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09-16-2019 Library Board Regular Meeting PacketLibrary Board Monday, September 16, 2019 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Edward Meedel, President Kelli Arens, Vice President Tanya Hansen, Secretary Benjamin Boeselager Maria Lopez Jaime Parr Sapna Purawat 3.Public Participation 4.Approval of Minutes of August 19, 2019 5.Approval of Financial Reports 6.Approval of Bills Submitted - August 27, 2019 and September 10, 2019 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 9/16/2019 Page 1 / 32 9.Consideration of Contract with Hall County 10.Discussion of FY 2019-2020 Budget Proposal 11.Acceptance of Letter of Resignation for Sapna Purawat 12.Next Meeting 13.Adjournment Grand Island Regular Meeting - 9/16/2019 Page 2 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 3 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item B1 Approval of Minutes of August 19, 2019 Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 4 / 32 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING August 19, 2019 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in Meeting Room A of the Library on Monday, August 19, 2019. Notice appeared in the Grand Island Independent on July 11, 2019; and was posted on August 15, 2019. A quorum present, President Ed Meedel called the meeting to order at 5:30 p.m. The following members were present: Tanya Hansen, Ben Boeselager and Maria Lopez. Steve Fosselman, Library Director was also present. Open Meetings Law Notice: Provided by President Ed Meedel. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Maria Lopez, carried unanimously to accept for filing the Minutes of the July 15, 2019 library board meeting. REPORTS: Approval of Financial Report: Motion by Ben Boeselager, seconded by Maria Lopez, carried unanimously to accept for filing the June 2019 Financials. Approval of Bills Submitted: Motion by Kelli Arens, seconded by Ben Boeselager, carried unanimously to accept for filing the July 23, 2019 and August 13, 2019 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Ben Boeselager, carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Discussion took place regarding a proposed 3 year contract with the County. Board approval was needed in order to proceed. 1st Year $25,000 2nd Year $30,000 3rd Year $35,000 – no cap on household card use each year. Motion by Tanya Hansen, seconded by Maria Lopez, carried unanimously to accept the 3 year contract as proposed with the County. Discussion of FY 2019-2020 Budget Proposal: Steve supplied the board with documentation regarding the need for more staffing and presented the latest draft of our budget, not yet approved by Council. He also included the library portion of the Council approved fee schedule. Next Meeting: Monday, September 16, 2019 at 5:30 pm. There being no other business the meeting was adjourned at 6:05 p.m. Tanya Hansen, Secretary Grand Island Regular Meeting - 9/16/2019 Page 5 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 6 / 32 08/30/2019 17:04 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY REVENUE |glytdbud FOR THE MONTH ENDED JULY 2019 FOR 2019 10 JOURNAL DETAIL 2019 10 TO 2019 10 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -25,000 -25,000 -15,000.00 .00 .00 -10,000.00 60.0% 74365 STATE GRANTS -7,653 -7,653 -7,107.00 .00 .00 -546.00 92.9% 74576 COPY MACHINE USE FEES -10,000 -10,000 -8,654.78 -1,056.76 .00 -1,345.22 86.5% 74703 FINES AND PENALTIES -25,000 -25,000 -17,617.89 -2,671.73 .00 -7,382.11 70.5% 74725 NONRESIDENT CARD FEE -5,500 -5,500 -4,500.00 -500.00 .00 -1,000.00 81.8% 74795 OTHER REVENUE -26,000 -26,000 -15,289.27 -629.60 .00 -10,710.73 58.8% TOTAL LIBRARY -99,153 -99,153 -68,168.94 -4,858.09 .00 -30,984.06 68.8% TOTAL GENERAL FUND -99,153 -99,153 -68,168.94 -4,858.09 .00 -30,984.06 68.8% Grand Island Regular Meeting - 9/16/2019 Page 7 / 32 08/30/2019 17:05 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDED JULY 2019 FOR 2019 10 JOURNAL DETAIL 2019 10 TO 2019 10 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,044,740 1,044,740 886,411.39 79,015.22 .00 158,328.61 84.8% 85110 SALARIES - OVERTIME 0 0 554.64 .00 .00 -554.64 100.0% 85115 F.I.C.A. PAYROLL TAXES 75,851 75,851 63,899.41 5,694.99 .00 11,951.59 84.2% 85120 HEALTH INSURANCE 124,644 124,644 90,310.00 8,747.98 .00 34,334.00 72.5% 85125 LIFE INSURANCE 1,577 1,577 1,303.93 131.39 .00 273.07 82.7% 85130 DISABLITY INSURANCE 2,006 2,006 1,580.17 148.21 .00 425.83 78.8% 85145 PENSION CONTRIBUTION 44,350 44,350 41,017.85 3,487.41 .00 3,332.15 92.5% 85150 WORKERS COMPENSATION 1,313 1,313 877.44 .00 .00 435.56 66.8% 85160 OTHER EMPLOYEE BENEFITS 1,000 1,000 617.70 29.28 .00 382.30 61.8% 85161 HRA-VEBA 12,090 12,090 10,234.81 880.00 .00 1,855.19 84.7% 85213 CONTRACT SERVICES 10,000 10,000 14,822.61 7,652.61 9,732.39 -14,555.00 245.6% 85241 COMPUTER SERVICES 26,848 26,848 24,004.89 7,492.76 915.00 1,928.11 92.8% 85245 PRINTING & BINDING SERVICES 2,300 2,300 1,879.68 107.25 .00 420.32 81.7% 85305 UTILITY SERVICES 60,000 60,000 34,451.48 4,439.79 .00 25,548.52 57.4% 85317 NATURAL GAS 5,000 5,000 4,904.41 140.96 .00 95.59 98.1% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 90.00 .00 .00 910.00 9.0% 85324 REPAIR & MAINT - BUILDING 23,000 23,000 24,593.04 7,003.14 4,758.22 -6,351.26 127.6% 85330 REPAIR & MAINT-OFF FURN & EQ 24,000 24,000 11,561.10 338.98 4,605.00 7,833.90 67.4% 85335 REPAIR & MAINT - VEHICLES 480 480 98.65 .00 .00 381.35 20.6% 85350 SANITATION SERVICE 900 900 344.60 38.20 .00 555.40 38.3% 85410 TELEPHONE EXPENSE 0 0 165.00 .00 .00 -165.00 100.0% 85413 POSTAGE 7,000 7,000 4,810.98 357.44 .00 2,189.02 68.7% 85416 ADVERTISING 800 800 850.38 52.16 .00 -50.38 106.3% 85422 DUES & SUBSCRIPTIONS 26,000 26,000 21,934.31 2,209.83 2,100.00 1,965.69 92.4% 85425 BOOKS 109,275 109,275 84,096.87 6,121.09 .00 25,178.13 77.0% 85426 AV/ELECTRONIC MEDIA 109,328 109,328 96,088.80 2,346.60 .00 13,239.20 87.9% 85427 PERIODICALS 17,000 17,000 15,152.40 .00 .00 1,847.60 89.1% 85428 TRAVEL & TRAINING 3,000 3,000 2,549.75 53.36 .00 450.25 85.0% 85453 CASH OVER & SHORT 100 100 66.55 13.12 .00 33.45 66.6% 85490 OTHER EXPENDITURES 450 450 985.66 129.35 .00 -535.66 219.0% 85505 OFFICE SUPPLIES 60,000 60,000 55,254.82 5,962.19 .00 4,745.18 92.1% 85510 CLEANING SUPPLIES 5,000 5,000 2,553.62 216.50 .00 2,446.38 51.1% 85515 GASOLINE 500 500 361.51 47.03 .00 138.49 72.3% 85540 SMALL TOOLS & PARTS 15,000 15,000 2,220.00 .00 4,821.90 7,958.10 46.9% TOTAL LIBRARY 1,814,552 1,814,552 1,500,648.45 142,856.84 26,932.51 286,971.04 84.2% TOTAL GENERAL FUND 1,814,552 1,814,552 1,500,648.45 142,856.84 26,932.51 286,971.04 84.2% Grand Island Regular Meeting - 9/16/2019 Page 8 / 32 08/30/2019 14:02 |CITY OF GRAND ISLAND|P 136briansc |ALL REVENUES|glytdbudFOR THE MONTH ENDED JULY 2019 FOR 2019 10JOURNAL DETAIL 2019 10 TO 2019 10 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 -160.00 -160.00 .00 40.00 133.3% 2019/10/00003907/03/2019 CRP -20.00 REF 236435 HOME FEDERAL BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236436 CORNERSTONE BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236437 BANK OF DONIPHAN COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236438 FIVE POINTS BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236439 HERITAGE BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236440 PATHWAY BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236441 EXCHANGE BANK COMM BEAUTIFICATION AWARD 2019/10/00003907/03/2019 CRP -20.00 REF 236442 EQUITABLE BANK COMM BEAUTIFICATION AWARD TOTAL PLANNING COMMISSION PLAQUE -120 -120 -160.00 -160.00 .00 40.00 133.3% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -700,000 -700,000 -324,825.00 -120,000.00 .00 -375,175.00 46.4%* 2019/10/00020807/22/2019 CRP -120,000.00 REF 237024 GI PUBLIC LIBRARY FO RENOVATION PROJECT 29555001 74701 100 EDITH ABBOTT MEM -500 -500 .00 .00 .00 -500.00 .0%* 29555001 74701 103 EDITH ABBOTT MEM -1,000 -1,000 .00 .00 .00 -1,000.00 .0%* TOTAL EDITH ABBOTT MEMORIAL LIBRA -701,500 -701,500 -324,825.00 -120,000.00 .00 -376,675.00 46.3% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%* Grand IslandRegular Meeting - 9/16/2019Page 9 / 32 08/30/2019 14:06 |CITY OF GRAND ISLAND|P 166briansc |ALL EXPENSES|glytdbudFOR THE MONTH ENDED JULY 2019 FOR 2019 10JOURNAL DETAIL 2019 10 TO 2019 10 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 .00 .00 .00 120.00 .0% 29555001 85042 EDITH ABBOTT MEMORI 1,800,000 1,800,000 1,280,820.36 60,603.81 32,153.77 487,025.87 72.9% 2019/10/00000607/09/2019 API 13,092.56 VND 010761 VCH475172 CHEEVER CONSTRUCTION LIBRARY RENOVATION CONSTRUCTIO 2133542019/10/00000607/09/2019 API 43,988.32 VND 010761 VCH475173 CHEEVER CONSTRUCTION CHANGE ORDERS-LIBRARY RENOVATI 2133542019/10/00002907/03/2019 API 19.71 VND 010168 VCH475359 BANK OF AMERICA HOBBY LOBBY - Makerspace 63482019/10/00002907/03/2019 API 272.71 VND 010168 VCH475382 BANK OF AMERICA AMAZON - Makerspace Supplies 63482019/10/00002907/03/2019 API 109.46 VND 010168 VCH475434 BANK OF AMERICA AMAZON - Cabinet in makerspace 63482019/10/00002907/03/2019 API 580.85 VND 010168 VCH475485 BANK OF AMERICA AMAZON - Youth Grant Supplies 63482019/10/00002907/03/2019 API 604.91 VND 010168 VCH475502 BANK OF AMERICA AMAZON - Youth Grant 63482019/10/00002907/03/2019 API 240.96 VND 010168 VCH475559 BANK OF AMERICA AMAZON - Makerspace Supplies 63482019/10/00003807/05/2019 APM 24.93 VND 010168 VCH475357 BANK OF AMERICA HOBBY LOBBY - Makerspace 2019/10/00015607/17/2019 API 259.50 VND 010168 VCH476263 BANK OF AMERICA R8 PRODUCTIONS-Projector Mount 63722019/10/00015607/17/2019 API 21.99 VND 010168 VCH476266 BANK OF AMERICA AMAZON-Processing/Makerspace S 63722019/10/00015607/17/2019 API 135.95 VND 010168 VCH476340 BANK OF AMERICA AMAZON-Processing/Makerspace S 63722019/10/00015607/17/2019 API 5.99 VND 010168 VCH476453 BANK OF AMERICA HOBBY LOBBY - Craft Supplies 63722019/10/00015607/17/2019 API 76.99 VND 010168 VCH476454 BANK OF AMERICA AMAZON - Makerspace 63722019/10/00015607/17/2019 API 1,168.98 VND 010168 VCH476513 BANK OF AMERICA AMAZON - Office Suplies 6372 29555001 85042 100 EDITH ABBOTT MEM 500 500 .00 .00 .00 500.00 .0% 29555001 85042 103 EDITH ABBOTT MEM 1,000 1,000 .00 .00 .00 1,000.00 .0% TOTAL OPERATING EXPENSES 1,801,620 1,801,620 1,280,820.36 60,603.81 32,153.77 488,645.87 72.9% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% Grand IslandRegular Meeting - 9/16/2019Page 10 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item B3 Approval of Bills Submitted - August 27, 2019 and September 10, 2019 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page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rand IslandRegular Meeting - 9/16/2019Page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rand IslandRegular Meeting - 9/16/2019Page 13 / 32 $ !"#,%$$%%%$ 6 ((5'(-')*+,* 7)+"+!);&$$%&&'&()* +,&')+"+!);.6'%1&&'&()* +,&(1$,3*,,%$$%%%$'Grand IslandRegular Meeting - 9/16/2019Page 14 / 32 Org Object Vendor Name/Number Description PO #Amount Schedule of Bills WO# Council Meeting Page 18 Invoice Check # September 10, 2019 091019 10044301 LIBRARY 85213 CONTRACT SERVICES DAHLKE - Lawn Care 1,195.00 10168 6429 BANK OF AMERICA TXN00062533 0 85317 NATURAL GAS NATURAL GAS BILL 26.61 336 214054 NORTHWESTERN ENERGY 19JUL2646500 5 1 85324 REPAIR & MAINT - BUILDING ACE - Fertilizer 24.99 10168 6429 BANK OF AMERICA TXN00062184 0 ACE - Maintenance Supplies 22.97 10168 6429 BANK OF AMERICA TXN00062439 0 HOME DEPOT - Maint Supplies 38.72 10168 6429 BANK OF AMERICA TXN00062597 0 NE FIRE - Troubleshoot 90.00 10168 6429 BANK OF AMERICA TXN00062513 0 PRESTOX - Pest Control 140.00 10168 6429 BANK OF AMERICA TXN00062522 0 85330 REPAIR & MAINT - OFF FURN & EQ CAPITAL - Contract Charge 191.64 10168 6429 BANK OF AMERICA TXN00062554 0 KONICA - Monthly Charge 73.80 10168 6429 BANK OF AMERICA TXN00062499 0 85413 POSTAGE AUG 1-15, 2019 POSTAGE 250.40 344 0 MIDWEST CONNECT LLC GI11 08/15/19 1 85425 BOOKS AMAZON - Books 9.99 10168 6429 BANK OF AMERICA TXN00062203 0 BRODART - Processing 5,920.67 10168 6429 BANK OF AMERICA TXN00062572 0 85426 AV/ELECTRONIC MEDIA DVD 10326 22.49 562 0 MIDWEST TAPE 96812087 1 DVD'S 10326 391.07 562 0 MIDWEST TAPE 96836961 1 DVD'S 10326 496.25 562 0 MIDWEST TAPE 96810016 1 DVD'S & PLAYAWAYS 10326 800.43 562 0 MIDWEST TAPE 97795907 1 JUN 2019 HOOPLA SERVICE 10326 4,322.79 562 0 MIDWEST TAPE 97598523 1 85505 OFFICE SUPPLIES ALA - Stickers/Bookmarks 245.70 10168 6429 BANK OF AMERICA TXN00062129 0 AMAZON - Makerspace Supplies 57.51 10168 6429 BANK OF AMERICA TXN00062366 0 BRODART - Processing 1,049.70 10168 6429 BANK OF AMERICA TXN00062572 0 DEMCO - OFFSETS TXN00061896 (88.28) 10168 6429 BANK OF AMERICA TXN00062246 0 DEMCO - OFFSETS TXN00062246 88.28 10168 6429 BANK OF AMERICA TXN00061896 0 DEMCO - Processing Supplies 88.88 10168 6429 BANK OF AMERICA TXN00062262 0 HOBBY LOBBY - Supplies 233.92 10168 6429 BANK OF AMERICA TXN00062557 0 Grand Island Regular Meeting - 9/16/2019 Page 15 / 32 Org Object Vendor Name/Number Description PO #Amount Schedule of Bills WO# Council Meeting Page 19 Invoice Check # September 10, 2019 091019 10044301 LIBRARY 85505 OFFICE SUPPLIES WAL-MART - Supplies 23.28 10168 6429 BANK OF AMERICA TXN00062325 0 WALMART - Supplies 55.80 10168 6429 BANK OF AMERICA TXN00062281 0 85540 MISC OPERATING EQUIPMENT HOME DEPOT-Vacuum Cleaner 701.10 10168 6429 BANK OF AMERICA TXN00062567 0 NETGATE-Firewalls 4,324.75 10168 6429 BANK OF AMERICA TXN00062704 0 20,798.46 10044301 Org Total Grand Island Regular Meeting - 9/16/2019 Page 16 / 32 Org Object Vendor Name/Number Description PO #Amount Schedule of Bills WO# Council Meeting Page 32 Invoice Check # September 10, 2019 091019 20110001 LIBRARY TRUST 85425 BOOKS BRODART - Processing 99.19 10168 6429 BANK OF AMERICA TXN00062572 0 99.19 20110001 Org Total Grand Island Regular Meeting - 9/16/2019 Page 17 / 32 Org Object Vendor Name/Number Description PO #Amount Schedule of Bills WO# Council Meeting Page 47 Invoice Check # September 10, 2019 091019 29555001 OTHER DEPARTMENT PROJECTS 85042 EDITH ABBOTT MEMORIAL LIBRARY FENCE INSTALLATION - RENOVATION 35182 7,330.00 7800 0 TLCB INC 14874 1 AMAZON - Books 29.47 10168 6429 BANK OF AMERICA TXN00062203 0 AMAZON - Makerspace 44.99 10168 6429 BANK OF AMERICA TXN00062570 0 AMAZON - Makerspace Supplies 14.49 10168 6429 BANK OF AMERICA TXN00062381 0 AMAZON - Makerspace Supplies 36.00 10168 6429 BANK OF AMERICA TXN00062309 0 AMAZON - Makerspace Supplies 36.12 10168 6429 BANK OF AMERICA TXN00062366 0 AMAZON-Button Maker 280.00 10168 6429 BANK OF AMERICA TXN00062191 0 7,771.07 29555001 Org Total Grand Island Regular Meeting - 9/16/2019 Page 18 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, including a quarterly statistical usage report provided in February, May, August and November of each year 2) upon publication, a GI Library Journal newsletter 3) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 19 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration Your Library - Our Story Exhibit Aug-19 Art Alcove Early Learning Center 8/1/2019 Outside of Library Department of Education 8/1/2019 Meeting Room B Hall County NRD Airport Rd/North Rd neighborhood meeting on Flooding 8/1/2019 Meeting Room BC Event to mark ‘World Breastfeeding Week’ (Independent)8/5/2019 Media NEBRASKA PROBATION 8/5/2019 Meeting Room B Hall County Probation 8/5/2019 Digital Media Lab Family Service 8/5/2019 Meeting Room A Central Mediation Center 8/5/2019 Meeting Room C Prairie Stitchers 8/5/2019 Meeting Room A UPDATE: Grand Island City Council approves new hires (NTV)8/6/2019 Media Council approves hiring of six new firefighters and paramedics (Independent)8/6/2019 Media Nebraska Department of Education 8/6/2019 Meeting Room A Small Business Administration: Incentives for Expanding Business Workshop 8/6/2019 Meeting Room B Breastfeeding Celebration Event.8/6/2019 Meeting Commons Baby Lapsits (Breastfeeding Celebration Event)8/6/2019 Bookingham Palace 2019 Book Club for Adults 8/6/2019 Meeting Room C Come, Sit & Breathe Meditation Group 8/6/2019 Meeting Room A Nebraska Department of Education 8/7/2019 Meeting Room A Members Church of God International 8/7/2019 Meeting Room C Young Nebraskans in Action 8/7/2019 Meeting Room A 2020 US Census 8/8/2019 Meeting Room A 2020 US Census 8/10/2019 Meeting Room C Grand Island Gaming Guild 8/10/2019 Meeting Room B Nebraska State Geological Society 8/10/2019 Meeting Room A LIBRARY ALIVE: Summer reading program was stellar (Independent)8/11/2019 Media City of Grand Island HR Employment Testing 8/12/2019 Digital Media Lab Altrusa 8/12/2019 Meeting Room A Prairie Stitchers 8/12/2019 Meeting Room A Come, Sit & Breathe Meditation Group 8/13/2019 Meeting Room A Friends of the Library Annual Book Sale 8/14/2019 Meeting Room B Friends of the Library 8/14/2019 Meeting Room A Outreach NORTHWEST School 8/14/2019 Outside of Library Friends of the Library 8/15/2019 Meeting Room A 2020 US Census 8/15/2019 Meeting Room C Friends of the Library Annual Book Sale 8/16/2019 Meeting Commons 2020 US Census 8/16/2019 Meeting Room A 2020 US Census 8/17/2019 Meeting Room A Library hosts "bag sale" fundraiser (Local 4)8/18/2019 Media Prairie Romance Writer's Group 8/18/2019 Meeting Room A Grand Island Regular Meeting - 9/16/2019 Page 20 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration Grand Island City Council has big task in paying extra staff members (Independent)8/18/2019 Media Library Board Meeting 8/19/2019 Meeting Room A Teen Library Corps (TLC)8/19/2019 Teen Area Department of Health and Human Services 8/20/2019 Meeting Room A Come, Sit & Breathe Meditation Group 8/20/2019 Meeting Room A HC3 Circle of Security 8/21/2019 Meeting Room B Stingers Softball 8/21/2019 Digital Media Lab Local group looks to bring more awareness of suicide prevention to Grand Island (Local 4)8/21/2019 Media 2020 US Census 8/22/2019 Meeting Room A Library Foundation 8/22/2019 Meeting Room BC FACULTY CB TEAM MEETING 8/22/2019 Meeting Room B AFSP American Foundation for Suicide Prevention Ne 8/24/2019 Digital Media Lab GRAND ISLAND LATINO NETWORK 8/24/2019 Meeting Room B Grand Island Public Library announces summer art contest winners (Independent)8/24/2019 Media Laos Community 8/25/2019 Meeting Room B LIBRARY ALIVE: Rolling along at your library (Independent)8/25/2019 Media H3C Board Meeting 8/26/2019 Meeting Room B To Read or Not to Read Book Club 8/26/2019 Meeting Room A Juvenile Probation 8/27/2019 Meeting Room A Come, Sit & Breathe Meditation Group 8/27/2019 Meeting Room A Up With People Volunteer Group 8/28/2019 Meeting Room A LDS Youth Group 8/28/2019 Digital Media Lab Omaha Women's Fund 8/29/2019 Meeting Room B GI child care Association 8/29/2019 Meeting Room A Up With People Volunteer Group 8/30/2019 Meeting Room B Children’s programs start Tuesday at the library (Independent)8/30/2019 Media Multicultural Coalition of Grand Island 8/30/2019 Meeting Room A Northwest High School Marching Band to make stop at the Grand Island Public Library (NTV)8/31/2019 Media Children's School Year Programming schedule (NTV)8/31/2019 Media Library Closed - Labor Day 9/1/2019 Library (closed) Club Calendar - September 2019 9/1/2019 Media Baby & Toddler Lapsit - Rock and Read 9/3/2019 Bookingham Palace 2019 Book Club for Adults 9/3/2019 Meeting Room C Pajamatime (Family Storyhour)9/3/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 9/3/2019 Meeting Room A 2020 US Census 9/4/2019 Meeting Room B Storytime (Ready to Read)9/4/2019 Bookingham Palace Storytime (Ready to Read)9/4/2019 Bookingham Palace Young Nebraskans in Action 9/4/2019 Meeting Room A Bookbop 9/5/2019 Meeting Room BC yourTicket briefs: Northwest band to perform at library (Independent)9/5/2019 Media Grand Island Regular Meeting - 9/16/2019 Page 21 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration GI child care Association 9/5/2019 Meeting Room A LIBRARY ALIVE: A library card is a smart card, your ticket to read (Independent)9/7/2019 Media Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 9/7/2019 Bookingham Palace Youth Notes: Library announces summer reading program winners (Independent)9/7/2019 Media Lapsit (Play and Read)9/9/2019 Bookingham Palace 2020 US Census 9/9/2019 Meeting Room B Department of Health and Human Services 9/9/2019 Meeting Room A HomeSchoolers Program 9/9/2019 Children's Section Prairie Stitchers 9/9/2019 Meeting Room C Civic Nebraska 9/9/2019 Meeting Room A Baby & Toddler Lapsit - Rock and Read 9/10/2019 Bookingham Palace Northwest High School Marching Band 9/10/2019 Outside of Library Girl Scouts 9/10/2019 Meeting Room B Pajamatime (Family Storyhour)9/10/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 9/10/2019 Meeting Room A Northwest High School band takes show on road during tour Tuesday (Independent)9/10/2019 Media Storytime (Ready to Read)9/11/2019 Bookingham Palace City council removes funds for new firefighter positions and lowers property tax revenue (Independent)9/11/2019 Media Storytime (Ready to Read)9/11/2019 Bookingham Palace Grand Island council drops new hires approved in August (Local 4)9/11/2019 Media Bookbop 9/12/2019 Meeting Room BC Girl Scouts 9/12/2019 Meeting Room B FACULTY CB TEAM MEETING 9/12/2019 Meeting Room A Grand Island Gaming Guild 9/14/2019 Meeting Room B Saturday Storytime 9/14/2019 Bookingham Palace Hall County Probation 9/14/2019 Meeting Room C Prairie Romance Writer's Group 9/15/2019 Meeting Room A Lapsit (Play and Read)9/16/2019 Bookingham Palace Nebraska State Educators Association 9/16/2019 Digital Media Lab Library Board Meeting 9/16/2019 Meeting Room A Prairie Stitchers 9/16/2019 Meeting Room C Nebraska Commission for the Blind and Visually Imp 9/17/2019 Meeting Room A Baby & Toddler Lapsit - Rock and Read 9/17/2019 Bookingham Palace Pajamatime (Family Storyhour)9/17/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 9/17/2019 Meeting Room A Storytime (Ready to Read)9/18/2019 Bookingham Palace Storytime (Ready to Read)9/18/2019 Bookingham Palace Department of Health and Human Services 9/18/2019 Meeting Room B Department of Health and Human Services 9/18/2019 Meeting Room B Bookbop 9/19/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 9/19/2019 Meeting Commons Grand Island Regular Meeting - 9/16/2019 Page 22 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration Humanities Nebraska Prime Time Family Reading 9/19/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 9/19/2019 Bookingham Palace Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 9/21/2019 Bookingham Palace GICC FBLA 9/22/2019 Meeting Room B Lapsit (Play and Read)9/23/2019 Bookingham Palace Baby & Toddler Lapsit - Rock and Read 9/24/2019 Bookingham Palace Pajamatime (Family Storyhour)9/24/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 9/24/2019 Meeting Room A Storytime (Ready to Read)9/25/2019 Bookingham Palace Storytime (Ready to Read)9/25/2019 Bookingham Palace Bookbop 9/26/2019 Meeting Room BC Edith Abbott Tea Party Setup 9/26/2019 Meeting Room A Humanities Nebraska Prime Time Family Reading 9/26/2019 Meeting Commons Humanities Nebraska Prime Time Family Reading 9/26/2019 Bookingham Palace Humanities Nebraska Prime Time Family Reading 9/26/2019 Meeting Room BC Edith Abbott Tea Party Setup 9/27/2019 Meeting Room A Nebraska State Bar Association 9/27/2019 Meeting Room BC Edith Abbott Tea Party Setup 9/28/2019 Bookingham Palace Edith Abbott Tea Party Setup 9/28/2019 Meeting Room BC Edith Abbott Tea Party Setup 9/28/2019 Meeting Commons Saturday Storytime 9/28/2019 Children's Section Edith Abbott Tea Party 9/29/2019 Meeting Room BC Edith Abbott Tea Party 9/29/2019 Meeting Commons Lapsit (Play and Read)9/30/2019 Bookingham Palace To Read or Not to Read Book Club 9/30/2019 Meeting Room A Baby & Toddler Lapsit - Rock and Read 10/1/2019 Bookingham Palace 2019 Book Club for Adults 10/1/2019 Meeting Room C Pajamatime (Family Storyhour)10/1/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 10/1/2019 Meeting Room A Storytime (Ready to Read)10/2/2019 Bookingham Palace Storytime (Ready to Read)10/2/2019 Bookingham Palace Bookbop 10/3/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/3/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/3/2019 Bookingham Palace Humanities Nebraska Prime Time Family Reading 10/3/2019 Meeting Commons GI child care Association 10/3/2019 Meeting Room A Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 10/5/2019 Bookingham Palace Prairie Weavers and Spinners group 10/5/2019 Meeting Commons Lapsit (Play and Read)10/7/2019 Bookingham Palace Nebraska Department of Insurance 10/7/2019 Meeting Room BC Baby & Toddler Lapsit - Rock and Read 10/8/2019 Bookingham Palace Pajamatime (Family Storyhour)10/8/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 10/8/2019 Meeting Room A Grand Island Regular Meeting - 9/16/2019 Page 23 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration Storytime (Ready to Read)10/9/2019 Bookingham Palace Storytime (Ready to Read)10/9/2019 Bookingham Palace Bookbop 10/10/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/10/2019 Meeting Commons Humanities Nebraska Prime Time Family Reading 10/10/2019 Bookingham Palace Humanities Nebraska Prime Time Family Reading 10/10/2019 Meeting Room BC Grand Island Gaming Guild 10/12/2019 Meeting Room B Saturday Storytime 10/12/2019 Bookingham Palace Lapsit (Play and Read)10/14/2019 Bookingham Palace Nebraska Department of Economic Development 10/14/2019 Meeting Room A HomeSchoolers Program 10/14/2019 Children's Section Baby & Toddler Lapsit - Rock and Read 10/15/2019 Bookingham Palace Pajamatime (Family Storyhour)10/15/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 10/15/2019 Meeting Room A Storytime (Ready to Read)10/16/2019 Bookingham Palace Storytime (Ready to Read)10/16/2019 Bookingham Palace Bookbop 10/17/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/17/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/17/2019 Bookingham Palace Humanities Nebraska Prime Time Family Reading 10/17/2019 Meeting Commons Prairie Weavers and Spinners group 10/19/2019 Digital Media Lab Saturday Storytime - Stories and Crafts with Remi the Comfort Dog 10/19/2019 Bookingham Palace Humanities Nebraska Prime Time Preschool Reading Program 10/19/2019 Meeting Commons Humanities Nebraska Prime Time Preschool Reading Program 10/19/2019 Meeting Room BC Humanities Nebraska Prime Time Preschool Reading Program 10/19/2019 Bookingham Palace Lapsit (Play and Read)10/21/2019 Bookingham Palace GIPS ELL Middle School Literacy Night 10/21/2019 Meeting Room BC GIPS ELL Middle School Literacy Night 10/21/2019 Meeting Commons Library Board Meeting 10/21/2019 Meeting Room A Teen Library Corps (TLC)10/21/2019 Teen Area Baby & Toddler Lapsit - Rock and Read 10/22/2019 Bookingham Palace Pajamatime (Family Storyhour)10/22/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 10/22/2019 Meeting Room A Storytime (Ready to Read)10/23/2019 Bookingham Palace Storytime (Ready to Read)10/23/2019 Bookingham Palace Bookbop 10/24/2019 Meeting Room BC Grow Grand Island 10/24/2019 Meeting Room B Humanities Nebraska Prime Time Family Reading 10/24/2019 Meeting Room BC Humanities Nebraska Prime Time Family Reading 10/24/2019 Meeting Commons Humanities Nebraska Prime Time Family Reading 10/24/2019 Bookingham Palace Grand Island Regular Meeting - 9/16/2019 Page 24 / 32 Library Programs and Activities September 16, 2019 Report Call for more details - some programs require registration Saturday Storytime 10/26/2019 Meeting Room A Humanities Nebraska Prime Time Preschool Reading Program 10/26/2019 Meeting Commons Humanities Nebraska Prime Time Preschool Reading Program 10/26/2019 Bookingham Palace Humanities Nebraska Prime Time Preschool Reading Program 10/26/2019 Meeting Room BC Lapsit (Play and Read)10/28/2019 Bookingham Palace To Read or Not to Read Book Club 10/28/2019 Meeting Room A Baby & Toddler Lapsit - Rock and Read 10/29/2019 Bookingham Palace Pajamatime (Family Storyhour)10/29/2019 Bookingham Palace Come, Sit & Breathe Meditation Group 10/29/2019 Meeting Room A Storytime (Ready to Read)10/30/2019 Bookingham Palace Storytime (Ready to Read)10/30/2019 Bookingham Palace Bookbop 10/31/2019 Meeting Room BC Grand Island Regular Meeting - 9/16/2019 Page 25 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included in this item are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 26 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item F1 Consideration of Contract with Hall County This agenda item is reserved if further action on the contract is needed beyond the board's approval at the August meeting. Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 27 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item F2 Discussion of FY 2019-2020 Budget Proposal The City Council approved the budget on September 10 after eliminating the 7.75 FTE's previously added to the budget in August. This affected the library's increase of .80 FTE even though there was no impact to the budget. This brings the library's FTE budget and org chart back to status quo as shown in the marked-up attachment. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/16/2019 Page 28 / 32 Grand Island Regular Meeting - 9/16/2019 Page 29 / 32 Grand Island Regular Meeting - 9/16/2019 Page 30 / 32 Library Board Monday, September 16, 2019 Regular Meeting Item F3 Acceptance of Letter of Resignation for Sapna Purawat Staff Contact: Grand Island Regular Meeting - 9/16/2019 Page 31 / 32 1 From:Sapna Purawat <purawat@gmail.com> Sent:Thursday, September 05, 2019 10:41 AM To:Ed Meedel; Steve Fosselman Subject:Resignation letter Dear Mr. Meedel, I regret to inform you that I will be resigning as Board Member of Grand Island public Library. I will be able to continue serving until the end of September. The reason behind my resignation is that I have been offered a job opportunity in California which will require my family to relocate. I am so proud of all we have accomplished in the past 3 years, and I have no doubt the board will continue these successes in the future. The position I’ve held on the Board for the past three years has taught me more than I could have hoped. Thank you for allowing me the opportunity to gain insight into the library and for the guidance which has lead me to become a stronger leader. Yours Sincerely, Sapna Purawat -- Sapna Purawat, MD Grand Island Regular Meeting - 9/16/2019 Page 32 / 32