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10-21-2019 GIAMPO - Technical Advisory Committee Regular Meeting PacketGIAMPO – Technical Advisory Committee Monday, October 21, 2019 10:00 am @ City Hall- Community Meeting Room 100 E 1st Street, Grand Island, NE 68801 AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. 2.Roll Call 3.Approval of Minutes from the April 8, 2019 Technical Advisory Committee Meeting 4.MPO Financial Update 5.Approval of MPO Targets for Safety Performance Measures 6.Update on the 2045 Long Range Transportation Plan 7.Next Meeting 8.Adjournment Special Accommodations: Please notify the City of Grand Island at 308-385-5444 if you require special accommodations to attend this meeting (i.e., interpreter services, large print, reader, hearing assistance). Grand Island Regular Session - 10/21/2019 Page 1 / 17 Technical Advisory Committee Monday, October 21, 2019 Regular Session Item C1 Approval of Minutes from the April 8, 2019 Technical Advisory Committee Meeting Staff Contact: Chad Nabity, Regional Planning Director Grand Island Regular Session - 10/21/2019 Page 2 / 17 GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO) TECHNICAL ADVISORY COMMITTEE (TAC) MINUTES April 8, 2019 at 10:00 am Grand Island City Hall – Community Meeting Room 100 E 1st Street, Grand Island, NE 68801 Voting Members in Attendance: Keith Kurz, City of Grand Island, Assistant Public Works Director Present John Collins, City of Grand Island, Public Works Director Present Brent Clark, City of Grand Island, City Administrator Present Chad Nabity, Hall County Regional Planning Director Present Steve Riehle, Hall County Public Works Director Present Mike Meyer, Merrick County Hwy Superintendent Absent Wes Wahlgren, NDOT, District 4 Engineer Present Kaine McClellan (Craig Wacker designee), NDOT, State Modeler Present Ramona Schafer, Village of Alda Absent Charley Falmlen, City of Grand Island, Transit Program Manager Present Mike Olson, Central Nebraska Regional Airport Present Non-Voting Members in Attendance: VACANT, City of Grand Island, Asst. City Administrator Absent Allan Zafft, City of Grand Island, MPO Program Manager Present Shannon Callahan, City of Grand Island, Street Superintendent Absent Patrick Brown, City of Grand Island, Finance Director Absent William Clingman, City of Grand Island, Asst. Finance Director Absent Catrina DeLosh, City of Grand Island, Public Works Admin Coordinator Present Tim Golka, City of Grand Island, Project Manager Absent Jerry Janulewicz, City of Grand Island, City Attorney Absent Cindy Johnson, Grand Island Area Chamber of Commerce Absent Mary Berlie, Grand Island Area Economic Development Corp.Present Justin Luther, FHWA, Transportation Planner, Realty, Civil Rights Absent Mark Bechtel, FTA, Community Planner Absent Logan Daniels, FTA, Region VII Absent Daniel Nguyen, FTA, Community Planner Absent Kaine McClelland, NDOT, State Modeler Present Jeff Soula, NDOT, Local Projects Urban Engineer Absent Ryan Huff, NDOT, Planning and Project Development Engineer Absent Mark Fischer, NDOT, Assistant Planning Engineer Absent Tomlin Bentley, Burlington Northern Santa Fe Railroad Absent Kyle Nodgaard, Union Pacific Railroad Absent Sara Thompson-Kassidy, Union Pacific Railroad Absent Grand Island Regular Session - 10/21/2019 Page 3 / 17 2 | Page 2019/04/8 TAC Meeting Minutes Call to Order Nabity called the meeting to order at 10:00 am. The Nebraska Open Meetings Act was acknowledged. Roll Call Roll call was taken. Approval of Minutes from the February 11, 2019 Technical Advisory Committee Meeting Motion by Wahlgren to approve the minutes of the February 11, 2019 meeting, seconded by Olson. Upon voice vote, all voted aye. Motion adopted. Approval Recommendation of Final Draft FY 2020-2024 Transportation Improvement Program Zafft notified TAC the FY 2020-2024 Transportation Improvement Program (TIP) has been prepared for public review and comment. The TIP includes surface transportation projects to receive federal funds and surface transportation projects of regional significant, planned for the GIAMPO metropolitan planning area in Federal Fiscal Years 2020-2024. This is a short range, 5 year plan that is updated yearly, accounts for Transit activities, and is compatible with the State TIP (STIP). Discussion was also had on defining regionally significant projects. Motion by Riehle to approve recommendation of Final Draft FY 2020-2024 Transportation Improvement Program, with McClelland seconding. Upon voice vote, all voted aye. Motion adopted. Approval Recommendation of MPO Self-Certification Zafft informed TAC the MPO Self-Certification is submitted annually with the Transportation Improvement Program (TIP) update. The Grand Island Area Metropolitan Planning Organization (GIAMPO) and the Nebraska Department of Transportation (NDOT) certify to the Federal Highway Administration and Federal Transit Administration that the planning process is being carried out in accordance with all applicable requirements set forth in 23 CFR 450.336. Compliance with federal requirements regarding the metropolitan transportation planning process is necessary for the GIAMPO planning area to continue to receive federal transportation funds. Going forward this item will be either be presented with the TIP, or ahead of the TIP in the approval request. Motion by Collins to approve recommendation of MPO Self-Certification, with Clark seconding. Upon voice vote, all voted aye. Motion adopted. Grand Island Regular Session - 10/21/2019 Page 4 / 17 3 | Page 2019/04/8 TAC Meeting Minutes Approval Recommendation Final Draft Long Range Transportation Plan Amendment No. 5 Zafft updated TAC on the current revised Amendment No. 5, which supersedes the version presented in October 2018. The prior version did not go to the November 2018 Policy Board meeting for approval due to the passing of the City of Grand Island’s half cent sales tax increase. This version will be revised to take into account the half cent sales tax increase, which will likely occur in Amendment No. 6. The current revised Amendment No. 5 addresses project changes from the FY 2020-2024 TIP and adjusts the fiscal constrained of the plan to include additional anticipated federal and state revenues. This amendment also updates the Environmental Justice analysis and revises the Performance Management section of the LRTP. Motioned by Collins to approve recommendation Final Draft Long Range Transportation Plan Amendment No. 5, with Wahlgren seconding. Upon voice vote, all voted aye. Motion adopted. Approval Recommendation of Final Draft FY 2020 Unified Planning Work Program Zafft apprised the committee that the FY 2020 Unified Planning Work Program (UPWP) has been prepared for public review and comment. Such program is done annually and identifies planning priorities and activities to be carried out within GIAMPO’s metropolitan planning area. Motioned by Riehle to approve recommendation of Final Draft FY 2020 Unified Planning Work Program, with Clark seconding. Upon voice vote, all voted aye. Motion adopted. Update on the RFP for Updating the Travel Demand Model and Long Range Transportation Plan Zafft provided an update on the Travel Demand Model and Long Range Transportation Plan request for proposals (RFP). Five (5) proposals were received on the subject RFP, with three (3) firms interviewed; HDR, SRF, and JEO. The top selected firm has been submitted to NDOT for concurrence, with negotiations to follow. The LRTP update is anticipated to be underway by June/ July 2019. Next Meeting Date The next meeting of the TAC will be on June 10, 2019 at 10:00 am. Adjournment There being no further business, Nabity adjourned the meeting at 10:45 am. Grand Island Regular Session - 10/21/2019 Page 5 / 17 Technical Advisory Committee Monday, October 21, 2019 Regular Session Item H1 MPO Financial Update Staff Contact: Andres Gomez, MPO Program Manager Grand Island Regular Session - 10/21/2019 Page 6 / 17 Financial Update Unified Planning Work Program State Fiscal Year 2019 – Fourth Quarter (April 1, 2019 to June 30, 2019) Work Completed for Fourth Quarter  Presented the draft FY 2020 UPWP at the April 8 Technical Advisory Committee (TAC) meeting and May 28 Policy Board meeting. Prepared the final version of the FY 2020 UPWP and submitted the document to the Nebraska Department of Transportation (NDOT) to obtain approval.  Presented the draft FY 2020‐2024 TIP document at the April 8 TAC meeting and May 28 Policy Board meeting. Prepared the final version of the FY 2020‐2024 TIP.  Updated the crash GIS files. The crash data will be used towards the safety performance measures for CY 2020 and the Long Range Transportation Plan Update (crash data from 2014‐2018).  Prepared Amendment No. 5 to the LRTP to add three (3) NDOT projects and makes changes to current NDOT and City of Grand Island projects (i.e. project description, estimate, YOE) for consistency with FY 2020‐2024 TIP and adjust the fiscal constraint of the plan to include additional anticipated federal revenue and state revenue.  Performed scope related activities for the Travel Demand Model and Long Range Transportation project.  Prepared meeting agenda, packet, and other material for the Policy Board meeting on May 28. Attended and participated in the April TAC meeting and the May Policy Board meeting.  Participated and attended transportation planning related meetings. Category Total Budget 4th Quarter Expenditure Total Expenditure Total Percent ExpenditureUnified Planning Work Program 11,164$ 2,428$ 11,108$ 100%Transportation Improvement Program 9,769$ 1,479$ 8,987$ 92%Public Participation Plan 10,873$ 519$ 6,707$ 62%Short Range Studies 17,560$ 2,754$ 17,258$ 98%Long Range Transportation Plan 32,934$ 7,899$ 32,321$ 98% ‐ Travel Demand Model and LRTP Update (Outside Services) $ 185,532 ‐$ ‐$ 0%Transit Planning 10,768$ 698$ 8,457$ 79%Administration 31,245$ 7,720$ 27,027$ 87%Total 309,845$ 23,496$ 111,865$ 36%Grand IslandRegular Session - 10/21/2019Page 7 / 17 Technical Advisory Committee Monday, October 21, 2019 Regular Session Item H2 Approval of MPO Targets for Safety Performance Measures Staff Contact: Andres Gomes, MPO Program Manager Grand Island Regular Session - 10/21/2019 Page 8 / 17 1 TAC Agenda Report Agenda Item No. H2 October 21, 2019 ISSUE VOTE: MPO 2020 Targets for Safety Performance Measures BACKGROUND The current and previous federal transportation bills, FAST Act and MAP‐21, respectively, included a series of requirements for Transportation Performance Management (TPM). Since the passage of MAP‐21, USDOT has worked through the federal rulemaking process to establish a series of performance measures and corresponding target setting requirements. Generally, the performance measures relate to national goals of safety, infrastructure condition, air quality, and transportation system performance. Final USDOT rules related to TPM established five (5) performance measures for traffic safety (see attached fact sheet). State DOTs are required to establish safety (HSIP) targets for all five performance measures by August 31 of each year. MPOs have the option of supporting the statewide targets, or establishing their own regional targets within 180 days of the establishment of state targets. Therefore, all Nebraska MPOs must adopt safety targets by February 27 of each year. GIAMPO adopted the state’s 2019 safety performance targets set in August 2018. GIAMPO staff recommends the support of the Nebraska Department of Transportation (NDOT) 2020 safety performance targets (see attached NDOT Safety Targets) as the most prudent and feasible alternative. The core reasons to not establishing regional targets include the following: Regarding midway progress towards the state’s 2019 safety targets, each of the five targets was either “met” or was “better than baseline” Need to determine the methodology to estimate annual vehicle miles traveled (VMT) for all public roads within the GIAMPO metropolitan planning area from 2013 to 2018, if GIAMPO would establish rate targets Need to process the accident data within the GIAMPO metropolitan planning area from 2009 to 2012 to determine the 5‐year rolling average for 2013, 20114, 2015, and 2016 on the five performance measures for comparative purposes and to determine a baseline, if GIAMPO would establish targets POLICY CONSIDERATIONS/DISCUSSION With supporting the statewide 2020 targets, GIAMPO is agreeing to plan and program projects in a manner that contributes towards the accomplishment of the NDOT safety targets. These targets will ultimately be integrated into the GIAMPO Long Range Transportation Plan and Transportation Improvement Program. Grand Island Regular Session - 10/21/2019 Page 9 / 17 2 BUDGET CONSIDERATIONS None. COMMITTEE ACTION None. RECOMMENDATION Approve to support state targets as the MPO 2020 safety performance targets for the GIAMPO metropolitan planning area. STAFF CONTACTS Andres Gomez Grand Island Regular Session - 10/21/2019 Page 10 / 17 This document is exempt under discovery or admission under 23 USC § 409. Data provided by Nebraska Department of Transportation. Information relating to the GIAMPO metropolitan planning area (MPA) was determined by GIAMPO staff. 1 2020 Safety Targets for Nebraska Department of Transportation The Nebraska Department of Transportation (NDOT) recommends the following safety targets for the state. Safety performance measures are defined in accordance with the final USDOT rule on Safety Performance Measures, authorized by 23 CFR Part 490. NEBRASKA HSIP PERFORMANCE MEASURES ‐ Baseline 2018 ‐ Target Goal 2020 HSIP PERFORMANCE MEASURE Projected 2016‐2020 Actual Avg. Projected 2016‐2020 Rolling Avg. 2018 Yearend Actual Values 5‐Year Rolling Average NDOT Target 2016‐2020A Actual 2016‐2020B Baseline 2014‐2018C Number of Fatalities 226.2 244.0 230.0 239.0* 229.4 Fatality Rate 1.026 1.163 1.095 1.140* 1.119 Number of Serious Injuries 1,322.4 1,441.6 1,394.0 1,442.0 1,520.0 Serious Injury Rate 5.935 6.803 6.639 6.803 7.423 Number of Non‐motorized Fatalities and Serious Injuries 126.2 132.6 127.0 133.0 135.8 *Selected target based on a reduction of the current increasing trend by 2% (A) Calendar Year (CY) 2020 Targets are established and reported in the August 31, Baseline Year HSIP Annual Report. (B) Actual performance is the 5‐year rolling average ending in the year for which the targets were established. (C) Baseline performance is the 5‐year rolling average that ends prior to the year in which the targets were established. Baseline performance is calculated in order to compare whether the actual outcome was better than the baseline performance Below are the number of fatalities, number of serious injuries, and number of non‐motorized fatalities and serious injuries within the GIAMPO metropolitan planning area (MPA) for 2013‐2018 in comparison with the state and Hall County: Number of Fatalities Year State Hall County Hall County ‐ MPA Merrick County ‐ MPA Total MPA 2013 211 6 4 0 4 2014 225 5 1 1 2 2015 246 5 3 0 3 2016 218 5 2 0 2 2017 228 11 8 0 8 2018 230 5 3 0 3 Grand Island Regular Session - 10/21/2019 Page 11 / 17 This document is exempt under discovery or admission under 23 USC § 409. Data provided by Nebraska Department of Transportation. Information relating to the GIAMPO metropolitan planning area (MPA) was determined by GIAMPO staff. 2 Number of Serious Injuries Year State Hall County Hall County ‐ MPA Merrick County ‐ MPA Total MPA 2013 1536 40 31 0 31 2014 1620 55 38 4 42 2015 1520 43 33 0 33 2016 1588 64 50 1 51 2017 1478 54 40 0 40 2018 1394 55 45 0 45 Number of Non‐motorized Fatalities and Serious Injuries Year State Hall County Hall County ‐ MPA Merrick County ‐ MPA Total MPA 2013 141 2 2 0 2 2014 137 5 5 0 5 2015 147 3 3 0 3 2016 125 3 2 0 2 2017 143 5 5 0 5 2018 127 3 3 0 3 Grand Island Regular Session - 10/21/2019 Page 12 / 17 Metropolitan Planning Organization Safety Performance Measures Fact Sheet Safety Performance Measures The Safety Performance Management Measures regulation supports the Highway Safety Improvement Program (HSIP) and requires State Departments of Transportation (DOTs) and Metropolitan Planning Organizations (MPOs) to set HSIP targets for 5 safety performance measures. This document highlights the requirements specific to MPOs and provides a comparison of MPO and State DOT responsibilities. How do MPOs establish HSIP targets? Coordination is the key for all stakeholders in setting HSIP targets. Stakeholders should work together to share data, review strategies and understand outcomes. MPOs must work with the State DOT. MPOs should also coordinate with the State Highway Safety Office, transit operators, local governments, the FHWA Division Office, National Highway Transportation Safety Administration (NHTSA) Regional Office, law enforcement and emergency medical services agencies, and others. By working together, considering and integrating the plans and programs of various safety stakeholders, MPOs will be better able to understand impacts to safety performance to establish appropriate HSIP targets. Coordination should start with the Strategic Highway Safety Plan (SHSP). More information on the SHSP is available at http://safety.fhwa.dot.gov/hsip/shsp/. HSIP Safety Targets Established by MPOs 1 Number of fatalities 2 Rate of fatalities 3 Number of serious injuries 4 Rate of serious injuries 5 Number of non-motorized fatalities and non-motorized serious injuries MPOs establish HSIP targets by either: 1. agreeing to plan and program projects so that they contribute toward the accomplishment of the State DOT HSIP target or 2. committing to a quantifiable HSIP target for the metropolitan planning area. To provide MPOs with flexibility, MPOs may support all the State HSIP targets, establish their own specific numeric HSIP targets for all of the performance measures, or any combination. MPOs may support the State HSIP target for one or more individual performance measures and establish specific numeric targets for the other performance measures. If an MPO agrees to support a State HSIP target, the MPO would … If an MPO establishes its own HSIP target, the MPO would…  Work with the State and safety stakeholders to address areas of concern for fatalities or serious injuries within the metropolitan planning area  Coordinate with the State and include the safety performance measures and HSIP targets for all public roads in the metropolitan area in the MTP (Metropolitan Transportation Plan)  Integrate into the metropolitan transportation planning process, the safety goals, objectives, performance measures and targets described in other State safety transportation plans and processes such as applicable portions of the HSIP, including the SHSP  Include a description in the TIP (Transportation Improvement Program) of the anticipated effect of the TIP toward achieving HSIP targets in the MTP, linking investment priorities in the TIP to those safety targets  Establish HSIP targets for all public roads in the metropolitan planning area in coordination with the State  Estimate vehicles miles traveled (VMT) for all public roads within the metropolitan planning area for rate targets  Include safety (HSIP) performance measures and HSIP targets in the MTP  Integrate into the metropolitan transportation planning process, the safety goals, objectives, performance measures and targets described in other State safety transportation plans and processes such as applicable portions of the HSIP, including the SHSP  Include a description in the TIP of the anticipated effect of the TIP toward achieving HSIP targets in the MTP, linking investment priorities in the TIP to those safety targets FHWA-SA-16-084 Grand Island Regular Session - 10/21/2019 Page 13 / 17 Volumes for HSIP Rate Targets: MPOs that establish fatality rate or serious injury rate HSIP targets must report the VMT estimate used for such targets, and the methodology used to develop the estimate, to the State DOT. For more information on volumes for HSIP rate targets, see http://www.fhwa.dot.gov/planning/processes/tools/technical_guidance/index.cfm. Roads addressed by MPO HSIP Targets: HSIP targets cover all public roadways within the metropolitan planning area boundary regardless of ownership or functional classification, just as State HSIP targets cover all public roads in the State. How do MPOs with multi-State boundaries establish HSIP targets? MPOs with multi-State boundaries must coordinate with all States involved. If an MPO with multi-State boundaries chooses to support a State HSIP target, it must do so for each State. For example, an MPO that extends into two States would agree to plan and program projects to contribute to two separate sets of HSIP targets (one for each State). If a multi-State MPO decides to establish its own HSIP target, the MPO would establish the target for the entire metropolitan planning area. When do MPOs need to establish these targets? States establish HSIP targets and report them for the upcoming calendar year in their HSIP annual report that is due August 31 each year. MPOs must establish HSIP targets within 180 days of the State establishing and reporting its HSIP targets. Since FHWA deems the HSIP reports submitted on August 31, MPOs must establish HSIP targets no later than February 27 of each year. Top 5 Things to Know about MPO HSIP Safety Performance Targets  All MPOs must set a target for each of the 5 HSIP Safety Performance Measures  MPOs may adopt and support the State’s HSIP targets, develop their own HSIP targets, or use a combination of both  MPOs must establish their HSIP targets by February 27 of the calendar year for which they apply  MPO HSIP targets are reported to the State DOT  MPO HSIP targets are not annually assessed for significant progress toward meeting targets; State HSIP targets are assessed annually Where do MPOs report targets? While States report their HSIP targets to FHWA in their annual HSIP report, MPOs do not report their HSIP targets directly to FHWA. Rather, the State(s) and MPO mutually agree on the manner in which the MPO reports the targets to its respective DOT(s). MPOs must include baseline safety performance, HSIP targets and progress toward achieving HSIP targets in the system performance report in the MTP. Whether an MPO agrees to support a State HSIP target or establishes its own HSIP target the MPO would include in the MTP a systems performance report evaluating the condition and performance of the transportation system with respect to the safety performance targets described in the MTP including progress achieved by the MPO in achieving safety performance targets Assessment of Significant Progress While FHWA will determine whether a State DOT has met or made significant progress toward meeting HSIP targets, it will not directly assess MPO progress toward meeting HSIP targets. However, FHWA will review MPO performance as part of ongoing transportation planning process reviews including the Transportation Management Area certification review and the Federal Planning Finding associated with the approval of the Statewide Transportation Improvement Program. FHWA-SA-16-084 Grand Island Regular Session - 10/21/2019 Page 14 / 17 Technical Advisory Committee Monday, October 21, 2019 Regular Session Item H3 Update on the 2045 Long Range Transportation Plan Staff Contact: Andres Gomez, MPO Program Manager Grand Island Regular Session - 10/21/2019 Page 15 / 17 1 TAC Agenda Report Agenda Item No. H3 October 21, 2019 ISSUE GIAMPO 2045 LRTP Project Update BACKGROUND The Grand Island Area Metropolitan Planning Organization (GIAMPO) was designated as the Metropolitan Planning Organization (MPO) for the Grand Island, Nebraska urbanized area. The purpose of this project is to develop an update to the Metropolitan Transportation Plan (MTP), which is the current and first Long Range Transportation Plan (LRTP), Journey 2040, for the GIAMPO Metropolitan Planning Area. An update to the Long Range Transportation Plan (GIAMPO 2045 LRTP) will guide transportation investments within the GIAMPO region to the planning horizon year of 2045. The schedule of this project is to obtain GIAMPO Policy Board approval of GIAMPO 2045 LRTP by February 2021. The project scope of services has three (3) major elements resulting in the development of an updated Long Range Transportation Plan for the GIAMPO Metropolitan Planning Area. These elements are the following: Updating the GIAMPO Travel Demand Model, Updating the GIAMPO Long Range Transportation Plan, and Public Involvement and Stakeholder Outreach. The assumptions, procedures, data, and decisions made which culminates in the successful completion of this project must be sound and clearly documented. The following is a progress update on the Long Range Transportation Plan: The consultant attended in-person kick-off meeting in Grand Island with LRTP steering committee on August 5. The consultant has been holding bi-weekly progress calls with MPO / City staff. The consultant reviewed data provided by the MPO. The consultant has begun evaluations and draft documentation of existing system performance and begun to share drafts with staff, including: o Bridge and pavement condition data o Traffic operations (congestion and reliability) o Bus ridership data The consultant has begun other required documentation for the LRTP, including: o Community profile o Inter-regional connections (air, intercity bus, etc.) o Research into population projections to establish how many houses, jobs, people we’re planning for by 2045. First public open house and focus group meetings scheduled for February. Grand Island Regular Session - 10/21/2019 Page 16 / 17 2 POLICY CONSIDERATIONS/DISCUSSION The purpose of this agenda item is to provide an update on the GIAMPO 2045 Long Range Transportation plan. BUDGET CONSIDERATIONS None. COMMITTEE ACTION None. RECOMMENDATION None. STAFF CONTACTS Andres Gomez Grand Island Regular Session - 10/21/2019 Page 17 / 17