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01-31-2022 Library Board Regular Meeting PacketLibrary Board Monday, January 31, 2022 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call Tanya Hansen, President Sara White, Vice President Benjamin Boeselager, Secretary Maria Lopez Edward Meedel Kelli Arens Jaime Parr 3.Public Participation 4.Approval of Minutes of December 20, 2021 5.Approval of Financial Reports 6.Approval of Bills Submitted - December 28, 2021 and January 11, 2022 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 1/31/2022 Page 1 / 50 9.Planning for Strategic Plan 10.Approval of Strategic Planning Meeting Minutes 11.Approval of Library Annual Report 2021-22 12.Next Meeting 13.Adjournment Grand Island Regular Meeting - 1/31/2022 Page 2 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 3 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item B1 Approval of Minutes of December 20, 2021 Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 4 / 50 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING December 20, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted on Monday, November 20, 2021. Notice appeared in the Grand Island Independent on December 16, 2021. A quorum present, President Tanya Hansen called the meeting to order at 5:15 p.m. The following members were present: Ed Meedel, Jaime Parr, Sara White, and Maria Lopez. Celine Swan, Shaun Klee and Vaughn Minton were also present. Open Meetings Law Notice: Provided by President Tanya Hansen. Public Participation: None Approval of Minutes: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the Minutes of the November 15, 2021 library board meeting. REPORTS: Approval of Financial Report: None available at this time Approval of Bills Submitted: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the November 23, 2021 and December 14, 2021 Bills Submitted. . Approval of Director’s Report: Motion by Ed Meedel, seconded by Jaime Parr, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Nothing to report at this time. Planning for Strategic Plan: Tanya will have the minutes ready for approval at January’s Meeting. Annual Report Planning: Celine is working on the annual report and will have it ready for the board at January’s Meeting. Self Checkout Approval: Motion by Ed Meedel, seconded by Jaime Parr, carried unanimously to accept for filing the resolution go to council. Next Meeting: Monday January 24, 2021 at 5:15 pm There being no other business the meeting was adjourned at 5:47 p.m. Ben Boeselager, Secretary Grand Island Regular Meeting - 1/31/2022 Page 5 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 6 / 50 12/22/2021 12:26 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY REVENUES |glytdbud FOR THE MONTH END OCTOBER 2021 FOR 2022 01 JOURNAL DETAIL 2022 1 TO 2022 1 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -27,500.00 -27,500.00 0.00 0.00 0.00 -27,500.00 .0% 74360 FEDERAL GRANTS -17,000.00 -17,000.00 0.00 0.00 0.00 -17,000.00 .0% 74365 STATE GRANTS -7,107.00 -7,107.00 0.00 0.00 0.00 -7,107.00 .0% 74576 COPY MACHINE USE FEES -11,000.00 -11,000.00 -866.30 -866.30 0.00 -10,133.70 7.9% 74703 FINES AND PENALTIES -10,000.00 -10,000.00 -854.94 -854.94 0.00 -9,145.06 8.5% 74725 NONRESIDENT CARD FEE -5,500.00 -5,500.00 -221.00 -221.00 0.00 -5,279.00 4.0% 74795 OTHER REVENUE -2,500.00 -2,500.00 0.00 0.00 0.00 -2,500.00 .0% TOTAL LIBRARY -80,607.00 -80,607.00 -1,942.24 -1,942.24 0.00 -78,664.76 2.4% TOTAL GENERAL FUND -80,607.00 -80,607.00 -1,942.24 -1,942.24 0.00 -78,664.76 2.4% Grand Island Regular Meeting - 1/31/2022 Page 7 / 50 12/22/2021 15:43 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY EXPENSES |glytdbud FOR THE MONTH END OCTOBER 2021 FOR 2022 01 JOURNAL DETAIL 2022 1 TO 2022 1 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 102,339 102,339 109,786.64 109,786.64 .00 -7,447.64 107.3% 85110 SALARIES - OVERTIME 1,000 1,000 132.56 132.56 .00 867.44 13.3% 85115 F.I.C.A. PAYROLL TAXES 78,290 78,290 8,008.19 8,008.19 .00 70,281.81 10.2% 85120 HEALTH INSURANCE 199,551 199,551 13,790.31 13,790.31 .00 185,760.69 6.9% 85125 LIFE INSURANCE 2,492 2,492 171.00 171.00 .00 2,321.00 6.9% 85130 DISABLITY INSURANCE 2,826 2,826 201.25 201.25 .00 2,624.75 7.1% 85145 PENSION CONTRIBUTION 60,754 60,754 6,607.35 6,607.35 .00 54,146.65 10.9% 85150 WORKERS COMPENSATION 2,053 2,053 .00 .00 .00 2,053.00 .0% 85160 OTHER EMPLOYEE BENEFITS 500 500 29.28 29.28 .00 470.72 5.9% 85161 HRA-VEBA 13,178 13,178 1,410.00 1,410.00 .00 11,768.00 10.7% 85213 CONTRACT SERVICES 20,000 20,000 .00 .00 .00 20,000.00 .0% 85241 COMPUTER SERVICES 35,000 35,000 .00 .00 .00 35,000.00 .0% 85245 PRINTING & BINDING SERVICES 1,000 1,000 .00 .00 .00 1,000.00 .0% 85305 UTILITY SERVICES 55,000 55,000 4,424.78 4,424.78 .00 50,575.22 8.0% 85317 NATURAL GAS 10,000 10,000 46.40 46.40 .00 9,953.60 .5% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0% 85324 REPAIR & MAINT - BUILDING 20,000 20,000 4,662.19 4,662.19 3,900.00 11,437.81 42.8% 85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 .00 .00 5,000.00 10,000.00 33.3% 85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0% 85350 SANITATION SERVICE 750 750 .00 .00 .00 750.00 .0% 85410 TELEPHONE EXPENSE 0 0 719.42 719.42 .00 -719.42 100.0% 85413 POSTAGE 6,000 6,000 648.73 648.73 .00 5,351.27 10.8% 85416 ADVERTISING 250 250 .00 .00 .00 250.00 .0% 85422 DUES & SUBSCRIPTIONS 26,000 26,000 2,275.44 2,275.44 .00 23,724.56 8.8% 85425 BOOKS 95,000 95,000 3,425.79 3,425.79 .00 91,574.21 3.6% 85426 AV/ELECTRONIC MEDIA 108,700 108,700 8,182.36 8,182.36 .00 100,517.64 7.5% 85427 PERIODICALS 14,000 14,000 .00 .00 .00 14,000.00 .0% 85428 TRAVEL & TRAINING 3,000 3,000 .00 .00 .00 3,000.00 .0% 85453 CASH OVER & SHORT 100 100 -1.70 -1.70 .00 101.70 -1.7% 85490 OTHER EXPENDITURES 1,000 1,000 94.05 94.05 .00 905.95 9.4% 85505 OFFICE SUPPLIES 51,000 51,000 1,080.16 1,080.16 .00 49,919.84 2.1% 85510 CLEANING SUPPLIES 4,000 4,000 .00 .00 .00 4,000.00 .0% 85515 GASOLINE 500 500 133.87 133.87 .00 366.13 26.8% 85540 SMALL TOOLS & PARTS 12,279 12,279 .00 .00 .00 12,279.00 .0% TOTAL LIBRARY 943,042 943,042 165,828.07 165,828.07 8,900.00 768,313.93 18.5% TOTAL GENERAL FUND 943,042 943,042 165,828.07 165,828.07 8,900.00 768,313.93 18.5% Grand Island Regular Meeting - 1/31/2022 Page 8 / 50 12/22/2021 11:19 |CITY OF GRAND ISLAND |P 133 aliciaj |ALL REVENUES |glytdbud FOR THE MONTH END OCTOBER 2021 FOR 2022 01 JOURNAL DETAIL 2022 1 TO 2022 1 ACCOUNTS FOR: 295 LOCAL ASSISTANCE ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORIAL LIBRARY -74,000.00 -74,000.00 0.00 0.00 0.00 -74,000.00 .0% TOTAL EDITH ABBOTT MEMORIAL LIBRA -74,000.00 -74,000.00 0.00 0.00 0.00 -74,000.00 .0% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164.00 -164.00 0.00 0.00 0.00 -164.00 .0% Grand Island Regular Meeting - 1/31/2022 Page 9 / 50 12/22/2021 15:06 |CITY OF GRAND ISLAND |P 164 aliciaj |ALL EXPENSES |glytdbud FOR THE MONTH END OCTOBER 2021 FOR 2022 01 JOURNAL DETAIL 2022 1 TO 2022 1 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLAQUE 120 120 .00 .00 .00 120.00 .0% 29555001 85042 LIBRARY 134,771 134,771 -39.36 -39.36 .00 134,810.36 .0% 2022/01/000020 10/05/2021 CRP -39.36 REF 270266 LG PLAYGROUNDS -REFU 10/05/21 RECEIPT 29555001 85042 103 LIBRARY 0 0 596.14 596.14 .00 -596.14 100.0% 2022/01/000166 10/20/2021 API 62.65 VND 010168 VCH524246 BANK OF AMERICA DOMINO'S - Primetime 7448 2022/01/000166 10/20/2021 API 76.47 VND 010168 VCH524248 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 55.60 VND 010168 VCH524264 BANK OF AMERICA BURGER KING - Primetime 7448 2022/01/000166 10/20/2021 API 32.96 VND 010168 VCH524271 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 97.30 VND 010168 VCH524284 BANK OF AMERICA BURGER KING - Primetime 7448 2022/01/000166 10/20/2021 API 43.09 VND 010168 VCH524292 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 27.98 VND 010168 VCH524367 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 60.00 VND 010168 VCH524395 BANK OF AMERICA HYVEE - Primetime 7448 2022/01/000166 10/20/2021 API 9.41 VND 010168 VCH524410 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 28.75 VND 010168 VCH524422 BANK OF AMERICA SUPER SAVER - Primetime 7448 2022/01/000166 10/20/2021 API 101.93 VND 010168 VCH524460 BANK OF AMERICA SUPER SAVER - Primetime 7448 29555001 85042 105 LIBRARY 0 0 538.90 538.90 .00 -538.90 100.0% 2022/01/000166 10/20/2021 API 538.90 VND 010168 VCH524413 BANK OF AMERICA RINDER PRINTING - Posters 7448 TOTAL OPERATING EXPENSES 134,891 134,891 1,095.68 1,095.68 .00 133,795.32 .8% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTPROJ 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 384,891 384,891 1,095.68 1,095.68 .00 383,795.32 .3% Grand Island Regular Meeting - 1/31/2022 Page 10 / 50 12/27/2021 15:08 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY REVENUES |glytdbud FOR THE MONTH END NOVEMBER 2021 FOR 2022 02 JOURNAL DETAIL 2022 2 TO 2022 2 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -27,500.00 -27,500.00 0.00 0.00 0.00 -27,500.00 .0% 74360 FEDERAL GRANTS -17,000.00 -17,000.00 0.00 0.00 0.00 -17,000.00 .0% 74365 STATE GRANTS -7,107.00 -7,107.00 0.00 0.00 0.00 -7,107.00 .0% 74576 COPY MACHINE USE FEES -11,000.00 -11,000.00 -1,484.16 -617.86 0.00 -9,515.84 13.5% 74703 FINES AND PENALTIES -10,000.00 -10,000.00 -1,349.36 -494.42 0.00 -8,650.64 13.5% 74725 NONRESIDENT CARD FEE -5,500.00 -5,500.00 -641.00 -420.00 0.00 -4,859.00 11.7% 74795 OTHER REVENUE -2,500.00 -2,500.00 -6,028.25 -6,028.25 0.00 3,528.25 241.1% TOTAL LIBRARY -80,607.00 -80,607.00 -9,502.77 -7,560.53 0.00 -71,104.23 11.8% TOTAL GENERAL FUND -80,607.00 -80,607.00 -9,502.77 -7,560.53 0.00 -71,104.23 11.8% Grand Island Regular Meeting - 1/31/2022 Page 11 / 50 12/27/2021 13:45 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY EXPENSES |glytdbud FOR THE MONTH END NOVEMBER 2021 FOR 2022 02 JOURNAL DETAIL 2022 2 TO 2022 2 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 102,339 102,339 189,699.56 79,912.92 .00 -87,360.56 185.4% 85110 SALARIES - OVERTIME 1,000 1,000 142.51 9.95 .00 857.49 14.3% 85115 F.I.C.A. PAYROLL TAXES 78,290 78,290 13,806.39 5,798.20 .00 64,483.61 17.6% 85120 HEALTH INSURANCE 199,551 199,551 28,317.77 14,527.46 .00 171,233.23 14.2% 85125 LIFE INSURANCE 2,492 2,492 342.00 171.00 .00 2,150.00 13.7% 85130 DISABLITY INSURANCE 2,826 2,826 413.63 212.38 .00 2,412.37 14.6% 85145 PENSION CONTRIBUTION 60,754 60,754 11,381.12 4,773.77 .00 49,372.88 18.7% 85150 WORKERS COMPENSATION 2,053 2,053 .00 .00 .00 2,053.00 .0% 85160 OTHER EMPLOYEE BENEFITS 500 500 58.56 29.28 .00 441.44 11.7% 85161 HRA-VEBA 13,178 13,178 2,350.00 940.00 .00 10,828.00 17.8% 85213 CONTRACT SERVICES 20,000 20,000 7,966.49 7,966.49 .00 12,033.51 39.8% 85241 COMPUTER SERVICES 35,000 35,000 2,115.86 2,115.86 .00 32,884.14 6.0% 85245 PRINTING & BINDING SERVICES 1,000 1,000 115.39 115.39 .00 884.61 11.5% 85305 UTILITY SERVICES 55,000 55,000 8,795.02 4,370.24 .00 46,204.98 16.0% 85317 NATURAL GAS 10,000 10,000 140.68 94.28 .00 9,859.32 1.4% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0% 85324 REPAIR & MAINT - BUILDING 20,000 20,000 5,792.67 1,130.48 3,900.00 10,307.33 48.5% 85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 307.50 307.50 4,692.50 10,000.00 33.3% 85335 REPAIR & MAINT - VEHICLES 480 480 147.76 147.76 .00 332.24 30.8% 85350 SANITATION SERVICE 750 750 123.80 123.80 .00 626.20 16.5% 85410 TELEPHONE EXPENSE 0 0 910.90 191.48 .00 -910.90 100.0% 85413 POSTAGE 6,000 6,000 1,211.41 562.68 .00 4,788.59 20.2% 85416 ADVERTISING 250 250 31.98 31.98 .00 218.02 12.8% 85422 DUES & SUBSCRIPTIONS 26,000 26,000 4,565.88 2,290.44 .00 21,434.12 17.6% 85425 BOOKS 95,000 95,000 14,105.37 10,679.58 .00 80,894.63 14.8% 85426 AV/ELECTRONIC MEDIA 108,700 108,700 17,418.92 9,236.56 .00 91,281.08 16.0% 85427 PERIODICALS 14,000 14,000 894.00 894.00 .00 13,106.00 6.4% 85428 TRAVEL & TRAINING 3,000 3,000 -29.02 -29.02 .00 3,029.02 -1.0% 85453 CASH OVER & SHORT 100 100 -.61 1.09 .00 100.61 -.6% 85490 OTHER EXPENDITURES 1,000 1,000 175.90 81.85 .00 824.10 17.6% 85505 OFFICE SUPPLIES 51,000 51,000 3,618.94 2,538.78 .00 47,381.06 7.1% 85510 CLEANING SUPPLIES 4,000 4,000 .00 .00 .00 4,000.00 .0% 85515 GASOLINE 500 500 192.95 59.08 .00 307.05 38.6% 85540 SMALL TOOLS & PARTS 12,279 12,279 .00 .00 .00 12,279.00 .0% TOTAL LIBRARY 943,042 943,042 315,113.33 149,285.26 8,592.50 619,336.17 34.3% TOTAL GENERAL FUND 943,042 943,042 315,113.33 149,285.26 8,592.50 619,336.17 34.3% Grand Island Regular Meeting - 1/31/2022 Page 12 / 50 12/27/2021 13:49 |CITY OF GRAND ISLAND |P 138 aliciaj |ALL REVENUES |glytdbud FOR THE MONTH END NOVEMBER 2021 FOR 2022 02 JOURNAL DETAIL 2022 2 TO 2022 2 ACCOUNTS FOR: 295 LOCAL ASSISTANCE ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORIAL LIBRARY -74,000.00 -74,000.00 0.00 0.00 0.00 -74,000.00 .0% 29555001 74701 105 EDITH ABBOTT MEMORIAL LIBRARY 0.00 0.00 -18,000.00 -18,000.00 0.00 18,000.00 100.0% 2022/02/000207 11/23/2021 CRP -18,000.00 REF 272552 LIBRARY 11/23/21 RECEIPT TOTAL EDITH ABBOTT MEMORIAL LIBRA -74,000.00 -74,000.00 -18,000.00 -18,000.00 0.00 -56,000.00 24.3% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE Grand Island Regular Meeting - 1/31/2022 Page 13 / 50 12/27/2021 11:16 |CITY OF GRAND ISLAND |P 162 aliciaj |ALL EXPENSES |glytdbud FOR THE MONTH END NOVEMBER 2021 FOR 2022 02 JOURNAL DETAIL 2022 2 TO 2022 2 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLAQUE 120 120 .00 .00 .00 120.00 .0% 29555001 85042 LIBRARY 134,771 134,771 -39.36 .00 .00 134,810.36 .0% 29555001 85042 103 LIBRARY 0 0 1,385.65 789.51 .00 -1,385.65 100.0% 2022/02/000029 11/03/2021 API 86.70 VND 010168 VCH525057 BANK OF AMERICA MCDONALD'S - Primetime 7469 2022/02/000029 11/03/2021 API 64.86 VND 010168 VCH525058 BANK OF AMERICA SUPER SAVER - Primetime 7469 2022/02/000029 11/03/2021 API 31.38 VND 010168 VCH525060 BANK OF AMERICA SAMS - Supplies 7469 2022/02/000029 11/03/2021 API 39.04 VND 010168 VCH525061 BANK OF AMERICA SUPER SAVER - Primetime 7469 2022/02/000029 11/03/2021 API 96.00 VND 010168 VCH525137 BANK OF AMERICA EILEEN'S COOKIES-Primetime Pro 7469 2022/02/000029 11/03/2021 API 104.55 VND 010168 VCH525143 BANK OF AMERICA TACOS LOS HERMANOS-Primetime 7469 2022/02/000029 11/03/2021 API 27.39 VND 010168 VCH525165 BANK OF AMERICA SUPER SAVER - Primetime 7469 2022/02/000029 11/03/2021 API 70.00 VND 010168 VCH525193 BANK OF AMERICA SONIC - Primetime 7469 2022/02/000029 11/03/2021 API 22.53 VND 010168 VCH525210 BANK OF AMERICA SUPER SAVER - Primetime 7469 2022/02/000029 11/03/2021 API 113.75 VND 010168 VCH525337 BANK OF AMERICA EILEEN'S COOKIES-Primetime Pro 7469 2022/02/000029 11/03/2021 API 65.89 VND 010168 VCH525392 BANK OF AMERICA SUPER SAVER - Primetime 7469 2022/02/000029 11/03/2021 API 67.42 VND 010168 VCH525406 BANK OF AMERICA PIZZA HUT - Primetime 7469 29555001 85042 104 LIBRARY 0 0 500.69 500.69 .00 -500.69 100.0% 2022/02/000164 11/17/2021 API 500.69 VND 010168 VCH526360 BANK OF AMERICA CDWG-Printer 7483 29555001 85042 105 LIBRARY 0 0 721.18 182.28 .00 -721.18 100.0% 2022/02/000029 11/03/2021 API 6.97 VND 010168 VCH525027 BANK OF AMERICA AMAZON - SRP/Activity Supplies 7469 2022/02/000029 11/03/2021 API 30.47 VND 010168 VCH525029 BANK OF AMERICA AMAZON - SRP/Activity Supplies 7469 2022/02/000029 11/03/2021 API 20.99 VND 010168 VCH525033 BANK OF AMERICA AMAZON - SRP/Activity Supplies 7469 2022/02/000029 11/03/2021 API 8.99 VND 010168 VCH525035 BANK OF AMERICA AMAZON - SRP/Activity Supplies 7469 2022/02/000029 11/03/2021 API 27.70 VND 010168 VCH525202 BANK OF AMERICA WALMART - SRP/Activity Supplie 7469 2022/02/000029 11/03/2021 API 65.62 VND 010168 VCH525243 BANK OF AMERICA SAMS- Supplies 7469 2022/02/000029 11/03/2021 API 21.54 VND 010168 VCH525445 BANK OF AMERICA WALMART- SRP/Activity Supplies 7469 29555001 85042 107 LIBRARY 0 0 11,050.00 11,050.00 .00 -11,050.00 100.0% 2022/02/000164 11/17/2021 API 11,050.00 VND 010168 VCH526032 BANK OF AMERICA DELL-Library PA PC Replacement 7483 Grand Island Regular Meeting - 1/31/2022 Page 14 / 50 01/18/2022 15:45 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY REVENUES |glytdbud FOR THE MONTH ENDING DECEMBER 2021 FOR 2022 03 JOURNAL DETAIL 2022 3 TO 2022 3 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -27,500.00 -27,500.00 0.00 0.00 0.00 -27,500.00 .0% 74360 FEDERAL GRANTS -17,000.00 -17,000.00 0.00 0.00 0.00 -17,000.00 .0% 74365 STATE GRANTS -7,107.00 -7,107.00 0.00 0.00 0.00 -7,107.00 .0% 74576 COPY MACHINE USE FEES -11,000.00 -11,000.00 -2,487.75 -1,003.59 0.00 -8,512.25 22.6% 74703 FINES AND PENALTIES -10,000.00 -10,000.00 -1,982.94 -633.58 0.00 -8,017.06 19.8% 74725 NONRESIDENT CARD FEE -5,500.00 -5,500.00 -1,141.00 -500.00 0.00 -4,359.00 20.7% 74795 OTHER REVENUE -2,500.00 -2,500.00 -6,028.25 0.00 0.00 3,528.25 241.1% TOTAL LIBRARY -80,607.00 -80,607.00 -11,639.94 -2,137.17 0.00 -68,967.06 14.4% TOTAL GENERAL FUND -80,607.00 -80,607.00 -11,639.94 -2,137.17 0.00 -68,967.06 14.4% Grand Island Regular Meeting - 1/31/2022 Page 15 / 50 01/18/2022 15:41 |CITY OF GRAND ISLAND |P 1 aliciaj |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDING DECEMBER 2021 FOR 2022 03 JOURNAL DETAIL 2022 3 TO 2022 3 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,023,394 1,023,394 263,346.04 73,646.48 .00 760,047.96 25.7% 85110 SALARIES - OVERTIME 0 0 165.60 23.09 .00 -165.60 100.0% 85115 F.I.C.A. PAYROLL TAXES 78,290 78,290 19,152.46 5,346.07 .00 59,137.54 24.5% 85120 HEALTH INSURANCE 199,551 199,551 42,182.62 13,864.85 .00 157,368.38 21.1% 85125 LIFE INSURANCE 2,492 2,492 513.00 171.00 .00 1,979.00 20.6% 85130 DISABLITY INSURANCE 2,826 2,826 618.35 204.72 .00 2,207.65 21.9% 85145 PENSION CONTRIBUTION 60,754 60,754 15,798.70 4,417.58 .00 44,955.30 26.0% 85150 WORKERS COMPENSATION 2,053 2,053 .00 .00 .00 2,053.00 .0% 85160 OTHER EMPLOYEE BENEFITS 500 500 87.84 29.28 .00 412.16 17.6% 85161 HRA-VEBA 13,178 13,178 3,260.00 910.00 .00 9,918.00 24.7% 85213 CONTRACT SERVICES 20,000 20,000 7,966.49 .00 8,500.00 3,533.51 82.3% 85241 COMPUTER SERVICES 35,000 35,000 3,329.13 1,213.27 .00 31,670.87 9.5% 85245 PRINTING & BINDING SERVICES 1,000 1,000 115.39 .00 .00 884.61 11.5% 85305 UTILITY SERVICES 55,000 55,000 11,098.22 2,303.20 .00 43,901.78 20.2% 85317 NATURAL GAS 10,000 10,000 375.36 234.68 .00 9,624.64 3.8% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0% 85324 REPAIR & MAINT - BUILDING 20,000 20,000 7,513.63 1,720.96 3,900.00 8,586.37 57.1% 85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 307.50 .00 4,692.50 10,000.00 33.3% 85335 REPAIR & MAINT - VEHICLES 480 480 793.61 645.85 .00 -313.61 165.3% 85350 SANITATION SERVICE 750 750 184.90 61.10 .00 565.10 24.7% 85410 TELEPHONE EXPENSE 0 0 1,902.45 991.55 .00 -1,902.45 100.0% 85413 POSTAGE 6,000 6,000 2,005.81 794.40 .00 3,994.19 33.4% 85416 ADVERTISING 250 250 47.72 15.74 .00 202.28 19.1% 85422 DUES & SUBSCRIPTIONS 26,000 26,000 6,900.32 2,334.44 .00 19,099.68 26.5% 85425 BOOKS 95,000 95,000 21,468.96 7,363.59 .00 73,531.04 22.6% 85426 AV/ELECTRONIC MEDIA 108,700 108,700 26,652.27 9,233.35 .00 82,047.73 24.5% 85427 PERIODICALS 14,000 14,000 377.41 -516.59 .00 13,622.59 2.7% 85428 TRAVEL & TRAINING 3,000 3,000 10.98 40.00 .00 2,989.02 .4% 85453 CASH OVER & SHORT 100 100 9.21 9.82 .00 90.79 9.2% 85490 OTHER EXPENDITURES 1,000 1,000 252.30 76.40 .00 747.70 25.2% 85505 OFFICE SUPPLIES 51,000 51,000 4,945.76 1,326.82 .00 46,054.24 9.7% 85510 CLEANING SUPPLIES 4,000 4,000 .00 .00 .00 4,000.00 .0% 85515 GASOLINE 500 500 192.95 .00 .00 307.05 38.6% 85540 SMALL TOOLS & PARTS 12,279 12,279 .00 .00 .00 12,279.00 .0% TOTAL LIBRARY 1,863,097 1,863,097 441,574.98 126,461.65 17,092.50 1,404,429.52 24.6% TOTAL GENERAL FUND 1,863,097 1,863,097 441,574.98 126,461.65 17,092.50 1,404,429.52 24.6% Grand Island Regular Meeting - 1/31/2022 Page 16 / 50 01/18/2022 15:25 |CITY OF GRAND ISLAND |P 132 aliciaj |ALL REVENUES |glytdbud FOR THE MONTH ENDING DECEMBER 2021 FOR 2022 03 JOURNAL DETAIL 2022 3 TO 2022 3 ACCOUNTS FOR: 295 LOCAL ASSISTANCE ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120.00 -120.00 0.00 0.00 0.00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORIAL LIBRARY -74,000.00 -74,000.00 448.55 448.55 0.00 -74,448.55 -.6% 2022/03/000051 12/14/2021 API 124.48 VND 999999 VCH 526661 REFUND CUSTOMER REFUND FALL 2021 PRIMETIME PRO 224464 2022/03/000051 12/14/2021 API 324.07 VND 999999 VCH 526662 REFUND CUSTOMER REFUND FALL 2021 PRE-K PRIMETI 224463 29555001 74701 105 EDITH ABBOTT MEMORIAL LIBRARY 0.00 0.00 -18,000.00 0.00 0.00 18,000.00 100.0% TOTAL EDITH ABBOTT MEMORIAL LIBRA -74,000.00 -74,000.00 -17,551.45 448.55 0.00 -56,448.55 23.7% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ Grand Island Regular Meeting - 1/31/2022 Page 17 / 50 01/18/2022 15:15 |CITY OF GRAND ISLAND |P 164 aliciaj |ALL EXPENSES |glytdbud FOR THE MONTH ENDING DECEMBER 2021 FOR 2022 03 JOURNAL DETAIL 2022 3 TO 2022 3 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLAQUE 120 120 55.11 55.11 .00 64.89 45.9% 2022/03/000058 12/08/2021 API 55.11 VND 010168 PO BANK OF AMERICA LASER WORKS-AWARDS/CommunityBe 7512 29555001 85042 LIBRARY 0 0 3,860.64 3,900.00 .00 -3,860.64 100.0% 2022/03/000195 12/22/2021 API 3,900.00 VND 010168 PO BANK OF AMERICA DELL - Library Children's PCs 7531 29555001 85042 103 LIBRARY 0 0 1,385.65 .00 .00 -1,385.65 100.0% 29555001 85042 104 LIBRARY 0 0 500.69 .00 .00 -500.69 100.0% 29555001 85042 105 LIBRARY 0 0 1,113.98 392.80 350.00 -1,463.98 100.0% 2022/03/000058 12/08/2021 API 200.00 VND 010168 PO BANK OF AMERICA UNL STATE MUSEUM - Program 7512 2022/03/000058 12/08/2021 API 134.50 VND 010168 PO BANK OF AMERICA JOANN- SRP & Activity Supplies 7512 2022/03/000058 12/08/2021 API 53.31 VND 010168 PO BANK OF AMERICA AMAZON- SRP & Activity Supplie 7512 2022/03/000058 12/08/2021 API 4.99 VND 010168 PO BANK OF AMERICA HOBBY LOBBY - Craft Supplies 7512 29555001 85042 107 LIBRARY 0 0 11,050.00 .00 .00 -11,050.00 100.0% TOTAL OPERATING EXPENSES 120 120 17,966.07 4,347.91 350.00 -18,196.07*******% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTPROJ 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 250,120 250,120 17,966.07 4,347.91 350.00 231,803.93 7.3% Grand Island Regular Meeting - 1/31/2022 Page 18 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item B3 Approval of Bills Submitted - December 28, 2021 and January 11, 2022 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 19 / 50 Grand IslandRegular Meeting - 1/31/2022Page 20 / 50 Grand IslandRegular Meeting - 1/31/2022Page 21 / 50 Grand IslandRegular Meeting - 1/31/2022Page 22 / 50 Grand IslandRegular Meeting - 1/31/2022Page 23 / 50 Grand IslandRegular Meeting - 1/31/2022Page 24 / 50 Grand IslandRegular Meeting - 1/31/2022Page 25 / 50 Grand IslandRegular Meeting - 1/31/2022Page 26 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 27 / 50 December • Virtual Report/Media Report • Hall County Quarterly Report for Oct.-Dec. (Interlocal advertisements in Hall Co.) • Strategic Plan Retreat Saturday, Dec 4 • Met with City IT Dec 29 to address all of the needs of the Library • Went to City Council Board Meeting for two resolutions to be approved: changing custodian position to maintenance 1 and passing the Bibliothecha SelfCheckout Project. Both were approved. • Bygone Bookclub had 20 for the Coney Island Program • Working with the Nebraska Department of Labor, partnership for job seekers • DAR shelves-1 section came in that they purchased for the Heritage Room • Winter Break, and Santa Program • Pioneer Consortium Fiduciary Agent Change transferred to Nebraska Library Comm. Upcoming-Library work • Ray will install bollards, need to train with HVAC Honeywell Replacement • Laura received the 2022 ARPA Youth Grant for Excellence $3,247 and we ordered 6 computers for teens using this grant and other ARPA grant money • Leigh wrote a Youth Grant from the Greater Grand Island Foundation to supplement the additional teen materials-Wacon tablets, and Makerspace items needed-interview with • Partnership Makerspace Programs with Central Community College February-May 2022. CCC Promotional Book went out to over 35,000 people • Shaun/Celine working on updating library policies with Tanya and Ben waiting to work on after Strategic Plan • Ray and temp-Robert have loaded up Better Books for pickup. 4 pallets. • Advertised-Replacement of Custodian Position with Maintenance Worker I • Library Annual Report to the Library Board to approve and get an affidavit and present to the City Council at Feb 8 meeting. • Planning for Bear Fair first week in April, Summer Reading Programs • 10 to Try Winter Reading Challenge with Beanstack in January 2022 for adults • Adult Bygone Book Club Jan 8 Secret Brother, Solon Borglum-Jean Lukesh 25 attend, and local author talk-Mark Miller Jan. 10 7 attend • Literacy Council/Multicultural Coalition/YWCA – MLK youth contest 2022 Jan. 17 wk • Partnership with CHI Neurology for public program on Parkinson’s, Teammates mentoring month • Laura working on Every Child Ready to Read Area • Working with City IT (2 new) on Technology Plan, putting out cpus, updating digital displays and Comprise update, putting cpu’s/printer in, Digital Lab,Children’s Software • Switched from Chilton’s to Alldata Jan 10, 2022. Alldata is available only inside library • Promoting SORA with Northwest. Shaun is doing a Beanstack Promotion. • Closed 1/17/2022 in Observance of Martin Luther King, Jr. Holiday • H3C PIWI Parents Interacting with Infants Program and Literacy Summit Library Director Name: Date: Since Last Report Celine Swan January 2022 Grand Island Regular Meeting - 1/31/2022 Page 28 / 50 1 of 4 Grand Island Public Library Youth & Family Services Librarian Monthly Report Laura Fentress January 2022 Since Last Report Winter break! Snacks with Santa Sunday, December 19 1:00-6:00pm Crafts, treats, photos, and a Christmas story walk. Dale Nielsen of Chapman and his wife played the parts of Santa and Mrs. Claus. 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 Total Spaces available 5 5 5 5 5 5 5 5 5 45 Reserved (groups) 4 5 5 4 5 5 5 5 5 44 Attended (reserved) 3 5 2 4 4 5 4 5 2 32 Percentage 75% 100% 40% 100% 80% 60% 80% 100% 40% 73% Walk-ins 2 0 0 1 0 0 0 3 0 6 Total attendance (groups) 5 5 2 5 4 5 4 8 2 40 (89%) Average group size: 5 Approximate age breakdown: Total attendance: 200 Kids 0-5: 50 Kids 6-11: 100 Adults 19+: 50 Notes for next year: With fewer attending than made reservations, we could expand registration next year to even 80 slots, pending staff availability. Storytime with Santa Monday, December 20 10:30am Free photos with Santa after the storytime. Individual attendance Group attendance Spaces available 100 Spaces reserved 102 30 Actual attendance (of those who reserved) 61 (61%) 20 (67%) Waitlisted (walk-ins) 6 2 Total attendance 67 (67%) 22 Notes for next year: Could expand to 150 families, given attendance. Grand Island Regular Meeting - 1/31/2022 Page 29 / 50 2 of 4 Crane Trust Program Tuesday, December 21 10:30am Kids learned about sandhill cranes and folded an origami version. Alyx Vogel from the Crane Trust presented. Kids’ program 10:30am Teen program 2:00pm Kids 0-5 1 0 Kids 6-11 5 0 Teens 12-18 0 0 Adults 19+ 5 2 Kids’ program went well. Will look into booking the Crane Trust for SRP 2022 programs. FOR KIDS AGES 5-10: Kids’ Video Gaming Wednesday, December 22 10:30am Kids played Mario Kart and other Nintendo games. Attendance Kids 0-5 0 Kids 6-11 12 Teens 12-18 0 Adults 19+ 6 Kids’ Construction Challenge Tuesday, December 28 10:30am Kids built with Legos, straws, and more. Attendance Kids 0-5 4 Kids 6-11 24 Teens 12-18 0 Adults 19+ 13 This one had an unexpectedly large turnout and made the front page of the newspaper the following day. The kids had a lot of fun building the tallest things they could. Kids’ Musical Morning Wednesday, December 29 10:30am Kids experienced real musical instruments and made a maraca craft. Isaac Sulzle from Yandas Music in town brought in guitars, drums, a ukulele, and a keytar. I brought in an accordion, a harp, a bowed psaltery, an autoharp, a djembe, a jig doll, an ocarina, a tin whistle, and a recorder. Shaun lent a kalimba (thumb piano). Attendance Kids 0-5 8 Kids 6-11 16 Teens 12-18 0 Adults 19+ 15 The Independent Grand Island Regular Meeting - 1/31/2022 Page 30 / 50 3 of 4 Kids’ Noon Year’s Eve-Eve Party Thursday, December 30 10:30am Kids counted down to the 12:00 (PM) hour with games and activities. Attendance Kids 0-5 3 Kids 6-11 15 Teens 12-18 0 Adults 19+ 10 The newspaper showed up for this one, too. More families with younger kids showed up for the “balloon drop” at the end (balloons on a parachute). FOR TEENS AGES 11-18: Teen Story Writing Workshop Monday, December 20 2:00pm Cathy Howard, English teacher at Central Catholic, led a writing workshop for teens. Attendance Kids 0-5 0 Kids 6-12 2 Teens 12-18 2 Adults 19+ 2 The small group format lent itself well to the workshop format. Response from the teens was overwhelmingly positive. Teen Board Game Jam Wednesday, December 22 2:00pm Teens designed their own board game with recycled pieces. Attendance Kids 0-5 0 Kids 6-12 0 Teens 12-18 5 Adults 19+ 2 Teen Sock Craft Tuesday, December 28 2:00pm Teens made a sock snowman. Attendance Kids 0-5 0 Kids 6-12 3 Teens 12-18 2 Adults 19+ 3 The Independent Grand Island Regular Meeting - 1/31/2022 Page 31 / 50 4 of 4 Teen Yoga Wednesday, December 29 2:00pm This was originally going to be a guest-taught in-person program, but due to COVID concerns was changed to a staff-led program with the help of YouTube. Attendance Kids 0-5 0 Kids 6-12 0 Teens 12-18 1 Adults 19+ 2 Teen New Year’s Eve-Eve Gaming Thursday, December 30 2:00pm Board games, card games, and video games were available. Attendance Kids 0-5 0 Kids 6-12 0 Teens 12-18 7 Adults 19+ 3 Upcoming Public Library Association Conference 2022 in Portland (March 23-25) Laura is planning to attend this. Grants have been applied for with the NLC and CPLS. Summer Reading 2022 planning has begun! Big programs • Kickoff with “Captain Toby KID” May 23 • Musician Aaron Fowler & therapy dogs Bella and Choco July 18 • More to come! Grand Island Regular Meeting - 1/31/2022 Page 32 / 50 Video Stats for December 4 videos Total subs= 81 Total views 7 Total views 14,210 Video stats last 28 days Grand Island Regular Meeting - 1/31/2022 Page 33 / 50 Library Media Report January 31, 2022 City of grand island employee newsletter 12/1/2021 City of Grand Island Club Calendar-December 2021-Adult Book Club 12/5/2021 GI Independent Bygone Book Club to feature the ‘Coney Island Story’12/10/2021 GI Independent GRAND ISLAND PUBLIC LIBRARY: BETWEEN THE STACKS: Santa Claus is coming to 12/12/2021 GI Independent Volunteer Appreciation Luncheon 12/14/2021 Library Newsletter GIPL hosting writers' workshop for teens 12/16/2021 GI Independent Watch Now: Grand Island Public Library Hosts 'Cookies With Santa' Event 12/19/2021 GI Independent Grand Island Public Library hosting writers’ workshop for teens 12/19/2021 GI Independent Santa Claus back in person at the Grand Island Public Library 12/19/2021 Local4 KSNB Santa, Mrs. Claus highlight of 'Snacks with Santa' at Grand Island Public Library 12/20/2021 GI Independent KRGI Interview 12/21/2021 KRGI Watch Now: Grand Island Public Library's 'Noon Years Eve' Event 12/29/2021 GI Independent Grand Island Library's Kid's Construction Challenge 12/29/2021 GI Independent Grand Island Public Library Adult Book Club 1/2/2022 GI Independent GRAND ISLAND PUBLIC LIBRARY:BETWEEN THE STACKS: Grand Island Library staff members share their favorites 1/2/2022 GI Independent Grand Island Public Library Adult Book Club 1/5/2022 GI Independent Former Grand Island teacher, coach reading portions of his book Monday 1/6/2022 GI Independent GRAND ISLAND PUBLIC LIBRARY: BETWEEN THE STACKS: What is Your Library Worth? 1/9/2022 GI Independent yourTicket: January Heritage Hour to explore life of Elizabeth Abbott 1/14/2022 GI Independent 22 questions about Grand Island and Nebraska 1/16/2022 GI Independent KRGI Interview 1/18/2022 KRGI Heritage Hour educates public at library 1/16/2022 NTV Grand Island buildings closed in observance of MLK Day 1/17/2022 NTV GRAND ISLAND PUBLIC LIBRARY: BETWEEN THE STACKS: Found in translation 1/23/2022 GI Independent Who is she? Grand Island Library finds unmarked historic portrait in storage 1/23/2022 GI Independent Grand Island Regular Meeting - 1/31/2022 Page 34 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 35 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item E1 Planning for Strategic Plan Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 36 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item F1 Approval of Strategic Planning Meeting Minutes Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 37 / 50 Strategic Planning Meeting December 4, 2021 8:00 am Library Meeting Room B and C Present: Tanya Hansen, Celine Swan, Laura Fentress, Ed Meedel, Jaime Parr, Kelli Arens, Maria Lopez, Ben Boeselager, Sara White, Joe Cook and Nancy Broich. Tanya opened up by going around the room and asking everyone to share what their own 5 year plan for the library looks like. Some ideas include: -Outside area for teens, coffee and a work area -Book drop on the northwest side of town -Regular field trips -Bookmobile as a 2nd location -More community outreach -Meeting spaces utilized more -Workshops for Makerspace -Recording Studio -Have designated quiet area in Children’s -More technology being utilized -Fix problems with computers so reference area can be utilized easier -More staff and more hours -Picture of staff with their titles displayed somewhere in the library -New security gates -Teen computers are old need new ones Review of Survey Results – Ed Meedel, Ben Boeselager -Great reviews of staff -Patrons want more hours and for us to be open 7 days per week -More outreach is wanted possibly a moving satellite (Kiosk) -Lots of people want to partner with the library -Makerspace needs more programs -Adult Programming needs an upgrade Mission Statement: ****To inspire and strengthen our community by connecting people with information, ideas, and experiences. Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing the Mission Statement. Vision and Core Values Respect, Engagement, Access, Dependability, Stewardship Respect We believe respect is honoring the worth and dignity of all people and the library as an institution. Grand Island Regular Meeting - 1/31/2022 Page 38 / 50 Engagement We encourage widespread community involvement in library programming and services. We collaborate with partners for the betterment of our community. Access We aspire to make library materials, programs, technology, and services available to all. Dependability We strive to provide library materials, programs, technology, and services in a consistent, reliable, and confidential manner. Stewardship We carefully and responsibly manage resources and funds entrusted to the library from the Grand Island Public Library Foundation, governmental entities and private gifts. Motion by Ben Boeselager, seconded by Kelli Arens, carried unanimously to accept for filing the Vision and Core Values. Grand Island Regular Meeting - 1/31/2022 Page 39 / 50 Library Board Monday, January 31, 2022 Regular Meeting Item F2 Approval of Library Annual Report 2021-22 Staff Contact: Grand Island Regular Meeting - 1/31/2022 Page 40 / 50 To inspire and strengthen our community by connecting people with information, ideas, and experiences Annual Report FOR OCTOBER 1, 2020THROUGH SEPTEMBER 30, 2021 JANUARY 31, 2022 2021 - 2022 Grand Island Regular Meeting - 1/31/2022 Page 41 / 50 2 Introduction From the Director’s Desk Library Director Celine Swan The Library Had an Innovative Year The Grand Island Public Library has continued to operate during the ongoing COVID-19 Pandemic by being open and providing much needed services to the public. We have continued to meet the public’s needs by providing in-person, virtual, and hybrid services and programming. The future of the Library includes challenges with reduced staffing and, as a result, reduced operating hours. As patrons continue using the Library, more programming, expanded open hours including nights and weekends, and additional services will become a necessity. The Library is not just a place for books. We serve many, many patrons, and our Library and staff have evolved to serve the times. In spite of the challenges, we accomplished many things: • Replacement of an out-of-date HVAC system • Appointment of Laura Fentress as the new Youth & Family Services Librarian • Selection of a new and improved Integrated Library System and Public Catalog • Completion of the children’s outdoor Learn-ing & Discovery Center • Increased social media presence • Expanded community partnerships with organizations across Grand Island and across Nebraska • Grand Island Public Library Board began working on the newest Strategic Plan Grand Island Regular Meeting - 1/31/2022 Page 42 / 50 3 Makerspace programming and activities continue to grow in popularity Grand Island Regular Meeting - 1/31/2022 Page 43 / 50 4 Grand Island Regular Meeting - 1/31/2022 Page 44 / 50 5 Registered Patrons A/V Items Items withdrawn Digital Items Checkouts(up 5.2% from 2020!) Items added Items in Print GIPL - By the Numbers By the Numbers 31,553 15,823 15,720 80,441 227,708 10,439 97,727 Grand Island Regular Meeting - 1/31/2022 Page 45 / 50 6 Catalog Migration In December 2020, a team of library staff members including Director Celine Swan, Librarian Shaun Klee, Library Assistant IIs Lori Medlin and Jeanne Simons, and Library Assistant Is Nicole Roundy and Lindsay Wassinger began exploring options to replace the previous Integrated Library System (ILS) and Public Catalog. After demonstrations of many great products, the selection committee recommended migration from PTFS Bibliovaiton to The Library Corporation’s (TLC) Library•Solution. Migration to the new system began in Spring 2021, was completed on August 9, 2021. Patrons and staff began using the new system the very next day, August 10. Highlights of Library•Solution include: • Text Message notifications • Improved public catalog searching and experience • Integration of Overdrive titles with the catalog • Dedicated children’s catalog • Enhanced content including cover images and reviews “Every reader his or her book.” -- S. R. RanganathanGrand Island Regular Meeting - 1/31/2022 Page 46 / 50 7 Technology Overhaul GIPL began a massive overhaul of technology, from catalog to computers . The first major project was a long overdue review and replacement of the Integrated Library System software and Public Catalog (see page 6). A new document scanning station was added in the fall replacing slow, outdated flatbed scanners. The new Envisionware Library Document Station scans to email, an external storage device, or cloud storage in just a few easy steps. Thanks to numerous grants, the long overdue process of replacing the public computers began. The Adult Computer Area was the first area in which new computers were added. Plans for the upcoming months include replacement of the remaining public and staff computers, and upgrading the RFID security and self-checkout system with new equipment. New technology for the Library’s Makerspace area is also in the works. Tech Talk Grand Island Regular Meeting - 1/31/2022 Page 47 / 50 8 Primo Programs Artist Nancy Fairbanks taught teens and tweens about pottery and clay arts, Summer Reading 2021 Grand Island Regular Meeting - 1/31/2022 Page 48 / 50 9Funding for programsand supplies generouslyprovided by the Grand Island Public LibraryFoundation.Primo Programs Programming this fiscal year was a combination of online, hybrid, and in-person. We had a full schedule of events for patrons of all ages. KIDS’ & TEENS’Winter and spring programming for ages 0 to 18 was largely virtual including hybrid Winter Break 2020 and virtual Bear Fair. Summer and fall 2021 saw the gradual return of in-person programming and regular in-person events including storytimes and Teen Library Council. Our 2021 Victorian Tea Party remained virtual. SUMMER READING 2021Virtual programsCheckers Library TV: Weekly educational videos for kids starring Checkers the Inventor and his robot sidekick Snoozer. Preschool Storytime: Weekly videos with a story and related craft. Craft kits were offered for pick-up so kids could create along with the video. Baby & Toddler Storytime: Weekly songs, rhymes, bounces, and stories for ages 0-2. In-Person programsPartnerships: Parks & Rec Kinder Camp outreach and outdoor Storytimes and crafts. Family Storytime: Outdoor storytime and crafts in the new Early Literacy Outdoor Discovery Area. Teen Crafts & STEM: Guest presentations and Makerspace events for teens and tweens to craft and create. ADULTSAdults enjoyed a robust series of events, including: Book ClubsAdult Book Club and To Read or Not To Read resumed in-person meetings. In partnership with local organizations a new Bygone Book Club, dedicated to discussing historical books of Grand Island and Central Nebraska began. Author VisitsOne Book, One Nebraska 2021 author James Kimble, and USA Today bestselling author Alex Kava joined us for virtual author talks during Summer Reading. Local author Jeff Barnes presented a lecture about the Historical Markers of Nebraska. Heritage HourGIPL, Hall County Historical Society, Prairie Pioneer Genealogical Society, and the Betsey Hagar DAR chapter began a popular monthly program dedicated to family and local history topics. Primo Programs Programming returned in full-swing last year Grand Island Regular Meeting - 1/31/2022 Page 49 / 50 New Heights Artwork donated by the Staab Family in September 2021 Gary Staab’s GIPL Annual Report Grand Island Regular Meeting - 1/31/2022 Page 50 / 50