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12-16-2019 Library Board Regular Meeting PacketLibrary Board Monday, December 16, 2019 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Edward Meedel, President Kelli Arens, Vice President Tanya Hansen, Secretary Benjamin Boeselager Maria Lopez Jaime Parr Sara White 3.Public Participation 4.Approval of Minutes of November 18, 2019 5.Approval of Financial Reports 6.Approval of Bills Submitted - November 26, 2019 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 12/16/2019 Page 1 / 44 9.Approval of 2020 Library Board Meeting Schedule 10.Discussion of Library Board Governance 11.Discussion of 2020-21 Library Budget Goals 12.Next Meeting 13.Adjournment Grand Island Regular Meeting - 12/16/2019 Page 2 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page 3 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item B1 Approval of Minutes of November 18, 2019 Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page 4 / 44 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING November 18, 2019 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in Meeting Room A of the Library on Monday, November 18, 2019. Notice appeared in the Grand Island Independent on November 14, 2019; and was posted on November 14, 2019. A quorum present, President Ed Meedel called the meeting to order at 5:30 p.m. The following members were present: Kelli Arens, Tanya Hansen, and Maria Lopez. Also present were Steve Fosselman, Library Director and Vaughn Minton, City Council liaison. Open Meetings Law Notice: Provided by President Ed Meedel. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Kelli Arens, carried unanimously to accept for filing the Minutes of the October 21, 2019 library board meeting. REPORTS: Approval of Financial Report: Motion by Kelli Arens, seconded by Maria Lopez, carried unanimously to accept for filing the August 2019 and the September 2019 financials. Approval of Bills Submitted: Motion by Kelli Arens, seconded by Maria Lopez, carried unanimously to accept for filing the October 22, 2019 and November 12, 2019 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Kelli Arens, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Nothing to report at this time. Approval of Recommendation for Filing Library Board Vacancy: Motion by Kelli Arens, seconded by Maria Lopez, carried unanimously to accept for filing the approval of recommendation of Sara White to fill the Library Board vacancy. Approval of Makerspace Use Policy Including Waiver: Motion by Tanya Hansen, seconded by Kelli Arens, carried unanimously to accept for filing the approval of the Makerspace Use Policy including Waiver. Discussion of Library Board Governance: Ed Meedel and Steve Fosselman met with City Administrator Jerry Janulewicz and Mayor Roger Steele to discuss continued mention of Library Board governance at City Council meetings. It is recommended that the Library Board be proactive in any subsequent discussions. Information was presented about key difference between Chapter 51 and Chapter 16 models, and how libraries in cities of the first class (including Grand Island) are formed under one or the other chapter, as well as information about two Council meetings in 2012 regarding appointment of department directors. Additional discussion will take place at the next two Library Board meetings. Next Meeting: Monday, December 16, 2019 at 5:30 pm. There being no other business the meeting was adjourned at 6:25 p.m. Tanya Hansen, Secretary Grand Island Regular Meeting - 12/16/2019 Page 5 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page 6 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item B3 Approval of Bills Submitted - November 26, 2019 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page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rand IslandRegular Meeting - 12/16/2019Page 8 / 44 , !"# $%%119%$ . ((/)*12+ -.-"'( "&- '3'' 2$ ,"$!,"# *.;( (",0,,)*12< -( ".2*'26'/)) @!"#$%&' ()*+,"/%)* *')((;2##$!$$#(%'#",,)**%* 00 "-3. - 9'@@ $0!"""#$%&' ()*+#$%)'.)%E !,"#$%&' ()*+,"$$.* 241'%B 3 #$!#$"#$%&' ()*+,(&(%#!,"#$%&' ()*+,0?/*22@@ $!"#$%&' ()*+,";2 ) E @ $#!"""#$%&' ()*+,0#,)**$% ".- ;3. - @@ !"#$%&' ()*+#)**$* ;. -)( *)3' ''%(),#!""$*4'1).*2.)(/)(2*%)997<%)8)9$%%119%$'Grand IslandRegular Meeting - 12/16/2019Page 9 / 44 , !"# 2%$$%%%$ . ((/'(3')*12* :%)'.)%E #!#0"#$%&' ()*+,"$$*5$8*<2%$$%%%$'Grand IslandRegular Meeting - 12/16/2019Page 10 / 44 $ !"# 25***%%$ ',-(-('&- '(?-"')*%12 - ',''&-&( .. ((/ 9' E @ !#"#$%&' ()*+#, 9'@@ #!,$"#$%&' ()*+#$(*2((<''&*( $!"#$%&' ()*+,,,12'%2*./ E @ ,!"#$%&' ()*+,#34-(( 0!"#$%&' ()*+,"0 .(+ )( ,!"#$%&' ()*+,0#?/*22@@ $#!""#$%&' ()*+,"/ ()-() !""#$%&' ()*+#,/ ()-() $!,#"#$%&' ()*+,"//() E @ #!0#"#$%&' ()*+##"//() E @ @@ #!,"#$%&' ()*+,00;2 ) E @ !0"#$%&' ()*+,0#,;-( *99 !"#$%&' ()*+,0"27)%989$25***%%$'Grand IslandRegular Meeting - 12/16/2019Page 11 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly statistical usage report provided in February, May, August and November of each year 3) upon publication, a GI Library Journal newsletter 4) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 12/16/2019 Page 12 / 44 Library Programs and Activities December 16, 2019 Report Call for more details - some programs require registration Art Connection Art Show Adult Cultural Program Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 11/2/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/2/2019 Prime Time Family Reading Time Lapsit (Play and Read)11/4/2019 Lapsits Baby & Toddler Lapsit - Rock and Read 11/5/2019 Baby & Toddler Lapsits 2019 Book Club for Adults 11/5/2019 Book Club for Adults Pajamatime (Family Storyhour)11/5/2019 Family Storytime Come, Sit & Breathe Meditation Group 11/5/2019 General Program Storytime (Ready to Read)11/6/2019 Storytime Storytime (Ready to Read)11/6/2019 Storytime Bookbop 11/7/2019 Storytime West Lawn School ELL Literacy Night 11/7/2019 Children's Literacy Event Saturday Storytime 11/9/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/9/2019 Prime Time Family Reading Time Children's Day Fonner Park 11/10/2019 Children's Literacy Event Library Closed - Veteran's Day 11/11/2019 Hours Change Baby & Toddler Lapsit - Rock and Read 11/12/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/12/2019 Family Storytime Outreach to Headstart 11/13/2019 Outreach Storytime (Ready to Read)11/13/2019 Storytime Storytime (Ready to Read)11/13/2019 Storytime Bookbop 11/14/2019 Storytime GIPS Parent Engagement Night for Migrant Families 11/14/2019 General Tour Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 11/16/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/16/2019 Prime Time Family Reading Time Doniphan 2nd graders 11/18/2019 Children's Tour Lapsit (Play and Read)11/18/2019 Lapsits HomeSchoolers Program 11/18/2019 Children's Literacy Event Library Board Meeting 11/18/2019 Library Board Teen Library Corps (TLC)11/18/2019 Teen General Program Baby & Toddler Lapsit - Rock and Read 11/19/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/19/2019 Family Storytime Storytime (Ready to Read)11/20/2019 Storytime Storytime (Ready to Read)11/20/2019 Storytime Bookbop 11/21/2019 Storytime Saturday Storytime 11/23/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/23/2019 Prime Time Family Reading Time GIPS Workforce Prep Academy Tour 11/25/2019 Teen Tour Lapsit (Play and Read)11/25/2019 Lapsits To Read or Not to Read Book Club 11/25/2019 Book Club for Adults Grand Island Regular Meeting - 12/16/2019 Page 13 / 44 Library Programs and Activities December 16, 2019 Report Call for more details - some programs require registration Baby & Toddler Lapsit - Rock and Read 11/26/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/26/2019 Family Storytime Storytime (Ready to Read)11/27/2019 Storytime Storytime (Ready to Read)11/27/2019 Storytime Library Closes at 5 PM - Thanksgiving 11/27/2019 Hours Change Library Closed - Thanksgiving 11/28/2019 Hours Change Library Closed - Thanksgiving 11/29/2019 Hours Change Saturday Storytime 11/30/2019 Storytime Lapsit (Play and Read)12/2/2019 Lapsits Baby & Toddler Lapsit - Rock and Read 12/3/2019 Baby & Toddler Lapsits 2019 Book Club for Adults 12/3/2019 Book Club for Adults Pajamatime (Family Storyhour)12/3/2019 Family Storytime Storytime (Ready to Read)12/4/2019 Storytime Storytime (Ready to Read)12/4/2019 Storytime Bookbop 12/5/2019 Storytime Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 12/7/2019 Storytime Lapsit (Play and Read)12/9/2019 Lapsits HomeSchoolers Program 12/9/2019 Children's Literacy Event Baby & Toddler Lapsit - Rock and Read 12/10/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)12/10/2019 Family Storytime Storytime (Ready to Read)12/11/2019 Storytime Storytime (Ready to Read)12/11/2019 Storytime Central District Health Department FREE BLOOD PRESSURE CHECKS 12/11/2019 General Program Bookbop 12/12/2019 Storytime Saturday Storytime 12/14/2019 Storytime Lapsit (Play and Read)12/16/2019 Lapsits Library Board Meeting 12/16/2019 Library Board Baby & Toddler Lapsit - Rock and Read 12/17/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)12/17/2019 Family Storytime Storytime (Ready to Read)12/18/2019 Storytime Storytime (Ready to Read)12/18/2019 Storytime Bookbop 12/19/2019 Storytime Breakfast with Santa 12/21/2019 Children's Holiday Break Program Winter Break Children's Program - Frozen 2 Storytime 12/23/2019 Children's Holiday Break Program Open at 8:00 AM/Closing at noon - Christmas Eve 12/24/2019 Hours Change Library Closed - Christmas Day 12/25/2019 Hours Change Winter Makerspace Building 12/26/2019 Children's Holiday Break Program Winter Break Movie 12/28/2019 Storytime New Year's Eve Party with Clean Community System 12/30/2019 Children's Holiday Break Program To Read or Not to Read Book Club 12/30/2019 Book Club for Adults Library Closed - New Year's Day 1/1/2020 Hours Change Grand Island Regular Meeting - 12/16/2019 Page 14 / 44 Library Programs and Activities December 16, 2019 Report Call for more details - some programs require registration Winter Break Children's Program - An Eric Carle Winter 1/2/2020 Children's Holiday Break Program Winter Break Teen Program - Super Smash Bros. Ultimate Tournament 1/2/2020 Teen Holiday Break Program Winter Break Movie 1/4/2020 Storytime Lapsit (Play and Read)1/6/2020 Lapsits Baby & Toddler Lapsit - Rock and Read 1/7/2020 Baby & Toddler Lapsits 2020 Book Club for Adults 1/7/2020 Book Club for Adults Pajamatime (Family Storyhour)1/7/2020 Family Storytime Storytime (Ready to Read)1/8/2020 Storytime Storytime (Ready to Read)1/8/2020 Storytime Bookbop 1/9/2020 Storytime Saturday Storytime 1/11/2020 Storytime Lapsit (Play and Read)1/13/2020 Lapsits HomeSchoolers Program 1/13/2020 Children's Literacy Event Baby & Toddler Lapsit - Rock and Read 1/14/2020 Baby & Toddler Lapsits Pajamatime (Family Storyhour)1/14/2020 Family Storytime Storytime (Ready to Read)1/15/2020 Storytime Storytime (Ready to Read)1/15/2020 Storytime Bookbop 1/16/2020 Storytime Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 1/18/2020 Storytime Library Closed - Martin Luther King Jr. Day 1/20/2020 General Tour Library Board Meeting 1/20/2020 Library Board Baby & Toddler Lapsit - Rock and Read 1/21/2020 Baby & Toddler Lapsits Pajamatime (Family Storyhour)1/21/2020 Family Storytime Storytime (Ready to Read)1/22/2020 Storytime Storytime (Ready to Read)1/22/2020 Storytime Bookbop 1/23/2020 Storytime Saturday Storytime 1/25/2020 Storytime Lapsit (Play and Read)1/27/2020 Lapsits Baby & Toddler Lapsit - Rock and Read 1/28/2020 Baby & Toddler Lapsits Pajamatime (Family Storyhour)1/28/2020 Family Storytime Storytime (Ready to Read)1/29/2020 Storytime Storytime (Ready to Read)1/29/2020 Storytime Bookbop 1/30/2020 Storytime Grand Island Regular Meeting - 12/16/2019 Page 15 / 44 Library Public Use of Meeting Spaces December 16, 2019 Report Bickford Assisted Living 11/5/2019 Meeting Room A Youth Leadership Tomorrow 11/6/2019 Meeting Room A Thompson Art Concepts 11/7/2019 Meeting Room C Flames of Nebraska 11/10/2019 Meeting Room BC Laos Community 11/10/2019 Meeting Room A Bickford Assisted Living 11/12/2019 Meeting Room A Deb Fischer's Mobile Office 11/12/2019 Meeting Room A PEO Chapter EZ 11/13/2019 Meeting Room B GI child care Association 11/14/2019 Meeting Room A American Postal Union 11/14/2019 Meeting Room C AARP Tax Help (training)11/16/2019 Digital Media Lab Prairie Romance Writers 11/17/2019 Meeting Room A Cricut Explore Air 2 session 11/18/2019 Makerspace Proctor Test 11/19/2019 Exam Proctoring Room AFSP American Foundation for Suicide Prevention Ne 11/19/2019 Meeting Room A Family and Community Engagement – MEP 11/21/2019 Meeting Room A 3D Printer session 11/21/2019 Makerspace Tumbleweeds 4H 11/23/2019 Meeting Room A H3C Board Meeting 11/25/2019 Meeting Room B To Read or Not to Read Book Club 11/25/2019 Meeting Room A Bickford Assisted Living 11/26/2019 Meeting Room A Nebraska Ranch Horse Association 11/30/2019 Meeting Room A Families Care 12/2/2019 Meeting Room A Charitable Gaming 12/3/2019 Meeting Room A Grow Grand Island 12/3/2019 Meeting Room A Grow GI arts and Humanities 12/4/2019 Meeting Room A Community Youth Council 12/4/2019 Meeting Room B CNCAA 12/4/2019 Meeting Room BC CNCAA 12/5/2019 Meeting Room BC Thompson Art Concepts 12/5/2019 Meeting Room B Nebraska Association of Public Employees 12/5/2019 Meeting Room A Nebraska Department of Transportation 12/6/2019 Meeting Room C Laser Cutter session 12/6/2019 Makerspace Department of Education 12/7/2019 Meeting Room BC Ann Martin's 90th Birthday 12/9/2019 Meeting Room A 3D Printer session 12/9/2019 Makerspace Laser Cutter session 12/9/2019 Makerspace Laser Cutter session 12/10/2019 Makerspace Laser Cutter session 12/10/2019 Makerspace Cricut Explore Air 2 session 12/11/2019 Makerspace Nebraska Association of Public Employees 12/11/2019 Meeting Room A Laser Cutter session 12/12/2019 Makerspace Stitching Sisters 12/12/2019 Meeting Room A American postal union 12/12/2019 Meeting Room BC Prairie Romance Writers 12/15/2019 Meeting Room A H3C Board Meeting 12/16/2019 Meeting Room A H3C 12/18/2019 Meeting Room A Grand Island Regular Meeting - 12/16/2019 Page 16 / 44 Library Public Use of Meeting Spaces December 16, 2019 Report H3C Board Meeting 12/23/2019 Meeting Room A Copper Creek Homeowner Association 1/2/2020 Meeting Room A Department of Education 1/8/2020 Meeting Room A GI child care Association 1/9/2020 Meeting Room A Grand Island Service Providers 1/13/2020 Meeting Room B Integrated Life Choices 1/17/2020 Meeting Room B H3C Board Meeting 1/27/2020 Meeting Room A Chariots4hope 1/28/2020 Meeting Room BC Alpha Delta Kappa 1/28/2020 Meeting Room B Grand Island Regular Meeting - 12/16/2019 Page 17 / 44 Library Media Report December 16, 2019 Report Library Alive: The impact of WWI on American life 11/2/2019 GI Independent Club Calendar - November 2019 11/3/2019 GI Independent Hall County Local Office Hour 11/4/2019 Allevents.in Altrusa International (library volunteer themes)11/10/2019 GI Independent LIBRARY ALIVE: Vote for access to news, information 11/17/2019 GI Independent Grand Island Public Library offers variety of winter break programs 11/28/2019 GI Independent LIBRARY ALIVE: It’s the most ‘makerspace’ time of the year! 12/1/2019 GI Independent Club Calendar - December 2019 12/1/2019 GI Independent Tri-Cities bus route public open house location changed in Grand Island 12/2/2019 GI Independent Tri-Cities are one step closer to intercity bus service 12/4/2019 NTV Grand Island Public Library to host free health program 12/4/2019 GI Independent Positive feedback continues for intercity bus service 12/5/2019 NTV Grand Island hosts public meeting on proposed Tri-City bus route 12/6/2019 GI Independent Ann Martin 12/8/2019 GI Independent Grand Island Regular Meeting - 12/16/2019 Page 18 / 44 Last Month Collection Development Ordering Weeding, particularly Easy Books, Juv Fiction, DVD’s, Music CD’s, in Children’s Section and YA--collection analysis, Going through 2 and 3 copies for backroom or delete if in bad shape Scheduling Holiday scheduling Editing templates, fixing errors SOD/LOD Staff Work Librarians/LA2 Meeting Nov 15,New staff training, (new staff and page training for checkin) staff monthly trainings,duty assignment-alignment with new staff, research policies for study rooms, bringing bags in, bed bugs, and visitations, each LA2 is working with new staff, Makerspace training Committee Work with Outside Agencies National League of Cities conference in San Antonio Nov 18-19 Museum Board working for sites in GI H3C Committee Work-committee work for 0-11 group Partnerships with schools, nonprofits, mall, hospitals, United way Humanities Nebraska Programs regular Primetime Sept-Oct & Preschool Primetime Oct/Nov Children’s Renovation Collection maintenance to have a manageable collection and plan future outreach Ordering new furniture Planning areas Working with Zone C to plan colors Programs Regular children’s programming, West Lawn ELL Family Night Nov 7,Children’s Day at Fonner Park Nov 10, Outreach to Headstart Nov 13-160 kids, Migrant families tour Nov 14, Doniphan Schools tour-Makerspace program Nov 18, HomeSchooler programs for children and tweens-teen Nov 18, Workforce Development (GISH) Makerspace/Teen tour Nov 25, Coordinator of two Humanities Nebraska Prime Times round one finishes on Nov 23 Planning Breakfast with Santa/Winter Break Dec 21 (30 ROTC and TLC volunteers) Winter Break Programming for children and tweens/teens Dec 23-Jan 4 Planning - No Small Matters documentary at the Grand Theater with Barbara Beck CCC January 16 2020 Planning work on the Bear Fair that takes place on February 11 Youth & Family Service Librarian’s Monthly Report Name: Date: Celine Swan December 2019 Grand Island Regular Meeting - 12/16/2019 Page 19 / 44 Planning 2020 Summer Reading Program for Children and Teens Library Management KRGI-city spot radio interview, press releases for programs Library Column for Dec 2 Policies-working with LA’s and Shaun on study room guidelines/booking, bug policy,and bringing bags into the library, Social Services visitation and Shaun and I met with Kathy Stolz HHS Constant code-of conduct interactions with patrons, and families Library appraisals, coaching, training Library Management with staff, volunteers, students This Month Collection Development Ordering Weeding Moving 2nd or 3rd copies of books to delete or save if in good shape Scheduling Balancing schedule, adding monthly Management Meeting, Children’s2/Roving position Christmas/New Year Holiday/staff vacations Add new staff to reference positions SOD/LOD Staff Work New staff-reference training Work with staff on resuming newsletter and possible library logo changes Makerspace Cricut Workshop in Kearney December 3 for Shaun, Elle, Chris and Celine Management meeting with Library Asst II’s Dec 9 (new staff ref training and page training for check-in) staff monthly trainings, duty assignment-alignment with new staff, research policies for study rooms, bringing bags in (done), bed bugs (done), and visitations, each LA2 is working with a new staff member, Makerspace training, getting PITTS people entered, trainings on databases, have bug dog visit the library 2-4 times per year for prevention, updating the children’s manual-Celine and Susie, Elle is updating the reference, makerspace manual, all will review the makerspace waiver, policy. Committee Work with Outside Agencies Humanities Nebraska Workshop in Lincoln Dec 7-I was a group facilitator. National League of Cities conference only 6 months left working on No Small Matters, meeting with Nancy Lim Dec 13, webinar for NLC Dec 17, meeting with the Mayor January 14 Museum Board monthly meeting Dec 16 Meeting with new director of H3C 0-11-Julie, C4K, NLC reps, etc Dec 18 H3C-No Small Matters documentary at the Grand on Jan 16-major publicity campaign Children’s Renovation Collection maintenance in Easy Books and ERs, more Character Bins to have a manageable collection and plan future outreach Painting walls Grand Island Regular Meeting - 12/16/2019 Page 20 / 44 ECRTR Train Mural in Children’s-plan vinyl train Planning and ordering new furniture, circ desk, shelving Planning areas on project planning tool Programs Homeschoolers programs on Dec 9 for elementary and makerspace for tween/teen Partner program with Central District Health Dept FREE BLOOD PRESSURE CHECKS Dec 11 New Humanities Nebraska Prime Time Preschool Mondays, Feb 24-March 30 Planning Breakfast with Santa/Winter Break Dec 21 (30 ROTC and TLC volunteers) Planning Winter Break Programming for children and tweens/teens Dec 23-Jan 4 Planning - No Small Matters documentary at the Grand Theater with Barbara Beck CCC January 16 2020 Planning work on the Bear Fair that takes place on February 11 Planning 2020 Summer Reading Program for Children and Teens, book calendar, kick off dates, and performers Library Management Library appraisals, coaching, training Policies-working on Social Services visitation, study room guidelines/booking, and bringing bags into the library Working on future outreach delivery PLA conference-registered, booked Air, Hotel Grant money spending-ideas AWE quote-Sole Source Letter Work on new library/city logo Work on getting flyers on fb and web site as pdf’s Grand Island Regular Meeting - 12/16/2019 Page 21 / 44 Last Month Annual Report Stats Continue compiling statistics for NLC annual report from KOHA and various services/databases 2020 Library Improvement Grant Work with Michelle Setlik from HCHS for Newspaper Digitization Grant Submitted Grant to NLC Adult Collection Maintenance (600s) Weed and replace items in Dewey Range 660-669.99 Weed Adult Music CDs and DVD Television series Makerspace Trained Staff on Sublimation Printer & Heat Press Started implementing Makerspace policy/waiver Catalog Clean-up Correcting catalog metadata mismatches, ccode errors, call number errors Removing Cutter Numbers from ANF collection so all call numbers are uniform Moved children’s “big books” as Juvenile Super Oversize (JOS) and replace call numbers with uniform “BIG BOOK” designators SITES Display Worked with Lori to put up Smithsonian WWI SITES display and display of related WWI materials Other Acquisitions/collection maintenance for all areas of Adult collections Three staff performance reviews Bibliovation Testing Zone A Meeting This Month Annual Report Stats Continue compiling statistics for NLC annual report from KOHA and various services/databases Adult Non-Fiction Collection Maintenance (600s) Weeding 650-659.99 and 610-619.99 Adult & Technical Service Librarian’s Monthly Report Name: Shaun Klee Date: December 2019 Grand Island Regular Meeting - 12/16/2019 Page 22 / 44 2020 Library Improvement Grant Request quotes for microfilm equipment Decision expected December 1 or soon after Bibliovation Testing Continue testing Bibliovation ILS Upgrade Catalog Clean-up Correcting catalog metadata mismatches, ccode errors, call number errors Finish removing Cutter Numbers from ANF collection so all call numbers are uniform Cataloging Manual Create/update cataloging manual for standard practices for all staff with cataloging permissions Other Computer Filter upgrade with City IT and Andrew Duey MST Meeting Makerspace Training in Kearney on 12/2 presented by CPLS Makerspace policy/waiver implementation with staff and public Begin planning 2020 Art Alcove exhibits Meeting Room booking revisions Grand Island Regular Meeting - 12/16/2019 Page 23 / 44 Last Month Renovation and Building Needs Scheduled shelf moving services in Adult Fiction, Multicultural Center and Large Print collection for end of January 2020 HVAC Study – continued work with The Clark Enersen Partners on study to determine needs and options for replacing 1970’s vintage HVAC system City and County Business Worked with City Legal and library staff on Makerspace Policy/Waiver approved by Library Board Forwarded the name of Sara White as Library Board recommendation for vacant position (appointed by Mayor and approved by Council at their November 26 meeting) Coordinating with City Finance Department on rolling out their new ExecuTime employee attendance and scheduling system Management Support Team Assigned Nebraska Library Commission annual report compilation to Shaun and Nancy Finalized work with Shaun on Hall County Newspaper Digitization Nebraska Library Commission Library Improvement grant application due November 2019 Assigned Celine to attend the Public Library Association 2020 conference in Nashville and received City Administrator approval for out-of-state travel Continued work with Celine on potential Every Child Ready to Read area, help desk and other Children’s Section rearrangement needs Other Provided letter of support from library to Central District Health Department’s application for the Diabetes Care Management for Minorities Project Closed at 5:00 PM on Tuesday, November 26 due to the weather Attended Hall County Community Collaboration board meeting Our library’s renovation data was included in the Library Journal The Year in Architecture 2019 issue https://www.libraryjournal.com/?page=year-in-architecture-2019 This Month Renovation and Building Needs Ordering assistive hearing technology for Meeting Room BC Installation of Wireless Access Points week of December 9 AV installation in Meeting Room B/C scheduled for last week of December Selection of AV equipment for Meeting Room A and other areas Work with Grand Island Public Library Foundation on alternate renovation project budget Finalize HVAC study and get ready to submit to City for Capital Projects consideration Library Director’s Monthly Report Name: Date: Steve Fosselman December 2019 Grand Island Regular Meeting - 12/16/2019 Page 24 / 44 Still working on people counter system to capture all traffic through front door (currently only counting through security gates) City and County Business Starting monthly meetings with City Administrator (third Monday of each month at 10:00 AM) to discuss departmental operations Coordinating noon Christmas Eve closing with City Administrator Working to schedule a meeting with Ed Meedel and City Administrator to move forward on Library Director Transition, 2020-21 Library Personnel and Library Annual Report City Finance is starting to do quarterly billing out of their office for Hall County interlocal agreement Work toward implementation of Executime after it is placed in City Hall Management Support Team Work with Shaun on 2020 Art Alcove exhibits Work with Shaun on upgrading Heritage Room microfilm reader/printer equipment Work with Celine and Shaun on library collections evaluation Work with Celine on outreach delivery options Work with Shaun and Celine on Makerspace policy/waiver implementation Other Pioneer Consortium membership meeting to renew Joint Entity Agreement for one year effective January 1, 2020 Meeting with Foundation committee and artist Gary Staab about donation of crane sculpture for entrance plaza Hall County Community Collaboration board meeting Participation in community meeting on proposed tri-city bus route Grand Island Regular Meeting - 12/16/2019 Page 25 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Ed Meedel Grand Island Regular Meeting - 12/16/2019 Page 26 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item F1 Approval of 2020 Library Board Meeting Schedule The January 2020 meeting needs to be rescheduled due to our closure on Martin Luther King Jr. Day. All other scheduled days appear to be conflict free. Board approval of this schedule is recommended. Staff Contact: Ed Meedel Grand Island Regular Meeting - 12/16/2019 Page 27 / 44 2020 LIBRARY BOARD MEETING DATES ALL MEETINGS SCHEDULED FOR 5:30 PM Monday, January 27 (rescheduled from January 20) Monday, February 17 Monday, March 16 Monday, April 20 Monday, May 18 Monday, June 15 Monday, July 20 Monday, August 17 Monday, September 21 Monday, October 19 Monday, November 16 Monday, December 21 Grand Island Regular Meeting - 12/16/2019 Page 28 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item F2 Discussion of Library Board Governance Last month the Library Board started a three month discussion of board governance: 1) November 2019 included a presentation of key difference between Chapter 51 and Chapter 16 models, and how libraries in cities of the first class (including Grand Island) are formed under one or the other chapter, as well as information about two Council meetings in 2012 regarding appointment of department directors. 2) December 2019 (a) Information (attached) about practices from the 1980’s and earlier showing how the Library and City Hall have worked together for many years for the best interests of the citizens of Grand Island. (b) Information (presented at meeting) from other Chapter 51 libraries in cities of the first class with attention to similarities in their operations and interactions with City Hall. 3. January 2020 (a) Review of past annual report mechanisms and current report to be approved. (b) Discussion of proposed annual report presentation to Council by Library Board with information about board governance as well as operations. Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page 29 / 44 Grand Island Regular Meeting - 12/16/2019 Page 30 / 44 Grand Island Regular Meeting - 12/16/2019 Page 31 / 44 Grand Island Regular Meeting - 12/16/2019 Page 32 / 44 Grand Island Regular Meeting - 12/16/2019 Page 33 / 44 Grand Island Regular Meeting - 12/16/2019 Page 34 / 44 Grand IslandRegular Meeting - 12/16/2019Page 35 / 44 Grand Island Regular Meeting - 12/16/2019 Page 36 / 44 Grand Island Regular Meeting - 12/16/2019 Page 37 / 44 Grand Island Regular Meeting - 12/16/2019 Page 38 / 44 Library Board Monday, December 16, 2019 Regular Meeting Item F3 Discussion of 2020-21 Library Budget Goals With the City's Budget Policy Committee already meeting, it is appropriate for the Library Board to start discussing its budget goals for the coming fiscal year starting October 1, 2020. This month we'll review our current year's General Fund budget description, narrative, personnel allocations, org chart, and expenses. Staff Contact: Grand Island Regular Meeting - 12/16/2019 Page 39 / 44 Grand Island Regular Meeting - 12/16/2019 Page 40 / 44 Grand Island Regular Meeting - 12/16/2019 Page 41 / 44 Grand Island Regular Meeting - 12/16/2019 Page 42 / 44 Grand Island Regular Meeting - 12/16/2019 Page 43 / 44 Grand Island Regular Meeting - 12/16/2019 Page 44 / 44