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06-22-2020 Library Board Regular Meeting PacketLibrary Board Monday, June 22, 2020 Virtual AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Edward Meedel, President Kelli Arens, Vice President Tanya Hansen, Secretary Benjamin Boeselager Maria Lopez Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of May 18, 2020 5.Approval of Financial Reports 6.Approval of Bills Submitted - May 26, 2020 and June 9, 2020 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 6/22/2020 Page 1 / 47 9.Consideration of Policies Currently in Committee 10.Approval of Election of Officers 11.Discussion of FY 2020/2021 Budget Process 12.Discussion of Library Director Replacement Process 13.Next Meeting 14.Adjournment Grand Island Regular Meeting - 6/22/2020 Page 2 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 6/22/2020 Page 3 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item B1 Approval of Minutes of May 18, 2020 Staff Contact: Grand Island Regular Meeting - 6/22/2020 Page 4 / 47 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING May 18, 2020 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted via Zoom on Monday, May 18, 2020. Notice appeared in the Grand Island Independent on May 14, 2020. A quorum present, President Ed Meedel called the meeting to order at 3:00 p.m. The following members were present: Tanya Hansen, Ben Boeselager, Sara White, Jaime Parr and Maria Lopez. Also present were Library Director Steve Fosselman and Library Youth and Family Services Librarian Celine Swan. Open Meetings Law Notice: Provided by President Ed Meedel. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Maria Lopez, carried unanimously to accept for filing the Minutes of the April 20, 2020 library board meeting. REPORTS: Approval of Financial Report: Motion by Jaime Parr, seconded by Ben Boeselager, carried unanimously to accept for filing the April 2020 Financial Reports. Approval of Bills Submitted: Motion by Jaime Parr, seconded by Ben Boeselager, carried unanimously to accept for filing the April 28, 2020, and May 12, 2020 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Sara White, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Nothing to report at this time. Approval of Revision to Reduced Library Hours for Anticipated Re-opening and Authorizing Library Director to Adjust Hours and Services as Needed Through Remainder of Fiscal Year: Proposed hours are: Monday – Friday 9:30 AM – 6:00 PM Saturday – 9:30 AM – 1:00 PM Sunday – CLOSED Motion by Tanya Hansen, seconded by Ben Boeselager, carried unanimously to accept for filing the Revision to Reduced Library Hours for Anticipated Re-opening and Authorizing Library Director to Adjust Hours and Services as Needed Through Remainder of Fiscal Year. Approval of Suspension of Overdue Fines Until Further Notice: Currently no overdue fines are being assessed for checked out items and their due dates have been extended until June 15. Patrons’ access to the library will be limited for some time and with quarantine procedures being developed, items will not be checked for several days after their return. Approval of suspension of daily overdue fines is recommended. Motion by Tanya Hansen, seconded by Maria Lopez, carried unanimously to accept for filing approval of Suspension of Overdue Fines Until Further Notice Approval of Designation of Ralph and Lorraine Laskowski Endowment Fund in City’s 295 Fund for Children’s Early Literacy Stations: A few months ago the library purchased several replacement AWE computer stations for the Children’s section. These AWE stations have educational games for parent/child interaction. The total cost of was $13,000. The use of the $4,905 in the Ralph and Lorraine Laskowski Endowment Fund was intended to come before the board but was overlooked. Board approval is sought for the designation of the Endowment Fund Grand Island Regular Meeting - 6/22/2020 Page 5 / 47 2 for this purpose. Motion by Ben Boeselager, seconded by Jaime Parr, carried unanimously to accept for filing the Approval of Designation of Ralph and Lorraine Laskowski Endowment Fund in City’s 205 Fund for Children’s Early Literacy Stations. Approval of Recommendations to Mayor Regarding Board Members’ Expiring Terms: Tanya Hansen, Jaime Parr and Sara White have terms that end on June 30, 2020. Should all three board members wish to continue serving, board approval is recommended so their names can be forwarded to the Mayor for his consideration and Council Approval. Motion by Ben Boeselager, seconded by Maria Lopez, carried unanimously to accept for filing the Approval of Recommendations to Mayor Regarding Board Members’ Expiring Terms. Consideration of Policies Currently in Committee: Tabled Next Meeting: Monday, June 22,, 2020 at 5:30 pm. There being no other business the meeting was adjourned at 3:50 p.m. Tanya Hansen, Secretary Grand Island Regular Meeting - 6/22/2020 Page 6 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated, subject to City Finance Department journal entry changes. Staff Contact: Grand Island Regular Meeting - 6/22/2020 Page 7 / 47 06/11/2020 15:27 |CITY OF GRAND ISLAND |P 1 mollym |FOR THE MONTH ENDED MAY 2020 |glytdbud LIBRARY REVENUES FOR 2020 08 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -16,250.00 .00 .00 -8,750.00 65.0% 74365 STATE GRANTS -7,107 -7,107 -7,383.00 -7,383.00 .00 276.00 103.9% 74576 COPY MACHINE USE FEES -11,000 -11,000 -5,993.45 .00 .00 -5,006.55 54.5% 74703 FINES AND PENALTIES -25,000 -25,000 -10,032.99 -42.05 .00 -14,967.01 40.1% 74725 NONRESIDENT CARD FEE -5,500 -5,500 -2,640.00 -180.00 .00 -2,860.00 48.0% 74795 OTHER REVENUE -14,000 -14,000 -5,679.92 -433.95 .00 -8,320.08 40.6% TOTAL LIBRARY -87,607 -87,607 -47,979.36 -8,039.00 .00 -39,627.64 54.8% TOTAL GENERAL FUND -87,607 -87,607 -47,979.36 -8,039.00 .00 -39,627.64 54.8% Grand Island Regular Meeting - 6/22/2020 Page 8 / 47 06/11/2020 15:25 |CITY OF GRAND ISLAND |P 1 mollym |FOR THE MONTH ENDED MAY 2020 |glytdbud LIBRARY EXPENSES FOR 2020 08 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,154,011 1,154,011 681,144.12 43,595.24 .00 472,866.88 59.0% 85110 SALARIES - OVERTIME 750 750 193.09 .00 .00 556.91 25.7% 85115 F.I.C.A. PAYROLL TAXES 88,132 88,132 48,896.40 3,160.85 .00 39,235.60 55.5% 85120 HEALTH INSURANCE 131,756 131,756 69,006.90 4,281.58 .00 62,749.10 52.4% 85125 LIFE INSURANCE 1,500 1,500 931.37 40.67 .00 568.63 62.1% 85130 DISABLITY INSURANCE 2,135 2,135 1,333.24 87.00 .00 801.76 62.4% 85145 PENSION CONTRIBUTION 50,191 50,191 33,073.00 2,615.71 .00 17,118.00 65.9% 85150 WORKERS COMPENSATION 2,043 2,043 342.29 .00 .00 1,700.71 16.8% 85160 OTHER EMPLOYEE BENEFITS 800 800 396.24 29.28 .00 403.76 49.5% 85161 HRA-VEBA 11,440 11,440 7,140.00 420.00 .00 4,300.00 62.4% 85213 CONTRACT SERVICES 10,000 10,000 15,396.20 .00 -6,852.75 1,456.55 85.4% 85241 COMPUTER SERVICES 31,848 31,848 12,718.13 .00 -6,800.00 25,929.87 18.6% 85245 PRINTING & BINDING SERVICES 2,300 2,300 787.50 .00 .00 1,512.50 34.2% 85305 UTILITY SERVICES 55,000 55,000 33,203.75 3,252.04 .00 21,796.25 60.4% 85317 NATURAL GAS 5,000 5,000 3,420.11 436.97 .00 1,579.89 68.4% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0% 85324 REPAIR & MAINT - BUILDING 15,000 15,000 18,260.16 -6,568.90 3,214.24 -6,474.40 143.2% 85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 11,193.69 823.16 4,825.00 -1,018.69 106.8% 85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0% 85350 SANITATION SERVICE 500 500 361.10 .00 .00 138.90 72.2% 85413 POSTAGE 6,000 6,000 2,991.09 75.67 .00 3,008.91 49.9% 85416 ADVERTISING 800 800 363.39 17.71 .00 436.61 45.4% 85422 DUES & SUBSCRIPTIONS 26,000 26,000 11,219.00 2,172.00 2,200.00 12,581.00 51.6% 85425 BOOKS 106,273 106,273 55,461.16 8,703.36 .00 50,811.84 52.2% 85426 AV/ELECTRONIC MEDIA 106,274 106,274 77,518.52 7,263.24 .00 28,755.48 72.9% 85427 PERIODICALS 15,500 15,500 14,076.28 68.00 .00 1,423.72 90.8% 85428 TRAVEL & TRAINING 2,500 2,500 3,602.09 320.00 40.00 -1,142.09 145.7% 85453 CASH OVER & SHORT 100 100 16.50 .00 .00 83.50 16.5% 85490 OTHER EXPENDITURES 1,000 1,000 733.40 44.88 .00 266.60 73.3% 85505 OFFICE SUPPLIES 56,000 56,000 25,150.16 2,806.56 .00 30,849.84 44.9% 85510 CLEANING SUPPLIES 4,000 4,000 389.19 .00 .00 3,610.81 9.7% 85515 GASOLINE 500 500 204.05 30.02 .00 295.95 40.8% 85540 SMALL TOOLS & PARTS 15,000 15,000 8,632.00 8,096.00 .00 6,368.00 57.5% TOTAL LIBRARY 1,918,833 1,918,833 1,138,154.12 81,771.04 -3,373.51 784,052.39 59.1% TOTAL GENERAL FUND 1,918,833 1,918,833 1,138,154.12 81,771.04 -3,373.51 784,052.39 59.1% Grand Island Regular Meeting - 6/22/2020 Page 9 / 47 06/16/2020 13:37 |CITY OF GRAND ISLAND |P 117 mollym |ALL REVENUES |glytdbud FOR THE MONTH ENDED MAY 2020 FOR 2020 08 JOURNAL DETAIL 2020 8 TO 2020 8 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 .00 .00 .00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120 -120 .00 .00 .00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -500,000 -500,000 -2,500.00 .00 .00 -497,500.00 .5% TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000 -500,000 -2,500.00 .00 .00 -497,500.00 .5% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL OTHER DEPARTMENT PROJECTS -750,284 -750,284 -2,500.00 .00 .00 -747,784.00 .3% Grand Island Regular Meeting - 6/22/2020 Page 10 / 47 06/16/2020 13:40 |CITY OF GRAND ISLAND |P 163 mollym |ALL EXPENSES |glytdbud FOR THE MONTH ENDED MAY 2020 FOR 2020 08 JOURNAL DETAIL 2020 8 TO 2020 8 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 106.61 .00 .00 13.39 88.8% 29555001 85042 EDITH ABBOTT MEMORI 500,000 500,000 87,770.14 13,071.49 2,106.92 410,122.94 18.0% 2020/08/000101 05/26/2020 API 1,390.49 VND 000392 VCH494708 TELEPHONE SYSTEMS OF DUAL-LENS PEOPLE COUNTING CAME 217600 2020/08/000187 05/28/2020 APM 4,905.00 VND 007491 VCH493844 AWE ACQUISITION INC CHILDRENS EARLY LITERACY COMPU 2020/08/000227 05/29/2020 APM 1,863.00 VND 010856 VCH BOB'S CARPET & UPHOL FURNITURE & CARPET CLEANING 2020/08/000228 05/29/2020 APM 4,913.00 VND 010856 VCH BOB'S CARPET & UPHOL CARPET/FURNITURE CLEANING TOTAL OPERATING EXPENSES 500,120 500,120 87,876.75 13,071.49 2,106.92 410,136.33 18.0% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 750,120 750,120 87,876.75 13,071.49 2,106.92 660,136.33 12.0% Grand Island Regular Meeting - 6/22/2020 Page 11 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item B3 Approval of Bills Submitted - May 26, 2020 and June 9, 2020 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. 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"!"!"!!#$%& '(#.3)<2)14,***%%$'Grand IslandRegular Meeting - 6/22/2020Page 19 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island provided in January, April, July and October of each year 3) a quarterly statistical usage report provided in February, May, August and November of each year 4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library Foundation library support funds 5) upon publication, a Library newsletter 6) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 6/22/2020 Page 20 / 47 Library Media Report June 22, 2020 Report LIBRARY ALIVE: Keep reading in these uncertain times 5/2/2020 GI Independent Chadron Library Instituting Curbside Service 5/11/2020 NCN North Platte Library to open with restrictions 5/11/2020 NCN The City of Grand Island - Public Library plans a virtual summer reading kickoff next week.5/13/2020 NTV Facebook Grand Island library plans virtual kickoff for summer reading program 5/13/2020 NTV GI looking at budget cuts, pools closed, and testing concerns 5/14/2020 NTV LIBRARY ALIVE: Did you know we’re located at 1124 W. Second? 5/16/2020 GI Independent Grand Island library limited opening next week 5/19/2020 Local 4 Grand Island library limited opening next week 5/19/2020 10/11 News Grand Island Public Library announces curbside pickup in June 5/19/2020 GI Independent Grand Island Library hires back some staff, kicks off summer reading 5/20/2020 NTV The City of Grand Island - Public Library is hiring staff back and gearing up to offer 5/20/2020 NTV Facebook Grand Island Library will reopen in phases beginning on May 27 with a book drop 5/20/2020 NTV Grand Island library limited opening next week 5/20/2020 NCN The City of Grand Island - Public Library is slowly rolling out services and tonight kicks 5/21/2020 NTV Facebook Libraries Move Towards Phased Reopening 5/26/2020 NET GI Public Library re-opens with book drop off service 5/27/2020 Local 4 Grand Island Library begins reopening 5/27/2020 NTV Here’s another sign how much things have improved in Grand Island as the library has hired back staff and has begun to reopen.5/27/2020 NTV Facebook Grand Island Public Library to host virtual summer reading program 5/29/2020 GI Independent ‘Night of the Twisters’ book remains popular with Grand Island Public Library patrons 5/29/2020 GI Independent VFW Buddy Poppy program wins national honor 5/30/2020 GI Independent Curbside service is coming in G.I.5/31/2020 GI Independent ‘Night of the Twisters’ book remains popular with Grand Island Public Library patrons 6/3/2020 Omaha World Herald Last week Grand Island Public Library slowly re-opened with a book drop service and now they offer a pick-up service to check out books 6/5/2020 Local 4 Facebook GI library offers pick-up service to check out books 6/5/2020 Local 4 Grand Island Public Library summer reading program continues Monday 6/5/2020 GI Independent LIBRARY ALIVE: Smiling with our eyes during Plan B 6/14/2020 GI Independent City projects $1.76 million revenue loss for 2020: Budget shortfall anticipated for 2021 6/16/2020 GI Independent Virus hits Grand Island city budget 6/16/2020 NTV Reserves may help city through shortfall 6/18/2020 GI Independent Grand Island Regular Meeting - 6/22/2020 Page 21 / 47 Monday Program OVERVIEW Video Week Views Shares Likes Comments Platform Jeff Quinn Kickoff youtube 6/1-6/5 137 6/8-6/12 142 6/15-6/19 6/22-6/26 Wildlife Encounters 6/1-6/5 62 youtube 6/8-6/12 71 6/15-6/19 6/22- 6/26 Shadow Factory 6/8-6/12 257 4 5 1 facebook 6/15-6/19 Week 3 Week 4 Crane River Theater Week 1 Week 2 Week 3 Week 4 Morrill Hall Week 1 Week 2 Week 3 Week 4 Magical Balloon Guy Week 1 Week 2 Week 3 Week 4 HN David Seay Week 1 Week 2 Week 3 Week 4 OCM Seuss Sational Week 1 Week 2 Week 3 Week 4 NE Arts Council Week 1 Week 2 Week 3 Grand Island Regular Meeting - 6/22/2020 Page 22 / 47 Week 4 Rascal Martinez Week 1 Week 2 Week 3 Week 4 Grand Island Regular Meeting - 6/22/2020 Page 23 / 47 Weekly Program OVERVIEW Video release date Views at end of 7 days Shares from our page reactions Comments Platform Lapsit Story Time monkeys 2-Jun 285 facebook friendship 8-Jun 134 dinos 16-Jun giraffe kindness friendship tacos? friendship sharing SRE Club Emperor's New Clothes 3-Jun 120 facebook Pecos Bill 10-Jun 113 1 Trickster Tales 6/17/2020 Big Kids Club genealogy 4-Jun 391 7 35 4 facebook HomeDepot 11-Jun 461 1 16 4 facebook Morrill hall 18-Jun Zoom Teens cahoot 5-Jun decoupage 12-Jun 108 facebook Grand Island Regular Meeting - 6/22/2020 Page 24 / 47 Grand Island Regular Meeting - 6/22/2020 Page 25 / 47 Since Last Report Collection Development Ordered minimal materials Moved Dr. Seuss Books to different carts, new signage for Seuss Caboose Moved book/cd sets to different cart, new signage Scheduling Staff came back and we have a simple A/B schedule with new hours, and reduced staff SOD/LOD/Staff Work Staff are working on Curbside, Virtual Programming, Returns, Social Media Promotions We have library assistant 2’s leading in four different areas: Checkin, Circ-Holds Pulls, Curbside, Reservations Committee Work with Outside Agencies H3C work, met weekly with core group of directors, supervisors, ex. GIPS, Headstart, H3C, etc. worked on projects for daycares Met weekly on Zoom on City Dept Director Meeting Met weekly on Zoom with Central Plains Library System and shared Covid,Curbside, other information, planning/ideas Met for National League of Cities Work Online Children’s Renovation and Work Painted Seuss corner and East Wall in Children’s Ordered hand sanitizer station Programs Doreen Cronin Bilingual Virtual Storytime with Maria Lopez May 4 Bill Martin, Jr. Baby/Toddler Lapsit Virtual Storytime May 5 Llama, Llama Virtual Storytime May 6 Summer Reading Program kickoff with Jeff Quinn Magician May 21 Beanstack reading minutes started May 21 Library Management Worked on Serials, and other material cataloging and processing Wrote Library Column May 3 Provided weekly email to library staff that were laid off Worked with Shaun and staff on staff coming back, contacting the staff not coming back, We did Covid-Standard Operating Procedure training, training on new Bibliovation, Beanstack, virtual programming, and Executime TimeClock-Payroll System Developed process of book return days-quarantine of materials, curbside services, promotions, signage, promotions with the schools, and press releases Youth & Family Service Librarian’s Monthly Report Name: Date: Celine Swan June 2020 Grand Island Regular Meeting - 6/22/2020 Page 26 / 47 Worked with staff on virtual programs, calendar updates for city and library calendar, covered expectations, tapings, social media Interviews with Grand Island Independent on June 3 for the 40th June 3 Tornado Anniversary and curbside services on May 28, Zoom Interview with Steve White on Curbside, and returning materials Answered the phone, setup virtual accounts, answered questions Helped Shaun make facemask frames on 3D printer when needed Walls were painted, and touched up by Ray around the library Upcoming Collection Development Ordering of June materials Scheduling Looking for different scheduling software. We will do some demos with different vendors to find something less expensive and easy to use. Children’s Renovation Continue to change the children’s area for a better flow Have Ray continue to paint the walls that are worn. Programs Worked on virtual program planning for kids and teens that began on June 1 Provided virtual programs with Brenda for Baby, Toddler, Preschool Storytimes Had Irasema setup Excel for virtual statistics. She is doing Facebook, Instagram (and Twitter when restored), Library web site promotions, commercials, and statistics. She does editing with Adobe. We will do a green screen program/promotion. Virtual programs from June 1-July 31 Beanstack Management-ongoing-prizes, and incentives for readers Working with summer schools, daycare, etc. Filled out a grant with Kim for the Nebraska Arts Council for Drum virtual program Library Management Work with Irasema and staff on social media promotions Preparation of materials for Curbside Procedural training on returned items-quarantine Marketing programs and materials for the public Wrapped up National League of Cities June 12 5 library staff appraisals completed Preparing library for the return of patrons Grand Island Regular Meeting - 6/22/2020 Page 27 / 47 Since Last Report Collection Development/Maintenance Ordering bestseller/popular titles Circulation Planning/implementing curbside pickup of requested materials Technology Bibliovation (formerly Koha) upgrade Continuing to work out bugs and issues with system Programming Virtual SRP Managing Beanstack SRP tracker (badges, drawings, etc.) Staff Development/Training Staff performance reviews that were due between April and June Upcoming Collection Development/Maintenance Shifting ANF now that weeding is complete New AHP shelving (when delivered) Evaluating current serial subscriptions Finish cataloging Heritage Room microforms Technology Continue working with Bibliovation upgrade (ongoing) Working with Irasema on potential upgrade of video/sound recording equipment Programming Virtual SRP (ongoing) Staff Development/Training Updating manuals & trainings for new Bibliovation software Adult & Technical Service Librarian’s Monthly Report Name: Date: Shaun Klee June 2020 Grand Island Regular Meeting - 6/22/2020 Page 28 / 47 Since Last Report Library Board Policies for Study Rooms, Personal Belongings, Health & Safety, and Library Funds are in committee Presented need for County interlocal agreement committee reactivation Forwarded library board term recommendations to Mayor City and County Business Implemented recall from layoff of 13.0 FTE effective May 26 Submitted COVID-19 Operational Plan Elements for Virus/Infection Control to City Administration Continued work on trimming expenses in light of COVID-19 revenue shortfall Attended budget-related meeting with Ed Meedel and City Administration Attended June 16 Council budget study session Celine and I met weekly on Zoom on City Department Director Meeting  Management Support Team Worked with Celine and Shaun on revamping Summer Reading Program as virtual Worked with Celine, Shaun, Nancy and Ray on reopening-related supply orders as well as sanitation and service procedures Worked with Celine and Shaun on improved social media services in light of recall of workers; different ways to collect statistical information Constantly reviewing library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning Renovation and Building Needs Still working to receive and install new Hot Picks book shelving Research additional AV equipment and schedule for purchase Work on design of outdoor Children’s Discovery Area Work with Foundation on Donor Wall, Crane sculpture installation Other Attended Hall County Community Collaboration board meetings Continued work with Nebraska OCIO (Office of the Chief Information Officer)/Network Nebraska on procurement of internet and data transport services for 2020/2021 Attended Pioneer Consortium Exec and Membership meetings Attended Nebraska Information Technology Commission Community Council meeting Working with Twitter to un-suspend our account that seemed to get spammy Celine and I met weekly on Zoom with Central Plains Library System and shared Covid,Curbside, other information, planning/ideas Library Director’s Monthly Report Name: Date: Steve Fosselman June 2020 Grand Island Regular Meeting - 6/22/2020 Page 29 / 47 Upcoming Library Board Strategic planning process, County interlocal agreement, Library Director recruitment process, budget for FY 2020/2021 including advocacy for recalling additional laid off employees Board manual including continuing education certification, final review of board governance City and County Business Coordinate with City to implement phased-in restoration of library services including reopening of book drop, curbside services, and eventual reopening of the library building in accordance with CDHD, state and CDC COVID-19 directives and guidelines Continual review of cost efficiency measures Management Support Team Continuing work on reopening-related supply orders, sanitation and service procedures More review of library literature, CDC, CDHD, webinars and other guidance to aid in COVID-19 planning Work on best means of bringing back employees and retraining for new normal Renovation and Building Needs Receive and install new Hot Picks book shelving Research additional AV equipment including video/sound recording equipment, and schedule for purchase Work on design of outdoor Children’s Discovery Area Work with custodial staff and vendors on bird problems Work with Foundation on Donor Wall, Crane sculpture installation Other Attend Hall County Community Collaboration board meetings Switch over internet and data transport services by July 1 Attend Pioneer Consortium Exec and Membership meetings Grand Island Regular Meeting - 6/22/2020 Page 30 / 47 Snapshots of Facebook with Return of Key Staff Grand Island Regular Meeting - 6/22/2020 Page 31 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Ed Meedel Grand Island Regular Meeting - 6/22/2020 Page 32 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item E1 Consideration of Policies Currently in Committee This agenda item allows for discussion and potential approval of policies coming out of committee and tabled at the May meeting. Staff Contact: Tanya Hansen, Ben Boeselager Grand Island Regular Meeting - 6/22/2020 Page 33 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item F1 Approval of Election of Officers Current officers - Ed Meedel (President), Kelli Arens (Vice President) and Tanya Hansen (Secretary) have served two one-year terms and are not eligible for re-election. June is designated by bylaws as the annual meeting for election of officers. It is necessary for all three offices to be filled at this meeting. Staff Contact: Ed Meedel Grand Island Regular Meeting - 6/22/2020 Page 34 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item F2 Discussion of FY 2020/2021 Budget Process City Administration has called for an 8% reduction in General Fund departments' operating budgets (not total budgets including personnel costs). At this time, administration is also planning to keep the library at 18 FTE instead of retaining our current 23.5 FTE pre-layoff level. Ed Meedel and Steve Fosselman have met with City Administration to request reinstatement of FTE's. As previously indicated, the reduced FTE level amounts to reduced operating hours and services that are not consistent with other libraries. Attachments include information provided at the June 16, 2020 Council budget session, our departments' budget estimates for end of this fiscal year and for next year with 8% operating cost reduction and City Administration's personnel projections, and general fund/salary budget comparisons between 2010 and 2010 for General Fund departments. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 6/22/2020 Page 35 / 47 Working Together for a Better Tomorrow. Today. City Hall ● 100 East First Street ● Box 1968 ● Grand Island, Nebraska 68802-1968 (308)385-8888, Ext. 888 ● FAX: 385-8888 ● Emergency: 385-5000 June 16, 2020 City Council Study Session – UPDATED RE: FY2020 End of Year Projection and FY2021 Proposed Budget Projection FY2020 End of Year Projections: Original revenue projection for the General Fund for FY2020 was $39,243,970. General Fund revenues were trending up until March 2020. The pandemic has shut down some of our facilities and programs and in turn will affect our revenues. As of the date of this report we are projecting sales tax collections to be reduced by 25% in July, 20% in August, and 15% in September. Department Directors have gone through their revenue projections for FY2020 and made some adjustments. We are projecting a reduction of General Fund revenues of $1,260,371reducing it to $37,983,599. Other sources of revenues for May 2020 and the seven months ending May 31, 2020 are on page 5. Original General Fund expenditures for Personnel expenses for the 2020 budget year was $29,865,965. We are projecting a vacancy savings of $939,134. The vacancy savings include not hiring a City Attorney and receptionist, library being closed for 6 weeks and reduction in workforce, Island Oasis not opening, Police Department vacancies, not opening some of the Parks facilities and/or delayed openings, reduction and delayed hiring of seasonal staff, and other department vacancy savings. The projected Personnel expenses for 2020 is $28,926,831. Original General Fund expenditures for Operating expenses for the 2020 budget year was $7,249,062. We are projecting an Operating savings of $405,907 putting our 2020 end of year operating expenditures at $6,843,155. These savings are due to some purchases not being made at this time, closures of facilities, and delayed opening of some facilities. The net effect of all the projections would increase Cash Reserves by $113,613. Draft proposed Budget for FY2021: As of the date of this report we are projecting revenues to be $1,886,729 less than last years budgeted revenue of $39,208,970. FY2021 proposed budgeted revenues are $37,322,241. We used a 2% growth for Property Taxes, a 15% reduction in Sales tax collections, and reductions in other revenue sources as well. Transfers in for FY2021 is proposed at $1,100,000. This number consists of $35,000 from City owned farm ground that is leased and $65,000 from 2004 Sales Tax for Grand Generation. We are exploring the possibility of using KENO funds of $250,000 and $750,000 from the Food & Beverage fund for the City’s commitment to Economic Development for LB840 funds. This of course depends on Council’s direction with Grow Grand Island. 5444 161 5565 Grand Island Regular Meeting - 6/22/2020 Page 36 / 47 Working Together for a Better Tomorrow. Today. City Hall ● 100 East First Street ● Box 1968 ● Grand Island, Nebraska 68802-1968 (308)385-8888, Ext. 888 ● FAX: 385-8888 ● Emergency: 385-5000 Personnel and Operating expenses are budgeted at $30,551,496 and $6,625,382 respectively. The Personnel costs do not include any additional FTE’s, includes a reduction of Library FTE’s from 23.5 to 18. Proposed transfers out include Economic Development of $750,000, Community Development of $25,000, Transit of $210,000, and Capital Equipment of $500,000 totaling $1,485,000. Currently we are short of balancing our FY2021 budget by $239,637. As I mentioned before these are all projections and they will change as revenues come in. We will have a better idea on Sales Tax collections after we’ve collected June and July’s revenues. Grand Island Regular Meeting - 6/22/2020 Page 37 / 47 Revenue Growth %2.00%1.50% Transfers OUT %3.00%4.00% 2019 2020 2021 2022 2023 2024 2025 2026 Comments Beginning Cash 13,305,411 13,419,024 13,179,387 12,070,204 10,304,695 7,844,359 4,648,905 Revenue 39,208,970 37,322,241 38,068,686 38,830,060 39,606,661 40,398,794 41,206,770 2% growth starting in 2022 End of Year Adjustment -$1,260,371 - - - - - - -3.2% Transfers In 35,000 1,100,000 850,000 850,000 850,000 850,000 850,000 $35k from Farm Income (vet's cemetery), $65k from 2004 Sales Tax (Grand Generation), KENO $250k, Food & Beverage $750k (Economic Development Agreement). Stop KENO Transfer starting in 2022 Total Revenue 37,983,599 38,422,241 38,918,686 39,680,060 40,456,661 41,248,794 42,056,770 Personnel Services 29,865,965 30,551,496 31,773,556 33,044,498 34,366,278 35,740,929 37,170,566 Assumes a 4% increase from 2021-2031; estimated union & non-union increases included here. End of Year Vacancy adjustment (939,134) - - - - - - City Attorney, Receptionist, Police, Library, closures & delayed openings Personnel Svcs % of Total Approptiations 76.4%79.0% Operating Expense 7,249,062 6,625,382 6,724,763 6,825,634 6,928,019 7,031,939 7,137,418 Assumes a 1.5% increase from 2021-2031 End of Year Operating adjustment (405,907) Operating Exp. % of Total Approptiations 18.1%17.1% Transfers Out 2,100,000 1,485,000 1,529,550 1,575,437 1,622,700 1,671,381 1,721,522 Eco-Devo $750k, Com-Dev $25k, Transit $210k, Cap Equip $500K - 3% Growth End of Year Transfer Savings - - - - - - - Transfers % of Total Approptiations 5.5%3.8% - - - - - - - Total Appropriations 37,869,986 38,661,878 40,027,869 41,445,569 42,916,996 44,444,249 46,029,506 Ending Cash 13,305,411 13,419,024 13,179,387 12,070,204 10,304,695 7,844,359 4,648,905 676,168 Cash as % of Appropriations 35.43%34.09%30.15%24.86%18.28%10.46%1.47% Use of Cash Reserves 113,613 (239,637) Operating Exp. Growth % Personnel Exp. Growth % General Fund Projection 5 YR - FTE Worksheet Grand Island Regular Meeting - 6/22/2020 Page 38 / 47 Month Reduction %2019-2020 2018-2019 2017-2018 2016-2017 2015-2016 2014-2015 October $1,188,794 $1,075,924 $1,119,883 $1,038,538 $1,024,841 $1,101,539 November $1,171,705 $1,117,435 $1,072,596 $1,085,533 $1,093,208 $1,111,776 December $1,081,071 $951,082 $953,390 $935,263 $991,574 $991,877 January $1,139,676 $1,063,966 $1,050,638 $1,019,233 $942,240 $1,016,439 February $1,382,855 $1,198,305 $1,274,948 $1,277,850 $1,318,613 $1,255,780 March $952,840 $874,532 $919,814 $833,057 $868,222 $910,764 April $1,043,773 $717,073 $920,792 $931,049 $899,326 $876,789 May (March Sales)$1,044,475 $1,127,306 $1,050,343 $1,086,982 $1,095,096 $1,057,500 June (April Sales)$841,215 $1,050,553 $922,793 $1,025,074 $986,570 $966,611 July (May Sales)25%$789,373 $1,132,561 $1,085,910 $939,020 $1,047,591 $1,036,766 August (June Sales)20%$763,079 $1,148,371 $612,804 $1,100,370 $1,117,141 $1,101,709 September (July Sales)15%$914,778 $1,084,297 $1,096,061 $1,048,272 $1,065,520 $1,020,779 Total $12,313,633 $12,541,406 $12,079,972 $12,320,242 $12,449,941 $12,448,329 Budget 12,500,000$ $12,931,309 $12,677,755 $12,677,755 $12,368,541 $12,008,292 2004 Sales Tax $1,969,280 $2,508,671 $2,416,574 $2,464,640 $2,490,586 2,490,263$ 2018 Sales Tax $3,938,561 $1,766,313 $0 $0 $0 $0 Total Sales Tax $18,221,475 $16,816,390 $14,496,546 $14,784,882 $14,940,527 $14,938,592 Page 4 General Fund Sales Tax Revenue 0% 5% 10% 15% 20% 25% 30% July (May Sales)August (June Sales)September (JulySales) General Fund % Decrease in Sales Tax Revenue Grand Island Regular Meeting - 6/22/2020 Page 39 / 47 June 2018‐19 June 2019‐20Percent ChangeYTD 2018‐19 YTD 2019‐20Percent ChangeFood & Beverage Revenue (Mar Sales) #DIV/0! #DIV/0!KENO#DIV/0!Property Taxes#DIV/0! #DIV/0!Sales Tax (General Fund ‐ Mar Sales) 1,050,553$ 841,215$ ‐19.9%9,176,177$ 9,846,403$ 7.3%Motor Vehicle Tax#DIV/0! #DIV/0!Franchise Fees#DIV/0! #DIV/0!Fees & Services (General Fund) #DIV/0! #DIV/0!Licenses & Permits#DIV/0! #DIV/0!Motor Vehicle Sales Tax (Streets Fund) 154,289$ 35,286$ ‐77.1%1,147,265$ 1,431,336$ 24.8%Page 5Grand IslandRegular Meeting - 6/22/2020Page 40 / 47 Account Name FY 2010 Budget FY 2020 Budget Period 1 Base Period 1 Adjustments FY 2020 Proposed Period 2 Base Period 2 Adjustme nts FY 2021 Proposed % change from 2010 to 2021 100-143-10044301-85105 SALARIES - REGULAR 998,739 1,154,011 1,001,490 37,120 1,038,610 1,001,490 0 1,001,490 100-143-10044301-85110 SALARIES - OVERTIME 2,900 750 0 675 675 0 1,000 1,000 100-143-10044301-85115 F.I.C.A. PAYROLL TAXES 76,624 88,132 76,614 2,705 79,319 76,614 0 76,614 100-143-10044301-85120 HEALTH INSURANCE 207,595 131,756 179,386 -60,806 118,580 179,386 0 179,386 100-143-10044301-85125 LIFE INSURANCE 2,998 1,500 1,600 -250 1,350 1,600 0 1,600 100-143-10044301-85130 DISABILITY INSURANCE 2,192 2,135 2,788 -866 1,922 2,788 0 2,788 100-143-10044301-85135 TUITION REIMBURSEMENT 1,000 0 0 0 0 0 0 0 100-143-10044301-85145 PENSION CONTRIBUTION 47,659 50,191 55,680 -7,680 48,000 55,680 0 55,680 100-143-10044301-85150 WORKERS COMPENSATION 1,800 2,043 1,968 -129 1,839 1,968 0 1,968 100-143-10044301-85160 OTHER EMPLOYEE BENEFITS 950 800 0 0 0 0 0 0 100-143-10044301-85161 HRA-VEBA 17,160 11,440 12,220 -1,220 11,000 12,220 0 12,220 Total Personnel 1,359,617 1,442,758 1,331,745 -30,450 1,301,295 1,331,745 1,000 1,332,745 -1.98% Savings from 2020 Budget 141,463 110,013 Savings from 2010 Budget 58,322 26,872 100-143-10044301-85213 CONTRACT SERVICES 20,000 10,000 10,000 8,000 18,000 10,000 0 10,000 -50.00% 100-143-10044301-85241 COMPUTER SERVICES 66,000 31,848 31,848 -1,848 30,000 31,848 -1,848 30,000 -54.55% 100-143-10044301-85245 PRINTING & BINDING SERVICES 4,000 2,300 2,300 -1,300 1,000 2,300 -2,300 0 -100.00% 100-143-10044301-85305 UTILITY SERVICES 55,000 55,000 55,000 0 55,000 55,000 0 55,000 100-143-10044301-85317 NATURAL GAS 17,000 5,000 5,000 -1,000 4,000 5,000 0 5,000 100-143-10044301-85319 REPAIR & MAIN-LAND IMP/IRRIGAT 1,800 1,000 1,000 -800 200 1,000 0 1,000 100-143-10044301-85324 REPAIR & MAINT - BUILDING 37,000 15,000 15,000 10,000 25,000 15,000 0 15,000 -59.46% 100-143-10044301-85330 REPAIR & MAINT-OFF FURN & EQ 28,000 15,000 15,000 0 15,000 15,000 0 15,000 -46.43% 100-143-10044301-85335 REPAIR & MAINT - VEHICLES 2,500 480 480 0 480 480 0 480 100-143-10044301-85350 SANITATION SERVICE 1,300 500 500 100 600 500 250 750 100-143-10044301-85413 POSTAGE 9,300 6,000 6,000 -2,000 4,000 6,000 0 6,000 100-143-10044301-85416 ADVERTISING 5,000 800 800 -360 440 800 -550 250 -95.00% 100-143-10044301-85422 DUES & SUBSCRIPTIONS 21,000 26,000 26,000 0 26,000 26,000 0 26,000 100-143-10044301-85425 BOOKS 158,000 106,273 106,273 -26,273 80,000 106,273 -11,273 95,000 100-143-10044301-85426 AV/ELECTRONIC MEDIA 76,000 106,274 106,274 0 106,274 106,274 -2,574 103,700 100-143-10044301-85427 PERIODICALS 25,000 15,500 15,500 0 15,500 15,500 -1,500 14,000 100-143-10044301-85428 TRAVEL & TRAINING 9,000 2,500 2,500 1,300 3,800 2,500 0 2,500 -72.22% 100-143-10044301-85453 CASH OVER & SHORT 100 100 100 0 100 100 0 100 100-143-10044301-85490 OTHER EXPENDITURES 300 1,000 1,000 0 1,000 1,000 0 1,000 100-143-10044301-85505 OFFICE SUPPLIES 80,000 56,000 56,000 -8,000 48,000 56,000 -5,000 51,000 -36.25% 100-143-10044301-85510 CLEANING SUPPLIES 5,600 4,000 4,000 0 4,000 4,000 0 4,000 100-143-10044301-85515 GASOLINE 300 500 500 0 500 500 0 500 100-143-10044301-85540 SMALL TOOLS & PARTS 40,000 15,000 15,000 -6,368 8,632 15,000 -5,791 9,209 -76.98% Total Operating (without 2010 insurance and telephone)662,200 476,075 476,075 -28,549 447,526 476,075 -30,586 445,489 -32.73% Savings from 2020 Budget 28,549 30,586 Savings from 2010 Budget 214,674 216,711 Total 100 Fund Budget 2,021,817 1,918,833 1,807,820 -58,999 1,748,821 1,807,820 -29,586 1,778,234 -12.05% Savings from 2020 Budget 170,012 140,599 Savings from 2010 Budget 272,996 243,583 0.08% -17.88% Grand Island Regular Meeting - 6/22/2020 Page 41 / 47 Library FTE Since 2010 Fiscal Year FTE Budget Cumulative Change Full-Time 2009-10 27.348 20 2010-11 24.5556 -10.21%19 2011-12 23.5556 -13.87%17 2012-13 23.5556 -13.87%14 2013-14 23.5556 -13.87%14 2014-15 23.5556 -13.87%14 2015-16 25 -8.59%16 2016-17 25 -8.59%16 2017-18 23.5 -14.07%16 2018-19 23.5 -14.07%16 2019-20 23.5 -14.07%16 2019-20 r1 21.5 -21.38%16 2019-20 r2 5 5 2019-20 r3 18 -34.18%16 2020-21? Grand Island Regular Meeting - 6/22/2020 Page 42 / 47 General Fund Salaries and Overtime Budgets 2020 vs 2010 (excluding Capital Outlay, Economic Development, Streets, PIO) 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year General Government City Administrator's Office 214,927 1.3%204,303 0.9%-10,624 -4.9%-0.4% City Clerk 62,353 0.4%159,308 0.7%96,955 155.5%14.1%277,280 1.7%363,611 1.6%86,331 31.1%2.8% Mayor's Office 13,000 0.1%16,000 0.1%3,000 23.1%2.1% Legislative (Council)60,000 0.4%90,690 0.4%30,690 51.2%4.7% Finance 1,212,004 7.5%1,595,473 7.0%383,469 31.6%2.3%adjust for PIO expenses added to budget Legal 236,800 1.5%295,986 1.3%59,186 25.0%2.3% City Hall 83,680 0.5%107,091 0.5%23,411 28.0%2.5% Human Resources 237,142 1.5%349,098 1.5%111,956 47.2%4.3% General Government 2,119,906 13.1%2,817,949 12.4%698,043 32.9%3.0% Public Safety Building Inspection 483,334 3.0%594,154 2.6%110,820 22.9%2.1% Fire Services 3,021,485 18.6%5,437,358 23.9%2,415,873 Emergency Medical Service 993,865 6.1%0.0%-993,865 35.4%3.2% Police 5,056,490 31.2%8,002,227 35.2%2,945,737 58.3%5.3% Emergency Management 721,000 4.4%1,046,762 4.6%325,762 45.2%4.1% Public Safety 10,276,174 63.4%15,080,501 66.4%4,804,327 46.8%4.3% Public Works Engineering 656,891 4.1%514,249 2.3%-142,642 12.0%1.1% Engineering Administration 221,497 1.0%221,497 Public Works 656,891 4.1%735,746 3.2%78,855 12.0%1.1% Environment & Leisure Planning 161,379 1.0%225,355 1.0%63,976 39.6%3.6% Library 1,001,639 6.2%1,154,761 5.1%153,122 15.3%1.4% Parks 844,032 5.2%1,120,581 4.9%276,549 32.8%3.0% Cemetery 298,952 1.8%374,532 1.6%75,580 25.3%2.3% Recreation 144,700 0.9%311,953 1.4%167,253 115.6%10.5% Aquatics 360,845 2.2%382,459 1.7%21,614 6.0%0.5% Heartland Shooting Park 146,775 0.9%256,611 1.1%109,836 74.8%6.8% Jackrabbit Run Golf Course 207,096 252,988 1.1%45,892 22.2%2.0%2,002,400 2,699,124 11.9%696,724 34.8%3.2% Less Golf Course 2010 1,795,304 11.2%2,699,124 903,820 50.3%4.6% Environment & Leisure 3,165,418 19.5%4,079,240 18.0%913,822 28.9%2.6% Less Golf Course 2010 2,958,322 18.5%4,079,240 18.0%1,120,918 37.9%3.4% Departmental Portion of General Fund 16,218,389 22,713,436 100%6,495,047 40.0%3.6% Less Golf Course 2010 16,011,293 100%22,713,436 6,702,143 41.9%3.8% Grouped Grand Island Regular Meeting - 6/22/2020 Page 43 / 47 General Fund Appropriation Personnel Costs 2020 vs 2010 (excluding Capital Outlay, Economic Development, Streets, PIO) 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year General Government City Administrator's Office 289,918 1.3%251,553 0.8%-38,365 -13.2%-1.2% City Clerk 77,616 0.4%210,232 0.7%132,616 170.9%15.5%367,534 1.7%461,785 1.5%94,251 25.6%2.3% Mayor's Office 14,015 0.1%17,275 0.1%3,260 23.3%2.1% Legislative (Council)68,220 0.3%90,690 0.3%22,470 32.9%3.0% Finance 1,702,030 7.7%2,130,046 7.1%428,016 25.1%2.7%adjust for PIO expenses added to budget Legal 300,987 1.4%391,063 1.3%90,076 29.9%2.7% City Hall 118,395 0.5%137,224 0.5%18,829 15.9%1.4% Human Resources 332,685 1.5%428,686 1.4%96,001 28.9%2.6% General Government 2,903,866 13.2%3,656,769 12.2%752,903 25.9%2.4% Public Safety Building Inspection 679,007 3.1%779,185 2.6%100,178 14.8%1.3% Fire Services 4,268,813 19.4%7,470,422 25.0%3,201,609 75.0%6.8% Emergency Medical Service 1,424,457 6.5%-1,424,457 -100.0%-9.1%5,693,270 25.8%7,470,422 25.0%1,777,152 31.2%2.8% Police 6,992,584 31.7%10,521,345 35.2%3,528,761 50.5%4.6% Emergency Management 1,009,315 4.6%1,341,274 4.5%331,959 32.9%3.0% Public Safety 14,374,176 65.2%20,112,226 67.3%5,738,050 39.9%3.6% Public Works Engineering 859,215 3.9%677,035 2.3%-182,180 -21.2%-1.9% Engineering Administration 253,212 0.8%253,212 859,215 3.9%930,247 3.1%71,032 8.3%0.8% Public Works 859,215 3.9%930,247 3.1%71,032 8.3%0.8% Environment & Leisure Planning 213,890 1.0%288,850 1.0%74,960 35.0%3.2% Library 1,359,607 6.2%1,442,758 4.8%83,151 6.1%0.6% Parks 1,152,627 5.2%1,455,127 4.9%302,500 26.2%2.4% Cemetery 426,691 1.9%497,726 1.7%71,035 16.6%1.5% Recreation 176,352 0.8%365,947 1.2%189,595 107.5%9.8% Aquatics 405,684 1.8%433,942 1.5%28,258 7.0%0.6% Heartland Shooting Park 181,346 0.8%350,246 1.2%168,900 93.1%8.5% Jackrabbit Run Golf Course 277,119 332,127 1.1%118,232 18.3%1.7%2,619,819 3,435,115 11.5%815,296 31.1%2.8% Less Golf Course 2010 2,342,700 10.6%3,435,115 1,092,415 46.6%4.2% Environment & Leisure 4,193,316 5,166,723 17.3%973,407 23.2%2.1% Less Golf Course 2010 3,916,197 17.8%5,166,723 17.3%1,250,526 31.9%2.9% Departmental Portion of General Fund 22,330,573 29,865,965 100%7,535,392 33.7%3.1% Less Golf Course 2010 22,053,454 100%29,865,965 7,812,511 35.4%3.2% Library share of increase in the above personnel budget allocations 1.1% Grouped Grand Island Regular Meeting - 6/22/2020 Page 44 / 47 General Fund Appropriation Operating Costs 2020 vs 2010 (excluding Capital Outlay, Economic Development, Streets, PIO) 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year General Government City Administrator's Office 36,150 0.7%73,150 1.4%37,000 102.4%9.3% City Clerk 31,470 0.6%40,800 0.8%9,330 29.6%2.7%67,620 1.3%113,950 2.1%46,330 68.5%6.2% Mayor's Office 10,700 0.2%6,118 0.1%-4,582 -42.8%-3.9% Legislative (Council)20,500 0.4%9,399 0.2%-11,101 -54.2%-4.9% Finance 301,650 5.7%155,700 2.9%-145,950 -48.4%-2.4%adjust for PIO expenses added to budget Legal 37,966 0.7%28,100 0.5%-9,866 -26.0%-2.4% City Hall 229,150 4.3%336,150 6.2%107,000 46.7%4.2% Human Resources 115,205 2.2%146,750 2.7%31,545 27.4%2.5% General Government 782,791 14.7%796,167 14.7%13,376 1.7%0.2% Public Safety Building Inspection 98,183 1.8%66,000 1.2%-32,183 -32.8%-3.0% Fire Services 564,550 10.6%684,358 12.6%119,808 21.2%1.9% Emergency Medical Service 283,792 5.3%-283,792 -100.0%-9.1%848,342 15.9%684,358 12.6%-163,984 -19.3%-1.8% Police 1,536,010 28.8%1,129,700 20.9%-406,310 -26.5%-2.4% Emergency Management 121,860 2.3%182,462 3.4%60,602 49.7%4.5% Public Safety 2,604,395 48.8%2,062,520 38.1%-541,875 -20.8%-1.9% Public Works Engineering 108,074 2.0%164,700 3.0%56,626 52.4%4.8% Engineering Administration 207,500 3.8%207,500 108,074 2.0%372,200 6.9%264,126 244.4%22.2% Public Works 108,074 2.0%372,200 6.9%264,126 244.4%22.2% Environment & Leisure Planning 22,373 0.4%23,482 0.4%1,109 5.0%0.5% Library 681,700 12.8%476,075 8.8%-205,625 -30.2%-2.7% Parks 456,775 8.6%482,379 8.9%25,604 5.6%0.5% Cemetery 73,700 1.4%94,515 1.7%20,815 28.2%2.6% Recreation 58,870 1.1%136,750 2.5%77,880 132.3%12.0% Aquatics 323,690 6.1%227,586 4.2%-96,104 -29.7%-2.7% Heartland Shooting Park 219,200 4.1%282,530 5.2%63,330 28.9%2.6% Jackrabbit Run Golf Course 306,850 463,790 2.2%156,940 18.3%1.7%1,439,085 1,687,550 31.1%248,465 17.3%1.6% Less Golf Course 2010 1,132,235 21.2%1,687,550 555,315 49.0%4.5% Environment & Leisure 2,143,158 40.2%2,187,107 40.4%43,949 2.1%0.2% Less Golf Course 2010 1,836,308 34.4%2,187,107 40.4%350,799 19.1%1.7% Departmental Portion of General Fund 5,638,418 5,417,994 100%-220,424 -3.9%-0.4% Less Golf Course 2010 5,331,568 100%5,417,994 86,426 1.6%0.1% Grouped Grand Island Regular Meeting - 6/22/2020 Page 45 / 47 General Fund Appropriation Summary 2020 vs 2010 (excluding Capital Outlay, Economic Development, Streets, PIO) 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year 2010 Budget % of Total (w/out golf course) 2020 Budget % of Total (with golf course) $ Variance % Change Change / Year General Government City Administrator's Office 326,068 1.2%324,703 0.9%-1,365 -0.4%0.0% City Clerk 109,086 0.4%251,032 0.7%141,946 130.1%11.8%435,154 1.6%575,735 1.6%140,581 32.3%2.9% Mayor's Office 24,715 0.1%23,393 0.1%-1,322 -5.3%-0.5% Legislative (Council)88,720 0.3%100,089 0.3%11,369 12.8%1.2% Finance 2,003,680 7.3%2,285,746 6.5%282,066 14.1%2.2%adjust for PIO expenses added to budget Legal 338,953 1.2%419,163 1.2%80,210 23.7%2.2% City Hall 347,545 1.3%473,374 1.3%125,829 36.2%3.3% Human Resources 447,890 1.6%575,436 1.6%127,546 28.5%2.6% General Government 3,686,657 13.5%4,452,936 12.7%766,279 20.8%1.9% Public Safety Building Inspection 777,190 2.8%845,185 2.4%67,995 8.7%0.8% Fire Services 4,833,363 17.6%8,154,780 23.2%3,321,417 68.7%6.2% Emergency Medical Service 1,708,249 6.2%-1,708,249 -100.0%-9.1%6,541,612 23.9%8,154,780 23.2%1,613,168 24.7%2.2% Police 8,528,594 31.1%11,651,045 33.1%3,122,451 36.6%3.3% Emergency Management 1,131,175 4.1%1,523,736 4.3%392,561 34.7%3.2% Public Safety 16,978,571 62.0%22,174,746 63.1%5,196,175 30.6%2.8% Public Works Engineering 967,289 3.5%841,735 2.4%-125,554 -13.0%-1.2% Engineering Administration 460,712 1.3%460,712 967,289 3.5%1,302,447 3.7%335,158 34.6%3.1% Public Works 967,289 3.5%1,302,447 3.7%335,158 34.6%3.1% Environment & Leisure Planning 236,263 0.9%312,332 0.9%76,069 32.2%2.9% Library 2,041,307 7.5%1,918,833 5.5%-122,474 -6.0%-0.5% Parks 1,609,402 5.9%1,863,768 5.3%254,366 15.8%1.4% Cemetery 500,391 1.8%592,241 1.7%91,850 18.4%1.7% Recreation 235,222 0.9%502,697 1.4%267,475 113.7%10.3% Aquatics 729,374 2.7%661,528 1.9%-67,846 -9.3%-0.8% Heartland Shooting Park 400,546 1.5%606,927 1.7%206,381 51.5%4.7% Jackrabbit Run Golf Course 644,969 763,201 2.2%118,232 18.3%1.7%4,119,904 4,990,362 14.2%870,458 21.1%1.9% Less Golf Course 2010 3,474,935 12.7%4,990,362 1,515,427 43.6%4.0% Environment & Leisure 6,397,474 23.4%7,221,527 20.5%824,053 12.9%1.2% Less Golf Course 2010 5,752,505 21.0%7,221,527 20.5%1,469,022 25.5%2.3% Departmental Portion of General Fund 28,029,991 35,151,656 100%7,121,665 25.4%2.3% Less Golf Course 2010 27,385,022 100%35,151,656 7,766,634 28.4%2.6% Grouped Grand Island Regular Meeting - 6/22/2020 Page 46 / 47 Library Board Monday, June 22, 2020 Regular Meeting Item F3 Discussion of Library Director Replacement Process Ed Meedel and Steve Fosselman have met with City Administration to discuss Steve's intended retirement and the need for the Library Board and City Human Resources department to coordinate. We are still working on a specifi retirement date with a mutually-agreeable process to move forward, and so this item has been placed on the agenda to facilitate library board discussion with the goal of determining our part of the process. Staff Contact: Ed Meedel, Steve Fosselman Grand Island Regular Meeting - 6/22/2020 Page 47 / 47