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11-18-2019 Library Board Regular Meeting PacketLibrary Board Monday, November 18, 2019 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Edward Meedel, President Kelli Arens, Vice President Tanya Hansen, Secretary Benjamin Boeselager Maria Lopez Jaime Parr Sapna Purawat 3.Public Participation 4.Approval of Minutes of October 21, 2019 5.Approval of Financial Reports 6.Approval of Bills Submitted - October 22, 2019 and November 12, 2019 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 11/18/2019 Page 1 / 55 9.Approval of Recommendation for Filling Library Board Vacancy 10.Approval of Use of Ralph and Lorraine Laskowski Endowment Fund in City's 295 Fund 11.Approval of Makerspace Use Policy including Waiver 12.Discussion of Library Board Governance 13.Next Meeting 14.Adjournment Grand Island Regular Meeting - 11/18/2019 Page 2 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 11/18/2019 Page 3 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item B1 Approval of Minutes of October 21, 2019 Staff Contact: Grand Island Regular Meeting - 11/18/2019 Page 4 / 55 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING October 21, 2019 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in Meeting Room A of the Library on Monday, October 21, 2019. Notice appeared in the Grand Island Independent on October 17, 2019; and was posted on October 17, 2019. A quorum present, President Ed Meedel called the meeting to order at 5:30 p.m. The following members were present: Kelli Arens, Tanya Hansen, and Maria Lopez. Also present were Steve Fosselman, Library Director and Vaughn Minton, City Council liaison. Open Meetings Law Notice: Provided by President Ed Meedel. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Kelli Arens, carried unanimously to accept for filing the Minutes of the September 16, 2019 library board meeting. REPORTS: Approval of Financial Report: No financials available from City Hall. Approval of Bills Submitted: Motion by Kelli Arens, seconded by Maria Lopez, carried unanimously to accept for filing the September 24, 2019 and October 8, 2019 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Jaime Parr, carried unanimously to accept for filing the Director’s Report. The board discussed a reformatted report for the October 2019 meeting. Board Communications and Committee Reports: Discussion took place regarding a proposed three year contract with the County. The County Board instead approved a one year contract at $25,000 with no cap on household card use. Execution of Library Services Interlocal Agreement with Hall County: The one year contract with Hall County was approved in September and ready to be signed. Signatures were obtained from the Board President and Secretary and City Council consideration of the contract will take place at their October 22, 2019 meeting. Library Board Vacancy: At the time of the meeting there has been one application submitted to fill Sapna Purawat’s position on the board. Kelli Arens, Maria Lopez and Steve Fosselman will interview that and any new candidates before the November board meeting. Next Meeting: Monday, November 18, 2019 at 5:30 pm. There being no other business the meeting was adjourned at 6:10 p.m. Tanya Hansen, Secretary Grand Island Regular Meeting - 11/18/2019 Page 5 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 11/18/2019 Page 6 / 55 10/21/2019 16:59 |CITY OF GRAND ISLAND|P 1briansc |LIBRARY REVENUES|glytdbudFOR THE MONTH ENDED AUGUST 2019 FOR 2019 11JOURNAL DETAIL 2019 11 TO 2019 11 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -20,000.00 -5,000.00 .00 -5,000.00 80.0%74365 STATE GRANTS -7,653 -7,653 -7,107.00 .00 .00 -546.00 92.9%74576 COPY MACHINE USE FEES -10,000 -10,000 -10,188.24 -1,533.46 .00 188.24 101.9%74703 FINES AND PENALTIES -25,000 -25,000 -19,354.03 -1,736.14 .00 -5,645.97 77.4%74725 NONRESIDENT CARD FEE -5,500 -5,500 -5,109.25 -609.25 .00 -390.75 92.9%74795 OTHER REVENUE -26,000 -26,000 -15,331.35 -42.08 .00 -10,668.65 59.0% TOTAL LIBRARY -99,153 -99,153 -77,089.87 -8,920.93 .00 -22,063.13 77.7% TOTAL GENERAL FUND -99,153 -99,153 -77,089.87 -8,920.93 .00 -22,063.13 77.7% Grand IslandRegular Meeting - 11/18/2019Page 7 / 55 10/21/2019 17:02 |CITY OF GRAND ISLAND|P 1briansc |LIBRARY EXPENSES|glytdbudFOR THE MONTH ENDED AUGUST 2019 FOR 2019 11 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,044,740 1,044,740 966,460.32 80,048.93 .00 78,279.68 92.5%85110 SALARIES - OVERTIME 0 0 554.64 .00 .00 -554.64 100.0%85115 F.I.C.A. PAYROLL TAXES 75,851 75,851 69,653.20 5,753.79 .00 6,197.80 91.8%85120 HEALTH INSURANCE 124,644 124,644 99,575.18 9,265.18 .00 25,068.82 79.9%85125 LIFE INSURANCE 1,577 1,577 1,418.34 114.41 .00 158.66 89.9%85130 DISABLITY INSURANCE 2,006 2,006 1,731.40 151.23 .00 274.60 86.3%85145 PENSION CONTRIBUTION 44,350 44,350 44,576.45 3,558.60 .00 -226.45 100.5%85150 WORKERS COMPENSATION 1,313 1,313 877.44 .00 .00 435.56 66.8%85160 OTHER EMPLOYEE BENEFITS 1,000 1,000 646.98 29.28 .00 353.02 64.7%85161 HRA-VEBA 12,090 12,090 11,084.81 850.00 .00 1,005.19 91.7%85213 CONTRACT SERVICES 10,000 10,000 20,701.71 5,879.10 9,372.75 -20,074.46 300.7%85241 COMPUTER SERVICES 26,848 26,848 33,494.74 9,489.85 6,800.00 -13,446.74 150.1%85245 PRINTING & BINDING SERVICES 2,300 2,300 1,879.68 .00 .00 420.32 81.7%85305 UTILITY SERVICES 60,000 60,000 39,211.25 4,759.77 .00 20,788.75 65.4%85317 NATURAL GAS 5,000 5,000 4,938.13 33.72 .00 61.87 98.8%85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 90.00 .00 .00 910.00 9.0%85324 REPAIR & MAINT - BUILDING 23,000 23,000 26,744.17 2,151.13 9,921.22 -13,665.39 159.4%85330 REPAIR & MAINT-OFF FURN & EQ 24,000 24,000 12,449.73 888.63 4,397.50 7,152.77 70.2%85335 REPAIR & MAINT - VEHICLES 480 480 98.65 .00 .00 381.35 20.6%85350 SANITATION SERVICE 900 900 421.20 76.60 .00 478.80 46.8%85410 TELEPHONE EXPENSE 0 0 165.00 .00 .00 -165.00 100.0%85413 POSTAGE 7,000 7,000 5,232.04 421.06 .00 1,767.96 74.7%85416 ADVERTISING 800 800 864.67 14.29 .00 -64.67 108.1%85422 DUES & SUBSCRIPTIONS 26,000 26,000 24,418.31 2,484.00 2,100.00 -518.31 102.0%85425 BOOKS 109,275 109,275 93,750.14 9,653.27 .00 15,524.86 85.8%85426 AV/ELECTRONIC MEDIA 109,328 109,328 114,328.56 18,239.76 .00 -5,000.56 104.6%85427 PERIODICALS 17,000 17,000 15,152.40 .00 .00 1,847.60 89.1%85428 TRAVEL & TRAINING 3,000 3,000 2,643.71 93.96 .00 356.29 88.1%85453 CASH OVER & SHORT 100 100 72.78 6.23 .00 27.22 72.8%85490 OTHER EXPENDITURES 450 450 1,115.70 130.04 .00 -665.70 247.9%85505 OFFICE SUPPLIES 60,000 60,000 58,561.16 3,306.34 .00 1,438.84 97.6%85510 CLEANING SUPPLIES 5,000 5,000 2,553.62 .00 .00 2,446.38 51.1%85515 GASOLINE 500 500 411.05 49.54 .00 88.95 82.2%85540 SMALL TOOLS & PARTS 15,000 15,000 7,041.90 4,821.90 .00 7,958.10 46.9% TOTAL LIBRARY 1,814,552 1,814,552 1,662,919.06 162,270.61 32,591.47 119,041.47 93.4% TOTAL GENERAL FUND 1,814,552 1,814,552 1,662,919.06 162,270.61 32,591.47 119,041.47 93.4% Grand IslandRegular Meeting - 11/18/2019Page 8 / 55 10/21/2019 16:42 |CITY OF GRAND ISLAND|P 131briansc |ALL REVENUES|glytdbudFOR THE MONTH ENDED AUGUST 2019 FOR 2019 11JOURNAL DETAIL 2019 11 TO 2019 11 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 -160.00 .00 .00 40.00 133.3% TOTAL PLANNING COMMISSION PLAQUE -120 -120 -160.00 .00 .00 40.00 133.3% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -700,000 -700,000 -327,075.00 -2,250.00 .00 -372,925.00 46.7%* 2019/11/00025308/23/2019 CRP -2,250.00 REF 238316 LIBRARY 08/23/19 RECEIPT 29555001 74701 100 EDITH ABBOTT MEM -500 -500 .00 .00 .00 -500.00 .0%* 29555001 74701 103 EDITH ABBOTT MEM -1,000 -1,000 .00 .00 .00 -1,000.00 .0%* TOTAL EDITH ABBOTT MEMORIAL LIBRA -701,500 -701,500 -327,075.00 -2,250.00 .00 -374,425.00 46.6% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%* TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0%* Grand IslandRegular Meeting - 11/18/2019Page 9 / 55 10/21/2019 16:52 |CITY OF GRAND ISLAND|P 170briansc |ALL EXPENSES|glytdbudFOR THE MONTH ENDED AUGUST 2019 FOR 2019 11JOURNAL DETAIL 2019 11 TO 2019 11 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 .00 .00 .00 120.00 .0% 29555001 85042 EDITH ABBOTT MEMORI 1,800,000 1,800,000 1,296,498.18 15,677.82 16,612.14 486,889.68 73.0% 2019/11/00004108/13/2019 API 9,949.20 VND 010761 VCH477124 CHEEVER CONSTRUCTION CHANGE ORDERS-LIBRARY RENOVATI 2137372019/11/00004108/13/2019 API 4,506.00 VND 010761 VCH477125 CHEEVER CONSTRUCTION RENOVATION PROJECT 2137372019/11/00004108/13/2019 API 1,086.43 VND 001257 VCH477126 CLARK ENERSEN PARTNE MAR 2-JUL 26, 2019 ARCHITECTUR 2137422019/11/00004908/07/2019 API 127.01 VND 010168 VCH477345 BANK OF AMERICA CRICUT - Subscription 63982019/11/00004908/07/2019 API 9.18 VND 010168 VCH477649 BANK OF AMERICA ACE-Teen Program Supplies 6398 29555001 85042 100 EDITH ABBOTT MEM 500 500 .00 .00 .00 500.00 .0% 29555001 85042 103 EDITH ABBOTT MEM 1,000 1,000 .00 .00 .00 1,000.00 .0% TOTAL OPERATING EXPENSES 1,801,620 1,801,620 1,296,498.18 15,677.82 16,612.14 488,509.68 72.9% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 2,051,620 2,051,620 1,296,498.18 15,677.82 16,612.14 738,509.68 64.0% Grand IslandRegular Meeting - 11/18/2019Page 10 / 55 10/21/2019 17:00 |CITY OF GRAND ISLAND|P 1briansc |LIBRARY REVENUES|glytdbudFOR THE MONTH ENDED SEPTEMBER 2019 FOR 2019 12 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -20,000.00 .00 .00 -5,000.00 80.0%74365 STATE GRANTS -7,653 -7,653 -7,107.00 .00 .00 -546.00 92.9%74576 COPY MACHINE USE FEES -10,000 -10,000 -11,097.29 -909.05 .00 1,097.29 111.0%74703 FINES AND PENALTIES -25,000 -25,000 -21,006.42 -1,652.39 .00 -3,993.58 84.0%74725 NONRESIDENT CARD FEE -5,500 -5,500 -5,459.25 -350.00 .00 -40.75 99.3%74795 OTHER REVENUE -26,000 -26,000 -15,331.35 .00 .00 -10,668.65 59.0% TOTAL LIBRARY -99,153 -99,153 -80,001.31 -2,911.44 .00 -19,151.69 80.7% TOTAL GENERAL FUND -99,153 -99,153 -80,001.31 -2,911.44 .00 -19,151.69 80.7% Grand IslandRegular Meeting - 11/18/2019Page 11 / 55 10/21/2019 17:01 |CITY OF GRAND ISLAND|P 1briansc |LIBRARY EXPENSES|glytdbudFOR THE MONTH ENDED SEPTEMBER 2019 FOR 2019 12 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,044,740 1,044,740 1,044,762.66 78,302.34 .00 -22.66 100.0%85110 SALARIES - OVERTIME 0 0 554.64 .00 .00 -554.64 100.0%85115 F.I.C.A. PAYROLL TAXES 75,851 75,851 75,276.73 5,623.53 .00 574.27 99.2%85120 HEALTH INSURANCE 124,644 124,644 108,581.76 9,006.58 .00 16,062.24 87.1%85125 LIFE INSURANCE 1,577 1,577 1,541.24 122.90 .00 35.76 97.7%85130 DISABLITY INSURANCE 2,006 2,006 1,885.27 153.87 .00 120.73 94.0%85145 PENSION CONTRIBUTION 44,350 44,350 48,197.17 3,620.72 .00 -3,847.17 108.7%85150 WORKERS COMPENSATION 1,313 1,313 877.44 .00 .00 435.56 66.8%85160 OTHER EMPLOYEE BENEFITS 1,000 1,000 676.26 29.28 .00 323.74 67.6%85161 HRA-VEBA 12,090 12,090 11,964.81 880.00 .00 125.19 99.0%85213 CONTRACT SERVICES 10,000 10,000 21,896.71 1,195.00 6,852.75 -18,749.46 287.5%85241 COMPUTER SERVICES 26,848 26,848 34,280.76 786.02 6,800.00 -14,232.76 153.0%85245 PRINTING & BINDING SERVICES 2,300 2,300 1,887.38 7.70 .00 412.62 82.1%85305 UTILITY SERVICES 60,000 60,000 45,678.64 6,467.39 .00 14,321.36 76.1%85317 NATURAL GAS 5,000 5,000 4,964.74 26.61 .00 35.26 99.3%85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 90.00 .00 .00 910.00 9.0%85324 REPAIR & MAINT - BUILDING 23,000 23,000 31,138.53 4,394.36 5,163.00 -13,301.53 157.8%85330 REPAIR & MAINT-OFF FURN & EQ 24,000 24,000 12,822.36 372.63 .00 11,177.64 53.4%85335 REPAIR & MAINT - VEHICLES 480 480 98.65 .00 .00 381.35 20.6%85350 SANITATION SERVICE 900 900 421.20 .00 .00 478.80 46.8%85410 TELEPHONE EXPENSE 0 0 165.00 .00 .00 -165.00 100.0%85413 POSTAGE 7,000 7,000 5,678.82 446.78 .00 1,321.18 81.1%85416 ADVERTISING 800 800 878.96 14.29 .00 -78.96 109.9%85422 DUES & SUBSCRIPTIONS 26,000 26,000 26,590.31 2,172.00 .00 -590.31 102.3%85425 BOOKS 109,275 109,275 104,516.55 10,766.41 .00 4,758.45 95.6%85426 AV/ELECTRONIC MEDIA 109,328 109,328 126,784.53 12,455.97 .00 -17,456.53 116.0%85427 PERIODICALS 17,000 17,000 15,152.40 .00 .00 1,847.60 89.1%85428 TRAVEL & TRAINING 3,000 3,000 2,643.71 .00 .00 356.29 88.1%85453 CASH OVER & SHORT 100 100 75.88 3.10 .00 24.12 75.9%85490 OTHER EXPENDITURES 450 450 1,230.84 115.14 .00 -780.84 273.5%85505 OFFICE SUPPLIES 60,000 60,000 62,870.06 4,308.90 .00 -2,870.06 104.8%85510 CLEANING SUPPLIES 5,000 5,000 2,611.97 58.35 .00 2,388.03 52.2%85515 GASOLINE 500 500 457.05 46.00 .00 42.95 91.4%85540 SMALL TOOLS & PARTS 15,000 15,000 12,067.75 5,025.85 .00 2,932.25 80.5% TOTAL LIBRARY 1,814,552 1,814,552 1,809,320.78 146,401.72 18,815.75 -13,584.53 100.7% TOTAL GENERAL FUND 1,814,552 1,814,552 1,809,320.78 146,401.72 18,815.75 -13,584.53 100.7% Grand IslandRegular Meeting - 11/18/2019Page 12 / 55 10/21/2019 16:45 |CITY OF GRAND ISLAND|P 131briansc |ALL REVENUES|glytdbudFOR THE MONTH ENDED SEPTEMBER 2019 FOR 2019 12JOURNAL DETAIL 2019 12 TO 2019 12 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 -160.00 .00 .00 40.00 133.3% TOTAL PLANNING COMMISSION PLAQUE -120 -120 -160.00 .00 .00 40.00 133.3% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -700,000 -700,000 -331,980.00 -4,905.00 .00 -368,020.00 47.4%* 2019/12/00013709/17/2019 CRP -4,905.00 REF 239093 LIBRARY 09/17/19 RECEIPT 29555001 74701 100 EDITH ABBOTT MEM -500 -500 .00 .00 .00 -500.00 .0%* 29555001 74701 103 EDITH ABBOTT MEM -1,000 -1,000 .00 .00 .00 -1,000.00 .0%* TOTAL EDITH ABBOTT MEMORIAL LIBRA -701,500 -701,500 -331,980.00 -4,905.00 .00 -369,520.00 47.3% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%* TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0%* Grand IslandRegular Meeting - 11/18/2019Page 13 / 55 10/21/2019 16:51 |CITY OF GRAND ISLAND|P 172briansc |ALL EXPENSES|glytdbudFOR THE MONTH ENDED SEPTEMBER 2019 FOR 2019 12JOURNAL DETAIL 2019 12 TO 2019 12 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 .00 .00 .00 120.00 .0% 29555001 85042 EDITH ABBOTT MEMORI 1,800,000 1,800,000 1,309,423.96 12,925.78 9,282.14 481,293.90 73.3% 2019/12/00000409/04/2019 API 280.00 VND 010168 VCH479305 BANK OF AMERICA AMAZON-Button Maker 64292019/12/00000409/04/2019 API 29.47 VND 010168 VCH479313 BANK OF AMERICA AMAZON - Books 64292019/12/00000409/04/2019 API 36.00 VND 010168 VCH479415 BANK OF AMERICA AMAZON - Makerspace Supplies 64292019/12/00000409/04/2019 API 36.12 VND 010168 VCH479464 BANK OF AMERICA AMAZON - Makerspace Supplies 64292019/12/00000409/04/2019 API 14.49 VND 010168 VCH479478 BANK OF AMERICA AMAZON - Makerspace Supplies 64292019/12/00000409/04/2019 API 44.99 VND 010168 VCH479578 BANK OF AMERICA AMAZON - Makerspace 64292019/12/00001409/10/2019 API 7,330.00 VND 007800 VCH479163 AMERICAN FENCE CO FENCE INSTALLATION - RENOVATIO 2141192019/12/00016609/18/2019 API 162.18 VND 010168 VCH480656 BANK OF AMERICA AMAZON - Books 64572019/12/00016609/18/2019 API 1,228.13 VND 010168 VCH480761 BANK OF AMERICA EAKES - Chair Mats 64572019/12/00016609/18/2019 API 1,495.00 VND 010168 VCH480777 BANK OF AMERICA EAKES - Chair Mats 64572019/12/00016609/18/2019 API 2,269.40 VND 010168 VCH480788 BANK OF AMERICA EAKES - Chairs 6457 29555001 85042 100 EDITH ABBOTT MEM 500 500 .00 .00 .00 500.00 .0% 29555001 85042 103 EDITH ABBOTT MEM 1,000 1,000 .00 .00 .00 1,000.00 .0% TOTAL OPERATING EXPENSES 1,801,620 1,801,620 1,309,423.96 12,925.78 9,282.14 482,913.90 73.2% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 2,051,620 2,051,620 1,309,423.96 12,925.78 9,282.14 732,913.90 64.3% Grand IslandRegular Meeting - 11/18/2019Page 14 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item B3 Approval of Bills Submitted - October 22, 2019 and November 12, 2019 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. 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"#$%&%' ()* +,%$'$+:;5<4$33,***%%$'Grand IslandRegular Meeting - 11/18/2019Page 22 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, public use of meeting spaces, library media, and Librarians' Reports 2) a quarterly statistical usage report provided in February, May, August and November of each year (Note: November's report has some holes to fill and will be finished by board meeting time) 3) upon publication, a GI Library Journal newsletter 4) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 11/18/2019 Page 23 / 55 Library Programs and Activities November 18, 2019 Report Call for more details - some programs require registration Baby & Toddler Lapsit - Rock and Read 10/1/2019 Baby & Toddler Lapsits 2019 Book Club for Adults 10/1/2019 Book Club for Adults Pajamatime (Family Storyhour)10/1/2019 Family Storytime Come, Sit & Breathe Meditation Group 10/1/2019 General Program Storytime (Ready to Read)10/2/2019 Storytime Storytime (Ready to Read)10/2/2019 Storytime Bookbop 10/3/2019 Storytime Humanities Nebraska Prime Time Family Reading 10/3/2019 Prime Time Family Reading Time Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 10/5/2019 Storytime Lapsit (Play and Read)10/7/2019 Lapsits Baby & Toddler Lapsit - Rock and Read 10/8/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)10/8/2019 Family Storytime Come, Sit & Breathe Meditation Group 10/8/2019 General Program Storytime (Ready to Read)10/9/2019 Storytime Storytime (Ready to Read)10/9/2019 Storytime Bookbop 10/10/2019 Storytime Humanities Nebraska Prime Time Family Reading 10/10/2019 Prime Time Family Reading Time Family History Day - Prairie Pioneer Genealogical Society 10/12/2019 General Program Saturday Storytime 10/12/2019 Storytime Do You Know Your 8 Greats?10/12/2019 Adult Program Do You Know Your 8 Greats?10/12/2019 Adult Program Lapsit (Play and Read)10/14/2019 Lapsits HomeSchoolers Program 10/14/2019 Children's Literacy Event Baby & Toddler Lapsit - Rock and Read 10/15/2019 Baby & Toddler Lapsits Hall County NRD Airport Rd/North Rd neighborhood meeting on Flooding 10/15/2019 Staff Use (P) Pajamatime (Family Storyhour)10/15/2019 Family Storytime Come, Sit & Breathe Meditation Group 10/15/2019 General Program Storytime (Ready to Read)10/16/2019 Storytime Storytime (Ready to Read)10/16/2019 Storytime Bookbop 10/17/2019 Storytime Humanities Nebraska Prime Time Family Reading 10/17/2019 Prime Time Family Reading Time Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 10/19/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 10/19/2019 Prime Time Family Reading Time Lapsit (Play and Read)10/21/2019 Lapsits GIPS ELL Middle School Literacy Night 10/21/2019 Teen General Program Library Board Meeting 10/21/2019 Library Board TeenTober Zombie Scavenger Hunt 10/21/2019 Teen General Program Baby & Toddler Lapsit - Rock and Read 10/22/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)10/22/2019 Family Storytime Come, Sit & Breathe Meditation Group 10/22/2019 General Program Grand Island Regular Meeting - 11/18/2019 Page 24 / 55 Library Programs and Activities November 18, 2019 Report Call for more details - some programs require registration Storytime (Ready to Read)10/23/2019 Storytime Storytime (Ready to Read)10/23/2019 Storytime Bookbop 10/24/2019 Storytime Humanities Nebraska Prime Time Family Reading 10/24/2019 Prime Time Family Reading Time Saturday Storytime 10/26/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 10/26/2019 Prime Time Family Reading Time Lapsit (Play and Read)10/28/2019 Lapsits To Read or Not to Read Book Club 10/28/2019 Book Club for Adults Baby & Toddler Lapsit - Rock and Read 10/29/2019 Baby & Toddler Lapsits Northwest High Orchestral Concert 10/29/2019 Meeting Commons OUTREACH DODGE SCHOOL 10/29/2019 Outreach Pajamatime (Family Storyhour)10/29/2019 Family Storytime Come, Sit & Breathe Meditation Group 10/29/2019 General Program Storytime (Ready to Read)10/30/2019 Storytime Storytime (Ready to Read)10/30/2019 Storytime Bookbop 10/31/2019 Storytime Art Connection Art Show November Adult Cultural Program Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 11/2/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/2/2019 Prime Time Family Reading Time Lapsit (Play and Read)11/4/2019 Lapsits Baby & Toddler Lapsit - Rock and Read 11/5/2019 Baby & Toddler Lapsits 2019 Book Club for Adults 11/5/2019 Book Club for Adults Library Board Interview 11/5/2019 Staff Use (P) Pajamatime (Family Storyhour)11/5/2019 Family Storytime Come, Sit & Breathe Meditation Group 11/5/2019 General Program Storytime (Ready to Read)11/6/2019 Storytime Storytime (Ready to Read)11/6/2019 Storytime Bookbop 11/7/2019 Storytime West Lawn School ELL Literacy Night 11/7/2019 Children's Literacy Event Saturday Storytime 11/9/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/9/2019 Prime Time Family Reading Time Children's Day Fonner Park 11/10/2019 Children's Literacy Event Library Closed - Veteran's Day 11/11/2019 Hours Change Baby & Toddler Lapsit - Rock and Read 11/12/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/12/2019 Family Storytime Outreach to Headstart 11/13/2019 Outreach Storytime (Ready to Read)11/13/2019 Storytime Storytime (Ready to Read)11/13/2019 Storytime Bookbop 11/14/2019 Storytime GIPS Parent Engagement Night for Migrant Families 11/14/2019 General Tour Grand Island Regular Meeting - 11/18/2019 Page 25 / 55 Library Programs and Activities November 18, 2019 Report Call for more details - some programs require registration Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 11/16/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/16/2019 Prime Time Family Reading Time Doniphan 2nd graders 11/18/2019 Children's Tour Lapsit (Play and Read)11/18/2019 Lapsits HomeSchoolers Program 11/18/2019 Children's Literacy Event Library Board Meeting 11/18/2019 Library Board Teen Library Corps (TLC)11/18/2019 Teen General Program Baby & Toddler Lapsit - Rock and Read 11/19/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/19/2019 Family Storytime Storytime (Ready to Read)11/20/2019 Storytime Storytime (Ready to Read)11/20/2019 Storytime Bookbop 11/21/2019 Storytime Saturday Storytime 11/23/2019 Storytime Humanities Nebraska Prime Time Preschool Reading Program 11/23/2019 Prime Time Family Reading Time Lapsit (Play and Read)11/25/2019 Lapsits To Read or Not to Read Book Club 11/25/2019 Book Club for Adults Baby & Toddler Lapsit - Rock and Read 11/26/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)11/26/2019 Family Storytime Storytime (Ready to Read)11/27/2019 Storytime Storytime (Ready to Read)11/27/2019 Storytime Library Closes at 5 PM - Thanksgiving 11/27/2019 Hours Change Library Closed - Thanksgiving 11/28/2019 Hours Change Library Closed - Thanksgiving 11/29/2019 Hours Change Saturday Storytime 11/30/2019 Storytime Lapsit (Play and Read)12/2/2019 Lapsits Baby & Toddler Lapsit - Rock and Read 12/3/2019 Baby & Toddler Lapsits 2019 Book Club for Adults 12/3/2019 Book Club for Adults Pajamatime (Family Storyhour)12/3/2019 Family Storytime Storytime (Ready to Read)12/4/2019 Storytime Storytime (Ready to Read)12/4/2019 Storytime Bookbop 12/5/2019 Storytime Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 12/7/2019 Storytime Lapsit (Play and Read)12/9/2019 Lapsits HomeSchoolers Program 12/9/2019 Children's Literacy Event Baby & Toddler Lapsit - Rock and Read 12/10/2019 Baby & Toddler Lapsits Pajamatime (Family Storyhour)12/10/2019 Family Storytime Storytime (Ready to Read)12/11/2019 Storytime Storytime (Ready to Read)12/11/2019 Storytime Bookbop 12/12/2019 Storytime Saturday Storytime 12/14/2019 Storytime Lapsit (Play and Read)12/16/2019 Lapsits Library Board Meeting 12/16/2019 Library Board Baby & Toddler Lapsit - Rock and Read 12/17/2019 Baby & Toddler Lapsits Grand Island Regular Meeting - 11/18/2019 Page 26 / 55 Library Programs and Activities November 18, 2019 Report Call for more details - some programs require registration Pajamatime (Family Storyhour)12/17/2019 Family Storytime Storytime (Ready to Read)12/18/2019 Storytime Storytime (Ready to Read)12/18/2019 Storytime Bookbop 12/19/2019 Storytime Breakfast with Santa 12/21/2019 Children's Holiday Break Program Winter Break Children's Program - Frozen 2 Storytime 12/23/2019 Children's Holiday Break Program Library Closes at 5PM- Christmas Eve 12/24/2019 Hours Change Library Closed - Christmas Day 12/25/2019 Hours Change Winter Makerspace Building 12/26/2019 Children's Holiday Break Program Winter Break Movie 12/28/2019 Storytime New Year's Eve Party with Clean Community System 12/30/2019 Children's Holiday Break Program To Read or Not to Read Book Club 12/30/2019 Book Club for Adults Library Closes at 5 PM - New Year's Eve 12/31/2019 Hours Change Grand Island Regular Meeting - 11/18/2019 Page 27 / 55 Library Public Use of Meeting Spaces November 18, 2019 Report NEBRASKA PROBATION 10/1/2019 Meeting Room B Grand Island Chamber of Commerce 10/1/2019 Digital Media Lab Central Mediation Center 10/2/2019 Meeting Room A Juvenile Probation 10/3/2019 Meeting Room A GI child care Association 10/3/2019 Meeting Room A Prairie Weavers and Spinners group 10/5/2019 Meeting Commons Cub Scouts 10/6/2019 Meeting Room A NEBRASKA PROBATION 10/7/2019 Meeting Room B Nebraska Department of Insurance 10/7/2019 Meeting Room BC Senator Ben Sasse 10/9/2019 Meeting Room A Grand Island Gaming Guild 10/12/2019 Meeting Room B Nebraska Department of Economic Development 10/14/2019 Meeting Room A ServeNebraska 10/15/2019 Meeting Room C VA class 10/16/2019 Meeting Room B Laser Cutter session 10/16/2019 Makerspace VA class 10/17/2019 Meeting Room B AFSP American Foundation for Suicide Prevention Ne 10/17/2019 Meeting Room A 3D Printer session 10/18/2019 Makerspace Integrated Life Choices 10/18/2019 Meeting Room B Prairie Weavers and Spinners group 10/19/2019 Digital Media Lab GICC FBLA 10/20/2019 Meeting Room B Grand Island Service Providers 10/21/2019 Meeting Room B Arc of Central Nebraska 10/22/2019 Meeting Room B AFSP American Foundation for Suicide Prevention Ne 10/22/2019 Digital Media Lab Cooper Creek HOH over 55 10/23/2019 Meeting Room B Grow Grand Island 10/24/2019 Meeting Room B Prairie Romance Writer's Group 10/27/2019 Meeting Room A Central Plains Library System 10/28/2019 Digital Media Lab H3C Board Meeting 10/28/2019 Meeting Room B Bickford Assisted Living 11/5/2019 Meeting Room A Youth Leadership Tomorrow 11/6/2019 Meeting Room A Nebraska Commission for the Blind and Visually Imp 11/7/2019 Meeting Room A Thompson Art Concepts 11/7/2019 Meeting Room C Flames of Nebraska 11/10/2019 Meeting Room BC Laos Community 11/10/2019 Meeting Room A Bickford Assisted Living 11/12/2019 Meeting Room A Deb Fischer's Mobile Office 11/12/2019 Meeting Room A PEO Chapter EZ 11/13/2019 Meeting Room B GI child care Association 11/14/2019 Meeting Room A American Postal Union 11/14/2019 Meeting Room C AARP Tax Help (training)11/16/2019 Digital Media Lab Prarie Romance Writers 11/17/2019 Meeting Room A Family and Community Engagement – MEP 11/21/2019 Meeting Room A Tumbleweeds 4H 11/23/2019 Meeting Room A H3C Board Meeting 11/25/2019 Meeting Room B Nebraska Ranch Horse Association 11/30/2019 Meeting Room A Families Care 12/2/2019 Meeting Room A Grand Island Regular Meeting - 11/18/2019 Page 28 / 55 Library Public Use of Meeting Spaces November 18, 2019 Report Grow Grand Island 12/3/2019 Meeting Room A CNCAA 12/5/2019 Meeting Room BC Department of Education 12/7/2019 Meeting Room BC Stitching Sisters 12/12/2019 Meeting Room A American postal union 12/12/2019 Meeting Room BC H3C Board Meeting 12/23/2019 Meeting Room A Grand Island Regular Meeting - 11/18/2019 Page 29 / 55 Library Media Report November 18, 2019 Report AOK Ladies to celebrate Random Acts of Kindness Week 10/3/2019 GI Independent Library Parking Lot During Harvest of Harmony 10/4/2019 Library Acts of Kindness Week begins Sunday 10/5/2019 GI Independent Insurance listening sessions being held across Nebraska 10/7/2019 Local 4 TV Grand Island Public Library to celebrate TeenTober 10/15/2019 NTV Grand Island Library to celebrate teenagers with 'Teen-Tober'10/16/2019 Local 4 TV Arc holding informational meeting Tuesday in Grand Island 10/19/2019 GI Independent Library Alive: Time to vote for better eBook access 10/20/2019 GI Independent Teens learn about library resources, zombies at library scavenger hunt 10/21/2019 GI Independent The Arc of Central Nebraska hosts meeting on disabilities 10/22/2019 NTV Local briefs: Northwest orchestra to perform at public library 10/23/2019 GI Independent GI Library Serving Hall County Through Interlocal Agreement 10/23/2019 Library Manufacturers important to Grand Island, state 10/27/2019 GI Independent Knife shown during argument, juvenille referred for charges 10/28/2019 Local 4 TV 'Homework gap' shows millions of students lack home internet 10/29/2019 GI Independent Fischer announces staff local office hours 10/30/2019 GI Independent Group works to improve quality childcare in Hall County 10/31/2019 Local 4 TV Library Alive: The impact of WWI on American life 11/2/2019 GI Independent Club Calendar - November 2019 11/3/2019 GI Independent Hall County Local Office Hour 11/4/2019 Allevents.in Altrusa International (library volunteer themes)11/10/2019 GI Independent Grand Island Regular Meeting - 11/18/2019 Page 30 / 55 Collection Development Ordering Weeding, particularly Picture Books for Children’s Section collection analysis Scheduling New schedules with updated staff Creating weekly template Editing templates, making copies for new staff SOD/LOD Staff Work New staff/interviews, training Management with Library Asst II’s Library Management with staff, volunteers, students Library appraisals, coaching, training Committee Work with Outside Agencies National League of Cities Museum Board work H3C Partnerships with schools, nonprofits, mall, hospitals, United way Children’s Renovation Collection maintenance to have a manageable collection and plan future outreach Ordering new furniture Planning areas Programs Coordinating library programs for children and teens inside the library-regular and school nights, tours, makerspace programs, migrant families Coordinator of two Humanities Nebraska Prime Times Outreach to schools in Hall County, GIPS, Private Schools, Headstart, Early Learning Center Planning special programs/summer reading program Library Management Publicity for library with newspaper, tv, radio Policies-working on Social Services visitation, study room guidelines/booking, and bringing bags into the library Constant code-of conduct interactions with patrons, and families Youth & Family Service Librarian’s Monthly Report Name: Date: Celine Swan October 2019 Grand Island Regular Meeting - 11/18/2019 Page 31 / 55 Next Month Collection Development Ordering Weeding Moving 2nd or 3rd copies of books to delete or save if in good shape Scheduling Creating weekly template Holiday/staff vacations SOD/LOD Staff Work New staff/interviews Makerspace Cricut Training in Hastings Nov 26 Management meeting with Library Asst II’s Nov 15-many items on agenda including training and staff duties Zone C Meeting in Nov. (ideas for Children’s Reno) Library Management with staff, volunteers, students-New Voc Rehab student Julissa, several new volunteers Library appraisals, coaching, training Committee Work with Outside Agencies National League of Cities conference only 6 months left. Museum Board monthly meeting H3C-No Small Matters documentary at the Grand on Jan 16-major publicity campaign Partnerships with schools, nonprofits, mall, hospitals, United way Humanities Nebraska Workshop in Lincoln Dec 7-I lead a discussion panel. Children’s Renovation Collection maintenance in Easy Books and ERs, more Character Bins to have a manageable collection and plan future outreach Painting walls ECRTR Train Mural in Children’s-plan vinyl train Planning and ordering new furniture, circ desk, shelving Planning areas on project planning tool Programs West Lawn ELL Family Night Nov 7,Children’s Day at Fonner Park Nov 10, Migrant families tour Nov 14, Doniphan Schools tour-Makerspace program Nov 18, Workforce Development (GISH) Makerspace/Teen tour Nov 25 Coordinator of two Humanities Nebraska Prime Times round one finishes on Nov 23 Outreach to Headstart Nov 13 Planning special programs/summer reading program-book programs Planning Breakfast with Santa/Winter Break, Bear Fair, No Small Matters NLC/H3C Library Management Publicity for Winter Break with KRGI, column due Nov 26 Policies-working on Social Services visitation, study room guidelines/booking, and bringing bags into the library Meeting with Kathleen Stolz Social Services Nov 13 Working on future outreach delivery Grand Island Regular Meeting - 11/18/2019 Page 32 / 55 Hiring/Recruiting for Vacancies Conducted 2 rounds of Interviews Hired 1 FT Library Assistant I Hired 1 PT Library Assistant I In process of hiring 2 PT Library Assistant Is One started Oct. 30, one will start first week of November Shifting Adult Fiction Collection Shift entire Fiction collection after weeding/relabeling project to balance-out over/under capacity shelves Re-sign stack ends Adult Non-Fiction Collection Maintenance (600s) Weed and replace items in Dewey Range 670-699 Makerspace Ordered & received Sublimation Printer, Vinyl Cutter, Video Equipment, and various supplies Setup install equipment Service call on Laser Engraver for possibly faulty door sensor Ordered additional software licenses for Makerspace software Bibliovation Testing Testing Circulation Functions for PTFS Bibliovation ILS upgrade Coordinating testing with consortium libraries of Central City and Beatrice Submitting Service Tickets to PTFS Annual Report Stats Begin compiling statistics for NLC annual report from KOHA and various services/databases Other Attended NLA Conference in La Vista-Omaha Oct 2-4 Acquisitions/collection maintenance for all areas of Adult collections Taught 1.5 hour Basic Cataloging session for Beatrice Librarians via Zoom Last Chance Corral fiction display Newspaper Column “Learn About World War I and Its Continuing Impact on American Life at the Library” (for publication Nov. 3, 2019) Bed Bug Training presented by Julie Beno from Lincoln City Libraries One staff performance review Adult & Technical Service Librarian’s Monthly Report Name: Shaun Klee Date: October 2019 Grand Island Regular Meeting - 11/18/2019 Page 33 / 55 Next Month Annual Report Stats Continue compiling statistics for NLC annual report from KOHA and various services/databases Adult Non-Fiction Collection Maintenance (600s) Weeding 650-669 and replacing titles 2020 Library Improvement Grant Work with Michelle Setlik from HCHS for Newspaper Digitization Grant Bibliovation Testing Continue testing Bibliovation ILS Upgrade SITES Display Smithsonian SITES WWI Poster Display expected to arrive in November Catalog Clean-up Correcting catalog metadata mismatches, ccode errors, call number errors Finish removing Cutter Numbers from ANF collection so all call numbers are uniform Other Art Connections Art Show (Nov-Dec 2019), coordinated with Suzanne Osberg Training new staff members Getting vinyl cutter/plotter up and running Three staff performance reviews Grand Island Regular Meeting - 11/18/2019 Page 34 / 55 Renovation and Building Needs Researched and selected furniture/shelving for Commons including reception area, Hot Picks and Self Checkout, additional AV shelving Arranged for shelf moving services in Adult Fiction, Multicultural Center and Large Print collection Procured AV equipment for Meeting Room B/C and coordinated with AV installer Coordinating renovation budget with Grand Island Public Library Foundation and assisted in submitting progress report to Peter Kiewit Foundation HVAC Study – worked with The Clark Enersen Partners on study to determine needs and options for replacing 1970’s vintage HVAC system WiFi System Improvements – selected installer for previously purchased Wireless Access Points (ERATE funded with 80% discount) City and County Business Coordinated Hall County Interlocal Agreement with City Legal and for City Council approval Worked with City Finance to bring in the new fiscal year Compiled quarterly report of Hall County cardholders – 1,004 household cards issued as of end of September 2019 Followed up with City Administration and Police Chief on incident on Library grounds involving a knife Submitted ten-year Library budget analysis to City Administrator and Mayor for City’s Budget Policy Committee Management Support Team Worked with Shaun on Hall County Newspaper Digitization Nebraska Library Commission Library Improvement grant application due November 2019 Worked with Celine and Shaun on a project to assess collection turnover rates and targeted outcomes Worked with Celine on potential Every Child Ready to Read area, help desk and other Children’s Section rearrangement needs Other Worked with Nebraska Library Commission on possible transfer of Pioneer Consortium (280 Fund) Financial Agent from City of Grand Island Converted ½ of parking lot for use by Harvest of Harmony parade-goers Provided technical assistance for Library Foundation quarterly meeting, met with Ed Meedel and Duane Burns about Friends projects Worked with Nebraska Office of the CIO/NITC on a new procurement cycle for fiber data transport services and Network Nebraska internet Attended Nebraska Information Technology Commission Community Council membership meeting Attended Grow Grand Island Advisory meeting Attended Hall County Community Collaboration board meeting Library Director’s Monthly Report Name: Date: Steve Fosselman October 2019 Grand Island Regular Meeting - 11/18/2019 Page 35 / 55 Next Month Renovation and Building Needs Installation of Wireless Access Points Beginning of AV installation in Meeting Room B/C Selection of AV equipment for Meeting Room A and other areas Work with Grand Island Public Library Foundation on potential Fine Arts campaign including Bertoia statue restoration Review draft of HVAC study and get ready to submit to City for Capital Projects consideration Choose people counter system to capture all traffic through front door (currently only counting through security gates) City and County Business Meeting with Ed Meedel, Mayor and City Administrator regarding library board governance, county contract, etc. Work with City Finance and County Clerk to review contract payments to Library Commit Library as polling place for 2020 Primary and General elections Management Support Team Work with Shaun on Nebraska Library Commission Library Improvement Grant Work with Celine on Children’s help desk and other rearrangement needs Work with Celine and Shaun on library collections evaluation Work with Shaun to plan moving Hot Picks back to front area Work with Celine on outreach delivery options Work with Shaun and Celine on Makerspace non-program use implementation Work with Shaun on improvements to Meeting Room bookings Grand Island Regular Meeting - 11/18/2019 Page 36 / 55 2018-19 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year July-Sep Annual Checkouts 72,198 73,502 145,700 82,994 228,694 85,515 314,209 Computers/Wireless Sessions 18,703 19,084 37,787 30,190 67,977 34,748 102,725 Program/Meeting Participants 4,239 4,116 8,355 5,472 13,827 6,158 19,985 Visitors 52,186 64,667 116,853 68,336 185,189 56,831 242,020 Web Sessions 14,976 16,264 31,240 18,300 49,540 15,641 65,181 Reference, Reserves, ILL 1,815 1,984 3,799 1,377 5,176 4,275 9,451 Online Resource Use 94,138 82,001 176,139 82,868 259,007 86,984 345,991 Facebook, Twitter Impressions 229,412 357,384 586,796 259,651 846,447 168,469 1,014,916 Total Selected Measures 487,667 619,002 1,106,669 549,188 1,655,857 458,621 2,114,478 2017-18 Oct-Dec Jan-Mar 1/2 Year Apr-June 3/4 Year July-Sep Annual Checkouts 74,471 79,759 154,230 90,649 244,879 83,971 328,850 Computers/Wireless Sessions 22,401 22,567 44,968 23,182 68,150 22,147 90,297 Program/Meeting Participants 6,323 3,488 9,811 8,498 18,309 2,810 21,119 Visitors 52,210 56,605 108,815 61,116 169,931 65,208 235,139 Web Sessions 16,668 16,694 33,362 20,546 53,908 17,730 71,638 Reference, Reserves, ILL 3,426 2,709 6,135 3,009 9,144 2,989 12,133 Online Resource Use 91,846 79,332 171,178 79,004 250,182 84,498 334,680 Facebook, Twitter Impressions 304,521 160,145 464,666 190,504 655,170 165,571 820,741 Total Selected Measures 571,866 421,299 993,165 476,508 1,469,672 444,924 1,914,596 Comparison of Selected Measures Grand Island Regular Meeting - 11/18/2019 Page 37 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included in this item are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 11/18/2019 Page 38 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item F1 Approval of Recommendation for Filling Library Board Vacancy Kelli and Maria will present its recommendation to fill Sapna Purawat's vacant Library Board position through June 2020. If approved by the Library Board, the recommendation will be forwarded to Mayor Steele for potential Council approval. Staff Contact: Kelli Arens, Maria Lopez Grand Island Regular Meeting - 11/18/2019 Page 39 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item F2 Approval of Use of Ralph and Lorraine Laskowski Endowment Fund in City's 295 Fund The Grand Island Public Library has been named as an annual recipient of a grant from the Ralph and Lorraine Laskowski Endowment Fund held at the Grand Island Community Foundation. In keeping with previous funds received from the Foundation, this grant of $4,905.00 has been placed in the City's 295 Special Projects fund that states "The City of Grand Island acts only as the paying agent through which donations and expenditures pass through. Library Projects are designated as per Library Board Policy". The Library Funds Policy states "Any other donations or funds acquired in the city’s Special Revenue Fund for the library’s benefit shall be designated and expended solely for their stated purposes." It is appropriate for the Library Board to approve the designation and expenditure of this grant for the purpose of promoting reading and literacy. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 11/18/2019 Page 40 / 55 Grand Island Regular Meeting - 11/18/2019 Page 41 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item F3 Approval of Makerspace Use Policy including Waiver This policy has been reviewed by City Legal Department and by the Library Board's Finance and Policy committee. Approval is recommended. Staff Contact: Tanya Hansen, Ben Boeselager Grand Island Regular Meeting - 11/18/2019 Page 42 / 55 1 Makerspace Use Policy Draft November 18, 2019 Grand Island Public Library’s Makerspace is a collaborative learning environment with a variety of equipment and resources where the focus is to create, invent, tinker, explore, and discover. The Makerspace is one of several learning centers within the Library that furthers the mission of lifetime learning and literacy. The Makerspace may be used for lawful purposes only. Patrons are prohibited from creating items that are: • Prohibited by federal, state, or local laws or regulations; • Unsafe, harmful, dangerous, or that otherwise pose a threat to the immediate safety of others including weapons or parts of weapons of any kind; • In violation of intellectual property rights including copyrighted, trademarked, or patented items or designs; • In violation of the Library’s Public Access Computers policy. The final determination will be made by Library staff as to the suitability of items to be created in the Makerspace. All Library policies, rules of conduct, and posted safety instructions apply to the Makerspace. Patrons may not modify any Makerspace hardware or equipment or download any unauthorized software on Makerspace computers. Patrons are responsible for having their own method of external storage (USB flash drive, cloud storage, etc.) for digital creations. Flash drives are available for purchase from the Reference Desk. Library staff members are available to provide basic assistance/troubleshooting of Makerspace equipment. Library staff cannot provide in-depth training on Makerspace technology or software. Depending on staff availability and the nature of the request, one-on-one appointments through the Library’s “Book-A-Librarian” service may be made for training on Makerspace equipment. There are also regularly scheduled classes on various pieces of equipment. Patrons shall follow all posted operation instructions, safety instructions, and verbal safety requests from Library staff at all times while in the Makerspace. Certain equipment may require use of personal protective equipment (e.g. closed-toed shoes, safety goggles, etc.). Patrons unable or unwilling to follow safety instructions will not be able to use the Makerspace. Fees are not charged for Library programs. Any non-program uses are subject to Board-approved fees. Grand Island Regular Meeting - 11/18/2019 Page 43 / 55 2 Hours of operation will be posted and subject to change depending on availability of qualified/trained staff, programming needs, etc. To reserve equipment, interested patrons can contact the Library to set up a mutually-agreeable time. Unless participating in a Library program, no one under Grade 6 in school may use the Makerspace. Non-program Makerspace users are required to have a Grand Island Public Library card in good standing, to take any required machine-specific training, and to sign a waiver to be kept on file at the Library. Signature by a parent or guardian is necessary for patrons in Grades 6 through 12. Patrons Grades 6 through 8 may use the Makerspace if supervised at all times by a trained adult over the age of 18. Attached to this policy is a current list of Makerspace equipment and resources, as well as time limits and other procedures for their use. This list is subject to change as the Makerspace develops. Board-approved fees are referenced and subject to change. Grand Island Regular Meeting - 11/18/2019 Page 44 / 55 Makerspace Waiver Draft November 18, 2019 • I have read and agree to comply with all policies of the Grand Island Public Library, including Computer/Technology Use, Code of Conduct, Safety Policies and Instructions, and Makerspace Policies and Procedures. • I will remain in the Makerspace at all times during my session. • I will take all required machine-specific training before reserving its use. • I accept full responsibility for the space, equipment, and furniture used during my session in the Makerspace. o I agree to immediately report any accident, malfunction, or breakdown of equipment or facilities to Library staff. o I agree that I am responsible for the cost of repairs, replacement, or cleaning if I damage any Makerspace equipment or resources during my use of the space. • I agree that computers in the Makerspace are for use in Makerspace-related projects activities only, not for general internet or computer use (i.e, email, social media, general internet browsing, etc.). • I agree to follow all posted operation instructions, safety instructions, and verbal safety requests from Library staff at all times while in the Makerspace. • I agree to make full payment for all charges incurred during my use of the Makerspace. • I agree that the Grand Island Public Library reserves the right to halt, delete, or disallow the creation of items that violate the attached Makerspace Policy. Final determination will be made by Library staff. _______________________________________ Date _________________________________ Name (printed) _______________________________________ Signature _______________________________________ Parent/Guardian Signature (If user is Grade 6-12) ⃝ I am 19 or older This waiver will be kept on file at the Library. ⃝ Check if Grade 6-12 Grand Island Regular Meeting - 11/18/2019 Page 45 / 55 Library Board Monday, November 18, 2019 Regular Meeting Item F4 Discussion of Library Board Governance Ed Meedel and Steve Fosselman met with City Administrator Jerry Janulewicz and Mayor Roger Steele to discuss continued mention of Library Board governance at City Council meetings. Steve has worked with the Library Board in the past to understand both Chapter 51 and Chapter 16 models, and it is recommended that the Library Board be proactive in any subsequent discussions. The intended process for this discussion includes three parts: 1) November 2019 (a) Discussion of key difference between Chapter 51 and Chapter 16 models, and how libraries in cities of the first class (including Grand Island) are formed under one or the other chapter. (b) Discussion of two Council meetings in 2012 regarding appointment of department directors. At that time the Library's Chapter 51 structure was clearly laid out to all members of Council. Some of the members have changed, some remain the same. It’s a good primer that appeared to be satisfactory to all Council members at the time. See 6/26/2012 Council Meeting - https://grand- island.granicus.com/MediaPlayer.php?view_id=2&clip_id=400 - click on F-2 Res 9389, with the Library mentioned but the resolution approved with potential action on the Library delayed until 7/10/2012. See also 7/10/2012 Council Meeting - https://grand- island.granicus.com/MediaPlayer.php?view_id=2&clip_id=407 - click on F-1 Res 9390, with the Library receiving more mention but again the existing Chapter 51 structure was clearly laid out. There was a concern that the Library Board appoints the Library Director but is not an elected board. And there were questions about who pays the Library Director's salary. The resolution was approved. 2) December 2019 (a) Discussion of information about practices from the 1980’s and earlier showing how the Library and City Hall have worked together for many years for the best interests of the citizens of Grand Island. Grand Island Regular Meeting - 11/18/2019 Page 46 / 55 (b) Information from other Chapter 51 libraries in cities of the first class with attention to similarities in their operations and interactions with City Hall. 3. January 2020 (a) Review of past annual report mechanisms and current report to be approved. (b) Discussion of proposed annual report presentation to Council by Library Board with information about board governance as well as operations. Staff Contact: Ed Meedel, Steve Fosselman Grand Island Regular Meeting - 11/18/2019 Page 47 / 55 Comparing NE Statutes Chapter 51 and Chapter 16 in Regards to Major Library Service Characteristics Library (free to inhabitants) Grand Island Chapter 16 (no mention of free to inhabitants) Grand Island Regular Meeting - 11/18/2019 Page 48 / 55 Hastings Kearney Board Grand Island Chapter 16-251 – no mention Grand Island Regular Meeting - 11/18/2019 Page 49 / 55 Hastings Kearney Library Director Grand Island Grand Island Regular Meeting - 11/18/2019 Page 50 / 55 Chapter 16-251 Hastings Grand Island Regular Meeting - 11/18/2019 Page 51 / 55 Kearney Board Policy/Rule Making Grand Island Chapter 16-251 Grand Island Regular Meeting - 11/18/2019 Page 52 / 55 Hastings Kearney Expenditures, Budget & Donations Grand Island Grand Island Regular Meeting - 11/18/2019 Page 53 / 55 Chapter 16-251 – no mention Hastings Kearney Grand Island Regular Meeting - 11/18/2019 Page 54 / 55 Collections Policy Grand Island - related to Board Policy/Rule Making section Chapter 16-251 – related to Board Policy/Rule Making section Hastings Kearney - related to Board Policy/Rule Making section Confidentiality of Library Records Policy Grand Island - related to Board Policy/Rule Making section Chapter 16-251 – related to Board Policy/Rule Making section Hastings- related to Board Policy/Rule Making section Kearney - related to Board Policy/Rule Making section Sources: http://city.grand-island.com/City_Code/ref_code_index.htm https://nebraskalegislature.gov/laws/laws-index/chap51-full.html https://nebraskalegislature.gov/laws/laws-index/chap16-full.html https://www.cityofhastings.org/departments/administrative-services/city-code.html https://library.municode.com/ne/kearney/codes/code_of_ordinances Report to Grand Island Public Library Board, November 18, 2019 Grand Island Regular Meeting - 11/18/2019 Page 55 / 55