08-18-2020 Library Board Regular Meeting PacketLibrary Board
Tuesday, August 18, 2020
Edith Abbott Memorial Library
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska. The
requirements for an open meeting are posted on the wall in this room and anyone that wants
to find out what those are is welcome to read through them. The Library Board may vote to
go into Closed Session on any Agenda Item as allowed by State Law.
2.Roll Call & Introductions
Tanya Hansen, President
Maria Lopez, Vice President
Benjamin Boeselager, Secretary
Edward Meedel
Kelli Arens
Jaime Parr
Sara White
3.Public Participation
4.Approval of Minutes of July 20, 2020
5.Approval of Financial Reports
6.Approval of Bills Submitted - July 28, 2020 and August 11, 2020
7.Approval of Director's Report
8.Board Communications and Committee Reports
Grand Island Regular Meeting - 8/18/2020 Page 1 / 39
9.Consideration of Policies Currently in Committee
10.Consideration of Committee Assignments and Bylaws Changes
11.Approval of Recommendation of Celine Swan as Interim Library Director
12.Discussion of FY 2020/2021 Budget Process
13.Approval of 201 Fund Budget for FY 2020/2021
14.Next Meeting
15.Adjournment
Grand Island Regular Meeting - 8/18/2020 Page 2 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item A1
Public Participation
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to
reserve time to speak. Please come forward, state your name and address, and the Agenda topic on
which you will be speaking.
Individuals may also request items for future library board meetings. If the issue can be handled
administratively, notification will be provided. If the item is scheduled for a future meeting, notification
of the date will be given.
Staff Contact: Tanya Hansen
Grand Island Regular Meeting - 8/18/2020 Page 3 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item B1
Approval of Minutes of July 20, 2020
Staff Contact: Nancy Broich
Grand Island Regular Meeting - 8/18/2020 Page 4 / 39
CITY OF GRAND ISLAND
GRAND ISLAND PUBLIC LIBRARY BOARD
OFFICIAL PROCEEDINGS
MINUTES OF REGULAR LIBRARY BOARD MEETING
July 20, 2020
Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public
Library was conducted on Monday, July 20, 2020. Notice appeared in the Grand Island Independent on July 16,
2020. A quorum present, President Tanya Hansen called the meeting to order at 4:00 p.m. The following
members were present: Ed Meedel, Ben Boeselager, Kelli Arens, Jaime Parr, Sara White and Maria Lopez. Also
present were Library Director Steve Fosselman, Library Youth and Family Services Librarian Celine Swan and
City Council Liaison Vaughn Minton.
Open Meetings Law Notice: Provided by President Tanya Hansen.
Public Participation: None
Approval of Minutes: Motion by Tanya Hansen, seconded by Ben Boeselager, carried unanimously to accept for
filing the Minutes of the June 22, 2020 library board meeting.
REPORTS:
Approval of Financial Report: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept
for filing the June 2020 Financial Reports.
Approval of Bills Submitted: Motion by Ed Meedel, seconded by Maria Lopez, carried unanimously to accept for
filing the June 23, 2020 and July 13, 2020 Bills Submitted.
Approval of Director’s Report: Motion by Kelli Arens, seconded by Ed Meedel, carried unanimously to accept
for filing the Director’s Report.
Board Communications and Committee Reports: Nothing to report at this time.
Consideration of Policies Currently in Committee: Tabled.
Designation of Norman B. and Peppy Wolbach Bahr Charitable Remainder Trust in City’s Special Project (295)
Fund: Motion by Ed Meedel, seconded by Ben Boeselager, carried unanimously to accept for filing the
designation of Norman B. and Peppy Wohlbach Bahr Charitable Remainder Trust in City’s Special Project (295)
Fund.
Discussion of FY 2020/2021 Budget Process: Two attachments were included in the packet. The first one shows
administrative changes made to the Library budget since the last board meeting. The second one is a document
presented to Council at its July 14, 2020 budget session. Model 2 on this document seems to be favored with a
mill levy decision by Council forthcoming. Also not taken into account are the needed future additions to the
Library’s FTE count.
Accept for Filing Library Director’s Letter of Retirement: Steve Fosselman submitted his Letter of Retirement to
the Library board. His last day as Director will be Friday, September 11, 2020. Motion by Kelli Arens, seconded
by Maria Lopez, carried unanimously to accept for filing Library Director’s Letter of Retirement.
Discussion of Library Director Replacement Process: There is currently a freeze on filling vacancies, so a request
has been made to unfreeze so recruitment can start.
Grand Island Regular Meeting - 8/18/2020 Page 5 / 39
2
Review of Board Committees and Bylaws: Discussion took place about committee assignments and needed
bylaws changes, with action set for the August meeting.
Next Meeting: Monday, August 17, 2020 at 4:00 pm.
There being no other business the meeting was adjourned at 4:55 p.m.
Ben Boeselager, Secretary
Grand Island Regular Meeting - 8/18/2020 Page 6 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item B2
Approval of Financial Reports
The reports of revenues and expenditures since the last board meeting are submitted as generated,
subject to City Finance Department journal entry changes.
Staff Contact: Nancy Broich
Grand Island Regular Meeting - 8/18/2020 Page 7 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item B3
Approval of Bills Submitted - July 28, 2020 and August 11, 2020
The following bills were submitted by the Library Director in accordance with the Library Funds Policy
since the last library board meeting.
Staff Contact: Nancy Broich
Grand Island Regular Meeting - 8/18/2020 Page 8 / 39
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Library Board
Tuesday, August 18, 2020
Regular Meeting
Item C1
Approval of Director's Report
The Director's Report typically consists of:
1) a monthly report of programs and activities, public use of meeting spaces, library media, and
Librarians' Reports
2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand
Island provided in January, April, July and October of each year
3) a quarterly statistical usage report provided in February, May, August and November of each year
4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library
Foundation library support funds
5) upon publication, a Library newsletter
6) and additional administrative items of note, either in the agenda packet or discussed at the meeting.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 8/18/2020 Page 16 / 39
Library Media Report August 18, 2020 Report
WATCH NOW: Grand Island City Hall, library reopen to public 7/1/2020 GI Independent
City of Grand Island closures for Independence Day celebration 7/2/2020 NTV
City announces hours of operation for Fourth of July weekend 7/2/2020 GI Independent
City Hall and the Public Library are open to the public again!7/2/2020
GI Independent
Facebook
Last but not least, Congrats to Kim Mettenbrink and the Grand Island Public Library
Foundation 7/8/2020
Go Big Give
Facebook
City cutting 8% in operational expenses 7/9/2020 GI Independent
Don’t forget — City of Grand Island - Public Library is open. Check their page for
hours.7/11/2020 NTV Facebook
LIBRARY ALIVE: Libraries: The definition of ‘resilient’7/12/2020 GI Independent
Grow Grand Island: What’s your community vision for 2030?7/19/2020 GI Independent
Grand Island Public Library summer reading program hosts "Drums of the World"7/20/2020 NTV
The City of Grand Island - Public Library has been doing some fun programs you can
enjoy from home 7/20/2020 NTV Facebook
The City of Grand Island - Public Library is now requiring masks.7/20/2020 NTV Facebook
Grand Island Public Library requires masks and social distancing beginning today 7/20/2020 NTV
New guidelines for Grand Island Public Library 7/20/2020 Local 4 News
Photos for Publication on Wednesday, July 22, 2020 7/21/2020 GI Independent
Susie from City of Grand Island - Public Library gives an elbow to the bison from Stuhr
Museum of the Prairie Pioneer. 7/21/2020 NTV Facebook
Runaway bison? Masked surprise awaits 7/21/2020 NTV
An abbreviated look at this area’s past 7/25/2020 GI Independent
LIBRARY ALIVE: At this time — and always — at your public library 7/26/2020 GI Independent
Smart Money Moves When Cash Is Tighter Than Time 7/27/2020 GI Indpendent
Club Calendar - August 2020 8/2/2020 GI Independent
Girl Scouts Drive-Thru Registration, Grand Island NE 8/5/2020 Eventbrite
LIBRARY ALIVE: Beat the dog days of summer with the library 8/11/2020 GI Independent
Grand Island looks at $3.5 million in capital improvements 8/11/2020 GI Independent
Hall County not worried about voter fraud through mail-in ballots 8/13/2020 Local 4 News
Grand Island Regular Meeting - 8/18/2020 Page 17 / 39
Since Last Report
Collection Development
Ordered limited materials
Scheduling
All staff work 9:30-6 pm Monday-Friday and Saturday 9:30-1 pm. We have looked into
what it would take to be open evenings, and we would need more staff to cover stations
and do programs.
SOD/LOD/Staff Work
Staff worked on cleaning and quarantine material rotations, virtual programming, billing
notices and working on getting materials back, social media promotions,
We created study table checkout, Meeting Room B setup for 15, Meet-ups setup,
bibliotherapy bookmarks, and web sites.
Fall program planning
Beanstack Summer Reading Program
Getting some volunteers back for outreach, scanning library applications, manning the
children’s desk with a staff member
Committee Work with Outside Agencies
H3C work, met weekly with core group of H3C Director, board, supervisors, ex. GIPS,
Headstart, H3C-C4Kids Buffett Meeting with Nebraska Children’s, Thriving Children’s
Conference Sept 14 Hall County will present
Met weekly on Zoom for City Dept. Director Meeting
Met weekly on Zoom with Central Plains Library System and shared information,
planning/ideas
Grand Island Children’s Museum Zoom Board Meeting
Helped with Back to School Bash-sent out library bookmarks/pencil. Celine helped 2
hours with set up.
Children’s Renovation and Work
Bookingham Palace room is used for Virtual Taping
Rearranged meeting commons, and Meeting Room B
Programs
Virtual Programs-Monday-Friday on GIPL’s Facebook Live-finished at the end of July
Provided special resiliency program for children and families
Library Management
Wrote Library Column July 12
Active Threat Safety training
Added magazines and board books to 4-day quarantine from the REALM results
Received free baby and toddler social/emotional toys, seating circles from Sixpence
Youth & Family Service Librarian’s Monthly Report
Name: Date: Celine Swan August 2020
Grand Island Regular Meeting - 8/18/2020 Page 18 / 39
Received grant for Michael Fitzsimmons from Nebraska Arts Council for Library
Foundation
Worked with staff on virtual programs, calendar updates for city and library calendar,
covered expectations, tapings, social media/copyright research and adaptations for
programming from statistics for the fall
Worked with TalkingTech on getting notices going
Upcoming
Collection Development
Ordering of limited materials-will watch end of fiscal year budget to not overspend
Scheduling
Looking for different scheduling software. We will do some more demos with different
vendors to find something less expensive and easy to use. Our ScheduleSoftware
expires on 10/20.Celine and Shaun will do a trial in September
Children’s Renovation
Updating the Dr. Seuss wall with signage/posters
New signage made with Cricut for the ParenTalk Area
Have Ray continue to paint the walls that are worn.
Programs
Continue work on virtual programming, expecting a lot of homeschooler opportunities
Provided virtual programs with Elle for Baby, Toddler, Preschool Storytimes
Working on grant money with Kim from the GIPL Foundation Board for prizes for
summer reading program and possibly more money for outreach services SUV or van.
Work with H3C-Children’s 0-11 group bi-weekly and once a month whole group
Girl Scouts Drive-Through Membership
Fall READ Campaign
September is Library Card Signup Month Promotions
Working with Northwest and feeder schools on library cards
Library resource training for Northwest Schools library staff
Library card signup for Walnut and other GIPS middle schools
Library Management
Work with Irasema and staff on social media promotions and library newsletter
We will add a Youtube Channel for the library
Notify kids that read in the Beanstack program of prizes. Get their schools a reading
certificate for their participation August 24
CPLS Reading Promotion
Training from Steve on his duties when he retires
Grand Island Regular Meeting - 8/18/2020 Page 19 / 39
Since Last Report
Collection Development/Maintenance
Ordering bestseller/popular titles
Overdrive orders/requests
Shifting ANF -- completed
New AHP shelving (delivered week of 7/9), being used for book bundles
Renewed Hot Picks subscription
Circulation
Building reopened to public, coordinating reopening services
Lost items/overdues of items due before COVID closure
Technology
Bibliovation (formerly Koha) upgrade
Continuing to work out bugs and issues with system
Acquisitions and notifications modules still have many errors
Support for self-checkouts (malfunctions on CIRC transactions)
Pioneer Consortium Executive Council Meeting (7/27)
Nebraska Digital Consortium Meeting 8/12
RbDigital merging/absorbed into Overdrive in late 2020/early 2021
Programming
Virtual SRP completed
Compile stats
Winner drawings
Staff Development/Training
NLC Authorities class (NLC Librarian Certification continuing ed. course, 5 credits)
Upcoming
Collection Development/Maintenance
Evaluating current serial subscriptions
Cataloging Heritage Room microforms
Technology
Adult & Technical Service Librarian’s Monthly Report
Name: Date: Shaun Klee Aug 2020
Grand Island Regular Meeting - 8/18/2020 Page 20 / 39
Continue working with Bibliovation upgrade (ongoing)
Working with Irasema on potential upgrade of video/sound recording equipment
Evaluating Schedule software with Celine
Staff Development/Training
Updating manuals & trainings for new Bibliovation software
Wireless Printing training
Planning for Fall
Grand Island Regular Meeting - 8/18/2020 Page 21 / 39
Since Last Report
Library Board
• Policies for Study Rooms, Personal Belongings, Health & Safety, and Library Funds in committee
• Board committee appointments and recommended changes to bylaws
• Revision of Library Board portion of website
City and County Business
• Continued work on trimming expenses in light of COVID-19 revenue shortfall
• Submitted various requests related to FTE’s and director recruitment process to City Administration since there is a freeze on open positions
• Attended August 11 Council budget study session
• Celine and I - weekly City Department Director meetings via Zoom
• Tanya and I – meeting with City Administration to discuss upcoming director recruitment.
• Tanya, Ben and I – meeting with City Administration and County Commission
representative Jane Richardson to start work on a new contract for library services
Management Support Team
• Continued work with Celine and Shaun on improved social media services in light of
recall of workers; different ways to collect statistical information
• Continued work with Celine and Shaun on welcome desk and entry protocols
• Constantly reviewing library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning
• Received $13,070 CARES Act Grant through Nebraska Library Commission for additional access to digital materials and two new service point laptop computers
Renovation and Building Needs
• Research additional AV equipment and schedule for purchase
• Outdoor amenities including Children’s Discovery Center
• 295 Fund (new) component of Donor Wall and Dedications Panels (existing)
• Various cabinet and counter renovations
• Various signage needs
• Parking lot restriping
• Work with custodial staff and vendors on bird problems
• Work with Clark Enersen Partners on updating mechanical study
Other
• Attended Pioneer Consortium Exec and Membership meetings; work on transfer of Pioneer Financial Agent from Grand Island to Holdrege
• Attended Nebraska Information Technology Commission Community Council meeting
• Celine and I - weekly meetings on Zoom with Central Plains Library System and shared
Covid,Curbside, other information, planning/ideas
• Work with Friends book sale ladies to get sale wall ready for self-serve sale
Library Director’s Monthly Report
Name: Date: Steve Fosselman August 2020
Grand Island Regular Meeting - 8/18/2020 Page 22 / 39
Upcoming
Library Board
• County interlocal agreement, Library Director recruitment process, budget for FY
2020/2021 including advocacy for recalling additional laid off employees
• August meeting - review of changes to Board portion of library website with manual
including continuing education certification, library accreditation, board policy governance, library director administration, etc.
City and County Business
• Continued coordination with City to implement phased-in restoration of library services in accordance with CDHD, state and CDC COVID-19 directives and guidelines
• Continual review of cost efficiency measures
•
Management Support Team
• Continuing assessment of our phased reopening, limited services and possible changes
• Work to restore Book Sale area with new donation box; some study desk areas
• Continued work with librarians on changing staff tasks and routines in our new normal
• Continued review of library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning
Renovation and Building Needs
• Research additional AV equipment including video/sound recording equipment, and schedule for purchase
• Outdoor amenities including Children’s Discovery Center
• 295 Fund (new) component of Donor Wall and Dedications Panels (existing)
• Various cabinet and counter renovations
• Various signage needs
• Work with Foundation on Crane sculpture will be delayed
Other
• Attend Hall County Community Collaboration board meetings
• Attend Pioneer Consortium Exec and Membership meetings; work with City Finance on
transfer of Pioneer Fund balance from Grand Island to Holdrege
• Prepare final report by September 11, 2020
Grand Island Regular Meeting - 8/18/2020 Page 23 / 39
2019-20 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year
Checkouts 72,493 69,564 142,057 25,048 167,105
Computers/Wireless Sessions 28,051 25,742 53,793 13,929 67,722
Programs/Spaces Participants 6,520 4,611 11,131 14,669 25,800
Visitors 47,121 42,677 89,798 752 90,550
Web Sessions 12,965 14,869 27,834 9,240 37,074
Reference, Reserves, ILL 7,574 6,407 13,981 4,232 18,213
Online Resource Use 81,403 83,970 165,373 82,913 248,286
Facebook, Twitter Impressions 184,975 243,642 428,617 226,295 654,912
Total Selected Measures 441,102 491,482 932,584 377,078 1,309,662
2018-19 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year July-Sep Annual
Checkouts 72,198 73,502 145,700 82,994 228,694 85,515 314,209
Computers/Wireless Sessions 18,703 19,084 37,787 30,190 67,977 34,748 102,725
Programs/Spaces Participants 4,239 4,116 8,355 5,472 13,827 6,341 20,168
Visitors 52,186 64,667 116,853 68,336 185,189 56,831 242,020
Web Sessions 14,976 16,264 31,240 18,300 49,540 15,641 65,181
Reference, Reserves, ILL 5,811 5,883 11,694 4,818 16,512 8,312 24,824
Online Resource Use 94,138 82,001 176,139 82,868 259,007 86,984 345,991
Facebook, Twitter Impressions 229,412 357,384 586,796 259,651 846,447 168,469 1,014,916
Total Selected Measures 491,663 622,901 1,114,564 552,629 1,667,193 462,841 2,130,034
Comparison of Selected Measures with Social Media
2019-20 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year
Checkouts 72,493 69,564 142,057 25,048 167,105
Computers/Wireless Sessions 28,051 25,742 53,793 13,929 67,722
Programs/Spaces Participants 6,520 4,611 11,131 -8,884 2,247
Visitors 47,121 42,677 89,798 752 90,550
Web Sessions 12,965 14,869 27,834 9,240 37,074
Reference, Reserves, ILL 7,574 6,407 13,981 4,232 18,213
Online Resource Use 81,403 83,970 165,373 82,913 248,286
Total Selected Measures 256,127 247,840 503,967 127,230 631,197
2018-19 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year July-Sep Annual
Checkouts 72,198 73,502 145,700 82,994 228,694 85,515 314,209
Computers/Wireless Sessions 18,703 19,084 37,787 30,190 67,977 34,748 102,725
Programs/Spaces Participants 4,239 4,116 8,355 5,472 13,827 6,341 20,168
Visitors 52,186 64,667 116,853 68,336 185,189 56,831 242,020
Web Sessions 14,976 16,264 31,240 18,300 49,540 15,641 65,181
Reference, Reserves, ILL 5,811 5,883 11,694 4,818 16,512 8,312 24,824
Online Resource Use 94,138 82,001 176,139 82,868 259,007 86,984 345,991
Total Selected Measures 262,251 265,517 527,768 292,978 820,746 294,372 1,115,118
Comparison of Selected Measures without Social Media
Grand Island Regular Meeting - 8/18/2020 Page 24 / 39
Service Simulation Based on
Average Checkouts per Hour for October and November 2019
Sun Mon Tue Wed Thu Fri Sat
9:30 22.0 25.6 9.8 20.0 9.5 12.3
10 76.0 57.6 53.2 25.4 59.5 62.5
11 114.3 53.6 62.8 96.4 39.5 65.0
12 50.0 52.8 36.4 28.8 48.0 54.0
13 75.3 39.0 63.4 32.6 43.6 64.8 73.8
14 83.8 74.0 61.6 59.4 38.6 59.0 46.3
15 119.5 33.8 42.0 67.8 48.0 55.3 99.8
16 78.0 82.3 40.6 58.2 42.6 61.0 78.5
17 79.0 47.0 38.0 44.0 80.0
18 48.3 42.0 30.2 30.2 20% variance model
19 43.0 47.8 18.6 27.6 20 above 62.2
Average 89.1 60.1 48.5 42.5 40.5 52.9 61.5 27 average 51.8
15 below 41.4
62
Sun Mon Tue Wed Thu Fri Sat
9:30 22.7 30.5 14.5 17.0 8.5 22.8
10 89.3 69.5 31.3 47.0 47.8 60.6
11 94.7 73.8 113.8 55.0 91.8 105.4
12 64.0 87.8 67.5 44.3 48.0 83.0
13 79.5 62.0 69.0 55.8 41.3 56.5 61.8
14 92.0 83.3 46.5 68.3 40.7 46.0 90.2
15 85.3 59.3 50.0 74.3 59.0 58.8 104.8
16 83.0 92.3 69.8 87.8 53.7 77.3 102.0
17 56.0 96.7 37.3 78.0 87.0
18 39.7 51.7 26.0 57.3 20% variance model
19 28.0 48.7 33.3 62.3 21 above 76.3
Average 84.9 62.8 62.9 57.1 50.5 57.9 78.8 24 average 63.6
17 below 50.9
62
Grand Island Regular Meeting - 8/18/2020 Page 25 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item D1
Board Communications and Committee Reports
This item allows for the introduction and discussion of board communications and committee reports.
Included are items of discussion and communication with the City Council liaison to the Library Board.
Items requiring approval must also be indicated in Consideration of Unfinished Business or
Consideration of New Business.
Staff Contact: Tanya Hansen
Grand Island Regular Meeting - 8/18/2020 Page 26 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item E1
Consideration of Policies Currently in Committee
This agenda item allows for discussion and potential approval of policies coming out of committee and
held over from the previous meeting.
Staff Contact: Tanya Hansen
Grand Island Regular Meeting - 8/18/2020 Page 27 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item E2
Consideration of Committee Assignments and Bylaws Changes
This agenda item allows for discussion and potential approval of committee assignments and bylaws
changes held over from the previous meeting.
Staff Contact: Tanya Hansen
Grand Island Regular Meeting - 8/18/2020 Page 28 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item F1
Approval of Recommendation of Celine Swan as Interim Library
Director
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 8/18/2020 Page 29 / 39
DATE: August 14, 2020
TO: Library Board
FROM: Steve Fosselman, Library Director
RE: Approval of Recommendation of Celine Swan as Interim Library Director
I recommend that Librarian II Celine Swan be appointed as Interim Library Director effective
upon my retirement September 11, 2020 and until the appointment of a successor Library Director.
Celine is the sole Library employee who possesses the following qualifications required for the
Library Director position:
Experience: Six years of increasingly responsible experience in a public library including
four years of administrative or supervisory responsibility.
Training: Possession of a Master of Library Science degree from an American Library
Association accredited college or university.
Celine has been employed at our Library since May 2000, starting as Senior Library Assistant
(paraprofessional position now titled Library Assistant II). In 2001 she was promoted to Librarian I
and in 2019 was promoted again to Librarian II, both positions entailing supervisory
responsibilities.
The working title of Youth and Family Services Librarian is one of many components of Celine’s
current job at our Library. She has taken on responsibilities for administering the employee
scheduling system and has performed payroll and claims approvals in my absences. I mentored
Celine several years ago on the process of employee interviewing and selection. She and I work
closely on community partnerships and daily operations, and I am confident that she will carry on
our strategic plan. She is a valued member of our Management Support Team, leading our Zone C
employee team as well as her own direct reports, teaming with Shaun as Supervisor on Duty, and
working with our Library Assistant II staff who serve in nonsupervisory Lead on Duty positions.
She has received additional training in the past two years in project management and other
administrative duties in anticipation of my retirement. Most recently she has been instrumental in
formulating administrative protocols to deal with the COVID-19 pandemic.
Serving you through the Edith Abbott Memorial Library and throughout Hall County
1124 West 2nd Street • Grand Island, Nebraska 68801
(308) 385-5333 • FAX 385-5339
www.gilibrary.org • www.facebook.com/gilibrary
Grand Island Regular Meeting - 8/18/2020 Page 30 / 39
While the maintenance staff and secretary are under the supervision of the Library Director, I have
employed a teamwork and distributed approach facilitating effective interactions with these
employees. Celine has never had to go through me to approach them directly with questions and
operational needs.
A critical part of the Library Director’s job is City Hall and Library Board interaction. She has
extensive experience with the City’s IT team and Human Resources Department, and has been
attending Department Director meetings with the City Administrator and Mayor. She and I will be
meeting with City Administration personnel in the near future to review major components of her
interim job. And she has been attending Library Board meetings, has been involved in policy
recommendations, and is committed to assisting the Board as needed during the interim period.
As applied to the City of Grand Island Library Director job description, basically the Interim
Director receives policy direction from the Library Board and general administrative direction
from the City Administrator. Her charge on an interim basis will be to plan, direct and review the
activities and operations of the Library including library budget, hiring and supervision of library
staff, oversight of building and grounds maintenance, collection development, evaluation of
existing programs and procedures, formulation and implementation of solutions to library related
problems, public relation and the development and promotion of new services; coordinate assigned
activities with other City departments and outside agencies; and provide policy, technical and
administrative support to the Mayor, City Council, Library Board and City Administrator.
Following past practice by the City of Grand Island for other interim director appointments,
pending Library Board approval, this recommendation will be forwarded to Mayor Steele for his
appointment and City Council confirmation.
Grand Island Regular Meeting - 8/18/2020 Page 31 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item F2
Discussion of FY 2020/2021 Budget Process
Our library applied for and will be awarded a $13,070 CARES Act grant from the Nebraska Library
Commission for the following:
Connectivity - Purchase of two Dell Latitude 7400 laptop computers, $1,535 each. A staff laptop
computer at the new Welcome Desk will allow us to demonstrate services to patrons such as digital
checkouts and conduct business from this new location. A second laptop computer is needed for the
north side pick-up window to handle an increased volume of business instead of using the check-in
computer as in the past.
Digital Content - Due to City budget revenue shortfalls, we will face an 8% reduction in operating
expenses next year. Through September 2021 we have a need for $17,673 in our digital content budget
to meet current demand for our services. ($13,941 Hoopla and $3,732 Overdrive Advantage). This grant
will provide us with $10,000 to help meet this need.
The addition of $13,070 in revenues for the 2020/21 budget will result in these line item increases:
85426 – increase of $10,000 to $108,700 and 85540 – increase of $ 3,070 to $ 12,279
Our HVAC project is part of the Capital Equipment budget proposal. See attached letter.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 8/18/2020 Page 32 / 39
DATE:August 14, 2020
TO:Jerry Janulewicz, City Administrator
FROM:Steve Fosselman, Library Director
RE:HVAC Capital Equipment Request
Based on discussion about the Library’s HVAC project at the August 11th Council meeting, I’ve had
additional discussion with The Clark Enersen Partners, which conducted a review of the existing
mechanical systems serving the portion of the library that was the original structure (1973) and presently
covers 19,000 square feet of the total 49,000 square foot building.
Despite routine preventive maintenance, deteriorating conditions of our 47-year old system are noted below
along with five areas of critical failure and interruption to Library operations. With replacement of this
system, see below for energy efficiencies with the AHU fan motors and recommended air cooled chiller, as
well as a much more effective system that operates much “better” which means a system that will control
temperature and indoor air quality: (dehumidify, cool, heat, improved filtration) all of which the existing
unit does not do well or at all.
The Clark Enersen Partners review has examined three system solutions and recommends a multi-
zone air handler with remote air-cooled condenser with a probable cost of $720,000 with the components
provided below. However, based on the conversation at Council meeting about efficiencies, I was able to
obtain from the consultant an option that may provide a more energy efficient method to provide chilled
water to the building but has a probable cost of $750,000.
Assessment of Existing Conditions. My assessment of existing conditions to Council was general, however
the consultant’s report provides additional information.
Chiller
1.The 1973 Trane chiller has had several maintenance items in recent years and is of primary concern
for catastrophic failure.
2.The unit utilizes R22 refrigerant which was set to be 100% phased out of production January 1,
2020.
3.It is becoming increasing difficult to attain parts to repair the chiller due to its age and the ongoing
refrigerant phase out.
4.The chiller has a single hermetic compressor, so if the compressor were to fail, there is no cooling
available at the air handler until the unit is repaired or replaced. New chiller designs have multiple
compressors to provide redundancy to prevent a system shut down.
5.The condenser coil has been operating on the well water, which has corroded the air handling coil
and will corrode the condenser coil.
6.The ASHRAE life expectancy of a reciprocating chiller is expected to be 20 years, and the chiller
has more than exceeded its usability for the library.
Serving you through the Edith Abbott Memorial Library and throughout Hall
County
1124 West 2nd Street Grand Island, Nebraska 68801
(308) 385-5333 FAX 385-5339
www.gilibrary.org www.facebook.com/gilibrary
Grand Island Regular Meeting - 8/18/2020 Page 33 / 39
7.The loss of the Trane chiller or the domestic water well could leave this 19,000 SF area without
cooling in excess of two months.
Air Handling Unit (AHU)
1.The Trane #65 medium pressure, multi-zone, blow thru unit is original to the space, serving 10
zones, some of which have been modified. It no longer meets ASHRAE energy code fan
performance. The proposed multi-zone air handler has multiple “smaller” fan motors that will run
more effectively at reduced cfms and allow for “variable volume” flow.
2.The unit has noticeable rust on the interior cooling coils, drain pan, lower unit structure, and coil
connections; combustible material located within the return air section of the unit; and the
insulation liner is deteriorating and losing its adherence to the unit which is causing thermal and air
quality concerns.
3.Without the use of the pre-conditioning coil, a percentage of capacity has been lost, and the loss of
this capacity does not allow the unit to effectively dehumidify.
4.The cooling coil recently had to be repaired as it sprung a pinhole leak. In order to make the repair a
portion of the coil had to be removed, with an estimated 10% loss in capacity resulting from the
removal.
5.The air handler has a constant speed supply and return fan that runs at full speed during occupied
operation. The use of a variable frequency drive (VFD) would reduce energy consumption
considerably, however these fan motors cannot be retrofitted with a VFD.
6.The supply fan has never been replaced or repaired and it is located on top of the air handler.
7.The return fan was replaced approximately 20 years ago. Due to its location, scarcity of parts, and
availability of skilled personnel that could repair the fan motors, the AHU could be down for 1-2
weeks before the fans are repaired or replaced.
Hydronic Water, Piping, and Associated Equipment
1.The chilled water piping is in excess of 40 years old and was reported that it has iron deposits
within the piping restricting fluid flow.
2.The chilled water pump is undersized to accommodate the required cooling capacity since the
system is relying solely on the chiller and has abandoned the pre-conditioning coil.
3.The chilled water pump has no redundancy, so if it were to fail, the system would be down.
4.If the well were to fail, either the pump cannot be replaced or the casing cannot be repaired and the
chilled water system will not operate. This has a compounding effect because a completely new
heat rejection system would have to be developed, which would change the cooling system entirely.
If this were to occur, the cooling system could be down 3-6 months or possibly more.
Critical Failures. My assessment of critical failures to Council was also general, however the consultant’s
report provides additional information. The items that will have a significant impact to library operations if
they were to fail are as follows:
1.Trane Chiller Failure
2.Domestic Water Well Failure
3.AHU Chilled Water Coil Leak
4.Air Handler Supply and Return Fan Failure
5.Hydronic Chilled Water Pump Failure
Grand Island Regular Meeting - 8/18/2020 Page 34 / 39
Expected Efficiencies. The consultant has provided me with information that fan performance from the
proposed air handling unit, compared to an induction fan with variable frequency drive (VFD), is expected
to show an increase in efficiency of up to 30% as it modulates down or reduces airflow. However, our
system is so old that it doesn’t have VFD and can’t be retrofitted, so the increase in efficiency will be even
higher.
The consultant could not determine the existing water source chiller efficiency from the project documents
or through a local supplier to compare it to the recommended air cooled chiller which has an EER = 11.2.
2007 Energy Code requires a minimum EER = 9.5. So it is 18% more efficient than the 2007 energy code.
The consultant also indicated that with such a study of existing conditions, return on investment equates to a
system that operates much “better” which means a system that will control temperature and indoor air
quality: (dehumidify, cool, heat, improved filtration) all of which the existing unit does not do well or at
all.
Components and Costs. The consultant’s recommendation would utilize a replacement multi-zone air
handler with a fan array or similar technology. The replacement air handler would utilize direct expansion
or (DX) cooling. A remote air-cooled condenser would be located either on the roof or at grade on the
exterior of the building. A pre-heat and reheat heating water coil would be installed in the unit to pre-
condition ventilation air and heat the supply air. The multizone air handler would tie into the existing
ductwork via zone dampers to serve the underfloor and above floor supply air networks within the library.
Due to the location, the unit would need to be provided in sections that can fit through the intake plenums or
constructed in place.
The original floor diffusers are in poor shape and would be updated throughout, but the original ceiling
diffusers would remain the same. A duct cleaning to include bacteriological fogging would be specified to
remove any contaminants from existing infrastructure. System balancing would be required to ensure equal
air distribution through the supply and return air network.
Based on the conversation at Council meeting about efficiencies, I was able to obtain from the consultant a
couple different options that could occur with the original domestic water well, located in the lower level
mechanical room and designed to deliver water through the air handler pre-conditioning coil and then to the
condenser on the Trane chiller. The use of the well water was an efficient method to provide chilled water
to the building. Several years ago the pre-conditioning coil began to leak excessively in the air handler and
had to be abandoned. The untreated well water caused the damage to the coil.
In both options, we will achieve a system that will control temperature and indoor air quality: (dehumidify,
cool, heat, improved filtration) all of which the existing unit does not do well or at all. Option two is more
expensive than option one, but serves as a more efficient method to provide chilled water to the building.
1)It could be decommissioned in an appropriate manner. It is my understanding that the consultant’s
cost estimate of $720,000 follows this option.
2)Or through a filtering system it could be used to pre-condition the supply air through a dedicated
coil within the air handler. When this water well system eventually fails the coil could be isolated
and drained. All DX cooling systems would be sized assuming the pre-conditioning coil is not
operational. The existing water well is capable of 100 GPM at an estimated ground temperature of
55 degrees F. If this option is possible, the consultant provided me with a revised cost estimate of
$750,000.
Grand Island Regular Meeting - 8/18/2020 Page 35 / 39
While a bid situation is the only way to fully determine the project cost, the consultant did a comprehensive
analysis of necessary equipment purchases, installation costs for this equipment, and other factors based on
the following:
Demolition and removal of existing equipment
Multi-Zone AHU & ACCU including installation
Multi-Zone Precondition coil & Accessories
Louvers
Ductwork (basement)
Diffuser, Register, Grilles
Structure for Condenser
Domestic water well options
BAS (building automation systems)
Plumbing and electrical
Contractor overhead
Architect/Engineer Design Fee
Contingency
Grand Island Regular Meeting - 8/18/2020 Page 36 / 39
Library Board
Tuesday, August 18, 2020
Regular Meeting
Item F3
Approval of 201 Fund Budget for FY 2020/2021
Based on previous Library Board action, each year there is an expenditure of $5,000 for nonfiction
books out of the Library's 201 fund (Elizabeth M. Abbott endowment). It would be appropriate to have
this approval made on an annual basis during budget time. At this time, a $5,000 expenditure appears
to be appropriate based on past fund performance, but might need to be changed in future years.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 8/18/2020 Page 37 / 39
FundSpecial Revenue Department Summary Finance
Fund TypeLibrary Trust SupervisorFinance Director 201
Description
Named the Elizabeth M. Abbott fund, the purpose of this fund is to administer a $10,000 donation as an endowment
for the public Library. Over time the fund has built up with the goal of supporting annual expenditure of $5,000 for
nonfiction books.
Budget Narrative
The income from this fund is to be used for the purchase of books other than fiction. In FY 2020-21, $5,000 is
budgeted for this purpose.DRAFT101
Grand Island Regular Meeting - 8/18/2020 Page 38 / 39
LIBRARY TRUST
2018 2019 2020 2020 2021
Actual Actual Budget Forecast Budget
Beginning Cash Balance 65,494 71,621 71,586 64,621 64,621
Revenue 10,542 (2,073) 5,000 5,000 5,000
Transfers In —————
Total Resources Available 76,036 69,548 76,586 69,621 69,621
Expenditures 4,415 4,927 5,000 5,000 5,000
Transfers Out —————
Total Requirements 4,415 4,927 5,000 5,000 5,000
Ending Cash Balance 71,621 64,621 71,586 64,621 64,621
DRAFT102
Grand Island Regular Meeting - 8/18/2020 Page 39 / 39