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10-10-2023 City Council Meeting Packet City Council Meeting Agenda Council Chambers City Hall 100 East First Street Regular Meeting of October 10, 2023 7:00 PM 1. CALL TO ORDER This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law.The City Council may vote to go into Closed Session on any agenda item as allowed by state law. 2. INVOCATION Pastor Josh Sikes, Third City Christian Church, 4100 West 13th Street 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. 6. RESERVE TIME TO SPEAK ON AGENDA ITEMS A sign-up sheet was available in the lobby for individuals wishing to provide input on any of tonight's agenda items. If you did not sign up to speak on an agenda item, please come forward, state your name and the agenda topic on which you will be speaking on. 7. PRESENTATIONS AND PROCLAMATIONS 8. CONSENT AGENDA a. Approving Minutes of September 26, 2023 City Council Regular Meeting b. Approving Payment of Claims for the Period of September 27, 2023 through October 10, 2023 for a total amount of $5,769,507.00. c. Approving Request from Henry J's, LLC dba Henry J's, 118 W 2nd Street, Suite 4A for an Addition to their Class"C-124946" Liquor License. d. Approving Appointment of Vaughn Minton to the Community Redevelopment Authority Board e. Approving Appointment of Tom Barnes to the Regional Planning Commission f. Approving Appointment of Tom Barnes to the Interjurisdictional Planning Commission g. #2023-252 - Approving Fire Station #3 Architectural Design Services h. #2023-253 - Approving Fire Department Purchase of Personal Protective Equipment i. #2023-254 - Approving Certificate of Final Completion for the 2023 Asphalt Resurfacing Project No. 2023-AC-1 Page 1 of 191 j. #2023-255 - Approving Award of Professional Engineering Consulting Services for Sanitary Sewer Manhole Rehabilitation Project No. 2023-S-10 k. #2023-256 - Approving Award of Professional Engineering Consulting Services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9 l. #2023-257 - Approving Award of Professional Engineering Consulting Services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10 m. #2023-258 - Approving Award of Snow Removal Operations- Downtown Parking Lots n. #2023-259 - Approving Bid Award - Tree Removal Contract 2024-TR-1 o. #2023-260 - Approving Bid Award - Tree Trimming Contract 2024-TT-1 p. #2023-261 - Approving Bid Award for Electrical Underground Conduit Installation - Electrical Project 2024-UG-1 q. #2023-262 - Approving Revised Pole Attachment Agreement with Allo r. #2023-263 - Approving Purchase of 2024 Truck for the Electric Underground Division s. #2023-264 - Approving Amendment to CDBG Contract #2019-3 with Grand Island Area Habitat for Humanity t. #2023-265 - Approving Seven (7) New Police Department Fleet Vehicles 9. PUBLIC HEARINGS 10. REQUEST AND REFERRALS 11. RESOLUTIONS a. #2023-266 - Consideration of Approving FY 2023-2024 Annual Budget for 4th Street Business Improvement District and Setting Date for Board of Equalization 12. ORDINANCES 13. OTHER ITEMS Page 2 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.a. Subject: Approving Minutes of September 26, 2023 City Council Regular Meeting Staff Contact: BACKGROUND: DISCUSSION: FISCAL IMPACT: ALTERNATIVES: RECOMMENDATION: SAMPLE MOTION: ATTACHMENTS: 1. Minutes Page 3 of 191 City Council Meeting Minutes Regular Meeting September 26, 2023 1. CALL TO ORDER Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 26, 2023. Notice of the meeting was given in The Grand Island Independent on September 20, 2023. Mayor Roger G. Steele called the meeting to order at 7:00 PM. The following City Council members were present: Bethany Guzinski, Chuck Haase, Jack Sheard, Mike Paulick, Michelle Fitzke, Mark Stelk, Mitch Nickerson and Maggie Mendoza. Councilmembers Doug Lanfear and Jason Conley were absent. The following City Officials were present: City Administrator Laura McAloon, Deputy City Clerk Jill Granere, Assistant City Administrator/Finance Director Patrick Brown, Assistant City Attorney Stacy Nonhof and Public Works Director Keith Kurz. 2. INVOCATION Bishop Jon Rosenlund, Church of Jesus Christ of Latter-day Saints, 212 West 22nd Street. 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS 6. RESERVE TIME TO SPEAK ON AGENDA ITEMS 7. PRESENTATIONS AND PROCLAMATIONS a. Hall County Historical Society Invitation The Hall County Historical Society invited Council to attend the Dedication of the Tommy Goodchild Marker at the Grand Island Cemetery and the Centennial Celebration at Stolley Park. Page 4 of 191 City Council Regular Meeting, September 26, 2023 2 b. Presentation of the Food & Beverage Occupation Tax Oversight Committee 2023 Annual Report. Chairman Ron Depue presented the 2023 Annual Report of the Food & Beverage Occupation Tax Oversight Committee. c. Park and Recreation Summer Facility and Program Report. Parks and Recreation Director Todd McCoy presented a report of attendance and revenue for the parks. Island Oasis Water Park •Attendance: 41,890 •Swimming Lessons: 464 participants •Revenue: $406,128 •Expenses: $710,739 (includes $85,000 in repairs/replacements) Lincoln Pool: •Attendance: 9,041 •Swimming Lessons: 366 participants •Revenue: $48,148 •Expenses: $139,042 (includes $53,000 to paint the pool and replace diving board) Summer Programs: •Revenue: $37,101 •Expenses: $51,410 •Summer Parks Programs: 1,276 participants •Summer Concert Series: six concerts •Central Nebraska Youth Track Meet: 146 participants •Grand Island Games: 400 participants Stolley Railroad: •Attendance YTD: 14,810 •Revenue YTD: $27,344 •Expenses YTD: $31,086 (does not include $33,350 train engine repairs by City) 8. CONSENT AGENDA Motion by Paulick, second by Sheard to approve the Consent Agenda excluding 8f. Upon roll call vote, all voted aye. Motion adopted. a. Approving Minutes of September 12, 2023 City Council Special Meeting (Budget) b. Approving Minutes of September 12, 2023 City Council Regular Meeting. c. Approving Payment of Claims for the Period of September 13, 2023 through September 26, 2023 for a total amount of $6,243,762.48. Page 5 of 191 City Council Regular Meeting, September 26, 2023 3 d. Approving Request from Courtney Coble, 202 Maple Street, Beaver Crossing, NE for a Liquor Manager Designation with Walmart, 3501 South Locust Street. e. Approving Garbage Permits for Grand Island Disposal, Inc. and Mid-Nebraska Disposal, Inc. and Refuse Permits for Trash Bee Gone and O'Neill Transportation and Equipment, LLC. f. #2023-232 - Approving Final Plat for Liberty Campus Subdivision. Discussion was held on where the project was at and upcoming next steps. Alex Bullington explained details of permits and plans. Motion by Nickerson, second by Sheard to approve the Consent Agenda item 8f. Upon roll call vote, all voted aye. Motion adopted. g. #2023-233 - Approving City of Grand Island as Fiscal Agent for South Central Planning, Exercise and Training (SCPETR) Region. h. #2023-234 - Approving Supplemental Agreement No. 1 with NDOT- Local Assistance Division for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2024 Fiscal Year TRANSIT, Section 5305, Transportation Planning Program. i. #2023-235 - Approving Bid Award for Drainage Ditch Grading, Excavating, and Hauling 2023-2024 with AMP Works, LLC of Grand Island, Nebraska. j. #2023-236 - Approving Purchase of Two (2) Bearings for Landustrie Screw Pumps for the Wastewater Treatment Plant of the Public Works Department with Epic International, Inc. of Ashland, Virginia in an amount of $35,680. k. #2023-237 - Approving Program Agreement with NDOT for Grand Island West Connector Trail. l. #2023-238 - Approving Bid Award for Ryder Park Parking Lot Improvements with Bigzbys Concrete, Inc. of Grand Island, Nebraska in an amount of $741,808.54. m. #2023-239 - Approval of Amendment of Ryder Park Parking Lot Improvement Design to Include Construction Services with Olsson, Inc. of Grand Island in an revised amount of $91,900. n. #2023-240 - Approving Change Order #1 for Stolley Park Irrigation Project with Tilley Sprinkler Systems, Inc. of Grand Island, Nebraska in an revised amount of $98,420. o. #2023-241 - Approving Loan from State Revolving Fund for Lead Service Replacement. p. #2023-242 - Approving Bid Award - Liquid Ortho-Polyphosphate for Corrosion Control 2023-2025 with Carus, LLC of Peru, Illinois in an amount of $61.56 per million gallons. q. #2023-243 - Approving Purchase of a Vermeer LP Trailer for Water Distribution Department with Vermeer High Plains of Alda, Nebraska in an amount of $141,493.12. r. #2023-244 - Approving Bid Award - Water Main Project 2023-W-2 with The Diamond Engineering Co. of Grand Island, Nebraska in an amount of $497,386.94. 9. PUBLIC HEARINGS a. Public Hearing on Request from La Milagrosa Super Market, LLC dba La Milagrosa Market, 102 W. 4th Street, for a Class "C" Liquor License. Deputy City Clerk Jill Granere reported that an application for a Class “C” Liquor License had been received from La Milagrosa Super Market, LLC dba La Milagrosa Market, 102 W. 4th Page 6 of 191 City Council Regular Meeting, September 26, 2023 4 Street. Ms. Granere presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on September 15, 2023; notice to the general public of date, time, and place of hearing published on September 16, 2023; notice to the applicant of date, time, and place of hearing mailed on September 15, 2023. Also submitted was a Liquor Manager Designation for Susel Vazquez, 1603 Hope Street, Grand Island, NE. Staff recommended approval contingent upon final inspections and Liquor Manager designation for Susel Vazquez upon completing a state approved alcohol server/seller program. No public testimony was heard. #2023-245 - Approving Request from La Milagrosa Super Market, LLC dba La Milagrosa Market, 102 W. 4th Street, for a Class "C" Liquor License and Liquor Manage Designation for Susel Vazquez, 1603 Hope Street, Grand Island, Nebraska. Motion by Guzinski, second by Sheard to approve Resolution #2023-245. Upon roll call vote, all voted aye. Motion adopted. b. Public Hearing on Acquisition of Utility Easement - Stuhr and Wildwood (O'Nele, Krolikowski, Weichman). Interim Utilities Director Ryan Schmitz reported the Utilities Department needed to acquire a twenty foot wide utility easement. An existing single phase power line located North and East of Stuhr Road and Wildwood Drive was scheduled to be upgraded. No public testimony was heard. #2023-246 - Approving Acquisition of Utility Easement - Stuhr and Wildwood (O'Nele, Krolikowski, Weichman). Motion by Guzinski, second by Fitzke to approve Resolution #2023-246. Upon roll call vote, all voted aye. Motion adopted. c. Public Hearing on Acquisition of Utility Easement - 1515 E. 4th St (Wish Nebraska) Interim Utilities Director Ryan Schmitz reported Verizon Commercial Power had requested a new underground electric service to power a new tower located at 1515 E. 4th Street. #2023-247 - Approving Acquisition of Utility Easement - 1515 E. 4th St (Wish Nebraska). Motion by Guzinski, second by Stelk to approve Resolution #2023-247. Upon roll call vote, all voted aye. Motion adopted. d. Public Hearing on Proposed Blighted and Substandard Area 38 for Approximately 35.8 Acres Located in Central Grand Island Between Webb Road and U.S. Highway 281 south of Faidley Avenue. (Perkins Properties). Page 7 of 191 City Council Regular Meeting, September 26, 2023 5 Community Development Director Chad Nabity reported Perkins Properties had commissioned a Blight and Substandard Study for Proposed Redevelopment Area No. 38. This study was approximately 35.8 acres of property south of Faidley Avenue between Webb Road and U.S. Highway 281. Staff recommended approval. Keith Marvin and Michael Perkins spoke in favor. #2023-248 - Approving Proposed Blighted and Substandard Area 38 for Approximately 35.8 Acres Located Between Webb Road and U.S. Highway 281 south of Faidley Avenue. (Perkins Properties). Motion by Paulick, second by Stelk to approve Resolution #2023-248. Upon roll call vote, Councilmembers Nickerson, Stelk, Paulick, Sheard, Guzinski and Mendoza voted aye. Councilmember Fitzke voted no. Motion adopted. e. Public Hearing to Consider a Change of Zoning for Property Located south of Old Potash Highway and east of Engleman Road (Part of Outlot A of Copper Creek Estates Eighth Subdivision at 350 Little Bluestem Drive) from R2 Suburban Density Residential to R3-SL Medium Density Small Lot Residential (The Guarantee Group LLC). Community Development Director Chad Nabity reported The Guarantee Group, LLC, the owner of Outlot A of Copper Creek 8th Subdivision between Engleman Road and Little Blue Stem south of Old Potash Highway was requesting that the zoning on the property be changed from R2 Low Density Residential to R3-SL Medium Density Small Lot Residential. They have proposed 10 to 12 town house style apartments. Staff recommended approval. No further testimony was heard. #9946 - Consideration of Approving Change of Zoning for Property Located south of Old Potash Highway and east of Engleman Road (Part of Outlot A of Copper Creek Estates Eighth Subdivision at 350 Little Bluestem Drive) from R2 Suburban Density Residential to R3-SL Medium Density Small Lot Residential. Sean O’Conner spoke in favor. Motion to suspend the rules was moved by Nickerson, seconded by Mendoza. Upon roll call vote, all voted aye. Motion adopted. Motion by Paulick, second by Nickerson to approve Ordinance #9946. Upon roll call vote, all voted aye. Motion adopted. 10. REQUEST AND REFERRALS Page 8 of 191 City Council Regular Meeting, September 26, 2023 6 a. Request to Approve Mayoral Hiring of Utility Director. Mayor Roger Steele reported GPS’s recruitment resulted in the total of fifteen applications where six candidates were highly qualified for the position. GPS conducted interviews of the six candidates where four were chosen for final selection by the Mayor, City Department Direcotrs and City Councilmembers Fitzke, Guzinksi, Stelk and Paulick. Based on consensus choice of interview panelists for Grand Island Utilities Director was Ryan Schmitz, P.E.. Motion by Haase, second by Nickerson to approve Mayoral Appointment Ryan Schmitz as City Utilities Director. Upon roll call vote, all voted aye. Motion adopted. 11. RESOLUTIONS a. #2023-249 - Approving Labor Agreement between the City Of Grand Island and the International Association of Firefighters, Local No. 647. Human Resource Director Aaron Schmid reported the Firefighter/EMT, Firefighter/Paramedic, Fire Captain, Battalion Chief and Life Safety Inspector job classifications in the Fire Department work under the International Association of Firefighters (IAFF). The current labor agreement expires on September 30, 2023. The City and the IAFF have negotiated a new contract and have reached an tentative agreement which will begin October 1, 2023 and continue through September 30, 2026. Staff recommended approval. Motion by Fitzke, second by Sheard to approve Resolution #2023-249. Upon roll call vote, all voted aye. Motion adopted. b. #2023-250 - Consideration of Setting Date for Board of Equalization for Railside Business Improvement District. Assistant Finance Director Brian Schultz reported that the City had received the 2023-2024 budget that provided for a total special assessment of $142,903.94 within the Railside Business Improvement District. It was recommended that the Board of Equalization on the proposed assessments be set for October 24, 2023. Staff recommended approval. Motion by Guzinski, second by Paulick to approve Resolution #2023-250. Upon roll call vote, all voted aye. Motion adopted. c. #2023-251 - Consideration of Setting Date for Board of Equalization for Parking District #3 (Offstreet Parking) Assistant Finance Director Brian Schultz reported that the City had received the 2023-2024 budget that provided for a total special assessment of $83,470 within the Parking District #3 Page 9 of 191 City Council Regular Meeting, September 26, 2023 7 (Offstreet Parking). It was recommended that the Board of Equalization on the proposed assessments be set for October 24, 2023. Staff recommended approval. Motion by Nickerson, second by Guzinski to approve Resolution #2023-251. Upon roll call vote, all voted aye. Motion adopted. 12. ORDINANCES a. #9947 - Consideration of Approving Salary Ordinance) Human Resources Director Aaron Schmid reported that the proposed salary ordinance recognizes the changes to the collective bargaining agreement between the City of Grand Island and the International Association of Firefighters, Local No. 647 effective October 1, 2023. Staff recommended approval. Motion to suspend the rules was moved by Paulick, seconded by Sheard. Upon roll call vote, all voted aye. Motion adopted. Motion by Sheard, second by Paulick to approve Ordinance #9947. Upon roll call vote, all voted aye. Motion adopted. ADJOURN The meeting was adjourned at 8:18 p.m. Jill Granere Deputy City Clerk Page 10 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.b. Subject: Approving Payment of Claims for the Period of September 27, 2023 through October 10, 2023 for a total amount of $5,769,507.00. Staff Contact: Patrick (Pat) Brown BACKGROUND: DISCUSSION: FISCAL IMPACT: ALTERNATIVES: RECOMMENDATION: SAMPLE MOTION: ATTACHMENTS: None Page 11 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.c. Subject: Approving Request from Henry J's, LLC dba Henry J's, 118 W 2nd Street, Suite 4A for an Addition to their Class"C-124946" Liquor License. Staff Contact: RaNae Edwards BACKGROUND: Henry J's, LLC dba Henry J's has submitted an application for an addition to their Class"C-124946" Liquor License. The request is to add an outdoor area to the west. The area is approximately 10x22. DISCUSSION: City Council action is required and forwarded to the Nebraska Liquor Control Commission for the issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, and Health Department. Staff is recommending approval contingent upon final inspections. FISCAL IMPACT: There is no fiscal impact. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: Based on the Nebraska Liquor Control Commission's criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application contingent upon final inspections. SAMPLE MOTION: Move to approve as recommended. Page 12 of 191 ATTACHMENTS: None Page 13 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.d. Subject: Approving Appointment of Vaughn Minton to the Community Redevelopment Authority Board Staff Contact: Roger Steele BACKGROUND: Mayor Steele has submitted the appointment of Vaughn Minton to the Community Redevelopment Authority to replace Sue Pirnie. This appointment would become effective immediately upon approval by the City Council and would expire on September 30, 2028. DISCUSSION: FISCAL IMPACT: ALTERNATIVES: RECOMMENDATION: SAMPLE MOTION: ATTACHMENTS: None Page 14 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.e. Subject: Approving Appointment of Tom Barnes to the Regional Planning Commission Staff Contact: Roger Steele BACKGROUND: Mayor Steele has submitted the appointment of Tom Barnes to the Regional Planning Commission to replace Robin Hendricksen. This appointment would become effective immediately upon approval by the City Council and would expire on October 31, 2026. DISCUSSION: FISCAL IMPACT: ALTERNATIVES: RECOMMENDATION: SAMPLE MOTION: ATTACHMENTS: None Page 15 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.f. Subject: Approving Appointment of Tom Barnes to the Interjurisdictional Planning Commission Staff Contact: Roger Steele BACKGROUND: Mayor Steele has submitted the appointment of Tom Barnes to the Interjurisdictional Planning Commission to replace Robin Hendricksen. This appointment would become effective immediately upon approval by the City Council and would expire on November 30, 2024. DISCUSSION: FISCAL IMPACT: ALTERNATIVES: RECOMMENDATION: SAMPLE MOTION: ATTACHMENTS: None Page 16 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.g. Subject: #2023-252 - Approving Fire Station #3 Architectural Design Services Staff Contact: Cory Schmidt BACKGROUND: Fire Station #3 was built in 1987 to provide fire department coverage for the southwest portion of Grand Island. Since that time, the station has undergone several updates, such as converting a patio to an office/bedroom, converting a dormitory-style bedroom into two separate bedrooms, remodeling one large bathroom into two smaller private bathrooms, and adding an outbuilding. Despite the updates, the fire station remains inadequate in size and lacks the employee safety and wellness features of a modern fire station. Mayor Steele requested a study session on Fire Station #3 which was held on April 4, 2023. At that meeting, City Council was given a presentation on the issues with Fire Station #3. As a result of the feedback given at that meeting, a capital budget request was made to replace Fire Station #3 as part of the FY 2024 budget. DISCUSSION: The Grand Island Fire Department's FY 2024 budget includes funds to replace Fire Station #3. In order to complete that project, architectural design services are needed. A request for qualifications (RFQ) was issued on May 22 and closed on June 22, to solicit interested design firms. A total of seven firms submitted a proposal. An internal selection committee comprised of four fire department administrative staff members as well as the assistant city administrator, evaluated those firms according to the criteria in the RFQ request. From that list, the internal committee identified the partnership of Schemmer Associates Inc. of Omaha and BRW Architects of College Station, Texas as the top choice. In exchange for architectural design services, Schemmer Associate's fee is $319,825. FISCAL IMPACT: The fee for architectural design services is $319, 825. The fire department has those funds available as part of the FY 2024 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 17 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends the Council approve the proposed contract between the City of Grand Island and Schemmer Associates Inc. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Contract 2. Resolution Page 18 of 191 Page 19 of 191 Page 20 of 191 Page 21 of 191 Page 22 of 191 Page 23 of 191 Page 24 of 191 Page 25 of 191 Page 26 of 191 Page 27 of 191 Page 28 of 191 Page 29 of 191 Page 30 of 191 Page 31 of 191 Page 32 of 191 Page 33 of 191 Page 34 of 191 Page 35 of 191 Page 36 of 191 Page 37 of 191 Page 38 of 191 Page 39 of 191 Page 40 of 191 Page 41 of 191 Page 42 of 191 Page 43 of 191 Schedule of Hourly Rates Effective January 1, 2023 Standard Rates Principal $245.00 Senior Project Manager II $210.00 Senior Project Manager I $195.00 Project Manager $140.00 Senior Registered Architect $175.00 Registered Architect $140.00 Architect $105.00 Senior Design Architect $130.00 Senior Registered Engineer II $190.00 Senior Registered Engineer I $180.00 Registered Engineer II $155.00 Registered Engineer I $140.00 Senior Engineer E.I. $120.00 Engineer E.I. $105.00 Design Engineer $155.00 Design Technician With Scanner $210.00 Design Technician II $120.00 Design Technician $90.00 CADD Technician $75.00 Senior Project Representative $145.00 Project Representative $110.00 Senior Registered Land Surveyor $150.00 Registered Land Surveyor $140.00 3 Man Survey Crew $255.00 2 Man Survey Crew $180.00 1 Man Survey Crew $110.00 Survey Party Chief $105.00 Survey Instrument Person $80.00 Field Technician IV $145.00 Field Technician III $100.00 Field Technician II $80.00 Field Technician I $70.00 Project Coordinator $75.00 Administrative Support $75.00 NOTE: Hourly rates are subject to change annually each January. EXHIBIT A Page 44 of 191 Page 45 of 191 R E S O L U T I O N 2023-252 WHEREAS, Fire Station #3 was built in 1987 to serve southwest Grand Island; and WHEREAS, Despite improvements over the years, Fire Station #3 no longer meets the needs of the city or the fire department; and WHEREAS, Council approved funds to replace Fire Station #3 as part of the FY 2024 budget; and WHEREAS, A request for qualifications was conducted, which resulted in seven firms submitting a proposal; and WHEREAS, the selection committee recommends Schemmer Associates Inc. of Omaha, Nebraska as the preferred firm to provide design services for Fire Station #3 at a cost of $319,825. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the contract between Schemmer Associates Inc. and the City of Grand Island Fire Department for architectural design services for Fire Station #3 in the amount of $319,825 is approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 46 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.h. Subject: #2023-253 - Approving Fire Department Purchase of Personal Protective Equipment Staff Contact: Cory Schmidt BACKGROUND: The Grand Island Fire Department (GIFD) responds to a variety of dangerous situations. To help protect our firefighters, the department issues personal protective equipment (PPE) to its personnel. GIFD issued PPE generally consists of bunker gear (pants and coat), extrication gloves, structural firefighting gloves, firefighter helmet, face goggles, high reflective traffic vests, structural firefighting hood, and firefighting boots. PPE has an approximate 10 year life-span, at which point, it should be replaced. In addition to the recommended usable life, the GIFD also routinely inspects PPE for damage as well as normal wear and tear. The PPE currently in use by GIFD personnel has reached, or soon will reach the end of its usable life-span. As part of the FY 2024 budget for the GIFD, $230,000 was requested to purchase half of the needed PPE. An additional request will be made next year to replace the remaining PPE. DISCUSSION: As part of the FY 2024 budget, the GIFD requested $230,000 to replace 35 sets of bunker gear, 75 firefighting helmets, 75 extrication and structural gloves, and other miscellaneous items. The GIFD formed an internal committee to evaluate PPE from several manufacturers. The committee rated five different brands of bunker gear and ultimately chose Morning Pride gear based on its features, fit, and performance. Using the HGAC cooperative buying group, Delta Fire & Safety of Port Neches, TX was the chosen provider of the PPE at a cost of $226,397.25. In addition to providing the PPE, Delta also offers excellent service after the sale, which includes the availability of providing loaner bunker gear, gear repair services, and the handling of warranty issues. FISCAL IMPACT: $230,000 from the FY 2024 Capital Budget ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 47 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends the Council approve the purchase of PPE from Delta Fire & Safety. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Quote 2. Resolution Page 48 of 191 Delta Fire & Safety TX3159 Summit Dr.Port Neches TX 77651United States       Quote         #QUO7577              9/27/2023    1 of 4 Bill To  Ship To Fire Chief SchmidtGrand Island Fire Department100 E. 1st StreetPO Box 1968 Grand Island NE 68802-1968United States  Fire Operations Chief Tim HiemerGrand Island Fire Department Station #1409 E. Fonner Park RoadGrand Island NE 68801United States   Expires Exp. Close Terms Contract Sales Rep Partner Shipping Method 10/27/2023 9/27/2023 Net 30 HGAC - Contract #: EP11-20 Jason S Holland FedEx Ground TX Quantity Item Image Description Rate Amount 35 Honeywell : NEGRAN00051 Morning Pride Tails CoatLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAS - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim/Letters -Lime 2-tone Oralite BrillianceBack Patch LIne 1 Arched: "GRAND+ISLAND"Back Patch Line 2 Straight:"FIRE"Hem Patch w/Velcro "FF LAST NAME"1ST initial will be used in addition if multiple last names.MSRP: $3390.60HGAC: $2542.00DELTA PREFERRED DISCOUNT: $2288.65 $2,265.41 $79,289.35 35 Honeywell : NEGRAN00052 Morning Pride PRO FIT DESIGNLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAF - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim-Lime 2-tone Oralite BrillianceBail Out Pocket Right/Left SideLife Grip Ladder/Escape Pant AdaptLadder Belt TetherSet & Forget Life Grip Belt w/2 D-ringsTelescoping Particulate Shield -MBGDyna-Fit Suspenders with paddingMSRP: $2665.79HGAC: $1999.00DELTA PREFERRED DISCOUNT: $1799.41 $1,768.59 $61,900.65 Page 49 of 191 Delta Fire & Safety TX3159 Summit Dr.Port Neches TX 77651United States       Quote         #QUO7577              9/27/2023    2 of 4 Quantity Item Image Description Rate Amount 1 Honeywell : NEGRAN00051 FREE WEAR TRIAL SETMorning Pride Tails CoatLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAS - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim/Letters -Lime 2-tone Oralite BrillianceBack Patch LIne 1 Arched: "GRAND+ISLAND"Back Patch Line 2 Straight:"FIRE"Hem Patch w/Velcro "FF LAST NAME"1ST initial will be used in addition if multiple last names.MSRP: $3390.60HONEYWELL FACTORY WEAR TRIAL DISCOUNT: FREE (100% OFF) $0.00 $0.00 1 Honeywell : NEGRAN00052 FREE WEAR TRIAL SETMorning Pride PRO FIT DESIGNLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAF - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim-Lime 2-tone Oralite BrillianceBail Out Pocket Right/Left SideLife Grip Ladder/Escape Pant AdaptLadder Belt TetherSet & Forget Life Grip Belt w/2 D-ringsTelescoping Particulate Shield -MBGDyna-Fit Suspenders with paddingMSRP: $2665.79HONEYWELL FACTORY WEAR TRIAL DISCOUNT: FREE (100%) $0.00 $0.00 1 Honeywell : NEGRAN00051 50% OFF RETAIL WEAR TRIAL SETMorning Pride Tails CoatLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAS - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim/Letters -Lime 2-tone Oralite BrillianceBack Patch LIne 1 Arched: "GRAND+ISLAND"Back Patch Line 2 Straight:"FIRE"Hem Patch w/Velcro "FF LAST NAME"1ST initial will be used in addition if multiple last names.MSRP: $3390.60HONEYWELL FACTORY WEAR TRIAL DISCOUNT: 50% OFF RETAIL = $1695.00 $1,695.00 $1,695.00 Page 50 of 191 Delta Fire & Safety TX3159 Summit Dr.Port Neches TX 77651United States       Quote         #QUO7577              9/27/2023    3 of 4 Quantity Item Image Description Rate Amount 1 Honeywell : NEGRAN00052 50% OFF RETAIL WEAR TRIAL SETMorning Pride PRO FIT DESIGNLTO 96TG Tails BronzeOuter Shell - 6.9osy Kombat Flex 7 W/FREEFAF - BronzeThermal Liner -7.7osy Titanium SL2 BlueMoisture Barrier -5.5 osy Stedair 4000Trim-Lime 2-tone Oralite BrillianceBail Out Pocket Right/Left SideLife Grip Ladder/Escape Pant AdaptLadder Belt TetherSet & Forget Life Grip Belt w/2 D-ringsTelescoping Particulate Shield -MBGDyna-Fit Suspenders with paddingMSRP: $2665.79HONEYWELL FACTORY WEAR TRIAL DISCOUNT: 50% OFF RETAIL = $1332.00 $1,332.00 $1,332.00 37 CMC RESCUE : 500363T 500363TLEVR BT System (With Pull Tether)Components:Flash.G Escape Anchor classified to NFPA standards as Emergency Escape Anchor and Escape Descent Control DeviceLEVR Descender reeved with 15.2 m (50 ft) of 11 mm Fire Escape Web™ (UL Classified to NFPA Standards – FR Escape Web)BT Deployment Bag for quick access to both ends of the system and easy integration with turnout gearReflective Deployment Pull Tether for rapid extraction of the system, removable if not desiredPersonal tether and auto-locking ProTech™ carabiner for remaining attached to the systemAuto-locking captive eye carabiner sewn to the tail end for connecting to the victim. $561.00 $20,757.00 75 TC003DESS PHENIX TC-1 Traditional Composite Series Helmet with EYE PROTECTION: ESS Firepro goggle with long strap NOT CONNECTED TO HELMETSUSPENSION: NAPE with black 8"DETACHABLE EAR FLAPSTLTCR6003UPG: UPGRADE TO DELUXE LEATHER COMFORT PACKAGE ON A TC HELMET W/ NAPE SUSPENSIONTLTC400: FLIP DOWN EYE SHIELD TC-1 HELMET (CANNOT BE FACTORY INSTALLED ON NFPA MODELS)Shell Colors: Black, Yellow, and White $456.12 $34,209.00 75 PHENIX : TLTC400 Flip Down Eye Shield for TC-1 (Not Installed)$56.00 $4,200.00 Page 51 of 191 Delta Fire & Safety TX3159 Summit Dr.Port Neches TX 77651United States       Quote         #QUO7577              9/27/2023    4 of 4 Quantity Item Image Description Rate Amount 75 Majestic : HALO 360 C6 MAJESTIC HALO 360 PARTICULATE BLOCKING STRUCTURAL FIREFIGHTING HOODUltra C6, COLOR: BLACK $79.19 $5,939.25 75 MK-1 LG Vanguard MK-1 Structural Glove. Regular and Cadet Sizes: X-Small, Small, Medium, Large, X-Large, XX-Large, XXX-Large. $86.00 $6,450.00 75 SQ-1-3752P-4- MD 3752P-4 Vanguard Squad 1 Extrication Glove Regular and Cadet Sizes: X-Small, Small, Medium, Large, X-Large, XX-Large, XXX-Large $50.00 $3,750.00 75 FIRE NINJA FIRE VEST RED FIRE NINJA 6POINT BREAKAWAY PUBLIC SAFETY VEST/ FIRE REDAVAILABLE IN 4 SIZES ( SMALL, REGULAR, OVERSIZE AND 3XL ) $45.00 $3,375.00    Shipping & Handling charges are an estimate only; Charges to be added to final invoice.      Subtotal $222,897.25  Shipping Cost $3,500.00  Tax Total (%)$0.00  Total $226,397.25 Page 52 of 191 R E S O L U T I O N 2023-253 WHEREAS, the GIFD issues Personal Protective Equipment (PPE) to its firefighters to help ensure their protection; and WHEREAS, PPE has an approximate 10 year life-span based on NFPA guidelines; and WHEREAS, much of the PPE currently in use by the GIFD has reached the end of its usable life; and WHEREAS, an internal fire department committee selected Morning Pride bunker gear and other PPE items as the preferred brands; and WHEREAS, a competitive bid for PPE was solicited using HGAC buying group; and WHEREAS, Delta Fire & Safety of Port Noches, Texas was the chosen PPE supplier at a cost of $226, 397.25. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the purchase of PPE from Delta Fire & Safety of Port Noches, Texas in the amount of $226,397.25 is approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 53 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.i. Subject: #2023-254 - Approving Certificate of Final Completion for the 2023 Asphalt Resurfacing Project No. 2023-AC-1 Staff Contact: Keith Kurz, Tim Golka BACKGROUND: Gary Smith Construction Co, Inc. of Grand Island, Nebraska was awarded a $738,832.37 contract by the City Council on February 28, 2023, via Resolution No. 2023-43, for the 2023 Annual Asphalt Resurfacing Project No. 2023-AC- 1. This year’s work involved asphalt resurfacing on: Section #1– Capital Avenue; Engleman Road to North Road Section #2– 13th Street; Engleman Road to North Road Section #3– Cannon Road; Mansfield Road to North Road Section #4– Old Potash Highway; Webb Road to Old Highway 30 Section #5- Horseshoe Place; Mansfield Road to Cul-De-Sac Section #6- Zola Lane; Horseshoe Place to North Road Section #7- Zola Court; Cul-De-Sac to Zola Lane Section #8- Allen Avenue; Morrison Drive to Zola Lane Section #9- Allen Court; Zola Lane to Cul-De-Sac Section #10- Lambchop Lane; Allen Avenue to North Road Section #11- Patchwork Place; Cul-De-Sac to North Road Page 54 of 191 DISCUSSION: The project was completed in accordance with the terms, conditions and stipulations of the contract, plans and specifications. Construction was completed at a total cost of $723,197.77, resulting in an underrun of $15,634.60 due to the contract having provisions for restoration work on driveways, roadway shoulders and seeding, which were not needed due to the care and attention of the contractor during asphalt operations. Additional project costs incurred by the City (detailed below) totaled $43,071.14 for a final Project cost of $766,268.91. Additional Project Costs- Olsson, Inc.- Pavement Cores & Quality Assurance $ 2,717.50 Grand Island Independent- Advertisting $ 108.00 City of Grand Island Public Works- Engineering Services $40,245.64 Additional Project Costs= $43,071.14 Per the Interlocal Cooperative Agreement, dated June 14, 2023 and approved via Resolution No. 2023-141 the City reimbursed Hall County $85,979.13. This reimbursement consisted of the County cost sharing in the City’s asphalt work for the section of 13th Street from Engleman Road to North Road that lies within the County, likewise the City shared in the cost of the County’s asphalt work for the section of Capital Avenue from Sky Park Road to Highway 30 that is within City limits. FISCAL IMPACT: All funds were paid out in the approved FY23 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approve the Certificate of Final Completion for Asphalt Resurfacing Project No. 2023-AC-1 and accept the Project as complete. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Certificate of Final Completion 2. Resolution Page 55 of 191 1 | P a g e C e r t i f i c a t e o f F i n a l C o m p l e t i o n A s p h a l t P r o j e c t N o . 2 0 2 3 - A C - 1 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Asphalt Resurfacing Project No. 2023-AC-1 CITY OF GRAND ISLAND, NEBRASKA November 22, 2022 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Asphalt Resurfacing Project No. 2023-AC-1 has been fully completed by Gary Smith Construction Co, Inc. of Grand Island, Nebraska under the contract dated March 1, 2023. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Asphalt Resurfacing Project No. 2023-AC-1 Item No.Description Total Quantity Unit Unit Price Total Cost 1 MOBILIZATION 1.00 LS 8,500.00$ $8,500.00 2 COLD MILLING, CLASS 3 (DEPTH 2")12,785.00 SY 2.65$ $33,880.25 3 ASPHALTIC CONCRETE, TYPE SPR (2")1,390.00 TON 67.00$ $93,130.00 4 ASPHALTIC CONCRETE FOR INTERSECTIONS AND DRIVEWAYS, TYPE SPR 0.00 TON 120.00$ $0.00 5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 100.00$ $0.00 6 GRAVEL SURFACE COURSE 0.00 TON 65.00$ $0.00 7 TACK COAT 1,918.00 GAL 2.25$ $4,315.50 8 RAISED LANE MARKERS 48.00 EACH 1.00$ $48.00 9 TEMPORARY SIGN DAY 139.00 DAY 5.00$ $695.00 10 BARRICADE, TYPE II 218.00 BDAY 1.00$ $218.00 11 BARRICADE, TYPE III 65.00 BDAY 2.00$ $130.00 12 FLAGGING 26.00 DAY 300.00$ $7,800.00 13 FURNISHING & OPERATING PILOT VEHICLE 4.00 DAY 350.00$ $1,400.00 14 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 15 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 16 ADJUST MANHOLE TO GRADE 15.00 EACH 2,060.00$ $30,900.00 $181,016.75 1 MOBILIZATION 1.00 LS 14,000.00$ $14,000.00 2 COLD MILLING, CLASS 3 (DEPTH 2")12,308.00 SY 2.65$ $32,616.20 3 ASPHALTIC CONCRETE, TYPE SPR (2")1,494.00 TON 67.00$ $100,098.00 4 ASPHALTIC CONCRETE FOR INTERSECTIONS AND DRIVEWAYS, TYPE SPR 0.00 TON 100.00$ $0.00 5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 100.00$ $0.00 6 GRAVEL SURFACE COURSE 0.00 TON 65.00$ $0.00 7 TACK COAT 1,846.00 GAL 2.25$ $4,153.50 8 RAISED LANE MARKERS 41.00 EACH 1.00$ $41.00 9 TEMPORARY SIGN DAY 97.00 DAY 5.00$ $485.00 10 BARRICADE, TYPE II 114.00 BDAY 1.00$ $114.00 11 BARRICADE, TYPE III 45.00 BDAY 2.00$ $90.00 12 FLAGGING 17.00 DAY 300.00$ $5,100.00 13 FURNISHING & OPERATING PILOT VEHICLE 3.00 DAY 350.00$ $1,050.00 14 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 15 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 16 ADJUST WATER VALVE TO GRADE 1.00 EACH 945.00$ $945.00 $158,692.70 Bid Section No. 2- 13th Street; Engleman Road to North Road Total Bid Section No. 1= Bid Section No. 1- Capital Avenue; Engleman Road to North Road Total Bid Section No. 2= Page 56 of 191 2 | P a g e C e r t i f i c a t e o f F i n a l C o m p l e t i o n A s p h a l t P r o j e c t N o . 2 0 2 3 - A C - 1 1 MOBILIZATION 1.00 LS 8,500.00$ $8,500.00 2 COLD MILLING, CLASS 3 (DEPTH 2")7,056.00 SY 2.65$ $18,698.40 3 ASPHALTIC CONCRETE, TYPE SPR (2")801.00 TON 67.00$ $53,667.00 4 ASPHALTIC CONCRETE FOR INTERSECTIONS AND DRIVEWAYS, TYPE SPR 14.00 TON 100.00$ $1,400.00 5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 100.00$ $0.00 6 GRAVEL SURFACE COURSE 0.00 TON 65.00$ $0.00 7 TACK COAT 1,052.00 GAL 2.25$ $2,367.00 8 RAISED LANE MARKERS 0.00 EACH 1.00$ $0.00 9 TEMPORARY SIGN DAY 34.00 DAY 5.00$ $170.00 10 BARRICADE, TYPE II 92.00 BDAY 1.00$ $92.00 11 BARRICADE, TYPE III 19.00 BDAY 2.00$ $38.00 12 FLAGGING 8.00 DAY 300.00$ $2,400.00 13 FURNISHING & OPERATING PILOT VEHICLE 0.00 DAY 350.00$ $0.00 14 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 15 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 16 ADJUST MANHOLE TO GRADE 4.00 EACH 2,060.00$ $8,240.00 $95,572.40 1 MOBILIZATION 1.00 LS 8,000.00$ $8,000.00 2 COLD MILLING, CLASS 3 (DEPTH 2")8,292.00 SY 2.65$ $21,973.80 3 ASPHALTIC CONCRETE, TYPE SPR (2")896.00 TON 67.00$ $60,032.00 4 ASPHALTIC CONCRETE FOR INTERSECTIONS AND DRIVEWAYS, TYPE SPR 33.00 TON 100.00$ $3,300.00 5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 32.00 TON 100.00$ $3,200.00 6 TACK COAT 1,195.00 GAL 2.25$ $2,688.75 7 RAISED LANE MARKERS 20.00 EACH 1.00$ $20.00 8 TEMPORARY SIGN DAY 72.00 DAY 5.00$ $360.00 9 BARRICADE, TYPE II 341.00 BDAY 1.00$ $341.00 10 BARRICADE, TYPE III 24.00 BDAY 2.00$ $48.00 11 FLAGGING 12.00 DAY 300.00$ $3,600.00 12 FURNISHING & OPERATING PILOT VEHICLE 0.00 DAY 350.00$ $0.00 13 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 14 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 15 ADJUST WATER VALVE TO GRADE 0.00 EACH 945.00$ $0.00 $103,563.55 1 MOBILIZATION 1.00 LS 1,300.00$ $1,300.00 2 COLD MILLING, CLASS 3 (DEPTH 1")2,954.00 SY 1.73$ $5,110.42 3 ASPHALTIC CONCRETE, TYPE SLX (1")268.00 TON 75.00$ $20,100.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 125.00$ $0.00 5 TACK COAT 443.00 GAL 2.25$ $996.75 6 TEMPORARY SIGN DAY 19.00 DAY 25.00$ $475.00 7 BARRICADE, TYPE II 26.00 BDAY 2.00$ $52.00 8 BARRICADE, TYPE III 9.00 BDAY 4.00$ $36.00 9 FLAGGING 5.00 DAY 300.00$ $1,500.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 12 ADJUST MANHOLE TO GRADE 1.00 EACH 2,060.00$ $2,060.00 $31,630.17 Bid Section No. 3- Cannon Road; Mansfield Road to North Road Total Bid Section No. 3= Bid Section No. 4- Old Potash Highway; Webb Road to Old Highway 30 Total Bid Section No. 4= Bid Section No. 5- Horseshoe Place; Mansfield Road to Cul-De-Sac Total Bid Section No. 5= Page 57 of 191 3 | P a g e C e r t i f i c a t e o f F i n a l C o m p l e t i o n A s p h a l t P r o j e c t N o . 2 0 2 3 - A C - 1 1 MOBILIZATION 1.00 LS 1,200.00$ $1,200.00 2 COLD MILLING, CLASS 3 (DEPTH 1")4,607.00 SY 1.73$ $7,970.11 3 ASPHALTIC CONCRETE, TYPE SLX (1")409.00 TON 75.00$ $30,675.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 125.00$ $0.00 5 TACK COAT 691.00 GAL 2.25$ $1,554.75 6 TEMPORARY SIGN DAY 28.00 DAY 5.00$ $140.00 7 BARRICADE, TYPE II 48.00 BDAY 2.00$ $96.00 8 BARRICADE, TYPE III 14.00 BDAY 4.00$ $56.00 9 FLAGGING 4.00 DAY 300.00$ $1,200.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 12 ADJUST MANHOLE TO GRADE 1.00 EACH 2,060.00$ $2,060.00 $44,951.86 1 MOBILIZATION 1.00 LS 1,300.00$ $1,300.00 2 COLD MILLING, CLASS 3 (DEPTH 1")1,493.00 SY 1.73$ $2,582.89 3 ASPHALTIC CONCRETE, TYPE SLX (1")158.00 TON 85.00$ $13,430.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 56.00 TON 100.00$ $5,600.00 5 TACK COAT 224.00 GAL 2.25$ $504.00 6 TEMPORARY SIGN DAY 37.00 DAY 24.00$ $888.00 7 BARRICADE, TYPE II 53.00 BDAY 2.00$ $106.00 8 BARRICADE, TYPE III 19.00 BDAY 4.00$ $76.00 9 FLAGGING 4.00 DAY 300.00$ $1,200.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 12 ADJUST MANHOLE TO GRADE 1.00 EACH 2,060.00$ $2,060.00 $27,746.89 1 MOBILIZATION 1.00 LS 1,200.00$ $1,200.00 2 COLD MILLING, CLASS 3 (DEPTH 1")2,221.00 SY 1.73$ $3,842.33 3 ASPHALTIC CONCRETE, TYPE SLX (1")198.00 TON 80.00$ $15,840.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 125.00$ $0.00 5 TACK COAT 333.00 GAL 2.25$ $749.25 6 TEMPORARY SIGN DAY 62.00 DAY 24.00$ $1,488.00 7 BARRICADE, TYPE II 44.00 BDAY 2.00$ $88.00 8 BARRICADE, TYPE III 11.00 BDAY 4.00$ $44.00 9 FLAGGING 4.00 DAY 300.00$ $1,200.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 12 ADJUST MANHOLE TO GRADE 0.00 EACH 2,060.00$ $0.00 $24,451.58 1 MOBILIZATION 1.00 LS 1,300.00$ $1,300.00 2 COLD MILLING, CLASS 3 (DEPTH 1")1,735.00 SY 1.73$ $3,001.55 3 ASPHALTIC CONCRETE, TYPE SLX (1")155.00 TON 85.00$ $13,175.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 125.00$ $0.00 5 TACK COAT 260.00 GAL 2.25$ $585.00 6 TEMPORARY SIGN DAY 19.00 DAY 24.00$ $456.00 7 BARRICADE, TYPE II 0.00 BDAY 2.00$ $0.00 8 BARRICADE, TYPE III 11.00 BDAY 4.00$ $44.00 9 FLAGGING 3.00 DAY 300.00$ $900.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 12 ADJUST MANHOLE TO GRADE 1.00 EACH 2,060.00$ $2,060.00 $21,521.55 Total Bid Section No. 8= Bid Section No. 9- Allen Court; Zola Lane to Cul-De-Sac Total Bid Section No. 9= Bid Section No. 6- Zola Lane; Horseshow Place to North Road Total Bid Section No. 6= Bid Section No. 7- Zola Court; Cul-De-Sac to Zola Lane Total Bid Section No. 7= Bid Section No. 8- Allen Avenue; Morrison Drive to Zola Lane Page 58 of 191 4 | P a g e C e r t i f i c a t e o f F i n a l C o m p l e t i o n A s p h a l t P r o j e c t N o . 2 0 2 3 - A C - 1 Additional Project Costs- Olsson, Inc.- Pavement Cores & Quality Assurance $ 2,717.50 Grand Island Independent- Advertising $ 108.00 City of Grand Island Public Works Engineering Services $ 40,245.64 Additional Project Costs Total =$ 43,071.14 Asphalt Resurfacing Project No. 2022-AC-1 Project Total = $766,268.91 I hereby recommend that the Engineer’s Certificate of Final Completion for Asphalt Resurfacing Project No. 2023-AC-1 be approved. _______________________________________________ ___________________________________ Keith Kurz, PE – City Engineer/Public Works Director Roger G. Steele – Mayor 1 MOBILIZATION 1.00 LS 1,200.00$ $1,200.00 2 COLD MILLING, CLASS 3 (DEPTH 1")1,452.00 SY 1.73$ $2,511.96 3 ASPHALTIC CONCRETE, TYPE SLX (1")130.00 TON 85.00$ $11,050.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON 125.00$ $0.00 5 TACK COAT 218.00 GAL 2.25$ $490.50 6 TEMPORARY SIGN DAY 31.00 DAY 24.00$ $744.00 7 BARRICADE, TYPE II 18.00 BDAY 2.00$ $36.00 8 BARRICADE, TYPE III 8.00 BDAY 4.00$ $32.00 9 FLAGGING 3.00 DAY 300.00$ $900.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 $16,964.46 1 MOBILIZATION 1.00 LS 1,300.00$ $1,300.00 2 COLD MILLING, CLASS 3 (DEPTH 1")1,257.00 SY 1.73$ $2,174.61 3 ASPHALTIC CONCRETE, TYPE SLX (1")132.00 TON 85.00$ $11,220.00 4 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TTON 125.00$ $0.00 5 TACK COAT 189.00 GAL 2.25$ $425.25 6 TEMPORARY SIGN DAY 33.00 DAY 30.00$ $990.00 7 BARRICADE, TYPE II 20.00 BDAY 2.00$ $40.00 8 BARRICADE, TYPE III 9.00 BDAY 4.00$ $36.00 9 FLAGGING 3.00 DAY 300.00$ $900.00 10 EARTH SHOULDER CONSTRUCTION 0.00 STA 115.00$ $0.00 11 HYDRO-SEEDING 0.00 ACRE 5,665.00$ $0.00 $17,085.86 $723,197.77 Bid Section No. 11- Patchwork Place; Cul-De-Sac to North Road Total Bid Section No. 11= Bid Section No. 10- Lambchop Lane; Allen Avenue to North Road Total Bid Section No. 10= Grand Total= Page 59 of 191 R E S O L U T I O N 2023-254 WHEREAS, the City Engineer/Public Works Director for the City Of Grand Island has issued a Certificate of Completion for Project No. 2023-AC-1, Asphalt Resurfacing, certifying that Gary Smith Construction Co., Inc. of Grand Island, Nebraska, under contract, has completed the asphalt resurfacing in the total amount of $723,197.77; and WHEREAS, additional project costs equate to $43,071.14, as detailed below, resulting in a total project cost of $766,268.91; and Olsson, Inc. – Pavement Cores & Quality Assurance $ 2,717.50 Grand Island Independent- Advertising $ 108.00 City of Grand Island Public Works Engineering Services $ 40,245.64 Additional Project Costs Total =$ 43,071.14 WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion, for Project No. 2023-AC-1, Asphalt Resurfacing, in the total amount of $766,268.91, is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 60 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.j. Subject: #2023-255 - Approving Award of Professional Engineering Consulting Services for Sanitary Sewer Manhole Rehabilitation Project No. 2023-S-10 Staff Contact: Keith Kurz BACKGROUND: A Request for Qualifications (RFQ) for engineering consulting services for Sanitary Sewer Manhole Rehabilitation; Project No. 2023-S-10 was advertised in the Grand Island Independent on July 28 2023. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. The Public Works Department is taking a proactive approach in repairing sanitary sewer manholes throughout the City prior to any major failures, as budget allows. At this time, cementitious manhole lining is thought to be the ideal solution as existing manholes are such that full replacement is not required, but other rehabilitation solutions could be considered. DISCUSSION: Two (2) submittals were opened on August 17, 2023, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $68,100.00 for such services. Funds for the consulting services are in the approved 2023/2024 Wastewater Division budget. FISCAL IMPACT: Funds are in the approved FY24 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 61 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Sanitary Sewer Manhole Rehabilitation; Project No. 2023-S-10 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $68,100.00. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Bid Summary 2. Resolution Page 62 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR 2024 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: August 17, 2023 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Inc. Omaha, NE Grand Island, NE Alfred Benesch & Company Olsson Grand Island, NE Grand Island, NE cc: Keith Kurz, Interim Public Works Director Catrina DeLosh, PW Admin. Coordinator Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent P2450 Page 63 of 191 R E S O L U T I O N 2023-255 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Sanitary Sewer Manhole Rehabilitation; Project No. 2023-S- 10, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on August 17, 2023 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $68,100.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for Sanitary Sewer Manhole Rehabilitation; Project No. 2023-S-10 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 64 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.k. Subject: #2023-256 - Approving Award of Professional Engineering Consulting Services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9 Staff Contact: Keith Kurz BACKGROUND: A Request for Qualifications (RFQ) for engineering consulting services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9 was advertised in the Grand Island Independent on July 28, 2023. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. This project is for the improvement of South Locust Street from the intersection of Highway 34 to the north end of the Wood River Diversion channel bridge. The Public Works Department is proposing a new concrete curb and gutter roadway section in areas that are experiencing failure. It is anticipated that there are subgrade issues, which will be evaluated. DISCUSSION: Three (3) submittals were received and opened on August 17, 2023, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications, the submittal from Olsson, Inc. of Grand Island, Nebraska was deemed able to perform the work required. Negotiations with the selected firm resulted in an agreed upon amount of $149,200.00 for such services. This contract includes topographic survey for the project area, geotechnical evaluation of soil underneath existing roadway, design of rehabilitation area for the creation of plans and evaluation and design of potential repairs to the Wood River Diversion Bridge. Construction observation and testing services would be considered in a future amendment. Page 65 of 191 FISCAL IMPACT: Funds are in the approved FY24 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $149,200.00. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Bid Summary 2. Resolution 3. Exhibit Page 66 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR 2024 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: August 17, 2023 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Inc. Omaha, NE Grand Island, NE Alfred Benesch & Company Olsson Grand Island, NE Grand Island, NE cc: Keith Kurz, Interim Public Works Director Catrina DeLosh, PW Admin. Coordinator Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent P2450 Page 67 of 191 R E S O L U T I O N 2023-256 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on August 17, 2023 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $149,200.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for South Locust Street; Highway 34 to the Wood River Diversion Channel Bridge; Project No. 2023-P-9 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 68 of 191 N Wood River Diversion U.S.Highway 34 South Locust StreetPage 69 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.l. Subject: #2023-257 - Approving Award of Professional Engineering Consulting Services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10 Staff Contact: Keith Kurz BACKGROUND: A Request for Qualifications (RFQ) for engineering consulting services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10 was advertised in the Grand Island Independent on July 28, 2023. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. This project is for the improvement of Independence Avenue from Capital Avenue to Manchester Road. The Public Works Department is proposing to replace the existing asphalt street with a concrete curb and gutter roadway section along with associated sidewalk, traffic control, drainage and all other improvements needed to complete the project. DISCUSSION: Two (2) submittals were received and opened on August 17, 2023, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications, the submittal from JEO Consulting Group, Inc. of Grand Island, Nebraska was deemed able to perform the work required. Negotiations with the selected firm resulted in an agreed upon amount of $192,995.00 for such services. This initial contract allows for topographic survey of the project areas, generation of a drainage model and design memorandum used to guide drainage sizing for the whole project, geotechnical work, conceptual and preliminary design plans. Future amendments will be needed for final design, creation of bidding documents, construction observation, and testing services. Page 70 of 191 FISCAL IMPACT: Funds are in the approved FY24 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10 to JEO Consulting Group, Inc. of Grand Island, Nebraska for an amount not to exceed $192,995.00. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Bid Summary 2. Resolution 3. Exhibit Page 71 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR 2024 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: August 17, 2023 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Inc. Omaha, NE Grand Island, NE Alfred Benesch & Company Olsson Grand Island, NE Grand Island, NE cc: Keith Kurz, Interim Public Works Director Catrina DeLosh, PW Admin. Coordinator Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent P2450 Page 72 of 191 R E S O L U T I O N 2023-257 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on August 17, 2023 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, JEO Consulting Group, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $192,995.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from JEO Consulting Group, Inc. of Grand Island, Nebraska for professional engineering consulting services for Independence Avenue; Capital Avenue to Manchester Road; Project No. 2023-P-10 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 73 of 191 N +N&'2'N&'N%'#8' MANCHESTER ROAD /#%41N564''6 CAPITAL AVENUE GEORGE PARK NORSEMAN AVENUE HARTFORD STREET Page 74 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.m. Subject: #2023-258 - Approving Award of Snow Removal Operations- Downtown Parking Lots Staff Contact: Keith Kurz BACKGROUND: On September 8, 2023, the Public Works Department advertised for bids for Snow Removal Operations- Downtown Parking Lots. There were nine (9) potential bidders for this work. DISCUSSION: One (1) bid was received on September 28, 2023, reviewed and evaluated. The bid is in compliance with the contract and specifications. A summary of the bid is attached for reference. For the past five (5) years snow removal in the City owned downtown parking lots has averaged $34,457.15 per year. FISCAL IMPACT: Funds are in the approved FY24 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approve the award of Snow Removal Operations- Downtown Parking Lots to AMP Works of Grand Island, Nebraska. SAMPLE MOTION: Move to approve as recommended. Page 75 of 191 ATTACHMENTS: 1. Bid Summary 2. Resolution 3. Exhibit "A" Page 76 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 28, 2023 at 2:00 p.m. FOR: Snow Removal Operations – Downtown Parking Lots DEPARTMENT: Public Works ESTIMATE: Lot 1: $1050.00 Lot 2: $2100.00 Lot 3: $ 450.00 Lot 4: $ 450.00 Lot 5: $ 800.00 Lot 6: $ 800.00 Lot 8: $1800.00 Lot 9: $ 550.00 FUND/ACCOUNT: 27010001 PUBLICATION DATE: NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: AMP Works, LLC Grand Island, NE Exceptions: None Bid Price: (BY INCHES) per occurance: Lot 1: Walnut St. & South 0 - 3” = $ 275.00 Front St. (north) 3.1 – 6” = $ 500.00 6.1 – 9” = $ 900.00 9.1 – 12” = $1000.00 12+” = $1375.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 2 : Walnut St & South 0 – 3” = $ 300.00 Front (south) 3.1 – 6” = $ 550.00 6.1 – 9” = $ 925.00 9.1 – 12” = $1100.00 12+” = $1450.00 Loading/Hauling Per Hour: $ 175.00 Page 77 of 191 Deicing Per Pound: $ .70 Lot 3: Locust Street & 0 – 3” = $ 225.00 South Front St. 3.1 – 6” = $ 380.00 6.1 – 9” = $ 690.00 9.1 – 12” = $ 800.00 12+ PER” = $1200.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 4: Pine Street & 0 – 3” = $ 225.00 South Front St. 3.1 – 6” = $ 380.00 6.1 – 9” = $ 690.00 9.1 – 12” = $ 800.00 12” = $1200.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 5: Pine Street & 0 – 3” = $ 300.00 3rd Street 3.1 – 6” = $ 550.00 6.1 – 9” = $ 925.00 9.1 – 12” = $1100.00 12+” = $1450.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 6: Walnut St. & 0 – 3” = $ 225.00 2nd St. 3.1 – 6” = $ 380.00 6.1 – 9” = $ 690.00 9.1 – 12” = $ 800.00 12+” = $1200.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 8: Walnut St & 0 – 3” = $ 575.00 1st St. 3.1 – 6” = $1050.00 6.1 – 9” = $1850.00 9.1 – 12” = $2100.00 12+ PER” = $2650.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Lot 9: Wheeler & 1st: 0 – 3” = $ 175.00 3.1 – 6” = $ 275.00 6.1 – 9” = $ 450.00 9.1 – 12” = $ 550.00 12+ PER” = $ 775.00 Loading/Hauling Per Hour: $ 175.00 Deicing Per Pound: $ .70 Page 78 of 191 cc: Keith Kurz, Public Works Director Catrina DeLosh, PW Admin. Coordinator Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent P2461 Page 79 of 191 R E S O L U T I O N 2023-258 WHEREAS, the City Of Grand Island invited sealed bids for Snow Removal Operations- Downtown Parking Lots, according to specifications on file the Engineering Division of the Public Works Department; and WHEREAS, on September 28, 2023 bids were received, opened and reviewed; and WHEREAS, AMP Works, LLC. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and all statutory requirements contained therein and the City Procurement Code with the work performed at an established rate, on an accumulation basis per lot, such bid being reflected in Exhibit “A” attached; and WHEREAS, AMP Works, LLC’s bid was below the engineer’s estimate for such work; and WHEREAS, funds are available in the FY 2023/2024 budget for this work. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of AMP Works, LLC. of Grand Island, Nebraska, attached as Exhibit “A”, for Snow Removal Operations- Downtown Parking Lots is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 80 of 191 Parking Lot 1‐ Walnut Street and South Front Street (north side) <3" snow $275.00 3.1‐6" $500.00 6.1‐9" $900.00 9.1‐12" $1,000.00 >12" $1,375.00 Loading/ Hauling $175.00 Deicing $0.70 Parking Lot 2‐ Walnut Street and South Front Street (south side) <3" snow $300.00 3.1‐6" $550.00 6.1‐9" $925.00 9.1‐12" $1,100.00 >12" $1,450.00 Loading/ Hauling $175.00 Deicing $0.70 Parking Lot 3‐ Locust Street and South Front Street <3" snow $225.00 3.1‐6" $380.00 6.1‐9" $690.00 9.1‐12" $800.00 >12" $1,200.00 Loading/ Hauling $175.00 Deicing $0.70 Snow Removal Operations‐ Downtown Parking Lots AMP WORKS, LLC Bid (2023/9/28) per occurrence per occurrence per occurrence per occurrence per hour per occurrence per occurrence per hour per pound per occurrence per hour per pound per occurrence per occurrence per occurrence per pound per occurrence per occurrence per occurrence per occurrence per occurrence EXHIBIT "A" Page 81 of 191 Snow Removal Operations‐ Downtown Parking Lots AMP WORKS, LLC Bid (2023/9/28) Parking Lot 4‐ Pine Street and South Front Street <3" snow $                                      225.00 3.1‐6" $                                      380.00 6.1‐9" $                                      690.00 9.1‐12" $                                      800.00 >12" $                                      1,200.00 Loading/ Hauling $                                      175.00 Deicing $                                      0.70 Parking Lot 5‐ Pine Street and 3rd Street <3" snow $                                      300.00 3.1‐6" $                                      550.00 6.1‐9" $                                      925.00 9.1‐12" $                                      1,100.00 >12" $                                      1,450.00 Loading/ Hauling $                                      175.00 Deicing $                                      0.70 Parking Lot 6‐ Walnut Street and 2nd Street <3" snow $                                      225.00 3.1‐6" $                                      380.00 6.1‐9" $                                      690.00 9.1‐12" $                                      800.00 >12" $                                      1,200.00 Loading/ Hauling $                                      175.00 Deicing $                                      0.70 per pound per occurrence per occurrence per occurrence per occurrence per occurrence per occurrence per occurrence per hour per occurrence per occurrence per occurrence per occurrence per occurrence per hour per pound per occurrence per hour per pound per occurrence per occurrence Page 82 of 191 Snow Removal Operations‐ Downtown Parking Lots AMP WORKS, LLC Bid (2023/9/28) Parking Lot 8‐ Walnut Street and 1st Street <3" snow $                                      575.00 3.1‐6" $                                      1,050.00 6.1‐9" $                                      1,850.00 9.1‐12" $                                      2,100.00 >12" $                                      2,650.00 Loading/ Hauling $                                      175.00 Deicing $                                      0.70 Parking Lot 9‐ Wheeler Avenue and 1st Street <3" snow $                                      175.00 3.1‐6" $                                      275.00 6.1‐9" $                                      450.00 9.1‐12" $                                      550.00 >12" $                                      775.00 Loading/ Hauling $                                      175.00 Deicing $                                      0.70 per hour per pound per occurrence per occurrence per occurrence per occurrence per occurrence per hour per pound per occurrence per occurrence per occurrence per occurrence per occurrence Page 83 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.n. Subject: #2023-259 - Approving Bid Award - Tree Removal Contract 2024-TR-1 Staff Contact: Ryan Schmitz, Stacy Nonhof BACKGROUND: Specifications for Contract 2024-TR-1 were prepared to establish unit pricing for Tree Removal within the City of Grand Island on an as-needed basis. The City of Grand Island desires to have trees and stumps completely removed as required, to provide adequate clearance from the City’s electric lines, other obstructions or hazards, in various locations throughout the City. DISCUSSION: Bids were advertised on September 12, 2023 and sent to ten (10) potential bidders. Bids were publicly opened on September 26, 2023 and one firm submitted prices as listed below: Leetch Tree Service Grand Island, NE Remove, clear, and grub tree and stump < 6” dia. $125.00 Remove, clear, and grub tree and stump 6” – 12” dia. $250.00 Remove, clear, and grub tree and stump 13” – 24” dia. $1,200.00 Remove, clear, and grub tree and stump 25” – 36” dia. $2,000.00 Remove, clear, and grub tree and stump 37” – 48” dia. $2,500.00 Remove, clear, and grub tree and stump 49” – 60” dia. $3,500.00 Remove, clear, and grub tree and stump > 60” dia. $4,700.00 There were no exceptions taken by the bidder. The bidder is qualified to do the work and the bid was evaluated and is in compliance with the specifications. FISCAL IMPACT: Fiscal impact will be based on the amount and size of trees or stumps to be removed, cleared, and grubbed through August 31, 2024. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 84 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: It is recommended that the Council approve the prices submitted by Leetch Tree Service, of Grand Island, NE for Tree Removal Contract 2024-TR-1. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Bid Summary 2. Resolution Page 85 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 26, 2023 at 2:15 p.m. FOR: Tree Removal Contract 2024-TR-1 DEPARTMENT: Utilities ESTIMATE: N/A FUND/ACCOUNT: 520 PUBLICATION DATE: September 12, 2023 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Leetch Tree Grand Island, NE Exceptions: None Bid Price: B.1.1: $ 125.00 B.1.2: $ 250.00 B.1.3: $1200.00 B.1.4: $2000.00 B.1.5: $2500.00 B.1.6: $3500.00 B.1.7: $4700.00 cc: Ryan Schmitz, Interim Utilities Director Christy Lesher, Utilities Secretary Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent Bryan Fiala, Electric Dist. Supt. Jamie Royer, Civil Engineer P2462 Page 86 of 191 R E S O L U T I O N 2023-259 WHEREAS, the City of Grand Island invited sealed bids for Tree Removal for the 2023-2024 fiscal year for the Utilities Department, according to specifications on file with the Utilities Department; and WHEREAS, on September 26, 2023, bids were received, opened and reviewed; and WHEREAS, Leetch Tree Service of Grand Island, NE submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements therein, such bid being in the amount listed below: Leetch Tree Service Grand Island, NE Remove, clear, and grub tree and stump < 6” dia.$125.00 Remove, clear, and grub tree and stump 6” – 12” dia.$250.00 Remove, clear, and grub tree and stump 13” – 24” dia.$1,200.00 Remove, clear, and grub tree and stump 25” – 36” dia.$2,000.00 Remove, clear, and grub tree and stump 37” – 48” dia.$2,500.00 Remove, clear, and grub tree and stump 49” – 60” dia.$3,500.00 Remove, clear, and grub tree and stump > 60” dia.$4,700.00 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the prices submitted for Tree Removal to be performed during the 2024 fiscal year, are hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island and to take all other actions necessary to effect the purpose of this resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 87 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.o. Subject: #2023-260 - Approving Bid Award - Tree Trimming Contract 2024-TT-1 Staff Contact: Ryan Schmitz, Stacy Nonhof BACKGROUND: Specifications for Contract 2024-TT-1 were prepared for trimming trees from around powerlines throughout the Utility Department’s Electrical Service Area. The work by private firms helps maintain the proper clearances for safe operation of the Department’s electrical transmission and distribution lines. DISCUSSION: The Utilities Department selected nine (9) areas for inclusion in this year’s project. The attached drawing shows the sections for tree trimming by outside contractors for this fiscal year. The contract documents for the work were publicly advertised, and notification sent to ten (10) potential firms. The project’s specifications provide that the City may select any or all sections to be awarded under this Contract. The project’s estimate was $225,000. Two (2) bids were received and publicly opened on September 26, 2023. One bid was submitted without a bid bond and has been rejected. The bid from Leetch Tree Service, of Grand Island, NE has been reviewed and evaluated. It is without exceptions. Their total bid for all nine (9) sections contained an error, and the corrected amount is $198,125.00. The bid was in compliance with all specifications. It is recommended that all nine (9) sections (16, 20, 27, 28, 29, 30, 31, 34 and 35) be awarded to Leetch Tree Service, LLC for a total contract amount of $198,125.00. FISCAL IMPACT: The contract bid amount for the nine (9) sections for tree trimming is $198,125.00 which is less than the budgeted amount of $225,000.00. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 88 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council award the Tree Trimming Contract 2024-TT-1 to the low responsive bidder, Leetch Tree Service, LLC, of Grand Island, NE in the amount of $198,125.00. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Map 2. Bid Summary 3. Bids Evaluation 4. Resolution Page 89 of 191 Page 90 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 26, 2023 at 2:30 p.m. FOR: Tree Trimming Contract 2024-TT-1 DEPARTMENT: Utilities ESTIMATE: 225,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: September 12, 2023 NO. POTENTIAL BIDDERS: 10 SUMMARY Bidder: Leetch Tree Services, Inc. Grand Island, NE Bid Security: Western Surety Company Exceptions: None Bid Price: Section 16: $15,562.50 Section 20: $30,625.00 Section 27: $11,875.00 Section 28: $17,656.25 Section 29: $12,000.00 Section 30: $ 9500.00 Section 31: $47,062.50 Section 34: $23,593.75 Section 35: $30,250.00 Total: $199,125.00 Bidder: Valley Power Elk Ridge, UT Bid Security: No Bond Received Exceptions: None Bid Price: Section 16: $14,558.57 Section 20: $43,675.70 Section 27: $14.558.57 Page 91 of 191 Section 28: $32,028.85 Section 29: $11,646.85 Section 30: $14,558.57 Section 31: $75,704.55 Section 34: $34,940.56 Section 35: $32,028.85 Total: $273,701.07 cc: Ryan Schmitz, Interim Utilities Director Christy Lesher, Utilities Secretary Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent Jamie Royer, Senior Civil Engineer Bryan Fiala, Electric Distribution Supt. P2464 Page 92 of 191 Tree Trimming Contract 2024-TT-1 Bids Received 9/26/2023 Budget Amount = $225,000.00 The City may select any or all sections to be awarded in this Contract. or - The City may award to a single Contractor for all sections or - award to multiple Contractors by individual section. Leetch Tree Service, LLC Valley Power* Section Grand Island, NE Elk Ridge, UT 16 $15,562.50 $14,558.57 20 $30,625.00 $43,675.70 27 $11,875.00 $14,558.57 28 $17,656.25 $32,028.85 29 $12,000.00 $11,646.85 30 $9,500.00 $14,558.57 31 $47,062.50 $75,704.55 34 $23,593.75 $34,940.56 35 $30,250.00 $32,028.85 Total for All Sections Bid $198,125.00 $273,701.07 ************************************************************************************************************************************************************** Awarded Bid Per Section $198,125.00 $0.00 Sections:All (16,20,27,28,29,30,31,34,35)none Exceptions Noted.none none *bid bond was not submitted, bid rejected Page 93 of 191 R E S O L U T I O N 2023-260 WHEREAS, the City of Grand Island invited sealed bids for Tree Trimming Contract 2024-TT-1, according to plans and specifications on file with the Utilities Department; and WHEREAS, on September 26, 2023, bids were received, opened and reviewed; and WHEREAS, Leetch Tree Service, LLC, of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $198,125.00; and WHEREAS, the bids of Leetch Tree Service, LLC, is less than the estimate for Tree Trimming Contract 2024-TT-1. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Leetch Tree Service, LLC, in the amount of $198,125.00, is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island and to take all other actions necessary to effect the purpose of this resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ Jill Granere, Deputy City Clerk Page 94 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.p. Subject: #2023-261 - Approving Bid Award for Electrical Underground Conduit Installation - Electrical Project 2024-UG-1 Staff Contact: Ryan Schmitz, Stacy Nonhof BACKGROUND: On September 12, 2023, the Utilities Department advertised for bids for Electrical Underground Conduit to be installed during the 2024 fiscal year. It is being recommended that a price agreement be approved with the bidder for each line item so that electrical underground conduit can be installed on as as-needed basis within the City of Grand Island. DISCUSSION: Bids were advertised on September 12, 2023 and send to eight (8) potential bidders. Bids were publicly opened on September 26, 2023, and two (2) firms submitted prices as listed below. There were no exceptions. The bidders are qualified to do the work. The bids were evaluated and are in compliance with the specifications. D&A Trenching The Diamond Engineering Co Alda, NE Grand Island, NE LABOR ONLY: Mobilization per Area $250.00 $110.00 Bore 6" Conduit $18.00 $55.00 Bore 5" Conduit $17.00 $51.50 Bore 4" Conduit $16.00 $46.30 Bore 3" Conduit $15.00 $39.00 Bore 2" Conduit $13.00 $36.00 Bore 1" Cable-con $13.00 $33.00 Trench/Vibratory Plowing 6" Conduit $8.00 $14.70 Page 95 of 191 Trench/Vibratory Plowing 5" Conduit $8.00 $13.80 Trench/Vibratory Plowing 4" Conduit $8.00 $12.00 Trench/Vibratory Plowing 3" Conduit $8.00 $11.00 Trench/Vibratory Plowing 2" Conduit $6.00 $10.30 Trench/Vibratory Plowing 1" Cable-con $6.00 $10.10 6" GRC Conduit Riser - Complete $400.00 $155.00 5" GRC Conduit Riser - Complete $400.00 $155.00 4" GRC Conduit Riser - Complete $300.00 $155.00 3" GRC Conduit Riser - Complete $300.00 $138.00 2" GRC Conduit Riser - Complete $200.00 $138.00 6” x 30º - 45º - 90º Bend $100.00 $113.00 5” x 30º - 45º - 90º Bend $100.00 $113.00 4” x 30º - 45º - 90º Bend $100.00 $113.00 3” x 30º - 45º - 90º Bend $80.00 $108.30 2” x 30º - 45º - 90º Bend $80.00 $108.30 Secondary Pedestal $200.00 $155.00 Protective Post $200.00 $685.00 Remove & Dispose Existing Bollard $100.00 $95.00 Remove & Replace Concrete $110.00 $156.00 Remove & Replace Asphalt $110.00 $190.00 Seeding Non-residential Areas $2.00 $2.50 Sodding Residential Areas $4.00 $7.80 MATERIALS ONLY: 6" HDPE Conduit $16.00 $21.00 5" HDPE Conduit $13.00 $18.00 4" HDPE Conduit $6.00 $15.00 3" HDPE Conduit $5.00 $13.00 2" HDPE Conduit $3.00 $9.00 FISCAL IMPACT: Fiscal impact will be based on the quantities of each line item for electrical underground conduit installed through September 30, 2024. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Page 96 of 191 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that the Council approved the prices submitted by D & A Trenching of Alda, Nebraska, and The Diamond Engineering Co of Grand Island, Nebraska, for Electrical Underground Conduit Installation 2024- UG-1. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Bid Summary 2. Resolution Page 97 of 191 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 26, 2023 at 2:00 p.m. FOR: Electrical Underground Conduit Installation Project 2024-UG-1 DEPARTMENT: Utilities ESTIMATE: N/A FUND/ACCOUNT: 520 PUBLICATION DATE: September 12, 2023 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: The Diamond Engineering Co. Grand Island, NE Exceptions: None Labor Only: Mobilization per Area $110.00 Bore 6” Conduit $ 55.00 Bore 5” Conduit $ 51.50 Bore 4” Conduit $ 46.30 Bore 3” Conduit $ 39.00 Bore 2” Conduit $ 36.00 Bore 1” Cable-con $ 33.00 Trench/Vibratory Plowing 6” Conduit $ 14.70 Trench/Vibratory Plowing 5” Conduit $ 13.80 Trench/Vibratory Plowing 4” Conduit $ 12.00 Trench/Vibratory Plowing 3” Conduit $ 11.00 Trench/Vibratory Plowing 2” Conduit $ 10.30 Trench/Vibratory Plowing 1” Cable-con $ 10.10 6” GRC Conduit Riser – Complete $155.00 5” GRC Conduit Riser – Complete $155.00 4” GRC Conduit Riser – Complete $155.00 3” GRC Conduit Riser – Complete $138.00 2” GRC Conduit Riser – Complete $138.00 6” X 30° - 45° - 90° Bend $113.00 5” X 30° - 45° - 90° Bend $113.00 4” X 30° - 45° - 90° Bend $113.00 3” X 30° - 45° - 90° Bend $108.30 Page 98 of 191 2” X 30° - 45° - 90° Bend $107.30 Secondary Pedestal $155.00 Protective Post (Bollard) $685.00 Remove & Dispose Existing Bollard $ 95.00 Remove & Replace Concrete $156.00 Remove & Replace Asphalt $190.00 Seeding Non-residential Areas $ 2.50 Sodding Residential Areas $ 7.80 Materials Only: 6” HDPE Conduit $ 21.00 5” HDPE Conduit $ 18.00 4” HDPE Conduit $ 15.00 3” HDPE Conduit $ 13.00 2” HDPE Conduit $ 9.00 Bidder: D & A Trenching Alda, NE Exceptions: None Labor Only: Mobilization per Area $250.00 Bore 6” Conduit $ 18.00 Bore 5” Conduit $ 17.00 Bore 4” Conduit $ 16.00 Bore 3” Conduit $ 15.00 Bore 2” Conduit $ 13.00 Bore 1” Cable-con $ 13.00 Trench/Vibratory Plowing 6” Conduit $ 8.00 Trench/Vibratory Plowing 5” Conduit $ 8.00 Trench/Vibratory Plowing 4” Conduit $ 8.00 Trench/Vibratory Plowing 3” Conduit $ 8.00 Trench/Vibratory Plowing 2” Conduit $ 6.00 Trench/Vibratory Plowing 1” Cable-con $ 6.00 6” GRC Conduit Riser – Complete $400.00 5” GRC Conduit Riser – Complete $400.00 4” GRC Conduit Riser – Complete $300.00 3” GRC Conduit Riser – Complete $300.00 2” GRC Conduit Riser – Complete $200.00 6” X 30° - 45° - 90° Bend $100.00 5” X 30° - 45° - 90° Bend $100.00 4” X 30° - 45° - 90° Bend $100.00 3” X 30° - 45° - 90° Bend $ 80.00 2” X 30° - 45° - 90° Bend $ 80.00 Secondary Pedestal $200.00 Protective Post (Bollard) $200.00 Remove & Dispose Existing Bollard $100.00 Remove & Replace Concrete $110.00 Remove & Replace Asphalt $110.00 Seeding Non-residential Areas $ 2.00 Sodding Residential Areas $ 4.00 Materials Only: 6” HDPE Conduit $ 16.00 Page 99 of 191 5” HDPE Conduit $ 13.00 4” HDPE Conduit $ 6.50 3” HDPE Conduit $ 5.50 2” HDPE Conduit $ 3.00 cc: Ryan Schmitz, Interim Utilities Director Angie Schulte, Utilities Secretary Laura McAloon, City Administrator Patrick Brown, Asst. City Administrator Stacy Nonhof, Purchasing Agent Jamie Royer, Civil Engineer II Christy Lesher, Utilities Secretary Randy Leiser, Electrical Underground Supt. P2463 Page 100 of 191 R E S O L U T I O N 2023-261 WHEREAS, the City of Grand Island invited sealed bids for furnishing Electrical Underground Conduit Installation for the 2024 Fiscal Year for the Utilities Department, according to specifications on file with the Utilities Department; and WHEREAS, on September 26, 2023, bids were received, opened and reviewed; and WHEREAS, D & A Trenching of Alda, Nebraska, and The Diamond Engineering Co. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the amount listed below: D&A Trenching The Diamond Engineering Co Alda, NE Grand Island, NE LABOR ONLY: Mobilization per Area $250.00 $110.00 Bore 6" Conduit $18.00 $55.00 Bore 5" Conduit $17.00 $51.50 Bore 4" Conduit $16.00 $46.30 Bore 3" Conduit $15.00 $39.00 Bore 2" Conduit $13.00 $36.00 Bore 1" Cable-con $13.00 $33.00 Trench/Vibratory Plowing 6" Conduit $8.00 $14.70 Trench/Vibratory Plowing 5" Conduit $8.00 $13.80 Trench/Vibratory Plowing 4" Conduit $8.00 $12.00 Trench/Vibratory Plowing 3" Conduit $8.00 $11.00 Trench/Vibratory Plowing 2" Conduit $6.00 $10.30 Trench/Vibratory Plowing 1" Cable-con $6.00 $10.10 6" GRC Conduit Riser - Complete $400.00 $155.00 5" GRC Conduit Riser - Complete $400.00 $155.00 4" GRC Conduit Riser - Complete $300.00 $155.00 3" GRC Conduit Riser - Complete $300.00 $138.00 2" GRC Conduit Riser - Complete $200.00 $138.00 6” x 30º - 45º - 90º Bend $100.00 $113.00 5” x 30º - 45º - 90º Bend $100.00 $113.00 4” x 30º - 45º - 90º Bend $100.00 $113.00 3” x 30º - 45º - 90º Bend $80.00 $108.30 2” x 30º - 45º - 90º Bend $80.00 $108.30 Secondary Pedestal $200.00 $155.00 Protective Post $200.00 $685.00 Remove & Dispose Existing Bollard $100.00 $95.00 Remove & Replace Concrete $110.00 $156.00 Remove & Replace Asphalt $110.00 $190.00 Page 101 of 191 - 2 - Seeding Non-residential Areas $2.00 $2.50 Sodding Residential Areas $4.00 $7.80 MATERIALS ONLY: 6" HDPE Conduit $16.00 $21.00 5" HDPE Conduit $13.00 $18.00 4" HDPE Conduit $6.00 $15.00 3" HDPE Conduit $5.00 $13.00 2" HDPE Conduit $3.00 $9.00 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the prices submitted for Electrical Underground Conduit Installation to be installed during the 2024 fiscal year, are hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island and to take all other actions necessary to effect the purpose of this resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ Jill Granere, Deputy City Clerk Page 102 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.q. Subject: #2023-262 - Approving Revised Pole Attachment Agreement with Allo Staff Contact: Ryan Schmitz, Stacy Nonhof BACKGROUND: City Council approved a pole attachment agreement with Allo on September 29, 2021. Since then, some changes to the agreement have been recommended that primarily affect the billing cycle, contact information and method of communications. DISCUSSION: The changes to the agreement format were finalized by Utilities and Finance Department staff and sent to Allo for their input. Allo’s input was incorporated into the agreement with the final format included in this agenda item. FISCAL IMPACT: There is no fiscal impact. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends that Council approve the revised pole attachment agreement with Allo Asset Entity 1, LLC. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Agreement Page 103 of 191 2. Resolution Page 104 of 191 Pole Attachment License Agreement Between The City of Grand Island & ALLO Asset Entity 1, LLC Page 105 of 191 2 LICENSE AGREEMENT THIS AGREEMENT, made as of , 2023, between the City of Grand Island, hereinafter called Licensor, and ALLO Asset Entity 1, LLC, hereinafter called Licensee. WITNESSETH WHEREAS, Licensee provides telecommunication services in the territory in which Licensor provides electric power. WHEREAS, Licensor owns, operates, or maintains all poles to be used jointly by the parties. WHEREAS, the parties wish to provide for Licensee’s use of Licensor’s utility poles. NOW, THEREFORE, the parties hereby agree as follows: ARTICLE I DEFINITIONS As used in this Agreement: (A) Licensor’s “poles” means utility poles owned, operated, or maintained by Licensor. (B) “Attachments” means messengers, guy strands, aerial wires, cables, amplifiers, associated power supply equipment and other transmission apparatus necessary for the proper operation of Licensee’s telecommunication system. This term Page 106 of 191 3 also means equipment cabinets, antennae, utilities and fiber that comprise a Small Cell installation. (C) “Small Cell” shall mean the Equipment attached to LICENSOR’S Pole that comprises part of a Network operated by LICENSEE for the provision of Telecommunications Services. (D) “Telecommunications Services” or “Services” has the same meaning as that term is defined in the United States Code, 47 U.S.C. 153 (53) or any other use authorized by and licensed to LICENSEE by the FCC. ARTICLE II SCOPE OF AGREEMENT (A) Subject to the provisions of the Agreement, including the proper execution of APPENDIX 1 and 2, Licensor hereby issues to Licensee, for any lawful communication/educational purpose, revocable nonexclusive authorization for the attachment of Licensee’s cables, equipment and facilities to Licensor’s poles within the territory in which both parties now or hereafter operate. (B) No use, however extended, of Licensor’s poles or payment of any fees or charges required under this Agreement shall create or vest in Licensee any ownership or property rights in said poles, but Licensee’s rights therein shall be and remain a mere license. Nothing herein contained shall be construed to compel Licensor to construct, retain, extend, place or maintain any facilities not needed for its own service requirements, nor to reconstruct, replace or substitute any facilities damaged, destroyed or discontinued. (C) Licensee acknowledges that Licensor has heretofore entered into, and Page 107 of 191 4 may in the future enter into, agreements and arrangements with third parties allowing the attachment of their facilities to the poles covered by this Agreement. Licensor agrees that no such agreement or arrangement will, in any way, diminish the scope of the license granted hereby or Licensee’s rights hereunder. (D) Licensee’s attachment to poles belonging to a third party shall be subject to any restrictions in the Agreement between that third party and licensor authorizing the attachment. ARTICLE III FEES AND CHARGES (A) Licensee shall pay to Licensor the fees and charges specified in and in accordance with the terms and conditions of APPENDIX 1. (B) Nonpayment of any amount due under this Agreement shall constitute a default of this Agreement. (C) At the beginning of the fiscal year (currently October 1), Licensor may adjust the fees and charges specified in APPENDIX 1 after notice made in writing (via email with delivery and read receipts) to Licensee no later than thirty (30) days before the end of the fiscal year (currently September 30). Any such adjustment shall reflect only changes in Licensor’s costs, determined in a manner consistent with the determination of the fees and charges specified in APPENDIX 1. ARTICLE IV SPECIFICATIONS (A) Licensee’s fiber, cable, equipment and facilities shall be placed and Page 108 of 191 5 maintained in accordance with the requirements and specifications of APPENDIX 2. Licensor shall have the right, upon reasonable notice to Licensee, to make reasonable changes and amendments to APPENDIX 2. Unless different standards are specified herein, the provisions of the National Electrical Code and the National Electrical Safety Code, and any amendments thereto or replacements thereof, shall be applicable. (B) Unless otherwise waived in writing by Licensor, at Licensee’s sole expense, a qualified and experienced professional engineer must participate in a pre- construction survey, conduct the post-construction inspection and certify that Licensee’s Attachments can be and were installed on the identified poles in compliance with the standards APPENDIX 2. The professional engineer’s qualifications must include a license issued by the State of Nebraska and experience performing such work, or substantially similar work, on electric transmission or distribution systems. ARTICLE V LEGAL AUTHORITY (A) The parties shall at all times observe and comply with, and the provisions of this Agreement are subject to all laws, ordinances and regulations which in any manner affect the rights and obligations of the parties under this Agreement, so long as such laws, ordinances or regulations remain in effect. ARTICLE VI ISSUANCE OF LICENSES (A) Upon execution of this Agreement, the parties will prepare a list indicating Page 109 of 191 6 to which of the Licensor’s poles Licensee’s facilities are then attached; Licensee shall be deemed to have a license hereunder for attachment to all such poles. Before attaching to additional poles of Licensor, Licensee must make application for and receive license therefore in the form of Exhibit A, hereto. (B) Licensor shall have the right at any time to issue reasonable rules and regulations concerning submission of applications and attachments to poles of Licensor, which rules and regulations shall be binding upon submission of a copy thereof to Licensee. ARTICLE VII POLE REPLACEMENTS, RESTRICTIONS AND REARRANGEMENTS (A) In the event Licensor determines that the space on any pole to which Licensee wishes to make attachment is required for its exclusive use or that the pole may not reasonably be rearranged or replaced, Licensor may refuse attachment to that pole. (B) In the event Licensor determines that any pole to which Licensee wishes to make attachments is inadequate or otherwise needs rearrangement of the existing facilities thereon to support or accommodate the additional facilities of Licensee in accordance with the specifications set forth in APPENDIX 2, Licensor will indicate on the application (Exhibit A) the changes necessary to provide adequate pole space and the estimated cost thereof to Licensee and return the application to Licensee. If Licensee wishes that such changes be made and returns the application marked to so indicate, Licensor will make such changes, including the replacement of inadequate poles, and Licensee shall pay Licensor in accordance with the terms of APPENDIX 1. Page 110 of 191 7 Licensee shall also reimburse the owner or owners of other facilities attached to said poles for any expense incurred by it or them in transferring or rearranging said facilities to accommodate Licensee’s attachments. (C) Should Licensor need for its own service requirements the space occupied by Licensee’s attachments on any of Licensor’s poles, Licensee will be notified that it shall either surrender its license for that pole and, at its own expense, vacate the space by removing its attachments, or it shall authorize Licensor to replace the pole at the expense of Licensee, in the same manner as stated in the preceding Paragraph (B) covering the replacement or rearrangement of poles when required to accommodate Licensee’s attachments; or, if Licensor advises Licensee that Licensee’s desired attachments can be accommodated on present poles of Licensor by rearranging Licensor’s facilities thereon, Licensee shall authorize Licensor to make such arrangements at the expense of Licensee. Licensee shall also reimburse the owner or owners of other facilities attached to said poles for any expense incurred by it or them in transferring or rearranging said facilities to accommodate Licensee’s attachments. Any strengthening of poles will be provided at the expense of Licensee in accordance with the specifications in APPENDIX 2. (D) When Licensor receives multiple applications for attachment to any pole that must be replaced or rearranged to provide sufficient space, Licensor will, to the extent that it is practical to do so, prorate the common expenses of engineering, rearrangement and replacement, if any, among all the applicants. Licensee shall be bound by Licensor’s determination as to any such proration of costs to Licensee. (E) Whenever it is necessary for Licensor to make pole replacements or Page 111 of 191 8 rearrangements in order to accommodate Licensee’s cable, equipment and facilities, Licensor will endeavor to have such work performed as soon as is practicable upon consideration of Licensor’s service requirements, but only after issuance of the license to, and acceptance of responsibility for costs by, Licensee. (F) Licensee shall provide all anchors and guying necessary for its facilities. If the presence of Licensee’s facilities on Licensor’s poles make it necessary for Licensor to modify its existing guying or add new guying to its poles, then the cost of such modifications or additions shall be reimbursed by Licensee. (G) When Licensor’s facilities occupy space on a pole owned by a third party, Licensee shall reimburse Licensor for any expense incurred in transferring or rearranging its facilities thereon, if such transfer or rearrangement is the result of Licensee’s use or proposed use of said pole. ARTICLE VIII CONSTRUCTION AND MAINTENANCE OF FACILITIES (A) Licensee shall, at its own expense, make and maintain its pole attachments in a safe condition and in thorough repair, and in a manner reasonably acceptable to Licensor, and so as not to conflict with the use of Licensor’s poles by Licensor or by other authorized users thereof, or interfere with other facilities thereon or which may from time to time be placed thereon. If reasonably necessary to satisfy any of the above conditions, Licensee shall, upon 30 days’ notice from Licensor and at its own expense, relocate or replace its facilities on Licensor’s poles, or transfer them to substituted poles, or perform any other work in connection with its facilities that may reasonably be required by Licensor; provided, however, that in cases of emergency, Page 112 of 191 9 Licensor may arrange to relocate or replace the attachments placed on its poles by Licensee, transfer them to substituted poles or perform any other work in connection with Licensee’s facilities that may be required in the maintenance, replacement, removal or relocation of Licensor’s poles or of the facilities thereon, or which may be placed thereon, or for the service needs of Licensor, and Licensee shall reimburse Licensor for the expense thereby incurred; provided further, however, that Licensee shall have no obligation to relocate, replace, or transfer its facilities solely to accommodate the service needs of any person other than Licensor, unless such person shall make arrangements, satisfactory to Licensee, to reimburse Licensee for such work. (B) All tree trimming required on account of Licensee’s attachments shall be done by Licensee at its sole risk and expense and in a manner satisfactory to Licensor. The parties may agree that Licensor shall conduct tree trimming and be reimbursed by Licensee. ARTICLE IX TERMINATION OF LICENSES (A) Upon notice from Licensor to Licensee that the use of any pole is not authorized by Federal, State, County or Municipal authorities or private property owners, the license covering the use of such pole shall immediately terminate and shall be surrendered and Licensee shall remove its fiber, cables, equipment and facilities at once from the affected pole or poles at Licensee’s expense. (B) Licensee may at any time remove its facilities from any pole of Licensor, but shall immediately give Licensor written notice of such removal and surrender of License in the form of Exhibit B attached hereto and made a part hereof. If Licensee Page 113 of 191 10 surrenders its license for a pole but fails to remove its facilities from that pole, Licensor shall have the right, upon reasonable notice, to remove Licensee’s facilities at Licensee’s expense and without any liability on the part of Licensor for damage or injury to Licensee’s facilities. In the event that Licensee’s fiber, cables, equipment and facilities shall be removed from any pole as provided by this Article, no attachment shall again be made to such pole unless Licensee shall have first complied with all of the provisions of this Agreement as though no such attachment had previously been made. (C) Licensor shall have the right, upon written notice, to terminate the license for a particular pole: (1) If, in Licensor’s sole judgment, its service needs require full utilization of that pole; or (2) If changes in the physical facilities, space or location requirements or service requirements of Licensor render such poles inadequate to support the facilities of Licensee; provided, however, that in such event Licensee may request the substitution of suitable poles upon the same terms and conditions as would be applicable under ARTICLE VII. ARTICLE X INSPECTIONS OF LICENSEE’S INSTALLATIONS (A) Licensor reserves the right to make periodic inspections of any part of the fiber, cable, equipment and facilities of Licensee on its poles, and Licensee shall reimburse Licensor for the expense of such inspections. Inspections will be made no more than once a year and only upon notice to Licensee unless, in Licensor’s judgment, Page 114 of 191 11 such inspections are required for reasons involving safety or are required because of Licensee’s violation of the terms of this Agreement. The charge for the inspection shall be in accordance with the terms and conditions of APPENDIX 1. The making of such inspections or the failure to do so shall not operate to relieve Licensee of any responsibility, obligation or liability assumed under this Agreement. (B) If any fiber, cable, equipment and facilities of Licensee shall be found on a pole for which no license is outstanding, Licensor, without prejudice to its other rights or remedies under this Agreement or otherwise, may (1) impose a charge, and (2) require Licensee to remove such fiber, cable, equipment and facilities forthwith or Licensor may remove them without liability and the expense of removal shall be borne by Licensee; provided, however, that if Licensee shall forthwith make application for a license in the form of Exhibit A hereto, Licensor will not require such removal unless necessary for Licensor’s service requirements and, except in the case of an emergency, will not remove Licensee’s facilities without first giving 30 days notice to Licensee. For the purpose of determining the charge, absent satisfactory evidence to the contrary, the unlicensed use shall be treated as having existed for a period of two (2) years prior to its discovery or for the period beginning with the date of this Agreement, whichever period shall be the shorter; and the fee, at the appropriate rate as shown in APPENDIX 1, for each year and for any portion of a year contained in such period, shall be due and payable forthwith. Any such fee imposed by Licensor shall be in addition to its rights to any other sums due and payable and to any claims or damages under this Agreement or otherwise. No act or failure to act by Licensor with regard to said fee or said license shall not operate retroactively or constitute a waiver by Licensor of any of its rights or privileges under this Agreement or otherwise. Page 115 of 191 12 ARTICLE XI LIABILITY AND DAMAGES (A) Licensor shall exercise precaution to avoid damaging the communication fiber of the Licensee and shall make an immediate report to the Licensee of the occurrence of any such damage caused by its employees, agents or contractors. Licensor agrees to reimburse the Licensee for all reasonable costs incurred by the Licensee for the physical repair of such facilities damaged by the negligence of Licensor; provided, however, Licensor shall not be liable to Licensee for any interruption of Licensee’s service or for interference with the operation of Licensee’s communication/education fiber, or for any special, indirect, or consequential damages. (B) Licensee shall exercise precaution to avoid damaging the facilities of Licensor and of others attached to poles or anchors and shall make an immediate report to the owner of facilities so damaged; and Licensee assumes all responsibility for any and all direct loss and from such damage caused by Licensee’s employees, agents or contractors. (C) Licensee shall indemnify, protect and save harmless the Licensor from any and all damages and costs, including reasonable attorney fees, incurred by the Licensor as a result of acts by the Licensee, its employees, agents or contractors, including but not limited to the cost of relocating poles, anchors or guys resulting from a loss of right-of-way or property owner consents and/or the cost of defending those rights and/or consents. (D) The Licensee shall indemnify, protect and save harmless the Licensor Page 116 of 191 13 from any and all claims, demands, causes of actions and costs, including attorney fees, for damages to property and injury or death to persons, including but not limited to payments under any Workmen’s Compensation Law or under any plan for employee’s disability and death benefits, which may arise out of or be caused by the erection, maintenance, presence, or use or removal of Licensee’s facilities or by their proximity to the facilities of other parties attached to a pole or anchor, or by any act or omission of the Licensee’s employees, agents or contractors on or in the vicinity of the Licensor’s poles, anchors or guys. (E) The Licensee shall indemnify, protect and save harmless the Licensor from any and all claims, demands, causes of action and costs, including attorney fees, which arise directly or indirectly from the construction and operation of Licensee’s facilities, including but not limited to taxes, special charges by others and from and against all claims, demands and costs, including attorney fees, for infringement of patents with respect to the manufacture, use and operation of Licensee’s facilities in combination with poles, anchors, guys or otherwise. (F) Licensee shall promptly advise the Licensor of all claims relating to damage of property of injury to or death of persons, arising or alleged to have arisen in any manner, directly or indirectly, from the erection, maintenance, repair, replacement, presence, use or removal of the Licensee’s facilities. Copies of all accident reports and statements made by the Licensee or others shall be furnished promptly to the Licensor. ARTICLE XII INSURANCE (A) Licensee shall obtain and maintain insurance, including endorsements Page 117 of 191 14 insuring the indemnification provisions of this Agreement, issued by an insurance carrier satisfactory to Licensor to protect the Licensor and joint user from and against all claims, demands, causes of actions, judgments, costs, including attorney fees, expenses and liabilities of every kind and nature which may arise or result, directly or indirectly from or by reason of such loss, injury or damage as covered in this Agreement including ARTICLE XI preceding. (B) The amount of such insurance: Insurance Coverage Limits 1. Worker’s Compensation Statutory Employer’s Liability: a. Bodily Injury by Accident $ 500,000 each accident b. Bodily Injury by Disease $1,000,000 policy limit c. Bodily Injury by Disease $ 500,000 each employee 2. Comprehensive Automobile a. Bodily Injury and Property $1,000,000 Damage Combined Single Limit 3. Comprehensive General Liability a. Bodily Injury and Property $1,000,000 each person Damage Combined $2,000,000 aggregate (C) Licensee shall submit to Licensor certificates by each company insuring Licensee upon each new issuance or renewal to the effect that is has insured Licensee for all liabilities of Licensee covered by this Agreement and that it will not cancel or change any such policy of insurance issued to Licensee except after 60 days written notice to Licensor. (D) All insurance required in accordance with (B) and (C) preceding must be effective before Licensor will authorize attachment to a pole and/or anchor, utilization of an anchor/guy strand or occupancy of a conduit system and shall remain in force until such Licensee’s facilities have been removed from all such poles, anchors, or conduit Page 118 of 191 15 systems. In the event that the Licensee shall fail to maintain the required insurance coverage, Licensor may pay any premium thereon falling due, and the Licensee shall forthwith reimburse the Licensor for any such premium paid. ARTICLE XIII LICENSE NOT EXCLUSIVE Nothing herein contained shall be construed as a grant of any exclusive license, right or privilege to Licensee. Licensor shall have the right to grant, renew and extend rights and privileges to others not parties to this Agreement, by contract or otherwise, to use any poles covered by this Agreement. ARTICLE XIV ASSIGNMENT OF RIGHTS (A) Licensee shall not assign or transfer the privileges contained in this Agreement without the prior consent in writing of Licensor. Licensor shall not unreasonably withhold such consent. (B) Subject to the provisions of Paragraph (A) hereof, this Agreement shall extend to and bind the successors and assigns of the parties hereto. ARTICLE XV TERMINATION OF AGREEMENT (A) If licensee shall fail to comply with any of the terms or conditions of this Agreement or default in any of its obligations under this Agreement and shall fail within thirty (30) days after written notice from Licensor to correct such default or Page 119 of 191 16 noncompliance, Licensor may, at its option, forthwith terminate this Agreement and all licenses granted hereunder, or the licenses covering the poles as to which such default or noncompliance shall have occurred. (B) Licensor shall have the right to terminate this entire Agreement or individual licenses granted hereunder, without notice (1) If the Licensee’s facilities are maintained or used in violation of any law or in aid of any unlawful act or understanding; or (2) If any permit or other authorization which may be required by any governmental authority for the operation or maintenance of Licensee’s fiber, cables, wire, equipment and facilities on Licensor’s poles is revoked, denied, or not granted before the date when possession of such permit or authorization becomes a condition of continued operations; or (3) If Licensee defaults under ARTICLE IV. (C) Licensee may terminate this Agreement at any time by removing its facilities from all of Licensor’s poles, as provided in ARTICLE IX (B). ARTICLE XVI TERM OF AGREEMENT This Agreement shall, unless terminated in accordance with its provisions, continue in effect for an initial term of five years. Licensor may terminate this Agreement at the end of the initial term by notifying Licensee in writing at least one (1) year prior to the end of that term. If not so terminated, this Agreement shall continue in force upon the same terms and conditions for a further term of five (5) years, and for Page 120 of 191 17 successive one (1) year terms thereafter, until terminated by Licensor at the end of any such term upon not less than one (1) year’s written notice to Licensee. Upon termination of the Agreement in accordance with any of its terms, all outstanding licenses shall terminate and Licensee shall immediately remove its fiber, cables, equipment and facilities form all poles of Licensor. Upon Licensee’s failure to do so, Licensor shall have the right to remove Licensee’s fiber, cable, equipment and facilities at the cost and expense of Licensee and without any liability therefore. ARTICLE XVII NOTICES Notices under this Agreement may be given by posting the same in first class mail to the Licensee as follows: ALLO Asset Entity 1, LLC Attn: Al Schroeder 330 S 21st St Lincoln, NE 68510 Copy to: ALLO Asset Entity 1, LLC Attn: Legal Department 121 S 13th St, Suite 100 Lincoln, NE 68502 and to the Licensor as follows: Mayor City of Grand Island Page 121 of 191 18 P.O. Box 1968 Grand Island, NE 68802-1968 ARTICLE XVIII RECORDS The Licensee shall file a complete set of as-built records for its communication/education system, including all extensions and modification in the Grand Island Electric Utilities Department for the area where the Licensor provides electric power. ARTICLE XIX SERVICE AREA The Licensee shall provide service to all properties within the service area shown on Exhibit No. C, attached hereto and made a part hereof by reference. ARTICLE XX WAIVER OF LIABILITY Because the Licensor may annex all or part of the Licensee’s service area and may install utility services some time in the future, the Licensee waives all liability, claims or causes of action which it may have against the Licensor for damages caused to its communication/education system in connection with the installation of utility services within designated utility easements, streets, alleys or rights-of-way except where such damages are the result of gross negligence or intentional acts on the part of the Licensor, its employees, agents or officers. Page 122 of 191 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate as of the day and year first written above. WITNESS (ATTEST) ALLO Asset Entity 1, LLC A Delaware limited liability company BY Title WITNESS (ATTEST) CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation BY Title: Mayor Page 123 of 191 Exhibit A APPLICATION AND POLE ATTACHMENT LICENSE *Pole Attachment Application No. Date (Licensee) (Street Address) (City and State) CITY OF GRAND ISLAND UTILITIES DEPARTMENT: In accordance with the terms and conditions of the License Agreement between us, dated , application is hereby made for a nonexclusive license to attach communications facilities to poles, anchors, and/or utilize anchor/guy strands. Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: USE REVERSE SIDE FOR ADDITIONAL LOCATIONS (Licensee) By: Title: Phone Number: * Individual applications to be numbered in sequential ascending order by License. Page 124 of 191 21 Pole Attachment License Number is hereby granted to attach the communications facilities described in this application to poles, anchors, utilize anchor/guy strands. CITY OF GRAND ISLAND UTILITIES DEPARTMENT (Licensor) By: Title: Phone Number: NOTE: GIUD minimum height requirements are 16’ above roadways, 14.5’ for all other locations. As built clearances below these minimum clearances will require modification to meet minimum clearances. Page 125 of 191 22 Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Pole Location: Equipment to be attached: Description of requested attachment: Page 126 of 191 Exhibit B NOTIFICATION OF POLE ATTACHMENT ABANDONMENT * Abandonment Notice No. Date (Licensee) (Street Address) (City and State) CITY OF GRAND ISLAND UTILITIES DEPARTMENT: In accordance with the terms and conditions of the License Agreement between us, dated , notification is hereby made of abandonment of pole attachments of communications equipment as listed below: Pole Location: Pole Location: Pole Location: Pole Location: (Use reverse side for additional locations) (Licensee) By: Title: Phone Number: CITY OF GRAND ISLAND UTILITIES DEPARTMENT (Licensor) By: Title: Phone Number: Page 127 of 191 24 *Individual abandonment notifications to be numbered in sequential ascending order by Licensee. Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Pole Location: Page 128 of 191 25 APPENDIX 1 SCHEDULE OF FEES AND CHARGES THIS APPENDIX 1 is, from the effective date hereof, an integral part of the License Agreement between the City of Grand Island, herein called Licensor, and , therein called Licensee, dated , 20___ (hereinafter called the Agreement), and contains the fees and charges governing the use of Licensor’s poles to accommodate the fiber, cable, wire equipment and facilities of Licensee in the territory in which both parties hereto now or hereafter operate. The effective date of this APPENDIX 1 is . POLE ATTACHMENTS 1. ATTACHMENT FEE: As determined by the most current Fee Schedule for the City of Grand Island. a. Computation: For the purpose of computing the total attachment fees due hereunder, the total fee shall be based upon the number of poles to which attachments are actually made, on the first day of June and the first day of December of each year. The first advance payment of the annual charge for Licenses granted under this Agreement shall be prorated from the date that the attachment is made to the pole to the first regular payment date. b. Payment Date: Attachment fees shall be due and payable semiannually, in advance, on the first day of January for the first half of the calendar year next preceding, and on the first day of July for the last half of the calendar year. Page 129 of 191 26 Failure to pay such fees within 45 days after the invoice date shall constitute a default of this Agreement. If Licensee doesn’t begin removal of attachments from poles within 60 days of default of this Agreement, Licensor has the right to remove Licensee’s attachments. c. Termination of License: Upon termination or surrender of a license granted hereunder, the applicable attachment fee shall be prorated for the period during which the attachment was made to Licensor’s pole during the final semiannual period and shall be credited to Licensee; provided, however, that there shall be no proration of an attachment fee if the license is terminated as a result of any act or omission of Licensee in violation of this Agreement. 2. OTHER CHARGES a. Computation: (1) All charges incurred by Licensor as a result of inspections, engineering, rearrangements, removals of Licensee’s facilities from Licensor’s poles and any other work performed for Licensee shall be based upon the full cost and expense to Licensor for performing such work plus the appropriate current overhead rate on the costs incurred in performing such work for Licensee. The cost to Licensor shall be determined in accordance with the regular and customary methods used by Licensor in determining such costs. (2) The charge for replacement of poles shall include the entire non- Page 130 of 191 27 betterment cost to Licensor, including the increased cost of larger poles, sacrificed life value of the poles removed, cost of removal less any salvage recovery and the cost of transferring Licensor’s facilities from the old to the new poles. b. Payment Date: All bills for such other charges shall be payable upon presentment of invoice to Licensee, and shall be deemed delinquent if not paid within 45 days after invoice date. 3. COMMUNICATION a. Licensor Correspondence Information Company Name: The City of Grand Island Company Contact: Ryan Schmitz Email Address: rschmitz@giud.com Address: 315 N. Jefferson St., Grand Island, NE 68801 Phone Number: (308) 385-5463 b. Licensee Correspondence Information Company Name: ALLO Asset Entity 1, LLC Company Contact: Al Schroeder, Director of Outside Plant Email Address: al.schroeder@allofiber.com Address: 330 S 21st St Lincoln, NE 68510 Phone Number: (402) 430-5958 The Licensee shall notify the Licensor in writing when a change in correspondence information occurs. Failure by Licensee to keep Licensor Page 131 of 191 28 informed of the correct correspondence information shall not absolve Licensee from any obligations or payment obligations. DATED: WITNESS (ATTEST) ALLO Asset Entity 1, LLC A Delaware limited liability company BY Title: WITNESS (ATTEST) CITY OF GRAND ISLAND, NE A Municipal Corporation BY Title: Mayor Page 132 of 191 29 APPENDIX 2 ATTACHMENTS TO POLES THIS APPENDIX 2 is, from the effective date hereof, an integral part of the License Agreement (hereinafter called the Agreement) between the City of Grand Island, therein called Licensor, and, ALLO Asset Entity 1, LLC, therein called Licensee, dated , 20___, and contains certain minimum requirements and specifications governing the attachment of fiber, cables, equipment and facilities of Licensee (sometimes called Attachments in this Appendix) to poles of Licensor in the territory in which both parties hereto now or hereafter operate. The effective date of this Appendix 2 is , 20__. GENERAL 1. The Licensee is responsible for the proper design, construction and maintenance of its Attachments. Attachments generally will be limited to strand support cable, wire, service drops, terminals and necessary appurtenances deemed by Licensor to be suitable for pole mounting. 2. Any rearrangement of Licensor’s facilities or replacement of poles required to accommodate Licensee’s Attachments shall be done by Licensor or a contractor authorized by Licensor. 3. The fees and charges specified in APPENDIX 1 shall be applicable, (to all licenses granted to Licensee hereunder) without regard to the methods of attachment used. Page 133 of 191 30 4. Licensee’s Attachments shall be plainly identified by appropriate marking, satisfactory to Licensor. 5. Licensee’s workmen shall assure themselves that any pole to be climbed has sufficient strength or is adequately braced or guyed to support the weight of the workmen. 6. All requirements of the National Electrical Safety Code referred to herein shall mean the 2007 Edition of such code, or any later amendment or replacement thereof, and shall include any additional requirements of any applicable Federal, State, County or Municipal Code. References to simply the Safety Code, or to N.E.S.C., have the same meaning. 7. While many of the standards and technical requirements for Licensee’s cable, equipment and facilities are set forth herein, Licensor reserves the right to specify the type of construction required in situations not otherwise covered in this Appendix. In such cases, Licensor will in its discretion furnish to Licensee written material which will specify and explain the required construction. 8. Licensee’s Attachments shall not use or carry voltages or currents in excess of the limits prescribed for cable television conductors by the National Electrical Safety Code Section 230 F1 & F2. However, all parts of the Licensee’s Attachments carrying voltages in excess of 60 volts AC (rms) to ground or 135 volts DC to ground, except for momentary signaling or control voltages, shall be enclosed in an effectively grounded sheath or shield. All energized parts of Licensee’s Attachments shall be suitably covered to prevent accidental contact to the general public, Licensor’s workmen or workmen of another licensee having facilities on the same pole. Page 134 of 191 31 9. Licensor shall determine whether Licensee’s Attachments cause or may cause electrical interference with Licensor’s or any other Licensee’s communication/education facilities. Licensee shall, on demand of the Licensor, correct immediately at Licensee’s expense any such interference including, if necessary, removal of the Attachments causing the interference. 10. No Attachment shall use the earth as the sole conductor for any part of the circuit. 11. Licensee shall not circumvent Licensor’s or any other licensee’s corrosion mitigation measures (e.g., short circuit insulating joints). GROUNDING AND BONDING 12. All power supplies shall be grounded. The neutral side of the power drop shall be continuous and not fused. The neutral line shall also be bonded to any power supply cabinet. Any cabinet shall be connected to an earth ground at the pole. In areas where the Licensor has a ground wire (which is connected to the Licensor’s neutral) running down the pole, the cabinet can be connected to it. Where a Licensor vertical ground wire is not available, the Licensee must place a ground rod. All cabinets, housings and metal socket bases on a common pole shall be bonded to each other, to the Licensor’s strand and to the Licensee’s strand. 13. Where two or more aerial suspension strands are located on the same pole, the suspension strands shall be bonded together. Licensee shall attach the bonding wire to its strand and leave a sufficient length of wire to complete the bond. Where the strands of two or more licensees are to be bonded together, the licensee Page 135 of 191 32 placing the last strand, if authorized to do so by the other licensees, shall make both connections. Where such authorization is not granted by the licensee owning the existing strand, Licensee shall attach the bonding wire to its strand and leave enough wire to permit making a connection and shall be responsible for completing the bonding. Licensee may bond its cable sheath to Licensor’s common neutral, vertical ground wires, and ground rods at whatever frequency Licensee desires. All vertical ground wires shall be covered by a molding. Ground rods installed by Licensee shall be in accordance with National Electrical Safety Code. 14. Suspension strands at trolley feeders and trolley contact wires located on the same street shall be bonded at the first, last and every intermediate fifth poles until the remaining section between bonds is not more than eight or less than four spans. At other locations, the strands shall be bonded at the first, last and every intermediate tenth poles until the remaining section between bonds is not more than thirteen or less than four spans. Strands shall be bonded at or near the first pole on each side of underground dips or trolley wire crossovers. 15. Strands attached to the same bolt do not have to be bonded. 16. Where a Licensee’s strand leaves a pole which carries other strands supporting cable television cables, and Licensee’s strand continues to a pole carrying power facilities of Licensor, Licensee’s fiber cable shall be: (A) Bonded to other cable television strands on the pole that it leaves; (B) Bonded to an effective ground preferably within two spans but not greater than ten (10) spans after leaving said pole, and; Page 136 of 191 33 (C) Bonded with a No. 6 solid, soft-drawn copper wire. The wire must be attached to the strand with an approved clamp, such as a lashing wire clamp, designed for attachment to each specific size of strand involved (for example, Chance Lashing Wire Clamp, Catalog Number 9000, or equivalent). 17. Strands supporting drop wire shall be bonded to the cable suspension strand. 18. Any connecting or bonding to Licensor’s facilities shall be done by Licensor and the connecting or bonding wire shall be sufficient length to allow Licensor to complete the connection or bond. CLEARANCES 19. Licensee’s Attachments are subject to cable television facilities clearances and shall meet all of the pertinent clearance requirements of the National Electric Safety Code. Safety Code rules covering the most commonly encountered conditions are listed below: NESC 2017 Edition General Rule (A) Vertical clearance on poles 235 jointly occupied by communication fiber, cable television facilities, and power facilities (B) Mid-span clearance between communication 235 fiber, cable television facilities, and power facilities Page 137 of 191 34 (C) Crossing clearances of facilities 233 carried on different supports (D) Clearances from street light 238 brackets and associated wiring (E) Clearances of conductors from 233 another line (F) Clearances of vertical and lateral 239 conductors from other wires and surfaces on the same support (G) Clearances in any direction from 235 line conductors and supports, and to vertical or lateral conductors, span or guy wires, attached to the same support (H) Vertical clearance of wires above 232 ground or rails (I) Structures for overhead lines 280 1. Supporting structure items one (1) thru five (5) 2. Unusual conductor supports Page 138 of 191 35 LOCATION AND SPACING 20. Licensor shall specify the location of Licensee’s Attachments on each pole, including the location of Licensee’s riser cables. Where Licensor has installed its own communication circuits (supervisory control circuits) for operation of its electric system, clearance of Licensee’s facilities from these communication circuits shall be the same as from Licensor’s common neutral conductor. 21. The minimum vertical separation between Licensee’s strand, and the strand of another licensee when located on same side of pole shall be twelve (12) inches. Licensee’s strand shall be located at a point on the pole that provides the minimum clearance allowed by the National Electric Safety Code from the ground. Licensee may, however, agree with another licensee to reduce the separation between their respective strands. Separation between the bolt holes must be in any event at least four (4) inches. 22. Licensee shall be required to place all of its Attachments, so not to interfere with climbing space, as defined in the National Electrical Safety Code. 23. Through bolts may not be placed less than ten inches from the top of the pole. When through bolts present a hazard to climbing; i.e., extend more than two inches beyond the nut, they shall be trimmed to a safe length. 24. Pole steps will not be allowed on any Licensor pole, except to specific cases judged to be in the interest of safety by the Licensor. Page 139 of 191 36 LOADING 25. The Licensee shall furnish to Licensor as a part of Exhibit A to this Agreement the details as to the ultimate strength, tension at 60F, and maximum tension in its suspension strand or conductor under the applicable storm loading specifications in Code. 26. Licensee shall furnish to Licensor as a part of Exhibit A to this Agreement details as to the weight and size of its fiber/cables, suspension strands and/or conductors, with and without the ice loading, as specified by the National Electrical Safety Code (Rule 251) or appropriate local code for the loading area concerned. NESC Rule 250 covers the degree of loading (light, medium, heavy) appropriate in different sections of the country. Where a local code designates a heavier degree of loading than the NESC, the local requirements shall govern. 27. Licensee may lash its fiber/cable to the strand of another licensee, where this is acceptable to all other licensees involved and to Licensor. Maximum tension of Licensee’s strand shall not exceed 60% of the breaking strength under applicable storm loading, as defined by the National Electrical Safety Code (Rule 251). Where local codes designate a heavier degree of loading than the NESC, the local requirements shall govern. GUYING 28. Guying will be required on poles where the total unbalanced load, including the tension due to Licensee’s Attachments under the appropriate storm loading prescribed by the National Electrical Safety Code (Rule 251), exceed 200 Page 140 of 191 37 pounds unless the pole was designed as an unguyed corner pole and the pole has adequate strength and stability, in the opinion of Licensor, to withstand the additional load. 29. Guys, when required, shall be of such material and dimensions as to provide adequate strength to withstand the transverse loads specified in the National Electrical Safety Code (Rule 252B), and the longitudinal load assumed in the Code (Rule 252C). Guys on poles which also support power facilities shall be in compliance with the National Electrical Safety Code (Rule 261C and 282). 30. Guy guards shall be installed in compliance with NESC (Rule 282E). 31. Licensee may attach its guy to Licensor’s anchor rods only where Licensor specifically authorizes it in writing. Should it be necessary to replace the anchor at a later date to provide added strength for Licensor’s requirements, the anchor shall be replaced at Licensee’s expense if the existing anchor rod would support Licensor’s Attachments without regard to Licensee’s guy. 32. More than one licensee may use a common guy to sustain their combined load. 33. Guys shall be insulated as specified in the Safety Code (Rules 215 and 283) and at any location where Licensee’s guy parallels Licensor’s guy with insulator. Licensee’s guys shall not short circuit Licensor’s guy insulators. 34. Cross guying of Licensee’s guys with Licensor’s guys is not allowed. 35. Material used for guys shall be compatible from a corrosion standpoint with the hardware to which it is attached. Page 141 of 191 38 DATED: WITNESS (ATTEST) ALLO Asset Entity 1, LLC A Delaware limited liability company BY Title: WITNESS (ATTEST) CITY OF GRAND ISLAND, NEBRASKA A Municipal Corporation BY Title: Mayor Page 142 of 191 R E S O L U T I O N 2023-262 WHEREAS, City Council approved a pole attachment agreement with Allo on September 29, 2021; and WHEREAS, since the original approval, some changes to the agreement have been recommended that primarily affect the billing cycle, contact information and method of communication. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the revised pole attachment agreement with Allo is approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island and to take all other actions necessary to effect the purpose of this resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________ Jill Granere, Deputy City Clerk Page 143 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.r. Subject: #2023-263 - Approving Purchase of 2024 Truck for the Electric Underground Division Staff Contact: Ryan Schmitz, Stacy Nonhof BACKGROUND: The Electric Underground Division of the Utilities Department has a 2007 Freightliner Model M2106 truck with a Versalift aerial device.This vehicle has approximately 16,000 miles and 4,000 hours which is equivalent to approximately 117,000 miles on the engine and power transmission equipment. Due to the age of this vehicle, parts and repairs are becoming increasingly difficult. One of the normal mobile repair companies will no longer provide repair services due to the age. DISCUSSION: The Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (now Sourcewell) on October 28, 2014 with Resolution 2014-326. To meet competitive bidding requirements, the Utilities Department obtained pricing from the Sourcewell Contract #110421-TER awarded to Terex Utilities, Inc. Specifications for replacement of Unit #1666 were prepared by Department staff resulting in a recommendation of a 2024 Freightliner truck with an articulating aerial device from Terex Utilities, Inc., of Watertown, SD, in the amount of $350,327.00. The estimated delivery of this unit is approximately 1.5 to 2 years. FISCAL IMPACT: Budgetary Number = $350,000.00; Bid Amount = $350,327.00 ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. Page 144 of 191 RECOMMENDATION: City Administration recommends that Council approve the purchase of a 2024 Freightliner truck with an articulating aerial device from Terex Utilities, Inc., of Watertown, SD, in the amount of $350,327.00. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Resolution Page 145 of 191 R E S O L U T I O N 2023-263 WHEREAS, the existing 2007 Freightliner Model M2106 truck with a Versalift aerial device has an equivalent of approximately 117,000 miles on the engine and power transmission equipment and parts and repairs are becoming increasingly difficult; and WHEREAS, Sourcewell contract #110421-TER was awarded to Terex Utilities, Inc., of Watertown, South Dakota; and WHEREAS, specifications to replace Unit #1666 were prepared by Department staff and a 2024 Freightliner truck with an articulating aerial device from Terex Utilities, Inc., of Watertown, South Dakota would cost $350,327.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Underground Department purchase a 2024 Freightliner truck with an articulating aerial device from Terex Utilities, Inc., of Watertown, South Dakota, in the amount of $350,327.00 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island and to take all other actions necessary to effect the purpose of this resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _________________________ Roger G. Steele, Mayor Attest: _______________________________ Jill Granere, Deputy City Clerk Page 146 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.s. Subject: #2023-264 - Approving Amendment to CDBG Contract #2019-3 with Grand Island Area Habitat for Humanity Staff Contact: Amber Alvidrez BACKGROUND: In October 2019, the City of Grand Island was awarded an annual allocation of $413,557 from the United States Department of Housing and Urban Development’s Community Development Block Grant Program. In August 2019, City Council approved the 2019-2020 Annual Action Plan, which included various projects throughout Grand Island, all of which benefit low to moderate income persons or areas. Each one of these projects requires a separate contract, which comes before City Council. DISCUSSION: As part of the 2019-2020 Annual Action Plan (AAP), the Entitlement stakeholders and Community Development Division, recommended allocating funds to meet housing repair needs to low- to moderate income households. In October of 2020 the City entered into a sub-recipient agreement with Habitat for Humanity. The objective of the agreement was for Habitat to implement and administer an Owner Occupied Rehab program that will help meet Home Preservation/Critical Repair needs within Grand Island to low-income households. At this time, Habitat for Humanity is continuing to work on utilizing funds for low-income owner-occupied home repairs. Currently, this program does have unspent funds still allocated. The community development division staff recommends an amendment to the sub-recipient agreement which extends the agreement to October 13, 2024. This amendment would allow Habitat for Humanity to continue utilizing CDBG funds for home Repairs within our community. FISCAL IMPACT: Page 147 of 191 ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue RECOMMENDATION: City Administration recommends that the Council approves the amendment to CDBG Contract #2019-3 with Grand Island Area Habitat for Humanity and authorizes Mayor to sign all related documents. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. Agreement 2. Amendment Agreement 3. Resolution Page 148 of 191 Page 149 of 191 Page 150 of 191 Page 151 of 191 Page 152 of 191 Page 153 of 191 Page 154 of 191 Page 155 of 191 Page 156 of 191 Page 157 of 191 Page 158 of 191 Page 159 of 191 Page 160 of 191 Page 161 of 191 Page 162 of 191 Page 163 of 191 Page 164 of 191 Page 165 of 191 Page 166 of 191 Page 167 of 191 Page 168 of 191 Page 169 of 191 Page 170 of 191 Page 171 of 191 Page 172 of 191 Amendment #1 PROJECT:CDBG 2019-3 HIP Grant/ Habitat for Humanity Housing Rehabilitation Sub-Recipient:Habitat for Humanity AMOUNT OF ORIGINAL CONTRACT:$128,557 CONTRACT START DATE:October 13, 2020 Revision #1 – Contract Extension date Original Completion Date ----------------------------------------------- October 13, 2023 Revised Completion Date ------------------------------------------- October 14, 2024 Sub- Recipient: Habitat for Humanity By____________________________________Date_______________________ Title: Alyssa Heagy, Executive Director CITY OF GRAND ISLAND, NEBRASKA By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Page 173 of 191 R E S O L U T I O N 2023-264 WHEREAS, the City of Grand Island, Nebraska was awarded a $414,017 as part of the United States Department of Housing and Urban Development’s Community Development Block Grant (CDBG) Program; and WHEREAS, City Council approved the 2018-2019 Annual Action Plan; and WHEREAS, the City must enter into a Sub-Recipient Agreement with each organization to identified in the 2018-2019 Annual Action Plan; and WHEREAS, Grand Island Area Habitat for Humanity entered into a sub-recipient agreement with the City of Grand Island requiring an amendment to extend the completion date of the Sub-recipient agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, is hereby authorized to amend the Sub- Recipient Agreement with Grand Island Area Habitat for Humanity and the Mayor is hereby authorized and directed to execute such contracts. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ Jill Granere, Deputy City Clerk Page 174 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 8.t. Subject: #2023-265 - Approving Seven (7) New Police Department Fleet Vehicles Staff Contact: Kevin Denney BACKGROUND: The Police Department has the approved budget authority to purchase nine (9) Police Department fleet vehicles. The Police Department is seeking to purchase seven (7) of these vehicles at this time. DISCUSSION: The State of Nebraska has released and/or amended the State contracts for vehicle purchases which include the vehicles the Police Department wants to purchase under State Contract #15418 OC, #15727 OC, #15778 OC, #15591 OC. The current State contracts have seen a significant increase in the cost of these vehicles. FISCAL IMPACT: This purchase was already approved by Council for this current fiscal year as part of our Capital Budget. The Police Department wishes to purchase four (4) 2023 Ford Police Interceptor Utility vehicles with standard engines at a cost of $46,889 each, one (1) 2023 Ford Police Interceptor Utility vehicle with a Hybrid engine at a cost of $50,884, one (1) Chevy Malibu at a total cost of $23,598.95, and one (1) Ford F-150 Pick-Up at a cost of $44,989, for a total of $307,027.95. ALTERNATIVES: The Police Department uses the State purchase contracts for the purchase of fleet vehicles. RECOMMENDATION: The Grand Island Police Department recommends the purchase of seven (7) Police Department fleet vehicles, all under State contract for a total cost of $307,027.95. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: Page 175 of 191 1. Anderson Ford Quote 2. Husker Auto Quote 3. Resolution (1) Page 176 of 191 Bobby Colclasure Anderson Auto Group Commercial & Fleet Director 2500 Wildcat Dr., Lincoln, NE 68521 Cell-402-617-4521 Page 177 of 191 Page 178 of 191 Page 179 of 191 Page 180 of 191 Page 181 of 191 Page 182 of 191 Page 183 of 191 Page 184 of 191 Page 185 of 191 Page 186 of 191 R E S O L U T I O N 2023-265 WHEREAS, the City has approved budget authority for the purchase of nine (9) Police Department fleet vehicles; and WHEREAS, the State of Nebraska has released and/or amended the State contracts for vehicle purchases which include the vehicles the Police Department wants to purchase under State Contract #15418 OC, #15727 OC, #15778 OC, #15591 OC; and WHEREAS, the Police Department wishes to purchase four (4) 2023 Ford Police Interceptor Utility vehicles with standard engines at a cost of $46,889 each, one (1) 2023 Ford Police Interceptor Utility vehicle with a Hybrid engine at a cost of $50,884, one (1) Chevy Malibu at a total cost of $23,598.95, and one (1) Ford F-150 Pick-Up at a cost of $44,989, for a total of $307,027.95. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Police Department purchase four (4) 2023 Ford Police Interceptor Utility vehicles with standard engines at a cost of $46,889 each, one (1) 2023 Ford Police Interceptor Utility vehicle with a Hybrid engine at a cost of $50,884, one (1) Chevy Malibu at a total cost of $23,598.95, and one (1) Ford F-150 Pick-Up at a cost of $44,989, for a total of $307,027.95. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 187 of 191 AGENDA MEMO To: The Mayor and City Council Agenda: City Council Meeting Date: October 10, 2023 Item #: 11.a. Subject: #2023-266 - Consideration of Approving FY 2023-2024 Annual Budget for 4th Street Business Improvement District and Setting Date for Board of Equalization Staff Contact: Brian Schultz BACKGROUND: On September 12, 2023 the City Council adopted Ordinance #9941 creating the 4th Street Business Improvement District (BID). The created ordinance established the purpose of the District, described the boundaries, and established that real property in the area would be subject to a special assessment to support the purposes of the BID. The created Ordinance requires that a proposed budget for the BID be approved by the BID Board and forwarded to the City Council for consideration. On September 27, 2023, the 4th Street BID Board met and approved the 2023¬2024 budget that provides for a total special assessment of $40,000. DISCUSSION: The 4th Street BID was created as a perpetual entity. In this district, assessments are paid by property owners based on the County assessor's valuation of the property. Owners will be billed for the assessment after approval by City Council sitting as the Board of Equalization on November 7, 2023. The budgeted assessments of $40,000 will be charged to property owners in the district based on their valuations. Notices will be published in the Grand Island Independent on October 20, October 27, and, November 3, 2023. Copies of the notice will also be mailed to property owners after the first publication via the method required by State law. A copy of the Proposed 2023-2024 Budget is attached for review. FISCAL IMPACT: The new assessment value will add $40,000 of revenue to the 4th Street BID FY 2023-2024 budget. ALTERNATIVES: It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee. Page 188 of 191 3. Postpone the issue to future date. 4. Take no action on the issue presented in this motion. RECOMMENDATION: City Administration recommends City Council approve the proposed Budget for the 4th Street Business Improvement District and set the date for the Board of Equalization for 4th Street Business Improvement District as November 7, 2023. SAMPLE MOTION: Move to approve as recommended. ATTACHMENTS: 1. 4th St BID Budget 2. Resolution Page 189 of 191 BID BUDGET   YEAR:   23‐24 INCOME TYPE Explanation   Beginning Cash   $ 0.00  Special Assessments Starting Budget $ 40,000.00  Donations   $ 0.00  Grants   $ 175,000.00  Interest   $ 0.00  Other Revenue Fundraising $ 0.00  TOTAL INCOME   $ 215,000.00     EXPENSES   Amount Contract Services Bookkeeping  $‐   City Bookkeeping  $ 2,200.00    Contract Misc  $ 750.00    Event Coordinators  $ 500.00    Trash Services  $ 1,100.00    Equipment Rentals lights, banners etc  $ 1,500.00  Printing/Binding Printing, Flyers, Annual Report, Announcement Annual Meeting  $ 500.00  Professional Services Website Fee  $ 1,000.00  Postage Yearly Bill From the City  $ 750.00  Advertising Newspaper  $ 1,000.00    Social Media Boosting  $ 300.00  Legal Notices Monthly Meeting, annual review of property tax  $ 2,000.00  Events/Other 4th Street Festival  $ 2,500.00  MISC Projects Trash Receptacles & Benches, Grant  $ 200,000.00  TOTAL EXPENSES     $ 214,100.00  Assessment VS Expenses   $900.00  Expenses VS Budgeted   $900.00  Page 190 of 191 R E S O L U T I O N 2023-266 WHEREAS, the City Council has considered the proposed budget of the 4th Street Business Improvement District for their fiscal year 2023-2024; and WHEREAS, the City has received the assessed values of the individual properties within the 4th Street Business Improvement District as shown in the office of the Hall County Assessor in effect on the first day of January, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1. The budget for the 4th Street Business Improvement District is hereby considered. 2. A proposed assessment schedule shall be prepared. 3. A hearing before the City Council sitting as a Board of Equalization on the proposed assessments shall be held on November 7, 2023 at 7:00 p.m. in the City Council chambers of City Hall 100 East First Street, Grand Island NE. 4. Notice of hearing shall be published once each week for three consecutive weeks in accordance with the Business Improvement District Act. 5. Notice of hearing shall be mailed to all property owners of the 4th Street Business Improvement District by U.S. Mail, postage prepaid - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 10, 2023. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ Jill Granere, Deputy City Clerk Page 191 of 191