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04-14-2014 GIAMPO - Technical Advisory Committee Regular Meeting PacketGIAMPO – Technical Advisory Committee Monday, April 14, 2014 City Hall - Community Meeting Room AGENDA Open Meetings Notifications (Posters on Wall) 1.Call to Order This is a public meeting subject to the open meetings laws of the State of Nebraska. The requirements for an open meeting are posted on the wall in this room and anyone that wants to find out what those are is welcome to read through them. 2.Roll Call & Introductions 3.MPO Presentation 4.Approval of Minutes - February 10, 2014 5.Elect Chair and Vice Chair of the Technical Advisory Committee 6.Unified Planning Work Program (UPWP) 7.Transportation Model RFP 8.Set next meeting date 9.Adjournment Grand Island Regular Session - 4/14/2014 Page 1 / 23 Technology Advisory Committee Monday, April 14, 2014 Regular Session Item GEN1 MPO Presentation Staff Contact: Brad Zumwalt, DOR Highway Planning Manager Grand Island Regular Session - 4/14/2014 Page 2 / 23 MPO Metropolitan Planning Organization Brad Zumwalt Nebraska Department of Roads Highway Planning Manager Grand Island Regular Session - 4/14/2014 Page 3 / 23 MPO Metropolitan Planning Organization An MPO is a “The forum for cooperative transportation decision making for the metropolitan planning area” Grand Island Regular Session - 4/14/2014 Page 4 / 23 Five Core Functions of an MPO Establish a setting Evaluate Alternatives Maintain a Long Range Transportation Plan (LRTP) Develop a Transportation Improvement Program (TIP) Involve the public Grand Island Regular Session - 4/14/2014 Page 5 / 23 Nebraska MPO Planning Boundaries Grand Island Regular Session - 4/14/2014 Page 6 / 23 GIAMPO Planning Area Grand Island Regular Session - 4/14/2014 Page 7 / 23 Federal and State Planning Programs/Documents Unified Planning Work Program (UPWP) Public Participation Plan (PPP) Long Range Transportation Plan (LRTP) Transportation Improvement Program (TIP) Title VI and Environmental Justice Federal Funding State Funding Grand Island Regular Session - 4/14/2014 Page 8 / 23 Unified Planning Work Program (UPWP) Developed annually by MPO in cooperation with the State and Transit operators. The UPWP documents planning activities, discusses planning priorities facing the area, and describes all metropolitan transportation planning activities. Grand Island Regular Session - 4/14/2014 Page 9 / 23 Public Participation Plan Outlines MPO goals, activities and process pertaining to public outreach activities Public comment periods Outreach efforts Advertising methods and time periods for new documents or amendments Grand Island Regular Session - 4/14/2014 Page 10 / 23 Long Range Transportation Plan (LRTP) •20+ year planning horizon Predicts travel growth based on future land use Plans for future transportation programs and projects based upon the forecasts •Completed/updated every 5 years •Fiscally constrained Can only include projects where there is a reasonable chance of funding Other needed projects can be listed in the plan as unfunded (“illustrative”) Grand Island Regular Session - 4/14/2014 Page 11 / 23 Transportation Improvement Program (TIP) The TIP should include only projects which are consistent with the long-range transportation plan. The TIP must include all regionally significant transportation projects which involve FHWA or FTA funding or approval. The TIP must be developed with public involvement. The TIP must be approved by the MPO and the Governor. Grand Island Regular Session - 4/14/2014 Page 12 / 23 Transportation Improvement Program (TIP) The GIAMPO TIP should include the following types of projects: State (NDOR) funded projects Transportation Alternative (TAP—formally TE) projects Off System Bridges Safety (HSIP) projects Federally funded transportation grants awarded Transit Projects Regionally significant projects funded with Federal, State, or Local funds Grand Island Regular Session - 4/14/2014 Page 13 / 23 MPO Planning Funding LRTP Assistance ($75,000 this year and $75,000 next year, one time only) Estimated FY 2015 Planning funding available for Grand Island MPO is: $108,954 for standard planning activities from FHWA PL; and an additional $21,868 in FTA Section 5303 planning funds Unspent funds from this year’s (FY 2014) PL funds ($108,095) and start-up funds ($50,000)—not available until FY 2014 is closed out These funds require a 20% match Grand Island Regular Session - 4/14/2014 Page 14 / 23 MPO Planning Funding How Funds Are Spent Planning funds are spent on eligible planning activities as defined by 23CFR 420 and 450 Typical tasks are: Traffic volume counts, street system changes, transit system data, mapping, travel time studies, parking inventory, bicycle & pedestrian facilities inventory, travel model updates, and staff time to prepare the required documents mentioned earlier. Grand Island Regular Session - 4/14/2014 Page 15 / 23 UPWP timeline in MPO Operations Manual: http://www.transportation.nebraska.gov/projdev/mpo.htm UPWP Timeline Grand Island Regular Session - 4/14/2014 Page 16 / 23 Technology Advisory Committee Monday, April 14, 2014 Regular Session Item H1 Approval of Minutes - February 10, 2014 Staff Contact: Chad Nabity Grand Island Regular Session - 4/14/2014 Page 17 / 23 1 GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO) TECHNICAL ADVISORY COMMITTEE (TAC) MINUTES February 10, 2014 at 10:00 am Community Meeting Room Grand Island City Hall, 100 E. 1st Street, Grand Island, NE Voting Members in Attendance: Mary Lou Brown, City of GI, City Administrator Present Terry Brown, City of GI, Director of Engineering Service Present John Collins, City of GI Public Works Director Present Mike Meyer, Merrick Co. Hwy. Superintendent Present Chad Nabity, Hall Co. Regional Planning Director Present Ramona Schafer, Village of Alda Present Casey Sherlock, Hall Co. Public Works Director Present Wes Wahlgren, NDOR District 4 Engineer Present Brad Zumwalt, NDOR Highway Planning Manager Present Non-Voting Members in Attendance: Mike Kleffner, NDOR Local Projects Urban Engineer Present Larry Legg, NDOR Local Projects Engineer Present Jaye Monter, City of GI, Finance Director Present Cindy Johnson, Grand Island Area Chamber of Commerce Absent Randy Gard, Grand Island Area Economic Development Corp. Present Mike Olson, Central NE Regional Airport Present Mokhtee Ahmad, FTA Region VII Transportation Planner Absent Justin Luther, Transportation Planner, Realty, Civil Rights Federal Highway Admin. Absent Mike Blackley, Union Pacific Railroad Absent Kelli O’Brien, Union Pacific Railroad Absent Andy Williams, Burlington Northern Santa Fe Railroad Absent Shannon Callahan, City of GI Public Works Street Superintendent Present Others in Attendance: John Adams, MPO Program Manager Scott Griepenstroh, City of GI Public Works Dept. Kaine McClelland, NDOR Transportation Planner Nicki Stoltenberg, Assistant to the City Administrator Grand Island Regular Session - 4/14/2014 Page 18 / 23 2 Welcome and Introductions Nabity called the meeting to order at 10:00 am. The Nebraska Open Meetings Act was acknowledged and introductions were made. T. Brown introduced John Adams as the new MPO Program Manager. Adams will begin his duties with the Public Works Department on March 3, 3014. Approval of Minutes – December 6, 2013 It was stated in the minutes that Grand Island was declared an Urbanized Area in March of 2013, the correction shall be noted that it should read March of 2012. Motion by Wahlgren, seconded by M. Brown to approve the minutes with the suggested changes. Upon roll call vote, all voted aye. Motion adopted. Review and Discuss TAC Bylaws Collins reviewed the drafted bylaws. The Articles and Sections were specifically discussed and it was the consensus of the group that the following changes/additions be made: ARTICLE II. Section 3. = … federal-aid ‘transportation’ funds to eligible … ARTICLE III. Section 1. = The Chairperson or mayor ‘representing’ the following entities …. ARTICLE III. Section 1b. = Streets Superintendent of the City of Grand Island was added as a Non-Voting Member. The Bylaws of the TAC will be presented and reviewed at the March 25, 2014 meeting of the MPO Policy Board. If they approved the bylaws, they will become effective on that day. Motion my M. Brown, seconded by Sherlock to approve the bylaws with the aforementioned changes and subject to final approval by City Attorney. Upon roll call vote, all voted aye. Motion adopted. Discussion Items for Future Meetings Assuming the Bylaws are enacted in March, a Chairperson and a Vice Chairperson will need to be elected at the April meeting. Next Meeting Date The next meeting of the TAC will be April 14, 2014. Adjournment There being no further business, Nabity adjourned the meeting at 11 am. Grand Island Regular Session - 4/14/2014 Page 19 / 23 Technology Advisory Committee Monday, April 14, 2014 Regular Session Item H2 Elect Chair and Vice Chair of the Technical Advisory Committee Staff Contact: Chad Nabity Grand Island Regular Session - 4/14/2014 Page 20 / 23 Technology Advisory Committee Monday, April 14, 2014 Regular Session Item H3 Unified Planning Work Program (UPWP) Staff Contact: John Adams Grand Island Regular Session - 4/14/2014 Page 21 / 23 PRELIMINARY DRAFT "INFORMATIONAL ONLY" 2015 GIAMPO UPWP "DRAFT" Budget Summary Federal Funds Local Funds Total NEEDS TAC ACTION Expected Time Work Product A Unified Work Program $9,599 $2,400 $11,999 2015 UPWP and Budget amendments $2,000 $500 $2,500 Ongoing 2016 UPWP and Budget $6,912 $1,728 $8,640 YES Spring 2015 Approved 2016 OWP B Transportation Improvement Program (TIP)$9,782 $2,446 $12,228 Federal Funds Expended for FY 2014 Posted by Oct. 1, 2014 $1,382 $346 $1,728 Oct. 2014 Draft TIP Policy/Selection $6,000 $1,500 $7,500 YES Spring 2016 Present Grand Island 1 and 6 Year road plan $2,400 $600 $3,000 YES TBD Approved Transportation Improvement Program Process C Public Participation Process (PPP)$27,000 $6,750 $33,750 Title VI Mitigation/Assessment $3,600 $900 $4,500 YES Early Summer 2014 Public Participation Plan - DOC $14,000 $3,500 $17,500 YES Early Fall 2014 Implemented during development of the LRTP Web Site Development/Maintenance $6,400 $1,600 $8,000 Ongoing Civic Group Speaking $960 $240 $1,200 As Required Media Interviews $1,440 $360 $1,800 As Required GITV Programing $4,200 $1,050 $5,250 As Required Approved Public Participation Plan and Title VI Process D Long-Range Transportation Plan (LRTP)$179,500 $44,875 $224,375 Initial Consultant Project -Kick-off-Community Survey $10,000 $2,500 $12,500 Review Fall 2014 Future Activies under this work element include: Annual review of the Objectives and Goals of the LRTP $10,000 $2,500 $12,500 YES Summer 2014 Highway Functional Classification, Annual Reaffirmation of the LRTP, Performance Measures $10,400 $2,600 $13,000 YES Summer 2014 maintenance of the independent variables and model adjustments as Base Data into Traffic Analysis Zones/Network/Screen line Data $6,000 $1,500 $7,500 Review Fall 2014 needed. Base and Future IV's (Population, Land Use, Employment) $9,600 $2,400 $12,000 YES Winter 2014 Base and Forecasted E&C Network Projections $10,000 $2,500 $12,500 YES Winter 2014/Spring 2015 Financial Projections and Project Selection Criteria $8,000 $2,000 $10,000 YES Winter 2014 Professional Services-Model/LRTP Development $115,500 $28,875 $144,375 YES Adoption by March 2016 Approved intermodal LRTP with a horizon of at least 20 years E Transit Planning (1)$51,000 $12,750 $63,750 Develop a Transition Plan for Services $40,800 $10,200 $51,000 Transition Plan from Rural Federal Transit Administration (FTA) Funding Develop an RFP for Services $10,200 $2,550 $12,750 YES TBD to FTA Urban Transit Funding F Administration/Systems Management (ASM)$15,720 $3,930 $19,650 Ongoing Management of the Transportation Planning Program Prepare Meetings for Policy Board and TAC $3,400 $850 $4,250 Ongoing Meeting Minutes and other Documentation $6,000 $1,500 $7,500 YES Ongoing Procedural/Operation Manual Outlines the Roles and Responsibilities Administration of Program/Reporting Documentation $2,720 $680 $3,400 YES Ongoing of the MPO in Transportation Planning for the Grand Island Planning Area Manage Funding Streams and Budget $3,600 $900 $4,500 Ongoing Procedural/Operational Manual $0 $0 $0 TBD Quarterly Reports, and Final Completion Report Other Direct $17,122 $4,281 $21,403 Software/Equipment $10,800 $2,700 $13,500 As Required Professional Development/Conference Travel $2,882 $721 $3,603 As Required Advertise Meetings $1,440 $360 $1,800 As Required Office Expenses $2,000 $500 $2,500 As Required Projected Total Expenses for all Activities $309,724 $77,431 $387,155 Development of LRTP/PPP/Model Combined Consultant and Staff Expense $179,500 $44,875 $224,375 Revenue Stream Local/ Federal In-Kind Total PL Funds $108,954 $27,239 $136,193 SPR for LRTP $150,000 $37,500 $187,500 Transit $51,000 $12,750 $63,750 Total Anticipated Revenue $309,095 $77,274 $387,443 (1) Transit Funding is anticipated to only be $21,868, but yet to be verifed. Grand Island Regular Session - 4/14/2014 Page 22 / 23 Technology Advisory Committee Monday, April 14, 2014 Regular Session Item H4 Transportation Model RFP Staff Contact: John Adams Grand Island Regular Session - 4/14/2014 Page 23 / 23