07-23-2013 GI Area Metropolitan Planning Organization Regular Meeting Packet__________________________________________________________
Grand Island Area Metropolitan Planning Organization (GIAMPO)
Policy Board
Tuesday, July 23, 2013
Regular Meeting Packet
__________________________________________________________
Policy Board Members
Voting Members include:
Mayor:
Jay Vavricek
Council Members:
Vaughn Minton, Scott Dugan, Julie Hehnke, Bob Niemann
County Board Members:
Bob McFarland, Dan Purdy
Planning Commission Chair:
Pat O’Neill
Nebraska Department of Roads Director:
Randy Peters
Non-voting members include:
FHWA Nebraska Division Administrator:
Joseph Werning
FTA Region VII Administrator:
Mokhtee Ahmad
04:00
City Hall
100 E First St
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GIAMPO – Policy Board
Tuesday, July 23, 2013
Regular Session
Item A1
Agenda
Staff Contact: Mayor Jay Vavricek
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GIAMPO - Policy Board
Tuesday, July 23, 2013 – 4:00pm
Community Meeting Room
Grand Island City Hall
100 E 1st Street, Grand Island NE
AGENDA
1.Call to Order
2.Introductions
3.Approval of Minutes -- June 25, 2013 Policy Board Meeting
4.Discuss and Approve GIAMPO Policy Board Bylaws
5.Discuss and Approve Program Agreement for Planning (PL) Funds and Resolution
6.Other Items: Discussion Only
7.Set next meeting date
8.Adjournment
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GIAMPO – Policy Board
Tuesday, July 23, 2013
Regular Session
Item C1
Minutes from June 25, 2013 Meeting
Staff Contact: Mayor Jay Vavricek
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GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
MINUTES OF POLICY BOARD MEETING
Tuesday, June 25, 2013 at 4:00pm
Community Meeting Room
Grand Island City Hall, 100 E. 1st Street, Grand Island, NE
MEMBERS IN ATTENDANCE: Mayor Jay Vavricek; Vaughn Minton, Scott Dugan and Bob
Niemann, City Council Members; Bob McFarland and Dan
Purdy, County Board Members; Pat O’Neill, Planning
Commission Chair; Brad Zumwalt, NDOR Highway Planning
Mgr. City Council Member Julie Hehnke and Randy Peters,
Nebraska Department of Roads were absent.
OTHERS IN ATTENDANCE: Chad Nabity, Regional Planning Director; John Collins and
Terry Brown, Public Works Department; Bob Sivick, City
Attorney; Nicki Stoltenberg, Assistant to the City
Administrator; Wes Wahlgren, NDOR District 4 Engineer
Mayor Jay Vavricek called the meeting to order at 4:00 pm. The Nebraska Open Meetings Act
was acknowledged and introductions were made. Randy Peters designated Brad Zumwalt to
represent the NDOR.
Approval of minutes from May 28, 2013 Meeting
Motion by Dugan to approve the minutes of the May 28, 2013 meeting, with the additional
content recognizing City Council Member Bob Niemann was absent. Seconded by O’Neill. The
motion was unanimously approved.
Highway and Traffic Safety and MPO Projects
Terry Brown attended a recent Transportation Safety Panning meeting. He presented a
document entitled, “Moving Ahead for Progress in the 21st Century” and reminded the group
that we need to keep safety in-mind as it relates to transportation project funding.
Performance measures will need to be established for all projects.
Seven Transportation Safety Principles
1. Include a safety expertise on planning committee
2. Define & Include safety in the vision, goals, objectives, etc.
3. Include safety in other transportation goals & objectives (i.e. bicycle, pedestrian,
highway, transit safety)
4. Establish safety performance measures
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5. Collect & analyze safety data
6. Establish safety as a decision factor
7. Monitor and evaluate safety performance & programs
Discuss and Amend the 2014 Unified Planning Work Program (UPWP)
In May, the UPWP was approved. However, the Federal Highway Administration made a few
recommendations and a new Budget Summary was presented to the Board.
The amended Budget and Funding is:
Federal Funds: $284,095
Local Funds: $71,024
Total: $355,119
Mayor Vavricek also made note that this budget could be amended throughout the course of
our planning process.
Motion by Dugan to amend the UPWP and authorized Nabity to send letter to NDOR to file
UPWP with the Federal Highway Administration. Seconded by Zumwalt. The motion was
unanimously approved.
Discuss GIAMPO Policy Board Bylaws
Nabity presented a draft of the GIAMPO Bylaws. Several changes were discussed and staff will
bring back to the Board at the July meeting for approval.
Report from the MPO Coordination Meeting
John Collins, Terry Brown and Chad Nabity attended a MPO Coordination Meeting. These
meetings are held semi-annually and are a good opportunity for MPO peers from across the
state to network. In the future, these meetings may also include some training opportunities.
Other Items: Discussion Only
City staff is in the initial stages of developing a job description for a MPO staff person.
The Board also discussed appointing an interim MPO Director, who will serve as the Secretary.
Set Next Meeting Date
The next meeting date was set for Tuesday, July 23, 2013 at 4:00 pm at City Hall.
Adjournment
There being no further business, Mayor Vavricek adjourned the meeting at 5:03 pm.
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GIAMPO – Policy Board
Tuesday, July 23, 2013
Regular Session
Item H1
GIAMPO Policy Board Bylaws
Staff Contact: Mayor Jay Vavricek
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BYLAWS OF
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION (GIAMPO)
POLICY BOARD
ARTICLE I. - NAME
Section 1. The name of this body shall be the Grand Island Area Metropolitan Planning
Organization (GIAMPO) Policy Board (hereinafter “Policy Board”).
ARTICLE II. - PURPOSE
Section 1. The Policy Board shall serve as the local planning agency for matters necessary to
comply with the requirements of Title 23, United States Code, and subsequent acts. The Policy
Board shall have the power and duty to prepare and adopt comprehensive transportation
studies and plans to guide the unified development of the Grand Island Area Metropolitan
Planning Area and to promote the general welfare and prosperity of its people in an economic
and efficient manner.
Section 2. The Policy Board shall examine projects concerning the development of a safe,
efficient, and coordinated transportation network.
Section 3. The Policy Board shall annually adopt, at a minimum, a four-year MPO
Transportation Improvement Program (TIP) and shall review the allocation of all federal-aid
funds to eligible projects within each Annual Element of the TIP.
Section 4. The Policy Board shall annually review the MPO Long-Range Transportation Plan
(LRTP) and update as necessary, or at least once every five years.
Section 5. The Policy Board shall annually adopt a MPO Unified Planning Work Program (UPWP)
that details projected work activities and a proposed budget for implementation.
Section 6. The Policy Board shall adopt and implement a MPO Public Participation Process (PPP)
that outlines the promotion and utilization of public involvement, to be reviewed annually and
updated as necessary.
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ARTICLE III. - MEMBERSHIP
Section 1. A Policy Board voting member shall be a member of the governmental entities listed
in Subsection
1a. The mayor or chairperson of each of the following governmental entities shall submit in
writing to the Policy Board Secretary the name of the designated voting member or designee if
permitted by the GIAMPO Contract.
Subsection 1a. Voting Members
Mayor of the City of Grand Island
Four members of the Grand Island City Council recommended by the Mayor and
approved by the City Council. Members are recommended and approved on an annual
basis.
Two members of the Hall County Board of Supervisors who reside within the
Metropolitan Transportation Planning area, selected by the County Board of Supervisors
The Chair of the Hall County Regional Planning Commission, or their designee from the
Hall County Regional Planning Commission. Representative must live within the
Metropolitan Transportation Planning area.
The NDOR Director-State Engineer, or designee
A Policy Board non-voting member shall be a representative of the entities listed below.
The name of the non-voting member or designee shall be submitted in writing to the Policy
Board Secretary.
Subsection 1b. Ex-Officio (Non-Voting) Members
The FHWA Nebraska Division Administrator or designee
The FTA Region VII Administrator or designee
Other members as approved by a majority vote of the Policy Board
Section 2. All vacancies occurring in the Policy Board shall be filled in a manner similar to the
original appointment.
ARTICLE IV. - OFFICERS
Section 1. The officers of the Policy Board shall be: a Chairperson (Mayor of Grand Island)
whose duties shall be to preside at all meetings and to call special meetings; a Vice-Chairperson
who shall perform the duties of the Chairperson in his or her absence or inability to act; and a
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Secretary who shall keep a full record of the proceedings of the Policy Board and of its
committees and shall perform such other duties as the Policy Board may from time to time
direct.
Section 2. The Vice-Chairperson shall be elected annually from the voting membership of the
Policy Board for a term of one (1) year at the first regular meeting of each calendar year.
Section 3. The MPO Director shall serve as Secretary. The Secretary shall be responsible for
keeping the records of the Committee, serve notice of meetings, and other duties as requested
by the Policy Board.
Section 4. All vacancies occurring in the offices of the Policy Board shall be filled by election by
a majority vote of the Policy Board; the officer or officers so elected will serve until the next
regular annual election of officers.
ARTICLE V. - MEETINGS
Section 1. The Policy Board shall meet on the 3rd Tuesday of every odd month (January, March,
May, July, September and November). Special meetings may be called by the Chairperson or by
at least three (3) voting members of the Policy Board.
Section 2. The Secretary of the Policy Board shall mail or deliver written (includes email) notice
of each regular meeting, including a tentative agenda and designated location, to each member
of the Policy Board at least seven (7) calendar days prior to such meeting. Notice of special
meetings shall state the purpose for which said meeting is called and shall be called or
delivered at least 24 hours in advance of the meeting date and time.
Section 3. Policy Board may adopt such rules of operation as is deemed necessary, be open to
the public, and conform to the requirements of Chapter 84 per the Revised Statutes of
Nebraska.
Section 4. Any member can initiate items for Policy Board meetings to the Chairperson or MPO
staff for incorporation into the formal agenda.
Section 5. The current edition of Robert’s Rules of Order shall guide the proceedings of the
Policy Board where not in conflict with statutes or with any applicable law).
ARTICLE VI. - QUORUM
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Section 1. The Secretary shall provide the Policy Board with an annual list of regular meetings.
A quorum of any regular meeting of the Policy Board shall consist of those designated voting
members or alternates in attendance.
Section 2. A quorum at any special meeting of the Policy Board shall consist of at least fifty (50)
percent of the total voting membership of the Policy Board.
Section 3. The adoption of plans, amendments, revisions, or other actions thereof shall be by a
majority vote of the Policy Board voting members present.
ARTICLE VII. - VOTING POWER
Section 1. Each Policy Board voting member shall have one vote. Non-voting members shall not
have voting power.
Section 2. In the absence of a regular Policy Board voting member, the designate if one is
permitted shall have the voting power.
Section 3. No proxy vote shall be accepted.
Section 4. Policy Board voting members will vote via Roll-Call vote protocol.
ARTICLE VIII. - COMMITTEES
Section 1. The Policy Board may use such committees as may be necessary to carry out their
duties. Committees shall be appointed by action of the Policy Board.
Section 2. The MPO Transportation Technical Advisory Committee (Technical Advisory
Committee) shall be created under separate bylaws and shall be directly responsible to the
Policy Board for the initiation, review, and recommendations of transportation and
transportation-related activities. The Technical Advisory Committee Chairperson or the MPO
Director, in the Chairperson’s absence, shall report committee activities to the Policy Board. All
transportation related matters requiring action by the Policy Board shall first be submitted to
the Technical Advisory Committee for their review and recommendation. The Policy Board shall
give due consideration to the Technical Advisory Committee’s recommendation in the
disposition of their duties.
ARTICLE IX. - AMENDMENT TO BYLAWS
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Section 1. All Bylaws of the Policy Board are subject to amendment, alteration, or repeal. New
Bylaws or amendments, alterations or repeals may be made by the vote of a majority of all the
voting members, provided that written or published notice shall be sent to each member at
least seven (7) calendar days prior to the date of such meeting, which shall state an intention to
alter, amend or reject or to adopt new provisions at such meeting.
Section 2. The Policy Board may adopt other rules or operational procedures that are not
inconsistent with these or subsequently adopted Bylaws.
ARTICLE X.
Section 1. If any one or more of the provisions of these Bylaws are declared contrary to law and
therefore null and void, the validity of the remainder shall not be affected thereby.
The Bylaws of the Grand Island Area Metropolitan Planning Organization (GIAMPO) Policy
Board are hereby passed and adopted this ____________________ to be effective
____________ .
_______________________________________________
Mayor Jay Vavricek
GIAMPO Policy Board Chairperson
ATTEST:
_______________________________________________
<< Insert Name Here >>
GIAMPO Director / Secretary
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GIAMPO – Policy Board
Tuesday, July 23, 2013
Regular Session
Item H2
Agreement for Planning (PL) Funds
Staff Contact: Mayor Jay Vavricek
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GIAMPO – Policy Board
Tuesday, July 23, 2013
Regular Session
Item I1
Resolution 2013-01 for Approval of Planning (PL) Funds
Staff Contact: Mayor Jay Vavricek
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RESOLUTION
2013-01
(SIGNING OF THE PROJECT PROGRAM AGREEMENT)
GRAND ISLAND AREA METROPOLITAN PLANNING ORGANIZATION
Whereas: The Grand Island Area Metropolitan Planning Organization is proposing a
transportation planning project for which it would like to obtain Federal funds;
Whereas: Grand Island Area Metropolitan Planning Organization understands that it must strictly
follow all Federal, State and local laws, rules, regulations, policies and guidelines applicable to the
funding of the Federal-aid project; and
Whereas: The Grand Island Area Metropolitan Planning Organization and Nebraska Department
of Roads (NDOR) wish to enter into a Project Program Agreement setting out the various duties
and funding responsibilities for the Federal-aid project.
Be It Resolved: by the Policy Board of the Grand Island Area Metropolitan Planning Organization
that:
Jay Vavricek, Chairperson of the Board and Grand Island Mayor, is hereby authorized to sign the
attached Project Program Agreement between the Grand Island Area Metropolitan Planning
Organization and the NDOR.
The Grand Island Area Metropolitan Planning Organization and the City of Grand Island are
committed to providing local funds for the project as required by the Project Program Agreement.
NDOR Project Number: PL-1 (51)
NDOR Control Number: 00896A
FY 2014 Planning (PL) Agreement
Adopted this 23rd day of July, 2013 at Grand Island, Nebraska.
The Policy Board of the Grand Island Area Metropolitan Planning Organization:
Mayor:
Jay Vavricek
Council Members:
Vaughn Minton, Scott Dugan, Julie Hehnke, Bob Niemann
County Board Members:
Bob McFarland, Dan Purdy
Planning Commission Chair:
Pat O’Neill
Nebraska Department of Roads Director:
Randy Peters
< insert Board Member name here> moved the adoption of said resolution.
< insert Board Member name here>, seconded the motion.
Roll Call: _____ Yes; _____ No; _____ Abstained; _____ Absent
Resolution adopted, signed and billed as adopted.
Attest:
__________________________________________________________________________
[ Secretary ]
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