11/09/2004 Resolutions 2004-290
I
I
I
RES 0 L UTI 0 N 2004-290
WHEREAS, the Finance Department processes approximately 35,000 pieces of mail
each month; and
WHEREAS, the equipment currently used to process the mail is in need ofrepair and,
due to the age ofthe equipment, the repairs will only be a temporary solution; and
WHEREAS, in addition, new U.S. Postal Service requirements will soon compel the
City to obtain a new postage meter in order to stay in compliance with the postal system; and
WHEREAS, it would be beneficial to obtain new equipment and a new postage meter
now to avoid expensive repair costs; and
WHEREAS, purchasing the equipment from the GSA contract holder meets all
statutory bidding requirements; and
WHEREAS, the funding for such equipment is provided in the 200412005 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that:
1. The purchase of mailing and inserter equipment through GSA Contract GS-25F-
0010M from the State contract holder, Pitney Bowes Inc. of Omaha, Nebraska, in the
amount of $42,256 is hereby approved.
2. The rental of a postage meter from Pitney Bowes Inc. of Omaha, Nebraska is hereby
authorized at an annual rate of $1 ,008.
3. An annual maintenance contract be approved for the mailing and inserter equipment
and the postage meter at an annual rate of $4,376.
4. The Mayor is hereby authorized and directed to execute such documentation on
behalf of the City of Grand Island to complete the transactions identified herein.
Adopted by the City Council of the City of Grand Island, Nebraska, November 9,2004.
fc
QD~ tfu~
RaNae Edwards, City Clerk
)
Approved as to Form l:t
November 4. 2004