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02-20-2017 Library Board Regular Meeting PacketLibrary Board Monday, February 20, 2017 Edith Abbott Memorial Library 211 N. Washington Street, Grand Island, NE AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Alan Lepler, President Rebecca Rosenlund, Vice President Edward Meedel, Secretary Rob Czaplewski Kelli Arens Sapna Purawat Tanya Hansen 3.Public Participation 4.Approval of Minutes of January 17, 2017 5.Approval of Financial Reports 6.Approval of Bills Submitted - January 24, 2017 and February 14, 2017 7.Approval of Director's Report Grand Island Regular Meeting - 2/20/2017 Page 1 / 51 8.Board Communications and Committee Reports 9.Discussion of Potential Partnership with Central Health Center 10.Approval of Renovation Needs and Concepts Plan 11.Approval of Issuance of RFP for Architectural Services for Public Library Renovations 12.Next Meeting 13.Adjournment Grand Island Regular Meeting - 2/20/2017 Page 2 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 3 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item B1 Approval of Minutes of January 17, 2017 The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 4 / 51 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING January 23, 2017 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in the Meeting Room of the Library on Monday, January 23, 2017. Notice appeared in the Grand Island Independent on January 19, 2017; and was posted on January 20, 2017. A quorum present, President Alan Lepler called the meeting to order at 5:30 p.m. The following members were present: Ed Meedel, Kelli Arens, Sapna Purawat, and Tanya Hansen. Steve Fosselman, Library Director and Julie Hehnke were also present. Open Meetings Law Notice: Provided by President Alan Lepler. Public Participation: None Approval of Minutes: Motion by Ed Meedel, seconded by Tanya Hansen, carried unanimously to accept for filing the December 2016 Consideration of Minutes. REPORTS: Approval of Financial Report: Motion by Tanya Hansen, seconded by Ed Meedel carried unanimously to accept for filing the December 2016 Financial Reports. Approval of Bills Submitted: Motion by Tanya Hansen, seconded by Ed Meedel carried unanimously to accept for filing the December 27 and January 10, 2017 Bills Submitted. Approval of Director’s Report: Motion by Kelli Arens, seconded by Tanya Hansen carried unanimously to accept for filing the December 2016 Directors Report. NEW BUSINESS: Board Communications and Committee Reports: Nothing to report at this time. Approval of Nebraska Statutes 51-213 Annual Report for 2015-2016 and GILIBRARY 2020 Progress Report for 2016: This report was enclosed in the library board packets for board members to review. Motion by Ed Meedel, seconded by Tanya Hansen carried unanimously to accept for filing the Nebraska Statutes 51-213 Annual Report for 2015-2016 and GILIBRARY 2020 Progress Report for 2016. There being no other business meeting was adjourned at 6:30 p.m. Next regular meeting will be: February 20, 2017 at 5:30. Edward Meedel, Secretary Grand Island Regular Meeting - 2/20/2017 Page 5 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 6 / 51 02/14/2017 14:03 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74365 STATE GRANTS _________________________________________ 10044301 74365 STATE GRANTS -8,482 -8,482 .00 .00 .00 -8,482.00 .0% TOTAL STATE GRANTS -8,482 -8,482 .00 .00 .00 -8,482.00 .0% 74576 COPY MACHINE USE FEES _________________________________________ 10044301 74576 COPY MACHINE USE FE -15,000 -15,000 -2,088.85 -740.13 .00 -12,911.15 13.9% TOTAL COPY MACHINE USE FEES -15,000 -15,000 -2,088.85 -740.13 .00 -12,911.15 13.9% 74703 FINES AND PENALTIES _________________________________________ 10044301 74703 FINES AND PENALTIES -36,565 -36,565 -4,791.68 -1,476.46 .00 -31,773.32 13.1% TOTAL FINES AND PENALTIES -36,565 -36,565 -4,791.68 -1,476.46 .00 -31,773.32 13.1% 74725 NONRESIDENT CARD FEE _________________________________________ 10044301 74725 NONRESIDENT CARD FE -15,000 -15,000 -1,306.92 -300.00 .00 -13,693.08 8.7% TOTAL NONRESIDENT CARD FEE -15,000 -15,000 -1,306.92 -300.00 .00 -13,693.08 8.7% 74773 CO-PAY HEALTH INSURANCE _________________________________________ 10044301 74773 CO-PAY HEALTH INSUR -28,041 -28,041 -8,827.78 -2,948.10 .00 -19,212.82 31.5% TOTAL CO-PAY HEALTH INSURANCE -28,041 -28,041 -8,827.78 -2,948.10 .00 -19,212.82 31.5% 74795 OTHER REVENUE _________________________________________ 10044301 74795 OTHER REVENUE -3,500 -3,500 -1,701.79 -5.01 .00 -1,798.21 48.6% Grand Island Regular Meeting - 2/20/2017 Page 7 / 51 02/14/2017 14:03 |CITY OF GRAND ISLAND |P 2 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL OTHER REVENUE -3,500 -3,500 -1,701.79 -5.01 .00 -1,798.21 48.6% TOTAL LIBRARY -106,588 -106,588 -18,717.02 -5,469.70 .00 -87,870.58 17.6% TOTAL GENERAL FUND -106,588 -106,588 -18,717.02 -5,469.70 .00 -87,870.58 17.6% TOTAL REVENUES -106,588 -106,588 -18,717.02 -5,469.70 .00 -87,870.58 Grand Island Regular Meeting - 2/20/2017 Page 8 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 85105 SALARIES - REGULAR _________________________________________ 10044301 85105 SALARIES - REGULAR 1,025,011 1,025,011 279,516.76 122,062.10 .00 745,494.24 27.3% TOTAL SALARIES - REGULAR 1,025,011 1,025,011 279,516.76 122,062.10 .00 745,494.24 27.3% 85115 F.I.C.A. PAYROLL TAXES _________________________________________ 10044301 85115 F.I.C.A. PAYROLL TA 76,368 76,368 20,360.90 8,967.57 .00 56,007.10 26.7% TOTAL F.I.C.A. PAYROLL TAXES 76,368 76,368 20,360.90 8,967.57 .00 56,007.10 26.7% 85120 HEALTH INSURANCE _________________________________________ 10044301 85120 HEALTH INSURANCE 190,962 190,962 49,658.31 16,215.07 .00 141,303.69 26.0% TOTAL HEALTH INSURANCE 190,962 190,962 49,658.31 16,215.07 .00 141,303.69 26.0% 85125 LIFE INSURANCE _________________________________________ 10044301 85125 LIFE INSURANCE 1,425 1,425 355.92 118.64 .00 1,069.08 25.0% TOTAL LIFE INSURANCE 1,425 1,425 355.92 118.64 .00 1,069.08 25.0% 85130 DISABLITY INSURANCE _________________________________________ 10044301 85130 DISABILITY INSURANC 1,596 1,596 364.71 121.12 .00 1,231.29 22.9% TOTAL DISABLITY INSURANCE 1,596 1,596 364.71 121.12 .00 1,231.29 22.9% 85145 PENSION CONTRIBUTION _________________________________________ 10044301 85145 PENSION CONTRIBUTIO 41,139 41,139 13,236.35 5,835.04 .00 27,902.65 32.2% Grand Island Regular Meeting - 2/20/2017 Page 9 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 2 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL PENSION CONTRIBUTION 41,139 41,139 13,236.35 5,835.04 .00 27,902.65 32.2% 85150 WORKERS COMPENSATION _________________________________________ 10044301 85150 WORKERS COMPENSATIO 2,204 2,204 .00 .00 .00 2,204.00 .0% TOTAL WORKERS COMPENSATION 2,204 2,204 .00 .00 .00 2,204.00 .0% 85160 OTHER EMPLOYEE BENEFITS _________________________________________ 10044301 85160 OTHER EMPLOYEE BENE 6,476 6,476 514.86 463.62 .00 5,961.14 8.0% TOTAL OTHER EMPLOYEE BENEFITS 6,476 6,476 514.86 463.62 .00 5,961.14 8.0% 85161 HRA-VEBA _________________________________________ 10044301 85161 VEBA 10,530 10,530 22,154.41 20,174.41 .00 -11,624.41 210.4% TOTAL HRA-VEBA 10,530 10,530 22,154.41 20,174.41 .00 -11,624.41 210.4% 85213 CONTRACT SERVICES _________________________________________ 10044301 85213 CONTRACT SERVICES 2,400 2,400 .00 .00 2,400.00 .00 100.0% TOTAL CONTRACT SERVICES 2,400 2,400 .00 .00 2,400.00 .00 100.0% 85241 COMPUTER SERVICES _________________________________________ 10044301 85241 COMPUTER SERVICES 26,848 26,848 522.38 228.17 -294.21 26,619.83 .8% TOTAL COMPUTER SERVICES 26,848 26,848 522.38 228.17 -294.21 26,619.83 .8% 85245 PRINTING & BINDING SERVICES _________________________________________ 10044301 85245 PRINTING & BINDING 2,000 2,000 .00 .00 .00 2,000.00 .0% Grand Island Regular Meeting - 2/20/2017 Page 10 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 3 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL PRINTING & BINDING SERVICES 2,000 2,000 .00 .00 .00 2,000.00 .0% 85305 UTILITY SERVICES _________________________________________ 10044301 85305 UTILITY SERVICES 20,000 20,000 13,468.35 8,620.06 .00 6,531.65 67.3% TOTAL UTILITY SERVICES 20,000 20,000 13,468.35 8,620.06 .00 6,531.65 67.3% 85317 NATURAL GAS _________________________________________ 10044301 85317 NATURAL GAS 5,000 5,000 116.66 63.83 .00 4,883.34 2.3% TOTAL NATURAL GAS 5,000 5,000 116.66 63.83 .00 4,883.34 2.3% 85319 REPAIR & MAIN-LAND IMP/IRRIGAT _________________________________________ 10044301 85319 REPAIR & MAIN-LD IM 1,500 1,500 .00 .00 .00 1,500.00 .0% TOTAL REPAIR & MAIN-LAND IMP/IRRI 1,500 1,500 .00 .00 .00 1,500.00 .0% 85324 REPAIR & MAINT - BUILDING _________________________________________ 10044301 85324 REPAIR & MAINT - BU 28,000 28,000 1,021.68 478.84 473.64 26,504.68 5.3% TOTAL REPAIR & MAINT - BUILDING 28,000 28,000 1,021.68 478.84 473.64 26,504.68 5.3% 85330 REPAIR & MAINT-OFF FURN & EQ _________________________________________ 10044301 85330 REPAIR & MAINT - OF 24,000 24,000 1,723.47 616.14 368.00 21,908.53 8.7% TOTAL REPAIR & MAINT-OFF FURN & E 24,000 24,000 1,723.47 616.14 368.00 21,908.53 8.7% 85335 REPAIR & MAINT - VEHICLES _________________________________________ 10044301 85335 REPAIR & MAINT - VE 480 480 .00 .00 .00 480.00 .0% Grand Island Regular Meeting - 2/20/2017 Page 11 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 4 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL REPAIR & MAINT - VEHICLES 480 480 .00 .00 .00 480.00 .0% 85350 SANITATION SERVICE _________________________________________ 10044301 85350 SANITATION SERVICE 900 900 222.00 74.70 .00 678.00 24.7% TOTAL SANITATION SERVICE 900 900 222.00 74.70 .00 678.00 24.7% 85413 POSTAGE _________________________________________ 10044301 85413 POSTAGE 8,000 8,000 1,274.95 398.13 .00 6,725.05 15.9% TOTAL POSTAGE 8,000 8,000 1,274.95 398.13 .00 6,725.05 15.9% 85416 ADVERTISING _________________________________________ 10044301 85416 ADVERTISING 1,350 1,350 .00 .00 .00 1,350.00 .0% TOTAL ADVERTISING 1,350 1,350 .00 .00 .00 1,350.00 .0% 85422 DUES & SUBSCRIPTIONS _________________________________________ 10044301 85422 DUES & SUBSCRIPTION 24,000 24,000 4,193.62 2,048.59 2,000.00 17,806.38 25.8% TOTAL DUES & SUBSCRIPTIONS 24,000 24,000 4,193.62 2,048.59 2,000.00 17,806.38 25.8% 85425 BOOKS _________________________________________ 10044301 85425 BOOKS 95,000 95,000 31,647.70 24,489.62 .00 63,352.30 33.3% TOTAL BOOKS 95,000 95,000 31,647.70 24,489.62 .00 63,352.30 33.3% 85426 AV/ELECTRONIC MEDIA _________________________________________ 10044301 85426 AV/ELECTRONIC MEDIA 115,000 115,000 25,440.10 13,113.18 .00 89,559.90 22.1% Grand Island Regular Meeting - 2/20/2017 Page 12 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 5 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL AV/ELECTRONIC MEDIA 115,000 115,000 25,440.10 13,113.18 .00 89,559.90 22.1% 85427 PERIODICALS _________________________________________ 10044301 85427 PERIODICALS 18,000 18,000 16,436.26 226.20 .00 1,563.74 91.3% TOTAL PERIODICALS 18,000 18,000 16,436.26 226.20 .00 1,563.74 91.3% 85428 TRAVEL & TRAINING _________________________________________ 10044301 85428 TRAVEL & TRAINING 2,500 2,500 871.42 113.25 .00 1,628.58 34.9% TOTAL TRAVEL & TRAINING 2,500 2,500 871.42 113.25 .00 1,628.58 34.9% 85453 CASH OVER & SHORT _________________________________________ 10044301 85453 CASH OVER & SHORT 100 100 22.20 -.89 .00 77.80 22.2% TOTAL CASH OVER & SHORT 100 100 22.20 -.89 .00 77.80 22.2% 85490 OTHER EXPENDITURES _________________________________________ 10044301 85490 OTHER EXPENDITURES 450 450 267.82 119.62 .00 182.18 59.5% TOTAL OTHER EXPENDITURES 450 450 267.82 119.62 .00 182.18 59.5% 85505 OFFICE SUPPLIES _________________________________________ 10044301 85505 OFFICE SUPPLIES 63,000 63,000 15,497.16 10,198.09 1,537.80 45,965.04 27.0% TOTAL OFFICE SUPPLIES 63,000 63,000 15,497.16 10,198.09 1,537.80 45,965.04 27.0% 85510 CLEANING SUPPLIES _________________________________________ 10044301 85510 CLEANING SUPPLIES 4,600 4,600 213.36 213.36 .00 4,386.64 4.6% Grand Island Regular Meeting - 2/20/2017 Page 13 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 6 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ TOTAL CLEANING SUPPLIES 4,600 4,600 213.36 213.36 .00 4,386.64 4.6% 85515 GASOLINE _________________________________________ 10044301 85515 GASOLINE 500 500 69.97 .00 .00 430.03 14.0% TOTAL GASOLINE 500 500 69.97 .00 .00 430.03 14.0% 85540 SMALL TOOLS & PARTS _________________________________________ 10044301 85540 MISC OPERATING EQUI 15,000 15,000 5.00 .00 .00 14,995.00 .0% TOTAL SMALL TOOLS & PARTS 15,000 15,000 5.00 .00 .00 14,995.00 .0% 85620 OFFICE FURNITURE & EQUIPMENT _________________________________________ 10044301 85620 OFFICE FURNITURE & 15,000 15,000 .00 .00 13,187.00 1,813.00 87.9% TOTAL OFFICE FURNITURE & EQUIPMEN 15,000 15,000 .00 .00 13,187.00 1,813.00 87.9% TOTAL LIBRARY 1,829,339 1,829,339 499,176.32 234,958.46 19,672.23 1,310,490.45 28.4% TOTAL GENERAL FUND 1,829,339 1,829,339 499,176.32 234,958.46 19,672.23 1,310,490.45 28.4% TOTAL EXPENSES 1,829,339 1,829,339 499,176.32 234,958.46 19,672.23 1,310,490.45 Grand Island Regular Meeting - 2/20/2017 Page 14 / 51 02/14/2017 14:15 |CITY OF GRAND ISLAND |P 7 briansc |LIBRARY |glytdbud FOR THE MONTH ENDED DECEMBER 2016 FOR 2017 03 ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ GRAND TOTAL 1,829,339 1,829,339 499,176.32 234,958.46 19,672.23 1,310,490.45 28.4% ** END OF REPORT - Generated by Brian Schultz ** Grand Island Regular Meeting - 2/20/2017 Page 15 / 51 01/20/2017 18:17 |CITY OF GRAND ISLAND |P 128 briansc |ALL REVENUES |glytdbud FOR THE MONTH ENDING DECEMBER 2016 FOR 2017 03 JOURNAL DETAIL 2017 3 TO 2017 3 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 74602 PLANNING COMMISSION PLAQUE _________________________________________ 29555001 74602 PLANNING COMMISSION -120 -120 .00 .00 .00 -120.00 .0% TOTAL PLANNING COMMISSION PLAQUE -120 -120 .00 .00 .00 -120.00 .0% 74701 EDITH ABBOTT MEMORIAL LIBRARY _________________________________________ 29555001 74701 EDITH ABBOTT MEMORI -1,000 -1,000 -445.00 .00 .00 -555.00 44.5% 29555001 74701 104 EDITH ABBOTT MEM 0 0 -725.00 .00 .00 725.00 100.0% TOTAL EDITH ABBOTT MEMORIAL LIBRA -1,000 -1,000 -1,170.00 .00 .00 170.00 117.0% 74735 CONTINGENCY PROJECTS _________________________________________ 29555001 74735 CONTINGENCY PROJECT -250,000 -250,000 .00 .00 .00 -250,000.00 .0% TOTAL CONTINGENCY PROJECTS -250,000 -250,000 .00 .00 .00 -250,000.00 .0% 74799 CREDIT CARD REBATE _________________________________________ 29555001 74799 CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL CREDIT CARD REBATE -164 -164 .00 .00 .00 -164.00 .0% TOTAL OTHER DEPARTMENT PROJECTS -251,284 -251,284 -1,170.00 .00 .00 -250,114.00 .5% Grand Island Regular Meeting - 2/20/2017 Page 16 / 51 01/20/2017 18:12 |CITY OF GRAND ISLAND |P 171 briansc |ALL EXPENSES |glytdbud FOR THE MONTH ENDING DECEMBER 2016 FOR 2017 03 JOURNAL DETAIL 2017 3 TO 2017 3 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 57.27 .00 .00 62.73 47.7% 29555001 85042 EDITH ABBOTT MEMORI 200,000 200,000 5,000.00 752.79 -4,000.00 199,000.00 .5% 2017/03/000065 12/13/2016 API 142.29 VND 999999 VCH411783 REFUND CUSTOMERS REFUND REMAINING FUNDS FROM PR 200939 2017/03/000095 12/09/2016 API 110.50 VND 010168 VCH412062 BANK OF AMERICA EILEEN'S - Food for Primetime 5118 2017/03/000178 12/27/2016 API 500.00 VND 002335 VCH412847 CANNON MOSS BRYGGER NOV 2016 SCHEMATIC DESIGN SERV 201064 29555001 85749 GRANDER VISION PLAN 50,000 50,000 .00 .00 .00 50,000.00 .0% TOTAL OPERATING EXPENSES 250,120 250,120 5,057.27 752.79 -4,000.00 249,062.73 .4% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 500,120 500,120 5,057.27 752.79 -4,000.00 499,062.73 .2% TOTAL LOCAL ASSISTANCE 535,315 535,315 4,957.27 752.79 -4,000.00 534,357.73 .2% TOTAL EXPENSES 535,315 535,315 4,957.27 752.79 -4,000.00 534,357.73 Grand Island Regular Meeting - 2/20/2017 Page 17 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item B3 Approval of Bills Submitted - January 24, 2017 and February 14, 2017 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 18 / 51 ! !"#$%%66-%$ * 22145-86 2' 29. ,=) * &) ('%&(%'0$" ""!%&/($0'%)','%&&%(' %,'*+% ()%'!!,456$- ,&' (&0 %.&(''&))0%11#45688 )'9)"2 , # ('&)/(')%'*% &%('"" !! "!#()(')%'( &)%*/!!--4568< '*'",2 ".' / ('&'&)%''.) / %'$( &%('2%2;# #"# %.&& !#-#!4567% ,+'2';' ,)2'#%&$ !-"#&/ '&()&%('))#6/6760:8$%%66-%$,Grand IslandRegular Meeting - 2/20/2017Page 19 / 51 " !"#87555%%$ ,+'2'2,.' ,2?'",45%68 ' ,+,,.'.2 ** 221 &%%0'2%! " "''(' (*/008(5%%0%%87555%%$,Grand IslandRegular Meeting - 2/20/2017Page 20 / 51 Grand Island Regular Meeting - 2/20/2017 Page 21 / 51 Grand Island Regular Meeting - 2/20/2017 Page 22 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item C1 Approval of Director's Report The Director's Report typically consists of: 1) a statistical usage report from the previous month including checkouts, visitors, program numbers and attendance, computer and database usage, and other statistics 2) a monthly GI Library Journal newsletter 3) and additional programming and administrative items Items not present in the agenda packet will be distributed at the meeting. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 2/20/2017 Page 23 / 51 Days Open to Public 29 116 Library Programming: Hours Open to Public 288 1,144 Children's Programs 27 149 Participants 1,743 6,603 Checkouts - EAML 21,823 86,680 Adult Programs 4 19 Checkouts - Electronic 3,164 11,123 Participants 20 185 Checkouts - Outreach 98 595 Young Adult Progra 410 Total Checkouts 25,085 98,398 Pa 29 87 Computer Classes 0 0 Participants 0 0 Average Daily Checkout 865 848 Outreach Programs 0 0 Participants 0 0 Tours Given 0 1 Number in Tours 0 10 Reserves Placed 1,519 4,980 Total Programs 35 179 Total Participants 1,792 6,885 Patrons Registered 187 800 Computer Services: Total Patrons 183 Children's Computer 1070 3,981 Hours 357 1,327 Reference/Lab User 2887 11,246 Items Deleted 142 3,219 Hours 962 3,748 Total Items in Collec Teen User Sessions 166 426 Hours 148 327 Telephone Calls Receive 750 2,972 Wireless User Sessio 45 239 Hours 8666 42,728 Public Meeting Room U 18 66 Total User Sessions 4,168 15,892 Total Hours 10,133 48,130 Selected Database Uses Patrons Visiting Library 20,000 73,859 Ancestry 6,386 28,271 Outreach Patron Visits 17 81 Chilton 32 49 Driver's Ed 19 63 Ebsco Magazine Ind 0 39 Reference Services: FirstSearch 485 1,737 Reference Questions An 765 3,869 Grolier Online 614 2,678 Microfilm Use 70 287 Hoopla 873 2,993 Interlibrary Loans Recei 8 34 Mango 265 1,321 Interlibrary Loans Sent 64 265 Novelist Plus 0 75 Total 4,455 One Click Digital Au 23 129 Overdrive 2,139 7,462 Friends Online Book Clu Points of View Refe 112 Members -1 985 Price It Antiques 0 3 Accesses 21670 91,294 Reference USA 12 67 Salem Health 0 0 Student Research 0 0 TumbleBooks for Te 17 TumbleBooks for K 26 317 Tutor.com 30 212 Wilson Web 3 34 Zinio eMagazines 129 539 32,708 137,302 MONTHLY REPORT January 2017 * Edith Abbott Memorial Library * Mobile Outreach * Internet Branch www.gilibrary.org Grand Island Regular Meeting - 2/20/2017 Page 24 / 51 Grand Island Public Library Board February 20, 2017 Meeting C1 - Director’s Report – Additional Information 1. Librarian II Position We have conducted three interviews for the Librarian II position. I hope to have more news on our reorganization to share with you at the board meeting. 2. Abbott Sisters Day The monthly newsletter is still in production and should be ready to hand out at the meeting. The lead story will be as follows pending verification of the partner agencies: ABBOTT SISTERS DAY AND NE150 CONVERGE ON MARCH 19 & 20 We’ve been celebrating Abbott Sisters Day on March 20 since 2002. This year, we’ll just be kicking off the celebration a day early! We invite you to come to the Library on Sunday, March 19 for an open house and program on the convergence of Nebraska 150 and the Abbott Sisters and their family. Hall County Historical Society, Prairie Pioneer Genealogical Society and Stuhr Museum will be joining the Library in featuring our Abbott and Nebraska 150 related services and resources. The open house runs 1:30—4:00 pm with an educational program starting at 2:00 pm in the Library’s meeting room. More details will follow including an Abbott-infused NE150 related book club to run through our Library’s Adult Summer Reading Program. Proclaimed statewide, Abbott Sisters Day is an integral part of this community’s Abbott Sisters Project. The goal of both efforts is to raise public awareness of the lives and achievements of Edith and Grace Abbott, natives of Grand Island, who achieved international renown as educators, social reformers, and authors. We celebrate so that these important women may continue to influence policy on children’s and immigrants’ issues and so that their story may serve as an inspiration to future generations. Our building’s namesake is Edith Abbott, who became the first woman dean in the School of Social Services at the University of Chicago 1924-1942, and the first dean of a graduate school in an American University. Her bequest was instrumental in the construction of the Edith Abbott Memorial Library in 1974. Her legacy lives on with an expansion of our facility in 2007 and plans underway for needed improvements to serve us well into the future. Special thanks to the Hall County Historical Society for donating refreshments for this event. Happy Nebraska 150 and Abbott Sisters Day everyone! 3. Nebraska Library Association Advocacy Day Please let me know if you would like to attend this event, to be held in Lincoln on Tuesday, March 21. The event begins with a legislative briefing at 10:00 am in Room 1507 of the State Capitol. After visiting with your senator and/or legislative staff, a luncheon will be held at the Cornhusker Marriott. I will provide additional details at the meeting including possible plans to nominate one of our volunteers for an award at the luncheon. 4. Library Programs and Activities [from previous month, current month and next month] - attached Grand Island Regular Meeting - 2/20/2017 Page 25 / 51 Library Programs and Activities February 20, 2017 Report Title Date Primary Event TypeChildren's Displays for January: Bear Fair, Winter Books, New Books, New Fiction Books, Bear Books, Fractured Fairy Tales, Martin Luther King, New Animal Books Series, Wild Animals 1/1/2017 Display - Children's Teen Displays for January: Teen New Books, Playaways and CD's, Yalsa Top Ten, Create Coloring Table, Harry Potter, New Award Books 1/1/2017 Display - Teen The Library is Closed for the New Year's Day Holiday 1/1/2017 Announcement The Library is Closed for the New Year's Day Holiday 1/2/2017 Announcement Baby & Toddler Lapsit-Rock and Read 1/3/2017 Baby & Toddler Lapsits Book Club for Adults 2017 1/3/2017 Book Club for Adults Pajamatime (Family Storyhour) 1/3/2017 Family Storytime Storytime (Ready to Read) 1/4/2017 Storytime Storytime (Ready to Read) 1/4/2017 Storytime BookBop-Stories, Music and Movement 1/4/2017 Storytime Baby & Toddler Lapsit-Rock and Read 1/4/2017 Baby & Toddler Lapsits Winter weather advisory issued for the area (Independent)1/4/2017 Media Proctor USPS Exam 1/5/2017 Proctor Exam Central Nebraska Writers Group 1/5/2017 Hosting Meeting Sixpence Parent Advisory Group 1/6/2017 Hosting Meeting Nebraska Warrior Writers Project 1/7/2017 Adult Cultural Program Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 1/7/2017 Storytime Get Healthy Month 1/7/2017 Teen General Program Heartland Health Center 1/8/2017 Hosting Meeting LIBRARY ALIVE: Inspiration for new year’s resolutions at the library (Independent) 1/8/2017 Media Lapsits 1/9/2017 Lapsits HomeSchooler's Program 1/9/2017 Children's Literacy Event Stories with Dori 1/9/2017 Adult Cultural Program VELOCITY VORTEX: Robotics team hoping to represent Nebraska in regional competition (Independent) 1/9/2017 Media Baby & Toddler Lapsit-Rock and Read 1/10/2017 Baby & Toddler Lapsits AARP Tax Help Training 1/10 to 1/13//2017 Hosting Meeting Pajamatime (Family Storyhour) 1/10/2017 Family Storytime Storytime (Ready to Read) 1/11/2017 Storytime Storytime (Ready to Read) 1/11/2017 Storytime BookBop-Stories, Music and Movement 1/11/2017 Storytime Baby & Toddler Lapsit-Rock and Read 1/11/2017 Baby & Toddler Lapsits Get Healthy Month at the Library (107.7)1/11/2017 Media Saturday Storytime-Clean Community System 1/14/2017 Storytime Get Healthy Month-UNL Extension Healthy Snacking 1/14/2017 Teen General Program LIBRARY ALIVE: OK, so winter isn’t ‘the most wonderful time of the year’ (Independent) 1/15/2017 Media The Library is Closed in Observance of Martin Luther King, Jr Day 1/16/2017 Announcement Baby & Toddler Lapsit-Rock and Read 1/17/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 1/17/2017 Family Storytime Call for more details Grand Island Regular Meeting - 2/20/2017 Page 26 / 51 Library Programs and Activities February 20, 2017 Report City Employees Sexual Harassment and Other Unlawful Harassment Awareness Training 1/17/2017 Hosting Meeting WINTER STORM JUPITER: Ice left in Jupiter’s wake (Independent)1/17/2017 Media Council to hear presentations on police, library (Independent)1/18/2017 Media Storytime (Ready to Read) 1/18/2017 Storytime Storytime (Ready to Read) 1/18/2017 Storytime Wood River School 21st Century Grant Program 1/18/2017 Children's Literacy Event BookBop-Stories, Music and Movement 1/18/2017 Storytime City Council learns about state of police, library during study session (Independent) 1/18/2017 Media Baby & Toddler Lapsit-Rock and Read 1/18/2017 Baby & Toddler Lapsits GI Library plans improvements without using tax dollars (NTV)1/18/2017 Media GIPS Parent PTO Meeting/Parent Advisry Group Meeting 1/19/2017 Hosting Meeting Central District Assessors Association 1/19/2017 Hosting Meeting Grand Island Public Schools 1/19/2017 Hosting Meeting City to begin making tough budget decisions (Independent)1/19/2017 Media City Employees Sexual Harassment and Other Unlawful Harassment Awareness Training 1/20/2017 Hosting Meeting Warrior Writers sessions offered at Grand Island Public Library 1/21/2017 Media ANAC Traveling Art Show 1/21 to 2/11/2017 Art Alcove Nebraska Warrior Writers Project 1/21/2017 Adult Cultural Program Saturday Storytime-World Neighbors with the Multicultural Coalition 1/21/2017 Storytime Get Healthy Month 1/21/2017 Teen General Program Working out at the library 1/21/2017 Media 2017 Bear Fair for Preschoolers and Their Families 1/23/2017 Children's Literacy Event A PLACE TO GATHER: G.I. library to undergo renovations to meet more needs beyond books 1/23/2017 Media Library Board Meeting 1/23/2017 Library Board 2017 Bear Fair for Preschoolers and Their Families 1/24/2017 Children's Literacy Event 2017 Bear Fair for Preschoolers and Their Families 1/25/2017 Children's Literacy Event Bears provide fun and literacy at Bear Fair 1/26/2017 Media Serve Nebraska - Nebraska Volunteer Service Commission 1/27/2016 Hosting Meeting There is NOT a Storytime today! 1/28/2017 Storytime Get Healthy Month-UNL Extension Healthy Snacking 1/28/2017 Teen General Program LIBRARY ALIVE: 2016 was a very good year at the public library 1/29/2017 Media Prairieland Romance Writers 1/29/2017 Hosting Meeting Lapsits 1/30/2017 Lapsits Baby & Toddler Lapsit-Rock and Read 1/31/2017 Baby & Toddler Lapsits Vibrant library serves the G.I. community well 1/31/2017 Media Pajamatime (Family Storyhour) 1/31/2017 Family Storytime Storytime (Ready to Read) 2/1/2017 Storytime Storytime (Ready to Read) 2/1/2017 Storytime BookBop-Stories, Music and Movement 2/1/2017 Storytime Baby & Toddler Lapsit-Rock and Read 2/1/2017 Baby & Toddler Lapsits Call for more details Grand Island Regular Meeting - 2/20/2017 Page 27 / 51 Library Programs and Activities February 20, 2017 Report Greater Nebraska Workforce Development Board 2/2/2017 Hosting Meeting Central Nebraska Writers Group 2/2/2017 Hosting Meeting Hall County Community Collaborative 2/3/2017 Hosting Meeting Nebraska Warrior Writers Project 2/4/2017 Adult Cultural Program Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 2/4/2017 Storytime Local author to speak at Moonshell Munch and Learn program 2/5/2017 Media Lapsits 2/6/2017 Lapsits HomeSchooler's Program 2/6/2017 Children's Literacy Event Greater Nebraska Workforce Development Board 2/6/2017 Hosting Meeting Baby & Toddler Lapsit-Rock and Read 2/7/2017 Baby & Toddler Lapsits Book Club for Adults 2017 2/7/2017 Book Club for Adults Pajamatime (Family Storyhour) 2/7/2017 Family Storytime AARP Income Tax Assistance 2/7/2017 Tax Assistance Storytime (Ready to Read) 2/8/2017 Storytime Storytime (Ready to Read) 2/8/2017 Storytime BookBop-Stories, Music and Movement 2/8/2017 Storytime Baby & Toddler Lapsit-Rock and Read 2/8/2017 Baby & Toddler Lapsits Moonshell Munch and Learn 2/9/2017 Adult Cultural Program AARP Income Tax Assistance 2/10/2017 Tax Assistance THE BLACK ANGEL: Local author describes process of writing a novel at Munch and Learn 2/10/2017 Media Saturday Storytime-Stories and Crafts with Clean Community System 2/11/2017 Storytime LIBRARY ALIVE: Celebrate Nebraska’s 150th anniversary at the library 2/12/2017 Media Lapsits 2/13/2017 Lapsits Stories with Dori 2/13/2017 Adult Cultural Program Baby & Toddler Lapsit-Rock and Read 2/14/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 2/14/2017 Family Storytime Teen Valentine Party 2/14/2017 Teen General Program AARP Income Tax Assistance 2/14/2017 Tax Assistance Storytime (Ready to Read) 2/15/2017 Storytime Storytime (Ready to Read) 2/15/2017 Storytime BookBop-Stories, Music and Movement 2/15/2017 Storytime Baby & Toddler Lapsit-Rock and Read 2/15/2017 Baby & Toddler Lapsits Wood River School 21st Century Grant Program 2/16/2017 Children's Literacy Event Central District Assessors Association 2/16/2017 Hosting Meeting Public needs to speak up on post office (meeting at library 2/28)2/16/2017 Media DAY WITHOUT IMMIGRANTS: Peace march down Third Street part of national event (included stop outside library) 3/16/2017 Media AARP Income Tax Assistance 2/17/2017 Tax Assistance Nebraska Warrior Writers Project 2/18/2017 Adult Cultural Program Saturday Storytime-World Neighbors with the Multicultural Coalition 2/18/2017 Storytime Prairieland Romance Writers 2/19/2017 Hosting Meeting Lapsits 2/20/2017 Lapsits Library Board Meeting 2/20/2017 Library Board Baby & Toddler Lapsit-Rock and Read 2/21/2017 Baby & Toddler Lapsits Call for more details Grand Island Regular Meeting - 2/20/2017 Page 28 / 51 Library Programs and Activities February 20, 2017 Report Pajamatime (Family Storyhour) 2/21/2017 Family Storytime AARP Income Tax Assistance 2/21/2017 Tax Assistance AARP Nebraska 2/22/2017 Hosting Meeting Storytime (Ready to Read) 2/22/2017 Storytime Storytime (Ready to Read) 2/22/2017 Storytime BookBop-Stories, Music and Movement 2/22/2017 Storytime Baby & Toddler Lapsit-Rock and Read 2/22/2017 Baby & Toddler Lapsits AARP Income Tax Assistance 2/24/2017 Tax Assistance Saturday Storytime-BookBop 2/25/2017 Storytime Teen Volunteer Day 2/25/2017 Teen General Program Lapsits 2/27/2017 Lapsits Read All About It Book Club 2/27/2017 Hosting Meeting Baby & Toddler Lapsit-Rock and Read 2/28/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 2/28/2017 Family Storytime AARP Income Tax Assistance 2/28/2017 Tax Assistance United States Postal Service Public Hearing on Main Post Office 2/28/2017 Hosting Meeting Storytime (Ready to Read) 3/1/2017 Storytime Storytime (Ready to Read) 3/1/2017 Storytime BookBop-Stories, Music and Movement 3/1/2017 Storytime Baby & Toddler Lapsit-Rock and Read 3/1/2017 Baby & Toddler Lapsits Central Nebraska Writers Group 3/2/2017 Hosting Meeting Spring Break Children's Program-Dr. Seuss's Birthday Party 3/3/2017 Children's Spring Break Program Teen Spring Break Programming 3/3/2017 Teen Spring Break Program Saturday Storytime-Stories and Crafts with Eddie the Comfort Dog 3/4/2017 Storytime Teen Spring Break Programming 3/4/2017 Teen Spring Break Program Spring Break Children's Program-Creative Engineering 3/6/2017 Children's Spring Break Program Teen Spring Break Programming 3/6/2017 Teen Spring Break Program Spring Break Children's Program-Minecraft 3/7/2017 Children's Spring Break Program Teen Spring Break Programming 3/7/2017 Teen Spring Break Program Book Club for Adults 2017 3/7/2017 Book Club for Adults Spring Break Children's Programs 3/8/2017 Children's Spring Break Program Teen Spring Break Programming 3/8/2017 Teen Spring Break Program Spring Break Children's Programs 3/9/2017 Children's Spring Break Program Teen Spring Break Programming 3/9/2017 Teen Spring Break Program Spring Break Children's Programs 3/10/2017 Children's Spring Break Program Teen Spring Break Programming 3/10/2017 Teen Spring Break Program Call for more details Grand Island Regular Meeting - 2/20/2017 Page 29 / 51 Library Programs and Activities February 20, 2017 Report Spring Break Children's Programs 3/11/2017 Children's Spring Break Program Saturday Storytime-Stories and Crafts 3/11/2017 Storytime Teen Spring Break Programming 3/11/2017 Teen Spring Break Program Lapsits 3/13/2017 Lapsits HomeSchooler's Program 3/13/2017 Children's Literacy Event Stories with Dori 3/13/2017 Adult Cultural Program Baby & Toddler Lapsit-Rock and Read 3/14/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 3/14/2017 Family Storytime Storytime (Ready to Read) 3/15/2017 Storytime Storytime (Ready to Read) 3/15/2017 Storytime BookBop-Stories, Music and Movement 3/15/2017 Storytime U.S. Environmental Protection Agency Region 7 3/15/2017 Hosting Meeting Baby & Toddler Lapsit-Rock and Read 3/15/2017 Baby & Toddler Lapsits Wood River School 21st Century Grant Program 3/16/2017 Children's Literacy Event Nebraska Warrior Writers Project 3/18/2017 Adult Cultural Program Saturday Storytime-Stories and Crafts 3/18/2017 Storytime Nebraska 150 Abbott Sisters Day 3/19/2017 Adult Cultural Program Lapsits 3/20/2017 Lapsits Library Board Meeting 3/20/2017 Library Board Baby & Toddler Lapsit-Rock and Read 3/21/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 3/21/2017 Family Storytime Storytime (Ready to Read) 3/22/2017 Storytime Storytime (Ready to Read) 3/22/2017 Storytime BookBop-Stories, Music and Movement 3/22/2017 Storytime Baby & Toddler Lapsit-Rock and Read 3/22/2017 Baby & Toddler Lapsits Start Up Business Basics- SBA-Brown Bag Lunch 3/23/2017 General Program Nebraska Warrior Writers Project 3/25/2017 Adult Cultural Program Saturday Storytime-Stories and Crafts 3/25/2017 Storytime Lapsits 3/27/2017 Lapsits Prime Time Family Reading Time 3/27/2017 Prime Time Family Reading Time Humanities Nebraska-Prime Time Family Reading Preschool 3/27/2017 Prime Time Family Reading Time Baby & Toddler Lapsit-Rock and Read 3/28/2017 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 3/28/2017 Family Storytime Storytime (Ready to Read) 3/29/2017 Storytime Storytime (Ready to Read) 3/29/2017 Storytime BookBop-Stories, Music and Movement 3/29/2017 Storytime Baby & Toddler Lapsit-Rock and Read 3/29/2017 Baby & Toddler Lapsits Call for more details Grand Island Regular Meeting - 2/20/2017 Page 30 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item D1 Board Communications and Committee Reports This item allows for the introduction and discussion of board communications and committee reports. Included in this item are items of discussion and communication with the City Council liaison to the Library Board. Items requiring approval must also be indicated in Consideration of Unfinisished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 31 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item F1 Discussion of Potential Partnership with Central Health Center Our library is exploring a new community service in partnership with Central Health Center, a non- profit, public health organization providing basic reproductive health care by combining medical, educational and referral services. Through a grant, Central Health Center is starting an outreach program in a variety of locations throughout Grand Island to provide, on a monthly basis, free sexually transmitted infection testing and arrangements for follow-up treatment. As staff continues exploring program options, personnel from Central Health Center have offered to explain their services and partnership possibilities with the Library Board. Such partnerships aren't new to the library. For example, we partnered with Red Cross in December 2016 to bring a blood drive to our meeting room. Along with the monthly testing through Central Health Center, we have been discussing their mental health services to help with community needs. Staff Contact: Grand Island Regular Meeting - 2/20/2017 Page 32 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item F2 Approval of Renovation Needs and Concepts Plan Previous board discussion and actions have culminated in a planning document that can be used as a preliminary guide for architects responding to a REQUEST FOR PROPOSALS by the City of Grand Island Public Library for Architectural Services. This document includes sections describing interior and exterior renovation needs and concepts. We will review interior plans and delve more into ADA Parking and Patron Walkway Access. Board approval of this plan is recommended. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 2/20/2017 Page 33 / 51 1 Renovation Needs and Concepts Plan Edith Abbott Memorial Library 211 North Washington Street Grand Island, NE Approved by Grand Island Public Library Board of Trustees February 20, 2017 Grand Island Regular Meeting - 2/20/2017 Page 34 / 51 2 Section One: Introduction The Edith Abbott Memorial Library was constructed in 1974 encompassing 25,000 square feet. Utilizing an extensive Building Program Document, this facility was expanded in 2006/2007 to 49,000 square feet. It's been ten years since our expansion and 12 years since its design in 2005. During that time, we’ve seen different areas where we have needs that were either not realized at the time due to lack of funding, or we would like to redesign to be more efficient and usable far into the future. We do have a non-tax funding source — a donation from the Grimminger estate—that will go far in helping us move forward to make some needed renovations and improve our services to respond to patron needs and evolving library services. The Grand Island Public Library Board of Trustees engaged the services of CMBA Architects and Olsson Associates Engineers to assist in exploring areas of needed improvements and preliminary concepts for a future renovation project. These areas include:  Lobby / Friends-Internet Café & Book Sale Area (Section Two)  Meeting Rooms (Section Three)  Administration Area Flip (Section Four)  Teen/Makerspace / Study Rooms (Section Five)  ADA Parking and Patron Walkway Access (Section Six)  Other Renovation Needs (Section Seven) We are estimating a broad cost range for these improvements, from $900,000 to $1,300,000, not including architect fees. Actual costs will be dependent on final fundraising for this project and an approved design that allows options in consideration of those available funds. This Renovation Needs and Concepts Plan is a preliminary guide for architects responding to a REQUEST FOR PROPOSALS by the City of Grand Island Public Library for Architectural Services. The selected architect will be expected to perform full design services, using the Renovation Needs and Concepts Plan as a foundation for a full range of renovation project services including, but not limited to design development, construction documents, construction bidding and construction administration. Grand Island Regular Meeting - 2/20/2017 Page 35 / 51 3 Section Two: Lobby / Friends-Internet Café & Book Sale Area An Internet café was originally intended in the current curved wall space and adjacent areas in our lobby. While functional for a tribute wall, these spaces have largely been without a defined library function. The following concepts convey a café operated by our Friends just inside the library with volunteer services and coffee in the book sale area. The orange dividers on the right side along the west glass wall convey the concept of counter-height seating for patrons using their portable devices on our free WiFi, sipping Friends coffee, or in small conversation groups. Not shown in this concept drawing are the round tables that will remain. Grand Island Regular Meeting - 2/20/2017 Page 36 / 51 4 possible options include a more walled-in look and one with more visibility between areas of the library Grand Island Regular Meeting - 2/20/2017 Page 37 / 51 5 Two more viewing angles Grand Island Regular Meeting - 2/20/2017 Page 38 / 51 6 possible options include a more walled-in look and one with more visibility between areas of the library Grand Island Regular Meeting - 2/20/2017 Page 39 / 51 7 Section Three: Meeting Rooms Even though our current meeting room is large and can be divided into three rooms, quite often the entire space is in use and we can't accommodate additional requests. This concept adds another meeting room in our lobby, and adds videoconferencing capabilities. The current meeting rooms will also have additional technology, wall protection and other features that were missing due to lack of funding in 2005. The back of the meeting room (which we call Meeting Room C) is adjacent to the Children’s Section and will have cabinetry to store materials for kids’ after and out-of-school Makerspace activities. In the previous section, the concept of color was used to bring more attention to our current meeting rooms at the end of the lobby. And as close as the new meeting room (Meeting Room D for now) would be to our front door, we need to make sure it is easily identified and accessible since it would be next to restrooms. Grand Island Regular Meeting - 2/20/2017 Page 40 / 51 8 Grand Island Regular Meeting - 2/20/2017 Page 41 / 51 9 Section Four: Administration Area Flip The new meeting room is made possible by "flipping" the Administration Area with a space in our general staff workroom where we currently have Friends book storage. Even though our future offices will be smaller than if they had been kept where they are now, this is well worth the flip to better serve the public. Grand Island Regular Meeting - 2/20/2017 Page 42 / 51 10 Section Five: Teen/Makerspace / Study Rooms Over time, the space originally designed for teens has become overcrowded and needs to be expanded. Fortunately, our building design allows for such changes without much problem. An adjacent Makerspace is also needed for teens and the general public to learn and create with 3-D printing and other high-tech equipment and materials. And new study rooms within eyesight of the Help Desk will be used when necessary for the growing need to proctor exams for online college classes and other testing. Grand Island Regular Meeting - 2/20/2017 Page 43 / 51 11 Grand Island Regular Meeting - 2/20/2017 Page 44 / 51 12 Section Six: ADA Parking and Patron Walkway Access This concept brings ADA parking closer to the building, increases patron safety in walking from the parking lot, and makes a clear entry walkway north and south along the building, with seating taken out and relocated and smoking prohibited. There is room at the south end of this walkway for the bike rack. We’ve checked and it’s OK for us to close off the existing circle to make this happen. Grand Island Regular Meeting - 2/20/2017 Page 45 / 51 13 Section Seven: Other Renovation Needs This section shows flooring improvements in areas to be renovated along with other recommended areas of the library. Also included as starred are exit door/ramp improvements on the east (original) side of the library to improve patron safety. As the project continues, other areas of needed improvement may be included. Grand Island Regular Meeting - 2/20/2017 Page 46 / 51 Library Board Monday, February 20, 2017 Regular Meeting Item F3 Approval of Issuance of RFP for Architectural Services for Public Library Renovations Board approval is recommended for the issuance of an RFP for Architectural Services for Public Library Renovations based on the Renovation Needs and Concepts Plan. The City Legal Department has approved the RFP documents, and so issuance will occur on February 21, 2017. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 2/20/2017 Page 47 / 51 ADVERTISEMENT REQUEST FOR PROPOSALS FOR Architectural Services – Design of Renovations FOR THE GRAND ISLAND PUBLIC LIBRARY EDITH ABBOTT MEMORIAL LIBRARY 211 NORTH WASHINGTON STREET GRAND ISLAND, NEBRASKA Proposals will be received by the City Clerk, 100 East First Street, Grand Island, NE 68801 or PO Box 1968, Grand Island, NE 68802 until 4:00 P.M. (local time) on March 15, 2017, for furnishing architectural services for design and construction of renovations to the Grand Island Public Library. Proposals received after the specified time will be returned unopened to sender. Proposals must be based on the City’s Request for Proposals. Contact the Grand Island Public Library Director Steve Fosselman at 308- 385-5333 x101 with any questions regarding this RFP. Submit an original and eight (8) copies and one (1) PDF copy if submitting by mail. Proposal package and any addenda are also available on-line at www.grand-island.com under Business-Bid Calendars and www.questcdn.com. Proposals received after the specified time will be returned unopened to sender. The successful proposal will be required to comply with fair labor standards as required by Nebraska R.R.S. 73-102 and comply with Nebraska R.R.S 48-65y pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Successful proposers shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. Proposals will be evaluated based upon qualifications, previous experience of similar scope, and the agreement terms and conditions. Proposals shall remain firm for a period of sixty (60) days after proposal due date. The City Of Grand Island reserves the right to refuse any or all proposals, to waive technicalities, and to accept whichever proposal that may be in the best interest of the City, at its sole discretion. RaNae Edwards City Clerk Grand Island Regular Meeting - 2/20/2017 Page 48 / 51 REQUEST FOR PROPOSALS By the City of Grand Island Public Library For Architectural Services for Public Library Renovations Introduction: The Grand Island Public Library requests proposals from qualified Architectural Firms for the design of renovations to the Edith Abbott Memorial Library, 211 North Washington Street, Grand Island, NE. Upon review of proposals received in response to this Request for Proposal (RFP), the Grand Island Public Library anticipates awarding a single contract for the services required. Project Description: The Edith Abbott Memorial Library was constructed in 1974 and expanded in 2007. A Renovation Needs and Concepts Plan has been approved by the Grand Island Public Library Board of Trustees, indicating necessary improvements in response to changing citizen needs and evolving library services. The selected architect will be expected to perform full design services, using the Renovation Needs and Concepts Plan as a foundation including, but not limited to:  Design Development  Construction Documents  Construction Bidding  Construction Administration The successful respondent will be required to comply with fair labor standards as required by Nebraska R.R.S. 73-102 and comply with Nebraska R.R.S 48-65y pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Successful proposers shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. Project Schedule: The following is a preliminary milestone date list for this project: Task Date Grand Island Regular Meeting - 2/20/2017 Page 49 / 51 Proposal Deadline March 15, 2017, 4:00 pm Interview Architecture Firms March 22, 2017 Award Contract April 11, 2017 Bid Project July 2017 Proposal Format: A written proposal must be submitted in the format outlined herein. Each proposal will be reviewed to determine if it is complete prior to actual evaluation. A total of eight (8) hard copies and one (1) PDF copy of the proposal shall be required if submitted by mail. Proposal package and any addenda are also available on-line at www.grand-island.com under Business- Bid Calendars and www.questcdn.com. Proposals received after the specified time will be returned unopened to sender. Proposal Content: The written proposal should provide background information about the company, its employees, and its experience with related projects and related clients. It should cover the experience of the firm, as well as any consultants on the proposed team. For the purposes of the RFP, the term “company” shall refer to the prime respondent of this RFP, or in other words, the company with whom the City of Grand Island will contract. The term “consultant” shall refer to any and all consultants with whom the prime respondent will be including on the project team. The proposal shall clearly delineate any experience, background, etc. held by the prime “company” and “consultants”. Specifically, the proposal should address the following information in order: 1: Company profile listing: name, address, year established, type of ownership, and number of company staff. If company has multiple offices, please list where the work for this project will be performed. 2: Information about the overall makeup of the project team, including: the identity of all key personnel, a description of their respective responsibilities and duties, and each team members experience with library renovation design projects. 3: Information about any consultants to be included on the team. Identify consultant company name, address, telephone number, contact person, and names and job descriptions of key personnel. Identify consultants experience with library renovation design projects. 4: Summary of at least ten (10) similar projects for which the designer or consultant was responsible. Each of the project summaries should include the following: a: Description of the facility, including: size, functions housed, base bid price and year completed. b: Degree of involvement (principals or consultant). c: Consulting firms involved and their assigned responsibilities. d: Project references including names and telephone numbers. 5: Suggestions the company might have to accelerate the design schedule. Grand Island Regular Meeting - 2/20/2017 Page 50 / 51 6: Current company workload, and ability to perform work for this project given the schedule listed above. 7: Proposed design approach by company for this project. 8: Company proximity to, and familiarity with the area where the project is located. 9: Listing of any pending or settled lawsuits or professional liability claims in which the company was involved during the past ten (10) years. 10: Please provide references of clients for whom company and consultants have provided library renovation design services. Include name, title, department or agency, and telephone number for each reference. 11: Additional information the respondent believes to be relevant to the selection efforts of the Grand Island Public Library. Proposal Submission: All proposal material must be submitted no later than 4:00 PM, March 15, 2017. Submit an original and eight (8) copies and one (1) PDF copy if submitted by mail. Proposal package and any addenda are also available on-line at www.grand-island.com under Business-Bid Calendars and www.questcdn.com. Proposals received after the specified time will be returned unopened to sender. No proposal will be accepted after this time. Submit proposals to: RaNae Edwards, City Clerk City Of Grand Island 100 East First Grand Island, NE 68801 All questions regarding this project should be directed in written form (preferably by email) to Library Director Steve Fosselman. In order that the selection process is as objective as possible, do not contact any Grand Island Public Library or City of Grand Island official other than Mr. Fosselman. Submit questions to: Steve Fosselman, Director Grand Island Public Library stevef@gilibrary.org 211 North Washington Street Grand Island, NE 68801 General Comments: 1: Any cost incurred by respondents in preparing or submitting a proposal for the project shall be the respondents’ sole responsibility. 2: All responses, inquiries, or correspondence relating to this RFP will become the property of the Grand Island Public Library when received. 3: The Grand Island Public Library reserves the right to refuse any or all responses received. Grand Island Regular Meeting - 2/20/2017 Page 51 / 51