04-13-2015 GIAMPO - Technical Advisory Committee Regular Meeting PacketGIAMPO – Technical Advisory Committee
Monday, April 13, 2015
1:30 pm @ City Hall - Community Meeting Room
100 E 1st St, Grand Island, NE 68801
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska.
The requirements for an open meeting are posted on the wall in this room and anyone
that wants to find out what those are is welcome to read through them.
2.Roll Call
3.Approve Minutes of the March 17, 2015 Technical Advisory Committee
4."DRAFT" Fiscal Year 2016 Unified Planning Work Program (UPWP)
5.Long Range Transportation Plan - Olsson Associates
6.Next Meeting
7.Adjournment
Grand Island Regular Session - 4/13/2015 Page 1 / 27
Technical Advisory Committee
Monday, April 13, 2015
Regular Session
Item C1
Approve Minutes of the March 17, 2015 Technical Advisory
Committee
Staff Contact: Chad Nabity, Regional Planning Director
Grand Island Regular Session - 4/13/2015 Page 2 / 27
1
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
TECHNICAL ADVISORY COMMITTEE (TAC) MINUTES
March 17, 2015 at 1:30 pm
Community Meeting Room
Grand Island City Hall, 100 E. 1st Street, Grand Island, NE
Voting Members in Attendance:
Terry Brown, City of GI, Director of Engineering Service Present
John Collins, City of GI Public Works Director Present
Marlan Ferguson, City of GI, City Administrator Present
Mike Meyer, Merrick Co. Hwy. Superintendent Present
Chad Nabity, Hall Co. Regional Planning Director Present
Ramona Schafer, Village of Alda Present
Casey Sherlock, Hall Co. Public Works Director Present
Wes Wahlgren, NDOR District 4 Engineer Present
Brad Zumwalt, NDOR Highway Planning Manager Present
Non‐Voting Members in Attendance:
Mary Berlie, Grand Island Area Economic Development Corp. Present
Mike Blackley, Union Pacific Railroad Absent
Shannon Callahan, City of GI Public Works Street Superintendent Absent
William Clingman, City of GI, Interim Finance Director Absent
Logan Daniels, Federal Transit Administration – Region VII Absent
Erich Hines, Transportation Planner, Realty, Civil Rights Federal
Highway Admin.
Absent
Cindy Johnson, Grand Island Area Chamber of Commerce Absent
Larry Legg, NDOR Local Projects Engineer Absent
Kaine McClelland, NDOR State Modeler Absent
Kelli O’Brien, Union Pacific Railroad Absent
Mike Olson, Central NE Regional Airport Present
Noel Salac, NDOR, Planning & Locational Studies Section Head Absent
Jeff Soula, NDOR Local Projects Urban Engineer Present
Andy Williams, Burlington Northern Santa Fe Railroad Absent
Others in Attendance:
John Adams, MPO Program Manager
Nicki Stoltenberg, Assistant to the City Administrator
Catrina DeLosh, Public Works Administrative Assistant
Call to Order
Nabity called the meeting to order at 1:30 pm. The Nebraska Open Meetings Act was acknowledged.
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2
Roll Call
Roll call was taken.
Approve Minutes of the February 9, 2015 Technical Advisory Committee
Zumwalt made note that Erich Hines attended the meeting as a representative for Federal Highway
Administration (FHWA).
Motion by Wahlgren to approve the minutes of the February 9, 2015 meeting, with FHWA
representative note, seconded by Brown. Upon voice vote, all voted aye. Motion adopted.
Long Range Transportation Plan Development ‐ Startup
Clyde Prem, Olsson Associates Project Manager; Tom Worker‐Braddock, Olsson Associates Assistant
Project Manager; Triveece Penelton, Vireo Public Involvement Innovator, and Matt Rief, Olsson
Associates Project Advisor gave a presentation on the GIAMPO Long Range Transportation Plan
development/startup. At the end of the presentation Clyde asked that each member on the
committee provide input/comments regarding the Long Range Transportation Plan.
Berlie – interested to see traffic flow information and freight / railcar accessibility in & out of
the City
Zumwalt – interested in the whole piece; freight, Map 21 emphasis – interested to see the
model
Soula – no comment
Schafer – no comment
Meyer – interested to see usage of UPRR and Highway 30
Sherlock – County is heavily ag based – would like to see this addressed in the transportation
plan & drainage for the County is through the City
Wahlgren – maintain best transportation system through the State & City
Nabity – likes the proactivity this plan will bring to the City and how it will show City
connectivity
Ferguson – interested in whole plan – external/internal model; traffic in/out of City – capture
I80 traffic, RR crossing issues to provide better traffic flow – 5 major highways to watch
through the City
Collins – interested in RR grade separation, network flow improvement, provide a better
“front door” for the City, watch development and be proactive to traffic needs
DeLosh – no comment
Olson – interested in seeing how the airport fits in as they’ve seen massive growth in the last 5
years. Airport has a master plan if needed
Brown – will allow City to make better decisions, provide access management, safety, capacity
analysis, truck routes, school congestion, complete street designs w/ all transportation
Grand Island Regular Session - 4/13/2015 Page 4 / 27
3
addressed, freight, grade separations, public input, intersection management
(roundabout/signal installation/4way stops)
Adams – excited to develop the original Long Range Transportation Plan for the City
Rief – put all past studies in 1 piece to create a common vision (roadmap) – cell phone data is
a good tool
Next Meeting Date
The next meeting of the TAC will be April 13, 2015.
Adjournment
There being no further business, Nabity adjourned the meeting at 2:43 pm.
Grand Island Regular Session - 4/13/2015 Page 5 / 27
Technical Advisory Committee
Monday, April 13, 2015
Regular Session
Item J1
"DRAFT" Fiscal Year 2016 Unified Planning Work Program (UPWP)
Staff Contact: John Adams, MPO Program Manager
Grand Island Regular Session - 4/13/2015 Page 6 / 27
Technical Advisory Committee
Monday, April 13, 2015
Regular Session
Item J2
Long Range Transportation Plan - Olsson Associates
*Goals for the LRTP
*Public Involvement Plan
*Project Identity
*Input on the Planning for the First Public Meeting
*Data Collection Update
*Model Development Update
Staff Contact: John Adams, MPO Program Manager
Grand Island Regular Session - 4/13/2015 Page 7 / 27
2111 South 67th Street, Suite 200 TEL 402.341.1116 www.olssonassociates.com
Omaha, NE 68106 FAX 402.341.5895 Page 1 of 3
MEMO
Overnight
Regular Mail
Hand Delivery
Other: Email
TO: John Adams
City of Grand Island, MPO Program Manager
FROM: Clyde Prem
Senior Planner, Olsson Associates
RE: Discussion – Goals for Grand Island LRTP
DATE: April 6, 2015
OA PROJECT #:
015-0585 Grand Island Performance Based Long Range
Transportation Plan
MAP-21 requires each MPO to incorporate performance measures into the MPO’s Long Range
Transportation Plan (LRTP), and for those performance measures to support the national goals
established by MAP-21. As part of those performance measures, clearly identified goals and
objectives within the MPO’s transportation plan play a critical role in driving a performance-
based approach to decision making. The goals and objectives should reflect local priorities and
outcomes for the transportation system and society as a whole, while also bearing in mind the
national goal areas and Federally-required planning factors.
The national performance goals are listed below:
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2111 South 67th Street, Suite 200 TEL 402.341.1116 www.olssonassociates.com
Omaha, NE 68106 FAX 402.341.5895 Page 2 of 3
Source: http://www.fhwa.dot.gov/map21/factsheets/pm.cfm
In addition, MAP-21 included eight planning factors (identified below) to be considered in the
development of long range transportation plans. These factors can be used as a basis for
developing the plan goals, objectives, and performance measures in the Grand Island LRTP.
The MAP-21 planning factors are listed below:
A. Support the economic vitality [of the United States, the States, nonmetropolitan areas,
and metropolitan areas], especially by enabling global competitiveness, productivity, and
efficiency;
B. Increase the safety of the transportation system for motorized and nonmotorized users;
C. Increase the security of the transportation system for motorized and nonmotorized users;
D. Increase the accessibility and mobility of people and for freight;
E. Protect and enhance the environment, promote energy conservation, improve the quality
of life, and promote consistency between transportation improvements and State and
local planned growth and economic development patterns;
F. Enhance the integration and connectivity of the transportation system, across and
between modes, for people and freight;
G. Promote efficient system management and operation; and
H. Emphasize the preservation of the existing transportation system.
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2111 South 67th Street, Suite 200 TEL 402.341.1116 www.olssonassociates.com
Omaha, NE 68106 FAX 402.341.5895 Page 3 of 3
Some additional topic areas are listed below that can be explored further as the Grand Island
goals statement is developed. These and other possible goal topics will be discussed at the
TAC meetings, in preference surveys and in meeting discussions. Goal topic areas could
include:
Accessibility to destinations
Accessibility to transportation for all groups
Environmental protection and the preservation of important natural assets
Land use coordination
Cost-effective use of transportation funds
Importance of maintain the existing transportation system
Mobility - Congestion --constraints to the efficient movement of people and freight
How transportation can impact/enhance quality of life
Transportation to support a healthy lifestyle
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April 1, 2015 Draft
Public Involvement Plan for
JOURNEY 2040
GIAMPO’s 25-Year Performance-Based Long Range Transportation Plan
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Public Involvement Plan for the JOURNEY 2040 Page 2 of 10
Introduction
Urbanized areas with populations of at least 50,000 people may form a metropolitan planning
organization through an agreement between the Governor and the local governments that
“together represent at least 75 percent of the affected population, including the largest
incorporated city (based on population) as determined by the Bureau of Census”1. The Grand
Island area reached the target population in 2012. The following year, the Grand Island Area
Metropolitan Planning Organization (GIAMPO) was established for the densely developed or
urbanized area consisting of Grand Island and the Village of Alda in Hall County, Nebraska as
shown in Figure 1 – GIAMPO Planning Area. GIAMPO is a program of the City of Grand
Island’s Department of Public Works and focuses on planning for transportation and land uses
within the planning area.
Figure 1 – GIAMPO Planning Area
GIAMPO’s performance-based Long Range Transportation Plan (LRTP), hereafter referred to as
JOURNEY 2040, is the program’s first major initiative. The year-long JOURNEY 2040
planning process is also the area’s first experience engaging in comprehensive discussions that
are focused solely on planning for the range of multimodal, transportation improvement projects
that could serve the community over the course of the coming 25 years.
The final JOURNEY 2040 plan will be a vision and policy document whose recommendations
can be adjusted over time to reflect changes within the planning area. It will outline a range of
recommended, transportation improvement projects for an interconnected network of roads,
1 Cornell Law School. Legal Information Institute. 23 U.S. Code 134 – Metropolitan Transportation
Planning. Retrieved March 23, 2015 from https://www.law.cornell.edu/uscode/text/23/134.
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Public Involvement Plan for the JOURNEY 2040 Page 3 of 10
pedestrian and/or bicyclist paths, and rail that are either fiscally or non-fiscally constrained. Each
project will be based on public involvement, performance measures, preferred improvement
scenarios, growth projections, existing conditions, and the overall transportation vision for the
planning area. JOURNEY 2040 will also include a financial plan that describes how fiscally-
constrained improvement projects could be funded trough known federal, state, and/or local
resources for implementation.
The JOURNEY 2040 plan it is anticipated to be adopted by the GIAMPO Policy Board.
Thereafter, a more detailed, short-range version of the plan, known as the GIAMPO’s
Transportation Improvement Program (TIP), will be developed and revised in four-year
intervals. The regionally significant projects that are described in JOURNEY 2040 and the TIP
will be consistent with and incorporated into the State Transportation Improvement Program
(STIP) for the Nebraska Department of Roads (NDOR), so they may be eligible to receive
federal funding for more detailed planning, environmental study, design, and/or construction.
JOURNEY 2040 projects will also be incorporated into the capital improvement program for
Grand Island as another funding source for implementation.
The GIAMPO Technical Advisory Committee (TAC) provides technical advice and
recommendations to the Policy Board and staff. The TAC is leading the JOURNEY 2040
planning process with assistance from a consultant team that consists of Olsson Associates for
transportation planning/engineering and Vireo for community engagement.
Overview of the JOURNEY 2040 Planning Process
The process will begin during March 2015 and will continue through March 2016. During the
process, the study team will:
Engage community members in the GIAMPO planning area.
Review and analyzing demographic data related to population and employment.
Develop the vision, goals, objectives and performance measures for the plan.
Identify and analyzing existing conditions and key transportation issues.
Determine and analyzing future conditions for the planning area.
Conduct a comprehensive analysis of the various modes of transportation within the
planning area and the connections between them.
Build a transportation model that reflects both existing and future conditions as well as
connectivity among transportation modes in order to forecast future traffic demands and
potential improvement needs for motorists, bicyclists, pedestrians, transits, and rail.
Prepare a financial plan that identifies reasonable funding sources for recommended
implementation projects.
Gather feedback and input from public agencies, local jurisdictions, and other area
partners throughout the planning process.
Coordinate with the GIAMPO Policy Board to adopt the final JOURNEY 2040 plan.
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Public Involvement Plan for the JOURNEY 2040 Page 4 of 10
Goals for JOURNEY 2040 Public Involvement
The study plans to implement public involvement for JOURNEY 2040 that:
Responds to and is consistent with the MAP-21 requirements and those outlined in CFR
450.316 – Interested partners, participation, and consultation.
Builds on the outreach and engagement successes of the recent Grander Vision and Grow
Grand Island community visioning efforts during which “transportation” was a discussion
item and/or priority.
Supports timely, useful, and used public participation.
Purposefully seeks input from targeted and interested parties about the goals, objectives,
exiting conditions, performance measures, improvement scenarios, potential projects and
environmental concerns that could be included in the JOURNEY 2040 plan.
Engages citizens, the business and economic development community, freight and rail
operators, transit providers, advocacy groups, limited or non-English speakers,
environmental justice and underserved populations, and those who use transit, pedestrian
walkways, and/or bicycle facilities.
Coordinates meeting times and locations with sensitivity to environmental justice groups.
Strengthens and creates new partnerships with a wide variety of stakeholders.
Develops a graphic identity for JOURNEY 2040 that compliments GIAMPO’s existing
brand identity as a city-run program through the City of Grand Island’s Department of
Public Works.
Builds support for JOURNEY 2040 adoption and future implementation, while gathering
feedback early and often during the planning process.
Utilizes innovative and customizable tools, such as the DigicateTM “app” for online
surveying, a transportation edition of the Grander Vision’s Make It Grander card game
for community workshops, and more.
Remains sensitive to the fact that, according to the 2010 U.S. Census, 23% of Hall
County’s 58,607 residents are Hispanic or Latino. Further, city-data.com indicates that
English and Spanish were the top two languages spoken at home by Hall County
residents in 2012. Other, individual languages, such as Asian, Pacific Island, and others
were spoken by less than one percent of their representative groups.
Provides bilingual (English/Spanish), informational and educational materials in a range
of formats (in person, print, digital, and/or augmented reality) and without technical
jargon.
Potential JOURNEY 2040 Stakeholder Groups
Stakeholders are individuals and groups who are affected by or have an interest in a particular
project or action. As a result, a wide variety of stakeholder groups may have an interest in the
multimodal, transportation issues, improvement strategies, and other items that would be
discussed during the JOURNEY 2040 planning process, including:
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Public Involvement Plan for the JOURNEY 2040 Page 5 of 10
Technical Advisory Committee with representation from the following partnering
agencies:
o City of Grand Island
o Village of Alda
o Grand Island Area Chamber of Commerce and Economic Development
Corporation
o Hall and Merrick Counties
o Central Nebraska Airport
o Nebraska Department of Roads
o Union Pacific Railroad
o Burlington Northern Santa Fe Rail Road
o Federal Highway Administration
o Federal Transit Administration
Transportation stakeholders, e.g. elected and/or appointed officials, trucking/freight, rail,
transit providers, those who use transit, pedestrian walkways, and/or bicycle facilities,
business/economic development organizations, faith-based institutions, school districts,
Grow Grand Island and Grander Vision Steering Committee members, Central District
Health Department, Multicultural Coalition and/or other advocacy and umbrella groups
General public
o Residents
o Property owners
o Limited or non-English Proficiency (LEP) speakers
o Environmental justice and underserved populations
News outlets (television, newspaper, and radio)
Social media followers and fans
Others
A detailed spreadsheet of existing and potential JOURNEY 2040 stakeholder groups and their
contact information is attached to this report. It will serve as the project contact list.
Process and Schedule for JOURNEY 2040 Public Involvement
JOURNEY 2040’s wide range of stakeholders will be engaged four meaningful and impactful
times during the planning process as described in Figure 2 – JOURNEY 2040 Public
Involvement Timing.
Figure 2 – JOURNEY 2040 Public Involvement Timing
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Public Involvement Plan for the JOURNEY 2040 Page 6 of 10
Outcomes: Defining vision, goals and objectives.
Existing Conditions/Performance Measures: Determining what is meaningful and
important to measure based on existing conditions.
Scenarios: Identifying the preferred improvement trend(s) for the planning area based on
preferred outcomes, existing conditions, and performance measures
Priority Projects: Selecting key projects based on how they are anticipated to perform
within the preferred improvement scenarios.
Tools and Activities for JOURNEY 2040 Public Involvement
A variety of tools and activities will be used to involve stakeholder groups in the JOURNEY
2040 planning process and to share information with them. The use of each tool and activity will
be coordinated to ensure that it:
Informs the community of the project, its timeframe, challenges, decisions to be made,
and how it will impact transportation routes
Gains community understanding, support, and advocacy for project funding and
implementation
Solicits community input on outcomes, performance measures, improvement scenarios,
and priority projects
Tools for gathering feedback and input include:
Online Surveys: Use the DigicateTM “app” to create two online surveys for the
JOURNEY 2040 planning process, distributing it via e-blast to the project contact list and
by posting a link on the GIAMPO web page. The surveys will offer 24/7 commenting
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Public Involvement Plan for the JOURNEY 2040 Page 7 of 10
ability, include Google Translate for LEP speakers, and be available in advance of
Workshops 1 and 4. The focus of each survey is as follows:
o Survey No. 1 – Outcomes: To gather community opinion about ideal outcomes
(vision, goals, and objectives), greatest issues affecting transportation in the
planning area, and strategies that might help improve the problems.
o Survey No. 2 – Priority Projects: To determine community opinion on the
projects that could be included with the preferred improvements scenarios and the
potential priorities associated with them.
Workshops: Coordinate a series of four workshops for the JOURNEY 2040 planning
process:
o Workshop No. 1 – Outcomes: Coordinate, staff, and summarize a series of two
workshops on the same day in Grand Island: The first for the TAC; the second
for targeted stakeholders and the general public. Each workshop will be
formatted as a formal presentation followed by facilitated, small group
discussions over maps on tables. The presentation and small group discussions
will build on the initial results of Survey No. 1. Consultant team facilitators will
ask meeting participants to map and describe the transportation issues that are
affecting the planning area, elaborating on the initial survey results. They will also
be asked to prioritize improvement areas.
o Workshop No. 2 – Existing Conditions/Performance Measures: Coordinate,
staff, and summarize a series of two workshops on the same day in Grand Island:
The first for the TAC; the second for targeted stakeholders. Each meeting will be
formatted as a formal presentation followed by facilitated, small group
discussions during which consultant team facilitators will engage the participants
in discussions about existing conditions and potential performance measures
related to three categories: mobility, livability/quality of life.
o Workshop No. 3 – Scenarios/Alternatives: Coordinate and summarize a series
of two workshops on the same day in Grand Island: The first for the TAC; the
second for targeted stakeholders. Each workshop will be formatted as a formal
presentation followed by facilitated, small group discussions during which
consultant team facilitators will engage meeting participants in discussions about
the preferred direction of desired trends and the priorities that should be placed on
them in order to improve the planning area’s future transportation network.
o Workshop No. 4 – Priority Projects: Coordinate and summarize a series of two
workshops on the same day in Grand Island: The first for the TAC; the second
for targeted stakeholders and the general public. Each workshop will be formatted
as a formal presentation followed by facilitated, small group discussions. The
presentation and small group discussions will build on the project team’s analysis
and the initial results of Survey No. 2. Consultant team facilitators will engage
meeting participants in discussions about the projects that could be included with
the preferred scenarios and the potential priorities associated with them via a
custom, consultant-designed card game called “Make It Grander: Transportation
Edition”.
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Public Involvement Plan for the JOURNEY 2040 Page 8 of 10
Discussion questions, bilingual (English/Spanish) handout, and invitations will be
developed for each of the four workshops. A Spanish translator will be secured for the
workshops and meeting materials placed on the GIAMPO web page.
Briefings for Elected Officials: Coordinate a series of briefings for elected officials
who represent the GIAMPO Policy Board and Grand Island during the JOURNEY 2040
planning process for the purpose of educating them about the process, schedule, progress,
community feedback, and next steps; providing them with the information they may need
to respond to comments and/or questions from constituents; keeping them informed of
JOURNEY 2040 milestones; and, offering them formal and/or informal opportunities to
offer constituent or personal input related to transportation needs and possible
improvements for the plan.
Meetings with Partners: Obtain input from planning partners who are not part of the
TAC in order to gather their input on needs and possible improvements.
Presentation for Adoption: Present the JOURNEY 2040 plan to the GIAMPO Policy
Board for adoption.
Tools for information sharing include:
Contact List: Using the Grand Version and Grow Grand Island contact lists and the
GIAMPO Policy Board roster as guides, a similar list will be developed for JOURNEY
2040. It will include contact information for a broad range of stakeholders and updated
as necessary during the planning process.
GIAMPO web page: Develop a graphic concept for the GIAMPO web page that exists
on www.giampo.org. The concept will be based on the graphic identity of the City of
Grand Island and developed to fit within the existing dimensions and page-format of
www.grand-island.com. Content for the GIAMPO’s main page and potential subpages
will be developed and provide visitors with answers to the following questions:
o What is GIAMPO?
o What is the planning are for the GIAMPO?
o Who’s involved with the GIAMPO?
o What is an LRTP?
o Why is an LRTP necessary?
o What is the process and schedule for the LRTP?
o What’s new related to the LRTP?
o How can the website be shared via social media networks?
o Who can be contacted for more information?
o Other
Presentation Materials: Slideshows and other presentation materials will be developed
for the project as appropriate, e.g. to demonstrate key project elements to the technical
advisory committee, local officials, general public, and other stakeholder groups.
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Public Involvement Plan for the JOURNEY 2040 Page 9 of 10
Project Fact Sheet: One bilingual (English/Spanish) handouts will be developed for
each of the four JOURNEY 2040 workshops.
E-Blasts: Develop and deploy two, bilingual (English/Spanish) e-blasts for JOURNEY
2040 that announce the online surveys and Workshops 1 and 4 a minimum of two weeks
in advance of the workshop dates.
E-mails/Letter Invitations: Develop and distribute simple, email invitations to targeted,
transportation stakeholder groups for Workshops 2 and 3. Letter invitations will be sent
via traditional mail to project contacts that are without email addresses. Both types of
invitations will be sent a minimum of two weeks in advance of the workshop dates.
Invitation Cards: Develop simple, invitation cards that the TAC can distribute in person
to its contacts, inviting those stakeholders to attend Workshops 1-4.
Press Releases: As the project progresses, two, bilingual (English/Spanish) press
releases will be developed to keep media outlets, such as the Grand Island Independent,
Buenos Dias Nebraska, KRGI News/Talk Radio, and KGIN Channel 11, and thereby the
public, up-to-date on the project. The releases will announce the online surveys and
Workshops 1 and 4 and be distributed to GIAMPO’s media contacts and placed on its
web page. The releases will be posted the week prior and the week of the workshops.
Social Media: Develop one social media content outline for GIAMPO to reference as
the agency shares the planning process on Twitter. The outline will include a schedule
and posts related to project start-up and key periods during which public input is being
sought via the online surveys and Workshops 1 and 4. Facebook will also be leveraged,
so two paid ad sets can be served to Facebook account holders within the GIAMPO
planning area. The ads will correspond to the surveys and workshops.
Information Channel 12: Announce the online surveys plus Workshops 1 and 4 on
“Info Channel 12”, which is made possible through the Grand Island TV request form
here: http://www.grand-island.com/your-government/administration/public-
information/grand-island-television/info-channel-12.
Grand Island TV: Explore the potential of leveraging the existing resources in Grand
Island’s Communications Department to broadcast the presentation portions of
Workshops 1 and 4 on Grand Island TV and then provide information about how listeners
could give their input via online surveys or other tools.
Evaluation and Tracking of Public Involvement Efforts
As the JOURNEY 2040 planning process progresses, overall public involvement activities will
evaluate new ideas, perspectives, issues, concerns, priorities, and praise associated with it in
coordination with the consultant team, GIAMPO Technical Advisory Committee and project
management team specifically during the outcomes, outcomes/ measures, scenarios, and
priorities phases of the public involvement process. Associated activities will involve:
Conference Calls: To be discuss the status of the project, including public involvement.
Face-to-Face Meetings: To be discuss the status of the project, including public
involvement and next steps, with the Technical Advisory Committee, elected officials,
and others.
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Public Involvement Plan for the JOURNEY 2040 Page 10 of 10
Consultant Team Coordination: To collaborate and coordinate for public involvement
as appropriate through emails and conference calls.
Implementation of New Outreach Ideas: To include study team consideration of new
ideas for public involvement, such as online mapping (wikimappin.net) and town hall
meeting tools (mySidewalk.com), mobile meetings, display boards, and/or stenography,
that develop through the implementation and management of public involvement for
JOURNEY 2040 in one of two ways: 1) as replacements for other tools and activities
described in the public outreach plan; or 2), as supplements to aforementioned tools and
activities.
Further, all public involvement activities will be recorded in a log that can be referenced during
the JOURNEY 2040 planning process.
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Page 1 of 7
Meeting Date: TBD, e.g. May 5, 7, 19 or 21
Hold a series of two workshops on the same day in Grand Island: The first for the
TAC; the second for targeted stakeholders and the general public.
Use a list of general and specific questions to gather community feedback about:
o Ideal outcomes (vision, goals, and objectives) for the Grand Island area’s
transportation future
o Key issues, problems and/or concerns with traveling (as a motorist,
pedestrian, cyclist and/or transit rider) around and through the Grand
Island area
o Strategies that might help improve identified problems.
o Top priorities and other comments
Add the feedback from the workshop to the community opinions gathered via the
online survey. Note: The survey will be available to the public approximately two
weeks in advance of the workshop and thereafter through DATE. It will be used
to collect community opinions on ideal, JOURNEY 2040 outcomes (vision, goals,
and objectives), greatest issues affecting transportation in the planning area, and
potential strategies that might help improve the problems.
Incorporate both the survey and workshop feedback into the review of existing
conditions and development of potential performance measures and ultimately use
it to help inform the selection of improvement scenarios, priority projects, and
other recommendations that will be included in the plan.
2-hour public meeting organized into four key parts:
o Short PowerPoint presentation (approx. 15 minutes)
o Facilitated small group discussions at tables with maps, markers, and flip
charts (approx. 60-70 minutes)
o Small group report back (approx.. 20-30 minutes)
o Next steps (5 minutes)
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Page 2 of 7
TBD – Potential locations include:
Grand Island Public Library
Bosselman Conference Center in Fonner Park
Community Room in Grand Island City Hall
Walnut Middle School
DAY, May DATE, 2015
Set up and facilitator review: 4:00 – 5:30 p.m. (60-90 minutes in advance of the
public meeting)
Public meeting: 5:30 – 7:30 p.m. (2 hours)
Breakdown: 7:30 – 8:00 p.m. (30 minute)
Debrief: 8:00 – 8:15 p.m. (15 minutes)
Type Timing Responsibility Audience
GIAMPO Webpage 2 weeks prior GIAMPO Community overall
Press Release 1 2 weeks prior Vireo/GIAMPO Media Contacts
Press Release 2 1 week prior Vireo/GIAMPO Media Contacts
E-Blast 1 2 weeks prior Vireo Project contact list
E-Blast 2 1 week prior Vireo Project contact list
E-Blast 3 1 day prior Vireo Project contact list
E-Blast 4 Day of Vireo Project contact list
E-Blast 5 Day after to
encourage continued
online comment via
survey
Vireo Project contact list
E-Blast 6 Week before online
survey closes
Vireo Project contact list
Grand Island Regular Session - 4/13/2015 Page 22 / 27
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E-Blast 7 Day before/of online
survey closes
Vireo Project contact list
Social media 1 2 weeks prior Vireo/GIAMPO Facebook and Twitter
Social media 2 1 week prior Vireo/GIAMPO Facebook and Twitter
Social media 3 2 weeks prior Vireo/GIAMPO Facebook and Twitter
Social media 4 1 week prior Vireo/GIAMPO Facebook and Twitter
Social media 5 1 day prior Vireo/GIAMPO Facebook and Twitter
Social media 6 Day of Vireo/GIAMPO Facebook and Twitter
Social media 7 Day after to
encourage continued
online comment via
survey
Vireo/GIAMPO Facebook and Twitter
Invitation Cards 2 weeks prior Vireo/TAC TAC stakeholder
contacts
Invitation Cards 1 week prior Vireo/TAC TAC stakeholder
contacts
Content: Vireo would develop the content for the press releases, e-blasts, and
social media, and invitation cards in coordination with Olsson Associates for
GIAMPO review/comment and final approval.
Deployment: Vireo would layout and deploy e-blasts via Constant Contact and
paid Facebook advertisements. GIAMPO would deploy the remaining notices.
Welcome and Introductions (____________, GIAMPO)
o What’s GIAMPO?
Overview (Clyde Prem, Olsson Associates)
o What’s the JOURNEY 2040 plan?
o What’s the process and schedule for the plan?
o What’s the final outcome of the plan?
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We Want to Learn from You (Triveece Penelton, Vireo)
Initial Survey Results
Discussion Questions
o Vision:
Fill in the blank: “In 2040, transportation should be
_____________________ in the Grand Island metropolitan area”.
Why?
o Mapping:
Use RED DOTS & MARKERS to indicate important
DESTINATIONS in the Grand Island area. What types of
destinations, e.g. employment, shopping, cultural/educational, and
recreational, etc. have you identified? What makes them important to
the community?
In the future, how would you like to be able to travel to the
destinations shown in RED?
› If by VEHICLE, use BLUE MARKERS & DOTS to draw
and describe the route that you’d take. Why did you select
this route? Does it need to be improved today? If so, why?
What’s needed to make it better?
› If by FOOT or BICYCLE, use GREEN MARKERS & DOTS
to draw and describe the route that you’d take. Why did
you select this route? Does it need to be improved today? If
so, why? What’s needed to make it better?
› If by BUS, use ORANGE DOTS & MARKERS to draw
and describe the route that you’d take. Why did you select
this route? If so, why? What’s needed to make it better?
Use YELLOW DOTS to indicate and describe what
transportation IMPROVEMENTS should happen first. Are the types
of improvements that you’ve prioritized based on 1) mode of
transportation (vehicle, foot, bicycle, or bus), 2) issues to be addressed,
3) proximity to important community destinations, or 4) other
(describe)?
o Key Issues and Concerns: What’s the biggest issue facing travel around
and through the Grand Island area today?
o Implementation Priorities: What’s the number one thing that you’d like
the JOURNEY 2040 plan to accomplish within the next five years?
Breakout Groups (Vireo)
o Organization
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Note: The number of groups and persons per group should be based on
meeting attendance. One or two facilitators are needed per table of
participants to serve as the discussion leader and/or scribe. Each group will be
given a gridded handout with which they can use to provide additional
information about why the green, red, blue, and yellow dots where placed on
the map. A flip chart and easel will also be provided for each group.
o Group discussions and report back
Step 1: Discuss favorite places and vision Step 2: Use markers to draw routes and
connections
Step 3: Use dots to indicate best and
worst places, potential improvement
strategies, and first place to start
Step 4: Use gridded handout to describe
what’s mapped with the dots (Re:
locations, improvement strategies, and
where to start first)
Step 5: Discuss priorities and
implementation
Step 6: Share what’s been discussed
(report back)
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What’s Next (Olsson Associates)
o How we’ll use your feedback
o Additional workshops with TAC and other transportation stakeholders
(Summer 2015 – Winter 2016)
o A second/final community workshop (winter 2016)
o Final LRTP (winter 2016)
Close (GIAMPO)
Meeting
Item Information Responsibility
6-8 large-scale maps of the
region
Streets, street names, existing land
use, etc (aerial)
Olsson Associates for
GIAMPO review/comment
and final approval; OA
printing
1 slideshow Project overview, discussion
questions, and next steps
Olsson Associates in
coordination with Vireo and
GIAMPO review/comment
and final approval
100-11”x17” fact
sheet/handout
(Spanish/English)
Project overview, process,
schedule, and meeting information
(instructions for small group
discussion participants)
Vireo in coordination with
Olsson Associates and
GIAMPO review/comment
and final approval
8-8.5”x11” grid sheets
and facilitator instructions
For facilitator and scribe use during
small group discussion and
mapping
Vireo in coordination with
Olsson Associates and
GIAMPO review/comment
and final approval
Projector N/A Venue, GIAMPO or Vireo
Laptop N/A Olsson Associates
Sign-in sheets Contact information Vireo
Name tags N/A Vireo
Markers N/A Vireo
Post-it Notes N/A Vireo
Pens N/A Vireo
6 – 8 flip charts N/A Vireo
6- 8 easels N/A Vireo
64 packs of dots 8 green, 8 red, 8 blue, and 8
yellow
Vireo
Meeting box Tape, scissors, etc Vireo
6 round or 12-72”x30”
rectangular tables plus 2-3
rectangular tables
6rounds for small group
discussions, 1- 2 for sign-in, and 1
for laptop/projector
Venue
3 rectangular tables 2 for sign-in and 1 for
laptop/projector
Venue
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Screen or blank wall N/A Venue
Refreshments TBD GIAMPO
Name Role Company
John Collins Director, Presenter GIAMPO
John Adams Program Director GIAMPO
Clyde Prem Project manager; facilitator Olsson Associates
Tom Worker-
Braddock
Transportation Planer; facilitator Olsson Associates
Matt Rief Engineer; facilitator Olsson Associates
Triveece Penelton Meeting manager, facilitator; photography Vireo
Laurie Brown Facilitator, sign in; photography Vireo
TBD Spanish translation (verbal) GIAMPO
Held a series of two workshops on the same day in Grand Island: The first for the
TAC; the second for targeted stakeholders and the general public.
Gathered community feedback about:
o Ideal outcomes (vision, goals, and objectives) for the Grand Island area’s
transportation future
o Key issues, problems and/or concerns with traveling (as a motorist,
pedestrian, cyclist and/or transit rider) around and through the Grand
Island area
o Strategies that might help improve identified problems.
o Top priorities and other comments
Added the feedback from the workshop to the community opinions gathered via
the online survey. Note: The survey will be available to the public approximately
two weeks in advance of the workshop and thereafter through DATE.
Incorporated both the survey and workshop feedback into the review of existing
conditions and development of potential performance measures and ultimately use
it to help inform the selection of improvement scenarios, priority projects, and
other recommendations that will be included in the plan.
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