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06/16/2009 MinutesCITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION June 16, 2009 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Community Meeting Room of City Hall, 100 East First Street, on June 16, 2009. Notice of the meeting was given in the Grand Island Independent on June 10, 2009. Mayor Margaret Hornady called the meeting to order at 7:00 p.m. The following Councilmember's were present: Gericke, Nickerson, Ramsey, Dugan, Carney, Gilbert, Niemann, and Meyer. Councilmember's Haase and Zapata were absent. The following City Officials were present: City Administrator Jeff Pederson, City Clerk RaNae Edwards, City Attorney Dale Shotkoski, Public Works Director Steve Riehle, and Finance Director David Springer. INVOCATION was given by Mayor Margaret Hornady followed by the PLEDGE OF ALLEGIANCE. Further Discussion of Master Plan for Veterans Home Athletic Complex. Steve Paustian, Parks and Recreation Director reported since the initial presentation of the Veterans Home Athletic Complex, staff had met with interested parties who would potentially use the facility. Presented were the Master Plans and costs for providing an Athletic Complex facility to be located on Veterans Home property that would accommodate the majority of potential user recommendations. Phase 1 which would replace the Fonner Park ball fields was estimated at $1.5 million. Future phase costs at current dollars were $4,482,185.00 with future phase cost in 7 years at 3% inflation at $5,529,671.63. Discussion was held concerning time frame, contractor's vs City labor to relocate the current fields, traffic issues, and playground area. Mr. Paustian stated the City would reuse chain link fences, irrigation, etc. from the Fonner complex. City Administrator Jeff Pederson commented on the continued financing/funding of this project and stated projected debt repayment from the occupation tax, if amended would be used towards this project. David Stoltz, 3131 North Shady Bend Road spoke in support and mentioned the future demands of soccer fields. Currently all fields were full and status quo for the new fields would not be enough. Lewis Kent, 624 East Meves Avenue mentioned concerns of the cost. Review of 2009/2010 Fee Schedule. David Springer, Finance Director gave an overview of the budget process and what had been accomplished so far. With capital costs and payroll cost the 2009-2010 budget would be very tight. Cash balances were estimated at $3.1 to $3.2 million. Page 2, City Council Study Session, June 16, 2009 Police Chief Steve Lamken answered questions regarding the Reserved Daily Parking fee change. Rental fee vs metered fee was explained. Mr. Springer stated projected number of increased fees for 2009-2010 would be a modest increase. Review of 2009/2010 Full Time Equivalent's (FTE) Requests. David Springer, Finance Director explained the FTE requests. (See attached summary of FTE requests). Discussion was held concerning the importance of FTE's for public safety. Mayor Hornady commented on the sustainability of these new employees after the grant funds run out. Fire Chief Troy Hughes presented a PowerPoint presentation and answered questions about the need and sustainability for the new FTE's. Police Chief Steve Lamken commented on changes in his department and what had been done to make it more efficient. Grant funding for the FTE's requested were questionable. The Police Department does not have the revenue stream as do some other departments within the City. Comments were made by Council whether the requested Fire and Police FTE's would be enough. Emergency Management Director Jon Rosenlund answered questions concerning the County's match for the requested FTE. Review of 2009/2010 Outside Agencies Funding Requests. David Springer, Finance Director reported Outside Agencies were contacted to submit their requests for the 2009/2010 fiscal year. (See attached summary of Outside Agency's requests). The following people reported on the services provided to the City of Grand Island: • Melissa Delay, 610 West Division -Hope Harbor • Shelly Pointer, 4071 Zola Lane -Crisis Center • Teresa Engelhardt, 304 East Third Street -Senior Citizens Industries, Inc. • Anita Pinon, 2004 North Wheeler Apt. 8 -Multi Cultural Coalition • John Meister, 1417 North Piper -Izaac Walton Kids Fishing Derby • Larry Seifert, 1211 4th Avenue, Dannebrog -Izaac Walton Kids Fishing Derby • Geroge Solt, 3523 East Seedling Mile Road -Izaac Walton Kids Fishing Derby • Teresa Anderson, 2922 Lake Park Lane, Hastings, Central Nebraska Health Department • Ryan King, 3416 Graham Avenue -Central Nebraska Health Department • Richard Fruehling, 5604 South Blaine Street -Central Nebraska Health Department • Betty Curtis, 3221 Ramada Road -Clean Community Systems Discussion was held by Council whether or not funding of the outside agencies should be continued and/or decreased. Several Councilmember's commented on the importance of the Health Department funding. Statutory requirements were discussed with regards to public funds and how they could be used. City Attorney Dale Shotkoski explained the Interlocal Agreement in place with the Central District Health Department. Finance Director David Springer stated the Fee Schedule, FTE's and Outside Agencies would be brought back to the June 23, 2009 Council meeting for final approval. Page 3, City Council Study Session, June 16, 2009 ADJOURNMENT: The meeting was adjourned at 9:50 p.m. f-211. ~. RaNae Edwards City Clerk SUMMARY OF REQUESTED FTE'S, FISCAL YEAR 20t~S-2010 ( Five Year Financial Impact 1 PERSONAL COST Dept FTE Changes 2009.10 20010.11 2011-12 2012-13 No. Went Name Requested Estimate EstimatC Estimate Estimate PUBLIC SAFj;7Y 221 Flr9 Services GRANT FUNDED • 4 Years Fireflgl'iter/ParamBdiC Fifef~y)lterlEMT Total Fire Services 223 Police GRANT Fi1NDED - 3 Years Police Officer Thal Police Services 22fi 1=mergencyManagemerit Comrrtunications Specialist PUBLIC WORKS 335 Streets AAaintenance -NOrker Traffic 5lgnal Technician Total Streets PRDPI:RTY TAX REQUIi2EMENT PUBt iC SAFETY GEi1lERAL FU ND PROPERTY TAX REBUIREIYtE2NT Fhl7ERPFIISE FUNDS 520 Electric Utility Cis Coordinator GIS Technician TOTAL ENTERPRISE FUNDS TOTAL C iTY 3.0 5154,566 5159,197 S1B3,973 5168,892 5173,959 3.6 $142,848 5147,133 S1S1,547 5156,094 5760,777 6.0 $297,468 5366,336 S31S,520 S32A,98fi 5334,735 4.4 5226,700 5227,321 5234,141 5241,165 5248,4()0 4.0 5226,7!10 5327,321 5234,141 $241,165 $248,400 1.4 $38,778 S39,9A1 $41,144 542,374 $43,645 (1 A) (561,2291 iS63,666) f$64,958) ($$6,947) (568,9141 1.0 $63,714 565,625 567,59A 569,622 571,711 0.0 52,488 52,560 $2,636 $2,715 $2,787 11.0 5556,8$6 5573,583 5590,840 $608,524 5626,784 11.0 ~ $556,886 ~-_-_ = $573,583 =~m~m - 5590,800 ~____ _ $808,524 _____ _ $526,780 _____ 1.6 558,107 559,850 $61,646 563,495 565,A04 i1.0) !558,107) ($59,850) (561,646) (563,4951 {565,406) 0.0 0 0 0 0 0 11.0 $556,886 $573,593 $590,800 $60$,524 $626,780 OUTSIDE_AGENCY FUNDING 2006 X007 2 08 2009 2©IO ADMINISTRATION ORGANIZATION FUNDED FUNDED FUNDED FUNDED REQUESTED RECOMMENDATION Hope Harbor $ 4,500 $ 4,500 $4,500 $4,500 $4,500 $3,600 Convention and Visitors Bureau $ 10,000 $ 10,000 $10,000 $10,000 $15,000 $10,000 Council for International Visitors $ 1,000 $ 1,000 $1,000 $1,000 $1,000 $800 Crisis Center $ 12,000 $ 12,000 $12,000 $12,000 $13,000 $9,600 G. I. Dive and Rescue Team -Trailer $ 2,000 $ 2,000 $0 $0 $0 $0 Retired and Senior Volunteer Program {RSVP) $ 10,000 $ 10,000 $10,000 $10,000 Note: $0 Senior Citizens Industries, Inc. $ 15,000 $ 15,000 $15,000 $15,000 $15,000 $12,000 Multicultural Coalition $ 10,000 $ 10,000 $10,000 $10,000 $10,000 $10,000 Izaac Walton Kids Fishing Derby $ 2,000 $ 2,000 $2,000 $2,000 $2,000 $0 Grand Island Sports Council $100,000 $0 Central Nebraska Ethnic Festival $ 198 $212 $480 $300 $300 (Temporary office space and postage} Totals $ 66,500 $ 66,500 $ 64,712 $ 64,950 $ 160,800 $ 46,300 Note: The RSVP Program closed on March 31, 2009 and retarned $b,667 in unspent grant monies to the City. AGENCIES WITH WORKING RELATIONSHIPS WITH CITY DEPARTMENTS 2006 2007 2008 2(L ~~ ADMINISTRATION ORGANIZATION FUNDED FUNDED FUNDED FUNDED REQUESTED RECOMMENDATION Central Nebraska Health Department $ 135,000 $ 125,000 $ 120,000 $ 120,000 $ 120,000 $0 Clean Corrununity Systems $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $20,000 Totals $ 155,000 $ 145,000 $ 140,000 $ 140,000 $ 140,000 $20,000 TOTAL OUTSIDE AGENCIES $ 221,500 $ 211,540 $ 204,712 $ 204,950 $ 300,800 $ 6b,300