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10-18-2021 Library Board Regular Meeting PacketLibrary Board Monday, October 18, 2021 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call Tanya Hansen, President Maria Lopez, Vice President Benjamin Boeselager, Secretary Edward Meedel Kelli Arens Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of September 20 ,2021 5.Approval of Financial Reports 6.Approval of Bills Submitted - September 28, 2021 and October 12, 2021 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 10/18/2021 Page 1 / 30 9.Planning for Strategic Plan 10.Reinstatement of Gumaro Cabral 11.Policy Change on Computer Use 12.Next Meeting 13.Adjournment Grand Island Regular Meeting - 10/18/2021 Page 2 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 3 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item B1 Approval of Minutes of September 20 ,2021 Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 4 / 30 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING September 20, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted on Monday, September 20, 2021. Notice appeared in the Grand Island Independent on September 16, 2021. A quorum present, President Tanya Hansen called the meeting to order at 5:15 p.m. The following members were present: Ed Meedel, Ben Boeselager, Jaime Parr, Sara White, and Maria Lopez. Celine Swan and Vaughn Minton were also present. Open Meetings Law Notice: Provided by President Tanya Hansen. Public Participation: Gene Morris attended the meeting to observe. He did mention a concern he had regarding the Makerspace and how he felt it has potential dangers for people to make guns. We did discuss with him that the library has a policy and agreement for patrons when using the Makerspace equipment. Gumaro Cabral also showed up to address the board about reinstatement but did not request a hearing with the board. Celine will contact him for the next month’s meeting. Approval of Minutes: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the Minutes of the August 16, 2021 library board meeting. REPORTS: Approval of Financial Report: No reports were available from city hall at the time of the meeting. Approval of Bills Submitted: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the August 24, 2021 and September 14, 2021 Bills Submitted. . Approval of Director’s Report: Motion by Ben Boeselager, seconded by Jaime Parr, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Report: Nothing to report at this time. Planning for Strategic Plan: Discussion took place regarding a patron comment on the survey. They do not understand why library staff gets to park so close to the building which in turn means patrons have to park further away. The library staff will move further west after the HVAC project is complete to allow patrons to park closer to the building. Tanya went over the process for the Community Conversations that will be taking place over the next few months. Would like to keep them to 1 hour. Will need a leader at each table and a scribe. Would like 5- 10 people at one table. The questions that will be asked during the Community Conversation’s required a vote. Motion by Ed Meedel, seconded by Sara White, carried unanimously to accept for filing the Community Conversation questions that were presented. Interlocal Agreement: A vote was needed on a 2 year Interlocal Agreement between the County and the City for $27,500.00. Motion by Ed Meedel, seconded by Ben Boeselager, carried unanimously to accept for filing the 2 year agreement between the County and the City. Next Meeting: Monday October 18, 2021 at 5:15 pm There being no other business the meeting was adjourned at 6:00 p.m. Ben Boeselager, Secretary Grand Island Regular Meeting - 10/18/2021 Page 5 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 6 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item B3 Approval of Bills Submitted - September 28, 2021 and October 12, 2021 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 7 / 30 Grand IslandRegular Meeting - 10/18/2021Page 8 / 30 Grand IslandRegular Meeting - 10/18/2021Page 9 / 30 Grand IslandRegular Meeting - 10/18/2021Page 10 / 30 Grand IslandRegular Meeting - 10/18/2021Page 11 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 12 / 30 September • Adult Partnership Programs with Hall County Historical Society on Heritage Hour on Sundays monthly Open House with other groups such PPGS, DAR Chapter, Historical Society and Bygone Hall County Book Club on Saturdays • Edith Abbott Victorian Tea Party-virtual,Pat Bell practicum-finishes in October • Virtual Report • Media Report • Interlocal agreement approved by the Board/County. Approved by the City Council 9/28/21 • Strategic Plan-Survey/Community Conversations • Foundation work-Crane Art Dedication September 24, Sponsorship project, Volunteer and Literacy Council Partnership for students to learn here at the library the days they are closed-Fridays and Sundays, Book Sale Sept 19 & 20, Money from Foundation 105 fund, Peter Kiewit signage and Outdoor Literacy Center 9/10/21 • Our maintenance guy and custodian are doing the lawn and snow care now. • 911 Display in the art alcove • Technology Plan with City IT, we have written grants and received some for public computers, printers. We will know more about some in October. • Strategic Plan work/promotions for Community Conversations, TLC with Tanya and Elle • Partnership with Early Learning Center-Books to schools • Outreach for Booktalks, Knickrehm, • SORA partnership with GIPL/Northwest Schools and OverDrive • Attended: Thriving Children Conference H3C Board Sept 27, Emergency Workshop for Directors Sept 30, Upcoming-Library work • HVAC update-Jerry’s Sheet Metal started work on 10/4/2021 (Honeywell took out R22) • NLA Virtual Conference October 13. • Partnership with Early Learning Center-attend conferences and take out books for their library • Partnership Makerspace Programs with Central Community College • Shaun/Celine working on updating library policies with Tanya and Ben • Outreach to Active Chiropractic 10/9/21, Children’s Day Trunk or Treat 10/21/21, and Literacy Council Trunk or Treat 10/28/21, Northwest Orchestra here 10/12/21 • Random Acts of Kindness Week partner Oct 3 week • Move Library Staff Parking West after HVAC project, clean off-site storage • Laura’s 6 month appraisal • November Day of the Dead display 11/1/2021 • Reminder-Library Annual Report to the Library Board to approve and get an affidavit and present to the City Council in Jan or Feb. • NLA Award to the Library Foundation Board Nov 13 • Fall PrimeTime School Preschool Saturdays, Sept 11, 18, 25, Oct 2, 9, 16 and PrimeTime School Age Monday nights, Sept 20, 27, Oct 4, 11, 18, 25 Library Director Name: Date: Since Last Report Celine Swan October 2021 Grand Island Regular Meeting - 10/18/2021 Page 13 / 30 GRAND ISLAND PUBLIC LIBRARY AUGUST 2021 STATS OVERVIEW & COMPARISON PATRON VISITS – PREVIOUS THREE MONTHS *Methods for collecting visits was changed from security gate counter, which was believed to be inaccurate, to collecting counts based on security camera entry/exit data in 2020, 4899 7965 4143 23198 16649 15694 0 5000 10000 15000 20000 25000 30000 JUN JUL AUG Patron Visits 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 14 / 30 CIRCULATION HOLDS PLACED 1587 997 729 1195 1338 1333 0 500 1000 1500 2000 2500 3000 JUN JUL AUG Holds Placed 2021 2019 856 *REPORT MISSING* 1340 839 807 808 0 500 1000 1500 2000 2500 JUN JUL AUG Holds Filled 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 15 / 30 CHECKOUTS *2019 numbers include Checkouts from RBdigital/Zinio; that service was acquired and absorbed into Overdrive in Fall 2020. 16344 15190 19488 26406 27581 21489 0 5000 10000 15000 20000 25000 30000 35000 40000 45000 JUN JUL AUG Physical 2021 2019 2085 2518 2165 1943 2594 2303 0 1000 2000 3000 4000 5000 6000 JUN JUL AUG Digital - Overdrive 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 16 / 30 2392 2058 1760 1981 2006 1907 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 JUN JUL AUG Hoopla 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 17 / 30 GRAND ISLAND PUBLIC LIBRARY AUGUST 2021 STATS OVERVIEW & COMPARISON PATRON VISITS – PREVIOUS THREE MONTHS *Methods for collecting visits was changed from security gate counter, which was believed to be inaccurate, to collecting counts based on security camera entry/exit data in 2020, 7965 4143 4652 16649 15694 15694 0 5000 10000 15000 20000 25000 30000 JUL AUG SEP Patron Visits 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 18 / 30 CIRCULATION HOLDS PLACED *September 2021 – Cataloging backlog from July/August cataloging freeze was completed, resulting in a larger number of filled holds. 997 729 1213 1338 1333 1366 0 500 1000 1500 2000 2500 3000 JUL AUG SEP Holds Placed 2021 2019 *REPORT MISSING* 1340 1817 807 808 769 0 500 1000 1500 2000 2500 3000 JUL AUG SEP Holds Filled 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 19 / 30 CHECKOUTS (INCLUDING RENEWALS) *Starting in September 2021, LS2 automatically renews all eligible items at 11:59 p.m. the day before an item is due. Eligible items are any physical items with no waiting list, has renewals remaining, and the borrowing patron does not exceed the fine limit or whose account has not expired. 15190 19488 23348 27581 21489 19571 0 5000 10000 15000 20000 25000 30000 35000 40000 45000 50000 JUL AUG SEP Physical 2021 2019 2518 2165 2087 2594 2303 2260 0 1000 2000 3000 4000 5000 6000 JUL AUG SEP Digital - Overdrive 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 20 / 30 2058 1760 1735 2006 1907 1981 0 500 1000 1500 2000 2500 3000 3500 4000 4500 JUL AUG SEP Hoopla 2021 2019 Grand Island Regular Meeting - 10/18/2021 Page 21 / 30 1 of 2 Grand Island Public Library Youth & Family Services Librarian Monthly Report Laura Fentress October 2021 Since Last Report Fall programming Regular fall kids’ programs continue • Pajama Time Monday nights • New Checkers Library TV episodes uploaded Tuesdays • Preschool Storytime Wednesdays • Baby & Toddler Lapsit Fridays • Homeschool program every third Thursday Regular fall teens’ programs continue • TLC on first Thursdays • Teen/tween programs on third Thursdays o Game Day September 16 Primetime continues • Preschool September 11, 18 25, October 2, 9, 16 • Elementary September 20, 27, October 4, 11, 18, 25 o 3 families have signed up for library cards Other events, etc. Children’s Area Changes • Lego table and farm toys out • Large blocks and train table withdrawn Fall open house September 24 at 5:30pm • Dedication of “New Heights” crane sculpture • Crane Trust had a table Virtual Victorian Tea Party September 26 • Videos will be posted starting September 20 leading up to the main event • Drawing prizes included tea set and sewing kits Grand Island Regular Meeting - 10/18/2021 Page 22 / 30 2 of 2 Library Card Sign-Up Month • Scout Hunt scavenger hunt led kids to 9 different places in the library to show the things you can do with a library card o 9 kids won a Scout plush to take home at the end of the month TeenTober • Virtual author talk with E. Lockhart October 14 (hosted by Baker & Taylor and Penguin Random House) Outreach Homeschool co-op at True North Church • 6th-12th-graders September 22 – library careers (Laura & Lori) • K-2nd October 13 – general library info (Laura) Active Family Chiropractic Fall Festival • GIPL booth with games and general information (Elle & Ella) GIPS Early Learning Center (ELC) • ELC parent-teacher conferences October 11, 12, & 14 (Susie, Celine, & Laura) • Picture books in storage ready to be transferred to ELC’s lending library KRGI interview October 12 Upcoming Other planned events • TeenTober continues o Virtual author talk with Ruta Sepetys, Andrew Donkin, and Dave Kopka October 28 (hosted by Baker & Taylor & Penguin Random House) o Paper circuit passive craft activity in teen area o Movie night October 28 (Corpse Bride) • Checkers watch party (keeping an eye on COVID stats) • Winter Break programming o Crane Trust on December 21 ARPA Youth Grants for Excellence • Submitted October 1 • 6 new teen computers • “Gateway Makerspace” with basic craft supplies/tools Grand Island Regular Meeting - 10/18/2021 Page 23 / 30 Grand Island Regular Meeting - 10/18/2021 Page 24 / 30 Virtual Programs September #of sessions Craft bags YouTube Total Views Reading Road Trip Total views = 244 Checkers Library TV 4 0 10*2 20 Tea party 5 30 112*2 224 # of virtual programs = 9 Grand Island Regular Meeting - 10/18/2021 Page 25 / 30 Library Media Report October 18, 2021 Grand Island Public Library to change hours after Labor Day 9/2/2021 GI Independent GI Public Library installs sculpture by Nebraska native 9/3/2021 News4 Nebraska’s historical monuments subject of library presentation 9/3/2021 GI Independent GIPL Between the Stacks-Fall updates from your local library 9/5/2021 GI Independent Grand Island Library to remember 9/11 with month-long display 9/7/2021 News4 Northwest Marching Band to perform at Grand Island Public Library 9/8/2021 GI Independent Grand Island Public Library Adult Book Club 9/13/2021 GI Independent Reading programs help Grand Island children prepare for school 9/13/2021 GI Independent KRGI Interview 9/14/2021 KRGI Northwest High School has ‘band about town’9/16/2021 GI Independent Library foundation to host fall book sale 9/18/2021 GI Independent GIPL Between the Stacks: Soar to ‘New Heights’ at the public library 9/19/2021 GI Independent Victorian Tea Party Advertisement Grand Island Newspaper 9/19/2021 GI Independent While workers were busy at Cornhusker Army Ammunition Plant, so were printing 9/23/2021 GI Independent Grand Island Library dedicates crane sculpture 9/24/2021 NTV Grand Island native takes Grand Island Public Library exterior to ‘New Heights’9/25/2021 GI Independent Plan to celebrate National Family History Month at the library 10/3/2021 GI Independent Club Calendar - October 2021 Grand Island Public Library Bookclub 10/3/2021 GI Independent GIPL Between the Stacks: Kindness can be just as contagious as violence and hate 10/5/2021 GI Independent KRGI Interview with Laura 10/12/2021 GI Independent GIPL Between the Stacks: October is Get on Down to the Library for Something Month 10/17/2021 GI Independent Grand Island Regular Meeting - 10/18/2021 Page 26 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 27 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item E1 Planning for Strategic Plan Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 28 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item F1 Reinstatement of Gumaro Cabral Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 29 / 30 Library Board Monday, October 18, 2021 Regular Meeting Item F2 Policy Change on Computer Use We have patrons that really need computers now for housing, jobs, etc. but many have lost materials on their accounts. Our policy is if they have over $10 then they can’t use the computers. Would like to discuss doing a temporary policy change to allow patrons that have lost materials to be able to use computers. Staff Contact: Grand Island Regular Meeting - 10/18/2021 Page 30 / 30