09-23-2014 GI Area Metropolitan Planning Organization Regular Meeting PacketGIAMPO - Policy Board
Tuesday, September 23, 2014
City Hall - Community Meeting Room 4:00pm
AGENDA
1.Call to Order
This is a public meeting subject to the open meetings laws of the State of Nebraska.
The requirements for an open meeting are posted on the wall in this room and anyone
that wants to find out what those are is welcome to read through them.
2.Roll Call & Introductions
3.Approve Minutes of the July 22, 2014 Policy Board Minutes
4.Approve Minutes of the August 12, 2014 Policy Board Special Meeting
5.Approve September 2014 Financial Report
6.Transit Interlocal Agreement with Hall County - Assessment Study Discussion
7.Long Range Transportation Plan Status
8.Policy Board By-Laws
9.Next Meeting
10.Adjournment
Grand Island Regular Session - 9/23/2014 Page 1 / 22
GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item H1
Approve Minutes of the July 22, 2014 Policy Board Minutes
Staff Contact: Mayor Jay Vavricek
Grand Island Regular Session - 9/23/2014 Page 2 / 22
1
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
MINUTES OF POLICY BOARD MEETING
Tuesday, July 22, 2014 at 4:00pm
Community Meeting Room
Grand Island City Hall, 100 E. 1st Street, Grand Island, NE
VOTING MEMBERS ATTENDANCE:
Scott Arnold, Hall County Board Present
Chuck Haase, City of Grand Island, Council Member Absent
Julie Hehnke, City of Grand Island, Council Member Absent
Kent Mann, City of Grand Island, Council Member Absent
Vaughn Minton, City of Grand Island, Council Member Present
Pat O’Neill, Planning Commission Chairman Present
Randy Peters, Director, NE Dept. of Roads Present
Gary Quandt, Hall County Board Present
Jay Vavricek, Mayor, City of Grand Island Present
NON-VOTING MEMBERS ATTENDANCE:
Mokhtee Ahmad, Administrator, FTA Region VII Absent
Mary Lou Brown, City of GI, City Administrator Present
Terry Brown, City of GI, Director of Engineering Service Absent
John Collins, City of GI Public Works Director Present
Justin Luther, Transportation Planner, Realty, Civil Rights Federal
Hwy. Admin.
Absent
Chad Nabity, Regional Planning Director Present
Joan Roeseler, FTA Region VII Admin. Absent
Wes Wahlgren, NDOR District 4 Engineer Present
Joseph Werning, Administrator, FHWA NE Division Absent
Brad Zumwalt, NDOR Highway Planning Manager Present
OTHERS in ATTENDANCE:
John Adams, MPO Program Manager
Jaye Monter, Finance Director
Bob Sivick, City Attorney
Nicki Stoltenberg, Assistant to the City Administrator
Mayor Vavricek called the meeting to order at 4:00 pm. The Nebraska Open Meetings Act was
acknowledged, roll call was taken and other introductions were made.
Grand Island Regular Session - 9/23/2014 Page 3 / 22
2
Acknowledge New Hall County Board Appointments
Mayor Vavricek acknowledged the new Hall County Board appointments by referencing the
minutes from the June 3, 2014 Hall County Board of Supervisors meeting. The supervisors
appointed to the GIAMPO Policy Board are Scott Arnold and Gary Quandt.
Approve of minutes of the May 27, 2014 Policy Board Meeting
Motion by Minton to approve the minutes of the May 27, 2014 meeting. Seconded by O’Neill.
Upon roll call vote, all voted in favor of the motion, with Quandt abstaining from the motion.
Approve July 2014 Financial Report
Motion by O’Neill to approve the July Financial Report. Seconded by Peters. Upon roll call
vote, all voted in favor of the motion.
Discuss and Approve Correction to the Adjusted 2010 Census Boundary Map & Resolution
2014-3
The Policy Board approved the Boundary Map at the May meeting with Resolution 2014-2.
However upon reviewing the approved map, the Federal Highway Administration
recommended changes based on the census guidelines that indicate where the population will
be in the future. Adams reminded the Board that this map only indicates the census boundary;
it does not affect the MPO Boundary.
Motion by Arnold to approve Resolution 2014-3. Seconded by O’Neill. Upon roll call vote, all
voted in favor of the motion.
MPO Planning Conference Report
Adams attended the MPO Planning Conference in Omaha and found the financial reporting and
invoicing information to be most helpful, as we develop our MPO. The conference is offered
twice-a-year.
City Council Memo & Resolution Approving the FY 2015 Unified Planning Work Program
(UPWP)
The City Council approved the FY 2015 Unified Planning Work Program at the July 8, 2014
meeting. This is a planning agreement for the purpose of obtaining Federal approval and
financial assistance for the GIAMPO.
Letter of Approval from FTA & FHWA for FY 2015 Unified Planning Work Program (UPWP)
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3
Adams presented a copy of the letter that was sent to the Nebraska Department of Roads
indicating that the Nebraska Work Program had been approved by the Federal Transit
Administration and the Federal Highway Administration.
Federal Legislative Updates
Adams presented an article from the AASHTO Journal providing the Board with an update from
the House Ways and Means Committee, the Senate Finance Committee and MAP-21 funding
that is scheduled to expire in September.
Next Meeting Date
The next meeting date will be Tuesday, September 23, 2014 at City Hall.
Adjournment
There being no further business, Mayor Vavricek adjourned the meeting at 4:25 pm.
Grand Island Regular Session - 9/23/2014 Page 5 / 22
GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item H2
Approve Minutes of the August 12, 2014 Policy Board Special
Meeting
Staff Contact: Mayor Jay Vavricek
Grand Island Regular Session - 9/23/2014 Page 6 / 22
1
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
MINUTES OF POLICY BOARD SPECIAL MEETING
Tuesday, August 12, 2014 at 4:00pm
Community Meeting Room
Grand Island City Hall, 100 E. 1st Street, Grand Island, NE
VOTING MEMBERS ATTENDANCE:
Scott Arnold, Hall County Board Absent
Chuck Haase, City of Grand Island, Council Member Present
Julie Hehnke, City of Grand Island, Council Member Absent
Kent Mann, City of Grand Island, Council Member Present
Vaughn Minton, City of Grand Island, Council Member Absent
Pat O’Neill, Planning Commission Chairman Present
Randy Peters, Director, NE Dept. of Roads Absent
Gary Quandt, Hall County Board Present
Jay Vavricek, Mayor, City of Grand Island Present
NON-VOTING MEMBERS ATTENDANCE:
Mokhtee Ahmad, Administrator, FTA Region VII Absent
Mary Lou Brown, City of GI, City Administrator Absent
Terry Brown, City of GI, Director of Engineering Service Absent
John Collins, City of GI Public Works Director Present
Justin Luther, Transportation Planner, Realty, Civil Rights Federal
Hwy. Admin.
Absent
Chad Nabity, Regional Planning Director Present
Joan Roeseler, FTA Region VII Admin. Absent
Wes Wahlgren, NDOR District 4 Engineer Present
Joseph Werning, Administrator, FHWA NE Division Absent
Brad Zumwalt, NDOR Highway Planning Manager Absent
OTHERS in ATTENDANCE:
John Adams, MPO Program Manager
Bob Sivick, City Attorney
Nicki Stoltenberg, Assistant to the City Administrator
Mayor Vavricek called the meeting to order at 4:00 pm. The Nebraska Open Meetings Act was
acknowledged, roll call was taken and other introductions were made. Wes Wahlgren
announced that he will be voting on behalf of Randy Peters as a representative for the
Nebraska Department of Roads.
Grand Island Regular Session - 9/23/2014 Page 7 / 22
2
Long Range Transportation Plan Program Agreement – State Planning & Research Funds
Adams presented the agreement for the Performance Based Long Range Transportation Plan
from the Nebraska Department of Roads. This agreement allows for the GIAMPO to receive
federal funding through the Nebraska Department of Roads.
Motion by Quandt to recommend City Council approval of the Nebraska Department of Road
agreement. Seconded by Haase. Upon roll call vote, all voted in favor of the motion
Next Meeting Date
The next meeting date will be Tuesday, September 23, 2014 at City Hall.
Adjournment
There being no further business, Mayor Vavricek adjourned the meeting at 4:05 pm.
Grand Island Regular Session - 9/23/2014 Page 8 / 22
GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item H3
Approve September 2014 Financial Report
Staff Contact: John Adams
Grand Island Regular Session - 9/23/2014 Page 9 / 22
NE Federal Grand Island Total
Hours 80.00%20.00%100.00%
UPWP Previous Costs - - - -
Costs This Period 21.0 1,063.65 850.92 212.73 1,063.65
Costs To Date 1,063.65 850.92 212.73 1,063.65
Budgeted Amount 11,140.00 8,912.00 2,228.00 11,140.00
% Expended To Date 10%10%10%10%
TIP Previous Costs - - - -
Costs This Period - - - -
Costs To Date - - - -
Budgeted Amount 12,228.00 9,782.40 2,445.60 12,228.00
% Expended To Date 0%0%0%0%
PPP Previous Costs - - - -
Costs This Period 36.0 1,823.40 1,458.72 364.68 1,823.40
Non-Labor Cost 25.87 20.70 5.17 25.87
Costs To Date 1,849.27 1,479.42 369.85 1,849.27
Budgeted Amount 23,585.00 18,868.00 4,717.00 23,585.00
% Expended To Date 8%8%8%8%
LRTP Previous Costs 813.92 651.14 162.78 813.92
Costs This Period 160.0 5,824.75 4,659.80 1,164.95 5,824.75
Costs To Date 6,638.67 5,310.94 1,327.73 6,638.67
Budgeted Amount 50,022.00 40,017.60 10,004.40 50,022.00
% Expended To Date 13%13%13%13%
Transit
Previous Costs 10.0 - - - -
Costs This Period 506.50 405.20 101.30 506.50
Costs To Date 506.50 405.20 101.30 506.50
Budgeted Amount 27,335.00 21,868.00 5,467.00 27,335.00
% Expended To Date 2%2%2%2%
Administration/System Management (ASM)
Previous Costs - - - -
Costs This Period 105.0 8,104.00 6,483.20 1,620.80 8,104.00
Non-Labor Cost 15.10 12.08 3.02 15.10
Costs To Date 8,119.10 6,495.28 1,623.82 8,119.10
Budgeted Amount 37,303.00 29,842.40 7,460.60 37,303.00
% Expended To Date 22%22%22%22%
Y-T-D
Previous Costs - - - -
Costs This Period 18,177.19 14,541.75 3,635.44 -
Costs To Date 18,151.32 14,521.06 3,630.26 -
Budgeted Amount 162,512.00 130,010.00 32,502.00 162,512.00
% Expended To Date 11%11%11%0%
Project
To
Date
Totals
PROGRAM FINANCIAL STATUS REPORT / CUMULATIVE COST REPORT
SPR-PL-1(52)
00918A
July 2014-August 2014
VL1404
Category Cost Category Total
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GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item J1
Transit Interlocal Agreement with Hall County - Assessment Study
Discussion
Staff Contact: John Adams
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RESOLUTION 2014-259
WHEREAS,Hall County has been providing transit services to all of the citizens of
Hall County through an agreement with Senior Citizens Industries,Inc. and the State ofNebraska to
use Section 5311 Rural Transit Funds within Hall County for almost 40 years; and
WHEREAS,the City ofGrand Island,Nebraska has been declared a Census Defined
Urbanized Area with a population ofmore than 50,000 people; and
WHEREAS,funding for transit services in Grand Island will be impacted because of
the declaration of Grand Island as a Census Defined Urbanized Area; and
WHEREAS, the City and the County wish to continue to provide transit services to
the Citizens who reside within the Census Defined Urbanized Area; and
WHEREAS,the State ofNebraska has made available unallocated funding under the
Section 5311 Rural Transit Program that will allow Grand Island residents to continue to avail
themselves of transit services in the same manner as has previously been provided within the
agreement between Hall County and Senior Citizens Industries, Inc.; and
WHEREAS,it is in the best interest ofthe citizens ofGrand Island,and the governing
bodies ofboth Grand Island and Hall County for the City to fund transit services in the City through
the existing contract between Hall County and Senior Citizen Industries, Inc.until such time as the
City is ready to authorize a separate contract for the provision oftransit services within the City;and
WHEREAS,the City of Grand Island and the Hall County,Nebraska,have indicated
an interest in working together to provide transit services in their respective jurisdictions.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND,NEBRASKA,that the Interlocal Agreement between the City of
Grand Island and Hall County for transit services is hereby approved.
BE IT FURTHER RESOLVED,that the Mayor is hereby authorized and directed to
execute such agreement on behalf ofthe City of Grand Island.
Adopted by the City Council of the City of Grand Island, Nebraska, August 26, 2014.
ay - vrice , Mayor
Attest:
C34 Cki _,2 d(.3011 .
RaNae Edwards, City Clerk
Approved as to Form
August 25,2014 rl City orney
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GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item J2
Long Range Transportation Plan Status
Staff Contact: John Adams
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GIAMPO – Policy Board
Tuesday, September 23, 2014
Regular Session
Item J3
Policy Board By-Laws
Review & discuss meeting dates and times; Discuss possible amendment to the meetings section to
allow for a cancelation of a regular scheduled meeting by the Chairperson for lack of action items.
Staff Contact: John Adams
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