08-15-2016 Library Board Regular Meeting PacketLibrary Board
Monday, August 15, 2016
Edith Abbott Memorial Library, Meeting Room A
211 N Washington St Grand Island, NE 68801
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska. The
requirements for an open meeting are posted on the wall in this room and anyone that wants
to find out what those are is welcome to read through them. The Library Board may vote to
go into Closed Session on any Agenda Item as allowed by State Law.
2.Roll Call & Introductions
Alan Lepler, President
Rebecca Rosenlund, Vice President
Edward Meedel, Secretary
Rob Czaplewski
Kelli Arens
Sapna Purawat
Tanya Hansen
3.Approval of Minutes of July 18, 2016 Library Board Regular Meeting
4.Public Participation
5.Approval of Bills Submitted - July 12 and 26, 2016; August 9, 2016
6.Approval of Financial Reports
7.Approval of Director's Report
Grand Island Regular Meeting - 8/15/2016 Page 1 / 70
8.Approval of Board Communications and Committee Reports
9.Discussion of Revisions to By-laws
10.Discussion of Memorandum of Agreement with Grand Island Public Library Foundation and
Referral to Library Board's Foundation Representatives
11.Approval of Revision to Collection Development Policy
12.Approval of Supplement to 2015 GILIBRARY 2020 Report
13.Discussion of 2016 Library Renovations Project and Referral to Building Committee
14.Next Meeting
15.Adjournment
Grand Island Regular Meeting - 8/15/2016 Page 2 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item A1
Approval of Minutes of July 18, 2016 Library Board Regular Meeting
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 3 / 70
CITY OF GRAND ISLAND
GRAND ISLAND PUBLIC LIBRARY BOARD
OFFICIAL PROCEEDINGS
MINUTES OF REGULAR LIBRARY BOARD MEETING
July 18, 2016
Pursuant to due call and notice thereof, a Regular Meeting of the Library Board of the Grand Island Public
Library was conducted in the Meeting Room of the Library on Monday, July 18, 2016. Notice appeared in the
Grand Island Independent on July 14, 2016; and was posted on July 14, 2016. A quorum present, President Alan
Lepler called the meeting to order at 5:30 p.m. The following members were present: Rob Czaplewski, Kelli
Arens, Becky Rosenlund, Sapna Purawat, Tayna Hansen, and Ed Meedel. Steve Fosselman, Library Director was
also present.
Open Meetings Law Notice: Provided by President Alan Lepler.
Public Participation: None
Approval of Minutes: Motion by Ed Meedel, seconded by Rob Czaplewski, carried unanimously to accept for
filing the May 2016 Consideration of Minutes.
REPORTS:
Approval of Financial Report: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to
accept for filing the May 2016 Financial Report.
Approval of Bills Submitted: Motion by Rob Czaplewski, seconded by Kelli Arens carried unanimously to accept
for filing the May 2016 Bills Submitted as well as June 14, 2016 and June 28, 2016 Bills Submitted.
Approval of Director’s Report: Motion by Ed Meedel, seconded by Rob Czaplewski carried unanimously to
accept for filing the July 2016 Directors Report.
NEW BUSINESS:
Approval of Library Funds Policy: Motion by Rob Czaplewski, seconded by Ed Meedel carried unanimously to
approve the Library Funds Policy.
Committee Appointments by Board President: The board president, Alan Lepler, stated he would like Rob
Czaplewski and himself to stay on as Foundation Liasons.
By-laws Review: The board agreed to have Tanya Hansen review and will be discussed at next meeting.
There being no other business meeting was adjourned at 6:25 p.m. Next regular meeting will be: August 15,
2016 at 5:30.
Edward Meedel, Secretary
Grand Island Regular Meeting - 8/15/2016 Page 4 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item B1
Public Participation
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 5 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item C1
Approval of Bills Submitted - July 12 and 26, 2016; August 9, 2016
The following bills were submitted by the Library Director in accordance with the Library Funds Policy
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 6 / 70
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Library Board
Monday, August 15, 2016
Regular Meeting
Item C2
Approval of Financial Reports
The reports of revenues and expenditures are submitted as generated by the City Finance Department.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 17 / 70
07/20/2016 12:29 |CITY OF GRAND ISLAND |P 1
briansc |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDING JUNE 2016
FOR 2016 09 JOURNAL DETAIL 2016 9 TO 2016 9
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74365 STATE GRANTS -8,482 -8,482 -8,094.00 -8,094.00 .00 -388.00 95.4%
74576 COPY MACHINE USE FEES -11,330 -11,330 -8,353.24 -901.46 .00 -2,976.76 73.7%
74703 FINES AND PENALTIES -36,565 -36,565 -18,961.51 -2,677.61 .00 -17,603.49 51.9%
74725 NONRESIDENT CARD FEE -13,390 -13,390 -8,658.02 -1,600.00 .00 -4,731.98 64.7%
74773 CO-PAY HEALTH INSURANCE -29,533 -29,533 -18,578.76 -2,110.84 .00 -10,954.24 62.9%
74795 OTHER REVENUE -3,500 -3,500 -3,214.26 -2.50 .00 -285.74 91.8%
74799 CREDIT CARD REBATE -3,000 -3,000 .00 .00 .00 -3,000.00 .0%
TOTAL LIBRARY -105,800 -105,800 -65,859.79 -15,386.41 .00 -39,940.21 62.2%
TOTAL GENERAL FUND -105,800 -105,800 -65,859.79 -15,386.41 .00 -39,940.21 62.2%
Grand Island Regular Meeting - 8/15/2016 Page 18 / 70
07/20/2016 12:24 |CITY OF GRAND ISLAND |P 1
briansc |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDING JUNE 2016
FOR 2016 09
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
90 PERSONNEL SERVICES _________________________________________
10044301 85105 SALARIES - REGULAR 1,012,492 1,012,492 744,093.84 115,734.52 .00 268,398.16 73.5%
10044301 85110 SALARIES - OVERTIME 0 0 439.64 .00 .00 -439.64 100.0%*
10044301 85115 F.I.C.A. PAYROLL TA 68,351 68,351 54,587.01 8,544.15 .00 13,763.99 79.9%*
10044301 85120 HEALTH INSURANCE 220,652 220,652 134,419.14 15,418.00 .00 86,232.86 60.9%
10044301 85125 LIFE INSURANCE 1,356 1,356 986.06 118.64 .00 369.94 72.7%
10044301 85130 DISABILITY INSURANC 1,370 1,370 976.98 115.45 .00 393.02 71.3%
10044301 85145 PENSION CONTRIBUTIO 42,765 42,765 34,831.97 5,171.72 .00 7,933.03 81.4%*
10044301 85150 WORKERS COMPENSATIO 2,055 2,055 2,055.00 .00 .00 .00 100.0%*
10044301 85160 OTHER EMPLOYEE BENE 5,476 5,476 641.76 29.28 .00 4,834.24 11.7%
10044301 85161 VEBA 11,310 11,310 9,030.00 1,455.00 .00 2,280.00 79.8%*
TOTAL PERSONNEL SERVICES 1,365,827 1,365,827 982,061.40 146,586.76 .00 383,765.60 71.9%
91 OPERATING EXPENSES _________________________________________
10044301 85213 CONTRACT SERVICES 0 0 400.00 .00 2,000.00 -2,400.00 100.0%*
10044301 85241 COMPUTER SERVICES 26,857 26,857 2,630.66 .00 7,249.00 16,977.34 36.8%
10044301 85245 PRINTING & BINDING 3,000 3,000 1,862.36 1,791.69 .00 1,137.64 62.1%
10044301 85305 UTILITY SERVICES 54,500 54,500 39,338.44 9,503.95 .00 15,161.56 72.2%
10044301 85317 NATURAL GAS 6,400 6,400 2,726.89 115.09 .00 3,673.11 42.6%
10044301 85319 REPAIR & MAIN-LD IM 1,000 1,000 961.30 .00 .00 38.70 96.1%*
10044301 85324 REPAIR & MAINT - BU 35,000 35,000 15,359.60 1,230.59 .00 19,640.40 43.9%
10044301 85330 REPAIR & MAINT - OF 26,000 26,000 10,743.51 672.83 .00 15,256.49 41.3%
10044301 85335 REPAIR & MAINT - VE 480 480 .00 .00 .00 480.00 .0%
10044301 85350 SANITATION SERVICE 900 900 580.80 72.60 .00 319.20 64.5%
10044301 85410 TELEPHONE 0 0 187.50 .00 .00 -187.50 100.0%*
10044301 85413 POSTAGE 9,000 9,000 4,120.21 468.18 .00 4,879.79 45.8%
10044301 85416 ADVERTISING 1,600 1,600 1,590.05 730.83 .00 9.95 99.4%*
10044301 85422 DUES & SUBSCRIPTION 26,000 26,000 16,073.60 1,887.40 2,000.00 7,926.40 69.5%
10044301 85425 BOOKS 120,000 120,000 106,171.09 12,861.05 .00 13,828.91 88.5%*
10044301 85426 AV/ELECTRONIC MEDIA 130,000 130,000 54,657.08 6,950.08 2,400.00 72,942.92 43.9%
10044301 85427 PERIODICALS 19,000 19,000 16,703.14 .00 .00 2,296.86 87.9%*
10044301 85428 TRAVEL & TRAINING 6,000 6,000 2,533.40 935.68 .00 3,466.60 42.2%
10044301 85453 CASH OVER & SHORT 100 100 -71.12 3.42 .00 171.12 -71.1%
10044301 85490 OTHER EXPENDITURES 450 450 906.59 112.85 .00 -456.59 201.5%*
Grand Island Regular Meeting - 8/15/2016 Page 19 / 70
07/20/2016 12:24 |CITY OF GRAND ISLAND |P 2
briansc |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDING JUNE 2016
FOR 2016 09
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 85505 OFFICE SUPPLIES 65,000 65,000 43,530.68 5,740.95 581.65 20,887.67 67.9%
10044301 85510 CLEANING SUPPLIES 5,600 5,600 920.89 .00 .00 4,679.11 16.4%
10044301 85515 GASOLINE 500 500 179.34 .00 .00 320.66 35.9%
10044301 85540 MISC OPERATING EQUI 15,000 15,000 .00 .00 .00 15,000.00 .0%
TOTAL OPERATING EXPENSES 552,387 552,387 322,106.01 43,077.19 14,230.65 216,050.34 60.9%
96 CAPITAL OUTLAY _________________________________________
10044301 85620 OFFICE FURNITURE & 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8%
TOTAL CAPITAL OUTLAY 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8%
TOTAL LIBRARY 1,963,214 1,963,214 1,318,941.41 189,663.95 14,230.65 630,041.94 67.9%
TOTAL GENERAL FUND 1,963,214 1,963,214 1,318,941.41 189,663.95 14,230.65 630,041.94 67.9%
TOTAL EXPENSES 1,963,214 1,963,214 1,318,941.41 189,663.95 14,230.65 630,041.94
Grand Island Regular Meeting - 8/15/2016 Page 20 / 70
08/11/2016 12:15 |CITY OF GRAND ISLAND |P 1
briansc |LIBRARY REVENUES |glytdbud
FOR THE MONTH ENDING JULY 2016
FOR 2016 10 JOURNAL DETAIL 2016 10 TO 2016 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
74365 STATE GRANTS -8,482 -8,482 -8,094.00 .00 .00 -388.00 95.4%
74576 COPY MACHINE USE FEES -11,330 -11,330 -9,298.19 -944.95 .00 -2,031.81 82.1%
74703 FINES AND PENALTIES -36,565 -36,565 -20,968.91 -2,007.40 .00 -15,596.09 57.3%
74725 NONRESIDENT CARD FEE -13,390 -13,390 -11,688.02 -3,030.00 .00 -1,701.98 87.3%
74773 CO-PAY HEALTH INSURANCE -29,533 -29,533 -18,578.76 .00 .00 -10,954.24 62.9%
74795 OTHER REVENUE -3,500 -3,500 -3,648.96 -434.70 .00 148.96 104.3%
74799 CREDIT CARD REBATE -3,000 -3,000 .00 .00 .00 -3,000.00 .0%
TOTAL LIBRARY -105,800 -105,800 -72,276.84 -6,417.05 .00 -33,523.16 68.3%
TOTAL GENERAL FUND -105,800 -105,800 -72,276.84 -6,417.05 .00 -33,523.16 68.3%
Grand Island Regular Meeting - 8/15/2016 Page 21 / 70
08/11/2016 12:16 |CITY OF GRAND ISLAND |P 1
briansc |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDING JULY 2016
FOR 2016 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 LIBRARY _________________________________________
90 PERSONNEL SERVICES _________________________________________
10044301 85105 SALARIES - REGULAR 1,012,492 1,012,492 822,950.75 78,856.91 .00 189,541.25 81.3%
10044301 85110 SALARIES - OVERTIME 0 0 439.64 .00 .00 -439.64 100.0%*
10044301 85115 F.I.C.A. PAYROLL TA 68,351 68,351 60,355.92 5,768.91 .00 7,995.08 88.3%*
10044301 85120 HEALTH INSURANCE 220,652 220,652 149,837.14 15,418.00 .00 70,814.86 67.9%
10044301 85125 LIFE INSURANCE 1,356 1,356 1,104.70 118.64 .00 251.30 81.5%
10044301 85130 DISABILITY INSURANC 1,370 1,370 1,090.69 113.71 .00 279.31 79.6%
10044301 85145 PENSION CONTRIBUTIO 42,765 42,765 38,243.86 3,411.89 .00 4,521.14 89.4%*
10044301 85150 WORKERS COMPENSATIO 2,055 2,055 2,055.00 .00 .00 .00 100.0%*
10044301 85160 OTHER EMPLOYEE BENE 5,476 5,476 667.38 25.62 .00 4,808.62 12.2%
10044301 85161 VEBA 11,310 11,310 9,990.00 960.00 .00 1,320.00 88.3%*
TOTAL PERSONNEL SERVICES 1,365,827 1,365,827 1,086,735.08 104,673.68 .00 279,091.92 79.6%
91 OPERATING EXPENSES _________________________________________
10044301 85213 CONTRACT SERVICES 0 0 400.00 .00 2,000.00 -2,400.00 100.0%*
10044301 85241 COMPUTER SERVICES 26,857 26,857 10,912.33 8,281.67 7,249.00 8,695.67 67.6%
10044301 85245 PRINTING & BINDING 3,000 3,000 1,862.36 .00 .00 1,137.64 62.1%
10044301 85305 UTILITY SERVICES 54,500 54,500 39,338.44 .00 .00 15,161.56 72.2%
10044301 85317 NATURAL GAS 6,400 6,400 2,793.83 66.94 .00 3,606.17 43.7%
10044301 85319 REPAIR & MAIN-LD IM 1,000 1,000 961.30 .00 .00 38.70 96.1%*
10044301 85324 REPAIR & MAINT - BU 35,000 35,000 16,346.83 987.23 .00 18,653.17 46.7%
10044301 85330 REPAIR & MAINT - OF 26,000 26,000 11,462.21 718.70 12,300.00 2,237.79 91.4%*
10044301 85335 REPAIR & MAINT - VE 480 480 .00 .00 .00 480.00 .0%
10044301 85350 SANITATION SERVICE 900 900 653.40 72.60 .00 246.60 72.6%
10044301 85410 TELEPHONE 0 0 187.50 .00 .00 -187.50 100.0%*
10044301 85413 POSTAGE 9,000 9,000 4,568.26 448.05 .00 4,431.74 50.8%
10044301 85416 ADVERTISING 1,600 1,600 1,783.21 193.16 .00 -183.21 111.5%*
10044301 85422 DUES & SUBSCRIPTION 26,000 26,000 17,961.00 1,887.40 2,000.00 6,039.00 76.8%
10044301 85425 BOOKS 120,000 120,000 116,737.06 10,565.97 .00 3,262.94 97.3%*
10044301 85426 AV/ELECTRONIC MEDIA 130,000 130,000 66,673.06 12,015.98 4,800.00 58,526.94 55.0%
10044301 85427 PERIODICALS 19,000 19,000 16,776.14 73.00 .00 2,223.86 88.3%*
10044301 85428 TRAVEL & TRAINING 6,000 6,000 3,426.84 893.44 .00 2,573.16 57.1%
10044301 85453 CASH OVER & SHORT 100 100 -72.43 -1.31 .00 172.43 -72.4%
10044301 85490 OTHER EXPENDITURES 450 450 1,034.29 127.70 .00 -584.29 229.8%*
Grand Island Regular Meeting - 8/15/2016 Page 22 / 70
08/11/2016 12:16 |CITY OF GRAND ISLAND |P 2
briansc |LIBRARY EXPENSES |glytdbud
FOR THE MONTH ENDING JULY 2016
FOR 2016 10
ACCOUNTS FOR:ORIGINAL REVISED AVAILABLE PCT
100 GENERAL FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________
10044301 85505 OFFICE SUPPLIES 65,000 65,000 49,547.36 6,016.68 581.65 14,870.99 77.1%
10044301 85510 CLEANING SUPPLIES 5,600 5,600 1,121.47 200.58 .00 4,478.53 20.0%
10044301 85515 GASOLINE 500 500 232.38 53.04 .00 267.62 46.5%
10044301 85540 MISC OPERATING EQUI 15,000 15,000 .00 .00 .00 15,000.00 .0%
TOTAL OPERATING EXPENSES 552,387 552,387 364,706.84 42,600.83 28,930.65 158,749.51 71.3%
96 CAPITAL OUTLAY _________________________________________
10044301 85620 OFFICE FURNITURE & 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8%
TOTAL CAPITAL OUTLAY 45,000 45,000 14,774.00 .00 .00 30,226.00 32.8%
TOTAL LIBRARY 1,963,214 1,963,214 1,466,215.92 147,274.51 28,930.65 468,067.43 76.2%
TOTAL GENERAL FUND 1,963,214 1,963,214 1,466,215.92 147,274.51 28,930.65 468,067.43 76.2%
TOTAL EXPENSES 1,963,214 1,963,214 1,466,215.92 147,274.51 28,930.65 468,067.43
Grand Island Regular Meeting - 8/15/2016 Page 23 / 70
295 Fund Revenues and ExpensesBeginning Balance End of Year9/30/2015 Revenue Expense Revenues Expenses 9/30/201629555001 Non Departmental74701/85042 Edith Abbot Mem Library 744,901.53 2,224.89 1,250.00 5,047.41 741,104.12May 2016 YTDGrand IslandRegular Meeting - 8/15/2016Page 24 / 70
07/20/2016 12:21 |CITY OF GRAND ISLAND|P 173briansc |ALL EXPENSES|glytdbudFOR THE MONTH ENDING JUNE 2016 FOR 2016 09JOURNAL DETAIL 2016 9 TO 2016 9 ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT295 LOCAL ASSISTANCE APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 29555001 OTHER DEPARTMENT PROJECTS _________________________________________ 91 OPERATING EXPENSES _________________________________________ 29555001 85041 PLANNING COMMISSION 120 120 111.20 .00 .00 8.80 92.7%* 29555001 85042 EDITH ABBOTT MEMORI 200,000 200,000 5,047.41 .00 8,000.00 186,952.59 6.5% 29555001 85490 OTHER EXPENDITURES 0 0 10,000.00 .00 .00 -10,000.00 100.0%* 29555001 85749 GRANDER VISION PLAN 50,000 50,000 .00 .00 5,519.98 44,480.02 11.0% TOTAL OPERATING EXPENSES 250,120 250,120 15,158.61 .00 13,519.98 221,441.41 11.5% 96 CAPITAL OUTLAY _________________________________________ 29555001 85010 CONTINGENCY PROJECT 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL CAPITAL OUTLAY 250,000 250,000 .00 .00 .00 250,000.00 .0% TOTAL OTHER DEPARTMENT PROJECTS 500,120 500,120 15,158.61 .00 13,519.98 471,441.41 5.7% TOTAL LOCAL ASSISTANCE 538,448 538,448 27,487.55 107.93 13,519.98 497,440.47 7.6% TOTAL EXPENSES 538,448 538,448 27,487.55 107.93 13,519.98 497,440.47 Grand IslandRegular Meeting - 8/15/2016Page 25 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item C3
Approval of Director's Report
The Director's Report typically consists of:
1) a statistical usage report from the previous month including checkouts, visitors, program numbers
and attendance, computer and database usage, and other statistics
2) a monthly GI Llibrary Journal newsletter
3) and additional programming and administrative items
Items not present in the agenda packet will be distributed at the meeting.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 26 / 70
Days Open to Public 29 293 Library Programming:
Hours Open to Public 281 2,851 Children's Programs 30 323
Participants 1,599 13,444
Checkouts - EAML 28,074 235,003 Adult Programs 3 36
Checkouts - Electronic 2,838 24,336 Participants 37 888
Checkouts - Outreach 137 1,265 Young Adult Programs 16 65
Total Checkouts 31,049 260,604 Participants 330 1,358
Computer Classes 0 6
Participants 0 41
Average Daily Checkouts 1,071 889 Outreach Programs 0 27
Participants 0 2,277
Tours Given 0 6
Number in Tours 0 406
Reserves Placed 1,181 10,708 Total Programs 49 463
Total Participants 1,966 18,414
Patrons Registered 206 1,820 Computer Services:
Total Patrons needs verification 69,470 Children's Computer User Sessions 1575 13,745
Hours 525 4,581
Reference/Lab User Sessions 3063 36,382
Items Deleted 1,517 9,364 Hours 1021 12,127
Total Items in Collection Teen User Sessions 258 2,461
Hours 203 4,054
Telephone Calls Received 781 7,919 Wireless User Sessions 47 316
Hours 1787 19,645
Public Meeting Room Usage 7 165 Total User Sessions 4,943 52,904
Total Hours 3,536 40,407
Selected Database Uses
Patrons Visiting Library 23,784 193,734 Ancestry 9,377 82,880
Outreach Patron Visits 19 178 Chilton 0 66
Driver's Ed 6 105 Ebsco Magazine Index Sessions 0 51Reference Services: FirstSearch 385 4,145Reference Questions Answered 1,074 11,466 Grolier Online 1,042 7,515
Microfilm Use 89 1,580 Hoopla 600 3,297Interlibrary Loans Received 9 92 Mango 114 1,507
Interlibrary Loans Sent 54 820 Novelist Plus 15 250Total1,226 13,958 One Click Digital Audiobooks 17 125
Overdrive 2,061 19,774
Friends Online Book Clubs Points of View Reference Center 3 13
Members 0 1,004 Price It Antiques 10 22
Accesses 25412 224,440 Reference USA 10 162 Salem Health 0 2
Student Research 0 39 TumbleBooks for Teens 8 35
TumbleBooks for Kids 1 451
Tutor.com 2 244
Wilson Web 20 212
Zinio eMagazines 160 1,718
39,243 244,029
MONTHLY REPORT July 2016
* Edith Abbott Memorial Library * Mobile Outreach * Internet Branch www.gilibrary.org
Grand Island Regular Meeting - 8/15/2016 Page 27 / 70
More summer reading recap inside
August 2016
GI Library Journal
AND THE WINNER OF THE
CHILDREN’S SUMMER READING
PROGRAM IS …
SHOEMAKER ELEMENTARY
The statistics of the “On Your Mark, Get Set, Read!” Summer Reading
Program at the Grand Island Public Library have been tallied and show
that 3,259 children were registered in this summer program.
Winning first place and getting the Edgerton Explorit Center party is
Shoemaker Elementary. Principal Lee Wolfe and his students at
Shoemaker will proudly get to showcase the traveling summer reading
trophy two years in a row; as Shoemaker was the 2015 winner too.
Shoemaker had 49 percent of students who read 100 minutes or more
throughout the summer months.
The second place winner was Engleman Elementary who had 39
percent of students reading 100 or more
minutes this summer. Jane Gloor is the
principal at Engleman.
Third place went to Gates Elementary for
having 33 percent of students reading 100
minutes or more. Julie Martin serves as the
principal of Gates.
Total minutes read by all participants was 1.8
million—that’s an average of 575 minutes
read this summer by each child, way to go! So
EVERYONE’S A BIG WINNER in our
book!
WEEKLY STORY TIMES
BEGGINNING SEPT 6
MONDAY, 10 AM
Play & Read Lapsit
Tuesday, 10:30 AM
Rock & Read Baby Lapsit
Tuesday, 7 PM
Family(pajama) Storytime
Wednesday, 10 OR 11 AM
Ready to Read Story Time
Wednesday, 2:30 PM
Bookbop for all ages
Wednesday, 6 PM
Rock & Read Baby Lapsit
Saturday, 11 AM
Rotating series of four
programs: Hot Cocoa en la
Manana, Paws to Read,
Stories and Crafts, I’ve Got
Rhythm
Grand Island Regular Meeting - 8/15/2016 Page 28 / 70
THE GRAND ISLAND
PUBLIC LIBRARY
IS THE GATEWAY
FOR THE PEOPLE OF
OUR DIVERSE
COMMUNITY TO
ACHIEVE A LIFETIME
OF LEARNING AND
LITERACY
211 N. Washington St
Grand Island, NE 68801
308-385-5333
308-385-5339 (fax)
gipl@gilibrary.org
New Expanded Year-
Round Hours
Sunday 1 PM—5 PM
Monday—Thursday
9 AM—9 PM
Friday 9 AM—6 PM
Saturday 9 AM—5 PM
Library Website
www.gilibrary.org
Facebook Page
www.facebook.com/
gilibrary
Twitter Feed
www.twitter.com/
GIPlibrary
Online Catalog
grandisland.pioneer.
kohalibrary.com
Foundation/Friends
giplfoundation.org
and
www.facebook.com/
giplfoundation
MORE SUMMER READING RECAP
The Teen Summer Reading
Program was a huge success with
240 registered and a reading total
of 265,505 minutes— that’s 1,106
minutes per participant or about
18-1/2 hours each.
The Adult Summer Reading
Program was less
structured but had many
readers and plenty of
attendance at special
activities. As well as many
prizes won.
Speaking of activities and
prizes, with the help of the
Grand Island Public
Library Foundation and a
very creative staff,
we made summer
reading even more
fun for all ages.
Reminder: if you
haven't picked up
your prize, so do
soon.
Thanks to the many businesses
and individuals who helped make
the program a great summer
success. Please call Celine or
Kathleen at the library, (308) 385-
5333, if you have questions or
want additional information.
NUMBERS CRUNCH FOR JUST A FEW SERVICES
2
(fiscal year starts in October) July 2016 Fiscal Year Total
Checkouts 31,049 260,604
Visitors 23,784 193,734
Class/Program/Tour
Attendance 1,966 18,414
Computer User Sessions
(doesn’t include wireless) 4,943 52,904
Online Resources Use 39,243 244,029
Reference questions /
microfilm / Interlibrary Loan 1,226 13,958
Reserves (holds) Placed 1,181 10,708
Total of Selected Measures 103,392 794,351
Program Activities Attendance
Children’s 77 5,804
Adults 13 250
Teens 30 780
Grand Island Regular Meeting - 8/15/2016 Page 29 / 70
3
GREAT BOOKS FOR GREAT KIDS RUNZA LIBRARY FUNDRAISER COMING
On Tuesday, Aug. 23, Runza® Restaurants will
conduct the 14th annual Great Books for Great
Kids Fundraiser. Dine at either Runza in Grand
Island at 1812 N. Webb Road or 2004 S. Locust
St. on Aug. 23, and Runza will donate 10
percent of sales to the Friends of the Grand
Island Public Library to purchase books for
children and teens.
Runza®
Restaurants has
been a long
time supporter
of reading.
“Reading is
vital to lifelong
success and
provides an
excellent
opportunity for families to spend time
together,” stated Becky Perrett, director of
marketing for Runza® National. “Donating
funds for books and promoting literacy is an
important endeavor for children and the
community.”
“We are thrilled to partner again this year to
support literacy and reading in Grand Island
and Hall county,” said Audrey DeFrank, of the
Grand Island Public Library Foundation and
Friends of the Library.
Runza® Restaurants – famous for the Runza®
sandwich with its delicious blend of ground
beef, cabbage, onions,
and secret spices
baked inside
homemade bread;
made-to-order
hamburgers; and
homemade onion rings
– operates and
franchises restaurants
in Nebraska, Colorado,
Iowa, and Kansas.
For more information about the Grand Island
library contact Audrey at 308-385-5333 ext. 112
or go to www.grand-island.com/library. The
library can also be found on social media at
www.facebook.com/gilibrary or
www.twitter.com/GIPlibrary.com.
“GET IN THE GAME READ” ART CONTEST WINNERS
The Grand Island Public Library announces the winners from the
2016 Teen “Get in the Game Read" Art Contest which was sponsored
by the Grand Island Public Library Foundation. The contest was for
ages 11-18 and this year there were 34 entries.
The results of the contest are:
High School Division:
-First Place: Candra Greenwood from Grand Island Senior
High for her colored pencil drawing, "Teen Spirit"
More teen winners on next page
Grand Island Regular Meeting - 8/15/2016 Page 30 / 70
4
Contact library for future program schedule
If you are reading this newsletter in print format, the
online version at www.gilibrary.org has clickable links!
-Second Place: Aviana Papazian from Northwest High School for her “Just Maybe” scratch board
sketch
-Third Place: Anne Pham from Grand Island Central Catholic for her colored pencil drawing, “Girl with
Glasses”
Middle School Division:
-First Place: Yahir Delgado from Westridge Middle School for the
drawing entry “SSS Goku”
-Second Place: Caleb Hayes is home schooled created a sculpture “Justice
League”
-Third Place: Ana Alvarado Mendoza from Westridge Middle School created
a recycled paper art entry, “Polar Bear”
Photography Division:
-First Place: Claire Kelly from Barr
Middle School for her photo “Kendall”
-Second Place: Alathia Hayes is home schooled and entered a “Knights”
photograph
-Third Place: Olivia Mayhew is home schooled and entered a “Milky Way”
photography
Textile Division:
-First Place: Elizabeth Huggins attends Trinity
Lutheran and submitted a crochet entry, “Pink and White
Spiral Flower Doily”
-Second Place: Olivia Mayhew created a sewing entry, “Wallet”
-Third Place: Emma Huggins attends Trinity Lutheran and
entered an embroidery item, “Hummingbird at a Flower”
MORE TEEN ART WINNERS!
Grand Island Regular Meeting - 8/15/2016 Page 31 / 70
Grand Island Public Library Board
C4 - Director’s Report
Additional Information
August 15, 2016 Meeting
1.Shelf Moving Last Week of August
From time to time internal space management requires the moving of shelves throughout the building as patrons’ needs
change. At this time we are making changes in the adult fiction and nonfiction sections as well as children’s section
audiovisual shelving.
The adult fiction and nonfiction changes will not result in smaller sections, just moved to allow for future growth in
teen services including a possible makerspace (3-D printer and other high-tech creative tools). We have also found
that the children’s section audiovisual shelving is too high to allow effective staff monitoring of the Discovery Center,
and so this higher shelving will be switched out with lower teen/reference shelving. Neither teen or children’s shelving
will be reduced in numbers, however.
Prior to a move, I typically conduct space planning exercises with staff, map out current conditions (see below),
analyze alternatives, and then develop the final action plan with a map for all changes (next page). I determine how the
project will be done, in this case obtaining quotes from library movers and choosing Jones Library Sales. This will be
spent out of the library’s general fund budget since there is available funding in our Office Furniture and Equipment
Maintenance account.
Starting Monday, August 29, Jones will be at our library to conduct the move. They will bring specialized equipment
to pick up and relocate heavy shelving ranges with books intact, will disassemble and reassemble shelving, and transfer
books, as necessary. This firm is specialized in all eventualities to assure safety and minimize disruption to the public
and staff. They are expert at assembling and disassembling shelving, and will be adding sway braces to the fiction
shelving ranges that are being lengthened.
Grand Island Regular Meeting - 8/15/2016 Page 32 / 70
This graphic represents the future configuration of shelving and the opening made for future expansion of teen services
and makerspace. This will lead to future decisions about the configuration of the teen and open space. For now our
plans are to have teen nonfiction and study tables in the newly opened space.
Once this move is completed, we will also be reconfiguring the Discovery Center and picture books, and will create a
new Easy Readers section with seating for children and parents. Staff has started discussing possible alternatives and I
hope in September to map the needed changes.
2.Makerspace Grant Opportunity with UNL
UNL is applying for a National Science Foundation grant entitled Nebraska Innovation
Network. If successful, our library will serve as a Nebraska Innovation Campus Satellite
Community Makerspace along with three other public libraries throughout the state. It is
an honor to be selected to participate in this grant and we have in front of us a wonderful
Grow Grand Island opportunity!
The target audience for this project is middle school to high school age students, fostering
awareness and understanding of STEM-related occupations and development of STEM
knowledge and skills. However, the Makerspace will be available to and used by
entrepreneurs and learners of all ages.
What will make this project successful in our community is not just the grant-funded
equipment and supplies (see typical examples to the right), but a shared commitment
between our library, the community and UNL.
If funded, the Nebraska Innovation Campus will actively support our community as an
innovation connector. Research activities will be coordinated and conducted by
University of Nebraska Extension staff. They will develop and document strategies to
engage educators, communities, business and industry leaders and students in personally-
relevant STEM based learning that leads to the development of knowledge and skills
through technology rich experiences. Examples include curriculum development for
equipment, professional development workshops, peer collaboration, family interactions,
and one-to-one facilitations, local and regional maker events and an annual inventor's
Typical
Components of a
Public Library
Makerspace
Computers and
software
3D scanner
3D printer
Laser cutter
CNC (computer num-
erical control) router
Vinyl cutter
Computer coding
Circuit kits
Robotics
High-quality
graphics/audio/video
Sewing/Embroidery
machine
Various tools and
supplies
Grand Island Regular Meeting - 8/15/2016 Page 33 / 70
competition.
Their staff will also train our staff on equipment use and patron services, and we will provide some assistance in
research activities and programming much like we currently do with our Minecraft Coding classes.
This grant also provides us with the University’s expertise in building our community’s leadership capacity to sustain
this makerspace. For this portion of the project, critical to its success, I have asked several organizations to provide me
with community leadership and development support. I would need their commitment to work with our public library
and a local Extension educator to provide support and assistance to the extent they can help recruit local youth and
local mentors/trainers, sustain the maintenance of the makerspace tools and spaces, ensure widespread promotion and
community engagement, and be an integral part of evaluating and setting future directions for building a stronger
community.
Why a makerspace at our public library?
Our public library along with many others across the nation make a natural fit for a community makerspace. Our
mission intertwines a person’s discovery and creativity with traditional and high-tech resources and tools, our
community center atmosphere and access hours, and our lifetime-of-learning centered approach to services and
programs with a distinct maker-culture twist. This mission also provides our community with extensive support for so
many educational, cultural, multiculturally diverse, economic/community development, and quality of life initiatives
and we are involved as community partners in these enterprises and with Grow Grand Island.
As this diverse community’s center for a lifetime of learning and literacy, you can see learning happening throughout
our library. Emergent literacy happens through playful learning and community partnerships in our Discovery Center.
English language and citizenship literacy happens in our Multicultural Center and Literacy Niche. Family history
literacy happens in our Roberta A. Lawrey Heritage Room. Learning through making – for kids, teens and adults - has
been going on at our library for many years. Computer literacy and
coding literacy happens in our Computer Lab. And the list goes on. And
now we have the opportunity to expand 21st century literacies through
this community makerspace with just the right STEM approach for
students, entrepreneurs and the general public.
Development of a makerspace in our library is part of our GILIBRARY
2020 long range plan. If this grant is approved, we will be ready, willing
and able to participate with you and UNL and hope to have the
Community Makerspace in operation by mid-2017. The graphic to the
right represents the connection this makerspace would have with teen
services, computer services and general library staffing dependent on
UNL and community commitments. Their attached letters are the
beginning of the partnership I am developing to assure the success of this makerspace if the grant is awarded.
3.FY 2016-17 Budget Progress
The next City Council budget study session is Tuesday, August 16. I have attached the section containing the proposed
budget for the library along with other departments. Also attached is the same section from the July budget study
session. I am not aware of any reason the August budget is lower than the July budget, but I will find out prior to our
meeting.
4.School Year Children’s Programming Schedule – attached
5.Library Partnering in Warrior Writers Project – attached
6.Other Information – to be presented
Grand Island Regular Meeting - 8/15/2016 Page 34 / 70
A Lifetime of Learning Happens @ Your Library
211 North Washington Street, Grand Island, NE 68801
308-385-5333 | 308-385-5339 (fax)
Providing Services through the Edith Abbott Memorial Library
and Internet Branch at www.gilibrary.org
August 3, 2016
Dr. Bradley Barker
University of Nebraska 4H Extension
Lincoln, NE 68583
Dear Dr. Barker,
It is an honor for our library to be selected to participate in your Nebraska Innovation Network grant application to the
National Science Foundation.
If this grant proposal is funded, it is our intent to collaborate and commit our organization’s resources to work with our
community and local Extension educator to provide support and assistance such as:
• Providing dedicated space within the library
• Providing general oversight and facilitation to users of the Satellite Community Makerspace
• Assisting in community and student recruitment
• Recruiting community professionals to provide facilitation of student projects
• Providing access to computer networks for virtual collaboration
• Providing general troubleshooting for equipment
• Assisting in data collection efforts
• Collaborating and sharing with other Satellite Community Makerspaces and UNL
Our mission intertwines a person’s discovery and creativity with traditional and high-tech resources and tools, our
community center atmosphere and access hours, and our lifetime-of-learning centered approach to services and programs
with a distinct maker-culture twist. This mission also provides our community’s Grow Grand Island planning process with
extensive support and collaboration. With everyone working together, there are so many educational, cultural, multi-
culturally diverse, economic/community development, and quality of life initiatives building Grand Island’s future growth.
Development of a makerspace in our library is part of our GILIBRARY 2020 long range plan and directly ties in with a
major Grow Grand Island goal. Tonja Brown, Executive Chair of Grow Grand Island, expresses their organization’s
commitment toward this project as having the same level of community commitment as their other established initiatives.
This, along with strong commitments from business, education and community service leaders reassures me that our entire
community will be positioned to make this makerspace a resounding success with UNL’s expert guidance.
As this diverse community’s center for a lifetime of learning and literacy, you can see learning happening throughout our
library. Emergent literacy happens through playful learning and community partnerships in our Discovery Center. English
language and citizenship literacy happens in our Multicultural Center and Literacy Niche. Family history literacy happens in
our Roberta A. Lawrey Heritage Room. Learning through making – for kids, teens and adults - has been going on at our
library for many years. Computer literacy and coding literacy happens in our Computer Lab. And the list goes on. And now
we have the opportunity to expand 21st century literacies through this community makerspace with just the right STEM
approach for students, entrepreneurs and the general public.
Thank you for this wonderful opportunity to collaborate with UNL for the benefit of our community and state.
Sincerely,
Steve Fosselman, Library Director
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Grand Island Public Library’s
2016-2017 Children’s Programming School Year Schedule
Beginning September 6th
2016-2017 Closing Dates
September 4 & 5, 2016
November 11, 2016
November 24, 2016
November 25, 2016
December 24, 2016
(TBA...)
December 25, 2016
December 31, 2016
(TBA...)
January 1, 2017
January 16, 2017
April 16, 2017
SATURDAY STORYTIME PROGRAMS
11:00 AM-11:45 AM in Bookingham Palace
1st Saturday of the Month: Paws to Read
2nd Saturday of the Month: Clean Community System
3rd Saturday of the Month: Hot Cocoa en la Manana StoryƟme (MulƟcultural CoaliƟon)
4th Saturday of the Month: BookBop
5th Saturday of the Month (if needed) : Stories and CraŌs
Programming ends May 6, 2017
Special Programming
No StoryƟmes or Lapsits during these weeks:
Winter Break Programming
December 22, 23, 26, 27, 28, 29.
Regular StoryƟme/Lapsits resume January 3
Bear Fair
January 23-25th.
Regular StoryƟme/Lapsits resume February 1
Spring Break Programming
March 3-11.
Regular StoryƟme/Lapsits resume March 13
www.gilibrary.org
211 N Washington St
308.385.5333
MONDAY TUESDAY WEDNESDAY
Lapsits (Play and Read) @
10:00 AM-10:45 AM
Ages 1-2 An interacƟve play
Ɵme for preschool children who
learn primarily through their
senses. This incorporates play,
books, fingerplays, craŌs, and
more.
Baby Lapsits (Rock and Read) @
10:30 AM-11:00 AM
Ages birth up to 2 Music, books,
fingerplays, puppets, and more!
Pajama Time (Family Story
Hour) @ 7:00 PM-8:00 PM
Preschool Ages & Families Come
play with educaƟonal toys, listen
to stories, craŌs and other
hands-on pre-literacy fun.
StoryƟme (Ready to Read) @
10:00 AM and 11:00 AM
Ages 3-5 Stories,
craŌs, treats, music,
and more!
BookBop @
2:30 PM- 3:15 PM
All ages A music and movement
storyƟme in MeeƟng Room ABC
Baby Lapsit (Rock and Read) @
6:00 PM- 6:30 PM
Ages birth up to 2 Music, books,
fingerplays, puppets, and more!
The library models and
recommends Every Child
Ready to Read.
Two
Times!
Grand Island Regular Meeting - 8/15/2016 Page 46 / 70
Nebraska Warrior Writers
Fall 2016 Workshops
Professional Instruction • Support • Guidance
Free to all veterans & active duty personnel
9 - 11 a.m. • Saturdays
Grand Island Public Library
211 N Washington Street
September 10
September 17
October 8
October 22
November 5
November 19
To sign up, contact Erin DeHart at edehart@york.edu or (402) 366-7182.
Upon request, activities will be available for children ages 3-12.
www.NeWarriorWriters.org
PRESENTED BY:
Krick Family Fund
Fred and Amanda Glade Foundation
Grand Island Regular Meeting - 8/15/2016 Page 47 / 70
Library Programs and Activities August 15, 2016 Report to Board
Call for more details
Title Date Primary Event Type
The Library is Closed in Observance of the Fourth of July 7/3/2016 Announcement
The Library is Closed in Observance of the Fourth of July 7/4/2016 Announcement
Baby Lapsits-Rock and Read 7/5/2016 Baby & Toddler Lapsits
Book Club for Adults 2016 7/5/2016 Book Club for Adults
Stories and Crafts-Tongue and Taste with UNL Extension 7/5/2016 Children's Summer Reading
Teen Anime-Open Craft Day 7/5/2016 Teen Anime/Craft
Golden Sower FUN Club-Ninja Red Ridinghood with South Central
Taekwondo
7/6/2016 Children's Summer Reading
Preschoolers-Kindergarten Storytime-SOCCER 7/6/2016 Children's Summer Reading
Proctor Exam for University of Cincinnati 7/6/2016 Proctor Exam
Teen Crafts-Newspaper Basket 7/6/2016 Teen Summer Reading
Summer Reading Enrichment Club-Let's Get Physical 7/7/2016 Children's Summer Reading
Teen Summer Reading Program-GI Robots with Sam 7/7/2016 Teen Summer Reading
Children Stories, Animal Stories and Traditional Lakota Stories 7/9/2016 NE 150 Workshop
Willa Cather’s Life in Letters 7/9/2016 NE 150 Workshop
Stories and Crafts-Saturday Storytime 7/9/2016 Storytime
3rd-5th Grade Big Kids Club-Think Your Drink and Blender Bikes
with UNL Ext Off
7/11/2016 Children's Literacy Event
Mega Mondays! Magical Paradise Exotic Animals 7/11/2016 Children's Summer Reading
Minecraft-Coding Club 7/11/2016 Teen General Program
Storytime for Adults-Reading with-Dori Bush 7/11/2016 Adult Summer Reading
Baby Lapsits-Rock and Read 7/12/2016 Baby & Toddler Lapsits
Stories and Crafts-Healthy Plate 7/12/2016 Children's Summer Reading
Teen Anime-Get in the Game 7/12/2016 Teen Anime/Craft
Golden Sower FUN Club-A Piece of Cake 7/13/2016 Children's Summer Reading
Preschoolers-Kindergarten Storytime-RALLY CAR RACING 7/13/2016 Children's Literacy Event
Proctor Test-Iowa Central Community College 7/13/2016 Proctor Exam
Teen Crafts-Notebook Collage 7/13/2016 Teen Summer Reading
AARP and Nebraska Dept of Insurance 7/13/2016 Hosted Meeting
Proctored Exam 7/14/2016 Proctor Exam
Summer Reading Enrichment Club-Stuhr Museum 7/14/2016 Children's Summer Reading
Teen Summer Reading Program-Teen CERT Introduction 7/14/2016 Teen Summer Reading
Proctor Exam 7/16/2016 Proctor Exam
Stories and Crafts-Saturday Storytime 7/16/2016 Storytime
3rd-5th Grade Big Kids Club-Library Miniature Golf 7/18/2016 Children's Literacy Event
Library Board Meeting 7/18/2016 Library Board
Mega Mondays! Just for Kix 7/18/2016 Children's Literacy Event
Minecraft-Coding Club 7/18/2016 Teen General Program
Proctored Test -unk 7/18/2016 Proctor Exam
Baby Lapsits-Rock and Read 7/19/2016 Baby & Toddler Lapsits
Stories and Crafts-Summer Olympics 7/19/2016 Children's Summer Reading
Teen Anime-Yoga with Deb 7/19/2016 Teen Anime/Craft
Golden Sower FUN Club-Elizabeth: Queen of the Seas 7/20/2016 Children's Summer Reading
Preschoolers-Kindergarten OLYMPICS 7/20/2016 Children's Summer Reading
Teen Crafts-Magazine Crafts 7/20/2016 Teen Summer Reading
Summer Reading Enrichment Club-Olympic Reading Party!7/21/2016 Children's Summer Reading
Teen Summer Reading Program-Talent Show 7/21/2016 Teen Summer Reading
Hall County Community Collaborative 7/22/2016 Hosted Meeting
Grand Island Regular Meeting - 8/15/2016 Page 48 / 70
Library Programs and Activities August 15, 2016 Report to Board
Call for more details
Proctor Exam for University of Cincinnati 7/22/2016 Proctor Exam
Stories and Crafts-Saturday Storytime 7/23/2016 Storytime
3rd-5th Grade Big Kids Club-Lego Man 7/25/2016 Children's Summer Reading
Mega Mondays! Lego Man is Here!7/25/2016 Children's Summer Reading
Teen Program-Lego Man 7/25/2016 Teen Summer Reading
Central District Health Department 7/25/2016 Hosted Meeting
Movie mania for kids and teens 7/26/2016 Children's Summer Reading
Movie mania for kids and teens 7/27/2016 Children's Summer Reading
Movie mania for kids and teens 7/28/2016 Children's Summer Reading
Movie mania for kids and teens 7/29/2016 Children's Summer Reading
Stories and Crafts-Saturday Storytime 7/30/2016 Storytime
All reading minutes are due by July 31st by Midnight 7/31/2016 Children's Summer Reading
12th Annual Teen Art Contest in Art Alcove July Teen Summer Reading
Adult Displays for July - Cats, 150 Nebraska Books, 4th of July,
Dog Days of Summer
July Display - Adult
Children's Displays for July - City Schools Contest, On Your Mark,
Get Set, Read Glass Display, Summer Books, Ice Cream ,
Exercise, Minecraft, History, Olympics, New Fiction, Health
Books, 4th of July, Legos, Animals, and Fossils
July Display - Children's
Teen Displays for July - Yalsa Top Ten, Guys Read, New Books,
Get in the Game Sports Books, Award Books, Stress Coloring
Table, Graphic Novels, Gaming Books, Pokemon
July Display - Teen
Book Club for Adults 2016 8/2/2016 Book Club for Adults
Author /Book Signing-Barn Quilts 8/3/2016 Adult Author Program
Proctored Test 8/4/2016 Proctor Exam
Proctor Exam for University of Cincinnati 8/4/2016 Proctor Exam
Prairie Fibers Weavers and Spinners Guild 8/6/2016 Hosted Meeting
Sketch Art Club 8/8/2016 Hosted Meeting
Office for Civil Rights United States Department of Education 8/8/2016 Hosted Meeting
Grow Grand Island 8/9/2016 Hosted Meeting
Proctored Exam 8/10/2016 Proctor Exam
Moonshell Munch and Learn 8/11/2016 Adult Cultural Program
Proctored Exam 8/11/2016 Proctor Exam
Library Board Meeting 8/15/2016 Library Board
Adult Story Time with Dori Bush 8/15/2016 General Program
Proctor Exam from Michigan St 8/18/2016 Proctor Exam
Nebraska State Genealogical Society 8/20/2016 Hosted Meeting
University of Nebraska Public Policy Center 8/23/2016 Hosted Meeting
World War II - Grand Island and Berlin 8/27/2016 Adult Cultural Program
The Library is Closed for the Labor Day Holiday 9/4/2016 Announcement
The Library is Closed for the Labor Day Holiday 9/5/2016 Announcement
Baby & Toddler Lapsit-Rock and Read 9/6/2016 Baby & Toddler Lapsits
Book Club for Adults 2016 9/6/2016 Book Club for Adults
Pajamatime (Family Storyhour)9/6/2016 Family Storytime
Storytime (Ready to Read)9/7/2016 Storytime
Storytime (Ready to Read)9/7/2016 Storytime
Grand Island Regular Meeting - 8/15/2016 Page 49 / 70
Library Programs and Activities August 15, 2016 Report to Board
Call for more details
BookBop-Stories, Music and Movement 9/7/2016 Storytime
Baby & Toddler Lapsit-Rock and Read 9/7/2016 Baby & Toddler Lapsits
Grow Grand Island 9/7/2016 Hosted Meeting
Nebraska Warrior Writers Project 9/10/2016 Adult Cultural Program
Saturday Storytime-Stories and Crafts 9/10/2016 Storytime
Lapsits 9/12/2016 Lapsits
Story Time for Adults with Dori Bush 9/12/2016 Adult Summer Reading
Baby & Toddler Lapsit-Rock and Read 9/13/2016 Baby & Toddler Lapsits
Pajamatime (Family Storyhour)9/13/2016 Family Storytime
Storytime (Ready to Read)9/14/2016 Storytime
Storytime (Ready to Read)9/14/2016 Storytime
BookBop-Stories, Music and Movement 9/14/2016 Storytime
Baby & Toddler Lapsit-Rock and Read 9/14/2016 Baby & Toddler Lapsits
Health & Human Services Division of Developmental Disabilities 9/14/2016 Hosted Meeting
Nebraska Safety Council 9/15/2016 Hosted Meeting
Nebraska Warrior Writers Project 9/17/2016 Adult Cultural Program
Saturday Storytime-Stories and Crafts 9/17/2016 Storytime
Lapsits 9/19/2016 Lapsits
Library Board Meeting 9/19/2016 Library Board
Baby & Toddler Lapsit-Rock and Read 9/20/2016 Baby & Toddler Lapsits
Pajamatime (Family Storyhour)9/20/2016 Family Storytime
Nebraska State Genealogical Society 9/20/2016 Hosted Meeting
Storytime (Ready to Read)9/21/2016 Storytime
Storytime (Ready to Read)9/21/2016 Storytime
BookBop-Stories, Music and Movement 9/21/2016 Storytime
Baby & Toddler Lapsit-Rock and Read 9/21/2016 Baby & Toddler Lapsits
Saturday Storytime-Stories and Crafts 9/24/2016 Storytime
Edith Abbott Tea Party 9/25/2016 Children's Literacy Event
Lapsits 9/26/2016 Lapsits
Baby & Toddler Lapsit-Rock and Read 9/27/2016 Baby & Toddler Lapsits
Pajamatime (Family Storyhour)9/27/2016 Family Storytime
Storytime (Ready to Read)9/28/2016 Storytime
Storytime (Ready to Read)9/28/2016 Storytime
BookBop-Stories, Music and Movement 9/28/2016 Storytime
Baby & Toddler Lapsit-Rock and Read 9/28/2016 Baby & Toddler Lapsits
Hall County Community Collaborative 9/30/2016 Hosted Meeting
Grand Island Regular Meeting - 8/15/2016 Page 50 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item C4
Approval of Board Communications and Committee Reports
These items will be distributed at the meeting.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 51 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item D1
Discussion of Revisions to By-laws
Discussion of this item started in July and will continue at this meeting. Proposed amendments sent to
all board members at least ten days before the September 2016 regular meeting, in accordance with
ARTICLE VI, section 1.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 52 / 70
Revised August 12, 2002
BY-LAWS
GRAND ISLAND PUBLIC LIBRARY BOARD
ARTICLE I – Name
This organization shall be called “The Board of Trustees of the Grand Island
Public Library” existing by virtue of the provisions of Sections 17-3 and 17-4 of
the Grand Island City Code as provided by Chapter 51 of the Revised Statutes of
Nebraska and exercising the powers and authority, and assuming the
responsibilities delegated to it under the said statutes.
ARTICLE II – Membership
Section 1 The Board shall consist of seven (7) members to be elected by the City Council
and to be chosen from the citizens at large, of which Board neither the Mayor nor
any member of the City Council shall be a member.1
Section 2 The directors first elected shall hold their office for a term of four (4) years from
the first date of July, and directors shall be chosen thereafter as terms expire. No
director shall be elected for more than two successive terms.2 If a person is
appointed to fill out the remainder of another person’s term, and there remains
three or more years of that term, this is then to be considered a regular term.
Section 3 In cases of vacancies by resignation, removal, or otherwise, the City Council shall
fill such vacancy for the unexpired term.3
Section 4 No director shall receive any pay or compensation for any services rendered as a
member of the board.4
Section 5 A trustee who is absent from three (3) consecutive regular meetings or who has
not attended at least seven (7) regular meetings in a twelve (12) month period
shall be requested by the president to state in writing his intention to continue
serving on the Board.
_____________
1 Grand Island City Code, Section 19-3, as amended by Ordinance 8753
2 Grand Island City Code, Section 19-3, as amended by Ordinance 4391
3 Grand Island City Code, Section 19-3
4 Ibid.
Grand Island Regular Meeting - 8/15/2016 Page 53 / 70
Revised August 12, 2002
Library Board By-Laws, Grand Island, Nebraska
ARTICLE III – Officers
Section 1 The officers shall be a president, a vice-president and a secretary.1 Election of
officers shall take place at the annual meeting.
Section 2 Officers shall serve a term of one year from the annual meeting at which they are
elected and until their successors are duly elected. An individual shall not serve
more than two consecutive years in the same office.
Section 3 The president shall preside at all meetings of the board, authorize calls for any
special meetings, appoint all committees, execute all documents authorized by the
board, co-sign all claims approved by the board, serve as an ex-officio voting
member of all committees, and generally perform all duties associated with that
office.
Section 4 The vice-president, in the event of the absence or disability of the president, or a
vacancy in that office, shall assume and perform the duties and functions of the
president.
Section 5 The secretary shall keep a true and accurate record of all meetings of the board,
and shall issue notice of all regular meetings one week in advance.
ARTICLE IV – Meetings
Section 1 The regular meetings shall be held each month, the date and hour to be set by the
board at its annual meeting.
Section 2 Special meetings may be held any time at the call of the president or at the call of
any three (3) members of the board, provided that notice thereof be given to all
board members at least 24 hours in advance of the special meeting.
Section 3 Notice of regular meetings, specifying time and place shall be published, as
provided by law, so that citizens can exercise their democratic privilege of
appearing at public sessions of governmental bodies. All such public meetings
shall be held in the public building in which the governmental body conducting
the meeting operates or is headquartered unless the publicized notice shall
designate another public building or other place. The minutes of the
governmental body, shall record the manner by which such publicized notice was
given.2
Section 4 The annual meeting, which shall be for the purpose of the election of officers and
the adoption of an annual report, shall be held at the time of the regular meeting in
the month of June each year.
_____________
1 Grand Island City Code, Section 19-4
2 Nebraska Statutes, 84-1402
Grand Island Regular Meeting - 8/15/2016 Page 54 / 70
Revised August 12, 2002
Library Board By-Laws, Grand Island, Nebraska
Section 5 The order of business for regular meetings shall include, but not be limited to, the
following items which shall be covered in the sequence shown so far as
circumstances will permit:
(a)Call to order
(b)Disposition of minutes of previous meeting and any intervening
special meetings
(c)Librarian’s financial report and allowance of bills
(d)Librarian’s circulation report
(e)Committee reports
(f)Communications
(g)Unfinished business
(h)New business
(i)Public presentation to, or discussion with, the board
(j)Adjournment
Section 6 Four (4) members of the library board shall constitute a quorum, but a majority
vote of all the members of the library board shall be required to transact any
business. Any formal official action on any question or motion duly moved and
seconded shall be taken only by roll call vote of the governing body in open
session convened and the record shall show how each member voted.1
Section 7 Proceedings of all meetings shall be governed by Robert’s Rules of Order, except
as herein provided.
ARTICLE V – Committees
Section 1 The president shall appoint committees of one or more members each for such
specific purposes as the business of the board may require from time to time. The
committee shall be considered to be discharged upon the completion of the
purpose for which it was appointed and after the final report is made to the board.
Section 2 The following standing committees shall be appointed by the president at the first
regular meeting after the annual meeting, to serve for one year.
(a)Building and property
(b)Special activities and public relations
(c)Personnel
(d)Policy and by-laws
(e)Budget and finance
The librarian and president shall be ex-officio members of each committee, with
the president a voting member thereof.
_____________
1 Nebraska Statutes, 84-1405
Grand Island Regular Meeting - 8/15/2016 Page 55 / 70
Revised August 12, 2002
Library Board By-Laws, Grand Island, Nebraska
Section 3 All committees shall make a progress report to the library board at each of its
meetings.
Section 4 No committee will have other than advisory powers unless by suitable action of
the board, it is granted specific power to act.
ARTICLE VI – General
Section 1 The by-laws may be amended by the majority vote of all members of the board
provided written notice of the proposed amendment shall have been mailed to all
members at least ten (10) days prior to the meeting at which such action is
proposed to be taken.
Section 2 The by-laws shall be reviewed annually at the July meeting.
ARTICLE VII – Library Director
The librarian shall have sole charge of the administration of the library under the
direction and review of the board. The librarian shall be held responsible for the
care of the building and equipment, for the employment and direction of the staff,
for the efficiency of the library’s services to the public, and for the operation of
the library under financial conditions set forth in the annual budget. The librarian
shall, on orders from the board submit claims on the Library Fund to be paid out
by the City Treasurer, shall keep an accurate record of all moneys received and
disbursed by him and make a report thereof to the library board monthly or as
often as the board shall require. The librarian shall attend all board meetings
except those at which his appointment or salary is to be discussed.
ARTICLE VII – State and National Affiliations
Section 1 All members of the board shall be members of the Trustees Section of the
Nebraska Library Association.
Section 2 The president of the board shall be a member of the Trustees Section of the
American Library Association. Any material received from this source shall be
made available to all board members.
Grand Island Regular Meeting - 8/15/2016 Page 56 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item D2
Discussion of Memorandum of Agreement with Grand Island Public
Library Foundation and Referral to Library Board's Foundation
Representatives
This is an item of continued discussion. As in most public libraries, we have a long standing practice of
cooperation with the library foundation and friends. In some cases a more formal agreement is sought
for additional clarity. Work continues with City Attorney Jerry Janulewicz on that possibility using an
agreement in effect in Lincoln as a template. Referral of a first draft to Alan and Rob as foundation
board representatives is recommended at this time.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 57 / 70
Agreement Between Grand Island Public Library
and Grand Island Public Library Foundation, Inc Page 1 of 5
As Adopted ___________, 2016
DRAFT
AGREEMENT BETWEEN THE GRAND ISLAND PUBLIC LIBRARY
AND
THE GRAND ISLAND PUBLIC LIBRARY FOUNDATION, INC
THIS AGREEMENT is entered into by and between the City of Grand Island,
doing business as Grand Island Public Library, hereinafter referred to as “Library” and
the Grand Island Public Library Foundation, Inc Board of Trustees, hereinafter referred
to as “Foundation” executed this 15st day of August 2016.
I.
The Library Board is an administrative board charged with overseeing the public
library as designated in accordance with Chapter 19-3 in the Grand Island City Code.
II.
The Foundation is a non-profit Nebraska corporation designated as tax exempt
under §501(c)(3) of the Internal Revenue Code of 1986, and is organized for the
purpose of soliciting and receiving gifts, bequests, grants, and devises of property for
the use and benefit of the Library consistent with its Articles of Incorporation as
amended from time to time.
III.
Library and Foundation are desirous of setting forth in this Agreement the mutual
responsibilities and understandings of the two organizations.
NOW, THEREFORE, IN CONSIDERATION of the mutual covenants contained
herein, the Library and the Foundation do agree as follows:
1. Foundation’s Responsibilities.
a. Library Programs/Services Support. The Foundation will assist the
Library in fulfilling the Library’s responsibilities under its adopted areas
plan and, in particular, may assist the Library by providing cash and in-
kind contributions and services for the management, maintenance, and
support of the various library programs and/or services established within
the designated areas of the Library.
b. Fundraising. The Foundation will conduct periodic fund drives, both
general and project specific, for the purpose of obtaining charitable
donations to be utilized in the provision of the Library’s programs and/or
services within the Library’s designated area and in accordance with the
Library’s missions and goals. The funds so raised may be utilized directly
Grand Island Regular Meeting - 8/15/2016 Page 58 / 70
Agreement Between Grand Island Public Library
and Grand Island Public Library Foundation, Inc Page 2 of 5
As Adopted ___________, 2016
by the Foundation for these purposes or may be transferred to the Library,
as from time to time may be determined by the Foundation, but in any
event all funds so solicited and received shall be initially accepted in the
name of the Foundation and the solicitations shall be conducted in the
name of the Foundation. The name of the City of Grand Island shall not be
used for the purpose of such solicitations and no prospective donor shall
be advised that any such donation is being made to the City of Grand
Island. Notwithstanding anything to the contrary contained herein, it is
agreed that the Foundation is entitled to use the Foundation’s name for
the purpose of such solicitations and to advise prospective donors that
such donation is being made to the Foundation.
c. Other Duties. The Foundation shall act as a conduit on behalf of the
Library, with the approval of both parties, for contracting with other
agencies of government, obtaining grants, or taking other actions in which
it is necessary that an organization with 501(c)(3) designation act as
contractor, grantee, or otherwise. It is understood and agreed that any
grant so submitted shall be in the name of the Foundation.
d. Reports. The Foundation shall provide the Library with its annual
audits, quarterly Library Support Expenses, and other reports upon
request.
2. Library’s Responsibilities.
a. Meeting and Designated Space. The Library shall provide the
Foundation with space for Foundation meetings as well as designated
space, telephone and internet access, and office furnishings to conduct its
services in support of the Library including but not limited to volunteer
activities and Foundation sales of donated materials, Library discards and
other items.
b. Promotion. The Library shall make available the Library system to
promote and/or advertise Foundation events, meetings, and products to
the extent allowed by the Grand Island City Code and other governing law.
The Library shall provide a link to Foundation’s web site from the Library’s
web site.
c. Proposals. The Library shall, on an as needed basis, provide
proposals for funding consideration that meet the Foundation’s funding
guidelines and/or strategic plan. The Library shall also provide general
advice and support to the Foundation.
d. Use of Funds. The Library shall make use of in-kind contributions or
funds raised by the Foundation to supplement government funding and
not supplant government funding of the Library, and for the purposes for
Grand Island Regular Meeting - 8/15/2016 Page 59 / 70
Agreement Between Grand Island Public Library
and Grand Island Public Library Foundation, Inc Page 3 of 5
As Adopted ___________, 2016
which the funds were raised by the Foundation, including using any
“restricted funds” for their intended purposes, with such limitations as
provided by the Grand Island City Code and other governing law.
e. Reports. The Library shall provide the Foundation with an accounting
report on the use in-kind contributions and funds given to the Library by
the Foundation at such times as are necessary and reasonably requested
by Foundation in writing, but in no event less than annually.
f. Library Board Representation. To assure a high standard of
collaboration, the Library Board shall designate two of its members as
Foundation Board members.
3. Foundation Expenses. All correspondence of the Foundation shall be on
Foundation letterhead, and the Foundation shall pay all direct costs of paper,
printing, postage, and copying; provided, however, the Foundation may utilize
copying equipment of the Library subject to reimbursement by the Foundation for
solely-Foundation business.
4. No Compensation. It is understood and agreed by and between the Library
and the Foundation that the purpose of this Agreement is to further the mutual
goals of the Foundation and the Library by improving the provision of library
programs and/or services within the Library’s designated areas and neither
party shall provide monetary compensation to the other party for any of the
activities or services rendered, performed, or provided by either, except for
reimbursements as provided in paragraph 3 or as may hereafter be agreed upon
in writing.
5. Independent Contractor. Library is interested only in the results produced
by this Agreement. The Foundation has sole and exclusive charge and control of
the manner and means of performance. The Foundation shall perform as an
independent contractor and it is expressly understood that neither the Foundation
nor any of its staff are employees of City of Grand Island and, thus, they are not
entitled to compensation, sick leave, or injury leave. Nothing contained herein
shall be deemed to change or alter the Foundation’s status as a 501(c) (3)
organization.
6. Insurance. Foundation agrees to maintain general liability insurance with an
insurer licensed by the State of Nebraska that will protect both Foundation and
Library from claims of damages because of injuries, including death, suffered by
persons and liability from damages to property which may arise from the work
performed under this Agreement, either by Foundation, any subcontractor, or by
anyone directly or indirectly engaged or indirectly engaged or employed by either
of them. The parties agree that the limits of liability for the insurance which the
Foundation shall procure shall be not less than $1,000,000 each occurrence and
Grand Island Regular Meeting - 8/15/2016 Page 60 / 70
Agreement Between Grand Island Public Library
and Grand Island Public Library Foundation, Inc Page 4 of 5
As Adopted ___________, 2016
$2,000,000 in the aggregate. The City of Grand Island shall be an additional
named insured.
7. Indemnification. To the fullest extent permitted by law, Foundation shall
indemnify, defend, and hold harmless the Library, its officers, agents, and
employees from and against claims, damages, losses, and expenses, including
but not limited to attorney’s fees, arising out of or resulting from performance of
this Agreement, that results in any claims for damage whatsoever, including
without limitation, any bodily injury, sickness, disease, death, or any injury to or
destruction of tangible or intangible property, including any loss of use resulting
therefrom that is caused by the intentional or negligent act or omission of
Foundation or anyone for whose acts any of them may be liable. This section will
not require Foundation to indemnify or hold harmless the Library for any losses,
claims, damages, and expenses arising out of or resulting from the negligence of
the Library.
To the fullest extent permitted by law, Library shall indemnify, defend, and hold
harmless the Foundation, its officers, agents, and employees from and against
claims, damages, losses, and expenses, including but not limited to attorney’s
fees, arising out of or resulting from performance of this Agreement, that results
in any claims for damage whatsoever, including without limitation, any bodily
injury, sickness, disease, death, or any injury to or destruction of tangible or
intangible property, including any loss of use resulting therefrom that is caused
by the intentional or negligent act or omission of Library or anyone for whose acts
any of them may be liable. This section will not require Library to indemnify or
hold harmless the Foundation for any losses, claims, damages, and expenses
arising out of or resulting from the negligence of the Foundation.
The Library does not waive its governmental immunity by entering into this
Agreement and fully retains all immunities and defenses provided by law. This
section survives any termination of this Agreement.
8. Fair Employment. The Foundation shall not discriminate against any
employee (or applicant for employment) with respect to compensation, terms,
advancement potential, conditions, or privileges of employment, because of such
person’s race, color, religion, sex, disability, national origin, ancestry, age, or
marital status pursuant to the requirements of Grand Island City Code Chapter
11.08, and Neb. Rev. Stat § 48-1122, as amended.
9. Nebraska Law. This agreement shall be governed and interpreted by the
Laws of the State of Nebraska without reference to the principles of conflicts of
law.
10. Integration, Amendments, Assignment. This Agreement represents the
entire agreement between the parties and all prior negotiations and
representations are hereby expressly excluded from this Agreement. This
Grand Island Regular Meeting - 8/15/2016 Page 61 / 70
Agreement Between Grand Island Public Library
and Grand Island Public Library Foundation, Inc Page 5 of 5
As Adopted ___________, 2016
Agreement may be amended only by written agreement of both parties. This
Agreement may not be assigned without the prior written consent of the other
party.
11. Severability & Savings Clause. Each section and each subdivision of a
section of this Agreement is hereby declared to be independent of every other
section or subdivision of a section so far as inducement for the acceptance of this
Agreement and invalidity of any section or subdivision of a section of this
Agreement shall not invalidate any other section or subdivision of a section
thereof.
12. Term. The term of this Agreement shall commence upon execution and shall
continue until completion of all of the obligations of this Agreement, but in no
event longer than one year after the date of execution by Library. This
Agreement may be renewed for subsequent one year periods as the parties may
agree.
13. Termination. Either party may terminate this Agreement at any time by
giving written notice to the other party of such termination at least 30 days before
the effective date of such termination.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date of execution by the Library below.
GRAND ISLAND PUBLIC LIBRARY
__________________________________ _______________
Library Board President Date
GRAND ISLAND PUBLIC LIBRARY FOUNDATION, INC
__________________________________ _______________
Foundation Board President Date
Grand Island Regular Meeting - 8/15/2016 Page 62 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item E1
Approval of Revision to Collection Development Policy
The proposed changes clarify existing practice related to:
* the supplemental role of cash or in-kind contributions through the Grand Island Public Library
Foundation
* disposition of discarded materials including provision to the Grand Island Public Library Friends Group
for their book sale
* that unless expressly solicited by the library, monetary gifts to the library for memorials or donations
are accepted through the Grand Island Public Library Foundation
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 63 / 70
Collection Development Policy (Materials Selection)
Revised August 11, 2003 August 15, 2016
Purpose Of The Library In Collection Development Activities
In keeping with this library's mission statement, the purpose of the Edith Abbott Memorial Library is to provide
information, serve leisure needs, contribute to education, encourage the development of reading skills and habits,
develop an educated workforce and society, and further democratic traditions. Although emphasis is placed on
reading materials, the library provides a variety of communication formats.
The library is supported primarily by the taxpayers of the City of Grand Island and Hall County and by voluntary
contributions to supplemented by cash or in-kind contributions through the Grand Island Public Library
Foundation, Inc.; and its materials are made available to residents of all ages on an equal basis. It provides a broad
range of general interest materials, offering access to a variety of points of view on topics of current significance
and long-term value. A balance is maintained between informational and leisure materials, popular works and
those of lasting value.
In order to use tax dollars effectively, the library attempts to minimize overlap with other publicly accessible
libraries and resources.
Principles
In selecting materials, the library is guided by the American Library Association's Library Bill of Rights and the
principles outlined in the Freedom to Read and Freedom to View statements of the American Library Association
(attached).
The library attempts to meet the needs of the total community, recognizing that some materials may be viewed as
controversial by individual citizens. It is the responsibility of the individual library user to select those materials
which suit his/her tastes. Supervising the use of library materials is the responsibility of the parent or guardian, not
of the library staff.
Library materials are not marked or identified to show approval or disapproval of the contents, and no materials
are sequestered, except for the purpose of protecting them from injury or theft.
Authority
Final responsibility for materials selection rests with the Library Director who operates within the frame-work of
policies determined by the Library Board of Trustees. The Director may delegate this authority to staff members in
Grand Island Regular Meeting - 8/15/2016 Page 64 / 70
their various areas of responsibility. In the event of a formal request for reconsideration of materials, the ultimate
decision rests with the Library Board.
Criteria For Selection
Materials must be considered in terms of their own merit and intended audience. A variety of aids are considered
prior to selection, including standard review sources, bibliographies, publishers' catalogs, direct examination, and
patron requests. All selections must meet at least some of the following criteria to be considered for selection:
1. Needs and interests of the library's users and anticipated users.
2. Value of the material for information, recreation, or education.
3. Contemporary significance or permanent value.
4. Accuracy.
5. Authority of author.
6. Relation of work to existing collection and balance of viewpoints expressed in the collection.
7. Price, format, and ease of use.
8. Scarcity of information in subject area.
9. Availability of material elsewhere in the community.
10. Popular demand.
11. Artistic excellence.
12. Vitality and originality of thought.
Scope
The library attempts to fulfill most of the information needs of the community, but it is not an in-depth research
library. Textbooks are the province of school libraries and are included in the collection only when the best current
information on a topic cannot be found elsewhere.
Duplicate copies are provided based on staff assessment of current and future needs and space and budget
limitations.
Collection Maintenance
To maintain a useful and attractive collection, materials may be repaired or rebound; or removed from the library
when they become badly worn or damaged, out-of-date, or unused. Final responsibility for removal of these
materials, and the manner of disposition including provision to the Grand Island Public Library Friends Group for their
book sale , rests with the Library Director. The Director may delegate this authority to staff members in their
various areas of responsibility.
Replacements of specific items are made where the materials are of continuing interest. General collection
development to replenish subject and interest areas is undertaken in accordance with the selection criteria stated in
this policy.
Gifts Of Materials; Memorials and Donations
A. Gift materials are subject to the same selection principles which govern purchased materials.
The Library retains unconditional ownership of gifts, with the following exception. Donors may request that
Grand Island Regular Meeting - 8/15/2016 Page 65 / 70
materials not added to the collection be held for them to retrieve, providing that they attach notice of such on each
potential gift, along with their name and telephone number in order to be notified.
Final responsibility for use, condition of display, housing, access to, or disposition of such gifts rests with the
Library Director. The Director may delegate this authority to staff members in their various areas of responsibility.
Gifts not added to the library collection will be provided to the Grand Island Public Library Friends Group for their
book sale.
An acknowledgment letter will be sent to the donor upon request. Appraisal of gifts for tax purposes is to be the
responsibility of the donor, however.
B. Unless expressly solicited by the library, Mmonetary gifts to the library for memorials or donations are accepted
through the Grand Island Public Library Foundation. Conditional gifts require Foundation Board approval.
Requests for specific titles or subjects are subject to the same principles which govern other purchased materials.
Every attempt will be made to accommodate donors' wishes. However, final responsibility for selections of
materials with such gifts, as well as condition of display, housing, access to, or eventual disposition rests with the
Library Director. The Director may delegate this authority to staff members in their various areas of responsibility.
Acknowledgments will be sent to the donor and appropriate memorial or Foundation plaques attached to items
when purchased.
The proceeds from memorials and small monetary gifts will be spent in a timely manner. Larger gifts may be added
to the principal of the Foundation, with accumulated interest used for periodic purchases of materials or items of
use to the library; or if the donor requests, for use of the entire gift for timely purchases of materials or items.
Requests For Reconsideration
Library users wishing to have specific items removed from the collection should use a Request for Reconsideration
form, which may be obtained by contacting the Library Director. Upon completion of this form, and return to the
Library Director, the request will be considered by the Board of Trustees.
In keeping with the Library Bill of Rights, this policy is guided by the following interpretation, which has been
adopted by the American Library Association: "Challenged materials which meet the criteria for selection in the
materials selection policy of the library should not be removed under any legal or extra-legal pressure."
Supportive documents such as the Library Bill of Rights can be found in the Appendix.
Grand Island Regular Meeting - 8/15/2016 Page 66 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item E2
Approval of Supplement to 2015 GILIBRARY 2020 Report
Chapter 51 of Nebraska statutes references an annual report, which we have been doing in conjunction
with our GILIBRARY 2020 long range plan. Some statistics mentioned in statute are not contained in the
report approved by the library board in February 2016 and transmitted to the City. While such a report
is not part of Chapter 19 of Grand Island City Code, board approval of the attached supplement is
recommended. Once approved, the report with supplement will be re-transmitted to the City and to the
City Council.
Staff Contact:
Grand Island Regular Meeting - 8/15/2016 Page 67 / 70
Grand Island Regular Meeting - 8/15/2016 Page 68 / 70
Library Board
Monday, August 15, 2016
Regular Meeting
Item E3
Discussion of 2016 Library Renovations Project and Referral to
Building Committee
In January 2016, Library Board approval was granted for use of Special Revenue Funds (295) for Library
Schematic Design Project Proposal by Cannon Moss Brygger Architects for development of changes to
interior space needs and investigation of design alternatives due to changing needs and patterns of
library use.
Approval was also granted for Site Schematic Design Project Proposal by Olsson Associates for
investigation of changes to exterior space needs and of design alternatives, particularly related to
possible reconfiguration of handicapped (and maybe short term) parking in response to patron
comments over the years about perceived distance to front entrance and safety in crossing.
Council has approved a $200,000 budget for the library portion of the 295 fund. “This budget provides
for expenditures on various projects as donations are received. The various projects are associated with
the Police, Parks, Library and other non-departmental areas. The City of Grand Island acts only as the
paying agent through which donations and expenditures pass through. Library projects are designated
as per Library Board Policy: Donations from the Myrtle Grimminger estate in the Edith Abbott Memorial
Library project fund of the city's Special Revenue Fund shall be designated solely for building,
furnishing, equipment and grounds enhancements, or special library programming, outside the scope of
the Library's general fund budget. Prior to procurement of specific enhancements or programs,
appropriate plans shall be developed and presented as needed for Library Board approval.”
Work is underway with both Cannon and Olsson. Cannon is about one-quarter ($1,500 paid) of the way
through their work ($6,000). Olsson Associates is one-half way ($1,750 in claims processing) through
their work ($3,500), with various initial concept renderings for our examination. Board referral to the
Building Committee is recommended at this time in order to determine a recommendation to the library
board at the September meeting. If one of the concepts is approved, Olsson Associates will continue
with schematic design which includes a cost estimate. Then their work would be folded into a building
Grand Island Regular Meeting - 8/15/2016 Page 69 / 70
program document (along with work that Cannon is doing on interior improvements) with a budget
estimate and again presented to the board for approval. Then this becomes a real project.
The City Administrator is interested in scheduling a council study session at this point, since it is now
going to be a real project with not only a budget but a large commitment of funds. Until then we are
using very low-budget techniques to determine feasibility.
The next step would be to develop an RFP for an architect to do the design development phase of this
project. Work will be done with City administration to advertise and accept proposals for an architect,
along with evaluation.
After that the library board will approve an architect, and then it goes to council in accordance with
procurement.
The process will be reviewed for board and council approval after the architect is done with design
development and has bid the project out to contractors.
Staff Contact:
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