11-25-2014 GI Area Metropolitan Planning Organization Regular Meeting PacketGIAMPO - Policy Board
Tuesday, November 25, 2014
4:00 pm @ City Hall - Community Meeting Room
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska.
The requirements for an open meeting are posted on the wall in this room and anyone
that wants to find out what those are is welcome to read through them.
2.Roll Call & Introductions
3.Approve Minutes of the September 23, 2014 Policy Board Meeting
4.Long Range Transportation Plan Update
5.Approve 1st Quarter Billing and Activity Report
6.Amendment to the FY 2015 Unified Planning Work Program: Aerial Photography for the
Long Range Transportation Plan -Resolution 2014-4
7.Amendment to the FY 2015 Unified Planning Work Program: Transit Needs Assessment
Plan -Resolution 2014-5
8.Significant Projects in the Planning Area Update
9.Next Meeting
10.Adjournment
Grand Island Regular Session - 11/25/2014 Page 1 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item C1
Approve Minutes of the September 23, 2014 Policy Board Meeting
Staff Contact: Mayor Jay Vavricek
Grand Island Regular Session - 11/25/2014 Page 2 / 27
1
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
MINUTES OF POLICY BOARD MEETING
Tuesday, September 23, 2014 at 4:00pm
Community Meeting Room
Grand Island City Hall, 100 E. 1st Street, Grand Island, NE
VOTING MEMBERS ATTENDANCE:
Scott Arnold, Hall County Board Present
Chuck Haase, City of Grand Island, Council Member Present
Julie Hehnke, City of Grand Island, Council Member Absent
Kent Mann, City of Grand Island, Council Member Present
Vaughn Minton, City of Grand Island, Council Member Present
Pat O’Neill, Planning Commission Chairman Present
Randy Peters, Director, NE Dept. of Roads Absent
Gary Quandt, Hall County Board Absent
Jay Vavricek, Mayor, City of Grand Island Present
NON-VOTING MEMBERS ATTENDANCE:
Mokhtee Ahmad, Administrator, FTA Region VII Absent
Mary Lou Brown, City of GI, City Administrator Present
Terry Brown, City of GI, Director of Engineering Service Absent
John Collins, City of GI Public Works Director Present
Justin Luther, Transportation Planner, Realty, Civil Rights Federal
Hwy. Admin.
Absent
Chad Nabity, Regional Planning Director Present
Joan Roeseler, FTA Region VII Admin. Absent
Wes Wahlgren, NDOR District 4 Engineer Present
Joseph Werning, Administrator, FHWA NE Division Absent
Brad Zumwalt, NDOR Highway Planning Manager Absent
OTHERS in ATTENDANCE:
John Adams, MPO Program Manager
Jaye Monter, Finance Director
Bob Sivick, City Attorney
Nicki Stoltenberg, Assistant to the City Administrator
Mayor Vavricek called the meeting to order at 4:00 pm. The Nebraska Open Meetings Act was
acknowledged, roll call was taken and other introductions were made. Mayor Vavricek
Grand Island Regular Session - 11/25/2014 Page 3 / 27
2
acknowledged the fact that Wes Wahlgren, NDOR District 4 Engineer, was the designee for
Randy Peters, Director of the Nebraska Department of Roads.
Approve of minutes of the July 22, 2014 Policy Board Meeting
Motion by Mann to approve the minutes of the July 22, 2014 meeting. Seconded by O’Neill.
Upon roll call vote, all voted in favor of the motion.
Approve of minutes of the August 12, 2014 Policy Board Special Meeting
Motion by Haase to approve the minutes of the August 12, 2014 special meeting. Seconded by
Wahlgren. Upon roll call vote, all voted in favor of the motion.
Approve September 2014 Financial Report
Motion by Haase to approve the September Financial Report with the correction in carrying
across the YTD numbers in the Project to Date Totals of $18,177.19 of Costs this Period and
$18,151.32 Costs to Date. Seconded by Minton. Upon roll call vote, all voted in favor of the
motion.
Transit Interlocal Agreement with Hall County – Assessment Study Discussion
The newly signed Interlocal Agreement between the County and the City of Grand Island was
reviewed and discussed.
Long Range Transportation Plan Status
The Request for Proposal (RFP) is ready and we are waiting for approval by the NDOR to
advertise for the plan. Once the RFP is awarded, it will need to be completed by March, 2016.
Policy Board Bylaws
The bylaws have been in use for a year. Staff is reviewing the bylaws for potential changes.
Next Meeting Date
The next meeting date will be Tuesday, November 25, 2014 at City Hall.
Adjournment
There being no further business, Mayor Vavricek adjourned the meeting at 4:18 pm.
Grand Island Regular Session - 11/25/2014 Page 4 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item H1
Long Range Transportation Plan Update
Staff Contact: John Adams
Grand Island Regular Session - 11/25/2014 Page 5 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item H2
Approve 1st Quarter Billing and Activity Report
Staff Contact: John Adams
Grand Island Regular Session - 11/25/2014 Page 6 / 27
Grand Island Regular Session - 11/25/2014 Page 7 / 27
Grand Island Regular Session - 11/25/2014 Page 8 / 27
Grand Island Regular Session - 11/25/2014 Page 9 / 27
Grand Island Regular Session - 11/25/2014 Page 10 / 27
Grand Island Regular Session - 11/25/2014 Page 11 / 27
Grand Island Regular Session - 11/25/2014 Page 12 / 27
Grand Island Regular Session - 11/25/2014 Page 13 / 27
Grand Island Regular Session - 11/25/2014 Page 14 / 27
Grand Island Regular Session - 11/25/2014 Page 15 / 27
Grand Island Regular Session - 11/25/2014 Page 16 / 27
Grand Island Regular Session - 11/25/2014 Page 17 / 27
Grand Island Regular Session - 11/25/2014 Page 18 / 27
Grand Island Regular Session - 11/25/2014 Page 19 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item I1
Amendment to the FY 2015 Unified Planning Work Program: Aerial
Photography for the Long Range Transportation Plan -Resolution
2014-4
Staff Contact: John Collins PE, Public Works Director
Grand Island Regular Session - 11/25/2014 Page 20 / 27
MEMORANDUM
TO: GIAMPO POLICY BOARD
FROM: JOHN T. ADAMS
SUBJECT: ITEM 6 – AMENDMENT TO FY 2015 FOR AERIAL PHOTOGRAPHY FOR THE LONG
RANGE TRANSPORTATION PLAN
DATE: NOVEMBER 17, 2014
BACKGROUND/NEED
As GIAMPO begins the development of the federally required Long Rang Transportation Plan,
the travel demand model, public involvement, and visualization will be key elements. There
exists a need for current up-to-date aerial photography to assist in the development and
refinement of the data needed for traffic analysis zones as well as for general displays and other
visualization activities for the public involvement process. In 2012, the Nebraska Department of
Roads (NDOR), made available to GIAMPO funds identified for the start-up of the transportation
planning program in Grand Island. After the initial invoicing for start-up activities the estimated
remainder of $19,958 federal funds has be carried over to assist in the development of the Long
Range Transportation Plan in addition, to the $150,000 federal funds available under the current
signed agreement.
The planned schedule for this activity would be the spring of 2015.
PURPOSE OF AMENDMENT
To amend the FY 2015 Unified Planning Work Program (UPWP), to ADD a work element under
the Long Range Transportation Plan for digital aerial photography to be conducted in the spring
of 2015, for the GIAMPO study area of approximately 132 square miles at a scale of at least 3”
Ground Sample Distance (GSD). Estimated cost for this work element is $25,000.
ACTION
To approve the FY 2015 Unified Planning Work Program resolution 2014-4, amending the FY
2015 Unified Planning Work Program (UPWP) to include digital aerial photography for the
GIAMPO Study Area, to be flown in the spring CY 2015, at an estimated total cost of $25,000.
Grand Island Regular Session - 11/25/2014 Page 21 / 27
RESOLUTION 2014-4
OF THE GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
A resolution amending the FY 2015 Unified Planning Work Program (UPWP)
Spring 2015 High Resolution Aerial Photography MPO Planning Boundary
WHEREAS, the Policy Board of the Grand Island Area Metropolitan Planning Organization
(GIAMPO), is designated by agreement as the Metropolitan Planning Organization (MPO) for the
Grand Island Urbanized area, by the Governor acting through the Nebraska Department of Roads
in cooperation with locally elected officials; and
WHEREAS, the Nebraska Department of Roads (NDOR) made available to the Grand Island Area
Transportation Study (GIAMPO) start-up funds for the implementing a transportation planning
program in the Grand Island Urbanized Planning Boundary; and
WHEREAS, the remaining funds from the initial start-up of the MPO have now been incorporated
into the funding for the development of the Long Range Transportation Plan (LRTP), as additional
funding; and
WHEREAS, the need to have current up-to-date high resolution aerial photography for the
planning purposes in the development of the LRTP is critical; and
WHEREAS, the Technical Advisory Committee has reviewed and made a recommendation to
the Policy Board to amend the FY 2015 UPWP with start-up carry-over funding from the
SPR(1) 51, VL-1205 NDOR agreement; and
NOW, THEREFORE, BE IT RESOLVED, by the Policy Board of the Grand Island Area
Metropolitan Planning Organization for the Grand Island Urbanized Area amends:
The FY 2015 Unified Planning Work Program (UPWP) to include a “High Resolution Aerial
Photography” to be performed in spring of 2015 with federal carry-over funding from GIAMPO’s
start-up funds, with total funding for this activity not to exceed $25,000.
Certification:
The foregoing resolution was approved by the Grand Island Area Metropolitan Planning Organization
Policy Board at its regularly scheduled meeting on November 25th, 2014.
Signed:
______________________
Mayor, Jay Vavricek, City of Grand Island Date
Chairperson
Attest:
_____________________________________ _______________________
John Collins, P.E. Date
GIAMPO Director/Secretary
Grand Island Regular Session - 11/25/2014 Page 22 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item I2
Amendment to the FY 2015 Unified Planning Work Program: Transit
Needs Assessment Plan -Resolution 2014-5
Staff Contact: Chad Nabity, Regional Planning Director
Grand Island Regular Session - 11/25/2014 Page 23 / 27
MEMORANDUM
TO: GIAMPO POLICY BOARD
FROM: JOHN T. ADAMS
SUBJECT: ITEM 7 – AMENDMENT TO FY 2015 FOR TRANSIT NEEDS ANALYSIS PLAN
DATE: NOVEMBER 17, 2014
BACKGROUND
In March of 2012, the City of Grand Island was declared a Census Defined Urbanized Area. This
designation changed the funding streams and responsibilities for a number of programs, including
those used to provide Transportation Services within the City of Grand Island. With this new
designation, Section 5307 Urban Transit Funds became available to the City of Grand Island.
Previously transit services were provided to Grand Island by Hall County using Section 5311
Rural Transit funds
As part of the FY 2015 Unified Planning Work Program (UPWP), the development of a Request
for Proposal for a “Transit Needs Analysis Plan” was approved. The drafting of the RFP is nearly
complete and should be ready for advertisement after the November Policy Board meeting.
PURPOSE OF AMENDMENT
Amend the FY 2015 UPWP, to include funding from the Federal Transit Administration Section
5307 Urban Transit Funds, for consulting services, to develop a “Transit Needs Analysis Plan”
for the continuation of transit service within the City of Grand Island. The Plan shall include the
following tasks:
Task 1. Project Announcement
Task 2. Assessment of Existing Public Transit Service Conditions
Identify all of the transit and social agencies that provide transit services. Once all of the service
providers have been identified, the CONSULTANT will assess the services provided and the
ridership of each agency. Methods used to collect this information may include, but are not
limited to, on-board surveys and data collected by the provider(s).
Task 3. Determination of Latent Demand
The CONSULTANT shall conduct a needs assessment for transit services for residents within the
Study Area.
Task 4. Transit Service Options
Using the latent demand research results and understanding of transit needs, the CONSULTANT
shall develop a spectrum of delivery and funding alternatives designed to maximize the use of
available federal funding related to levels of need. (ie Good,Better,Best).
Task 5. Recommendations
Based on the options for transit service the CONSULTANT shall make final recommendations
for the most efficient and effective service delivery option, as paired with demand, funding, and
other variables influencing the effectiveness of the system.
Grand Island Regular Session - 11/25/2014 Page 24 / 27
2
Task 6. Study Coordination
Currently, the GIAMPO Study area is conducting their initial Long Range Transportation Plan
(LRTP),the CONSULTANT shall work with the LRTP CONSULTANT group in the
development of the transit section of the LRTP whenever possible is essential.
Task 7. Public/Community Involvement
City staff will oversee and guide the progress of the study. This committee as well as stakeholders
must be taken into consideration throughout the study. The study shall incorporate creative and
comprehensive public involvement in the course of the latent demand/needs assessment process.
Task 8. Conduct a final assessment
The analysis will consider the best service delivery option(s) that will meet the communities’
vision, values, and goals.
Task 9. Produce overall draft project report that contains, as components, specific service
delivery options, plans, and recommendations
Produce overall draft project report that contains, as components, specific service delivery
options, plans, and recommendations.
Task 10. Finalize reports with recommendations to the City of Grand Island and
GIAMPO’s TAC and POLICY Committee’s
Presentations to appropriate stakeholder groups and public.
Task 11. Publicize findings/results and make available county-wide
Task 12 Assist in Development of RFP (if needed)
The consultant shall assist in the preparation of an RFP if needed to procure transit services
locally and aid in evaluation of proposals received?
RECOMMENDED ACTION
Motion to amend the FY 2015 Unified Planning Work Program to include professional
consultant services to conduct a “Transit Needs Analysis Plan” for the City of Grand Island.
Grand Island Regular Session - 11/25/2014 Page 25 / 27
RESOLUTION 2014-5
OF THE GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION
(GIAMPO)
A resolution amending the FY 2015 Unified Planning Work Program (UPWP)
Transit Needs Analysis Plan
WHEREAS, the Policy Board of the Grand Island Area Metropolitan Planning Organization
(GIAMPO), is designated by agreement as the Metropolitan Planning Organization (MPO) for the
Grand Island Urbanized area, by the Governor acting through the Nebraska Department of Roads
in cooperation with locally elected officials; and
WHEREAS, the use of Federal Transit Administration (FTA) Section 5311 Rural Transit Funding
will no longer be made available for transit service; and
WHEREAS, the City of Grand Island is now the direct recipient of FTA Section 5307 Urban Transit
funding to provide transit service; and
WHEREAS, the City of Grand Island wishes to have a comprehensive “Transit Needs Analysis
Plan” conducted by a consultant to identify the needs for mass transit in the area; and
WHEREAS, the GIAMPO Technical Committee has reviewed a summary of the tasks to be
conducted by the consultant for the Transit Needs Analysis Plan; and
WHEREAS, the Technical Advisory Committee has made a recommendation to the Policy
Board to amend the FY 2015 UPWP with funding for the “Transit Needs Analysis Plan” from
the Federal Transit Administration through the Section 5307 Urban Transit Funding Program;
and
NOW, THEREFORE, BE IT RESOLVED, by the Policy Board of the Grand Island Area
Metropolitan Planning Organization for the Grand Island Urbanized Area amends:
The FY 2015 Unified Planning Work Program (UPWP) to include a “Transit Needs Analysis Plan”
to be performed in FY 2015, not to exceed $100,000, FTA 5307 Urbanized Area Formula Funds,
completion by fall 2015.
Certification:
The foregoing resolution was approved by the Grand Island Area Metropolitan Planning Organization
Policy Board at its regularly scheduled meeting on November 25th, 2014.
Signed:
______ ______________________________
Mayor, Jay Vavricek, City of Grand Island Date
Chairperson
Attest:
__________________________________________ ______ _______________________
John Collins, P.E. Date
GIAMPO Director/Secretary
Grand Island Regular Session - 11/25/2014 Page 26 / 27
GIAMPO – Policy Board
Tuesday, November 25, 2014
Regular Session
Item J1
Significant Projects in the Planning Area Update
Staff Contact: Terry Brown PE, Assistant Public Works Director
Grand Island Regular Session - 11/25/2014 Page 27 / 27