08-15-2023 City Council Study Session (Budget) Packet
City Council Meeting Agenda
Council Chambers
City Hall
100 East First Street
Study Session of August 15, 2023
6:00 PM
1. CALL TO ORDER This is an open meeting of the Grand Island City Council. The City of
Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open
Meetings Act is displayed in the back of this room as required by state law. The City Council
may vote to go into Closed Session on any agenda item as allowed by state law.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. SUBMITTAL OF REQUESTS FOR FUTURE AGENDA ITEMS Individuals who have
appropriate items for City Council consideration should complete the Request for Future
Agenda Items form located at the Information Booth. If the issue can be handled
administratively without Council action, notification will be provided. If the item is scheduled for
a meeting or study session, notification of the date will be given.
5. RESERVE TIME TO SPEAK ON AGENDA ITEMS A sign-up sheet was available in the lobby
for individuals wishing to provide input on any of tonight's agenda items. If you did not sign up
to speak on an agenda item, please come forward, state your name and the agenda topic on
which you will be speaking on.
6. ITEMS FOR DISCUSSION
a. Electric Budget Presentation
b. Water Budget Presentation
c. Public Works Administration and Engineering Budget Presentation
d. Solid Waste Division Budget Presentation
e. Wastewater Division Budget Presentation
f. Street Division Budget Presentation
g. Fleet Division Budget Presentation
h. Transit Division Budget Presentation
i. Budget Questions and Overview of New Budget Software
7. ADJOURN
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.a.
Subject: Electric Budget Presentation
Staff Contact: Ryan Schmitz
BACKGROUND: Electric Budget Presentation
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.b.
Subject: Water Budget Presentation
Staff Contact: Ryan Schmitz
BACKGROUND: Water Budget Presentation
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.c.
Subject: Public Works Administration and Engineering Budget Presentation
Staff Contact: Keith Kurz
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.d.
Subject: Solid Waste Division Budget Presentation
Staff Contact: Jeff Wattier
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.e.
Subject: Wastewater Division Budget Presentation
Staff Contact: Matt Walker
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.f.
Subject: Street Division Budget Presentation
Staff Contact: Shannon Callahan
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.g.
Subject: Fleet Division Budget Presentation
Staff Contact: Shannon Callahan
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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8/10/2023
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PUBLIC WORKS
Grand Island Public Works
FLEET SERVICES DIVISION
2023-2024 Budget
PUBLIC WORKS
FACILITIES
Fleet Services Office & Shop
Garage –
1111 W. North Front
Small portion of property leased
from UPRR
6,000+ SF shop
Fuel Islands
Larger Bays will be needed in
future as equipment size and
amounts increase.
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PUBLIC WORKS
FLEET SERVICES DIVISION
Production and Specialized Equipment
Emergency Operation Repairs (24/7)
Security
Fuel
PUBLIC WORKS
BUDGET
Internal Service Fund (610)
FY 2023 Proposed
Personnel - $468,053
Operating - $1,157,161
Capital Outlay - $0
Revenue – ($1,671,339)
Parts Sales
Labor Charges
Towing Charges
Fuel Sales
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PUBLIC WORKS
PERSONNEL BUDGET
No additional staffing requested.
Position Breakdown:
1 Fleet Foreman
0.1 Accounting Tech (split w/Streets Division)
3 Fleet Mechanics
PUBLIC WORKS
OPERATING & CAPITAL BUDGET
Proposed 6.7% increase
Fuel Prices
Parts Prices
Capital Purchase – none planned for FY 2024
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PUBLIC WORKS
REVENUE
Hourly Repair Labor Rates
Dual Rates (started in FY 2020).
Light Duty Equipment - $118.00
Heavy Duty Equipment - $145.50
Parts Procurement and Sales
25% Mark-Up
Fuel Procurement and Sales
$0.50 per Gallon Mark-Up
Fuel system and software expenses
Fuel administration time
Future system repairs
New lift installed in 2022
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.h.
Subject: Transit Division Budget Presentation
Staff Contact: Charley Falmlen
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS:
1. Presentation
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PUBLIC WORKS
Transit Division
2024 Budget
Charley Falmlen
Transit Program Manager
PUBLIC WORKS
FY 2022-2023 ACCOMPLISHMENTS
The City of Grand Island provides a demand-response public transit service within
the Urbanized Area of Grand Island. Recent accomplishments include:
Rollout of new software which includes touch-free payment options.
Completion and publish of Transit Development Plan.
Successful closeout of Federal Transit Administration’s Triennial Review.
Publish of Request for Proposals for Transit Provider
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PUBLIC WORKS
2023-2024 Overview
Expenses
Contract Services $1,866,684
Administration & Planning Services $243,495
Capital (Vehicles) $732,227
Total $2,842,406
• Operations Expenses are reimbursed by the federal government at 50/50
• Capital and Administration Expenses are reimbursed by the federal government at 80/20
• The State’s Public Transportation Assistance Program pays for half of the City’s Operating and Admin match.
Funding is competitive and awarded annually.
PUBLIC WORKS
Transit in 2023-2024
Continue purchasing new vehicles.
There have been significant delays
in the availability of capital
equipment.
Lineate Hall County and City
services per FTA Guidance.
New 5-Year contract award
scheduled for September 2023.
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AGENDA MEMO
To: The Mayor and City Council
Agenda: City Council Study Session (Budget)
Date: August 15, 2023
Item #: 6.i.
Subject: Budget Questions and Overview of New Budget Software
Staff Contact: Patrick (Pat) Brown
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
SAMPLE MOTION:
ATTACHMENTS: None
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