04-20-2020 Library Board Regular Meeting PacketLibrary Board
Monday, April 20, 2020
Virtual
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska. The
requirements for an open meeting are posted on the wall in this room and anyone that wants
to find out what those are is welcome to read through them. The Library Board may vote to
go into Closed Session on any Agenda Item as allowed by State Law.
2.Roll Call & Introductions
Edward Meedel, President
Kelli Arens, Vice President
Tanya Hansen, Secretary
Benjamin Boeselager
Maria Lopez
Jaime Parr
Sara White
3.Public Participation
4.Approval of Minutes of February 17, 2020
5.Approval of Financial Reports
6.Approval of Bills Submitted - February 25, 2020, March 10, 2020, March 24, 2020 and April
11, 2020
7.Approval of Director's Report
Grand Island Regular Meeting - 4/20/2020 Page 1 / 96
8.Board Communications and Committee Reports
9.Receipt of Mechanical Study
10.Approval of Reduced Library Hours and Service Planning for Anticipated Re-opening
11.Discussion of FY 2020/2021 Budget Process
12.Approval of Proposed Fees for FY 2020/2021
13.Approval of Strategic Planning Process Committee
14.Discussion of Hall County Interlocal Agreement and Referral to Committee
15.Next Meeting
16.Adjournment
Grand Island Regular Meeting - 4/20/2020 Page 2 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item A1
Public Participation
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to
reserve time to speak. Please come forward, state your name and address, and the Agenda topic on
which you will be speaking.
Individuals may also request items for future library board meetings. If the issue can be handled
administratively, notification will be provided. If the item is scheduled for a future meeting, notification
of the date will be given.
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 3 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item B1
Approval of Minutes of February 17, 2020
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 4 / 96
CITY OF GRAND ISLAND
GRAND ISLAND PUBLIC LIBRARY BOARD
OFFICIAL PROCEEDINGS
MINUTES OF REGULAR LIBRARY BOARD MEETING
February 17, 2020
Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public
Library was conducted in Meeting Room A of the Library on Monday, February 17, 2020. Notice appeared in the
Grand Island Independent on February 13, 2020; and was posted on February 13, 2020. A quorum present,
President Ed Meedel called the meeting to order at 5:30 p.m. The following members were present: Tanya
Hansen, Ben Boeselager, Sara White, Kelli Arens, Jaime Parr and Maria Lopez. Also present were Library
Director Steve Fosselman, Library Youth and Family Services Librarian Celine Swan, and City Council liaison
Vaughn Minton.
Open Meetings Law Notice: Provided by President Ed Meedel.
Public Participation: None
Approval of Minutes: Motion by Tanya Hansen, seconded by Jaime Parr, carried unanimously to accept for filing
the Minutes of the January 27, 2020 library board meeting.
REPORTS:
Approval of Financial Report: Motion by Kelli Arens, seconded by Maria Lopez, carried unanimously to accept
for filing the January 2020 Financial Reports.
Approval of Bills Submitted: Motion by Kelli Arens, seconded by Ben Boeselager, carried unanimously to accept
for filing the January 28, 2020, February 11, 2020 Bills Submitted.
Approval of Director’s Report: Motion by Tanya Hansen, seconded by Kelli Arens, carried unanimously to
accept for filing the Director’s Report.
Board Communications and Committee Reports: Nothing to report at this time.
Consideration of Rescinding Temporary Entranceway Policy: Motion by Tanya Hansen, seconded by Kelli
Arens, carried unanimously to accept for filing to Rescind Temporary Entranceway Policy.
Consideration of Rescinding Edith Abbott Memorial Library Projects Fund (Donations): Motion by Tanya
Hansen, seconded by Kelli Arens, carried unanimously to accept for filing to Rescind Edith Abbott Memorial
Library Projects Fund (Donations).
Discussion of Proposed Revision to Library Funds Policy and Referral to Finance and Policy Committee: Motion
by Tanya Hansen, seconded by Jaime Parr to have the Library Fund Policy referred to Finance and Policy
Committee.
Discussion of Proposed Policy Additions Currently in Committee: Tanya Hansen stated the committee will be
looking over all policies for changes or additions.
Next Meeting: Monday, March 23, 2020 at 5:30 pm.
There being no other business the meeting was adjourned at 6:30 p.m.
Tanya Hansen, Secretary
Grand Island Regular Meeting - 4/20/2020 Page 5 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item B2
Approval of Financial Reports
The reports of revenues and expenditures since the last board meeting are submitted as generated,
subject to City Finance Department journal entry changes.
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 6 / 96
04/15/2020 12:01 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDED FEBRUARY 2020
FOR 2020 05
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -10,000.00 -6,250.00 .00 -15,000.00 40.0%
74365 STATE GRANTS -7,107 -7,107 .00 .00 .00 -7,107.00 .0%
74576 COPY MACHINE USE FEES -11,000 -11,000 -5,326.04 -1,239.45 .00 -5,673.96 48.4%
74703 FINES AND PENALTIES -25,000 -25,000 -8,639.41 -1,987.43 .00 -16,360.59 34.6%
74725 NONRESIDENT CARD FEE -5,500 -5,500 -2,210.00 -550.00 .00 -3,290.00 40.2%
74795 OTHER REVENUE -14,000 -14,000 -1,245.97 -628.40 .00 -12,754.03 8.9%
TOTAL LIBRARY -87,607 -87,607 -27,421.42 -10,655.28 .00 -60,185.58 31.3%
TOTAL GENERAL FUND -87,607 -87,607 -27,421.42 -10,655.28 .00 -60,185.58 31.3%
Grand Island Regular Meeting - 4/20/2020 Page 7 / 96
04/15/2020 12:06 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDED FEBRUARY 2020
FOR 2020 05
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
85105 SALARIES - REGULAR 1,154,011 1,154,011 457,208.87 85,372.27 .00 696,802.13 39.6%
85110 SALARIES - OVERTIME 750 750 193.09 .00 .00 556.91 25.7%
85115 F.I.C.A. PAYROLL TAXES 88,132 88,132 32,504.53 6,224.58 .00 55,627.47 36.9%
85120 HEALTH INSURANCE 131,756 131,756 48,856.46 10,467.76 .00 82,899.54 37.1%
85125 LIFE INSURANCE 1,500 1,500 629.70 130.50 .00 870.30 42.0%
85130 DISABLITY INSURANCE 2,135 2,135 865.24 200.44 .00 1,269.76 40.5%
85145 PENSION CONTRIBUTION 50,191 50,191 21,369.99 4,009.13 .00 28,821.01 42.6%
85150 WORKERS COMPENSATION 2,043 2,043 .00 .00 .00 2,043.00 .0%
85160 OTHER EMPLOYEE BENEFITS 800 800 308.40 29.28 .00 491.60 38.6%
85161 HRA-VEBA 11,440 11,440 4,960.00 940.00 .00 6,480.00 43.4%
85213 CONTRACT SERVICES 10,000 10,000 9,200.20 1,420.00 -4,352.75 5,152.55 48.5%
85241 COMPUTER SERVICES 31,848 31,848 7,760.00 945.00 -6,800.00 30,888.00 3.0%
85245 PRINTING & BINDING SERVICES 2,300 2,300 787.50 .00 .00 1,512.50 34.2%
85305 UTILITY SERVICES 55,000 55,000 22,035.60 3,898.42 .00 32,964.40 40.1%
85317 NATURAL GAS 5,000 5,000 1,383.81 658.78 .00 3,616.19 27.7%
85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0%
85324 REPAIR & MAINT - BUILDING 15,000 15,000 22,259.06 4,489.23 -3,015.76 -4,243.30 128.3%
85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 9,670.57 375.94 5,000.00 329.43 97.8%
85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0%
85350 SANITATION SERVICE 500 500 178.40 .00 .00 321.60 35.7%
85413 POSTAGE 6,000 6,000 2,363.67 544.59 .00 3,636.33 39.4%
85416 ADVERTISING 800 800 331.90 273.78 .00 468.10 41.5%
85422 DUES & SUBSCRIPTIONS 26,000 26,000 6,735.00 .00 2,200.00 17,065.00 34.4%
85425 BOOKS 106,273 106,273 33,593.95 4,860.59 .00 72,679.05 31.6%
85426 AV/ELECTRONIC MEDIA 106,274 106,274 51,204.43 7,934.48 .00 55,069.57 48.2%
85427 PERIODICALS 15,500 15,500 13,849.68 .00 .00 1,650.32 89.4%
85428 TRAVEL & TRAINING 2,500 2,500 2,151.22 100.00 40.00 308.78 87.6%
85453 CASH OVER & SHORT 100 100 17.71 -4.53 .00 82.29 17.7%
85490 OTHER EXPENDITURES 1,000 1,000 552.37 109.59 .00 447.63 55.2%
85505 OFFICE SUPPLIES 56,000 56,000 17,109.15 4,676.81 .00 38,890.85 30.6%
85510 CLEANING SUPPLIES 4,000 4,000 389.19 .00 .00 3,610.81 9.7%
85515 GASOLINE 500 500 129.71 .00 .00 370.29 25.9%
85540 SMALL TOOLS & PARTS 15,000 15,000 .00 .00 13,537.00 1,463.00 90.2%
TOTAL LIBRARY 1,918,833 1,918,833 768,599.40 137,656.64 6,608.49 1,143,625.11 40.4%
TOTAL GENERAL FUND 1,918,833 1,918,833 768,599.40 137,656.64 6,608.49 1,143,625.11 40.4%
Grand Island Regular Meeting - 4/20/2020 Page 8 / 96
03/19/2020 09:25 |CITY OF GRAND ISLAND|P 129mollym |ALL REVENUES|glytdbudFOR THE MONTH ENDED FEBRUARY 2020 FOR 2020 05JOURNAL DETAIL 2020 5 TO 2020 5 ACCOUNTS FOR:ORIGINAL REVISEDAVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 .00 .00 .00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120 -120 .00 .00 .00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -500,000 -500,000 -1,500.00 -1,250.00 .00 -498,500.00 .3% 2020/05/00009102/12/2020 CRP -1,250.00 REF 245222 HUMANITIES NEBRASKA Spring 2020 Primetime TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000 -500,000 -1,500.00 -1,250.00 .00 -498,500.00 .3% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL OTHER DEPARTMENT PROJECTS -750,284 -750,284 -1,500.00 -1,250.00 .00 -748,784.00 .2% Grand IslandRegular Meeting - 4/20/2020Page 9 / 96
03/19/2020 09:20 |CITY OF GRAND ISLAND|P 159mollym |ALL EXPENSES|glytdbudFOR THE MONTH ENDED FEBRUARY 2020 FOR 2020 05JOURNAL DETAIL 2020 5 TO 2020 5 ACCOUNTS FOR:ORIGINAL REVISEDAVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 106.61 .00 .00 13.39 88.8% 29555001 85042 EDITH ABBOTT MEMORI 500,000 500,000 57,739.85 19,849.04 19,210.06 423,050.09 15.4% 2020/05/00002802/11/2020 API 19,543.44 VND 004289 VCH488515 AOI CORPORATION FURNITURE FOR RENOVATION PROJE 2161812020/05/00002802/11/2020 API 305.60 VND 003412 VCH488520 CHIEF INDUSTRIES INC ELECTRICAL WORK MEETING ROOM 216138 TOTAL OPERATING EXPENSES 500,120 500,120 57,846.46 19,849.04 19,210.06 423,063.48 15.4% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 750,120 750,120 57,846.46 19,849.04 19,210.06 673,063.48 10.3% Grand IslandRegular Meeting - 4/20/2020Page 10 / 96
04/15/2020 11:53 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDED MARCH 2020
FOR 2020 06
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -16,250.00 -6,250.00 .00 -8,750.00 65.0%
74365 STATE GRANTS -7,107 -7,107 .00 .00 .00 -7,107.00 .0%
74576 COPY MACHINE USE FEES -11,000 -11,000 -5,988.15 -662.11 .00 -5,011.85 54.4%
74703 FINES AND PENALTIES -25,000 -25,000 -9,921.04 -1,281.63 .00 -15,078.96 39.7%
74725 NONRESIDENT CARD FEE -5,500 -5,500 -2,400.00 -190.00 .00 -3,100.00 43.6%
74795 OTHER REVENUE -14,000 -14,000 -1,245.97 .00 .00 -12,754.03 8.9%
TOTAL LIBRARY -87,607 -87,607 -35,805.16 -8,383.74 .00 -51,801.84 40.9%
TOTAL GENERAL FUND -87,607 -87,607 -35,805.16 -8,383.74 .00 -51,801.84 40.9%
Grand Island Regular Meeting - 4/20/2020 Page 11 / 96
04/15/2020 12:07 |CITY OF GRAND ISLAND |P 1
mollym |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDED MARCH 2020
FOR 2020 06
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
85105 SALARIES - REGULAR 1,154,011 1,154,011 542,122.25 84,913.38 .00 611,888.75 47.0%
85110 SALARIES - OVERTIME 750 750 193.09 .00 .00 556.91 25.7%
85115 F.I.C.A. PAYROLL TAXES 88,132 88,132 38,649.91 6,145.38 .00 49,482.09 43.9%
85120 HEALTH INSURANCE 131,756 131,756 60,365.18 11,508.72 .00 71,390.82 45.8%
85125 LIFE INSURANCE 1,500 1,500 760.20 130.50 .00 739.80 50.7%
85130 DISABLITY INSURANCE 2,135 2,135 1,066.16 200.92 .00 1,068.84 49.9%
85145 PENSION CONTRIBUTION 50,191 50,191 25,388.79 4,018.80 .00 24,802.21 50.6%
85150 WORKERS COMPENSATION 2,043 2,043 .00 .00 .00 2,043.00 .0%
85160 OTHER EMPLOYEE BENEFITS 800 800 337.68 29.28 .00 462.32 42.2%
85161 HRA-VEBA 11,440 11,440 5,900.00 940.00 .00 5,540.00 51.6%
85213 CONTRACT SERVICES 10,000 10,000 15,001.20 5,801.00 -6,852.75 1,851.55 81.5%
85241 COMPUTER SERVICES 31,848 31,848 12,662.15 4,902.15 -6,800.00 25,985.85 18.4%
85245 PRINTING & BINDING SERVICES 2,300 2,300 787.50 .00 .00 1,512.50 34.2%
85305 UTILITY SERVICES 55,000 55,000 26,119.72 4,084.12 .00 28,880.28 47.5%
85317 NATURAL GAS 5,000 5,000 2,318.04 934.23 .00 2,681.96 46.4%
85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 .00 .00 .00 1,000.00 .0%
85324 REPAIR & MAINT - BUILDING 15,000 15,000 22,964.47 705.41 -3,015.76 -4,948.71 133.0%
85330 REPAIR & MAINT-OFF FURN & EQ 15,000 15,000 9,740.57 70.00 4,930.00 329.43 97.8%
85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0%
85350 SANITATION SERVICE 500 500 295.20 116.80 .00 204.80 59.0%
85413 POSTAGE 6,000 6,000 2,816.97 453.30 .00 3,183.03 46.9%
85416 ADVERTISING 800 800 331.90 .00 .00 468.10 41.5%
85422 DUES & SUBSCRIPTIONS 26,000 26,000 6,875.00 140.00 2,200.00 16,925.00 34.9%
85425 BOOKS 106,273 106,273 46,624.28 13,030.33 .00 59,648.72 43.9%
85426 AV/ELECTRONIC MEDIA 106,274 106,274 63,648.38 12,443.95 .00 42,625.62 59.9%
85427 PERIODICALS 15,500 15,500 13,849.68 .00 .00 1,650.32 89.4%
85428 TRAVEL & TRAINING 2,500 2,500 3,282.09 1,130.87 40.00 -822.09 132.9%
85453 CASH OVER & SHORT 100 100 16.50 -1.21 .00 83.50 16.5%
85490 OTHER EXPENDITURES 1,000 1,000 631.83 79.46 .00 368.17 63.2%
85505 OFFICE SUPPLIES 56,000 56,000 22,024.53 4,915.38 .00 33,975.47 39.3%
85510 CLEANING SUPPLIES 4,000 4,000 389.19 .00 .00 3,610.81 9.7%
85515 GASOLINE 500 500 174.03 44.32 .00 325.97 34.8%
85540 SMALL TOOLS & PARTS 15,000 15,000 536.00 536.00 13,001.00 1,463.00 90.2%
TOTAL LIBRARY 1,918,833 1,918,833 925,872.49 157,273.09 3,502.49 989,458.02 48.4%
TOTAL GENERAL FUND 1,918,833 1,918,833 925,872.49 157,273.09 3,502.49 989,458.02 48.4%
Grand Island Regular Meeting - 4/20/2020 Page 12 / 96
04/14/2020 15:01 |CITY OF GRAND ISLAND|P 129mollym |ALL REVENUES|glytdbudFOR THE MONTH ENDED MARCH 2020 FOR 2020 06JOURNAL DETAIL 2020 6 TO 2020 6 ACCOUNTS FOR:ORIGINAL REVISEDAVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 .00 .00 .00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120 -120 .00 .00 .00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -500,000 -500,000 -1,500.00 .00 .00 -498,500.00 .3% TOTAL EDITH ABBOTT MEMORIAL LIBRA -500,000 -500,000 -1,500.00 .00 .00 -498,500.00 .3% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL OTHER DEPARTMENT PROJECTS -750,284 -750,284 -1,500.00 .00 .00 -748,784.00 .2% Grand IslandRegular Meeting - 4/20/2020Page 13 / 96
04/14/2020 12:37 |CITY OF GRAND ISLAND|P 165mollym |ALL EXPENSES|glytdbudFOR THE MONTH ENDED MARCH 2020 FOR 2020 06JOURNAL DETAIL 2020 6 TO 2020 6 ACCOUNTS FOR:ORIGINAL REVISEDAVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 106.61 .00 .00 13.39 88.8% 29555001 85042 EDITH ABBOTT MEMORI 500,000 500,000 74,221.17 16,481.32 3,497.41 422,281.42 15.5% 2020/06/00006403/04/2020 API 61.40 VND 010168 VCH490327 BANK OF AMERICA AMERICAN BUTTON-Buttons/Makers 66802020/06/00006403/04/2020 API 97.49 VND 010168 VCH490406 BANK OF AMERICA HEAT PRESS NATION - Makerspace 66802020/06/00006403/04/2020 API 182.26 VND 010168 VCH490532 BANK OF AMERICA AMAZON-Primetime Supplies 66802020/06/00021203/24/2020 API 9,785.65 VND 004289 VCH491057 AOI CORPORATION FURNITURE/RENOVATION PROJECT 2167132020/06/00021203/24/2020 API 5,927.00 VND 010965 VCH491068 LIBRARY FURNITURE IN SHELVING, MOVING AND INSTALLAT 2167622020/06/00022003/18/2020 API 140.47 VND 010168 VCH491210 BANK OF AMERICA SAMS CLUB- Primetime 67012020/06/00022003/18/2020 API 21.98 VND 010168 VCH491220 BANK OF AMERICA SUPER SAVER - Primetime 67012020/06/00022003/18/2020 API 18.09 VND 010168 VCH491296 BANK OF AMERICA SUPER SAVER - Primetime 67012020/06/00022003/18/2020 API 120.00 VND 010168 VCH491343 BANK OF AMERICA EL TAPATIO - Primetime 67012020/06/00022003/18/2020 API 105.00 VND 010168 VCH491380 BANK OF AMERICA PANDA EXPRESS-Primetime food 67012020/06/00022003/18/2020 API 21.98 VND 010168 VCH491389 BANK OF AMERICA SUPER SAVER - Primetime 6701 TOTAL OPERATING EXPENSES 500,120 500,120 74,327.78 16,481.32 3,497.41 422,294.81 15.6% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 750,120 750,120 74,327.78 16,481.32 3,497.41 672,294.81 10.4% Grand IslandRegular Meeting - 4/20/2020Page 14 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item B3
Approval of Bills Submitted - February 25, 2020, March 10, 2020,
March 24, 2020 and April 11, 2020
The following bills were submitted by the Library Director in accordance with the Library Funds Policy
since the last library board meeting.
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 15 / 96
Grand IslandRegular Meeting - 4/20/2020Page 16 / 96
Grand IslandRegular Meeting - 4/20/2020Page 17 / 96
Grand IslandRegular Meeting - 4/20/2020Page 18 / 96
Grand IslandRegular Meeting - 4/20/2020Page 19 / 96
Grand IslandRegular Meeting - 4/20/2020Page 20 / 96
Grand IslandRegular Meeting - 4/20/2020Page 21 / 96
Grand IslandRegular Meeting - 4/20/2020Page 22 / 96
Grand IslandRegular Meeting - 4/20/2020Page 23 / 96
Grand IslandRegular Meeting - 4/20/2020Page 24 / 96
Grand IslandRegular Meeting - 4/20/2020Page 25 / 96
Grand IslandRegular Meeting - 4/20/2020Page 26 / 96
Grand IslandRegular Meeting - 4/20/2020Page 27 / 96
Grand IslandRegular Meeting - 4/20/2020Page 28 / 96
Grand IslandRegular Meeting - 4/20/2020Page 29 / 96
Grand IslandRegular Meeting - 4/20/2020Page 30 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item C1
Approval of Director's Report
The Director's Report typically consists of:
1) a monthly report of programs and activities, public use of meeting spaces, library media, and
Librarians' Reports
2) a quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand
Island provided in January, April, July and October of each year
3) a quarterly statistical usage report provided in February, May, August and November of each year
4) upon execution of agreement, regularly scheduled report of use of Grand Island Public Library
Foundation library support funds
5) upon publication, a Library newsletter
6) and additional administrative items of note, either in the agenda packet or discussed at the meeting.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 4/20/2020 Page 31 / 96
Library Programs and Activities March 23, 2020 Report
Grand Island Art Club Art Show 2/1/2020 Adult Cultural Program
Saturday Storytime-Stories and Crafts with Eddie the
Comfort Dog 2/1/2020 Storytime
Lapsit (Play and Read)2/3/2020 Lapsits
2020 Book Club for Adults 2/4/2020 Book Club for Adults
AARP Tax Help 2/4/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 2/4/2020 Baby & Toddler Lapsits
Pajamatime (Family Storyhour) 2/4/2020 Family Storytime
Outreach ELC 2/5/2020 Bear Fair
Storytime (Ready to Read) 2/5/2020 Storytime
Storytime (Ready to Read) 2/5/2020 Storytime
Bookbop 2/6/2020 Storytime
Outreach ELC 2/6/2020 Bear Fair
AARP Tax Help 2/7/2020 Adult Program
Outreach CCC 2/7/2020 Outreach
Saturday Storytime 2/8/2020 Storytime
HomeSchoolers Program 2/10/2020 Children's Literacy Event
Lapsit (Play and Read) 2/10/2020 Lapsits
2020 Bear Fair AM 2/11/2020 Children's Literacy Event
2020 Bear Fair Evening 2/11/2020 Children's Literacy Event
2020 Bear Fair PM 2/11/2020 Children's Literacy Event
AARP Tax Help 2/11/2020 Adult Program
Outreach CCC 2/12/2020 Outreach
Storytime (Ready to Read) 2/12/2020 Storytime
Storytime (Ready to Read) 2/12/2020 Storytime
Bookbop 2/13/2020 Storytime
Historical Hall County Newspapers Digital Launch 2/13/2020 Adult Program
AARP Tax Help 2/14/2020 Adult Program
Platte Valley Adventist School Tour 2/14/2020 Children's Tour
Saturday Storytime with Remi the Comfort Dog 2/15/2020 Storytime
Lapsit (Play and Read) 2/17/2020 Lapsits
Library Board Meeting 2/17/2020 Library Board
AARP Tax Help 2/18/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 2/18/2020 Baby & Toddler Lapsits
Central District Health Dept. Breastfeeding Education
Class 2/18/2020 Adult Program
Pajamatime (Family Storyhour) 2/18/2020 Family Storytime
Storytime (Ready to Read) 2/19/2020 Storytime
Storytime (Ready to Read) 2/19/2020 Storytime
Bookbop 2/20/2020 Storytime
AARP Tax Help 2/21/2020 Adult Program
Saturday Storytime 2/22/2020 Storytime
Lapsit (Play and Read) 2/24/2020 Lapsits
Nebraska Humanities Preschool PrimeTime 2/24/2020 Children's Literacy Event
AARP Tax Help 2/25/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 2/25/2020 Baby & Toddler Lapsits
Creating a Resume in Google Docs 2/25/2020 Adult Program
Call for more details - some programs require registration
Grand Island Regular Meeting - 4/20/2020 Page 32 / 96
Library Programs and Activities March 23, 2020 Report
Pajamatime (Family Storyhour) 2/25/2020 Family Storytime
Storytime (Ready to Read) 2/26/2020 Storytime
Storytime (Ready to Read) 2/26/2020 Storytime
Bookbop 2/27/2020 Storytime
AARP Tax Help 2/28/2020 Adult Program
Saturday Storytime 2/29/2020 Storytime
Association of Nebraska Art Clubs 2020 Annual
Traveling Art Show 3/5/2020 Adult Cultural Program
Lapsit (Play and Read)3/2/2020 Lapsits
Nebraska Humanities Preschool PrimeTime 3/2/2020 Children's Literacy Event
2020 Book Club for Adults 3/3/2020 Book Club for Adults
AARP Tax Help 3/3/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 3/3/2020 Baby & Toddler Lapsits
DODGE ELL FAMILY NIGHT 3/3/2020 Children's Tour
Pajamatime (Family Storyhour) 3/3/2020 Family Storytime
Storytime (Ready to Read) 3/4/2020 Storytime
Storytime (Ready to Read) 3/4/2020 Storytime
Bookbop 3/5/2020 Storytime
Living Well With Diabetes with Heartland Health Center 3/5/2020 Adult Program
AARP Tax Help 3/6/2020 Adult Program
Spring Break Children's Program 3/6/2020 Children's Spring Break Program
Dr. Seuss Birthday Party 3/7/2020 Children's Literacy Event
HomeSchoolers Program 3/9/2020 Children's Literacy Event
Nebraska Humanities Preschool PrimeTime 3/9/2020 Children's Literacy Event
Spring Break for Kids - Make Something Monday 3/9/2020 Children's Spring Break Program
Spring Break for Tweens & Teens - Movie Monday 3/9/2020 Teen Spring Break Program
AARP Tax Help 3/10/2020 Adult Program
Spring Break for Kids - Unicorns & Dragons 3/10/2020 Children's Spring Break Program
Spring Break for Tweens & Teens - Anime Club 3/10/2020 Teen Spring Break Program
Spring Break for Tweens & Teens - Gaming 3/11/2020 Teen Spring Break Program
Living Well With Diabetes with Heartland Health Center 3/12/2020 Adult Program
Spring Break for Kids - Clean Community 3/12/2020 Children's Spring Break Program
Spring Break for Tweens & Teens - Clean Community
System 3/12/2020 Teen Spring Break Program
AARP Tax Help 3/13/2020 Adult Program
Spring Break Movie for All Ages 3/13/2020 Children's Spring Break Program
Lapsit (Play and Read) 3/16/2020 Lapsits
Nebraska Humanities Preschool PrimeTime 3/16/2020 Children's Literacy Event
AARP Tax Help 3/17/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 3/17/2020 Baby & Toddler Lapsits
Come, Sit & Breathe Meditation Group 3/17/2020 General Program
Pajamatime (Family Storyhour) 3/17/2020 Family Storytime
Storytime (Ready to Read) 3/18/2020 Storytime
Storytime (Ready to Read) 3/18/2020 Storytime
Bookbop 3/19/2020 Storytime
Call for more details - some programs require registration
Grand Island Regular Meeting - 4/20/2020 Page 33 / 96
Library Programs and Activities March 23, 2020 Report
Living Well With Diabetes with Heartland Health Center 3/19/2020 Adult Program
AARP Tax Help 3/20/2020 Adult Program
NLC Hall County Reading Classic Competition 3/20/2020 Children's Literacy Event
Saturday Storytime - Stories and Crafts with Remi the
Comfort Dog 3/21/2020 Storytime
Lapsit (Play and Read) 3/23/2020 Lapsits
Library Board Meeting 3/23/2020 Library Board
Nebraska Humanities Preschool PrimeTime 3/23/2020 Children's Literacy Event
AARP Tax Help 3/24/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 3/24/2020 Baby & Toddler Lapsits
Come, Sit & Breathe Meditation Group 3/24/2020 General Program
Pajamatime (Family Storyhour) 3/24/2020 Family Storytime
Storytime (Ready to Read) 3/25/2020 Storytime
Storytime (Ready to Read) 3/25/2020 Storytime
Bookbop 3/26/2020 Storytime
Living Well With Diabetes with Heartland Health Center 3/26/2020 Adult Program
AARP Tax Help 3/27/2020 Adult Program
Saturday Storytime 3/28/2020 Storytime
Lapsit (Play and Read) 3/30/2020 Lapsits
Nebraska Humanities Preschool PrimeTime 3/30/2020 Children's Literacy Event
AARP Tax Help 3/31/2020 Adult Program
Baby & Toddler Lapsit - Rock and Read 3/31/2020 Baby & Toddler Lapsits
Come, Sit & Breathe Meditation Group 3/31/2020 General Program
Pajamatime (Family Storyhour) 3/31/2020 Family Storytime
US CENSUS/YMCA 4/1/2020 General Program
Storytime (Ready to Read) 4/1/2020 Storytime
Storytime (Ready to Read) 4/1/2020 Storytime
Bookbop 4/2/2020 Storytime
Living Well Workshop with Heartland Health Center 4/2/2020 Adult Program
AARP Tax Help 4/3/2020 Adult Program
Saturday Storytime with Eddie the Comfort Dog 4/4/2020 Storytime
Lapsit (Play and Read)4/6/2020 Lapsits
Baby & Toddler Lapsit - Rock and Read 4/7/2020 Baby & Toddler Lapsits
AARP Tax Help 4/7/2020 Adult Program
2020 Book Club for Adults 4/7/2020 Book Club for Adults
Pajamatime (Family Storyhour) 4/7/2020 Family Storytime
Come, Sit & Breathe Meditation Group 4/7/2020 General Program
Storytime (Ready to Read) 4/8/2020 Storytime
Storytime (Ready to Read) 4/8/2020 Storytime
Bookbop 4/9/2020 Storytime
Living Well Workshop with Heartland Health Center 4/9/2020 Adult Program
AARP Tax Help 4/10/2020 Adult Program
Saturday Storytime 4/11/2020 Storytime
Library Closed - Easter 4/12/2020 Hours Change
Lapsit (Play and Read) 4/13/2020 Lapsits
Call for more details - some programs require registration
Grand Island Regular Meeting - 4/20/2020 Page 34 / 96
Library Programs and Activities March 23, 2020 Report
HomeSchoolers Program 4/13/2020 Children's Literacy Event
Baby & Toddler Lapsit - Rock and Read 4/14/2020 Baby & Toddler Lapsits
Pajamatime (Family Storyhour) 4/14/2020 Family Storytime
Come, Sit & Breathe Meditation Group 4/14/2020 General Program
Storytime (Ready to Read) 4/15/2020 Storytime
Storytime (Ready to Read) 4/15/2020 Storytime
Bookbop 4/16/2020 Storytime
Saturday Storytime with Remi the Comfort Dog 4/18/2020 Storytime
Lapsit (Play and Read) 4/20/2020 Lapsits
Library Board Meeting 4/20/2020 Library Board
Baby & Toddler Lapsit - Rock and Read 4/21/2020 Baby & Toddler Lapsits
Pajamatime (Family Storyhour) 4/21/2020 Family Storytime
Come, Sit & Breathe Meditation Group 4/21/2020 General Program
Storytime (Ready to Read) 4/22/2020 Storytime
Storytime (Ready to Read) 4/22/2020 Storytime
Bookbop 4/23/2020 Storytime
Saturday Storytime 4/25/2020 Storytime
Lapsit (Play and Read) 4/27/2020 Lapsits
Baby & Toddler Lapsit - Rock and Read 4/28/2020 Baby & Toddler Lapsits
Pajamatime (Family Storyhour) 4/28/2020 Family Storytime
Come, Sit & Breathe Meditation Group 4/28/2020 General Program
Storytime (Ready to Read) 4/29/2020 Storytime
Storytime (Ready to Read) 4/29/2020 Storytime
Bookbop 4/30/2020 Storytime
Call for more details - some programs require registration
Grand Island Regular Meeting - 4/20/2020 Page 35 / 96
Library Reservation of Public Spaces March 23, 2020 Report
Equipment - Laser Cutter/Engraver 2/1/2020 Makerspace
Equipment - Cricut Explore Air 2 2/1/2020 Makerspace
Equipment - Cricut Explore Air 2 2/3/2020 Makerspace
Equipment - Cricut Explore Air 2 2/3/2020 Makerspace
AFSP American Foundation for Suicide Prevention Ne 2/3/2020 Meeting Room A
Grand Island MPO 2/4/2020 Meeting Room BC
Equipment - Cricut Explore Air 2 2/5/2020 Makerspace
CCCEA 2/5/2020 Meeting Room A
Equipment - Plotter 2/5/2020 Makerspace
GI child care Association 2/6/2020 Meeting Room A
Grand Island Gaming Guild 2/8/2020 Meeting Room B
Prairieland Romance Writer's Group 2/9/2020 Digital Media Lab
Youth Philathropy Board 2/9/2020 Meeting Room B
Equipment - Cricut Explore Air 2 2/10/2020 Makerspace
Leadership Tomorrow 2/12/2020 Digital Media Lab
Stitching Sisters 2/13/2020 Meeting Room A
Equipment - Laser Cutter/Engraver 2/14/2020 Makerspace
GICC FBLA 2/16/2020 Meeting Room B
Equipment - Laser Cutter/Engraver 2/17/2020 Makerspace
PEO CK 2/18/2020 Meeting Room A
Families Care 2/20/2020 Meeting Room A
Equipment - Cricut Explore Air 2 2/20/2020 Makerspace
Equipment - Laser Cutter/Engraver 2/20/2020 Makerspace
Equipment - Button Maker (Large)2/20/2020 Makerspace
Families Care 2/20/2020 Meeting Room A
Toastmaster's international speech contest 2/22/2020 Meeting Room C
Tumbleweeds 4H 2/22/2020 Meeting Room B
Youth Philathropy Board 2/23/2020 Meeting Room A
H3C Board Meeting 2/24/2020 Meeting Room B
To Read or Not to Read Book Club 2/24/2020 Meeting Room A
Thompson Art Concepts 2/24/2020 Meeting Room A
Equipment - Plotter 2/24/2020 Makerspace
Alicia's Knitting and Crocheting Club 2/25/2020 Meeting Room A
Equipment - Laser Cutter/Engraver 2/25/2020 Makerspace
Central Mediation 2/27/2020 Meeting Room A
Grow Grand Island 2/27/2020 Digital Media Lab
NET/KUON - Nebraska Educational Telecommunications 2/27/2020 Meeting Room B
Central Mediation 2/27/2020 Meeting Room A
Stitching Sisters 2/27/2020 Meeting Room A
Grand Island City Singers 2/27/2020 Digital Media Lab
Laos Community 3/1/2020 Meeting Room B
NEBRASKA PROBATION 3/2/2020 Meeting Room B
City of Grand Island -- HR Employment Screening 3/2/2020 City Use
NEBRASKA PROBATION 3/4/2020 Meeting Room B
Equipment - Plotter 3/4/2020 Makerspace
City of Grand Island 3/5/2020 Meeting Room BC
Copper Creek Homeowner Association 3/5/2020 Meeting Room A
Grand Island Regular Meeting - 4/20/2020 Page 36 / 96
Library Reservation of Public Spaces March 23, 2020 Report
Catholic Elementary Exploratory Committee 3/5/2020 Digital Media Lab
NEBRASKA PROBATION 3/6/2020 Meeting Room A
2020 US Census 3/6/2020 Digital Media Lab
2020 US Census 3/7/2020 Meeting Room C
Nebraska Youth Leadership Counsel 3/7/2020 Meeting Room A
Equipment - Plotter 3/9/2020 Makerspace
Equipment - Cricut Explore Air 2 3/10/2020 Makerspace
Equipment - Laser Cutter/Engraver 3/10/2020 Makerspace
Equipment - Cricut Explore Air 2 3/10/2020 Makerspace
Equipment - 3D Printer 3/11/2020 Makerspace
Equipment - 3D Printer 3/12/2020 Makerspace
GI child care Association 3/12/2020 Meeting Room A
Stitching Sisters 3/12/2020 Digital Media Lab
2020 US Census 3/13/2020 Digital Media Lab
2020 US Census 3/14/2020 Meeting Room C
Grand Island Gaming Guild 3/14/2020 Meeting Room B
DAR - Betsey Hager Chapter 3/14/2020 Meeting Room A
Prairieland Romance Writer's Group 3/15/2020 Meeting Room A
Youth Philathropy Board 3/15/2020 Digital Media Lab
Laos Community 3/15/2020 Meeting Room B
Equipment - Plotter 3/16/2020 Makerspace
Youth Leadership Tomorrow 3/17/2020 Meeting Room BC
UNL EXTENSION 3/18/2020 Meeting Room C
UNL EXTENSION 3/18/2020 Meeting Room B
UNL EXTENSION 3/18/2020 Meeting Room A
Central Plains Library System 3/19/2020 Meeting Room BC
Nebraska Injured Brain Network 3/19/2020 Meeting Room A
Central Plains Library System 3/19/2020 Meeting Room BC
Nebraska Injured Brain Network 3/19/2020 Meeting Room A
Families Care 3/19/2020 Meeting Room C
HOBY Youth Leadership 3/21/2020 Meeting Room BC
HOBY Youth Leadership 3/21/2020 Meeting Room BC
Tumbleweeds 4H 3/22/2020 Meeting Room B
HC3 Circle of Security 3/23/2020 Meeting Room A
HC3 Circle of Security 3/23/2020 Meeting Room A
Health Resources and Services Administration 3/24/2020 Digital Media Lab
Health Resources and Services Administration 3/24/2020 Digital Media Lab
Pioneer Consortium 3/25/2020 Meeting Room B
Pioneer Consortium 3/25/2020 Meeting Room B
Health Resources and Services Administration 3/26/2020 Meeting Room B
Health Resources and Services Administration 3/26/2020 Meeting Room B
Grow GI arts and Humanities 3/26/2020 Digital Media Lab
Nebraska Archaeological Society 3/28/2020 Meeting Room B
To Read or Not to Read Book Club 3/30/2020 Meeting Room A
Alicia's Knitting and Crocheting Club 3/31/2020 Digital Media Lab
International Executive Housekeepers Association 4/1/2020 Meeting Room B
Nebraska Department of Transportation 4/1/2020 Meeting Room C
Grand Island Regular Meeting - 4/20/2020 Page 37 / 96
Library Reservation of Public Spaces March 23, 2020 Report
2020 US Census 4/2/2020 Meeting Room B
GI child care Association 4/2/2020 Meeting Room A
Nebraska Youth Leadership Counsel 4/4/2020 Meeting Room A
2020 US Census 4/8/2020 Meeting Room B
Grand Island Gaming Guild 4/11/2020 Meeting Room B
Veterans Affairs 4/15/2020 Meeting Room A
Veterans Affairs 4/16/2020 Meeting Room A
Heartland CASA 4/17/2020 Meeting Room B
Prairie Weavers and Spinners group 4/18/2020 Meeting Room B
Grow Grand Island 4/23/2020 Meeting Room B
HC3 Circle of Security 4/27/2020 Meeting Room A
To Read or Not to Read Book Club 4/27/2020 Digital Media Lab
Nebraska Association of Public Employees 4/29/2020 Meeting Room A
Grand Island Regular Meeting - 4/20/2020 Page 38 / 96
Library Media Report April 20, 2020 Report
Grand Island Public Library, AARP team up to offer tax help 2/1/2020 GI Independent
Club Calendar - February 2020 2/2/2020 GI Independent
Altrusa International of Grand Island 2/2/2020 GI Independent
'Quilt Detective' helps owners investigate quilts’ origins 2/2/2020 GI Independent
Central Nebraska Grants 101 Workshop 2/3/2020 Eventbrite
GI YMCA to close satellite branch as cost cutting measure 2/3/2020 NTV
Heartland Health Center plans health workshop at Grand Island Public Library 2/4/2020 GI Independent
Public input will drive Grand Island transportation infrastructure plans 2/4/2020 GI Independent
Donations sought for Kits 4 Kids summer program 2/4/2020 GI Independent
LIBRARY ALIVE: Looking back, moving forward in 2020 2/9/2020 GI Independent
Around the region: Library to host annual Bear Fair on Tuesday 2/9/2020 GI Independent
City Council approves one- and six-year street improvement plan 2/11/2020 GI Independent
Bear Fair 2020 2/11/2020 allevents.in
Annual Bear Fair seeks to educate about literacy from young age 2/11/2020 GI Independent
There’s still time to enjoy the Bear Fair at the City of Grand Island - Public Library 2/11/2020 NTV Facebook
I’ve got my bear ears on, reading at the City of Grand Island - Public Library Bear Fair!2/11/2020 NTV Facebook
Bear Fair connects preschoolers with health and safety message 2/11/2020 NTV
Cal Larsen Local4 talks an upcoming Bear Fair at the Grand Island - Public Library in
the 6 o’clock hour.2/11/2020 Local 4 Facebook
Bear Fair encourages early learning, hands on interaction 2/11/2020 Local 4 News
Phase one of Hall County Newspaper Digitization Project completed 2/12/2020 GI Independent
Groups digitize historic Hall County newspapers 2/13/2020 Local 4 News
Humanities Nebraska reacts to potential funding cuts 2/14/2020 1011 News
Sandhill crane season is upon us — the City of Grand Island - Public Library wants
your help naming a sculpture that will go in front of the library.2/15/2020 NTV Facebook
SATURDAY SALUTE: Newspapers a valuable resource 2/15/2020 GI Independent
Grand Island Public Library given funding to provide digital skills training 2/16/2020 GI Independent
Knowing what to put on a resume and how to create one can be tricky, but the Grand
Island Public Library - and Google - are ready to help.2/17/2020 Local 4 Facebook
GI Library receives funding for workshops through Google sponsored program 2/17/2020 Local 4 TV
Sandhill cranes inspire library sculpture but it needs a name 2/17/2020 NTV
Grand Island Public Library looks forward to crane sculpture 2/17/2020 Local 4 News
Grand Island Public Library to install large crane sculpture in plaza area 2/19/2020 GI Independent
Grand Island looks to improve railroad crossing on busy street 2/19/2020 NTV
LIBRARY ALIVE: Everyday moments really do matter in child development 2/23/2020 GI Independent
NET to host flood recovery discussion panel in Grand Island 2/25/2020 GI Independent
Grand Island Public Library will host spring break programs March 9-13 2/26/2020 NTV
NET Nebraska is hosting a panel discussion tonight at the City of Grand Island - Public
Library about ongoing flood relief:2/27/2020 NTV Facebook
Area officials speak on panel about flood efforts, what is to come 2/27/2020 GI Independent
Flood Recovery One Year Later: A Panel Discussion 2/27/2020 allevents.in
Flood leaders give update on recovery process 2/27/2020 Local 4 TV
Local leaders met with public to discuss flood recovery updates 2/27/2020 NTV
Flood Recovery One Year Later: A Panel Discussion 2/27/2020 NET Nebraska
Local leaders in mostly Dannebrog and Wood River discuss where their areas stand a 2/27/2020 NTV Facebook
Grand Island Public Library programs to celebrate Dr. Seuss 2/28/2020 GI Independent
Grand Island Regular Meeting - 4/20/2020 Page 39 / 96
Library Media Report April 20, 2020 Report
Howard Elementary students able to read, compete as part of book club 2/29/2020 GI Independent
Club Calendar - March 2020 3/1/2020 GI Independent
Thursday meeting to focus on U.P., Broadwell grade separation study 3/2/2020 GI Independent
Events during Dr. Seuss week 3/2/2020 Local 4 TV
Recognizing Read Across America Day 3/2/2020 Local 4 TV
GI nonprofits raise awareness on census importance 3/3/2020 Local 4 TV
Public learns more about traffic and safety study at Union Pacific Broadwell crossing 3/5/2020 GI Independent
Celebrate Dr. Suess!3/7/2020 allevents.in
Happy Birthday Dr. Seuss! (video)3/7/2020 NTV Facebook
Happy Birthday, Dr. Seuss: Families celebrate children’s author at public library’s
Saturday event 3/7/2020 GI Independent
LIBRARY ALIVE: Spring books have sprung at the library 3/8/2020 GI Independent
Altrusa International 3/8/2020 GI Independent
Grand Island Census Day event will have volunteers and resources on April 1 3/9/2020 NTV
Grand Island Public Library gets kids’ creative juices flowing 3/10/2020 GI Independent
Heartland United Way seeking item donations for Kits 4 Kids 3/14/2020 GI Independent
It’s not just the shelves at the grocery store, it’s City of Grand Island - Public Library 3/15/2020 NTV Facebook
City of Grand Island lists new restrictions on city facilities 3/16/2020 Local 4 TV
Grand Island mayor orders closing of library, Fieldhouse 3/16/2020 GI Independent
Mayor Roger Steele sets closings to avoid stress on local health care system 3/16/2020 GI Independent
The mayor announces the City of Grand Island - Public Library and City of Grand 3/16/2020 NTV Facebook
City of Grand Island suspends city buildings and meetings until further notice 3/16/2020 NTV
LIBRARY ALIVE: Doing the best we can under difficult circumstances 3/22/2020 GI Independent
The quarantines of epidemics past 3/22/2020 GI Independent
Area coronavirus business and event cancellation roundup 3/22/2020 GI Independent
Central Nebraska Grants 101 Workshop 3/24/2020 allevents.in
LIBRARY ALIVE: Getting more digital all the time at your library 4/4/2020 GI Independent
Grand Island lays off library staff 4/6/2020 NTV
City of Grand Island working to protect employees, continue essential services 4/7/2020 GI Independent
UPDATE: Mayor says normal life won’t return in Grand Island for some time 4/14/2020 GI Independent
Grand Island Regular Meeting - 4/20/2020 Page 40 / 96
1
Quarterly Report of
Household Library Cards
Issued to Hall County Residents
Outside of Grand Island
January-March 2020
To Hall County Board of Supervisors:
At the end of March 2020 our statistical report showed a total of 1,041 Hall County household
cards, yielding 11 household cards issued this past quarter.
Our automated reporting of household cards is based on one member of each household
manually coded as “head of household” no matter how many in the household have cards.
Balance December 31, 2019 1,030
January - March 2020 Issues 11
Balance March 31, 2020 1,041
________________________________________
Steve Fosselman, Library Director
April 15, 2020
Grand Island Regular Meeting - 4/20/2020 Page 41 / 96
Last Month
Collection Development
Ordering & Weeding
Rearranged bins for Bear Fair and began work getting more bins clear for Character
Bins
Scheduling
Coordinate Bear Fair/Volunteers/Organizations with Elle as LA2 Lead
Two staff members resigned-changed schedules
Scheduled CPR training for 20 full-timers
Work on scheduling for Bear Fair, Outreach to Stolley Park Makerspace, Early Learning
Center outreach for Dr. Seuss-Read Across America Week, Spring Break programs
Met with UNL/Extension Office staff and setup schedule for Makerspace Summer
Programs and Parks and Rec Dept. for summer park outreach
SOD/LOD/Staff Work
Librarians/LA2 Meeting February 12
Met with Davis for training on new electronics systems in Meeting Room BC
New staff-reference training-continuing
Work with Irasema for library logo changes and summer reading program calendar
Committee Work with Outside Agencies
2/3 Mtg with H3C, NLC, YMCA, and Cathedral Daycare
2/7 Children’s Museum Meeting
2/10 Prime Time Planning Meeting CCC
2/14 & 2/26 National League of Cities Web Meeting
2/14 Met with UNL/Extension Office
2/17 Met with Tara Coon Parks and Rec Dept.
Children’s Renovation
Collection maintenance to have a manageable collection and plan future outreach
Working on new Character Bins with Nicole
Zone C meeting Feb 19 (planned colors and staff feedback ideas)
4 new AWE touch screen computers arrived, others shipped back, admin setup and
promotions and bookmarks put out
Programs
2/5 and 2/6 Visits to all 400 children at ELC, all three sites to promote reading/Bear Fair
Homeschoolers programs on Feb 10 for elementary and makerspace for tween/teen
2/10 Homeschoolers Elementary and Makerspace Tween/Teen Programs
2/11 Bear Fair
2/18 Partner program with Central District Health Dept Breastfeeding Program 11-1 pm
Feb 24-March 24 Humanities Nebraska Prime Time Preschool 6 week program
Youth & Family Service Librarian’s Monthly Report
Name: Date: Celine Swan March 2020
Grand Island Regular Meeting - 4/20/2020 Page 42 / 96
Alessandra outreach to Central Community College 2/6 and 2/12
Planning 2020 Summer Reading Program for Children and Teens, book calendar, kick
off dates, and performers
Library Management
2/4 Interview with KRGI
2/7 AWE training webinar
2/11 Interviews with Channel 4 News 5:45 AM, NTV, and Independent for the Bear Fair
2/20 Summer Temp Positions jobs went out with HR worked with Shaun
2/23 Library Column
Constant code-of conduct interactions with patrons, and families PITS entries
Library appraisal-Karla
Library Management with staff, volunteers, students
New student Andrew and teacher come from GISH two-three times a week switching in
March to a new student from GISH
Working with Irasema on library logo, and summer reading program
2/26 PLA conference Nashville TN
This Month
Collection Development
Ordering & Weeding
Re-did Music CD Classification-Shaun and staff, weeding Board Books, Spanish
collection
Scheduling
Two new staff members -put in templates
Work on scheduling for CPR training for full-timers, Programs in Library, Outreach, Dr.
Seuss-Read Across America Week, Spring Break
Work on summer reading program planning with outside people for Makerspace-UNL
Extension and Parks and Rec Dept.SOD/LOD Staff Work
Children’s Renovation
Collection maintenance in Easy Books and ERs, more Character Bins to have a
manageable collection and plan future outreach
Painting walls-Zone Meeting to plan train and wall colors
ECRTR Train Mural in Children’s-plan vinyl train
Planning and ordering new furniture, circ desk, shelving
Planning areas on project planning tool
Programs
3/2 Dr. Seuss-Read Across America promotions all week. Dr. Seuss Outreach to Early
Learning Center Preschools for 400 children
3/2 Stolley Park Makerspace Program 3:30-4:30 PM (Lori and Susie) 4 programs total
3/2-3/30 Humanities Nebraska Prime Time Preschool Programs
3/3 Dodge School ELL Night
3/5 Heartland Health Living Well with Diabetes 6 week partnership program started
3/7 Dr. Seuss Birthday Bash
3/9-3/13 Spring Break Programs for Children and Tweens/Teens
3/17 Alessandra to CCC
Grand Island Regular Meeting - 4/20/2020 Page 43 / 96
3/17 Youth Leadership Tomorrow tour and talk in the AM
3/18 Dodge School visit
3/19 Library Gala Workshop 10 staff attending at GIPL
3/20 H3C Meeting at GIPS
3/20 Nebraska Library Commission Reading Competition 330-6 PM with Sally Snyder
(Celine will help)
3/24 National League of Cities Web Mtg 3-4 PM
Partnership with UNL Extension from Hastings Read4Resilence display and books that
help children from the flood and other crisis
Library Management
Library appraisal-Priscila
Working on future outreach delivery opportunities
Work on new library logo template, calendar, newsletter with Shaun and Irasema
Beanstack setup with Shaun
Work on getting flyers on facebook and web site as pdf’s
Summer Temp job Interviews
2 Library Assistant Job Interviews, scheduling and training
AWE promotions and training
Meeting Room BC training instructions LA2
Coronavirus informational plans for staff and the public
First Book Marketplace through the Offering More Great Books (OMG Books) initiative
gave us $345.67 for new books through the NLC grant
CPR Training for 20 staff-Coordination with Rose Rhoads
NLA Advocacy Day in Lincoln-Ella McDowall nominated and received volunteer award
3/2 Interview with Channel 4 at 5:45 AM
3/7 Interview with the Independent
Work with GIPS on school calendar promotions
Photo waiver and procedure
Grand Island Regular Meeting - 4/20/2020 Page 44 / 96
Last Month
Collection Development/Maintenance
Continued catalog cleanup
Children’s audiobooks – continue working, Alessandra is helping
Weeding
Acquisitions
Reclassified Children’s Music CDs with word-based classification scheme
Worked with LFI adding shelves, moving shelves, and shifting
Cataloging while Jeanne was on vacation
DAR Cataloging (50+ new items to their collection)
Updating Serials (Title Changes report from Ebsco)
Technology
Bibliovation Koha upgrade
Coordinating users Group Meeting March 2nd
Hall County Historic Newspapers Launch, Feb 13
Acquired InfoBase Facts on File database
Planning staff training for rollout to public
SmartAlec Wireless printing
Working w/ LA2s & Celine so staff can be trained and can be rolled out
to public
Bibliotecha rep meeting Feb 13
Public Access Computers upgrades—Windows 10, Office 2016, new hard drives, SAM
upgrade—starting Feb 18
Remaining Staff computer and PAC upgrades starting Feb 19
Makerspace Appointment/Tour Request Form added to website
Hold slip programming (with IT)
Programming
Libraries Lead With Digital Skills Grant
Lori & Susie taught a Grow Your Resume class Feb. 25, first program we
are hosted under this grant
Finished post-program assessments
Hall County Historic Newspapers Launch Drop in Session, Feb 13th
Begin planning Adult SRP – Irasema, Denise, Stephanie, Kim B. and I will be having a
full Adult SRP this summer (reading & programs)
Worked with Danielle at YWCA—booth in lobby on April 1st for Census volunteers
Staff Development/Training
Database Overview/Review (all month)
Makerspace Policy training (upcoming)
Adult & Technical Service Librarian’s Monthly Report
Name: Date: Shaun Klee March 2020
Grand Island Regular Meeting - 4/20/2020 Page 45 / 96
Summer Temp Assistant hiring process – 4 positions
Library Assistant I-PT hiring process – 2 position
This Month
Collection Development/Maintenance
Catalog cleanup
Children’s audiobooks with Alessandra
Weeding – 610-619s
Acquisitions
Updating Serials (Title Changes report from Ebsco)
Cataloging while Jeanne is on vacation
Shifting A/V
Senior/Spanish area rearrangement
Technology
KOHA users meeting (March 2)
KOHA consortium wide catalog clean up, ccode consolidation, etc.
KOHA Bibliovation migration scheduling
Public Access Computers upgrades—wrapping up, still a few left
Meeting Room Registration form and process
Programming
Planning Adult SRP – Irasema, Denise, Stephanie, Kim B. and I will be having a full
Adult SRP this summer (reading & programs)
TEDCircles registration
Staff Development & Trainings
Summer Temp Assistant hiring process – 4 positions
Library Assistant I-PT hiring process – 2 position
Grand Island Regular Meeting - 4/20/2020 Page 46 / 96
Last Month
Library Board
Work in committee on policy additions for Study Rooms, Personal Belongings and
Health & Safety
Present recommendations to rescind two policies no longer relevant: Temporary
Entranceway Policy and Edith Abbott Memorial Library Projects Fund Policy
Present recommendation to revise Library Funds Policy and refer to Finance and Policy
Committee
Continue working with Library Board President on Foundation agreement, Name the
Crane display, and Hall County Newspaper Digitization project funding need through
Foundation
City and County Business
Teamed with Library Board President to present annual report to City Council
Working with City on standard photo/video permissions procedures
Recruiting temp/seasonal summer employees, two vacant part-time Library Assistant I
positions
Participated in 2045 Long Range Transportation Plan visioning workshop
Start working with City Administrator on Library Director recruitment process and County
interlocal agreement
Work toward April roll-out of ExecuTime employee attendance
Management Support Team
Assign Shaun to work on Census 2020 partnership
Determine staff attendance at Nebraska Library Association Advocacy Day March 5
Work with Librarians and Friends on newly-installed Commons welcome desk staffing
need
Continued review of Nebraska Library Commission annual report compilation by Shaun
and Nancy
Continued work with Celine on potential Every Child Ready to Read area, help desk and
other Children’s Section rearrangement needs
Approved procedures and brochure for Supervised Visits
Worked with Celine and Shaun on Libraries Lead with Digital Skills grant received from
Public Library Association
Assigned Shaun to develop plan to upgrade our PTFS Liblime Koha automated system
(checkout/checkin/online catalog) to the latest version called Bibliovation
Assigned Celine to submit grant for New Books and eBooks by Nonprofit First Book
through Nebraska Library Commission
Assigned Shaun to coordinate an Art Alcove exhibit through Sheldon Statewide program
Assigned Shaun to expand our resources for fact-based services and promotion with
public
Assigned Celine to partner with United Way and Youth Leadership Tomorrow on a
project to combat summer reading slide
Library Director’s Monthly Report
Name: Date: Steve Fosselman March 2020
Grand Island Regular Meeting - 4/20/2020 Page 47 / 96
Continued work with Shaun and Celine on Makerspace policy/waiver implementation,
outreach delivery options,
Renovation and Building Needs
Continued work on people counter system to capture all traffic through front door
(currently only counting through security gates)
Still working on shelf moving services in Adult Fiction, Multicultural Center and Large
Print collection, installation of Commons welcome desk
Other
Attended Nebraska Information Technology Commission Community Council meeting
Attended Hall County Community Collaboration board meeting/training
Work with Nebraska OCIO (Office of the Chief Information Officer)/Network Nebraska on
procurement of internet and data transport services for 2020/2021
Explore community partnership with non-profit Civic Nebraska’s newly formed local
office
This Month
Library Board
Continued working in committee on policy additions for Study Rooms, Personal
Belongings, Health & Safety and Library Funds Policy
Continue working with Library Board President on Foundation agreement, Name the
Crane display, and Hall County Newspaper Digitization project funding need through
Foundation
Start working with Library Board President on intended process for strategic planning
process to replace GILIBRARY 2020, Library Director recruitment process, and County
interlocal agreement
City and County Business
Work with City Administration and Emergency Management on Coronavirus COVID-19
matters
Continuing work with City on standard photo/video permissions procedures
Start working with City Administrator on Library Director recruitment process and County
interlocal agreement
Continuing work toward April roll-out of ExecuTime employee attendance
Management Support Team
Attended Nebraska Library Association Advocacy Day with Celine and Elle. Ed Meedel
also attended along with volunteer award recipient Ella McDowall and her father Matt.
Working with Librarians and Friends on newly-installed Commons welcome desk staffing
need
Assigned Shaun to develop meeting room application form and improved booking
procedures now that we’ve picked up speed with this service
Team work on library responses regarding COVID-19
Assigned Shaun to work on forming a TED Circles group for library programming
Renovation and Building Needs
Present final HVAC study to Library Board and submit to City for Capital Projects
consideration
Testing and installing people counter system to capture all traffic through front door
Grand Island Regular Meeting - 4/20/2020 Page 48 / 96
Shelf moving services in Adult Fiction, Multicultural Center and Large Print collection
were conducted.
Other
Attend Hall County Community Collaboration board meeting
Work with Nebraska OCIO (Office of the Chief Information Officer)/Network Nebraska on
procurement of internet and data transport services for 2020/2021
Work with City Hall on possibility of the City joining in on the library’s Network Nebraska
membership
Meet with non-profit Civic Nebraska on program partnerships
Attend Pioneer Consortium Exec and Membership meetings
Grand Island Regular Meeting - 4/20/2020 Page 49 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item D1
Board Communications and Committee Reports
This item allows for the introduction and discussion of board communications and committee reports.
Included are items of discussion and communication with the City Council liaison to the Library Board.
Items requiring approval must also be indicated in Consideration of Unfinished Business or
Consideration of New Business.
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 50 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F1
Receipt of Mechanical Study
I have been working with The Clark Enersen Partners on a study of our 1973-vintage HVAC (heating,
ventilation, and air conditioning) system. This study will be transmitted to City Administration as part of
our capital improvements budget proposal for 2020-21.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 4/20/2020 Page 51 / 96
EDITH ABBOTT MEMORIAL LIBRARY
MECHANICAL STUDY
1124 W 2nd Street
GRAND ISLAND, NEBRASKA 68801
February 13, 2020
Grand Island Regular Meeting - 4/20/2020 Page 52 / 96
Edith Abbott Memorial Library
Mechanical Study
TABLE OF CONTENTS
Section 1 Executive Summary
1.1 – Executive Summary ................................................................................................................... 4
Section 2 Purpose and Objectives
2.1 – Purpose and Objectives ........................................................................................................... 6
2.2 – Justification for Project ........................................................................................................... 6
2.3 – Replacement Cost of the Existing Building ...................................................................... 6
Section 3 Existing Systems
3.1 – Mechanical System Description ........................................................................................... 8
Heating ......................................................................................................................................................... 8
Cooling ......................................................................................................................................................... 8
Air Handling Unit ..................................................................................................................................... 9
Temperature Controls ............................................................................................................................ 9
Fire Protection .......................................................................................................................................... 9
3.2 – Existing Mechanical System Observations and Evaluation ...................................... 9
Cooling ......................................................................................................................................................... 9
Multi-Zone Air Handling Units ......................................................................................................... 10
Hydronic Water, Piping and Associated Equipment ............................................................... 11
Boilers ........................................................................................................................................................ 12
Control System ....................................................................................................................................... 12
Envelope ................................................................................................................................................... 13
Miscellaneous Items ............................................................................................................................. 13
3.3 – Electrical System Description ............................................................................................ 14
Electrical Service ................................................................................................................................... 14
Lighting Systems ................................................................................................................................... 14
3.4 – Summary ..................................................................................................................................... 14
Section 4 Recommendations
4.1 – Mechanical Recommendations .......................................................................................... 16
Heating and Cooling Systems Life Cycle Cost Analysis ........................................................... 16
HVAC Recommendations .................................................................................................................... 18
4.2 – Electrical Recommendations .............................................................................................. 19
Electrical Service ................................................................................................................................... 19
Lighting Systems ................................................................................................................................... 19
4.3 – Additional Considerations ................................................................................................... 19 4.4 – Proposed Phasing Plan 31 4.4 – Proposed Phasing Plan 31
Section A Appendices
Appendix 1 – Grand Island Public Utility Rate Structure ................................................. A.1
Appendix 2 – Edith Abbott Memorial Library Electrical Usage ..................................... A.2
Appendix 3 – System 1 Equipment Diagrams ....................................................................... A.3
Appendix 4 – System 2 Equipment Diagrams ....................................................................... A.4
Appendix 5 – Opinion of Probable System Cost .................................................................. A.5
Grand Island Regular Meeting - 4/20/2020 Page 53 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 1 – Executive Summary
Section 1
Executive Summary
Grand Island Regular Meeting - 4/20/2020 Page 54 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 1 – Executive Summary
EXECUTIVE SUMMARY
The report reviews the existing mechanical systems serving the portion of the library that was the
original structure (1973). The report documents the condition of the equipment and makes
recommendations for replacement. A 20-year life cycle cost analysis reviews three different system
types that are suitable replacements. The life cycle cost analysis was used to determine
economically if one system is more beneficial than the alternates.
The Clark Enersen Partners recommends moving forward with System 1 (Multi-Zone Air Handling
Unit and Air-Cooled Condenser) as described in Section 4 which has an opinion of probable cost
equal to $720,000.
Grand Island Regular Meeting - 4/20/2020 Page 55 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 2 – Purpose and Objectives
Section 2
Purpose and Objectives
Grand Island Regular Meeting - 4/20/2020 Page 56 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 2 – Purpose and Objectives
2. PURPOSE AND OBJECTIVES
2.1 - PURPOSE AND OBJECTIVES FOR A PROJECT
The primary purpose is to review the existing air handler, water cooled chiller, and associated
accessories that serve the original library. Then, The Clark Enersen Partners propose system
alternates to replace this equipment. The library had an addition that was completed in the spring
of 2008. At this time the staff has not had any issues with the mechanical equipment serving that
area, and it will not be the focus of the review.
2.2 - JUSTIFICATION FOR PROJECT
The equipment under review is original to the library which was constructed in 1973. The water-
cooled chiller utilizes a refrigerant that is no longer being produced(R22). The air handler had a
coil that was designed to supplement cooling thru the use of the water well, the coil began to leak
excessively and have been isolated. A water well located within the basement, pumps well water
through the equipment to provide cooling before discharging to storm. The condition of the water
well is unknown and the quality of the water has over time deteriorated the condition of the
equipment it serves.
Grand Island Regular Meeting - 4/20/2020 Page 57 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
Section 3
Existing Conditions
Grand Island Regular Meeting - 4/20/2020 Page 58 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
3. EXISTING SYSTEMS
3.1 - MECHANICAL SYSTEM DESCRIPTION
Above: General Area of Review
Heating
The heating is provided through the use of three LES boilers (model VW-135), which have a vertical fire tube
design that produce 1,000 MBH heating output. The heating water is distributed through a two-pipe heating
water system to: cabinet unit heaters, reheat coils, and a hot / cold deck within the air handling unit. The
heating water pumps installed during the remodel in 2008 distribute the water to the existing Air Handler in
the basement. The boilers, heating water pumps, and heating water hydronic accessories are located in the
main mechanical room on first level.
Cooling
The existing building cooling is provided through the use of a single water-cooled chiller. The chiller is a
Trane unit that is original to the building (1973). The chiller is a semi-hermetic reciprocating compressor
design that uses R-22 refrigerant. The chiller has an associated condenser that receives water from a water
well located within the basement mechanical room. The water from the well serves as the heat sink for the
chiller. The well water is rejected to the storm water system after it passes through the condenser. The
water well is original to the building and initially was piped through the air handler to pre-condition the air.
It has since been changed due to complications with the coil within the air handler. The well water is
untreated, unfiltered, and over time has deteriorated the equipment it serves. The use of the well water was
an efficient method to provide chilled water to the building.
Grand Island Regular Meeting - 4/20/2020 Page 59 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
There is a Daikin roof top unit that serves the northeast quadrant of the existing library, and was installed in
2019 during a recent remodel. The roof top unit is an air-cooled direct expansion air conditioning unit, and it
is not on the existing chilled water system.
Air Handling Units
The air handling unit (AHU) is a Trane #65 medium pressure, multi-zone, blow thru unit. The AHU is original
to the space, and it serves 10 zones, some of which have been modified. This unit has a centrifugal fan, chilled
/ heating water deck, economizer, zone dampers, and a filter roll. The return plenum and outside air is lined,
and the liner is deteriorating. The outside air is provided from an area well located within the basement.
A return fan located in the basement mechanical room and return registers in a central location return air
back to the AHU or outside if the unit is in economizer operation. The relief air is discharged via an adjacent
area well to the outside.
Temperature Controls
The building has recently converted to a DDC electric control system in lieu of the previous pneumatic. The
facility utilizes a building management system to monitor and track temperatures and other system functions
throughout.
Fire Protection
The facility is protected by a wet pipe fire suppression system. The system includes a fire department
connection, backflow prevention, and supervisory valves required to meet state and local code requirements.
3.2 - EXISTING MECHANICAL SYSTEM OBSERVATIONS AND EVALUATION
Cooling
The 1973 Trane chiller has had several maintenance items in recent years and is of the primary concern
for catastrophic failure. The unit utilizes R22 refrigerant which was set to be 100% phased out of
production January 1, 2020. It is becoming increasing difficult to attain parts to repair the chiller due to its
age and the ongoing refrigerant phase out. The chiller has a single hermetic compressor, so if the compressor
were to fail, there is no cooling available at the air handler until the unit is repaired or replaced. New chiller
designs have multiple compressors to provide redundancy to prevent a system shut down. The condenser
coil has been operating on the well water, which has corroded the air handling coil and will corrode the
condenser coil. It will become increasingly more difficult to repair the unit if one of the aforementioned
components fail. Replacement of the chiller could take in excess of two months if it were to fail, which could
lead to additional items that would need to be replaced. The ASHRAE life expectancy of a reciprocating chiller
is expected to be 20 years, and the chiller has more than exceeded its usability for the library.
The domestic water well installed in the mid 1970’s is located in the lower level mechanical room and was
designed to deliver water through the air handler pre-conditioning coil and then to the condenser on the Trane
chiller. The pre-conditioning coil began to leak excessively in the air handler and had to be abandoned. The
untreated well water caused the damage to the coil. Untreated well water can cause damaging affects to
mechanical equipment and the water chemistry within the well can change throughout the life of the well
without the owner knowing. The well has a submersible pump that has had little maintenance completed to it
dating back to the 1980’s. That said the condition of the well casing and pump is unknown, and if this system
is going to be re-used, it will require a thorough inspection. The well is located in a difficult location to replace
or maintain and it has no redundancy. If the pump were to fail, the cooling system would be down. Due to the
lack of redundancy, unknown condition of the well pump and casing, and harmful side effects that the well
Grand Island Regular Meeting - 4/20/2020 Page 60 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
water can create, it is not recommended that the existing well pump be re-used for a new system. The domestic
water well is the second highest point of concern. If the well were to fail, either the pump cannot be
replaced or the casing cannot be repaired and the chilled water system will not operate. This has a
compounding effect because a completely new heat rejection system would have to be developed, which
would change the cooling system entirely. If this were to occur, the cooling system could be down 3-6
months or possibly more.
Trane Chiller & Domestic Water Well
Multi-Zone Air Handling Units
The multi-zone air handling unit has exceeded its useable life. The unit does not meet energy code fan
performance per ASHRAE Standard 90.1-2007. The unit has noticeable rust on the interior cooling coils,
drain pan, lower unit structure, and coil connections. The unit has combustible material located within the
return air section of the unit. The insulation liner is deteriorating and losing its adherance to the unit which
is causing thermal and air quaility concerns.
The owner has reported issues cooling with the air handler. Without the use of the pre-conditioning coil, a
percentage of capacity has been lost, and the loss of this capacity does not allow the unit to effectively
dehumidify. This has also been reported by the building occupants as a noticeable change in humidity has been
felt within the central section served by the air handler.
The cooling coil recently had to be repaired as it sprung a pin hole leak. The repair appeared to be an anomaly
as the remaining portion of the coil was reported to be in fair condition. In order to make the repair a portion
of the coil had to be removed, and an estimated 10% loss in capacity resulting from the removal. If the leak
was not an anomaly and the coil develops more pin hole leaks that cannot be repaired, the coil will need to be
replaced.
The air handler has a constant speed supply and return fan that run at full speed during occupied operation.
The use of a variable frequency drive (VFD) would reduce energy consumption considerably, however these
fan motors cannot be retrofitted with a VFD. The VFD can damage the windings and bearings in the existing
motors through repetitive and rapid pulses applied to the motor from non-sinusoidal power-switching
circuitry known as parasitic capacitance or harmonic content. The supply fan has never been replaced or
repaired and it is located on top of the air handler. The return fan was replaced approximately 20 years ago.
Due to the existing location of the supply fan, scarcity of parts, and availability of skilled personnel that could
repair the fan motors, the AHU could be down for 1-2 weeks before the fans are repaired or replaced.
Grand Island Regular Meeting - 4/20/2020 Page 61 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
Multi-Zone AHU Interior Condition
Hydronic Water, Piping, and Associated Equipment
Pictured below is the single chilled water pump which shows hard insulation that may have suspected
asbestos. The condition of the existing chilled water interior piping is uncertain. It is not recommended the
piping be used if a future remodel is pursued. The chilled water piping is in excess of 40 years old and was
reported that it has iron deposits within the piping restricting fluid flow. The chilled water pump is
undersized to accommodate the required cooling capacity since the system is relying solely on the chiller and
has abandoned the pre-conditioning coil. The chilled water pump has no redundancy, so if it were to fail, the
system would be down. It is expected that a repair to the pump would not exceed 5 days.
Hydronic Pump and Piping
Grand Island Regular Meeting - 4/20/2020 Page 62 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
Boilers
The existing 2007 LES VW-135 vertical fire tube boilers are operational and have no significant mechanical
problems at this time. The boilers have an efficiency between 75-80% when new. Due to these being 12
years old, performance derate may be occuring. The boilers have limited turn-down at reduced load and are
designed to provide 180F supply water temperature. The boilers are not able to operate at temperatures
below 140F as this would produce condensation. That would incurr damaging effects to the boilers.
LES Fire Tube Boiler
The American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) recommend steel
fire tube boilers have a median life expectancy equal to 25 years.
Boilers of similar configuration are able to operate at lower temperatures and improve the boiler efficiency to
as high as 95%. The replacement of these boilers with a more energy efficient boiler is not warranted at this
time as these boilers have no operational problems and are at half the ASHRAE life expectancy.
Control System
The digital control system will need to be reviewed to determine if a software update is necessary. At this
time the system is operational and does not concern the staff. The existing boiler control panel is dated, and if
a new boiling implementation were to occur, it is recommended that this control panel be upgraded with the
new boiler systems.
Grand Island Regular Meeting - 4/20/2020 Page 63 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
Boiler Control Panel
Envelope
There are no envelope improvements expected or proposed as part of this study.
Miscellaneous Items
The floor diffusers are worn and are in need of replacement if the below floor duct system is to be re-used.
Floor Diffuser Example
Grand Island Regular Meeting - 4/20/2020 Page 64 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 3 – Existing Conditions
3.3 - ELECTRICAL SYSTEM DESCRIPTION
Electrical Service
Electrical Service is provided by the Grand Island Public Power Utility. The existing service voltage is
208/120 Volts, 3 Phase, 4 wire. The service is provided with a 2000 Amp main service with disconnect
switch.
The electrical service was upgraded during the 2008 remodel, and the associated equipment in the lower
level mechanical room were back fed from the new service main. The library is billed on consumption only
and not on demand. The rate structure is attached in Appendix 1. The existing electrical service was
reviewed to determine if it has sufficient capacity to power the proposed mechanical systems.
Lighting Systems
Lighting throughout the existing building is comprised primarily of parabolic fluorescent lighting fixtures.
Lighting fixtures use T8 lamps and electronic ballasts.
Fluorescent fixtures with T8 lamps and magnetic ballasts are not very energy efficient and are becoming
obsolete. LED lighting often provides an attractive payback and reduced maintenance costs.
3.4 - SUMMARY
The items that will have a significant impact to library operations if they were to fail are as follows:
1. Trane Chiller Failure
2. Domestic Water Well Failure
3. AHU Chilled Water Coil Leak
4. Air Handler Supply and Return Fan Failure
5. Hydronic Chilled Water Pump Failure
As mentioned above, each of these items have exceeded their ASHRAE recommended life and are becoming
increasingly more difficult to attain parts to repair. The loss of the Trane chiller or the domestic water well could
leave the area served by AHU-1 (approximately 19,000 SF) without cooling for an extended period of time.
The existing McQuay and Daikin rooftop units may be able to temper the area served by AHU-1 if a system failure
were to occur. Conditions may not be ideal, but the units could run extended operation at adjusted set points during
non-occupied hours to mitigate temperature swings. The faculty could experiment with the existing systems to see
how the building reacts. There are many factors that are uncertain at this time to provide an affirmative answer to
whether this is a feasible approach. Mechanical systems are designed to have redundancy, it is likely during most
days throughout the year the equipment will have additional capacity.
The side effects using existing equipment to temper the space are:
- Temperature / Humidity Complaints
o Over cooling & heating areas to compensate
o Building Automation System Alarms
- Excessive use and wear on the existing equipment
- Lower occupant census
- Lower productivity
- Employee and Occupant Health affects
Grand Island Regular Meeting - 4/20/2020 Page 65 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 4 – Recommendations
Section 4
Recommendations
Grand Island Regular Meeting - 4/20/2020 Page 66 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 4 – Recommendations
4. RECOMMENDATIONS
4.1 – MECHANICAL RECOMMENDATIONS
Heating and Cooling Systems Life Cycle Cost Analysis
Three systems were reviewed with a 20-year life cycle cost payback. The systems were: System 1: Multi-
Zone Air Handler with remote Air-Cooled Condenser, System 2: Variable Air Volume Roof Top Unit with
Reheat, and System 3: Single Zone Variable Air Volume Roof Top Unit(s). The energy rates used for the life
cycle cost analysis were:
2019 Grand Island Utilities Consumption Fee
• $70 Customer charge assumed based on connected horsepower
• Summer consumption charge (KWH). See attached rate schedule in Appendix 1.
• Winter consumption charge (KWH). See attached rate schedule in Appendix 1.
2019 Blackhills Energy
• $18.50 Facilities Charge
• $0.61865 per therm
See Appendix 2 for a historic energy consumption listing provided by Grand Island Public Utilities.
TCEP also reviewed replacement of individual system components. This may produce a short-term solution
and extend equipment life, but it is not recommended due to the compounding issues surrounding the
entirety of the existing heating and cooling systems.
System 1 Description:
System 1 would utilize a replacement multi-zone air handler with a fan array or similar technology. The
replacement air handler would utilize direct expansion or (DX) cooling. A remote air-cooled condenser
would be located either on the roof or at grade on the exterior of the building. A pre-heat and reheat heating
water coil would be installed in the unit to pre-condition ventilation air and heat the supply air. The multi-
zone air handler would tie into the existing ductwork that serves the underfloor and above floor supply air
networks in the library. Due to the location, the unit would need to be provided in sections that can fit
through the intake plenums or constructed in place.
The floor diffusers would be updated throughout, and the ceiling diffusers would remain the same. A duct
cleaning to include bacteriological fogging would be specified to remove any contaminants from existing
infrastructure. System balancing would be required to ensure equal air distribution through the supply and
return air network.
The existing domestic water well would need to be abandoned in an appropriate manner. This mechanical
system would have minimal construction impact to the space and all the existing infrastructure on first level
can remain as is. Regardless, the mechanical system serving this area would be down for a period of time
while the replacement is being completed. Temporary heating and cooling could be provided to temper these
areas during the replacement.
See Appendix 3 for an image of the proposed Multi-Zone Air Handling Units and associated Air-Cooled
Condenser.
Grand Island Regular Meeting - 4/20/2020 Page 67 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 4 – Recommendations
Advantages:
• Minimal impact to the existing first floor plan, all existing infrastructure to remain in place
• Improved system performance
• Familiar System to facility maintenance
Disadvantage
• Limited Conditioning Zones due to the existing underfloor ductwork
• Does not dehumidify as effectively as other systems
• Temporary heating and cooling may be necessary
Above: Potential Locations for the Air-Cooled Condenser
System 2 Description:
System 2 would utilize a variable air volume roof top unit (RTU) system with reheat boxes. The RTU system
is similar to what was installed within the library addition in 2007 and renovation in 2018. The RTU system
would be connected to a network of ducts above the ceiling. The above ceiling ductwork network would
provide additional zoning capability. The zones would be served by a reheat variable volume box which
would also improve dehumidification and comfort within the library space. It is estimated (2) 45 ton RTU’s
would be adequate to serve the library portion reviewed as part of the study. Additional structural
reinforcement would be necessary to support the equipment. The location of the RTU’s would be in strategic
locations to avoid visibility through the existing library clearstory and from grade.
The RTU system would require the existing ceilings to be removed and replaced in order to install the new
ductwork. The existing lighting would need to remain hanging in place however this would present a
challenge to the contractor to work around the existing equipment without damaging it. The contractor
would need to provide floor protection and the area would need to be isolated during this installation.
Advantages
• Able to provide multiple climate-controlled zones
• Improved dehumidification compared to System 1
• Familiar System to facility maintenance
Grand Island Regular Meeting - 4/20/2020 Page 68 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 4 – Recommendations
• Existing System could remain active during installation
Disadvantage
• Intrusive to the existing space
• Longer installation time
• Equipment located on the roof
• More expensive option
See Appendix 4 for and image of the proposed Roof Top Unit.
System 3 Description:
System 3 would be similar to System 2, however it would utilize multiple rooftop units that would be of a
single zone variable air volume design. In this configuration, the RTU’s would serve specific zones without
the reheat boxes as proposed in System 2. This system would be similar to the other configurations within the
library space. It is estimated that there could be up to 12 roof top zones in this configuration. Each unit
would heat or cool the respective zone.
Advantages
• Able to provide multiple climate-controlled zones (estimated 12)
• Redundancy if a system were to fail
• Familiar System to facility maintenance
• Existing System to remain active during installation
Disadvantage
• Intrusive to the existing space
• Longer installation time
• Equipment located on the roof
• More roof penetrations
HVAC System Recommendation
Several factors and assumptions went into the life cycle cost analysis, which include initial system costs,
annual maintenance costs, and annual utility costs. Replacement costs were not included as part of the 20-
year life cycle analysis.
System Initial Opinion of Probable Cost
• System 1: $720,000
• System 2: $1,261,000
• System 3: $1,178,000
The 20-year life cycle costs are:
• System 1: 2.05 Million
• System 2: 2.50 Million
• System 3: 2.30 Million
System 2 and System 3 had substantially higher costs due to the interior renovation that would be necessary
to complete the above ceiling mechanical work. Based on the interior renovation, these systems had a simple
payback in excess of 50 years.
Grand Island Regular Meeting - 4/20/2020 Page 69 / 96
Edith Abbott Memorial Library
Mechanical Study
Section 4 – Recommendations
It is recommended to install System 1. This option provides the lowest probable cost, reduces impact
to library occupants, and utilizes existing system infrastructure.
4.2 – ELECTRICAL RECOMMENDATIONS
Electrical Service
The existing electrical service was reviewed along with historical power usage. The existing 2000 Amp
service will support any of the three recommended mechanical systems.
Lighting Systems
If funds are available, new lighting shall be provided in all remodeled spaces. We recommend the use of LED
volumetric type light fixtures in all open offices, private offices and conference rooms. Industrial-type LED
fixtures may be used in storage and mechanical and electrical spaces that do not contain ceilings. Also, LED
type battery back-up exit signs shall be added where required to provide adequate marking of the egress
path. Battery-backed up emergency lighting shall be added in all areas to provide proper illumination of the
path of egress.
It is recommended that a low-voltage lighting control system be provided for all spaces and that occupancy
sensors be provided in all private offices, conference rooms, storage rooms, and restrooms.
4.3 – Additional Considerations
As part of the study some additional items are included for consideration. These options have not been
included within the life cycle cost analysis
• Lighting Improvement (LED Conversion – 19,000 SF Approximately) $100,000 – $150,000
o Opinion of Probable Cost includes Equipment & Installation
Pictures Above: Illustration of the Existing Parabolic Lighting
• Boiler System Upgrade $140,000 – $160,000
o Provide (3) 1,000 MBH High Efficiency Condensing Boilers
o Opinion of Probable Cost includes Equipment & Installation
Grand Island Regular Meeting - 4/20/2020 Page 70 / 96
Edith Abbott Memorial Library
Mechanical Study
Appendix 1
Grand Island Public Utility Electrical Rate Structure
Grand Island Regular Meeting - 4/20/2020 Page 71 / 96
ELECTRIC RATE SCHEDULE
EFFECTIVE OCTOBER 1, 2018
ORDINANCE NO. 9133
010, RESIDENTIAL SERVICE
Applicable in urban and rural distribution areas. Available in
single phase, through a single meter, to residential consumers
for domestic use in a single family dwelling unit, but is not
available for commercial or non-domestic use.
Individual single-phase motors not to exceed 10 HP each may
be connected, however the City Utilities Department must be
notified in writing if a motor over 5 HP is installed.
This schedule has two sets of rates; one for the summer
period of five months beginning with the June billing and the
second for the winter season of seven months beginning with
the November billing.
Summer Rate (June—October)
Kilowatt Hours Used Per Month Rate
First 300 KWH 0.105 per KWH
Next 700 KWH 0.083 per KWH
All Additional KWH 0.083per KWH
Winter Rate (November—May)
Kilowatt Hours Used Per Month Rate
First 300 KWH 0.105 per KWH
Next 700 KWH 0.064 per KWH
All Additional KWH 0.057 per KWH
Plus a customer charge of $8.00 per month, in addition to that
charged for the electrical energy used, plus the applicable
Power Cost Adjustment Charge. The minimum monthly bill
shall be the monthly customer charge.
Service Specifications
Residential Service shall be supplied at a nominal voltage of
120/240 Volts, single phase, only.
030, SINGLE-PHASE COMMERCIAL SERVICE
Applicable in urban and rural distribution areas. Available for commercial
customers, for lighting and small appliances. Available for single meter
multi-family dwelling units, and combined residential-commercial use,
where the Residential Rate is not applicable. Service shall be through a
single meter.
Individual single-phase motors, not to exceed 10 HP each may be
Connected, however the City Utilities Department must be notified in
writing if a motor over 5 HP is installed.
Kilowatt Hours Used Per Month Rate
First 1,000 KWH 0.107 per KWH
All additional KWH 0.080 per KWH
Plus a customer charge of $12.00 per month, in addition to that charged
for the electrical energy used, plus the applicable Power Cost Adjustment
Charge. The minimum monthly bill shall be the monthly customer charge.
Service Specifications
Single-Phase Commercial service shall be supplied at a nominal voltage
of 120/240 Volts, single phase. At the discretion of the Utilities
Department 240/480 Volts, single phase, may be furnished.
Discounts for Primary Service
If the Single-Phase Commercial user owns and maintains all necessary
transformation equipment and structures, a 3% reduction will be made in
the energy billed. If energy is metered on the primary side (7.2 KV or
above) of the service, a 2% reduction will be made in the energy billed.
These discounts, however do not apply to the minimum stated.
050, THREE-PHASE COMMERCIAL SERVICE Applicable in
the territory served by the City of Grand Island; and is available through a
single meter at three phase, for any electric service uses where three-
phase service is available.
This schedule has two sets of rates; one for the summer period of five
months beginning with the June meter reading and the second for the
winter season of seven months beginning with the November meter read-
ing.
Summer Rate (June-October)
Kilowatt Hours Used Per Month Rate
First 1,000 KWH 0.107 per KWH
Next 4,000 KWH 0.095 per KWH
All Additional KWH 0.087 per KWH
Winter Rate (November-May)
Kilowatt Hours Used Per Month Rate
First 500 KWH 0.107 per KWH
Next 1,000 KWH 0.095 per KWH
All Additional KWH 0.082 per KWH
Plus a customer charge of $16.00 per month, in addition to that charged
for the electrical energy used, plus the applicable Power Cost Adjustment
Charge.
Minimum
The minimum monthly bill shall be the larger of the customer charge or
the total connected HP x $0.70.
050, THREE-PHASE COMEMRCIAL SERVICE, continued
The billing horsepower shall be determined as follows:
1. Total connected horsepower, if total connected horsepower is
less than 20 HP.
2. If total connected horsepower exceeds 20 HP, then the billing
horsepower shall be the larger of 20 HP, or the largest single
connected motor.
3. If questions arise as to the actual billing horsepower, the City
Utilities Department may, at its option, install demand meters.
The Kilowatt reading shall determine the billing horsepower on
the basis of 0.75 Kilowatt = 1.0 HP.
It is the responsibility of the customer to inform the City Utilities .
Department of changes that my affect minimum billings.
Service Specifications
Three-Phase Commercial Service is supplied at three phase, four wire
wye, at 120/208 Volts or 277/480 Volts; or three phase, three wire
delta, at 240 Volts or 480 Volts. Delta services must operate
ungrounded, unless prior written approval is obtained by the customer
from the City Utilities Department.
Current unbalance between phases should not exceed 15%.
Discounts for Primary Service
If the Three-Phase Commercial user owns and maintains all
necessary transformation equipment and structures, a 3% reduction
will be made in the energy billed. If energy is metered on the primary
side (7.2 KV or above) of the service, a 2% reduction will be made in
the energy billed. These discounts, however do not apply to the
minimum stated.
Power Factor
The customer shall install power-factor correction equipment, if
necessary to ensure a power factor of no less than 90%, lagging or
leading.
100, THREE-PHASE POWER SERVICE
Applicable in the territory served by the City of Grand Island, available
through a single meter at three phase. Available for any commercial
or industrial use of energy.
Demand Charge
$14.30 KW of billing demand during summer months (June-October)
$ 9.70 KW of billing demand during winter months (November-May)
Energy Charge Summer Winter
First 450 hours of demand $0.051 $0.047
All additional energy $0.042 $0.039
Plus applicable Power Cost Adjustment Charge
Customer Charge
$300 per month
Minimum—
The minimum monthly bill shall be no less than $700.00. The Power
Cost Adjustment charge is applied to energy consumption only.
The monthly demand shall be the highest integrated demand (in KW)
during a 15-minute time interval in the billing period. The billing demand
shall be the greater of (1) the monthly demand or (2) 65% of the monthly
demand in the five (5) most recent summer months.
100, THREE-PHASE POWER SERVICE, continued
The Monthly Demand shall be the highest rate of use in KW during a
time interval of the billing period as established by the City Utilities
Department, based upon the nature of the business of the customer. In
no event shall the Monthly Demand be less than 50 KW.
The Summer Demand shall be defined as the maximum of the Monthly
Demands established during June through October.
Discounts for Primary Service
If Three-Phase Power energy is metered on the primary side (7.2 KV or
above) of the service, a 3% reduction will be made in the energy billed.
In addition, if the user owns and maintains all necessary transformation
equipment and structures, a 5% reduction will be made in the demand
billed. These discounts, however do not apply to the minimum stated.
Service Specifications
Any standard, nationally recognized, three-phase voltage will be
supplied if transformation is available.
Power Factor
The customer shall install power-factor correction equipment, if
necessary, to ensure a power factor of no less than 90%, lagging or
leading.
114, AREA FLOODLIGHTING
Applicable in the territory served by the City of Grand Island and is
available for any outdoor area floodlighting of consumer’s property from
dusk to dawn, where such service can be rendered directly from
existing secondary distribution lines of the City.
Luminare will be selected by Electric Department and provided from
Electric Department stock. For installation on an existing wood pole
and connected to existing overhead secondary conductors on such
pole, please refer to City Code 15-68 for lighting rates, billed on a
monthly basis.
Power Cost Adjustment is not applicable to the Area Floodlighting Rate.
CONTRACT PERIOD AND CONDITIONS
Service under Rate 114 is available for a minimum of 24 months
and thereafter until terminated by thirty (30) days notice in writing.
The City of Grand Island will install, own, and operate and maintain
all area lighting equipment under this schedule. If underground
service is desired, approval of the City must be obtained and the
additional cost therefore shall be paid in advance to the City by the
consumer on a nonrefundable basis.
The burning of the lamps shall be controlled by automatic control
equipment installed by the City and burning time shall be
approximately thirty minutes after sunset to approximately thirty
minutes before sunrise.
The City shall be notified by the consumer of any operational
failure of lamps. Lamp replacement or repairs will be performed
only during regular working hours.
Non-Standard Installation: If underground service is desired or
extension of overhead secondary facilities is required or special
materials are requested, approval of the City must be obtained. All
additional cost for materials and labor shall be paid in advance to
the City, by the consumer, on a nonrefundable basis.
Grand Island Regular Meeting - 4/20/2020 Page 72 / 96
≤1” $6.50
1 1/2” $12.00
2” $28.50
3” $48.50
4” $66.00
6” $225.00
8” $1,250.00
10” $4,000.00
First 500 $0.800
Next 500 $1.040
Next 500 $1.352
Next 2,500 $1.352
Next 6,000 $0.800
Next 90,000 $0.750
Next 100,000 $0..700
Over 200,000 $0.635
WATER RATE SCHEDULE
EFFECTIVE December 7, 2016
ORDINANCE NO. 9613
SCHEDULE OF RATES WITHIN CITY
The rate to be charged for water within the corporate limits of
the City shall be as follows:
MONTHLY BILLINGS
Cubic feet per month Rate per 100 cubic feet
SCHEDULE OF RATES: OUTSIDE CITY
The rate to be charged for water furnished outside and beyond
the corporate limits of the City shall be as follows:
MONTHLY BILLINGS
Cubic feet per month Rate per 100 cubic feet
First 500 $0.800
Next 500 $1.248
Next 500 $1.622
Next 2,500 $1.622
Next 6,000 $0.960
Next 90,000 $0.900
Next 100,000 $0.840
Over 200,000 $0.762
*Plus a customer charge of $0.70 per month for unfunded
federal mandates for the Clean Water Act and the City’s back-
flow program, in addition to the regular rates charged for water
furnished to the customer.
In addition to consumption, a monthly fee would be charged
according to the meter size supplying water to the property:
Meter Size Monthly Fee
SEWER RATE SCHEDULE
EFFECTIVE OCTOBER 1, 2017
ORDINANCE NO. 9524
The charges to be paid by residential consumers for use of the
sewerage system and disposal plant shall be based upon water
consumption. The monthly residential sewer charges for the
twelve months following April 1st of each year will be based on the
average water consumption for that property during the months of
January, February and March. Commercial customers shall pay
according to the meter reading which precedes billing.
RESOLUTION NO. 2017-219
SCHEDULE OF RATES: WITHIN CITY
MONTHLY BILLINGS
Service Charge $8.24
Per each 100 Cu. Ft. used $3.52
Unmetered Customers $30.00
RESOLUTION 2016-192
SCHEDULE OF RATES: OUTSIDE CITY
MONTHLY BILLINGS
Service Charge $9.89
Per each 100 Cu. Ft. used $4.23
Unmetered Customers $23.81
The service charge for sewer contributions to consumers and
users, shall be billed regardless of the volume of sewer
contributed.
If more than one dwelling unit is served from a single water meter
or single water source , a minimum charge will be made for each
dwelling unit.
In case of apartment and mobile courts, the minimum charge shall
be computed on the yearly average of dwelling units occupied.
*These rates apply only to ordinary domestic sewage. See the
Director of Public Works for information on the “Extra Strength
Surcharge” and “Industrial Four Part Charge”.
PAYMENT CONDITIONS
EFFECTIVE MARCH 17, 2015
§15-51 of Grand Island City Code
1. All bills are due when received.
2. If full payment is not received by the due date stated on the
bill, a late payment charge shall be assessed in accordance
with the City of Grand Island Fee Schedule. This charge
shall be $2.00, plus 1% of the unpaid balance of $5.00 or
more.
3. A $50.00 service charge shall be collected before reconnec-
tion, in each instance of disconnection for non-payment of
billing.
4. A $50.00 service charge will be assessed for each check
returned for insufficient funds. This charge is in addition to
any other charges.
5. A $20.00 service charge shall be collected, before all new
connections are made by the City Utilities Department.
6. A $20.00 service charge shall be collected, to transfer
service from one occupant to another occupant at the same
location.
7. A $50.00 trip fee shall be collected when payment is made
to stop disconnection when disconnect personnel are on
site.
8. A $50.00 final notice fee shall be collected when a trip is
required to notify of pending shut off.
9. Service periods are normally for periods of one year or
longer. If it appears that services are being disconnected
and reconnected within a twelve month period, in order to
avoid minimum billing charges, an amount equivalent to the
minimum billings for the disconnection period (not to exceed
eleven months) must be paid before the service is
reconnected. This is in addition to the normal connection
charges.
RATE ASSIGNMENT
The Grand Island Utility Department will attempt to assign
customers to the lowest applicable rate. It is the customer’s
responsibility to inform the Utility Department of any changes that
may affect the assignment of billing conditions within a given rate.
The customer is in a better position than the Utility Department to
analyze electric usage. When more than one rate assignment is
applicable, the customer may select the rate considered the most
beneficial. Customer-requested rate reassignments will not be
made more frequently than once every twelve months. In no
event will the Utility Department be responsible for losses
incurred due to improper rate assignment.
At customer request, demand metering will be installed by the
Utility Department. The Utility Department may, at its option,
assess a one-time charge of $200.00 to pay for the additional
metering facilities.
ELECTRIC, WATER
AND SEWER
RATE SCHEDULES
Grand Island Regular Meeting - 4/20/2020 Page 73 / 96
Edith Abbott Memorial Library
Mechanical Study
Appendix 2
Library Historical Energy Consumption Past 24 Months
Grand Island Regular Meeting - 4/20/2020 Page 74 / 96
Created Date/Time: 11/06/2019 08:08:11 AM
Service Address: 1124 W 2ND ST
Service Read Date Meter #Read Type Read Status Previous Current Days Billed Usage
Electric 10/4/2019 0:00 0143618660 KWH Actual Read 5651 6149 28 49800
Demand 10/4/2019 0:00 0143618660 KW Actual Read 2.191 2.191 28 219.1
Electric 9/6/2019 0:00 0143618660 KWH Actual Read 5125 5651 30 52600
Demand 9/6/2019 0:00 0143618660 KW Actual Read 2.142 2.191 30 219.1
Electric 8/7/2019 0:00 0143618660 KWH Actual Read 4471 5125 33 65400
Demand 8/7/2019 0:00 0143618660 KW Actual Read 2.005 2.142 33 214.2
Electric 7/5/2019 0:00 0143618660 KWH Actual Read 3983 4471 28 48800
Demand 7/5/2019 0:00 0143618660 KW Actual Read 1.896 2.005 28 200.5
Electric 6/7/2019 0:00 0143618660 KWH Actual Read 3515 3983 32 46800
Demand 6/7/2019 0:00 0143618660 KW Actual Read 1.896 1.896 32 189.6
Electric 5/6/2019 0:00 0143618660 KWH Actual Read 3063 3515 32 45200
Demand 5/6/2019 0:00 0143618660 KW Actual Read 1.896 1.896 32 189.6
Electric 4/4/2019 0:00 0143618660 KWH Actual Read 2628 3063 29 43500
Demand 4/4/2019 0:00 0143618660 KW Actual Read 1.896 1.896 29 189.6
Electric 3/6/2019 0:00 0143618660 KWH Actual Read 2150 2628 29 47800
Demand 3/6/2019 0:00 0143618660 KW Actual Read 1.896 1.896 29 189.6
Electric 2/5/2019 0:00 0143618660 KWH Actual Read 1704 2150 28 44600
Demand 2/5/2019 0:00 0143618660 KW Actual Read 1.896 1.896 28 189.6
Electric 1/8/2019 0:00 0143618660 KWH Actual Read 1227 1704 34 47700
Demand 1/8/2019 0:00 0143618660 KW Actual Read 1.896 1.896 34 189.6
Electric 12/5/2018 0:00 0143618660 KWH Actual Read 812 1227 30 41500
Demand 12/5/2018 0:00 0143618660 KW Actual Read 1.896 1.896 30 189.6
Electric 11/5/2018 0:00 0143618660 KWH Actual Read 370 812 32 44200
Demand 11/5/2018 0:00 0143618660 KW Actual Read 1.896 1.896 32 189.6
Electric 10/4/2018 0:00 0143618660 KWH Actual Read 0 370 22 37000
Demand 10/4/2018 0:00 0143618660 KW Actual Read 0 1.896 22 189.6
Electric 9/12/2018 0:00 0005013167 KWH Actual Read 71109 71149 2 4000
Demand 9/12/2018 0:00 0005013167 KW Actual Read 1.888 1.824 2 182.4
Electric 9/10/2018 0:00 0005013167 KWH Actual Read 70528 71109 34 58100
Demand 9/10/2018 0:00 0005013167 KW Actual Read 2.043 1.888 34 188.8
Electric 8/7/2018 0:00 0005013167 KWH Actual Read 69951 70528 29 57700
Demand 8/7/2018 0:00 0005013167 KW Actual Read 2.078 2.043 29 204.3
Electric 7/9/2018 0:00 0005013167 KWH Actual Read 69274 69951 34 67700
Demand 7/9/2018 0:00 0005013167 KW Actual Read 1.955 2.078 34 207.8
Electric 6/5/2018 0:00 0005013167 KWH Actual Read 68728 69274 32 54600
Demand 6/5/2018 0:00 0005013167 KW Actual Read 1.788 1.955 32 195.5
Electric 5/4/2018 0:00 0005013167 KWH Actual Read 68279 68728 30 44900
Demand 5/4/2018 0:00 0005013167 KW Actual Read 1.316 1.788 30 178.8
Electric 4/4/2018 0:00 0005013167 KWH Actual Read 67866 68279 28 41300
Grand Island Regular Meeting - 4/20/2020 Page 75 / 96
Demand 4/4/2018 0:00 0005013167 KW Actual Read 1.385 1.316 28 131.6
Electric 3/7/2018 0:00 0005013167 KWH Actual Read 67397 67866 30 46900
Demand 3/7/2018 0:00 0005013167 KW Actual Read 1.363 1.385 30 138.5
Electric 2/5/2018 0:00 0005013167 KWH Actual Read 66983 67397 28 41400
Demand 2/5/2018 0:00 0005013167 KW Actual Read 1.374 1.363 28 136.3
Electric 1/8/2018 0:00 0005013167 KWH Actual Read 66535 66983 32 44800
Demand 1/8/2018 0:00 0005013167 KW Actual Read 1.79 1.374 32 137.4
Electric 12/7/2017 0:00 0005013167 KWH Actual Read 66110 66535 31 42500
Demand 12/7/2017 0:00 0005013167 KW Actual Read 1.876 1.79 31 179
Electric 11/6/2017 0:00 0005013167 KWH Actual Read 65640 66110 32 47000
Demand 11/6/2017 0:00 0005013167 KW Actual Read 1.925 1.876 32 187.6
Electric 10/5/2017 0:00 0005013167 KWH Actual Read 65157 65640 28 48300
Demand 10/5/2017 0:00 0005013167 KW Actual Read 1.922 1.925 28 192.5
Electric 9/7/2017 0:00 0005013167 KWH Actual Read 64522 65157 35 63500
Demand 9/7/2017 0:00 0005013167 KW Actual Read 2.136 1.922 35 192.2
Electric 8/3/2017 0:00 0005013167 KWH Actual Read 63914 64522 28 60800
Demand 8/3/2017 0:00 0005013167 KW Actual Read 2.119 2.136 28 213.6
Electric 7/6/2017 0:00 0005013167 KWH Actual Read 63290 63914 30 62400
Demand 7/6/2017 0:00 0005013167 KW Actual Read 1.974 2.119 30 211.9
Electric 6/6/2017 0:00 0005013167 KWH Actual Read 62758 63290 33 53200
Demand 6/6/2017 0:00 0005013167 KW Actual Read 1.824 1.974 33 197.4
Electric 5/4/2017 0:00 0005013167 KWH Actual Read 62339 62758 28 41900
Demand 5/4/2017 0:00 0005013167 KW Actual Read 1.082 1.824 28 182.4
Electric 4/6/2017 0:00 0005013167 KWH Actual Read 61838 62339 31 50100
Demand 4/6/2017 0:00 0005013167 KW Actual Read 1.846 1.082 31 108.2
Electric 3/6/2017 0:00 0005013167 KWH Actual Read 61359 61838 31 47900
Demand 3/6/2017 0:00 0005013167 KW Actual Read 1.394 1.846 31 184.6
Electric 2/3/2017 0:00 0005013167 KWH Actual Read 60949 61359 25 41000
Demand 2/3/2017 0:00 0005013167 KW Actual Read 1.414 1.394 25 139.4
Electric 1/9/2017 0:00 0005013167 KWH Actual Read 60445 60949 34 50400
Demand 1/9/2017 0:00 0005013167 KW Actual Read 1.879 1.414 34 141.4
Grand Island Regular Meeting - 4/20/2020 Page 76 / 96
Edith Abbott Memorial Library
Mechanical Study
Appendix 3
System 1 – Multi Zone AHU & Condensing Unit
Grand Island Regular Meeting - 4/20/2020 Page 77 / 96
Job Name:
Job Number: Drawing for AHU-MZ-1
Grand Island Public Library Clark
Enersen Multizone AHU Study
YGW3LR
15 of 35
Page
Prepared Date:
www.DaikinApplied.com
11/5/2019 Draw
i
n
g
f
o
r
A
H
U
-
M
Z
-
1
SYSTEM 1: REPLACEMENT MULTI - ZONE AIR HANDLERGrand IslandRegular Meeting - 4/20/2020Page 78 / 96
Job Name:
Job Number: Drawing for AHU-MZ-1
Grand Island Public Library Clark
Enersen Multizone AHU Study
YGW3LR
20 of 35
Page
Prepared Date:
www.DaikinApplied.com
11/5/2019 SYSTEM 1: REPLACEMENT MULTI - ZONE AIR HANDLERGrand IslandRegular Meeting - 4/20/2020Page 79 / 96
Job Name:
Job Number: Drawings(1) for RCS 001
Grand Island Public Library Clark
Enersen Multizone AHU Study
YGW3LR
30 of 35
Page
Prepared Date:
www.DaikinApplied.com
11/5/2019 Draw
i
n
g
s
(
1
)
f
o
r
R
C
S
0
0
1
Product Drawing Unit Tag: RCS 001 Sales Office: Mechanical Sales, Inc. (Omaha) 13600 Industrial Park Blvd. Minneapolis, MN 55441 www.DaikinApplied.com Software Version: 07.10 Product: Project Name: Grand Island Public Library Clark Enersen Multizone AHU Study Sales Engineer: Model: RCS110D Nov. 05, 2019 Ver/Rev: Sheet: 1 of 1 Scale: NTS Tolerance: +/- 0.25” Dwg Units: in [mm] No change to this drawing may be made unless approved in writing by Daikin Applied. Purchaser must determine that the equipment is fit and sufficient for the job specifications. SYSTEM 1: AIR COOLED CONDENSER TO DX COILGrand IslandRegular Meeting - 4/20/2020Page 80 / 96
Edith Abbott Memorial Library
Mechanical Study
Appendix 4
System 2 – VAV Rooftop AHU with Reheat
Grand Island Regular Meeting - 4/20/2020 Page 81 / 96
Job Name:
Job Number: Drawings(Model View) for RTU-1 & 2
Grand Island Public Library Clark
Enersen Multizone AHU Study
YGW3LR
21 of 32
Page
Prepared Date:
www.DaikinApplied.com
11/5/2019 Draw
i
n
g
s
(
M
o
d
e
l
V
i
e
w
)
f
o
r
R
T
U
-
1
&
2
Product Drawing Unit Tag: RTU-1 & 2 Sales Office: Mechanical Sales, Inc. (Omaha) 13600 Industrial Park Blvd. Minneapolis, MN 55441 www.DaikinApplied.com Software Version: 01.20 Product: Project Name: Grand Island Public Library Clark Enersen Multizone AHU Study Sales Engineer: Model: DPSA040 Nov. 05, 2019 Ver/Rev: Sheet: 1 of 1 Scale: NTS Tolerance: +/- 0.25” Dwg Units: in [mm] No change to this drawing may be made unless approved in writing by Daikin Applied. Purchaser must determine that the equipment is fit and sufficient for the job specifications. System 2: Variable Air Volume Rooftop Unit with ReheatGrand IslandRegular Meeting - 4/20/2020Page 82 / 96
Job Name:
Job Number: Drawings(Top Bottom) for RTU-1 & 2
Grand Island Public Library Clark
Enersen Multizone AHU Study
YGW3LR
23 of 32
Page
Prepared Date:
www.DaikinApplied.com
11/5/2019 Draw
i
n
g
s
(
T
o
p
B
o
t
t
o
m
)
f
o
r
R
T
U
-
1
&
2
Product Drawing Unit Tag: RTU-1 & 2 Sales Office: Mechanical Sales, Inc. (Omaha) 13600 Industrial Park Blvd. Minneapolis, MN 55441 www.DaikinApplied.com Software Version: 01.20 Product: Project Name: Grand Island Public Library Clark Enersen Multizone AHU Study Sales Engineer: Model: DPSA040 Nov. 05, 2019 Ver/Rev: Sheet: 1 of 1 Scale: NTS Tolerance: +/- 0.25” Dwg Units: in [mm] No change to this drawing may be made unless approved in writing by Daikin Applied. Purchaser must determine that the equipment is fit and sufficient for the job specifications. System 2: Variable Air Volume Rooftop Unit with ReheatGrand IslandRegular Meeting - 4/20/2020Page 83 / 96
Nebraska Department of Labor
Building 550 - Facility Study
Appendix 5
Opinion of Probable Cost
Grand Island Regular Meeting - 4/20/2020 Page 84 / 96
OPINION OF
PROBABLE
CONSTRUCTION
COST
Project:GI Library Mechanical Study Floor Area :19,000
Location:Lincoln, NE Date:February 13, 2020
Client:Type Est.:GME
Project No.:566-014-19Estimator:The Clark Enersen Partners
Total
Section No.Classification of Work Option 1 Cost
S.1 SUMMARY
1.0 FOUNDATIONS $0
2.0 SUBSTRUCTURE AND DEMOLITION $0
3.0 SUPERSTRUCTURE $0
4.0 EXTERIOR CLOSURE $0
5.0 ROOFING $0
6.0 INTERIOR CONSTRUCTION $0
7.0 CONVEYING $0
8.0 MECHANICAL SYSTEMS $508,500
9.0 ELECTRICAL SYSTEMS $50,000
10.0 GENERAL CONDITIONS $0
11.0 ARCHITECTURAL SPECIALTIES $0
12.0 SITEWORK $0
13.0 MISCELLANEOUS $0
DIRECT COST $558,500
CONTRACTOR OVERHEAD AND PROFIT -10.0%$55,850
A/E Design Fee -6.5%$39,933
Contigency -10.0%$65,428
TOTAL OPINON OF PROBABLE CONST. COST *$719,711
COST PER GROSS SQUARE FOOT $37.88
Note:This Cost does not include; Escalation, Tests or Furnishings.
(S.0 Summary) 1
Grand Island Regular Meeting - 4/20/2020 Page 85 / 96
OPINION OF
PROBABLE
CONSTRUCTION
COST
Project:GI Library Mechanical Study Floor Area :19,000
Location:Lincoln, NE Date:February 13, 2020
Client:Type Est.:GME
Project No.:566-014-19Estimator:The Clark Enersen Partners
Total
Section No.Classification of Work Option 2 Cost
S.1 SUMMARY
1.0 FOUNDATIONS $0 $0.00
2.0 SUBSTRUCTURE AND DEMOLITION $576 $0.03
3.0 SUPERSTRUCTURE $10,854 $0.57
4.0 EXTERIOR CLOSURE $0 $0.00
5.0 ROOFING $5,000 $0.26
6.0 INTERIOR CONSTRUCTION $100,500 $5.29
7.0 CONVEYING $0 $0.00
8.0 MECHANICAL SYSTEMS $811,500 $42.71
9.0 ELECTRICAL SYSTEMS $50,000 $2.63
10.0 GENERAL CONDITIONS $0 $0.00
11.0 ARCHITECTURAL SPECIALTIES $0 $0.00
12.0 SITEWORK $0 $0.00
13.0 MISCELLANEOUS $0 $0.00
DIRECT COST $978,430
CONTRACTOR OVERHEAD AND PROFIT -10.0%$97,843
A/E Design Fee -6.5%$69,958
Contigency -10.0%$114,623
TOTAL OPINON OF PROBABLE CONST. COST *$1,260,854
COST PER GROSS SQUARE FOOT $66.36
Note:This Cost does not include; Escalation, Tests or Furnishings.
(S.0 Summary) 1
Grand Island Regular Meeting - 4/20/2020 Page 86 / 96
OPINION OF
PROBABLE
CONSTRUCTION
COST
Project:GI Library Mechanical Study Floor Area :19,000
Location:Lincoln, NE Date:February 13, 2020
Client:Type Est.:GME
Project No.:566-014-19Estimator:The Clark Enersen Partners
Total
Section No.Classification of Work Option 2 Cost
S.1 SUMMARY
1.0 FOUNDATIONS $0 $0.00
2.0 SUBSTRUCTURE AND DEMOLITION $576 $0.03
3.0 SUPERSTRUCTURE $10,854 $0.57
4.0 EXTERIOR CLOSURE $0 $0.00
5.0 ROOFING $12,000 $0.63
6.0 INTERIOR CONSTRUCTION $90,500 $4.76
7.0 CONVEYING $0 $0.00
8.0 MECHANICAL SYSTEMS $674,000 $35.47
9.0 ELECTRICAL SYSTEMS $48,000 $2.53
10.0 GENERAL CONDITIONS $0 $0.00
11.0 ARCHITECTURAL SPECIALTIES $0 $0.00
12.0 SITEWORK $0 $0.00
13.0 MISCELLANEOUS $0 $0.00
DIRECT COST $835,930
CONTRACTOR OVERHEAD AND PROFIT -10.0%$83,593
A/E Design Fee -6.5%$59,769
Contigency -10.0%$97,929
TOTAL OPINON OF PROBABLE CONST. COST *$1,077,221
COST PER GROSS SQUARE FOOT $56.70
Note:This Cost does not include; Escalation, Tests or Furnishings.
(S.0 Summary) 1
Grand Island Regular Meeting - 4/20/2020 Page 87 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F2
Approval of Reduced Library Hours and Service Planning for
Anticipated Re-opening
At the end of April, I will begin working with City Administration on the timetable for Library reopening
and recall of our laid off employees while still holding open the frozen positions due to budget shortfalls
. The attached report provides reduced library hours alternatives for your consideration along with a
service plan for your input.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 4/20/2020 Page 88 / 96
Serving you through the Edith Abbott Memorial Library and throughout Hall County
1124 West 2nd Street Grand Island, Nebraska 68801
(308) 385-5333 FAX 385-5339
www.gilibrary.org www.facebook.com/gilibrary
Reduced Library Hours and Service Planning for Anticipated Re-opening
Due to the COVID-19 pandemic, the closure of the Library on March 16, 2020 by Mayor Steele, and an
expected shortfalls in budgeted tax revenues, City Administration directed a Reduction in Force (RIF)
on April 3, 2020. This action resulted in the following:
1)Continued Freeze of 2.0 FTE in vacant positions – 1.5 FTE Library Assistant I’s and 0.5 FTE
Seasonal Workers
2)Layoff of 16.5 FTE (23 employees), with the exception of
o Library Director
o Youth and Family Services Librarian
o Adult and Technical Services Librarian
o Secretary
o Maintenance Worker I
At the end of April, I will begin working with the City Administrator on the timetable for Library
reopening and recall of our laid off employees while still holding open the frozen positions due to
shortfalls in budgeted tax revenues. I will be requesting a return to work two weeks prior to reopening so
staff can catch up on work that has been deferred, check in items that are on extended loan, provide
limited pick-up services, and so we can re-train our staff in an upgraded automated checkout/cataloging
system and a revamped Summer Reading Program.
Reduced Library Hours
In recognition of the City Administrator’s request that staffing and scheduling be subject to change as a
result of expected shortfalls in budgeted tax revenues, I recommend that the Library Board approve a
reduced library hours schedule through the rest of the fiscal year utilizing the recall of 16.5 FTE
employees and the continued freeze of 2.0 FTE. This report presents two alternatives and my
recommendation of Alternative A.
Alternative A preserves Sunday hours, but eliminates evening hours on Thursday and Saturday
afternoon hours.
Current
62 Hours Per Week
Alternative A
Reduced to 56 Hours
Sunday 1:00 PM – 5:00 PM 1:00 PM – 5:00 PM
Monday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Tuesday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Wednesday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Thursday 9:30 AM – 8:00 PM 9:30 AM – 6:00 PM
Friday 9:30 AM – 6:00 PM 9:30 AM – 6:00 PM
Saturday 9:30 AM – 5:00 PM 9:30 AM – 1:00 PM
Grand Island Regular Meeting - 4/20/2020 Page 89 / 96
Alternative B eliminates Sunday hours and evening hours on Thursday, but preserves Saturday
afternoon hours.
Current
62 Hours Per Week
Alternative B
Reduced to 56 Hours
Sunday 1:00 PM – 5:00 PM CLOSED
Monday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Tuesday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Wednesday 9:30 AM – 8:00 PM 9:30 AM – 8:00 PM
Thursday 9:30 AM – 8:00 PM 9:30 AM – 6:00 PM
Friday 9:30 AM – 6:00 PM 9:30 AM – 6:00 PM
Saturday 9:30 AM – 5:00 PM 9:30 AM – 5:00 PM
Our current 62 hour/week schedule, for public and technical service purposes, utilizes a workforce of 4.0
FTE Library Assistant II’s, 11.0 FTE Library Assistant I’s, 2.0 FTE Library Pages, and .5 FTE Seasonal
(summer) workers.
The proposed reduced schedules are devised to reduce hours by 10%. This represents savings of 11.8%
in Library Assistant I, Library Assistant II, Page and Seasonal labor needs given the current freeze in
vacant positions.
Both alternatives recall from layoff our 1.0 FTE Custodian to team with the currently retained
Maintenance Worker I. This allows for all shifts to be covered along with early morning cleaning
routines prior to staff hours. Third party vendors also help keep the building and grounds maintained.
In both alternatives, two hours of Thursday evening service are eliminated. The difference between the
two alternatives is where the additional four hours of service is cut. Alternative A is recommended due
to higher use of our facility on Sunday afternoon compared to Saturday afternoon.
Service Planning
There is no definite date for reopening yet, but along with a reduced hours schedule I will be working
with staff on the shell of a service plan depending on conditions. Library Board input is encouraged as
we design our services for the rest of the fiscal year, which we anticipate will have a gradual roll-out
concentrating more on our labor-intensive services, including but not limited to:
checkout, check-in and re-shelving
reference/research and public computer assistance
Makerspace
programming
cataloging/processing
collection maintenance
computer and online systems
At the same time, some of our community center services such as community meetings, discovery center
and general seating will be de-emphasized at this time due to social distancing needs.
Grand Island Regular Meeting - 4/20/2020 Page 90 / 96
Here are our initial plans:
a.one final adjustment if needed to our current May 15 extended due date for materials
b.reopening drive through before reopening library for return of materials and limited pick-
up services
c.having small group meetings of no more than 10 people at first, then determining when to
allow community meetings
d.social distancing enforced
e.consideration of a capacity limit
f.a scaled back summer reading program with more virtual sessions
g.at the same time, more in-library story times and other programming in the large meeting
room to keep audience size down with social distancing concerns
h.study/seating areas reduced/taken out
i.public access computers spread out
j.many objects in Children’s Discovery area taken away
k.ways to provide quick come and go walk-in or drive-up services for patrons
thematic bags of books if they don’t want to come in, for example: bag on
character books with dinosaurs, etc.
requested items up to 12, maybe more items online
readied crafts to use with virtual program
l.ways to get our services out into the community more
m.continually expanded use of online resources and social media services
n.revisiting limits on our services as conditions change, relaxing piece by piece until full
“library as community center” service whenever that may be
Grand Island Regular Meeting - 4/20/2020 Page 91 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F3
Discussion of FY 2020/2021 Budget Process
City Administration has indicated this is going to be a very tough year coming up due to budget
shortfalls.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 4/20/2020 Page 92 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F4
Approval of Proposed Fees for FY 2020/2021
There is only one recommended change, the addition of a Makerspace line items for Sublimation Blanks
(sublimation is the method of applying an image to objects using sublimation ink, heat and pressure).
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 4/20/2020 Page 93 / 96
2018 2019 2020 2021
LIBRARY
Overdue charge on Library Materials (per item per day).15 Juvenile .30
Adult
.15 Juvenile .30
Adult
.15 Juvenile .30
Adult
Interlibrary loan per item (includes postage)2.00 2.00 3.50
Photocopy/Computer Print (mono, 8 1/2"x11" or 14")0.10 0.10 0.10
Photocopy/Computer Print (mono, 11"x17")0.25 0.25 0.25
Photocopy/Computer Print (color, 8 1/2"x11")0.75 0.75 0.75
Photocopy/Computer Print (color, 8 1/2"x14")1.00 1.00 1.00
Photocopy/Computer Print (color, 11"x17")1.50 1.50 1.50
Microform Reader-printer copy 0.50 0.50 0.50
Replacement Fee for Lost ID Card 1.00/card 1.00/card 1.00/card
Processing Fee for Lost Material Replacement Cost Replacement Cost Replacement Cost
FAX Services
Outgoing - Staff assisted - U.S. only 1st page 3.00 1st page 3.00 1st page 3.00
additional pages 1.50 additional pages 1.50 additional pages 1.50 Incoming - Staff assisted 1st page 2.00 1st page 2.00 1st page 2.00additional pages 1.00 additional pages 1.00 Additional pages 1.00 Outgoing - Self service (Credit/Debit) - U.S.1st page 1.75 1st page 1.75 1st page 1.75
additional pages 1.00 additional pages 1.00 Additional pages 1.00
Outgoing - Self service (Credit/Debit) - International 1st page 3.95 1st page 3.95 1st page 3.95
additional pages 3.45 additional pages 3.45 additional pages 3.45
Non-Resident Annual Card Fee 40.00 40.00 40.00
Non Resident 3 Month Card Fee 10.00 10.00 10.00
Purchase of computer disk N/A N/A N/A
Purchase of computer thumb drive 5.00 5.00 5.00
Purchase of computer head phones 1.00 1.00 1.00
Makerspace Non-Program Library Supplies - NEW
3-D Printer filament (per gram)0.10
Cricut Machine library-supplied 8 1/2"x11" paper (per sheet)0.10
Cricut Machine library-supplied 8 1/2"x11" card stock (per sheet)0.30
Thermal Laminating (per pouch) Bookmark/Index/ID Card 0.15
Letter size 0.20
Legal size 0.40
Button Maker (per button) Small (1")0.10
Large (2.25")0.15
Plotter/Large Format Printer/Vinyl Cutter (per foot)2.50
Cork - 4" round or square 0.45
Glassware 1.50
8” x 8”1.00
10" x 10"1.15
12" x 12"1.50
12" x 12"2.50
Wood - 1/8” thick 8” x 8” 1.00
10" x 10" 1.15
12" x 12"1.50
Wood - 1/4” thick
12" x 12"2.50
Sublimation Blanks
Hardboard Tiles (4.25" x 4.25")1.50
Coasters (4" x 4") 1.25
Keychain (2.5" round) 1.50
Badge size 1.00
Ornament 3.00
Proposed Fee Schedule for FY2020-21 Budget Year
Grand Island Regular Meeting - 4/20/2020 Page 94 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F5
Approval of Strategic Planning Process Committee
President Ed Meedel recommends board approval of a Strategic Planning Process Committee comprised
of board members Maria Lopez and Sara White. This committee will report monthly on progress on a
replacement to the current GILIBRARY 2020 strategic plan. The process will include public input, staff
guidance and board discussion with the final plan approved by the board.
Staff Contact: Ed Meedel
Grand Island Regular Meeting - 4/20/2020 Page 95 / 96
Library Board
Monday, April 20, 2020
Regular Meeting
Item F6
Discussion of Hall County Interlocal Agreement and Referral to
Committee
The Library/City has a one-year agreement with Hall County in the amount of $25,000, expiring at the
end of September 2020. Discussion was held during City Council approval of this agreement about the
need for increased funding from Hall County and greater involvement by City Legal in the process.
Staff Contact:
Grand Island Regular Meeting - 4/20/2020 Page 96 / 96