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07-23-2018 Library Board Regular Meeting PacketLibrary Board Monday, July 23, 2018 Edith Abbott Memorial Library AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Alan Lepler, President Rebecca Rosenlund, Vice President Edward Meedel, Secretary Rob Czaplewski Kelli Arens Sapna Purawat Tanya Hansen 3.Public Participation 4.Approval of Minutes of June 18, 2018 5.Approval of Financial Reports 6.Approval of Bills Submitted - June 26, 2018 and July 10, 2018 7.Approval of Director's Report 8.Board Communications and Committee Reports Grand Island Regular Meeting - 7/23/2018 Page 1 / 42 9.Approval of Temporary Entryway Policy 10.Discussion of FY 2018-19 Budget Process 11.Approval of FY 2018-19 Fee Schedule 12.Approval of Designation of One Library Board Member to Serve as Grand Island Public Library Foundation Board Member 13.Discussion of 2018 Public Library Accreditation process 14.Next Meeting 15.Adjournment Grand Island Regular Meeting - 7/23/2018 Page 2 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 7/23/2018 Page 3 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item B1 Approval of Minutes of June 18, 2018 Staff Contact: Grand Island Regular Meeting - 7/23/2018 Page 4 / 42 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING June 18, 2018 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in the Meeting Room of the Library on Monday, June 18, 2018. Notice appeared in the Grand Island Independent on June 14, 2018; and was posted on June 15, 2018. A quorum present, President Alan Lepler called the meeting to order at 5:30 p.m. The following members were present: Tanya Hansen, Kelli Arens, Ed Meedel, Rebecca Rosenlund and Rob Czaplewski. Steve Fosselman, Library Director was also present. Open Meetings Law Notice: Provided by President Alan Lepler. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Becky Rosenlund carried unanimously to accept for filing the Minutes of the May 21, 2018 library board meeting. REPORTS: Approval of Financial Report: Motion by Tanya Hansen, seconded by Becky Rosenlund carried unanimously to accept for filing the April 2018 Financial Reports. Approval of Bills Submitted: Motion by Tanya Hansen, seconded by Rebecca Rosenlund carried unanimously to accept for filing the May 22, 2018 and June 12, 2018 Bills Submitted. Approval of Director’s Report: Motion by Tanya Hansen, seconded by Becky Rosenlund carried unanimously to accept for filing the Director’s Report. Board Communications and Committee Reports: Information was shared by the Building Committee about the upcoming renovation project, City Council construction contract approval and Grand Island Public Library Foundation’s fundraising and grant progress including a financial participation agreement with the City of Grand Island. NEW BUSINESS: Approval of Revision to Policy on Smoking: Motion by Rob Czaplewski, seconded by Becky Rosenlund carried unanimously to accept for filing the final Revision to the Policy on Smoking, to be implemented in the next month in preparation for renovation. All interior and exterior areas of the library building and grounds are designated as non-smoking. Use of tobacco products including electronic cigarettes is prohibited. Disposal of tobacco products on library grounds by any means other than designated disposal receptacles is prohibited. Approval of Election of Officers: Motion by Kelli Arens, seconded by Becky Rosenlund carried unanimously to accept for filing the Election of Officers: Ed Meedel as President, Rob Czaplewski as Vice President and Tanya Hansen as Secretary. Approval of Designation of Two Library Board Members to Serve as Grand Island Public Library Foundation Board Members: Motion by Kelli Arens, seconded by Becky Rosenlund carried unanimously to accept for filing the designation of Ed Meedel and Rob Czaplewski to serve as Grand Island Public Library Foundation Board Members. Grand Island Regular Meeting - 7/23/2018 Page 5 / 42 2 Discussion of FY 2018-19 Budget Process: The library’s 2% overall increase directive was discussed. Recognition of Retirement of Alan Lepler and Becky Rosenlund from Library Board: Ed Meedel presented Alan and Becky certificates for their work during the past 8 years on the Library Board. Next Meeting: Monday, July 16, 2018 at 5:30 pm. There being no other business the meeting was adjourned at 6:35 p.m. Edward Meedel, Secretary Grand Island Regular Meeting - 7/23/2018 Page 6 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 7/23/2018 Page 7 / 42 06/20/2018 17:18 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY REVENUES |glytdbud FOR THE MONTH ENDING MAY 2018 FOR 2018 08 JOURNAL DETAIL 2018 8 TO 2018 8 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74350 COUNTY SHARE OF LIBRARY -18,750 -18,750 -15,000.00 .00 .00 -3,750.00 80.0% 74365 STATE GRANTS -8,482 -8,482 .00 .00 .00 -8,482.00 .0% 74576 COPY MACHINE USE FEES -10,000 -10,000 -7,012.66 -812.52 .00 -2,987.34 70.1% 74703 FINES AND PENALTIES -25,000 -25,000 -13,702.43 -2,118.04 .00 -11,297.57 54.8% 74725 NONRESIDENT CARD FEE -5,000 -5,000 -3,897.45 -610.00 .00 -1,102.55 77.9% 74795 OTHER REVENUE -22,000 -22,000 -6,728.05 -664.45 .00 -15,271.95 30.6% TOTAL LIBRARY -89,232 -89,232 -46,340.59 -4,205.01 .00 -42,891.41 51.9% TOTAL GENERAL FUND -89,232 -89,232 -46,340.59 -4,205.01 .00 -42,891.41 51.9% Grand Island Regular Meeting - 7/23/2018 Page 8 / 42 06/20/2018 17:17 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDING MAY 2018 FOR 2018 08 JOURNAL DETAIL 2018 8 TO 2018 8 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR 1,029,413 1,029,413 661,180.15 77,786.27 .00 368,232.85 64.2% 85115 F.I.C.A. PAYROLL TAXES 74,890 74,890 47,538.10 5,598.99 .00 27,351.90 63.5% 85120 HEALTH INSURANCE 140,928 140,928 72,074.04 8,899.02 .00 68,853.96 51.1% 85125 LIFE INSURANCE 1,356 1,356 1,040.77 131.39 .00 315.23 76.8% 85130 DISABLITY INSURANCE 1,552 1,552 1,162.09 154.04 .00 389.91 74.9% 85145 PENSION CONTRIBUTION 43,116 43,116 30,791.10 3,625.34 .00 12,324.90 71.4% 85150 WORKERS COMPENSATION 2,167 2,167 .00 .00 .00 2,167.00 .0% 85160 OTHER EMPLOYEE BENEFITS 6,476 6,476 485.96 25.62 .00 5,990.04 7.5% 85161 HRA-VEBA 12,090 12,090 7,868.47 930.00 .00 4,221.53 65.1% 85213 CONTRACT SERVICES 25,000 25,000 29.80 .00 .00 24,970.20 .1% 85241 COMPUTER SERVICES 26,848 26,848 17,755.91 12,173.84 .00 9,092.09 66.1% 85245 PRINTING & BINDING SERVICES 2,000 2,000 113.09 .00 .00 1,886.91 5.7% 85305 UTILITY SERVICES 60,000 60,000 35,642.07 3,872.42 .00 24,357.93 59.4% 85317 NATURAL GAS 5,000 5,000 4,170.48 575.78 .00 829.52 83.4% 85319 REPAIR & MAIN-LAND IMP/IRRIGA 1,000 1,000 540.00 410.00 .00 460.00 54.0% 85324 REPAIR & MAINT - BUILDING 23,000 23,000 12,441.11 676.21 .00 10,558.89 54.1% 85330 REPAIR & MAINT-OFF FURN & EQ 24,000 24,000 12,455.88 720.64 .00 11,544.12 51.9% 85335 REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0% 85350 SANITATION SERVICE 900 900 348.80 38.30 .00 551.20 38.8% 85413 POSTAGE 7,000 7,000 3,588.95 570.61 .00 3,411.05 51.3% 85416 ADVERTISING 349 349 556.59 .00 .00 -207.59 159.5% 85422 DUES & SUBSCRIPTIONS 24,000 24,000 16,964.18 2,016.22 2,020.00 5,015.82 79.1% 85425 BOOKS 90,000 90,000 71,675.22 12,903.46 .00 18,324.78 79.6% 85426 AV/ELECTRONIC MEDIA 97,500 97,500 84,512.53 7,601.08 .00 12,987.47 86.7% 85427 PERIODICALS 17,000 17,000 14,946.98 .00 .00 2,053.02 87.9% 85428 TRAVEL & TRAINING 2,500 2,500 1,626.13 71.50 .00 873.87 65.0% 85453 CASH OVER & SHORT 100 100 40.46 7.92 .00 59.54 40.5% 85490 OTHER EXPENDITURES 450 450 676.20 105.57 .00 -226.20 150.3% 85505 OFFICE SUPPLIES 60,000 60,000 31,825.89 5,457.40 .00 28,174.11 53.0% 85510 CLEANING SUPPLIES 4,600 4,600 1,242.41 1,242.41 .00 3,357.59 27.0% 85515 GASOLINE 500 500 133.96 .00 .00 366.04 26.8% 85540 SMALL TOOLS & PARTS 15,000 15,000 15,657.45 15,657.45 .00 -657.45 104.4% 85620 OFFICE FURNITURE & EQUIPMENT 15,000 15,000 .00 .00 .00 15,000.00 .0% TOTAL LIBRARY 1,814,215 1,814,215 1,149,084.77 161,251.48 2,020.00 663,110.23 63.4% TOTAL GENERAL FUND 1,814,215 1,814,215 1,149,084.77 161,251.48 2,020.00 663,110.23 63.4% Grand Island Regular Meeting - 7/23/2018 Page 9 / 42 06/20/2018 17:19 |CITY OF GRAND ISLAND|P 130briansc |ALL REVENUES|glytdbudFOR THE MONTH ENDING MAY 2018 FOR 2018 08JOURNAL DETAIL 2018 8 TO 2018 8 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 -46.71 .00 .00 -73.29 38.9%* TOTAL PLANNING COMMISSION PLAQUE -120 -120 -46.71 .00 .00 -73.29 38.9% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -700,000 -700,000 -6,301.64 -964.50 .00 -693,698.36 .9%* 2018/08/00032205/31/2018 CRP -964.50 REF 220629 EQUITABLE BANK MAY 2018 INTEREST 29555001 74701 100 EDITH ABBOTT MEM -500 -500 .00 .00 .00 -500.00 .0%* 29555001 74701 103 EDITH ABBOTT MEM -1,000 -1,000 -2,000.00 .00 .00 1,000.00 200.0% TOTAL EDITH ABBOTT MEMORIAL LIBRA -701,500 -701,500 -8,301.64 -964.50 .00 -693,198.36 1.2% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%* TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 -1,167.41 .00 .00 1,003.41 711.8% Grand IslandRegular Meeting - 7/23/2018Page 10 / 42 06/20/2018 17:11 |CITY OF GRAND ISLAND|P 171briansc |ALL EXPENSES|glytdbudFOR THE MONTH ENDING MAY 2018 FOR 2018 08JOURNAL DETAIL 2018 8 TO 2018 8 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 229.07 .00 .00 -109.07 190.9%* 29555001 85042 EDITH ABBOTT MEMORI 700,000 700,000 78,360.87 6,574.39 18,199.48 603,439.65 13.8% 2018/08/00001905/03/2018 API 58.32 VND 010168 VCH446999 BANK OF AMERICA SAMS - Primetime 58082018/08/00001905/03/2018 API 106.50 VND 010168 VCH447239 BANK OF AMERICA EILEEN'S - Primetime Program 58082018/08/00001905/03/2018 API 59.57 VND 010168 VCH447245 BANK OF AMERICA SUPERSAVER-Primetime Program 58082018/08/00001905/03/2018 API 83.00 VND 010168 VCH447259 BANK OF AMERICA PIZZA HUT-Primetime Program 58082018/08/00016005/16/2018 API 1,999.00 VND 010168 VCH447944 BANK OF AMERICA QUALITY SEW&VAC-Sewing Machine 58322018/08/00016005/16/2018 API 1,798.00 VND 010168 VCH447980 BANK OF AMERICA QUALITY SEW - Embroid Machine 58322018/08/00016005/16/2018 API 2,470.00 VND 010168 VCH447999 BANK OF AMERICA LULZBOT - 3D Printer 5832 29555001 85042 100 EDITH ABBOTT MEM 500 500 -250.00 .00 .00 750.00 -50.0% 29555001 85042 101 EDITH ABBOTT MEM 650,000 650,000 .00 .00 .00 650,000.00 .0% 29555001 85042 103 EDITH ABBOTT MEM 1,000 1,000 .00 .00 .00 1,000.00 .0% 29555001 85490 OTHER EXPENDITURES 0 0 10,000.00 .00 .00 -10,000.00 100.0%* TOTAL OPERATING EXPENSES 1,351,620 1,351,620 88,339.94 6,574.39 18,199.48 1,245,080.58 7.9% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 1,601,620 1,601,620 88,339.94 6,574.39 18,199.48 1,495,080.58 6.7% Grand IslandRegular Meeting - 7/23/2018Page 11 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item B3 Approval of Bills Submitted - June 26, 2018 and July 10, 2018 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 7/23/2018 Page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rand IslandRegular Meeting - 7/23/2018Page 13 / 42 !"# $%%112%$ . ((3)**%* ++ ",-. ,)**$% "., 7-. ,,. /14#&",5 , 0 !"#$ %&' ()!*)**$* 7. , 1&% '&,2# '(1#$6& !3',/ !35(&% ,.&%/'&5)/5$10)9$%%112%$'Grand IslandRegular Meeting - 7/23/2018Page 14 / 42 !"# 56***%%$ ':,(,('&, '(?,"')*%15 , ':''&,&( .. ((3 ;#!5 = - !"#$ %&' ()!*)90<556***%%$'Grand IslandRegular Meeting - 7/23/2018Page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rand IslandRegular Meeting - 7/23/2018Page 16 / 42 - !"#,)%$+4$% --(" (' 2&)*,+$ "&2'-(-( "- %**%!8&#'&$&-( (.(*%*% #%91--+7*,*5%%,)%$+4$%'Grand IslandRegular Meeting - 7/23/2018Page 17 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a monthly report of programs and activities, including a quarterly statistical usage report provided in February, May, August and November of each year 2) upon publication, a GI Library Journal newsletter 3) and additional administrative items of note, either in the agenda packet or discussed at the meeting. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 7/23/2018 Page 18 / 42 Library Programs and Activities July 23, 2018 Report Call for more details - some programs require registration Glorious Gardens Art Show June 1 - July 15 6/1/2018 Art Alcove Saturday Storytime 6/2/2018 Children's Summer Reading GFWC/NFWC Caring Women (Independent)6/3/2018 Media LIBRARY ALIVE: Don’t let kids do the ‘summer slide’ (Independent)6/3/2018 Media Literacy Council - English for Spanish Speakers 6/3/2018 Literacy Education Prairieland Romance Writers 6/3/2018 Hosting Meeting MIDDLE SCHOOL PROGRAM 6/4/2018 Teen Summer Reading Prairie Stitchers 6/4/2018 Book Club Programs That ROCK! - Mad Science 6/4/2018 Children's Summer Reading Teen Library Corps (TLC)6/4/2018 Teen General Program Teen Program - Intro to Teen CERT 6/4/2018 Teen Summer Reading Anime Club - Bleach T-shirt 6/5/2018 Teen Anime/Craft Baby and Toddler Lapsit 6/5/2018 Children's Summer Reading Come, Sit & Breathe 6/5/2018 General Program MIDDLE SCHOOL PROGRAM 6/5/2018 Teen Summer Reading One Book, One Nebraska Book Discussion/Book Club for Adults 6/5/2018 Book Club for Adults Stories & Crafts - The Wild West 6/5/2018 Children's Summer Reading Evening Yoga 6/6/2018 General Program Golden Sower Fun Club - Life on Mars 6/6/2018 Children's Summer Reading MIDDLE SCHOOL PROGRAM 6/6/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 6/6/2018 General Program Preschooler Storytime - Dancing with Dinosaurs 6/6/2018 Children's Summer Reading Public input shapes long-range trail plan (Independent)6/6/2018 Media Teen Craft - Paint with Jill from Arts and Drafts 6/6/2018 Teen Summer Reading Big Kids Club - Cool to Be Kind!6/7/2018 Children's Summer Reading Summer Reading Enrichment Club - Recycled Carnival 6/7/2018 Children's Summer Reading Volunteer openings available for 2018 Nebraska State Fair (Independent)6/7/2018 Media Grand Island Gaming Guild 6/9/2018 Hosting Meeting SATURDAY SALUTE: Our future leaders make us proud - Summer Reading Program (Independent)6/9/2018 Media Saturday Storytime 6/9/2018 Children's Summer Reading Literacy Council - English for Spanish Speakers 6/10/2018 Literacy Education Grand Island Public Schools, library offer summer Makerspace Grant Program for teens (NTV)6/11/2018 Media Henry Doorly Zoo at the Grand Island Public Library (Independent photos)6/11/2018 Media Kids get a taste of Omaha zoo at library program (Independent)6/11/2018 Media MIDDLE SCHOOL PROGRAM 6/11/2018 Teen Summer Reading Prairie Stitchers 6/11/2018 Book Club Programs That ROCK! - Omaha Zoo 6/11/2018 Children's Summer Reading Teen Program - Record Craft and Music 6/11/2018 Teen Summer Reading What App is That?6/11/2018 Adult Program Anime Club - Paper Music Craft 6/12/2018 Teen Anime/Craft Grand Island Regular Meeting - 7/23/2018 Page 19 / 42 Library Programs and Activities July 23, 2018 Report Call for more details - some programs require registration Baby and Toddler Lapsit 6/12/2018 Children's Summer Reading Come, Sit & Breathe 6/12/2018 General Program Cricut Crafts 6/12/2018 Adult Summer Reading Lincoln Summer School Outreach 6/12/2018 Outreach MIDDLE SCHOOL PROGRAM 6/12/2018 Teen Summer Reading Stories & Crafts - Dreaming of Drums 6/12/2018 Children's Summer Reading Golden Sower Fun Club - Hammer and Nails 6/13/2018 Children's Summer Reading MIDDLE SCHOOL PROGRAM 6/13/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 6/13/2018 General Program Preschooler Storytime - Keeping the Beat in the Barnyard 6/13/2018 Children's Summer Reading Teen Craft - Mini Planters with Home Depot 6/13/2018 Teen Summer Reading Big Kids Club - "Octopus's Garden" Mini Planters 6/14/2018 Children's Summer Reading State Fair Volunteer Sign Up 6/14/2018 General Program Summer Reading Enrichment Club - Father's Day Crafts 6/14/2018 Children's Summer Reading Prairie Pioneer Genealogy Assistance 6/16/2018 General Program Saturday Storytime 6/16/2018 Children's Summer Reading Literacy Council - English for Spanish Speakers 6/17/2018 Literacy Education Library Board Meeting 6/18/2018 Library Board MIDDLE SCHOOL PROGRAM 6/18/2018 Teen Summer Reading Programs That ROCK! - Crane River Theatre 6/18/2018 Children's Summer Reading Singing, dancing and zoo animals abound at library program (Independent)6/18/2018 Media Teen Program - Paint with Karen from Studio K 6/18/2018 Teen Summer Reading Anime Club - Book Transfer Craft 6/19/2018 Teen Anime/Craft Anime Club keeps kids busy (Independent)6/19/2018 Media Baby and Toddler Lapsit 6/19/2018 Children's Summer Reading Come, Sit & Breathe 6/19/2018 General Program MIDDLE SCHOOL PROGRAM 6/19/2018 Teen Summer Reading Stories & Crafts - Yellow Submarine 6/19/2018 Children's Summer Reading Department of Health and Human Services 6/20/2018 Hosting Meeting Golden Sower Fun Club - I Am Not a Chair 6/20/2018 Children's Summer Reading MIDDLE SCHOOL PROGRAM 6/20/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 6/20/2018 General Program Preschooler Storytime - Chugging Along with Trains: Choo-choo!6/20/2018 Children's Summer Reading Teen Craft - Paint with Jill from Arts and Drafts 6/20/2018 Teen Summer Reading Big Kids Club - Rock 'n' Roll 6/21/2018 Children's Summer Reading Grand Island schools, library partner for Makerspace (Fox KFXL)6/21/2018 Media Grand Island schools, library partner for Makerspace (NTV)6/21/2018 Media Summer Reading Enrichment Club - Nutrition Rocks!6/21/2018 Children's Summer Reading Middle-schoolers able to think, make, create at collaborative program (Independent) 6/22/2018 Media Library renovation likely to begin next month (Independent) 6/23/2018 Media Pinterest Party 6/23/2018 Adult Summer Reading Saturday Storytime 6/23/2018 Children's Summer Reading Grand Island Regular Meeting - 7/23/2018 Page 20 / 42 Library Programs and Activities July 23, 2018 Report Call for more details - some programs require registration GFWC/NFWC Caring Women (Independent) 6/24/2018 Media Literacy Council - English for Spanish Speakers 6/24/2018 Literacy Education Programs That ROCK! - Library Circus 6/25/2018 Children's Summer Reading Teen Program - Glow Party 6/25/2018 Teen Summer Reading To Read or Not To Read 6/25/2018 Book Club for Adults Anime Club - Hip-Hop Dance with Create 308 6/26/2018 Teen Anime/Craft Baby and Toddler Lapsit 6/26/2018 Children's Summer Reading Come, Sit & Breathe 6/26/2018 General Program Stories & Crafts - Stars and Stripes Forever 6/26/2018 Children's Summer Reading Golden Sower Fun Club - The Water Princess 6/27/2018 Children's Summer Reading Prairie Pioneer Genealogy Assistance 6/27/2018 General Program Preschooler Storytime - Lassoing Music with Cowpokes 6/27/2018 Children's Summer Reading Teen Craft - Disco Ball Craft 6/27/2018 Teen Summer Reading Big Kids' Club 6/28/2018 Children's Summer Reading Big Kids Club - ""Rock of Ages"" Ashfall Fossil Bed Virtual Tour 6/28/2018 Children's Summer Reading Financing Your Business - Grand Island (SBA)6/28/2018 Media Summer Reading Enrichment Club - Rock 'n' Roll Jewelry 6/28/2018 Children's Summer Reading Saturday Storytime 6/30/2018 Children's Summer Reading LIBRARY ALIVE: Howdy to our rockin’ library pardners! (Independent) 7/1/2018 Media Children's Movie 7/2/2018 Children's Summer Reading Epic Movie for All Ages 7/2/2018 Teen Summer Reading Prairie Stitchers 7/2/2018 Book Club Teen Library Corps (TLC)7/2/2018 Teen General Program Come, Sit & Breathe 7/3/2018 General Program Library Closed - Independence Day 7/4/2018 Hours Change Grand Island Public Library starting renovations (Local 4 TV)7/5/2018 Media Toastmaster's international speech contest 7/7/2018 Toastmasters MIDDLE SCHOOL PROGRAM 7/9/2018 Teen Summer Reading Minecraft Club 7/9/2018 Teen Summer Reading Prairie Stitchers 7/9/2018 Book Club Programs That ROCK! - Animals That ROCK 7/9/2018 Children's Summer Reading Teen Program - Team Competitions 7/9/2018 Teen Summer Reading 2018 Book Club for Adults 7/10/2018 Book Club for Adults Anime Club - Yoga with Deb 7/10/2018 Teen Anime/Craft Baby and Toddler Lapsit 7/10/2018 Children's Summer Reading Come, Sit & Breathe 7/10/2018 General Program Grand Island Public Library will hold groundbreaking ceremony for renovation project (Fox KFXL)7/10/2018 Media Grand Island Public Library will hold groundbreaking ceremony for renovation project (NTV)7/10/2018 Media MIDDLE SCHOOL PROGRAM 7/10/2018 Teen Summer Reading Small Business Association: Business Plans 7/10/2018 General Program Small Business Association: Start-Up Business Basics 7/10/2018 General Program Stories & Crafts - Blowin' in the Wind 7/10/2018 Children's Summer Reading Golden Sower Fun Club - Thunder Boy Jr.7/11/2018 Children's Summer Reading Grand Island Regular Meeting - 7/23/2018 Page 21 / 42 Library Programs and Activities July 23, 2018 Report Call for more details - some programs require registration MIDDLE SCHOOL PROGRAM 7/11/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 7/11/2018 General Program Preschooler Storytime - Tubby the Tuba 7/11/2018 Children's Summer Reading Teen Craft - Slime Machine 7/11/2018 Teen Summer Reading Big Kids Club - "Strawberry Fields Forever" Nutrition 7/12/2018 Children's Summer Reading Foundation seeking funds to support library renovation project (Independent)7/12/2018 Media Laminating Party 7/12/2018 Adult Summer Reading Summer Reading Enrichment Club - Pioneer Music 7/12/2018 Children's Summer Reading Friends Christmas in July Book Sale 7/13/2018 Friends Cricut Crafts 7/14/2018 Adult Summer Reading Friends Christmas in July Book Sale 7/14/2018 Friends GIPS programs help kindergartners get ready for school (Independent)7/14/2018 Media Nebraska Weavers and Spinners 7/14/2018 General Program Saturday Storytime 7/14/2018 Children's Summer Reading Teen Art Show in Art Alcove July 15 - August 7/15/2018 Teen Summer Reading Friends Christmas in July Book Sale 7/15/2018 Friends LIBRARY ALIVE: Summer programs still rocking on (Independent) 7/15/2018 Media Maddey King is the ‘queen’ of volunteering at G.I. library (Independent)7/15/2018 Media Edgerton Explorit Center educator helps summer readers understand sound science (Independent)7/16/2018 Media Library Board Meeting 7/16/2018 Library Board MIDDLE SCHOOL PROGRAM 7/16/2018 Teen Summer Reading Minecraft Club 7/16/2018 Teen Summer Reading Nebraska Charitable Gaming Commission 7/16/2018 Hosting Meeting Programs That ROCK! - Good Vibrations with Edgerton Explorit Center 7/16/2018 Children's Summer Reading Teen Program - Book Art and Zentangles 7/16/2018 Teen Summer Reading Anime Club - Origami 7/17/2018 Teen Anime/Craft Baby and Toddler Lapsit 7/17/2018 Children's Summer Reading Come, Sit & Breathe 7/17/2018 General Program MIDDLE SCHOOL PROGRAM 7/17/2018 Teen Summer Reading Small Business Association: Federal Contracting 7/17/2018 General Program Small Business Association: Financing Your Business 7/17/2018 General Program Stories & Crafts - My Many Colored Days 7/17/2018 Children's Summer Reading Golden Sower Fun Club - Anything But Ordinary Addie 7/18/2018 Children's Summer Reading MIDDLE SCHOOL PROGRAM 7/18/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 7/18/2018 General Program Preschooler Storytime - Marching to the Beat: Boom, Boom, Boom!7/18/2018 Children's Summer Reading Teen Craft - T-Shirt Weaving 7/18/2018 Teen Summer Reading Big Kids Club - Weird Science 7/19/2018 Children's Summer Reading Summer Reading Enrichment Club - Geology with NE Game and Parks 7/19/2018 Children's Summer Reading Grand Island Regular Meeting - 7/23/2018 Page 22 / 42 Library Programs and Activities July 23, 2018 Report Call for more details - some programs require registration Prairie Pioneer Genealogy Assistance 7/21/2018 General Program Saturday Storytime 7/21/2018 Children's Summer Reading Library Board Meeting 7/23/2018 Library Board MIDDLE SCHOOL PROGRAM 7/23/2018 Teen Summer Reading Minecraft Club 7/23/2018 Teen Summer Reading Prairie Stitchers 7/23/2018 Book Club Meeting Programs That ROCK! - GILT Trips 7/23/2018 Children's Summer Reading Teen Program - Escape Room/Murder Mystery 7/23/2018 Teen Summer Reading Anime Club - Game Day 7/24/2018 Teen Anime/Craft Baby and Toddler Lapsit 7/24/2018 Children's Summer Reading Come, Sit & Breathe 7/24/2018 General Program Groundbreaking for Renovation 7/24/2018 General Program MIDDLE SCHOOL PROGRAM 7/24/2018 Teen Summer Reading Stories & Crafts - Dance, Dance, Dance 7/24/2018 Children's Summer Reading Golden Sower Fun Club - Dragon Was Terrible 7/25/2018 Children's Summer Reading MIDDLE SCHOOL PROGRAM 7/25/2018 Teen Summer Reading Prairie Pioneer Genealogy Assistance 7/25/2018 General Program Preschooler Storytime - Carnival of the Animals: Roaring and Prancing 7/25/2018 Children's Summer Reading Teen After Hours 7/25/2018 Teen Summer Reading Big Kids Club - "The Sweet Escape" Escape Room 7/26/2018 Children's Summer Reading Summer Reading Enrichment Club - Drive-In Movie Party 7/26/2018 Children's Summer Reading Minecraft Club 7/30/2018 Teen Summer Reading To Read or Not to Read Book Club 7/30/2018 Book Club Meeting Come, Sit & Breathe 7/31/2018 General Program Teen Library Corps (TLC)8/6/2018 Teen Program 2018 Book Club for Adults 8/7/2018 Book Club Meeting Prairie Pioneer Genealogy Assistance 8/18/2018 General Program Library Board Meeting 8/20/2018 Library Board Grand Island Regular Meeting - 7/23/2018 Page 23 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included in this item are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business or Consideration of New Business. Items of note for July 2018 meeting: 1) Welcome to our new members Maria Lopez and Ben Boeslager. The current board list is attached. The July meeting will serve to orient our new members and as a refresher for current members. 2) We would like to acknowledge the resignation of Rob Czaplewski from the Library Board (attached) and thank him for ten years of exemplary service! We will follow City of Grand Island protocol in replacing him. 3) We have two openings on the Library Board Building Committee that will be filled in accordance with our bylaws (attached). This committee is very active this year due to the renovation project. 4) The Library Board President will also be appointing members to an ad-hoc Interlocal Agreement Committee that needs to meet with Hall County to negotiate a new contract for library services to county residents. The current agreement (attached) expires at the end of September 2018. The latest quarterly report to Hall County is also attached. Staff Contact: Ed Meedel Grand Island Regular Meeting - 7/23/2018 Page 24 / 42 GRAND ISLAND PUBLIC LIBRARY BOARD OF TRUSTEES July 1, 2018 Edward Meedel, President 1st Term: 2014-2018 4258 Augusta Parkway 2nd Term: 2018-2022 Grand Island, NE 68803 382-2730(h) 382-6212(w) 380-0806(c) ed.meedel@charter.net Vacant, Vice President Tanya Hansen, Secretary 1st Term: 2016-2020 1723 West 1st Street Grand Island, NE 68803 308-390-2009 (h) 308-382-1930 (w) thansen@gilawfirm.com Kelli Arens 1st Term: 2014-2018 4176 New Mexico Avenue 2nd Term: 2018-2022 Grand Island, NE 68803 390-9660 (c) 385-5990(w) kelli_bartels@yahoo.com Sapna Purawat 1st Term: 2016-2020 1536 Warbler Circle Grand Island, NE 68803 308-380-5503 (h) purawat@gmail.com Maria Lopez 1st Term: 2018-2022 2005 W. 3rd Street Grand Island, NE 68803 308-398-7427 mlopez@cccneb.edu Benjamin Boeslager 1st Term: 2018-2022 210 Switchgrass Street Grand Island, NE 68803 402-429-5910 beboeselager@gmail.com As per Library Board Bylaws: Board Members are eligible to serve two consecutive full four-year terms (serving as a replacement for an unexpired term of a resigning board member does not constitute a full term). Julie Hehnke, City Council Liaison (non-voting) CouncilHehnke@grand-island.com Grand Island Regular Meeting - 7/23/2018 Page 25 / 42 Grand Island Regular Meeting - 7/23/2018 Page 26 / 42 Revised August 12, 2002 BY-LAWS GRAND ISLAND PUBLIC LIBRARY BOARD ARTICLE I – Name This organization shall be called “The Board of Trustees of the Grand Island Public Library” existing by virtue of the provisions of Sections 17-3 and 17-4 of the Grand Island City Code as provided by Chapter 51 of the Revised Statutes of Nebraska and exercising the powers and authority, and assuming the responsibilities delegated to it under the said statutes. ARTICLE II – Membership Section 1 The Board shall consist of seven (7) members to be elected by the City Council and to be chosen from the citizens at large, of which Board neither the Mayor nor any member of the City Council shall be a member.1 Section 2 The directors first elected shall hold their office for a term of four (4) years from the first date of July, and directors shall be chosen thereafter as terms expire. No director shall be elected for more than two successive terms.2 If a person is appointed to fill out the remainder of another person’s term, and there remains three or more years of that term, this is then to be considered a regular term. Section 3 In cases of vacancies by resignation, removal, or otherwise, the City Council shall fill such vacancy for the unexpired term.3 Section 4 No director shall receive any pay or compensation for any services rendered as a member of the board.4 Section 5 A trustee who is absent from three (3) consecutive regular meetings or who has not attended at least seven (7) regular meetings in a twelve (12) month period shall be requested by the president to state in writing his intention to continue serving on the Board. _____________ 1 Grand Island City Code, Section 19-3, as amended by Ordinance 8753 2 Grand Island City Code, Section 19-3, as amended by Ordinance 4391 3 Grand Island City Code, Section 19-3 4 Ibid. Grand Island Regular Meeting - 7/23/2018 Page 27 / 42 Revised August 12, 2002 Library Board By-Laws, Grand Island, Nebraska ARTICLE III – Officers Section 1 The officers shall be a president, a vice-president and a secretary.1 Election of officers shall take place at the annual meeting. Section 2 Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. An individual shall not serve more than two consecutive years in the same office. Section 3 The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, co-sign all claims approved by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office. Section 4 The vice-president, in the event of the absence or disability of the president, or a vacancy in that office, shall assume and perform the duties and functions of the president. Section 5 The secretary shall keep a true and accurate record of all meetings of the board, and shall issue notice of all regular meetings one week in advance. ARTICLE IV – Meetings Section 1 The regular meetings shall be held each month, the date and hour to be set by the board at its annual meeting. Section 2 Special meetings may be held any time at the call of the president or at the call of any three (3) members of the board, provided that notice thereof be given to all board members at least 24 hours in advance of the special meeting. Section 3 Notice of regular meetings, specifying time and place shall be published, as provided by law, so that citizens can exercise their democratic privilege of appearing at public sessions of governmental bodies. All such public meetings shall be held in the public building in which the governmental body conducting the meeting operates or is headquartered unless the publicized notice shall designate another public building or other place. The minutes of the governmental body, shall record the manner by which such publicized notice was given.2 Section 4 The annual meeting, which shall be for the purpose of the election of officers and the adoption of an annual report, shall be held at the time of the regular meeting in the month of June each year. _____________ 1 Grand Island City Code, Section 19-4 2 Nebraska Statutes, 84-1402 Grand Island Regular Meeting - 7/23/2018 Page 28 / 42 Revised August 12, 2002 Library Board By-Laws, Grand Island, Nebraska Section 5 The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit: (a)Call to order (b)Disposition of minutes of previous meeting and any intervening special meetings (c)Librarian’s financial report and allowance of bills (d)Librarian’s circulation report (e)Committee reports (f)Communications (g)Unfinished business (h)New business (i)Public presentation to, or discussion with, the board (j)Adjournment Section 6 Four (4) members of the library board shall constitute a quorum, but a majority vote of all the members of the library board shall be required to transact any business. Any formal official action on any question or motion duly moved and seconded shall be taken only by roll call vote of the governing body in open session convened and the record shall show how each member voted.1 Section 7 Proceedings of all meetings shall be governed by Robert’s Rules of Order, except as herein provided. ARTICLE V – Committees Section 1 The president shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board. Section 2 The following standing committees shall be appointed by the president at the first regular meeting after the annual meeting, to serve for one year. (a)Building and property (b)Special activities and public relations (c)Personnel (d)Policy and by-laws (e)Budget and finance The librarian and president shall be ex-officio members of each committee, with the president a voting member thereof. _____________ 1 Nebraska Statutes, 84-1405 Grand Island Regular Meeting - 7/23/2018 Page 29 / 42 Revised August 12, 2002 Library Board By-Laws, Grand Island, Nebraska Section 3 All committees shall make a progress report to the library board at each of its meetings. Section 4 No committee will have other than advisory powers unless by suitable action of the board, it is granted specific power to act. ARTICLE VI – General Section 1 The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which such action is proposed to be taken. Section 2 The by-laws shall be reviewed annually at the July meeting. ARTICLE VII – Library Director The librarian shall have sole charge of the administration of the library under the direction and review of the board. The librarian shall be held responsible for the care of the building and equipment, for the employment and direction of the staff, for the efficiency of the library’s services to the public, and for the operation of the library under financial conditions set forth in the annual budget. The librarian shall, on orders from the board submit claims on the Library Fund to be paid out by the City Treasurer, shall keep an accurate record of all moneys received and disbursed by him and make a report thereof to the library board monthly or as often as the board shall require. The librarian shall attend all board meetings except those at which his appointment or salary is to be discussed. ARTICLE VII – State and National Affiliations Section 1 All members of the board shall be members of the Trustees Section of the Nebraska Library Association. Section 2 The president of the board shall be a member of the Trustees Section of the American Library Association. Any material received from this source shall be made available to all board members. Grand Island Regular Meeting - 7/23/2018 Page 30 / 42 1 INTERLOCAL COOPERATIVE AGREEMENT FOR THE GRANTING OF GRAND ISLAND PUBLIC LIBRARY USE AND PRIVILEGES TO HALL COUNTY RESIDENTS LIVING OUTSIDE OF THE CITY LIMITS OF GRAND ISLAND BY AND AMONG THE COUNTY OF HALL, NEBRASKA, THE CITY OF GRAND ISLAND, NEBRASKA, AND THE GRAND ISLAND PUBLIC LIBRARY BOARD THIS AGREEMENT is made and entered into by and among the County of Hall, Nebraska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as the “County,” the City of Grand Island, Nebraska, a body politic and corporate and a political subdivision of the State of Nebraska, hereinafter referred to as the “City,” and the Grand Island Public Library Board, hereinafter referred to as “Library”, WITNESSETH: WHEREAS, the Interlocal Cooperation Act, NEB.REV.STAT. §13-801 et seq., provides that units of local government of the State of Nebraska and Nebraska state agencies may enter into agreement for the joint and cooperative exercise of powers, privileges or authority capable of being exercised by either agency; and WHEREAS, the Interlocal Cooperation Act further provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or other undertaking which each public agency entering into the contract is authorized by law to perform; and WHEREAS, County and Library wish to enter into this interlocal agreement for the purpose of granting library use and privileges and for providing library cards to Hall County residents living outside the city limits of Grand Island, and WHEREAS, Nebraska Revised Statute Sec. 51-208 authorizes the library board of any public city library to contract with the county board in which the library is located to furnish the use and privileges of its library to the inhabitants of such county to the extent and upon such terms as may be agreed upon. NOW THEREFORE, in consideration of these facts, the parties hereto mutually covenant and agree as follows: 1.Scope of the Agreement: This agreement is for the provision of the use and privileges Grand Island Public Library to Hall County residents living outside the city limits of Grand Island. Grand Island Regular Meeting - 7/23/2018 Page 31 / 42 2 2.This Agreement’s cost to County will be: From October 1, 2016 through September 30, 2017, $15,000.00, payable in quarterly payments to Library. From October 1, 2017 through September 30, 2018, $20,000.00, payable in quarterly payments to Library. Quarterly payments due from County on January 1, 2017, April 1, 2017, July 1, 2017, October 1, 2017, January 1, 2018, April 1, 2018, July 1, 2018 and October 1, 2018. Payments shall be made to the City of Grand Island, Attn: City Finance Director, P.O. Box 1968, Grand Island, NE 68802. 3.County’s Obligations: County shall be responsible for making payments as set forth in paragraph 2. above, which payments are to cover all expenses related to issuing the non- resident library cards. 4.City’s Obligation: Payments received from County pursuant to this agreement shall be credited by City to City’s general fund. 5.Library’s Obligations: Commencing October 1, 2016 through September 30, 2018, Library shall provide the cards to be issued pursuant to this agreement. The cards provided pursuant to this agreement shall be issued to Hall County residents living outside the city limits of Grand Island (non-resident cards). These non-resident cards shall be issued at no cost to the cardholders. Except as provided in this Section 5, non- resident cards shall be issued for one full year, and with no common expiration date. There shall be no limit on the number of household cards issued or renewed during the term of this agreement. For purposes of this agreement, one household card shall represent all cards applied for and distributed to the head of a household and other members of that one household. Library will actively market information concerning the availability of non-resident cards to Hall County residents living outside the Grand Island city limits. Non-resident cards issued by Library pursuant to this agreement shall permit the holders of such cards the use and privileges of Library’s library services upon such terms and conditions as those applicable to residents of the City of Grand Island. Notwithstanding anything in this Agreement to the contrary, all non-resident library cards and the library use and privileges granted hereby shall terminate on September 30, 2018 unless this agreement is extended, renewed or replaced by a new agreement providing for extension of such library use and privileges to Hall County residents living outside the city limits of Grand Island. There shall be no charge to County for cards issued by Library to cardholders under the Wood River Rural Schools 21st Century Community Learning Center Grant until such time as that program has ended. Library shall report to County, on a quarterly basis, a count of all household cards issued during the preceding quarter to Hall County residents living outside the Grand Island city Grand Island Regular Meeting - 7/23/2018 Page 32 / 42 3 limits. The first quarterly report shall be due January 1, 2017, and thereafter on April 1, 2017, July 1, 2017, October 1, 2017, January 1, 2018, April 1, 2018, July 1, 2018 and October 1, 2018. 6.Governance. This agreement shall be co-governed by the Hall County Board of Supervisors, the Grand Island City Council, and the Library Board of the Grand Island Public Library. 7.Indemnification. The Parties hereto agree to indemnify and hold harmless each other from and against all losses, liability, expenses, damages and claims, including attorney’s fees, arising out of or resulting from the indemnifying party’s acts or omissions in performing under this agreement, except to the extent caused by negligent or willful act or omission of such other party. The Parties agrees to provide liability insurance to indemnify itself in the event that it becomes liable for the payment of a judgment based upon its acts or omissions, or the acts or omissions of its agents or employees in performing this agreement. 8.Modification. This agreement may be modified by written agreement of the Parties. 9.No Separate Entity. There shall be no separate legal entity created through this interlocal cooperative agreement. 10.Finances. This agreement shall be financed by the funds available to the Parties. 11.Term and Duration. This agreement shall become effective on October 1, 2016, and shall continue in force and remain binding through October 1, 2018. Negotiations for a renewal contract shall commence on or before September 1, 2018. NOW THEREFORE, in consideration of the covenants and obligations contained herein, Hall County and the City of Grand Island duly execute this agreement. HALL COUNTY Executed this _____________ day of ____________________, 2016 By: ___________________________________ Scott B. Arnold, Chair Hall County Board of Supervisors ATTEST: _________________________________ Marla Conley Hall County Clerk Grand Island Regular Meeting - 7/23/2018 Page 33 / 42 4 CITY OF GRAND ISLAND Executed this __________ day of ______________________, 2016 By: ___________________________________ Jeremy L. Jensen Mayor ATTEST: _________________________________ RaNae Edwards City Clerk LIBRARY BOARD OF GRAND ISLAND Executed this _____________ day of ____________________, 2016 By: ___________________________________ Alan Lepler, President ATTEST: _________________________________ Edward Meedel, Secretary Approved as to form: _________________________ Jack Zitterkopf Hall County Attorney _________________________ Jerry Janulewicz Grand Island City Attorney Grand Island Regular Meeting - 7/23/2018 Page 34 / 42 1 Quarterly Report of Household Library Cards Issued to Hall County Residents Outside of Grand Island April - June 2018 To Hall County Board of Supervisors: At the end of June 2018 our statistical report showed a total of 809 Hall County household cards, yielding 70 household cards issued during the quarter. Our automated reporting of household cards is based on one member of each household manually coded as “head of household” no matter how many in the household have cards. Balance March 31, 2018 739 April - June 2018 Issues 70 Balance June 30, 2018 809 Thank you for the opportunity to be of service to citizens throughout Hall County. ________________________________________ Steve Fosselman, Library Director July 2, 2018 Grand Island Regular Meeting - 7/23/2018 Page 35 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item F1 Approval of Temporary Entryway Policy The library's "Access of Demonstrators, Solicitors, and Petitioners to Walkways and Entrances of the Grand Island Public Libraries" policy indicates that "such activity will not be permitted (a) on the building's exterior steps and entranceway". It will be necessary to close the current entrance during much of the renovation project with the entrance moving to the south side of the building (Children's Section), and so to be able to enforce this access policy, board approval of a Temporary Entryway Policy is sought. A draft recommendation is attached. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 7/23/2018 Page 36 / 42 1 Temporary Entryway Policy PROPOSED July 23, 2018 The 2018 Library Renovation project will require the closure of the library’s west entrance. During that time, the walkway on the south side of the building leading to and including the Children’s Section doors (general confines pictured below) is designated as the library’s entryway. This area is for passageway, entry and exit only and shall not be used for any purpose that obstructs or otherwise interferes with access to the library. This policy will be rescinded upon the reopening of the library’s west entrance. Grand Island Regular Meeting - 7/23/2018 Page 37 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item F2 Discussion of FY 2018-19 Budget Process This is a continuing discussion item as needed by the board. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 7/23/2018 Page 38 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item F3 Approval of FY 2018-19 Fee Schedule After discussion of staff and Board recommendations for changes to the current fee schedule (attached), Board approval is sought for a schedule of fees for the coming fiscal year. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 7/23/2018 Page 39 / 42 2017 2018 2019 LIBRARY Overdue charge on Library Materials (per item per day).15 Juvenile .30 Adult .15 Juvenile .30 Adult Interlibrary loan per item (plus postage)2.00 2.00 Photocopy/Computer Print (mono, 8 1/2"x11" or 14")0.10 0.10 Photocopy/Computer Print (mono, 11"x17")0.25 0.25 Photocopy/Computer Print (color, 8 1/2"x11")0.75 0.75 Photocopy/Computer Print (color, 8 1/2"x14")1.00 1.00 Photocopy/Computer Print (color, 11"x17")1.50 1.50 Microform Reader-printer copy 0.50 0.50 Replacement Fee for Lost ID Card 1.00/card 1.00/card Processing Fee for Lost Material Replacement Cost Replacement Cost FAX Services Outgoing - Staff assisted - U.S. only 1st page 3.00 1st page 3.00 additional pages 1.50 additional pages 1.50 Incoming - Staff assisted 1st page 2.00 1st page 2.00 additional pages 1.00 additional pages 1.00 Outgoing - Self service (Credit/Debit) - U.S.1st page 1.75 1st page 1.75 additional pages 1.00 additional pages 1.00 Outgoing - Self service (Credit/Debit) - International 1st page 3.95 1st page 3.95 additional pages 3.45 additional pages 3.45 Non-Resident Annual Card Fee 40.00 40.00 Non Resident 3 Month Card Fee 10.00 10.00 Purchase of computer disk 1.00/disk N/A Purchase of computer thumb drive 10.00 5.00 Purchase of computer head phones 1.00 1.00 Fee Schedule for 2019 Grand Island Regular Meeting - 7/23/2018 Page 40 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item F4 Approval of Designation of One Library Board Member to Serve as Grand Island Public Library Foundation Board Member With the resignation of Rob Czaplewski, it is necessary to designate another Library Board Member to serve alongside Ed Meedel as Grand Island Public Library Foundation Board Member. Staff Contact: Ed Meedel Grand Island Regular Meeting - 7/23/2018 Page 41 / 42 Library Board Monday, July 23, 2018 Regular Meeting Item F5 Discussion of 2018 Public Library Accreditation process Every three years our library goes through an accreditation process. The basic format and more information will be presented at the July meeting, with action items to be scheduled for the August and September 2018 meetings. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 7/23/2018 Page 42 / 42