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01-27-2015 GI Area Metropolitan Planning Organization Regular Meeting PacketGIAMPO - Policy Board Tuesday, January 27, 2015 4:00 pm @ City Hall - Community Meeting Room AGENDA 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. 2.Roll Call & Introductions 3.Acknowledgement of New City of Grand Island Committee Members 4.Approval of Minutes of the November 25, 2014 Policy Board Meeting 5.Nominations and Election of Vice-Chairperson in Accordance with Article IV Section 2 of Approved By-Laws (By-Laws and Membership Attached) 6.Amendment to the GIAMPO Policy Board Bylaws for Cancellations of Meetings 7.2015 Meeting Times in Accordance to the Approved Bylaws for the Technical Advisory and Policy Committees with Discussion of Future Dates and Times 8.Update on Previous Amendments to the FY 2015 Unified Planning Work Program (UPWP) 9.Current FY 2015 Unified Planning Work Program (UPWP) with Amendments 10.Annual Membership to Association to the Metropolitan Planning Organization (AMPO) 11.Next Meeting 12.Adjournment Grand Island Regular Session - 1/27/2015 Page 1 / 23 Grand Island Regular Session - 1/27/2015 Page 2 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item -1 Acknowledgement of New City of Grand Island Committee Members Staff Contact: John Collins PE, Public Works Director Grand Island Regular Session - 1/27/2015 Page 3 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item C1 Approval of Minutes of the November 25, 2014 Policy Board Meeting Staff Contact: Mayor Jeremy Jensen Grand Island Regular Session - 1/27/2015 Page 4 / 23 1 GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO) MINUTES OF POLICY BOARD MEETING Tuesday, November 25, 2014 at 4:00pm Community Meeting Room Grand Island City Hall, 100 E. 1st Street, Grand Island, NE VOTING MEMBERS ATTENDANCE: Chuck Haase, City of Grand Island, Council Member Present Julie Hehnke, City of Grand Island, Council Member Present Vaughn Minton, City of Grand Island, Council Member Present Wes Wahlgren (Randy Peters designee) NDOR District 4 Engineer Present Gary Quandt, Hall County Board Present Jay Vavricek, Mayor, City of Grand Island Present Scott Arnold, Hall County Board Absent Pat O’Neill Absent Vacant, City of Grand Island, Council Member ‐ NON‐VOTING MEMBERS ATTENDANCE: Mary Lou Brown, City of GI, City Administrator Present Terry Brown, City of GI, Director of Engineering Service Present John Collins, City of GI Public Works Director Present Chad Nabity, Regional Planning Director Present Joseph Werning, Administrator, FHWA NE Division Absent Mokhtee Ahmad, Administrator, FTA Region VII Absent Brad Zumwalt, Highway Planning Mgr, NDOR Absent Justin Luther, Transportation Planner, Realty, Civil Rights FHWA Absent Mark Bechtel, Federal Transit Administration, Region VII Absent OTHERS in ATTENDANCE: John Adams, MPO Program Manager Bob Sivick, City Attorney Catrina DeLosh, Public Works Administrative Assistant Mayor Vavricek called the meeting to order at 4:00 pm. The Nebraska Open Meetings Act was acknowledged and roll call was taken. Mayor Vavricek acknowledged the fact that Wes Wahlgren, NDOR District 4 Engineer, was the designee for Randy Peters, Director of the Nebraska Department of Roads. Approve of minutes of the September 23, 2014 Policy Board Meeting Motion by Vaughn to approve the minutes of the September 23, 2014 meeting. Seconded by Wahlgren. Upon roll call vote, all voted in favor of the motion. Grand Island Regular Session - 1/27/2015 Page 5 / 23 2 Long Range Transportation Plan Update Adams informed the Policy Board three (3) proposals were received on November 4, 2014 for the Long Range Transportation Plan. Interviews will be held with each proposer on December 4, 2014; with negotiations to follow with the top ranked firm. The expectation is to have a consultant on board the first part of January 2015. Information will be brought to the Policy Board as this plan moves forward. Approve 1st Quarter Billing and Activity Report Motion by Haase to approve the 1st Quarter Billing and Activity Report. Seconded by Minton. Upon roll call vote, all voted in favor of the motion. *Adams made note that the 1st Quarter consists of July 1 – September 30, 2014. Amendment to the FY 2015 Unified Planning Work Program; Aerial Photography for the Long Range Transportation Plan – Resolution 2014‐4 Collins stated the first year a base map is necessary for the MPO to have a reference point as the City develops. After this first year the MPO will be able to coordinate aerial photography with the City and County. Haase asked if such information will be available online – Collins confirmed it will be and will update the current data. Motion by Quandt to approve Resolution 2014‐4 to allow an Amendment to the FY 2015 Unified Planning Work Program; Aerial Photography for the Long Range Transportation Plan. Seconded by Hehnke. Upon roll call vote, all voted in favor of the motion. Amendment to the FY 2015 Unified Planning Work Program; Transit Needs Assessment Plan – Resolution 2014‐5 Nabity spoke to this being a necessary step to determine a plan for Grand Island’s transit needs. The contract with the Senior Center is currently through the rural program. Urban dollars can be used to solicit a new contractor. The goal is to ensure that City gets what is truly needed and does not lose transit dollars. Haase inquired on the timeline – Nabity said the RFP will be advertised January 2015, as the plan is due early Fall 2015. Vavricek asked if a budget adjustment would be necessary – Adams stated it would not be. Motion by Wahlgren to approve Resolution 2014‐5 to allow an Amendment to the FY 2015 Unified Planning Work Program; Transit Needs Assessment Plan. Seconded by Quandt. Upon roll call vote, all voted in favor of the motion. Significant Projects in the Planning Area Update Terry Brown provided the following project updates – Capital Avenue; Webb Road to Broadwell Avenue Widening  This is the biggest project the City will have underway for the next 2 years. Paulsen of Cozad, Nebraska was awarded the roadway construction contract. Tree removal and utility relocation is currently taking place in connection with the North Interceptor Phase Grand Island Regular Session - 1/27/2015 Page 6 / 23 3 II project, which consists of electrical & sanitary sewer. The intersection of Capital Avenue and Broadwell Avenue will be closed for approximately 4 months during the widening project. A preconstruction meeting will be held with Paulsen in January and discussion on possible cost savings is planned. The new lanes will be built on the north side of Capital Avenue first, with no complete closures planned. Various Locations Resurfacing  This was the largest resurfacing project the City has done. This project is complete and ready for closeout. State Street & Capital Avenue Trail  This project is currently underway with the pedestrian bridge at Moores Creek being installed. Highway 281 Southbound  The southbound lanes of Highway 281 will be resurfaced from Highway 2 south past Stolley Park Road. The viaduct and off ramps at Hwy 2 will also be replaced as part of this project. Webb Road will be used as the detour, as was done during the northbound roadwork on this section. The City is working with the State to promote safety by offsetting left turn lanes. As part of these updates Wahlgren mentioned a few projects the State has planned. Highway 30 West to Wood River  Vontz Paving will be resurfacing this section of roadway by milling and placing new asphalt. Hamilton Bridge  A new bridge deck will be constructed Interstate 312 Interchange  Pavement patching & grinding – tie slabs together 2nd St (Hwy 30) Viaduct  Replace joints to strengthen the viaduct Next Meeting Date The next meeting date will be January 27, 2015 at City Hall. Adjournment There being no further business, Mayor Vavricek adjourned the meeting at 4:26 pm. Grand Island Regular Session - 1/27/2015 Page 7 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E1 Nominations and Election of Vice-Chairperson in Accordance with Article IV Section 2 of Approved By-Laws (By-Laws and Membership Attached) Staff Contact: Mayor Jeremy Jensen Grand Island Regular Session - 1/27/2015 Page 8 / 23 Policy Board Membership of GIAMPO Policy Board 2015 First Name Last Name Representing Status Jeremy L.Jensen Mayor, City of Grand Island Chair Mike Paulick City of Grand Island Voting Chuck Haase City of Grand Island Voting Julie Hehnke City of Grand Island Voting Vaughn Minton City of Grand Island Voting Scott Arnold Hall County Board Voting Gary Quandt Hall County Board Voting Pat O'Neill Planning Commission Chairman Voting **** Randy Peters****Director, NE Dept. of Roads Voting **** Randy Peters or Designee NON VOTING (Ex Officio) Members Joseph Werning Administrator, FHWA NE Division Mokhtee Ahmad Administrator, FTA Region VII Marlan Ferguson City Administrator, City of Grand Island Chad Nabity Director, Hall Co. Regional Planning Dept. John Collins Public Works Director, City of Grand Island Terry Brown Assistant Public Works Director Logan Daniels FTA Region VII Program Manager Brad Zumwalt Highway Planning Mgr., NDOR Justin Luther Transportation Planner, Realty, Civil Rights FHwA Wes Wahlgren NDOR District 4 Engineer Page 1 2015 Policy Board.xlsx Grand Island Regular Session - 1/27/2015 Page 9 / 23 Grand Island Regular Session - 1/27/2015 Page 10 / 23 Grand Island Regular Session - 1/27/2015 Page 11 / 23 Grand Island Regular Session - 1/27/2015 Page 12 / 23 Grand Island Regular Session - 1/27/2015 Page 13 / 23 Grand Island Regular Session - 1/27/2015 Page 14 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E2 Amendment to the GIAMPO Policy Board Bylaws for Cancellations of Meetings Staff Contact: John Collins PE, Public Works Director Grand Island Regular Session - 1/27/2015 Page 15 / 23 AMENDMENT TO THE GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION – POLICY BOARD BYLAWS Amended: 1/27/2015 ARTICLE V - MEETINGS CANCELLATION OF REGULARLY SCHEDULED POLICY BOARD MEETINGS Section 6 (As Amended) 1/27/2015 Cancellations of regularly scheduled Policy Board meetings. A regular meeting of the GIAMPO Policy Board may be cancelled in one of the following ways: a. By the Chairperson responding to a special request or recommendation by the MPO Director when insignificant items that require adoption are offered, provided that notices of the cancellation must be advertised and mailed to all members at least seven (7) days prior to the date of the regular meeting and notice is provided the public through the following action:. 1. Posting notice of such cancellation in areas accessible to the public in the following buildings: a. Grand Island City Hall; b. Hall County Courthouse; c. Grand Island Public Library; and d. The offices of the Grand Island Independent. 2. Publication on the City’s website. 3. Electronic Mail notification to news media outlets who previously requested such notice. b. By the Chairperson responding to a special request or recommendation by the MPO Director, when documentation exist that a lack of quorum is anticipated, provided that notices of the cancellation be made in the manner set forth above in Article V, Section 6. c. By a two-thirds (2/3) vote of the membership present at any prior regular meeting of the GIAMPO, provided that a quorum is present at such meeting, and further provided that those members voting in favor of canceling a future GIAMPO meeting must constitute at least a majority of the entire GIAMPO Policy Board. Grand Island Regular Session - 1/27/2015 Page 16 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E3 2015 Meeting Times in Accordance to the Approved Bylaws for the Technical Advisory and Policy Committees with Discussion of Future Dates and Times Staff Contact: John Collins PE, Public Works Director Grand Island Regular Session - 1/27/2015 Page 17 / 23 Grand Island Metropolitan Planning Organization 2015 Regularly Scheduled Meeting Dates Grand Island Area Metropolitan Planning Organization (GIAMPO) January February March April May June July August September October November December T- 10:00 am T- 10:00 am T- 10:00 am T- 10:00 am T- 10:00 am T- 10:00 am P-4:00 pm P-4:00 pm P-4:00 pm P-4:00 pm P-4:00 pm P-4:00 pm Technical Advisory Committee Policy Committee Monday, February 9, 2015 Tuesday, January 27, 2015 Monday, April 13, 2015 Tuesday, March 24, 2015 Monday, June 8, 2015 Tuesday, May 26, 2015 Monday, August 10, 2015 Tuesday, July 28, 2015 Tuesday, October 5, 2015 Tuesday, September 22, 2015 Monday, December 14, 2015 Tuesday, November 24, 2015 All regularly meetings are held in the Community Meeting Room, Grand Island City Hall, 100 E. First Street. The October Technical Advisory Committee Meeting will be held on October 5th, 2015, due the Columbus Day Holiday to accommodate NDOR representatives Grand Island Regular Session - 1/27/2015 Page 18 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E4 Update on Previous Amendments to the FY 2015 Unified Planning Work Program (UPWP) Staff Contact: John Adams, MPO Manager Grand Island Regular Session - 1/27/2015 Page 19 / 23 ON WORKING DETTER TOG£THER U.S. Department of Transportation December 2, 2014 Mike Owen Planning and Project Development Division Nebraska Depatiment of Roads P.O. Box 94759 Lincoln NE 68509-4759 Dear Mr. Owen: Federal Transit Administration 90 I Locust Street, Room 404 Kansas City, MO 64106 81 6-329-3920 816-329-3921 (fax) Federal Highway Adm inistration I 00 Centennial Mall North. Rm 220 Lincoln, NE 68508 402-742-8460 402· 742-8480 (fax) Approval of Amendment #1 to FY 2015 GIAMPO Unified Planning Worl< Program This letter is in response to the Nebraska Depatiment of Roads (NDOR) letter dated November 26, 2014 requesting the review and approval of amendment# I to the Grand Island Area Metropolitan Planning Organization (GIAMPO) Unified Planning Work Program (UPWP). The proposed amendment #I wi ll add (I) the purchase of Aerial Photography and (2) a Transit Needs Analysis Plan. The amendment #I was approved by the GIAMPO Policy Board on November 25,2014. NDOR has reviewed the amendment# I request, concurred the activity is an eligible planning activity, and on November26, 2014 requested FHWA and FTA approval. Based upon review of the updated GIAMPO FY 2015 UPWP, the amendment #I is hereby approved. If you have any questions or need additional information, please contact Justin Luther, FHW A, at ( 402) 742-8464, or Daniel Nguyen, FTA, at (8 16) 329-3938. Sincerely, Mokhtee Ahmad Regional Administrator Federal Transit Administration cc: Brad Zumwalt, NDOR J. Wilkinson, NDOR Planning and Project Development K. Ruse, NDOR Rail and Public Transpotiation J. Adams, GIAMPO Daniel Nguyen, FT A Grand Island Regular Session - 1/27/2015 Page 20 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E5 Current FY 2015 Unified Planning Work Program (UPWP) with Amendments Staff Contact: John Adams, MPO Manager Grand Island Regular Session - 1/27/2015 Page 21 / 23 Grand Island Area Metropolitan Planning Organization Unified Planning Work Program For FY 2015 With Amendments Federal Local Total A Unified Work Program – Total Cost $8,912 $2,228 $11,140 $2,000 $500 $2,500 $6,912 $1,728 $8,640 B $9,782 $2,446 $12,228 $1,382 $346 $1,728 $6,000 $1,500 $7,500 $2,400 $600 $3,000 C $19,588 $4,897 $23,585 $3,600 $900 $4,500 $7,600 $1,900 $9,500 $2,000 $500 $2,500 Civic Group Speaking $960 $240 $1,200 Media Interviews $1,440 $360 $1,800 GITV Programing $3,988 $997 $4,985 D $40,018 $10,004 $50,022 $4,000 $1,000 $5,000 $6,000 $1,500 $7,500 $4,400 $1,100 $5,500 $6,000 $1,500 $7,500 $6,400 $1,600 $8,000 $6,818 $1,704 $8,522 $6,400 $1,600 $8,000 00918 $150,000 $37,500 $187,500 A (14-4)$19,958 $4,990 $24,948 Transit Planning – Total Cost $121,868 $30,467 $152,335 $10,200 $1,632 $11,832 $11,668 $2,917 $14,585 A (14-5)$100,000 $25,000 $125,000 F $12,720 $3,180 $15,900 $3,400 $850 $4,250 $3,000 $750 $3,750 $2,720 $680 $3,400 $3,600 $900 $4,500 $0 $0 $0 Other Direct – Total Cost $17,122 $4,281 $21,403 Software/Equipment $10,800 $2,700 $13,500 $2,882 $721 $3,603 Advertise Meetings $1,440 $360 $1,800 Office Expenses $2,000 $500 $2,500 $108,142 $27,036 $135,178 FTA Planning Funding $21,868 $5,467 $27,335 $150,000 $37,500 $187,500 Carry-Over Funds from MPO Start-up - Aerial Photography $19,958 $4,990 $24,948 FTA Section 5307 Urban Formula Funds Needs Analysis $100,000 $25,000 $125,000 $399,968 $99,992 $499,960 Changes: Corrected line total for Element D Reduced total Federal PL participation by $812 dollars, Local Match $203, Total = $1,015-Per NDOR 6-10-14 Amended UPWP Resolution 2014- (Carry-over start-up funds used for aerial photography) 11/25/14 Amended UPWP Resolution 2014-5 - FTA Section 5307 Urban Formula Funds for Transit Needs Analysis Plan 11/25/2014_Corrected 11/26/14 Agreements 00918A (PL) and 00918 (LRTP) Development of PPP & LRTP CONSULTANT ONLY – Non PL Funds Projected Total Expenses for all Activities Meeting Minutes and other Documentation Administration of Program/Reporting Documentation Manage Funding Streams and Budget Procedural/Operational Manual Professional Development/Conference Travel FHWA PL Funding Prepare Meetings for Policy Board and TAC Initial Consultant Project -Kick-off-Community Survey Objectives and Goals of the LRTP Performance Measures Base Data into Traffic Analysis Zones/Network/Screen line Data Base and Future IV's (Population, Land Use, Employment) Base and Forecasted E&C Network Projections Financial Projections and Project Selection Criteria Amendment - Aerial Photography Develop a Transition Plan for Services Amendment - Transit Needs Analysis Administration/Systems Management (ASM)- Total Staff Cost Professional Services-Model/LRTP Development Develop an RFP for Services Long-Range Transportation Plan (LRTP) – Total PL Cost Work Element 2015 UPWP and Budget amendments 2016 UPWP and Budget Transportation Improvement Program (TIP) – Total Cost Federal Funds Expended for FY 2014 Posted by Oct. 1, 2014 Draft TIP Policy/Selection Present Grand Island 1 and 6 Year road plan Public Participation Process/Plan (PPP) – Total Cost Title VI Mitigation/Assessment Public Participation Plan Web Site Development/Maintenance Grand Island Regular Session - 1/27/2015 Page 22 / 23 GIAMPO – Policy Board Tuesday, January 27, 2015 Regular Session Item E6 Annual Membership to Association to the Metropolitan Planning Organization (AMPO) Staff Contact: Chad Nabity, Regional Planning Director Grand Island Regular Session - 1/27/2015 Page 23 / 23