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07-20-2020 Library Board Regular Meeting PacketLibrary Board Monday, July 20, 2020 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Tanya Hansen, President Maria Lopez, Vice President Benjamin Boeselager, Secretary Edward Meedel Kelli Arens Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of June 22, 2020 5.Approval of Financial Reports 6.Approval of Bills Submitted - June 23, 2020 and July 14, 2020 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 7/20/2020 Page 1 / 55 9.Consideration of Policies Currently in Committee 10.Designation of Norman B. and Peppy Wolbach Bahr Charitable Remainder Trust in City's Special Project (295) Fund 11.Discussion of FY 2020/2021 Budget Process 12.Accept for Filing Library Director's Letter of Retirement 13.Discussion of Library Director Replacement Process 14.Review of Board Committees and Bylaws 15.Next Meeting 16.Adjournment Grand Island Regular Meeting - 7/20/2020 Page 2 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 3 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item B1 Approval of Minutes of June 22, 2020 Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 4 / 55 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING June 22, 2020 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted via Zoom on Monday, June 22, 2020. Notice appeared in the Grand Island Independent on June 18, 2020. A quorum present, President Ed Meedel called the meeting to order at 3:00 p.m. The following members were present: Tanya Hansen, Ben Boeselager, Kelli Arens and Maria Lopez. Also present were Library Director Steve Fosselman and Library Youth and Family Services Librarian Celine Swan. Open Meetings Law Notice: Provided by President Ed Meedel. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Ben Boeselager, carried unanimously to accept for filing the Minutes of the May 18, 2020 library board meeting. REPORTS: Approval of Financial Report: Motion by Ben Boeselager, seconded by Kelli Arens, carried unanimously to accept for filing the May 2020 Financial Reports. Approval of Bills Submitted: Motion by Ben Boeselager, seconded by Kelli Arens, carried unanimously to accept for filing the May 26, 2020, and June 9, 2020 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Ben Boeselager, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Nothing to report at this time. Consideration of Policies Currently in Committee: Tanya Hansen will get the board a draft in the next few weeks. Approval of Election of Officers: New Officers: President: Tanya Hansen Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing Tanya Hansen as Board President. Vice President: Maria Lopez Motion by Ed Meedel, seconded by Kelli Arens, carried unanimously to accept for filing Maria Lopez as Vice President. Secretary: Ben Boeselager Motion by Kelli Arens, seconded by Tanya Hansen, carried unanimously to accept for filing Ben Boeselager as Secretary. Discussion of FY 2020/2021 Budget Process: The city has called for an 8% reduction in General Fund departments’ operating budgets. At this time, administration is also planning to keep the library at 18 FTE instead of retaining our current 23.5 FTE pre-layoff level. These reduced FTE amounts reduced operating hours and services that are not consistent with other libraries. Discussion of Library Director Replacement Process: We are currently still working on a specific retirement date for Steve with a mutually-agreeable process to move forward. Discussion will continue. Next Meeting: Monday, July 14, 2020 at 5:30 pm. There being no other business the meeting was adjourned at 4:00 p.m. Tanya Hansen, Secretary Grand Island Regular Meeting - 7/20/2020 Page 5 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 6 / 55 07/16/2020 14:23 |CITY OF GRAND ISLAND |P 1 mollym |LIBRARY REVENUES |glytdbud FOR THE MONTH ENDED JUNE 2020 FOR 2020 09 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -25,000.00 -25,000.00 -16,250.00 0.00 0.00 -8,750.00 65.0% 74365 STATE GRANTS -7,107.00 -7,107.00 -7,383.00 0.00 0.00 276.00 103.9% 74576 COPY MACHINE USE FEES -11,000.00 -11,000.00 -6,044.45 -51.00 0.00 -4,955.55 54.9% 74703 FINES AND PENALTIES -25,000.00 -25,000.00 -10,498.01 -465.02 0.00 -14,501.99 42.0% 74725 NONRESIDENT CARD FEE -5,500.00 -5,500.00 -2,960.00 -320.00 0.00 -2,540.00 53.8% 74795 OTHER REVENUE -14,000.00 -14,000.00 -5,679.92 0.00 0.00 -8,320.08 40.6% TOTAL LIBRARY -87,607.00 -87,607.00 -48,815.38 -836.02 0.00 -38,791.62 55.7% TOTAL GENERAL FUND -87,607.00 -87,607.00 -48,815.38 -836.02 0.00 -38,791.62 55.7% Grand Island Regular Meeting - 7/20/2020 Page 7 / 55 07/16/2020 14:19 |CITY OF GRAND ISLAND |P 1 mollym |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDED JUNE 2020 FOR 2020 09 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,154,011.00 1,154,011.00 751,611.51 70,467.39 0.00 402,399.49 65.1% 85110 SALARIES - OVERTIME 750.00 750.00 206.59 13.50 0.00 543.41 27.5% 85115 F.I.C.A. PAYROLL TAXES 88,132.00 88,132.00 53,876.43 4,980.03 0.00 34,255.57 61.1% 85120 HEALTH INSURANCE 131,756.00 131,756.00 85,777.73 16,770.83 0.00 45,978.27 65.1% 85125 LIFE INSURANCE 1,500.00 1,500.00 1,058.31 126.94 0.00 441.69 70.6% 85130 DISABLITY INSURANCE 2,135.00 2,135.00 1,529.04 195.80 0.00 605.96 71.6% 85145 PENSION CONTRIBUTION 50,191.00 50,191.00 36,990.13 3,917.13 0.00 13,200.87 73.7% 85150 WORKERS COMPENSATION 2,043.00 2,043.00 342.29 0.00 0.00 1,700.71 16.8% 85160 OTHER EMPLOYEE BENEFITS 800.00 800.00 425.52 29.28 0.00 374.48 53.2% 85161 HRA-VEBA 11,440.00 11,440.00 8,080.00 940.00 0.00 3,360.00 70.6% 85213 CONTRACT SERVICES 10,000.00 10,000.00 16,781.20 1,385.00 -6,852.75 71.55 99.3% 85241 COMPUTER SERVICES 31,848.00 31,848.00 19,594.88 6,876.75 -6,800.00 19,053.12 40.2% 85245 PRINTING & BINDING SERVICES 2,300.00 2,300.00 925.50 138.00 0.00 1,374.50 40.2% 85305 UTILITY SERVICES 55,000.00 55,000.00 35,809.45 2,605.70 0.00 19,190.55 65.1% 85317 NATURAL GAS 5,000.00 5,000.00 3,695.57 275.46 0.00 1,304.43 73.9% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000.00 1,000.00 0.00 0.00 0.00 1,000.00 .0% 85324 REPAIR & MAINT - BUILDING 15,000.00 15,000.00 24,575.21 6,315.05 -2,622.13 -6,953.08 146.4% 85330 REPAIR & MAINT-OFF FURN & EQ 15,000.00 15,000.00 11,210.68 16.99 4,825.00 -1,035.68 106.9% 85335 REPAIR & MAINT - VEHICLES 480.00 480.00 0.00 0.00 0.00 480.00 .0% 85350 SANITATION SERVICE 500.00 500.00 477.90 116.80 0.00 22.10 95.6% Grand Island Regular Meeting - 7/20/2020 Page 8 / 55 07/16/2020 14:19 |CITY OF GRAND ISLAND |P 2 mollym |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDED JUNE 2020 FOR 2020 09 ACCOUNTS FOR: 100 GENERAL FUND ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 85413 POSTAGE 6,000.00 6,000.00 3,059.46 68.37 0.00 2,940.54 51.0% 85416 ADVERTISING 800.00 800.00 381.10 17.71 0.00 418.90 47.6% 85422 DUES & SUBSCRIPTIONS 26,000.00 26,000.00 11,826.98 607.98 2,200.00 11,973.02 53.9% 85425 BOOKS 106,273.00 106,273.00 55,461.16 0.00 0.00 50,811.84 52.2% 85426 AV/ELECTRONIC MEDIA 106,274.00 106,274.00 84,787.27 7,268.75 0.00 21,486.73 79.8% 85427 PERIODICALS 15,500.00 15,500.00 14,133.48 57.20 0.00 1,366.52 91.2% 85428 TRAVEL & TRAINING 2,500.00 2,500.00 3,602.09 0.00 40.00 -1,142.09 145.7% 85453 CASH OVER & SHORT 100.00 100.00 16.50 0.00 0.00 83.50 16.5% 85490 OTHER EXPENDITURES 1,000.00 1,000.00 811.72 77.82 0.00 188.28 81.2% 85505 OFFICE SUPPLIES 56,000.00 56,000.00 25,768.43 618.27 0.00 30,231.57 46.0% 85510 CLEANING SUPPLIES 4,000.00 4,000.00 1,222.00 832.81 0.00 2,778.00 30.6% 85515 GASOLINE 500.00 500.00 231.21 27.16 0.00 268.79 46.2% 85540 SMALL TOOLS & PARTS 15,000.00 15,000.00 8,632.00 0.00 0.00 6,368.00 57.5% TOTAL LIBRARY 1,918,833.00 1,918,833.00 1,262,901.34 124,746.72 -9,209.88 665,141.54 65.3% TOTAL GENERAL FUND 1,918,833.00 1,918,833.00 1,262,901.34 124,746.72 -9,209.88 665,141.54 65.3% Grand Island Regular Meeting - 7/20/2020 Page 9 / 55 07/16/2020 14:07 |CITY OF GRAND ISLAND |P 134 mollym |ALL REVENUES |glytdbud FOR THE MONTH ENDED JUNE 2020 FOR 2020 09 JOURNAL DETAIL 2020 9 TO 2020 9 ACCOUNTS FOR: 295 LOCAL ASSISTANCE ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION PLAQUE -120.00 -120.00 -40.00 -40.00 0.00 -80.00 33.3% 2020/09/000234 06/29/2020 CRP -20.00 REF 249876 CORNERSTONE BANK COMMUNITY BEAUTIFICATION 2020/09/000234 06/29/2020 CRP -20.00 REF 249879 BANK OF DONIPHAN COMMUNITY BEAUTIFICATION TOTAL PLANNING COMMISSION PLAQUE -120.00 -120.00 -40.00 -40.00 0.00 -80.00 33.3% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORIAL LIBRARY -500,000.00 -500,000.00 -81,770.65 -79,270.65 0.00 -418,229.35 16.4% 2020/09/000257 06/30/2020 CRP -79,270.65 REF 250001 UBS Financial BAHR TRUST TO GI LIBRARY TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000.00 -500,000.00 -81,770.65 -79,270.65 0.00 -418,229.35 16.4% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000.00 -250,000.00 0.00 0.00 0.00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164.00 -164.00 0.00 0.00 0.00 -164.00 .0% Grand Island Regular Meeting - 7/20/2020 Page 10 / 55 07/16/2020 14:11 |CITY OF GRAND ISLAND |P 188 mollym |ALL EXPENSES |glytdbud FOR THE MONTH ENDED JUNE 2020 FOR 2020 09 JOURNAL DETAIL 2020 9 TO 2020 9 ACCOUNTS FOR: 295 LOCAL ASSISTANCE ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION PLAQUE 120.00 120.00 106.61 0.00 0.00 13.39 88.8% 29555001 85042 EDITH ABBOTT MEMORIAL LIBRARY 500,000.00 500,000.00 88,157.01 386.87 2,106.92 409,736.07 18.1% 2020/09/000005 06/02/2020 API 386.87 VND 010168 VCH 495633 BANK OF AMERICA ADOBE CLOUD - Subscription 6796 TOTAL OPERATING EXPENSES 500,120.00 500,120.00 88,263.62 386.87 2,106.92 409,749.46 18.1% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECTS 250,000.00 250,000.00 0.00 0.00 0.00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000.00 250,000.00 0.00 0.00 0.00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 750,120.00 750,120.00 88,263.62 386.87 2,106.92 659,749.46 12.0% Grand Island Regular Meeting - 7/20/2020 Page 11 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item B3 Approval of Bills Submitted - June 23, 2020 and July 14, 2020 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page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rand IslandRegular Meeting - 7/20/2020Page 13 / 55 !"# $%%118%$. ((/)**%*00 "-3. - 5):: 4"&%$%$&'() *+%%+ ).#6 , #"#%$%$&'() *+##! :: 4#"$$%$%$&'() *+%! :: 4&&"#&%$%$&'() *+$#)**$%".- 93. - 5)).#65 +/$"&%$%$&'() *+%&! ).#6 , +&"&%$%$&'() *+%&)**$*9. - 1) 0+"%$0)- , ' /$+5+876*+$%%118%$'Grand IslandRegular Meeting - 7/20/2020Page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rand IslandRegular Meeting - 7/20/2020Page 15 / 55 !"#$%%119%$. ((/)**$%".- 53. - -,#&7)/4' %+! ! " #$%& '()*$++ &7)/4&1'-;'3)'- + !! ! " #$%& '()*$+"!$28+<1:16$%%119%$'Grand IslandRegular Meeting - 7/20/2020Page 16 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 17 / 55 Monday Program OVERVIEW Video Week Views Shares Likes Comments Platform Jeff Quinn Kickoff youtube 6/1-6/8 137 6/8-6/15 142 6/15-6/2 147 6/22-6/29 148 6/29 -7/6 same 7/6 -7/13 same Wildlife Encounters 6/1-6/8 62 youtube 6/8-6/15 71 6/15-6/22 75 6/22- 6/29 76 6/29-7/6 same 7/6-7/13 80 Shadow Factory 6/8-6/15 257 4 5 1 facebook 6/15-6/22 263 6/22-6/29 264 6/29-7-6 same 7/6-7/13 268 Crane River Theater available 1 week only 6/15/-6/21 300 CRT website Morrill Hall Live 6/22/76 ZOOM Magical Balloon Guy 6/29-7/6 205 8 facebook 7/6-7/13 234 HN David Seay live video 6-Jul 30 facebook live posted after 132 facbook OCM Seuss Sational live 13-Jul 127 zoom NE Arts Council Rascal Martinez Grand Island Regular Meeting - 7/20/2020 Page 18 / 55 Weekly Program OVERVIEW Video Views after 1 week Unique views at end of 7 days Shares from our page reactions Comments Platform Lapsit Story Time monkeys 6/2-6/9 285 facebook friendship 6/9 -6/16 134 facebook dinos 6/16 -6/23 301 5 14 1 facebook giraffe 6/23-6/30 151 0 1 0 facebook kindness 6/30-7/7 215 0 20 facebook friendship 7/7 -7/14 314 14 2 tacos? friendship sharing SRE Club Emperor's New Clothes 6/3-6/10 120 facebook Pecos Bill 6/10-6/17 113 1 facebook Trickster Tales 6/17-6/24 130 1 2 1 facebook Goldilocks & the ..6/24 -7/1 126 3 facebook Big Kids Club genealogy 6/4-6/11 391 7 35 4 facebook HomeDepot 6/11- 6/18 461 1 16 4 facebook Morrill hall 18-Jun 41 - live video attendence-Zoom DIY Journal 6/25 -7/2 111 2 facebook Teens cahoot 6/5-6/12 10 online quiz decoupage 6/12-6/19 108 facebook Arts and Drafts 6/19-6/26 44 youtube String art 6/26- 7/3 138 3 facebook Live 7/14/2020 144 ZOOM AWE Virtual Summer Reading series Grand Island Regular Meeting - 7/20/2020 Page 19 / 55 Library Media Report July 20, 2020 Report ‘Night of the Twisters’ book remains popular with Grand Island Public Library patrons 6/3/2020 Omaha World Herald Last week Grand Island Public Library slowly re-opened with a book drop service and now they offer a pick-up service to check out books 6/5/2020 Local 4 Facebook GI library offers pick-up service to check out books 6/5/2020 Local 4 Grand Island Public Library summer reading program continues Monday 6/5/2020 GI Independent LIBRARY ALIVE: Smiling with our eyes during Plan B 6/14/2020 GI Independent City projects $1.76 million revenue loss for 2020: Budget shortfall anticipated for 2021 6/16/2020 GI Independent Virus hits Grand Island city budget 6/16/2020 NTV Reserves may help city through shortfall 6/18/2020 GI Independent A different kind of summer: Parents find ways to keep daughters engaged during COVID-19 pandemic 6/20/2020 GI Independent Grand Island Library return dates for materials on June 24 and 27 6/22/2020 NTV Grand Island Public Library schedules books/materials return times 6/23/2020 GI Independent GI city hall and library will be open July 1 6/24/2020 10/11 Now City Hall, public library to open July 1 6/24/2020 GI Independent GI city hall and library will be open July 1 6/24/2020 Local 4 News Grand Island Library hosts fun virtual program for kids on June 29 6/24/2020 NTV Grand Island opening Library, City Hall as COVID-19 continues to make impact 6/25/2020 NTV The City of Grand Island is reopening city services, including City of Grand Island - 6/25/2020 NTV Facebook LIBRARY ALIVE: The world has NOT gone to the dogs (at least not yet!) 6/27/2020 GI Independent Transform malls into community centers 6/29/2020 GI Independent WATCH NOW: Grand Island City Hall, library reopen to public 7/1/2020 GI Independent City of Grand Island closures for Independence Day celebration 7/2/2020 NTV City announces hours of operation for Fourth of July weekend 7/2/2020 GI Independent City Hall and the Public Library are open to the public again!7/2/2020 GI Independent Last but not least, Congrats to Kim Mettenbrink and the Grand Island Public Library 7/8/2020 Go Big Give City cutting 8% in operational expenses 7/9/2020 GI Independent Don’t forget — City of Grand Island - Public Library is open. Check their page for hours.7/11/2020 NTV Facebook LIBRARY ALIVE: Libraries: The definition of ‘resilient’7/12/2020 GI Independent Grand Island Regular Meeting - 7/20/2020 Page 20 / 55 Since Last Report Collection Development Ordered limited materials Moved Parentalk materials out to paint wall and weeded some older non-circulating titles out Scheduling Staff came back and we have a simple A/B updated schedule and added the welcome desk station for asking Covid questions and answering questions before patrons enter, also placed a LOD at the circulation and reference desks, cleaning schedule for custodians was created. SOD/LOD/Staff Work Staff worked on opening, quarantine material rotations, virtual programming, working getting all materials back, social media promotions We prepared areas for re-opening, removed seating, toys, placed computers out of order, made sure patrons access is 6 feet apart, created signage all around the library and on the floor for entry, waiting for service, exits, materials return etc. Committee Work with Outside Agencies H3C work, met weekly with core group of H3C Director, board, supervisors, ex. GIPS, Headstart, H3C, Full group meeting too with committee work. Met weekly on Zoom for City Dept. Director Meeting Met weekly on Zoom with Central Plains Library System and shared information, planning/ideas Met for National League of Cities Work Online-Final work call Children’s Renovation and Work Maintenance painted the rest of the east children’s wall Programs Virtual Programs-Monday-Friday on GIPL’s Facebook Live Library Management Wrote Library Column June 28 We did updated Covid-Standard Operating Procedure awareness staff training with Phase 2, Executime Time Clock-Payroll System modifications, active threat safety training Developed process of book return days-quarantine of materials going to more days, promotions, signage, and press releases Worked with staff on virtual programs, calendar updates for city and library calendar, covered expectations, tapings, social media Walls were painted, and touched up by Ray around the library Shaun and I did a web-ex for demo on Schedule Anywhere Youth & Family Service Librarian’s Monthly Report Name: Date: Celine Swan July 2020 Grand Island Regular Meeting - 7/20/2020 Page 21 / 55 Completed 4 staff appraisals Upcoming Collection Development Ordering of limited materials-due to budget Scheduling Looking for different scheduling software. We will do some more demos with different vendors to find something less expensive and easy to use. Our ScheduleSoftware expires on 10/20. Children’s Renovation Continue to change the children’s area for a better flow Have Ray continue to paint the walls that are worn. Programs Continue work on virtual programming. Plan for fall. Provided virtual programs with Brenda for Baby, Toddler, Preschool Storytimes Special program with AWE on resiliency materials for kids and families Filled out a grant with Kim for the Nebraska Arts Council for Michael Fitzsimmon’s drum virtual program waiting to hear Working on grant money with Kim from the GIPL Foundation Board for prizes for summer reading program and possibly more money for outreach services SUV or van. Work with H3C-Children’s 0-11 group Library Management Work with Irasema and staff on social media promotions Procedural training on returned items-quarantine using REALM testing results guidelines and suggestions Notify kids that read in the Beanstack program of prizes. Get their schools a ribbon for their participation Plan for fall for programming and library promotions Grand Island Regular Meeting - 7/20/2020 Page 22 / 55 Since Last Report Collection Development/Maintenance Ordering bestseller/popular titles Overdrive orders/requests Shifting ANF -- nearly complete New AHP shelving (delivered week of 7/9), shelving is being put together Renewing Hot Picks subscription Circulation Building reopened to public, coordinating reopening services Technology Bibliovation (formerly Koha) upgrade Continuing to work out bugs and issues with system Acquisitions and notifications modules still have many errors Compiling stats for NLC CARES Grant Support for self-checkouts (potential malfunctions on CIRC transactions) Programming Virtual SRP Managing Beanstack SRP tracker (badges, drawings, etc.) Staff Development/Training Staff performance reviews (1) NLC Authorities class (NLC Librarian Certification continuing ed. course, 5 credits) Was off 6/30, 7/3-7/13, 7/16 Upcoming Collection Development/Maintenance Evaluating current serial subscriptions Finish cataloging Heritage Room microforms Technology Continue working with Bibliovation upgrade (ongoing) Working with Irasema on potential upgrade of video/sound recording equipment Adult & Technical Service Librarian’s Monthly Report Name: Date: Shaun Klee July 2020 Grand Island Regular Meeting - 7/20/2020 Page 23 / 55 Programming Virtual SRP (ongoing) Staff Development/Training Updating manuals & trainings for new Bibliovation software Wireless Printing training Beginning planning for Fall Grand Island Regular Meeting - 7/20/2020 Page 24 / 55 Since Last Report Library Board Policies for Study Rooms, Personal Belongings, Health & Safety, and Library Funds are in committee Informed by Nebraska Library Commission that due to COVID-19, Nebraska Public Library Accreditation including strategic plan will be delayed and now due September 2022. Recommend our process be delayed until new director is hired. City and County Business Received authorization to reopen our building on July 1, out of an abundance of caution we are still operating on Phase 2 even though CDHD has moved to Phase 3 Continued work on trimming expenses in light of COVID-19 revenue shortfall Submitted various requests related to FTE’s and director recruitment process to City Administration since there is a freeze on open positions Attended July 14 Council budget study session Celine and I participated in weekly City Department Director meetings via Zoom Tanya, Jaime and I met with City Administration to discuss upcoming county contract Management Support Team Work continues with Celine and Shaun on improved social media services in light of recall of workers; different ways to collect statistical information Work with Celine and Shaun on welcome desk and entry protocols Constantly reviewing library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning Applied for CARES Act Grant through Nebraska Library Commission for additional access to digital materials and two new service point laptop computers Celine and I were presenters at Nebraska Library Commission June 26 “NCompass Live: Nebraska Libraries in the Time of COVID: Planning for Reopening” session Renovation and Building Needs New Hot Picks book shelving has been received Research additional AV equipment and schedule for purchase Work on design of outdoor Children’s Discovery Area Foundation component of Donor Wall was installed Other On July 1, 2020 we switched data transport services for 2020/2021 and continued our Network Nebraska internet connection with Nebraska OCIO (Office of the Chief Information Officer)/Network Nebraska Attended Pioneer Consortium Exec and Membership meetings Attended Nebraska Information Technology Commission Community Council meeting Twitter has unlocked our account that seemed to get spammy while most of the staff was laid off Library Director’s Monthly Report Name: Date: Steve Fosselman July 2020 Grand Island Regular Meeting - 7/20/2020 Page 25 / 55 Celine and I met weekly on Zoom with Central Plains Library System and shared Covid,Curbside, other information, planning/ideas Worked with Salvation Army, Hope Harbor and Hall County Community Collaborative on COVID-19 restrictions Provided GIPS Preschool with an updated partnership agreement Upcoming Library Board County interlocal agreement, Library Director recruitment process, budget for FY 2020/2021 including advocacy for recalling additional laid off employees Trustee Manual will be distributed in August Board manual including continuing education certification, final review of board governance – August meeting City and County Business Continued coordination with City to implement phased-in restoration of library services in accordance with CDHD, state and CDC COVID-19 directives and guidelines Continual review of cost efficiency measures Management Support Team Continuing assessment of our phased reopening, limited services and possible changes Work to restore Book Sale area with new donation box; some study desk areas Continued work with librarians on changing staff tasks and routines in our new normal Continued review of library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning Renovation and Building Needs Research additional AV equipment including video/sound recording equipment, and schedule for purchase Work on design of outdoor Children’s Discovery Area Work with custodial staff and vendors on bird problems Parking lot restriping project Work with Foundation on Crane sculpture will be delayed Other Attend Hall County Community Collaboration board meetings Attend Pioneer Consortium Exec and Membership meetings; work on transfer of Pioneer Financial Agent from Grand Island to Holdrege Grand Island Regular Meeting - 7/20/2020 Page 26 / 55 1 Quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island April-June 2020 To Hall County Board of Supervisors: At the end of June 2020 our statistical report showed a total of 1,044 Hall County household cards, yielding three (3) household cards issued this past quarter. Our automated reporting of household cards is based on one member of each household manually coded as “head of household” no matter how many in the household have cards. For most of this quarter, the library was closed due to COVID-19 and so patrons either used their existing cards for checkout of digital resources or were issued virtual cards. This accounts for such a small increase during the quarter. Balance March 31, 2020 1,041 April - June 2020 Issues 3 Balance June 30, 2020 1,044 ________________________________________ Steve Fosselman, Library Director July 1, 2020 Grand Island Regular Meeting - 7/20/2020 Page 27 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 28 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item E1 Consideration of Policies Currently in Committee This agenda item allows for discussion and potential approval of policies coming out of committee and tabled at the May meeting. Staff Contact: Tanya Hansen, Ben Boeselager Grand Island Regular Meeting - 7/20/2020 Page 29 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item F1 Designation of Norman B. and Peppy Wolbach Bahr Charitable Remainder Trust in City's Special Project (295) Fund Mr. and Mrs. Bahr designated the Grand Island Library as a charitable organization entitled to a gift of ten percent (10%) of the remaining trust estate, to be used for our library's general charitable purposes. Since this charitable gift was to Grand Island Library instead of Grand Island Public Library Foundation, it is covered under the Library Board’s Library Funds Policy. $79,270.65 was deposited in the Library's portion of the City Special Project (295) Fund on June 30, 2020. The Library Board determines the designation and use of these funds. It is recommended that this gift be designated for programming supplies, books and other materials, and other budget line items affected by the Library's anticipated budget circumstances. The amount for FY 2020-21 can be determined at a later time. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 30 / 55 December 13, 2019 By US Mail and Email Grand Island Library c/o Shaun Klee 1124 W 2nd St Grand Island, NE 68801 Email: shaunk@gilibrary.org withers Bergman LLP 101 West Broadway, Suite 1000, San Diego, California 92101 t: +1 619 564 6170 www withersworldwidecom Re: Norman B. and Peppy Wolbach Bahr Charitable Remainder Trust dated February 12, 1998 Dear Mr. Klee: I am writing you in regards to the recent death of Norman B. Bahr. During his lifetime, Mr. Bahr and his late wife, Louise W. Bahr, created the Norman B. and Peppy Wolbach Bahr Charitable Remainder Trust dated February 12, 1998 (the "Trust"). Following Mr. Bahr's death, Elizabeth Bahr and William Bahr became the Co-Trustees of the Trust (the "Co-Trustees"). My firm represents Ms. Elizabeth Bahr and Mr. William Bahr as Co-Trustees and therefore I am writing to you on behalf of Ms. Elizabeth Bahr and Mr. William Bahr as Co-Trustees with respect to the Trust. California law requires that when there is a change to the trustee of an irrevocable trust, a trust notification must be mailed to all beneficiaries named in the trust. I have therefore enclosed a Trust Notification for your information and in compliance with the law. I have also enclosed a complete copy of the Trust and a copy of Exhibit B dated March 4, 2013 for your records. The sole asset of the Trust is UBS Account ending in 5067. For your reference, enclosed please also find a copy of the date of death statement for UBS Account ending in 5067. The Trust Agreement provides that upon Mr. Bahr's death, the remaining balance of the trust estate shall be distributed to the charitable organizations designated in Exhibit B. Pursuant to Exhibit B of the Trust Agreement dated March 4, 2013, Mr. and Mrs. Bahr designated the Grand Island Library as a charitable organization entitled to a gift of ten percent (10%) of the remaining trust estate, to be used for your general charitable purposes. Please do not hesitate to contact me should you have any questions regarding the Trust asset or its administration. Please note that if you have any questions regarding your legal rights as a beneficiary generally, you are encouraged to consult with your own attorney of your choosing. Very truly yours, Michelle Graham Enclosures cc: Ms. Elizabeth Bahr Mr. William Bahr direct: + 1 858 400 1307 fax: +1 858 759 301 o e-mail: michelle.graham@withersworldwide.com admitted in California SD01033/0001-US-7714699/1 Withersworldwide London Geneva Milan Padua Hong Kong Singapore Tokyo British Virgin Islands New York Greenwich New Haven San Francisco Los Angeles Rancho Santa Fe San Diego Withers SBL Melbourne Sydney Grand Island Regular Meeting - 7/20/2020 Page 31 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item F2 Discussion of FY 2020/2021 Budget Process Work continues on the City budget. The first attachment shows administrative changes made to the Library budget since the last board meeting. The second attachment is a document presented to Council at its July 14, 2020 budget session. Model 2 seems to be favored with a mill levy decision by Council forthcoming. The spreadsheets for each model do not appear to take into account needed future additions to the Library's FTE count. As a review, the Library's current FTE count is 23.5 but has been administratively reduced to 18 FTE due to COVID-19. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 32 / 55 Account Name Yearly View 2018 Yearly View 2019 FY 2020 Budget Period 1 Base Period 1 Adjustments FY 2020 Proposed 06112020 FY 2020 Proposed 07022020 Period 2 Base Period 2 Adjustme nts FY 2021 Proposed 06112020 FY 2021 Proposed 07022020 100-143-10044301-85105 SALARIES - REGULAR 1,017,300 1,044,763 1,154,011 1,001,490 37,120 1,038,610 983,716 1,001,490 0 1,001,490 1,001,490 100-143-10044301-85110 SALARIES - OVERTIME 273 555 750 0 675 675 314 0 1,000 1,000 1,000 100-143-10044301-85115 F.I.C.A. PAYROLL TAXES 73,408 75,277 88,132 76,614 2,705 79,319 69,908 76,614 0 76,614 76,614 100-143-10044301-85120 HEALTH INSURANCE 106,053 108,582 131,756 179,386 -60,806 118,580 115,623 179,386 0 179,386 179,386 100-143-10044301-85125 LIFE INSURANCE 1,549 1,541 1,500 1,600 -250 1,350 1,485 1,600 0 1,600 1,600 100-143-10044301-85130 DISABILITY INSURANCE 1,754 1,885 2,135 2,788 -866 1,922 2,093 2,788 0 2,788 2,788 100-143-10044301-85135 TUITION REIMBURSEMENT 1,000 0 0 0 0 0 0 0 0 0 0 100-143-10044301-85145 PENSION CONTRIBUTION 47,135 48,197 50,191 55,680 -7,680 48,000 49,722 55,680 0 55,680 55,680 100-143-10044301-85150 WORKERS COMPENSATION 1,178 877 2,043 1,968 -129 1,839 1,839 1,968 0 1,968 1,968 100-143-10044301-85160 OTHER EMPLOYEE BENEFITS 599 676 800 0 0 0 525 0 0 0 0 100-143-10044301-85161 HRA-VEBA 18,954 11,965 11,440 12,220 -1,220 11,000 11,227 12,220 0 12,220 12,220 Total Personnel 1,269,204 1,294,318 1,442,758 1,331,745 -30,450 1,301,295 1,236,452 1,331,745 1,000 1,332,745 1,332,745 Savings from 2020 Budget 141,463 206,306 110,013 110,013 100-143-10044301-85213 CONTRACT SERVICES 10,147 21,897 10,000 10,000 8,000 18,000 18,000 10,000 0 10,000 10,000 100-143-10044301-85241 COMPUTER SERVICES 34,513 34,281 31,848 31,848 -1,848 30,000 30,000 31,848 -1,848 30,000 30,000 100-143-10044301-85245 PRINTING & BINDING SERVICES 3,269 1,887 2,300 2,300 -1,300 1,000 1,000 2,300 -2,300 0 0 100-143-10044301-85305 UTILITY SERVICES 61,970 45,679 55,000 55,000 0 55,000 55,000 55,000 0 55,000 55,000 100-143-10044301-85317 NATURAL GAS 4,670 4,965 5,000 5,000 -1,000 4,000 4,000 5,000 0 5,000 5,000 100-143-10044301-85319 REPAIR & MAIN-LAND IMP/IRRIGAT 909 90 1,000 1,000 -800 200 200 1,000 0 1,000 1,000 100-143-10044301-85324 REPAIR & MAINT - BUILDING 23,016 31,139 15,000 15,000 10,000 25,000 25,000 15,000 0 15,000 20,000 100-143-10044301-85330 REPAIR & MAINT-OFF FURN & EQ 13,826 12,822 15,000 15,000 0 15,000 15,000 15,000 0 15,000 15,000 100-143-10044301-85335 REPAIR & MAINT - VEHICLES 0 99 480 480 0 480 480 480 0 480 480 100-143-10044301-85350 SANITATION SERVICE 502 421 500 500 100 600 600 500 250 750 750 100-143-10044301-85413 POSTAGE 5,482 5,679 6,000 6,000 -2,000 4,000 4,000 6,000 0 6,000 6,000 100-143-10044301-85416 ADVERTISING 743 879 800 800 -360 440 440 800 -550 250 250 100-143-10044301-85422 DUES & SUBSCRIPTIONS 25,801 26,590 26,000 26,000 0 26,000 26,000 26,000 0 26,000 26,000 100-143-10044301-85425 BOOKS 123,317 104,517 106,273 106,273 -26,273 80,000 80,000 106,273 -11,273 95,000 95,000 100-143-10044301-85426 AV/ELECTRONIC MEDIA 128,136 126,785 106,274 106,274 0 106,274 106,274 106,274 -2,574 103,700 98,700 100-143-10044301-85427 PERIODICALS 15,297 15,152 15,500 15,500 0 15,500 15,500 15,500 -1,500 14,000 14,000 100-143-10044301-85428 TRAVEL & TRAINING 2,138 2,644 2,500 2,500 1,300 3,800 3,800 2,500 0 2,500 2,500 100-143-10044301-85453 CASH OVER & SHORT 88 76 100 100 0 100 100 100 0 100 100 100-143-10044301-85490 OTHER EXPENDITURES 1,050 1,231 1,000 1,000 0 1,000 1,000 1,000 0 1,000 1,000 100-143-10044301-85505 OFFICE SUPPLIES 47,131 62,870 56,000 56,000 -8,000 48,000 48,000 56,000 -5,000 51,000 51,000 100-143-10044301-85510 CLEANING SUPPLIES 2,220 2,612 4,000 4,000 0 4,000 4,000 4,000 0 4,000 4,000 100-143-10044301-85515 GASOLINE 399 457 500 500 0 500 500 500 0 500 500 100-143-10044301-85540 SMALL TOOLS & PARTS 15,657 12,068 15,000 15,000 -6,368 8,632 8,632 15,000 -5,791 9,209 9,209 Total Operating 520,280 514,838 476,075 476,075 -28,549 447,526 447,526 476,075 -30,586 445,489 445,489 Savings from 2020 Budget 28,549 28,549 30,586 30,586 Total 100 Fund Budget 1,789,484 1,809,156 1,918,833 1,807,820 -58,999 1,748,821 1,683,978 1,807,820 -29,586 1,778,234 1,778,234 Savings from 2020 Budget 170,012 234,855 140,599 140,599 Grand Island Regular Meeting - 7/20/2020 Page 33 / 55 City of Grand Island Tuesday, July 14, 2020 Council Session/Budget Work Session Item -1 Continued FY 2020/2021 Budget Discussions Staff Contact: Patrick Brown Grand Island Council Session/Budget Work Session - 7/14/2020 Page 1 / 8 Grand Island Regular Meeting - 7/20/2020 Page 34 / 55 Council Budget Work Session Memo From: Patrick Brown, Finance Director Meeting: July 14, 2020 Subject: General Fund Budget Discussion Presenter(s): Patrick Brown, Finance Director Background Due to the pandemic and the uncertainty of the City’s revenue sources for the upcoming budget year, certain decisions need to be made as to the funding of General Fund operations and the use of Cash Reserves. The City’s use of Cash Reserves provides the City the means to handle economic uncertainties, local disasters, and any other unanticipated financial hardships. Discussion The City’s Fiscal Year (FY) 2021 Budget will be a challenge. It’s a challenge because of the abrupt change and uncertainty in revenue streams and how those changes will affect City operations going forward. For the models of the following pages we used these assumptions: • 15% reduction in Sales Tax Revenue • 2% Property Tax Increase (discussion point) • 3% revenue growth for year 2022 and 2% growth for years 2023-2026 • 3.31% growth in Personnel Services for years 2022-2026 (see historical data) • 0% cost of living adjustment for non-union members in the General Fund for FY2021 • Transfers out of $750k for Economic Development (LB840), Community Development $25k, Transit $220k, and Capital Equipment of $500k Model 1: In this model we would use $1,695,883 in cash reserves for the FY2021 budget. The only transfers into the General Fund would be $35,000 for the Vet’s Cemetery maintenance and $65,000 for Grand Generation Center. The $1,695,883 does not include capturing the incremental increase in property tax (adjusting the city’s mill levy down). If the City keeps the same mill levy, cash reserves would be reduced by $1,461,190. Grand Island Council Session/Budget Work Session - 7/14/2020 Page 2 / 8 Grand Island Regular Meeting - 7/20/2020 Page 35 / 55 Model 2: In this model we would use $1,445,883 in cash reserves for the FY2021 budget. The transfers into the General Fund consist of $35,000 for the Vet’s Cemetery maintenance, $65,000 for Grand Generation Center, and $250,000 KENO funds. The $1,445,883 does not include capturing the incremental increase in property tax (adjusting the city’s mill levy down). If the City keeps the same mill levy, cash reserves would be reduced by $1,211,190. Model 3: In this model we would use $695,883 in cash reserves for the FY2021 budget. The transfers into the General Fund consist of $35,000 for the Vet’s Cemetery maintenance, $65,000 for Grand Generation Center, $250,000 KENO funds, and $750,000 from Food & Beverage Occupation Tax. This model assumes there would not be a payment to Grow Grand Island from the Food & Beverage Fund. Parks projects were also funded out of the Food & Beverage fund in the past but in this model Park’s Projects would be funded by 2004 Sales Tax. The $695,883 does not include capturing the incremental increase in property tax (adjusting the city’s mill levy down). If the City keeps the same mill levy, cash reserves would be reduced by $461,190. Model 4: In this model we would use $461,190 in cash reserves for the FY2021 budget. The transfers into the General Fund consist of $35,000 for the Vet’s Cemetery maintenance, $65,000 for Grand Generation Center, $250,000 KENO funds, and $750,000 from Food & Beverage Occupation Tax. Recommendation Finance and Administration is looking for recommendations from City Council on the funding of General Fund operations and the use of Cash Reserves. Grand Island Council Session/Budget Work Session - 7/14/2020 Page 3 / 8 Grand Island Regular Meeting - 7/20/2020 Page 36 / 55 Model 12019 2020 2021 2022 2023 2024 2025 2026CommentsBeginning Cash 13,305,411 13,648,685 11,952,802 10,449,000 8,514,6266,127,318 3,263,798Revenue 39,208,970 37,380,179 38,501,584 39,271,616 40,057,048 40,858,189 41,675,353 3% growth in 2022, 2% for 2023-2026End of Year Adjustment -$1,251,943 - - - - - - -3.2%If City reduces mill levy to keep property tax receipts the same.(234,693) Transfers In 35,000 100,000 100,000 100,000 100,000 100,000 100,000 $35k from Farm Income (vet's cemetery), $65k from 2004 Sales Tax (Grand Generation)Total Revenue 37,992,027 37,245,486 38,601,584 39,371,616 40,157,048 40,958,189 41,775,353 Personnel Services 29,865,965 30,799,558 31,819,023 32,872,233 33,960,304 35,084,390 36,245,683 Assumes a 3.31% increase from 2022-2036; non-union members 0% cost of living adjustment for 2021End of Year Vacancy adjustment (1,016,065) - - - - - - Personnel Svcs % of Total Approptiations 76.6% 79.1%Operating Expense 7,249,062 6,646,811 6,746,513 6,847,711 6,950,427 7,054,683 7,160,503 Assumes a 1.5% increase from 2021-2031End of Year Operating adjustment (550,209) Operating Exp. % of Total Approptiations 17.8% 17.1%Transfers Out 2,100,000 1,495,000 1,539,850 1,586,046 1,633,627 1,682,636 1,733,115 Eco-Devo $750k, Com-Dev $25k, Transit $220k, Cap Equip $500K - 3% GrowthEnd of Year Transfer Savings - - - - - - - Transfers % of Total Approptiations 5.6% 3.8%- - - - - - - Total Appropriations 37,648,753 38,941,369 40,105,387 41,305,989 42,544,357 43,821,709 45,139,301 Ending Cash 13,305,411 13,648,685 11,952,802 10,449,000 8,514,626 6,127,318 3,263,798(100,150)Cash as % of Appropriations 36.25% 30.69% 26.05% 20.61% 14.40% 7.45% -0.22%Use of Cash Reserves 343,274(1,695,883)Grand IslandCouncil Session/Budget Work Session - 7/14/2020Page 4 / 8Grand IslandRegular Meeting - 7/20/2020Page 37 / 55 Model 2Revenue Growth % 2.00% 1.50%Transfers OUT % 3.00% 3.31%2019 2020 2021 2022 2023 2024 2025 2026CommentsBeginning Cash 13,305,411 13,648,685 12,202,802 10,699,000 8,764,6266,377,318 3,513,798Revenue 39,208,970 37,380,179 38,501,584 39,271,616 40,057,048 40,858,189 41,675,353 3% growth in 2022, 2% growth 2023-2026End of Year Adjustment -$1,251,943 - - - - - - -3.2%If City reduces mill levy to keep property tax receipts the same.(234,693) Transfers In 35,000 350,000 100,000 100,000 100,000 100,000 100,000 $35k from Farm Income (vet's cemetery), $65k from 2004 Sales Tax (Grand Generation), KENO $250kTotal Revenue 37,992,027 37,495,486 38,601,584 39,371,616 40,157,048 40,958,189 41,775,353 Personnel Services 29,865,965 30,799,558 31,819,023 32,872,233 33,960,304 35,084,390 36,245,683 Assumes a 3.31% increase from 2022-2036; non-union members 0% cost of living adjustment for 2021End of Year Vacancy adjustment (1,016,065) - - - - - - Personnel Svcs % of Total Approptiations 76.6% 79.1%Operating Expense 7,249,062 6,646,811 6,746,513 6,847,711 6,950,427 7,054,683 7,160,503 Assumes a 1.5% increase from 2021-2031End of Year Operating adjustment (550,209) Operating Exp. % of Total Approptiations 17.8% 17.1%Transfers Out 2,100,000 1,495,000 1,539,850 1,586,046 1,633,627 1,682,636 1,733,115 Eco-Devo $750k, Com-Dev $25k, Transit $220k, Cap Equip $500K - 3% GrowthEnd of Year Transfer Savings - - - - - - - Transfers % of Total Approptiations 5.6% 3.8%- - - - - - - Total Appropriations 37,648,753 38,941,369 40,105,387 41,305,989 42,544,357 43,821,709 45,139,301 Ending Cash 13,305,411 13,648,685 12,202,802 10,699,000 8,764,626 6,377,318 3,513,798 149,850Cash as % of Appropriations 36.25% 31.34% 26.68% 21.22% 14.99% 8.02% 0.33%Use of Cash Reserves 343,274(1,445,883)Operating Exp. Growth %Personnel Exp. Growth %General Fund Projection 5 YR - FTE WorksheetGrand IslandCouncil Session/Budget Work Session - 7/14/2020Page 5 / 8Grand IslandRegular Meeting - 7/20/2020Page 38 / 55 Model 3Revenue Growth % 2.00% 1.50%Transfers OUT % 3.00% 3.31%2019 2020 2021 2022 2023 2024 2025 2026CommentsBeginning Cash 13,305,411 13,648,685 12,952,802 11,449,000 9,514,6267,127,318 4,263,798Revenue 39,208,970 37,380,179 38,501,584 39,271,616 40,057,048 40,858,189 41,675,353 3% growth in 2022, 2% growth 2023-2026End of Year Adjustment -$1,251,943 - - - - - - -3.2%If City reduces mill levy to keep property tax receipts the same.(234,693) Transfers In 35,000 1,100,000 100,000 100,000 100,000 100,000 100,000 $35k from Farm Income (vet's cemetery), $65k from 2004 Sales Tax (Grand Generation), KENO $250k, Food & Beverage $750k (Economic Development Agreement). Stop KENO & FB Transfer starting in 2022Total Revenue 37,992,027 38,245,486 38,601,584 39,371,616 40,157,048 40,958,189 41,775,353 Personnel Services 29,865,965 30,799,558 31,819,023 32,872,233 33,960,304 35,084,390 36,245,683 Assumes a 3.31% increase from 2022-2036; non-union members 0% cost of living adjustment for 2021End of Year Vacancy adjustment (1,016,065) - - - - - - Personnel Svcs % of Total Approptiations 76.6% 79.1%Operating Expense 7,249,062 6,646,811 6,746,513 6,847,711 6,950,427 7,054,683 7,160,503 Assumes a 1.5% increase from 2021-2031End of Year Operating adjustment (550,209) Operating Exp. % of Total Approptiations 17.8% 17.1%Transfers Out 2,100,000 1,495,000 1,539,850 1,586,046 1,633,627 1,682,636 1,733,115 Eco-Devo $750k, Com-Dev $25k, Transit $220k, Cap Equip $500K - 3% GrowthEnd of Year Transfer Savings - - - - - - - Transfers % of Total Approptiations 5.6% 3.8%- - - - - - - Total Appropriations 37,648,753 38,941,369 40,105,387 41,305,989 42,544,357 43,821,709 45,139,301 Ending Cash 13,305,411 13,648,685 12,952,802 11,449,000 9,514,626 7,127,318 4,263,798 899,850Cash as % of Appropriations 36.25% 33.26% 28.55% 23.03% 16.75% 9.73% 1.99%Use of Cash Reserves 343,274(695,883)Operating Exp. Growth %Personnel Exp. Growth %General Fund Projection 5 YR - FTE WorksheetGrand IslandCouncil Session/Budget Work Session - 7/14/2020Page 6 / 8Grand IslandRegular Meeting - 7/20/2020Page 39 / 55 Model 4Revenue Growth % 2.00% 1.50%Transfers OUT % 3.00% 3.31%2019 2020 2021 2022 2023 2024 2025 2026CommentsBeginning Cash 13,305,411 13,648,685 13,187,495 11,683,693 9,749,3197,362,011 4,498,491Revenue 39,208,970 37,380,179 38,501,584 39,271,616 40,057,048 40,858,189 41,675,353 3% growth in 2022, 2% growth 2023-2026End of Year Adjustment -$1,251,943 - - - - - - -3.2%Transfers In 35,000 1,100,000 100,000 100,000 100,000 100,000 100,000 $35k from Farm Income (vet's cemetery), $65k from 2004 Sales Tax (Grand Generation), KENO $250k, Food & Beverage $750k (Economic Development Agreement). Stop KENO & FB Transfer starting in 2022Total Revenue 37,992,027 38,480,179 38,601,584 39,371,616 40,157,048 40,958,189 41,775,353 Personnel Services 29,865,965 30,799,558 31,819,023 32,872,233 33,960,304 35,084,390 36,245,683 Assumes a 3.31% increase from 2022-2036; non-union members 0% cost of living adjustment for 2021End of Year Vacancy adjustment (1,016,065) - - - - - - Personnel Svcs % of Total Approptiations 76.6% 79.1%Operating Expense 7,249,062 6,646,811 6,746,513 6,847,711 6,950,427 7,054,683 7,160,503 Assumes a 1.5% increase from 2021-2031End of Year Operating adjustment (550,209) Operating Exp. % of Total Approptiations 17.8% 17.1%Transfers Out 2,100,000 1,495,000 1,539,850 1,586,046 1,633,627 1,682,636 1,733,115 Eco-Devo $750k, Com-Dev $25k, Transit $220k, Cap Equip $500K - 3% GrowthEnd of Year Transfer Savings - - - - - - - Transfers % of Total Approptiations 5.6% 3.8%- - - - - - - Total Appropriations 37,648,753 38,941,369 40,105,387 41,305,989 42,544,357 43,821,709 45,139,301 Ending Cash 13,305,411 13,648,685 13,187,495 11,683,693 9,749,319 7,362,011 4,498,491 1,134,543Cash as % of Appropriations 36.25% 33.87% 29.13% 23.60% 17.30% 10.27%2.51%Use of Cash Reserves 343,274(461,190)Operating Exp. Growth %Personnel Exp. Growth %General Fund Projection 5 YR - FTE WorksheetGrand IslandCouncil Session/Budget Work Session - 7/14/2020Page 7 / 8Grand IslandRegular Meeting - 7/20/2020Page 40 / 55 Personnel Costs % change over prior year 2011 22,574,946 2012 22,628,819 0.24% 2013 23,423,719 3.51% 2014 26,225,124 11.96% 5.41%average 2015 27,373,839 4.38% 2016 29,275,793 6.95% 2017 27,423,210 ‐6.33% Critical Decisions made 2018 26,366,468 ‐3.85% Critical Decisions made 2019 27,616,755 4.74% 2020 Budget 29,865,958 8.14% 5.42%average 2021 Prop Budget 30,869,119 3.36% Overall Average 3.31% Personnel Cost % Change Grand Island Council Session/Budget Work Session - 7/14/2020 Page 8 / 8 Grand Island Regular Meeting - 7/20/2020 Page 41 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item F3 Accept for Filing Library Director's Letter of Retirement Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 42 / 55 July 16, 2020 TO:Tanya Hansen, Library Board President Jerry Janulewicz, City Administrator RE:Letter of Retirement I’ve been talking the past year about my upcoming retirement, and the only thing missing has been a retirement date. I have made a decision that my last day as Library Director will be Friday, September 11, 2020. I am happy to assist as needed in making administrative arrangements to start the process of securing a new Library Director in accordance with City Code and Nebraska statutes. I greatly appreciate the opportunity to have been of service since 1991 to this wonderful community in its pursuit of a lifetime of learning and literacy. Thank you for your support of my administration, public library services and our valuable contribution to Grand Island’s quality of life. It has been an honor to serve with several city administrators, mayors, councils and library boards, as well as so many dedicated and creative library staff members. Together we have made public library services better for those we serve, and I encourage you to continually seek improvement and advancement. Please let me know of any ways I can assist both the Library Board and City Administration during my remaining tenure. Sincerely, Steve Fosselman Serving you through the Edith Abbott Memorial Library and throughout Hall County 1124 West 2nd Street  Grand Island, Nebraska 68801 (308) 385-5333  FAX 385-5339 www.gilibrary.org  www.facebook.com/gilibrary Grand Island Regular Meeting - 7/20/2020 Page 43 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item F4 Discussion of Library Director Replacement Process This item has been placed on the agenda to facilitate library board discussion with the goal of determining our part of the process. There is currently a freeze on filling vacancies, and so a request has been made to unfreeze so recruitment can start. A review of City Code is attached to illustrate the relationship between the Library Board and City government. The Library Director job description is also attached. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 44 / 55 §19-5. Library Board; Powers Generally The board of directors of the public library shall have power to … appoint a suitable librarian and assistants, to fix their compensation and to remove their appointments in accordance with the Personnel Rules of the City; to establish regulations for the government of such library as may be deemed necessary for its preservation and to maintain its usefulness and efficiency; … and to exercise such power as may be necessary to carry out the spirit and intent of Neb. Rev. Stat. §51-201 through §51-219 and to carry out the provisions of this chapter in establishing and maintaining the public library and reading rooms. Library Personnel Policy https://www.gilibrary.org/home/showdocument?id=10448 §2-31. Hired Officials The officials set forth below shall be hired officials which shall be selected for employment by the city as set forth in the personnel rules and regulations. All of the hired officials shall be subject to the personnel rules of the City of Grand Island as adopted by resolution. The personnel rules are supplemental to the civil service rules for the officials set forth in subparagraph (B), and supplemental to the terms of interlocal agreements pertaining to the officials set forth in subparagraph (C) below. The officials listed in subparagraphs (A) and (B) shall be hired by the Mayor with the approval of the City Council. The length of service of all the officials listed below shall be indefinite. The discipline and/or removal of the officials listed in subparagraphs (A), (C), and (D) shall be governed by the City’s personnel rules. The discipline and/or removal of the officials listed in subparagraph (B) shall be governed by the City’s personnel and civil service rules. (D) The following shall constitute the official subject to the provisions of Article 2, Chapter 51 of the Nebraska Revised Statutes pertaining to libraries: Library Director §2-37. Administrator; Duties; General The duties of the city administrator are as follows: (1) Attend all meetings of the city council and its committees unless excused, with the duty of reporting on any matter concerning the City under his or her direction; and to attend such other meetings of departments and officials as the duties of the office may require, or as may be directed by the mayor or council. (2) Make investigation into all affairs of the City and to make recommendations to the mayor and council for the adoption of such measures and ordinances as are deemed necessary or expedient for the good government of the City. (3) Analyze the functions, duties, and activities of the various departments, divisions, and services of the City, and of all employees thereof, and to make recommendations regarding the same to the mayor and council; and to faithfully carry out the directives and recommendations of the mayor and council in coordinating the administrative functions and operations of the various departments, divisions, and services. (4) Keep the mayor and council fully advised as to the financial condition of the City. With the adoption of the budget and the passage of the appropriations ordinance by the governing body, the city administrator shall be responsible for the supervision and control of the budgeted expenditures. (5) Oversee the supervision of all employees, and evaluate all appointed and hired officials, and recommend to the mayor the appointment, discipline, transfer and dismissal of all City personnel. (6) Investigate or have investigated all complaints filed against an employee, department, division, or service of the City, and to report such investigation with recommendation to the mayor and council. (7) Act as Program Administrator for the Economic Development Program of the City, act as ex-officio member of the Economic Development Committee, assist the committee, and provide the committee with necessary information and advice on the economic development program. (8) Perform all other duties and exercise such other power as may be required by ordinance, or prescribed by resolution of the mayor and council. Grand Island Regular Meeting - 7/20/2020 Page 45 / 55 Printed: 7/5/2012 City of Grand Island Page 1 of 4 Rev. 2/20/2004 Library Director (0340) Non-Union LIBRARY DIRECTOR DEPARTMENT: Library CLASSIFICATION: Exempt DIVISION: JOB CLASS: 0340 DEFINITION Plan, direct and review the activities and operations of the Grand Island Public Library including library budget, hiring and supervision of library staff, oversight of building and grounds maintenance, collection development, evaluation of existing programs and procedures, formulation and implementation of solutions to library related problems, public relation and the development and promotion of new services; coordinate assigned activities with other City departments and outside agencies; and provide policy, technical and administrative support to the Mayor, City Council, Library Board and City Administrator. SUPERVISION RECEIVED AND EXERCISED Receives policy direction and general administrative direction from the Library Board and City Administrator, respectively. Exercises direct supervision over professional and clerical staff. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: Develop, plan, and implement library goals and objectives; recommend and administer policies and procedures; monitor all library operations including patron relations. Coordinate Library activities with those of other departments and outside agencies and organizations; provide staff assistance to the Library Board and City Administrator; prepare and present staff reports and other necessary correspondence; maintain organizational records. Direct, oversee and participate in the development of the library's work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures. Prepare studies, reports, bid specifications, contracts, oral presentations and news releases concerning library operations, needs, services, programs and projects. Oversee the maintenance of library facilities and equipment. Plan, direct and maintain records for library fund raising projects; write, plan and supervise Library grants. Oversee the requisition and processing of library material; stay abreast of new trends and innovations in the library field. Supervise and participate in the development and administration of the library budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year Grand Island Regular Meeting - 7/20/2020 Page 46 / 55 Printed: 7/5/2012 City of Grand Island Page 2 of 4 Rev. 2/20/2004 Library Director (0340) Non-Union adjustments. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Participate on a variety of boards and commissions; attend and participate in professional groups and committees; represent the library before various officials, community and professional organizations, news media and the general public. Select, train, motivate and evaluate personnel; provide or coordinate staff training; evaluate employee performance; work with employees to correct deficiencies; implement discipline and termination procedures. Conduct long range planning for the library; conduct community studies, patterns of use and studies of demographic changes; analyze and evaluate results with regards to future Library services. Perform related duties as assigned. QUALIFICATIONS Knowledge of: Modern and complex principles and practices of library organization, administration and operation. Program and project development applicable to a library system. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Principles, practices of fund raising techniques, public relations and grant writing. Principles, practices and philosophy of library science. Applications of library automation systems and related technology. Other libraries and agencies and their resources and how they can be utilized in augmenting library services. Principles and procedures of professional library work including methods and techniques of library classification, cataloging and reference. Research and reporting methods, techniques and procedures. Modern office procedures, methods and equipment. Principles and procedures of financial record keeping and reporting. Ability to: Develop and implement library programs and services which stimulate reader interests and are responsive to the needs of the community. Select, supervise, train and evaluate assigned staff. Prepare and administer a budget. Grand Island Regular Meeting - 7/20/2020 Page 47 / 55 Printed: 7/5/2012 City of Grand Island Page 3 of 4 Rev. 2/20/2004 Library Director (0340) Non-Union Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Effectively administer a variety of library activities. Identify and respond to public, City Council and Library Board issues and concerns. Interpret and apply Federal, State and local policies, procedures, laws and regulations. Supervise, train and evaluate assigned staff. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Evaluate and develop improvements in library operations, procedures, policies and methods. Prepare clear and concise reports. License or Certificate: Possession of, or ability to obtain and maintain, an appropriate valid Nebraska driver's license. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible experience in a public library including four years of administrative or supervisory responsibility. Training: Possession of a Master of Library Science degree from an American Library Association accredited college or university. PHYSICAL REQUIREMENTS Activities: Sitting Frequent Standing Frequent Walking Frequent Reaching Occasional Climbing Stairs Occasional Bending Occasional Squatting Occasional Kneeling Occasional Twist/Turn Frequent Simple Grasping Occasional Grand Island Regular Meeting - 7/20/2020 Page 48 / 55 Printed: 7/5/2012 City of Grand Island Page 4 of 4 Rev. 2/20/2004 Library Director (0340) Non-Union Fine Manipulation Occasional Handling Occasional Lifting Waist Level 15# Chair to Floor 15# Above Shoulder 15# . Push/Pull 100# Carry Right 15# Occasional Left 15# Occasional Use of Feet Foot Controls Left Not at all Right Not at all Grand Island Regular Meeting - 7/20/2020 Page 49 / 55 Library Board Monday, July 20, 2020 Regular Meeting Item F5 Review of Board Committees and Bylaws Discussion will take place about board committee assignments and needed bylaws changes, with action set for the August meeting. The attached suggested revisions to bylaws are just one way to allow for maximum flexibility in committee structure and clearly defined relationship with Library Director. Staff Contact: Grand Island Regular Meeting - 7/20/2020 Page 50 / 55 DRAFT Revised August 12, 2002 August 17, 2020 DRAFT BY-LAWS GRAND ISLAND PUBLIC LIBRARY BOARD ARTICLE I – Name This organization shall be called “The Board of Trustees of the Grand Island Public Library” existing by virtue of the provisions of Sections 179-3 and 179-4 of the Grand Island City Code as provided by Chapter 51 of the Revised Statutes of Nebraska and exercising the powers and authority, and assuming the responsibilities delegated to it under the said statutes. ARTICLE II – Membership Section 1 The Board shall consist of seven (7) members to be elected by the City Council and to be chosen from the citizens at large, of which Board neither the Mayor nor any member of the City Council shall be a member.1 Section 2 The directors first elected shall hold their office for a term of four (4) years from the first date of July, and directors shall be chosen thereafter as terms expire. No director shall be elected for more than two successive terms.2 If a person is appointed to fill out the remainder of another person’s term, and there remains three or more years of that term, this is then to be considered a regular term. Section 3 In cases of vacancies by resignation, removal, or otherwise, the City Council shall fill such vacancy for the unexpired term.3 Section 4 No director shall receive any pay or compensation for any services rendered as a member of the board.4 Section 5 A trustee who is absent from three (3) consecutive regular meetings or who has not attended at least seven (7) regular meetings in a twelve (12) month period shall be requested by the president to state in writing his intention to continue serving on the Board. _____________ 1 Grand Island City Code, Section 19-3, as amended by Ordinance 8753 2 Grand Island City Code, Section 19-3, as amended by Ordinance 4391 3 Grand Island City Code, Section 19-3 4 Ibid. Grand Island Regular Meeting - 7/20/2020 Page 51 / 55 DRAFT Revised August 12, 2002 August 17, 2020 Library Board By-Laws, Grand Island, Nebraska ARTICLE III – Officers Section 1 The officers shall be a president, a vice-president and a secretary.1 Election of officers shall take place at the annual meeting. Section 2 Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. An individual shall not serve more than two consecutive years in the same office. Section 3 The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, co-sign all claims approved by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office. Section 4 The vice-president, in the event of the absence or disability of the president, or a vacancy in that office, shall assume and perform the duties and functions of the president. Section 5 The secretary shall keep a true and accurate record of all meetings of the board, and shall issue notice of all regular meetings one week in advance. ARTICLE IV – Meetings Section 1 The regular meetings shall be held each month, the date and hour to be set by the board at its annual meeting. Section 2 Special meetings may be held any time at the call of the president or at the call of any three (3) members of the board, provided that notice thereof be given to all board members at least 24 hours in advance of the special meeting. Section 3 Notice of regular meetings, specifying time and place shall be published, as provided by law, so that citizens can exercise their democratic privilege of appearing at public sessions of governmental bodies. All such public meetings shall be held in the public building in which the governmental body conducting the meeting operates or is headquartered unless the publicized notice shall designate another public building or other place. The minutes of the governmental body, shall record the manner by which such publicized notice was given.2 Section 4 The annual meeting, which shall be for the purpose of the election of officers and the adoption of an annual report, shall be held at the time of the regular meeting in the month of June each year. _____________ 1 Grand Island City Code, Section 19-4 2 Nebraska Statutes, 84-1402 Grand Island Regular Meeting - 7/20/2020 Page 52 / 55 DRAFT Revised August 12, 2002 August 17, 2020 Library Board By-Laws, Grand Island, Nebraska Section 5 The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit: (a)Call to order (b)Disposition of minutes of previous meeting and any intervening special meetings (c)Librarian’s financial report and allowance of bills (d)Librarian’s circulation report (e)Committee reports (f)Communications (g)Unfinished business (h)New business (i)Public presentation to, or discussion with, the board (j)Adjournment Section 6 Four (4) members of the library board shall constitute a quorum, but a majority vote of all the members of the library board shall be required to transact any business. Any formal official action on any question or motion duly moved and seconded shall be taken only by roll call vote of the governing body in open session convened and the record shall show how each member voted.1 Section 7 Proceedings of all meetings shall be governed by Robert’s Rules of Order, except as herein provided. ARTICLE V – Committees Section 1 The president shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board. Section 2 The following standing committees shall be appointed by the president at the first regular meeting after the annual meeting, to serve for one year. (a)Building and property (b)Special activities and public relations (c)Personnel (d)Policy and by-laws (e)Budget and finance The librarian and president shall be ex-officio members of each committee, with the president a voting member thereof. _____________ 1 Nebraska Statutes, 84-1405 Grand Island Regular Meeting - 7/20/2020 Page 53 / 55 DRAFT Revised August 12, 2002 August 17, 2020 Library Board By-Laws, Grand Island, Nebraska Section 3 2 All committees shall make a progress report to the library board at each of its meetings. Section 4 3 No committee will have other than advisory powers unless by suitable action of the board, it is granted specific power to act. ARTICLE VI – General Section 1 The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which such action is proposed to be taken. Section 2 The by-laws shall be reviewed annually at the July meeting. ARTICLE VII – Library Director The board of directors of the public library shall have power to appoint a suitable librarian in accordance with Grand Island City Code §2-31(D)and §19-5. As stated in Grand Island City Code §2-31, the Library Director is a hired official subject to the personnel rules of the City of Grand Island as adopted by resolution. The length of service of the Library Director shall be indefinite, with discipline and/or removal governed by the City’s personnel rules. In accordance with Grand Island City Code §2-37, as a hired official the Library Director is evaluated by the City Administrator. As stated in the City of Grand Island Library Director job description, the Library Director receives policy direction from the Library Board and general administrative direction from the City Administrator. The charge of the Library Director is to plan, direct and review the activities and operations of the Library including library budget, hiring and supervision of library staff, oversight of building and grounds maintenance, collection development, evaluation of existing programs and procedures, formulation and implementation of solutions to library related problems, public relation and the development and promotion of new services; coordinate assigned activities with other City departments and outside agencies; and provide policy, technical and administrative support to the Mayor, City Council, Library Board and City Administrator. The librarian shall have sole charge of the administration of the library under the direction and review of the board. The librarian shall be held responsible for the care of the building and equipment, for the employment and direction of the staff, for the efficiency of the library’s services to the public, and for the operation of the library under financial conditions set forth in the annual budget. The librarian shall, on orders from the board submit claims on the Library Fund to be paid out by the City Treasurer, shall keep an accurate record of all moneys received and disbursed by him and Grand Island Regular Meeting - 7/20/2020 Page 54 / 55 DRAFT Revised August 12, 2002 August 17, 2020 make a report thereof to the library board monthly or as often as the board shall require. The librarian shall attend all board meetings. except those at which his appointment or salary is to be discussed. ARTICLE VII – State and National Affiliations Section 1 All members of the board shall be members of the Trustees Section of the Nebraska Library Association. Section 2 The president of the board shall be a member of the Trustees Section of the American Library Association. Any material received from this source shall be made available to all board members. Grand Island Regular Meeting - 7/20/2020 Page 55 / 55