10/21/2003 Minutes
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OFFICIAL PROCEEDINGS
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL SPECIAL MEETING
October 21,2003
Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on October 21,2003. Notice of the meeting was given in the Grand Island Independent on
October 15,2003.
Mayor Jay Vavricek called the meeting to order at 7:00 p.m. The following members were
present: Councilmembers Meyer, Pielstick, Gilbert, Nickerson, Cornelius, Pauly, Hornady,
Walker and Haase. Councilmember Whitesides was absent. The following City Officials were
present: Interim City Administrator David Springer, City Clerk RaNae Edwards, and Public
Works Director Steve Riehle.
PLEDGE OF ALLEGIANCE was said.
RESERVE TIME TO SPEAK ON AGENDA ITEMS: Two individuals reserved time to speak on
agenda items.
Mayor Vavricek mentioned that he was no longer associated with KSYZ and Rock 101 Radio
Station. He said that would not affect his service to the City of Grand Island as Mayor. The
Mayor also commented on the role of the Mayor and future topics that would be brought to
council for informational purposes.
Steve Riehle, Public Works Director commented on the odor problems and what was currently
being done about it.
RESOLUTIONS:
#2003-305 - Approving Bid Award for Water Main District No. 444 - Marylane Subdivision.
Gary Mader, Utilities Director reported that due to the recent discovery of ground water
contamination in private wells, a petition representing 95.99% of the property owners within
Marylane Subdivision, had been received requesting City water service. On October 14 the
referenced district was created by Council. The contract provided for installation of water mains
in Mary Lane and Valley View A venue and service lines to the lots.
Plans and specifications were sent to five contractors, six suppliers, and five plan service
companies. Bids were publicly opened at 11 :00 am on October 17 in accordance with City
Procurement Codes. Four bids were received and had been checked and evaluated. All bids were
without exceptions and otherwise complied with contract documents. It was recommended that
Council award the contract for Water Main District 444 to: General Excavating of Lincoln,
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Page 2, City Council Special Meeting, October 21, 2003
Nebraska in the amount of $76,220.63. Their bid was below the engineer's estimate of
$95,000.00 and was under the time-line for completion of the work.
Motion was made by Pielstick, second by Meyer, to approve Resolution #2003-305. Upon roll
call voted, all voted aye. Motion adopted.
#2003-306 - Approving Agreement with Case New Holland for Reimbursement of Water Main
Expenses for Marylane Subdivision and Kentish Hills Subdivision. Gary Mader, Utilities
Director reported that the City had tentatively reached two agreements, subject to Council
approval, with New Holland of North America, Inc. to be reimbursed for the expenses associated
with construction of a water main in the Marylane Subdivision and for the construction of a
water main in the Kentish Hills Subdivision. New Holland had taken a very proactive approach
in dealing with the contamination problems and in helping the City with the costs of extending
water service to those neighborhoods as quickly as possible.
Discussed was the agreements with Case New Holland and if it covered all the homeowners in
the Marylane and Kentish Hills Subdivisions. Gary Mader, Utilities Director stated he would
look into it.
Motion was made by Hornady, second by Walker, to approve Resolution #2003-306. Upon roll
call voted, all voted aye. Motion adopted.
ADJOURNMENT: Adjourn the meeting at 8:25 p.m.
Respectfully submitted,
R1\lU- ffiw~
RaNae Edwards
City Clerk