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09-12-2016 Library Board Regular Meeting PacketLibrary Board Monday, September 12, 2016 Edith Abbott Memorial Library 211 North Washington Street, Grand Island, NE AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. The Library Board may vote to go into Closed Session on any Agenda Item as allowed by State Law. 2.Roll Call & Introductions Alan Lepler, President Rebecca Rosenlund, Vice President Edward Meedel, Secretary Rob Czaplewski Kelli Arens Sapna Purawat Tanya Hansen 3.Public Participation 4.Approval of Minutes of August 15, 2016 5.Approval of Financial Reports 6.Approval of Bills Submitted - August 23, 2016 and September 13, 2016 7.Approval of Director's Report Grand Island Regular Meeting - 9/12/2016 Page 1 / 37 8.Board Communications and Committee Reports 9.Approval of Agreement in Principal with Hall County for Issuance of Household Cards to Hall County Nonresidents 10.Approval of Agreement in Principal with Grand Island Community Foundation to Accept Donation of Sculpture 11.Approval of Designation of $5,000 in Library Trust Funds for Purchase of Nonfiction Books in FY 2016-17 12.Approval of Holiday Closings Schedule 13.Next Meeting 14.Adjournment Grand Island Regular Meeting - 9/12/2016 Page 2 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item A1 Public Participation This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Individuals may also request items for future library board meetings. If the issue can be handled administratively, notification will be provided. If the item is scheduled for a future meeting, notification of the date will be given. Staff Contact: Grand Island Regular Meeting - 9/12/2016 Page 3 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item B1 Approval of Minutes of August 15, 2016 Staff Contact: Grand Island Regular Meeting - 9/12/2016 Page 4 / 37 CITY OF GRAND ISLAND GRAND ISLAND PUBLIC LIBRARY BOARD OFFICIAL PROCEEDINGS MINUTES OF REGULAR LIBRARY BOARD MEETING August 15, 2016 Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public Library was conducted in the Meeting Room of the Library on Monday, August 15, 2016. Notice appeared in the Grand Island Independent on August 13, 2016; and was posted on August 12, 2016. A quorum present, President Alan Lepler called the meeting to order at 5:30 p.m. The following members were present: Alan Lepler, Rob Czaplewski, Kelli Arens, Becky Rosenlund, Sapna Purawat, and Tanya Hansen. Steve Fosselman, Library Director and City Council Member Julie Hehnke were also present. Open Meetings Law Notice: Provided by President Alan Lepler. Public Participation: None Approval of Minutes: Motion by Tanya Hansen, seconded by Becky Rosenlund, carried unanimously to accept for filing the August 2016 Consideration of Minutes. REPORTS: Approval of Financial Report: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to accept for filing the June 2016 and July 2016 Financial Reports. Approval of Bills Submitted: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to accept for filing the July 12 and July 26, 2016 Bills Submitted as well as August 9, 2016 Bills Submitted. Approval of Director’s Report: Motion by Rob Czaplewski, seconded by Tanya Hansen carried unanimously to accept for filing the August 2016 Directors Report. NEW BUSINESS: Approval of Board Communications and Committee Reports: Alan Lepler assigned Rob Czaplewski and Ed Meedel to be on the Building Committee and Tanya Hansen and Sapna Purawat to be on the By-Laws Committee. Other committee assignments will be announced at the next meeting. Discussion of Revisions to By-Laws: Board members discussed possible changes, with more work to be done in committee before approval by the board. Discussion of Memorandum of Agreement with Grand Island Public Library Foundation and Referral to Library Board’s Foundation Representatives: Board members discussed possible changes, and Alan Lepler referred the matter to the board’s foundation representatives. Approval of Revision to Collection Development Policy: Motion by Rob Czaplewski, seconded by Becky Rosenlund carried unanimously to approve the revision to the Collection Development Policy as presented with the exception of striking the word “monetary” in the first sentence of the section “Gifts of Materials; Memorials and Donations”. Approval of Supplement to 2015 GILIBRARY 2020 Report: Motion by Rob Czaplewski, seconded by Tanya Hansen carried unanimously to approve the supplement to the 2015 GILIBRARY 2020 Report as presented. Discussion of 2016 Library Renovations Project and Referral to Building Committee: Board members discussed and Alan Lepler referred the matter to the board’s Building Committee. Grand Island Regular Meeting - 9/12/2016 Page 5 / 37 2 There being no other business meeting was adjourned at 6:40 p.m. Next regular meeting will be: September 12, 2016 at 5:30. Edward Meedel, Secretary Grand Island Regular Meeting - 9/12/2016 Page 6 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item B2 Approval of Financial Reports The reports of revenues and expenditures since the last board meeting are submitted as generated and made available by the City Finance Department. Staff Contact: Grand Island Regular Meeting - 9/12/2016 Page 7 / 37 09/08/2016 08:45 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY REVENUES |glytdbud FOR THE MONTH ENDING AUGUST 2016 FOR 2016 11 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 74365 STATE GRANTS -8,482 -8,482 -8,094.00 .00 .00 -388.00 95.4% 74576 COPY MACHINE USE FEES -11,330 -11,330 -10,068.24 -770.05 .00 -1,261.76 88.9% 74703 FINES AND PENALTIES -36,565 -36,565 -22,705.04 -1,736.13 .00 -13,859.96 62.1% 74725 NONRESIDENT CARD FEE -13,390 -13,390 -12,248.02 -560.00 .00 -1,141.98 91.5% 74773 CO-PAY HEALTH INSURANCE -29,533 -29,533 -20,689.60 .00 .00 -8,843.40 70.1% 74795 OTHER REVENUE -3,500 -3,500 -3,729.32 -80.36 .00 229.32 106.6% 74799 CREDIT CARD REBATE -3,000 -3,000 .00 .00 .00 -3,000.00 .0% TOTAL LIBRARY -105,800 -105,800 -77,534.22 -3,146.54 .00 -28,265.78 73.3% TOTAL GENERAL FUND -105,800 -105,800 -77,534.22 -3,146.54 .00 -28,265.78 73.3% Grand Island Regular Meeting - 9/12/2016 Page 8 / 37 09/08/2016 08:43 |CITY OF GRAND ISLAND |P 1 briansc |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDING AUGUST 2016 FOR 2016 11 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 LIBRARY _________________________________________ 90 PERSONNEL SERVICES _________________________________________ 10044301 85105 SALARIES - REGULAR 1,012,492 1,012,492 899,274.39 76,323.64 .00 113,217.61 88.8% 10044301 85110 SALARIES - OVERTIME 0 0 439.64 .00 .00 -439.64 100.0%* 10044301 85115 F.I.C.A. PAYROLL TA 68,351 68,351 65,931.02 5,575.10 .00 2,419.98 96.5%* 10044301 85120 HEALTH INSURANCE 220,652 220,652 165,255.14 15,418.00 .00 55,396.86 74.9% 10044301 85125 LIFE INSURANCE 1,356 1,356 1,223.34 118.64 .00 132.66 90.2% 10044301 85130 DISABILITY INSURANC 1,370 1,370 1,206.53 115.84 .00 163.47 88.1% 10044301 85145 PENSION CONTRIBUTIO 42,765 42,765 41,719.80 3,475.94 .00 1,045.20 97.6%* 10044301 85150 WORKERS COMPENSATIO 2,055 2,055 2,055.00 .00 .00 .00 100.0%* 10044301 85160 OTHER EMPLOYEE BENE 5,476 5,476 693.00 25.62 .00 4,783.00 12.7% 10044301 85161 VEBA 11,310 11,310 10,980.00 990.00 .00 330.00 97.1%* TOTAL PERSONNEL SERVICES 1,365,827 1,365,827 1,188,777.86 102,042.78 .00 177,049.14 87.0% 91 OPERATING EXPENSES _________________________________________ 10044301 85213 CONTRACT SERVICES 0 0 400.00 .00 2,000.00 -2,400.00 100.0%* 10044301 85241 COMPUTER SERVICES 26,857 26,857 18,161.33 .00 .00 8,695.67 67.6% 10044301 85245 PRINTING & BINDING 3,000 3,000 1,877.94 15.58 .00 1,122.06 62.6% 10044301 85305 UTILITY SERVICES 54,500 54,500 45,771.41 6,432.97 .00 8,728.59 84.0% 10044301 85317 NATURAL GAS 6,400 6,400 2,818.63 24.80 .00 3,581.37 44.0% 10044301 85319 REPAIR & MAIN-LD IM 1,000 1,000 961.30 .00 .00 38.70 96.1%* 10044301 85324 REPAIR & MAINT - BU 35,000 35,000 20,221.18 3,874.35 257.00 14,521.82 58.5% 10044301 85330 REPAIR & MAINT - OF 26,000 26,000 12,446.99 984.78 12,300.00 1,253.01 95.2%* 10044301 85335 REPAIR & MAINT - VE 480 480 .00 .00 .00 480.00 .0% 10044301 85350 SANITATION SERVICE 900 900 726.00 72.60 .00 174.00 80.7% 10044301 85410 TELEPHONE 0 0 .00 -187.50 .00 .00 .0% 10044301 85413 POSTAGE 9,000 9,000 5,240.15 671.89 .00 3,759.85 58.2% 10044301 85416 ADVERTISING 1,600 1,600 1,783.21 .00 .00 -183.21 111.5%* 10044301 85422 DUES & SUBSCRIPTION 26,000 26,000 19,909.03 1,948.03 2,000.00 4,090.97 84.3% 10044301 85425 BOOKS 120,000 120,000 128,431.00 11,693.94 .00 -8,431.00 107.0%* 10044301 85426 AV/ELECTRONIC MEDIA 130,000 130,000 78,916.37 12,243.31 4,800.00 46,283.63 64.4% 10044301 85427 PERIODICALS 19,000 19,000 16,825.54 49.40 .00 2,174.46 88.6% 10044301 85428 TRAVEL & TRAINING 6,000 6,000 3,465.93 39.09 .00 2,534.07 57.8% 10044301 85453 CASH OVER & SHORT 100 100 -71.75 .68 .00 171.75 -71.8% 10044301 85490 OTHER EXPENDITURES 450 450 1,140.29 106.00 .00 -690.29 253.4%* Grand Island Regular Meeting - 9/12/2016 Page 9 / 37 09/08/2016 08:43 |CITY OF GRAND ISLAND |P 2 briansc |LIBRARY EXPENSES |glytdbud FOR THE MONTH ENDING AUGUST 2016 FOR 2016 11 ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT 100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10044301 85505 OFFICE SUPPLIES 65,000 65,000 54,302.32 4,754.96 1,464.85 9,232.83 85.8% 10044301 85510 CLEANING SUPPLIES 5,600 5,600 1,121.47 .00 .00 4,478.53 20.0% 10044301 85515 GASOLINE 500 500 273.02 40.64 .00 226.98 54.6% 10044301 85540 MISC OPERATING EQUI 15,000 15,000 .00 .00 3,050.00 11,950.00 20.3% TOTAL OPERATING EXPENSES 552,387 552,387 414,721.36 42,765.52 25,871.85 111,793.79 79.8% 96 CAPITAL OUTLAY _________________________________________ 10044301 85620 OFFICE FURNITURE & 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8% TOTAL CAPITAL OUTLAY 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8% TOTAL LIBRARY 1,963,214 1,963,214 1,618,273.22 144,808.30 25,871.85 319,068.93 83.7% TOTAL GENERAL FUND 1,963,214 1,963,214 1,618,273.22 144,808.30 25,871.85 319,068.93 83.7% TOTAL EXPENSES 1,963,214 1,963,214 1,618,273.22 144,808.30 25,871.85 319,068.93 Grand Island Regular Meeting - 9/12/2016 Page 10 / 37 295 Fund Revenues and Expenses - July 2016Beginning Balanc YTD YTD End of YearRevenue Expense Revenues Expenses29555001 Non Departmental74701/85042 Edith Abbot Mem Library $744,901.53 $72.00 $1,250.00 $5,119.41 $741,032.12Jul-16Grand IslandRegular Meeting - 9/12/2016Page 11 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item B3 Approval of Bills Submitted - August 23, 2016 and September 13, 2016 The following bills were submitted by the Library Director in accordance with the Library Funds Policy since the last library board meeting. Staff Contact: Grand Island Regular Meeting - 9/12/2016 Page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rand IslandRegular Meeting - 9/12/2016Page 13 / 37 $ !"#$%%,,0%$ 3 ((2)*,+8 /3/"'( "&/ )*,5% '</(/=/ ':(//01(),()0("#$'&%&&5 2 +,511/01%/01(),()0("#$'%&,2 (5+,10,+11/01%)**%* 66 "/:3 /3(:,21(3@&#'$%&'()(*+,-+'$3(:,21(3@&'#$%&'()(*+,-+")11(,(< %#$%&'()(*+,-+)11(,(< #$%&'()(*+,-+"13((2,(<1 &#'$%&'()(*+,-+$%(())3! @%#$%&'()(*+,-+(())3! @#$%&'()(*+,-+&(())3! @%#$%&'()(*+,-+)**$* -3 //012( (5 311%#%$,2.(+)1+),(0(13('$57)8,1+,$%%,,0%$'Grand IslandRegular Meeting - 9/12/2016Page 14 / 37 !"#+5***%%$ '</(/('&/ '(@/"')*%,+ / '<''&/&( 33 ((21+H!< ="#$"$%&'()(*+,-+'0 (*( =< %#'$%&'()(*+,-+%5 , (+.1,).+'$& '"#&1+,+""$7),81*>+5***%%$'Grand IslandRegular Meeting - 9/12/2016Page 15 / 37 # !"# $%%&&,%$ 3 ..;)*,%* 2- 3 -;(. 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"(%$ /)/&5" & *',? & )&'55*()*&$, -5(#@@*#@!@ %("5(( & +%''%))&#@@)*&++ 2(92". - &))5 ###"-55)')&' %)&,A(!5)*&+* > 7'*,4!"##(-(.& /&'%0'5!- 7'*,4"-5#(-(.& /&'%0'# 7'*,42("###(-(.& /&'%0'(5 7'*,42("!#(-(.& /&'%0'!!Grand IslandRegular Meeting - 9/12/2016Page 16 / 37 - !"# $%%&&,%$ 3 ..;)*&+* > 7'*,42!#"##(-(.& /&'%0' 7'*42("-#(-(.& /&'%0'# 7'*42-("-(#(-(.& /&'%0'-5 7'*42"##(-(.& /&'%0'-(,?=%A)* 22("#(-(.& /&'%0'-,?=%A)* 225-"#(-(.& /&'%0'#!5,?=%A)*,4"#(-(.& /&'%0'#!, %*,42#-"(-#(-(.& /&'%0'#, %*,4255"-!#(-(.& /&'%0'!)*&+= (3("-. "4( 7'* / ("-#(-(.& /&'%0'-5/' * 2 :#@*-@#"#(-(.& /&'%0'5-# ,?*94(#"#(-(.& /&'%0'5# ,?*942##"#(-(.& /&'%0'5! &,? -"--! & +%% -((# &,? (("--! & +%% -((#!$ ) ("!!! & +%% -(#-( / D #("-! & +%% -((( / D ((5"5#! & +%% -(##- / D (--"5! & +%% -(-- / D "#! & +%% -(555 / D 5!!"!5! & +%% -(#! / D #"!-! & +%% -(!--5%* %5/ &/'+)!!!"')&,A &&'5!#)*&+) -. (39-. 5' &*%*:5!"#(-(.& /&'%0'##)**%* '' "(23 ()%*,442@2 2#"#(-(.& /&'%0'!5 7'*%B!("##(-(.& /&'%0'5 7'*%B2"##(-(.& /&'%0'- 7'*%B2>89 2!"-#(-(.& /&'%0'5 7'*%B!!"(#(-(.& /&'%0'--,?=%A)* 22"##(-(.& /&'%0'-Grand IslandRegular Meeting - 9/12/2016Page 17 / 37 !"# $%%&&,%$ 3 ..;)**%* '' "(23 (,?=%A)* 22!"!5#(-(.& /&'%0'#!5, %*,42#!"!!#(-(.& /&'%0'!, %*,42("!#(-(.& /&'%0'#, %* 22 2"#5#(-(.& /&'%0'#- * 22 2#!"#(#(-(.& /&'%0'- ))%*>2 2"#(-(.& /&'%0'?*8 2--"-!#(-(.& /&'%0'5-H&))*>> 2 2(#("#(-(.& /&'%0'#-- ,?*942"#(-(.& /&'%0'5!+)* %* 2"##(-(.& /&'%0'!5+)* %*2 2("(##(-(.& /&'%0'(!5)**$% "3( 523 ($ 'A* 25"!#(-(.& /&'%0'55 )A+?* 2 2("-#(-(.& /&'%0'#)**$* 53 ( &$ ,&))#-"##&%A.' &)' *%)&,*#)**&% 4 "(.- 5(62 4( - * 3 )B%%#!"#(-(.& /&'%0'#!&:7+&+8=$$%%&&,%$-Grand IslandRegular Meeting - 9/12/2016Page 18 / 37 !# !"# +/***%%$ -0(.(.-4( -.?("-)*%&+ ( -0--4(4. 33 ..;&'%% * E "-#(-(.& /&'%0'#5$,+8/$+/***%%$-Grand IslandRegular Meeting - 9/12/2016Page 19 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item B4 Approval of Director's Report The Director's Report typically consists of: 1) a statistical usage report from the previous month including checkouts, visitors, program numbers and attendance, computer and database usage, and other statistics 2) a monthly GI Llibrary Journal newsletter 3) and additional programming and administrative items Items not present in the agenda packet will be distributed at the meeting. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/12/2016 Page 20 / 37 Days Open to Public 31 324 Library Programming: Hours Open to Public 312 3,163 Children's Programs 0 323 Participants 0 13,444 Checkouts - EAML 24,718 259,721 Adult Programs 5 41 Checkouts - Electronic 3,120 27,456 Participants 152 1,040 Checkouts - Outreach 121 1,386 Young Adult Programs 0 65 Total Checkouts 27,959 288,563 Participants 0 1,358 Computer Classes 0 6 Participants 0 41 Average Daily Checkouts 902 891 Outreach Programs 0 27 Participants 0 2,277 Tours Given 0 6 Number in Tours 0 406 Reserves Placed 1,161 11,869 Total Programs 5 419 Total Participants 152 16,600 Patrons Registered 175 1,995 Computer Services: Total Patrons 69,645 Children's Computer User Sessions 1369 15,114 Hours 456 5,037 Reference/Lab User Sessions 3257 39,639 Items Deleted 1,538 10,902 Hours 1086 13,213 Total Items in Collection Teen User Sessions 244 2,705 Hours 220 4,274 Telephone Calls Received 770 8,689 Wireless User Sessions 53 369 Hours 12881 32,526 Public Meeting Room Usage 14 179 Total User Sessions 4,923 57,827 Total Hours 14,643 55,050 Selected Database Uses Patrons Visiting Library 15,567 209,301 Ancestry 6,154 89,034 Outreach Patron Visits 19 197 Chilton 0 66 Driver's Ed 27 132 Ebsco Magazine Index Sessions 3 54Reference Services: FirstSearch 644 4,841Reference Questions Answered 1,155 12,621 Grolier Online 854 8,369 Microfilm Use 87 1,667 Hoopla 645 3,942 Interlibrary Loans Received 16 108 Mango 235 1,742 Interlibrary Loans Sent 81 901 Novelist Plus 15 265Total 15,297 One Click Digital Audiobooks 18 143 Overdrive 2,032 21,806 Friends Online Book Clubs Points of View Reference Center 0 13 Members -8 996 Price It Antiques 1 23Accesses 22908 247,348 Reference USA 9 171 Salem Health 0 2 Student Research 0 39 TumbleBooks for Teens 0 35 TumbleBooks for Kids 32 483 Tutor.com 3 247 Wilson Web 3 215 Zinio eMagazines 425 2,143 34,008 238,794 MONTHLY REPORT August 2016 * Edith Abbott Memorial Library * Mobile Outreach * Internet Branch www.gilibrary.org Grand Island Regular Meeting - 9/12/2016 Page 21 / 37 More summer reading recap inside September 2016 GI Library Journal AND THE WINNER OF THE CHILDREN’S SUMMER READING PROGRAM IS … SHOEMAKER ELEMENTARY The statistics of the “On Your Mark, Get Set, Read!” Summer Reading Program at the Grand Island Public Library have been tallied and show that 3,259 children were registered in this summer program. Winning first place and getting the Edgerton Explorit Center party is Shoemaker Elementary. Principal Lee Wolfe and his students at Shoemaker will proudly get to showcase the traveling summer reading trophy two years in a row; as Shoemaker was the 2015 winner too. Shoemaker had 49 percent of students who read 100 minutes or more throughout the summer months. The second place winner was Engleman Elementary who had 39 percent of students reading 100 or more minutes this summer. Jane Gloor is the principal at Engleman. Third place went to Gates Elementary for having 33 percent of students reading 100 minutes or more. Julie Martin serves as the principal of Gates. Total minutes read by all participants was 1.8 million—that’s an average of 575 minutes read this summer by each child, way to go! So EVERYONE’S A BIG WINNER in our book! WEEKLY STORY TIMES BEGGINNING SEPT 6 MONDAY, 10 AM Play & Read Lapsit Tuesday, 10:30 AM Rock & Read Baby Lapsit Tuesday, 7 PM Family(pajama) Storytime Wednesday, 10 OR 11 AM Ready to Read Story Time Wednesday, 2:30 PM Bookbop for all ages Wednesday, 6 PM Rock & Read Baby Lapsit Saturday, 11 AM Rotating series of four programs: Hot Cocoa en la Manana, Paws to Read, Stories and Crafts, I’ve Got Rhythm Grand Island Regular Meeting - 9/12/2016 Page 22 / 37 THE GRAND ISLAND PUBLIC LIBRARY IS THE GATEWAY FOR THE PEOPLE OF OUR DIVERSE COMMUNITY TO ACHIEVE A LIFETIME OF LEARNING AND LITERACY 211 N. Washington St Grand Island, NE 68801 308-385-5333 308-385-5339 (fax) gipl@gilibrary.org New Expanded Year- Round Hours Sunday 1 PM—5 PM Monday—Thursday 9 AM—9 PM Friday 9 AM—6 PM Saturday 9 AM—5 PM Library Website www.gilibrary.org Facebook Page www.facebook.com/ gilibrary Twitter Feed www.twitter.com/ GIPlibrary Online Catalog grandisland.pioneer. kohalibrary.com Foundation/Friends giplfoundation.org and www.facebook.com/ giplfoundation The Teen Summer Reading Program was a huge success with 240 registered and a reading total of 265,505 minutes— that’s 1,106 minutes per participant or about 18-1/2 hours each. The Adult Summer Reading Program was less structured but had many readers and plenty of attendance at special activities. As well as many prizes won. Speaking of activities and prizes, with the help of the Grand Island Public Library Foundation and a very creative staff, we made summer reading even more fun for all ages. Reminder: if you haven't picked up your prize, so do soon. Thanks to the many businesses and individuals who helped make the program a great summer success. Please call Celine or Kathleen at the library, (308) 385- 5333, if you have questions or want additional information. NUMBERS CRUNCH FOR JUST A FEW SERVICES 2 Program Activities Attendance Children’s 77 5,804 Adults 13 250 Teens 30 780 (fiscal year starts in October) August 2016 Fiscal Year Total Checkouts 27,959 288,563 Visitors 15,567 209,301 Class/Program/Tour Attendance 152 16,600 Computer User Sessions (doesn’t include wireless) 4,923 57,827 Online Resources Use 34,008 381,113 Reference questions / microfilm / Interlibrary Loan 1,339 15,297 Reserves (holds) Placed 1,161 11,869 Total of Selected Measures 85,109 980,570 Grand Island Regular Meeting - 9/12/2016 Page 23 / 37 3 “GET IN THE GAME READ” ART CONTEST WINNERS Grand Island Regular Meeting - 9/12/2016 Page 24 / 37 4 Contact library for future program schedule One way to move into the future with our GILIBRARY 2020 plan is to actually move things around. Our facility has a lot of flexibility, and if you’ve been around long enough you’ve seen us on the move several times. We started doing our latest move in August. Please take a look at the recent changes to both the adult/teen and children’s areas. The adult fiction and nonfiction stacks were moved around to allow for future growth in teen services including a possible makerspace (3-D printer and other high- tech creative tools). The more pronounced separation between adult fiction and nonfiction has allowed us to increase the size of the paperback section. Study tables were rearranged and will be retrofitted for power as a convenience to those with laptops using our wifi. The children’s section audiovisual shelving and teen/reference shelving were switched out to make the children’s shelving lower. The easy reader books have been incorporated into the Discovery Center as we start to enhance this area in order to encourage greater use of these materials by pre-schoolers and early elementary students. We are adding casters to the yellow picture book bins and will be moving those around as well to incorporate them more into the Discovery Center. And soon we will be adding some more seating for parents as they playfully learn with their children. Such moves and GILIBRARY 2020 are solid and well-thought-out guides to move library services into the future along with our fantastic community. Our Library Board will soon be reviewing concepts that will turn into a renovation project funded by a donation from the Myrtle Grimminger estate (more details soon). We are also looking at grant funding for several of our GILIBRARY 2020 initiatives and of course, we cooperate closely with Grow Grand Island as our library helps build a strong community 12 ways! WE ARE ON THE MOVE TOWARD AN EVEN BETTER FUTURE! Grand Island Regular Meeting - 9/12/2016 Page 25 / 37 Grand Island Public Library Board September 12, 2016 Meeting B4 - Director’s Report – Additional Information 1. Successful Shelf Moving Last Week of August Please take a look at the recent changes to both the adult/teen and children’s areas. The adult fiction and nonfiction stacks were moved around to allow for future growth in teen services including a possible makerspace (3-D printer and other high-tech creative tools). There is no word yet about the makerspace Grant Opportunity with UNL, but I’ll let you know as soon as I hear. The more pronounced separation between adult fiction and nonfiction has allowed us to increase the size of the paperback section. Study tables were rearranged and they will be retrofitted for power as a convenience to those with laptops using our wifi. The children’s section audiovisual shelving and teen/reference shelving were switched out to make the children’s shelving lower. The easy reader books have been incorporated into the Discovery Center as we start to enhance this area in order to encourage greater use of these materials by pre-schoolers and early elementary students. We are adding casters to the yellow picture book bins and will be moving those around as well to incorporate them more into the Discovery Center. 2. FY 2016-17 Budget Progress The City Council will be approving the budget at its Tuesday, September 13 meeting. If their agenda packet contains any changes pertaining to our budget I will address them at our meeting. 3. Library Programs and Activities [from previous month, current month and next month] - attached Grand Island Regular Meeting - 9/12/2016 Page 26 / 37 Library Programs and Activities September 12, 2016 Report to Board Title Date Primary Event Type Book Club for Adults 2016 8/2/2016 Book Club for Adults Steve attended United Way Education Council meeting 8/2/2016 Community Connections Author /Book Signing-Barn Quilts 8/3/2016 Adult Author Program Proctored Test 8/4/2016 Proctor Exam Proctor Exam for University of Cincinnati 8/4/2016 Proctor Exam Office for Civil Rights United States Department of Education 8/8/2016 Hosted meeting Started Stall Stories with St. Francis Medical Center 8/9/2016 Community Connections GGI Cultural Engagement and Understanding “Education in the New Latino Diaspora” workshop 8/9/2016 Hosted meeting Proctored Exam 8/10/2016 Proctor Exam Moonshell Munch and Learn 8/11/2016 Adult Cultural Program Proctored Exam 8/11/2016 Proctor Exam Nebraska Cache Geocaching 8/13/2016 Hosted meeting Library Board Meeting 8/15/2016 Library Board Adult Story Time with Dori Bush 8/15/2016 General Program Celine Presenting Trophy to Shoemaker School 8/18/2016 Outreach (Staff) Proctor Exam from Michigan St 8/18/2016 Proctor Exam Outreach to Howard School for Family Night 8/19/2016 Outreach (Staff) Nebraska State Genealogical Society 8/20/2016 Hosted meeting Steve attended GGI Public Arts committee meeting 8/22/2016 Community Connections Health Activity Fair Shady Bend 8/23/2016 Children's Literacy Event Small Business Administration Women's Conference 8/23/2016 Co-sponsored and Hosted Steve attended Multicultural Coalition board meeting 8/25/2016 Community Connections World War II - Grand Island and Berlin 8/27/2016 Adult Cultural Program Grand Island Latino Network 8/30/2016 Hosted meeting National Library Card Signup Month September Celebration Children's Displays for August - State Fair, Summer Books, Back to School, New Fiction, Olympics, Nonfiction Easy Readers, Mo Willems, Football, New Books 9/1/2016 Display - Children's Teen Displays for August - YALSA Top Ten, Guys Read, New Books, Stress Coloring Area, Underwater Tails, Movies to Checkout, Award Books 9/1/2016 Display - Teen Pproctor Test for USPS 9/1/2016 Proctor Exam Steve attended GGI Arts & Entertainment committee meeting 9/1/2016 Community Connections Proctor Exam for USPS 9/2/2016 Proctor Exam The Library is Closed for the Labor Day Holiday 9/4/2016 Announcement The Library is Closed for the Labor Day Holiday 9/5/2016 Announcement Baby & Toddler Lapsit-Rock and Read 9/6/2016 Baby & Toddler Lapsits Book Club for Adults 2016 9/6/2016 Book Club for Adults Pajamatime (Family Storyhour) 9/6/2016 Family Storytime Storytime (Ready to Read) 9/7/2016 Storytime Call for more details Grand Island Regular Meeting - 9/12/2016 Page 27 / 37 Library Programs and Activities September 12, 2016 Report to Board Sixpence 9/7/2016 Parent/Child program Storytime (Ready to Read) 9/7/2016 Storytime BookBop-Stories, Music and Movement 9/7/2016 Storytime Baby & Toddler Lapsit-Rock and Read 9/7/2016 Baby & Toddler Lapsits GGI - Cultural Engagement & Understanding committee 9/7/2016 Hosted meeting Proctored Exam-USPS 9/8/2016 Proctor Exam Sixpence Family Meeting with Kari Wolfe 9/8/2016 Parent/Child program Proctor Exam for University of Cincinnati 9/9/2016 Proctor Exam Nebraska Warrior Writers Project 9/10/2016 Adult Cultural Program Nebraska Warrior Writers (Children's Activities) 9/10/2016 Children's Literacy Event Saturday Storytime-Clean Community System 9/10/2016 Storytime Lapsits 9/12/2016 Lapsits HomeSchooler's Program 9/12/2016 Children's Literacy Event Homeschooler's Program 9/12/2016 Children's Literacy Event Wood River 21st Century Grant Program 9/12/2016 Children's Literacy Event Steve attended GGI Public Arts committee meeting 9/12/2016 Community Connections Library Board Meeting 9/12/2016 Library Board Story Time for Adults with Dori Bush 9/12/2016 Adult Summer Reading Baby & Toddler Lapsit-Rock and Read 9/13/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 9/13/2016 Family Storytime Storytime (Ready to Read) 9/14/2016 Storytime Storytime (Ready to Read) 9/14/2016 Storytime Outreach to Central Catholic 9/14/2016 Outreach BookBop-Stories, Music and Movement 9/14/2016 Storytime Baby & Toddler Lapsit-Rock and Read 9/14/2016 Baby & Toddler Lapsits Color with a Cop 9/15/2016 Storytime Nebraska Warrior Writers Project 9/17/2016 Adult Cultural Program Nebraska Warrior Writers (Children's Activities) 9/17/2016 Children's Literacy Event Saturday Storytime-World Neighbors Multicultural Coalition 9/17/2016 Storytime Harry Potter Movie Mania 9/18/2016 General Program Lapsits 9/19/2016 Lapsits Baby & Toddler Lapsit-Rock and Read 9/20/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 9/20/2016 Family Storytime Storytime (Ready to Read) 9/21/2016 Storytime Storytime (Ready to Read) 9/21/2016 Storytime BookBop-Stories, Music and Movement 9/21/2016 Storytime Baby & Toddler Lapsit-Rock and Read 9/21/2016 Baby & Toddler Lapsits Proctor Exam for University of Cincinnati 9/22/2016 Proctor Exam Saturday Storytime-BookBop 9/24/2016 Storytime Edith Abbott Tea Party 9/25/2016 Children's Literacy Event Harry Potter Movie Mania-2nd Movie 9/25/2016 General Program Lapsits 9/26/2016 Lapsits Call for more details Grand Island Regular Meeting - 9/12/2016 Page 28 / 37 Library Programs and Activities September 12, 2016 Report to Board Baby & Toddler Lapsit-Rock and Read 9/27/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 9/27/2016 Family Storytime Storytime (Ready to Read) 9/28/2016 Storytime Storytime (Ready to Read) 9/28/2016 Storytime BookBop-Stories, Music and Movement 9/28/2016 Storytime Baby & Toddler Lapsit-Rock and Read 9/28/2016 Baby & Toddler Lapsits Saturday Storytime-Stories and Crafts 10/1/2016 Storytime Harry Potter Movie Mania 10/2/2016 General Program Lapsits 10/3/2016 Lapsits HomeSchooler's Program 10/3/2016 Children's Literacy Event Baby & Toddler Lapsit-Rock and Read 10/4/2016 Baby & Toddler Lapsits Book Club for Adults 2016 10/4/2016 Book Club for Adults Pajamatime (Family Storyhour) 10/4/2016 Family Storytime Storytime (Ready to Read) 10/5/2016 Storytime Storytime (Ready to Read) 10/5/2016 Storytime BookBop-Stories, Music and Movement 10/5/2016 Storytime Prime Time Reading Time 10/5/2016 Prime Time Family Reading Time Baby & Toddler Lapsit-Rock and Read 10/5/2016 Baby & Toddler Lapsits Color with a Cop 10/6/2016 Storytime Children's Author Julia Cook Parent's Night 10/6/2016 General Program Nebraska Warrior Writers Project 10/8/2016 Adult Cultural Program Nebraska Warrior Writers (Children's Activities) 10/8/2016 Children's Literacy Event Saturday Storytime-Stories and Crafts 10/8/2016 Storytime Jo Virden/Author Book Talk-World War II Love Story 10/8/2016 Adult Author Program Harry Potter Movie Mania 10/9/2016 General Program Lapsits 10/10/2016 Lapsits Story Time for Adults with Dori Bush 10/10/2016 Adult Summer Reading Baby & Toddler Lapsit-Rock and Read 10/11/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 10/11/2016 Family Storytime Storytime (Ready to Read) 10/12/2016 Storytime Storytime (Ready to Read) 10/12/2016 Storytime BookBop-Stories, Music and Movement 10/12/2016 Storytime Prime Time Reading Time 10/12/2016 Prime Time Family Reading Time Baby & Toddler Lapsit-Rock and Read 10/12/2016 Baby & Toddler Lapsits Moonshell Munch and Learn 10/13/2016 Adult Cultural Program Wood River 21st Century Grant Program 10/13/2016 Children's Literacy Event Saturday Storytime-Stories and Crafts 10/15/2016 Storytime Harry Potter Movie Mania 10/16/2016 General Program Lapsits 10/17/2016 Lapsits Library Board Meeting 10/17/2016 Library Board Baby & Toddler Lapsit-Rock and Read 10/18/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 10/18/2016 Family Storytime Call for more details Grand Island Regular Meeting - 9/12/2016 Page 29 / 37 Library Programs and Activities September 12, 2016 Report to Board Storytime (Ready to Read) 10/19/2016 Storytime Storytime (Ready to Read) 10/19/2016 Storytime BookBop-Stories, Music and Movement 10/19/2016 Storytime Prime Time Reading Time 10/19/2016 Prime Time Family Reading Time Baby & Toddler Lapsit-Rock and Read 10/19/2016 Baby & Toddler Lapsits Color with a Cop 10/20/2016 Storytime Nebraska Warrior Writers Project 10/22/2016 Adult Cultural Program Nebraska Warrior Writers (Children's Activities) 10/22/2016 Children's Literacy Event Saturday Storytime-Stories and Crafts 10/22/2016 Storytime Harry Potter Movie Mania 10/23/2016 General Program Lapsits 10/24/2016 Lapsits Baby & Toddler Lapsit-Rock and Read 10/25/2016 Baby & Toddler Lapsits Pajamatime (Family Storyhour) 10/25/2016 Family Storytime Storytime (Ready to Read) 10/26/2016 Storytime Storytime (Ready to Read) 10/26/2016 Storytime BookBop-Stories, Music and Movement 10/26/2016 Storytime Prime Time Reading Time 10/26/2016 Prime Time Family Reading Time Baby & Toddler Lapsit-Rock and Read 10/26/2016 Baby & Toddler Lapsits Saturday Storytime-Stories and Crafts 10/29/2016 Storytime Harry Potter Movie Mania 10/30/2016 General Program Lapsits 10/31/2016 Lapsits Call for more details Grand Island Regular Meeting - 9/12/2016 Page 30 / 37 © 2016 Peanuts Worldwide LLC, peanuts.com • The American Library Association WHAT’S COOLER THAN BEING COOL? Grand Island Regular Meeting - 9/12/2016 Page 31 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item C1 Board Communications and Committee Reports This agenda item allows for the introduction and discussion of board communications and committee reports. Items requiring approval must also be indicated in Consideration of Unfinisished Business or Consideration of New Business. Staff Contact: Grand Island Regular Meeting - 9/12/2016 Page 32 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item E1 Approval of Agreement in Principal with Hall County for Issuance of Household Cards to Hall County Nonresidents Library board members Alan Lepler and Rob Czaplewski have met as a committee with Hall County board members Jane Richardson, Gary Quandt and Pam Lancaster to work out details for the resumption of an interlocal agreement providing free library cards to Hall County citizens residing outside the corporate limits of Grand Island. Pending execution of an interlocal agreement, the committee recommends Library Board approval of the following agreement details: Two year contract: First year: Oct. 1, 2016 - Sept. 30, 2017. Payment of $15,000 from Hall County to the Grand Island City Library The following terms apply: This payment is to cover all expenses related to issuing the cards. The cards would be provided by the Grand Island Public Library. For contract purposes, one “household card” represents all cards applied for and distributed to the head of household and other members of that one household No charge to Hall Co. for Wood River Rural Schools 21st Century Community Learning Center grant cardholders until this program has ended. All Hall Co. non-resident cards will be issued for one full year, with no common expiration date (and therefore no averaging of cost). No cost share by cardholders Grand Island Regular Meeting - 9/12/2016 Page 33 / 37 Quarterly reporting by library with count of all/additional household cards issued outside city limits of Grand Island No payment caps or caps on number of household cards issued or renewed during a year The first quarterly payment due from Hall County Jan. 1, 2017, delinquent in 30 days with interest, and considered a breach of contract in 60 days. First quarterly report due from library Jan. 1, 2017. The following dates will be the remaining quarterly payments by the county and reports from the library: April 1, 2017 July 1, 2017 Oct. 1, 2017 Jan. 1, 2018 April 1, 2018 July 1, 2018 Penalty being negotiated for early termination by the County Future contract negotiations to begin four months prior to termination Grand Island City Library will actively market information concerning accessibility of library cards for residents outside city limits Second year: Oct. 1, 2017 - Sept. 30, 2018 Payment of $20,000 from Hall County to the Grand Island City Library All terms identical as subsequently listed above Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/12/2016 Page 34 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item E2 Approval of Agreement in Principal with Grand Island Community Foundation to Accept Donation of Sculpture As part of Goal 8.e of our GILIBRARY 2020 strategic plan, we work to continually develop our outdoor spaces adjacent to our raingarden. This is consistent with Grow Grand Island's goal to develop long- range corridor Improvement plans and signature gateway beautification projects. I have been meeting with a subcommittee of the Grow Grand Island Arts and Entertainment committee on a potential donation to the library of a piece of sculpture. A past outdoor public art exhibition of polyhedrons on the south lawn of the library was very well received, and the raingarden lends itself well to a permanent piece of art that can be seen by thousands each day by car or up-close. Several works by renowned artist Jun Kaneko, www.junkaneko.com, are being considered. There might be additional information and graphics to present at the board meeting. The Grand Island Community Foundation would be the lead fiscal agent in securing donations for this purpose and is anticipating an application for support from Principal (Principal Financial Group Foundation). To have the project move forward, library board approval of an agreement in principal is recommended. Then once grant funding from several sources is secured and matters such as insurance coverage are addressed, the matter will be brought back to the library board as a memorandum of agreement. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/12/2016 Page 35 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item E3 Approval of Designation of $5,000 in Library Trust Funds for Purchase of Nonfiction Books in FY 2016-17 As referenced in our Library Funds Policy, a Library Trust Fund exists within the City of Grand Island. These funds are to be used for the purchase of nonfiction books. For several years, funding has accumulated without use and due to a reduction in our FT 2016-17 book budget, board approval is recommended to designate $5,000 if needed for book purchases out of this fund. Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/12/2016 Page 36 / 37 Library Board Monday, September 12, 2016 Regular Meeting Item E4 Approval of Holiday Closings Schedule Along with our usual early closing on the day before Thanksgiving, the city holiday closings surrounding the weekends make for interesting closing conditions for us. This happened in 2011 and we followed the schedule posted by Lincoln City Libraries. Friday, November 11 – Closed (city holiday) Wednesday, November 23 – Close at 5:00 PM Thursday, November 24 – Closed (city holiday) Friday, November 25 – Closed (city holiday) Saturday, December 24 – Closed Sunday, December 25 – Closed Monday, December 26 - Closed (city holiday) Sunday, January 1 – Closed Monday, January 2 – Closed (city holiday) Staff Contact: Steve Fosselman Grand Island Regular Meeting - 9/12/2016 Page 37 / 37