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07-19-2022 City Council Study Session Packet City of Grand Island Tuesday, July 19, 2022 Study Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Study Session - 7/19/2022 Page 1 / 166 City of Grand Island Tuesday, July 19, 2022 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 7/19/2022 Page 2 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -1 Budget Overview FY23 Staff Contact: Patrick Brown Grand Island Study Session - 7/19/2022 Page 3 / 166 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:July 19, 2022 Subject:Budget Discussions Study Session Presenter(s):Patrick Brown, Finance Director FY2022 Budget Projection FY2022 Revenues were under forecasted for FY2022. Sales Tax receipts remained strong throughout the year eclipsing FY2021 General Fund Sales Tax by $2.5m. Property Tax receipts were steady due to the mill levy decrease. All other receipts have been steady for FY2022. Expenses are going to be well under budget mainly due to vacancy savings i.e. police department. Overall this will create a higher cash reserve going into FY2023 budget. Challenges going forward Inflation is currently at 8.5% with no real relief in sight. Gas and Diesel prices have soared along with all other commodity prices. Supply line issues have caused shipments to be delayed months if not years. Staff is working around those challenges. Labor shortage is national issue that has affected Grand Island as well. As with every other employer in the city, the City is having a hard time filling positions. The economy is at an incredibly volatile state which in turn makes budgeting/forecasting much more difficult. FY2023 Budget Overview Revenue Assumptions – Overall revenues for the General Fund increased 11.4% or $4.7m over FY2022 budget. The major sources of revenues for the General Fund is Sales Tax and Property Tax. Sales tax are projected at 12.2% over FY2022 budget. The previous year’s sales tax collection was $2m over FY2021 budget which was not accounted for in forecasting FY2022. FY2023 has been adjusted accordingly. Property Tax is forecasting a 3% increase. This would be the first increase in three years. Legislative Bill (LB) 644 limits property tax increases to real growth and 2% before mandating hearings with other local government entities. From my conversations with Hall County, 3% will probably be below real growth and 2%. If that is true and the City stays at 3% increase, the City’s mill levy could still decrease. Finance recommends at least a 3% increase in Property Tax not so much for FY2023 but what will be needed to Grand Island Study Session - 7/19/2022 Page 4 / 166 fund governmental operations in the coming years and the process it takes to increase property tax above the 2% plus real growth. FY2023 budget encompasses changes to the In Lieu of Property Tax receipts the General Fund receives from enterprise funds. The change brings transparency to how revenues/expenses are calculated between the General Fund and Enterprise Funds. In the past the In Lieu of Property Tax receipts were limited due to bond covenants and in order to collect fees from the Enterprise Funds for General Fund services (legal, clerk, administration, etc.), the Enterprise Funds paid Administration Fees based off of some outdated calculations. Also the Enterprise Funds were paying more for employer related health care costs than General Fund. The proposed budget rebalances these costs and puts all funds on an even playing field for costs. The Electric Utility will pay a 5% In Lieu of Property Tax fee on Retail Sales and Water and Wastewater will pay a 2% fee on Retail Sales as well. Solid Waste will continue to pay an Administration Fee to the General Fund of 2%. Overall the General Fund will receive a net increase of $450k in the rebalancing of revenues and expenses. Expense Assumptions – Overall expenses are increasing 8.2% or $3.3m over FY2022 budget. Personnel expenses are projected to increase 8.2% or $2.7m due to several new union contracts, increases in non-union pay and benefits, reclassification and additional FTE’s. The additional FTE’s will be discussed at the next budget study session on July 26th. These adjustments are needed to keep up with the current labor market. Operating expenses are projected to increase by 8.7% or $620k over FY2022 budget. This increase is due to the overall rising costs of commodities. Last but certainly not least, I want to thank Councilmember Nickerson, Councilmember Conley, and Councilmember Guzinski for their time in budget discussions with Department Directors and Administration. I hope to continue to involve three different council members every budget year. The insight council members bring to the budget discussions helps in developing a budget and hopefully in the process gains a more focused understanding of City operations. Grand Island Study Session - 7/19/2022 Page 5 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -2 Utilities Department FY23 Budget Presentation (Electric and Water) Staff Contact: Tim Luchsinger Grand Island Study Session - 7/19/2022 Page 6 / 166 UTILITIES 2022-23 BUDGET OVERVIEW Electric Department –Fund 520 Water Department –Fund 525 Grand Island Study Session - 7/19/2022 Page 7 / 166 UTILITIES Budget Guidelines Conservative (low) revenue forecast Weather dependent Ensure debt service coverage Conservative (high) operating costs Generation fuel/purchased power Allow potential production capacity Maintain adequate cash reserves Manage controllable operating expenses and capital expenditures Grand Island Study Session - 7/19/2022 Page 8 / 166 UTILITIES Cash Reserve Guidelines Cash Reserve Considerations Working Capital Replacement Power Asset Replacement Capital Improvement Reserve Debt Service Reserve Electric Fund -$37,138,121 Water Fund -$3,508,684 Grand Island Study Session - 7/19/2022 Page 9 / 166 UTILITIES Capital Improvement Budgets Electric and Water Master Plans recently completed 5 and 20 Year System Requirements Technical Evaluation No Financial Evaluation Recommendations included in 5 year capital improvement budget forecasts Grand Island Study Session - 7/19/2022 Page 10 / 166 UTILITIES ELECTRIC DEPARTMENT FUND 520 Grand Island Study Session - 7/19/2022 Page 11 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 12 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 13 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 14 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 15 / 166 UTILITIES Electric Capital Improvements Total Capital Budget -$12,370,000 Transmission and Substation Upgrades -$1,350,000 Bond payments -$3,805,000 Distribution improvements -$6,515,000 Power plant maintenance/improvements -$50,000 Burdick Station demolition -$3,000,000 (Accrued expense) Grand Island Study Session - 7/19/2022 Page 16 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 17 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 18 / 166 UTILITIES WATER DEPARTMENT FUND 525 Grand Island Study Session - 7/19/2022 Page 19 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 20 / 166 UTILITIES FTE Request for One Water Maintenance Worker -Water service repair -Lead service replacement Grand Island Study Session - 7/19/2022 Page 21 / 166 UTILITIES Water Capital Improvements Total Capital Budget -$2,110,000 Bond payments -$345,000 Distribution improvements-$1,090,000 Production improvements -$500,000 Grand Island Study Session - 7/19/2022 Page 22 / 166 UTILITIES Grand Island Study Session - 7/19/2022 Page 23 / 166 UTILITIES Questions? Grand Island Study Session - 7/19/2022 Page 24 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -3 Wastewater Treatment Plant FY23 Budget Presentation Staff Contact: Keith Kurz PE, Interim Public Works Director Grand Island Study Session - 7/19/2022 Page 25 / 166 PUBLIC WORKS 2023 Wastewater Budget Matt Walker, PE Assistant Public Works Director-Wastewater Grand Island Study Session - 7/19/2022 Page 26 / 166 Enterprise Fund Process wastewater generated by community residents, businesses and industries Meet state and national requirements Rely strictly on revenue for funding Average residential bill for 2021 was $31.95, below the $55.77 average for similar cities* *AWWA 2019 WATER AND WASTEWATER NATIONAL RATE SURVEY,AVG POPULATION 53,000 2 Grand Island Study Session - 7/19/2022 Page 27 / 166 Wastewater Overview Collection, Treatment, & Disposal of Wastewater Collections Maintain & Rehabilitate City Infrastructure Maintenance Buildings, Equip., Grounds, & Lift Stations Operations Responsible for Treatment of Wastewater Regulatory Compliance Laboratory, Permitting, & Stormwater 3 Grand Island Study Session - 7/19/2022 Page 28 / 166 FY 2022 Capital Projects 4 Project 2022 Budget 2022 Forecast SS Capital Outlay -$ 5,400$ Building 2 Renovation (Admin/Lab)500,000$ 670,000$ Clarifier Rehabilitation 186,000$ 360,000$ Diffuser Replacement 50,000$ 26,000$ WWTP Drive/Gate/ R & R Pavement -$ 136,879$ Facility Security 50,000$ 50,000$ Flow Improvements 3,430,000$ 450,000$ UV System UPgrade 39,000$ 50,900$ SS Capital Outlay -$ 35,150$ Sewer Rehabilitation -$ 400,000$ Central NE Regional Airport Sanitary Sewer Rehab 5,370,000$ 4,500,000$ SS Dist 544; Ellington & Westwood Park Subs -$ 6,649$ Collection System Breaks 70,000$ 13,058$ Relocate Lift Station No. 17 1,425,000$ 265,000$ Lift Station No. 28 Equalization Tanks 600,000$ 285,000$ Lift Station No. 1 Rehabilitation 300,000$ 370,000$ 2022 Sanitary Sewer Rehab; 2022-S-1 90,000$ 350,000$ Flow Monitoring 85,000$ 63,000$ 12,195,000.00 8,037,035 Grand Island Study Session - 7/19/2022 Page 29 / 166 Proposed Capital Projects for 2022/2023 WWTP Security Improvements WWTP Flow Improvements UV System Upgrade Central NE Regional Airport Collection System Rehabilitation Lift Station 1 Rehabilitation Lift Station 17 Relocation Lift Station 28 Equalization Tank North Central Sanitary Sewer Rehabilitation Grant-funded Assessment Districts Veterans Legacy 5 Grand Island Study Session - 7/19/2022 Page 30 / 166 WWTP Security Improvements $50,000 Dissuade intrusion & protect assets History of theft Fishing is problematic Add cameras, fencing, & vegetation 90 acres total; 42 fenced 25 buildings & three large ponds 6 Grand Island Study Session - 7/19/2022 Page 31 / 166 WWTP Flow Improvements $8,765,000 Changes to plant piping & structures Improves flow measurement & distribution Enhances process control & validation Prepares Wastewater Division for anticipated regulatory changes 7 Grand Island Study Session - 7/19/2022 Page 32 / 166 UV System Upgrade $60,000 Ultraviolet light used for seasonal disinfection Project replaces aging wiper systems Replaces 1 of 4 banks of wipers each year 8 Grand Island Study Session - 7/19/2022 Page 33 / 166 Central NE Regional Airport Collection System Rehab $2,300,000 / $7,000,000 Construction of collection system near the airport Inter-local agreement with CNRA and County American Rescue Plan Act (ARPA) funds Currently under construction 9 Grand Island Study Session - 7/19/2022 Page 34 / 166 Lift Station 1 Rehabilitation $50,000 / $420,000 Demolish majority of building at Memorial Park Rehab LS #1 portion of building New roof and brick work Smaller footprint Better security 10 Grand Island Study Session - 7/19/2022 Page 35 / 166 Lift Station No. 17 Relocation $1,550,000 / $1,815,000 Built in 1970 Exceeded useful life Anticipated growth makes further upgrades impractical Located on S. Locust near Hwy 34 11 Grand Island Study Session - 7/19/2022 Page 36 / 166 Lift Station 28 Equalization Tank $2,175,000 / $3,000,000 South Interceptor is at maximum capacity during storm surge Buffering tank will mitigate surge flows Will delay South Interceptor construction until later date (est. 2037) Tank will be adjacent to LS #28 which is near intersection of Highways 34 and 281 Improve fencing, landscaping & add sidewalk 12 Grand Island Study Session - 7/19/2022 Page 37 / 166 North Central Sanitary Sewer Rehabilitation; 2022-S-1 $675,000 / $1,025,000 CIPP lining ~15,000 ft. of collection lines Areas along 4th Street, Broadwell Ave, College St Manhole lining and repairs included 13 Grand Island Study Session - 7/19/2022 Page 38 / 166 Grant-funded Assessment Districts $150,000 / $1,650,000 Using CRA Redevelopment and CDBG Funding Building sewer in low-income areas currently served by septic tanks Engineering to start in FY23, Construction tentatively FY24 Project contingent upon funding 14 Grand Island Study Session - 7/19/2022 Page 39 / 166 Veterans Legacy $30,000 / $400,000 Sewer Main from Capital Avenue to Highway 2 per preliminary plat Dependent on funding from other sources Coincides with other infrastructure improvements –paving, drainage, and water service Construction TBD 15 Grand Island Study Session - 7/19/2022 Page 40 / 166 2023 Capital Improvement Projects 16 WWTP Security Improvements 50,000$ WWTP Flow Improvements 8,765,000$ UV System Upgrade 60,000$ Central NE Regional Airport Collection System Rehab 2,300,000$ Lift Station No. 1 Rehabilitation 50,000$ Lift Station No. 17 Relocation 1,550,000$ Lift Station No. 28 Equalization Tank 2,175,000$ North Central Sanitary Sewer Rehab; 2022-S-1 675,000$ Grant Funded Assessment Districts 150,000$ Veterans Legacy 30,000$ 15,805,000$ Grand Island Study Session - 7/19/2022 Page 41 / 166 2023 Budget 17 **With the Lift Station No.28 Equalization Tanks aiding in the relief on the South Interceptor a portion of the funds that have been restricted are being released to fund this project Projected 2022 Ending Cash Balance 13,935,108$ Revenue 16,317,000$ Other Funding Sources 30,000$ S Interceptor Restricted Fund Release 2,800,000$ Total Revenue 33,082,108$ Operating Costs 9,689,319$ Loan/Bond Payments 4,167,809$ Capital Expenses 16,252,500$ Total Expenditures 30,109,628$ Ending Cash Balance 2,972,480$ Grand Island Study Session - 7/19/2022 Page 42 / 166 2023 Project Future Expenses 18 Project 2023 2024 2025 2026 WWTP Facility Security 50,000$ -$ -$ -$ WWTP Flow Improvements 8,765,000$ -$ -$ -$ UV System Upgrade 60,000$ 60,000$ 500,000$ 500,000$ Central NE Regional Airport Collection System Rehab 2,300,000$ -$ -$ -$ Relocate Lift Station No. 17 1,550,000$ -$ -$ -$ Lift Station No. 28 Equalization Tanks 2,175,000$ 125,000$ -$ -$ Lift Station No. 1 Rehabilitation 50,000$ -$ -$ -$ North Central Sanitary Sewer Rehab; 2022-S-1 675,000$ -$ -$ -$ Grant Funded Assessment Districts 150,000$ 1,500,000$ Veterans Legacy (contingent on other funding)30,000$ 400,000$ 15,805,000$ 2,085,000$ 500,000$ 500,000$ Grand Island Study Session - 7/19/2022 Page 43 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -4 Solid Waste FY23 Budget Presentation Staff Contact: Keith Kurz PE, Interim Public Works Director Grand Island Study Session - 7/19/2022 Page 44 / 166 Solid Waste Division FY 2023 Budget Landfill on Husker Hwy @ Hall / Buffalo County Line Jeff Wattier Solid Waste Superintendent Grand Island Study Session - 7/19/2022 Page 45 / 166 Enterprise Fund Receive no funding from General Fund All revenues generated from tipping fees One of the few divisions with competition Serves residents and non-residents Grand Island Study Session - 7/19/2022 Page 46 / 166 18 years life left in current area (Cells 1, 2, & 3) Approximately 26 years life left in total Phase 1 area Landfill Site Life Grand Island Study Session - 7/19/2022 Page 47 / 166 Continued routine capital replacement schedule Transfer Station New wheel loader New transfer trailer New truck-tractor Notable Items from FY 2022 Grand Island Study Session - 7/19/2022 Page 48 / 166 Notable from FY 2022 Transfer Station facility improvement Modify operations and facilities to better handle current and future customer traffic/tonnage Will be beneficial to customers and staff SCS Engineers currently working on 90% design specifications Grand Island Study Session - 7/19/2022 Page 49 / 166 FY 2023 Budget Personnel = $1,314,207 Operations = $1,420,700 Capital = $7,563,283 Personnel - 13%Operations - 14%Capital - 73% Grand Island Study Session - 7/19/2022 Page 50 / 166 FY 2023 Notable Capital Expenditures Replacement of landfill dozer ($925,000) Replacement of Transfer Station truck-tractor ($115,000 –was supposed to take place this current fiscal year) Begin Transfer Station improvements ($4,200,000) Grand Island Study Session - 7/19/2022 Page 51 / 166 Highlights of FY 2023 Budget Rate increase proposed for FY 2023 2.75% rate increase* Location Transfer Station Rate Per Ton Landfill Rate Per Ton Grand Island $48.96 (uncompacted)$35.72 (uncompacted) $39.40 (compacted)$31.47 (compacted) Columbus $69.00 Norfolk $66.00 Fremont $58.79 York $49.50 Hastings $41.00 Lincoln $43.35 *based on 6/2021 Rate Study Grand Island Study Session - 7/19/2022 Page 52 / 166 PUBLIC WORKS Questions? Grand Island Study Session - 7/19/2022 Page 53 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -5 One & Six Year Street Improvement Plan Staff Contact: Keith Kurz PE, Interim Public Works Director Grand Island Study Session - 7/19/2022 Page 54 / 166 PUBLIC WORKS Keith Kurz, PE Interim City Engineer/Public Works Director Capital Projects 2022/2023 Grand Island Study Session - 7/19/2022 Page 55 / 166 2022 Projects 2 Annual Curb Ramp Project No. 2022-CR-1 Webb Rd Paving Assessments Pavement Condition Assessment Five Points Intersection Improvements Old Potash Hwy; North Rd to Webb Rd Highway 30 Realignment Broadwell/UPRR Grade Separation North Rd; 13th St to Hwy 2 North Rd; Old Potash Hwy to 13th St North Rd; Hwy 30 to Old Potash Hwy US Hwy 30 Bridges Custer Ave Rehabilitation Eddy St Underpass Rehabilitation Capital Ave; Moores Creek to North Rd Hwy 2; Cairo to Grand Island Locust St; 2nd St to Fonner Park Rd Claude Rd Extension GI North; Hwy 281 (NDOT) Bond Payment NW Flood Control Project Moores Creek Drain Ext-Water Tower Culverts Moores Creek Detention Cell- OPH/North N 80 Wetland Delineation Sidewalk Cost Share Program PVIP Drainage Dist No. 2020-1 JBS Trail Culvert Brookline Drainage/Henry St Drainage Grand Island Study Session - 7/19/2022 Page 56 / 166 2022 Capital Improvement Projects Funded by Gas Tax 3 Project 2022 Budget 2022 Forecast Annual Curb Ramp Project (2021-CR-1)165,000$ 150,000$ Webb Rd Paving Assessments 120,000$ 80,500$ Pavement Condition 165,000$ 145,000$ Five Pts Intersection Improvements 50,000$ 45,000$ Old Potash Hwy; North Rd to Webb Rd 2,350,000$ 2,800,000$ US 30 Realingnment -$ 1,000$ Broadwell /UPRR Grade Separation 70,000$ 47,000$ North Rd; 13th St to Hwy 2 2,000,000$ 1,721,000$ North Rd; Old Potash Hwy to 13th St 3,525,000$ 3,012,000$ US Hwy 30 Bridges 230,000$ 215,000$ North Rd; Old Potash to Hwy 30 25,000$ 1,400$ Custer Ave Rehabilitation 3,005,000$ 2,580,000$ Eddy St Underpass Rehabilitation 1,300,000$ 1,265,000$ Capital Ave; Moores Creek to North Rd 2,235,000$ 1,733,308$ Hwy 2; Cairo to Grand Island 1,100,000$ 1,800,000$ Locust St; 2nd St to Fonner Park Rd 450,000$ 311,000$ Claude Rd ROW 750,000$ 750,000$ GI North- 281 -$ 124,000$ Bond Payment 1,708,850$ 1,710,000$ Unassigned 100,000$ -$ 19,348,850$ 18,491,208$ Grand Island Study Session - 7/19/2022 Page 57 / 166 PUBLIC WORKS 2022 Capital Improvement Projects Funded by General Fund 4 Project 2022 Budget 2022 Forecast NW Flood Control Project 35,000$ 35,000$ Moores Creek Drain Ext- Water Tower Culverts 325,000$ 378,300$ Moores Creek Detention Cell- OPH/North Rd 325,000$ 254,000$ N 80 Wetland Delineation 200,000$ 6,700$ Moores Creek Drainway -$ 150$ Sidewalk Cost Share Program 25,000$ 25,000$ PVIP Drainage Dist No. 2020-1 250,000$ 35,000$ JBS Trail Culvert -$ 232,700$ Brookline/Henry St Drainage 450,000$ 415,400$ 1,610,000$ 1,382,250$ Grand Island Study Session - 7/19/2022 Page 58 / 166 PUBLIC WORKS Summary of Capital Improvement Projects 5 Project 2022 Budget 2022 Forecast Funded by Gas Tax 19,348,850$ 18,491,208$ Funded by General Fund 1,610,000$ 1,382,250$ 20,958,850$ 19,873,458$ Grand Island Study Session - 7/19/2022 Page 59 / 166 6 Proposed Capital Projects for 2022/2023 Annual Curb Ramp Project No. 2023-CR-1 Webb Rd Paving Assessments Five Points Intersection Improvements Broadwell/ UPRR Grade Separation North Rd; Old Potash Hwy to 13th St North Rd; US Hwy 30 to Old Potash Hwy Custer Ave; Old Potash Hwy to Forrest St Eddy St Underpass Rehabilitation Locust St; 2nd St to Fonner Park Rd Veterans Legacy Claude Road Extension Bond Payment Northwest Flood Control N 80 Wetland Delineation Sidewalk Cost Share Program PVIP Drainage District No. 2020-1 Citywide Drainage Street/Fleet New Facility Brookline/Henry Drainage Improvements Grand Island Study Session - 7/19/2022 Page 60 / 166 Annual Curb Ramp Project No. 2023-CR-1 $165,000 Required by the Federal American Disabilities Act (ADA) Regulations –installation program follows the previous year’s asphalt program and other priority corridors. Additional locations are added as funds allow. 7 Grand Island Study Session - 7/19/2022 Page 61 / 166 Five Points Intersection Improvements $586,900 / $3,420,000 Public right-of-way has been acquired Finishing design Letting scheduled Fall 2022/Construction Spring 2023 (subject to change) Grand Island Study Session - 7/19/2022 Page 62 / 166 Broadwell/UPRR Grade Separation $100,000/ $28,350,000 9 Address solutions to vehicle traffic conflicts with railroad crossing Anticipate 10 year process to acquire funds (began FY 2019) Finish PEL-Planning and Environmental Linkages Study Fall 2022 Seeking funding through NDOT Aiming to get a Program Agreement to begin Environmental & Engineering in FY 23 (80/20 match) Possible grants available-Infrastructure for Rebuilding America (INFRA) and Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grand Island Study Session - 7/19/2022 Page 63 / 166 10 Grand Island Study Session - 7/19/2022 Page 64 / 166 North Road; Old Potash Hwy to 13th Street $500,000/ $4,595,296 Improvements from the intersection of 13th Street and North Road to the intersection of Old Potash Highway and North Road 11 Concrete curb and gutter section with sidewalk,traffic control,drainage and other associated improvements Open to traffic Fall 2022/Final Completion Spring 2023 Grand Island Study Session - 7/19/2022 Page 65 / 166 North Road; US Hwy 30 to Old Potash Hwy $2,650,000/ $3,014,768 Improvements from the intersection of Old Potash Highway and North Road to the intersection of Highway 30 and North Road Concrete curb and gutter section with sidewalk, traffic control, drainage and other associated improvements Last section of North Road; Highway 2 to US Highway 30 12 Grand Island Study Session - 7/19/2022 Page 66 / 166 Custer Avenue; Old Potash Hwy to Forrest St $1,700,000/ $4,280,000 Full depth removal of the driving lanes Project will be constructed in 3 phases Phase I-Old Potash Hwy to Faidley Ave Phase II-Faidley Ave to 13th St Phase III-13th St to Forrest St (design started) Construction 2023 13 Grand Island Study Session - 7/19/2022 Page 67 / 166 Eddy Street Underpass Rehabilitation $300,000/ $1,500,000 Preventative concrete patching, wall surface treatments, bird spikes and other items will be addressed Construction 2022 into 2023 Final work and restoration FY2023 14 Grand Island Study Session - 7/19/2022 Page 68 / 166 Locust St; 2nd St to Fonner Park Rd $450,000 / $10,761,000 Full depth replacement of roadway with concrete curb and gutter Remedy alignment issues at intersections along corridor Drainage improvements Final Engineering/ROW FY 2023 Construction FY 2024/2025 Grand Island Study Session - 7/19/2022 Page 69 / 166 Veterans Legacy $150,000/ $1,350,000 Paving and drainage development north of Capital Avenue,East of Webb Road Design work to take place FY2023 Dependent upon funding from other sources Construction TBD Grand Island Study Session - 7/19/2022 Page 70 / 166 Claude Road Extension $2,400,000/ $2,400,000 North of Faidley Avenue to State Street Control access points Improve traffic performance and safety Relieve congestion along Diers Avenue Finish design Construction of roadway between Diers Avenue and Claude Road (south of State St)FY 2023 Grand Island Study Session - 7/19/2022 Page 71 / 166 Northwest Flood Control $20,000/ $7,800,000 Completion anticipated December 2022 Yearly maintenance costs upon project completion Grand Island Study Session - 7/19/2022 Page 72 / 166 N 80 Wetland Delineation $210,000/ $2,000,000 City owned wetland bank Anticipated this will double as a detention cell to allow additional water storage on the north end of town Improve drainage depths in Moores Creek within the City Continue Engineering/Permitting Currently in USACE public notice period Grand Island Study Session - 7/19/2022 Page 73 / 166 Sidewalk Cost Share Program $25,000 Per Ordinance No.9764 Repair displaced,broken,and/or ADA deficient sidewalks in the public ROW Construct segments of sidewalk to fill in the network along streets within City limits 7 applications received in FY22,with $12,375.66 paid out (including engineering services) Grand Island Study Session - 7/19/2022 Page 74 / 166 PVIP Drainage District No. 2020-1 $250,000/ $600,000 Design and construction of drainage outlet in the Platte Valley Industrial Park area City portion of a partnership with Hall County,CPNRD & GIAEDC City cost will be recouped by assessment district 21 Grand Island Study Session - 7/19/2022 Page 75 / 166 Citywide Drainage $250,000 Use data collected over past years to improve drainage in various areas of the City Develop hydraulic computer models to analyze performance of storm sewers Identify weaknesses or improvements that will increase storm sewer capacity and plan future work Pilot model area that could lead to overall City model Small projects may be built if budget allows 22 Grand Island Study Session - 7/19/2022 Page 76 / 166 Street/Fleet Facility Study $150,000 Investigate current facility use and study feasibility of new facility Current facility owned by UPRR Lease expires October 2023,with yearly renewal thereafter 23 Grand Island Study Session - 7/19/2022 Page 77 / 166 Brookline Drive Drainage Improvements South Street/Henry Street Drainage Improvements $50,000 / $465,400 Brookline Drive-improve drainage along Brookline Drive,east of South Locust St South Street/Henry Street- Improve intersection drainage to stop roadway washout Completion of project from FY 2022 24 Grand Island Study Session - 7/19/2022 Page 78 / 166 25 2023 Capital Improvement Projects Funded with Gas Tax Money Annual Curb Ramp Project (2023-CR-1)165,000$ Webb Rd Paving Assessments 80,500$ Five Points Intersection Improvements 586,900$ Broadwell /UPRR Grade Separation 100,000$ North Rd; Old Potash Hwy to 13th St 500,000$ North Rd; US Hwy 30 to Old Potash Hwy 2,650,000$ Custer Ave; Old Potash Hwy to Forrest St 1,700,000$ Eddy St Underpass Rehab 300,000$ Locust St; 2nd St to Fonner Park Rd 450,000$ Veterans Legacy (contingent on other funding)150,000$ Claude Road Extension 2,400,000$ Bond Payment 1,708,850$ 10,791,250$ Grand Island Study Session - 7/19/2022 Page 79 / 166 2023 Capital Improvement Projects Funded by General Fund 26 NW Flood Control Project 20,000$ N Moores Creek 80 Wetland Delineation 210,000$ Sidewalk Cost Share Program 25,000$ PVIP Drainage District No. 2020-1 250,000$ Citywide Drainage 250,000$ Street/Fleet Facility Study 150,000$ Brookline/Henry St Drainage 50,000$ 955,000$ Grand Island Study Session - 7/19/2022 Page 80 / 166 2023 Capital Improvement Budget Summary •$165,000 of capital dollars is mandated (ADA Curb Ramps) •$100,000 of capital dollars is funding Federal Aid projects •$586,900 of capital dollars is funding NDOT Safety projects 27 Project 2023 Budget Funded by Gas Tax & Sales Tax 10,791,250$ Funded by Sales Tax 955,000$ 11,746,250$ Grand Island Study Session - 7/19/2022 Page 81 / 166 2023 Funding Sources-210 Fund 28 Projected 2022 Ending Cash Balance 3,771,411$ State Gas Tax Fund 6,630,227$ NDOT Buy Backs 1,040,000$ 1/2 Cent Sales Tax 6,825,550$ Other Funding Sources (Veterans Legacy)150,000$ Other Revenue 2,622,244$ Bond -$ Total Available Funding 21,039,432$ 210 Fund Capital Projects 11,416,250$ 210 Streets Expenses 5,727,767$ 210 Streets Non-Capital Projects 1,819,800$ Total Expenses 18,963,817$ Ending Cash Balance in 210 Fund 2,075,615$ Grand Island Study Session - 7/19/2022 Page 82 / 166 29 2023 Future Project Expenses Project 2023 2024 2025 2026 2027 2028 Annual Handicap Ramp 165,000$ 169,950$ 175,000$ 180,000$ 185,700$ 191,400$ Webb Rd Paving Assessments 80,500$ 80,500$ 80,500$ -$ -$ -$ Five Points Intersection Improvements 586,900$ -$ -$ -$ -$ -$ Hwy 30 Realignment -$ -$ 892,566$ -$ -$ -$ Broadwell /UPRR Grade Separation 100,000$ 720,000$ 420,000$ 933,000$ 467,000$ 18,720,000$ North Rd; Old Potash Hwy to 13th St 500,000$ -$ -$ -$ -$ -$ North Rd; Old Potash Hwy to Hwy 30 2,650,000$ -$ -$ -$ -$ -$ Custer Ave; Old Potash Hwy to Forrest St 1,700,000$ -$ -$ -$ -$ -$ Eddy St Underpass Rehab 300,000$ -$ -$ -$ -$ -$ Locust St; 2nd St to Fonner Park R 450,000$ 5,000,000$ 5,000,000$ -$ -$ -$ Veterans Legacy (contingent on other funding)150,000$ 1,200,000$ -$ -$ -$ -$ Claude Rd; State St/Diers Ave to Claude Rd 2,400,000$ -$ -$ -$ -$ -$ Bond Payment 1,708,850$ 1,763,150$ 1,759,350$ 1,758,450$ 1,760,250$ 1,762,450$ NW Flood Control Project 20,000$ -$ -$ -$ -$ -$ N Moores Creek 80 Wetland Detention 210,000$ 1,400,000$ 350,000$ -$ -$ -$ Sidewalk Cost Share Program 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ PVIP Drainage District No. 2020-1 250,000$ -$ -$ -$ -$ -$ Citywide Drainage 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Street/Fleet Facility Study 150,000$ -$ -$ -$ -$ -$ Brookline/Henry Drainage Improvements 50,000$ -$ -$ -$ -$ -$ 11,746,250$ 10,608,600$ 8,952,416$ 3,146,450$ 2,687,950$ 20,948,850$ Grand Island Study Session - 7/19/2022 Page 83 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -6 Parks Projects Presentation & Land Option Staff Contact: Todd McCoy Grand Island Study Session - 7/19/2022 Page 84 / 166 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:July 19, 2022 Subject:Parks Projects and Land Option Presenter(s):Todd McCoy, Parks and Recreation Director 2022-23 Proposed Parks Projects Paint Lincoln Pool $ 35,000 Picnic Shelter Replacements $ 40,000 Demo Memorial Park Building $ 40,000 Ryder Park Legion Field Bleachers $ 40,000 Stolley Splash Pad Surfacing $ 50,000 Island Oasis Updates $ 75,000 Ashley Park Backstop and Bleachers Updates $ 80,000 Grace Abbott Playground Update $70,000 CBGD Funds $ 75,000 Misc. Park Projects $ 135,000 Bike Trail Claude to Water Tower - $640,000 TAP Grant? $ 160,000 Park Land Acquisition $ 136,483 Stolley Irrigation Expansion $ 175,000 George Park Baseball Field Update $ 200,000 Vets Fields Drainage Improvement $ 225,000 Fieldhouse Turf $ 240,000 George Park - New Restroom $ 300,000 Ryder Park - New Restroom $ 300,000 Stolley Parking and Road Upgrade $ 350,000 Ryder Park - Concrete Parking Lot $ 950,000 Remove HPSP Building(s) $ 100,000 TOTAL $ 3,706,483 Park Land Option Purchase The option to purchase 4.6 acres of land immediately west of the Emergency Management Operations Center expires in November of this year. The Parks Department recommends purchasing the property for a total of $136,482.50. The property is ideally Grand Island Study Session - 7/19/2022 Page 85 / 166 located for a future City park and/or City swimming pool. No timeframe or budget has been set for such development. For a size reference: Sothman Park 4.4 acres, Memorial Park is 4.5 acres, and Grace Abbott Park 5.4 acres. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to develop council direction into a future City Council action item. Grand Island Study Session - 7/19/2022 Page 86 / 166 Grand Island Study Session - 7/19/2022 Page 87 / 166 Grand Island Study Session - 7/19/2022 Page 88 / 166 Grand Island Study Session - 7/19/2022 Page 89 / 166 Grand Island Study Session - 7/19/2022 Page 90 / 166 Grand Island Study Session - 7/19/2022 Page 91 / 166 Grand Island Study Session - 7/19/2022 Page 92 / 166 Grand Island Study Session - 7/19/2022 Page 93 / 166 Grand Island Study Session - 7/19/2022 Page 94 / 166 Grand Island Study Session - 7/19/2022 Page 95 / 166 Grand Island Study Session - 7/19/2022 Page 96 / 166 Grand Island Study Session - 7/19/2022 Page 97 / 166 Grand Island Study Session - 7/19/2022 Page 98 / 166 Grand Island Study Session - 7/19/2022 Page 99 / 166 Grand Island Study Session - 7/19/2022 Page 100 / 166 Grand Island Study Session - 7/19/2022 Page 101 / 166 Grand Island Study Session - 7/19/2022 Page 102 / 166 Grand Island Study Session - 7/19/2022 Page 103 / 166 Grand Island Study Session - 7/19/2022 Page 104 / 166 Grand Island Study Session - 7/19/2022 Page 105 / 166 Grand Island Study Session - 7/19/2022 Page 106 / 166 Grand Island Study Session - 7/19/2022 Page 107 / 166 Grand Island Study Session - 7/19/2022 Page 108 / 166 Grand Island Study Session - 7/19/2022 Page 109 / 166 Grand Island Study Session - 7/19/2022 Page 110 / 166 Grand Island Study Session - 7/19/2022 Page 111 / 166 Grand Island Study Session - 7/19/2022 Page 112 / 166 Grand Island Study Session - 7/19/2022 Page 113 / 166 Grand Island Study Session - 7/19/2022 Page 114 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -7 Capital Equipment Presentation FY 23 - 410 Fund Staff Contact: Patrick Brown Grand Island Study Session - 7/19/2022 Page 115 / 166 Council Agenda Memo From: Meeting: Subject: Presenter(s): Patrick Brown, Finance Director July 19, 2022 Budget Discussions Study Session Patrick Brown, Finance Director 410 Capital Equipment Presentation – see additional pages Grand Island Study Session - 7/19/2022 Page 116 / 166 Source of Funding Organization Name Account Name Description 2023 FIRE/AMBULANCE BUILDING IMPROVEMENTS Fire Station 1 and 2 Overhead Doors (7) 73,500.00$ 2018 FIRE/AMBULANCE BUILDING IMPROVEMENTS Replace concrete in front of overhead door at Station 1 50,000.00$ 2018 FIRE/AMBULANCE BUILDING IMPROVEMENTS Replacement of floor panels at Fire Training Tower 27,000.00$ 2018 FIRE/AMBULANCE MACHINERY & EQUIPMENT 60 SCBAs (air tank & mask) with extra tank and facepiece 525,000.00$ 2018/Grant FIRE/AMBULANCE 675,500.00$ POLICE MACHINERY & EQUIPMENT TruNarc Field Test Drug Analyzer 34,300.00$ 2018 POLICE MACHINERY & EQUIPMENT Faro 3D Scanner - documenting crime scenes 64,100.00$ 2018 POLICE MACHINERY & EQUIPMENT Tactical Communications System for Crisis Negotiations 28,500.00$ 2018 POLICE MACHINERY & EQUIPMENT 58 Motorolla APX-8000 band 14 compliant portable radios ($2,600 ea)150,800.00$ 2018 POLICE VEHICLES 4 Explorer Hybrids (Patrol), 1 Ford Expedition (Patrol), 1 Ford Pick-up (Criminal Investigation), 1 Chev Malibu (Admin.)391,530.00$ 2018 POLICE 669,230.00$ BUILDING - INSPECTION VEHICLES Inspection vehicle - replace 2004 chevrolet impala 30,500.00$ Gen Fund BUILDING - CITY HALL MAINTENANCE VEHICLES Pick-up for maintenance operations - replacing 1998 pick-up 44,500.00$ Gen Fund BUILDING DEPT - ALL 75,000.00$ STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Skid Steer Loader (T66, buy back program)11,000.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Skid Steer Loader (T76, buy back program)13,000.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT 2019 Sewer Combo Unit - Lease Purchase 66,441.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Street Sweeper & Snow Heaver 59,088.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Motorgrader 365,000.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Mini-Excavator 65,000.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Dump Truck (10cy)175,000.00$ Gas Tax & Rental Car STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Salt Truck (5cy chassis) rebudget to FY2023 135,350.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Dump Truck (10cy) rebudget to FY2023 144,918.00$ Gas Tax STREETS CAPITAL EQUIP MACHINERY & EQUIPMENT Mower Deck Attachment for Tractor-rebudget to FY2023 21,564.00$ Gas Tax STREETS CAPITAL EQUIP VEHICLES 1/2 Ton Pickup 45,000.00$ Rental Car STREETS CAPITAL EQUIP BUILDING 4" water line at west yard - rebudget to FY2023 40,000.00$ Rental Car STREETS CAPITAL EQUIP BUILDING Tuck Point & Paint Building 5 - West Yard 20,000.00$ Rental Car STREETS CAPITAL EQUIP 1,161,361.00$ NET ESTIMATED COST 410 Capital Equipment Fund NET ESTIMATED COST NET ESTIMATED COST NET ESTIMATED COST Grand Island Study Session - 7/19/2022 Page 117 / 166 EMERGENCY MANAGEMENT - EM MACHINERY & EQUIPMENT Replacement of 2 sirens 35,000.00$ 2018 EMERGENCY MANAGEMENT - EM MACHINERY & EQUIPMENT Voting repeater County Fire 30,000.00$ 2018 EMERGENCY MANAGEMENT - EM MACHINERY & EQUIPMENT Backup repeater 8,000.00$ 2018 EMERGENCY MANAGEMENT - EM MACHINERY & EQUIPMENT Cameras /door security 8,000.00$ 2018 EMERGENCY MANAGEMENT - COMM MACHINERY & EQUIPMENT Fiber to Sub F 45,000.00$ 2018 EMERGENCY MANAGEMENT - ALL 126,000.00$ IT CAP EQUIP OFFICE EQUIPMENT PC Replacements 80,000.00$ GenFund IT CAP EQUIP 80,000.00$ PARKS - HPSP MACHINERY & EQUIPMENT Utility vehicle 16,000.00$ Gen Fund PARKS - PARK OPERATIONS VEHICLES 4x4 Pick-up with lift gate 64,000.00$ Gen Fund PARKS - PARK OPERATIONS VEHICLES 2 wheel drive Pick-up - replace 2001 unit 45,000.00$ Gen Fund PARKS - PARK OPERATIONS VEHICLES Bucket Lift Truck 172,500.00$ Gen Fund PARKS - PARK OPERATIONS MACHINERY & EQUIPMENT Bobcat Trac Machine 14,000.00$ Gen Fund PARKS - PARK OPERATIONS MACHINERY & EQUIPMENT 12' Cut Mower - replace 2016 mower 98,000.00$ Gen Fund PARKS - PARK OPERATIONS MACHINERY & EQUIPMENT 48" Stand behind mower 10,000.00$ Gen Fund PARKS - PARK OPERATIONS MACHINERY & EQUIPMENT Utility vehicle with lift - replace 1999 cushman - rebudget 85,000.00$ Gen Fund PARKS - CEMETERY MACHINERY & EQUIPMENT Bobcat 71,000.00$ Gen Fund PARKS - CEMETERY MACHINERY & EQUIPMENT 60" Mower 16,000.00$ Gen Fund PARKS - CEMETERY MACHINERY & EQUIPMENT (6) 36" mowers 35,000.00$ Gen Fund PARKS DEPT - ALL 626,500.00$ 3,413,591.00$ Amount From Amount From 700,000.00$ Gen Fund 781,500.00$ Gen Fund -$ 2004 Sales Tax -$ 2004 946,000.00$ 2018 Sales Tax 1,470,730.00$ 2018 600,000.00$ Gas Tax 881,361.00$ Gas Tax 125,000.00$ Car Rental 280,000.00$ Car Rental 2,371,000.00$ 3,413,591.00$ 951,832.00$ Prior Year Transferred Proposed Transfers IN Proposed Totals NET ESTIMATED COST NET ESTIMATED COST NET ESTIMATED COST Grand Island Study Session - 7/19/2022 Page 118 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Fire DIVISION Fire ORG NUMBER 10022101 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT XX NEW CAPITAL ITEM (DESCRIPTION)Replace 7 overhead doors (4 at station 1, 3 at station 2) ACCOUNT NUMBER 85612 TOTAL COST (Total Cost includes cash and trade-in value)$73,500 FUND SOURCES: GENERAL FUND $73,500.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $73,500.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR The GIFD has experienced reoccuring overhead doors issues over the last several years. Two different repair companies recommended upgrading to a heavier grade commercial grade door. We request approval to place 7 overhead doors at stations 1 and 2. 7 additional doors will need upgraded in the future. Grand Island Study Session - 7/19/2022 Page 119 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Fire DIVISION Fire ORG NUMBER 10022101 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT XX NEW CAPITAL ITEM (DESCRIPTION)Replace concrete at fire station 1 in front of overhead doors ACCOUNT NUMBER 85612 TOTAL COST $50,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $50,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $50,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR The concrete in front of the overhead doors at fire station 1 has settled, cracked, and broke out. Per Public Works, it was recommended to remove concrete and the subsoil. Once removed, the soil needs compacted and the concrete repoured. Grand Island Study Session - 7/19/2022 Page 120 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Fire DIVISION Fire ORG NUMBER 10022101 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT XX NEW CAPITAL ITEM (DESCRIPTION)Repair to fire training tower ACCOUNT NUMBER 85612 TOTAL COST $27,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $27,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $27,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR The fire traing tower is in need of routine maintenance and replacement of floor panels. The panels require periodic replacement as they break down with use. Grand Island Study Session - 7/19/2022 Page 121 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Fire DIVISION Fire ORG NUMBER 10022101 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT XX NEW CAPITAL ITEM (DESCRIPTION)57 SCBAs, 57 spare bottles, 8 SARs, 4 RIT packs, additional face piece ACCOUNT NUMBER 85615 TOTAL COST $525,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $525,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $525,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 The current SCBAs are over 15 years old and obsolete in terms of parts and functionality. GIFD applied for a grant the last two years to assist with the purchase. No word has been given on 2022 grant application at this time. CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 122 / 166 DEPARTMENT Police DIVISION Patrol/Criminal ORG NUMBER 41022301 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT NEW X CAPITAL ITEM (DESCRIPTION)TruNarc Field Test Drug Analyzer ACCOUNT NUMBER 85615 TOTAL COST $34,300 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $34,300.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 In order for an Officer to identify a seized drug for arrest or search warrant purposes they must do a Presumtive Field Test to identify the drug. Older methods of identification required the use of plastic vials that contained a secondary inner plastic vial that would need to be broken by the Officer for the test. Offers would, at times, cut their fingers on the sharp edges of the inner vial. With dangerous drugs today, such as Fentanyl, this can be toxic if not deadly to the Officer. The TruNarc Field Test Drug Analyzer would prevent this danger. CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 123 / 166 DEPARTMENT Police DIVISION Patrol/Criminal ORG NUMBER 41022301 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT NEW X CAPITAL ITEM (DESCRIPTION)Faro 3D Scanner ACCOUNT NUMBER 85615 TOTAL COST $64,100 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $64,100.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR The Faro 3D Scanner is a critical tool for law enforcement to assist Officer/Investigators in documenting Crime Scenes and Accident Scenes. The scanner saves the user critical time when documenting scenes and also provides a more accurate and refined product for later use in court. The Grand Island Police Department has had to borrow 3D scanners from neighboring law enforcement jurisdictions (Kearney and Hastings) in the past when investigating serious cases or fatal traffic accidents. Grand Island Study Session - 7/19/2022 Page 124 / 166 DEPARTMENT Police DIVISION Patrol/Criminal ORG NUMBER 41022301 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT NEW X CAPITAL ITEM (DESCRIPTION)Tactical Communications System for Crisis Negotiations. ACCOUNT NUMBER 85615 TOTAL COST $28,500 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $28,500.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR A critical aspect of any crisis negotiations (Hostage situations Barricaded person(s), etc.) is the need to establish communications with individuals involved. The Police Department has found that there is a great need for a communication system for use by our trained crisis negotiators, as peson to person contact is essential in the attempt to resolve the crisis. Grand Island Study Session - 7/19/2022 Page 125 / 166 DEPARTMENT Police DIVISION Patrol ORG NUMBER 41022301 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT X NEW CAPITAL ITEM (DESCRIPTION) 58 Motorolla APX-8000 band 14 compliant portable radios. ($2,600 each). ACCOUNT NUMBER 85615 TOTAL COST $150,800 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $150,800.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Many of our Patrol Division portable radios are eight to nine years old. We are experiencing technical issues with the old radios that are causing officer safety issues. We are also finding that programming and support for the old radios are no logner available, making the older radios obsolete. The new portable radios are band 14 compliant, which will make them useable when we move to a truncated radio system in the future. Grand Island Study Session - 7/19/2022 Page 126 / 166 DEPARTMENT Police DIVISION Patrol/Criminal/Administration ORG NUMBER 41022301 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT X NEW CAPITAL ITEM (DESCRIPTION) Four Ford Explorer Hybrid vehicles on State Bid ($42,000 each vehicle). Equipment for four Explorers, to include Cage, Console, Gun Rack, Radar, and Radio ($14,235 each vehicle). Upfit/Installation costs for four Explorers, to include Siren and Light Bar ($9,935 each vehicle). One Ford Expedition vehicle on State Bid ($44,000). Equipment for Expedition ($14,235). Upfit/Installation costs for Expediditon, to include Siren and Light Bar ($9,935). One Ford F-150 Pickup on State Bid ($36,974). One Chevrolet Malibu on State Bid ($21,708). ACCOUNT NUMBER 85625 TOTAL COST $391,530 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $391,530.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR All vehicles are replacements for older/high mile vehicles. Explorers and Expediditon are for Patrol Division. Ford F-150 pickup is for Criminal Investigation Division. Chevrolet Malibu is for Administration Division. Grand Island Study Session - 7/19/2022 Page 127 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2020 DEPARTMENT Building DIVISION ORG NUMBER 10022001 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)Inspection Vehicle ACCOUNT NUMBER TOTAL COST $30,500 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND General fund Permit Fees GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $0.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 Replacing 2004 Chevrolet Impala, high maintenance cost CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 128 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2020 DEPARTMENT Building DIVISION City Hall Maintenance ORG NUMBER 10011701 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)Pick-up for maintenance operations ACCOUNT NUMBER TOTAL COST $44,500 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND General Fund GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $0.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 Replacing 1998 pick-up acquired from Streets, high maintenances cost. CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 129 / 166 DEPARTMENT Public Works DIVISION Street Division ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost $68,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND $11,000 Grant(s) Donation Trade-In $57,000 User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 CAPITAL REQUEST FORM Skid Steer Loader (T66 Buy-Back) Buyback program approved with resolution 2014-353; new council resolution each time the purchase/trade is to take place. Net cost is calculated using cost difference between new machine and last year's machine plus hourly use of last year's machine ($11/Hr). Capital Assets cost greater than $10,000 with original useful life > one year Grand Island Study Session - 7/19/2022 Page 130 / 166 DEPARTMENT Public Works DIVISION Street Division ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost $79,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND $13,000 Grant(s) Donation Trade-In $66,000 User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 CAPITAL REQUEST FORM Skid Steer Loader (T650 buy-back) Buyback program approved with resolution 2014-354; new council resolution each time the purchase/trade is to take place. Net cost is calculated using cost difference between new machine and last year's machine plus hourly use of last year's machine ($11/Hr). Capital Assets cost greater than $10,000 with original useful life > one year Grand Island Study Session - 7/19/2022 Page 131 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement New Lease Purchase X Payment 4 of 5 Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost $66,441 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND $66,441 Grant(s) Donation Trade-In User Fees JUSTIFICATION AND PAYMENT DETAILS ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Sewer Combo Unit Payments approved by Resolution 2018-346; $66,440.18 for 5 annual payments. First payment due December 2019 and last payment due December 2023. Equipment has been ordered, down payment made, and delivery expected in September 2019. Grand Island Study Session - 7/19/2022 Page 132 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement New Lease Purchase X Payment 2 of 5 Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost 59,088 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 59,088 Grant(s) Donation Trade-In User Fees JUSTIFICATION AND PAYMENT DETAILS ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORM Capital Assets cost greater than $10,000 with original useful life > one year Street Sweeper & Snow Heaver Payments approved by Resolution 2020-314; $59,087.97 for 5 annual payments. First payment due December 2021 and last payment due December 2025. Grand Island Study Session - 7/19/2022 Page 133 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost 375,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 365,000 Grant(s) Donation Trade-In 10,000 User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Motorgrader Unit 232 is 1980 Cat 120G with over 10,000 hours and has repair cost to purchase price ratio of 3.10. Grand Island Study Session - 7/19/2022 Page 134 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement New X Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost $65,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 65,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Mini Excavator (Compact Excavator) Mini-Excavator will be used for small digging jobs, mostly for traffic signals, such as setting pull boxes and underground wire. This unit will also be useful in opening culvert ends that are blocked. Grand Island Study Session - 7/19/2022 Page 135 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost 145,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 145,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Dump Truck (10 CY) /Plow Truck Replace Unit 224 - 2008 Sterling LT7500 dump truck; 4,717 hours; repair cost to purchase price ratio of 0.90. Grand Island Study Session - 7/19/2022 Page 136 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost 135,350 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 135,350 Grant(s) Donation Trade-In - User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Salt Truck (5cy chassis) re-budget from 2021/2022 Replace Unit 226 - 2003 GMC C7500 chassis with salt spreader body; 1,901 hours; repair cost to purchase price ratio of 1.50. Ordered/Obligated in FY 2021/2022 delivery date and payment expected to be late 2023. Grand Island Study Session - 7/19/2022 Page 137 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85615 BUDGET YEAR 2023 Total Cost 145,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 145,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Dump Truck (10 CY) /Plow Truck - re-budget from 2021/2022 Replace Unit 222 - 2008 Sterling LT7500 dump truck; 6,178 hours; repair cost to purchase price ratio of 1.04. Ordered/Obligated in FY 2021/2022 delivery date and payment expected to be late 2023. Grand Island Study Session - 7/19/2022 Page 138 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement New X Capital Item Account Number 85625 BUDGET YEAR 2023 Total Cost 21,600 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 21,600 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year Mower Deck, attachment (re-budget from FY 2022) Tractors pull mower decks for mowing ROW, ditches, and storm water ponds. Streets Division has three mower decks, one for each of the large tractors. A small utility tractor with mower deck was budgeted for replacement in 2022 that would have served as a stand by unit. The mowing program is being re-worked and the funds budgeted for the small utility tractor were used to purchase a small rider mower to mow around street light poles and signs (like NDOT) and to procure a new mower deck. The oldest mower deck will then serve as a stand by unit. The lead time on a new mower deck is approx. 12 months and therefore funds need to be re- Grand Island Study Session - 7/19/2022 Page 139 / 166 DEPARTMENT PUBLIC WORKS DIVISION STREETS ORG NUMBER 41033501 Type of Purchase (check one) Replacement X New Capital Item Account Number 85625 BUDGET YEAR 2023 Total Cost 45,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND 45,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year 1/2 Ton Pickup Unit 200; 1999 Ford F150; 116,929 miles; reapir cost to purchase price ratio of 0.90. The replaced trucks will be offered to other City departments or sold on public auction. Grand Island Study Session - 7/19/2022 Page 140 / 166 DEPARTMENT Public Works DIVISION Street Division ORG NUMBER 41033501 Type of Purchase (check one) Replacement New X Capital Item Account Number 85612 BUDGET YEAR 2022 Total Cost $40,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND $40,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 CAPITAL REQUEST FORM Capital Assets cost greater than $10,000 with original useful life > one year 4 inch Water Service at West Yard Facility High volume water line, such as 4", needed at West Yard Facility to fill large tanks on equipment. Currenlty only a small residential size feed at this location and is unusable for large tanks on street sweepers and storm sewer cleaning equipment. Grand Island Study Session - 7/19/2022 Page 141 / 166 DEPARTMENT Public Works DIVISION Street Division ORG NUMBER 41033501 Type of Purchase (check one) Replacement New Capital Item Account Number 85612 BUDGET YEAR 2023 Total Cost $20,000 (Total Cost includes cash and trade-in value) Funding Source: 210 FUND or 410 FUND $20,000 Grant(s) Donation Trade-In User Fees JUSTIFICATION: ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 CAPITAL REQUEST FORM Capital Assets cost greater than $10,000 with original useful life > one year Tuck Point & Paint - West Yard Bldg 5 Tuck point and paint bldg #5 at west yard. West yard is located at 2124 W Old Lincoln Hwy. Bldg 5 is a block building that houses the traffic signal shop and several bays for equipment. Block building needs patched or tuck pointed to prevent water infiltration; once tuck pointed the building will need r-painted. Grand Island Study Session - 7/19/2022 Page 142 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Emergency Management DIVISION Emergency Management ORG NUMBER 41022601 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)Outdoor Warning Sirens ACCOUNT NUMBER 85615 TOTAL COST 35,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $35,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $35,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 Replacement of 2 sirens CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 143 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Emergency Management DIVISION Communication ORG NUMBER 41022601 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT NEW x CAPITAL ITEM (DESCRIPTION)Voting Repeater System - County Fire ACCOUNT NUMBER 85615 TOTAL COST 30,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $30,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $30,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Voting Repeater system for improving coverate of County Fire Frequency Grand Island Study Session - 7/19/2022 Page 144 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Emergency Management DIVISION Communication ORG NUMBER 41022601 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)Backup Repeater ACCOUNT NUMBER 85615 TOTAL COST 8,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $8,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $8,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Backup Repeater for emergency use in case of radio failures, to be placed on alternate tower south of Englemann School. Grand Island Study Session - 7/19/2022 Page 145 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Emergency Management DIVISION Communication ORG NUMBER 41022601 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)Security Upgrades to EM911 and City Hall Alternate 911 ACCOUNT NUMBER 85615 TOTAL COST 8,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $8,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $8,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Cameras & door security equipment to meet cyber-security physical enhancement recommendations by Public Safety Commission study. Grand Island Study Session - 7/19/2022 Page 146 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Emergency Management DIVISION Emergency Management ORG NUMBER 41022601 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT NEW x CAPITAL ITEM (DESCRIPTION)Fiber connectivity ACCOUNT NUMBER 85615 TOTAL COST 45,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $45,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $45,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Fiber connection to Substation F to complete fiber ring to EM911 facility Grand Island Study Session - 7/19/2022 Page 147 / 166 CAPTIAL REQUEST FORM BUDGET YEAR FY2023 DEPARTMENT Finance DIVISION IT ORG NUMBER 41055001 TYPE OF PURCHASE (SELECT ONE) REPLACEMENT x NEW CAPITAL ITEM (DESCRIPTION)IT Computer Replacement ACCOUNT NUMBER 85620 TOTAL COST 80,000 (Total Cost includes cash and trade-in value) FUND SOURCES: GENERAL FUND $80,000.00 GRANT(S) DONATION TRADE-IN USER FEES OTHER TOTAL FUNDING SOURCES $80,000.00 JUSTIFICATION: COMMON ACCOUNT NUMBERS LAND 85605 LAND IMPROVEMENTS 85608 BUILDINGS 85610 BUILDING IMPROVEMENTS 85612 MACHINERY AND EQUIPMENT 85615 OFFICE EQUIPMENT 85620 VEHICLES 85625 Replacement computers through the IT replacement program CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR Grand Island Study Session - 7/19/2022 Page 148 / 166 Grand Island Study Session - 7/19/2022 Page 149 / 166 Grand Island Study Session - 7/19/2022 Page 150 / 166 Grand Island Study Session - 7/19/2022 Page 151 / 166 Grand Island Study Session - 7/19/2022 Page 152 / 166 Grand Island Study Session - 7/19/2022 Page 153 / 166 Grand Island Study Session - 7/19/2022 Page 154 / 166 Grand Island Study Session - 7/19/2022 Page 155 / 166 Grand Island Study Session - 7/19/2022 Page 156 / 166 Grand Island Study Session - 7/19/2022 Page 157 / 166 Grand Island Study Session - 7/19/2022 Page 158 / 166 Grand Island Study Session - 7/19/2022 Page 159 / 166 City of Grand Island Tuesday, July 19, 2022 Study Session Item -8 FTE Discussions Staff Contact: Patrick Brown Grand Island Study Session - 7/19/2022 Page 160 / 166 Below are FTE requests with narratives for the upcoming FTE discussion on July 19, 2022.    Emergency Management – additional FTE’s (General Fund)   2 Public Safety Dispatchers ‐ Why is the position needed? We really need four new staff in the  Emergency Center to keep our shifts at 4 seats per shift. Jon Rosenlund is asking for 2 this year.  These positions are funded 50% by the County, so the City actually only pays for half of the total  costs of each employee. The last time FTE’s were added to Emergency Management was 2011.   How many similar positions do you have in the department? 13 Public Safety Dispatchers and 3  Senior Dispatchers.    Total Cost ‐ $158,128 (to be split between the City and Hall County)  Emergency Management – Reclassifications (General Fund)   Three Public Safety Dispatchers would be reclassified to Senior Public Safety Dispatchers.   Why is the position needed? Currently, Jon has only 3 senior dispatchers, one per shift. Because  they don’t work 7 days a week, that leaves almost 1/3 of shifts working without a supervisor,  sometimes more when seniors take time off. We would like to reclassify three Dispatchers to  become Senior Dispatchers. This would provide authorized supervision to all shifts and will also  accommodate the increased load the ProQA and other call reviews will require with the new  system. It is estimated that promoting 3 dispatchers to senior dispatcher will add approximately  $27k to personnel services. A small price to pay for the benefits in supervision and quality  assurance.   How many similar positions do you have in the department? 3 senior dispatchers currently on  staff today.   Total Cost ‐ $27,237 (to be split between the City and Hall County)  Parks and Recreation – additional/Reclassification FTE’s (General Fund)   Parks Maintenance Worker – why is the position needed? To keep up with the growth of the  department and expectations from the public and City Council.   How many similar positions do you have in the department? 10 similar positions.   Total Cost ‐ $71,189  Planning Department – moving FTE from Utilities to General Fund   Planner 1 ‐ This is part of the rebalance of expenses/revenues between the General Fund and  Electric Utility. Due to technology and personnel at the Electric Utility, this position (FTE portion)  is not used for any specific utility work.   Total Cost to General Fund is $36,559. This position is a shared position with the County. (50%)  Police Department – additional FTE’s (General Fund)   (2) Public Safety Apprentices – One full time and two part time positions. These positions were  approved in April of 2022.   Total Cost ‐ $158,110  Grand Island Study Session - 7/19/2022 Page 161 / 166  4 Part Time Airport Police Officers – Why is the position needed? Currently one police officer  goes out to the airport for departures. The additional part time airport police officers would  alleviate the need to take an officer off patrol.    Total Cost ‐ $71,178   (3) Police Officers – Why is the position needed? The additional Police Officers will be needed in  the future but in today’s environment, Police Department being down 11‐12 officers, allocating  budget dollars to positions that would not be filled would not be a prudent use of resources.   Total Cost ‐ $280,572   Public Works Engineering – reclassification of FTE (General Fund)   Reclass an Engineering 1 PW to Engineering 1 or 2 or Senior.    Why is the position needed? The Engineering series is necessary to attract & retain qualified  Engineers.   How many similar positions are in the department? There are currently two (2) Engineer 1  positions, one of which is vacant and has high turnover. The other is a licensed Engineer with  over 20 years of experience. The Engineer II and Senior positions would be new classes but not  new FTE’s. These changes will allow for more flexibility in hiring and retaining Engineers in the  Public Works Department. An entry level engineer would be designated as an Engineer 1 (intern)  whereas experienced engineers would be put in the engineer II (required to have a PE  designation) or senior (number of years of experience) category depending on experience.    Total Cost ‐ $0 to $10,076 dependent on the experience.  Streets Division (210 Fund) – reclassification of FTE   Reclass two Senior Maintenance Worker positions to Senior Equipment Operators. Why is the  position needed? This position provides oversight and technical expertise in equipment  operation and participates in a wide variety of road maintenance and construction operating of  the heaviest and most complex pieces of equipment.  This position also aids in the progress of  right‐of‐way maintenance by operating equipment for drainway clearing, mowing, tree  trimming, as well as performing additional street sweeping and fill in when extra man power is  required for traffic control or large projects.  A variety of other duties are performed by this  position, which include operating equipment for snow plowing and salting, roadway  improvements/rehabilitation, as well as cover stand‐by shifts as assigned. This will help hiring  and retention.   How many similar positions do you have in the department? There are 5 FT Senior Equipment  Operators currently.   Total Cost ‐ $1,746  Solid Waste (505 Fund) – reclassification and additional FTE   Office Manager – SW  ‐  Why is this position needed? The position oversees all aspects of the  office and assists the Superintendent with the accounting for the division. This position would  oversee 3.5 division clerks (currently 2.5 FTE division clerks – see below) and seasonal workers.  This would reduce overtime costs substantially.   Total Cost ‐ $90,469  Grand Island Study Session - 7/19/2022 Page 162 / 166  Solid Waste Division Clerk – the Accounting Technician position would be eliminated and add 1  FTE to Solid Waste Division Clerk. Due to the increases in workloads and the difficulty of  scheduling when employees are sick or vacation, this additional position would alleviate the  issues of short staffing in different areas and/or decreasing hours at the landfill. Also with the  additional scale coming online, there will be a need for additional staffing. This a front office  reorganization that will improve efficiencies currently and in the future growth of the Transfer  Station.   Total Cost – ($13,639) – together the cost would be $77,010  Utility Department – (520 Fund)   Due to the rebalance of expenses/revenues, the 0.38 FTE will be moved to the General Fund.  See above – Planner.   Total Cost – ($36,559)  Water Department – (525 Fund) – additional FTE   Water Maintenance Worker – Why is the position needed? Water service lines are currently  owned by property owner from the water main to the point of use. For about half of the  owners, this includes ownership of the service line under the street, which can add $5,000 to  the service line repair. This is a hardship for many owners and obtaining financing and finding a  plumber to perform the repair can take weeks and, in many cases, the leaking water will  undermine the street and adjacent utilities. Utilities management is recommending that the  water utility assume ownership of water service lines in the public right of way from the  property owner in to allow an equitable and timely response to service line failures. Anticipated  repairs of these service lines based on building permit records will require additional staff.    How many similar positions do you have in the department? Water maintenance worker – 6,  Senior Water Maintenance worker – 3   Total Cost ‐ $87,330  Waste Water (530 Fund) – reclassification and additional FTE   Reclass Accounting Technician – WW to Administrative Assistant – WW. Why is the position  needed? This position is the center of the Wastewater Treatment Plant budget monitoring and  daily office functions.   How many similar positions are in the department? There was one in the past, however none at  this time.   Total Cost ‐ $3,111   Reclass Engineer I – WWTP to Engineering I or II or Senior. The Engineering series is necessary to  attract & retain qualified Engineers. Please see PW Engineer proposed changes for more detail.   Total Cost ‐ $11,986   Reclass Engineer Technician to Engineer Technician I or II or Senior  Why is the position needed?  The Engineering Technician series is necessary to attract & retain qualified Engineer Technicians.   Total Cost ‐ $2,967  Grand Island Study Session - 7/19/2022 Page 163 / 166  One additional FTE – WWTP FOG (Fats, Oils, and Grease) Program Manager. Why is the position  needed? This new position will develop Fats, Oils, and Grease policies and procedures, and  ordinances in support of the Wastewater infrastructure throughout the City.   Total Cost ‐ $85,936  Total Costs by Funds   General Fund ‐ $421,514 (excluding 3 Police Officer positions)   Electric Fund – ($36,559)   Water Fund ‐ $87,330   Waste Water Fund ‐ $104,000   Solid Waste Fund ‐ $77,010   Streets Fund ‐ $1,746  Grand Island Study Session - 7/19/2022 Page 164 / 166 FY2023 FTE Request Matrix Department Fund Current Position New Position FTE Adjustment Salaries Benefits Total Cost Emergency Management General Fund Public Safety Dispatchers 2.00 100,562             57,566          158,128          Public Safety Dispatchers ‐3.00 (186,438)            (91,164)        (277,602)        Senior Public Safety  Dispatchers 3.00 208,884             95,955          304,839               Total FTE Adjustment 2.00 123,008             62,357          185,365          Parks and Recreation General Fund Maintenance Worker ‐  Parks 1.00 43,008               28,181          71,189                 Total FTE Adjustment 2.00 102,520             58,748          71,189            Planning General Fund Planner I 0.38 27,916               8,643            36,559                 Total FTE Adjustment 0.38 27,916               8,643            36,559            Police Department General Fund Police Officer 3.00 62,957               30,567           ‐                  Public Safety Apprentice 2.00 158,110          Airport Police Officer ‐ PT 1.00 71,178                 Total FTE Adjustment 6.00 377,742             183,402       229,288          Public Works ‐ Engineerin General Fund Engineering 1 PW ‐1.00 (109,121)            (51,874)        (160,995)        Engineering ‐ 1 or 2 or  Senior 1.00 114,217             52,611          166,828               Total FTE Adjustment 0.00 5,096                 737               5,833              Streets Division Streets Fund Senior Maintenance  Worker ‐2.00 (141,960)            (69,938)        (211,898)        Senior Equipment  Operator 2.00 144,298             69,346          213,644               Total FTE Adjustment 0.00 2,338                 (592)              1,746              Solid Waste Solid Waste Fund Accounting Technician‐ SW ‐1.00 (57,205)              (30,233)        (87,438)          Office Manager ‐ SW 1.00 60,092               30,557          90,649            Division Clerk FT ‐ SW 1.00 45,799               28,000          73,799                 Total FTE Adjustment 1.00 48,686               28,324          77,010            Utility Department Electric Fund Planner 1 ‐0.38 (27,916)              (8,643)          (36,559)               Total FTE Adjustment ‐0.38 (27,916)              (8,643)          (36,559)          Water Department Water Fund Water Maintenance  Worker 1.00 56,616               30,714          87,330                 Total FTE Adjustment 1.00 56,616               30,714          87,330            Waste Water Waste Water Fund Accounting Technician‐ WW ‐1.00 (60,583)              (30,261)        (90,844)          Administrative Assistant‐ WW 1.00 63,118               30,837          93,955            Page 1 of 2 Grand Island Study Session - 7/19/2022 Page 165 / 166 FY2023 FTE Request Matrix Department Fund Current Position New Position FTE Adjustment Salaries Benefits Total Cost WWTP FOG Program Mgr   (Fats, Oils, and Greases)1.00 56,112               29,824          85,936            Engineer 1 ‐ PW ‐1.00 ‐                      ‐                 ‐                  Engineer 1 ‐ WWTP ‐1.00 (78,229)              (24,979)        (103,208)        Engineering ‐ 1 or 2 or  Senior 1.00 81,676               33,518          115,194          Engineering Technician ‐1.00 (73,577)              (33,040)        (106,617)        Engineering Technician 1  or 2 or Senior 1.00 76,775               32,809          109,584               Total FTE Adjustment 0.00 65,292               38,708          104,000          Page 2 of 2 Grand Island Study Session - 7/19/2022 Page 166 / 166