09-28-2020 Library Board Regular Meeting PacketLibrary Board
Monday, September 28, 2020
Edith Abbott Memorial Library
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska. The
requirements for an open meeting are posted on the wall in this room and anyone that wants
to find out what those are is welcome to read through them. The Library Board may vote to
go into Closed Session on any Agenda Item as allowed by State Law.
2.Roll Call & Introductions
Tanya Hansen, President
Maria Lopez, Vice President
Benjamin Boeselager, Secretary
Edward Meedel
Kelli Arens
Jaime Parr
Sara White
3.Public Participation
4.Approval of Minutes of August 18, 2020
5.Approval of Financial Reports
6.Approval of Bills Submitted - August 25, 2020 and September 8, 2020
7.Approval of Director's Report
8.Board Communications and Committee Reports
Grand Island Regular Meeting - 9/28/2020 Page 1 / 32
9.Interlocal Library Agreement
10.Jamie LaRue Webinar
11.Next Meeting
12.Adjournment
Grand Island Regular Meeting - 9/28/2020 Page 2 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item A1
Public Participation
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to
reserve time to speak. Please come forward, state your name and address, and the Agenda topic on
which you will be speaking.
Individuals may also request items for future library board meetings. If the issue can be handled
administratively, notification will be provided. If the item is scheduled for a future meeting, notification
of the date will be given.
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 3 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item B1
Approval of Minutes of August 18, 2020
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 4 / 32
CITY OF GRAND ISLAND
GRAND ISLAND PUBLIC LIBRARY BOARD
OFFICIAL PROCEEDINGS
MINUTES OF REGULAR LIBRARY BOARD MEETING
August 18, 2020
Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public
Library was conducted on Tuesday, August 18, 2020. Notice appeared in the Grand Island Independent on
August 13, 2020. A quorum present, President Tanya Hansen called the meeting to order at 4:00 p.m. The
following members were present: Ed Meedel, Kelli Arens, Sara White and Maria Lopez. Also present were
Library Director Steve Fosselman, Library Youth and Family Services Librarian Celine Swan and City Council
Liaison Vaughn Minton.
Open Meetings Law Notice: Provided by President Tanya Hansen.
Public Participation: None
Approval of Minutes: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for filing
the Minutes of the July 20, 2020 library board meeting.
REPORTS:
Approval of Financial Report: July reports were not available from city hall.
Approval of Bills Submitted: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for
filing the July 28, 2020 and August 11, 2020 Bills Submitted.
Approval of Director’s Report: Motion by Kelli Arens, seconded by Ed Meedel, carried unanimously to accept
for filing the Director’s Report.
Board Communications and Committee Reports: Tanya Hansen met with Jerry Janulewicz and Jane Richardson
and an agreement was not met. They will meet again to decide on amount.
Consideration of Policies Currently in Committee: Tabled.
Consideration of Committee Assignments and Bylaws Changes: A committee of Jerry Janulewicz, Steve
Fosselman and Tanya Hansen was assigned for the hiring of the new Library Director. A joint committee of
Library Board and City Admin consisting of Tanya Hansen, Maria Lopez, Ed Meedel, Jerry Janulewicz, Jennifer
Hansen and Mayor Steele. Motion by Kelli Arens, seconded by Sara White, carried unanimously to accept for
filing the Consideration of Committee Assignments and Bylaws Changes.
Approval of Recommendation of Celine Swan as Interim Library Director: Motion by Ed Meedel, seconded by
Kelli Arens, carried unanimously to accept for filing the Recommendation of Celine Swan as Interim Library
Director.
Discussion of FY 2020-2021 Budget Process: Nothing new to report.
Approval of 201 Fund Budget for FY 2020/2021: Each year there is an expenditure of $5,000 for nonfiction
books out of the Library’s 201 fund. This approval needs to be made on an annual basis during budget time.
Motion by Maria Lopez, seconded by Kelli Arens, carried unanimously to accept for filing the 201 Fund Budget
for FY 2020/2021.
Grand Island Regular Meeting - 9/28/2020 Page 5 / 32
2
Next Meeting: Monday, September 28, 2020 at 4:30 pm
There being no other business the meeting was adjourned at 5:37 p.m.
Ben Boeselager, Secretary
Grand Island Regular Meeting - 9/28/2020 Page 6 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item B2
Approval of Financial Reports
The reports of revenues and expenditures since the last board meeting are submitted as generated,
subject to City Finance Department journal entry changes.
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 7 / 32
08/17/2020 10:49 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDED JULY 2020
FOR 2020 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -22,500.00 -6,250.00 .00 -2,500.00 90.0%
74365 STATE GRANTS -7,107 -7,107 -7,383.00 .00 .00 276.00 103.9%
74576 COPY MACHINE USE FEES -11,000 -11,000 -6,463.60 -419.15 .00 -4,536.40 58.8%
74703 FINES AND PENALTIES -25,000 -25,000 -11,255.56 -757.55 .00 -13,744.44 45.0%
74725 NONRESIDENT CARD FEE -5,500 -5,500 -3,450.00 -490.00 .00 -2,050.00 62.7%
74795 OTHER REVENUE -14,000 -14,000 -6,461.22 -781.30 .00 -7,538.78 46.2%
TOTAL LIBRARY -87,607 -87,607 -57,513.38 -8,698.00 .00 -30,093.62 65.6%
TOTAL GENERAL FUND -87,607 -87,607 -57,513.38 -8,698.00 .00 -30,093.62 65.6%
Grand Island Regular Meeting - 9/28/2020 Page 8 / 32
08/17/2020 10:48 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDED JULY 2020
FOR 2020 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
85105 SALARIES - REGULAR 1,154,011 1,154,011 824,151.37 72,539.86 .00 329,859.63 71.4%
85110 SALARIES - OVERTIME 750 750 217.11 10.52 .00 532.89 28.9%
85115 F.I.C.A. PAYROLL TAXES 88,132 88,132 59,097.79 5,221.36 .00 29,034.21 67.1%
85120 HEALTH INSURANCE 131,756 131,756 95,918.97 10,141.24 .00 35,837.03 72.8%
85125 LIFE INSURANCE 1,500 1,500 1,185.25 126.94 .00 314.75 79.0%
85130 DISABLITY INSURANCE 2,135 2,135 1,731.19 202.15 .00 403.81 81.1%
85145 PENSION CONTRIBUTION 50,191 50,191 41,033.80 4,043.67 .00 9,157.20 81.8%
85150 WORKERS COMPENSATION 2,043 2,043 342.29 .00 .00 1,700.71 16.8%
85160 OTHER EMPLOYEE BENEFITS 800 800 454.80 29.28 .00 345.20 56.9%
85161 HRA-VEBA 11,440 11,440 9,020.00 940.00 .00 2,420.00 78.8%
85213 CONTRACT SERVICES 10,000 16,853 16,781.20 .00 .00 71.55 99.6%
85241 COMPUTER SERVICES 31,848 38,648 27,659.59 8,064.71 .00 10,988.41 71.6%
85245 PRINTING & BINDING SERVICES 2,300 2,300 925.50 .00 .00 1,374.50 40.2%
85305 UTILITY SERVICES 55,000 55,000 38,726.21 2,916.76 .00 16,273.79 70.4%
85317 NATURAL GAS 5,000 5,000 3,777.90 82.33 .00 1,222.10 75.6%
85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0%
85324 REPAIR & MAINT - BUILDING 15,000 20,163 27,084.51 2,509.30 2,540.87 -9,462.38 146.9%
85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 11,213.40 2.72 4,825.00 -1,038.40 106.9%
85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0%
85350 SANITATION SERVICE 500 500 477.90 .00 .00 22.10 95.6%
85413 POSTAGE 6,000 6,000 3,250.21 190.75 .00 2,749.79 54.2%
85416 ADVERTISING 800 800 399.31 18.21 .00 400.69 49.9%
85422 DUES & SUBSCRIPTIONS 26,000 26,000 24,858.98 13,032.00 2,200.00 -1,058.98 104.1%
85425 BOOKS 106,273 106,273 65,628.02 10,166.86 .00 40,644.98 61.8%
85426 AV/ELECTRONIC MEDIA 106,274 106,274 93,075.16 8,287.89 .00 13,198.84 87.6%
85427 PERIODICALS 15,500 15,500 14,133.48 .00 .00 1,366.52 91.2%
85428 TRAVEL & TRAINING 2,500 2,500 3,602.09 .00 40.00 -1,142.09 145.7%
85453 CASH OVER & SHORT 100 100 16.47 -.03 .00 83.53 16.5%
85490 OTHER EXPENDITURES 1,000 1,000 1,827.45 1,015.73 .00 -827.45 182.7%
85505 OFFICE SUPPLIES 56,000 56,000 27,951.67 2,183.24 .00 28,048.33 49.9%
85510 CLEANING SUPPLIES 4,000 4,000 2,198.50 976.50 .00 1,801.50 55.0%
85515 GASOLINE 500 500 297.35 66.14 .00 202.65 59.5%
85540 SMALL TOOLS & PARTS 15,000 15,000 8,632.00 .00 .00 6,368.00 57.5%
TOTAL LIBRARY 1,918,833 1,937,649 1,405,669.47 142,768.13 9,605.87 522,373.41 73.0%
TOTAL GENERAL FUND 1,918,833 1,937,649 1,405,669.47 142,768.13 9,605.87 522,373.41 73.0%
Grand Island Regular Meeting - 9/28/2020 Page 9 / 32
08/17/2020 10:44 |CITY OF GRAND ISLAND |P 136
mollym |ALL REVENUES |glytdbud
FOR THE MONTH ENDED JULY 2020
FOR 2020 10 JOURNAL DETAIL 2020 10 TO 2020 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
29555001 OTHER DEPARTMENT PROJECTS _________________________________________
74602 PLANNING COMMISSION PLAQUE _________________________________________
29555001 74602 PLANNING COMMISSION -120 -120 -120.00 -80.00 .00 .00 100.0%
2020/10/000007 07/01/2020 CRP -20.00 REF 250033 HOME FEDERAL COMM BEAUTIFY AWARD
2020/10/000007 07/01/2020 CRP -20.00 REF 250034 EXCHANGE BANK COMM BEAUTIFY AWARD
2020/10/000007 07/01/2020 CRP -20.00 REF 250035 FIVE POINTS BANK COMM BEAUTIFY AWARD
2020/10/000007 07/01/2020 CRP -20.00 REF 250036 EQUITABLE BANK COMM BEAUTIFY AWARD
TOTAL PLANNING COMMISSION PLAQUE -120 -120 -120.00 -80.00 .00 .00 100.0%
74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________
29555001 74701 EDITH ABBOTT MEMORI -500,000 -500,000 -81,770.65 .00 .00 -418,229.35 16.4%*
TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000 -500,000 -81,770.65 .00 .00 -418,229.35 16.4%
74735 CONTINGENCY PROJECTS _________________________________________
29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%*
TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0%
74799 CREDIT CARD REBATE _________________________________________
29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0%*
Grand Island Regular Meeting - 9/28/2020 Page 10 / 32
08/17/2020 10:42 |CITY OF GRAND ISLAND |P 170
mollym |ALL EXPENSES |glytdbud
FOR THE MONTH ENDED JULY 2020
FOR 2020 10 JOURNAL DETAIL 2020 10 TO 2020 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
29555001 OTHER DEPARTMENT PROJECTS _________________________________________
91 OPERATING EXPENSES _________________________________________
29555001 85041 PLANNING COMMISSION 120 120 106.61 .00 .00 13.39 88.8%
29555001 85042 EDITH ABBOTT MEMORI 500,000 509,282 93,011.89 4,854.88 6,534.18 409,736.07 19.5%
2020/10/000202 07/28/2020 API 4,854.88 VND 010997 VCH498056 OPENING THE BOOK NOR SHELVING UNITS 218312
TOTAL OPERATING EXPENSES 500,120 509,402 93,118.50 4,854.88 6,534.18 409,749.46 19.6%
96 CAPITAL OUTLAY _________________________________________
29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0%
TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0%
TOTAL OTHER DEPARTMENT PROJECTS 750,120 759,402 93,118.50 4,854.88 6,534.18 659,749.46 13.1%
Grand Island Regular Meeting - 9/28/2020 Page 11 / 32
09/21/2020 08:57 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDED AUG 2020
FOR 2020 11
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -22,500.00 .00 .00 -2,500.00 90.0%
74365 STATE GRANTS -7,107 -7,107 -7,383.00 .00 .00 276.00 103.9%
74576 COPY MACHINE USE FEES -11,000 -11,000 -6,932.35 -468.75 .00 -4,067.65 63.0%
74703 FINES AND PENALTIES -25,000 -25,000 -11,890.43 -634.87 .00 -13,109.57 47.6%
74725 NONRESIDENT CARD FEE -5,500 -5,500 -3,960.00 -510.00 .00 -1,540.00 72.0%
74795 OTHER REVENUE -14,000 -14,000 -6,461.22 .00 .00 -7,538.78 46.2%
TOTAL LIBRARY -87,607 -87,607 -59,127.00 -1,613.62 .00 -28,480.00 67.5%
TOTAL GENERAL FUND -87,607 -87,607 -59,127.00 -1,613.62 .00 -28,480.00 67.5%
Grand Island Regular Meeting - 9/28/2020 Page 12 / 32
09/21/2020 08:58 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDED AUG 2020
FOR 2020 11
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
85105 SALARIES - REGULAR 1,154,011 1,154,011 897,306.34 73,154.97 .00 256,704.66 77.8%
85110 SALARIES - OVERTIME 750 750 234.06 16.95 .00 515.94 31.2%
85115 F.I.C.A. PAYROLL TAXES 88,132 88,132 64,366.69 5,268.90 .00 23,765.31 73.0%
85120 HEALTH INSURANCE 131,756 131,756 106,060.21 10,141.24 .00 25,695.79 80.5%
85125 LIFE INSURANCE 1,500 1,500 1,312.19 126.94 .00 187.81 87.5%
85130 DISABLITY INSURANCE 2,135 2,135 1,934.95 203.76 .00 200.05 90.6%
85145 PENSION CONTRIBUTION 50,191 50,191 45,110.31 4,076.51 .00 5,080.69 89.9%
85150 WORKERS COMPENSATION 2,043 2,043 342.29 .00 .00 1,700.71 16.8%
85160 OTHER EMPLOYEE BENEFITS 800 800 484.08 29.28 .00 315.92 60.5%
85161 HRA-VEBA 11,440 11,440 9,960.00 940.00 .00 1,480.00 87.1%
85213 CONTRACT SERVICES 10,000 16,853 17,591.20 810.00 .00 -738.45 104.4%
85241 COMPUTER SERVICES 31,848 38,648 34,367.40 6,707.81 .00 4,280.60 88.9%
85245 PRINTING & BINDING SERVICES 2,300 2,300 925.50 .00 .00 1,374.50 40.2%
85305 UTILITY SERVICES 55,000 55,000 43,387.98 4,661.77 .00 11,612.02 78.9%
85317 NATURAL GAS 5,000 5,000 3,795.33 17.43 .00 1,204.67 75.9%
85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0%
85324 REPAIR & MAINT - BUILDING 15,000 20,163 27,537.62 453.11 2,294.57 -9,669.19 148.0%
85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 11,627.93 414.53 4,825.00 -1,452.93 109.7%
85335 REPAIR & MAINT - VEHICLES 480 480 27.58 27.58 .00 452.42 5.7%
85350 SANITATION SERVICE 500 500 594.70 116.80 .00 -94.70 118.9%
85413 POSTAGE 6,000 6,000 3,587.74 337.53 .00 2,412.26 59.8%
85416 ADVERTISING 800 800 412.60 13.29 .00 387.40 51.6%
85422 DUES & SUBSCRIPTIONS 26,000 26,000 27,427.98 2,569.00 .00 -1,427.98 105.5%
85425 BOOKS 106,273 106,273 70,086.50 4,458.48 .00 36,186.50 65.9%
85426 AV/ELECTRONIC MEDIA 106,274 106,274 103,715.57 10,640.41 .00 2,558.43 97.6%
85427 PERIODICALS 15,500 15,500 14,331.08 197.60 .00 1,168.92 92.5%
85428 TRAVEL & TRAINING 2,500 2,500 3,602.09 .00 .00 -1,102.09 144.1%
85453 CASH OVER & SHORT 100 100 15.98 -.49 .00 84.02 16.0%
85490 OTHER EXPENDITURES 1,000 1,000 2,633.09 805.64 .00 -1,633.09 263.3%
85505 OFFICE SUPPLIES 56,000 56,000 29,366.50 1,414.83 .00 26,633.50 52.4%
85510 CLEANING SUPPLIES 4,000 4,000 2,843.48 644.98 .00 1,156.52 71.1%
85515 GASOLINE 500 500 373.30 75.95 .00 126.70 74.7%
85540 SMALL TOOLS & PARTS 15,000 15,000 8,632.00 .00 .00 6,368.00 57.5%
TOTAL LIBRARY 1,918,833 1,937,649 1,533,994.27 128,324.80 7,119.57 396,534.91 79.5%
TOTAL GENERAL FUND 1,918,833 1,937,649 1,533,994.27 128,324.80 7,119.57 396,534.91 79.5%
Grand Island Regular Meeting - 9/28/2020 Page 13 / 32
09/21/2020 08:47 |CITY OF GRAND ISLAND |P 134
mollym |ALL REVENUES |glytdbud
FOR THE MONTH ENDED AUG 2020
FOR 2020 11 JOURNAL DETAIL 2020 11 TO 2020 11
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
29555001 OTHER DEPARTMENT PROJECTS _________________________________________
74602 PLANNING COMMISSION PLAQUE _________________________________________
29555001 74602 PLANNING COMMISSION -120 -120 -120.00 .00 .00 .00 100.0%
TOTAL PLANNING COMMISSION PLAQUE -120 -120 -120.00 .00 .00 .00 100.0%
74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________
29555001 74701 EDITH ABBOTT MEMORI -500,000 -500,000 -81,770.65 .00 .00 -418,229.35 16.4%*
TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000 -500,000 -81,770.65 .00 .00 -418,229.35 16.4%
74735 CONTINGENCY PROJECTS _________________________________________
29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%*
TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0%
74799 CREDIT CARD REBATE _________________________________________
29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0%*
TOTAL CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0%
TOTAL OTHER DEPARTMENT PROJECTS -750,284 -750,284 -81,890.65 .00 .00 -668,393.35 10.9%
Grand Island Regular Meeting - 9/28/2020 Page 14 / 32
09/21/2020 08:50 |CITY OF GRAND ISLAND |P 164
mollym |ALL EXPENSES |glytdbud
FOR THE MONTH ENDED AUG 2020
FOR 2020 11 JOURNAL DETAIL 2020 11 TO 2020 11
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
29555001 OTHER DEPARTMENT PROJECTS _________________________________________
91 OPERATING EXPENSES _________________________________________
29555001 85041 PLANNING COMMISSION 120 120 106.61 .00 .00 13.39 88.8%
29555001 85042 EDITH ABBOTT MEMORI 500,000 509,282 93,675.19 663.30 16,534.18 399,072.77 21.6%
2020/11/000022 08/05/2020 API 127.01 VND 010168 VCH498935 BANK OF AMERICA CRICUT - Subscription 6886
2020/11/000022 08/05/2020 API 339.56 VND 010168 VCH499230 BANK OF AMERICA AMAZON - furniture 6886
2020/11/000022 08/05/2020 API -7.13 VND 010168 VCH499307 BANK OF AMERICA CRICUT -Credit tax charged 6886
2020/11/000148 08/19/2020 API 203.86 VND 010168 VCH500241 BANK OF AMERICA BUILDASIGN-COVID/VARIOUS SIGNS 6912
TOTAL OPERATING EXPENSES 500,120 509,402 93,781.80 663.30 16,534.18 399,086.16 21.7%
96 CAPITAL OUTLAY _________________________________________
29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0%
TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0%
TOTAL OTHER DEPARTMENT PROJECTS 750,120 759,402 93,781.80 663.30 16,534.18 649,086.16 14.5%
Grand Island Regular Meeting - 9/28/2020 Page 15 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item B3
Approval of Bills Submitted - August 25, 2020 and September 8, 2020
The following bills were submitted by the Library Director in accordance with the Library Funds Policy
since the last library board meeting.
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 16 / 32
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Library Board
Monday, September 28, 2020
Regular Meeting
Item C1
Approval of Director's Report
The Director's Report typically consists of:
1) a monthly report of programs and activities, public use of meeting spaces, library media, and
Librarians' Reports
2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand
Island provided in January, April, July and October of each year
3) a quarterly statistical usage report provided in February, May, August and November of each year
4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library
Foundation library support funds
5) upon publication, a Library newsletter
6) and additional administrative items of note, either in the agenda packet or discussed at the meeting.
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 22 / 32
Library Media Report September 28, 2020 Report
Club Calendar - August 2020 8/3/2020 GI Independent
KRGI Radio-City Interview 8/4/2020 KRGI Radio
Girl Scouts Drive-Thru Registration, Grand Island NE 8/5/2020 Eventbrite
LIBRARY ALIVE: Beat the dog days of summer with the library 8/11/2020 GI Independent
Grand Island looks at $3.5 million in capital improvements 8/11/2020 GI Independent
Hall County not worried about voter fraud through mail-in ballots 8/13/2020 Local 4 News
GI Public Library starts virtual fall programs next week 8/19/2020 Local 4 News
Library offers virtual programming for youth 8/22/2020 GI Independent
LIBRARY ALIVE: Step right up to a good book 8/22/2020 GI Independent
Long time Director of the Grand Island Public Library set to retire 9/1/2020 Local 4 News
Grand Island Library's Director Steve Fosselman will retire in September 9/1/2020 NTV
LIBRARY ALIVE: Another classic Calvin and Hobbes moment for me 9/6/2020 GI Independent
Celine Swan named interim director for Grand Island Public Library 9/9/2020 GI Independent
Steve Fosselman hands over torch to next generation 9/11/2020 Local 4 News
Fosselman retires leaving library legacy 9/11/2020 NTV Facebook
Library director Steve Fosselman closes chapter on career of more than 43
years 9/12/2020 GI Independent
Grand Island Regular Meeting - 9/28/2020 Page 23 / 32
Since Last Report
Collection Development
Ordered limited materials, Weeding
Scheduling
All staff work 9:30-6 pm Monday-Friday and Saturday 9:30-1 pm. We have looked into
what it would take to be open evenings, and we would need more staff to cover stations
and do programs.
SOD/LOD/Staff Work
Staff worked on cleaning and quarantine material rotations, virtual programming, billing
notices and working on getting materials back, social media promotions.
We created study table checkout, Meeting Room B setup for 15, Meet-ups setup,
bibliotherapy bookmarks and web sites.
Working on adding Youtube library channel
Provided virtual programs with Elle for Baby, Toddler, Preschool Storytimes
Working on grant money with Kim from the GIPL Foundation Board for prizes for
summer reading program and possibly more money for outreach services SUV or van.
Work with H3C-Children’s 0-11 group bi-weekly and once a month whole group
Girl Scouts Drivethrough Membership Drive Outside Aug. 25 and 29.
Irasema working on a new logo for Parentalk, and a newsletter template
September is Library Card Signup Month Promotions
Working with Northwest and feeder schools on library cards
Library resource Zoom training for Northwest Schools library staff on Aug. 26
Library card signup for Walnut and other GIPS middle schools
Elle/Irasema planned the Edith Abbott Victorian Virtual Tea Party for Sept 26
Staff working on database promotional posters for the schools
Committee Work with Outside Agencies
H3C work, met bi-monthly with core group of H3C Director, board, supervisors, ex.
GIPS, Headstart, H3C-C4Kids Buffett Meeting with Nebraska Children’s worked on
planning for the Thriving Children’s Conference Sept 14
Met weekly on Zoom for City Dept. Director Meeting
Met weekly on Zoom with Central Plains Library System and shared information,
planning/ideas
Children’s Renovation and Work
Updating the Dr. Seuss wall with signage/posters
Creating New Logo for the ParenTalk Area
Have Ray continue to touch up paint the walls that are worn.
Programs
Virtual Programs began August 25-added HomeSchoolers, and teen/tween
Youth & Family Service Librarian’s Monthly Report
Name: Date: Celine Swan September 2020
Grand Island Regular Meeting - 9/28/2020 Page 24 / 32
Library Management
KRGI Interview on August 4
Steve’s retirement
Work with Realm information, Covid training
Upcoming
Collection Development
Working on Fall Orders
Scheduling
Testing whentowork software-it will replace ScheduleSource
Children’s Renovation
New Logo made with Cricut for the ParenTalk Area
Have Ray continue to paint the walls that are worn.
Program/Committee Work
Provided virtual programs with Elle for Baby, Toddler, Preschool Storytimes
Working on grant money with Kim from the GIPL Foundation Board for prizes for
summer reading program and possibly more money for outreach services SUV or van.
Work with H3C-Children’s 0-11 group bi-weekly and once a month whole group
Fall READ Campaign
Attended Thriving Children’s Conference Sept 14
Edith Abbott Tea Party Sept 26
Irasema created a new library youtube channel
https://www.youtube.com/channel/UCehk19kQwaUokQ4wW9B-grg
Library Management
Work with Irasema and staff on social media promotions and library newsletter
We will promote Youtube Channel for the library
Notify kids that read in the Beanstack program of prizes. Get their schools a reading
certificate for their participation August 24
CPLS Reading Promotion
Training from Steve on his duties when he retires
Grand Island Regular Meeting - 9/28/2020 Page 25 / 32
Since Last Report
Collection Development/Maintenance
Weeding Large Print
Catalog/MARC cleanup project
Superfluous/duplicate subject headings
Linking Hall County Community Archive (Digital Newspapers) to
microfilm records
Authority cleanup
Renewed serial subscriptions—
4 new titles for 2020/2021, one technology/makerspace title and three
new Spanish language titles
12 titles not renewed due to low/no usage over the past 1.5 years
Over the past year (since Oct 2019), 27 additional titles we had
subscribed to have been discontinued in print, have ceased
publication altogether or merged with other titles by their publishers
Circulation
Lost items/overdues of items due before COVID closure
Workroom cleanup
Technology
Bibliovation (formerly Koha) upgrade
Continuing to work out bugs and issues with system
Acquisitions and notifications modules still have many errors
Support for self-checkouts (malfunctions on CIRC transactions)
Schedule Software evaluations – changing from Schedule Source to WhenToWork
Database Evaluations
Overdrive/RBDigital Audio/eBook merger – was supposed to be Sept. 1, but this did not
occur, still waiting on notification from vendor when this will take place
Staff Development/Training
Fall Schedule updates
Transferring schedules to WhenToWork from Schedule Source
Upcoming
Collection Development/Maintenance
Cataloging Heritage Room microforms
Catalog/MARC cleanup project
Circulation
Adult & Technical Service Librarian’s Monthly Report
Name: Date: Shaun Klee Sept 2020
Grand Island Regular Meeting - 9/28/2020 Page 26 / 32
Workroom cleanup
Technology
Continue working with Bibliovation upgrade (ongoing)
Staff Development/Training
WhenToWork Training
Grand Island Regular Meeting - 9/28/2020 Page 27 / 32
Since Last Report
Library Board
County interlocal agreement, Library Director recruitment process, budget for FY
2020/2021 including advocacy for recalling additional laid off employees
August meeting - review of changes to Board portion of library website with manual
including continuing education certification, library accreditation, board policy
governance, library director administration, etc.
City and County Business
Continued coordination with City to implement phased-in restoration of library services in
accordance with CDHD, state and CDC COVID-19 directives and guidelines
Continual review of cost efficiency measures
Management Support Team
Continuing assessment of our phased reopening, limited services and possible changes
Work to restore Book Sale area with new donation box; some study desk areas
Continued work with librarians on changing staff tasks and routines in our new normal
Continued review of library literature, CDC, CDHD, webinars and other guidance to aid
in COVID-19 planning
Renovation and Building Needs
Research additional AV equipment including video/sound recording equipment, and
schedule for purchase
Outdoor amenities including Children’s Discovery Center
295 Fund (new) component of Donor Wall and Dedications Panels (existing)
Various cabinet and counter renovations
Various signage needs
Work with Foundation on Crane sculpture will be delayed
Other
Attend Hall County Community Collaboration board meetings
Attend Pioneer Consortium Exec and Membership meetings; work with City Finance on
transfer of Pioneer Fund balance from Grand Island to Holdrege
Prepare final report by September 11, 2020
Upcoming-Steve Retired September 11, 2020
Library Director’s Monthly Report
Name: Date: Steve Fosselman September 2020
Grand Island Regular Meeting - 9/28/2020 Page 28 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item D1
Board Communications and Committee Reports
This item allows for the introduction and discussion of board communications and committee reports.
Included are items of discussion and communication with the City Council liaison to the Library Board.
Items requiring approval must also be indicated in Consideration of Unfinished Business or
Consideration of New Business.
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 29 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item F1
Interlocal Library Agreement
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 30 / 32
Library Board
Monday, September 28, 2020
Regular Meeting
Item F2
Jamie LaRue Webinar
Staff Contact:
Grand Island Regular Meeting - 9/28/2020 Page 31 / 32
Grand Island Regular Meeting - 9/28/2020 Page 32 / 32