide utilities for potential subdivision development. -Work to provide housing for Central Community College students. -Encourage CRA to allocate money for further demolition of eyesores. -Award homeowners for "Most Improved Property" in each ward. Continue to develop healthy programs and encourage community involvement in all YOUTH activities. Identified issues: -Continue support of all youth programs, such as Scouting, 4-H, church groups, etc. -Construct wading pool at George Park and other locations. -Research codes to ban smoking for under-age children. -Promote more interest in Community Centers in neighborhoods. -Develop a Teen Center. Discussion was held on the number of youth programs available in Grand Island and the need to support or promote those existing programs. Develop a comprehensive city-wide BEAUTIFICATION program, utilizing all available resources. I I I Page 4, City Council Special Meeting, April 26, 1997 Identified issues: -Utilize Hall County inmate trustees to clean road ditches, Pier Park, detention cells, etc. -Devise a plan for clean-up of East Highway 30 entrance to City. - Adopt zoning to require "green space" in new developments. - Youth murals to expand culture and discourage graffiti. Discussion was held on continuing the positive relationships with Clean Community Systems, Neighborhood Associations, and the Code Enforcement Officer. It was noted that the establishment of a Neighborhood Association in Indian Acres had contributed greatly to the clean up of that area. Support the continued economic growth of DOWNTOWN Grand Island by encouraging: . Downtown activities . Development of image/logo .Second floor apartments . Bury overhead utility lines . Revitalize building facades . Connect buildings . More downtown participation by stakeholders Identified issues: -Promote weekly concerts at Kaufman-Cummings Plaza. -Encourage evening activities in downtown area. -Encourage development of a unified personality to Downtown - Old Market style. -Encourage revitalization of facade fronts in Downtown with low interest, long term loans. - Encourage work on goals for Downtown. - Research burying overhead utilities. - Encourage development of second floor apartments. - Encourage street dances sponsored by the Downtown. -Encourage providing access doors between stores. -Encourage improvement of alleyways. Promote CULTURAL DIVERSITY through better education; development of multi cultural community activities and by eliminating language barriers. Identified issues: I I I -Promote multi-cultural community activities and education. Adjournment. The meeting was adjourned at 9:04 p.m. Respectfully submitted, C>> ldu~.K Vfi I(r# Cindy K. d~rtwright City Clerk I I I OFFICIAL PROCEEDINGS GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING May 5, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted on May 5, 1997 in the Community Meeting Room of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on May 3, 1997. Council President Glen Murray called the meeting to order at 6:00 p.m. The following members were present: Councilmembers Whitesides, Murray, Hosier, Lueth, Samuelson, Preisendorf, Seifert, Sorensen, Mehring, and Pielstick. The following City Officials were present: City Administrator Dale Iman and City Clerk Cindy Cartwright. ESTABLISHMENT OF COUNCIL GOALS AND PRIORITIES: Council President Glen Murray reviewed the proposed process for the establishment of the Council goals and priorities. It was agreed that each Councilmember would be given 15 votes to narrow the list of prospective goals and objectives and that from the reduced list, each Councilmember would be given 10 votes to prioritize the goals. Motion by Whitesides, second by Lueth, carried unanimously to allow the City Clerk to cast the Mayor's votes (as directed) in the Mayor's absence. Councilmember Seifert requested that an additional goal be included, that being change of government structure to a strong Mayor form of government. The Council agreed to retain any goals that received six votes or more in the first round. The goals receiving six votes or more included: Develop softball fields. (11) Expansion of fiber optic infrastructure. (10) Explore creation of Public Utility Board. (9) Remove Fire Administration from City Hall. (9) Pursue change of government to strong mayor form. (8) Research burying overhead utilities. (8) Increase diversity of Racquet Center. (7) Encourage League of Nebraska Municipalities to continue efforts on merging City/County government. (6) Study funding source for the implementation of Parks and Recreation Master Plan. (6) Provide additional equipment and staff for GITV resulting in expanded usage. (6) Less government; government step aside when private sector can do. (6) Continue support of Economic Development Corporation. (6) Enforce stronger ordinances on property maintenance. (6) I I I After the first vote (May 5, 1997), the following were identified as goals; Develop softball fields. (11) Expansion of fiber optic infrastructure. (10) Explore creation of Public Utility Board. (9) Remove Fire Administration from City Hall. (9) Pursue change of government to strong mayor form. (8) Research burying overhead utilities. (8) Increase diversity of Racquet Center. (7) Encourage League of Nebraska Municipalities to continue efforts on merging City/County government. (6) Study funding source for the implementation of Parks and Recreation Master Plan. (6) Provide additional equipment and staff for GITV resulting in expanded usage. (6) Less government; government step aside when private sector can do. (6) Continue support of Economic Development Corporation. (6) Enforce stronger ordinances on property maintenance. (6) After the second vote, the goals and objectives were prioritized as follows: Develop softball fields. Provide additional equipment and staff for GITV resulting in expanded usage. Research burying overhead utilities downtown. Expansion of fiber optic infrastructure. Explore creation of Public Utilities Board. Pursue change of government to strong mayor form. Study a funding source for implementation of the Parks and Recreation Master Plan. Encourage the league of Nebraska Municipalities to continue efforts on merging city and county government services. Enforce stronger ordinances on property maintenance. Increase diversity of the Racquet Center and encourage Champions to reconsider its offer. Move the Fire Administration from City Hall to a Fire Station. Continue support of the Economic Development Corporation. Less government - government should step aside when the private sector can do the job. Glendale Reiss, 910 North Boggs, Kay Collins, 1003 West Louise, spoke on the priorities. ADJOURNMENT: The meeting was adjourned at 6:45 p.m. Respectfully submitted, fY (ld. f/ Ca'-l !-u-P/tJq)l) ,VV1- CLt [~r' r', . Cindy K. 'Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION May 5, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on April 30, 1997. Council President Glen Murray called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Murray, Preisendorf, Hosier, Whitesides, Seifert, Mehring, Lueth, Sorensen, Samuelson and Pielstick. Mayor Gnadt was absent. The following City Officials were present: City Administrator Dale Iman and City Clerk Cindy Cartwright. Joint Meeting with Hall County Board of Supervisors and Board of Health. Dr. Michael Horn, President of the Board of Health, reported that a joint meeting had been scheduled to discuss proposed changes to financial management and personnel administrative support for the Health Department. Mr. Horn noted that there wee several issues to address, including a proposal by the Health Board to bring the Health Department employees under the City's personnel plan. Dr. Horn noted that the Health Department would save several thousands of dollars if the Health Department would come under the City's Personnel Plan. It was noted that the City was currently doing the Health Department payroll, and financial management functions. Dr. Horn noted that the Board of Health was working through a number of issues and that great progress had been made to bring the Department up to date relative to job descriptions, evaluations, and personnel rules. Dr. Horn added that the one issue of concern was the Health Department's unfunded liability of approximately $90,000 which resulted from retirements, and accrued employee vacation and sick leave. Tammie Stelk, Hall County Board Supervisor, noted that the Board of Health had just been presented with this information at a meeting prior to the joint meeting and that the Board was disturbed to learn of the unfunded liabilities. Mr. Haase reported that two individuals who had retired in the last two years had been paid out of reserve fund which was to be used for capital and operating expenditures and that it was necessary to replenish the reserve fund. Margaret Landis, Hall County Board of Supervisor, questioned the proposed Interlocal Agreement and the budget time lines. Mrs. Landis stated that the County and City budget dates did not coincide and suggested that a three year plan be reviewed in order to best enable both bodies to plan and to be able to meet lid demands. Councilmember Lueth thanked Margaret Etheridge for her service as Interim Health Department Director and restated that the Health Department was dealing with difficult issues but that the Board was moving in the right direction. Councilmember Murray questioned if the unfunded liabilities funding could be phased in over a period of time. Mr. Haase noted that any shift would be helpful but that it would be most appropriate to do as soon as possible. Councilmember Pielstick questioned whether there were other outstanding issues. Mr. Haase responded that he had not conducted I I I Page 2, City Council Study Session, May 5, 1997 a complete review. Board member Landis questioned whether the deficit could be made up out of the Health Department's current budget. Mrs. Etheridge responded that the existing budget was very bare bones with little room for maneuvering. Board member Irene Abernethy questioned when the Board of Supervisors would need to come up with the additional funding. Mr. Haase noted that there was no specific time line. Councilmember Murray questioned whether there would be increased cost to the City if the City assumed the Health Department employees. Mr. Iman noted that the City's budget would increase to reflect the additional employees. Mr. Haase stated that additional staff time and costs would be minimal to perform the functions for the Health Department inasmuch as the staff were already performing the functions. Mr. Haase added that these changes would allow the Health Department and Director to focus on the goals and missions of the Health Department and not on the financial or personnel matters. Discussion was held on the budget year conflict and on replacement of the two individuals who were planning retirements as of May 15, 1997. Mrs. Etheridge noted that the Board of Health would be reviewing the positions and explore all opportunities prior to rehiring. Hall County Board of Supervisors Chairman Huey Long requested a listing of suggestions or concerns relative to the proposed Interlocal Agreement and the additional funding for the Health Department. The joint meeting with the Board of Health and the Hall County Board of Supervisors adjourned at 8: 15 p.m. The City Council took a recess from 8: 15 p.m. to 8:20 p.m. Discussion on Proposal for Adoption of Smoke Free Restaurant Ordinance. Ray Aguilar, representing the Tobacco Free Hall County organization, presented a request to the City Council to consider adopting legislation which would prohibit smoking in restaurants that did not hold a Class I or Class C liquor license. Grace Anderson representing the Farmers Daughter Cafe, 105 North Walnut Street, Fran Schaeffer, 820 West Second Street, Kelsey Sorahan, Ryan Anderson, Dr. Richard Fruehling, 3604 South Blaine Street, Collette Shaughnessy, St. Paul, Susan Haecker, Sally Husen, 2920 South Stuhr Road, Mary Henn, 2124 North Wheeler Avenue, and Margaret Etheridge, Health Department Director, spoke in support of the proposed ordinance citing concerns with health issues, safety, increased medical and health insurance costs, and support for clean air. Deb Brennan, 3024 Orleans Drive, spoke in opposition to the ordinance. Councilmembers Mehring and Pielstick voiced concerns about government regulating private business. Councilmember Seifert requested that the item be forwarded to the next agenda for action. Adjournment. The meeting was adjourned at 9:05 p.m. Respectfully submitted, ~l~ K (!;JJJvvnV Cindy K. ~artwnght City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING May 12, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on May 12, 1997. Notice of the meeting was given in the Grand Island Independent on May 7, 1997. Council President Glen Murray called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Murray, Sorensen, Samuelson, Leuth, Whitesides, Preisendorf, Hosier, Seifert, Pielstick and Mehring. Mayor Gnadt was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, Public Works Director Wayne Bennett, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said followed by INVOCATION given by Captain Michael Vogler, Salvation Army. APPROVAL OF MINUTES: Motion by Sorensen, second by Lueth, carried unanimously to approve the minutes of the April 26, 1997 City Council Special Study Session, the April 28, 1997 City Council Regular Meeting, the April 30, 1997 City Council Special Meeting, the May 5, 1997 City Council Special Meeting and the May 5, 1997 City Council Study Session. Councilmember Preisendorf abstained from voting on the minutes of the April 26, 1997 City Council Special Study Session. SUBMITTAL OF REOUESTS FOR FUTURE AGENDA ITEMS: Kay Collins, 1003 West Louise, requested Council undertake an investigation of the City Administrator. RESERVE TIME TO SPEAK ON AGENDA ITEMS: 18 individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Council President Murray presented City employee Jodi Halm with a certificate of appreciation for her public service as a Big Sister. Susan Haeker presented the City with the Nebraska Good Beginnings Community plaque. Councilmember Lueth recognized the Mayor's Task Force Youth of the Month, Kathy Clausen. Cindy Cartwright, City Clerk, reported that May 3-17, 1997 had been proclaimed as Safe Kids Week; May 14, 1997 had been proclaimed as Speech and Hearing Day; and May 18-25, 1997 had been proclaimed as Emergency Medical Services Week. I I I Page 2, City Council Regular Meeting, May 12, 1997 PUBLIC HEARINGS: Public Hearing on Acquisition of Right of Way. Wayne Bennett, Public Works Director, reported that acquisition of an easement located in the NW 1,4 NW 1,4 of Section 23, Township 11 North, Range 9 West was required for the installation, upgrade, maintenance, and repair of public utilities, including sanitary sewer service lines. No public testimony was heard. Public Hearing on Acquisition of Storm Water Overflow Cell and Drainage Easement. Charlie Cuypers, City Attorney, reported that acquisition of a storm water overflow cell and drainage easement for Indianhead Subdivision was necessary to facilitate the construction of a cell for use on the golf course. No public testimony was heard. Public Hearing on 1997-1998 Annual Budget. Chuck Haase, Finance Director, reported that a Public Hearing was being held to solicit comment on the formation of the 1997-1998 Annual Budget. Kay Collins, 1003 West Louise, and Glendale Reiss, 910 North Boggs, spoke on the Issue. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Preisendorf, carried unanimously to receive and place on file the Zoning Board of Adjustment Minutes of March 11, 1997 and claim submitted by Luebs Law Firm on behalf of KRGI. Approving of Request of Bangkok Market. 384 North Walnut Street. for License Agreement for Use of Public Right of Way. Dianne Kelley, Downtown Development Director, reported that Ms. Tamni Sundling, owner, had submitted an application for a License Agreement to allow for the placement of produce displays and planters in the public right of way at 384 North Walnut Street. Motion by Sorensen, second by Whitesides, carried unanimously to approve. Lewis Kent, 624 East Meves, and Glendale Reiss, 910 North Boggs, spoke in opposition to the approval. Alaine Lange, 384 North Walnut Street, spoke in support of the application. Approving Appointment of Bruce Dart for Health Department Director. Motion by Sorensen, second by Lueth, carried unanimously to approve the appointment of Mr. Bruce Dart, of Omaha, Nebraska as the City/County Health Department Director, effective June 9, 1997. RESOLUTIONS: #97-128 - Approving Acquisition of Right of Way. Charlie Cuypers, City Attorney, reported that this item related to the aforementioned Public Hearing and that acquisition of an easement located in the NW 1,4 NW 1,4 of Section 23, Township 11 North, Range 9 West was required for the installation, upgrade, maintenance, and repair of public utilities, including sanitary sewer service lines. Motion by Preisendorf, second by Seifert, carried unanimously to approve. I I I Page 3, City Council Regular Meeting, May 12, 1997 #97-129 - Approving Acquisition of Storm Water Overflow Cell and Drainage Easement. Motion by Preisendorf, second by Seifert, carried unanimously to approve the acquisition of a storm water overflow cell and drainage easement for Indianhead Golf Club to facilitate development of overflow cells to be a part of the golf course design. #97 -130 - Approving Agreement with T & E Cattle Company Relative to Transfer of Ownership for Well Property. Charlie Cuypers, City Attorney, reported that the Utilities and Public Works Departments recommends the conveyance of the Rogers Well Site #2 property located north of Potash Road in the middle of the southwest Quarter of Section 13 to T & E Cattle Company in conjunction with the City's Faidley Avenue Extension Project. Mr. Cuypers noted that the City had negotiated with the owner for the acquisition of right-of-way in this area for the construction of the Faidley Avenue extension (west of Highway 281) as outlined in the City's One and Six Year Street Improvement Plan and that because the well was no longer in service for the City, approval of the conveyance of the well and property was recommended. Motion by Sorensen, second by Pielstick, carried unanimously to approve. #97 -131 - Approving Agreement with Nebraska Health and Human Services Systems Relative to Conduction of Continuing Education Seminars for Emergency Medical Technicians. Motion by Sorensen, second by Samuelson, carried unanimously to approve the request of the Nebraska Health and Human Services System to provide continuing education classes for the Area Emergency Medical Service Personnel. It was noted that the City would utilize an area registered nurse and would be reimbursed for the costs to do so by the Nebraska Health and Human Services Systems. #97-132 - Approving Certificate of Final Completion for Golf Course Fuel Storage Tanks Replacement. Steve Paustian, Parks and Recreation Director, reported that the Parks and Recreation Department had recommended that the Certificate of Final Completion be issued for Golf Course Fuel Storage Tanks Replacement. It was noted that the contract had been awarded to Hoffman Petroleum Equipment Co. on December 16, 1996 and that the work had been supervised by the Golf Course Division of the Parks and Recreation Department. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-133 - Approving Vacation of Twin Lakes Subdivision. Dave Barber, Regional Planning Director, reported that in April, 1993 the City Council approved the Final Plat and Subdivision Agreement for Twin Lakes Subdivision and that the owners, Don and Connie Robertson, had requested vacation of the subdivision plat and the voiding of the subdivision agreement due to the fact that the developer does not wish to proceed with development. Keith Sinor, representing the owners, spoke in support of the vacation. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97 -134 - Approving Final Plat and Subdivision Agreement for Dowd Subdivision. Dave Barber, Regional Planning Director, reported that Patrick & Mary Jo Dowd and Suzanne Dowd, owners of Dreisbach's Steak House, Inc., had submitted the final plat for Dowd Subdivision, a 3.226 acre tract of land located immediately east of Locust Street, north of Fonner Park Road I I I Page 4, City Council Regular Meeting, May 12, 1997 and also in part, east of Pine Street and west of Sycamore Street. It was noted that this subdivision proposed to create three lots from two existing unplatted tracts of land. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97-135 - Approving: Final Plat and Subdivision Agreement for Goodwill Second Subdivision. Dave Barber, Regional Planning Director, reported that Kris Nolan Brown, representing Central Nebraska Goodwill Ind., Inc., had submitted the final plat for Goodwill Second Subdivision located east of Gamma Street between Lincoln Avenue and Locust Street and that this final plat proposed to subdivide existing Lot 1 of Sax's Subdivision into two new lots and that proposed Lot 1, containing approximately 049 acres was to be developed for medium density residential housing; Lot 2, containing approximately 1.85 acres was to be used as a parking area for Goodwill Industries. Motion by Mehring, second by Sorensen, carried unanimously to approve. #97-136 - Approving Final Plat for Twin Lakes Second Subdivision. Dave Barber, Regional Planning Director, reported that Don and Connie Robertson, owners, had submitted the final plat for Twin Lakes Second Subdivision, a 30.10 acre tract of land located immediately south of Bismark Road between Lola Drive and Austin Drive, one half mile south of Gunbarrel Road and that this subdivision consisted of replatting the newly vacated tract of land containing 30.10 acres into three large residential lots with sizes of 9.009 acres, 9.994 acres, and 11.003 acres. Mr. Barber explained that inasmuch as two of the proposed parcels were marginally under the 10.01 acres exemption figure, the applicant had requested that the requirement for subdivision agreement be waived by Council pursuant to Section 33-21. Keith Sinor, representing the owners, requested that the subdivision agreement be waived. Motion by Sorensen, second by Mehring, carried unanimously to approve the final plat for Twin Lakes Second Subdivision and to waive the requirement for a Subdivision Agreement. #97-137 - Approving Final Plat and Subdivision Agreement for Wilma Subdivision. Dave Barber, Regional Planning Director, reported that Wilma Stevensen, owner, had submitted the final plat for Wilma Subdivision located 140 feet north of Hedde Street, between Hope Street and Sylvan Street and that the plat proposed to subdivide an unplatted 0.487 acre tract of land comprising the south 74 feet of the north half of Block 12, Pleasant Home Subdivision into two smaller residential lots, each having an area of approximately 10,600 square feet. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-138 - Approving Final Plat and Subdivision Agreement for Zana Subdivision. Dave Barber, Regional Planning Director, reported that James Scott Zana, owner, had submitted the final plat for Zana Subdivision located immediately south of Fonner Park Road, between Eddy Street and Locust Street and that this final plat proposed to subdivide 0.836 acres of unplatted land in part of Block 1, Pleasant Home Subdivision, into two new lots, each lot having an area of approximately 0.4 acres. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-139 - Approving: Unloading/Loading: Zone at Rainbow Child Care Center. 1023 West 7th Street. Wayne Bennett, Public Works Director, Ms. Joyce Williams, owner of Over the I I I Page 5, City Council Regular Meeting, May 12, 1997 Rainbow Child Care Center, had submitted a request for a "no parking zone" on the south side of 7th Street near Lincoln Street, on weekdays from 7:30 a.m. to 5:30 p.m. to ensure the safe drop off and pick up of children attending the day care center. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-140 - Approving Establishment of Hours for Eagle Scout Park. Steve Paustian, Parks and Recreation Director, reported that due to the impending opening of Eagle Scout Park, it was necessary to establish a curfew at the park located in northwest Grand Island and that implementing a curfew of midnight to 5:00 a.m. at Eagle Scout Park would bring the hours of access in alignment with those at other City parks. Jim Swanson, 2216 West Louise Street, questioned if there were plans for including recreational vehicle parking at the park. Mr. Paustian responded that additional land would be necessary for this and that it was possible in the future. Motion by Seifert, second by Lueth, carried unanimously to approve. #97-142 - Consideration of Rescinding Approval for Grading and Graveling of Roush Lane. Charlie Cuypers, City Attorney, reported that in September, 1994, the City Council approved the request of Ted Robb and Gary Carothers to grade and gravel Roush Lane from Bellwood Avenue east a distance of 1,720 feet to the east boundary of Roush Subdivision in order to address the developer's concerns relative to development costs and to encourage construction of homes on the lots on either side of Roush Lane. Mr. Cuypers noted that the City had now learned that plans were being made to develop rental lots on which to place mobile and modular homes and that this use was in conflict with the original development plan. Bill Francis, attorney representing the owners, stated that the owners had already spent over $120,000 for sewer and water to serve the 32 lots and that requiring streets would be cost prohibitive to development. Mr. Francis noted that the plans were the same as those presented to the Council in 1994. Wayne Bennett, Public Works Director, reported that the City did not typically participate in development costs. Councilmember Mehring questioned whether the property was being developed for a mobile home park. Mr. Francis replied that the property was being developed for double wides or modular units but that it would not be a mobile home park and that some lots would be rented while others would be sold. Councilmember Preisendorf stated that it appeared the intent had changed since the Council approved the original request in 1994. Motion by Preisendorf, second by Whitesides to table to the next Study Session for further discussion. Motion was adopted unanimously. #97-141 - Awarding Bid for Underground Fuel Tank. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of underground fuel tank to serve the Public Works Department, Engineering Division and that two bids had been received; however, one bid had been withdrawn. Mr. Shotkoski added that the remaining bid had been submitted by Yant Equipment Company, Grand Island, Nebraska in the amount of $79,820.85, after negotiation. Motion by Whitesides, second by Mehring, carried unanimously to award the bid to Yant Equipment, Grand Island, Nebraska in the amount. of $79,820.85. #97-142 - Consideration of Bid for City Networking Proiect. Dale Shotkoski, Assistant City I I I Page 6, City Council Regular Meeting, May 12, 1997 Attorney, reported that the Purchasing Division had received proposals for the City of Grand Island networking project and that two proposals had been received. Mr. Shotkoski noted that the proposal determined to be in the best interest of the City had been submitted by Milestone, Inc., Lincoln, Nebraska in the amount of $216,281. Motion by Lueth, second by Whitesides to table to a Study Session for further discussion. Upon roll call vote, Lueth, Mehring, Sorensen, Whitesides, Pielstick, Samuelson, and Murray voted aye. Hosier, Seifert, and Preisendorfvoted nay. Motion adopted. #97-143 - Supporting Amateur Radio Activities. Motion by Seifert, second by Samuelson, carried unanimously to adopt Resolution #97-143 in support of Amateur Radio Activities. ORDINANCES: Council member Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8282 - Creation of Water Main District #423T, Faidley Avenue, Webb Road to We is Drive #8283 - Approval of Conveyance of Well Property to T & E Cattle Company #8284 - Enacting Smoke Free Restaurant Legislation be suspended and that the ordinances be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Lueth seconded the motion. It was decided to address Ordinances #8282 and #8283 together. After inviting questions or comments and there being none, Council President Murray called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8282 and #8283 on their first reading. All those in favor of the passage of the ordinances on first reading, answer roll call. Upon roll call vote, all voted aye. Clerk: Ordinances #8282 and #8283 on final passage. All those in favor of the passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Council President: By reason of the roll call votes on the first reading and final passage of said ordinance, Ordinances #8282 and #8283 are declared to be lawfully passed and adopted upon publication as required by law. #8284 - Consideration of Enacting Smoke Free Restaurant Legislation. Council President Murray reported that Hall County Tobacco Free had forwarded a request for the Council to I I I Page 7, City Council Regular Meeting, May 12, 1997 enact legislation which would require restaurants to be smoke free. Ray Aguilar, 704 West Ninth Street, Sam Zeleski, 236 Waldo Street, and Collette Shaugnessy, St. Paul, spoke in support of the proposed ordinance. Rich Brandt, 222 West 14th Street, Gene Graves, 1711 South Stuhr Road, Kay Collins, 1003 West Louise, and Terry Pielstick, 722 East Seventh Street, spoke in opposition to the proposed ordinance. Jim Swanson, 2316 West Louise Street, and Cindy Wostrel, Director of Health Education, Lincoln, spoke on the ordinance. Councilmembers Lueth, Mehring, and Preisendorf spoke in opposition to the ordinance stating that government should not regulate private businesses. City Clerk, Cindy Cartwright, reported that two citizens had asked that their respective positions on the ordinance be included during the meeting. It was noted that Mrs. Rodney Harders was in opposition to the ordinance and Craig Hand was in support of the ordinance. Motion by Pielstick, second by Mehring to reject the ordinance. Council President Murray ruled that the motion was out of order and that the appropriate action would be to cast a vote either in support of or against the ordinance during the first reading. Clerk: Ordinance #8284 on its first reading. All those in favor of the passage of the ordinances on first reading, answer roll call. Upon roll call vote, Murray, Seifert, and Samuelson voted aye. Preisendorf, Lueth, Pielstick, Mehring, Hosier, Whitesides, and Sorensen voted nay. Motion failed. PAYMENT OF CLAIMS: Finance Director Chuck Haase stated that Claim #050333 had been cancelled. Motion by Samuelson, second by Sorensen, carried unanimously to approve Claim #052707 through Claim #053134, not including Claim #050333. Councilmember Preisendorf abstained on voting on Claim #052940. ADJOURNMENT: The meeting was adjourned at 9:02 p.m. Respectfully submitted {; UJ l{li.d:./A<U ll~h\\ 0\/ ' Cmdy K. ~artwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION May 28, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on May 28, 1997. Notice of the meeting was given in the Grand Island Independent on May 23, 1997. Mayor Gnadt called the meeting to order at 6:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Sorensen, Murray, Lueth, Samuelson, Whitesides, Preisendorf, Hosier, Pielstick, and Mehring. Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Public Works Director Wayne Bennett, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. Discussion on Awarding Contract for City Networking Proiect. City Administrator Dale Iman reviewed the proposed contract for the City networking project. Mr. Iman reported that funds had been provided for phase 1 of the project in the current budget year and that additional funds were proposed to be funded in 1997-1998. Dale Shotkoski, Assistant City Attorney, reported on the proposal process. Wayne Bennett, Public Works Director, reviewed some of the benefits of having a City networking project. Chuck Haase, Finance Director, reported on the financial impact of the project. Bill Sheldon of Milestone answered questions relative to the use of a networking system. It was noted that the issue would be before the City Council at the Regular Meeting. Update on Status of 530 AM Radio. Howard Maxon, Emergency Management Director, reviewed the status of the 530 AM Radio Station. Discussion on Rescinding Approval for Grading and Graveling of Roush Lane. Charlie Cuypers, City Attorney, reviewed the staff recommendation relative to rescinding approval for the grading and graveling of Roush Lane. Bill Francis, attorney representing the developer, and developer Joe Coble spoke in support of the gravel road and stated that the City Council had made this decision in 1994 and that the property was purchased with the belief that the Council could not legally rescind the approval. Councilmember Lueth noted that there were several areas in the City with gravel roads that were not being forced to pave. Discussion was held on the logistics of imposing a paving district. Mr. Cuypers noted that when the City Council approved the request for grading and graveling, they did so because the developer had stated the lots would be owner/occupied and were now planned for rentals. Craig Lewis, Building Inspections Director, reported that state law allowed manufactured homes on virtually any lot if the manufactured home was on a permanent foundation. Mr. Francis stated that the current proposed housing was no different from that of the original property owner. Councilmember Lueth questioned whether a mobile home park would be built. Mr. Coble replied no. Kay I I I Page 2, City Council Special Study Session, May 28, 1997 Collins, 1003 West Louise Street, questioned the costs of maintaining a gravel road. Mr. Cuypers stated that it would require two loads of gravel every spring at a cost of $40/hr for equipment and $18 per hour for operator for approximately two hours. Wayne Bennett, Public Works Director, stated that portland concrete could be purchased without significant costs and would last 80 years and added that gravel would not hold up under the anticipated use and that problems with drainage and mud would result. City Administrator Iman noted that the residents would then expect the City to fix the roads. The Resolution was scheduled for action at the Regular Meeting. Discussion on Future Operations of Racquet Center. Mayor Gnadt reported that the intent of the City was to maintain ownership of the Racquet Center but stated that a change in management structure was anticipated. Dale Shotkoski, Assistant City Attorney, stated that interest had been expressed on the management and operations of the facility and that according to the Procurement Code, proposals should be advertised for, and received, based on established criteria. Mr. Shotkoski recommended that a committee be formed to develop the criteria and to review the proposals submitted thereafter. Councilmember Lueth questioned whether the potential bidders would be made aware of the maintenance issues. Mr. Shotkoski noted that the information would be included in the request for proposals. Councilmember Murray spoke in support of requiring ongoing maintenance funds. Doug Scheurs, 323 Pheasant Drive, stated that the Grand Island Tennis Association was prepared to present a proposal which included leasing and maintaining the facility effective September 1, 1997. Mr. Scheurs added that local foundations were not interested in assisting with funding if the facility were to be purchased or operated by a non local entity. Kay Collins, 1003 West Louise, questioned who would be responsible for the cost of the maintenance and repairs. Consensus of the Council was to form a committee and develop a Request for Proposals. Semi Annual Financial Report. Chuck Haase, Finance Director, presented the Semi Annual Financial Report and noted that reserves were lower as a result of reduction in long term debt. Information on the budget and revenue summary was reviewed. Adjournment. The meeting was adjourned at 7:10 p.m. Respectfully submitted, G11cM\ A (J1J'1A1fi ,(j Cindy K.lCartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING May 28, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on May 28, 1997. Notice of the meeting was given in the Grand Island Independent on May 23, 1997. Mayor Gnadt called the meeting to order at 7: 15 p.m. The following members were present: Mayor Gnadt, Councilmembers Sorensen, Murray, Lueth, Samuelson, Whitesides, Preisendorf, Hosier, Pielstick, Seifert, and Mehring. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Public Works Director Wayne Bennett, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said followed by INVOCATION given by Ann Atkins. APPROVAL OF MINUTES: Motion by Sorensen, second by Murray, carried unanimously to approve the minutes of the May 12, 1997 City Council Regular Meeting. SUBMITTAL OF REOUESTS FOR FUTURE AGENDA ITEMS: Mayor Gnadt stated that inasmuch as some individuals were utilizing this segment of the agenda to make personal attacks and state inaccurate information, the format would be amended to provide for written submittals of requests for future agenda items. Mayor Gnadt advised that the form for requests was available at the Information Desk and in the City Clerk's Office. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Three individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Andy Baird, President of the Economic Development Corporation presented an Annual Report on the activities of the Economic Development Corporation. Mr. Baird reported that employment had increased by 1,216 new jobs in the last year and that the Corporation was working on a number of projects. Councilmember Murray praised the EDC for their efforts. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Preisendorf, second by Seifert, carried unanimously to receive and place on file the Civil Service Commission Minutes of April 10, 1997 meeting, official bond in the amount of $120,000 for City Treasurer, and tort claim filed on behalf of Alvin Anderson. I I I Page 2, City Council Regular Meeting, May 28, 1997 Approving Appointment of Bea Bailey to Downtown Improvement Board. Motion by Preisendorf, second by Seifert, carried unanimously to approve the appointment of Bea Bailey to the Downtown Improvement Board to fill an unexpired term, expiring December 31, 1998. Approving: Request of Steve Muldoon for Liquor Manager Designation for 7-11 Stores. Motion by Preisendorf, second by Seifert, carried unanimously to approve the application of Steve Muldoon, 1013 Milan Drive, Apartment #11, Norfolk, for a Liquor Manager Designation associated with 7-11 Stores, 1126 North Broadwell, and 2322 South Locust Street. Approving Request of Tina Murphy for Liquor Manager Designation for Pump and Pantry #10. Motion by Preisendorf, second by Seifert, carried unanimously to approve the request of Tina Murphy, 920 West 8th Street, for a Liquor Manager Designation associated with Pump & Pantry #10, 3200 South Locust Street. Approving Request of Jumpin Jack Snacks for Use of City Property for Operation of Concession Stand at Stolley Park. Motion by Preisendorf, second by Seifert, to approve the request of Phyllis Conway and Joyce Williams, dba Jumpin Jack Snacks, to operate a concession stand in Stolley Park from June, 1997, through August, 1997. Discussion was held on requiring the vendor to clean up any debris. Councilmember Mehring questioned if bids were received for this service. Steve Paustian, Parks and Recreation Director, reported that traditionally all requests had been handled on a first come first serve basis. Upon roll call vote, motion to approve was adopted unanimously. RESOLUTIONS: #97-144 - Approving Extension to Contract with Grand Isle Heritage Zoo. Chuck Haase, Finance Director, reported that the City had entered into a four year contract with the Grand Isle Heritage Zoo which was due to expire July 31, 1997. Mr. Haase recommended that the current contract be extended until September 30, 1997 to coincide with the City's fiscal year, and that the contract be renegotiated in conjunction with the City's budget process. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97 -145 - Approving Support for School Resource Officer Program and Authorization to Apply for Grant Funding. Gary Smith, Police Sergeant, reported that the Grand Island Police Department, in conjunction with the Grand Island Public School System, had established the School Resource Officer Program to promote an effective law enforcement/school and community relations program directed at preventing juvenile delinquency. Officer Smith added that the Grand Island Police Department was seeking grant funding in the amount of $225,000 to fund the program for the next three years, with anticipated matching funds of $90,000 being obtained from donations, and requested Council support for the Program. Councilmember Pielstick questioned whether the schools were sharing in the costs. Mr. Smith stated that no City or School funding would be utilized but that donations would be sought. Councilmember Mehring voiced opposition stating that the program was a social issue and not a municipal issue. Councilmember Whitesides stated that the City benefitted from a successful program. Motion I I I Page 3, City Council Regular Meeting, May 2g, 1997 by Sorensen, second by Seifert to approve. Upon roll call vote, Pielstick, Hosier, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Mehring voted nay. #97-146 - Approving Change Order to Contract with Olsson Associates for Water Main Relocation in Coniunction with South Locust Street Proiect. Gary Mader, Utilities Director, reported that the Utilities Department, in conjunction with the 1-80 South Locust Interchange Project, had developed Change Order #1 to the contract for Water Main relocation. Mr. Mader noted that the contract had been awarded to Olsson Associates in January, 1997 and that Change Order #1 provided for additional engineering design work which would improve the coordination involved with relocation of the water main, and the on-going work associated with roadway design and construction. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-147 - Approving Contract with Blue Cross/Blue Shield To Designate City Emergency Medical Services as PPO Provider. Jim Rowell, Fire Chief, reported that the Fire Department, Emergency Medical Services Division, was recommending approval of an agreement with Blue Cross Blue Shield to designate the City's Emergency Medical Service as a Preferred Provider Organization and explained that this agreement would allow those individuals covered by the Blue Cross Blue Shield PPO plan to utilize the City's Emergency Medical Services. Fire Chief Jim Rowell, in response to a question by Councilmember Mehring, stated that no additional personnel would be hired to facilitate the change to a planned provider organization. Motion by Seifert, second by Preisendorf, carried unanimously to approve. #97-124 - Consideration of Rescinding Approval for Grading and Graveling of Roush Lane. Charlie Cuypers, City Attorney, reported that as discussed at the City Council meeting of May 12, 1997, in September, 1994, the City Council approved the request of Ted Robb and Gary Carothers to grade and gravel Roush Lane from Bellwood A venue east a distance of 1,720 feet to the east boundary of Roush Subdivision. Mr. Cuypers noted that the reason for the request was to reduce costs and encourage construction of homes on the lots on either side of Roush Lane but that the City had now learned that plans were being made to develop rental lots on which to place mobile and modular homes. Bill Francis, attorney, stated that the developer was more than willing to provide written assurance that the lots would be sold. Mr. Francis added that the increased property tax would more than offset the maintenance costs of the gravel road. Councilmember Pielstick moved to table Resolution #97-124 until written confirmation was received from the developer. Second by Lueth. Upon roll call vote, Mehring, Lueth, Pielstick, Samuelson, Murray, and Sorensen voted aye. Hosier, Seifert, Preisendorf, and Whitesides voted nay. Motion adopted. Mayor Gnadt voiced his support for paved roads as opposed to gravel. #97-148 - Approving Interlocal Agreement with Hall County Relative to Health Department. Margaret Ethridge, Interim Health Department Director, reported that in June, 1972, the City of Grand Island and Hall County entered into an Interlocal agreement for the establishment and operation of a joint City/County Health Department and that the agreement had been amended I I I Page 4, City Council Regular Meeting, May 28, 1997 in January, 1997 to approve the City's Finance Director as the Treasurer for the Health Department. Mrs. Ethridge reported that the new agreement maintained the existing qualifications, responsibilities, and duties to the Board of Health and the Health Department with the exception of placing the Health Department employees under the City's personnel plan and transferring the responsibility for payroll, cash management, and financial accounting and annual audit services to the City's Finance Department. It was noted that the fiscal year for the Health Department would be changed to coincide with that of the City. Motion by Preisendorf, second by Mehring, carried unanimously to approve. Mayor Gnadt recognized and thanked Mrs. Ethridge for her services. #97-149 - Awarding Bid for Padmount Transformers. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of padmount transformers to serve the Utilities Department, Underground Division, and that three bids had been received ranging from $2,325.50 to $2,407 for 371/2 kva and $1,799.50 to $1,841.50 for 25 kva padmount transformers for a total bid award of $17,478, plus tax. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Cahoon Sales, Elkhorn, Nebraska. #97 -150 - Awarding Bid for Television Inspection Contract 97 -TV-I. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of television inspection contract 97- TV -1 to serve the Public Works Department, Wastewater Division and that two bids had been received in the amounts of $30,778.20 and $56,111.60. Mr. Shotkoski added that the low bid had been submitted by Johnson Service Company, Osceola, Nebraska. Motion by Sorensen, second by Whitesides, carried unanimously to award the low bid to Johnson Service Company, Osceola, Nebraska in the amount of $30,778.20. #97-142 - Awarding Bid for City Networking Project. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received proposals for the City of Grand Island networking project and two proposals had been received. It was noted that the proposal determined to be in the best interest of the City had been submitted by Milestone, Inc., Lincoln, Nebraska in the amount of $216,281. Mr. Shotkoski stated that there were sufficient funds for the initial phase of the project in the individual departmental budgets and that funds would be requested for the second phase of the project in the 1997-1998 budget year. Glendale Reiss, 910 North Boggs, spoke on the issue. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-151 - Approving Agreement for Consultant Services for Property and General Liability Insurance. Chuck Haase, Finance Director, reported that since 1991, the City's Risk Management/Insurance Program had been with Arthur J. Gallagher & Company for property and liability insurance and that the current contract expires on October 1, 1997. Mr. Haase noted that in an effort to comprehensively review the competitiveness of the property and liability insurance program, it was recommended that a consultant be engaged to review the risk assessment of our current program and that proposals for consulting services were solicited. Mr. Haase stated that three proposals had been received and that it was the recommendation of a I I I Page 5, City Council Regular Meeting, May 28, 1997 reviewing committee to engage the firm of Grace Mayer Insurance of Omaha, Nebraska, for a total, not to exceed fee of $5,000, to provide consulting services. Motion by Sorensen, second by Lueth, carried unanimously to approve. #97-152 - Approving Contract with Matt Helms Relative to Summer Operations of Racquet Center. Steve Paustian, Parks and Recreation Director, reported that the City of Grand Island had entered into a contract with Mr. Patrick Mlauzi, Tennis Professional, on July 26, 1994, to manage and operate the Grand Island Racquet Center and that Mr. Mlauzi had submitted his resignation effective June 1, 1997. Mr. Paustian added that City staff had completed negotiations with Mr. Matt Helms to manage and operate the facility for a period of three months for a compensation of $1,300 per month. Virgil Roush, 62 Kuester Lake, spoke on the issue. Motion by Sorensen, second by Mehring, carried unanimously to approve. #97-153 - Approving: Agreement with Nebraska Department of Roads Relative to Placement of Guard Rails on Second Street Overpass. Wayne Bennett, Public Works Director, reported that the Nebraska Department of Roads had developed a plan to address safety concerns on the West 2nd Street (Highway 30) overpass and proposed that additional guard rails be installed to provide for improved safety. Mr. Bennett stated that the improvement would be funded by 80 % state funds and 20% City funds and that the City's share was estimated to be $5,250. Councilmember Preisendorf questioned the timing of the Agreement and noted that the City should proceed with the agreement prior to an accident happening. Motion by Whitesides to table until additional information was provided relative to accident rate. Motion died for lack of a second. Motion by Seifert, second by Sorensen, to approve. Upon roll call vote, motion was adopted unanimously. PAYMENT OF CLAIMS: Motion by Sorensen, second by Murray, carried unanimously to approve the Claims for the period of May 13, 1997 through May 28, 1997, claim #51806 plus claim #53135 through claim #53678. ADJOURN TO EXECUTIVE SESSION: Motion by Murray, second by Preisendorf, carried unanimously to adjourn to Executive Session at 8:28 p.m. to discuss potential litigation. RETURN FROM REGULAR SESSION: Motion by Lueth, second by Whitesides, carried unanimously to return to Regular Session at 9:00 p.m. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. Respectfully submitted, tl ndv.~ Yl t~k~{Wl Cindy K. (Cartwright ' City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION June 2, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on June 2, 1997. Notice of the meeting was given in the Grand Island Independent on May 28, 1997. Council President Glen Murray called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Murray, Sorensen, Samuelson, Lueth, Whitesides, Preisendorf, Hosier, Seifert, Pielstick, and Mehring. Mayor Gnadt was absent. The following City Official were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers and Public Works Director Wayne Bennett. Discussion on Policies Relative to Requirement for Sidewalk Placement. City Administrator Dale Iman reported that as a result of discussion at the April 14, 1997 City Council meeting relative to the requirements for placement of sidewalks, staff had reviewed the requirements and the need for sidewalks. Mr. Iman reported that staff's recommendation was to require the installation of sidewalks throughout the study area, including both the east and west side of Webb Road from 13th Street to Capital Avenue and the north and south side of State Street from Highway 281 to Webb Road. It was also recommended that the property owners be given one year from July 1, 1997 to make the necessary improvements and that the need for additional sidewalk improvements would be reviewed, particularly those for schools areas. Councilmember Pielstick questioned the amount of pedestrian traffic in the mall area. Councilmember Mehring stated for the record that requiring sidewalks would not affect him personally inasmuch as the property tenants were responsible for sidewalk improvements. Councilmember Mehring stated that the primary concern should be the safety of the children and that sidewalks in the school areas were more important. Councilmembers Sorensen and Lueth spoke in opposition to requiring sidewalks in the mall area. Vernita Garriott, 4029 Reed Road, spoke in support of the recommendation. Glendale Reiss, 910 North Boggs, stated that if sidewalks were required of one property owner they should be required by all. City Administrator Dale Iman noted that the policies had been applied inconsistently over the past several years and that this was an effort to standardize the installation. Dick Nietfeld, 229 East Ashton Avenue, spoke in support of universal compliance. Luke Bailey, 3106 West North Front, Sarah Lenz, Lewis Kent, 624 East Meves, and Kay Collins, 1003 West Louise, spoke on the issue. Councilmember Whitesides suggested that the City consider all areas of Grand Island. Councilmember Preisendorf noted that the City itself would have to begin budgeting for installation of sidewalks on City properties. Councilmember Lueth supported the idea of budgeting funds for installation of sidewalks on City property. Craig Lewis, Building Inspections Director, reported that the installation of sidewalks could be mandated by the City Council, and that the current policy states that if curb and gutter are present, sidewalks must be installed. Councilmember Seifert recommended that staff I I I Page 2, City Council Study Session, June 2, 1997 compile a listing of possible priority locations and options and present to City Council at a later date. Discussion on Amending Meeting Format to Use Consent Agendas. City Administrator Dale Iman stated that Mayor Gnadt and he had attended a meeting with representatives from area communities and had discussed the benefits of utilizing a consent agenda as part of the City Council meeting format. It was noted that a consent agenda would consist of non-controversial, routine matters and would be acted on as a group, but that any Councilmember or the Mayor could remove an item from the consent agenda if further discussion was requested. Mr. Iman stated that consent agendas would reduce meeting time and would allow the Council to focus on more critical issues. Councilmember Pielstick questioned who would make the determination of what to place on the consent agenda. The City Administrator responded that the City Clerk, Mayor, and Administrator would review the items and make the determination with input from the staff at the weekly staff meetings. Councilmember Lueth stated that the Board of Health utilized the consent agenda and found it to work well. Kay Collins, 1003 West Louise, voiced opposition, noting that the public would not have an opportunity to discuss those items on a consent agenda or to remove an item from the consent agenda. Councilmember Lueth requested that a Resolution allowing for use of the consent agenda be placed on the June 9, 1997 City Council Meeting Agenda for action. Discussion on Designation of Water Fowl Protection Area at Pier Park. Councilmember Whitesides presented a videotape and information on his suggestion to fence off an area on the north bank of Pier Park Lake to be used for a water fowl haven and which would address safety concerns relative to the deterioration of the retaining walls. Councilmember Seifert questioned whether the fencing was a safety issue or a wild life protection area issue. Councilmember Lueth questioned the costs of the installation of the fence. Steve Paustian, Parks and Recreation Director, reported that estimates were $1,700 for the recommendation forwarded by Councilmember Whitesides and approximately $2,500 for an alternate recommendation to place a fence on the east side of the lake for water fowl habitat. Kay Collins, 1003 West Louise, spoke in support of the fence and suggested that volunteers could be utilized to maintain the park property. Councilmember Lueth spoke in support of maintaining the park property and questioned the cost for fixing the retention wall. Mr. Paustian stated that estimates were $450,000 to $500,000. Ron Honz, 303 East Ashton Avenue, Dick Nietfeld, 229 East Ashton Avenue, Sarah Lenz, Gary Swallow, 309 East Ashton Avenue, Luke Bailey, 3106 West North Front, Ernie Nichols, 1414 St. Paul Road, Lewis Kent, 624 East Meves, and Rick Milton, 109 East Ashton, spoke on the issue. Concerns were raised relative to retaining public access to the ducks. Councilmember Whitesides requested that historical preservation grants be reviewed. Councilmember Sorensen spoke in support of fencing the north end of the Lake as proposed by Councilmember Whitesides. Councilmember Pielstick recommended that neighborhood associations be formed to maintain the area. Councilmembers Seifert and Whitesides noted that the installation of the fence would be a temporary solution and that efforts should continue to find funding or allocate resources for fixing the retaining wall. City Administrator Dale Iman stated that inasmuch as the placement of the fence was an issue of public safety, staff could implement the decision without Council action. I I I Page 3, City Council Study Session, June 2, 1997 Adjournment. The meeting was adjourned at 8:30 p.m. Respectfully submitted, &,1(~t r, ~OJvtGJ\~ Cindy K. Cartwright City Clerk I I I OPPICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING June 9, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on June 9, 1997. Notice of the meeting was given in the Grand Island Independent on June 4, 1997. Council President Glen Murray called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Murray, Sorensen, Lueth, Samuelson, Whitesides, Hosier, Pielstick, Seifert, and Mehring. Mayor Gnadt and Councilmember Preisendorf were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said followed by INVOCATION given by Councilmember Whitesides. APPROVAL OF MINUTES: Motion by Sorensen, second by Samuelson, carried unanimously to approve the Minutes of the May 28, 1997 City Council Special Study Session, the corrected Minutes of the May 28, 1997 City Council Regular Meeting, and the Minutes of the June 2, 1997 City Council Study Session. SUBMITTAL OF REOUESTS FOR FUTURE AGENDA ITEMS: None were submitted. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Six individuals reserved time to speak on agenda items. PROCLAMATIONS: Cindy Cartwright, City Clerk, reported that June 12, 1997, had been proclaimed as Remember All Domestic Violence Survivors Day, and that June 14, 1997 had been proclaimed as Flag Day. PUBLIC HEARINGS: Public Hearing: on Acquisition of Utility Easement. Gary Mader, Utilities Director, reported that acquisition of an easement on property owned by Delores S. Kruse was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. Public Hearing on Request of Thomas L. Anderson for Renewal of Conditional Use Permit. Craig Lewis, Building Inspections Director, reported that Mr. Thomas L. Anderson, 113 West I I I Page 2, City Council Regular Meeting, June 9, 1997 3rd Street, had submitted an application for the renewal of a Conditional Use Permit for the placement of a mobile home at 2915 South Locust Street, to be used to watch and care for livestock and that the request had originally been approved in May, 1995 for a two year period of time. Earl Alschwede, attorney, spoke in support of the request. No further public testimony was heard. Public Hearing on Request of Rich and Sons Camper Sales and Rentals for Renewal of Conditional Use Permit. Craig Lewis, Building Inspections Director, reported that Rich and Sons Camper Sales had submitted an application for the renewal of a Conditional Use Permit for the placement of four temporary buildings at 5112 South Antelope Drive, to be used as display models for sale and that the request had originally been approved by the City Council in June, 1995 for a two year period of time. Charles Staab, representing Rich and Sons, spoke in support of the request. No further public testimony was heard. REQUESTS AND REFERRALS: Receipt of Official Documents. Motion by Sorensen, second by Seifert, carried unanimously to receive and place on file Resolutions #5 and #6 from the Community Redevelopment Authority. Approving Request of Thomas L. Anderson for Renewal of Conditional Use Permit. Motion by Sorensen, second by Mehring to approve the request for the renewal of a Conditional Use Permit for the placement of a mobile home at 2915 South Locust Street, to be used to watch and care for livestock, for a two year period of time. Councilmember Pielstick questioned if the applicant planned to renew the permit indefinitely. Attorney Earl Alschwede stated that the current application was for a two year period of time, the maximum allowed by the Council. Upon roll call vote, Sorensen, Murray, Lueth, Whitesides, Hosier, Seifert, and Mehring voted aye. Pielstick and Samuelson voted nay. Motion adopted. Approving Request of Rich and Sons Camper Sales for Renewal of Conditional Use Permit. Motion by Sorensen, second by Seifert, to approve the request of Rich and Sons Camper Sales for renewal of a Conditional Use Permit for the placement of four temporary buildings at 5112 South Antelope Drive, for a one year period of time. Councilmember Mehring suggested that staff review the City Code to determine if a provision could be made to allow these types of structures on a permanent basis. After discussion, Councilmember Seifert withdrew his second. The motion died for lack of a second. Councilmember Seifert moved to approve the request for a two year period of time and asked that the City Code be reviewed. Second by Mehring. Upon roll call vote, motion was adopted unanimously. Denying Request of Carlos Ovando for License Agreement for Placement of Fence in Public Right of Way. Wayne Bennett, Public Works Director, reported that Carlos Ovando, 8th and Sycamore Street, had submitted an application for a License Agreement for placement of a fence across an easement on the properties located at 8th and Sycamore Street and that denial was I I I Page 3, City Council Regular Meeting, June 9, 1997 recommended based on intrusion into the public right of way, and enclosure of the fence around a fire hydrant. Motion by Seifert, second by Lueth, carried unanimously to deny the request. Approving Request of BJS Management Company, dba Dowd's Steakhouse. for Special Designated Liquor License. Motion by Sorensen, second by Mehring, carried unanimously to approve the request of Mr. James A. Swanson, owner, BJS Management, Inc., dba Dowd's Steak House, AIda, Nebraska, for a Special Designated Liquor Permit for Saturday, June 21, 1997 from 6:00 p.m. to 9:00 p.m. to provide for the sale of wine at Stuhr Museum, 3133 West Highway 34, in conjunction with a wedding reception. Approving Request of DRK, Inc. for Special Designated Liquor License. Motion by Sorensen, second by Mehring, carried unanimously to approve the request of Mr. Dennis R. Kamarad, D.R.K., Inc., dba Alibi Lounge, 908 North Broadwell, AIda, Nebraska, for a Special Designated Liquor Permit for Sunday July 13, 1997 from noon to midnight to provide for the sale of beer, wine, and distilled spirits in a fenced off, 30' x 40' beer garden outside the premises of the Alibi Lounge located at 908 North Broadwell in conjunction with The Annual Alibi Classic Golf Tour. RESOLUTIONS: #97-154 - Approving Acquisition of Utility Easement. Motion by Sorensen, second by Mehring, carried unanimously to approve the acquisition of an easement owned by Delores S. Kruse in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. #97-155 - Approving Certificate of Final Completion for Sand Blasting/Painting of Municipal Pools. Steve Paustian, Parks and Recreation Director, reported that the Parks and Recreation Department was recommending that the Certificate of Final Completion be issued for sand blasting/painting of municipal pools. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-156 - Approving Change Order with Nebraska Department of Roads Relative to Webb Road and Stolley Park Road Project. Wayne Bennett, Public Works Director, reported that the State of Nebraska Department of Roads had developed a Change Order to the contract for State Project No. STPAA-5402(4), Webb Road and Stolley Park Road Project and that the Change Order provided for the rental of a full operated loader, fuller operated dump truck, and fully operated skidsteer loader. Mr. Bennett noted that the net increase of the Change Order was $3,622.50 and that the City's share of the change order cost was $724.50 or 20%. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-157- Approving Grant Agreement with State of Nebraska Relative to Family Preservation and Support Grant. Cindy Cartwright, City Clerk, reported that in December, 1996, the City, in conjunction with the Mayor's Task Force on Youth (Community Youth Council), had submitted a grant application to the State of Nebraska, Children and Family Council (Family I I I Page 4, City Council Regular Meeting, June 9, 1997 Preservation and Support), for funding to assist in the implementation of the action plans devised by the Mayor's Task Force. Ms. Cartwright noted that the funds would help implement a comprehensive program designed to improve outcomes for children and families and would implement strategies to reduce racism, increase ethnic diversity among community/civic organizations, design and implement a public information campaign to communicate the problems associated with methamphetamine use, involve youth and families in activities intended to strengthen and support the family, and reduce gang behavior. It was noted that the grant also provided funding for the hiring of a full-time youth coordinator to coordinate the activities outlined in the program. Ms. Cartwright added that Resolution #97-157 would provide agreement for the City to accept $100,000 from the State of Nebraska to implement the programs and noted that the City would receive $50,000 in funds upon approval of the agreement and the remaining $50,000 upon submission of a mid-year report which documented adequate progress towards meeting the goals and objectives. Councilmember Mehring stated that the program was a social program and he would be voting against it. Councilmember Whitesides stated that the grant award was a boon for the City and would help the City to address community issues which would result in a reduction of crime. Councilmember Seifert spoke in support of the program and providing opportunities for youth. Kay Collins, 1003 West Louise, spoke in opposition to the grant award. Councilmember Pielstick spoke in opposition stating aversion to hiring a coordinator. City Administrator Dale Iman stated that a central coordinator was important to the success of the program. Upon roll call vote, Murray, Lueth, Samuelson, Whitesides, Hosier, and Seifert voted aye. Sorensen, Mehring, and Pielstick voted nay. Motion adopted. #97-158 - Approving Concurrence with State of Nebraska Bid for Diers Avenue/State Street and Diers avenue/13th Street Projects. Wayne Bennett, Public Works Director, reported that on March 24, 1997, the City Council adopted Resolution #96-68 approving an agreement with the Nebraska Department of Roads for the purpose of installing traffic signals at the intersections of 13th Street and Diers Avenue and at State Street and Diers Avenue, and that the bids had been let by the Nebraska Department of Roads. Mr. Bennett noted that five bids had been received and that the Nebraska Department of Roads had selected Kay ton Electric Company, Inc., of Holdrege Nebraska, as the low bidder. Motion by Sorensen, second by Seifert, carried unanimously to concur with the selection of Kay ton Electric Company, Inc., as the contractor for this project. #97-159 - Approving Amendment to Council Meeting: Agenda Format to Include Use of Consent Agenda. Motion by Lueth, second by Sorensen to approve Resolution #97-159 which provided for the use of a consent agenda with the following inclusion "The responsibility of setting the consent agenda shall lie with the City Clerk with the approval of the Mayor or Council President". Discussion was held on types of items to be placed on a consent agenda. Councilmember Seifert noted that items could be removed from a consent agenda by any Councilmember or the Mayor prior to action. Councilmember Murray questioned whether the City Administrator would have input in the process. Councilmember Lueth stated that the City Administrator's role was covered in Chapter 2, section 10. Kay Collins, 1003 West Louise, and Lewis Kent, 624 East Meves, spoke in opposition. City Administrator Dale Iman stated that the I I I Page 5, City Council Regular Meeting, June 9, 1997 agenda was used for non controversial items of a routine nature. Upon roll call vote, motion to adopt Resolution #97-159 with the inclusion proposed by Councilmember Lueth was adopted. #97 -160 - Approving Final Plat and Subdivision Agreement for Hidden Lakes Subdivision #8. Dave Barber, Regional Planning Director, reported that Harold Green, JI., Delores A. Green, Harold J. Green III, Barbara K. Green, Michael J. Myers, and Jill A. Myers, owners, had submitted the final plat for Hidden Lakes Subdivision #8 located north of the Hidden Lakes Subdivision #4 and immediately west of Gunbarrel Road, and that this final plat would create two residential lots, each having an average size of 3 acres, from an existing 25.13 acre tract of land with the remaining land area to be consolidated with the SE12-11-9- W6PM to the north. Motion by Sorensen, second by Pielstick, carried unanimously to approve. #97-161 - Approving Final Plat and Subdivision Agreement for J.H. Harder Subdivision. Dave Barber, Regional Planning Director, reported that Johannes H. Harder and Marie H. Harder, owners, had submitted the final plat for J. H. Harder Subdivision, a 12.12 acre tract of land located immediately north of Pollock Subdivision and west of Old St. Paul Road, approximately 1,819' north of Capital Avenue and that this final plat would create two 0.60 acre residential lots and one 10.55 acre residential lot. Motion by Sorensen, second by Pielstick, carried unanimously to approve. #97-162 - Awarding Bid for Single Phase Socket Meters. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of single phase socket meters to serve the Utilities Department, Line Division and that four bids had been received ranging from $15,091.20 to $16,128.00. Motion by Seifert, second by Mehring, carried unanimously to award the low bid to Wesco, Grand Island, Nebraska in the amount of $15,091.20, plus tax. #97-163 - Awarding Bid for Air Preheater Cleaning. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of air preheater cleaning to serve the Utilities Department, Platte Generating Station Division and that three bids had been received ranging from $11,570 to $40,490. It was noted that the low bid meeting the required specifications had been submitted by Melyan Enterprises, Omaha Nebraska in the amount of $13,575. Motion by Seifert, second by Mehring, carried unanimously to award the bid to Melyan Enterprises, Omaha, Nebraska in the amount of $13,575. #97-164 - Awarding Bid fro Construction of Water Main District #423T. Faidley Avenue and Webb Road. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the creation of Water Main District #423T, Faidley Avenue and Webb Road and that two bids had been received in the amounts of $29,911.66 and $31,426.75. Motion by Seifert, second by Mehring, carried unanimously to award the low bid to Diamond Engineering Company, Grand Island, Nebraska in the amount of $29,911.66. #97-165 - Awarding Bid for Boiler Feed Pump Motor Replacement. Dale Shotkoski, Assistant City Attorney, reported that that the Purchasing Division had received bids for the purchase of I I I Page 6, City Council Regular Meeting, June 9, 1997 boiler feed pump motor replacement to serve the Utilities Department, Platte Generation Station Division and that two bids had been received in the amounts of $78,600 to $120,710. Mr. Shotkoski noted that a third bid was determined to be non-conforming. Motion by Seifert, second by Mehring, carried unanimously to award the low bid to Industrial Repair Services, Farmington, New Mexico in the amount of $78,600. #97-166 - Approving Agreement with Phoenix Home Life Mutual Insurance Company Relative to Employee Long Term Disability Policy. Charlie Cuypers, City Attorney, reported that in October, 1996 the City entered into an agreement with Phoenix Home Life Mutual Insurance Company to provide the City's long-term disability insurance and that under the provisions of the agreement, the City was to pay monthly premiums based on estimated payroll amounts. Mr. Cuypers noted that it was in the City's best interest to pay the premium installments based on actual cash expenditures for payroll rather than estimated payroll in order to eliminate the requirement to adjust overpayments and underpayments on a monthly basis. It was noted that because the City had been paying in this fashion, there was a 45-60 day lapse between the time the estimated premium was billed to the City and the date on which the insurance company received the premium installment. Mr. Cuypers added that Phoenix Horne Life Mutual Insurance Company was requesting a security deposit of $4,100 for the premium payment and retention of the interest from the account. Motion by Sorensen, second by Samuelson to approve. Motion was adopted unanimously on roll call vote. #97-167 - Approving Rescinding Approval for Grading and Graveling of Roush Lane. Charlie Cuypers, City Attorney, reported that as discussed at the City Council meeting of May 12, 1997, in September, 1994, the City Council had approved the request of Ted Robb and Gary Carothers to grade and gravel Roush Lane from Bellwood Avenue east a distance of 1,720 feet to the east boundary of Roush Subdivision. Mr. Cuypers stated that the reason for the request was to reduce costs and encourage construction of homes on the lots on either side of Roush Lane and that the City had now learned that plans were being made to develop rental lots on which to place mobile and modular homes and that this use was in conflict with the original development plan. Motion by Pielstick, second by Samuelson to rescind approval. Bill Francis, attorney for the developer, spoke in support of the grading and graveling and noted that the road had been built in accordance with Public Works standards and that the Council was centering its discussion around the intent of the property owner. Wayne Bennett, Public Works Director, reported that the road was being built under the project method - a private engineer would provide certification that it was built to the City's standards. Councilmember Whitesides questioned whether the property was in the flood plains. Mr. Francis confirmed the property was in the flood plains. Discussion was held on the property values of the homes proposed. Mr. Francis stated that the City would risk liability if the approval was rescinded. City Administrator Dale Iman stated that the modular units were assessed much more often than stick built homes and that they depreciated more rapidly. Upon motion to approve rescinding approval for grading and graveling of Roush Lane, Murray, Lueth, Samuelson, Whitesides, Hosier, Pielstick, Seifert, and Mehring voted aye. Sorensen voted nay. Motion adopted. I I I Page 7, City Council Regular Meeting, June 9, 1997 ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8285 - Consideration of Creation of Sanitary Sewer District #483, Branding Iron Lane, Shanna Street #8286 - Consideration of Street Improvement District #1203, Macron Street be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading, and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. M.D. Bahensky, 4251 Branding Iron Court, spoke in support of sanitary sewer district #483. Councilmember Lueth questioned what the costs to the City would be for the street improvement district since the costs were not being assessed to the adjacent property owners. After inviting further questions or comments and there being none, Council President Murray called for a roll call vote on the motion. Upon roll call vote, motion was adopted unanimously. Clerk: Ordinances #8285 and #8286 on their first reading. All those in favor of passage, answer roll call. Upon roll call vote, all voteq aye. Motion was adopted. Clerk: Ordinances #8285 and #8286 on their final passage. All those in favor of passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Council President: By reason of the roll call vote on the first reading and final passage of said Ordinances, Ordinances #8285 and #8286 are declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Pielstick, second by Lueth, carried unanimously to approve the Claims for the period of May 29,1997 through June 9,1997, claim #53678 through claim #54026, with the exception of Claim #53811 which was pulled by Councilmember Mehring. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. Respectfully submitted, Of)) dlt K (!tJJ(fvr'l'){.~ Cindy ~ Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING June 23, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on June 23, 1997. Notice of the meeting was given in the June 18, 1997 Grand Island Independent. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Mehring, Hosier, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. APPRO V AL OF MINUTES: Motion by Sorensen, second by Murray to approve the minutes of the June 23, 1997 City Council Regular Meeting. Upon roll call vote, Pielstick, Mehring, Hosier, Seifert, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Preisendorf abstained. Motion adopted. RESERVE TIME TO SPEAK ON AGENDA ITEMS: 12 individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation Relative to Former City Hall Renovation Feasibility Study. Dale Iman, City Administrator, reported that at the City Council meeting of April 14, 1997, the City Council authorized the completion of a feasibility study to determine whether the former City Hall Building could be renovated to meet the needs of the State of Nebraska for an office building. Mr. Iman explained that the firm of Architectural Partnership had completed the report which outlined necessary work to be completed and the associated cost estimates. Mr. Scott Wieskamp, Project Manager for the firm of Architectural Partnership, presented the findings of the feasibility study and requested input. It was noted that Mr. Wieskamp would be present at the July 7, 1997 City Council Study Session for further discussion with a vote scheduled for July 14, 1997. Councilmember Mehring questioned whether the City would be taking bids for the architectural contract. Mr. Iman stated that requests for proposals would be solicited or that the Council could choose to award a contract to Architectural Partnerships. Councilmember Murray voiced concerns relative to parking space, and funding for the project. Glendale Reiss, 910 North Boggs, questioned the funding. Lewis Kent, 624 East Meves, spoke on the issue. Discussion was held on the need for a guaranteed lease with the State to assist in the sale of the bonds. No further discussion was held. Presentation on Public Library's Strategic Plan. John Brownell, Library Board member, and Steve Fosselman, Library Director, presented information on the Library's Strategic Planning I I I Page 2, City Council Regular Meeting, June 23, 1997 Process Final Report. Mr. Fosselman thanked the Council and the participants for their involvement and noted that six goals had been identified, including three that were actual services and three that would ensure the delivery of the services. Presentation on Decision of Legislature to Construct Prison. State Senator Chris Peterson reported that the State Legislature had recently authorized the construction of a 960 bed maximum/medium security prison facility and that some residents of Grand Island had expressed an interest in vying for the facility. Senator Peterson suggested that a committee be formed to do fact finding and education and that there would be two goals, determining what it would cost to attract a facility and determining if there was community support for the project. It was noted that the prison would provide 422 jobs, 350 of which would be State jobs with an annual salary of $21,429. Senator Peterson added that 100 acres would be required to construct the facility and that requests for proposals would be solicited after a mission statement was created. Senator Peterson noted that a decision would be made by March, 1998. Councilmember Seifert moved to encourage Leadership Tomorrow to conduct an educational and informational program and that a committee be formed consisting of two Councilmembers, two Board of Supervisors, and other citizens to do fact finding and determine citizen support. Second by Whitesides. Councilmember Murray suggested that the Mayor be given more latitude in establishing the Committee. After discussion, the motion made by Councilmember Seifert was withdrawn. Motion by Murray, second by Seifert, to support the investigation of the pros and cons relative to a prison in the community, to provide an educational process in conjunction with the Hall County Board of Supervisors and other community groups, and to authorize the Mayor to appoint a committee. Kay Collins, 1003 West Louise, spoke on the issue and stated that the committee should look not just at the dollar aspects but at the cost to society as well. Jim Sander, 218 North Harrison, stated that there was a small window of opportunity that would not last long. Glendale Reiss, 910 North Boggs, and Lewis Kent, 624 East Meves, spoke in support of town hall meetings to receive citizen input. Councilmember Lueth spoke in support of joint committee with the County. Upon roll call vote, the motion was adopted unanimously. Presentation to Outstanding Youth of the Month. Councilmember Lueth introduced Kevin Gomes as the Community Youth Council's Outstanding Youth of the Month. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement from Brian and Janel Laub. Gary Mader, Utilities Director, reported that acquisition of an easement on property owned by Brian O. and Janel L. Laub was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers, and stated that this easement was needed to serve a newly built home. No public testimony was heard. Public Hearing on Acquisition of Utility Easement from Luzenac America. Inc. Gary Mader, Utilities Director, reported that acquisition of an easement on property owned by Luzenac America, Inc. was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. No public testimony was heard. I I I Page 3, City Council Regular Meeting, June 23, 1997 Public Hearing on Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reported that Victor Aufdemberge, on behalf of the Heartland Lutheran High School, had submitted a request to rezone the property located east of North Road and North of Husker Highway 34 from a "TA" (Transitional Agriculture) Zone to "R2" (Low Density Residential) Zone and that the purpose of the request was to allow for development of a church, private high school, and associated athletic fields as a permitted use. Mr. Barber noted that the Regional Planning Commission, at their June 4, 1997 meeting, unanimously recommended approval of the proposed land use and zoning change. Victor Aufdemberge spoke in support of the request. Councilmember Preisendorf noted that he had met with residents of the area and that their concerns had been addressed. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Desil,;!nation. Dave Barber, Regional Planning Director, reported that Milan Bish, owner, had submitted a request to rezone the property located in Cherry Tree Villa Subdivision from a "RD" (Residential Development) Zone back to its former "B2" (General Business) Zone designation and stated that this reversion of zoning would provide the owner more flexibility in marketing the property, given his decision not to proceed with the 120 unit Cherry Tree Villa Apartments as originally planned. Mr. Barber added that a simultaneous request was being made to vacate Cherry Tree Villa Subdivision and that the Regional Planning Commission, at their June 4, 1997 meeting, had unanimously recommended approval of the proposed land use and zoning change. No public testimony was heard. Public Hearing on Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reported that Little B' s Corporation had submitted a request to change the land use designation of the property located in the Westgate Industrial Park from a "R2" (Low Density Residential), "B3" (Medium Density Residential, "R4" (High Density Residential), and "B2" (General Business) Zone to an "M2" (Heavy Manufacturing) Zone and stated that the purpose of the request was to allow the subject lands to be utilized for future industrial and commercial uses rather than for a mix of residential and commercial uses as originally envisioned in 1979. Mr. Barber noted that related requests for approval of the preliminary plat for Westgate Industrial Park as well as an amendment to the Comprehensive Land Use and Transportation Plan were also being requested in conjunction with the rezoning request. It was noted that the Regional Planning Commission, at their June 4, 1997 meeting, had unanimously recommended approval of the proposed comprehensive plan change and the "M2" (Heavy Manufacturing) rezoning request was also approved by the Regional Planning Commission, excepting that proposed Lot 9, Block 1 and Lots 1, 7, 8 and 9, Block 2 in the Westgate Industrial Subdivision Preliminary Plat be zoned "M 1" (Light Manufacturing). Greg Baxter, representing Little B's Corporation, spoke in support of the request and stated that the Ml Zone - Light Manufacturing - would provide a buffer between the Heavy Manufacturing and the residences. Rudy Plate, 2209 East Stolley Park Road, spoke in support of the request. Tom Christensen, 4045 Edna Drive, stated that he represented a majority of the home owners in the subdivision and that they opposed the zoning change to heavy manufacturing due to concerns with safety, drainage, traffic, and decline in property values. Linda Creigh, 4065 Edna Drive, also spoke in opposition. I I I Page 4, City Council Regular Meeting, June 23, 1997 Public Hearing on Request of NEBAR. Inc., dba The Upper Deck, 2110 West Second Street, for Class "c" Liquor License. Cindy Cartwright, City Clerk, reported that Glen Shore, President, representing NEBAR, dba The Upper Deck Sports Bar and Grill, 2110 West 2nd Street, had submitted an application for a Class "C" Liquor License to replace the current Class "C" license held by Barnaby's. Ms. Cartwright offered the following exhibits for the record: application for Class "C" liquor license filed with Nebraska Liquor Control Commission and received by the City on June 3, 1997; notice to general public of date, time, and place of hearing published on June 13, 1997; notice to applicant of date, time, and place of hearing mailed on June 13, 1997; Chapter 4 of City Code, and departmental reports as required by City Code. No public testimony was heard. Public Hearing: on Request of Ole Cow Palace, 3602 West 2nd Street. for Addition to Premises Liquor License. Cindy Cartwright, City Clerk, reported that Dennis D. Nelson and Bernard H. Borer, owners, representing Ole Cow Palace, 3602 West 2nd Street, had submitted an application for an Addition to Premises Liquor License, in conjunction with the Class "C" Liquor License presently held and noted that the addition was for a fenced outdoor area approximately 90' x 52' to the west of the licensed area. Ms. Cartwright offered the following exhibits for the record: application for Addition to Premises Liquor License filed with Liquor Control Commission and received by the City on June 11, 1997; notice to general public of date, time, and place of hearing published on June 13, 1997; notice to applicant of date, time, and place of hearing mailed on June 11, 1997; Chapter 4 of City Code; and departmental reports. No public testimony was heard. CONSENT AGENDA: Receipt of Official Documents. Motion by Sorensen, second by Seifert, carried unanimously to receive and place on file the minutes of the Civil Service Commission Meeting of April 29, 1997 and the proposed budget for Regional Planning Commission. Approving Request for Use of Public Streets and Special Designated Liquor License. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Anita Lewandowski, representing the Central Nebraska Ethnic Festival, to utilize certain streets for the seventh annual Central Nebraska Ethnic Festival to be held July 25-27, 1997. It was reported that the committee was requesting that the following streets be closed: Third Street from North Walnut Street through the intersection of North Locust, to approximately 100 feet east of that intersection; North Wheeler from the intersection of West Third Street south to the alley. Additionally, a request for a Special Designated Permit to provide for the sale of beer in a specified confined area in the 200 block of North Wheeler Street on Friday, July 25, 1997 from 6:00 p.m. to 12:00 a.m., Saturday, July 26,1997 from 11:00 a.m. to 12:00 a.m., and Sunday, July 27, 1997 from 12:00 p.m. to 5:00 p.m. was approved. Approving Request of NEBAR. {nc., dba The Upper Deck, for Class "C" Liquor License. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Glen Shore, President, representing NEBAR, dba The Upper Deck Sports Bar and Grill, 2110 West 2nd Street, for a Class "C" Liquor License. I I I Page 5, City Council Regular Meeting, June 23, 1997 Approving Request of Ole Cow Palace for Addition to Premises Liquor License. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Dennis D. Nelson and Bernard H. Borer, owners, representing Ole Cow Palace, 3602 West 2nd Street, for an Addition to Premises Liquor License, in conjunction with the Class "C" Liquor License presently held. It was noted that the addition was for a fenced outdoor area approximately 90' x 52' to the west of the licensed premises. Approving Request of Robyn Steen for Liquor Manager Designation for Holiday Station #210. Locust Street and Hedde Street. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Robyn Steen, 1208 South Eddy Street, Grand Island, for a Liquor Manager Designation associated with Holiday Station Store #210, Locust Street and Hedde Street. Approving Request of Roger Van Bibber for Liquor Manager Designation for NEBAR. Inc.. dba The Upper Deck. 2110 West Second Street. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Roger Gene VanBibber, 2114 West 2nd Street, Grand Island, for a Liquor Manager Designation associated with NEBAR, dba The Upper Deck Sports Bar and Grill, 2110 West 2nd Street. Approving Request of 125th Anniversary Celebration Committee for Use of Public Property. Motion by Sorensen, second by Seifert, carried unanimously to approve the request of Dr. Robert Leslie, representing the 125th Anniversary Celebration Committee, to utilize public property, namely Pioneer Park, in conjunction with the 125th Anniversary of the incorporation of the City of Grand Island. It was noted that refreshments and commemorative items would be sold during the events to be held at the Park on Thursday, July 2, 1997 from 6:00 p.m. to 8:00 p.m. and that the Committee was also requesting that Elm Street from 1st Street to 2nd Street be closed to allow for placement of a mobile "grand stand". Approving Payment of Claim to Central Catholic High School. Motion by Sorensen, second by Seifert, carried unanimously to approve Claim #53811 in the amount of $30 to Central Catholic for a yearbook. Approving Appointment of Robert Chase. Mark Jorgensen and John Tignor to Health Board. Motion by Sorensen, second by Seifert, carried unanimously to approve the appointments of Robert Chase and Dr. Mark Jorgensen, as well as the reappointment of Mr. John Tignor, to the Board of Health. It was noted that the term for the appointments become effective July 1, 1997 and would expire June 30, 2000. Approving Request of Cottonwood Lake Association for License Agreement for Use of Public Property. Wayne Bennett, Public Works Director, reported that Don Jelinek, representing Cottonwood Lake Association, had submitted a request for a License Agreement for placement of electrical service on City-owned property, in conjunction with an existing program to aerate and maintain the lake. Mr. Bennett noted that the clean up efforts were undertaken and funded by the Association. Motion by Sorensen, second by Seifert, carried unanimously to approve. I I I Page 6, City Council Regular Meeting, June 23, 1997 Approving Preliminary Study for Westgate Industrial Park. This item was pulled from the agenda due to no action being taken on the rezoning request. Approving Acquisition of Utility Easement from Brian and Janel Laub. Motion by Sorensen, second by Seifert, carried unanimously to approve the acquisition of a utility easement owned by Brian and Janel Laub. Approving Acquisition of Utility Easement from Luzenac America. Inc. Motion by Sorensen, second by Seifert, carried unanimously to approve the acquisition of a utility easement owned by Luzenac America, Inc. Approving Bid Award for Turbine Generator Field Engineering Services. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for turbine generator field engineering services to serve the Utilities Department, Platte Generating Station Division and that three bids had been received ranging from $32,146 to $53,400. It was noted that the low bid had been submitted by Lovegreen Turbine Services, Blaine, Minnesota in the amount of $32,146. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to Lovegreen Turbine Services. Approving Bid Award for Generator Testing. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the generator testing to serve the Utilities Department, Platte Generating Station Division and that three bids had been received ranging from $10, 148 to $13, 100. It was noted that the low bid had been submitted by Lovegreen Turbine Services, Blaine, Minnesota in the amount of $10,148. Motion by Sorensen, second by Seifert, carried unanimously to award the low bid to Lovegreen Turbine Services, Blaine, Minnesota in the amount of $10,148. Approving Bid Award for Turf Mower. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a turf mower to serve the Utilities Department, Burdick Generating Station Division and that two bids had been received in the amounts of $12,272.26 and $12,667.00. It was noted that the low bid had been submitted by Green Line Equipment, Inc., Grand Island, Nebraska in the amount of $12,272.26. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to Green Line Equipment, Inc., Grand Island, Nebraska in the amount of $12,272.26. Approving Bid Award for Precipitator Cleaning. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for precipitator blast cleaning to serve the Utilities Department, Platte Generating Station Division and that four bids had been received ranging from $23,400 to $39,550. It was noted that the low bid had been submitted by Winters and Merchant, Inc., South Sioux City, Nebraska in the amount of $23,400. Motion by Sorensen, second by Seifert, carried unanimously to award the low bid to Winters and Merchant, Inc., South Sioux City, Island, Nebraska in the amount of $23,400. REQUESTS AND REFERRALS: I I I Page 7, City Council Regular Meeting, June 23, 1997 Consideration of Request of Alvaro Rodriguez for License Agreement for Use of Public Property. Char lie Cuypers, City Attorney, reported that Mr. Alvaro Rodriguez of Grand Island had submitted an application for a License Agreement to allow for the operation of a mobile food stand to be located in the downtown public parking lot at the southeast corner of 3rd Street and Pine Street and that City staff was recommending denial of the request inasmuch as the parking lot had been created for the express purpose of providing off-street parking for the benefit of all citizens of Grand Island and because the City had received complaints regarding the current operation of the food stand. Augustus Rodriguez, 112 North Kimball Street, spoke in support of the request. Motion by Mehring, second by Sorensen, carried unanimously to deny the request. Consideration of Request of Earl Hubbard for Exemption to City Code Relative to Weed Abatement. Brenda Branstiter, Code Enforcement Officer, reported that Mr. Earl Hubbard, 07 Navajo, has submitted a request for an exemption to City Code relative to weed abatement. Ms. Branstiter noted that Chapter 17 of the City Code provided that weeds, grasses, or worthless vegetation must be maintained at a height of no more than 12" and that if a property owner failed to comply with the regulations, the City had the authority to cut and remove the weeds and assess the costs to the owner, agent, occupant, or person in possession of the real estate. Earl Hubbard, 07 Navajo, spoke in support of his request, stating that he planned to let the blue grass go to seed. Jim Hruskoci of the Hall County Extension Service spoke in opposition tot eh request. Motion by Murray, second by Preisendorf, carried unanimously to deny the request for an exemption to the weed abatement regulations. RESOLUTIONS: #97 -173 - Awarding Bid for Substation Power Transformer - 97- PCC-l. Assistant City Attorney Dale Shotkoski reported that the Purchasing Division had received bids for the purchase of two 22.5 mva, substation power transformers to serve the Utilities Department, Platte Generating Station Division and that five bids had been received ranging from $465,076 to $584,007/each. Mr. Shotkoski added that the low evaluated and compliant based bid had been submitted by Waukesha Electric Systems, Goldsboro, North Carolina. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to Waukesha Electric Systems, Goldsboro, North Carolina, in the total amount of $1,060,000. #97-174 - Awarding Bid for Electrical Circuit Breakers - 97-PCC-2. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of three types of electrical circuit breakers 97-PCC-2 to serve the Utilities Department, Phelps Control Division and that the low bid for type "A" had been submitted by Mitsubishi Electric Power Products, Inc., Warrendale, Pennsylvania in the amount of $621,400, plus tax, the low bid for type "B" had been submitted by Siemans Energy & Automation, Grand Island, Nebraska in the amount of $95,430, plus tax, and the low bid for type "C" had been submitted by Siemans Energy & Automation, Grand Island, Nebraska, in the amount of $242,528, plus tax. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bids to Mitsubishi Electric Power Products, Inc., Warrendale, Pennsylvania in the amount of $621,400 for type "A"; Siemans Energy & Automation, Grand Island, Nebraska in the amount of $95,430, for I I I Page 8, City Council Regular Meeting, June 23, 1997 type "B"; and Siemans Energy & Automation, Grand Island, Nebraska in the amount of $242,528, plus tax for type "C". #97-175 - Awarding Bid for Burdick Control System. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of a plant control system to serve the Utilities Department, Burdick Generating Station Division and that four bids had been received in the evaluated amounts of $955,700.24 to $1,473,400. It was noted that the low evaluated bid had been submitted by MAX Controls, Lansdale, Pennsylvania in the amount of $901 ,604, plus tax. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to MAX Controls, Lansdale, Pennsylvania in the amount of $901,604, plus tax. #97 -17 6 - Awarding Bid for IBM AS400 Disaster Recovery Agreement. Dale Shotkoski, Assistant City Attorney, reported that at the Regular City Council Meeting of June 15, 1992, a five-year contract had been awarded to IBM of Armonk, New York, which provided for continued data processing activities in the event of a disaster and that the five-year contract expired in June, 1997. Mr. Shotkoski stated that it was recommended that a supplemental agreement with state contract #1CAZ125-4575-02 be approved, extending the current contract for an additional five years, through June 30, 2002 at a cost of $211 per month including state contract discounts allowed. Motion by Sorensen, second by Samuelson, carried unanimously to approve. #97-177 - Awarding Bid for Street Improvement Program #1. 1997. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the Street Improvement Project #1, 1997 contract to serve the Public Works Department, Street Division and that two bids had been received in the amounts of $484,253.30 and $584,803.43. It was noted that the low bid had been submitted by Diamond Engineering, Grand Island, Nebraska in the amount of $484,253.30. Motion by Sorensen, second by Samuelson, carried unanimously to award the low bid to Diamond Engineering in the amount of $484,253.30. #97-178 - Awarding Bid for Natural Gas Supply Agreement for Burdick. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for the purchase of natural gas fuel supply to serve the Utilities Department, Burdick Station Division and that three bids had been received ranging from $175,200 to $1,188,000. It was noted that the low bid had been submitted by KN Services, Grand Island, Nebraska in the amount of $175,200 annually, plus cost of fuel used. Motion by Sorensen, second by Samuelson, carried unanimously to award the bid to KN Services, Grand Island, Nebraska in the amount of $175,200 annually, plus cost of fuel used. #97 -179 - Consideration of Amendment to Comprehensive Land Use and Transportation Plan. This item was pulled from the agenda. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: I I I Page 9, City Council Regular Meeting, June 23, 1997 #8285 - Consideration of Creation of Sanitary Sewer District #483, Branding Iron Lane, Shanna Street #8287 - Consideration of Vacation of Cherry Tree Villa Subdivision #8288 - Consideration of Request for Change of Land Use Designation for Property Located East of North Road and North of Husker Highway 34 from Transitional Agriculture to Low Density Residential Zone #8289 - Consideration of Request for Change of Land Use Designation for Property Located in the Cherry Tree Villa Subdivision from Residential Development to General Business Zone #8291 - Consideration of Conveyance of Community Development Property at 610 East 12th Street #8292 - Consideration of Conveyance of Community Development Property at 1024 East Fourth Street be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call to the number of the Ordinances on their first reading, and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, motion was adopted unanimously. Clerk: Ordinances #8285, #8287, #8288, #8289, #8291 an d#8292 on their first reading. All those in favor of passage, answer roll call. Upon roll call vote, all voted aye. Motion was adopted. Clerk: Ordinances #8285, #8287, #8288, #8289, #8291 and #8292 on their final passage. All those in favor of the passage of said ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8290 - Consideration of Request for Change of Land Use Designation for Property Located in the Westgate Industrial Park from Low Density Residential, Medium Density Residential, High Density Residential and General Business Zone to Heavy Manufacturing Zone be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call of the number of the Ordinances on their first reading, and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Lueth seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, Pielstick, Mehring, Hosier, Whitesides, Murray, I I I Page 10, City Council Regular Meeting, June 23, 1997 Lueth, Samuelson and Sorensen voted aye. Seifert and Preisendorf voted nay. Motion was adopted. Discussion was held on the request to rezone the property in the Westgate Industrial Park to Heavy Manufacturing. Councilmember Whitesides questioned the intended use. Greg Baxter, property owner, reported that the United States Postal Service hoped to construct a distribution center on the site. Mr. Baxter added that the sale of the property was contingent upon the rezoning inasmuch as the Postal Service wanted to comply with City Code. Pat Powers, 4078 Edna Drive, spoke in opposition. Councilmember Seifert suggested rezoning only lot 3 to satisfy both the Postal Service and the neighbors in opposition. Charlie Cuypers, City Attorney, reported that the Council could only act on the recommendation which was presented to them and that if the Council wanted to amend the proposal, it would need to be returned to the Regional Planning Commission. Councilmember Murray spoke against having a residential area next to a manufacturing area and suggested that the request be returned to the Regional Planning Committee. Mr. Cuypers noted that the Council could not adopt spot zoning for a specific tract of property unless it was in compliance with the Comprehensive Land Use and Transportation Plan. A recess was taken from 9:37 p.m. to 9:50 p.m. Dave Jensen, 4066 Edna Drive, spoke in opposition to the request. Dave Barber, Regional Planning Director, reviewed the differences between a Light Manufacturing Zone and a Heavy Manufacturing Zone. Clerk: Ordinance #8290 on its first reading. All those in favor of passage, answer roll call. Upon roll call vote, all voted nay. Motion failed. Motion by Whitesides, second by Pielstick to return the request to Regional Planning for further review and recommendation. After further discussion, the motion and second was withdrawn. Motion by Mehring, second by Lueth to return the request tot he Regional Planning Commission and suggest an M2 rezoning to include lot 3 and leave other property left as residential (B2 to west of M2 and then residential). Motion was adopted unanimously. PAYMENT OF CLAIMS: Motion by Seifert, second by Lueth, carried unanimously to approve Claim #054027 - 054524. Councilmember Seifert abstained from voting on Claim #54226 and #54333. Councilmember Preisendorf abstained from voting on Claim #54299. ADJOURNMENT: The meeting was adjourned at 10:40 p.m. Respectfully submitted, GJlI\~ i\C~~~ Cindy K. Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING July 7, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East first Street. Notice of the meeting was given in the Grand Island Independent on July 3, 1997. Mayor Gnadt called the meeting to order at 6:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Murray, Sorensen, Samuelson, Whitesides, Seifert, Pielstick, and Preisendorf. Councilmembers Hosier, Mehring and Lueth were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Appointments to Prison Fact Finding and Education Committee. Motion by Murray, second by Preisendorf, carried unanimously to approve the appointments of Gale Larson, Chair, John Brownell, Vice Chair, Wayne Sasges, Margaret Hornady, Councilmembers Seifert and Whitesides, Pam Lancaster, Irene Abernethy, Ervin Mazour, Jim Sander, Bill White, Ray Aguilar, and Harold Rosenkotter, to the Prison Fact Finding and Education Committee, contingent upon approval by the Hall County Board of Supervisors. Senator Chris Peterson thanked the volunteer committee for their commitment. Discussion on Contract Negotiations and Land Acquisition. Motion by Samuelson, second by Preisendorf, carried unanimously to adjourn to Executive Session to discuss contract negotiations and land acquisition. Motion by Seifert, second by Samuelson, carried unanimously to return to Regular Session at 7:00 p.m. Adjournment. The meeting was adjourned at 7:00 p.m. Respectfully submitted, &V\dt~ ?V~ CO)t hl\/ /~>I- Cindy K. (CartwHght J City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION July 7, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East first Street. Notice of the meeting was given in the Grand Island Independent on July 2, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Murray, Sorensen, Samuelson, Whitesides, Seifert, Pielstick, and Preisendorf. Councilmembers Hosier, Mehring and Lueth were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Discussion on Former City Hall Restoration Project. Dale Iman, City Administrator, reported that questions had been generated by the City Council relative to the Former City Hall Restoration Project as a result of the presentation made at the June 23, 1997 City Council Meeting and that the questions centered around financing, parking, and architectural! engineering fees and services. Scott Wieskamp, representing Architectural Partnership, reported that cost estimates had been received and that $850,000 was anticipated for the replacement of all architectural elements excluding the stairwell, elevator shafts, and entry lobby. Mr. Wieskamp added that the mechanical and electrical systems in the building were obsolete and needed replaced. Mr. Iman stated that the State required approximately 90-95 parking spaces and that the available parking spaces in the downtown area, within 550 feet of the building, was approximately 130, but that it was proposed to purchase a lot on the east side of the current City Hall which would be provided for surface parking for City employees, freeing up on-street parking. Councilmember Seifert questioned the plans for the roof on the former City Hall. Mr. Wieskamp stated that it was proposed to replace the existing roof. Councilmember Murray spoke in support of pursuing additional parking opportunities for City Hall. Lonnie Dixson, representing Hanna:Keelan, stated that their company's role had been to preserve the historical aspects of the building as much as possible and that a majority of the preservation would be on the building exterior. Mr. Dixson added that the building was not likely to qualify for placement on the Historic Registry inasmuchas a great deal of the historic appearance had been lost over the years. City Administrator Dale Iman reviewed the financing options. Discussion was held on the benefits of financing with general obligation bonds versus revenue bonds. Chuck Haase, Finance Director, reported that the interest rate on general obligation bonds was more favorable and because the State could commit to a 20 year lease, general obligation bonds were preferable. Kay Collins, 1003 West Louise, and Lewis Kent, 624 East Meves, spoke on the issue. Mr. Iman stated that the State would enter into a lease contingent upon an Appropriations Clause, meaning that if the Legislature didn't provide funding, the lease would be terminated. Mr. Iman I I I Page 2, City Council Study Session, July 7, 1997 added that due to the State's schedule, the issue would be returned to the Council for a vote at the July 28, 1997 City Council Meeting, not the July 14, 1997 Meeting as originally anticipated. Review of Proposed Budget Amendment. Chuck Haase, Finance Director, reviewed the proposed budget amendment in detail. Kay Collins, 1003 West Louise, questioned the travel and training increase for the Council. Review of Annual Fee Schedule. Chuck Haase, Finance Director, reviewed the proposed annual fee schedule and noted that Council would be acting on the fee schedule prior to the budget hearings so that an estimate of revenues was available. Kay Collins, 1003 West Louise, spoke on the issue. Discussion on Procedure for Requests for Future Agenda Items. Councilmember Sorensen stated that any requests for future agenda items should be circulated to the Council. Councilmember Whitesides stated that each request would not result in an agenda item if the issue could be handled administratively. Lewis Kent, 624 East Meves, and Kay Collins, 1003 West Louise, spoke on the issue. Presentation on Asphalt Proiect for City Cemetery. Steve Paustian, Parks and Recreation Director, reported that $30,000 had been provided for in the current budget to begin the process of asphalting the City cemetery roads. Mr. Paustian stated that the bids had been favorable and that the City should be able to asphalt the east end of the north side and around the exit by the maintenance building, and if funds were available, the area between the maintenance area and the office. Lewis Kent, 624 East Meves, stated that all Cemetery roads needed to be paved. Mr. Paustian responded that this was the first step. Adiournment. The meeting was adjourned at 8:30 p.m. Respectfully submitted, ~(ndlt KCC:Ul~WV~lll- Cindy K. Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING July 14, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on July 14, 1997. Notice of the meeting was given in the Grand Island Independent on July 9, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Preisendorf, Whitesides, Murray and Sorensen. Councilmembers Lueth, Seifert, Samuelson and Mehring were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Pastor Fred Wiese. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Five individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation on Central Nebraska Ethnic Festival Activities. Tracey Overstreet and other representatives and volunteers presented an update on the 7th annual Central Nebraska Ethnic Festival which was scheduled for July 25 - 27, 1997. Presentation to the City from Clean Community Systems. Betty Curtis, Clean Community Systems, presented the City with the Keep America Beautiful, Deenie Anderson Award for outstanding community environmental efforts for communities with a population of over 10,000 and the award for community environmental awareness. Ms. Curtis noted that the City had been instrumental in the efforts which resulted in the awards. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easements/Right of Way. Gary Mader, Utilities Director, reported that acquisition of an easement on property owned by North Central Assisted Living, Lot 1 Brentwood Fifth Subdivision, was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers and that this easement was needed to provide a transformer to serve a new facility. No public testimony was heard. I I I Page 2, City Council Regular Meeting, July 14, 1997 Public Hearing on Acquisition of Drainage Easement, Right of Way, Westridge School Area. Wayne Bennett, Public Works Director, reported that acquisition of drainage right of way for property along the east side of Indian Acres continuing northerly connecting into the Moores Creek System in the vicinity of Westridge Middle School easement on property owned by multiple parties was required for the construction of a drainway. No public testimony was heard. Public Hearing on Acquisition of Easement/Right of Way, South Locust Street. Wayne Bennett, Public Works Director, reported that acquisition of an easement and right of way on South Locust Street from the vicinity of Highway 34 to the south City limits was required for the construction of an urban roadway and associated drainage on property owned by multiple parties and that the easement and right of way were needed for the public facilities including streets, avenues, and storm water sewers. Kay Collins, 1003 West Louise, and Glendale Reiss, 910 North Boggs, questioned location and funding for the acquisition. CONSENT AGENDA: Receipt of Official Documents. Motion by Sorensen, second by Pielstick, carried unanimously to receive and place on file the minutes of the Civil Service Committee Meetings of June 10, 1997 and July 1, 1997. Approving Minutes. Motion by Sorensen, second by Pielstick, carried unanimously to approve the minutes of the June 23, 1997 City Council Regular Meeting the July 7, 1997 City Council Special Meeting and the July 7, 1997 City Council Study Session. Approving Request for Liquor Manager Designation for Super Bowl Enterprises. Motion by Sorensen, second by Pielstick, carried unanimously to approve the request of George Overfield for Liquor Manager Designation associated with Super Bowl Enterprises, 1010 East Bismark Street. Approving: Request of Grand Island Liederkranz for Special Designated Liquor License. Motion by Sorensen, second by Pielstick, carried unanimously to approve the request of Louis Fienhold, president of the Grand Island Liederkranz, 403 West First Street, for a Special Designated Liquor Permit for July 26, 1997, from 11 :00 a.m. to 8:00 p.m. to provide for the sale of food and beverages in conjunction with the Central Nebraska Ethnic Festival. It was noted that the event would be held in the enclosed 131' x 256' fenced in court yard, and inside the ballroom. Approving Appointments to Community Development Board. Motion by Sorensen, second by Pielstick, carried unanimously to approve the re-appointments of Beverly Biggs and Alicia Haussler to the Community Development Board for a term effective immediately and expiring June 30, 2000. I I I Page 3, City Council Regular Meeting, July 14, 1997 Approving Appointment to Board of Health. Motion by Sorensen, second by Pielstick, carried unanimously to approve the appointment of Dr. Robert Leslie to the Board of Health to replace the appointment of Mr. John Tignor inasmuch as the County Board failed to approve Mr. Tignor's appointment. It was noted that Dr. Leslie's term would be effective immediately and would expire on June 30, 2000. #97 -180 - Approving Acquisition of Utility Easement from North Central Assisted Living. Motion by Sorensen, second by Pielstick, carried unanimously to approve the acquisition of an easement on property owned by North Central Assisted Living, Lot 1 Brentwood Fifth Subdivision. #97-181 - Approving Acquisition of Drainage Easement/Right of Way, Westridge School Area. Motion by Sorensen, second by Pielstick, carried unanimously to approve the acquisition of drainage right of way for property along the east side of Indian Acres continuing northerly connecting into the Moores Creek System in the vicinity of Westridge Middle School easement on property owned by multiple parties. #97-182 - Approving Acquisition of Easement/Right of Way, South Locust Street. Motion by Sorensen, second by Pielstick, carried unanimously to approve the acquisition of an easement and right of way on South Locust Street from the vicinity of Highway 34 to the south City limits. #97-183 - Approving Final Plat for Lonowski Subdivision. Motion by Sorensen, second by Pielstick, carried unanimously to approve the final plat for Lonowski Subdivision, a 1.196 acre tract of land which was proposed to be replatted for the purpose of modifying Lake Lot 4 of Lake Davis Subdivision in order to create an additional residential lot with appropriate footage. #97-184 - Approving Renewal of Contract for Centron Telephone Service. Motion by Sorensen, second by Pielstick, carried unanimously to approve the renewal of a contract with Centron for provision of telephone services for City government. It was noted that no rate change was anticipated. #97-185 - Approving Bid Award for Sludge Removal Barge. Motion by Sorensen, second by Pielstick, carried unanimously to award the bid for sludge removal barge to SRS Crisafulli, Inc. of Glendive, Montana in the amount of $32,470. #97-186 - Approving Bid Award for Transfer Trailer. Motion by Sorensen, second by Pielstick, carried unanimously to award the low bid for a transfer trailer for the Public Works Department, Solid Waste Division, to Brothers Industries, Morris, Minnesota in the amount of $20,511. #97-187 - Approving Bid Award for Padmount Transformers. Motion by Sorensen, second by Pielstick, carried unanimously to award the low evaluated bid for padmount transformers to serve the Utilities Department, Underground Division to Husker Electric, Lincoln, Nebraska in the amount of $25,419.50, plus tax. I I I Page 4, City Council Regular Meeting, July 14, 1997 #97-188 - Approving Bid Award for Chain Link Fence, Cherry Street. Motion by Sorensen, second by Pielstick, carried unanimously to award the bid for chain link fence, Cherry Street, to serve the Utilities Department, Burdick Station Division, to American Fence, Omaha, Nebraska in the amount of $122,468.00. #97-189 - Approving Bid Award Steam Generator Inspection and Repair. Motion by Sorensen, second by Pielstick, carried unanimously to award the low bid for steam generator inspection and repair to serve the Utilities Department, Platte Generating Station Division, to ABB C-E Services, St. Mary's, Kansas in the amount of $202,714. #97-190 - Approving Bid Award for Burner Corner Air Compartment Equipment. Motion by Sorensen, second by Pielstick, carried unanimously to award the low bid for burner corner air compartment equipment to serve the Utilities Department, Platte Generating Station Division, to ABB Power Generation Sales, Phoenix, Arizona, in the amount of $18,126.85. #97-191 - Approving Disposal of Surplus Parks and Recreation Property. Motion by Sorensen, second by Pielstick, carried unanimously to authorize the disposal of property owned by the City of Grand Island at 204 East Bismark Avenue. It was noted that the property was now vacant and of no benefit to the Parks and Recreation Department. #97-192 - Approving: Change Order for Sanitary Sewer Proiect 95-S-8, Sunset Avenue west of Claussen A venue. Motion by Sorensen, second by Pielstick, carried unanimously to approve Change Order #1 to the contract for Sanitary Sewer Project 95-S-8, Sunset Avenue west of Claussen Avenue. It was noted that the net increase of the Change Order was $1,275. #97 -193 - Approving Change Order for Traffic Modification at Intersection of Webb Road and Stolley Park Road. Motion by Sorensen, second by Pielstick, carried unanimously to approve Change Order # 1 to the State of Nebraska Contract for traffic modifications at the intersection of Webb Road and Stolley Park Road. It was noted that the net increase of the Change Order was $900, with the City's share being $180. #97-194 - Approving Certificate of Final Completion for Sanitary Sewer Repair Proiect 95-S-8. Motion by Sorensen, second by Pielstick, carried unanimously to approve the issuance of a Certificate of Final Completion for the completion of Sanitary Sewer Repair Project 95-S-8, Sunset Avenue west of Claussen Avenue. #97-195 - Approving Policy for Use of Stand By Ambulance. Motion by Sorensen, second by Pielstick, carried unanimously to approve the policy which would allow the City to provide standby ambulance service at the request of businesses, organizations and other requesting groups. It was noted that the City would be reimbursed at a daily rate of $25 which did not include personnel. Lewis Kent, 624 East Meves, questioned whether the schools would be required to pay the fee. Fire Chief Jim Rowell indicated yes. I I I Page 5, City Council Regular Meeting, July 14, 1997 #97-196 - Approving Agreement with A World of Difference. Motion by Sorensen, second by Pielstick, carried unanimously to approve the agreement with A World of Difference Institute, Anti Defamation League, for a one-day workshop to address issues of racism, as identified by the Community Youth Council. It was noted that there was no cost for the workshop. #97-197 - Approving Community Development Horne Ownership Program. Motion by Sorensen, second by Pielstick, carried unanimously to approve the guidelines for the Community Development Horne Ownership Program. It was noted that the City of Grand Island received income from homestead and deferred payment loans and that these funds were utilized for downpayment assistance for low-income first time home buyers to purchase an existing house in the designated project area. #97-198 - Approving Fees for Ambulance Medical Supplies. Motion by Sorensen, second by Pielstick, carried unanimously to approve the recommended fees for medical supplies, services, and/ or equipment used by the City of Grand Island patients during ambulance transports. It was noted that the fees had historically been billed by St. Francis Hospital who was now discontinuing that service. #97 -199 - Approving Agreement with KN Energy Relative to Bulletin Board Access for Gas Supply and Transportation. Motion by Sorensen, second by Pielstick, carried unanimously to approve the agreement with KN Energy relative to bulletin board access for the purchase of gas supply and transportation. REQUESTS AND REFERRALS: Denial of Request for License Agreement for Placement of Sign in Public Right of Way at Koenig Street and Cedar Street. Motion by Sorensen, second by Murray, to deny the request of Mark A. McCue, representing Platte Valley Properties, 503-509 West Koenig, for a License Agreement to allow for the placement of a sign at 503-509 West Koenig in the public right-of- way. Wayne Bennett, Public Works Director, reported that the City Sign Ordinance had restrictions on private property creating a 30' corner visibility triangle which limited placement of signs within the triangle. Upon roll call vote, Pielstick, Murray, Sorensen, Hosier, and Preisendorf voted nay. Whitesides voted aye. Mayor Gnadt cast the deciding vote in opposition to the request. Motion to deny the request was adopted. Consideration of Request of Treasure Chest for License Agreement for Use of Public Property. Dianne Kelley, Downtown Development Director, reported that Janis Larsen, owner, Treasure Chest, 109 North Elm, had submitted an application for a License Agreement to allow for the placement of antique displays in the public right of way at 109 North Elm. Mrs. Kelley stated that approval was recommended for a period of four months and could be continued dependent upon successful review by the Downtown Improvement Board and the City Council. Motion by Murray, second by Preisendorf to approve. Kay Collins, 1003 West Louise, Lewis Kent, 624 East Meves, and Glendale Reiss, 910 North Boggs, spoke in opposition. Mary Morgan Cote, attorney representing Janis Larsen, spoke in support of the request. Upon roll call vote, I I I Page 6, City Council Regular Meeting, July 14, 1997 motion to approve the request for a period of four months was adopted unanimously. RESOLUTIONS: #97 - 200 - Approving Agreement with Nebraska Truck Center for Conveyance of Property in Platte Valley Industrial Park. Charlie Cuypers, City Attorney, reported that Nebraska Truck Center, Inc. had indicated an interest in purchasing 13. 1 acres of land in the Platte Valley Industrial Park and that the sale would provide for the buyer to construct and install storm sewer, street and water mains, and sanitary sewers. It was noted that the purchase price of the property had been set at $3,956.25 per acre. Motion by Sorensen, second by Whitesides, carried unanimously to approve. #97-201 - Approving Agreement with Burlington Northern and Santa Fe Company for License for Electric Supply Line Across Railway Property. Gary Mader, Utilities Director, reported that the City Utilities Department recently completed the construction of a new section of line east of the Monfort plant which crossed both the Burlington Northern and Santa Fe Railway Company's mainline tracks and that the railroads required a written agreement and payment, as owners of their roadbeds, for crossing rights. Motion by Sorensen, second by Murray, carried unanimously to approve the agreement with Catellus Management Corp., Burlington Northern's land agent with a one-time expenditure of $2,750. #97-202 - Approving: Resolution of Continued Support for Wood River/Warm Slough Proiect. Mayor Gnadt reported that as discussed at the City Council Meeting of July 7, 1997, on February 17, 1997, the City Council entered into an interlocal agreement with the Central Platte Natural Resources District, the County of Hall, and the County of Merrick to work with the Army Corps of Engineers to develop the Wood River/Warm Slough Flood Control Project and that the Wood River/Warm Slough Project was designed to protect approximately 1,755 structures, and over 12,000 total acres of lands from flood damage. The Mayor stated that the City had entered into the interlocal agreement after Congress approved the appropriation of $1 ,000,000 on September 17, 1996, as part of the 1997 Energy Water Appropriations Bill and that cost estimates of the project had been revised from $11,834,300 to $17,740 due to more stringent standards. It was noted that this cost increase required reauthorization of the project by Congress and the President and reconsideration of the commitment of the local sponsors and that the City's share of the increased project cost was estimated at $312,500 which could be scheduled into the City's Capital Improvement Budget over a two-year cycle without causing a delay to this or other important projects. Motion by Sorensen, second by Preisendorf to approve. Milt Moravek, 2426 West LaMar Avenue, and Ron Bishop, 4317 Manchester Road, representing Central Platte Natural Resources District, spoke in support. Lewis Kent, 624 East Meves, Glendale Reiss, 910 North Boggs, Kay Collins, 1003 West Louise, spoke on the issue. Former Mayor Ernie Dobesh, 1533 Stagecoach Road, stated that the project was critical and asked for the Council's support. Upon roll call vote, the motion to approve was adopted unanimously. I I I Page 7, City Council Regular Meeting, July 14, 1997 PAYMENT OF CLAIMS: Motion by Pielstick, second by Murray, carried unanimously to approve the Claims for the period of June 24, 1997 through July 14, 1997, claim #48713 and #54103, plus claim #54525 through claim #55109, including a change on claim #55109 reducing the amount from $1,280.88 to $1,203.56. ADJOURNMENT: The meeting was adjourned at 7:57 p.m. Respectfully submitted, O;itciu- -K ['Aft .~~ Cindy K. ~artwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING July 21, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted on July 21, 1997 in the Community Meeting Room of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on July 17, 1997. Mayor Gnadt called the meeting to order at 6:30 p.m. The following members were present: Mayor Gnadt, Councilmembers Murray, Hosier, Pielstick, Sorensen, Seifert, Whitesides, Samuelson, and Preisendorf. Councilmembers Lueth and Mehring were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and City Attorney Charlie Cuypers. Approving Appointments to Prison Fact Finding and Education Board. Motion by Sorensen, second by Seifert, carried unanimously to appoint Bob Claussen, Dr. William Carson, Holly Plejdrup, Loren Schuett, Jerry Meyer, and John Amick to the Prison Fact Finding and Education Advisory Board as recommended by the Hall County Board of Supervisors. Adiourn to Executive Session to Discuss Litigation. Motion by Pielstick, second by Whitesides, carried unanimously to adjourn to Executive Session to discuss litigation, at 6:37 p.m. Return to Regular Session. Motion by Pielstick, second by Samuelson, carried unanimously to return to Regular Session at 7:38 p.m. Adiournment. The meeting was adjourned at 7:38 p.m. Respectfully submitted, ~ lW~. ~ Qflhhl1,)~<t Cindy K.ltartwright - City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION July 21, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted on July 21, 1997 in the Community Meeting Room of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on July 16, 1997. Mayor Gnadt called the meeting to order at 7:40 p.m. The following members were present: Mayor Gnadt, Councilmembers Murray, Hosier, Pielstick, Sorensen, Seifert, Whitesides, Samuelson, and Preisendorf. Councilmembers Lueth and Mehring were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and City Attorney Charlie Cuypers. Presentation on Feasibility Study for Southern Nebraska Rural Public Power District. Bill Cramer of The Schemmer Associates presented information on the feasibility study for the former Southern Nebraska Rural Public Power District Building located at 1306 West Third Street. Mr. Cramer noted that his firm's approach was to conduct a space needs assessment of the Grand Island Police department and the Parks Maintenance Department, estimate the capital cost to remodel and reallocate the respective functions to the SNRPPD building; prepare a life cycle cost analysis of locating the two departments in the building, develop a floor plan sketch of the proposed functions and identify the long term advantages and disadvantages of the building. Mr. Cramer noted that the SNRPPD building had a total of 19,680 square feet and the entire property consisted of 102,000 square feet. Mr. Cramer added that expansion was possible, the building was in good structural condition, and that the only negative appeared to be the discovery of asbestos in the building. Mr. Cramer outlined four options, including relocating only the Police Department in the building; locating the Parks Maintenance operation in the building; putting both Police Department and Parks Maintenance operation in the building; and selling or leasing the building. Mr. Cramer added that there were two additional options, taking over space vacated by the jail in the County/City Public Safety Center when available, and building a new free-standing Police Station on land to be acquired. City Administrator Dale Iman stated that he and Mayor Gnadt had met with County officials and identified an opportunity to resolve facility issues if both governing bodies could work together and develop a long term plan. Mr. Iman reported that a possible scenario included making a commitment to a new correctional facility, conversion of the correctional space to sheriff/police and possibly Emergency Management, relocate the Health Department to the Southern Building, demolish the existing Health Department Building and convert it to parking space, renovate the former City Hall into State Office buildings and move the Parks Maintenance to the SNRPPD building. It was noted that the costs associated with the relocation of the Police Department into the building would result in a total estimated project budget of $2,034,170, assuming the Police Department had a need for 12,500 net square feet. Councilmember Murray spoke in support of Option 5, I I I Page 2, City Council Study Session, July 21, 1997 which was taking over space vacated by the jail at a future time. Councilmember Whitesides noted that some of the Councilmembers were not on Council when the property was purchased. Lewis Kent, 624 East Meves, spoke on the issue. Report by Cornhusker Army Ammunition Plant Reuse Sub-Committee Relative to Shooting: Facility. Kent Coen, 2604 South Stuhr Road, Police Chief Gene Watson, Brenda Urbanek from the Law Enforcement Training Center, and Doyle Hulme, 2829 Brentwood Boulevard, spoke on a preliminary plan to move the Grand Island Skeet and Sporting Clays Club to the Cornhusker Army Ammunition Plant. Charlie Cuypers, City Attorney, noted that the Skeet and Sporting Club had operated the City's shotgun sports facility on the waterwell field since the 1970s but that as a result of the construction of the new South Locust-I-80 Interchange Project, the facility would need to relocate. Mr. Cuypers added that club members had identified a good prospective site in the southeast corner of the Cornhusker Army Ammunition Plant in and around a former housing site for officers. Representatives of the club spoke in support of the preliminary plan for a comprehensive shooting site to be located at the CAAP site. Wes Sheeks and Dick Turpine of the State Game and Parks Department spoke in support of the plan and stressed that this relocation was a rare opportunity. Councilmember Seifert questioned if the land was available. Councilmember Murray asked who would own the property and if there were concerns about lead on the property. Mr. Coen reported that the City would own the property and the facility had to be relocated at another site due to Federal statutes and regulations. It was noted that an Environmental Baseline Study would be done to review the property. Report on Recommendations of Sidewalk Committee. City Administrator Dale Iman reported that a Study Team to review the pedestrian sidewalk system in Grand Island had met and formulated a recommendation concerning the need for pedestrian sidewalks. Mr. Iman stated that five options were available and that the committee recommended Option 4 which would provide for the development of a systematic approach, designing a program that is fair to the property owner and is politically acceptable. It was noted that the proposed public sidewalk policy would identify, and schedule the installation of public sidewalks for serving City-owned property adjacent to improved streets; enforce existing subdivision agreements which require the installation of public sidewalks adjacent to major arterial thoroughfares, develop a plan and schedule with the school district for installation of sidewalks, require installation of public sidewalks on both sides of all new street construction and reconstructions projects; request that the State Department of Roads install pedestrian sidewalks on both sides of all new State Highway projects; and require staff to identify existing sidewalk gaps of 150 feet or less and require installation. Lewis Kent, 624 East Meves, spoke on the issue. Councilmember Preisendorf spoke in support of option 4 and requested that the issue be placed on the next City Council Meeting for action. Discussion on Pine Street Station Renovation. Gary Mader, Utilities Director, reported that the architect had completed the preliminary development of options and cost estimates for the renovation of Pine Street Power Station for use as the centralized location of the City Water Department. Mike Yost, representing Olsson Associates, reviewed the options. Discussion I I I Page 3, City Council Study Session, July 21, 1997 was held on the options. It was the consensus of the Council, at the recommendation of the Utilities Department, that renovation proceed with redevelopment Option 2. Adjournment. The meeting was adjourned at 9:27 p.m. Respectfully submitted, (\;;{\ n;Vy K &VtT~ol1lf- Cindy ~. ~artwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF REGULAR CITY COUNCIL MEETING July 28, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on July 28, 1997. Notice of the meeting was given in the Grand Island Independent on July 23, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Preisendorf, Whitesides, Murray, Seifert, Samuelson, and Sorensen. Councilmembers Lueth and Mehring were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION. REQUESTS FOR FUTURE AGENDA ITEMS: None submitted for future agendas. Councilmember Murray moved that an Executive Session be added to the agenda as an emergency item. Mr. Murray noted that the discussion would be on pending litigation. Second by Preisendorf. Motion adopted unanimously. Councilmember Whitesides requested that item F-4d, Awarding Bid for Crushed Asphalt, be removed from the Consent Agenda. Councilmember Pielstick confirmed that item F-8, Approving Agreement with Hall County Livestock Improvement Association Relative to Leasing Property for Use as Softball Fields, was for approving of the agreement only and not for expending funds for the development of the softball fields. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Twenty-five individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Mayor Ken Gnadt and Police Chief Gene Watson presented Certificates of Merit to Jason Casares, 806 East 9th Street, and Casey Casares, 2204 Chanticleer, who assisted in the report and apprehension of two juvenile individuals involved with destruction of school property. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement. Bob Smith, Assistant Utilities Director, reported that acquisition of an easement on property located through a part of Lot One (1), Twin Lakes Second Subdivision was required to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers and that the easement and right of way I I I Page 2, City Council Regular Meeting, July 28, 1997 was needed to install primary lines and a transformer to serve this property. No public testimony was heard. Public Hearing on Request for Change of Land Use Designation. Charlie Cuypers, City Attorney, reported that Little B's Corporation, owner, had submitted a request to rezone the property located east of North Road, south of Old Potash Road, and immediately north of Westgate Fourth Subdivision from a "R2" (Low Density Residential), "R3" (Medium Density Residential), "R4" (High Density Residential), and "B2" (General Business) Zones to "M2" (Heavy Manufacturing), "Ml" (Light Manufacturing), and "B2" (General Business) Zones and that the purpose of the request was to allow the subject lands to be utilized for future industrial and commercial uses rather than for a mix of residential and commercial uses as originally envisioned in 1979. It was noted that the Regional Planning Commission, at their special meeting of July 16, 1997, unanimously recommended approval of the proposed land use and zoning change. Rudy Plate, 2209 East Stolley Park Road, explained the request for change of land use designation and noted that the United States Postal Service wanted to comply with local regulations. Dave Schocke, 4076 Lillie Drive, spoke in opposition to the rezoning. Mike Yost, 201 East Second Street, spoke in support of the request, noting that there would not be excessive traffic diverted onto North Road. Dave Jensen, 4066 Edna Drive, spoke in opposition, stating that the Regional Planning Commission did not abide by the Council's recommendation. Greg Mead, representing the Regional Planning Commission, stated that the Regional Planning Commission reviewed the suggestion offered by the Council but felt there was a more practical solution. Brent Arends, 2919 West 17th Street, plant manager for the Postal Service stated that the bids for the construction of the facility were closing August 14 and that if the location was not approved the project would not be built in Grand Island. Randy Leiser, 4016 Edna Drive, requested more buffer zone along North Road. Greg Baxter, 1723 Bridle Lane, spoke in support of the project. Dan Monroy, Edna Drive, spoke in opposition to the rezoning of 68 acres when it appeared considerably less was needed for the Postal Service operation. No additional comments were heard. Public Hearing on Request of Richard and Doris Macku for Conditional Use Permit for Operation of a Recycling Yard. Craig Lewis, Building Inspections Director, reported that Richard and Doris Macku had submitted an application for a Conditional Use Permit for the operation of a recycling and salvage yard at 1134 East Capital for an indefinite period of time. Mr. Macku spoke in support of the application. Roger Steele, attorney representing Mr. and Mrs. Don Peterson, 1424 East Capital Avenue, and Mr. and Mrs. Doug Peterson, 1414 East Capital Avenue, spoke in opposition to the request. Ray Lassonde, 1027 East Capital Avenue, spoke in opposition. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Designation. Charlie Cuypers, City Attorney, reported that David R. Nelson, owner, had submitted a request to rezone the property located immediately east of the intersection of Capital Avenue and Highway 30 (4300 East Highway 30) from a "Ml" (Light Manufacturing) to "M2" (Heavy Manufacturing) and that the purpose of the request was to allow for the storage and sale of damage vehicles. It was noted that the Regional Planning Commission, at their July 2, 1997 meeting, recommended denial of I I I Page 3, City Council Regular Meeting, July 28, 1997 the proposed land use and zoning change inasmuch as opposition was voiced from neighbors due to potential future use. Dave Nelson spoke in support of the request and noted that he had changed the plans to rezone an area other than that originally identified. Greg Mead, representing the Regional Planning Commission, spoke in opposition to the request. City Attorney Charlie Cuypers noted that inasmuch as the request had been changed, the application would need to be returned to the Regional Planning Commission. Motion by Seifert, second by Pielstick, carried unanimously to refer to the Regional Planning Commission. Councilmember Murray suggested that Mr. Nelson include more specific information on screening when the application was reconsidered. Public Hearing on Request for Change of Land Use Designation. Charlie Cuypers, City Attorney, reported that Richard and Doris Macku, owners, had submitted a request to rezone the property located on the north side of Capital A venue, commencing at a point immediately east of the Union Pacific Railroad and extending easterly along Capital Avenue for approximately 1020 feet from a "M2" (Heavy Manufacturing) to "B2" (General Business) and that the purpose of the request was to allow for a residence on the property for security purposes. It was noted that the Regional Planning Commission, at their July 2, 1997 meeting, recommended approval of the proposed land use and zoning change. Arnold Wenn, 2410 Overland Trail Circle, spoke in support. Ray Lassonde, 1027 East Capital A venue, spoke in opposition. Greg Mead, representing the Regional Planning Commission, stated that the original request had been for a smaller amount of land but that the Regional Planning Director increased the size so that spot zoning did not result. No additional public testimony was heard. Public Hearing on Amendment to Landscaping Regulations. Craig Lewis, Building Inspections Director, reported that Chapter 36 of City Code provided for the regulation of landscaping under the Zoning Ordinance and that an amendment to the Code which allowed the option of a 10' side landscape screen in-lieu of the provision of a 30' development separation buffer strip around the perimeter of an RD Development Zone site had been proposed. It was noted that the Regional Planning Commission, at their meeting of July 2, 1997, voted to approve the amendments. Kay Collins, 1003 West Louise, and Lewis Kent, 624 East Meves, spoke on the issue. Public Hearing on Amendment to City Code Relative to Sign Ordinance Regulations. Craig Lewis, Building Inspections Director, reported that at a City Council Study Session, Council directed that City staff work with local sign hangers to address issues relative to the regulation of mobile signs, vehicle signs, awning/canopy signs, and sign maintenance and stated that staff had met with the sign hangers and have developed recommendations for amending the City sign ordinance. It was noted that the recommendations included reducing length of time for a temporary permit for a mobile sign from 90 days to 45 days per calendar year, provisions made for a special event temporary permit at anyone location for a period not to exceed four days; requirement for anchoring of mobile signs in asphalt to a depth of at least three feet, restrict ability to have a sign anchored, painted or attached to vehicles and used as advertising, any unsafe, or unsound signs in a state of disrepair must be made safe within 48 hours after written notice. No public testimony was heard. I I I Page 4, City Council Regular Meeting, July 28, 1997 A break was taken from 8:40 p.m. - 8:45 p.m. CONSENT AGENDA: Motion by Sorensen, second by Seifert, carried unanimously to adopt the Consent Agenda with the exception of F-4d. The Consent Agenda included: Receipt of Official Documents. Library Board Meeting Minutes for April 7, 1997, Library Board Meeting Minutes for May 5, 1997, Library Board Meeting Minutes for June 2, 1997, Civil Service Commission Meeting Minutes for July 8, 1997, and claim of Food Systems, Inc. Approving Minutes of the July 14. 1997 City Council Regular Meeting. July 21. 1997 City Council Special Meeting. and the July 21. 1997 City Council Study Session. Councilmember Samuelson abstained from voting on approval of the minutes of the July 14, 1997 City Council Regular Meeting. Approval of Request of Dugan Funeral Services. Inc.. dba Livingston-Sondermann Funeral Home for License Agreement for Paving Over Easement. #97-203 - Awarding Bid for Police and Fire Pension Consulting to Milliman and Robertson. Inc.. of Omaha. Nebraska. in an amount not to exceed $8.650. #97-204 - Awarding Bid for Power Cable to WESCO. Grand Island. Nebraska. in the amount of $17.220 plus tax. #97-205 - Awarding Bid for Generator Bearing Fire Protection to Grinnell Fire Protection. Omaha. Nebraska. in the amount of $36.332. #97-207 - Awarding Bid for Fire Rescue Unit to Central States Fire. Lyons. South Dakota. in the amount of $72.714. #97-208 - Awarding Bid for Paving. Library Parking Lot to Galvan Construction. Grand Island. in the amount of $8.975. #97-209 - Approval of Acquisition of Utility Easement from Harry and Wanda Lilienthal through a part of Lot One (1). Twin Lakes Second Subdivision. #97-210 - Approval of Support for Option 2 for Pine Street Station Renovation Project. It was noted that option 2 provided for demolition of the existing boiler room and would allow for replacement of that area with single story new construction, which would be more cost efficient and useful, and that the turbine room basement would be deleted, reducing the cost of renovation by $112,440. Tim O'Neill, 1203 South Sylvan, spoke on the issue. #97-211 - Approval of Support for Grand Island Volunteer Exchange (GIVE) Program. It was noted that coordination of the GIVE volunteer program would be done in conjunction with the existing coordination of volunteer boards and commissions from the Public Information and I I I Page 5, City Council Regular Meeting, July 28, 1997 Records Management Department. #97 - 212 - Approval of Agreement with Hall County Livestock Improvement Association Relative to Leasing Property for Use as Softball Fields. Steve Paustian, Parks and Recreation Director, reported that the Fonner Park Board of Directors had granted permission for the City to use Fonner Park real estate for purposes of constructing, operating and maintaining three softball fields, at a cost of $1.00 per year and that the term of the lease was for ten years with automatic renewal of up to five additional five year terms, if desired. Mr. Paustian stated that the City would assume responsibility for the construction of the fields, including all fences, backstops, dugout facilities, earth work, landscaping, restrooms, and concession stands and that $50,000 had been budgeted in the 1996-1997 budget to hire an engineer and review drainage issues but that the anticipated total cost of the improvements was $300,000 which would be addressed during the budget sessions. #97-213 - Approval of Agreement with Hall County Relative to Creation of an Employee Benefit Trust for Joint City/County Departments. It was noted that the creation of an employee benefit trust for the three joint City/County departments, Regional Planning, Emergency Management, and Health was needed to address the unfunded liability, provided that the City and County would equally contribute $15,000 to the trust for a period of six years, unless fully funded earlier. #97-206 - Crushed Asphalt Trail. Stolley Park Road to Highway 34. Dale Shotkoski, Assistant City Attorney, reported that the Purchasing Division had received bids for crushed asphalt to be used for the hike and bike trail located at Stolley Park Road to Highway 34 to serve the Public Warks Department, Engineering Division and that three bids had been received ranging from $24,980 to $37,348.50. It was noted that the low bid had been submitted by Hooker Brothers, Grand Island, Nebraska in the amount of $24,980. Councilmember Whitesides stated that although he supported hike and bike trails, he felt the $24,980 should be used to take care of existing park and recreational facilities. Motion by Whitesides, second by Sorensen to reject the bid for crushed asphalt trail. Councilmember Murray stated that the Parks and Recreation Master Plan showed considerable support for a trail. City Administrator Dale Iman stated that the crushed asphalt trail had been included in the current budget. Kay Collins, 1003 West Louise, spoke in support of the motion to reject the bid. Upon roll call vote, Pielstick, Hosier, and Whitesides voted aye. Preisendorf, Seifert, Samuelson, Sorensen, and Murray voted nay. Motion failed. Motion by Murray, second by Preisendorf to award the bid. Upon roll call vote, Whitesides, Seifert, Murray, Preisendorf, Samuelson, and Sorensen voted aye. Pielstick and Hosier voted nay. Motion adopted. REQUESTS AND REFERRALS: Approval of Request for Conditional Use Permit for Recycling Yard at 1134 East Capital Avenue. Motion by Samuelson, second by Murray to approve the request. Discussion was held on the requirement for an eight foot fence to enclose the property. Upon roll call vote, I I I Page 6, City Council Regular Meeting, July 28, 1997 Samuelson, Preisendorf, Whitesides, Murray, Hosier, and Seifert voted aye. Sorensen and Pielstick voted nay. Motion adopted. Approval of Request of Jim and Peggy Lewandowski. 517 South Tilden, for License Agreement for Use of City Property. Wayne Bennett, Public Works Director, reported that Jim and Peggy Lewandowski, owners, 517 South Tilden, had submitted an application for a License Agreement to allow for existing bushes, flower beds, garage shed, barbeque, dog kennel, and proposed fence in an unopened public alley and noted that the bushes, flower beds, garage shed, and barbeque had been placed in the alley by the previous property owner. Mr. Bennett stated that approval was recommended for a License Agreement to allow for the flower beds, garage shed, and barbeque to remain in the public alley and denial was recommended for the bushes, dog pen, and proposed fence. Motion by Murray, second by Preisendorf, carried unanimously to approve the request for a License Agreement for the flower beds, bushes, garage shed, and water sprinkler system. Bob Olson, 2203 Woodridge Lane, Lewis Kent, 624 East Meves, and Robert Door, 1919 West Louise, spoke in opposition. Kay Collins, 1003 West Louise, suggested that all property owners be held to the same standards. Peggy and Jim Lewandowski, 517 South Tilden, spoke in support of the application. Bob Smith, Assistant Utilities Director, noted that the Utilities Department had immediate need to enter the easement and would need to remove the bushes to do so. RESOLUTIONS: #97-214 - Consideration of Amendment to Sidewalk Installation Policy. Dale Iman, City Administrator, reported that as discussed at the City Council Study Session of July 21, 1997, a study team comprised of City staff, had reviewed the City's policies relative to requiring the installation of pedestrian sidewalks. Mr. Iman stated that the recommendation of the study team was to implement a public sidewalk policy to improve the quality of the sidewalk system and reduce pedestrian safety concerns and noted that the proposed policy involved scheduling the installation of sidewalks for City owned property adjacent to improved streets, enforce existing subdivision agreements which required the installation of public sidewalks adjacent to major arterial thoroughfares, development of a plan with the school district for installation of sidewalks, requesting the state to install pedestrian sidewalks on both sides of all new state highway projects and requiring staff to identify existing sidewalk gaps of 150' or less and require installation. Motion by Seifert, second by Preisendorf, carried unanimously to approve. #97-215 - Consideration of Agreement Relative to Operation of Racquet Center. Dale Shotkoski, Assistant City Attorney, reported that the Mayor had appointed a Racquet Center Committee to assist in the drafting of and review of requests for proposals for the operation of the Racquet Center and that the request for proposal included three goals: 1) that the center be continued in use with emphasis on racquet sports, as a non-tax supported facility; 2) that the usage of the facility be increased; and 3) that diversified activities be provided at the racquet center. Mr. Shotkoski noted that three responses had been received and that the proposal deemed by the committee to be in the best interest of the City was that submitted by Scott and Lisa Norton of Health Plex of Grand Island. Mr. Shotkoski explained that the proposal provided I I I Page 7, City Council Regular Meeting, July 28, 1997 for a lease term of five years with a financial commitment made to improve the facility and that the agreement provided for an annual review. Motion by Sorensen, second by Pielstick to table the issue to a Study Session. Upon roll call vote, Seifert, Pielstick, Murray, Sorensen, Whitesides, and Samuelson voted aye. Hosier and Preisendorf voted nay. Motion adopted. Consideration of Business Improvement District #1 Budget and Setting Date for Board of Equalization. Dianne Kelley, Downtown Development Director, reported that each year it was necessary for the City Council to meet as the Board of Equalization to consider a resolution establishing the assessment level for the Business Improvement District #1 and that this process enabled the City Council to establish the proposed budget for the district. It was recommended that the public hearing for the Downtown Improvement District #1 be set for September 8, 1997. Motion by Sorensen, second by Preisendorf, carried unanimously to approve revised Resolution #97-16. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8294 - Consideration of Amendment to General Pension Plan with Ameritas #8295 - Consideration of Request for Change of Land Use Designation for Property Located East of North Road, South of Old Potash Road, and Immediately North of Westgate Fourth Subdivision from R2 (Low Density Residential), R3 (Medium Density Residential), R4 (High Density Residential) and B2 (General Business) Zones to M2 (Heavy Manufacturing), Ml (Light Manufacturing) and B2 (General Business) Zones #8297 - Consideration of Request for Change of Land Use Designation for Property Located On the North Side of Capital Avenue, commencing at a Point Immediately East of The Union Pacific Railroad and Extending Easterly along Capital Avenue for Approximately 1020 Feet from M2 (Heavy Manufacturing) to B2 (General Business). #8298 - Consideration of Amendment to Landscaping Regulations #8299 - Consideration of Amendment to City Code Relative to Sign Ordinance Regulations #8300 - Consideration of Amendment to City Code Relative to Open Burning Regulations #8301 - Consideration of Conveyance of Property in Platte Valley Industrial Park to Nebraska Truck Center be considered for passage on the same day upon reading by number only, and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Murray seconded the motion. After inviting questions or comments and there being none, the Mayor called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. I I I Page 8, City Council Regular Meeting, July 28, 1997 Clerk: Ordinances #8294, #8298, #8299, #8300 and #8301 on their first reading. All those in favor of these ordinances on first reading, answer roll call. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8294, #8298, #8299, #8300 and #8301 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, Ordinances #8294, #8298, #8299, #8300, and #8301 are declared to be lawfully passed and adopted upon publication as required by law. #8295 - Consideration of Request for Change of Land Use Designation for Property Located East of North Road, south of Old Potash Road, and Immediately North of Westgate Fourth Subdivision from R2 (Low Density Residential), R3 (Medium Density Residential), R4 (High Density Residential) and B2 (General Business) Zones to M2 (Heavy Manufacturing), Ml (Light Manufacturing), and B2 (General Business) Zones. Mayor Gnadt asked if there were additional comments. Pat Powers, 4078 Edna Drive, spoke in opposition. Jim Seilar, 3111 Kennedy Way, spoke representing the Postal Workers Union and voiced support for the project. Councilmember Pielstick stated that the recommendation forwarded by Council was not acted on. Councilmember Murray stated that the decision was difficult inasmuch as the Council wanted to protect the homeowners as well as retain the postal facility. Mr. Murray added that he believed the proposed rezoning had sufficient buffer to do so. Councilmember Whitesides stated that the potential loss of the facility and the fact that it appeared there was adequate buffer warranted consideration. Theresa Cuerrla, Blair, Nebraska, spoke on behalf of the application and stated that this location was the only site in Grand Island that met all the needs of the postal service. Roll call vote was taken. Clerk: Ordinance #8295 on its first reading. All those in favor of the passage of the ordinance on first passage, answer roll call. Upon roll call vote, Preisendorf, Murray, Sorensen, Seifert, Whitesides, Samuelson, and Hosier voted aye. Pielstick voted nay. Motion adopted. Clerk: Ordinance #8295 on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call. Upon roll call vote, Preisendorf, Murray, Sorensen, Seifert, Samuelson, Whitesides, and Hosier voted aye. Pielstick voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, said Ordinance is declared to be lawfully passed and adopted upon publication as required by law. #8297 - Consideration of Change of Land Use Designation for Property Located on the North Side of Capital Avenue. Commencing at a Point Immediately East of the Union Pacific Railroad and Extending Easterly along Capital A venue for Approximately 1020 Feet from M2 (Heavy Manufacturing) to B2 (General Business). I I I Page 9, City Council Regular Meeting, July 28, 1997 Clerk: Ordinance #8297 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Pielstick, Hosier, Preisendorf, Seifert, Samuelson, Whitesides, and Murray voted aye. Sorensen voted nay. Motion adopted. Clerk: Ordinance #8297 on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Pielstick, Hosier, Preisendorf, Seifert, Samuelson, Whitesides, and Murray voted aye. Sorensen voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, said Ordinance is declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Samuelson, second by Murray, carried unanimously to approve the Claims for the period of July 15, 1997 through July 28, 1997, claim #53440,53986, 54267 plus claim #55110 through claim #55604. Finance Director Chuck Haase requested that the claim to Hamilton Chevrolet, #55223 be reduced to $19,976. This amendment was accepted by the Council. Councilmember Seifert abstained from voting on Claim #55460. ADJOURNMENT TO EXECUTIVE SESSION: Motion by Whitesides, second by Preisendorf, carried unanimously to adjourn to Executive Session to discuss pending litigation. Adjournment took place at 10: 17 p.m. RETURN TO REGULAR SESSION: Motion by Sorensen, second by Pielstick, carried unanimously to return to Regular Session at 10:45 p.m. ADJOURNMENT: The meeting was adjourned at 10:45 p.m. Respectfully submitted, &~ ~~?jY- Cindy K. Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION August 4, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on August 4, 1997. Notice of the meeting was given in the Grand Island Independent on July 29, 1997. Mayor Gnadt called the meeting to order at 6:30 p.m. The following members were present: Councilmembers Hosier, Murray, Mehring, Whitesides, Lueth, Sorensen, Seifert, and Preisendorf. Councilmembers Samuelson and Pielstick were absent. The following City Officials were present: Acting City Administrator Charlie Cuypers, City Clerk Cindy Cartwright, and Public Works Director Wayne Bennett. Review of Budget for City/County Health Department. Bruce Dart, Health Department Director, reviewed the proposed budget and reported that the proposed budget for 1997-1998 was lower than that approved last year, due primarily to reduction in salaries. Irene Abernethy, Board Supervisor, questioned if funding had been appropriated for mosquito control. Mr. Dart replied that supplies were available this year but that funding would be needed next year. Discussion was held on the salary line items and a comparison from prior years was requested. Chuck Haase, Finance Director, reported that the City had only assumed financial reporting in July and that the City had no previous data. Mr. Dart replied that there were several part time positions inasmuch as nurses were hired to do immunization clinics and because several positions were grant funded. Mr. Dart added that fees were proposed to be increased in this budget year. Councilmember Lueth stated that the Health Department had come a long way and complimented Mr. Dart for his success to date. Margaret Landis, County Board, suggested that the reserve fund be reviewed annually. Adiournment. The meeting was adjourned at 7:13 p.m. Respectfully submitted, . ~rJ1~~ City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING August 4, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on August 4, 1997. Notice of the meeting was given in the Grand Island Independent on August 1, 1997. Mayor Gnadt called the meeting to order at 7:13 p.m. The following members were present: Councilmembers Hosier, Murray, Mehring, Whitesides, Lueth, Sorensen, Seifert, and Preisendorf. Councilmembers Samuelson and Pielstick were absent. The following City Officials were present: Acting City Administrator Charlie Cuypers, City Clerk Cindy Cartwright, and Public Works Director Wayne Bennett. PUBLIC HEARING ON ACOUISITION OF EASEMENT. Bob Smith, Assistant Utilities Director, reported that acquisition of an easement on property located along the east side of Sky Park Road from Capital A venue to Airport Road was required to extend, locate, install, and maintain a water meter. Mr. Smith stated that the easement was needed to extend and provide water service to the Central Nebraska Regional Airport and that the Airport Authority had signed an agreement providing for this. No public testimony was heard. REQUESTS AND REFERRALS: Approving Preliminary Plat for Westgate Subdivision. Dave Barber, Regional Planning Director, reported that Little B's Corporation, owner, had submitted a preliminary plat for Westgate Subdivision, encompassing 68 acres of land located east of North Road, south of Old Potash Road, and immediately north of Westgate Fourth Subdivision and that this plat had been approved by the Regional Planning Commission at their special meeting of July 16, 1997. Motion by Sorensen, second by Murray to approve. Councilmember Seifert noted that he had received a telephone call in relation to the zoning. Upon roll call vote, motion was adopted unanimously. RESOLUTIONS: #97-215 - Approving Agreement with Health Plex Relative to Operation of Racquet Center. Mayor Gnadt reported that a Racquet Center Committee had been appointed to assist in the drafting of and review of requests for proposals for the operation of the Racquet Center and that the request for proposals included three goals: I} that the center be continued in use as a non-tax supported facility with emphasis on racquet sports; 2) that the usage of the facility be increased; and 3) that diversified activities be provided at the racquet center. The Mayor requested Scott Norton of the Health Plex explain the highlights of his proposal, which was the proposal forwarded by the Committee as being in the City's best interest. Mr. Norton explained that the I I I Page 2, City Council Special Meeting, August 4, 1997 proposal provided for a lease term of five years with a financial commitment made to improve the facility, and an annual review. Mr. Norton added that the City needed a tennis center and that no radical changes were anticipated although additional services might be added in an effort to increase participation. Mr. Norton stated that the intent was to increase awareness and promote the facility. Carol Bryant, 2402 West Koenig, spoke on behalf of the Tennis Association and stated that the Association had done a great deal to promote tennis in the community and added that based on usage, a full time tennis professional was needed. The question was raised as to who would be conducting the summer tennis lessons. John McDermott, 213 South Greenwich, stated that the City should fund tennis as it does other recreational activities. Steve Paustian, Parks and Recreation Director, voiced frustration with inability to maintain the facility at the required level due to lack of funding. Barb Riley, 2402 Wicklow Drive, voiced concerns with the wording in the proposed lease agreement which stated that up to $20,000 would be utilized on improvements which could actually mean that no funds were used for improvements. Councilmember Lueth questioned Mr. Norton as to why he was anticipating hiring only a part time professional. Mr. Norton replied that the former professional also had to manage and run the facility but that if the usage warranted a full time professional he would certainly address the need. Bud Wolbach, 2617 Apache Road, suggested that the anticipated costs to the City to fund the program were a small part of the overall picture. Councilmember Whitesides stated that the proposal forwarded by Mr. Norton was the best opportunity the City had to see the Racquet Center grow and prosper in the same way that the Health Pie x operation had. Councilmember Sorensen questioned if the opportunity for batting practice would be retained. Mr. Norton reiterated that he did not anticipate major changes. Lisa Norton, co-owner, spoke on the need for involvement from the Tennis Association. Motion by Lueth, second by Mehring, to approve the lease agreement with Health Plex for the operation of the facility. Councilmember Murray questioned what the proposal of Champions had included. Dale Shotkoski, Assistant City Attorney, reported that Champions had submitted two options, neither of which included mandatory repairs and both of which included a percent of the profits as reported on taxes. Phil Maltzhan, 2621 Stolley Park Road, stated that the Association would work with whatever organization was running the facility. Councilmember Preisendorf spoke in support of program diversification. Councilmember Murray stated that the City could continue to operate the facility but it did not appear that the Council was interested in making a commitment to providing funding for maintenance and upkeep. Upon roll call vote to approve the lease agreement with Health Plex, the motion was adopted unanimously. #97-217 - Approving Acquisition of Utility Easement. Motion by Seifert, second by Preisendorf, carried unanimously to approve the acquisition of the utility easement from Hall County, State of Nebraska and Hall County Airport Authority. Councilmember Whitesides was absent at the time the vote was taken. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8293 - Approving Creation of Water Main District #424T, Sky Park Road #8302 - Approving Creation of Street Improvement District #1204, Poplar Street I I I Page 3, City Council Special Meeting, August 4, 1997 #8303 - Approving Creation of Street Improvement District #1205, 12th Street #8304 - Approving Creation of Street Improvement District #1206, 13th Street #8305 - Approving Creation of Street Improvement District #1207, Cherry Street #8306 - Approving Creation of Street Improvement District #1208, Plum Street be considered for passage on the same day upon reading by number only and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. Discussion was held on the Street Improvement Districts. leri Garroutte, Community Development Director, reported that a Community Development Grant had been received which would pay for all of the street improvements for individuals who qualified as low income and 2/3 of the improvement costs for those who did not. After inviting further questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8293, #8302, #8303, #8304, #8305, and #8306 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8293, #8302, #8303, #8304, #8305, and #8306 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, Ordinances #8293, #8302, #8303, #8304, #8305, and #8306 are declared to be lawfully passed and adopted upon publication as required by law. ADJOURNMENT: The meeting was adjourned at 8:23 p.m. Respectfully submitted, [l{1% K ~/IAfvJ .J!- Cindy K. Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING August 11, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on August 11, 1997. Notice of the meeting was given in the Grand Island Independent on August 6, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Hosier, Preisendorf, Whitesides, Murray, Seifert, Lueth, and Samuelson. Sorensen was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Reverend Richard Bacon. REQUESTS FOR FUTURE AGENDA ITEMS: None submitted. Councilmember Mehring requested that Items F6 and F7 be removed from the Consent Agenda. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Two individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation of 1997-1998 Annual Budget. City Administrator Dale Iman presented the proposed 1997-1998 Annual Budget. Mr. Iman noted that in 1996, the State Legislature enacted legislation designed to reduce the reliance on property tax by local government and that the restricted revenues made up more than 80% of the funds available to support the basic services provided by the City. Mr. Iman noted that the local governments were held to a 0 % increase in restricted revenues. It was noted that the 1997-1998 Annual Budget provided a blueprint to continue provision of quality service and expansion of capital projects and infrastructure and that the General Fund Budget had an increase in total expenditures of $1.4 million and at the same time, lost $201,000 from State Aid to Municipalities due to a new formula used to distribute the State Aid. Mr. Iman stressed that the redistribution formula used penalized citites with a property tax under 40 cents with a 20 % reduction for each penny below forty and that because the City had lowered property taxes over the past years and had a current rate of 38.108, the $201,000 would be lost. The City Administrator reviewed the projects included in the intensive capital improvements program, including Southern Power Building Renovation, Wood River Flood Control, City Hall Renovation project, and South Locust Street right of way. Mr. Iman noted that personnel costs as a percentage of total General Fund budget were on a downward I I I Page 2, City Council Regular Meeting, August 11, 1997 trend. Mr. Iman reported that budget hearings would be taking place next week. Presentation of Appreciation to Mayor and City Council. Representatives of the Hall County Resident Management Council made a presentation of appreciation to the Mayor and City Council. August. 1997, American Legion Baseball Month. Councilmember Doug Samuelson presented a proclamation to the American Legion Baseball Association and noted that the 1997 season had consisted of a record 159 wins and 57 losses. August 16, 1997, National Airborne Day. City Clerk Cindy Cartwright reported that August 16, 1997 had been proclaimed as National Airborne Day. PUBLIC HEARINGS: Public Hearing on Proposed Amendment to Land use and Transportation Plan. Dave Barber, Regional Planning Director, reported that in August, 1992, the City Council approved Resolution #92-215 which provided for the adoption of the Comprehensive Land Use and Transportation Plan to address the future growth and transportation needs of the City and that in conjunction with the recent rezoning of the 68 acre tract of land located east of North Road, south of Old Potash Road, north of Westgate Fourth Subdivision, and west of Westgate Sixth Subdivision, an amendment to the Comprehensive Land Use and Transportation Plan was required to replace future residential and business development uses with future industrial development uses in that area. No public testimony was heard. Public Hearing: on Application of Prisa Mexican Market Store, 124 West Fourth Street, for Class "B" Liquor License. Cindy Cartwright, City Clerk, reported that Benicio Lobo, dba Prisa Mexican Market Store, 124 West Fourth Street, had submitted an application for a Class "B" Liquor License. Ms. Cartwright offered the following exhibits for the record: Application submitted to the Liquor Control Commission and received by the City on July 30, 1997; Notice to general public of date, time, and place of hearing published on August 1, 1997; Notice to applicant of date, time, and place of hearing mailed on July 31, 1997; Chapter 4 of City Code and departmental reports as required by law. There was no public testimony on the application. CONSENT AGENDA: Motion by Seifert, second by Lueth, carried unanimously to approve the items on the Consent Agenda with the exception of F6 - Amending Waiver/Fine Schedule Relative to State Statutes and City Code Violations and F7 - Approving User Fee Schedule. The Consent Agenda included: Receipt of Official Documents. Zoning Board of Adjustment Minutes of March 11, 1997 and Library Board Meeting Minutes of July 7, 1997. I I I Page 3, City Council Regular Meeting, August 11, 1997 Approving Minutes of July 28. 1997 City Council Regular Meeting. August 4. 1997 City Council Special Study Session. and August 4. 1997 City Council Special Meeting. Councilmember Lueth abstained from voting on the Minutes of the July 28, 1997 City Council Regular Meeting, and Councilmember Samuelson abstained from voting on the Minutes of the August 4, 1997 Special Study Session and the August 4, 1997 City Council Special Meeting. Approving Request of Nebraska Mil Nic for Special Designated Liquor License for Saturday. August 16. 1997 at Stuhr Museum. Approving Request of Benicio Lobo. dba Prisa Mexican Market Store. 124 West Fourth Street. for Class "B" Liquor License. Approving Request of Patricia O'Malley for License Agreement for Use of Public Right of Way for Installation of Utility Box to House Backflow Protection Devices. #97-218 - Awarding Bid for ACSR Wire and Miscellaneous Items to Dutton-Lainson. Hastings. Nebraska in the amount of $34.590.98. plus tax and to Wesco. Grand Island. Nebraska in the amount of $14.145.84. plus tax. #97-219 - Awarding Bid for Watthour Meters to Crescent Electric. Grand Island. Nebraska. in the amount of $11.856. plus tax. #97 - 222 - Approvin!! Proposed Amendment to Land Use and Transportation Plan. #97-220 - Amending Waiver/Fine Schedule Relative to State Statutes and City Code Violations. Motion by Murray, second by Seifert to approve. Councilmember Mehring questioned why the fees would include efforts in Merrick County. Charlie Cuypers, City Attorney, reported that the fee schedule would only be filed with Merrick County and would address only those violations of Grand Island City Code. Upon roll call vote, motion was adopted unanimously. #97-221 - Approving User Fee Schedule. Motion by Murray, second by Samuelson to approve. Councilmember Mehring questioned whether the building permit fees and plumbing and electrical fees were based on actual costs. Councilmember Preisendorf noted that the fees were passed on to the buyer. Craig Lewis, Building Inspections Director, reported that the fees did not pay for all costs associated with the permit process but that it was important to keep the fees as close as possible and to take cost of living increases so that a large increase was not needed. Discussion was held on how Grand Island compared with area cities. Upon roll call vote, Whitesides, Hosier, Seifert, Samuelson, Mehring, Murray, Lueth, and Pielstick voted aye. Preisendorf voted nay. Motion adopted. REQUESTS AND REFERRALS: I I I Page 4, City Council Regular Meeting, August 11, 1997 Approving Request for Waiver to City Code. Chapter 16 Relative to Display of Fireworks. Jim Rowell, Fire Chief, reported that Phoung Tran, 719 North Broadwell, had submitted a request for permission to display fireworks in conjunction with a traditional Vietnamese wedding scheduled for August 24, 1997 at 719 North Broadwell between 9:00 a.m. and 10:00 a.m. Motion by Whitesides, second by Pielstick to approve. Councilmember Mehring questioned whether the request was in violation with State Statutes and if the City had the authority to approve the request. It was noted that the Fire Chief could approve the request with Council approval. Councilmember Seifert spoke against the request citing concerns with establishing a precedent. Councilmember Whitesides stated that approval would show the Council's respect for other cultures. Mayor Gnadt spoke in support of the request. Upon roll call vote, Whitesides, Pielstick, Preisendorf, Mehring, Lueth, Samuelson, and Murray voted aye. Hosier and Seifert voted nay. Motion adopted. Denial of Request for Street Vendor Permit. Cindy Cartwright, City Clerk, reported that Silvia Correa, representing Paleteria Zacatecas, 5660 West Colfax, Lakewood, Colorado, has made application for a Vendor's Permit to provide for use of City streets for the sale of prepackaged popsicles and that the vendor had engaged in street vending the past weekend without benefit of a permit or approval from the Health Department. Motion by Lueth, second by Whitesides to deny the request based on early sales. Upon roll call vote, Whitesides, Lueth, Mehring, Seifert, Preisendorf, Hosier, Samuelson, and Pielstick voted aye. Murray voted nay. Motion adopted. #97-224 - Dissolving Sanitary Sewer District #483. Branding Iron Lane. Wayne Bennett, Public Works Director, reported that the City Council had acted on June 23, 1997 to create Sanitary Sewer District #483 for the purpose of servicing properties in the vicinity of Branding Iron Lane north of 13th Street in response to a petition by property owners requesting the creation of the district. It was noted that the improvements slated for the area consisted of providing sewer to service the area north of 13th Street and south of Shanna Street from the west side of Bockman First Subdivision to the east side of Western Heights Fifth Subdivision. Mr. Bennett noted that three options were available to the Council: continuation of the district, dissolution of the district, or creation of a smaller district. Mr. Bennett explained that an argument could be made to continue the district because although 71 % of the property owners in the district submitted written protest against the district, only 37 % of the protests were valid, inasmuch as the subdivision agreement waived the right to protest for owners in Western Heights 4th and 5th Subdivisions. It was reported that Option 2, dissolution of the district was an option inasmuch as 71 % of all property owners (valid and invalid) in the district submitted written protests and that the third option, creation of a new smaller district could be considered and that the new district would include those properties south of Shanna Street west of Branding Iron Lane, Branding Iron Court, and the properties along the west side of Branding Iron Lane and the first three lots west of Branding Iron along the north side of 13th Street, who appeared to be in favor of the proposal. Motion by Lueth, second by Pielstick to adopt Resolution #97-224 which would dissolve the district. Discussion was held on the creation of a smaller district and whether or not the property owners who had petitioned for sewer would be included in the smaller district and those who wrote in opposition would be excluded. Mr. Bennett noted that of the original eleven signatures on the petition, nine would be included in the smaller district. Councilmember I I I Page 5, City Council Regular Meeting, August 11, 1997 Seifert asked the Public Works Director to explain why a tap district could not be completed. Mr. Bennett stated that the City's resources would be utilized to provide the services and individuals would not pay until they used the services which would require higher taxes to fund the improvements or a higher sewer fee. It was noted that the assessments could be extended to 10 years. Councilmember Lueth questioned how the subdivider could waive the protest of creation of improvement districts. City Attorney Charlie Cuypers stated that the subdivider could sell lots for much less if not required to put in water and sewer and that the information was available to all property owners or prospective buyers at the Register of Deeds and would also show up on title insurance as the property would be subject to the Subdivision Agreement. Mr. Cuypers cautioned the Council about not following a long standing policy relative to the formation, creation and continuation of districts. Councilmember Lueth added that the subdivider should not have been allowed to waive the rights of the future property owners. Councilmember Murray spoke in support of the creation of the smaller district. Raylin Downing, 4228 West 13th Street, and Ken Karmann, 4250 Branding Iron Court, spoke in opposition to the district. Upon roll call vote on the motion to dissolve the district, the motion was adopted unanimously. ORDINANCES: Councilmember Murray moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8307 - Amending Chapter 15 of City Code Pertaining to Electric Service Fees #8308 - Amending Chapter 16 of City Code Pertaining to Fireworks Permit and Ambulance Service Fees #8309 - Amending Chapter 17 of City Code Pertaining to Garbage, Refuse, and Waste Materials #8310 - Amending Chapter 23 of City Code Relative to Solicitor Permit Fees #8311 - Amending Chapter 26 of City Code Pertaining to Plumbing Fees #8312 - Amending Chapter 30 of City Code Pertaining to Sewer Fees #8313 - Amending Chapter 31 of City Code Pertaining to Sign Permit Fees #8314 - Amending Chapter 32 of City Code Pertaining to Pavement Cut Fees, Call Out Fees, and License Agreement Fee #8315 - Amending Chapter 34 of City Code Relative to Taxicab permit Fees #8316 - Amending Chapter 37 of City Code Relative to Alarm System Fees, Building Permit Fees be considered for passage on the same day upon reading by number only and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Mehring seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Motion was adopted unanimously. I I I Page 6, City Council Regular Meeting, August 11, 1997 Clerk: Ordinances #8307, #8308, #8309, #8310, #8311, #8312, #8313, #8314, #8315, and #8316 on their first reading. All those in favor of passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8307, #8308, #8309, #8310, #8311, #8312, #8313, #8314, #8315, and #8316 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, Ordinances #8307, #8308, #8309, #8310, #8311, #8312, #8313, #8314, #8315, and #8316 are declared to be lawfully passed and adopted upon publication as required by law. #8317 - Creation of Sanitary Sewer District #484, Branding Iron Lane. Motion by Pielstick, second by Lueth to pull this item from the agenda. Motion adopted unanimously. PAYMENT OF CLAIMS: Motion by Lueth, second by Pielstick, carried unanimously to approve the Claims for the period of July 29, 1997 through August 11, 1997, claim #55222, #55290, #55291, #55391, #55448, and claim #55605 through claim #56092. ADJOURNMENT: The meeting was adjourned at 8:40 p.m. Respectfully submitted, ~~ ,~~ Cindy K. ~rtwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL MEETING August 18, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on August 18, 1997. Notice of the meeting was given in the Grand Island Independent on August 7, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Lueth, Hosier, Preisendorf, Samuelson, Murray, Whitesides, Mehring, Seifert, Sorensen, and Pielstick. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. ADJOURN TO GRAND ISLAND SOLID WASTE AGENCY. Motion by Lueth, second by Samuelson, carried unanimously to adjourn to the Grand Island Solid Waste Agency. Public Hearing on Proposed 1997-1998 Grand Island Solid Waste Agency Budget. Chuck Haase, Finance Director, noted that the Public Hearing was for the Solid Waste Agency Budget which was include with the City's budget. Wayne Bennett, Public Works Director, reviewed the budget. No public testimony was heard. RETURN TO REGULAR SESSION. Motion by Sorensen, second by Whitesides, carried unanimously to return to Regular Session. Public Hearing on Proposed 1997-1998 Municipal Proprietary Budget. Glendale Reiss, 910 North Boggs, questioned whether water and sewer were being provided to the airport. City Administrator Dale Iman stated that a water main was being extended and costs would be assessed to the property owners and that sewer was already in place. Mr. Reiss then questioned whether the Platte Generating Station would be able to handle the power needs of the prison if it were located in Grand Island. Mr. Iman responded that additional energy would be needed by 2004 as depicted in the Integrated Resource Plan. No additional public testimony was heard. Public Hearing on Proposed 1997-1998 City Single Budget. Chuck Haase, Finance Director, reported that the 1997-1998 City Single Budget combined the proprietary budget and the Solid Waste Agency budget into one document with the remaining City budgets. Mr. Haase introduced a letter from Kay Collins as comments on the budget. Kay Collins 1003 West Louise, spoke on the lack of information provided relative to the budget creation and content. Jerry Poels, West Highway 30, questioned an item related to the school budget. No additional public testimony was heard. Adjournment. The meeting was adjourned at 7:17 p.m. Respectfully submitted, i\r(Al1r1h K ~~ +w,'6rd- cYndy it ~artwnght . City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION August 18, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on August 18, 1997. Notice of the meeting was given in the Grand Island Independent on August 13, 1997. Mayor Gnadt called the meeting to order at 7: 17 p. m. The following members were present: Mayor Gnadt, Councilmembers Lueth, Hosier, Samuelson, Preisendorf, Murray, Whitesides, Mehring, Seifert, Sorensen, and Pielstick. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Review of 1997-1998 Annual Budget. Dale Iman, City Administrator, presented an overview of the proposed 1997-1998 Annual Budget. Mr. Iman reviewed the budget workshop schedule and presented information on the tax asking presented in the proposed budget. Mr. Iman reported that the proposed budget had a tax asking of 38.321 cents per $100 valuation and stated that the budget included the addition of 11 personnel - 5 for the Police Department, 2 for Parks and Recreation, 1 Risk Management, 2 seasonal life guards, and 1 electric utility engineering technician. Mr. Iman reviewed the cash balance history and showed that the trend was to project low fund balance for budgeting purposes and funding had actually come in almost double. Chuck Haase, Finance Director, reviewed the total tax base and stated that exact figures would not be available until later. Larry Fox, Accounting Manager, reviewed the three fund types, general governmental, proprietary, and fiduciary. Councilmember Pielstick questioned the encumbrances method. Kay Collins, 1003 West Louise, requested time to speak after each item was presented. Mayor Gnadt indicated that comments from the public had been solicited at the public hearings and that a time would be set aside at the end of the meeting for public participation in order to maintain the schedule presented. Dale Iman, City Administrator, reviewed the budgets for the Administration, Economic Development, Code Enforcement, Mayor's Office, and Legislative Division. Discussion was held on the increase in salary in the Administrator's budget. Mr. Iman noted that the increase was due to the salary survey and the position being reclassified from an Administrative Clerk position to an Executive Assistant position. Discussion was held on the Code Enforcement efforts. Cindy Cartwright, Public Information and Records Management Director, reviewed the Public Information, Governmental Education and Family Preservation and Support budgets. Discussion was held on the need for additional personnel for GITV. Ms. Cartwright stated that the Audio Visual Technician and Public Information Officer were being reclassified as hourly not salary employees and that work would be reallocated to reflect this change. Chuck Haase, Finance Director, presented the budget for the Finance Department. Discussion was held on the City's self insurance program. Questions were asked relative to the networking status. A break was taken from 9:05 p.m. - 9: 15 p.m. Mr. Haase then reviewed the Internal Services and Agency Funds as well as Trust Funds and Debt Service Funds. Adjournment. The meeting was adjourned at 10:00 p.m. Respectfully submitted, Cindy K. Cartwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION August 19, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on August 19, 1997. Notice of the meeting was posted on August 15, 1997. Mayor Gnadt called the meeting to order at 5:30 p.m. The following members were present: Mayor Gnadt, Councilmembers Lueth, Preisendorf, Murray, Whitesides, Mehring, Sorensen, Pielstick and Samuelson. Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, and Finance Director Chuck Haase. Review of Proposed 1997-1998 Annual Budget. Lisa Thayer, Personnel Director, reviewed the budget for the Personnel Department and noted that the personnel costs were increased due to the addition of one employee this year but that operating costs were down. Councilmember Pielstick asked if the Personnel Department could assume the Risk Management responsibilities instead of hiring a Risk Manager. Ms. Thayer responded that a full time person could not be allocated to do this. City Administrator Dale Iman stated that the function required of a Risk Manager were different than those provided by Personnel. Bruce Dart, Director of the Health Department, presented the budget for the Health Department as discussed at the joint City/County Special Study Session of August 4, 1997. Jim Rowell, Fire Chief, presented the budgets for the Fire Services and Emergency Medical Services division. Councilmember Sorensen questioned whether staffing levels were at the approved level. Mr. Rowell stated that the City was in the process of hiring additional staff which would bring the staffing level up to that approved. Craig Lewis, Building Inspections Director, reported on the budgets for the Building Department and the City Hall Maintenance. Discussion was held on funding for demolition of buildings that were dilapidated. Mr. Iman stated that funding was available in the Code Enforcement budget as well as in the Community Redevelopment Authority budget. Discussion was held on the need for a .25 FTE to do electrical inspections. Mr. Lewis stated that the intent was to hire a part time individual who could do inspections in the absence of the normal inspector. Mayor Gnadt reported that the demolition of the motels on the east side of town greatly improved the entrance to the City. Police Chief Gene Watson reviewed the budget for the Police Department and reported on the grant funded program for motorcycle officers. Discussion was held on the funds for the Humane Society. Councilmember Whitesides asked that additional funding be provided and placed increased funding for the Humane Society ($108,000) on the wish list. Councilmember Pielstick questioned the number of vehicles being purchased and how many were on the street each shift. Police Chief Watson stated that 10-11 vehicles, depending on shift and availability. Councilmember Mehring questioned whether additional funding was needed for protective vests. The Police Chief stated that the union contract with the police officers provided for protective gear and that the City paid for up to 15 vests per year at a rate of 80% of the cost. Discussion was then held on the school board's request for closing of College Street. Mr. Iman noted that the College Street Committee had met and would be forwarding a tentative solution. Howard Maxon, Emergency Management Director, reported that his budget was a status quo budget based on direction received from the City and County. Discussion was held on the need to retain the existing civil defense sirens. I I I Page 2, City Council Special Study Session, August 19, 1997 Mr. Maxon stated that new sirens cost $18,000 and that he had issued a draft memorandum to the City Administrator relative to the elimination of the program based on changing technology. Wayne Bennett, Public Works Director, reviewed the budgets for the Streets and Transportation, Capital Projects, Solid Waste, Wastewater Utilities, and Central Garage functions. Discussion was held on the status of the Wood River/Warm Slough Project. Mayor Gnadt reported that Representative Bill Barrett had indicated on Monday that he hoped to get it included in this year's Federal budget. Discussion was held on the replacement cycle for machinery. Councilmember Murray questioned the self insured losses. Mr. Haase reported that there had been sewer back ups which were reflected in the dollar amount. Discussion was held on whether the Wastewater Treatment Plant could handle the needs of the prison. Ben Thayer, Wastewater Treatment Plant Superintendent, stated that the requirement would be fairly small - less than 10% of the remaining capacity. A break was taken from 8:15 p.m. - 8:21 p.m. Dave Barber, Regional Planning Director, reported on the budget for the Regional Planning Department. Councilmember Pielstick questioned the increase in supplies. Mr. Barber reported that the increase was due to a new mapping printer. Steve Paustian, Parks and Recreation Director, reported on the budgets for the Park Department. Discussion was held on the request for additional personnel. Councilmember Lueth spoke in support of funding maintenance for existing parks. Councilmember Mehring placed the hike and bike trail on the hit list. Discussion was held on the additional asphalt work scheduled for the cemetery. Mr. Paustian reported that the aquatics budget anticipated no charge for use of the tubes for the Lazy River and that the increases in salary were due to the increase in the minimum wage. Dale Bakken, Grand Isle Heritage Zoo Director, reported that the zoo had been involved in fund raising activities and that a grant had been received from the Reynolds Foundation for the purchase of a new train. Dale Iman reported that the zoo's budget had been increased by 5%. Councilmember Mehring requested a profit and loss statement for the zoo. Discussion was held on the mobile van which was used for education and the charge for the use of the van. Councilmember Lueth complimented zoo on the progress made. Discussion was held on the fees for the Golf Course. Mr. Paustian reported that the Parks Department had saved $10,000 in the golf course budget by trading the Golf Course a used pickup from the Cemetery Division. Questions were fielded relative to the construction of the hike and bike trail and the costs of maintaining the trail. Mr. Paustian to have report for Council for the next budget work session. Councilmember Murray questioned why funding was not included for the possible grant receipt for renovation of Pier Park. Mr. Paustian stated that although he would be applying for the grant again, he had not included it in the budget since he had not been successful in the past. Steve Fosselman, Library Director, presented the budget for the Library. Discussion was held on the reclassification of the Library Assistant to Senior Library Assistant. Lewis Kent, 624 East Meves, spoke in support of speaking on the budget items as they were brought forward. Adjournment. The meeting was adjourned at 9:58 p.m. . Respectfully submitted, &rt~I~ 44Jt~fui-- Cindy ;v ~artwright City Clerk I I I CITY OF GRAND ISLAND, NEBRASKA OFFICIAL PROCEEDINGS MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION August 20, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City of Grand Island was conducted on in the Community Meeting Room of City Hall, 100 East First Street, on August 20,1997. Notice of the meeting was posted on August 15,1997. A quorum present, Mayor Gnadt called the meeting to order at 5:30 p.m. The follovring members were present: Mayor Gnadt, Council members Samuelson, Seifert, Preisendorf, Whitesides, Murray, Pielstick, Sorensen, Hosier and Lueth. Mehring arrived at 6:05 p.m. The following city officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase. Review of Proposed 1997-1998 Annual Budget. Community Development Director Jerri Gourette presented the budget for the Community Development Department. Downtown Development Director Dianne Kelley presented the budget for the Downtown Development Department and CRA. Discussion was held on parking lot improvements. Utilities Director Gary Mader presented the budget for the Utilities Department. Discussion was held on the amount of utilities paid to the city in lieu of taxes. Mr. Mader indicated approximately $625,000., and 1.8% of administrative expenses. Discussion followed on the Integrated Resource Plan, which was approved by W AP A. It was noted that an additional person was needed to help review operations relative to construction or expansion of the plant, negotiations with IATAN, and/or purchase from NPPD. It was noted that the coal contract was set to expire at the end of this year., but that a spot bid would be done for 1 year. Discussion followed on the ending balance. Councilmember Mehring questioned the tasks of a seasonal worker. Mr. Mader responded that the seasonal worker would work with GIS. Councilmember Sorensen requested that the $1,000,000 for the SNRPPD be hit. Discussion was held on extension of water mains into Castle Estates and West Park Plaza. Mr. Mader noted that a report to Council had been presented one year ago. Councilmember Samuelson asked for a copy of the Resolution on sales tax over $1,000,000. Mayor Gnadt requested that $50,000 for Fonner Park ballfields be put on the hit list. Discussion was held on the Burlington Northern hike/bike trail which was purchased with funds donated by the foundations. Councilmember Lueth questioned what would happen if the city did not receive ISTEA funds to develop the trails. Mayor Gnadt responded that the hike/bike trails would wait until next year, or the year after, and that the trails would not be developed until the funding was in place. Councilmember Mehring deleted the hike/bike trail from the hit list. Mayor Gnadt deleted the ballfields from the hit list. Discussion followed on the benefits of a Risk Manager. A break was taken from 7:30 to 7:42 p.m. Discussion continued on the proposed risk manager and program. Mr. Iman explained the emergency snow removal contingency fund as a restricted fund. Councilmember Mehring removed the emergency snow removal contingency fund from the hit list. Discussion was held regarding summer help for the Landfill. Councilmember Mehring took it off the hit list. Councilmember Siefert spoke in strong I I I Page 2, City Council Special Study Session, August 20, 1997 opposition to the removal of the civil defense sirens and asked that a reserve be developed for Civil Defense/Emergency Management on the wish list for next year. It was noted that the Mayor and Council will prepare a presentation to the County prior to budget negotiations. Discussion returned to worker's compensation and risk management. Councilmember Mehring commented that it could be worth contracting the work out. Discussion was held relative to the Souther Nebraska Building. Councilmember Priesendorfrequested that the $1,000,000 budgeted be cut to $250,000, leaving the balance for Pier Park and other needed areas. Mr. Iman responded that the funding for the building was in general obligation bonds, and could not be used for other purposes. Councilmember Pielstick suggested that the building be sold, with $380,000 going towards renovation of Pier Park, and balance for other needed areas. Discussion was then held on the Humane Society. Various options for personnel management, time management and funding were suggested. Councilmember Siefert suggested that the issue be brought before a study session. Councilmember Lueth asked that the Humane Society be taken off the wish list. It was noted that the current contract was signed September 25, 1995 and will not expire until the year 2000. It was requested that the Humane Society contract be included in this week's packet. Discussion ensued relative to the $1,000,000 for the Southern Nebraska Building. It was decided to leave the budgeted amount intact, and to take action at a later date. Discussion was held on the Pier Park renovation. Councilmember Murray remarked that the Environmental Trust Fund will be doubled this year. Funds were placed in the budget. Mr. Iman delivered an addendum sheet. Discussion developed regarding $120,000 for College Street improvements. It was agreed that the $120,000 would not be included in the budget. Discussion followed regarding the addition of an EMD telecommunicator in Enhanced 911. It was agreed to add $28,181 for salaries and benefits for the EMD telecommunicator to the budget. Discussion ensured relative to the Jasp Program and it was agreed to add $2,000 to the Legal Department budget for the program. Mayor Gnadt asked the audience for comments. Kay Collins asked for five minutes of uninterrupted time. She commented on the length of public hearings, and about a memo written by Finance Director Chuck Haase on July 2, 1997 relative to additional funding. Ms. Collins also noted that she gave her resignation to the Heartland Vision Communications sub-committee. Councilmember Mehring complimented Ms. Collins for her work. He also commented that no one on the council would want to do anything wrong, and that they trust the staff. Mr. Iman remarked that this was the first year in the history of Grand Island that there were no findings in the audit. Larry Fox explained the audit process. Adjournment: The meeting was adjourned at 10:00 p.m. Respectfully submitted, 0HML K UJt~~f- Ci~; ~ ~artwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING August 25, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on August 25, 1997. Notice of the meeting was given in the Grand Island Independent on August 20, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Preisendorf, Whitesides, Murray, Seifert, Lueth, Sameulson, and Sorensen. Hosier was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by a moment of silence for the death of Vicki Mack, member of the Mayor's Task Force on Youth. REQUESTS FOR FUTURE AGENDA ITEMS: None Submitted. Councilmember Mehring requested that Item F9 be removed from the Consent Agenda. Mayor Gnadt indicated that item E8 and the corresponding ordinance 19 were being removed from the Agenda and would be brought before the Council at a later date. Councilmember Seifert asked that the minutes of the August 20, 1997 Study Session reflect his opposition to the removal of civil defense sirens. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Three individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Report on TCI Franchise Compliance Review. Dale Shotkoski, Assistant City Attorney, reported that in 1992, the City of Grand Island entered into a five year franchise agreement with TCI for cable television services with an automatic renewal after five years if TCI successfully passed a performance review after five years. Mr. Shotkoski noted that in early 1997, the City Council approved the hiring of the firm Moss & Barnett to determine whether TCI was in compliance with the terms of its franchise agreement and that in June, Brian Grogan from Moss & Barnett met with representatives of the City and TCI and obtained information relative to the system rebuild, notices, payment of franchise fees, service and provision of channels for the operation of the City's GITV station. Mr. Shotkoski reported that after thorough review of the City's financial records as well as those of TCI, Moss & Barnett had determined that the terms of the franchise agreement had substantially been met and the results had been provided in a 19 page compliance matrix. Mr. Shotkoski added that a minor discrepancy which resulted from I I I Page 2, City Council Regular Meeting, August 25, 1997 the method used to calculate franchise fees had been discovered and resulted in an underpayment of fees to the City of approximately $12,000 a year. Mr. Shotkoski stated that the consultant had not recommended litigating the underpayments, but recommended that TCI be put on notice as to the City's intentions as to future calculations of its gross revenues. Councilmember Pielstick questioned if the City would be pursing payment of the underpayment. Mr. Shotkoski responded that he had provided a copy of the findings to TCI representatives and that discussions would be taking place. Councilmember Murray noted that the consultant had requested 11 items from TCI but had only received three. Mr. Shotkoski stated that the consultant believed he had sufficient information to conduct the audit requested. Councilmember Murray stated that the City had not been filing compliance statements as required under the terms of the franchise agreement. Mr. Shotkoski stated that the City would begin to do so. Cindy Cartwright, City Clerk, reported that September had been proclaimed as America Goes Back to School. Get Involved! Month. PUBLIC HEARINGS: Public Hearing on Revisions to Citizen Participation Plan for Community Development Activities. Jerenne Garroutte, Community Development Director, reported that in 1990, the City Council revised the Community Development Citizen Participation Plan which sets forth how citizens, especially lower income persons, are to be provided with opportunities to participate in the planning, implementation and assessment of the Community Development Block Grant Economic Development Programs. Mrs. Garroutte stated that at the Community Development Advisory Board Meeting of August 7, 1997, the Board voted to amend the plan to include a provision specifically addressing the inclusion of disabled persons in the planning process, and to set forth the responsibility of the City to provide citizens with information on the planning process for the use of program income. It was noted that in addition, the revisions established the estimated amount of funds to be used that would meet the natural objective of benefit to low and moderate income persons and the proposed activities likely to result in the displacement of individuals. No public testimony was heard. Public Hearing on Request to Amend Existing Continental Gardens Subdivision. Dave Barber, Regional Planning Director, reported that John M. Cunningham, attorney representing Scott Zana, owner, had submitted a Petition for Change of Land Use Designation to amend the existing Continental Gardens C-D (Commercial Development) zone at 2333 North Webb Road and that the purpose of the request was to allow for the expansion to Arby' s Restaurant at this address. It was noted that the Regional Planning Commission, at their meeting of August 13, 1997, unanimously recommended approval of the proposed land use and zoning change. No public testimony was heard. Public Hearing on Request to Amend Existing Ponderosa Lake Estates Residential Development. Dave Barber, Regional Planning Director, reported that Peggy L. Rae, owner, had submitted a Petition for Change of Land Use Designation to amend the existing Ponderosa Lake Estate R- D (Residential Development) zone west of US Highway 281, immediately north of Schimmer I I I Page 3, City Council Regular Meeting, August 25, 1997 Drive and that the proposed designation was to allow for the development of an additional row of eight residential lots . It was noted that the Regional Planning Commission, at their meeting of August 13, 1997, unanimously recommended approval of the proposed land use and zoning change. Jerry Poels, 4328 West Highway 30, voiced concern with the development being in the flood plane. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Designation for Property Adiacent to Henry and Ada Streets. Dave Barber, Regional Planning Director, reported that Jan Thayer, owner, has submitted a Petition for Change of Land Use Designation for the property located east of Henry and Ada Streets from M-2 (Heavy Manufacturing) zone to B-2 (General Business) zone to allow for construction of housing for the elderly. It was noted that the Regional Planning Commission, at their meeting of August 13, 1997, recommended approval of the proposed land use and zoning change. Jan Thayer, 2307 Stagecoach Road, stated that her company would be developing and managing the project and noted that there would be 36 units on the larger piece of property and 16 on the other lot and that the project included a club house. Ken Staab, 3143 Briarwood, spoke in support of the project. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Designation for Property Located Southwest of the Intersection of Koenig Street and Adams Street. Dave Barber, Regional Planning Director, reported that R. W. Giesenhagen, owner, had submitted a Petition for Change of Land Use Designation for the property located southwest of the intersection of Koenig Street and Adams Street from R-O (Residential Office) zone to R-D (Residential Development) zone and that the purpose of the request was to allow for the development of a master planned community. It was noted that the Regional Planning Commission, at their meeting of August 13, 1997, unanimously recommended approval of the proposed land use and zoning change. Vince Dowding, representing Mr. Giesenhagen, spoke in support of the application and reported that the project would put $1 million worth of property on the tax rolls. Ervin Sorensen, 1319 West Charles, spoke in opposition. Councilmember Murray questioned the amount of space between houses. Mr. Dowding responded that there was 5' on each side of the lot. No further public testimony was heard. Public Hearing on Request for Change of Land Located Adiacent to Curran Avenue. Dave Barber, Regional Planning Director, reported that Raymond J. O'Connor, owner, had submitted a Petition for Change of Land Use Designation for the property located adjacent to Curran Avenue, lots 21 and 22 of Bosselman Second Subdivision from R-O (Residential Office) zone to R-D (Residential Development) and that the purpose of the request was to allow for comprehensively planned residential duplex housing. Mr. Barber added that the Regional Planning Commission, at their meeting of August 13, 1997, unanimously recommended approval of the proposed land use and zoning change. No public testimony was heard. Public Hearing on Proposed Amendment to Zoning Ordinance to Clarify Decision Making Procedures. Dave Barber, Regional Planning Director, reported that administration had recommended that Section 36-79 of the City of Grand Island Zoning Ordinance be amended to grant City Council the option of approving modifications to a proposed zoning ordinance I I I Page 4, City Council Regular Meeting, August 25, 1997 amendment, in situations where Council felt that the modification was in order, without the necessity of sending the matter back to the Regional Planning Commission for additional comment. It was noted that under the proposed amendment, Council would have to schedule another public hearing prior to enacting any such modification in order to give the affected parties time to respond and that the Regional Planning Commission, at their meeting of August 13, 1997, recommended denial of the proposed amendment. Charlie Cuypers, City Attorney, reported that after additional discussion, he concurred with the recommendation of the Planning Commission to reject the denial and continue with the Regional Planning Commission's review of all applications. No public testimony was heard. Public Hearing on Proposed Amendment to Subdivision Regulations Relative to Inclusion of Provision for Hike/Bike Trail Dedication. Mayor Gnadt pulled this item from the agenda. Public Hearing on Proposed Amendment to Community Redevelopment Authority Redevelopment Plan #1 to Include Program for Facade Development. Dianne Kelley, representing the Community Redevelopment Authority, reported that in December, 1995, the City Council adopted Resolution #95-334 which approved the Community Redevelopment Authority Redevelopment Plan #1 and that the intent of the plan was to provide economic opportunities for specific areas which were designated as blighted and substandard and in need of redevelopment in accordance with the Community Development law. Ms. Kelley stated that the Community Redevelopment Authority had prepared a proposed amendment to the Redevelopment Plan #1 which consisted of a Facade Improvement Program and that the proposed amendment set forth the criteria for inclusion in the project which included: 1) the projects contemplated would not be economically feasible without the use of tax increment financing; 2) the costs and benefits of the Facade Improvement Program have been analyzed and it has been determined that the projects are in the best interest of the community. No public testimony was heard. CONSENT AGENDA: Motion by Sorensen, second by Seifert carried unanimously to approve the items listed on the Consent Agenda with the exception of F9, Awarding Bids for Purchases/Contracts. Receipt of Official Documents. Zoning Board of Adjustment Minutes of June 10, 1997, Civil Service Commission Minutes of July 15, 1997, and Civil Service Commission Minutes of August 14, 1997. Approving Minutes of August 11. 1997 City Council Regular Meeting, August 18, 1997 City Council Special Meeting, August 18, 1997 City Council Study Session, August 19, 1997 City Council Special Study Session, and August 20, 1997 City Council Special Study Session. Councilmember Seifert amended the minutes of the August 20, 1997 City Council Study Session to reflect his opposition to the elimination of civil defense sirens. I I I Page 5, City Council Regular Meeting, August 25, 1997 Approving Request of Mike Galvan. 563 East Capital Avenue. for License Agreement for Placement of Drainage Pipe in Public Right of Way. Approving Request of Hazel Tully for License Agreement for Use of Public Right of Way at Fifth Street. north of Third City Livestock. for Installation of Utilitv Box. #97-225 - Approving Revised Lease Agreement with Hall Countv Livestock Association for Use of Property for Development of Softball Complex. It was noted that Fonner Park had requested minor revisions to the lease agreement relative to concession services and a specific description of the real estate to be included in the lease agreement. #97-226 - Approving: Citizen Participation Plan for Community Development Activities. #97-227 - Approving Request of Bosselman OiL Inc for Driveway Agreement. It was noted that Bosselman Oil, Inc., had submitted a request for a Driveway Agreement to allow for the temporary installation of a driveway east of the intersection of U.S. Highway 281 and Capital Avenue to serve a tract of land owned by the applicant and that upon completion of the development, permanent access from the Bosselman property would be either a private drive opposite of the center line of St. Patrick Avenue or a frontage road running east to Richman Gordman Drive. Councilmember Mehring abstained from voting on this Resolution. #97-228 - Approving: Final Plat and Subdivision Agreement for Hamilton Subdivision. It was noted that Brian and Caren Hamilton, owners, had submitted the final plat for Hamilton Subdivision, a 4.024 acre tract of land located south of Stolley Park Road and west of Webb Road to accommodate an expansion of the existing used car sales center. #97-229 - Approving Final Plat and Subdivision Agreement for Menard Third Subdivision. It was noted that John Menard, owner, had submitted the final plat for Menard Third Subdivision, a 2.451 acre tract of land located west of Diers Avenue and immediately north of Menard's retail outlet which would be subdivided for the purpose of creating a smaller lot for commercial retail development. #97-230 - Approving Final Plat and Subdivision Agreement for Riverside Farm Third Subdivision. It was noted that Clark and Stephanie Gauthier, owners, had submitted the final plat for Riverside Farm Third Subdivision, a 7.275 acre tract of land located immediately west of Blaine Street and approximately 200 feet north of the Wood River, and that the land would be subdivided into two lots with Lot 1 containing 6.815 acres and Lot 2 containing 0.46 acres. #97-231 - Approving Final Plat and Subdivision Agreement for Westgate Industrial Park Subdivision. It was noted that Little B's Corporation, owner, had submitted the final plat for Westgate Industrial Park Subdivision, a 8.31 acre tract of land which will be the site of the new U. S. Postal Service Distribution Facility. I I I Page 6, City Council Regular Meeting, August 25, 1997 #97-239 - Approving Certificate of Final Completion for Sanitary Sewer Television Inspection Program. Councilmember Mehring questioned whether the items being purchased under F9 had been included in the budget. Dale Shotkoski, Assistant City Attorney, reported that the finance Department was notified of all bids and monitored available funding levels. #97-232 - Awarding Bid for S & C Switches to Wesco. Grand Island. in the amount of $13.176 plus tax. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-233 - Awarding Bid for Playground Equipment to Miracle Recreation. Omaha. Nebraska. in the amount of $40.000. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-234 - Awarding: Bid for Lawn Mower to Greenline. Grand Island. Nebraska. in the amount of $7.489. after trade in. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-235 - Awarding Bid for Earth Work. Softball Complex to Island Landhandlers. Inc.. Grand Island. Nebraska. in the amount of $37.224. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-236 - Awarding Bid for Scraper to Nebrasksa Machinery. Doniphan. Nebraska. in the amount of $96.000. after trade in. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-237 - Awarding Bid for Loader to Nebraska Machinery. Doniphan. Nebraska. in the amount of $7.447. after trade in. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-238 - Awarding Bid for Building. Transfer Station to Leaman Construction. Grand Island. in the amount of $86.937. Motion by Sorensen, second by Seifert, to approve. Upon roll call vote, Mehring, Pielstick, Seifert, Whitesides, Lueth, Murray, Samuelson and Sorensen voted aye. Preisendorf abstained. Motion adopted. REQUESTS AND REFERRALS: Approving Request of Richard and Marilyn Fox for Exception to Driveway Regulations at 703- 709 West Third Street. Wayne Bennett, Public Works Director, reported that Vince Dowding, on behalf of his clients Richard and Marilyn Fox, had submitted a request with the City Clerk's Office for a driveway variance to allow for the installation of a new driveway at 703-709 West Third Street. It was noted that the proposed driveway would be situated approximately 45' from the property line, which was less than the 75' required by City policy and would be 60' wide, which was wider than the 35' limit allowed by City policy. Motion by Sorensen, second I I I Page 7, City Council Regular Meeting, August 25, 1997 by Preisendorf to approve. Upon roll call vote, Pielstick, Seifert, Preisendorf, Lueth, Whitesides, Murray, Samuelson and Sorensen voted aye. Mehring abstained. Motion adopted. RESOLUTIONS: #97-240 - Approving: Financial Assurance for Closure for Platte Generating Station Ash Disposal Area. Gary Mader, Utilities Director, reported that the Nebraska Department of Environmental Quality regulated the Platte Generating Station's coal ash disposal area and that currently, the permit was being renewed and part of the application required a financial assurance plan for the closure and post-closure care of the site. It was noted that the financial assurance plan provided for a trust account to be created and maintained as a 520 Enterprise Fund by the Finance Department with Utilities Department funding and that the fund total was $133,600 to be accumulated over a five year period. #97-241 - Approving Amendment #1 to the Community Redevelopment Authority Redevelopment Plan to Include Program for Facade Improvement Program. Motion by Sorensen, second by Lueth, carried unanimously to approve. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8317 - Creation of Sanitary Sewer District #485 , North of Old Highway 30 and East of North Road #8318 - Creation of Water Main District #425, Poplar Street #8319 - Amend Existing Continental Gardens Zone #8320 - Amend Existing Ponderosa Lake Estates Residential Development Zone #8321 - Request for Change of Land Use Designation for Property Adjacent to Henry and Ada Streets #8322 - Request for Change of Land Use Designation for Property Located Southwest of Koenig Street and Adams Street #8323 - Request for Change of Land Use Designation for Property Located Adjacent to Curran Avenue #8324 - Proposed Amendment to Zoning Ordinance to Clarify Decision Making Procedures on Proposed Amendments #8326 - Consideration of Salary Ordinance #8327 - Consideration of Issuance of Bonds for Paving Districts #1191, #1193, #1194, #1195, #1196, #1198, #1199 be considered for passage on the same day upon reading by number only and then placed on final passage, and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage, and call for a roll call vote on each reading and final passage. Councilmember Whitesides seconded the motion. I I I Page 8, City Council Regular Meeting, August 25, 1997 Councilmember Mehring requested that Ordinance #8326 be discussed separately. Councilmember Murray requested that Ordinance #8324 be considered separately. Bill Beavers, bonding agent, reported that Ordinance #8327 authorized issuance of approximately $1,085,000 in General Obligation Various Purpose Bonds with an average interest rate of 4.78% plus issuance costs. Councilmember Seifert questioned whether property owners could prepay. Mr. Beavers stated that there was not a prepayment penalty after five years. After inviting further questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Mehring abstained from voting on #8322 but voted aye on the remainder. Clerk: Ordinances #8317, #8318, #8319, #8320, #8321, #8322, #8323, and #8327 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Mehring abstained from voting on #8322 but voted aye on the remainder. Motion adopted. Clerk: Ordinances #8317, #8318, #8319, #8320, #8321, #8322, #8323, and #8327 on their final passage.. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Mehring abstained from voting on #8322 but voted aye on the remainder. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8317, #8318, #8319, #8320, #8321, #8322, #8323, and #8327 are declared to be lawfully passed and adopted upon publication as required by law. #8324 - Disapproving Amendment to Zoning Ordinance Relative to Clarification of Decision Making Procedures. Motion by Samuelson, second by Mehring to reject Ordinance #8324. Upon roll call vote, Pielstick, Mehring, Seifert, Preisendorf, Whitesides, Lueth, Murray, and Samuelson voted aye. Sorensen voted nay. Motion adopted. #8326 - Salary Ordinance. Discussion was held on Ordinance #8326, Salary Ordinance. Lisa Thayer, Personnel Director, reported that the Personnel Department had recently reviewed a number of positions, job titles, and other issues relating to City staff and that as a result, minor housekeeping adjustments were needed to the Salary Ordinance. Ms. Thayer stated that revisions included the addition of the Health Department employees, change of title from Code Enforcement Officer to Code Compliance Officer, the addition of the Youth Services Coordinator, change in title from Wastewater Plant Filter Operator to Biosolids Technician, change one Senior Maintenance Worker to Collection System Supervisor, adjusted Maintenance Worker II - WWTP employee range, and change the exempt status of the Audio-Visual Technician and Public Information Officer. Councilmember Mehring questioned who served on the Personnel Committee. Dale Iman, City Administrator, reported that Steve Paustian, Lisa I I I Page 9, City Council Regular Meeting, August 25, 1997 Thayer, and Chuck Haase served. Mr. Iman also reviewed the responsibilities of the Code Compliance Officer. Ms. Thayer stated that the only change with a financial impact was the Code Compliance Officer and that normally this would have been taken to a Study Session but due to the budget hearings this was not possible. Mr. Haase asked that typographical errors be corrected on the Ordinance. Councilmember Lueth questioned why positions were not being filled at Step A. City Administrator Iman said that if people transferred from other departments, they would not be at Step A. Councilmember Whitesides spoke in support of tabling the Ordinance to more closely examine the impact. Mr. Iman reminded the Council that the action being requested was in accordance with State law and stated that many positive changes had been made in the past two years to bring the City to near compliance with comparability law. Motion by Mehring, second by Whitesides to table the Ordinance. Upon roll call vote, Mehring, Pielstick, Seifert, Whitesides, and Sorensen voted aye. Murray, Samuelson, Lueth, and Preisendorf voted nay. Motion failed. Motion by Mehring, second by Pielstick to deny adoption of Ordinance #8326. Upon roll call vote, Mehring, Pielstick, Seifert, and Whitesides voted aye. Lueth, Murray, Samuelson, Sorensen, and Preisendorf voted nay. Motion failed. Mayor Gnadt spoke in support of the staff's recommendations. Clerk: Ordinance #8326 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call. Upon roll call vote, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Mehring and Pielstick voted nay. Motion adopted. Clerk: Ordinance #8326 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call. Upon roll call vote, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Mehring and Pielstick voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and final passage, Ordinance #8326 is declared to be lawfully passed and adopted upon publication as required by law. PAYMENT OF CLAIMS: Motion by Samuelson, second by Seifert, carried unanimously to approve the Claims for the period of August 12, 1997 through August 25, 1997, claim #56093 through claim #56551 with the exception of claim #56457 and claim #56308 as withdrawn by Finance Director Chuck Haase. ADJOURNMENT: The meeting was adjourned at 8:50 p.m. Respectfully submitted, &((r(; A .)( (!Uiwr! SlY Cindy It' (Jaft~ri}ht City Clerk I I I OPPICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 8, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on September 8, 1997. Notice of the meeting was given in the Grand Island Independent on September 3, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Preisendorf, Whitesides, Murray, Seifert, Lueth, Samuelson, Hosier, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Reverend Robert Harms. REQUESTS FOR FUTURE AGENDA ITEMS: None submitted. Councilmember Mehring requested that F3, F6, F7, and F12 be removed from the Consent Agenda. Councilmember Whitesides requested F9 be removed from the Consent Agenda. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Four individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Presentation on School to Work Program. Barb Larsen, School to Work Coordinator, spoke on the School to Work program and the Career Fair scheduled for November 19. September 17-23. 1997. Constitution Week. Cindy Cartwright, City Clerk, reported that September 17-23, 1997 had been proclaimed as Constitution Week. BOARD OF EQUALIZATION. Motion by Sorensen, second by Pielstick, carried unanimously to adjourn to the Board of Equalization. #97-BE-4 - Business Improvement District #1. Dianne Kelley, Downtown Development Director, reported that in its capacity as the Board of Equalization, it was necessary for the City Council to consider the special assessments for Business Improvement District #1. Ms. Kelley stated that this District had been established in 1985 and was designed to provide administration, operational, and promotional activities in the Downtown area and that assessments were levied within the district on the basis of property valuations. It was noted that the proposed assessment I I I Page 2, City Council Regular Meeting, September 8, 1997 was $.003123 per $100 per assessed valuation. Motion by Sorensen, second by Preisendorf, carried unanimously to approve. Return to Regular Session. Motion by Sorensen, second by Pielstick, carried unanimously to Return to Regular Session. SOLID WASTE AGENCY. Motion by Murray, second by Lueth, carried unanimously to adjourn to the Solid Waste Agency. It was noted that Hall County Board of Supervisors Chairman Huey Long was in attendance. #97-SW A-I - Approving Solid Waste Agency Budget. Finance Director Chuck Haase, reported on the proposed 1997-1998 Budget for the Solid Waste Agency. Motion by Sorensen, second by Seifert, carried unanimously to approve. Return to Regular Session. Motion by Preisendorf, second by Samuelson, carried unanimously to return to Regular Session. PUBLIC HEARINGS: Public Hearing on Request for Change of Land Use Designation at 4200 East Highway 30. Dave Barber, Regional Planning Director, reported that Anthony 1. Seitz, 807 West 21st Road, Phillips, Nebraska, owner, had submitted a Petition for Change of Land Use Designation for the property located at 4200 East Highway 30 from M-l (Light Manufacturing) zone to B-2 (General Business) zone to allow for the construction and operation of a nursery, animal care business, and feed and seed store. It was noted that the Regional Planning Commission, at their meeting of September 3, 1997, recommended approval of the proposed land use and zoning change. Tony Seitz, Phillips, spoke in support. No additional public testimony was heard. Public Hearing on Request for Change of Land Use Designation for Property Located at Roush Subdivision. Dave Barber, Regional Planning Director, reported that William A. Francis, Attorney for the owner, Joe Cobol, had submitted a Petition for Change of Land Use Designation for the property located at Lots 1 through 8, Block 5, Lots 9 through 16, Block 1, and Lots 1 through 8, Block 6 all in Roush Subdivision from R-2, MD (Low Density Residential with double wide manufactured home overlay) zone to R-2, M (Low Density Residential with a single wide manufactured home overlay) zone to allow for the placement of single wide manufactured homes. It was noted that the Regional Planning Commission, at their meeting of September 3, 1997, had recommended denial of the proposed land use and zoning change. Councilmember Seifert questioned how the request was different from one previously rejected by the Council. Dave Barber, Regional Planning Director, reported that the previous request had been for a gravel road, not zoning. Bill Francis, attorney, spoke on behalf of the request and noted that if Council desired, stipulations could be included in the subdivision agreement. Councilmember Whitesides stated that Mr. Cobol had indicated that no single wide mobile homes would be placed on the property. Mr. Francis stated that the Council had rejected the I I I Page 3, City Council Regular Meeting, September 8, 1997 request for gravel roads and it was therefore cost prohibitive to place only double wide mobile homes on the property. No other public testimony was heard. Public Hearin~ on Request of Beulah Knox Pierson for Conditional Use Permit. Craig Lewis, Building Inspections Director, reported that Beulah Knox Pierson has submitted an application with the City Clerk's Office for consideration of a Conditional Use Permit for the temporary placement of a mobile home at 1220 East Capital Avenue to be used as watchman's quarters. A Conditional Use Permit was required by the Zoning Code. Kay Collins, 1003 West Louise, and Lewis Kent, 624 East Meves, spoke in opposition to the request. No additional public testimony was heard. Public Hearing on Establishing Occupation Tax for Downtown Improvement and Parking District #1. Dianne Kelley, Downtown Development Director, reported that this Public Hearing was relative to establishing the occupation tax for Downtown Improvement and Parking District #1 and stated that the proposed occupation tax for FY 1997-1998 was .1049 per square foot of public use area with a minimum fee of $84.05 annually. No public testimony was heard. Public Hearing on Establishing: Property Tax Levy. Chuck Haase, Finance Director, reported that a public hearing was required to change the preliminary rate established. It was noted that the City Budget, as amended, provided municipal services from October 1, 1997 to September 30, 1998 where the required property tax levy to support the amended budget was .3801 per $100, a .3% reduction in the tax levy. Mr. Haase noted that this also established the Parking District #2 property tax rate of .098776 per $100 of valuation, a 1.8 % reduction from the .1006 established last year. No public testimony was heard. CONSENT AGENDA: Motion by Seifert, second by Sorensen, carried unanimously to approve the items listed on the Consent Agenda with the exception of F3, F6, F7, F9 and F12. Receipt of Official Documents. Civil Service Commission Minutes of August 14, 1997. Approving Revised Minutes of the August 19. 1997 City Council Special Study Session. and Minutes of the August 25. 1997 City Council Regular Meeting. #97-242 - Approving Final Plat and Subdivision Agreement for Colonial Estates Eleventh Subdivision. It was noted that Johnson Cashway Lumber Company, owners, had submitted the final plat for Colonial Estates Eleventh Subdivision, a 1.446 acre tract of land located 200 feet east of Webb Road and 212 feet north of Faidley Avenue to be used to resubdivide three existing vacant residential lots (Lot 3, 6, and 7) into a total of six new, smaller residential lots. #97-243 - Approving Final Plat and Subdivision Agreement for Continental Gardens Subdivision. It was noted that James Scott Zana, owner, had submitted the amended final plat for Continental Gardens Subdivision, a .956 acre tract of land located at 2333 North Webb Road and that the I I I Page 4, City Council Regular Meeting, September g, 1997 amendment would provide for expansion to the existing Arby's restaurant building footprint, as part of a recent CD (Commercial Development) zone amendment approved for this property. #97-244 - Approving Final Plat and Subdivision Agreement for GILl Subdivision. It was noted that Fred Hoppe, representing Hoppe, Inc., owners, had submitted the final plat for GILl Subdivision, a 4.565 acre tract of land located east of Cherry Street and Memorial Drive, and immediately adjacent to the existing Cherry Park Apartment complex to be used for a planned affordable apartment project. #97-245 - Approving Final Plat. and Subdivision Agreement for Ponderosa Lake Estates Subdivision. It was noted that Peggy Rae, representing Ponderosa Estates, Inc. and Marval Hornady, owners, had submitted the amended final plat for Ponderosa Lake Estates Subdivision, a 35 acre tract of land located west of Highway 281 and north of Schimmer Drive and that the amendment would provided for eight additional residential lots as part of a recent RD (Residential) zone amendment approved for this property. #97-246 - Approving Final Plat and Subdivision Agreement for Francis Court Subdivision. It was noted that Bob Geisenhagen, representing Bosselman Oil, Inc. and Frederick and Margaret Rauch, owners, had submitted the final plat for Francis Court Subdivision, a 1.58 acre tract of land located southwest of Koenig and Adams Street in Block 24, Wasmer's Addition to be developed into 12 residential houses as part of a recent RD (Residential Development) rezoning approved for this property. #97-247 - Approving Final Plat and Subdivision Agreement for Oakwood Subdivision. It was noted that Jim Narbor had submitted the final plat for Oakwood Subdivision, a 1.879 acre tract of land located at Lots 21 and 22 Bosselman Second Subdivision to be used to develop six duplexes as part of a recent RD (Residential Development) rezoning approval for this property. #97-248 - Approving Agreement with Nebraska State Patrol Relative to Exchange of Computerized Criminal Histories. It was noted that the Resolution authorized an agreement with the Nebraska State Patrol National Crime Information Center (NCIS) to make available criminal history information to the Grand Island Emergency Center and City Attorney's Office. #97-253 - Approving Extension to Contract with TCI. It was reported that the results of the performance review indicated that TCI had satisfactorily performed its obligations under the contract and it was recommended that the Franchise Agreement with TCI be extended for five years as provided in the original agreement. #97-254 - Approving FCC Compliance for Customer Complaints. It was reported that Resolution #97-254 authorized City to officially notify TCI of its intentions to enforce the Federal Communication Commission's customary service obligations as provided for in federal law. It was noted that this action would ensure that TCl's customer service policies as required by the Federal Communication Commission were implemented and enforced. I I I Page 5, City Council Regular Meeting, September g, 1997 #97-256 - Approving Amendment to Contract with Olsson Associates Relative to Pine Street Station Redevelopment. It was noted that Resolution #97-256 authorized Olsson Associates to complete design for Option 2 for engineering fees not to exceed $80,139, plus expenses estimated at $10,000 and that the contract with Olsson Associates be amended in the amount of $80,139, plus estimated reimbursable expenses of $10,000. #97-257 - Approving Change Order to Contract for Fuel Oil Piping. Burdick Station. It was noted that Resolution #97-257 provided for Change Order #1 to the contract for fuel oil piping for Burdick Station which included minor changes to improve the project or provide proper installation and resulted in a net increase of $8,808.25, leaving a revised contract amount of $502,808.25. #97-259 - Approving Renewal of Agreement with Preferred Mail Services Relative to Mail Handling Services. It was noted that approval of the renewal agreement with Preferred Mail Services for providing mail handling services would continue to save the City approximately $5,000 per year. Approving Certification of Community Redevelopment Authority Budget. Dianne Kelley, Downtown Development Director, reported that the Community Redevelopment Authority had been created by the City Council on June 27, 1994 to enhance the opportunities for housing and commercial development within a blighted and substandard area of the City, enabling the City of Grand Island to compete with surrounding communities in providing quality housing for its citizens, and attracting development to areas of the community that have remained stagnant and underdeveloped. Mrs. Kelley indicated that the 1997-1998 budget included code enforcement support, housing property purchase, neighborhood pocket parks, facade improvement, infrastructure improvements, and tax increment financed projects. Councilmember Mehring questioned the Council's role in the adoption of the budget and the selection of the projects. Ms. Kelley noted that the Council's role was to certify the budget and the Community Redevelopment Authority had the authority to establish and adopt the budget. Discussion was held on the funds budgeted for code enforcement and pocket parks. Motion by Sorensen, second by Lueth, carried unanimously to approve. #97-249 - Approving Extension to Contract with JIL Asphalt for Completion of Paving at City Cemetery and Golf Course. Wayne Bennett, Public Works Director, reported that Mr. Ronald Baldwin, Secretary of JIL Asphalt, had requested that the City delay construction time on the completion of Asphalt Contract 97 -AC-l which included the asphalting of roadway and a parking lot at the cemetery and road overlay at the Municipal Golf Course. It was recommended that the completion date be extended to October 31, 1997. Motion by Lueth, second by Samuelson to approve. Councilmember Mehring questioned if the item was in the current budget. Steve Paustian, Parks and Recreation Director, reported it was in the Capital Improvements Fund. Upon roll call vote, the motion to approve was adopted unanimously. #97-250 - Awarding Bid for Steel Poles. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to Kriz-Davis, Grand Island, Nebraska in the amount of I I I Page 6, City Council Regular Meeting, September 8, 1997 $11,520.00 for 45' utility poles and $2,778.00 for 35' utility poles. #97-251 - Awarding: Bid for Concrete Proiect. Dianne Kelley, Downtown Development Director, reported that the Purchasing Division had received bids for Streetscape Project - Concrete Division to serve the Downtown Development Department, Concrete Division and that two bids had been received in the amounts of $9,160 and $25,459.90 and that the low bid had been submitted by O.K. Paving, Grand Island, Nebraska in the amount of $9,160. Councilmember Mehring questioned where the funding was allocated in the budget. Ms. Kelley reported that funding was approved in the 270 account. Motion by Sorensen, second by Seifert, carried unanimously to award the bid to O.K. Paving, Grand Island, Nebraska in the amount of $9,160. #97-252 - Awarding Bid for Trees and Soil Proiect. Dianne Kelley, Downtown Development Director, reported that the Purchasing Division had received bids for Streetscape Project - Tree & Soil Division to serve the Downtown Development Department, Tree & Soil Division and that one bid had been received in the amount of $9,350 from Earl May Garden Center, Grand Island, Nebraska. Motion by Sorensen, second by Seifert, carried unanimously to approve. #97-255 - Approving Lease Agreement with Joseph and Kathleen Kranz, 312 West Koenig Street, for Storage of Police Department Equipment and Bicycles. Police Chief Gene Watson reported that in December, 1996, the City Council entered into an agreement with Ron Grexa for the storage of abandoned property held by the Grand Island Police Department and that this contract had been terminated. Chief Watson stated that a new storage facility had been located at 312 West Koenig, owned by R. Joseph and Kathleen Kranz, and that a lease which would commence on September 15, 1997, with a payment of $200 rent for the period of September 15th to October 1, 1997 and continue thereafter on a month-to-month basis at the rate of $400 per month was recommended. Councilmember Whitesides questioned if the Southern building could be used for this purpose, thereby saving the lease fee. Chief Watson responded that this building was not conveniently located. Councilmember Lueth questioned if the Southern building would be utilized for this purpose if the Police Department were relocated to the Southern building. Chief Watson responded that there was sufficient space for this use. Motion by Murray, second by Samuelson, carried unanimously to approve. #97-258 - Amending Resolution Relative to Award of Bid for Construction of Island Oasis Lazy River. Motion by Mehring, second by Seifert, carried unanimously to adopt Resolution #97-258 which would provide clarification of the actual contractor for the construction of the Island Oasis Lazy River project as Neuman Pools, Inc. of Beaver Dam, Wisconsin. REQUESTS AND REFERRALS: Approving Request of Nick Kallos for Extension to Nonconforming Use for Rebuilding Single Familv Dwelling in Manufacturing Zone. Motion by Mehring, second by Preisendorfto approve the request of Nickie Kallos, Jr. for an extension to a non-conforming use to allow for the reconstruction of a fire damaged single family dwelling located at 134 North Grace. Upon roll I I I Page 7, City Council Regular Meeting, September g, 1997 call vote, Hosier, Preisendorf, Seifert, Mehring, Lueth, Pielstick, Whitesides, Murray, and Sorensen voted aye. Samuelson voted nay. Motion adopted. Consideration of Request for Renewal of Conditional Use Permit. The City Clerk indicated that this item would be rescheduled for the September 22, 1997 City Council Meeting as requested by the applicant. RESOLUTION: #97-260 - Approving Amended Interlocal Agreement with the Community Redevelopment Authority. Dianne Kelley, Downtown Development Director, reported that at the Regular City Council Meeting of October 9, 1995 the City and Community Redevelopment Authority entered into an Interlocal Agreement authorizing the Authority to reimburse the City for providing administrative services of the Downtown Development Director as the .25 FTE Director for the Community Redevelopment Authority and that at the request of the City, the Authority had developed and approved an amended Interlocal Agreement which included language that provided for reimbursement to the City for actual annual salary costs on an ongoing basis, rather than a fixed dollar amount as was stated in the previous agreement. Motion by Lueth, second by Seifert, carried unanimously to approve. #97-261 - Approving Amendment to Council Meeting Agenda Format. Charlie Cuypers, City Attorney, reported that he had drafted Resolution #97-261 to provide for more efficient conduction of City Council Meetings by including 1) the formalization of the change in the procedure for requesting that items be placed on a future agenda by specifically providing such requests be made in writing rather than from the podium; and 2) the reorganization of the order of items on the agenda to place ordinances immediately following the public hearings. Motion by Pielstick, second by Seifert, carried unanimously to approve. Lewis Kent, 624 East Meves, spoke in opposition. #97-262 - Setting 1997-1998 General City Property Tax and Parking District #2 (Ramp) Levies. Chuck Haase, Finance Director, reported that this item established the municipal all purpose property tax rate of .3801 per $100 of valuation which was a .3% REDUCTION from the .3811 rate established last year and also established the Parking District #2 property tax rate of .098776 per $100 of valuation, a 1.8% reduction from the .1006 established last year. Motion by Seifert, second by Preisendorf, carried unanimously to approve. Councilmember Hosier left the meeting at 9:55 p.m. and was absent at the time the vote was taken. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8328 - Consideration ofFY 1997-1998 Annual Single City Budget/Municipal Proprietary Budget I I I Page 8, City Council Regular Meeting, September g, 1997 #8329 - Request for Change of Land Use Designation for Property Located Immediately South of the Intersection of Capital Avenue and Highway 30 from M1 (Light Manufacturing) Zone to B2 (General Business) Zone #8330 - Request for Change of Land Use Designation for Property Located at Lots 1 through 8, Block 5; Lots 9 through 16, Block 1; and Lots 1 through 8, Block 6 of Roush Subdivision from R2-MD (Low Residential with Double Wide Manufactured Home Overlay) Zone to R2-M (Low Density with Single Wide Manufactured Home Overlay) Zone #8331 - Downtown Business and Improvement District #1 Assessments #8332 - Downtown Improvement and Parking District #1 Assessments #8333 - Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final reading and call for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. Councilmember Preisendorf requested that Ordinance #8330 be considered separately. Councilmember Lueth requested that #8328 be discussed separately. Councilmember Mehring requested that #8333 be discussed separately. Lewis Kent, 624 East Meves, urged the Council to review the budget further. After inviting further questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinances #8329, #8331, #8332 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion was adopted unanimously. Clerk: Ordinances #8329, #8331, and #8332 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion was adopted unanimously. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8329, #8331, and #8332 are declared to be lawfully passed and adopted upon publication as required by law. #8330 - Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reiterated that a Petition for Change of Land Use Designation for the property located at Lots 1 through 8, Block 5, Lots 9 through 16, Block 1 and Lots 1 through 8, Block 6 all in Roush Subdivision from R-2, MD (Low Density Residential with double wide manufactured home overlay) zone to R-2, M (Low Density Residential with a single wide manufactured home overlay) zone had been submitted and that the purpose of the request was to allow for the placement of single wide manufactured homes. Councilmember Murray questioned what stipulations the applicant would be in the subdivision agreement. Mr. Francis responded that the agreement could contain specific ages of homes to be included and that the applicant would I I I Page 9, City Council Regular Meeting, September 8, 1997 be willing to petition for street improvement district if the rezoning were approved. Councilmember Pielstick questioned whether the applicant would be applying for mobile home park permit. Mr. Francis responded no and stated that he envisioned most of the lots would be sold with the mobile homes. Charlie Cuypers, City Attorney, stated that a mobile home park permit would not be required if the land was sold with the mobile home. Councilmember Preisendorf questioned what the minimum sideyard setback was. Craig Lewis, Building Inspections Director, stated it was typically 10 feet. Councilmember Whitesides voiced concern that the property would turn into a mobile home park. Clerk: Ordinance #8330 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Preisendorf, Murray and Sorensen voted aye. Pielstick, Lueth, Mehring, Samuelson, Seifert, Hosier, and Whitesides voted nay. Motion failed. No final reading was completed. #8333 - Adoption of Salary Ordinance. Councilmember Murray spoke on the proposed salary ordinance. It was noted that the proposed amendment reflected cost of living adjustments (COLAs) based on inflation and that labor union agreements with the IBEW - Finance, IBEW - Utilities, FOP, and IAFF called for a COLA equivalent to 95 % of the Consumer Price Index - Urban which equated to 2.09%. It was stated that no COLA increase was recommended for the AFSCME labor group inasmuch as the City did not currently have a contract with this group and that a 3% COLA be provided to non union employees. Clerk: Ordinance #8333 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Murray, Preisendorf, Whitesides, Samuelson, Hosier, and Seifert voted aye. Mehring, Pielstick, Lueth and Sorensen voted nay. Motion adopted. Clerk: Ordinance #8333 on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Murray, Preisendorf, Whitesides, Samuelson, Hosier, and Seifert voted aye. Mehring, Pielstick, Lueth and Sorensen voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8333 is declared to be passed and lawfully adopted upon publication as required by law. #8328 - Consideration of FY 1997-1998 Single City Budget and Municipal Proprietary Budget. Chuck Haase, Finance Director, reported that the proposed FY 1997-1998 Annual Budget and Municipal Proprietary Budget was submitted to the City Council for approval. Councilmember Lueth voiced concerns relative to the inclusion of the Risk Manager position and stated that the need should have been brought forth earlier. Mayor Gnadt noted that the recommendation was to include it in the budget but not to hire until after discussed further at a Study Session. Councilmember Whitesides indicated that if the position were filled results would be expected within a few months. City Administrator Dale Iman stated that approval of the budget did not I I I Page 10, City Council Regular Meeting, September 8, 1997 approve the position but that the funding would be available if after further discussion the Council decided to proceed. Councilmember Sorensen thanked the staff for preparing a good budget, but stated that funding should have been included for LE Ray Park and Pier Park. Councilmember Preisendorf stated that the Risk Management position was very important and it was important for the Council to work together. Councilmember Mehring stated that adequate time was not given to review the proposal and that there might be other options available. Chuck Haase, Finance Director, reported that he had requested this position for four years but that the request had never made it past the Administrator. Councilmember Seifert voiced support for the position due to the high workman's compensation claims. Councilmember Mehring said the City Administrator and Department Directors should have a handle on the workman's compensation claims. Councilmember Whitesides voiced opposition to fixing a problem by throwing money at the problem. Motion by Murray to amend Ordinance #8326 by including addendums 1 and 2. Second by Seifert. Upon roll call vote, Seifert, Hosier, Preisendorf, Mehring, Samuelson, Murray and Sorensen voted aye. Pielstick, Whitesides, and Lueth voted nay. Motion adopted. Councilmember Lueth moved to include addendum #3 to Ordinance #8328. Second by Pielstick. Upon roll call vote, Samuelson, Pielstick, Lueth, Whitesides, Mehring, and Sorensen voted aye. Hosier, Seifert, Preisendorf, and Murray voted nay. Motion adopted. Councilmember Mehring proposed deleting the $450,000 in funding for development of the hike and bike trail. Second by Sorensen. Councilmember Murray spoke in support of keeping the funds in the budget in the event that a grant was received, appropriation would be necessary to develop the project. Mayor Gnadt spoke in support of the hike and bike trails and noted that trails were the number one priority identified in the Comprehensive Parks and Recreation Master Plan. Councilmember Whitesides spoke in support of leaving the funding in the budget with the understanding that development would not take place unless a grant were received. Councilmember Seifert spoke in support of hike and bike trails and noted the popularity of the State Street trail. Councilmember Sorensen stated that he was not opposed to hike and bike trails but believed the City should finish the projects already started. Councilmember Mehring withdrew his motion to delete funding for the hike and bike trail. Councilmember Sorensen withdrew his second. Councilmember Mehring questioned the request of the Humane Society for increased funding. Councilmember Whitesides stated that he supported an increase in the funding but wanted to negotiate for the appropriate amount. City Administrator Dale Iman stated that the responsibilities of the Humane Society have not increased and that citizen complaints have not been received relative to the level of service provided. Councilmember Mehring moved to amend Ordinance #8328 to include funding for the Humane Society in the total amount of $108,000. Second by Sorensen. Councilmember Lueth questioned whether discussions had been held on contracting for after hours service. Councilmember Whitesides stated that nothing could be done with animals unless the animal was vicious or dangerous. Councilmember Whitesides stated that he would be abstaining on the vote for the Humane Society funding. Councilmember Lueth questioned if the County had been approached to increase funding. Councilmember Samuelson called the question. Upon vote, Sorensen, Samuelson, Mehring, Pielstick, Murray, Preisendorf, and Seifert voted aye. Whitesides and Lueth voted nay. Hosier was absent at the time the vote was taken. Motion adopted. Motion on the vote to increase funding for Humane Society was taken. Upon roll call I I I Page 11, City Council Regular Meeting, September 11, 1997 vote, Mehring, Pielstick and Sorensen voted aye. Whitesides abstained. Murray, Preisendorf, Samuelson, Seifert, and Lueth voted nay. Hosier was absent at the time the vote was taken. Motion failed. Councilmember Whitesides made a motion to amend the budget to return the City Administrator's Executive Assistant to the position of Administrative Clerk. Lisa Thayer, Personnel Director, reported that the change in positions was due to the comparability study which indicated that the secretary to the City Administrator and Mayor should be classified at a higher level than Administrative Clerk. The motion by Councilmember Whitesides died for lack of a second. Clerk: Ordinance #8328A (included addendums) on its first reading. All those in favor of the passage of this ordinance on its first reading, answer roll call vote. Upon roll call vote, Pielstick, Mehring, Preisendorf, Seifert, Samuelson, and Murray voted aye. Whitesides, Lueth, and Sorensen voted nay. Hosier was absent at the time the vote was taken. Motion adopted. Clerk: Ordinance #8328A (included addendums) on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Pielstick, Mehring, Preisendorf, Seifert, Samuelson, and Murray voted aye. Whitesides, Lueth, and Sorensen voted nay. Hosier was absent at the time the vote was taken. Motion adopted. PAYMENT OF CLAIMS: Motion by Seifert, second by Lueth, carried unanimously to approve the Claims for the period of August 26, 1997 through September 8, 1997, claim #55349 and Claim #56550 through Claim #56935, minus Claim #56759 as recommended by Finance Director Chuck Haase. It was noted that the revised Claim total would be $2,393,576.02. Councilmember Preisendorf abstained from voting on Claim #056799. Councilmember Hosier was absent at the time the vote was taken. ADJOURNMENT: The meeting was adjourned at 10:17 p.m. Respectfully submitted, ~ oLe ' ~ (!)Jv/-uhLjrSi Cindy K. ~rtwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION September 15, 1997 Pursuant to due call and notice thereof, a Study Session of the City of Grand Island was held on September 15, 1997. Notice of the meeting was given in the Grand Island Independent on September 10, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Hosier, Lueth, Preisendorf, Mehring, Sorensen, Pielstick, Samuelson, Whitesides, and Murray. Seifert was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers and Finance Director Chuck Haase. Discussion on Amending Procurement Code. Assistant City Attorney Dale Shotkoski reported that inasmuch as State Statutes had increased the bid level requirements for public works and certain utility contracts from the $10,000 limit to $20,000 for Public Works and a maximum of $80,000 for certain electric utility contracts, it was recommended that the Ctiy Procurement Code be amended to reflect the increases. Mr. Shotkoski recommended that the Code be amended to $20,000 for Public Works contracts and $40,000 for electric utility contracts. Discussion was held on whether seven days was adequate time for vendors to respond to a bid letting. Mr. Shotkoski stated that it was important for the City to be able to react quickly in certain circumstances. Councilmember Murray spoke in support of the change and noted that it was consistent with State Statues and allowed flexibility. Jerry Nietfeldt, 1515 West Husker Highway, questioned whether this change would eliminate the bidding process. Mr. Shotkoski stated that quotations were still required and that this change affected only specific uses. It was noted that the amendment to the procurement code would be on the next agenda. Discussion on Report from Energy Alternatives Committee. George Solt, Chairman, presented the final report of the Mayor's Committee on Energy Alternatives. Mr. Solt noted that in 1996, Mayor Gnadt appointed the committee to review options for transporting coal form the existing Burlington Northern railroad to the Platte Generating Station and that the committee contracted with Gadberry and Associates to facilitate the development of a plan to receive public input, develop and review options, and make a recommendation. Mr. Solt added that the committee's goals were to recommend alternatives for appropriate, reliable, low cost energy production and to involve the public in the development of the recommendations which would include social, environmental, financial and political implications. Mr. Solt reviewed the process utilized to solicit public comment, including town hall meetings, utility insert, Leadership Tomorrow, Chamber of Commerce, and written communications. It was reported that the committee reviewed six alternatives, including pursing an alternative method/route of transportation, specifically by truck and rail, negotiating the best possible price from Union Pacific Railroad, pursuing legal action with the Surface Transportation Board regarding competitive access or maximum rate prescription, making use of alternative fuels, expanding our capacity either on Page 2, City Council Study Session, September 15, 1997 I I I site or through the purchase of another off site plant, and selling Platte Generating Station to an existing utilities company. Mr. Salt stated that after review of the alternatives, the committee concluded that the most efficient energy source available was coal and that the most economical way of transporting coal was by rail and the construction of a single track that could serve both the Union Pacific Railroad and the Burlington Northern Railroad in gaining access to Platte Generating Station. Mr. Solt added that the committee had serious concerns regarding at grade crossings over major thoroughfares necessary to the construction of a spur line and therefore recommended route W-3, a spur that would service both the Union Pacific Railroad and the Burlington Northern Railroad and could also serve the Ordinance Plant and possibly the Industrial Tract and the Enterprise Zone. Mr. Solt noted that the estimated cost of route W-3 was $16 million. Councilmember Pielstick questioned how long it would take to build the spur. Gary Mader, Utilities Director, responded that it would take a minimum of two years and that negotiations would have to take place with Union Pacific in the meantime to continue providing service. Councilmember Pielstick questioned whether grants were a possible funding source. Mr. Solt responded that the Utilities Department would have to bear the cost of the spur line. Councilmember Mehring questioned whether the Surface Transportation Board could help and asked if the $16 million figure included land. Mr. Solt responded that the Surface Transportation Board could not provide sufficient relief and that the cost did include the land. Councilmember Whitesides questioned what the difference in utility rates would be if the coal transportation costs increased. Mr. Solt responded that much of this information was protected and not available but that it was realistic to expect the cost of coal to increase $1 per ton if no other spur line was constructed and to decrease $2-$3 if there was competition. Mr. Solt added that additional capacity would be needed in 2004 which would impact the usage. Councilmember Whitesides questioned what impact the construction would have on the utilities rates. Mr. Mader responded that the original plan would have cash flowed in two - three years and that completion could be extended to help defray increases. Councilmember Lueth questioned what alternatives were available to the proposed W-3 route. Mr. Solt stated that there were options but the Committee had not specifically selected any. Councilmember Lueth questioned the increase from the original budget for the easterly route. Mr. Solt responded that the original estimate for the easterly route did not include elevations or bridges and that if they were included the cost would increase to $13.3 million. Councilmember Lueth commended the committee for its work. Kay Collins, 1003 West Louise Street, questioned the maximum percentage of total capacity. Lewis Kent, 624 East Meves, questioned how close the spur line would be to the Wood River/Warm Slough project. Torn Atkins, 4323 South North Road, voiced concern with the proposed location noting that the land was prime gravel area and would be expensive to purchase. Steve Moran, 3208 County Way, suggested that additional land not be taken out of farming and that the City could negotiate a rate that the community could live with. Jerry Nietfeldt, 1515 West Husker Highway, and Jerry Atkins, 3767 East Schimmer, spoke on the issue. Adjournment. The meeting adjourned at 9:00 p.m. Respectfully submitted, ~~ ~~Jo% Cindy K~ CJ~hwright City Clerk I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 22, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on September 22, 1997. Notice of the meeting was given in the Grand Island Independent on September 17, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Preisendorf, Pielstick, Mehring, Whitesides, Murray, Seifert, Lueth, Samuelson, Hosier, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Reverend Del Roper. I REOUESTS FOR FUTURE AGENDA ITEMS: None submitted. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Seven individuals reserved time to speak on agenda items. PRESENTATIONS AND PROCLAMATIONS: Sid Cook, Director of the Independent Center of Living, Cindy Paustian and Marv Webb of Goodwill presented the City with a plaque in recognition of the City's compliance with Americans with Disabilities Act regulations in conjunction with the City Hall facility. Proclamation and Presentation on Family Friendly Month. Marilyn Fox, representing the Families and Values Committee, presented the Mayor and City Council with information on an upcoming program that encourages the community and families to examine their support for the family. PUBLIC HEARINGS: I Public Hearing on Request of Beulah Knox Pierson for Conditional Use Permit. Craig Lewis, Building Inspections Director, reported that Beulah Knox Pierson had submitted an application for consideration of a Conditional Use Permit for the temporary placement of a mobile home at 1220 East Capital Avenue to be used as watchman's quarters. Mr. Lewis noted that the City Council denied this request in March, 1997 and Mrs. Knox Pierson had failed to comply with the directions of the City Attorney's Office to leave the premises and remove the mobile home. Beulah Knox Pierson, 1220 East Capital Avenue, and Andy Baack, attorney, 104 North Wheeler, I I I Page 2, City Council Regular Meeting, September 22, 1997 spoke in support of the request. No other public testimony was heard. Public Hearing on Acquisition of Utility Easement from Gary D. Smith. Gary Mader, Utilities Director, reported that acquisition of an easement on property located through a part of Lot Four (4), Grand Island Industrial Park West Subdivision was required to install, upgrade, maintain, and repair power appurtenances, including lines and transformers and will serve a new asphalt plant. No public testimony was heard. Public Hearing: on Acquisition of Utility Easement from Paul and Mildred Bonney/Eroy Uribe and Oralia Erives. Gary Mader, Utilities Director, reported that acquisition of an easement on property located through a part of the North Half of the Southwest Quarter (N 1/2, SW JA), Section Six (6), Township Eleven (11) North, Range Eight (8) West of the 6th P.M., Merrick County, Nebraska was required to install, upgrade, maintain, and repair power appurtenances, including lines and transformers and that the easement was needed to serve two new water wells. No public testimony was heard. Public Hearing on Request of Home Federal for Conditional Use Permit for Placement of Sign. Craig Lewis, Building Inspections Director, reported that Barry G. Sandstrom, President and CEO, representing Home Federal, had submitted a request for a Conditional Use Permit to allow for the continued placement of a sign at 3236 South Locust. It was recommended that the request be approved for the four year period of time allowed. No public testimony was heard. Public Hearing on Proposed Amendment to Chapter 33-2 of City Code Relative to Subdivision Regulations. Dave Barber, Regional Planning Director, reported that Chapter 33, Section 2 of the City Code provided that the subdivision of land must be in compliance with the regulations contained in Chapter 33 and that a proposed amendment to Section 33-2 would clarify the intent of the chapter and require the installation of minimum improvements as prescribed in the subdivision regulations regardless of when the subdivision was created. It was noted that this amendment would eliminate any possibility of older, approved subdivisions having potential exemption from current City standards upon development. No public testimony was heard. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8334 - Consideration of Proposed Amendment to Chapter 33 Section 2 of City Code Relative to Subdivision Regulations #8335 - Consideration of Amending Chapter 27 of City Code Relative to Procurement Bid Levels #8336 - Consideration of Conveyance of Parks and Recreation Property at 204 East Bismark I I I Page 3, City Council Regular Meeting, September 22, 1997 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final reading and call for a roll call vote on each reading and final passage. Councilmember Murray seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Councilmember Mehring requested that Ordinance #8334 be taken separately. #8334 - Consideration of Proposed Amendment to Chapter 33. Section 2 of City Code Relative to Subdivision Regulations. Councilmember Mehring questioned whether the affected property owners had been notified of the proposed amendment. Dave Barber, Regional Planning Director, responded that no property owners had specifically been notified. Charlie Cuypers, City Attorney, stated that the amendment was not new legislation but that it simply formalized existing policy. Clerk: Ordinance #8334 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Pielstick, Hosier, Preisendorf, Seifert, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Mehring voted nay. Motion adopted. Clerk: Ordinance #8334 on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Pielstick, Hosier, Preisendorf, Seifert, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Mehring voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8334 is declared to be lawfully passed and adopted upon publication as required by law. Clerk: Ordinances #8335 and #8336 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion was adopted unanimously. Clerk: Ordinances #8335 and #8336 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion was adopted unanimously. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8335 and #8336 are declared to be lawfully passed and adopted upon publication as required by law. I I I Page 4, City Council Regular Meeting, September 22, 1997 CONSENT AGENDA: Motion by Seifert, second by Pielstick, carried unanimously to approve the items listed on the Consent Agenda. Receipt of Official Documents. Applications and bonds for garbage haulers permits for Central Waste Sanitation, Clark Brothers Sanitation, Third City Sanitation, Ummel Sanitation, Mid Nebraska Sanitation, and refuse haulers permit for Scott's Hauling. Approving Minutes of September 8. 1997 City Council Special Study Session, September 8, 1997 City Council Regular Meeting, and September 15, 1997 City Council Study Session. Approving Request of Home Federal for Conditional Use Permit for Placement of Sign. Approval was given for a four year period of time. Approving Request for Concession Stands During Harvest of Harmony Parade. Approving Appointments of John O'Meara, Donald Skeen, Babe Kalkowski. Steve Grubbs, and Holger Honore to Building Code Advisory Board. It was noted that the term of all would be until August 1, 1999 except Mr. Honore whose term would expire August 1, 1998 as he was fulfilling an unexpired term. Approving Appointment of Joanne Holmes to Regional Planning Commission. It was noted that the term would expire September 30, 2000. Approving Appointments of Beckie Bixby, Joanne Holmes, Jean White, and Donald Walters to Zoning Board of Adiustment. It was noted that the terms would expire August 31,2000. Approving Request of B.J.S.. Inc. For Special Designated Liquor License for Thursday, October 16, 1997 at Stuhr Museum. Resolutions numbered #97-263 - #97-270 reflect the correct number of the Resolutions as included in the City Council Meeting Packet, not that listed on the Council Meeting Agenda. #97-263 - Approving Acquisition of Utility Easement from Gary D. Smith. #97-264 - Approving Acquisition of Utility Easement from Paul and Mildred Bonney/Elroy Uribe and Oralia Erives. #97-265 - Awarding Contract for Vending Machine Services to Great Plains Vending Company, Grand Island. #97-266 - Awarding Bid for Leasing of Photocopiers. It was reported that the two large volume I I I Page 5, City Council Regular Meeting, September 22, 1997 copy machines in City Hall were proposed to be replaced and that the recommendation was to lease two machines. It was recommended that a contract be awarded to Eakes Office Plus, Grand Island, Nebraska for a 48 month term with the initial payment being $2,784 and the following months for the remainder of the term payments in the amount of $1,392. #97-267 - Awarding Bid for Polemount Transformers to Kriz Davis. #97-268 - Awardinl:! Bid for Spur Track Maintenance for Platte Generating Station to Trac-Work, Inc. #97-269 - Awarding Bid for Roof for Street Division Building to Scarborough Construction. #97-270 - Awarding Bid for Roadway and Driveway Concrete for Transfer Station to Diamond Engineering. #97-271 - Approving Continuation of Street Improvement District #1204, Poplar Street from 11th Street to 12th Street. #97-272 - Approving Continuation of Street Improvement District #1205, 12th Street from St. Paul Road to Poplar Street. #97-273 - Approving Continuation of Street Improvement District #1206, 13th Street from St. Paul Road to Cherry Street. #97-274 - Approvin~ Continuation of Street Improvement District #1207, Cherry Street from 11th Street to 14th Street. #97-275 - Approving Continuation of Street Improvement District #1208, Plum Street from First Street to Second Street. #97-276 - Approving Agreement with Nebraska Department of Roads Relative to Landscaping U.S. Highway 30. It was reported that recently, the Nebraska Department of Roads completed the reconstruction of a portion of east Highway 30 near the Burlington Northern overpass. This construction extended the First/Second Street one way pair east of the Burlington Northern Railroad overpass and that landscaping of the project area, consisting of the planting of 231 trees and shrubs, was now being proposed. It was noted that the anticipated cost of the project was $20,000 with the City's share being 20% or about $4,000. #97-277 - Approving Parking Modification Near Walnut Middle School. Daryl Penas, 1507 North Custer Avenue, spoke on the issue. #97-278 - Approving Agreement Relative to Sale of Parks and Recreation Property at 204 East Bismark Street for $41.400. I I I Page 6, City Council Regular Meeting, September 22, 1997 REQUESTS AND REFERRALS: Consideration of Request of Beulah Knox Pierson for Conditional Use Permit for Temporary Placement of Mobile Home. Motion by Murray, second by Whitesides to deny the request. Councilmember Mehring questioned whether the mobile home should have grandfather rights inasmuch as the mobile home may have been on the location prior to the change in City Code. City Attorney Charlie Cuypers stated that the applicant had waived rights to grandfather because of the previous applications for a Conditional Use Permit. Councilmember Murray stated that the City Council had allowed the use in the past even though the City Code required that the use be defined as temporary with plans to construct a permanent residence. Councilmember Lueth stated that the Council had also denied a similar request in the past and that the actions should be consistent. Councilmember Whitesides voiced opposition to the claim that the mobile home was a guard house and therefore allowed under the Conditional Use Permit. It was noted that the mobile home had been used as a residence since 1974. City Attorney Charlie Cuypers added that the mobile home was not in City limits and not subject to exemption and was also in violation of zoning regulations since there was a primary residence at the same location. Councilmember Murray questioned if the mobile home would be allowed if the property were subdivided. Building Inspections Director Craig Lewis stated that rezoning would be required. Councilmember Lueth called the question. Upon roll call vote on the motion to deny the request of Ms. Beulah Knox Pierson, Pielstick, Hosier, Preisendorf, Seifert, Samuelson, Murray, Whitesides and Lueth voted aye. Mehring and Sorensen voted nay. Motion adopted. RESOLUTIONS: #97-279 - Consideration of Awarding Bid for General Liability/Property Insurance and Utility Property and Boiler Coverage. Chuck Haase, Finance Director, reported that since 1991, the City's Risk Management/Insurance Program had been with Arthur J. Gallagher & Company for property and liability insurance and with Protection Mutual for utility property coverage and that the Gallagher program included City Property, Boiler and Machinery, Contractors Equipment, Electronic Data Processing, Crime, General Liability, Public Officials Errors and Omissions, Workers Compensation, Umbrella or Excess Coverages, Claims Administration, and Risk Management Services. Mr. Haase noted that the current contracts would expire on October 1, 1997 and that in an effort to comprehensively review the competitiveness of the property and liability insurance program, a consultant was hired in May, 1997 to review the risk assessment of our current program, to assist in the drafting of requests for proposals, and to review the submitted proposals. It was noted that a committee, comprised of the consultant, Finance Director, and Assistant City Attorney/Purchasing Agent reviewed the proposals, and after careful consideration, the recommendation of the committee was to select the proposals submitted by United National Insurance (and others) for $312,702 and Protection Mutual for $122,300. Mr. Haase stated that these recommendations provided a savings of $215,000 from last year's package and included third party administration with Gallagher Bassett Services and Risk Management Services from local firm Ryder Rosacker, McCue and Huston and Auto Liability coverage from American Home. John Hruska, consultant, reviewed the process. Mark McCue, #1 Ponderosa Drive, I I I Page 7, City Council Regular Meeting, September 22, 1997 stated that Ryder Rosacker McCue and Houston would agree to provide the Risk Management services for $1,000/month as Mr. Haase indicated, however, he believed that the best option would be to award the proposal to his firm as staff had originally submitted. Councilmember Whitesides questioned what services would be provided for $1,000/month. Mr. McCue stated that it was his understanding that the firm would review claims, make recommendations and process claims and that the proposed company had a very good education component which could be utilized at no charge. Councilmember Whitesides questioned the difference in deductibles. Mr. McCue stated that his policy had a zero deductible and Arthur Gallagher had a $50,000 deductible. Mr. Haase stated that the City had done a tremendous job with Risk Management to date and that the assistance provided by Ryder Rosacker would help alleviate the workload. Mr. Haase encouraged the Council to focus on the cost of the insurance and not specifically on the Risk Management function. Councilmember Pielstick questioned the notification process and moved to award the bid to Ryder Rosacker McCue and Houston solely. Second by Lueth. Rich Stakluska, Arthur Gallagher, and Jim Kahrhoff, 2509 Apache, spoke on the issue. Mr. Kahrhoff asked that the process be consistent for all bidders. Councilmember Lueth stated that an issue of this importance should have been presented to the City Council at a Study Session. Councilmember Murray moved to table to a Study Session. Second by Samuelson. Mr. Haase noted that an extension to the current contract would be needed if a decision was not made by October 1, 1997. Arlo Weeks, representing EMC, spoke on the issue. Upon roll call vote to table to a Study Session, Samuelson, Sorensen, Mehring, Lueth, and Murray voted aye. Pielstick, Hosier, Seifert, Preisendorf, and Whitesides voted nay. Mayor Gnadt declined to break the tie. Motion to table failed. City Administrator Dale Iman stated that he supported the motion to award the bid to a local firm. Councilmember Whitesides questioned the exchange of information. Mr. Haase stated that proposals were received and that an attempt was made to meet all the needs of the City. Upon roll call vote on motion to award the bid solely to Ryder Rosacker McCue and Houston, Pielstick, Whitesides, Mehring, Seifert, Hosier, and Lueth voted aye. Sorensen, Preisendorf, Samuelson and Murray voted nay. Motion adopted. #97-280 - Supporting State Funding for D.A.R.E. Program. Councilmember Seifert reported that it had been announced that effective September 30, 1998, Nebraska would lose federal grant money supporting the Drug Abuse Resistance Education (D.A.R.E.) Program and that because the local D.A.R.E. program relied on the state office for training and the purchase of materials at a reduced cost, the local D.A.R.E. program would be jeopardized without the state support. Motion by Seifert, second by Preisendorf to adopt Resolution #97-280 supporting State Funding for DARE. Police Chief Gene Watson spoke in support of D.A.R.E. Upon roll call vote, motion was adopted unanimously. PAYMENT OF CLAIMS: Finance Director Chuck Haase requested that Claim #56254 be considered for payment also. Motion by Samuelson, second by Lueth, carried unanimously to approve the Claims for the period of September 9, 1997 through September 22, 1997, Claim #56935 through Claim #57528 plus Claim #56254. Councilmember Preisendorf abstained from voting on Claim #057189. I I I Page 8, City Council Regular Meeting, September 22, 1997 ADJOURNMENT: The meeting was adjourned at 9:25 p.m. Respectfully submitted, &I/{ d L;t f\ eaVtfru\f'l ~r}L<t- Cindy K. d{rtwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION October 6, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on October 6, 1997. Notice of the meeting was given in the Grand Island Independent on October 1, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Pielstick, Hosier, Whitesides, Preisendorf, Samuelson, Seifert, Mehring, Murray, and Lueth. Sorensen was absent. The following City Officials were present: Acting City Administrator Charlie Cuypers, and City Clerk Cindy Cartwright. Presentation by Heartland Vision Government Committee. Martha Storz, Chair of the Heartland Vision Government Committee, presented information on the charges of the committee as presented by the citizens at the Heartland Vision Fair. Ms. Storz noted that the goals included: translation services available at all government offices, a joint town hall meeting of City Council, School Board, and County Board of Supervisors, and looking into combining City/County functions. Lee Elliott, 2604 Arrowhead, stated that the committee had scheduled the joint meeting for October 21, 1997 at City Hall, at 7 p.m. and emphasized that communication was the key to a successful relationship between citizens and their government. Kay Collins, 1003 West Louise, stated that communication involved both talking and listening. Sheila Hulme, 208 South Cherry, urged the Council to attend the October 21 meeting. Discussion on Employee Assistance Program Implementation. Lisa Thayer, Personnel Director, reported that several years ago the City had looked into the possibility of implementing an Employee Assistance Program (EAP) and that the purpose of an EAP was to provide employees and their families with the means to secure assistance for such things as substance abuse and stress when these problems substantially affect an employee's ability to perform the job; an EAP reduces the fiscal costs to the employer associated with work force performance and problems created by unresolved personal problems; and an EAP increases the productivity and performance of that portion of the work force whose work is affected by personal problems. Mrs. Thayer reported that the City had requested proposals for the provision of an Employee Assistance Program and that a committee was recommending that the City enter into a contract with St. Francis Employee Assistance Program which provides for four short term counseling sessions for any employees using the EAP. Councilmember Lueth questioned how much had been included in the budget for this purpose and how many employees had used the service to date. Mrs. Thayer responded that three employees had utilized the program based on an administrative decision and that $5,000 had been included in the 1997-1998 budget for the program. Councilmember Pielstick questioned whether the I I I Page 2, City Council Study Session, October 6, 1997 services provided by an EAP would be duplicative to those included in the health insurance package. Mrs. Thayer reported that the EAP was not meant as a long-term counseling but more of a referral service. Councilmember Mehring questioned why the three instances used had not been approved by Council. Mrs. Thayer stated that the three prior instances had been an administrative decision and that this contract would cover all employees and needed Council approval. Councilmember Mehring questioned how many of the cities in Grand Island's comparative array had EAP. Mrs. Thayer stated that she would obtain that information. Jan Binfield and Lee Elliott representing St. Francis Hospital presented information on the Employee Assistance Program and the benefits the City could expect to realize if a program were implemented. Mr. Elliott stated that managers are not trained to handle the myriad of personal problems in today's workplace, that the program was humane and that it would reduce absenteeism. Councilmember Pielstick questioned if the cost would be all-inclusive. It was noted that the contract fee of approximately $5,000 included four sessions for each eligible employee and family members. Ms. Binfield, 2203 West Faidley Avenue, reported that the number one obligation of the St. Francis Employee Assistance Program was to work with the employee and the company for what was in their best interest. Councilmember Preisendorf questioned whether the Health Department employees would be included. Mrs. Thayer responded that it would be recommended that they be involved. Bruce Dart, Health Department Director, spoke in support of the program. Councilmember Murray questioned what the cost was for the three employees already given assistance. It was noted that the charge had been $55 per counseling session. Mrs. Binfield reported that approximately 8-10% of hospital employees has used the Employee Assistance Program. Lewis Kent, 624 East Meves, spoke in support of the program. It was requested that the issue be forwarded to the next regular City Council meeting for action. Adiournment. The meeting was adjourned at 8: 10 p.m. Respectfully submitted, (j;1\C\"'I Y"" C lV11'Jli\+- Cindy K. dartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING October 13, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on October 13,1997. Notice of the meeting was given in the Grand Island Independent on October 8, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Preisendorf, Seifert, Hosier, Whitesides, Lueth, Samuelson, and Murray. Councilmember Sorensen was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Reverend Alan Ellison. RESERVE TIME TO SPEAK ON AGENDA ITEMS. Six individuals reserved time to speak on agenda items. PUBLIC HEARINGS: Public Hearing on Proposed Amendment to City Code Relative to Deletion of Requirement for Special Signage Presently Contained in the Industrial Estates Zone. Dave Barber, Regional Planning Director, reported that the Regional Planning Commission had recommended an amendment to Chapter 36, Section 24 of City Code which established regulations for signage restrictions in ME (Industrial Estates) zones and which would delete the special signage restrictions currently contained in the ME (Industrial Estates) zone. It was noted that the change was in response to recent amendments to the ME zone which now allowed certain retail and wholesale truck sales. No public testimony was heard. Public Hearing on Request of Tri City Sign Company for Conditional Use Permit for Placement of Sign at 3236 South Locust Street. Dave Barber, Regional Planning Director, reported that Tim Marchese, President, representing Tri City Sign Company, had submitted a request for a Conditional Use Permit to allow for the continued placement of a sign at 3236 South Locust and that zoning regulations on this property required billboard signs to be approved by the City Council in the form of a Conditional Use Permit for a four year period. No public testimony was heard. I I I Page 2, City Council Regular Meeting, October 13, 1997 Public Hearing on Acquisition of Right-of-Way and Easements for Storm Water Sewer and Utilities Purposes for South Locust Street Project. Wayne Bennett, Public Works Director, reported that acquisition of right of ways easements located along South Locust Street were required for storm water sewer and public utility purposes in conjunction with the South Locust project. Glendale Reiss, 910 North Boggs, questioned if funding had been appropriated for the acquisitions and whether South Locust Street would be widened. City Administrator Dale Iman responded that $450,000 was included in the 1997-1998 Budget. Wayne Bennett, Public Works Director, stated that widening of South Locust Street would be reviewed during discussions relative to the next One and Six Year Plan. M.D. Bahensky had reserved time to speak on this agenda item but was not present in the room when discussion took place. There was no additional public testimony. Public Hearing on Request of Dave Nelson for Conditional Use Permit for Storage and Sale of Disabled Vehicles at 1025 Ai1:port Road. Dave Barber, Regional Planning Director, reported that Dave Nelson, 5374 South Blaine, had submitted an application for consideration of a Conditional Use Permit for the construction of a building for the storage and sale of disabled vehicles at 1025 Airport Road. Dave Nelson, applicant, spoke in support of the request. Robert Kreider, 3135 St. Paul Road, Oscar Bredthauer, 3230 North St. Paul Road, and Art Ostermeier, 5701 North US Highway 281, spoke in opposition. No additional public testimony was heard. Public Hearing on Request of Maria Guadalupe Rico, dba Rico's Mexican Restaurant, for Change of Location for Class "J" Liquor License to 3404 West 13th Street. Cindy Cartwright, City Clerk, presented the following exhibits for the record: Application submitted to the Liquor Control Commission and received by the City on September 29, 1997; notice to the applicant of date, time and place of hearing mailed on September 29, 1997; notice to the general public of date, time, and place of hearing published on October 1, 1997; Chapter 4 of City Code; and departmental reports as required by City Code. There was no public testimony on the application. ORDINANCES: Councilmember Murray moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8337 - Consideration of Proposed Amendment to Section 36-24 of the City of Grand Island Zoning Ordinance to Delete the Requirement for Special Signage Presently Contained in the ME (Industrial Estates) Zone #8338 - Conveying Community Development Property at 1421 East Fifth Street to Habitat for Humanity #8339 - Conveying Community Development Property at 424 East Fifth Street to Habitat for Humanity I I I Page 3, City Council Regular Meeting, October 13, 1997 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final reading and call for a roll call vote on each reading and final passage. Councilmember Preisendorf seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinances #8337, #8338 and #8339 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8337, #8338 and #8339 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8337, #8338 and #8339 are declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Councilmember Pielstick requested G8e be removed from the Consent Agenda; Councilmember Mehring requested G 12 be removed and Councilmember Whitesides requested G 11 be removed. Motion by Samuelson, second by Pielstick to approve the items listed on the Consent Agenda with the exception of G8e, Gll and G12. Motion was adopted unanimously. Receipt of Official Documents. Library Board Meeting Minutes of August 4, 1997, claim submitted by Patty Stander, Civil Service Commission Minutes of August 18, 1997, and Application for Haulers License by Full Circle Recycling & Rolloffs. Approving Minutes of September 22. 1997 City Council Regular Meeting and October 6. 1997 City Council Study Session. Approving Request of Tri City Sign for Conditional Use Permit for Placement of Sign at 3236 South Locust Street for a Period of Four Years. Approving Request of Jimmy P. Sleeper for Liquor Manager Designation for Pizza Hut. 1816 North Webb Road. I I I Page 4, City Council Regular Meeting, October 13, 1997 Approving Request of Maria Guadalupe Rico, dba Rico's Mexican Restaurant, for Change of Location for Class "J" Liquor License. Approving Request of B.J.S., Inc. for Special Designated Liquor License for October 22, 1997. #97-281 - Approving Final Plat and Subdivision Agreement for Chief Corporate Subdivision. It was noted that Chief Industries, Inc., owner, had submitted the final plat for Chief Corporate Subdivision, a 6.207 acre tract of land located immediately north of Old West Highway 30 and east of North Road and that the final plat proposed to resubdivide existing Lots 11, 12, 13, and 14 of Chief Industries Subdivision into three new lots, configured in a manner to accommodate existing commercial and industrial development. Councilmember Hosier abstained from voting on this Resolution. #97-282 - Approving Conveyance of Surplus Public Works Department Property at Lift Station #5 at Sunset and Claussen. It was reported that the Public Works Department recommended the sale of a parcel of land located at Lift Station #5 at Sunset and Claussen inasmuch as the completion of Sanitary Sewer Project 95-S-8, the property had been declared surplus property. It was reported that sealed bids with a minimum of $1,000.00 for the 25' x 35' tract of land would be accepted until 5:00 p.m. on November 7, 1997. #97-283 - Approving Agreement with Crisis Center. It was noted that the 1997-1998 Annual Budget provides funding in the amount of $10,200 for the Crisis Center. #97-284 - Approving Agreement with Family Violence Coalition. It was noted that the 1997-1998 Annual Budget provided funding in the amount of $4,080 for the Family Violence Coalition. #97-285 - Approving Agreement with Retired Senior Volunteer Program. It was noted that the 1997-1998 Annual Budget provides funding in the amount of $6,120 for the Retired Senior Volunteer Program. #97-286 - Approving Agreement with Senior Citizens (Handi Bus). It was noted that the 1997- 1998 Annual Budget provides funding in the amount of $15,000 for the Senior Citizens (Handi Bus). #97-287 - Approving Agreement with the Grand Island Area Zoological Society. It was noted that the 1997-1998 Annual Budget provides funding in the amount of $105,000 for the Grand Island Area Zoological Society. #97-288 - Approving Agreement with Southern Nebraska Rural Public Power District. It was noted that in September, 1997 the City Council adopted Resolution #97-245 which approved the final plat for Ponderosa Lake Estates Fourth Subdivision and provided for the annexation of this property to the City of Grand Island. It was reported that inasmuch as a portion of the subdivision was within the service area of the Southern Nebraska Rural Public Power District, an agreement I Page 5, City Council Regular Meeting, October 13, 1997 setting forth the City's right to add this property to its service area was necessary. #97-289 - Awarding Bid for Watthour Meters to Dutton Lainson, Hastings, Nebraska #97-290 - Awarding Bid for Protective Relay Equipment to Keystone Electrical Manufacturing Company, Des Moines, Iowa. #97-291 - Awarding Bid for Police Motorcycles to Harley Davidson CentraL Grand Island, Nebraska. #97-292 - Awarding Bid for Sprinkler System, Softball Complex to Tilley's Sprinkler Systems, Grand Island. #97-294 - Awarding Bid for Phase II West Basin Interceptor to Diamond Engineering, Grand Island, Nebraska. #97-295 - Approving Continuation of Water Main District #425, Poplar Street between 14th Street and 15th Street. I #97-296 - Approving Certifica1e of Final Completion for St. Joseph Hike and Bike Trail, 97 -HB-l. #97-297 - Approving Certificate of Pinal Completion for Concrete Proiect, Downtown. #97-293 - Awarding Bid for Snow Removal. Wayne Bennett, Public Works Director, reported that the Purchasing Division had received bids for snow removal to serve the Public Works Department, Street Division and that two bids had been received. It was noted that the bid submitted by Island Landhandlers, Inc. did not meet the specifications and that there was therefore only one bid that was compliant, that submitted by Hooker Brothers. Councilmember Pielstick questioned the set up and call out fees. Mr. Bennett reported that the standard fee was one hour per truck or $75/hour. Motion by Murray, second by Mehring, carried unanimously to award the bid to Hooker Brothers. #97-298 - Approving Acquisition of Right-of-Way and Easements for Storm Water Sewer and Public Utility Purposes. Motion by Murray, second by Mehring, carried unanimously to approve. Glendale Reiss, 910 North Boggs, questioned whether the County would be assisting in the acquisition costs. Mr. Bennett replied that these properties were located in the City limits and that the City would bear the costs. I #97-299 - Approving Lowering of Speed Limit on Highway 34 from Highway 281 East to 1/4 Mile West of South Locust Street. Motion by Murray, second by Lueth to approve. Glendale Reiss, 910 North Boggs, spoke in opposition. Wayne Bennett, Public Works Director, reported that the State conducted the speed checks and made the recommendation to the local governing I I I Page 6, City Council Regular Meeting, October 13, 1997 body. Motion was adopted unanimously. REQUESTS AND REFERRALS: Approving Request of Hamilton Chevrolet Cadillac for License Agreement for Use of Right-of- Way for Placement of Cable. Wayne Bennett, Public Works Director, reported that Shirley Schlattmann, representing Hamilton Chevrolet Cadillac, 3312 West Stolley Park Road, had submitted an application for a License Agreement to allow for the placement of cable in City right- of-way. Motion by Mehring, second by Lueth, carried unanimously to approve. Approving Request of Dave Nelson for Conditional Use Permit. Motion by Murray, second by Whitesides to approve the request of Dave Nelson subject to 1) the perimeter fencing shall be a minimum height of 8' and visually screen the stored vehicles from public view along Airport Road and St. Paul Road; 2) vehicles stored shall be organized in rows, with no stacking of vehicles permitted; and 3) landscaping shall be provided adjacent to Airport Road and St. Paul Road, between the right-of-way and the fence, to include one canopy tree, one understory tree/ornamental or evergreen tree, and three shrubs per 100' of property line (as prescribed in Section 36-36.1(G)(3). Councilmember Lueth requested that a time limit be set and offered a friendly amendment to ensure that the work be completed within two years. Councilmembers Murray and Whitesides accepted the friendly amendment. Discussion was held on recourse if the building and improvements did not comply with Code. City Attorney Charlie Cuypers stated that if guidelines were not met, the property would be considered a nuisance and would be discussed in district court. City Administrator Dale Iman suggested that the approve of the Conditional Use Permit be tied to the issuance of the building permit. A roll call vote on the motion to approve with three conditions and requiring the improvements to be completed within a two year period was taken. Upon roll call vote, all voted aye. Motion adopted. RESOLUTIONS: #97 - 300 - Approving Ordering Public Hearing for Creation of Storm Sewer District #97-1. Charlie Cuypers, City Attorney, reported that the Public Works Department had recommended the creation of a Storm Sewer District Number 97-1 between Shoemaker School and Westridge School which would provide for a major drainage ditch to serve the area. It was noted that State Statutes required that prior to passing an ordinance creating a storm sewer district, the City Council must approve a resolution setting a hearing date on the proposed ordinance. Motion by Murray, second by Seifert to set the date of the Public Hearing as October 27, 1997. Upon roll call vote, Pielstick, Hosier, Seifert, Preisendorf, Whitesides, Murray, Lueth, and Samuelson voted aye. Mehring abstained. Motion adopted. #97-301 - Approving Extension of Coal Freight Contract with Union Pacific Railroad. Gary Mader, Utilities Director, reported that in 1988, the City entered into a contract with the Union Pacific Railroad for transportation of coal from the Powder River basin of Wyoming to the Platte Generating Station (PGS) power plant and that this contract expired December 31, 1997. It was I I I Page 7, City Council Regular Meeting, October 13, 1997 noted that Union Pacific had offered to extend the current Coal Transportation Contract ICC- WRPI-C-0032 until December 31, 1998 and City staff recommended that the City do so. Discussion was held on current concerns with getting coal transported. Councilmember Lueth noted that the current rates would be extended. Motion by Whitesides, second by Samuelson, carried unanimously to approve. #97-302 - Approving Contract with St. Francis Medical Center for Implementation of Employee Assistance Program. Lisa Thayer, Personnel Director, reported that as discussed at the City Council Study Session of October 6, 1997, the implementation of an Employee Assistance Program was recommended. It was noted that the benefits of an EAP include 1) it provides employees and their families with the means to secure assistance for such things as substance abuse and stress when these problems substantially affect an employee's ability to perform his/her job; 2) it reduces the fiscal costs to the employer associated with work force performance problems created by unresolved personal problems; and 3) it increases the productivity and performance of that portion of the work force whose work is affected by personal problems. Mrs. Thayer noted that 9 cities of the 14 cities in Grand Island's array of comparability currently have an EAP. Discussion was held on what type of leave employees would utilize when attending an EAP session. Mrs. Thayer stated that paid leave would be used if not required by an employer to attend but if directed by supervisor, no leave would be required. Motion by Seifert, second by Pielstick, carried unanimously to approve a three-year contract with St. Francis at a fee of $5,111.25 for year one, $5,111.25 for year two, and $5,437.50 for year three. #97-303 - Approving Request of Aliant Midwest Inc. for Agreement for Installation of Fiber Optic Cable in Easement. Charlie Cuypers, City Attorney, reported that Aliant Midwest, Inc., had submitted an application to allow for the placement of fiber optic cable in City transmission utility easement. Motion by Seifert, second by Mehring, carried unanimously to approve. PAYMENT OF CLAIMS: Motion by Lueth, second by Preisendorf, carried unanimously to approve the Claims for the period of September 23, 1997 through October 13, 1997, claim #11415,18492,22798, 30178, 36787,41656,42598,43907,45367, 56654, 56676, 57440-57441, and #57529 through claim #58115. ADJOURNMENT: The meeting was adjourned at 8:04 p.m. Respectfully submitted, ~;\;Vldv_ Y~Q~'t kU"\l[}:vt-- Cindy K. ~artWright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION October 20, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall on October 20, 1997. Notice of the meeting was given in the Grand Island Independent on October 15, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Murray, Hosier, Whitesides, Preisendorf, Pielstick, Samuelson, and Seifert. Councilmembers Lueth and Sorensen were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Finance Director Chuck Haase and Public Works Director Wayne Bennett. Discussion on Concerns Relative to Storm Sewer. Councilmember Glen Murray stated that he had been contacted by a constituent relative to problems with storm sewer drainage during heavy rains. Sean Tennant, 1116 West 6th Street, spoke on the need and questioned the costs associated with a project of this magnitude. Discussion was held on cost estimates. Councilmember Whitesides requested that the area be checked for any blockage due to tree roots. Councilmember Murray asked whether there was any available City property which could be utilized as a drainage cell. Wayne Bennett, Public Works Director, stated that if property were available it could be used. Councilmember Murray questioned whether Community Development could acquire land for this purpose. City Administrator Dale Iman responded that Community Development funds could not be utilized for this purpose. Lewis Kent, 624 East Meves, spoke on the issue. Councilmember Murray requested that City staff review this particular area but that based on the cost estimates it did not appear likely that upgrading was financially feasible. Discussion on Proposed Salary Ordinance. Lisa Thayer, Personnel Director, stated that a Salary Ordinance was proposed to address the Biosolids Technician position at the Wastewater Treatment Plant, the Collection Systems Supervisor at the Wastewater Treatment Plant, the Wastewater Plant Operator I and II at the Wastewater Treatment Plant and the Electric Underground and Substation Crew Chief for the Utilities Department. Councilmember Pielstick questioned whether the proposed changes at the Wastewater Treatment Plant would result in lessened overtime. Ben Thayer, Wastewater Treatment Plant Supervisor, reported that overtime would be reduced. Councilmember Mehring asked for a comparison of the old job descriptions and the new job descriptions and questioned what the difference was between a Class 2 and a Class 4 certification. Mr. Thayer responded that Grand Island, Omaha, and Lincoln were the only Class 4 cities and that being a Class 4 operation allowed personnel to I I I Page 2, City Council Study Session, October 20, 1997 make processed changes in affluent going out. Lewis Kent, 624 East Meves, spoke on the issue. It was the consensus of the Council that the Salary Ordinance be placed on the City Council Meeting Agenda of October 27, 1997. Update on Amending City Code Relative to Permit Process for Commercial Building Display. Craig Lewis, Building Inspections Director, reported that at Council's direction, staff had reviewed City Codes to determine if an alternative process could be utilized relative to the permit process for allowing commercial display buildings. Mr. Lewis stated that it was recommended that an amendment to the City Code be adopted which would provide for a permitting process to allow temporary buildings similar to a greenhouse building and that upon a plan showing the location and number of buildings, certification of the anchoring system, a permit would be issued. It was noted that as long as there were no changes to the number and location of the buildings, no additional approvals would be required. Councilmember Mehring questioned how a determination would be made as to when a permit was required. Mr. Lewis stated that if a building permit was required, a commercial display permit would be required. Councilmember Seifert questioned if existing Conditional Use Permit holders would be required to reapply for the new permit. Mr. Lewis stated that when the Conditional Use Permit expired, the company could apply for the new commercial building permit. Councilmember Mehring questioned whether this would apply to fireworks stands. Mr. Lewis stated that fireworks stands were governed by other City Codes. It was the consensus of the Council that this City Code amendment be placed on the next City Council Meeting agenda. Discussion on Proposed Amendment to Local Government Miscellaneous Expenditure Act. Chuck Haase, Finance Director, reported on proposed modifications to the miscellaneous expenditure ordinance to clarify certain policies and to allow for the reimbursement of paying meals and incidentals at the federal per diem rate and not requiring receipts. Councilmember Mehring voiced concern with not requiring receipts and stated that there was potential for misuse. Mr. Haase stated that the potential abuse was minimal when compared with the time and effort needed to review the receipts and expense reports. It was the consensus of the Council to place the matter on the next City Council Meeting agenda. Discussion on Amending City Code Relative to Parking in Front Yards. Dale Iman, City Administrator, stated that complaints had been received relative to the parking of vehicles in front yards. Mr. Iman stated that City Code did not currently prohibit the parking in front yards and that an amendment to the Property Maintenance Code would enable the City to regulate this type of parking. Mrs. Annabelle Houts, 239 South Sycamore Street, Kathy Sieman, 254 South Kimball, and Connie Hancock, 245 South Sycamore, spoke on the issue. Councilmember Whitesides spoke in support of implementing legislation which would address the issue and which would be enforceable. Councilmember Seifert questioned whether the City had a noise ordinance. Charlie Cuypers, City Attorney, stated that there was currently no ordinance relative to noise other than disturbing the peace but that research could be done on possible implementation of such legislation. Councilmember Pielstick questioned whether vehicles parked in front yards could be towed. City Administrator Dale Iman stated that the I I I Page 3, City Council Study Session, October 20, 1997 City did not have the authority to tow parked vehicles from private property. It was requested that the noise ordinance and parking ordinance be further researched and returned to the City Council. Adjournment. The meeting was adjourned at 8:05 p.m. Respectfully submitted, fl.. Ii (It IV 11 /.\. il ~~I.'\A to'1~~ Ull V' _ ~ Jlll.~\) , Cindy K. Cartwright City Clerk I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL MEETING October 20, 1997 Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall on October 20, 1997. Notice of the meeting was given in the Grand Island Independent on October 17, 1997. Mayor Gnadt called the meeting to order at 8:06 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Preisendorf, Seifert, Hosier, Whitesides, Samuelson, and Murray. Councilmembers Lueth and Sorensen were absent. Discussion on Potential Litigation. Motion by Pielstick, second by Seifert, carried unanimously to adjourn to Executive Session to discuss potential litigation. I Return to Regular Session. Motion by Whitesides, second by Pielstick, carried unanimously to return to Regular Session at 8:36 p.m. Adjournment. The meeting was adjourned at 8:36 p.m. Respectfully submitted, (( 'L J-'l/\ l~' K CLUth L )"./ II d- _ u l, '-, U Cindy K. artwright City Clerk I I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION October 21, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on October 21, 1997. Notice of the meeting was given in the Grand Island Independent on October 15, 1997. The meeting was called to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Whitesides, Pielstick, Preisendorf, Samuelson, Mehring, and Lueth. Councilmembers Sorensen, Seifert, Hosier, and Murray were absent. The following City Officials were present: City Administrator Dale Iman and City Clerk Cindy Cartwright. Discussion by Heartland Vision Government Committee. Martha Storz, chair of the Heartland Vision Government Committee, reviewed the charge of the Committee which included making available a language translation line at local government offices, improve communications between the citizens and the governments and research possible combining of City/County functions. Ms. Storz set the ground rules for the joint City Council/County Board/School Board Meeting. Kay Collins, 1003 West Louise, Glendale Reiss, 910 North Boggs, M.D. Bahensky, 4251 Branding Iron Court, Councilmember Don Mehring, Senator Chris Peterson, 1812 West Louise Street, Roger Leonard, 1119 North Sherman, Councilmember Jackie Pielstick, Sheila Hulme, 208 South Cherry Street, Marilyn Carpenter, 3211 West 18th Street, Tammie Stelk, 217 East 12th Street, City Administrator Dale Iman, 905 West Charles Street, Councilmember Marilyn Lueth, Del Kosmicki, 651 South Joehnke, Councilmember Fred Whitesides, City Clerk Cindy Cartwright, Lewis Kent, 624 East Meves, Richard Whitaker, 822 East Oklahoma, Clarence Gosda, 624 South Elm Street, Irene Abernethy, 707 South Blaine Street, Terri Thiessen, 1604 South Harrison Street, Pam Lancaster, 2809 Apache Road, Pam Dubbs, Deputy County Clerk, Councilmember Doug Samuelson, Councilmember Dick Preisendorf, Mayor Ken Gnadt, Bruce Dart, 903 South Oak Street, and Greg Storz, 4180 Arizona Avenue, spoke. Ms. Storz noted that the Committee planned to hold these Community Meetings each month. Adjournment. The meeting was adjourned at 9 p.m. Respectfully submitted, ~(VVJL;} j/.. {r~^t tu 1,16y/7- Cindy K. Cartwright City Clerk I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING October 27, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall, 100 East First Street, on October 27, 1997. Notice of the meeting was given in the Grand Island Independent on October 22, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Preisendorf, Whitesides, Lueth, Samuelson, Murray, and Sorensen. Councilmembers Seifert and Hosier were absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, Public Works Director Wayne Bennett, and Finance Director Chuck Haase. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Envoy Jim Tooley, Salvation Army. I PRESENTATION AND PROCLAMATIONS: Presentation by Community Humanitarian Resource Center. In response to questions and concerns raised by Councilmember Jackie Pielstick relative to available services for the homeless population, Penny Skalka from the Community Humanitarian Resource Center presented information on the services available from that agency. I Cindy Cartwright, City Clerk, reported that the Mayor had proclaimed October 26-November 1, 1997 as World Population Awareness Week, November 1-30, 1997 as National Home Care Month, and November, 1997 as National Hospice Month. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Five individuals reserved time to speak on agenda items. PUBLIC HEARINGS: Public Hearing on Request for Conditional Use Permit for Temporary Placement of Office Building. Craig Lewis, Building Inspections Director, reported that Tony and Kathy Seitz, Phillips, Nebraska, had submitted an application for a Conditional Use Permit to allow for the construction of a temporary office at 4155 East Highway 30. It was noted that this temporary building would facilitate the construction of a new commercial building. Mr. Seitz was present on behalf of the application. No additional public testimony was heard. I I I Page 2, City Council Regular Meeting, October 27, 1997 Public Hearing on Request for Conditional Use Permit for Children's Home. Dave Barber, Regional Planning Director, reported that Randall and Jeannette Herrold, Phillips, Nebraska, on behalf of Mid Plains Center for Behavioral Health Care, had submitted an application for a Conditional Use Permit for the operation of a children's home at 512 East 18th Street to serve as a transitional residence for abused and neglected girls (averaging in age from 8 to 14 years). It was noted that the home would typically accommodate about 8 girls, and would be staffed with a live-in parental care couple and that the establishment of a children's home in an R2-Low Density Residential zone was allowed as a Conditional Use. Rod Bass, Director of Mid Plains Center spoke on behalf of the application. Sharon Leth, 413 East 18th Street, Eldon Irwin, 503 East 18th Street, and Jim Ruzicka, 508 East 18th Street, spoke in opposition to the request, citing concerns with safety, and disruption to the residential neighborhood. Mick Klein, 135 East Airport Road, spoke as Program Director for the facility and stated that the home would be monitored by case coordinators, supervisors, and on site personnel and that the facility would be held accountable by the Health and Human Services Agency. No additional public testimony was heard. Public Hearing on Request of Balz. Inc. dba Balz Sports Bar for Class "C" Liquor License. Cindy Cartwright, City Clerk, reported that Brent Lindner, representing Balz, Inc., dba Balz Sports Bar, 3421 West State Street, had submitted an application for a Class "C" liquor license. The following exhibits were offered for the record: Application submitted to the Liquor Control Commission and received by the City on October 6, 1997; letter to applicant mailed October 6, 1997; notice to general public of date, time, and place of hearing mailed on October 12, 1997; Chapter 4 of City Code; and departmental reports as required by code. There was no public testimony. Public Hearing on Creation of Storm Sewer District #97-1. Wayne Bennett, Public Works Director, reported that as discussed at the City Council meeting of October 13, 1997, the creation of Storm Sewer District #97-1 between Shoemaker School and Westridge School was recommended and that the district would provide for a major drainage ditch to serve the area. It was noted that Resolution #97-300 set October 27, 1997 as the date for the public hearing on the creation of the district. No public testimony was heard. Public Hearing on Acquisition of Utility Easement from Jerry Niedtfeldt. Gary Mader, Utilities Director, reported that acquisition of this tract of land located through a part of the West Half (W2), Section Thirty One (31), Township Eleven (11) North, Range Eight (8) West of the 6th P. M., Merrick County, Nebraska was required for the installation, and maintenance of power appurtenances, including lines and transformers to serve the new home of Roger and Melodee Anderson. No public testimony was heard. Public Hearing on Acquisition of Utility Easement from Roger and Melodee Anderson. Gary Mader, Utilities Director, reported that acquisition of this tract of land located through a part of the West Half (W2), Section Thirty One (31), Township Eleven (11) North, Range Eight (8) West of the 6th P.M., Merrick County, Nebraska was required for the installation, and maintenance of I I I Page 3, City Council Regular Meeting, October 27, 1997 power appurtenances, including lines and transformers to serve the new home of Roger and Melodee Anderson. No public testimony was heard. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring Ordinances to be read by title on three different days be suspended and that Ordinances numbered: #8340 - Consideration of Storm Sewer District #97-1 #8341 - Consideration of Construction of Storm Sewer District #97-1 #8342 - Consideration of Amendment to City Code Relative to Miscellaneous Expenditure Act #8343 - Consideration of Adoption of Salary Ordinance #8344 - Consideration of Amendment to City Code Relative to Permit Process for Commercial Display Buildings be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and final passage. Councilmember Murray seconded the motion. After inviting questions or comments and there begins none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Councilmember Mehring requested that Ordinance #8343 be acted on separately. Clerk: Ordinances #8340, #8341, #8342, and #8344 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinances #8340, #8341, #8342, and #8344 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8340, #8341, #8342, and #8344 are declared to be lawfully passed and adopted upon publication as required by law. Clerk: Ordinance #8343 on its first reading. All those in favor of the passage of this ordinance on its first reading, answer roll call vote. Upon roll call vote, Pielstick, Preisendorf, Whitesides, Lueth, Samuelson, Murray and Sorensen voted aye. Mehring voted nay. Motion adopted. Clerk: Ordinance #8343 on its final passage. All those in favor of the passge of this ordinance on final passage, answer roll call vote. Upon roll call vote, Pielstick, Preisendorf, Whitesides, Lueth, Samuelson, Murray and Sorensen voted aye. Mehring voted nay. Motion adopted. I I I Page 4, City Council Regular Meeting, October 27, 1997 Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8343 is declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Motion by Lueth, second by Pielstick, carried unanimously to approve the Consent Agenda. Receipt of Official Documents. Library Board Meeting minutes of September 8, 1997, Civil Service Commission minutes of September 9, 1997, and claim of Janet Zaragoza. Approving Minutes of October 13. 1997 City Council Regular Meeting. October 20. 1997 City Council Study Session. October 20. 1997 City Council Special Meeting. October 21. 1997 City Council Special Study Session. Approving: Appointment of Richard Harbaugh to the Community Redevelopment Authority for a Term to Expire October 10. 2002. Approving Request of Balz. Inc.. dba Balz Sports Bar. 3421 West State Street. for Class "C" Liquor License. Approving Request of Brent Lindner for Liquor Manager Designation for Balz. Inc.. 3421 West State Street. #97-304 - Amendment to Community Development Block Grant Loan Agreement. This item was pulled from the agenda. #97-305 - Aporoving Transfer of Keno Satellite Agreement to Balz Inc.. dba Balz Sports Bar. #97-306 - Approving Certificate of Final Completion for Parking Lot Paving at City Library. #97-307 - Approving Certificate of Final Completion for Earth Work at Fonner Park Softball Complex. #97-308 - Approving Agreement with Clean Community Systems for $15.000. #97-309 - Approving Agreement with Economic Development Corporation for $45.000 for basic services and $12.000 for promotion of the Cornhusker Army Ammunition Plant. which would be paid in quarterly installments. #97-310 - Awarding Bid for Police Departmental Car to Park Place Chevrolet in the amount of $12.999.77. I I I Page 5, City Council Regular Meeting, October 27, 1997 #97-311 - Awarding Bid for 1998 Coal Agreement to Kerr-McGee Coal Corporation in the amount of $4.25 per ton. #97-312 - Awarding Bid for Street Improvement Proiect #97-P-4 to Diamond Engineering. Grand Island. Nebraska. in the amount of $93.630.03. #97-313 - Approving Acquisition of Easement from Jerry Niedtfeldt. #97 -314 - Approving Acquisition of Easement from Roger and Melodee Anderson. REQUESTS AND REFERRALS: Consideration of Request of Mid Plains Center for Behavioral Health for Conditional Use Permit for Children's Home at 512 East 18th Street. Motion by Murray, second by Samuelson to approve the request of Mid Plains Center for Behavioral Health for a Conditional Use Permit for a Children's Home. Councilmember Pielstick questioned the number of staff members on site and asked if the youth would attend local schools. Mick Klein, Program Director, reported that there would be at least three individuals on site and that the youth would attend school as long as they were successful in that environment and that if they were not, they would be provided alternative means. Councilmember Lueth questioned who would transport the youth to school. Mr. Klein stated that transportation would be the responsibility of Mid Plains. Councilmember Lueth questioned if other locations had been reviewed and that if so were they all in residential areas. Mr. Klein stated that other properties had been considered and that because the focus of the state was on placing youth in home like settings, all locations considered had been in residential neighborhoods. Discussion was held on whether the Conditional Use Permit would be issued to a property or to an applicant and if the Permit could be transferred. City Attorney Charlie Cuypers stated that the Permit was issued to the applicant, in this case Mid Plains Center, and that it could be transferred for a similar use without a separate Public Hearing and Council action. Councilmember Mehring questioned what zoning was available to be used for this type of facility without a Conditional Use Permit. Dave Barber, Regional Planning Director, reported that a Business Zone, Residential Office or R4 - High Density Residential Zone could be utilized without a Conditional Use Permit. Councilmember Whitesides spoke in support of the facility but voiced opposition to locating the facility in an area where the neighborhood so strongly opposed it. Roll call vote was taken on motion to approve the request for a Conditional Use Permit. Upon roll call vote, Samuelson and Murray voted aye. Pielstick, Mehring, Lueth, Whitesides, Sorensen, and Preisendorf voted nay. Motion failed. Approval of the Request of Tony Seitz for Conditional Use Permit for the Construction of a Temporary Office Building at 4155 East Highway 30. Motion by Pielstick, second by Whitesides to approve the request for a Conditional Use Permit for a one year period of time. Upon roll call vote, Pielstick, Mehring, Whitesides, Lueth, Samuelson, Murray and Sorensen voted aye. Preisendorf abstained. Motion adopted. RESOLUTION: I I I Page 6, City Council Regular Meeting, October 27, 1997 #97-315 - Consideration of Setting Date for Public Hearing and Approval of Plan Relative to Annexation of Property in Former Hall County Industrial Park. City Administrator Dale Iman reported that during the past year, discussions had been held with representatives of Chief Industries and Poland Oil relative to annexation of their property into the City of Grand Island. Mr. Iman stated that these two properties had formerly been located in the Hall County Industrial Park, located east of South Adams Street, bounded on the south by Fonner Park Road and on the north by Phoenix Avenue. Mr. Iman explained that in order for annexation to proceed, a plan for extension of City services to the proposed property had been developed and that the annexation plan included 1) estimated cost impact of providing the services to the land 2) the method of financing the extension of services and how services will be maintained; 3) timetable for extending services; and 4) a map drawn to scale which clearly delineates the land proposed for annexation. It was noted that prior to development of the plan, a thorough analysis of the costs and benefits of annexing the land had been undertaken and that the analysis showed that annexation of the land would improve aesthetics and image of the park, improve public safety, and provide a more inviting industrial park. Mr. Iman added that as outlined in the plan for extension of City services, the 1997-1998 Budget included funding for the extension of a 12" water main, and that costs associated with the paving of Phoenix Avenue from Adams Street east approximately 350' would be funded by a Community Development Block Grant, and bonding by the City. It was noted that sanitary sewer would be extended to serve the Poland property and would be paid for by assessments. It was explained that the City would pay for the improvements in 4 1/2 years and that the public hearing would be scheduled and that approval of the annexation plan was scheduled for December 8, 1997. Motion by Samuelson, second by Murray to approve. Councilmember Mehring questioned if the process being undertaken was consistent with past practice. City Administrator Iman stated that the process was set by State Statutes and was different from other annexations inasmuch as the property to be annexed had previously been in an Industrial Park. Discussion was held on the ability to utilize Community Development Block Grant funds for improvements. Mr. Iman responded that the City would be able to do so inasmuch as Chief was anticipating the creation of over 30 jobs with the expansion opportunity resulting from the annexation. Upon roll call vote to adopt Resolution #97-315, motion was adopted unanimously. PAYMENT OF CLAIMS: Motion by Lueth, second by Pielstick, carried unanimously to approve the Claims for the period of October 14, 1997 through October 27, 1997, claim #57796, #58079, and #58116 through claim #58641. ADJOURNMENT: The meeting was adjourned at 8:20 p.m. Respectfully submitted, ~!Sr::{#-- City Clerk I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL SPECIAL STUDY SESSION November 3, 1997 Pursuant to due call and notice thereof, a Special Study Session of the City Council of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East first Street. Notice of the meeting was given in the Grand Island Independent on October 29, 1997. The meeting was a joint meeting with the Hall County Board of Supervisors. Council President Glen Murray called the meeting to order at 5:15 p.m. The following members were present: Councilmembers Murray, Whitesides, Hosier, Pielstick, Seifert, Mehring, and Samuelson. Mayor Gnadt and Councilmembers Preisendorf, Lueth, and Sorensen were absent. The following City Officials were present: City Administrator Dale Iman and City Clerk Cindy Cartwright. I Presentation by Harold Clark, Director of Correctional Services for State of Nebraska Relative to Impact of Prison on Local Community. Harold Clark, Director of the Nebraska Department of Correctional Services, Doug Hanson, Facilities Engineering Manager, and Steve King, Planning! Accreditation Manager, provided an information update on the site selection for the 960 bed multi custody prison facility approved by the Legislature. Mr. Clark reviewed the necessary project information criteria, including capacity, future expansion possibilities, size, building components, staffing, funding, and scope of professional consultant services. Mr. Clark stated that Nebraska was the only state of the five surrounding states that has all facilities accredited. County Boardmember Irene Abernethy questioned who would be responsible for the medical needs of the inmates. Mr. Clark stated that currently the State had contracts with physicians around communities who had prison facilities to serve those needs that the facility infirmaries could not meet. Mr. Clark added that if an inmate had a medical need requiring the local hospital, guards would accompany the inmate to the hospital. Councilmember Glen Murray questioned how close to residential neighborhoods the existing five facilities were. Mr. Clark responded that some of the facilities are as close as two or three blocks from residences and that several facilities have businesses and residential buildings immediately next to the prison property. Councilmember Pielstick questioned whether inmates' families would relocate to Grand Island. Mr. Clark responded that inmates are first held at a diagnostic center for 30-90 days, then moved to a facility, and that depending upon situation could be moved to other facilities. Mr. Clark noted that this type of relocation did not encourage families to move to communities. County Boardmember Huey Long questioned the security features at the facility. Mr. Clark stated that the prison would be a maximum facility and that individuals do not escape from maximum-security prisons. County Boardmember Gary Quandt questioned the number of AIDS cases and if that population I Page 2, City Council Special Study Session, November 3, 1997 I would pose a concern for the community's medical facility. Mr. Clark stated that every offender was given an HIV test when admitted and that there were currently 21 individuals in the system with HIV; 4 of who were full-blown AIDS cases. Mr. Clark added that the prison staff is trained to take all necessary precautions and to treat every individual as if he/she had an infectious disease. County Boardmember Tammie Stelk asked what the financial impact of having a prison in the community would be on the City and County. Mr. Clark responded that the facility was a State operated facility and that all litigation was handled by the Attorney General, transportation of prisoners was done by Federal Marshals or the Department and that sheriffs only become involved if a crime was committed when the prisoner was incarcerated. It was noted that the County Prosecutors would have to prosecute cases if crimes were committed in the facility although 95 % of all cases are handled administratively and did not go through the County system. County Boardmember Pam Lancaster questioned if the County would handle inmate's deaths or divorces. Mr. Clark responded that the inmates did not have a right to appear in court on a divorce and that such matters were routinely handled by telephone and that if a prisoner died while in custody, a grand jury would be convened and that likely the grand jury would investigate the death based on medical reports from the facility. City Councilmember Doug Samuelson questioned what types of jobs were available at the facility and what training was provided. Mr. Clark stated that every employee received departmental training and that the Correctional Officers received five weeks of training on issues such as prison management, weapons and self-defense. County Boardmember Dick Hartman questioned who would be responsible if a riot occurred. Mr. Clark stated that inasmuch as the facility was a State operated facility, the State Patrol would be the official police, and that the warden had first responsibility, then the director, and then the governor. County Boardmember Hartman then questioned how attempts to bring drugs into the facility would be addressed. Mr. Clark stated that all visitors are searched upon entry and that anyone caught bringing drugs in was referred to the State Patrol for investigation and the County for prosecution. Mr. Clark added that the inmates are given sanctions. County Boardmember Margaret Landis questioned the impact the extra drug trafficking arrests would have on the County and asked if a study had ever been conducted to see if community judicial costs increased as a result of a prison location. Mr. Clark stated that no study had been completed. I Council President Glen Murray stated that a public meeting had been scheduled for 7:30 p.m. at College Park and that questions would be taken from the public at that time. Adjournment. The meeting was adjourned at 6:20 p.m. I Respectfully submitted, c~~a~r~,hM'~ City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 10, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on November 10, 1997. Notice of the meeting was given in the Grand Island Independent on November 5, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Hosier, Seifert, Whitesides, Lueth, Samuelson, Murray, and Sorensen. Councilmember Preisendorf was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Public Works Director Wayne Bennett, Finance Director Chuck Haase, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Father Tom Ryan, St. Mary's Cathedral. RESERVE TIME TO SPEAK ON AGENDA ITEMS: No one reserved time to speak. PRESENTATIONS AND PROCLAMATIONS: Cindy Cartwright, City Clerk, reported that November 11, 1997 had been proclaimed Veterans Day, November 16-22, 1997 as Homeless Awareness Week, and November 23-30, 1997 as Bible Week. Dianne Kelley, Downtown Development Director, presented the City with the Nebraska Community Forestry Achievement Award received in recognition of the efforts of the Downtown to significantly enhance forestry efforts in the Downtown. PUBLIC HEARINGS: Public Hearing on Request of Nebraska Steak Company, dba Whiskey Creek Steakhouse, for Class "I" Liquor License. Cindy Cartwright, City Clerk, reported that Jim Jenkins, President, Oconto, Nebraska, representing Nebraska Steak Company, dba Whiskey Creek Steakhouse, 3537 West 13th Street, had submitted an application for a Class "I" Liquor License. Ms. Cartwright introduced the following exhibits for the record: Application filed with the Nebraska Liquor Control Commission and received by the City on October 27, 1997; Notice to the general public of the date, time, and place of hearing published on October 30, 1997; Notice to the applicant of date, time, and place of hearing mailed on October 27, 1997; Chapter 4 of City Code and Departmental reports as required by Code. Ms. Cartwright noted that inasmuch as the facility had not yet been completed, the departmental recommendations were contingent upon [mal inspections. No public testimony was heard. I I I Page 2, City Council Regular Meeting, November 10, 1997 Public Hearing on Annexation of Property Formerly Located in the Hall County Industrial Park. Dale Iman, City Administrator, reported that as discussed at the City Council meeting of October 27, 1997, the City had received a request from Chief Industries and Sapp Bros., Inc. for annexation into the City and that the properties had been located in the Hall County Industrial Park, located east of South Adams Street, bounded on the south by Fonner Park Road and on the north by Phoenix Avenue. Mr. Iman stated that as required by State law, an annexation plan had been developed and approved, and was on file in the City Clerk's Office and that State statutes required a public hearing on the proposed annexation be held and that the ordinance providing for the annexation be read, on three separate occasions. It was noted that the Regional Planning Commission at their meeting of November 5, 1997 voted to approve the annexation. Gary Baeka 3019 Brentwood Court, representing Chief Industries, spoke in support of the annexation. No additional public testimony was heard. Public Hearing on Acquisition of Utility Easement for US Post Office Distribution Center. Bob Smith, Assistant Utilities Director, reported that acquisition of this tract of land in the Industrial Park Subdivision was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers to provide service to the new U.S. Postal Service building and to allow for future loop service. No public testimony was heard. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8345 - Consideration of Vacation of Easement Located in DRD Subdivision, Webb Road Subdivision, Lil Cowpokes Subdivision, and Warren Subdivision #8346 - Consideration of Vacation of Macron Street Between Lot 42 and Lot 41 of Jeffrey Oaks 6th Subdivision and Conveyance of Property be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage and call for a roll call vote on each reading and final passage. Councilmember Pielstick seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinances #8345 and #8346 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. I I I Page 3, City Council Regular Meeting, November 10, 1997 Clerk: Ordinances #8345 and #8346 on their final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8345 and #8346 are declared to be lawfully passed and adopted upon fmal publication as required by law. #8347 - An Ordinance to extend the boundaries and include within the corporate limits of. and to annex to the City of Grand Island. Nebraska. a tract of land comprising a part of the Southwest Quarter of the Northeast Ouarter (SW 1/4 NE 1/4) of Section 21-11-9 and Lots One (1) and Two (2). Chief Fab Subdivision. and adjacent street right-of-way thereto. more particularly described herein: to provide service benefits thereto: to confirm zoning classifications: to repeal all ordinances and resolutions of parties thereof in conflict herewith: and to provide for publication in pamphlet form by authority of the City Council and effective date of this ordinance. Motion by Lueth, second by Murray to adopt Ordnance #8347 on its first reading. Upon roll call vote, Mehring, Pielstick, Seifert, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Hosier abstained. Motion adopted. CONSENT AGENDA: Motion by Murray, second by Seifert to approve the Consent Agenda. Receipt of Official Documents. Library Board Meeting Minutes of October 6, 1997 and Zoning Board of Adjustment Minutes of August 12, 1997. Approving Minutes of October 27. 1997 City Council Regular Meeting and November 3. 1997 City Council Study Session. Approving Request of Nebraska Steak Company. dba Whiskey Creek Steakhouse. for Class "I" Liquor License. contingent upon final inspections. Councilmember Mehring abstained on this vote. Approving Request of Michael Blovet for Liquor Manager Designation for Nebraska Steak Company. dba Whiskey Creek Steakhouse. Councilmember Mehring abstained on this vote. Approving Request of Terry Lilly for Liquor Manager Designation for Sixth Street Food Stores. #97-317 - Approving Final Plat and Subdivision Agreement for Greenwood Acres Subdivision. #97-318 - Approving Final Plat and Subdivision Agreement for K & V Subdivision. #97-319 - Approving Final Plat and Subdivision Agreement for McLellan Subdivision. I I I Page 4, City Council Regular Meeting, November 10, 1997 #97-320 - Approving Receipt of Law Enforcement Block Grant for $32,291 from US Bureau of Criminal Justice. #97-321 - Approving Acquisition of Utility Easement for US Post Office Distribution Center. #97-322 - Approving Contract with Clean Community Systems Relative to Juvenile Alternative Sentencing Program. #97-323 - Awarding Bid for Padmount Transformers to Husker Electric. Lincoln. Nebraska in the amount of $69.879 Plus Tax. #97-324 - Awarding Bid for Bucket Loader to Contractor's Machinery. Grand Island. Nebraska. in the amount of $70.800. #97-325 - Approving Change Order for Island Oasis Lazy River Proiect. REQUESTS AND REFERRALS: Approving Appointment of Susan Milner to Regional Planning Commission. Motion by Murray, second by Samuelson to approve the appointment of Susan Milner to the Regional Planning Commission to fill the unexpired term of Dee Price. Upon roll call vote, Hosier, Seifert, Lueth, Samuelson, and Murray voted aye. Whitesides, Mehring, Sorensen, and Pielstick voted nay. Motion adopted. Mayor Gnadt cast the deciding vote to approve the appointment. PAYMENT OF CLAIMS: Motion by Seifert, second by Whitesides, carried unanimously to approve the claims for the period of October 28, 1997 through November 10, 1997, claim #28465, #57781, #58441, and claim #58642 through #58972. EXECUTIVE SESSION: Motion by Samuelson, second by Pielstick, carried unanimously to adjourn to Executive Session to discuss Contract Negotiations. Adjournment took place at 7:35 p.m. RETURN TO REGULAR SESSION: Motion by Pielstick, second by Lueth to return to Regular Session at 8:35 p.m. Upon roll call vote, Mehring, Pielstick, Lueth, Samuelson, Hosier, Murray and Sorensen voted aye. Seifert and Whitesides were absent at the time the vote was taken. Motion adopted. #8348 - Adoption Court Ordered Wage Range Relative to AFSCME Union. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8348 - Adoption of Court Ordered Wage Range Relative to AFSCME Union I I I Page 5, City Council Regular Meeting, November 10, 1997 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the ordinance on its first reading and then upon final passage and ask for a roll call vote on each reading and final passage. Councilmember Pielstick seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinance #8348 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8348 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8348 is declared to be lawfully passed and adopted upon publication as required by law. ADJOURNMENT: The meeting was adjourned at 8:37 p.m. Respectfully submitted, . ,~&~ Cmdy K.\ artwnght City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION November 17, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on November 17, 1997. Notice of the meeting was given in the Grand Island Independent on November 12, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Hosier, Pielstick, Mehring, Seifert, Whitesides, Lueth, Murray, Sorensen, Samuelson, and Preisendorf. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Public Works Director Wayne Bennett, City Attorney Charlie Cuypers, and Finance Director Chuck Haase. Discussion with Grand Island School Board Relative to College Street. Council President Glen Murray introduced the joint School Board/City Council College Street Study Resolution Committee, comprised of Kevin Brostrom, Lynn Cronk and Doug Jensen, Glen Murray, Dick Preisendorf, and Wayne Bennett. Mr. Murray reviewed the concerns identified by the committee, namely safety of students crossing College Street to participate in outdoor physical education programs and to access parking, and the increased congestion and delays on Capital Avenue and State Street which would result if College Street were closed, as originally requested. Mr. Murray stated that the Committee had reviewed a number of options and that the recommendation being forwarded was a four part approach, including a landscaped median, raised crosswalks, pavement markings, and signage, with an estimated cost of $75,000 with the School District being assessed the cost of relocating the drive to the parking lot west of the Old College Gym on the south side of the street and the City assuming the remaining cost to be funded through bonding for ten years. Kevin Brostrom thanked the committee and staff for their dedication to finding a workable solution. Lynn Cronk stated that this option was a good compromise. Discussion was held on the traffic concerns at school start and release times. Doug Jensen, Assistant Principal, stated that the school had adopted an alternative scheduling in an effort to reduce some of the congestion and that two drop zones had been provided for non-driving students. Councilmember Mehring questioned whether an assessment project would be completed at some other location. Wayne Bennett, Public Works Director, stated that this was a special project and that there was no precedent. Kay Collins, 1003 West Louise Street, questioned whether College Street would need widening as a result of the plan. Mr. Bennett stated that College Street would not need to be widened. Sam Grimminger questioned whether property owners at the end of the street would be assessed. Mr. Bennett replied that the committee was recommending that the City pay for the project with the exception of the relocation of the driveway and that the School District would assume I I I Page 2, City Council Study Session, November 17, 1997 the costs for maintenance of the shrubbery. Councilmember Whitesides voiced concern that the modifications might cause similar problems to that which would be experienced if the street were to be closed. Councilmember Lueth stated that the busiest times appeared to be while people were going to or coming home from work at Principle Financial. Councilmember Sorensen questioned when an accident last occurred at College Street and when injuries were incurred. Doug Jensen stated that there had been an accident that morning and that there had been two instances in the last five years when serious injuries had occurred. Glendale Reiss, 910 North Boggs Street, questioned if the speed limit would be reduced in summer months. Mr. Bennett replied that the modified speed and lights would only be in place during school hours and not on weekends or during the summer. Mr. Brostrom and Mr. Grimminger complimented the committee on their hard work and requested the City Council give the proposal serious consideration. A recess was taken from 7:40 p.m. to 7:50 p.m. Presentation by Ron Bishop of the Central Platte Natural Resources District on Water Rights. Gary Mader, Utilities Director, reported that in 1994 the Governors of three states and the Secretary of the Interior signed a Memorandum of Understanding to develop a basin wide recovery program for the endangered species in the Central Platte area in Nebraska and that the program was to answer the questions raised when the federally licensed projects undergo section 7 review. Mr. Mader stated that the expansive scope of the MOA would likely change the current regulation system governing the City's water supply source, the well field. Ron Bishop of the Central Platte Natural Resources District stated that at the end of the three-year planning process currently underway, a review would be conducted to determine if the states wanted to proceed. Mr. Bishop stated it was important that the communities interests are represented and noted that the Governance Committee planned to hire a consultant who would do an entire study and identify interrelationships to see if and where the necessary additional water could be found and what the impact on Nebraska would be. Mr. Bishop added that the group had applied for a grant from the Environmental Trust for $1.5 million of the needed $2.7 million to conduct the study and that the remaining funds would be provided by partners and sponsors. Mr. Bishop asked that the City be a partner in the program and provide a staff member to participate in the group and provide inputs. It was noted that the Game and Parks Commission, Department of Water Resources, and Natural Resources Commission would be sponsors and agencies such as the Platte River Whooping Crane Trust, Audubon Society, Scottsbluff and North Platte were participating as partners. Councilmember Preisendorf stated it was very important that the City protect its water flow. Discussion was held on the request for sponsorship versus partnership. Mayor Gnadt asked that the item be placed on the agenda for the next City Council Meeting to consider the City's partnership of the project, namely providing a staff member to participate. Presentation by Prison Fact Finding and Education Committee. Gale Larson, co chair of the Prison Fact-Finding and Education Committee, presented a report to the City Council on the results of its charge to review the benefits and drawbacks of locating a prison in the I I I Page 3, City Council Study Session, November 17, 1997 community. Mr. Larson stated that there were four areas which summarized the report: 1) new correctional facility would have positive effect on jobs, construction and payroll; 2) social impact literature and data refutes fears relative to property values, relocation, rise in crime; 3) there is risk in any decision made but that the risk in this instance appears to be outweighed by the positive impact; and 4) studies show initial fears and apprehensions recede over time. Mayor Gnadt thanked the committee for their work and stated that the process had been very thorough, complete and detailed with several opportunities for community education and input. Discussion was held on the timelines set by the Legislature for decision making. Councilmembers thanked the committee for their efficient meeting scheduling and conduction and noted that the report was well written. Councilmember Whitesides questioned when the report would be presented to the County. Mr. Larson stated that the intent had been to be an agenda item at the November 18 meeting but that the group would present the information under the public discussion segment. Councilmember Murray questioned which of the seven sites suggested were owned by the State. It was noted that ownership of two sites was unclear and that the State had ownership of the property north of the Nebraska Veterans Home. Councilmember Murray stated that the criteria on site selection required that the land not be in a floodway or flood plain. City Administrator Dale Iman stated that site 6 included a portion of land in the flood plain; site 4 would not need additional drainage and that the other locations would require drainage at an estimated cost of $75,000. Councilmember Lueth noted that Lincoln had not been negatively impacted by the prisons located in that community. Councilmember Mehring stated that he had individually researched the impact prisons had on other communities and had found that much of the expressed fears were unfounded. Councilmember Sorensen voiced concern with the possible increase in drugs. Mr. Larson stated that was a concern but noted the accreditation of the Nebraska Department of Corrections and the high quality of facilities that were operated in Nebraska. Councilmember Murray stated that the Council had several decisions to make. Mayor Gnadt asked that the issue of whether the City proceed with the submittal of an application be placed on the next City Council Meeting agenda. Glendale Reiss, 910 North Boggs, and Jim Sander, 204 North Harrison, spoke on the issue. Discussion on Proposed Budget Amendment and Fiscal Year 1997 Encumbrances. Chuck Haase, Finance Director, reviewed the City's current encumbrance system which had been implemented to provide better cash management and budgetary control and allowed departments to focus on their responsibilities and not on micro-management of the payable system. Mr. Haase stated that the encumbrance system was a generally accepted accounting practice (GAAP) and had been authorized in the City's Fiscal Policies Manual approved in 1992 which resulted in the implementation of the current purchase order system. Mr. Haase noted that the City would roll forward the $2,300,807.14 encumbrance from the Fiscal Year 1997 Budget and stated that encumbered funds were carried over to the next budget year for payment, but were technically a reservation of the prior year's fund balance. It was stressed that carrying over encumbered funds did not increase the budget adopted by the Council but provided the opportunity for the City to pay for the services or products ordered but not received or invoiced during the fiscal year. Councilmember Pielstick questioned whether the I I I Page 4, City Council Study Session, November 17, 1997 funds encumbered had been budgeted. Mr. Haase noted that the funds had been included in the prior years approved budget. Kay Collins, 1003 West Louise Street, questioned why the budget was increased. City Administrator Dale Iman reiterated that the carry over of encumbrances did not represent a budget increase. Mr. Iman gave an example of how the encumbrance system worked. Discussion was held on whether claims to be paid could be identified as an encumbrance or if a line item could be included in the budget to reflect the encumbrances. Mr. Haase stated that the budget was usually adopted weeks prior to the end of the fiscal year, and it was only on the last day of the fiscal year that the final encumbrance amount was known. M.D. Bahensky, 4251 Branding Iron Court, spoke on the issue. The fourth quarter budget amendment was reviewed and the five items were summarized, with discussion on the amendment from a bonded debt issuance to pay cash, due to the amount of assessments received early. Adjournment. The meeting was adjourned at 9:20 p.m. Respectfully submitted, aIL rlul</!~ Ih(;~ Cindy K~ ~rtwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 24, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of' Grand Island, Nebraska was conducted in the Council Chambers of City Hall was conducted on November 24, 1997. Notice of the meeting was given in the Grand Island Independent on November 19, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Preisendorf, Pielstick, Hosier, Seifert, Whitesides, Lueth, Samuelson, Murray, and Sorensen. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Public Works Director Wayne Bennett, and City Attorney Charlie Cuypers. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Reverend John Russell, St. Paul's Lutheran Church. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Three individuals reserved time to speak. PRESENTATIONS AND PROCLAMATIONS: Marilyn Fox of the Family and Values Committee presented certificates to all businesses who were nominated as Family Friendly businesses. Tammie Stelk of the Heartland Vision Government Committee invited Councilmembers to attend the next meeting scheduled for December 2, 1997 at 5:30 p.m. PUBLIC HEARINGS: Public Hearing on Proposed Amendment to Existing Grand Island Mall Commercial Development (CD) Zone at 2008 North Webb Road. Dave Barber, Regional Planning Director, reported that Union Bank and Trust Company, a Nebraska corporation, owner, had submitted a Petition for Change of Land Use Designation to amend the existing Grand Island Mall CD Commercial Development Zone at 2008 North Webb Road and that the purpose of the request was to allow for an ATM foundation and mounting pad to be located adjacent to the Union Bank and Trust Building as depicted on the final plat, Replat of Lot 2, Grand Island Mall Third Subdivision. It was noted that the Regional Planning Commission, at their meeting of November 5, 1997, recommended approval of the proposed land use and zoning change. No public testimony was heard. Public Hearing on Request of City of Grand Island for Renewal of Conditional Use Permit for Placement of Billboard Sign at 2003 South Locust Street. Craig Lewis, Building Inspections Director, reported that the Parks and Recreation Department of the City of Grand Island had submitted a request for the renewal of a Conditional Use Permit to allow for the continued I I I Page 2, City Council Regular Meeting , November 24, 1997 placement of a sign at 2003 South Locust Street, which advertises the Racquet Center. No public testimony was heard. Public Hearing on Request of Citv of Grand Island for Renewal of Conditional Use Permit for a Temporary Office Building for the Transfer Station at 5050 West Old Potash Highwav. Craig Lewis, Building Inspections Director, reported that the Public Works Department of the City of Grand Island had submitted a request for renewal of a Conditional Use Permit to allow for the placement of a temporary office building for Transfer Station, 5050 West Old Potash Highway. It was noted that the permanent facility would be complete within one year. No public testimony was heard. Public Hearing on Acquisition of Utility Easement Located Through a Part of Ponderosa Lake Estates Fourth Subdivision. Bob Smith, Assistant Utilities Director, reported that acquisition of this tract of land located through a part of Lot One (1) Block Two (2) Tract Two (2) Ponderosa Lake Estates Fourth Subdivision and a part of Outlot No. "Cl" and Outlot No. "C3" Ponderosa Lake Estates Fourth Subdivision was required in order to provide a new water main. No public testimony was heard. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8349 - Consideration of Proposed Amendment to Existing Grand Island Mall Commercial Development (CD) Zone at 2008 North Webb Road be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of the Ordinance on its first reading and then upon final passage and call for a roll call vote on each reading and final passage. Councilmember Preisendorf seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, the motion was adopted unanimously. Clerk: Ordinance #8349 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8349 on its final passage. All those in favor of the passage of this ordinance on final passage answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8349 is declared to be lawfully passed and adopted upon final publication as required by law. 2 I I I Page 3, City Council Regular Meeting, November 24, 1997 #8347 - An Ordinance to extend the boundaries and include within the corporate limits of. and to annex to the City of Grand Island. Nebraska. a tract of land comprising a part of the Southwest Quarter of the Northeast Quarter (SW1I4NE1I4) of Section 21-11-9 and Lots One (1) and Two (2). Chief Fab Subdivision. and adiacent street right-of-way thereto. more particularly described herein: to provide service benefits thereto: to confirm zoning classifications: to repeal all ordinances and resolutions of parties thereof in conflict herewith: and to provide for publication in pamphlet form by authority of the City Council and effective date of this ordinance. Motion by Murray, second by Pielstick to adopt Ordinance #8347 on its second reading. Upon roll call vote, Mehring, Pielstick, Seifert, Whitesides, Lueth, Samuelson, Murray, and Sorensen voted aye. Hosier abstained. Motion adopted. Kay Collins, 1003 West Louise Street, questioned the annexation process. Lewis Kent, 624 East Meves, questioned whether the companies were currently receiving service. Dale Iman, City Administrator reported that the companies were not receiving full city services, which was one of the reasons that the companies were interested in annexation. No additional public testimony was heard. CONSENT AGENDA: Receipt of Official Documents. Zoning Board of Adjustment Minutes for August 19, 1997. Approving Minutes of November 10. 1997 City Council Regular Meeting and the Minutes of the November 17. 1997 City Council Study Session. Councilmember Preisendorf abstained from voting on the Minutes of the November 10, 1997 City Council Study Session. Approving Request of Judith Niemann for Liquor Manager Designation for Bosselman. Inc.. dba Pump and Pantry #15.2028 East Highway 30. Approving Request of Philip Spencer Burt for Liquor Manager Designation for Little Mexico. 3311 West Stolley Park Road. Councilmember Mehring abstained from voting on the application. Approving Request of City of Grand Island for Renewal of Conditional Use Permit for Placement of Billboard Sign at 2003 South Locust Street for four years. Approving Request of City of Grand Island for Temporary Placement of Office Building for Transfer Station at 5050 West Old Highway 30 for one year. #97-326 - Approving Final Plat and Subdivision Agreement for Grand Island Mall Third Subdivision. #97-327 - Approving Acquisition of Utility Easement Located Through a Part of Ponderosa Lake Estates Fourth Subdivision. 3 I I I Page 4, City Council Regular Meeting, November 24, 1997 #97-328 - Approving Cooperative Agreement with Central Platte Natural Resources District. It was noted that the Utilities Department was recommending that the City enter into a Cooperative Agreement with Central Platte Natural Resources District for the conduction of a study of alternative methods for enhancing and/or maintaining wild meadow habitats along the Platte River and that the project would be funded by a Nebraska Environmental Trust Fund Grant at no cost to the City. The study will determine the feasibility of developing artificially created wildlife habitats. #97-329 - Approving Participation in Hydrology Study for Platte River Basin. #97-330 - Awarding Bid for Digger Derrick Truck to Teague Equipment. Denver. Colorado. in the amount of $107.979. plus tax. #97-331 - Awarding Bid for Miscellaneous Electrical Items to Resco. Moorehead. Minnesota. in the amount of $40.968.92. #97-332 - Awarding Bid for Water Main District #425 - Poplar Street. 14th to ISh Street. to Diamond Engineering. Grand Island. Nebraska. in the amount of $17.000. #97-333 - Awarding Bid for Police Vehicles to Anderson Ford. Grand Island. Nebraska. in the amount of $140.700. #97-334 - Approving Change Order #1 for Feedwater Heater Repair - Platte Generating Station. #97-335 - Approving Amendment to Community Block Grant Loan Agreement. Lewis Kent, 624 East Meves, spoke on the amendment. #97-336 - Approving Certificate of Final Completion for Furnishing and Installation of Playground Equipment. #97-337 - Approving Designation of Agent for Receipt of Federal and State Disaster Assistance Funds. RESOLUTIONS: #97-338 - Accepting Prison Fact-Finding and Education Study and Supporting Submittal of Application for Locating Prison Facility in Community. Motion by Whitesides, second by Seifert, to approve. Glendale Reiss, 910 North Boggs, questioned if a site had been selected. Dale Iman, City Administrator replied that no site had been selected but that several locations had been reviewed. Councilmember Whitesides stated that the State's guidelines required citizen input and that there would be additional opportunities for the public to express their opinions. Councilmember Whitesides urged the Council to adopt Resolution #97-338 and work with the County in submitting a joint application. Lewis Kent, 624 East Meves, questioned who would be 4 I I I Page.5, City Council Regular Meeting, November 24, 1997 responsible for the increased infrastructure required to support the facility. Mr. Iman responded that the infrastructure needs had been reviewed and costs had been provided for estimated costs for improvements. Kay Collins, 1003 West Louise, spoke on the issue. Councilmember Murray stated that the Fact Finding Report was very comprehensive and noted that locating a prison in Grand Island appeared to be viable and a benefit to the City. Roll call vote on the motion was taken. Upon roll call vote, Mehring, Pielstick, Hosier, Murray, Seifert, Whitesides, Samuelson, Preisendorf, and Lueth voted aye. Sorensen voted nay. Motion adopted. #97-339 - Allowing EPA Access to Cleburn Street Properties. Motion by Preisendorf, second by Seifert, carried unanimously to allow the United States Environmental Protection Agency access onto City property near the Cleburn Street Well Site, 803 and 805 West 4th Street, in order to implement remedial action to address the presence of tetrachloroethylene contamination in the groundwater in the area. PAYMENT OF CLAIMS: Motion by Preisendorf, second byWhitesides, carried unanimously to approve the claims for the period of November 11, 1997 through November 24, 1997, claim #58631, #58649, #58791, and claim #58973 through #59501. Discussion was held on claims regarding travel arrangements. ADJOURN TO EXECUTIVE SESSION: Motion by Lueth, second by Samuelson, carried unanimously to adjourn to Executive Session at 8:00 p.m. to discuss a Personnel Matter. RETURN TO REGULAR SESSION: Motion by Mehring, second by Seifert, carried unanimously to return to Regular Session at 9:45 p.m. ADJOURNMENT: The meeting was adjourned at 9:45 p.m. Respectfully submitted, MA--;< ~lJ:k(Wf Cindy K. C;&'twright City Clerk 5 I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION December 1, 1997 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island was conducted in the Community Meeting Room of City Hall, 100 East First Street, on December 1, 1997. Notice of the meeting was given in the Grand Island Independent on November 26, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Hosier, Whitesides, Murray, Sorensen, Preisendorf, Lueth, Samuelson, and Seifert. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. Discussion on Reconsideration of Development of Roush Lane. Councilmember Pielstick stated that she had asked that this item be placed on the agenda after further discussion and information provided by developers Gail and Delores Miller, and Joe and Barb Coble. Mr. Coble, Presho, South Dakota, provided clarification and additional information on the request for a Manufactured Home Zone overlay (M) on a portion of Roush Subdivision. It was noted that the lots would be 50' wide with 7,500 square feet per lot. Discussion was held on Mr. Coble's plans for retaining ownership of the property and whether the City could hold future owners to the same maintenance standard as Mr. Coble was willing to do. Mr. Coble stated that in order for the land investment to be economically feasible, he planned to retain ownership for a long period of time. Councilmember Pielstick questioned if the homes would be placed on permanent foundation. Mr. Coble replied that the homes would be placed on block foundations, not permanent foundations. Councilmember Samuelson questioned parking availability and standards. Craig Lewis, Building Inspections Director, reported that the driveway was not required to be paved although would most likely to be so inasmuch as each mobile home was required to have two paved 180' parking stalls. Councilmember Whitesides stated that the developer had changed his proposal from that originally stated to the Council and voiced concerns for deterioration of the property if the current developer were to sell. Mr. Coble stated that when the Council had not approved the gravel streets, he had begun to research economically feasible options for developing the land. Councilmember Pielstick stated that the community had a need for this level of housing and that it appeared Mr. Coble's proposal would be a good place to start. Councilmember Lueth questioned whether covenants would be established. Mr. Coble replied that the area would be governed by both City ordinances and more stringent subdivision regulations and that it was anticipated a local individual would be hired to oversee the property. Gail Miller, Pierre, South Dakota, stated that he had developed two sites in Rapid City and that they were excellent operations. Councilmember Pie Is tick requested that this item be returned to the City Council for reconsideration at the December 8, 1997 City I I I Page 2, City Council Study Session, December 1, 1997 Council Meeting. Discussion was held on the need to notify the adjacent property owners of the reconsideration. It was determined that the City Clerk's Office should send notice to the property owners of the City's intent to reconsider. Discussion on Proposed Towers, Telecommunications Facilities and Antennas Ordinance. Charlie Cuypers, City Attorney, reported that with the enactment of the Telecommunications Act of 1996 and the ensuing deregulation of virtually the entire telecommunications industry, it was expected that providers of telecommunication services might be approaching Grand Island for expansion of their current services. Mr. Cuypers noted that the City did not currently have regulations in place to govern the location, construction, maintenance or operation of towers. Mr. Cuypers stated that the International Municipal Lawyers Association had drafted a proposed model code relative to tower siting and that the City Attorney's Office had taken that proposed code and modified it to suit Grand Island's needs. Mr. Cuypers stressed that the proposed ordinance was a draft and was being presented to the City Council and the Regional Planning Commission for comments. Discussion was held on the proposed regulations relative to regulation of satellite dish antennas. It was noted that the proposed ordinance allowed single family residences and multiple family residences with ten or less dwelling units to have one satellite dish antenna and that multiple family residence with more than ten dwelling units could have an additional antenna. Councilmember Mehring questioned whether those towers currently in existence would be grandfathered in. Mr. Cuypers responded that they would. It was noted that ham operators were specifically excluded from the regulations. Discussion was held on the possibility of the City running its own fiber optic line and renting out space to telecommunication businesses. Adiournment. The meeting was adjourned at 8:10 p.m. Respectfully submitted, &[;'1 aut ;< eMAo~ Cindy K. Cartwright City Clerk I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 8, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island was conducted in the Council Chambers of City Hall on December 8, 1997. Notice of the meeting was given in the Grand Island Independent on December 3, 1997. Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Hosier, Seifert, Preisendorf, Whitesides, Samuelson, Lueth, Sorensen, and Murray. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, Finance Director Chuck Haase, City Attorney Charlie Cuypers, and Public Works Director Wayne Bennett. PLEDGE OF ALLEGIANCE was said. RESERVE TIME TO SPEAK ON AGENDA ITEMS: Six individuals reserved time to speak on agenda items. PRESENTATION was given by Gloria Wolbach on Random Acts of Kindness. PUBLIC HEARINGS: Public Hearing on Proposed Amendment to City Code, Chapters 22 and 36 Relative to Requirements for Off Street Parking. Dale Iman, City Administrator reported that as discussed at the City Council Study Session of October 20, 1997, an amendment to Chapter 36, Section 35 of City Code, which established regulations for off street parking, was proposed. Mr. Iman noted that the proposed amendment would prohibit off street parking in any spaces not meeting the definitions for off street parking and would require that off street parking spaces be constructed with a permanent type, dust free surface, such as cement, asphalt, or paving brick. No public testimony was heard. Public Hearing on Request for Change of Land Use Designation. Dave Barber, Regional Planning Director, reported that Robert Eihusen, owner of ChiefIndustries, Inc., had submitted a Petition for Change of Land Use Designation for the property located at 1715, 1721, and 1803 Raymond Drive from General Business (B2) to Light Manufacturing (M1) to allow for the development of a powder coating operation. Mr. Barber noted that the Regional Planning Commission, at their meeting of December 3, 1997, recommended not to approve the proposed land use and zoning change. Don Dunn, representing Chief Industries, Inc., spoke in support of the request. Mike Jaeger, 1716 Virginia Drive, spoke in opposition. I I I Page 2, City Council Regular Meeting, December 8, 1997 REQUESTS AND REFERRAL: Charlie Cuypers, City Attorney, reported that as discussed at the City Council Study Session of December 1, 1997, Councilmember Pielstick had requested that the City Council reconsider its decision to deny the request of Joe and Barb Coble and Gail and Delores Miller to rezone a portion of Roush Subdivision to allow for a Manufactured Home (M) zone overlay with 50' wide lots. Mr. Cuypers added that the developers had clarified their commitment to improve Roush Lane to the City's minimum standards including curb, gutter, paving, and storm services and noted that each of the lots would be approximately 7,500 square feet. Motion by Pielstick, second by Sorensen to approve the reconsideration of request for change of land use designation. Bill Francis, attorney, spoke on behalf of the application. Tom Oliver, 423 East Stolley Park Road, John Olson, 429 East Stolley Park Road, and Deb McWilliams, spoke in opposition. Councilmember Lueth questioned whether there would be an on site manager. Mr. Francis responded that owners would retain ownership but would have on site manager. Discussion was held on the zoning necessary for mobile home park. Mr. Barber responded that would have to have an M overlay on R2 zone and permit from City Council. Craig Lewis, Building Inspections Director, stated that this request was not for a mobile home park inasmuch as there would be public utilities and streets, not private. Upon vote to approve the reconsideration, Mehring, Pielstick, Hosier, Preisendorf, Seifert, Lueth, Samuelson, Murray and Sorensen voted aye. Whitesides voted nay. Motion adopted. ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinances numbered: #8350 - Consideration of Proposed Amendment to Chapters 22 and 36 of City Code Relative to Requirements for Off Street Parking #8351 - Consideration of Request of Chief Industries, Inc. for Change of Land Use Designation for Property Located at 1715, 1721 and 1803 Raymond Drive from General Business (B2) to Light Manufacturing (Ml) be considered for passage upon the same day as reading only and that the City Clerk be permitted to call out the number of the Ordinances on their first reading and then upon final passage and ask for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, all voted aye. Clerk: Ordinances #8350 and #8351 on their first reading. All those in favor of the passage of these ordinances on first reading, answer roll call vote. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Hosier, Lueth, Sorensen, and Samuelson voted aye. Murray voted nay. Hosier abstained on voting on Ordinance #8351. Motion adopted. 2 I I I Page 3, City Council Regular Meeting, December 8, 1997 Clerk: Ordinances #8350 and #8351 on final passage. All those in favor of the passage of these ordinances on final passage, answer roll call vote. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Hosier, Whitesides, Lueth, Samuelson, and Sorensen voted aye. Murray voted nay. Hosier abstained from voting on Ordinance #8351. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinances #8350 and #8351 are declared to be lawfully passed and adopted upon final publication as required by law. Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that ordinance numbered: #8330 - Consideration of Request for Change of Land Use Designation for Propert Located at Lots 1 through 8, Block 5; Lots 9 through 16, Block 1; and Lots 1 through 8, Block 6 of Roush Subdivision from R2-MD (Low Residential with Double Wide Manufactured Home Overlay) Zone to R2-M (Low Density Residential with a Single Wide Manufactured Home Overlay) Zone be considered for passage upon the same day as reading only and that the City Clerk be permitted to call out the number of the Ordinance on its first reading and then upon final passage and ask for a roll call vote on each reading and final passage. Councilmember Seifert seconded the motion. After inviting questions or comments and there being none, Mayor Gnadt called for a roll call vote on the motion. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Hosier, Lueth, Sorensen, Samuelson, and Murray voted aye. Whitesides voted nay. Motion adopted. Clerk: Ordinance #8330 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Hosier, Lueth, Sorensen, Samuelson and Murray voted aye. Whitesides voted nay. Motion adopted. Clerk: Ordinance #8330 on final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Hosier, Lueth, Samuelson, Sorensen, and Murray voted aye. Whitesides voted nay. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8330 is declared to be lawfully passed and adopted upon final publication as required by law. #8347 - An Ordinance to extend the boundaries and include within the corporate limits of. and to annex to the City of Grand Island. Nebraska. a tract of land comprising a part of the Southwest Quarter of the Northeast Quarter (SWl/4NEl/4) of Section 21-11-9 and Lots One (1) and Two 3 I I I Page 4, City Council Regular Meeting, December 8, 1997 (2), Chief Fab Subdivision, and adiacent street right-of-way thereto, more particularly described herein: to provide service benefits thereto: to confirm zoning classifications: to repeal all ordinances and resolutions of parties thereof in conflict herewith: and to provide for publication in pamphlet form by authority of the City Council and effective date of this ordinance. Motion by Sorensen, second by Pielstick to approve Ordinance #8347 on its third and final reading. Upon roll call vote, Mehring, Pielstick, Seifert, Preisendorf, Whitesides, Lueth, Murray, Samuelson, and Sorensen voted aye. Hosier abstained. Motion adopted. CONSENT AGENDA: Motion by Lueth, second by Samuelson, carried unanimously to approve the Consent Agenda with the exception of G-8, Approving Change Order for Engineering Services for Landfill. Receipt of Official Documents. Civil Service Commission Meeting Minutes of October 7, 1997 and Fire/Police Pension Meeting Minutes of December 2, 1997. Approval of Minutes of November 24, 1997 City Council Regular Meeting and December 1, 1997 City Council Study Session. Approving Request of Richard Moser for Liquor Manager Designation for Nebraska Mil-Nic, Inc., dba Riverside Inn Lounge, 3333 Ramada Road. Approving Appointments of Councilmembers Jackie Pielstick, Fred Whitesides, and Larry Seifert to the City County Communications/Civil Defense Committee: Councilmember Dick Preisendorf to the Building Code Advisory Board: Councilmembers Glen Murray and Dick Preisendorf to the Regional Planning Commission: Councilmembers Marilvn Lueth and Doug Samuelson to the Downtown Improvement Board: Councilmember Glen Murray to the Legislative Committee - League Board: Councilmember Don Mehring to the Transportation Committee: Councilmembers Jackie Pielstick and Don Mehring to the Community Development Board: and Councilmember Doug Samuelson to the Grand Island Area Economic Development Corporation Board for a one year term #97-340 - Approving Final Plat and Subdivision Agreement for Coen Subdivision. It was noted that L. Kent Coen & M. Jean Coen, owners, had submitted the final plat for Coen Subdivision, a 8.49 acre tract of land located immediately west of Stuhr Road and approximately 2 mile north of the intersection of Highway 34 and Stuhr Road and that the lot was being replatted in order to be in compliance with City and State regulations. #97-341 - Approving Final Plat and Subdivision Agreement for Hoes Subdivision. It was noted that Larry and Rojeanne Hoes, owners, had submitted the final plat for Hoes Subdivision, a 1 acre tract of land located approximately 270' south of the intersection of Webb Road and Highway 2 and that this final plat had been submitted in order to divide the existing lot into two smaller lots. 4 I I I Page 5, City Council Regular Meeting, December 8, 1997 #97-342 - Approving Final Plat and Subdivision Agreement for Jeffrey Oaks Seventh Subdivision. It was noted that Jim Reed, representing Jeffrey Oaks, Inc., owner, had submitted the final plat for Jeffrey Oaks Seventh Subdivision, a 0.655 acre tract of land located immediately south of the intersection of Macron Street and Manchester Road and that this final plat had been submitted in order to replat lots 41 and 42 plus vacated Macron Street into three residential lots. #97-343 - Approving: 1998 City Council Meeting Schedule. #97-344 - Approving Certificate of Final Completion for Asphalt Maintenance Proiect 97-AC- L RESOLUTIONS: #97-345 - Approving Change Order #1 for Contract for Engineering Services for Landfill. Councilmember Mehring questioned the change order. Mr. Bennett explained the items included in the change order and indicated that the total additional services would be approximately $15,800. Motion by Lueth, second by Preisendorf, carried unanimously to approve. REQUESTS AND REFERRALS: Election of City Council President. Councilmember Pielstick nominated Councilmember Mehring. Councilmember Preisendorf nominated Councilmember Murray for a second term. Secret ballot was taken on the nominations. The ballot resulted in a five/five tie. Upon opinion given by City Attorney Charlie Cuypers that Mayor Gnadt had the authority to cast the tie breaking vote, Mayor Gnadt cast a vote for Councilmember Murray. Councilmember Murray thus was reelected as Council President. Councilmember Samuelson moved that the vote for Councilmember Murray be unanimous. Second by Whitesides. Motion adopted unanimously. Discussion on Procedure Relative to Board/Committee Appointments. Motion by Mehring, second by Preisendorf, carried unanimously to table to a Study Session. PAYMENT OF CLAIMS: Motion by Seifert, second by Lueth, carried unanimously to approve the Claims for the period of November 25, 1997 through December 8, 1997, claim #58568 and #59502 through #59904, minus adjustment of $98 for total claims of $2,474,327.68 ADJOURN TO EXECUTIVE SESSION. Motion by Mehring, second by Samuelson, carried unanimously to adjourn to Executive Session at 8:45 p.m. to discuss Union Negotiations. RETURN TO REGULAR SESSION. Motion by Mehring, second by Lueth, carried unanimously to return to Regular Session at 9:27 p.m. ADJOURNMENT: The meeting was adjourned at 9:27 p.m. 5 I I I Page 6, City Council Regular Meeting, December 8, 1997 Respectfully submitted, (III L LU1 K tia 1 ht~vL Cindy K. dtrtwright City Clerk 6 I I I OFFICIAL PROCEEDINGS CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 22, 1997 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street. Notice of the meeting was given in the Grand Island Independent on December 17, 1997. A quorum present, Mayor Gnadt called the meeting to order at 7:00 p.m. The following members were present: Mayor Gnadt, Councilmembers Mehring, Pielstick, Seifert, Preisendorf, Lueth, Whitesides, Murray, Samuelson, and Sorensen. Councilmember Hosier was absent. The following City Officials were present: City Administrator Dale Iman, City Clerk Cindy Cartwright, City Attorney Charlie Cuypers and Finance Director Chuck Haase. PLEDGE OF ALLEGIANCE was said, followed by INVOCATION given by Councilmember Doug Samuelson. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement. Gary Mader, Utilities Director, reported that acquisition of an easement on a tract of land located near the intersection of Capital Avenue and U.S. Highway 30 was required in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers and that the overhead power line to be built would serve the new business of Sundance Seed and Feed now being constructed. No public testimony was heard. Public Hearing on Request of RN Concessions for Catering: License. Cindy Cartwright, City Clerk, reported that M. Jean Mohnike, owner of RN Concessions, Inc., had submitted an application with the City Clerk's Office for a Catering License associated with the Class "C" License currently held by RN Concessions, Inc., 700 East Stolley Park Road. The following items were presented as exhibits: Application submitted to the Liquor Control Commission and received by the City on December 3, 1997, notice to the general public of date, time, and place of hearing published on December 11, 1997, notice to the applicant of date, time, and place of hearing mailed on December 4, 1997, chapter 4 of City Code, and departmental reports as required by Code. No public testimony was heard ORDINANCES: Councilmember Sorensen moved that the statutory rules requiring ordinances to be read by title on three different days be suspended and that Ordinance numbered: I I I Page 2, City Council Regular Meeting, December 22, 1997 #8352 - Amending Chapter 13, Section 17 of City Code Relative to Definitions of Congested Parking Areas be considered for passage upon the same day upon reading by number only and that the City Clerk be permitted to call out the number of the ordinance on its first reading and then upon final passage and call for a roll call vote on each reading and final passage. Councilmember Pielstick seconded the motion. After inviting questions or comments, Councilmember Mehring asked if the change would affect assessments. Dianne Kelley, Downtown Development Director, reported that the assessments would not change. Mayor Gnadt then called for a roll call vote on the motion. Upon roll call vote, all voted aye. Motion was adopted unanimously . Clerk: Ordinance #8352 on its first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Clerk: Ordinance #8352 on its final passage. All those in favor of the passage of this ordinance on final passage, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor: By reason of the roll call votes on the first reading and then upon final passage, Ordinance #8352 is declared to be lawfully passed and adopted upon publication as required by law. CONSENT AGENDA: Councilmember Murray noted changes to the minutes of the December 8, 1997 City Council Meeting. Councilmember Whitesides requested that item G-4 be pulled from the Consent Agenda. Councilmember Mehring requested that items G-6, G-lO, and G-12 be pulled from the consent agenda. Motion by Whitesides, second by Samuelson, carried unanimously to approve the Consent Agenda with the exception of G-4, G-6, G-lO, and G-12. Receipt of Official Documents. Civil Service Commission Minutes of November 13, 1997, Zoning Board of Adjustment Minutes of November 12, 1997, and Downtown Improvement Board Meeting Minutes of October 21, 1997. Approval of Minutes of December 8. 1997 City Council Meeting. with correction. Approval of Request of RN Concessions. 700 East Stolley Park Road. for Catering License. Approval of Request of Union Pacific Railroad for License Agreement for Access to Right of Way. It was noted that the License Agreement would allow for the use of public right-of-way for collection of subsurface environmental samples in accordance with consent order issued by the EPA for Cleburn Street Well Superfund Site for the property adjacent to 1219 North Front Street, 1111 North Front Street, and 346 North Lincoln Street. I I I Page 3, City Council Regular Meeting, December 22, 1997 #97-348 - Approving Acquisition of Utility Easement Near the Intersection of Capital Avenue and US Highway 30. #97-349 - Awarding Bid for Purchase of Wood Poles to Weyerhaeuser Company, DeOueen, Arizona in the amount of $49.200, plus tax. #97-350 - Awarding Bid for Mail Inserter to Pitney Bowes, Lincoln, Nebraska, in the amount of $36,040. 97 - 351 - Accepting Certificate of Final Completion for Water Main District #420 and Setting Date for Board of Equalization for Determination of Benefits. #97-353 - Approving Agreement with Stuhr Museum of the Prairie Pioneer Relative to Records Archival. #97 - 346 - Approving Renewal of Agreement with McCook Community College for Provision of Advanced EMT Training Programs. Jim Rowell, Fire Chief, reported that at the City Council Meeting of November 13, 1995, the Council approved a contract with McCook Community College whereby the Grand Island Fire Department would provide Advanced EMT Training and experience to students of the McCook Community College program. It was noted that the program allowed the student and the college to meet the training requirements of the State of Nebraska and that the contract had been for a two year period and had expired November 30, 1997. Councilmember Mehring questioned if the Legal Department had approved the contracts inasmuch as the proposed contracts with McCook Community College and Northeast Community College were different. Charlie Cuypers, City Attorney, reported that the Legal Department had reviewed the contracts to ensure that the City had no liability and that the contract could be terminated of any particular student at will. Motion by Mehring, second by Lueth, carried unanimously to approve. #97-347 - Approving Renewal of Agreement with Northeast Community College for Provision of Advanced EMT Training Programs. Motion by Mehring, second by Lueth, carried unanimously to approve. #97-352 - Approving Cost Share Agreement with Little B's Corporation Relative to Sanitary Sewer Proiect #97-S-12. Bud Buettner, Assistant Public Works Director, reported that the City of Grand Island had entered into a contract with Diamond Engineering Company for Phase II West Basin Interceptor which extended sanitary sewer interceptor lines in western Grand Island and that the Little B' s Corporation had proposed that the sanitary sewer lines be extended across Little B' s property. It was explained that Diamond Engineering had agreed to expand their contract with the City by Change Order at the same unit prices as provided in the existing contract and that Little B's agreed to pay their fair share of the construction cost (based on half the cost of a 10" sanitary sewer) and provide the easement at no cost. Councilmember Mehring questioned specific line sizes and asked if the proposed sizes were consistent with City specifications. Mr. Buettner responded that the line in the ground would be 18" and that it was consistent. Motion by Lueth, I I I Page 4, City Council Regular Meeting, December 22, 1997 second by Preisendorf to approve. Upon roll call vote, Pielstick, Preisendorf, Seifert, Whitesides, Lueth, Sorensen, Samuelson, and Murray voted aye. Mehring voted nay. Motion adopted. #97-354 - Approving Change Order for Traffic Signal at State Street and Diers Avenue and 13th Street and Diers Avenue. Bud Buettner, Assistant Public Works Director, reported that the Nebraska Department of Roads had developed Change Order #1 to the contract for the installation of traffic signal at State & Diers and 13th & Diers and that Change Order #1 provided for removing walk, concrete sidewalks, 2-inch jacked conduit, and 3-inch jacked conduit. It was noted that the net increase of the change order was $6,620.20, with the City's 20% share being $1,324.04. Councilmember Mehring questioned why the changes were not anticipated in the original specifications. Mr. Buettner stated that it was believed there was 3" conduit but upon work it was determined that it was actually 2" conduit and that 3" was needed to run the wires and signals. Councilmember Lueth noted that the City's share of the change order was 20%. Motion by Lueth, second by Mehring, carried unanimously to approve. PAYMENT OF CLAIMS: Motion by Lueth, second by Whitesides to approve the Claims for the period of December 9, 1997 through December 22, 1997, claim#59905 through #60417 less claims #60203 and #60253. Motion was adopted unanimously. ADJOURN TO EXECUTIVE SESSION: Motion by Samuelson, second by Lueth, carried unanimously to adjourn to Executive Session to discuss a Personnel Matter. Executive Session began at 7:40 p.m. RETURN TO REGULAR SESSION: Motion by Pielstick, second by Mehring, carried unanimously to return to Regular Session at 8:46 p.m. ADJOURNMENT: The meeting was adjourned at 8:46 p.m. Respectfully submitted, (11dt 1<\ t 4/L'/uM()YLV- Cindy K. Cartwright City Clerk