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09-20-2021 Library Board Regular Meeting PacketLibrary Board Monday, September 20, 2021 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call Tanya Hansen, President Maria Lopez, Vice President Benjamin Boeselager, Secretary Edward Meedel Kelli Arens Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of August 16, 2021 5.Approval of Financial Reports 6.Approval of Bills Submitted - August 24, 2021 and September 14, 2021 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 9/20/2021 Page 1 / 24 9.Planning for Strategic Plan 10.Interlocal Agreement 11.Next Meeting 12.Adjournment Grand Island Regular Meeting - 9/20/2021 Page 2 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 3 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item B1 Approval of Minutes of August 16, 2021 Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 4 / 24 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING August 16, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted on Monday, August 16, 2021. Notice appeared in the Grand Island Independent on August 12, 2021. A quorum present, President Tanya Hansen called the meeting to order at 4:30 p.m. The following members were present: Ed Meedel, Ben Boeselager, Sara White, and Maria Lopez. Celine Swan and Vaughn Minton were also present. Open Meetings Law Notice: Provided by President Tanya Hansen. Public Participation: None Approval of Minutes: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the Minutes of the July 19, 2021 library board meeting. REPORTS: Approval of Financial Report: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the June 2021 Financial Reports. Approval of Bills Submitted: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing the July 27, 2021 and August 10, 2021 Bills Submitted. . Approval of Director’s Report: Motion by Ben Boeselager, seconded by Maria Lopez, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Report: Nothing to report at this time. Consideration of Unfinished Business: Tanya talked about the Community Conversations that will be taking place over the next few months. She will need a few board members at each session. She will visit with Celine and come up with some late September and early October dates and then present them to the board at the next meeting. The Interlocal Agreement was also discussed. Tanya will be proposing a 3 year agreement with county board. Consideration of New Business: Proposed Fall Hours: Monday 9:00 am – 8:00 pm Tuesday – Friday 9:00 am – 6:00 pm Saturday Closed Sunday 1:00pm – 5:00 pm Motion by Ed Meedel, seconded by Tanya Hansen, carried unanimously to accept for filing the new fall hours. Next Meeting: Monday September 20, 2021 at 5:15 pm There being no other business the meeting was adjourned at 5:23 p.m. Ben Boeselager, Secretary Grand Island Regular Meeting - 9/20/2021 Page 5 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 6 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item B3 Approval of Bills Submitted - August 24, 2021 and September 14, 2021 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 7 / 24 Grand IslandRegular Meeting - 9/20/2021Page 8 / 24 Grand IslandRegular Meeting - 9/20/2021Page 9 / 24 Grand IslandRegular Meeting - 9/20/2021Page 10 / 24 Grand IslandRegular Meeting - 9/20/2021Page 11 / 24 Grand IslandRegular Meeting - 9/20/2021Page 12 / 24 Grand IslandRegular Meeting - 9/20/2021Page 13 / 24 Grand IslandRegular Meeting - 9/20/2021Page 14 / 24 Grand IslandRegular Meeting - 9/20/2021Page 15 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 16 / 24 August • TLC Training for staff August 9 • Ryan Dowd Homeless Workshop-8/16/21 for 6 staff • Presentation to Rotary with Leigh on 8/17/21, Meeting with Children’s Museum Board, H3C groups • Partner with Hall County Historical Society on Heritage Hour on Sundays monthly Open House with other groups such PPGS, DAR Chapter, Historical Society and Bygone Hall County Book Club partnership promotion starting in September • Fall PrimeTime School Preschool Saturdays, Sept 11, 18, 25, Oct 2, 9, 16 and PrimeTime for School Age Monday nights, Sept 20, 27, Oct 4, 11, 18, 25 • Racial Justice 101-YWCA training for other Library Staff paid for by H3C since the library is a member it is free for other staff • Fall Programs, Edith Abbott Victorian Tea Party-virtual, Pat Bell practicum • Virtual Report • Media Report • Strategic Plan-Survey update, utilities insert through city mailing • Discussion of the library’s hours-reports • Coming to the Plains UNK Latinx Stories Display and Open House in Art Alcove Upcoming-Library work • HVAC update-Jerry’s Sheet Metal will begin work on 10/4/2021 (Honeywell will take out R22) • Foundation work-Crane Art Dedication September 24 at 5:30 p.m., Sponsorship project, Volunteer and Literacy Council Partnership for students to learn here at the library the days they are closed-Fridays and Sundays, Book Sale Sept 19 & 20, Money from Foundation 105 fund, Peter Kiewit signage and Outdoor Literacy Center • Our maintenance guy and custodian are doing the lawn and snow care now. • 911 Display in the art alcove • Technology Plan with City IT, we have written grants and received some for public computers, printers. We will know more about some in October. • Strategic Plan work/promotions for Community Conversations, TLC with Tanya and Elle • Partnership with Early Learning Center-Books to schools • Outreach for Booktalks, Knickrehm, • SORA partnership with GIPL/Northwest Schools and OverDrive • Early Literacy Outdoor Discovery Center installed on 9/10/2021 • Attending: Thriving Children Conference H3C Board, Emergency Workshop for Directors, NLA Conference Virtual October 13. Library Director Name: Date: Since Last Report Celine Swan September 2021 Grand Island Regular Meeting - 9/20/2021 Page 17 / 24 1 of 2 Grand Island Public Library Youth & Family Services Librarian Monthly Report Laura Fentress September 2021 Since Last Report Fall programming begins! Regular fall kids’ programs begin • Pajama Time Monday nights • New Checkers Library TV episodes uploaded Tuesdays • Preschool Storytime Wednesdays • Baby & Toddler Lapsit Fridays • Homeschool program every third Thursday Regular fall teens’ programs begin • TLC on first Thursdays • Teen/tween programs on third Thursdays Primetime begins • Preschool September 11, 18 25, October 2, 9, 16 • Elementary September 20, 27, October4, 11, 18, 25 Other events, etc. Early Literacy Outdoor Discovery Area (ELODA) • Musical instrument and activity panels installed September 3 Special Events • Northwest Band played in front of the library September 14 Scout Hunt! • Promotion of library services for Library Card Sign-Up Month • Plush of TLC kids’ mascot Scout can be found throughout the library • Kids who complete the Scout Hunt will be entered to win a Scout plush Children’s Area Changes • More toys out • Baby area – mirrors, pull-up bar, mat Grand Island Regular Meeting - 9/20/2021 Page 18 / 24 2 of 2 Upcoming Fall open house September 24 at 5:30pm • Dedication of “New Heights” crane sculpture • Crane Trust will have a table Virtual Victorian Tea Party September 26 • Videos will be posted starting September 20 leading up to the main event • Drawing prizes include tea set and sewing kits Other planned events • Checkers watch party (keeping an eye on COVID stats) • Winter Break programming o Crane Trust on December 21 ARPA Youth Grants for Excellence • 6 new teen computers • “Gateway Makerspace” with basic craft supplies/tools • Due October 7 Grand Island Regular Meeting - 9/20/2021 Page 19 / 24 Virtual Programs August #of sessions Craft bags YouTube Total Views Reading Road Trip Total views = 90 Checkers Library TV 4 200 pages 45*2 90 # of virtual programs = 4 Grand Island Regular Meeting - 9/20/2021 Page 20 / 24 Library Media Report September 20, 2021 Sharing the Love: Librarian Fentress Foster's Lifelong Love of Reading to All 8/2/2021 GI Independent Grand Island Public Library Catalog to Receive Major Upgrade 8/2/2021 GI Independent KRGI Interview 8/3/2021 KRGI Club Calendar: Grand Island Public Library Adult Book Club 8/7/2021 GI Independent GIPL Between the Stacks: Your Local Library vs. Google 8/8/2021 GI Independent Ending homelessness? Eviction moratorium may hold clues to solving issue 8/16/2021 NTV News Crane sculpture set to take flight at Grand Island Public Library 8/17/2021 NTV News Library, historical society team up to host Bygone Book Club 8/17/2021 GI Independent yourTicket: Grand Island Public Library hosts exhibit featuring Latinx immigration stori 8/19/2021 GI Independent GIPL Between the Stacks-Learn at the library, our diverse community center 8/22/2021 GI Independent Club Calendar: Altrusa International 8/23/2021 GI Independent Club Calendar: Grand Island Unit, National Association of Parliamentarians Workshop 8/26/2021 GI Independent Grand Island Public Library to change hours after Labor Day 9/2/2021 GI Independent GI Public Library installs sculpture by Nebraska native 9/3/2021 News4 Nebraska’s historical monuments subject of library presentation 9/3/2021 GI Independent GIPL Between the Stacks-Fall updates from your local library 9/5/2021 GI Independent Grand Island Library to remember 9/11 with month-long display 9/7/2021 News4 Northwest Marching Band to perform at Grand Island Public Library 9/8/2021 GI Independent Grand Island Public Library Adult Book Club 9/13/2021 GI Independent Reading programs help Grand Island children prepare for school 9/13/2021 GI Independent KRGI Interview 9/14/2021 KRGI Northwest High School has ‘band about town’9/16/2021 GI Independent Grand Island Regular Meeting - 9/20/2021 Page 21 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 22 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item E1 Planning for Strategic Plan Approval is needed for Community Conversation Questions Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 23 / 24 Library Board Monday, September 20, 2021 Regular Meeting Item E2 Interlocal Agreement Approval on Interlocal Agreement is needed Staff Contact: Grand Island Regular Meeting - 9/20/2021 Page 24 / 24