06-19-2017 Library Board Regular Meeting PacketLibrary Board
Monday, June 19, 2017
Edith Abbott Memorial Library
211 N. Washington Street
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska. The
requirements for an open meeting are posted on the wall in this room and anyone that wants
to find out what those are is welcome to read through them. The Library Board may vote to
go into Closed Session on any Agenda Item as allowed by State Law.
2.Roll Call & Introductions
Alan Lepler, President
Rebecca Rosenlund, Vice President
Edward Meedel, Secretary
Rob Czaplewski
Kelli Arens
Sapna Purawat
Tanya Hansen
3.Public Participation
4.Approval of Minutes of May 22, 2017
5.Approval of Financial Reports
6.Approval of Bills Submitted - 5/23/17 and 6/13/17
7.Approval of Director's Report
Grand Island Regular Meeting - 6/19/2017 Page 1 / 33
8.Board Communications and Committee Reports
9.Approval of Revision to Library Funds Policy
10.Approval of Reserving Balance of Myrtle Grimminger Estate in 295 Fund for Library
Renovations
11.Discussion of FY 2017-18 Budget Process
12.Next Meeting
13.Adjournment
Grand Island Regular Meeting - 6/19/2017 Page 2 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item A1
Public Participation
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to
reserve time to speak. Please come forward, state your name and address, and the Agenda topic on
which you will be speaking.
Individuals may also request items for future library board meetings. If the issue can be handled
administratively, notification will be provided. If the item is scheduled for a future meeting, notification
of the date will be given.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 3 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item B1
Approval of Minutes of May 22, 2017
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 4 / 33
CITY OF GRAND ISLAND
GRAND ISLAND PUBLIC LIBRARY BOARD
OFFICIAL PROCEEDINGS
MINUTES OF REGULAR LIBRARY BOARD MEETING
May 22, 2017
Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public
Library was conducted in the Meeting Room of the Library on Monday, May 22, 2017. Notice appeared in the
Grand Island Independent on May 18, 2017; and was posted on May 18, 2017. A quorum present, President Alan
Lepler called the meeting to order at 5:30 p.m. The following members were present: Ed Meedel, Rebecca
Rosenlund, Rob Czaplewski, and Kelli Arens. Steve Fosselman, Library Director and Julie Hehnke were also
present.
Open Meetings Law Notice: Provided by President Alan Lepler.
Public Participation: None
Approval of Minutes: Motion by Ed Meedel, seconded by Kelli Arens carried unanimously to accept for filing
the April 2017 Consideration of Minutes.
REPORTS:
Approval of Financial Report: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to
accept for filing the April 2017 Financial Reports.
Approval of Bills Submitted: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to accept
for filing the April 25 and May 9, 2017 Bills Submitted.
Approval of Director’s Report: Motion by Rob Czaplewski, seconded by Becky Rosenlund carried unanimously
to accept for filing the April 2017 Directors Report.
NEW BUSINESS:
Board Communications and Committee Reports: Continued work by Building Committee on renovation project.
Approval of FY 2017-18 Fee Schedule: Steve enclosed a copy of the fee schedule for approval by the board.
Motion by Rob Czaplewski, seconded by Ed Meedel carried unanimously to accept for filing the FY 2017-18 Fee
Schedule.
Next Meeting: Monday, June 19, 2017 at 5:30 pm.
There being no other business meeting was adjourned at 6:05 p.m.
Edward Meedel, Secretary
Grand Island Regular Meeting - 6/19/2017 Page 5 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item B2
Approval of Financial Reports
The reports of revenues and expenditures since the last board meeting are submitted as generated and
made available by the City Finance Department.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 6 / 33
06/15/2017 10:41 |CITY OF GRAND ISLAND |P 1
briansc |LIBRARY REVENUES |glytdbud
FOR END OF THE MONTH APRIL 2017
FOR 2017 08
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74350 COUNTY SHARE OF LIBRARY 0 0 -7,500.00 .00 .00 7,500.00 100.0%
74365 STATE GRANTS -8,482 -8,482 .00 .00 .00 -8,482.00 .0%
74576 COPY MACHINE USE FEES -15,000 -15,000 -6,846.49 -831.30 .00 -8,153.51 45.6%
74703 FINES AND PENALTIES -36,565 -36,565 -14,361.67 -1,752.74 .00 -22,203.33 39.3%
74725 NONRESIDENT CARD FEE -15,000 -15,000 -3,536.92 -490.00 .00 -11,463.08 23.6%
74773 CO-PAY HEALTH INSURANCE -28,041 -28,041 -11,590.70 .00 .00 -16,449.90 41.3%
74795 OTHER REVENUE -3,500 -3,500 -2,390.24 -6.22 .00 -1,109.76 68.3%
TOTAL LIBRARY -106,588 -106,588 -46,226.02 -3,080.26 .00 -60,361.58 43.4%
TOTAL GENERAL FUND -106,588 -106,588 -46,226.02 -3,080.26 .00 -60,361.58 43.4%
Grand Island Regular Meeting - 6/19/2017 Page 7 / 33
05/19/2017 16:49 |CITY OF GRAND ISLAND|P 1briansc |LIBRARY EXPENSES|glytdbudFOR END OF THE MONTH APRIL 2017 FOR 2017 07 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 90 PERSONNEL SERVICES _________________________________________ 10044301 85105 SALARIES - REGULAR 1,025,011 1,025,011 554,289.84 69,114.93 .00 470,721.16 54.1% 10044301 85115 F.I.C.A. PAYROLL TA 76,368 76,368 39,988.03 4,972.23 .00 36,379.97 52.4% 10044301 85120 HEALTH INSURANCE 190,962 190,962 99,718.40 11,968.42 .00 91,243.60 52.2% 10044301 85125 LIFE INSURANCE 1,425 1,425 764.90 105.64 .00 660.10 53.7% 10044301 85130 DISABILITY INSURANC 1,596 1,596 778.59 105.74 .00 817.41 48.8% 10044301 85145 PENSION CONTRIBUTIO 41,139 41,139 25,997.04 3,173.21 .00 15,141.96 63.2% 10044301 85150 WORKERS COMPENSATIO 2,204 2,204 2,204.00 .00 .00 .00 100.0% 10044301 85160 OTHER EMPLOYEE BENE 6,476 6,476 582.54 21.96 .00 5,893.46 9.0% 10044301 85161 VEBA 10,530 10,530 25,521.21 870.00 .00 -14,991.21 242.4%* TOTAL PERSONNEL SERVICES 1,355,711 1,355,711 749,844.55 90,332.13 .00 605,866.45 55.3% 91 OPERATING EXPENSES _________________________________________ 10044301 85213 CONTRACT SERVICES 2,400 2,400 .00 .00 2,400.00 .00 100.0% 10044301 85241 COMPUTER SERVICES 26,848 26,848 7,259.91 2,113.40 .00 19,588.09 27.0% 10044301 85245 PRINTING & BINDING 2,000 2,000 .00 .00 .00 2,000.00 .0% 10044301 85305 UTILITY SERVICES 20,000 20,000 30,782.27 8,992.09 .00 -10,782.27 153.9%*10044301 85317 NATURAL GAS 5,000 5,000 2,546.29 459.67 .00 2,453.71 50.9% 10044301 85319 REPAIR & MAIN-LD IM 1,500 1,500 .00 .00 .00 1,500.00 .0% 10044301 85324 REPAIR & MAINT - BU 28,000 28,000 8,102.50 1,437.14 823.64 19,073.86 31.9% 10044301 85330 REPAIR & MAINT - OF 24,000 24,000 4,350.39 161.52 198.00 19,451.61 19.0% 10044301 85335 REPAIR & MAINT - VE 480 480 .00 .00 .00 480.00 .0% 10044301 85350 SANITATION SERVICE 900 900 450.60 79.20 .00 449.40 50.1% 10044301 85413 POSTAGE 8,000 8,000 3,059.38 562.09 .00 4,940.62 38.2% 10044301 85416 ADVERTISING 1,350 1,350 539.90 14.29 .00 810.10 40.0% 10044301 85422 DUES & SUBSCRIPTION 24,000 24,000 14,498.39 2,188.03 4,051.97 5,449.64 77.3% 10044301 85425 BOOKS 95,000 95,000 65,669.28 12,240.45 .00 29,330.72 69.1% 10044301 85426 AV/ELECTRONIC MEDIA 115,000 115,000 60,026.75 8,690.02 .00 54,973.25 52.2% 10044301 85427 PERIODICALS 18,000 18,000 16,504.26 33.00 .00 1,495.74 91.7% 10044301 85428 TRAVEL & TRAINING 2,500 2,500 999.83 103.08 .00 1,500.17 40.0% 10044301 85453 CASH OVER & SHORT 100 100 77.98 11.36 .00 22.02 78.0% 10044301 85490 OTHER EXPENDITURES 450 450 838.72 145.66 .00 -388.72 186.4%*10044301 85505 OFFICE SUPPLIES 63,000 63,000 36,149.09 7,748.49 2,746.00 24,104.91 61.7% 10044301 85510 CLEANING SUPPLIES 4,600 4,600 1,441.75 .00 .00 3,158.25 31.3% Grand IslandRegular Meeting - 6/19/2017Page 8 / 33
05/19/2017 16:49 |CITY OF GRAND ISLAND|P 2briansc |LIBRARY EXPENSES|glytdbudFOR END OF THE MONTH APRIL 2017 FOR 2017 07 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 85515 GASOLINE 500 500 173.59 31.39 .00 326.41 34.7% 10044301 85540 MISC OPERATING EQUI 15,000 15,000 19,812.39 .00 .00 -4,812.39 132.1%* TOTAL OPERATING EXPENSES 458,628 458,628 273,283.27 45,010.88 10,219.61 175,125.12 61.8% 96 CAPITAL OUTLAY _________________________________________ 10044301 85620 OFFICE FURNITURE & 15,000 15,000 13,187.00 .00 .00 1,813.00 87.9% TOTAL CAPITAL OUTLAY 15,000 15,000 13,187.00 .00 .00 1,813.00 87.9% TOTAL LIBRARY 1,829,339 1,829,339 1,036,314.82 135,343.01 10,219.61 782,804.57 57.2% TOTAL GENERAL FUND 1,829,339 1,829,339 1,036,314.82 135,343.01 10,219.61 782,804.57 57.2% TOTAL EXPENSES 1,829,339 1,829,339 1,036,314.82 135,343.01 10,219.61 782,804.57 Grand IslandRegular Meeting - 6/19/2017Page 9 / 33
05/19/2017 16:53 |CITY OF GRAND ISLAND|P 131briansc |ALL REVENUES|glytdbudFOR END OF THE MONTH APRIL 2017 FOR 2017 07JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 .00 .00 .00 -120.00 .0%* TOTAL PLANNING COMMISSION PLAQUE -120 -120 .00 .00 .00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -1,000 -1,000 -1,445.00 .00 .00 445.00 144.5% 29555001 74701 100 EDITH ABBOTT MEM 0 0 -250.00 .00 .00 250.00 100.0% 29555001 74701 104 EDITH ABBOTT MEM 0 0 -725.00 .00 .00 725.00 100.0% TOTAL EDITH ABBOTT MEMORIAL LIBRA -1,000 -1,000 -2,420.00 .00 .00 1,420.00 242.0% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0%* TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 -298.58 .00 .00 134.58 182.1% Grand IslandRegular Meeting - 6/19/2017Page 10 / 33
05/19/2017 16:45 |CITY OF GRAND ISLAND|P 158briansc |ALL EXPENSES|glytdbudFOR END OF THE MONTH APRIL 2017 FOR 2017 07JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 57.27 .00 .00 62.73 47.7% 29555001 85042 EDITH ABBOTT MEMORI 200,000 200,000 7,451.93 201.93 .00 192,548.07 3.7% 2017/07/00018304/21/2017 API 72.00 VND 010168 VCH421177 BANK OF AMERICA PIZZA HUT - Primetime Food 53232017/07/00018304/21/2017 API 54.32 VND 010168 VCH421184 BANK OF AMERICA SUPER SAVER - Primetime food 53232017/07/00018304/21/2017 API 45.00 VND 010168 VCH421258 BANK OF AMERICA SONIC - Primetime Food 53232017/07/00018304/21/2017 API 30.61 VND 010168 VCH421278 BANK OF AMERICA SUPER SAVER - Primetime Food 5323 29555001 85749 GRANDER VISION PLAN 50,000 50,000 .00 .00 5,519.98 44,480.02 11.0% TOTAL OPERATING EXPENSES 250,120 250,120 7,509.20 201.93 5,519.98 237,090.82 5.2% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 500,120 500,120 7,509.20 201.93 5,519.98 487,090.82 2.6% Grand IslandRegular Meeting - 6/19/2017Page 11 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item B3
Approval of Bills Submitted - 5/23/17 and 6/13/17
The following bills were submitted by the Library Director in accordance with the Library Funds Policy
since the last library board meeting.
Staff Contact:
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Org Object
Vendor
Name/Number Description PO #Amount
Schedule of Bills
WO#
Council Meeting Page 20
Invoice Check #
June 13, 2017 061317
10044301 LIBRARY
85160 OTHER EMPLOYEE BENEFITS
TASC-July Admin fees 21.96 10168 5375 BANK OF AMERICA TXN00033049 0
85245 PRINTING & BINDING SERVICES
COPY CAT - Brochures 1,989.62 10168 5375 BANK OF AMERICA TXN00032566 0
85305 UTILITY SERVICES
UTILITIES 106.20 92 0 CITY OF GRAND ISLAND-UTILITIES 04602141 - APR 2017 1
UTILITIES 3,997.87 92 0 CITY OF GRAND ISLAND-UTILITIES 04602120 - APR 2017 1
85324 REPAIR & MAINT - BUILDING
ACE -Maintenance Supplies 10.48 10168 5375 BANK OF AMERICA TXN00032717 0
ACE -Maintenance Supplies 68.19 10168 5375 BANK OF AMERICA TXN00031511 0
MENARDS - Maint Supplies 62.26 10168 5375 BANK OF AMERICA TXN00032667 0
MENARDS -Maint Supplies 42.50 10168 5375 BANK OF AMERICA TXN00032574 0
MENARDS -Maint Supplies 274.35 10168 5375 BANK OF AMERICA TXN00032654 0
NE SAFETY/FIRE-Service Call 90.00 10168 5375 BANK OF AMERICA TXN00032482 0
ANNUAL INSPECTIONS 33581 310.00 1620 0 NEBRASKA FIRE SPRINKLER CORP 1850 1
85330 REPAIR & MAINT - OFF FURN & EQ
URGENT PHONE REPAIR 33908 170.00 10416 0 AUDIO MARKETING SOLUTIONS 55238 1
CAPITAL BUSINESS - Meter Reads 165.33 10168 5375 BANK OF AMERICA TXN00032600 0
EAKES - Meter Reads 262.73 10168 5375 BANK OF AMERICA TXN00032577 0
KONICA - Meter Reads 17.22 10168 5375 BANK OF AMERICA TXN00032500 0
JUN 2017 CITY & LIBRARY COPIER LEASE PMT 244.59 311 0 CAPITAL BUSINESS SYSTEMS, INC 18178-29 2
85350 SANITATION SERVICE
SANITATION 80.70 301 0 MID-NEBRASKA DISPOSAL INC 1838-306 1
85413 POSTAGE
POSTAGE 05/01/17-05/15/17 195.02 344 0 MIDWEST CONNECT LLC GI11 05/16/17 1
85425 BOOKS
AMAZON - Book 11.69 10168 5375 BANK OF AMERICA TXN00032504 0
BAKER & TAYLOR - Book 84.76 10168 5375 BANK OF AMERICA TXN00032593 0
BAKER & TAYLOR - Books 162.31 10168 5375 BANK OF AMERICA TXN00032612 0
BAKER & TAYLOR - Books 168.62 10168 5375 BANK OF AMERICA TXN00032588 0
BAKER & TAYLOR - Books 351.81 10168 5375 BANK OF AMERICA TXN00032627 0
BAKER & TAYLOR - Books 2,223.31 10168 5375 BANK OF AMERICA TXN00032596 0
Grand Island Regular Meeting - 6/19/2017 Page 17 / 33
Org Object
Vendor
Name/Number Description PO #Amount
Schedule of Bills
WO#
Council Meeting Page 21
Invoice Check #
June 13, 2017 061317
10044301 LIBRARY
85425 BOOKS
BRODART - Books 2,560.88 10168 5375 BANK OF AMERICA TXN00032648 0
85426 AV/ELECTRONIC MEDIA
ANCESTRY-Renewal 5/1/17-4/30/1 2,170.00 10168 5375 BANK OF AMERICA TXN00032734 0
RECORDED BOOKS-Audiobook 33.93 10168 5375 BANK OF AMERICA TXN00032486 0
RECORDED BOOKS-Audiobook 48.02 10168 5375 BANK OF AMERICA TXN00032477 0
RECORDED BOOKS-Audiobook 56.90 10168 5375 BANK OF AMERICA TXN00032478 0
RECORDED BOOKS-Audiobooks 113.80 10168 5375 BANK OF AMERICA TXN00032534 0
RECORDED BOOKS-Zinio Renewal 832.44 10168 5375 BANK OF AMERICA TXN00031845 0
DVD'S 10326 569.73 562 0 MIDWEST TAPE 95034103 1
DVD'S & AUDIOBOOKS 10326 1,097.53 562 0 MIDWEST TAPE 95075912 1
DVD'S &AUDIOBOOKS 10326 767.72 562 0 MIDWEST TAPE 95056713 1
HOOPLA MAY 2017 10326 2,144.68 562 0 MIDWEST TAPE 95109389 1
85505 OFFICE SUPPLIES
AMAZON - Supplies for SRP 10.74 10168 5375 BANK OF AMERICA TXN00032522 0
AMAZON - Supplies for srp 19.63 10168 5375 BANK OF AMERICA TXN00032718 0
BAKER & TAYLOR - Books 59.02 10168 5375 BANK OF AMERICA TXN00032612 0
BAKER & TAYLOR - Books 101.92 10168 5375 BANK OF AMERICA TXN00032627 0
BAKER & TAYLOR - Books 776.63 10168 5375 BANK OF AMERICA TXN00032596 0
BRODART - Books 417.80 10168 5375 BANK OF AMERICA TXN00032648 0
DEMCO - SRP supplies 289.98 10168 5375 BANK OF AMERICA TXN00032689 0
ULINE - Dvd Cases 57.39 10168 5375 BANK OF AMERICA TXN00032520 0
23,240.26 10044301 Org Total
Grand Island Regular Meeting - 6/19/2017 Page 18 / 33
Org Object
Vendor
Name/Number Description PO #Amount
Schedule of Bills
WO#
Council Meeting Page 57
Invoice Check #
June 13, 2017 061317
29555001 OTHER DEPARTMENT PROJECTS
85042 EDITH ABBOTT MEMORIAL LIBRARY
SUPERSAVER-SummerReadingProgra 122.76 10168 5375 BANK OF AMERICA TXN00032755 0
REFUND REMAINING PRIMETIME PROGRAM FUNDS 62.56 999999 0 REFUND CUSTOMERS SPRING 2017 0
185.32 29555001 Org Total
Grand Island Regular Meeting - 6/19/2017 Page 19 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item C1
Approval of Director's Report
The Director's Report typically consists of:
1) a statistical usage report from the previous month including checkouts, visitors, program numbers
and attendance, computer and database usage, and other statistics
2) a monthly GI Library Journal newsletter
3) and additional programming and administrative items
Items not present in the agenda packet will be distributed at the meeting.
Staff Contact: Steve Fosselman
Grand Island Regular Meeting - 6/19/2017 Page 20 / 33
Days Open to Public 29 234 Library Programming: Hours Open to Public 265 2,260 Children's Programs 19 284 Participants 925 10,490Checkouts - EAML 23,282 176,388 Adult Programs 1 27Checkouts - Electronic 2,853 22,972 Participants 18 309Checkouts - Outreach 111 1,065 Young Adult Programs 0 21Total Checkouts 26,246 200,425 Pa 0 220 Computer Classes 0 0 Participants 0 0Average Daily Checkouts 905 857 Outreach Programs 4 4 Participants 1,226 1,226 Tours Given 1 3 Number in Tours 8 31Reserves Placed 1,174 10,371 Total Programs 25 339 Total Participants 2,177 12,276Patrons Registered 210 1,502Computer Services: Total Patrons 71,309 Children's Computer User Sessions 1129 8,695 Hours 376 2,897 Reference/Lab User Sessions 2764 23,111Items Deleted 627 7,967 Hours 921 7,703Total Items in Collection Teen User Sessions 146 1,033 Hours 116 830Telephone Calls Received 910 6,224 Wireless User Sessions 29 324 Hours 4444 54,163Public Meeting Room Usage 12 143 Total User Sessions 4,068 33,163 Total Hours 5,857 65,593 Selected Database Uses Patrons Visiting Library 19,998 149,222 Ancestry 7,831 59,778Outreach Patron Visits 24 164 Chilton 21 138 Driver's Ed 12 112 Ebsco Magazine Index Sessions 0 101Reference Services: FirstSearch 558 3,674Reference Questions Answere899 7,496 Grolier Online 543 5,079Microfilm Use 88 602 Hoopla 675 6,546Interlibrary Loans Received 6 80 Mango 382 2,656Interlibrary Loans Sent 94 567 Newsbank 58 568Total 1,087 8,745 Novelist Plus 1 113 One Click Digital Audiobooks 49 300Friends Online Book Clubs Overdrive 2,026 15,094Members 6 986 Points of View Reference Center 0 56Accesses 29594 192,587 Price It Antiques 4 41 Reference USA 7 119 Salem Health 0 0 Student Research 0 0TumbleBooks for Teens 0 15 TumbleBooks for Kids 32 465 Tutor.com15299Wilson Web049 Zinio eMagazines1031,032MONTHLY REPORT May 2017* Edith Abbott Memorial Library * Mobile Outreach * Internet Branch www.gilibrary.orgGrand IslandRegular Meeting - 6/19/2017Page 21 / 33
Grand Island Public Library Board June 19, 2017 Meeting
C1 - Director’s Report – Additional Information
1. Librarian Position
Our new Adult and Technical Services Librarian will be starting on July 5. Shaun Klee is currently the Technology and Information Services Librarian at Beatrice Public Library where he:
• Supervises all aspects of the integrated library system (Koha), including cataloging materials of all formats,
running statistical reports, and daily user upgrades
• Supervises Heritage Room and Cultural Arts level of the library
• Provides genealogy and local history reference, staffing and volunteer supervision, and digital content
• Trains staff and the public on all aspects of technology and Makerspace area
• Performs all aspects of reference services including reference, research, readers’ advisory, and collection development and maintenance
• Coordinates with the Friends of the Library to organize book sales
• Plans, publicizes, and presents adult programming
• Compiles statistics in conjunction with Library Director for annual statistical report
While working toward his Masters in Library Science in 2015, Shaun was a Library Associate at Pioneer Library System in Norman, OK. Before that, he was a Circulation Clerk at Grand Forks (ND) Public Library.
During the recruitment process, I worked with City HR to enable us to hire at either the Librarian I or II classification.
This provided us with a larger pool of highly qualified applicants who did not have sufficient supervisory experience. Shaun will start as a Librarian I, but since this is a “journey” position, I will be determining at a later time his
qualifications for advancement to Librarian II. We are excited to have Shaun join our staff and expect that he will be hitting the ground running.
2. Library Assistant II Development, Recognition of Librarian Celine Swan, and a Few Words about
Culture Our recent staff reorganization has included cultivation of the coordination role in our Library Assistant II job description. Our
three LA II’s - Becky, Elle and Jeanne - are doing an excellent job! Our other LA II Kristy left us and we haven’t replaced her since we
are facing budget cuts. We may advance an LA I to LA II in the future even though we probably won’t replace the FTE.
In the meantime, I want to recognize Librarian Celine Swan for her
excellent work not only as Youth and Family Services Librarian, but as a supervisor and an integral part of my management team. She
has been serving as direct supervisor of all the LA I’s, II’s and Pages while the LA II’s provide less formal functional supervision
of the tasks assigned to LA I’s and Pages. Celine and I team up in assigning and training the LA II’s.
I believe our organization is simpler, clearer and better off today
than in the past due to every staff member’s dedication, creativity, unique skills and teamwork, as well as steady reliance on our
learning organization culture. This serves us well during the stress of budget constraints being positively, routinely and expertly
handled by the Mayor, City Administrator and Department Directors who do not in any way espouse a culture of overspending as
unnecessarily depicted lately. We instead maintain our library’s longstanding active culture to continually move our services and
employees forward to meet the needs of our community.
Grand Island Regular Meeting - 6/19/2017 Page 22 / 33
3. Renovation Project Moving Forward
The contract with The Clark Enersen Partners (TCEP) was approved at the June 13 City Council meeting, details at https://agendamanagement.blob.core.windows.net/agenda-1000-public/meeting/132742/20170613-100_19.pdf.
We have set the project milestones so that design work starts this month, construction commences in October and substantial completion is by February 2018. I will be working soon to set up a kick-off meeting for the design phase with TCEP, several staff members and the Library Building Committee. After that, we will be scheduling focus-group
sessions on the teen/makerspace area as well as any area in which additional public feedback is desired. Additional staff/committee meetings with the design team will take place as design evolves into a construction bid package.
I will serve as owner’s representative and will routinely involve the Library Building Committee, library staff, City Administration and Council liaison Julie Hehnke in communications about project progress and decisions. A monthly summary will also be provided prior to each library board meeting. The project will be a featured item on our website
as well as social media, and we will develop in-library displays, GITV and media attention.
4. Progress with GIPS on Mobile Makerspace
Celine and I were on hand when the school system’s mobile makerspace was delivered and we are part of the team to get it in service this summer. We’ve scheduled four library visits during Summer Reading Program events. More
details will be available at the meeting. 5. Library Programs and Activities [from previous month, current month and next month] - attached
Grand Island Regular Meeting - 6/19/2017 Page 23 / 33
Library Programs and Activities June 19, 2017 Report
Title Date Primary Event Type
Lapsits 5/1/2017 Lapsits
HomeSchooler's Program 5/1/2017 Children's Literacy Event
Prime Time Family Reading Time 5/1/2017 Prime Time Family Reading Time
GI officials preparing to make budget cut decisions (NTV)5/1/2017 Media
Humanities Nebraska-Prime Time Family Reading Preschool 5/1/2017 Prime Time Family Reading Time
Baby & Toddler Lapsit-Rock and Read 5/2/2017 Baby & Toddler Lapsits
Book Club for Adults 2017 5/2/2017 Book Club for Adults
Pajamatime (Family Storyhour) 5/2/2017 Family Storytime
Storytime (Ready to Read) 5/3/2017 Storytime
Storytime (Ready to Read) 5/3/2017 Storytime
BookBop-Stories, Music and Movement 5/3/2017 Storytime
Baby & Toddler Lapsit-Rock and Read 5/3/2017 Baby & Toddler Lapsits
Nebraska Department of Labor 5/4/2017 Hosting Meeting
Saturday Storytime-Stories and Crafts 5/6/2017 Storytime
Library keeps on expanding our resources 5/9/2017 Media
GICC students lend helping hands on Service Day 5/10/2017 Media
Wood River School 21st Century Grant Program 5/11/2017 Children's Literacy Event
Barr Outreach Program 2017 SRP 5/15/2017 Outreach
Nebraska Commission for the Blind 5/15/2017 Hosting Meeting
Sasse staff to host mobile office in Hall County 5/15/2017 Media
Barr Outreach Program 2017 SRP 5/16/2017 Outreach
Nonprofit Association of the Midlands 5/16/2017 Hosting Meeting
Mobile Office to meet with Senator Sasse's staff 5/17/2017 Hosting Meeting
Barr Outreach Program 2017 SRP 5/17/2017 Outreach
Financing Your Business-Brown Bag Lunch 5/18/2017 Adult Cultural Program
Grand Island to cut $4.8 million budget deficit for 2018 fiscal year 5/18/2017 Media
Sixpence-Circle of Security 5/18/2017 Hosting Meeting
Shoemaker Outreach 2017 SRP 5/18/2017 Outreach
City of Grand Island Human Resources 5/18/2017 Computer Lab
Nebraska Association for the Education of Young Children 5/19/2017 Hosting Meeting
Grow Grand Island: Public art adds value to community 5/21/2017 Media
LIBRARY ALIVE: Books can make a big difference in a child’s life 5/21/2017 Media
Library Board Meeting 5/22/2017 Library Board
Chamber of Commerce 5/23/2017 Computer Lab
Sixpence-Circle of Security 5/25/2017 Hosting Meeting
Build a Better World Children's Summer Reading Kickoff 5/25/2017 Children's Summer Reading
GI Public Library dances its way into summer reading program 5/26/2017 Media
Build a Better World Children's Summer Reading Kickoff 5/26/2017 Children's Summer Reading
Kickoff gets kids, families in the rhythm to read 5/26/2017 Media
Saturday Storytime 5/27/2017 Storytime
The Library is Closed for the Memorial Day Holiday 5/28/2017 Announcement
Call for more details
Grand Island Regular Meeting - 6/19/2017 Page 24 / 33
Library Programs and Activities June 19, 2017 Report
The Library is Closed for the Memorial Day Holiday 5/29/2017 Announcement
Stories and Crafts 5/30/2017 Children's Summer Reading
Baby Lapsit 5/30/2017 Baby & Toddler Lapsits
Golden Sower Fun Club 5/31/2017 Children's Summer Reading
Preschool-Kindergarten Build a Better World Storytime 5/31/2017 Children's Summer Reading
Summer Reading Enrichment Club 6/1/2017 Children's Summer Reading
Library to host ‘Storytime for Adults’6/1/2017 Media
Teen Build a Better World Summer Reading Kickoff 6/1/2017 Teen Summer Reading
Teens splash into summer reading program 6/1/2017 Media
Sixpence-Circle of Security 6/1/2017 Hosting Meeting
GIPS receives mobile makerspace lab to expand community
learning
6/2/2017 Media
Howard School SRP 6/2/2017 Staff Use
More public art popping up in Grand Island 6/3/2017 Media
Saturday Storytime 6/3/2017 Storytime
Adult Storytime with Dori 6/3/2017 Adult Cultural Program
National MS Society 6/3/2017 Hosting Meeting
Library to host One Book One Nebraska program 6/4/2017 Media
Baby and Toddler Lapsit 6/4/2017 Baby & Toddler Lapsits
LIBRARY ALIVE: Summer reading not just for the kids and teens 6/4/2017 Media
Mega Monday Program - Children's Summer Reading Program 6/5/2017 Children's Summer Reading
Big Kid's Program for Kids That Finished 3-5th grade 6/5/2017 Children's Summer Reading
More public art will grace sites in Grand Island 6/5/2017 Media
Adult Summer Reading Program Kickoff 6/5/2017 Adult Summer Reading
Build a Better World Family Building Fun 6/5/2017 Children's Summer Reading
Things go CAPOW! at library science show 6/6/2017 Media
Stories and Crafts 6/6/2017 Children's Summer Reading
Baby and Toddler Lapsit 6/6/2017 Baby & Toddler Lapsits
Teen Anime Club 6/6/2017 Teen Anime/Craft
One Book One Nebraska - Timothy Anderson: "Walking with a
Dream"
6/6/2017 Adult Author Program
Golden Sower Fun Club 6/7/2017 Children's Summer Reading
Teen Crafts 6/7/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 6/7/2017 Children's Summer Reading
STOP (Stop Trafficking on the Plains) 6/7/2017 Hosting Meeting
Summer Reading Enrichment Club 6/8/2017 Children's Summer Reading
Moonshell Munch and Learn 6/8/2017 Adult Cultural Program
Sixpence-Circle of Security 6/8/2017 Hosting Meeting
Team Titans: Teen Summer Reading Program 6/8/2017 Teen Summer Reading
Howard School SRP 6/9/2017 Staff Use
Saturday Storytime 6/10/2017 Storytime
Baby and Toddler Lapsit 6/11/2017 Baby & Toddler Lapsits
Arts, entertainment take center stage in Central Nebraska 6/11/2017 Media
Mega Monday Program - Children's Summer Reading Program 6/12/2017 Children's Summer Reading
Call for more details
Grand Island Regular Meeting - 6/19/2017 Page 25 / 33
Library Programs and Activities June 19, 2017 Report
Big Kid's Program for Kids That Finished 3-5th grade 6/12/2017 Children's Summer Reading
Build a Better World Family Building Fun 6/12/2017 Children's Summer Reading
Adult Storytime with Dori 6/12/2017 Adult Summer Reading
City Council to Consider Library Architect Services Contract 6/13/2017 Media
Stories and Crafts 6/13/2017 Children's Summer Reading
Baby and Toddler Lapsit 6/13/2017 Baby & Toddler Lapsits
Teen Anime Club 6/13/2017 Teen Anime/Craft
Golden Sower Fun Club 6/14/2017 Children's Summer Reading
Teen Crafts 6/14/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 6/14/2017 Children's Summer Reading
Summer Reading Enrichment Club 6/15/2017 Children's Summer Reading
Painting with Jill: Teen Summer Reading Program 6/15/2017 Teen Summer Reading
Sixpence-Circle of Security 6/15/2017 Hosting Meeting
Howard School SRP 6/16/2017 Children's Summer Reading
Central District Assessors 6/16/2017 Hosting Meeting
Saturday Storytime 6/17/2017 Storytime
Baby and Toddler Lapsit 6/18/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 6/19/2017 Children's Summer Reading
Big Kid's Program for Kids That Finished 3-5th grade 6/19/2017 Children's Summer Reading
Library Board Meeting 6/19/2017 Library Board
Build a Better World Family Building Fun 6/19/2017 Children's Spring Break Program
Stories and Crafts 6/20/2017 Children's Summer Reading
Baby Lapsit 6/20/2017 Baby & Toddler Lapsits
Teen Anime Club 6/20/2017 Teen Anime/Craft
Golden Sower Fun Club 6/21/2017 Children's Summer Reading
Teen Crafts 6/21/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 6/21/2017 Children's Summer Reading
Summer Reading Enrichment Club 6/22/2017 Children's Summer Reading
Library Scavenger Hunt: Teen Summer Reading Program 6/22/2017 Teen Summer Reading
Sixpence-Circle of Security 6/22/2017 Hosting Meeting
Howard School SRP 6/23/2017 Children's Summer Reading
Saturday Storytime 6/24/2017 Storytime
Baby and Toddler Lapsit 6/25/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 6/26/2017 Children's Summer Reading
Big Kid's Program for Kids That Finished 3-5th grade 6/26/2017 Children's Summer Reading
Build a Better World Family Building Fun 6/26/2017 Children's Summer Reading
Stories and Crafts 6/27/2017 Children's Summer Reading
Baby Lapsit 6/27/2017 Baby & Toddler Lapsits
Teen Anime Club 6/27/2017 Teen Anime/Craft
Golden Sower Fun Club 6/28/2017 Children's Summer Reading
Teen Crafts 6/28/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 6/28/2017 Children's Summer Reading
Summer Reading Enrichment Club 6/29/2017 Children's Summer Reading
Sixpence-Circle of Security 6/29/2017 Hosting Meeting
UNL 4-H: Inventure: Teen Summer Reading Program 6/29/2017 Teen Summer Reading
Call for more details
Grand Island Regular Meeting - 6/19/2017 Page 26 / 33
Library Programs and Activities June 19, 2017 Report
Howard School SRP 6/30/2017 Children's Summer Reading
Saturday Storytime 7/1/2017 Storytime
Baby and Toddler Lapsit 7/2/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 7/3/2017 Children's Summer Reading
Big Kid's Club 7/3/2017 Children's Summer Reading
Minecraft Club 7/3/2017 Children's Summer Reading
Build a Better World Family Building Club 7/3/2017 Children's Summer Reading
The Library is Closed for the Fourth of July Holiday 7/4/2017 Announcement
Golden Sower Fun Club 7/5/2017 Children's Summer Reading
Teen Crafts 7/5/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 7/5/2017 Children's Summer Reading
Summer Reading Enrichment Club 7/6/2017 Children's Summer Reading
Lantern Craft: Teen Summer Reading Program 7/6/2017 Teen Summer Reading
Howard School SRP 7/7/2017 Staff Use
Saturday Storytime 7/8/2017 Storytime
Baby and Toddler Lapsit 7/9/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 7/10/2017 Children's Summer Reading
Big Kid's Club 7/10/2017 Children's Summer Reading
Minecraft Club 7/10/2017 Children's Summer Reading
Build a Better World Family Building Club 7/10/2017 Children's Summer Reading
Adult Storytime with Dori 7/10/2017 Adult Summer Reading
Tuesday Stories and Crafts 7/11/2017 Children's Summer Reading
Baby and Toddler Lapsit 7/11/2017 Baby & Toddler Lapsits
Teen Anime Club 7/11/2017 Teen Anime/Craft
Book Club for Adults 2017 7/11/2017 Book Club for Adults
Golden Sower Fun Club 7/12/2017 Children's Summer Reading
Teen Crafts 7/12/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 7/12/2017 Children's Summer Reading
Summer Reading Enrichment Club 7/13/2017 Children's Summer Reading
Chocolate Wars: Teen Summer Reading Program 7/13/2017 Teen Summer Reading
Howard School SRP 7/14/2017 Staff Use
Saturday Storytime 7/15/2017 Storytime
Baby and Toddler Lapsit 7/16/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 7/17/2017 Children's Summer Reading
Big Kid's Club 7/17/2017 Children's Summer Reading
Library Board Meeting 7/17/2017 Library Board
Minecraft Club 7/17/2017 Children's Summer Reading
Build a Better World Family Building Club 7/17/2017 Children's Spring Break Program
Tuesday Stories and Crafts 7/18/2017 Children's Summer Reading
Baby and Toddler Lapsit 7/18/2017 Baby & Toddler Lapsits
Teen Anime Club 7/18/2017 Teen Anime/Craft
Golden Sower Fun Club 7/19/2017 Children's Summer Reading
Teen Crafts 7/19/2017 Teen Summer Reading
Preschool-Kindergarten Build a Better World Storytime 7/19/2017 Children's Summer Reading
Summer Reading Enrichment Club 7/20/2017 Children's Summer Reading
Teen After Hours 7/20/2017 Teen Summer Reading
Howard School SRP 7/21/2017 Staff Use
Saturday Storytime 7/22/2017 Storytime
Baby and Toddler Lapsit 7/23/2017 Baby & Toddler Lapsits
Mega Monday Program - Children's Summer Reading Program 7/24/2017 Children's Summer Reading
Big Kid's Club 7/24/2017 Children's Summer Reading
Minecraft Club 7/24/2017 Children's Summer Reading
Call for more details
Grand Island Regular Meeting - 6/19/2017 Page 27 / 33
Library Programs and Activities June 19, 2017 Report
Build a Better World Family Building Club 7/24/2017 Children's Summer Reading
Movie Mania Week 7/25/2017 Children's Summer Reading
Movie Mania Week 7/26/2017 Children's Summer Reading
Movie Mania Week 7/27/2017 Children's Summer Reading
Movie Mania Week 7/28/2017 Children's Summer Reading
Saturday Storytime 7/29/2017 Storytime
Movie Mania Week 7/31/2017 Children's Summer Reading
Call for more details
Grand Island Regular Meeting - 6/19/2017 Page 28 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item D1
Board Communications and Committee Reports
This item allows for the introduction and discussion of board communications and committee reports.
Included in this item are items of discussion and communication with the City Council liaison to the
Library Board. Items requiring approval must also be indicated in Consideration of Unfinished Business
or Consideration of New Business.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 29 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item F1
Approval of Revision to Library Funds Policy
This revision reflects current practice and Library Board approval is recommended.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 30 / 33
1
Library Funds Policy
Approved Revised July 18, 2016
June 19, 2017
In carrying out its state statute and city code responsibilities, the Grand Island Public Library
board of trustees shall have exclusive control of expenditures and of all money collected or
donated to the credit of the library fund(s) established within the City of Grand Island, while
conforming with standard operating procedures of the City of Grand Island in terms of budget
formation and adoption, fund accounting, claims payment and other city departmental
procedures.
To expedite the process of claims payment, Tthe Library Board authorizes the Library Director
or his/her designee to prepare and authenticate all claims for payment approval by the Library
Board President and authentication by the Library Board Secretary. The Library Board shall
exercise monthly review and approval for filing of those expenditures that have been paid out by
the treasurer of the City of Grand Island, in order to ensure that taxes levied or collected, and
funds donated or in any way acquired within the City of Grand Island for the erection,
maintenance, or support of the Grand Island Public Library are not used or disbursed for any
other purpose or in any other manner.
Donations from the Myrtle Grimminger estate in the Edith Abbott Memorial Library project fund
of the city’s Special Revenue Fund shall be designated solely for building, furnishing, equipment
and grounds enhancements, or special library programming, outside the scope of the Library’s
general fund budget. Prior to procurement of specific enhancements or programs, appropriate
plans shall be developed and presented as needed for Library Board approval.
Any other donations or funds acquired in the city’s Special Revenue Fund for the library’s
benefit shall be designated and expended solely for their stated purposes.
A Library Trust Fund within the City of Grand Island administers a donation by the Charlotte
Abbott Trust as an endowment for the library. Upon Library Board approval, proceeds are to be
periodically used for the purchase of books while maintaining the principal of the fund.
No other funds are administered, controlled or accounted for by the Library Board, including
funds of the Grand Island Public Library Foundation, Inc. The Foundation primarily provides
non-cash support for library services that are outside the scope of the City of Grand Island library
fund(s). The Grand Island Public Library greatly appreciates the support of the Grand Island
Public Library Foundation, Inc. and its donors and Friends.
Grand Island Regular Meeting - 6/19/2017 Page 31 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item F2
Approval of Reserving Balance of Myrtle Grimminger Estate in 295
Fund for Library Renovations
There are sufficient funds in this year’s 29555001.85042 budget from the Myrtle Grimminger estate to
award the architectural services contract to The Clark Enersen Partners. In preparation for the
following year's budget and in recognition of the library's board's renovation needs and concepts plan,
library board approval is sought to reserve the balance of Myrtle Grimminger estate funds (estimated
at $630,000 after payment of architectural fees) for library renovations, as well as any future
renovation-related monies deposited to this fund. While reservation of these funds is sought at this
time, exact amounts needed for this renovation project and their source of funding including Grand
Island Public Library Foundation fundraising will be determined at a later time through the process of
design and construction bidding to assure sufficient non-tax funding.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 32 / 33
Library Board
Monday, June 19, 2017
Regular Meeting
Item F3
Discussion of FY 2017-18 Budget Process
This is a continuing discussion item as needed by the board.
Staff Contact:
Grand Island Regular Meeting - 6/19/2017 Page 33 / 33