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12-21-2020 Library Board Regular Meeting PacketLibrary Board Monday, December 21, 2020 Virtual AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Tanya Hansen, President Maria Lopez, Vice President Benjamin Boeselager, Secretary Edward Meedel Kelli Arens Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of November 30, 2020 5.Approval of Financial Reports 6.Approval of Bills Submitted - November 24, 2020 and December 8, 2020 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 12/21/2020 Page 1 / 20 9.Next Meeting 10.Adjournment Grand Island Regular Meeting - 12/21/2020 Page 2 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 3 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item B1 Approval of Minutes of November 30, 2020 Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 4 / 20 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING November 30, 2020 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted on Monday, November 30, 2020. Notice appeared in the Grand Island Independent on November 28, 2020. A quorum present, President Tanya Hansen called the meeting to order at 4:30 p.m. The following members were present: Ed Meedel, Kelli Arens, and Sara White. Also present was Shaun and City Council Liaison Vaughn Minton. Open Meetings Law Notice: Provided by President Tanya Hansen. Public Participation: None Approval of Minutes: Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing the Minutes of the October 26, 2020 library board meeting. REPORTS: Approval of Financial Report: Motion by Ed Meedel, seconded by Sara White, carried unanimously to accept for filing the October 2020 Financial Reports. Approval of Bills Submitted: Motion by Ed Meedel, seconded by Sara White, carried unanimously to accept for filing the October 27, 2020 and November 10, 2020 Bills Submitted. . Approval of Director’s Report: Motion by Kelli Arens, seconded by Ed Meedel, carried unanimously to accept for filing the Director’s Report. Library Foundation/City Grant Agreement: The board was given a copy and Tanya Hansen made sure everyone understood the agreement. Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing the Library Foundation/City Grant Agreement. Library Director Recommendation: Tanya Hansen moved that the board go into Executive Session at 4:45 to discuss. Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing to move into Executive Session. At 5:30 regular meeting resumed and a motion was put forth. Motion by Ed Meedel, seconded by Sara White, carried unanimously to accept for filing the Recommendation of Celine Swan as Library Director to go to the Mayor. Next Meeting: This meeting will be Virtual on Monday, December 21, 2020 at 4:30 pm. There being no other business the meeting was adjourned at 5:45 p.m. Ben Boeselager, Secretary Grand Island Regular Meeting - 12/21/2020 Page 5 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 6 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item B3 Approval of Bills Submitted - November 24, 2020 and December 8, 2020 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 7 / 20 Grand IslandRegular Meeting - 12/21/2020Page 8 / 20 Grand IslandRegular Meeting - 12/21/2020Page 9 / 20 Grand IslandRegular Meeting - 12/21/2020Page 10 / 20 Grand IslandRegular Meeting - 12/21/2020Page 11 / 20 Grand IslandRegular Meeting - 12/21/2020Page 12 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 13 / 20 Ordered requests, winter picks, replacements, Golden Sower Awards 2021-2022 Scheduling All staff work 9:30-6 pm Monday-Friday and Saturday 9:30-1 pm. We have looked into what it would take to be open evenings, and we would need more staff to cover stations and do programs or change hours some days, recruit volunteers to cover the welcome desk. We had several staff out due to quarantines, illness, vacations, etc. SOD/LOD/Staff Work Staff worked on cleaning and quarantining material rotations, virtual programming, extended due dates and waived fines. Working on getting materials back. Switching from Facebook to YouTube Library Channel-following copyright requirements Provided virtual programs with Elle for Baby, Toddler, Preschool Storytimes November was Native American Heritage Month, Veteran’s Day, Thanksgiving (staff celebrate Nat Nachos Day) Snow Much to Read campaign for all ages begins Nov 15 (stats on report for Nov 15-30) Winter Break Programming-ordering supplies, calendar setups, promotions Bilingual Training for Alessandra, Irasema, and Karla Preschool PrimeTimes Nov 7, 14, and 21 Online Library Newsletter went live Promote Youtube GIPL Channel MST Meeting Nov 5 Setup Jamie LaRue training for Library Board and Shaun and I, turned in CE credits Coordinated Cleaning of Foundation Room, Book Donation Room, Closets, Cleaning of the back area, getting out the self-checkout (Shaun), Put together storage for PrimeTimes and Foundation, Rearranged the New Books Area, added furniture to the Book Sales area Making Logo for Teens-Elle Library columns Nov 15 and 29 Offered live Book Club combo with Zoom Committee Work with Outside Agencies H3C work, met bi-monthly with core group of H3C Director, board, supervisors, ex. GIPS, Headstart, etc Met weekly on Zoom for City Dept. Director Meetings Met weekly on Zoom with Central Plains Library System and shared information, planning/ideas Work with United Way Since Last Report Collection Development Interim Library Director/Youth/Family Serv. Librarian Name: Date: Celine Swan Dec 2020 Grand Island Regular Meeting - 12/21/2020 Page 14 / 20 Partnered with Boy Scouts/Chad Nabity for Salvation Army/Thrivent Grant for nonperishables and $500 for the Salvation Army Around the Library Work Put out Christmas Displays Put up Quilt Display in Multicultural Area Ray/Brian Cleaning Windows Display with Altrusa for Veteran’s Day/other library displays Had Dahlke Lawn Care do fall lawn work Programs Provided virtual programs with Elle for Baby, Toddler, Preschool Storytimes Work with H3C-Children’s 0-11 group bi-weekly and once a month whole group Working on two Spanish Storytimes for Dec/Jan LA2s working on Winter Break-Virtual Programs for all ages for Dec 21, 22, 23, 28, 29, and 30 (promos/Peachjar to schools, local schools) Library Management/Interim Library Director Payroll/Budget/Bills Cares Act Grant-NLC ordered two laptops/software and allocating money for Overdrive and Hoopla towards the grant. Will need to turn in receipts to get $13,070. Peter Kiewit Grant-spoke with them about revenues, communicated budget to Library Foundation-Leigh/Alan, worked with Island Glass for tinting, Vlcek Gardens, ordered microfilm reader, computer/monitor, laminator, washer/dryer from Ken’s Appliance, O’Hare Plumbing and Heartland Elect installed. Worked with Leigh on the United Way Covid Grant that Carol Bryant from Foundation wrote for the library for $2,000 Met with maintenance on Fall/Winter projects Human resource situations Appraisals Met with MST/Shaun on future winter plans Opened Makerspace up 10/21 by appt. Wednesdays and Saturdays 9:30 am-12 pm. Updated Covid signage for mask mandate Monitoring patron numbers for entering library News releases, radio interviews Work with City IT (will clean IT room, recycle-put in a ticket) Pioneer System needed to be restored on 11/24/20-worked with technical support Upcoming Collection Development Order winter books, weeding lists projects, shelf reading Scheduling Shaun has taken over library scheduling and new library will assist him. Renovation-Library work Ray and Brian cleaned the glass windows outside Will get seating from offsite and install United Way grant Reach TV Go to offside storage and see if anything needs to be removed Grand Island Regular Meeting - 12/21/2020 Page 15 / 20 Holiday Books, displays Programs/Committee Work Winter Snow Much to READ Campaign for all ages, promotions and drawing for prizes Newsletter for next month work Virtual break for Irasema/staff to work and plan programs, get new librarian trained-Elle on maternity break end of January for 3 months Virtual Bear Fair planning with preschools: Early Learning Center, Headstarts Library Management Setup 295 fund with Brian, Nancy B for the $15,000 from the Library Foundation Working with Brian, Nancy, Pioneer Group on the transfer of the Pioneer money to Holdrege Library Evaluating ILS software with staff committee, & rubric-Finance recommends every 5 yrs. Worked on Peter Kiewit Grant projects-finished window tinting, setting up Microfilm reader, CPU/monitor, Vlcek gardens did work, washer/dryer combo put in. Turned in Cares Act NLC grant receipts, need to do report after using laptops, etc. Worked with Leigh on $1,500 Sheldon Art Show (sponsored by Kim Dinsdale/Foundation) for January, Shaun sent news release Worked with Leigh on United Way Grant for $2,000 for Covid that Carol Bryant from the Foundation wrote for the library Training for the Hall County Community Collaborative Board starting in January 2021 Attended the Nebraska Library Commission Library Survey Training Meet with Davis Promotional Materials for databases to Central Community College and Literacy Council Received 20 PrimeTime bags for families that could not attend elementary age PrimeTime full of books and goodies through Humanities Nebraska Payroll/Budget/Bills Safety Training Library Director Received a nice letter and some cleaning supplies from the Hall County Election Commissioner-Tracy Overstreet Nebraska Library Commission has extended expiration for Public Library Accreditation by one year. GIPL Gold Level and expires 12/31/2023, Library Board Accreditation also extended Partnering with the United Way on REACH screen kiosk –library is receiving 55” tv Youth and Family Services Librarian position was posted for Librarian I or II Interviews will be set up Appraisals reviews will divide up amongst the Librarians Getting volunteers for the Welcome Desk Working with Leigh providing feedback volunteer/donation policy, and working on Peter Kiewit projects and dispensing of money from the Foundation to the Library Planning for spring break and summer programming Grand Island Regular Meeting - 12/21/2020 Page 16 / 20 Since Last Report Collection Development/Maintenance Continuing Weeding Large Print Continuing Catalog/MARC cleanup project Superfluous/duplicate subject headings Authority cleanup FASTFLIX – cataloging & processing (requires detailed original cataloging and processing) Circulation Lost items/overdues of items due before COVID closure Workroom cleanup Organizing Reference work area Old, out-dated reference materials weeded Cataloging reference items (city directories, yearbooks, etc) Technology Bibliovation (formerly Koha) upgrade Continuing to work out bugs and issues with system Acquisitions and notifications modules still have many errors Overdrive/RBDigital Magazine merger to happen in January New Microfilm reader setup Upcoming Collection Development/Maintenance Ordering Books, AV, Digital content Continuing Ed Course: MarcEdit Circulation Circulation Manual Review Technology Evaluating alternative ILS software Staff Development/Training Youth & Family Services Librarian Recruiting Adult & Technical Service Librarian’s Monthly Report Name: Date: Shaun Klee Dec 2020 Grand Island Regular Meeting - 12/21/2020 Page 17 / 20 Grand Island Regular Meeting - 12/21/2020 Page 18 / 20 Library Media Report December 21, 2020 Report When and where to vote Tuesday in Grand Island, Hall County 11/1/2020 GI Independent Grand Island Public Library Adult Book Club 11/5/2020 GI Independent LIBRARY ALIVE: There’s ‘snow much’ to be thankful for 11/15/2020 GI Independent Virtual Teen Program 11/21/2020 NewsChannelNE The Grand Island Independent Celebrating 150 Years 11/22/2020 GI Independent Interview with Brian Gallagher for Community Connections 11/24/2020 KRGI Radio INTV. LIBRARY ALIVE: Winter the perfect time to encourage the love of reading 11/29/2020 GI Independent Grand Island Library hosts virtual Santa Story Time on Dec. 23 12/1/2020 FoxNE KFXL Swan excited to lead Grand Island Public Library into the future 12/7/2020 FoxNE KFXL Grand Island City Council members sworn in; Celine Swan named library director 12/9/2020 GI Independent Libraries in the News Archives 12/10/2020 NE Library Comm LIBRARY ALIVE: Winter reading still going strong 12/14/2020 GI Independent Traveling Art Display Coming Soon 12/15/2020 GIL FOUNDATION Children's Virtual Winter Break - Gnome Coasters 12/16/2020 NewsChannelNE Teen/Adult Virtual Winter Break - Animal Bookends 12/16/2020 NewsChannelNE (All virtual programs are on the NewsChannelNE web site NewsChannelNE Sheldon Statewide 12/16/2020 SheldonArtMus Interview with Brian Gallagher for Community Connections 12/22/2020 KRGI Radio INTV. Grand Island Regular Meeting - 12/21/2020 Page 19 / 20 Library Board Monday, December 21, 2020 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 12/21/2020 Page 20 / 20