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01-11-2022 City Council Regular Meeting Packet City of Grand Island Tuesday, January 11, 2022 Council Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 1/11/2022 Page 1 / 196 City of Grand Island Tuesday, January 11, 2022 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Kelly Karges, Trinity United Methodist Church, 511 North Elm Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 1/11/2022 Page 2 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 1601 S. Locust Street (Bosselman Real Estate, LLC) Council action will take place under Consent Agenda item G-4. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/11/2022 Page 3 / 196 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:January 11, 2022 Subject:Acquisition of Utility Easement – 1601 S. Locust Street – Bosselman Real Estate, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Bosselman Real Estate, LLC, through a part of Lot Three (3), Bosselman Business Park Subdivision, in the City of Grand Island, Hall County, Nebraska (1601 S. Locust Street), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Bosselman Real Estate, LLC has requested an electrical service for the new Starbucks building located at 1601 S. Locust Street. To accommodate the new electrical service, the city will need to install a 150 KVA transformer and 620 linear.feet of 4” PVC conduit with 1/0 cable. The proposed easement will allow the Department to install, access, operate, and maintain the electrical infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 1/11/2022 Page 4 / 196 Grand IslandCouncil Session - 1/11/2022Page 5 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item E-2 Public Hearing on Redevelopment Plan for CRA No. 6 for Property located North of State Street and West of Wheeler Avenue (Mesner Development Co.) Council action will take place under Resolutions item I-1. Staff Contact: Chad Nabity Grand Island Council Session - 1/11/2022 Page 6 / 196 Council Agenda Memo From:Chad Nabity, AICP Meeting:January 11, 2022 Subject:Site Specific Redevelopment Plan for CRA Area #6 Presenter(s):Chad Nabity, AICP CRA Director Background Mesner Development has submitted an application for tax increment financing to aid in the redevelopment of this property north of State Street and west of Wheeler Avenue by Blessed Sacrament Church and the Five Point Super Saver. The intended use of the property is 60 to 70 units of attached single family townhomes. Staff has prepared a redevelopment plan for this property consistent with the TIF application. The CRA reviewed the proposed development plan on November 10, 2021 and forwarded it to the Hall County Regional Planning Commission for recommendation at their meeting on December 1, 2021. The CRA also sent notification to the City Clerk of their intent to enter into a redevelopment contract for this project pending Council approval of the plan amendment. The Hall County Regional Planning Commission held a public hearing on the plan amendment at a meeting on December 1, 2021. The Planning Commission approved Resolution 2022-03 in support of the proposed amendment, declaring the proposed amendment to be consistent with the Comprehensive Development Plan for the City of Grand Island. The CRA approved Resolution 375 forwarding the redevelopment plan along with the recommendation of the planning commission to the City Council for consideration. Discussion Tonight, Council will hold a public hearing to take testimony on the proposed plan (including the cost benefit analysis that was performed regarding this proposed project) and to enter into the record a copy of the plan amendment that would authorize a redevelopment contract under consideration by the CRA. Council is being asked to approve a resolution approving the cost benefit analysis as presented in the redevelopment plan along with the amended redevelopment plan for CRA Area #6 and authorizes the CRA to execute a contract for TIF based on the plan Grand Island Council Session - 1/11/2022 Page 7 / 196 amendment and to find that this project would not be financially feasible at this location without the use of TIF. The redevelopment plan amendment specifies that the TIF will be used to offset allowed costs for acquisition and redevelopment of age restricted apartments at this location. The cost benefit analysis included in the plan finds that this project meets the statutory requirements for as eligible TIF project and that it will not negatively impact existing services within the community or shift additional costs onto the current residents of Grand Island and the impacted school districts. The bond for this project will be issued for a period of 15 years. The proposed bond for this project will be issued for the amount of $1,779,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the resolution 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation The CRA and Hall County Regional Planning Commission recommend that the Council approve the Resolution necessary for the adoption and implementation of this plan. Sample Motion Move to approve the resolution as submitted. Grand Island Council Session - 1/11/2022 Page 8 / 196 Redevelopment Plan Amendment Grand Island CRA Area 6 June 2014 Amended November 2021 The Community Redevelopment Authority (CRA) of the City of Grand Island intends to amend the Redevelopment Plan for Area 6 within the city, pursuant to the Nebraska Community Development Law (the “Act”) and provide for the financing of a specific infrastructure redevelopment related projects in Area 6. Executive Summary: Project Description THE ACQUISITION OF PROPERTY AT FIVE POINTS EAST OF BROADWELL AVENUE AND NORTH OF STATE STREET BY THE DEVELOPER AND SUBSEQUENT SITE PREPARATION, DEMOLITION, UTILITY IMPROVEMENTS, LANDSCAPING AND PARKING IMPROVEMENTS NECESSARY FOR BUILDING A NEW GROCERY STORE, INLINE RETAIL SPACE AND RESTAURANT SPACE RESIDENTIAL DEVELOPMENT INCLUDING UP TO 70 TOWNHOUSES IN 2 AND 3 UNIT CONFIGURATIONS AT THIS THE LOCATION IDENTIFIED. The use of Tax Increment Financing (“TIF”) to aid in the acquisition of property, demolition of existing structures, necessary site work and installation of public utilities and street improvements necessary to redevelop this site. The use of TIF makes it feasible to complete all of the phases of the proposed project within the timeline presented. This project could not be completed without the use of TIF. The acquisition, site work and construction of all improvements will be paid for by the developer. The developer is responsible for and has provided evidence that they can secure adequate debt financing to cover the costs associated with the acquisition, site work and remodeling. The Grand Island Community Redevelopment Authority (CRA) intends to pledge the ad valorem taxes generated over the 15 year period beginning January 1, 2016 towards the allowable costs and associated financing for the acquisition and site work for the development of the grocery store. The CRA intends to pledge the ad valorem taxes generated up to 15 years for each of the proposed townhomes on the expanded site. TAX INCREMENT FINANCING TO PAY FOR THE ACQUISTION OF THE PROPERTY AND RELATED SITE WORK WILL COME FROM THE FOLLOWING REAL PROPERTY: Property Description (the “Redevelopment Project Area”) This property is located at the northeast corner of Broadwell Avenue and State Street in northeast Grand Island including the attached map identifies the subject property and the surrounding land uses: Grand Island Council Session - 1/11/2022 Page 9 / 196 Legal Descriptions Lot 3 of Skag-Way Subdivision and Lot 1 of Skag- Way Second Subdivision. Grocery Store on Lot 1 of Skag-Way Fourth Subdivision, Townhomes to be developed on Lot 2 of Skag-Way Fourth Subdivision, Lots 1 and 2 of Nattrass Subdivsion and Lot 9 of Home Subdivision Grand Island Council Session - 1/11/2022 Page 10 / 196 Original Redevelopment Plan Area Grand Island Council Session - 1/11/2022 Page 11 / 196 Existing Land Use Map as Amended November 2021 Grand Island Council Session - 1/11/2022 Page 12 / 196 The tax increment will be captured for the tax years the payments for which become delinquent in years 2017 through 2030 inclusive on the grocery store. It is anticipated that the increment on the townhouses will be capture over a period not to exceed 20 years with no portion extending over 15 years beginning in 2023. The real property ad valorem taxes on the current valuation will continue to be paid to the normal taxing entities. The increase will come from the construction of new commercial space on this property. Statutory Pledge of Taxes. Pursuant to Section 18-2147 of the Act, any ad valorem tax levied upon real property in the Redevelopment Project Area shall be divided, for the period not to exceed 15 years after the effective date of the provision, which effective date shall be January 1, 2016 for the grocery store and as determined by the contract for the townhouses. a. That portion of the ad valorem tax which is produced by levy at the rate fixed each year by or for each public body upon the redevelopment project valuation shall be paid into the funds, of each such public body in the same proportion as all other taxes collected by or for the bodies; and b. That portion of the ad valorem tax on real property in the redevelopment project in excess of such amount, if any, shall be allocated to and, when collected, paid into a special fund of the Authority to pay the principal of; the interest on, and any premiums due in connection with the bonds, loans, notes, or advances on money to, or indebtedness incurred by, whether funded, refunded, assumed, or otherwise, such Authority for financing or refinancing, in whole or in part, a redevelopment project. When such bonds, loans, notes, advances of money, or indebtedness including interest and premium due have been paid, the Authority shall so notify the County Assessor and County Treasurer and all ad valorem taxes upon real property in such redevelopment project shall be paid into the funds of the respective public bodies. Pursuant to Section 18-2150 of the Act, the ad valorem tax so divided is hereby pledged to the repayment of loans or advances of money, or the incurring of any indebtedness, whether funded, refunded, assumed, or otherwise, by the CRA to finance or refinance, in whole or in part, the redevelopment project, including the payment of the principal of, premium, if any, and interest on such bonds, loans, notes, advances, or indebtedness. Redevelopment Plan Amendment Complies with the Act: The Community Development Law requires that a Redevelopment Plan and Project consider and comply with a number of requirements. This Plan Amendment meets the statutory qualifications as set forth below. Grand Island Council Session - 1/11/2022 Page 13 / 196 1. The Redevelopment Project Area has been declared blighted and substandard by action of the Grand Island City Council on October 9, 2007.[§18-2109] Such declaration was made after a public hearing with full compliance with the public notice requirements of §18-2115 of the Act. 2. Conformation to the General Plan for the Municipality as a whole. [§18-2103 (13) (a) and §18-2110] Grand Island adopted a Comprehensive Plan on July 13, 2004. This redevelopment plan amendment and project are consistent with the Comprehensive Plan, in that no changes in the Comprehensive Plan elements are intended. This plan merely provides funding for the developer to acquire the necessary property and provide the necessary site work for the construction of a permitted use on this property. The Hall County Regional Planning Commission held a public hearing at their meeting on December 1, 2021 and passed Resolution 2022-3 confirming that this project is consistent with the Comprehensive Plan for the City of Grand Island. The Grand Island Public School District has submitted a formal request to the Grand Island CRA to notify the District any time a TIF project involving a housing subdivision and/or apartment complex is proposed within the District. The school district was notified of this plan amendment at the time it was submitted to the CRA for initial consideration. 3. The Redevelopment Plan must be sufficiently complete to address the following items: [§18-2103(13) (b)] a. Land Acquisition: The Redevelopment Plan for Area 6 provides for real property acquisition and this plan amendment does not prohibit such acquisition. There is no proposed acquisition by the authority. The applicant will be acquiring the property from the current owner. b. Demolition and Removal of Structures: The project to be implemented with this plan does intend several structures along on the subject property to be removed or demolished. The structures to be demolished are all non-residential in nature and use. No additional structures will need to be demolished for the development of the townhouses. c. Future Land Use Plan See the attached map from the 2004 Grand Island Comprehensive Plan. The site is planned for commercial development. [§18-2103(b) and §18-2111] The attached map also is an accurate site plan of the area after redevelopment. [§18-2111(5)] Grand Island Council Session - 1/11/2022 Page 14 / 196 City of Grand Island Future Land Use Map from Original Plan Grand Island Council Session - 1/11/2022 Page 15 / 196 City of Grand Island Future Land Use Map for Amended Area d. Changes to zoning, street layouts and grades or building codes or ordinances or other Planning changes. Grand Island Council Session - 1/11/2022 Page 16 / 196 The area is zoned B2- General Business zone, R2 Low Density Residential and R3 Medium Density Residential. No zoning changes are anticipated with this project. No changes are anticipated in street layouts or grades. The property identified for the townhouse development will likely be changed to an R3 Medium Density Residential District or R3-SL Medium Density Small Lot District and a street will be extended through the development between State Street and Wheeler Avenue. No changes are anticipated in building codes or ordinances. Nor are any other planning changes contemplated. [§18-2103(b) and §18-2111] e. Site Coverage and Intensity of Use The developer is proposing remove all of the structures on the subject property in two phases. The buildings on Lot 3 of Skag-Way Subdivision will be demolished and a new grocery store will be constructed at that location, fuel pumps will be added near Broadwell Avenue and after the construction of the new store the old store will be demolished and the site will be prepared for additional retail and restaurant space to be constructed at a time when the market allows for said construction. The property is zoned B2 and could accommodate a building of up to 100% of the property. The area east of the grocery store identified for townhouse development in this plan would be rezoned to accommodate the development of the townhomes. An R3 or R3-SL zoning district would allow up to 50% of each lot to be developed with buildings. [§18-2103(b) and §18-2111] f. Additional Public Facilities or Utilities Sewer and water are available to support this development. Water mains will have to be extended throughout the site to support the configuration of the proposed development. New water and sewer services may be required for this building. Water mains and sewer mains will need to be extended for the townhouse development. Electric service will also need to be extended through the area. The developer will be responsible for replacing any sidewalks damaged during construction of the project. No other utilities would be impacted by the development. [§18-2103(b) and §18-2111] 4. The Act requires a Redevelopment Plan provide for relocation of individuals and families displaced as a result of plan implementation. This amendment does not provide for acquisition of any residences and therefore, no relocation is contemplated. [§18-2103.02] 5. No member of the Authority, nor any employee thereof holds any interest in any property in this Redevelopment Project Area. [§18-2106] Barry Sandstrom, Chairman of the Grand Island Community Redevelopment Authority, is President of Home Federal Bank in Grand Island and Home Federal has a branch office and an ATM on the property. Mr. Sandstrom will recuse himself from action on this Grand Island Council Session - 1/11/2022 Page 17 / 196 application. As of this amendment, Mr. Sandstrom is no longer a member of the CRA and no members of the CRA or employees hold any interest in this project. 6. Section 18-2114 of the Act requires that the Authority consider: a. Method and cost of acquisition and preparation for redevelopment and estimated proceeds from disposal to redevelopers. The developer is proposing to purchase this property for redevelopment for $2,600,000 in October of 2014 provided that TIF is available for the project as define. The cost of property acquisition is being included as a TIF eligible expense. Costs for site preparation, utility and parking improvements are estimated at $3,004,953 as related to the demolition and site preparation are included as a TIF eligible expense. It is estimated based on the proposed increased valuation of $4,416,000 will result in $1,600,000 of increment generated over a 15 year period, substantially less than the TIF allowable expenses. Mesner Development will be acquiring the property identified for townhouses as part of the eligible activities for this development. The TIF granted on the first project did not cover the full cost of acquisition so the cost of Lot 2 of Skag-Way Fourth Subdivision can be included as an eligible expense with the other properties that make this project feasible. No property will be transferred to redevelopers by the Authority. The developer will provide and secure all necessary financing. b. Statement of proposed method of financing the redevelopment project. The developer will provide all necessary financing for the project. The Authority will assist the project by granting the sum of $1,600,000 from the proceeds of the TIF Indebtedness issued by the Authority. This indebtedness will be repaid from the Tax Increment Revenues generated from the project. TIF revenues shall be made available to repay the original debt and associated interest after January 1, 2016 through December 2030 for the grocery store phase of this project. The developer will provide all necessary financing for the townhouse phase of the project as described in this amended plan. The Authority will assist the project by granting the sum of $1,779,000 from the proceeds of the TIF Indebtedness issued by the Authority. This indebtedness will be repaid from the Tax Increment Revenues generated from the project. TIF revenues shall be made available to repay the original debt and associated interest after January 1, 2023 through December 2043 c. Statement of feasible method of relocating displaced families. No families will be displaced as a result of this plan. Grand Island Council Session - 1/11/2022 Page 18 / 196 7. Section 18-2113 of the Act requires: Prior to recommending a redevelopment plan to the governing body for approval, an authority shall consider whether the proposed land uses and building requirements in the redevelopment project area are designed with the general purpose of accomplishing, in conformance with the general plan, a coordinated, adjusted, and harmonious development of the city and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity, and the general welfare, as well as efficiency and economy in the process of development, including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of the healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreational and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of insanitary or unsafe dwelling accommodations or conditions of blight. The Authority has considered these elements in proposing this Plan Amendment. This amendment, in and of itself will promote consistency with the Comprehensive Plan, in that it will allow for the utilization of and redevelopment of commercial lots. This will not significantly impact traffic at the Five Points intersection. New commercial development will raise property values and provide a stimulus to keep surrounding properties properly maintained. This will have the intended result of preventing recurring elements of unsafe buildings and blighting conditions. New residential construction between the grocery store and Wheeler Avenue north of Blessed Sacrament Church will utilize property that has been in the City Limits and largely vacant for more than 60 years. This is infill development of housing near community services such as banking, groceries, churches and existing parks. 8. Time Frame for Development Development of phase one of this project (including construction of the new grocery store) is anticipated to be completed between October of 2014 and October of 2015. Demolition of the existing Skagway store and preparation of the eastern portion of the site for further development will occur after the opening of the new store. Excess valuation should be available for this project for 15 years beginning with the 2016 tax year. Phase one of the project was completed as expected. Phase two including in line retail and restaurant uses did not materialize as marketability of this property for those purposes was not feasible. This amended plan would allow phase two to include development of up to 70 townhouses and include additional property that was not in the original plan. 9. Justification of Project Skagway has been a commercial anchor for the Five Points neighborhood since the 1950’s. This redevelopment and reinvestment by AWG at this location represents a great Grand Island Council Session - 1/11/2022 Page 19 / 196 opportunity to strengthen and sustain this neighborhood commercial development. This is infill development in an area with all city services available. This project does not propose to tear down any buildings with historic value. Phase two of this project as shown in this amended plan would add up to 70 townhouses some potentially developed with low income housing tax credits. This would transition the commercial node at the Five Points intersection with the residential to the north and east of the site and provide needed housing in the community as infill development using vacant property with the ability to extend services. At this time housing is a critical need in Grand Island and across the state of Nebraska. 10. Cost Benefit Analysis Section 18-2113 of the Act, further requires the Authority conduct a cost benefit analysis of the plan amendment in the event that Tax Increment Financing will be used. This analysis must address specific statutory issues. As authorized in the Nebraska Community Development Law, §18-2147, Neb. Rev. Stat. (2012), the City of Grand Island has analyzed the costs and benefits of the proposed AWG-Skagway North Redevelopment Project, including: Project Sources and Uses. Approximately $1,600,000.00 in public funds from tax increment financing provided by the Grand Island Community Redevelopment Authority will be required to complete the project. This investment by the Authority will leverage $14,430,000.00 in private sector financing; a private investment of $9.02 for every TIF dollar investment. Use of Funds. Description TIF Funds Private Funds Total Site Acquisition $1,600,000 $1,000,000 $2,600,000 Site preparation $3,004,953 Legal and Plan Building Costs Phase 1 $4,725,000 $4,725,000 Phase 2 $3,000,000 $3,000,000 Fuel Center $500,000 $500,000 Personal Property $1,000,000 $1,000,000 Soft Costs $1,200,000 $1,200,000 TOTALS $1,600,000 $14,429,953 $16,029,953 Project Sources and Uses Phase 2. Approximately $1,779,000.00 in public funds from tax increment financing provided by the Grand Island Community Redevelopment Authority will be required to complete the project. This investment by the Authority will leverage $14,609,018 in private sector financing; a private investment of $8.25 for every TIF dollar investment. Grand Island Council Session - 1/11/2022 Page 20 / 196 Use of Funds. Description TIF Funds Private Funds Total Site Acquisition 484,000$ $ 484,000 Building Costs $ - Market Rate Units $ 6,080,000 $ 6,080,000 LIHTC Units $ 8,529,018 $ 8,529,018 Sewer $ 361,176 $ 361,176 Water $ - Electric $ 72,000 $ 72,000 Public Streets/Sidewalks $ 488,378 $ 488,378 Site preparation/Dirt Work $ 179,000 $ 179,000 Architecture/Engineering $ 80,000 $ 80,000 Legal/TIF Contract -$ $ - Contingency Reserves 102,855$ $ 102,855 $ - Total $ 1,767,409 $ 14,609,018 $ 16,376,427 Source of Funds Tax Revenue Phase 1. The property to be redeveloped is anticipated to have a January 1, 2014, valuation of approximately $3,442,551. Based on the 2013 levy this would result in a real property tax of approximately $75,783. It is anticipated that the assessed value will increase by $4,416,000, upon full completion, as a result of the site redevelopment. This development will result in an estimated tax increase of over $97,200.00 annually adjusted with a 2% appreciation in value for 15 years resulting in $1,600,000 of increment over the 15 year period. The tax increment gained from this Redevelopment Project Area would not be available for use as city general tax revenues, for a period of 15 years, or such shorter time as may be required to amortize the TIF bond, but would be used for eligible private redevelopment costs to enable this project to be realized. Estimated 2014 assessed value:$ 3,442,551.00 Estimated value after completion $ 7,858,035.00 Increment value $ 4,415,484.00 Annual TIF generated (estimated)$ 97,200.00 TIF bond issue $ 1,600,000.00 Tax Revenue Phase 2. The property to be redeveloped for townhouses is anticipated to have a January 1, 2021, valuation of approximately $574,685. Based on the 2020 levy this would result in a real property tax of approximately $12,508. It is anticipated that the assessed value will increase by $14,514,333, upon full completion, as a result of the site redevelopment. This development will result in an estimated tax increase of over $319,557 annually or an increment of $4,793,348 over the 15 year period. The tax increment gained from this Redevelopment Project Area would not be available for use as city general tax revenues, for a period of 15 years, or such shorter time as may be required to amortize the TIF bond, but would be used for eligible private redevelopment costs to enable this project to be realized. Estimated 2021 assessed value:$ 574,685 Grand Island Council Session - 1/11/2022 Page 21 / 196 Estimated value after completion $ 15,089,018 Increment value $ 14,514,333* Annual TIF generated (estimated)$ 319,557 TIF bond issue $ 1,767,409 *This is a market rate increment value and if LITHC is used for the project the actual annual revenues generated would likely be reduced by as much as half. Phase 1 (a) Tax shifts resulting from the approval of the use of Tax Increment Financing; The redevelopment project area currently has an estimated valuation of $3,442,591. The proposed demolition, new parking lot and renovations at this location will result in an additional $4,415,444 of taxable valuation based on an analysis by the Hall County Assessor’s office. No tax shifts are anticipated from the project. The project creates additional valuation that will support taxing entities long after the project is paid off. (b) Public infrastructure and community public service needs impacts and local tax impacts arising from the approval of the redevelopment project; No additional public service needs have been identified. Existing water and waste water facilities will not be impacted by this development. The electric utility has sufficient capacity to support the development. It is not anticipated that this will impact schools. Fire and police protection are available and should not be impacted by this development. (c) Impacts on employers and employees of firms locating or expanding within the boundaries of the area of the redevelopment project; This project will protect and enhance the existing employment within the Project Area by maintaining a grocery store at this location. Additional employment is anticipated with the inline retail and restaurant also proposed at this site. At project stabilization employment is expected to increase to 28 full time equivalent employees. Temporary construction employment will increase during the construction. The construction period is expected to exceed 12 months. (d) Impacts on other employers and employees within the city or village and the immediate area that are located outside of the boundaries of the area of the redevelopment project; and This facility could draw employees from other similar facilities within the City. The latest available labor statistics show that the Grand Island labor pool is 27,961 with a 3.3% unemployment rate1. 1 https://neworks.nebraska.gov Labor Force, Employment and Unemployment for Grand Island City in Grand Island Council Session - 1/11/2022 Page 22 / 196 (e) Any other impacts determined by the authority to be relevant to the consideration of costs and benefits arising from the redevelopment project. This will provide appropriate development at a key entrance into the City of Grand Island. Five Points is an iconic location in Grand Island. This redevelopment plan will result in substantial new construction in the neighborhood. Skagway has been a key business at the Five Points location for more than 60 years. This site has had a neighborhood grocery store since before the area to the north and east was developed. Redevelopment of this site will preserve this neighborhood commercial district and strengthen and preserve the surrounding residential values. Personal property in the project is subject to current property tax rates. Personal property for the Project is estimated at $1,000,000 resulting in an estimated personal property tax for the first year of operations of $22,000. Personal property tax is not subject to TIF and will be paid to the normal taxing entities. There will additionally be more city sales taxes paid to the city of Grand Island as a result of new taxable sales at the restaurant and inline stores. Phase 2 (a) Tax shifts resulting from the approval of the use of Tax Increment Financing; The redevelopment project area currently has an estimated valuation of $574,685. The proposed redevelopment at this location will result in an additional $14,514,333 of taxable valuation based on an analysis by the Hall County Assessor’s office. The project creates additional valuation that will support taxing entities long after the project is paid off and provide housing in the next four years. (b) Public infrastructure and community public service needs impacts and local tax impacts arising from the approval of the redevelopment project; No additional public service needs have been identified. Existing water and waste water facilities will not be impacted by this development. The electric utility has sufficient capacity to support the development. This development may have an impact on the schools in the area as further discussed below. Fire and police protection are available and should not be significantly impacted by this development but all new development does create potential issues for staffing and response. (c) Impacts on employers and employees of firms locating or expanding within the boundaries of the area of the redevelopment project; The proposed project will provide either workforce housing for employees in the area or potentially retirement housing for older citizens of Grand Island that would be moving May 2014 Grand Island Council Session - 1/11/2022 Page 23 / 196 out of existing homes making those available to new residents. Housing is a major concern for all expanding employers in the City of Grand Island. (d) Impacts on other employers and employees within the city or village and the immediate area that are located outside of the boundaries of the area of the redevelopment project; and The proposed project will provide either workforce housing for employees in the area or potentially retirement housing for older citizens of Grand Island that would be moving out of existing homes making those available to new residents. Housing is a major concern for all expanding employers in the City of Grand Island. (e) Impacts on student populations of school districts within the City or Village: This development will have an impact on the Grand Island School system and will likely result in additional students at both the elementary and secondary school levels. The average number of persons per household in Grand Island for 2015 to 2019 according the American Community Survey is 2.61. 70 additional households would house 182 people. According to the 2010 census 19.2% of the population of Grand Island was over 4 years old and under 18 years old. 2020 census number for this population cohort are not yet available but 27.6% of the 2021 population is less than 18 years of age this is the same percentage as the under 18 age cohort in 2010. If the averages hold it would be expected that there would be an additional 35 school age children generated by this development. Given the nature of the units ( a maximum of 70- 2 bedroom townhomes) proposed these numbers are likely to be significantly less than for detached single family development. If this develops as proposed with at a rate of around 16 unit per year for 4 years approximately 9 children could be added to the school age population every year with this development. These 9 children will likely be spread over the full school age population from elementary to secondary school. According to the National Center for Educational Statistics2 the 2019-20 enrollment for GIPS was 10,070 students and the cost per student in 2017-18 was $12,351 of that $4,653 is generated locally. The Grand Island Public School System was notified on November 4, 2021 that the CRA would be considering this application at their November 10, 2021 meeting. (f) Any other impacts determined by the authority to be relevant to the consideration of costs and benefits arising from the redevelopment project. The proposed development will provide workforce housing in the short term. This is infill development that will utilize property within the city limits that has been undeveloped. Time Frame for Development Grand Island Council Session - 1/11/2022 Page 24 / 196 Development of phase 1 of this project is anticipated to be completed during between October 2014 and October of 2015. The base tax year should be calculated on the value of the property as of January 1, 2015. Excess valuation should be available for this project for 15 years beginning with the 2016 tax year. Excess valuation will be used to pay the TIF Indebtedness issued by the CRA per the contract between the CRA and the developer for a period not to exceed 15 years or an amount not to exceed $1,600,000 the projected amount of increment based upon the anticipated value of the project and current tax rate. Based on the purchase price of the property and estimates of the expenses of renovation activities and associated engineering fees, the developer will spend more than $5,000,000 on TIF eligible activities. Development of phase 2 of this project is anticipated to be completed between 2022 and 2025. The base tax year will be set with contract amendments based on the completion of structures. Excess valuation should be available for this project for 15 years beginning with the 2023 tax year. Excess valuation will be used to pay the TIF Indebtedness issued by the CRA per the contract between the CRA and the developer for a period not to exceed 15 years or an amount not to exceed $1,767,409 based upon the anticipated value of the project and current tax rate. Grand Island Council Session - 1/11/2022 Page 25 / 196 BACKGROUND INFORMATION RELATIVE TO TAX INCREMENT FINANCING REQUEST Project Redeveloper Information Business Name: Mesner Developn1ent Co. Address: 1415 16th St., Suite 200, PO Box 335, Central City, NE 68826 Telephone No.: _3_08_-_94_6_-3_8_2_6______ Fax No.: 308-946-3827 Email: cliff@mesnerlaw.com Contact: Clifford Mesner Application Submission Date: ________________ Brief Description of Applicant's Business: Mesner Development is a real estate development company, focused on affordable and workforce Il0using. (See attached business resume.) Legal Description/Address of Proposed Project See Attached Community Redevelopment Area Number Form Updated 7-25-2019cn Page 11 Grand Island Council Session - 1/11/2022 Page 26 / 196 Present Ownership Proposed Project Site: Blessed Sacrament Church, a Nebraska Non-Profit Corporation and Ken-Ray LLC Is purchase of the site contingent on Tax Increment Financing Approval? Yes IZI NoD Proposed Project: Building square footage, size of property, description of buildings materials, etc. Please attach site plan, if available. 32 Townhomes in 16 duplexes. Each unit is 1,450 sq. ft. with 2 bedroom, two bathroom, 2 car garage. Subject to L1HTC financing, 38 Townhomes in 6 triplexes. Each unit is 1,120 sq. ft. with 2 bedroom, single bath and a single car garage. If L1HTC financing is not available this will be approximately 24 townhomes in duplex form. See attached If Property is to be Subdivided, Show Division Planned: VI. Estimated Project Costs: Acquisition Costs: $ See Attached A. Land B. Building $_---- Construction Costs: A. Renovation or Building Costs: $_---- B. On-Site Improvements: Sewer $_---- Water $_---- Electric $_---- Gas $_---- Public Streets/Sidewalks $_---- Form Updated 7-25-2019cn Page 12 Grand Island Council Session - 1/11/2022 Page 27 / 196 & 1. Form Updated 7 -25-2019cn $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- $_--- 13 Grand Island Council Session - 1/11/2022 Page 28 / 196 G. Nebraska Housing Trust Fund $_---- H. Other $_---- Name, Address, Phone & Fax Numbers of Architect, Engineer and General Contractor: Engineer: Advance Consulting Engineering Services 133 W. Washington St., PO Box 218 West Point, N E 68788 402-372-1923 Contractor: Estimated Real Estate Taxes on Project Site Upon Completion of Project: (Please Show Calculations) With LlHTC 34 units valued at $180,000 times a tax levy of 2.1766 is $3,918 per unit or $133,208 annually. 32 Low Income Housing Tax Units are taxed differently based on income and will likely produce $20,000 a year in real estate tax. If Tax units are not built, there will be 24 additional market rate units. If valued at $180,000 which would produce $94,029 per year. Project Construction Schedule: Construction Start Date: Spring 2022 Construction Completion Date: 2025 If Phased Project: 2022 Year --------------------15 % Com plete 2023 Year --------------------45 0/0 Complete 2024 Year --------------------75 0/0 Complete 2025 Year--------------------100 0/0 Com plete Year--------------------0/0 Com plete Year--------------------0/0 Complete Form Updated 7-25-2019cn Page 14 Grand Island Council Session - 1/11/2022 Page 29 / 196 XII. Please Attach Construction Pro Forma XIII. Please Attach Annual Income & Expense Pro Forma (With Appropriate Schedules) TAX INCREMENT FINANCING REQUEST INFORMATION Describe Amount and Purpose for Which Tax Increment Financing is Requested: We are requesting $1,779,000 for the purchase of land and infrastructure. Total land cost is $484,000 and the infrastructure costs are estimated at $1,295,000. Statement Identifying Financial Gap and Necessity for use of Tax Increment Financing for Proposed Project: We are proposing to build the same duplex units that we have built in Hasting, Norfolk, Schuyler and Holdrege. In Hastings, Norfolk and Holdrege we received TIF to buy the land and install the infrastructure. In Schuyler, the City provided free lots. Without the use of TIF our lot costs in Grand Island would be approximately, $35,000 per lot estimating interest costs on a four year build out. If we add $35,000 to the required sale price witl1 today's construction costs, we don't believe we hit the necessary target price point. Form Updated 7-25-2019cn Page 15 Grand Island Council Session - 1/11/2022 Page 30 / 196 or Post Office Box 1968 Grand Island, Nebraska 68802-1968 Phone: 308 385·5240 Fax: 308 385-5423 Email: cnabity@grand-island.com Form UP(jate~a 7-25-2019cn 16 Grand Island Council Session - 1/11/2022 Page 31 / 196 DEVELOPER RESUME CLIFF & KATHY MESNER are attorneys and real estate developers from Central City, Nebraska. They are the owners of Mesner Development Co., Mesner Law Office and Mesner Solar Development Co. The Mesners have developed affordable and workforce housing projects in Nebraska ahd Kansas for thirty years. The Mesners have experience in Low Income Housing Tax Credit developments, subdivision development, affordable and market rate housing, multifamily and single family housing, spec housing, student housing, new neighborhoods programs, the workforce housing initiative pilot program and the Rural Workforce Housing Fund. They have worked with local, state and federal agencies to bring housing investment dollars to communities across Nebraska and Kansas. The Mesners understand the importance of housing to the survival of all communities. Kathy has served many years on the Nebraska Commission on Housing and Homelessness and recently chaired the Housing Industry Council for Blueprint Nebraska. Rural Workforce Housing Fund (RWHF) • Mesner Development completed projects for four communities with the first round of RWHF. o Schuyler: 24 unit apartment building and 4 duplex townhomes o York: two 24 unit apartment buildings o Hastings: development of a subdivision including 20 townhomes o Holdrege: development of a subdivision including 6 townhomes • Mesner Development is doing projects in three other communities with funding from the second round of RWHF. (Schuyler, Aurora, Cozad) Low Income Housing Tax Credit (UHTC) • Mesner Development has developed 70 LlHTC projects in Nebraska and Kansas including seven in Grand Island (see attached list) Subdivision Development • Mesner Development Co. often opens new subdivisions in conjunction with its LlHTC projects, but has also developed new subdivisions for general market rate housing. Examples would include: o LaRue Subdivision a 200 lot subdivision in Grand Island developed with Ray O'Connor o NorPark Subdivision opened in 2019 in Norfolk, Nebraska using TIF o Osborne View Subdivision opened in Hastings in 2019 with RWHF & TIF o Crew Subdivision opened in Holdrege in 2020 with RWHF & TIF Other • Student housing for Central Nebraska Community College in Grand Island, Nebraska. • Single family residential housing in Central City, Nebraska, using CDBG funds and Tax Increment Financing. Grand Island Council Session - 1/11/2022 Page 32 / 196 II II II II Cornerstone II III Ue'Jell~nrnelnt in Central KS KS Grand Island Council Session - 1/11/2022 Page 33 / 196 LOW INCOME HOUSING TAX CREDIT PROJECTS D:EV'ELOPED BY MESNER D£VEI..OPMENT CO. #of Name Total Tax Credits We Units Manage xxx location Total Project Costs Used 16 Lone Tree Village, inc. $ 896,000.00 $ 68,750.00 Central Nebraska 2 8 St. Paul Inc. $ 444,100.00 $ 33,841.00 St Nebraska 3 18 Beloit Tax Credit Housing $ 1,753,731.00 $ 145,490.00 Beloit, Kansas 8 Downs Rentals, LLC $ 1,371,600.00 $ 115,974.00 Downs, Kansas 5 16 Bader North Apts., lP $ 1,317,457.00 $ 106,544.00 Central City, Nebraska () 12 The Oaks, LP. $ 977,675.00 $ 77,432.00 Kansas HOi 7 18 West Side LP. $ 1,528,907.00 $ 119,002.00 Goodland, Kansas 12 Prairie Villas, LP $ 1,043,330.00 $ 82,209.00 Kansas HOi 9 8 Albion Manor, lP $ 793,250.00 $ 64,000.00 Albion, Nebraska 10 12 Apartments, LlC $ 1,277,936.00 $ 91,624.00 Kansas HOi 11 10 North Side Apartments, LLC $ 1,053,743.00 $ 76,890.00 Phillipsburg, Kansas 12 10 Meadowview Place, LLC $ 1,027,769.00 $ 79,044.00 Ellis, Kansas HOI 13 12 LlC $ 1,201,288.00 $ 88,806.00 HOI 14 10 ivory Street Apartments, LlC $ 899,000.00 $ 66,871.00 Oakley, Kansas 15 12 Walnut Creek Apartments, LLC $ 1,428,764.00 $ 108,840.00 Great Bend, Kansas 16 12 Walnut Glenn Apartments, LlC $ 1,301,967.00 $ 101,086.00 Great Bend, Kansas HOI Grand Island Council Session - 1/11/2022 Page 34 / 196 #of Units We Project Name Manage xxx Location Total Project Costs Total Tax Credits Used 17 10 Horseshoe Bend Villas Sutton, Nebraska $ 1,135,209.00 $ 68,761.00 18 8 2 CenterView Place, LLC Smith Center, Kansas $ 1,281,558.00 $ 98,167.00 19 10 Street of Dreams, LLC Larned, Kansas $ 1,453,420.00 $ 111,062.00 HOI 20 12 Southeast Villa, LLC Central City, N E $ 1,563,903.00 $ 123,597.00 21 18 Creekside Place, LLC Great Bend, Kansas $ 2,241,530.00 $ 171,675.00 HOI 22 40 xxx 40 Windridge Townhomes, LLC Grand Island, Nebraska $ 5,461,555.00 $ 438,501.00 23 12 Sunrise Ridge Townhomes, LLC Anthony, Kansas $ 1,416,262.00 $ 110,886.00 24 16 Sunrise East, LLC Holdrege, Nebraska $ 2,502,159.00 $ 185,918.00 25 12 Cheyenne Ridge, LLC Hoisington, Kansas $ 1,748,165.00 $ 132,297.00 HOI 26 18 xxx 18 Windridge Townhomes II, LLC Grand Island, NE $ 2,849,183.00 $ 314,920.00 27 6 Larned Dream Homes, LLC Larned, Kansas $ 1,359,482.00 $ 135,273.00 28 21 Legend Oaks, LLC Lexington, NE $ 2,915,107.00 $ 324,331.00 29 13 xxx 13 Jefferson Square, LLC Gothenburg, NE $ 1,823,975.00 $ 108,607.00 30 13 xxx 13 Ridgewood CROWN, LLC Grand Island, NE $ 2,918,660.00 $ 165,205.00 31 16 Tennessee Town II, LLC Topeka, KS $ 1,910,141.00 $ 160,000.00 32 66 Echo Ridge, LLC Topeka, KS $ 12,819,000.00 $ 500,000.00 Grand Island Council Session - 1/11/2022 Page 35 / 196 #of Units We Project Name Manage xxx Location Total Project Costs Total Tax Credits Used 33 12 Hearthstone, LLC Larned, KS $ 2,035,806.00 $ 230,367.00 HOI 34 12 xxx 12 Westridge CROWN, LLC Grand Island, NE $ 2,799,856.00 $ 154,959.00 35 12 xxx 12 Rolling Hills Townhomes, LLC Ord, NE $ 1J95,909.00 $ 111,989.00 36 18 Sunrise Lane, LLC Holdrege, NE $ 2,761,279.00 $ 194,084.00 37 4 6 Hampton West, LLC Lyons, KS $ 1,996,298.00 $ 214,531.00 HOI 38 24 xxx 24 Stonewood Townhomes, LLC Grand Island, NE $ 3,821,362.00 $ 373,337.00 39 12 St. Paul Cottages, LLC St. Paut NE $ 1,906,166.00 $ 194,360.00 40 32 xxx 32 Southwood Estates, LLC Hastings, NE $ 4,720,890.00 $ 521,709.00 41 30 xxx 30 Stonewood Townhomes II, LLC Grand Island, NE $ 4,557,252.00 $ 452,188.00 42 22 Bedford Place, LLC Great Bend, KS $ 3564,885.00 $ 384,000.00 HOI 43 12 Ark River North, LLC Sterling, KS $ 1,959A87.00 $ 172,959.00 HOI 44 23 House to Home Rv/Escalade Kansas City, KS $ 5,669,610.00 $ 499,346.00 45 18 Legend Oaks II, LLC Lexington, NE $ 2,593,935.00 $ 266,018.00 46 14 River Road Townhomes, LLC Waterloo, N E $ 2,294,638.00 $ 201,115.00 47 20 Shady Bend Villas, LLC Grand Island, NE $ 3,768,925.00 $ 382,193.00 48 12 MeadowBrooks, LLC Larned KS $ 2,018,140.00 $ 173,231.00 HOI Grand Island Council Session - 1/11/2022 Page 36 / 196 #of We Project Name Total Tax Credits Units Manage xxx Location Total Project Costs Used 49 16 xxx 16 Clary Village, LLC McCook, NE $ 2,689,931.00 $ 247,822.00 50 24 xxx 24 Emerson Estates, LLC Hastings, NE $ 3,876,181.00 $ 357,167.00 51 12 Eastwood Apartments, LLC Hoisington, KS $ 2,077,712.00 $ HOI 173,943.00 52 16 xxx 16 Quillan Courts, LLC McCook, NE $ 3,455,853.00 $ 309,353.00 53 16 Windhaven Estates, LLC Holdrege, NE $ 3,161,967.00 $ 268,989.00 54 14 Kracl Meadows, LLC Schuyler, !\IE $ 2,927,323.00 $ 220,027.00 55 28 xxx 28 Eastside Estates, LLC Hastings, N E $ 5,019,164.00 $ 459,190.00 56 12 Delaware Place, LLC Valley Falls, KS $ 2,322,440.00 $ 179,000.00 57 20 xxx 20 Southview Estates, LLC Wayne, NE * $ 3,717,795.00 $ 274,634.00 58 16 Kensington Square, LLC Great Bend, KS $ 2,946,382.00 $ HOI 283,173.00 59 14 Ybarra Place II, LLC Topeka, KS $ 3,079,753.00 $ 326,531.00 60 20 Eastridge Villas Scott City, KS $ 3,982,125.00 $ HOI 385,521.00 61 30 xxx 30 Osborne View Estates, LLC Hastings, NE * $ 5,358,256.00 $ $ 374,575.00 374,575.00 Federal State 62 20 xxx 20 Horizon Estates, LLC Holdrege, NE * $ 3,745,435.00 $ $ 253,043.00 253,043.00 Federal State 63 32 xxx 32 Columbus Cherry Creek, LLC * Columbus, NE $ 4,485,600.00 $ $ 321,124.00 321,124.00 Federal State 64 34 xxx 34 FRC Housing -Hosp Rehab Columbus, NE * $ 7,503,505.00 $ $ 480,943.00 480,943.00 Federal State Grand Island Council Session - 1/11/2022 Page 37 / 196 #of Units We Name Manage xxx location Total Costs Total Tax Credits Used 65 20 Hidden Brook Towmhomes Fremont, NE $ $ $ Federal State 66 20 Hidden Brook Towmhomes II Fremont, NE $ $ 255,899.00 $ Federal State 67 18 xxx 18 Fremont Northside Townhomes Fremont NE $ $ $ 228,175.00 Federal State 68 24 Quail Cove Great KS $ $ 69 15 xxx 15 Gatewood NE $ $ $ 201,290.00 Federal State 70 28 Park Great Bend, KS' Grand Island Council Session - 1/11/2022 Page 38 / 196 legal description: lots One (1) And Two (2) Nattrass Subdivision Grand Island, Hall County, Nebraska, and lot Nine (9), In Home Subdivision, In The City Of Grand Island, Hall County, Nebraska. and lot 2 Skag-way Fourth Subdivision in the City of Grand Island, Hall County, Nebraska Grand Island Council Session - 1/11/2022 Page 39 / 196 PROPOSED PROJECT in oe"elc)pe!o in LaRue Subdivision. 150 peCIPle on Grand Island Council Session - 1/11/2022 Page 40 / 196 Grand Island Council Session - 1/11/2022 Page 41 / 196 ....:c .c x W : I I II I : ) I 1/" I /I " ~ \ . \ \ \,~ / ·r--------·······-··-·---· _____________________• ______.___ _____ ._____________.It ___________ _ ----------.L......------>t:-l~:;:;;=~~:t;:F:=~q±:::===#::=~~~~~~---~-~-;:;:;:---~-=---~---~___~ L __ _ ________ -..-___~ \ I r Grand Island Council Session - 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"""--_-r. L.f\Ui\tJRY _~-7 XIO-I O / /' I /' J /' / , ' G~f ~ / 22-0 X22-0 '\ / , , -$----~=nL~f----~ ! () \ M;lJN fL <i'C!i;: 1,,99;0, ff. ~466;o, f[, 17'--1" , I r--------------------~ I : ~ I\ 1 t\1, I I,\ 1 1 \ , \ 1 I 116,1 I ' ----------n,~-"-------!1' -B" Grand Island Council Session - 1/11/2022 Page 44 / 196 Grand Island Council Session - 1/11/2022 Page 45 / 196 Grand Island Council Session - 1/11/2022 Page 46 / 196 Grand Island Council Session - 1/11/2022 Page 47 / 196 Grand Island Council Session - 1/11/2022 Page 48 / 196 Grand Island Council Session - 1/11/2022 Page 49 / 196 Grand Island Council Session - 1/11/2022 Page 50 / 196 VI. Estimated Project Costs: Acquisition Costs: A. Land B. Building Subdivision Development Costs A. Renovation or Building Costs: Market Rate Townhomes LI HTC Project B. On-Site Improvements: Sewer Water Electric Gas Public Streets/Sidewalks Private Streets Trails Grading/DirtworklFill Demolition Other Total Soft Costs: A. Architectural & Engineering Fees: B. Financing Fees: C. Legal D. Developer Fees: E. Audit Fees F. Contingency Reserves: G. Other (Please Specify) TOTAL Subdivision Development Cost Market Rate Townhomes Building Costs LI HTC Properties Development Costs TOTAL Project Costs Total Estimated Market Value at Completion: Market Rate Units LlHTC TOTAL 484,000 361,176 72,000 488,378 179,000 80,000 102,855 1,767,409 6,080,000 8,529,018 16,376,427 6,560,000 8,529,018 15,089,018 Grand Island Council Session - 1/11/2022 Page 51 / 196 Grand Island Council Session - 1/11/2022 Page 52 / 196 Pro Formas The construction pro forma is for the market rate units. It shows the infrastructure and townhome build out and sale as anticipated by quarter. The second set shows a typical LlHTC project. It is anticipated that we would likely have to build in two phases to get funding, so we are showing an 18 unit pro forma. Two pages show anticipated costs including the many program costs required by a LlHTC project. The third page shows the anticipated operating budget. Grand Island Council Session - 1/11/2022 Page 53 / 196 Trinity Heights Subdivision Q42021 Q2 2022 Q32022 Q42022 Q12023 Q22023 Q32023 Q42023 Cash Out Land acquisition -$484,000 Infrastucture -$1,283,409 Phase I construction -$1,560,000 -$1,560,000 Phase II construction -$1,560,000 -$1,560,000 phase III construction N/A I nterest Cost $0 $0 $0 -$9,750 -$16,622 -$15,330 $0 RWHF repayment -$500,000 -$1,500,000 Cashin TIF Bonds $1,767,409 I Phase I sales $840,000 $2,520,000 Phase II sales $1,680,000 $1,680,000 Phase III N/A -RWHF advances $484,000 $1,283,409 $232,591 ~ -.. . ~. ~ ;:.:=~....... Outstanding (Principal) I Profit ~ $0 $0 _$440,000 ~80,000 -$1,329,750 -$1,226,372 $438,299 $438,299 Grand Island Council Session - 1/11/2022 Page 54 / 196 Amortized or Actual or Est. (9% Credit) expended (Non-Allowable 20% Fremont -Northside Project Costs Eligible Basis Eligible) limit Dev/Cont Land Existing structures Demolition (New) Site work Other Other Other Other Other Water/sewer/streeUland Dirt work, water,sewer, storm New building hard costs On Site Private Drive & Cotingency Site work/Parking -new site Accessory Building General requirements' Construction contingency Architect design Architect supervision Survey / Engineer Fees GeoTek Soils report Construction loan interest Origination fee Credit enhancement fee Construction Period Taxes #Bridge loan expense STATE TAX CREDITS FEES Property appraisal Tax credit fees' Environmental study Market study Other -Internet Installation * Fee back in Kelby Fee * Contractor overhead * Contractor profit * Developer overhead * DeveloRer fee Title and recording Bond premium Credit report Pre-Pay NIFA Compliance .015 & IA.O Perm. loan enhancement Miscellaneous Costs Counsel fee Organizational-Syndication costs Title and recording Rent-up reserves Operating reserves Other_Cost Certification Other -Accountant Other: HOME Reserve Page 1 Grand Island Council Session - 1/11/2022 Page 55 / 196 Total residential costs: Total residential costs: (Deduct from basis:) All grant proceeds used to finance costs in eligible basis Non-qualified non-recourse financing Non-qualified portion of higher quality units (Section 42(d)(5)) Historic credits (on residential portion only) TOTAL ELIGIBLE BASIS High cost area adjustment (130%) TOTAL ADJUSTED ELIGIBLE BASIS Multiplied by the applicable fraction TOTAL QUALIFIED BASIS Multiplied by the Applicable Percentage TOTAL AMOUNT OF ANNUALTAX CREDIT REQUESTED TOTAL CREDITS Going rate for credits Syndicator Pays for Credit Adjusted Eligible Basis Maximum allowable for Developer, Contractor overhead & profit; Gen'l Requirements & Consultant fees general requirements * Developer overhead * Consultant * Tax credit consultant fee * Contractor overhead * Contractor profit * Developer fee Unclaimed FEE 4,137,816 2,757,468 (9% Credit) Eligible Basis 2,757,468 0 0 0 0 2,757,468 1.2 3,308,962 100% 3,308,962 9.00% 1,380,347 2,298,025 2,757,468 STATE TAX ( 0 0 0 0 2,757,468 1.2 3,308,962 100% 3,308,962 9.00% 297,807 226641 297,807 1,949,113 2,978,066 86.00% 2,561,136 856,703 1,786,839 63.00% 1,125,709 2,298,025 24% 2009 change was 20% 551,526 137,268 0 0 0 54,907 137,268 130,000 459,444 92,082 2009 change Not included prior tl 0 Page 2 Grand Island Council Session - 1/11/2022 Page 56 / 196 ---- Proforma -18 Units.xls LlHTC 2 bdrm Triplex Rent 2 bdrm Triplex Rent 3 bdrm -Triplex Rent 3 bdrm Triplex Rent 3 bdrm Triplex Rent Occueanc;i o 0 Project Costs 4,137,816 Loan Rate 4.950% Inc. Inflation 2% 310 645 Exp Inflation 3% o 0 385 475 State Credits 0.63 856,703 o 0 440 625 Sale of Credits 0.860 1,949,113 Term in Months 360 o 7 Disaster/HOME 0.00% Loan payment 2,642 795 745 0 1 1--1st Mortgage l AHP 495,000 750,000 18.13% Annual Credits 3.26 100% 297,807 Per unit 580 530 MHEG /DDF loan 93% Deferred Fee 79,250 87,000 MDC Deferred Fee ODeratin 4,585 0.10 ~HTF o 0.00% 0.00 Cash Flow (0) , ••_ • __., • __• • __._ • __•••__._ • __._ '_' 0 • __. _ • __. _ . __ ._ • __.•. ___.._ . __.._ ___ ___. . _ LLC Receipts 2,994,947 123,262 125,727 128,242 130,807 133,423 136,091 138,813 141 ,590 144,421 147,310 150,256 153,261 156,326 159,453 162,642 I nterestlncome 9,354 385 I 393 401 409 417 425 434 442 451 460 469 479 488 498 508 Expenses Insurance (401,443) (14,940) (15,388) (15,850) (16,325) (16,815) (17,320) (17,839) (18,374) (18,926) (19,493) (20,078) (20,680) (21,301) (21,940) (22,598) Compliance Fee (2,800) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 MHEG Fee (31,128) (1,800) (1,836) (1,873) (1,910) (1,948) (1,987) (2,027) (2,068) (2,109) (2,151) (2,194) (2,238) (2,283) (2,328) (2,375) Snow, Lawn & Trash (241,833) (9,000) (9,270) (9,548) (9,835) (10,130) (10,433) (10,746) (11,069) (11,401) (11,743) (12,095) (12,458) (12,832) (13,217) (13,613) Maintenance & Repairs (386,933) (14,400) (14,832) (15,277) (15,735) (16,207) (16,694) (17,194) (17,710) (18,241) (18,789) (19,352) (19,933) (20,531) (21,147) (21 ,781) Utilities (84,642) (3,150) (3,245) (3,342) (3,442) (3,545) (3,652) (3,761) (3,874) (3,990) (4,110) (4,233) (4,360) (4,491) (4,626) (4,765) Transportation (34,824) (1,296) (1,335) (1,375) (1,416) (1,459) (1,502) (1,547) (1,594) (1,642) (1,691) (1,742) (1,794) (1,848) (1,903) (1,960) Management Fee (322,037) (13,254) (13,519) (13,789) (14,065) (14,347) (14,633) (14,926) (15,225) (15,529) (15,840) (16,157) (16,480) (16,809) (17,145) (17,488) Tenant Certification (14,510) (540) (556) (573) (590) (608) (626) (645) (664) (684) (705) (726) (747) (770) (793) (817) Accounting (78,193) (2,910) (2,997) (3,087) (3,180) (3,275) (3,373) (3,475) (3,579) (3,686) (3,797) (3,911) (4,028) (4,149) (4,273) (4,402) Advertising (24,183) (900) (927) (955) (983) (1,013) (1,043) (1,075) (1,107) (1,140) (1,174) (1,210) (1,246) (1 ,283) (1,322) (1,361) Taxes (324,057) (12,060) (12,422) (12,794) (13,178) (13,574) (13,981) (14,400) (14,832) (15,277) (15,736) (16,208) (16,694) (17,195) (17,711) (18,242) Internet 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Replacement Reserve (129,430) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) (7,812) Miscellaneous (31,326) l468) _ ~6r) (1,28111 (1,319)1 (1,35~ _ (1,4001. <1,±42) l1,4,!5) _ ---11,529) _(1,57~ ~23) _ U ,67.!) _ 0 .:Z21) (1,& _<182~ Capture & Reimburse Tax 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL (2,107,340) (82,530) (85,006) (87,556) (89,792) (92,091) (94,457) (96,890) (99,393) (101,967) (104,616) (107,340) (110,142) (113,025) (115,990) (119,041) Reimbursement surplus to cash flow 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Income from Operations 41117 41114 41086 41424 41748 42060 42357 42639 42905 43154 43385 43598 43790 43961 44109 Loan Payments (634,119) (31 ,706) . (31 ,706) (31,706) (31,706) (31,706) (31,706) (31,706) (31,706) (31,706) (31,706) (31,706) (31 ,706) (31,706) (31,706) (31,706) 2nd Loan =3% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 kLC Cash Flow 262,843 9,411 9,408 9,381 9,718 10,042 10,354 10,651 10,933 11,199 11,448 11,680 11,892 12,084 12,255 12,403 I Deferred Dev Fee Loan (109,315) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) (7,288) Cash flow after deferred fee 153,528 2,124 2,121 2,093 2,430 2,755 3,066 3,363 3,645 3,911 4,161 4,392 4,604 4,796 4,967 5,115 Taxable Income Depreciation Debt Retired Taxable Income 1.34 -1.29Q.8 ---1.:lQ ~ 1.30 -1.31 -1.32 . 1d.3 -1M 1.,_~__-t.~5 T.~ 1.37 1.38 1.38 1.39 1.3912 1.50 1.48 1.47 1.46 1.45 1.45 1.44 1.43 1.42 1.41 1.40 1.40 1.39 1.38 1.37 Grand Island Council Session - 1/11/2022 Page 57 / 196 References for projects in last five years City Contact Position Telephone Norfolk Andy Colvin City Administrator 402-844-2262 Columbus Don Heimes Manager Family Resource Center 402-910-1548 Fremont Brian Newton City Administrator 402-727-2610 Schuyler Brian Bywater City Housing Specialist 402-615-3653 York Lisa Hurley Executive Director York County Development Corp. 402-362-3333 Hastings Randy Chick Executive Director of Hastings CRA 402-469-0733 Holdrege Ron Tillery Executive Director Phelps County Development Corp. 308-995-4148 Cozad Jen McKeone Executive Director Cozad Development Corp. 308-784-8006 Wayne Wes Blecke City Administrator 402-375-1733 We also worked in the following Kansas communities. Contacts are available if needed. Valley Falls, KS Great Bend, KS Topeka, KS Great bend, KS Scott City, KS email acolvin@ci.norfolk.ne.us donheimes@yahoo.com brian.newton@fremontne.gov schuylerdevelopment@yahoo.com Lhurley@yorkdevco.com bidcra@gmail.com pcdc@phelpscountyne.com jen .cdc@cozadtel.net wblecke@cityofwayne.org Grand Island Council Session - 1/11/2022 Page 58 / 196 Grand Island Council Session - 1/11/2022 Page 59 / 196 Grand Island Council Session - 1/11/2022 Page 60 / 196 Grand Island Council Session - 1/11/2022 Page 61 / 196 Grand Island Council Session - 1/11/2022 Page 62 / 196 Grand Island Council Session - 1/11/2022 Page 63 / 196 Grand Island Council Session - 1/11/2022 Page 64 / 196 Grand Island Council Session - 1/11/2022 Page 65 / 196 Grand Island Council Session - 1/11/2022 Page 66 / 196 Grand Island Council Session - 1/11/2022 Page 67 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item E-3 Public Hearing on Acquisition of Public Drainage Easement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Council action will take place under Consent Agenda item G-11. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 68 / 196 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 11, 2022 Subject:Public Hearing on Acquisition of Public Drainage Easement for Capital Avenue - Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Presenter(s):John Collins PE, Public Works Director Background The Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is for the improvement of Capital Avenue from the Moores Creek Drainway to the roundabout at North Road. This will be a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. On October 12, 2021, via Resolution No. 2021-271, Grand Island City Council approved award of Capital Avenue - Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 construction to Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $1,449,756.86. Discussion Public drainage easements are needed to accommodate the roadway improvements along Capital Avenue. The property owner has signed the necessary documents to grant the property, as shown on the attached exhibits. Engineering staff of the Public Works Department negotiated with the property owner for such acquisitions. Grand Island Council Session - 1/11/2022 Page 69 / 196 Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A PERMANENT DRAINAGE EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 1, STERLING ESTATES NINTH SUBDIVISION; THENCE ON AN ASSUMED BEARING S00o06’28”W ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 98.00 FEET; THENCE N89o53’32”W A DISTANCE OF 10.00 FEET; THENCE N00o06’28”E PARALLEL TO AND 10.00 FEET WEST OF THE WEST LINE OF SAID LOT 1, A DISTANCE OF 98.00 FEET; THENCE S89o52’56”E A DISTANCE OF 10.00 FEET TO THE POINT OF BEGINNING. SAID PERMANENT DRAINAGE EASEMENT CONTAINS 980 SF MORE OR LESS. AND A PERMANENT DRAINAGE EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF NORTHWEST SUBDIVISION; THENCE ON AN ASSUMED BEARING S00o36’36”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 33.00 FEET; THENCE S00o25’18”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 7.00 FEET; THENCE S89o52’56”E A DISTANCE OF 12.11 FEET TO THE POINT OF BEGINNING; THENCE S89o52’56”E A DISTANCE OF 20.00 FEET; THENCE S38o22’48”W A DISTANCE OF 31.84 FEET; THENCE N00o32’01”W A DISTANCE OF 25.00 FEET TO THE POINT OF BEGINNING. SAID PERMANENT DRAINAGE EASEMENT CONTAINS 250 SF MORE OR LESS. DONATED Total cost of Permanent Easements= DONATED Grand Island Council Session - 1/11/2022 Page 70 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the public drainage easements from the affected property owner for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, at no cost. Sample Motion Move to approve the acquisitions. Grand Island Council Session - 1/11/2022 Page 71 / 196 Grand Island Council Session - 1/11/2022 Page 72 / 196 Grand Island Council Session - 1/11/2022 Page 73 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item E-4 Public Hearing on Acquisition of Public Right-of-Way for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Council action will take place under Consent Agenda item G-12. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 74 / 196 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 11, 2022 Subject:Public Hearing on Acquisition of Public Right-of-Way for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Presenter(s):John Collins PE, Public Works Director Background The Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is for the improvement of Capital Avenue from the Moores Creek Drainway to the roundabout at North Road. This will be a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. On October 12, 2021, via Resolution No. 2021-271, Grand Island City Council approved award of Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 construction to Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $1,449,756.86. Discussion Public right-of-way is needed to accommodate the roadway improvements along Capital Avenue. The property owner has signed the necessary documents to grant the property, as shown on the attached exhibits. Engineering staff of the Public Works Department negotiated with the property owner for such acquisitions. Grand Island Council Session - 1/11/2022 Page 75 / 196 Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A TRACT OF LAND LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE ON AN ASSUMED BEARING OF N89o52’56”W ALONG THE NORTH LINE OF THE NW¼ OF SAID SECTION 12, A DISTANCE OF 1099.59 FEET TO THE POINT OF BEGINNING; THENCE S00o41’16”W A DISTANCE OF 40.00 FEET TO THE NORTHWEST CORNER OF LOT 1, STERLING ESTATES NINTH SUBDIVISION; THENCE N89o52’56”W PARALLEL TO AND 40.00 FEET SOUTH OF THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12, A DISTANCE OF 401.51 FEET; THENCE S00o32’01”E A DISTANCE OF 233.83 FEET; THENCE S89o27’59”W A DISTANCE OF 12.47 FEET; THENCE N00o25’18”W A DISTANCE OF 240.96 FEET; THENCE N00o36’33”W A DISTANCE OF 33.00 FEET TO A POINT ON THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12; THENCE S89o52’56”E ALONG THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12, A DISTANCE OF 414.41 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 19,422 SF MORE OR LESS, OF WHICH 13,663 SF IS EXISTING COUNTY ROAD RIGHT-OF-WAY. AND A TRACT OF LAND LOCATED IN LOT 8, NORTHWEST SUBDIVISION, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 8; THENCE ON AN ASSUMED BEARING OF S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 7.08 FEET; THENCE N89o52’56”W A DISTANCE OF 130.08 FEET TO A POINT ON THE WEST LINE OF SAID LOT 8; THENCE N00o24’59”W ALONG THE WEST LINE OF SAID LOT 8, A DISTANCE OF 7.49 FEET TO THE NORTHWEST CORNER OF SAID LOT 8; THENCE S89o42’07”E ALONG THE NORTH LINE OF SAID LOT DONATED Grand Island Council Session - 1/11/2022 Page 76 / 196 8, ALSO BEING THE SOUTH RIGHT-OF-WAY LINE OF CAPITAL AVENUE, A DISTANCE OF 130.07 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 947 SF MORE OR LESS. Total cost of Public Right-of-Way= DONATED Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the public right-of-way from the affected property owner for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, at no cost. Sample Motion Move to approve the acquisitions. Grand Island Council Session - 1/11/2022 Page 77 / 196 Grand Island Council Session - 1/11/2022 Page 78 / 196 Grand Island Council Session - 1/11/2022 Page 79 / 196 Grand Island Council Session - 1/11/2022 Page 80 / 196 Grand Island Council Session - 1/11/2022 Page 81 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-1 Approving Minutes of December 28, 2021 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 1/11/2022 Page 82 / 196 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 28, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on December 28, 2021. Notice of the meeting was given in The Grand Island Independent on December 22, 2021. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Michelle Fitzke, Mark Stelk, Jason Conley, Vaughn Minton, Bethany Guzinski, Mitch Nickerson, and Chuck Haase. Councilmembers Justin Scott and Maggie Mendoza were absent. The following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof and Public Works Director John Collins. INVOCATION was given by Pastor Trevon Buchanan, Stolley Park Church of Christ, 2822 West Stolley Park Road followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement - 3957 Silver Road (Automotive Specialties). Utilities Director Tim Luchsinger reported that a utility easement was needed at 3957 Silver Road in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Automotive Specialties Service and Sales, LLC had requested a new electrical service for a new building. The proposed easement would allow the Utilities Department to access, operate, and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 3625 W. Old Potash (Hornady Family). Utilities Director Tim Luchsinger reported that a utility easement was needed at 3625 W. Old Potassh in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Horandy Manufacturing was in the process of expanding their Manufacturing Plant. The proposed easement would allow the Utilities Department to access, operate, and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. RESOLUTION: #2021-369 - Approving Memorandum of Understanding to the Labor Contract between the City of Grand Island and the Fraternal Order of Police (FOP) Grand Island Lodge No. 24 Bargaining Unit. Human Resources Director Aaron Schmid reported that the Police Department would like to increase the lateral hiring incentive program to $5,000 along with the 50 hours of compensatory time and step placement based on prior agency. Additionally, the department would like to offer a referral incentive to existing Officers who successfully recruit applicants. Grand Island Council Session - 1/11/2022 Page 83 / 196 Page 2, City Council Regular Meeting, December 28, 2021 The proposal was to offer $300 incentive towards the referral of one non-certified applicant that makes the Civil Service eligibility list. A $500 incentive for the referral of two or more non- certified applicants that make the eligibility list. A $500 incentive for the referral of one or more certified applicants the make the eligibility list. Lastly, a $1,700 incentive if one or more of the referred applicants is hired. Discussion was held regarding an expiration date on the MOU. Mr. Schmid stated this would expire at the end of the union contract in 2022. Motion by Stelk, second by Nickerson to approve Resolution #2021-369. Upon roll call vote, all voted aye. Motion adopted. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9866 - Consideration of Amending Grand Island City Code Chapters 18 and 26 Relative to Mechanical and Plumbing Regulations #9867 - Consideration of Approving Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9866 - Consideration of Amending Grand Island City Code Chapters 18 and 26 Relative to Mechanical and Plumbing Regulations Building Department Director Craig Lewis reported that the City Council in November of 2020 approved continuing education for plumbing licenses, this amendment would require continuing education for Mechanical licenses. The amendment would also modify scope of services to allow plumbers to continue to provide services on boilers, refrigeration, and hydronics as defined in the Mechanical code. Staff recommended approval. Mr. Lewis answered questions regarding the continuing education requirements. Motion by Haase, second by Paulick to approve Ordinance #9866. City Clerk: Ordinance #9866 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9866 on second and final reading. All those in favor of this passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 1/11/2022 Page 84 / 196 Page 3, City Council Regular Meeting, December 28, 2021 Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9866 is declared to be lawfully adopted upon publication as required by law. #9867 - Consideration of Approving Salary Ordinance Human Resources Director Aaron Schmid reported that this item would change the salary ordinance to reflect the changes just approved by Resolution #2021-369 relative to the Police Department. Discussion was held regarding the amount of the incentive and the number of vacancies. Chief Falldorf stated they needed the officers and this would help. Motion by Conley, second by Fitzke to approve Ordinance #9867. City Clerk: Ordinance #9867 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Haase, Nickerson, Minton, Conley, Stelk, Fitzke, and Paulick voted aye. Councilmember Guzinski voted no. Motion adopted. City Clerk: Ordinance #9867 on second and final reading. All those in favor of this passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote Councilmembers Haase, Nickerson, Minton, Conley, Stelk, Fitzke, and Paulick voted aye. Councilmember Guzinski voted no. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9867 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent item G-13 (Resolution #2021-363) was pulled for further discussion. Motion by Paulick, second by Minton to approve the Consent Agenda excluding item G-13. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of December 14, 2021 City Council Regular Meeting. Approving Councilmembers Appointments to Boards and Commissions. Approving Re-Appointment of Brandon Bowley to the Central District Health Board. Approving Appointment of Russ Canfield to the Building Code Advisory Board. Approving Re-Appointments to the Electrical Board. Approving Re-Appointments to the Mechanical Examining Board. Grand Island Council Session - 1/11/2022 Page 85 / 196 Page 4, City Council Regular Meeting, December 28, 2021 Approving Re-Appointments to the Plumbing Board. Approving Request from Misty McDaniel, 508 8th Ave #49, Kearney, Nebraska for Liquor Manager Designation with Smoker Friendly 015, 802 West 2nd Street. #2021-359 - Approving Acquisition of Utility Easement - 3957 Silver Rd (Automotive Specialties). #2021-360 - Approving Acquisition of Utility Easement - 3625 W. Old Potash (Hornady Family). #2021-361 - Approving Bid Award - 115 kV Pole Inspection and Preservation Services with Intec Services, Inc. of Fort Collins, Colorado in and Amount of $271,570.00. #2021-362 - Approving PGS Coal Combustion Residual (CCR) Groundwater Services Task 18 with HDR Engineering, Inc. of Omaha, Nebraska in an Amount not to exceed $13,580.00. #2021-363 - Approving Purchase of 2022 Police Fleet Vehicles from Anderson Auto Group of Lincoln, Nebraska in an Amount of $242,476.00. Police Chief Robert Falldorf reported the Police Department had budget authority under Capital Outlay for the purchase of seven (7) 2022 Police fleet vehicles. The Department was replacing higher mile vehicles from the marked Patrol Division fleet on our regular vehicle rotation. The Department was requesting to purchase the seven (7) 2022 Police Interceptor Utility vehicles under State contract #15418 OC from Anderson Auto Group, Lincoln, Nebraska. Discussion was held regarding hybrid vehicles and the cost. Motion by Haase, second by Nickerson to approve Resolution #2021-363. Upon roll call vote, all voted aye. Motion adopted. #2021-364 - Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Transportation for Calendar Year 2022. #2021-365 - Approving Change Order No. 1 for Bridge Joint Repairs 2020-2021 with Wilke Contracting Corp. of Kearney, Nebraska to extend the completion date from December 31, 2021 to April 30, 2022. #2021-366 - Approving Bid Award for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12 with The Diamond Engineering Company of Grand Island, Nebraska in an Amount of $172,213.20. #2021-367 - Approving Amending the Grand Island Public Library Job Classification from Custodian to Maintenance Worker 1. #2021-368 - Approving Self Checkout System for the Library with Bibliotheca in an Amount of $56,465.00. Grand Island Council Session - 1/11/2022 Page 86 / 196 Page 5, City Council Regular Meeting, December 28, 2021 PAYMENT OF CLAIMS: Motion by Minton, second by Stelk to approve the payment of claims for the period of December 15, 2021 through December 28, 2021 for a total amount of $5,485,700.79. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 7:49 p.m. RaNae Edwards City Clerk Grand Island Council Session - 1/11/2022 Page 87 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-2 #2022-1 - Approving Updated East Central 911 Interlocal Agreement Staff Contact: Jon Rosenlund Grand Island Council Session - 1/11/2022 Page 88 / 196 Council Agenda Memo From:Jon Rosenlund, Emergency Management Director Meeting:January 11, 2022 Subject:East Central 911 Interlocal Agreement - Updated Presenter(s):Jon Rosenlund, Emergency Management Director Background In 2019, the Grand Island Emergency Center joined a shared 911 system managed by the East Central Regional 911 (EC911) group through an Interlocal Agreement. By sharing backroom 911 system equipment (hosts) and distributing telephone calls to the various 911 Centers that have partnered together in this shared system, jurisdictions save money and share common costs of expensive host equipment, software and hardware maintenance. The equipment shared by EC911 is scheduled for replacement in 2022 and two new partners are joining the EC911 group. These changes require and update to the current Interlocal Agreement. Discussion As the State of Nebraska works with regional 911 cooperative systems to migrate to Next Generation 911 technologies, various jurisdictions are joining together into Regional 911 systems that include several counties sharing the costs of 911 backroom equipment and maintenance agreements, all while operating their own 911 Centers. Calls are received by a pair of “hosts” that are placed in different parts of the region, and then distributed to the participating 911 Centers through a data network. Sharing ‘host” equipment allows counties to decrease initial outlays for expensive backroom equipment and provides redundancy since if a 911 Center is unable to take their calls, those calls can be distributed to a neighboring agency. Having two hosts also allows for “geo- diversification” of critical infrastructure so if one host is damaged or disconnected from 911 calls, those calls can all be routed to the other host until repairs or reconnection is made. In 2019, Grand Island Emergency Center joined the East Central 911 Region (EC911), comprising of Nance, Boone, Merrick, Polk, Saunders, Platte, Butler, and Hamilton counties. The two shared hosts originally purchased 7 years ago by EC911 are scheduled for replacement in 2022. With the purchase and installation of two new hosts, the EC911 Region will be cooperating with the Nebraska Public Service Commission and migrating to NextGen911. Additionally, two additional 911 centers are joining the EC911 group. Grand Island Council Session - 1/11/2022 Page 89 / 196 Therefore, an updated Interlocal Agreement is necessary to detail the shared costs assigned to all partners involved. Costs for the shared equipment and maintenance agreements is divided among the partners by the number of dispatch consoles in each center. This proposal also includes moving 911 host equipment from Wahoo, NE, to Grand Island City Hall. This provides us the chance to maintain this host inside City Hall where we would have direct connection to the host at both the main center at 1210 N North Road and the alternate 911 center in City Hall. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Addendum Agreement to join the East Central Regional 911 System. Sample Motion Move to approve the updated East Central 911 Interlocal Cooperation 911 Emergency Communications Equipment Sharing Agreement. Grand Island Council Session - 1/11/2022 Page 90 / 196 EC-911 INTER-LOCAL AGREEMENT Page 1 of 5 INTER-LOCAL COOPERATION 911 EMERGENCY COMMUNICATIONS EQUIPMENT SHARING AGREEMENT This Inter-Local Cooperation Agreement hereinafter referred to as the “Agreement”, is made pursuant to Neb. Rev. Stat. sections §13-801 through §13-827 (and any subsequent amendments thereto), and is entered into by the Boone County Board of Commissioners on behalf of the Boone County Sheriff’s Office; the Butler County Board of Supervisors on behalf of the Butler County Sheriff’s Office; the Columbus City Council and the Platte County Board of Supervisors Committee on behalf of the Columbus/Platte County Joint Communications Center; the Custer County Board of Supervisors on behalf of the Custer County Sheriff’s Office; the Hamilton County Board of Supervisors on behalf of the Hamilton County Sheriff’s Office; the Hall County Board of Supervisors and the Grand Island City Council on behalf of the Grand Island/Hall County Emergency Communications Center; the Region 26 Council on behalf of Region 26; and, the Saunders County Board of Supervisors on behalf of the Saunders County Sheriff’s Office, hereafter collectively referred to as the “East Central 911”, this _____ day of ___________, 2021. WHEREAS, the East Central 911 Agencies recognize the benefit of shared E9-1-1 customer premise equipment (CPE) based on the requirement to connect CPE equipment to the ESI Net; and, WHEREAS, the East Central 911 agencies have determined a method to share equipment through the creation of an East Central 911 equipment sharing governance board to monitor and maintain E9-1-1 CPE in the region, and, WHEREAS, additional funding may become available through grants and subsidies to the system; and, WHEREAS, a system to handle funds through the City of Columbus as the East Central 911 Fiscal Agent is established creating a separate account allowing for carryover of funds and a flexible budgeting system. NOW, THEREFORE, in consideration of the foregoing recitals, the East Central Region 911 counties and cities, by and through their governing boards, agree as follows: 1.DURATION: This Agreement shall continue for the duration of five (5) years from the date of execution by the parties. This does not preclude other Counties or PSAPs from buying in during this agreement. 2.SEPARATE LEGAL OR ADMINISTRATIVE ENTITY: DELEGATION: This Agreement will establish an East Central 911 governing committee Grand Island Council Session - 1/11/2022 Page 91 / 196 EC-911 INTER-LOCAL AGREEMENT Page 2 of 5 (hereinafter referred to as the “Governing Regional Committee”). The Governing Regional Committee will be comprised of one representative from each of the eight (8) agencies making up the East Central 911 Region. Each agency’s respective representative will be appointed by their representative City Council, or the County Board of Supervisors/Commissioners or Region for that County or Region. The Clerk of each appointing authority will maintain a letter of appointment designating that representative. The Columbus/Platte County Joint Communications Center is governed by a joint committee, therefore the Clerk for the City of Columbus will maintain a letter of appointment designating the Columbus/Platte County Joint Communications Center representative. The City of Columbus, serving as fiscal agent by execution of this agreement, will maintain a copy of each letter of appointment for each representative appointed to serve on the Governing Regional Committee. The Governing Regional Committee shall administer this Agreement. If any other PSAP should join the group at a later time, their governing entity will appoint a similar representative to the Board for their County/PSAP or Region. 3.POLICY: It shall be the policy of the Governing Regional Committee for the East Central 911 Counties established by this Agreement to align with the rules and regulations of the Nebraska Public Service Commission as well as the statutes of the State of Nebraska as they pertain to the operation of E911 call processing equipment. 4.OVERSIGHT: The Governing Regional Committee shall oversee and administer the E9-1-1 call processing system. The Governing Regional Committee will be chaired by a committee representative elected by the committee representatives at their first meeting by a simple majority vote. Any decisions affecting policy, recommendation, and/or subsequent change that alter the purpose of the Agreement will be implemented only after the Governing Regional Committee reaches a majority respectively. Other agency participants can request to become party to this interlocal agreement, and such costs and requirements will be determined at the time of the request. The Governing Regional Committee shall prepare and adhere to bylaws governing the procedures which shall be used in making determinations and conducting its affairs. 5.COST: Member agencies will share the equipment and support costs of each Host site, as well as the initial alternate connection cost. The determining share is dependent upon the number of positions at each agency. Positions added after the execution of this contract will not affect the share cost for the duration of the contract. Member agencies are responsible the cost of equipment at individual agency sites, which are referred to as remote sites, and annual alternate connection fees. Each member agency shall agree to pay the projected costs listed on the “Projected Agency Costs” table included as part of this agreement. The maximum annual cost for each agency shall not exceed an additional 8% of the projected cost for each agency. Any agency whose cost goes beyond the maximum cost has the option to renegotiate or challenge this agreement. Grand Island Council Session - 1/11/2022 Page 92 / 196 EC-911 INTER-LOCAL AGREEMENT Page 3 of 5 There are some re-occurring costs that all public service answering points incur in their day-to-day operations (i.e. telephone usage bills, data transport, dispatcher salaries); these costs are not figured into the projected costs, and will be the responsibility of each individual agency, however the EC911 group may negotiate for group pricing of these items if beneficial to the agencies involved. These costs listed shall include equipment costs, provider services, system upgrades, warranties and enhancements related to central or common components or services. Each member agency shall be required to keep a current Software System Support and Extended Hardware Warranty agreement for remote sites. Additions of equipment or services used by each participating agency, including the required support and warranty agreement, will be the responsibility of that agency and is not included in the projected costs. When serving on the Governing Regional Committee, expenses incurred by a jurisdiction are the sole responsibility of the jurisdiction. 6.Separation: This agreement may be terminated by any of the parties providing one hundred and eighty (180) days prior written notice to the governance committee. Because of the nature of E9-1-1 call processing equipment, all East Central 911 Region member counties understand there is no buyout to this agreement. Any equipment purchased by a party to this agreement will remain with that agency. Host equipment will remain as property of all parties of this agreement. 7.Severability: If it shall be determined by a court or other governmental body of competent jurisdiction that any provision of this interlocal agreement shall be invalid or unenforceable under any applicable law, such invalidity or unenforceability shall not invalidate the entire agreement and shall not affect the other terms and provisions of this Agreement. To the extent legally possible, any invalid or unenforceable provision will be modified to reflect the parties’ original intention 8.This agreement shall replace the Interlocal Cooperation Agreement between the parties dated on or about September, 2013, as may have been amended from time to time. Grand Island Council Session - 1/11/2022 Page 93 / 196 EC-911 INTER-LOCAL AGREEMENT Page 4 of 5 Projected Agency Costs Agency Year 1 Year 2 Year 3 Year 4 Year 5 Boone County $33,762.36 $1,178.92 $1,192.98 $1,207.42 $1,220.20 Butler County $37,940.47 $1,178.92 $1,192.98 $1,207.42 $1,220.20 Columbus/Platte County JCC $26,003.93 $1,741.84 $1,769.96 $1,798.84 $1,828.41 Custer County $51,267.99 $1,460.38 $1,481.47 $1,503.13 $1,525.31 Grand Island/Hall County ECC $34,408.41 $2,2023.31 $2,058.45 $2,094.55 $2,131.51 Hamilton County $59,467.81 $1,741.84 $1,769.96 $1,798.84 $1,828.41 Region 26 $26,597.36 $1,460.38 $1,481.47 $1,503.13 $1,525.31 Saunders County $50,986.85 $1,178.92 $1,192.98 $1,207.42 $1,220.20 The parties hereto agree to adopt this Agreement by resolution and shall file the same with their respective Clerks. Grand Island Council Session - 1/11/2022 Page 94 / 196 EC-911 INTER-LOCAL AGREEMENT Page 5 of 5 REGION 26 COUNCIL TAYLOR, NEBRASKA BY: _______________________ CHAIRPERSON Dated this ____ Day of____________, 202_ BOONE COUNTY BOARD OF COMMISSIONERS ALBION, NEBRASKA BY: ____________________________ CHAIRPERSON Dated this ___ day of ________, 202_ BUTLER COUNTY BOARD OF SUPERVISORS DAVID CITY, NEBRASKA BY: ___________________________ CHAIRPERSON Dated this ___ day of _________, 202_ COLUMBUS CITY COUNCIL COLUMBUS, NEBRASKA BY: _____________________________ MAYOR Dated this ___ day of _________, 202_ HAMILTON COUNTY BOARD OF SUPERVISORS CENTRAL CITY, NEBRASKA BY: ____________________________ CHAIRPERSON Dated this ___ day of _________, 202_ CUSTER COUNTY BOARD OF SUPERVISORS BROKEN BOW, NEBRASKA BY: ___________________________ CHAIRPERSON Dated this ___ day of _________, 202_ HALL COUNTY BOARD OF SUPERVISORS GRAND ISLAND, NEBRASKA BY: ____________________________ CHAIRPERSON Dated this ___ day of _________, 202_ PLATTE COUNTY BOARD OF SUPERVISORS COLUMBUS, NEBRASKA BY: ____________________________ CHAIRPERSON Dated this ___ day of _________, 202_ SAUNDERS COUNTY BOARD OF SUPERVISORS WAHOO, NEBRASKA BY: CHAIRPERSON Dated this ___ day of _________, 202_ GRAND ISLAND CITY COUNCIL GRAND ISLAND, NEBRASKA BY: ________________________ MAYOR Dated this ____ day of _______, 202_ Grand Island Council Session - 1/11/2022 Page 95 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-1 WHEREAS, the Grand Island Emergency Center, managed by the Grand Island Emergency Management Department is the Public Safety Answering Point (PSAP) for all of Hall County; and WHEREAS, since 2019, the Grand Island Emergency Center has been a member of the East Central 911 Region (EC911) group which operates a shared 911 system (Call Works) in order to decrease costs, increase redundancy and share resources through statewide networks; and WHEREAS, EC911 shared system host equipment is due for replacement, the cost of which is divided among all EC911 group members by the number of dispatch consoles in each Center, and WHEREAS, additional 911 Centers are proposing to join the EC911 group, enlarging the membership of EC911, and WHEREAS, each member of EC911, such as the Grand Island Emergency Center, will purchase and maintain any local 911 equipment which is not a shared resource among the EC911 group, and WHEREAS, an updated East Central 911 Interlocal Cooperation 911 Emergency Communications Equipment Sharing Agreement will provide the framework for the purchase and maintenance of the new host equipment as well as include new EC911 members in cost sharing. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Mayor is hereby authorized and directed to approve the updated East Central 911 Interlocal Cooperation 911 Emergency Communications Equipment Sharing Agreement and the continued partnership of the Grand Island Emergency Center with the East Central 911 group. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 96 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-3 #2022-2 - Approving Contract with Motorola CallWorks for 911 System Support Staff Contact: Jon Rosenlund Grand Island Council Session - 1/11/2022 Page 97 / 196 Council Agenda Memo From:Jon Rosenlund, Director of Emer Mgt. & Comm Meeting:January 11, 2022 Subject:911 System Contract Extension Presenter(s):Jon Rosenlund, Director of Emer Mgt. & Comm Background In 2019, the Grand Island Emergency Center installed an upgrade to equip the new 911 Center, maintain backup consoles in the City Hall Alternate 911, and maintain all this equipment and software for 5 years. This acquisition allowed the Grand Island Emergency Center to enter into an agreement to share 911 host equipment costs with the EC911 group while paying for the maintenance cost of local 911 equipment specific to the Grand Island Emergency Center. An updated EC911 Interlocal Agreement in 2022 will allow for the replacement of the original host equipment and the inclusion of new partners in EC911. CallWorks has provided an updated maintenance contract for local equipment that will sync all maintenance contracts with all EC911 partners on a 5 year time frame. This proposed maintenance contract will replace our current local contract set to expire in 3 years. Total cost for this 5 year contract is $78,790.53 spread over 5 annual payments. Discussion Since 2019, the Grand Island Emergency Center has been a partner of the East Central 911 (EC911) a shared, regional 911 phone system. The EC911 group shares all costs of 911 backroom equipment, including 2 hosts that connect to all EC911 partners. Local partners are responsible for the purchase and maintenance of their own, local equipment. In 2019, the Grand Island Emergency Center installed new local equipment and began a 5 year maintenance contract with Motorola Call Works to maintain equipment in the new EM911 facility as well as the alternate 911 facility in City Hall. With a new EC911 Interlocal in 2022, the group will upgrade shared host equipment. In conjunction with that equipment upgrade, all partners are syncing their various local maintenance agreements to coincide with each other. As such, this updated local maintenance and support contract will expire following 5 years and costs a total of $78,790.53 over 5 annual payments. Grand Island Council Session - 1/11/2022 Page 98 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the contract with Motorola Solutions Inc. for the 911 CPE maintenance for $78,790.53. Sample Motion Move to approve the contract with Motorola Solutions Inc. for the 911 CPE maintenance for $78,790.53. Grand Island Council Session - 1/11/2022 Page 99 / 196 The design, technical, pricing, and other information (“Information”) furnished with this budgetary submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. The Information provided in this budgetary submission is provided for evaluation purposes only and does not constitute a binding offer to sell or license any Motorola Solutions product or services. Motorola Solutions is making no representation, warranties, or commitments with respect to pricing, products, payment terms, credit, or terms and conditions. A firm offer would require more information and further detailed analysis of the requirements. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2021 Motorola Solutions, Inc. All rights reserved. GRAND ISLAND, NEBRASKA NOVEMBER 1, 2021 CALLSTATION SOLUTION BUDGETARY PROPOSAL Grand Island Council Session - 1/11/2022 Page 100 / 196 Grand Island, Nebraska November 1, 2021 CallWorks CallStation Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i TABLE OF CONTENTS Section 1 Introduction ........................................................................................................................................ 1-1 Section 2 Support and Maintenance Summary ................................................................................................. 2-1 2.1 Summary of Our Budgetary Offer....................................................................................... 2-1 2.2 Preliminary System Diagram .............................................................................................. 2-2 2.2.1 Geo-diverse PSAP with Remote PSAP Design ............................................................. 2-2 Section 3 Budgetary Pricing .............................................................................................................................. 3-1 3.1 Budgetary Pricing Summary .............................................................................................. 3-1 3.2 Remote 1: GRAND ISLAND .............................................................................................. 3-1 Grand Island Council Session - 1/11/2022 Page 101 / 196 Grand Island, Nebraska November 1, 2021 CallWorks CallStation Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Introduction 1-1 SECTION 1 INTRODUCTION Tackling one of the toughest 9-1-1 public safety dilemmas, CallStation from Motorola Solutions is pioneering the convergence of Next Generation 9-1-1 Call Taking, Mapping, IP based telecommunications systems and integration services. Our state-of-the-art solution is the only natively integrated, browser-based, VoIP and network centric design in the industry. Using the latest software design and telephony technologies, our native i3-compatible application manages the receipt of emergency calls with a simpler, easier-to-use workflow approach and user interface designed to work the way you do, today. We endorse the forward thinking of GRAND ISLAND to advance their level of public safety service for the citizens of the region. Our system was specifically designed and developed for IP based solutions supporting Single Back Room, Geo-diverse and Federated Next Generation solutions. The system has a complex but simple array of features, many critical to the way that you manage your centers today. Our objective is to provide GRAND ISLAND with an evergreen solution that will secure your future with the necessary benefits that allow your staff to serve and protect its citizens with the most economical and efficient Next Generation call handling solution. Motorola Solutions, is pleased to present GRAND ISLAND, a maintenance and warranty extension on their state-of-the-art, integrated IP based NG9-1-1, Single Back Room Remote system including all identified customer requirements for a comprehensive solution. The CallStation platform provides for a more cost effective and easy to use solution focused on eliminating traditional costly integration and maintenance of proprietary legacy systems while revolutionizing the 9-1-1 call taking to dispatch workflow. Motorola Solutions is aware that many PSAPs, dispatch agencies and distribution channels desire a balance between mainstream and state-of-the-art, next generation technology and generally seek to employ a total solution that will prolong the life of the proposed system at a lower cost. With this in mind, the solution is based upon advanced, yet proven technology derived from current IT, IP, VoIP, HTML 5, and Web services standards, yet allows smooth migration as next generation 9-1-1 matures. The proposed solution, while supporting legacy and NG9-1-1, provides open architecture for both the hardware, software and network components unlike any competitive offering. This solution as proposed to GRAND ISLAND, addresses and includes all the hardware, software, legacy interfaces, connections, associated project management, installation, IP migration and transition, user training and other services as requested. CallWorks CallStation products are an integral part of Motorola Solutions' end-to-end Public Safety Software Enterprise driving the integration of a complete Command Center suite. From answering thousands of emergency calls and text messages to processing video, disparate evidence and records, Motorola Solutions is helping agencies transform into intelligence-driven command centers, enabling them to make more informed decisions resulting in better outcomes. Learn more about Motorola Solutions' wide-ranging product portfolio. Grand Island Council Session - 1/11/2022 Page 102 / 196 Grand Island, Nebraska November 1, 2021 Use or disclosure of this budgetary proposal is subject CallWorks CallStation to the restrictions on the cover page. 1-2 Introduction Motorola Solutions Confidential Restricted Grand Island Council Session - 1/11/2022 Page 103 / 196 Grand Island, Nebraska November 1, 2021 CallWorks CallStation Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Support and Maintenance Summary 2-1 SECTION 2 SUPPORT AND MAINTENANCE SUMMARY 2.1 SUMMARY OF OUR BUDGETARY OFFER This proposal consists of Software System Support and Extended Hardware Warranty purchased annually, or 5-Year Prepaid. No on-site maintenance is included. System support consists of positional and product software  Continuous workstation performance monitoring and enterprise workstation antivirus protection  System and component level monitoring, alarming, diagnostics and reporting services  All-inclusive software support, updates, and upgrades for the contract term, no surprise charges  24/7/365 Help desk, trouble ticketing and customer support services  Warranty & Support pricing is based off of current system configuration Grand Island Council Session - 1/11/2022 Page 104 / 196 Grand Island, Nebraska November 1, 2021 Use or disclosure of this budgetary proposal is subject CallWorks CallStation to the restrictions on the cover page. 2-2 Support and Maintenance Summary Motorola Solutions Confidential Restricted 2.2 PRELIMINARY SYSTEM DIAGRAM 2.2.1 Geo-diverse PSAP with Remote PSAP Design Grand Island Council Session - 1/11/2022 Page 105 / 196 Grand Island, Nebraska November 1, 2021 CallWorks CallStation Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Budgetary Pricing 3-1 SECTION 3 BUDGETARY PRICING 3.1 BUDGETARY PRICING SUMMARY 3.2 REMOTE 8: GRAND ISLAND GRAND ISLAND Remote 8 Maintenance Summary OFFER PRICE 5-Year Prepaid System Support & Extended Hardware Warranty $56,317.00 System Support and Hardware Warranty – Year 1 $14,790.84 System Support and Hardware Warranty – Year 2 $15,585.80 System Support and Hardware Warranty – Year 3 $15,585.80 System Support and Hardware Warranty – Year 4 $16,211.40 System Support and Hardware Warranty – Year 5 $16,616.69 Current Support Expires on March 26, 2022 * Quote is valid for 90 days from the date of this proposal. ** Motorola Solutions is making no representation, warranties, or commitments with respect to pricing, products, payment terms, credit, or terms and conditions. A firm offer would require more information and further detailed analysis of the requirements. Grand Island Council Session - 1/11/2022 Page 106 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-2 WHEREAS, the Grand Island Emergency Center is the Hall County Public Safety Answering Point (PSAP) and maintains a 911 telephone system (CPE) for the purpose of receiving 911 and other emergency telephone calls on behalf of all residents, businesses and visitors of Hall County; and WHEREAS, the current support and maintenance contract for the local 911 equipment expires in 3 years, and WHEREAS, an updated Interlocal Agreement with the East Central 911 (EC911) group includes an updated support and maintenance contract with each partner for local equipment to expire in 5 years in order to sync all local support contracts among the EC911 partners; and WHEREAS, Motorola Solutions, Inc. has provided a proposal to provide support and maintenance for the local 911 equipment and software through a 5 year contract totaling $78,790.53 over 5 annual payments. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the Mayor is hereby authorized and directed to approve this contract on behalf of the City of Grand Island for $78,790.53. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 107 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-4 #2022-3 - Approving Acquisition of Utility Easement - 1601 S. Locust Street (Bosselman Real Estate, LLC) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/11/2022 Page 108 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-3 WHEREAS, a public utility easement is required by the City of Grand Island from Bosselman Real Estate, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines; and WHEREAS, a public hearing was held on January 11, 2022, for the purpose of discussing the proposed acquisition of a Twenty (20.0) foot wide easement and right-of-way tract located through a part of Lot Three (3), Bosselman Business Park Subdivision, in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows: Commencing at the Northwest corner of Lot Three (3), Bosselman Business Park Subdivision, in the City of Grand Island, Hall County, Nebraska; thence southerly, along the westerly line of said Lot Three (3), a distance of twenty-nine and seventy- six hundredths (29.76) feet to the ACTUAL Point of Beginning; thence easterly and perpendicular to the westerly line of said Lot Three (3), a distance of seventy (70.0) feet to the point of termination. The above-described easement and right-of-way containing a total of .032 acres, more or less as shown on the plat dated 12/8/2021, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Bosselman Real Estate, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 109 / 196 Grand IslandCouncil Session - 1/11/2022Page 110 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-5 #2022-4 - Approving Bid Award - Tree Removal Project 2022-TR-1 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/11/2022 Page 111 / 196 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:January 11, 2022 Subject:Tree Removal Contract 2022-TR-1 Presenter(s):Timothy Luchsinger, Utilities Director Background Specifications for Contract 2022-TR-1 were prepared to establish unit pricing for Tree Removal within the City of Grand Island on an as-needed basis. The City of Grand Island desires to have trees and stumps completely removed as required, to provide adequate clearance from the City’s electric lines, other obstructions or hazards, in various locations throughout the City. Discussion The project was advertised on November 22, 2021 and sent to eight (8) potential bidders. Bids were publicly opened on December 21, 2021, and one firm submitted prices as listed below: Leetch Tree Service, LLC Grand Island, NE Remove, clear, and grub tree and stump ˂ 6” dia.$125.00 Remove, clear, and grub tree and stump 6”- 12” dia.$200.00 Remove, clear, and grub tree and stump 13”- 24” dia.$400.00 Remove, clear, and grub tree and stump 25”- 36” dia.$975.00 Remove, clear, and grub tree and stump 37”- 48” dia.$2,100.00 Remove, clear, and grub tree and stump 49”- 60” dia.$3,200.00 Remove, clear, and grub tree and stump ˃60” dia.$4,500.00 2222 Gateway Ave, remove one maple tree and stump $1,300.00 1722 Idlewood Ln, remove one ash tree and stump $3,500.00 410 E. 1st St, remove one elm tree and stump $6,500.00 2136 Viking Rd, remove one maple tree and stump $2,000.00 4359 W. Capital Ave, remove three trees and stumps $5,300.00 1804 W. Louise, remove one elm tree and stump $5,000.00 1919 W. John St, remove one tree and stump $5,250.00 Grand Island Council Session - 1/11/2022 Page 112 / 196 There were no exceptions taken by the bidder and they are qualified to do the contract work. The bid was evaluated and is in compliance with the specifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the prices submitted by Leetch Tree Service, of Grand Island, Nebraska for Tree Removal Contract 2022-TR-1. Sample Motion Move to approve Tree Removal Contract 2022-TR-1 to Leetch Tree Service, LLC, of Grand Island, Nebraska. Grand Island Council Session - 1/11/2022 Page 113 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:December 21, 2021 at 2:00 p.m. FOR:Tree Removal Contract 2022-TR-1 DEPARTMENT:Utilities ESTIMATE:N/A FUND/ACCOUNT:520 PUBLICATION DATE:November 22, 2021 NO. POTENTIAL BIDDERS:8 SUMMARY Bidder:Leetch Tree Service Grand Island, NE Exceptions:None Bid Price: B.1.1:$ 125.00 B.1.2:$ 200.00 B.1.3:$ 400.00 B.1.4:$ 975.00 B.1.5:$2,100.00 B.1.6:$3,200.00 B.1.7:$4,500.00 B.1.8:$1,300.00 B.1.9:$3,500.00 B.1.10:$6,500.00 B.1.11:$2,000.00 B.1.12:$5,300.00 B.1.13:$5.000.00 B.1/14:$5,250.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Bryan Fiala, Electric Dist. Supt. P2330 Grand Island Council Session - 1/11/2022 Page 114 / 196 Approved as to Form ¤ ___________ January 6, 2022 ¤ City Attorney R E S O L U T I O N 2022-4 WHEREAS, the City of Grand Island invited sealed bids for Tree Removal Contract 2022-TR-1, according to plans and specifications on file with the Utilities Department; and WHEREAS, on December 21, 2021, bids were received, opened and reviewed; and WHEREAS, Leetch Tree Service, LLC, of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount and listed below: Leetch Tree Service, LLC Grand Island, NE Remove, clear, and grub tree and stump ˂ 6” dia. $125.00 Remove, clear, and grub tree and stump 6”- 12” dia. $200.00 Remove, clear, and grub tree and stump 13”- 24” dia. $400.00 Remove, clear, and grub tree and stump 25”- 36” dia. $975.00 Remove, clear, and grub tree and stump 37”- 48” dia. $2,100.00 Remove, clear, and grub tree and stump 49”- 60” dia. $3,200.00 Remove, clear, and grub tree and stump ˃60” dia. $4,500.00 2222 Gateway Ave, remove one maple tree and stump $1,300.00 1722 Idlewood Ln, remove one ash tree and stump $3,500.00 410 E. 1st St, remove one elm tree and stump $6,500.00 2136 Viking Rd, remove one maple tree and stump $2,000.00 4359 W. Capital Ave, remove three trees and stumps $5,300.00 1804 W. Louise, remove one elm tree and stump $5,000.00 1919 W. John St, remove one tree and stump $5,250.00 And; WHEREAS, the prices of Leetch Tree Service, LLC, are acceptable for Tree Removal Contract 2022-TR-1. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the prices of Leetch Tree Service, LLC, for Tree Trimming Contract 2022-TR-1 are hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 115 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-6 #2022-5 - Approving the Certificate of Compliance with the Nebraska Department of Transportation for Maintenance Agreement No. 12; Calendar Year 2021 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 116 / 196 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:January 11, 2022 Subject:Approving the Certificate of Compliance with the Nebraska Department of Transportation for Maintenance Agreement No. 12; Calendar Year 2021 Presenter(s):John Collins PE, Public Works Director Background The City of Grand Island and the Nebraska Department of Transportation have had an agreement for the maintenance of state highways within the City limits dating back to 1970. Maintenance responsibilities for State highways within the corporate City limits are defined by state statute. The Nebraska Department of Transportation (NDOT) is responsible for the surface maintenance costs of the originally constructed highway lanes through a community and the City is responsible for the surface maintenance costs of any highway widening including parking, additional thru lanes, and dedicated turn lanes. NDOT performs snow removal on NE Highway 2, US Highway 281, US Highway 34, and the portion of US Highway 30 west of Johnstown Road. The City performs snow removal on US Highway 30 from Johnstown Road through town to the east City limits at Shady Bend Road. The statutes provide that the NDOT is to reimburse the City for work the City performs on NDOT’s highway lanes and the City is to reimburse NDOT for snow removal on State Highways within the City Limits. Discussion The maintenance agreement requires the City to certify that it has completed the maintenance work required by the agreement for the 2021 calendar year. The net result of this exchange of services is a payment by the Nebraska Department of Transportation to the City of Grand Island in the amount of $46,562.80. Grand Island Council Session - 1/11/2022 Page 117 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass a resolution authorizing the Mayor to sign the Certificate of Compliance. Sample Motion Move to approve the Certificate of Compliance for Maintenance Agreement No. 12. Grand Island Council Session - 1/11/2022 Page 118 / 196 Grand Island Council Session - 1/11/2022 Page 119 / 196 Grand Island Council Session - 1/11/2022 Page 120 / 196 Grand Island Council Session - 1/11/2022 Page 121 / 196 Grand Island Council Session - 1/11/2022 Page 122 / 196 Grand Island Council Session - 1/11/2022 Page 123 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-5 WHEREAS, each year the City of Grand Island enters into a maintenance agreement with the State of Nebraska Department of Transportation with respect to the surface maintenance and snow removal of state highways within the corporate limits of Grand Island; and WHEREAS, the City has complied with all surface maintenance work for the calendar year 2021 in accordance with the agreement; and WHEREAS, upon receiving the City’s Certificate of Compliance, the State will reimburse the City for surface maintenance work performed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island has complied with the terms of Maintenance Agreement No. 12 for calendar year 2021; and the Mayor is hereby authorized and directed to execute the Certificate of Compliance for such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 124 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-7 #2022-6 - Approving Bid Award for Asphalt Hot-Mix 2022 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 125 / 196 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:January 11, 2022 Subject:Approving Bid Award for Asphalt Hot-Mix 2022 Presenter(s):John Collins PE, Public Works Director Background Asphalt Hot-Mix is used by the Streets Division’s asphalt crew throughout the construction season to patch potholes and full-depth patch sections of roadways that are showing signs of failure. Bidders are given the opportunity to write-in mixes that they know they will be producing this season. This allows a wider variety of mixes with set prices to be available to the Streets Division. The purchase of asphalt can then be based on the type of mix best suited for each patching job. Discussion Bids were advertised on December 4, 2021 and sent to four (4) potential bidders. Two (2) bid was received and opened on December 22, 2021. Asphalt Hot-Mix 2022 Bid Award Recommendation Standard Mix Id Binder Primary Award Secondary Award Type SPR 64-34 J.I.L. Asphalt Paving Co. $58.40 per ton Gary Smith Construction Co. $69.53 per ton Alternate Mix Id Binder Primary Award Secondary Award J.I.L. Asphalt Paving Co.Type SPR 64-22 $54.70 per ton Gray Smith Construction Co. $61.35 per ton J.I.L. Asphalt Paving Co.Type SPR Fine 64-22 $55.20 per ton Gary Smith Construction Co. $65.00 per ton J.I.L. Asphalt Paving Co.Type SLX 64-22 $58.10 per ton Gary Smith Construction Co. $75.00 per ton Type A 64-22 Gary Smith Construction Co.No Bid Grand Island Council Session - 1/11/2022 Page 126 / 196 $65.00 per ton Type B 64-22 No Bid No Bid Type B/C 64-22 Gary Smith Construction Co. $58.00 per ton Note: B/CR mix No Bid J.I.L. Asphalt Paving Co.Type C 64-22 $68.35 per ton No Bid Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of Asphalt Hot- Mix 2022 according to the bid award recommendation. Sample Motion Move to approve the purchase of the Asphalt Hot-Mix 2022 according to the bid award recommendation. Grand Island Council Session - 1/11/2022 Page 127 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 22, 2021 at 2:00 p.m. FOR: Asphalt Hot-Mix for 2022 DEPARTMENT: Public Works ESTIMATE: $70.00/Ton FUND/ACCOUNT: 21033503-85547 PUBLICATION DATE: December 4, 2021 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: J.I.L. Asphalt Paving Co. Gary Smith Const. Co., Inc. Grand Island, NE Grand Island, NE Exceptions: None Noted Bid Price: SPR 64-34: $58.40 per ton $69.53 per ton SPR 64-22: $54.70 per ton $61.35 per ton SPR Fine: $55.20 per ton $65.00 per ton Type SLX: $58.10 per ton $75.00 per ton Type A: No Bid $65.00 per ton Type B: No Bid No Bid Type B/CR No Bid $58.00 per ton Type C: $68.35 per ton No Bid cc: John Collins, Public Works Director Shannon Callahan, Street Superintendent Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Catrina DeLosh, Admin. Asst. Public Works P2332 Grand Island Council Session - 1/11/2022 Page 128 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-6 WHEREAS, the City of Grand Island invited sealed bids for furnishing Asphalt Hot- Mix for 2022, according to plans and specifications on file with the Public Works Department; and WHEREAS, on December 22, 2021 bids were received, opened and reviewed; and, WHEREAS, J.I.L. Asphalt Paving Co. and Gary Smith Construction Co. submitted responsible bids within the bid specifications for Asphalt Hot-Mix 2022. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the below bids for asphalt hot-mix purchased in the 2022 calendar year, are hereby approved; Asphalt Hot-Mix 2022 Bid Award Recommendation Standard Mix Id Binder Primary Award Secondary Award Type SPR 64-34 J.I.L. Asphalt Paving Co. $58.40 per ton Gary Smith Construction Co. $69.53 per ton Alternate Mix Id Binder Primary Award Secondary Award J.I.L. Asphalt Paving Co.Type SPR 64-22 $54.70 per ton Gray Smith Construction Co. $61.35 per ton J.I.L. Asphalt Paving Co.Type SPR Fine 64-22 $55.20 per ton Gary Smith Construction Co. $65.00 per ton J.I.L. Asphalt Paving Co.Type SLX 64-22 $58.10 per ton Gary Smith Construction Co. $75.00 per ton Type A 64-22 Gary Smith Construction Co. $65.00 per ton No Bid Type B 64-22 No Bid No Bid Type B/C 64-22 Gary Smith Construction Co. $58.00 per ton Note: B/CR mix No Bid J.I.L. Asphalt Paving Co.Type C 64-22 $68.35 per ton No Bid - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 129 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-8 #2022-7 - Approving Bid Award for Concrete Ready-Mix for 2022 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 130 / 196 Council Agenda Memo From:Shannon Callahan, Street Superintendent and Jeff Wattier, Solid Waste Superintendent Meeting:January 11, 2022 Subject:Approving Bid Award for Concrete Ready-Mix for 2022 Presenter(s):John Collins PE, Public Works Director Background On December 4, 2021 the Streets Division and Solid Waste Division of the Public Works Department advertised for bids for the purchase of Portland Cement Concrete Ready-Mix to be used in conjunction with concrete repairs throughout the 2022 calendar year. A primary and secondary bid award is being recommended which sets prices for more than one producer so material can be purchased in the event the other producer(s) are not delivering due to larger job demands or concrete plant shutdown/breakdown. Discussion Two (2) bids were received and opened on December 22, 2021. The bids were submitted in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein with no exceptions. Concrete Ready-Mix 2022 Bid Award Recommendation Primary Award Secondary Award Concrete Ready-Mix; delivery to various job sites in City Limits Gerhold Concrete Company, Inc. of Grand Island, NE $117.25 per cubic yard Consolidated Concrete Co. of Grand Island, NE $131.25 per cubic yard Concrete Ready-Mix; delivery to Grand Island Regional Landfill at 19550 West Husker Highway, Shelton, Nebraska Gerhold Concrete Company, Inc. of Grand Island, NE $119.65 per cubic yard Consolidated Concrete Co. of Grand Island, NE $136.50 per cubic yard Grand Island Council Session - 1/11/2022 Page 131 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of Concrete Ready-Mix 2022 according to the bid award recommendation. Sample Motion Move to approve the purchase of Concrete Ready-Mix 2022 according to the bid award recommendation. Grand Island Council Session - 1/11/2022 Page 132 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 22, 2021 at 2:15 p.m. FOR: Concrete Ready-Mix for 2022 DEPARTMENT: Public Works ESTIMATE: $130.00/Streets $140.00/Solid Waste FUND/ACCOUNT: 21033503-85547 50530043-85213 PUBLICATION DATE: December 4, 2021 NO. POTENTIAL BIDDERS: 2 SUMMARY Bidder: Gerhold Concrete Company, Inc. Consolidated Concrete Co. Grand Island, NE Grand Island, NE Bid Price Street Division: $117.25 per cubic yard $131.25 per cubic yard Bid Price Solid Waste: $119.65 per cubic yard $136.50 per cubic yard cc: John Collins, Public Works Director Shannon Callahan, Street Superintendent Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Superintendent Catrina DeLosh, Admin. Asst. Public Works P2333 Grand Island Council Session - 1/11/2022 Page 133 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-7 WHEREAS, the City of Grand Island invited sealed bids for furnishing Concrete Ready-Mix for 2022 for the Streets Division and Solid Waste Division of the Public Works Department, according to specifications on file with the Public Works Department; and WHEREAS, on December 22, 2021, bids were received, opened and reviewed; and WHEREAS, Gerhold Concrete Co., Inc. and Consolidated Concrete Co., both of Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the below bids for concrete ready-mix purchased in the 2022 calendar year, are hereby approved; Concrete Ready-Mix 2022 Bid Award Recommendation Primary Award Secondary Award Concrete Ready-Mix; delivery to various job sites in City Limits Gerhold Concrete Company, Inc. of Grand Island, NE $117.25 per cubic yard Consolidated Concrete Co. of Grand Island, NE $131.25 per cubic yard Concrete Ready-Mix; delivery to Grand Island Regional Landfill at 19550 West Husker Highway, Shelton, Nebraska Gerhold Concrete Company, Inc. of Grand Island, NE $119.65 per cubic yard Consolidated Concrete Co. of Grand Island, NE $136.50 per cubic yard - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 134 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-9 #2022-8 - Approving On-Board Mobile Video Surveillance System for the Transit Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 135 / 196 Council Agenda Memo From:Charley Falmlen, Transit Program Manager Meeting:January 11, 2022 Subject:Approving On-Board Mobile Video Surveillance System for the Transit Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background A Request for Proposals (RFP) for On-Board Mobile Video Surveillance System was advertised in the Grand Island Independent on September 29, 2021. The RFP was also sent to thirteen (13) potential firms by the Transit Division of the Public Works Department. This solicitation was for a qualified agency to provide an On-Board Mobile Video Surveillance System for the public transit service in the urbanized area of Grand Island, Nebraska and the remainder of Hall County. Discussion Four (4) vendors submitted for the On-Board Mobile Video Surveillance System RFP on November 10, 2021. Safety Vision, LLC of Houston, Texas was selected as the top vendor based on the pre-approved selection criteria. The term of the agreement will be January 12, 2022 to January 12, 2025. The minimum contract amount is $103,242.00, with City Council approval necessary for any greater amount. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/11/2022 Page 136 / 196 Recommendation City Administration recommends that the Council approve the On-Board Mobile Video Surveillance System agreement with Safety Vision, LLC of Houston, Texas. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/11/2022 Page 137 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR ON-BOARD MOBILE VIDEO SURVEILLANCE SYSTEM RFP DUE DATE: November 10, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: September 29, 2021 NO. POTENTIAL BIDDERS: 13 PROPOSALS RECEIVED Gatekeeper Systems USA, Inc. IVS, Inc. Bristol, PA Dothan, AL Seon Systems Sale Inc. dba Safe Fleet Safety Vision LLC Coquitlam, BC Houston, TX cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Coordinator Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Charley Falmlen, Transit Program Manager P2320 Grand Island Council Session - 1/11/2022 Page 138 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-8 WHEREAS, on September 29, 2021 the Transit Division of the Public Works Department advertised for an On-Board Mobile Video Surveillance System; and WHEREAS, on November 10, 2021 four (4) vendors submitted proposals for such services; and WHEREAS, Safety Vision, LLC of Houston, Texas was selected as the top vendor based on the pre-approved selection criteria; and WHEREAS, the term of the agreement will be January 12, 2022 to January 12, 2025; and WHEREAS, the minimum contract amount is $103,242.00, with City Council approval necessary for any greater amount. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the On-Board Mobile Video Surveillance System agreement by and between the City and Safety Vision, LLC of Houston, Texas is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 139 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-10 #2022-9 - Approving Amendment No. 1 to Engineering Consulting Services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 140 / 196 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 11, 2022 Subject:Approving Amendment No. 1 to Engineering Consulting Services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 Presenter(s):John Collins PE, Public Works Director Background Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 is for the construction of a new sanitary sewer pump station and buffer tank that will extend the useful life of existing Lift Station No. 28 by effectively improving its peak capacity. Lift Station No. 28 is located northeast of the intersection of Husker Highway/James Road. Based on a 2021 update to the 2014 Wastewater Collection System Master Plan, the pipes directly upstream of Lift Station No. 28 will surcharge in peak capacity events in the near future. Several options were evaluated to solve this problem, with the most effective treatment being to install an extra pump station and a storage tank to essentially increase peak pump capacity by pumping the additional flow into a storage tank and discharging stored wastewater when downstream system capacity allows. Along with a new pump station and storage tank, a control system will be required to control operations. Associated paving, sidewalk, traffic control and all other items needed to complete the project will be included. On October 12, 2021, via Resolution No. 2021-272, City Council approved an agreement with Olsson, Inc. of Grand Island, Nebraska in the amount of $36,700.00 for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3. Discussion To allow for geotechnical investigation, final design, and bidding services of Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 Amendment No. 1 to the original agreement with Olsson, Inc. is being requested. This amendment will be in the amount of $98,100.00 for a revised agreement of $134,800.00. Grand Island Council Session - 1/11/2022 Page 141 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 1 to the original agreement with Olsson, Inc. of Grand Island, Nebraska, in the amount of $98,100.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/11/2022 Page 142 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-9 WHEREAS, on October 12, 2021, via Resolution No. 2021-272, City Council approved an agreement with Olsson, Inc. of Grand Island, Nebraska in the amount of $36,700.00 for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3; and WHEREAS, the original agreement is now being amended to allow for final design, bidding services, and construction services; and WHEREAS, such amendment is in the amount of $98,100.00, for a revised agreement amount of $134,800.00; and WHEREAS, Amendment No. 1 to the original agreement with Olsson, Inc. of Grand Island, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Olsson, Inc. of Grand Island, Nebraska for engineering consulting services related to Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 143 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-11 #2022-10 - Approving Acquisition of Public Drainage Easement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 This item relates to the aforementioned Public Hearing item E-3. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 144 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-10 WHEREAS, public drainage easements are required by the City of Grand Island, from an affected property owner in Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 project area: Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A PERMANENT DRAINAGE EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 1, STERLING ESTATES NINTH SUBDIVISION; THENCE ON AN ASSUMED BEARING S00o06’28”W ALONG THE WEST LINE OF SAID LOT 1, A DISTANCE OF 98.00 FEET; THENCE N89o53’32”W A DISTANCE OF 10.00 FEET; THENCE N00o06’28”E PARALLEL TO AND 10.00 FEET WEST OF THE WEST LINE OF SAID LOT 1, A DISTANCE OF 98.00 FEET; THENCE S89o52’56”E A DISTANCE OF 10.00 FEET TO THE POINT OF BEGINNING. SAID PERMANENT DRAINAGE EASEMENT CONTAINS 980 SF MORE OR LESS. AND A PERMANENT DRAINAGE EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF NORTHWEST SUBDIVISION; THENCE ON AN ASSUMED BEARING S00o36’36”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 33.00 FEET; THENCE S00o25’18”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 7.00 FEET; THENCE S89o52’56”E A DISTANCE OF 12.11 FEET TO THE POINT OF BEGINNING; THENCE S89o52’56”E A DISTANCE OF 20.00 FEET; THENCE S38o22’48”W A DISTANCE OF 31.84 FEET; THENCE N00o32’01”W A DISTANCE OF 25.00 FEET TO THE POINT OF BEGINNING. SAID PERMANENT DRAINAGE EASEMENT CONTAINS 250 SF MORE OR LESS. DONATED Total cost of Permanent Easements= DONATED WHEREAS, Agreements for the public drainage easements have been reviewed and approved by the City Legal Department. Grand Island Council Session - 1/11/2022 Page 145 / 196 - 2 - NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreements for the public drainage easements on the above described tracts of land. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 146 / 196 Grand Island Council Session - 1/11/2022 Page 147 / 196 Grand Island Council Session - 1/11/2022 Page 148 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-12 #2022-11 - Approving Acquisition of Public Right-of-Way for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 This item relates to the aforementioned Public Hearing item E-4. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 149 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-11 WHEREAS, public right-of-way is required by the City of Grand Island, from an affected property owner in Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 project area: Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A TRACT OF LAND LOCATED IN PART OF THE NORTH HALF (N1/2) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE ON AN ASSUMED BEARING OF N89o52’56”W ALONG THE NORTH LINE OF THE NW¼ OF SAID SECTION 12, A DISTANCE OF 1099.59 FEET TO THE POINT OF BEGINNING; THENCE S00o41’16”W A DISTANCE OF 40.00 FEET TO THE NORTHWEST CORNER OF LOT 1, STERLING ESTATES NINTH SUBDIVISION; THENCE N89o52’56”W PARALLEL TO AND 40.00 FEET SOUTH OF THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12, A DISTANCE OF 401.51 FEET; THENCE S00o32’01”E A DISTANCE OF 233.83 FEET; THENCE S89o27’59”W A DISTANCE OF 12.47 FEET; THENCE N00o25’18”W A DISTANCE OF 240.96 FEET; THENCE N00o36’33”W A DISTANCE OF 33.00 FEET TO A POINT ON THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12; THENCE S89o52’56”E ALONG THE NORTH LINE OF THE NW1/4 OF SAID SECTION 12, A DISTANCE OF 414.41 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 19,422 SF MORE OR LESS, OF WHICH 13,663 SF IS EXISTING COUNTY ROAD RIGHT-OF-WAY. AND A TRACT OF LAND LOCATED IN LOT 8, NORTHWEST SUBDIVISION, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 8; THENCE ON AN ASSUMED BEARING OF S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 7.08 FEET; THENCE N89o52’56”W A DISTANCE OF 130.08 FEET TO A POINT ON THE WEST LINE OF SAID LOT 8; THENCE N00o24’59”W ALONG THE WEST LINE OF SAID LOT 8, A DISTANCE OF 7.49 FEET TO THE NORTHWEST CORNER OF SAID LOT 8; THENCE S89o42’07”E ALONG THE NORTH LINE OF SAID LOT 8, ALSO BEING THE SOUTH RIGHT-OF-WAY LINE OF CAPITAL AVENUE, A DISTANCE OF 130.07 FEET TO THE DONATE D Grand Island Council Session - 1/11/2022 Page 150 / 196 - 2 - POINT OF BEGINNING. SAID TRACT CONTAINS 947 SF MORE OR LESS. Total cost of Public Right-of-Way= DONATED WHEREAS, Agreements for the public right-of-way have been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreements for the public right-of-way on the above described tracts of land. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 151 / 196 Grand Island Council Session - 1/11/2022 Page 152 / 196 Grand Island Council Session - 1/11/2022 Page 153 / 196 Grand Island Council Session - 1/11/2022 Page 154 / 196 Grand Island Council Session - 1/11/2022 Page 155 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-13 #2022-12 - Approving Temporary Construction Easement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/11/2022 Page 156 / 196 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 11, 2022 Subject:Approving Temporary Construction Easement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Presenter(s):John Collins PE, Public Works Director Background The Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is for the improvement of Capital Avenue from the Moores Creek Drainway to the roundabout at North Road. This will be a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. Temporary Construction easements are needed to accommodate the construction activities for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, which must be approved by City Council. The temporary construction easements will allow for the roadway improvements to this area. A sketch of each temporary construction easement area is attached for reference. On October 12, 2021, via Resolution No. 2021-271, Grand Island City Council approved award of Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 construction to Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $1,449,756.86. Discussion Temporary construction easements are needed for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 to be constructed. Engineering staff of the Public Works Department negotiated with the property owner for use of such temporary construction easement areas. Grand Island Council Session - 1/11/2022 Page 157 / 196 Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A TEMPORARY EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF NORTHWEST SUBDIVISION; THENCE ON AN ASSUMED BEARING OF S00o36’33”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 33.00 FEET; THENCE S00o25'18’"E A DISTANCE OF 7.00 FEET; THENCE S89o52’56”E A DISTANCE OF 32.01 FEET TO THE POINT OF BEGINNING; THENCE S89o52’56”E PARALLEL TO AND 40.00 FEET SOUTH OF THE NORTH LINE OF THE NW ¼ OF SAID SECTION 12, A DISTANCE OF 371.51 FEET; THENCE S00o06’28”W A DISTANCE OF 98.00 FEET; THENCE N89o53’32”W A DISTANCE OF 7.00 FEET; THENCE N00o06’28”E PARALLEL TO AND 17.00 FEET WEST OF THE WEST LINE OF LOT 1, STERLING ESTATES NINTH SUBDIVISION, A DISTANCE OF 80.00 FEET; THENCE N44o53’14”W A DISTANCE OF 14.14 FEET; THENCE N89o52’56”W PARALLEL TO AND 48.00 FEET SOUTH OF THE NORTH LINE OF THE NW ¼ OF SAID SETCION 12, A DISTANCE OF 341.72 FEET; THENCE S38o22’48”W A DISTANCE OF 52.06 FEET; THENCE N00o32’01”W A DISTANCE OF 23.88 FEET; THENCE N38o22’48”E A DISTANCE OF 31.84 FEET TO THE POINT OF BEGINNING. SAID TEMPORARY EASEMENT CONTAINS 4230 SF MORE OR LESS. AND A TEMPORARY EASEMENT LOCATED IN PART OF LOT 8, NORTHWEST SUBDIVISION, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 8; THENCE ON AN ASSUMED BEARING OF S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 7.08 FEET TO THE POINT OF BEGINNING; THENCE S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 15.00 FEET; THENCE N89o52’56”W A DISTANCE OF 130.12 FEET TO A POINT ON THE WEST LINE OF SAID LOT 8; THENCE N00o24’59”W ALONG THE WEST LINE OF SAID LOT 8, A DISTANCE OF 15.00 FEET; THENCE S89o52’56”E A DISTANCE OF 130.08 FEET TO THE POINT OF BEGINNING. SAID TEMPORARY EASEMENT CONTAINS 1,952 SF MORE OR LESS. DONATED Total Cost of Temporary Easements= DONATED Grand Island Council Session - 1/11/2022 Page 158 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Temporary Construction Easement between the City of Grand Island and the affected property owner for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, at no cost. Sample Motion Move to approve the temporary construction easements. Grand Island Council Session - 1/11/2022 Page 159 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-12 WHEREAS, temporary construction easements are required by the City of Grand Island, from an affected property owner in Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 project area: Property Owner Legal Description Amount Starostka Group Unlimited, Inc. A TEMPORARY EASEMENT LOCATED IN PART OF THE NORTH HALF (N1/2) OF NORTHWEST QUARTER (NW1/4) OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF NORTHWEST SUBDIVISION; THENCE ON AN ASSUMED BEARING OF S00o36’33”E ALONG THE EAST LINE OF SAID NORTHWEST SUBDIVISION, A DISTANCE OF 33.00 FEET; THENCE S00o25'18’"E A DISTANCE OF 7.00 FEET; THENCE S89o52’56”E A DISTANCE OF 32.01 FEET TO THE POINT OF BEGINNING; THENCE S89o52’56”E PARALLEL TO AND 40.00 FEET SOUTH OF THE NORTH LINE OF THE NW ¼ OF SAID SECTION 12, A DISTANCE OF 371.51 FEET; THENCE S00o06’28”W A DISTANCE OF 98.00 FEET; THENCE N89o53’32”W A DISTANCE OF 7.00 FEET; THENCE N00o06’28”E PARALLEL TO AND 17.00 FEET WEST OF THE WEST LINE OF LOT 1, STERLING ESTATES NINTH SUBDIVISION, A DISTANCE OF 80.00 FEET; THENCE N44o53’14”W A DISTANCE OF 14.14 FEET; THENCE N89o52’56”W PARALLEL TO AND 48.00 FEET SOUTH OF THE NORTH LINE OF THE NW ¼ OF SAID SETCION 12, A DISTANCE OF 341.72 FEET; THENCE S38o22’48”W A DISTANCE OF 52.06 FEET; THENCE N00o32’01”W A DISTANCE OF 23.88 FEET; THENCE N38o22’48”E A DISTANCE OF 31.84 FEET TO THE POINT OF BEGINNING. SAID TEMPORARY EASEMENT CONTAINS 4230 SF MORE OR LESS. AND A TEMPORARY EASEMENT LOCATED IN PART OF LOT 8, NORTHWEST SUBDIVISION, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID LOT 8; THENCE ON AN ASSUMED BEARING OF S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 7.08 FEET TO THE POINT OF BEGINNING; THENCE S00o32’01”E ALONG THE EAST LINE OF SAID LOT 8, A DISTANCE OF 15.00 FEET; THENCE N89o52’56”W A DISTANCE OF 130.12 FEET TO A POINT ON THE WEST LINE OF SAID LOT 8; THENCE N00o24’59”W ALONG THE WEST LINE OF SAID LOT 8, A DISTANCE OF 15.00 FEET; THENCE S89o52’56”E A DISTANCE OF 130.08 FEET TO THE POINT OF BEGINNING. SAID TEMPORARY EASEMENT CONTAINS 1,952 SF MORE OR LESS. DONATE D Total Cost of Temporary Easements= DONATED Grand Island Council Session - 1/11/2022 Page 160 / 196 - 2 - WHEREAS, such Temporary Construction easements have been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire the Temporary Construction easements on the above described tracts of land, at no cost. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 161 / 196 Grand Island Council Session - 1/11/2022 Page 162 / 196 Grand Island Council Session - 1/11/2022 Page 163 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-14 #2022-13 - Approving Fundraising Agreement for the Construction of a New Playground at Ryder Park Staff Contact: Todd McCoy Grand Island Council Session - 1/11/2022 Page 164 / 196 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 11, 2022 Subject:Approving Fundraising Agreement for the Construction of a New Playground at Ryder Park Presenter(s):Todd McCoy, Parks and Recreation Director Background The City was approached by students and staff from the Central Community College Occupational Therapy Class with the idea of raising funds to building a new community inclusive playground. After much discussion and excitement generated from community leaders, City staff, and the Community Foundation, the decision was made to move forward to raise money for the project proposed at Ryder Park. The location was chosen because Ryder Park is centrally located, has good access to parking and restrooms, and has potential to benefit from future park developments. The new playground is designed to be handicap accessible and serve children with a wide range of ability levels. The playground is anticipated to cost $1.1 million and be completely funded with private donations. Part of the fundraising plan is to include a $250,000 endowment to cover annual cost maintenance of the equipment. Park bathrooms and parking improvements are not essential or part of the current fundraising plan; however, as fundraising for the playground progresses the City may want to prioritize these updates to complement the new development. In July of 2021 City Council approved Resolution 2021-186 to add a new playground in Ryder Park. Discussion To begin fundraising efforts the Central Community College Foundation, Inc. has requested to enter an agreement to clearly define roles and expectations of the project. The agreement has been reviewed by the City Attorney and approval is recommended. Grand Island Council Session - 1/11/2022 Page 165 / 196 Grand Island Council Session - 1/11/2022 Page 166 / 196 Grand Island Council Session - 1/11/2022 Page 167 / 196 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council approve the agreement to for fundraising of a donated playground to be constructed in Ryder Park so that private funds can be raised for the project. Sample Motion Move to approve the agreement. Grand Island Council Session - 1/11/2022 Page 168 / 196 1 AGREEMENT RYDER PARK PLAYGROUND This Agreement is made and entered into by and among the CENTRAL COMMUNITY COLLEGE FOUNDATION, INC., a Nebraska nonprofit corporation (hereinafter referred to as “CCCF”), the CITY OF GRAND ISLAND, NEBRASKA, a Nebraska political subdivision (hereinafter referred to as “City”), and the GREATER GRAND ISLAND COMMUNITY FOUNDATION, INC., a Nebraska nonprofit corporation (hereinafter referred to as “GGICF”). WHEREAS, CCCF proposes to raise funds to construct an inclusive community playground (hereinafter referred to as “Playground”) at Ryder Park in Grand Island, Nebraska, and raise funds to establish an endowment in the amount of $250,000.00 to be administered by GGICF for the purpose of providing funds each year for the City’s use in the ongoing maintenance and repair of the Playground (hereinafter referred to as the “Ryder Park Playground Endowment Fund”); WHEREAS, on July 27, 2021, the City adopted Resolution 2021-186, a copy of which is attached hereto as Exhibit “A”, whereby the City has agreed to construct the Playground (hereinafter referred to as the “Playground Project”); WHEREAS, plans and specifications for the Playground have been prepared by or on behalf of CCCF, and have been approved by the City; WHEREAS, CCCF has solicited proposals and identified a contractor, for construction of the Playground; WHEREAS, the City has approved of the proposal process and of the contractor, and expects to sign an agreement with the contractor for construction of the Playground and to provide construction management; WHEREAS, the City agrees to make an area available in Ryder Park for the construction of the Playground; WHEREAS, GGICF has agreed to administer the Ryder Park Playground Endowment Fund; and WHEREAS, the parties wish to enter into this Agreement for the purpose of defining their respective right, duties, and obligations. NOW, THEREFORE, in consideration of the above, the parties agree as follows: 1. Playground Project Funding. CCCF agrees to raise the necessary funds for construction of the Playground, estimated to cost approximately $1,100,000.00. Grand Island Council Session - 1/11/2022 Page 169 / 196 2 2. Ryder Park Playground Endowment Fund. CCCF further agrees to raise the funds in order to establish the Ryder Park Playground Endowment Fund with the sum of $250,000.00. 3. Fundraising; Accounting. The parties understand and agree that CCCF shall assume primary responsibility for fundraising for the Playground Project and the Ryder Park Playground Endowment Fund, but that donors may deliver some of the donations directly to the City and/or GGICF for the Playground Project and/or the Ryder Park Playground Endowment Fund. The three parties shall exchange information on any such donations so that CCCF can keep an accurate record of the donations so that, ultimately, the full amount of donations/funds so collected for the Playground Project shall be paid to the City as provided hereinbelow, and the full amount of the donations/funds so collected for the Ryder Park Playground Endowment Fund shall be paid to GGICF for management as set forth hereinbelow. CCCF shall provide a written accounting of all funds raised to both the City and GGICF. 4. Agreement Between the City and the Contractor. Timing for execution of the agreement between the City and contractor for the Playground Project shall be determined by agreement of the City and CCCF. 5. Payment of Cost of the Playground Project. The City shall pay the entire cost of the construction of the Playground Project; provided that CCCF shall reimburse the City for the entire cost of the Playground Project, by delivering the full amount of the funds necessary for construction of the Playground Project to the City at such time as the City and CCCF shall agree. It is the goal of CCCF to have all or substantially all of the Playground Project costs raised in the form of cash and pledges (not to exceed three years) prior to execution of said contract. CCCF has secured financing from a local lender to bridge the gap between cash funds on hand and pledges, so that the contract for the construction of the Playground Project can be executed prior to fulfillment of the pledges. 6. Location of Playground; Operation and Maintenance. The Playground shall be located in an area of Ryder Park determined by the City, and shall be owned by the City. CCCF shall have no ownership interest in the Playground. The City shall be solely responsible for the operation, replacement, and maintenance of the Playground, including all costs associated therewith; provided that the City shall be entitled to receive all income from the Ryder Park Playground Endowment Fund. 7. Ryder Park Playground Endowment Fund. After all construction costs have been paid (to the City and to CCCF’s lender) CCCF shall deliver to GGICF funds for the Ryder Park Playground Endowment as collected. GGICF agrees to receive the funds for the Ryder Park Playground Endowment Fund, to invest same in accordance with its usual standards and practices, and to pay the income from said Fund to the City at such time or times as the City shall determine. 8. Indemnification. The City shall have sole responsibility for construction management, maintenance, and operation, and hereby agrees to hold CCCF and GGICF, and their agents, employees, board members, and committee members harmless from, and to indemnify them against, any and all costs, claims, judgments or other liabilities, now existing or Grand Island Council Session - 1/11/2022 Page 170 / 196 3 arising in the future, arising out of, or associated in any way with, the construction, operation, and maintenance of the Playground Project. 9. Nondiscrimination. In the course of carrying out the terms of this Agreement, no party to this Agreement shall discriminate against any person or party for reasons in any way related to race, national origin, sex, age, political or religious affiliations, or on any other basis which would be in violation of federal or state laws or local ordinances. 10. No Separate Entity. This Agreement creates no separate legal or administrative entity. The City shall administer this Agreement and maintain a budget on its own records for the project described herein. 11. Governing Law. This Agreement, and all terms set forth herein, shall be governed by the laws of the State of Nebraska. 12. Binding Effect. This Agreement shall be binding upon the parties hereto, and their respective successors and assigns Dated: January ____, 2022 CENTRAL COMMUNITY COLLEGE GREATER GRAND ISLAND FOUNDATION, INC., COMMUNITY FOUNDATION, A Nebraska nonprofit corporation A Nebraska nonprofit corporation By: _____________________________ By: ____________________________ Executive Director Executive Director ATTEST: CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation By:________________________________ By:_____________________________ City Clerk Mayor Grand Island Council Session - 1/11/2022 Page 171 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-13 WHEREAS, the City was approached by students and staff from Central Community College Occupational Therapy Class with the idea of raising funds to build a new community inclusive playground in Ryder Park; and WHEREAS, the new playground is designed to be handicap accessible and serve children with a wide range of ability levels; and WHEREAS, the playground is anticipated to cost $1.1 million dollars and completely be funded with private donations. Part of the fundraising plan is to include approximately $250,000 endowment fund to cover maintenance cost of equipment and upkeep were upon completion of the project the City will be responsible for maintaining the improvement; and WHEREAS, the City will have final approval of design, location, and equipment prior to installation. WHEREAS, the Central Community College Foundation, Inc. has requested to enter an agreement to clearly define roles and expectations of the project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island enters into an agreement to move forward with the fundraising project to build a new community inclusive playground in Ryder Park. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 172 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-15 #2022-14 - Approving Re-Construction of Heartland Public Shooting Park Rifle/Pistol Baffle System Staff Contact: Todd McCoy Grand Island Council Session - 1/11/2022 Page 173 / 196 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 11, 2022 Subject:Approving Reconstruction of Heartland Public Shooting Park Rifle/Pistol Baffle System Presenter(s):Todd McCoy, Parks and Recreation Director Background The Heartland Public Shooting Park (HPSP) pistol and rifle ranges include a baffles system to stop stray bullets from leaving the range making the baffles an important safety feature. Nearly half of the HPSP baffles were damaged or destroyed during wind storms in 2019 and 2020. The majority of the remaining baffles have aged or are damaged to a point that staff recommended a redesign and reconstruction of the baffle system. In September of 2020 City Council approved Resolution 2020-239 to design new overhead baffles at HPSP. In May of 2021 the Parks and Recreation Department advertised for bids to construct the new baffle system. The lone bid was $991,000.00 twice that of the approved budget amount at the time. The decision was made to wait until later in the year in hopes that material prices would come down. During that time staff engaged the design firm to reevaluate the design and increased the proposed budget. In October of 2021 City Council approved Resolution 2021-280 to amendment design services. The City has received $73,310.11 from insurance for the damaged baffles. The City will receive an additional $74,488.88 from insurance upon the completion of repairs. City Council approved $750,000.00 of Food and Beverage Tax proceeds for the project this fiscal year. Grand Island Council Session - 1/11/2022 Page 174 / 196 Discussion The Parks and Recreation Department on November 28, 2021 advertised for bids to renovate the HPSP baffles. Two (2) bids were received. Lacy Construction Company, Grand Island, Nebraska $923,175.00 Hackel Construction, Inc., Ord, Nebraska $987,711.00 Staff recommends accepting the low bid from Lacy Construction Company of Grand Island to reconstruct the HPSP baffle system in the amount of $923,175.00. Food and Beverage funds and insurance payments would be used to fund this project. However the $73,310.11 insurance funds that were receipted into the City’s insurance fund was not appropriated to spend in FY2022 budget. The second insurance payment of $74,488.88 would be issued directly to the vendor from our insurance company once the repairs are completed. This leaves an unappropriated gap of $98,686.12 ($73,310.11 insurance proceeds and $23,376.01 over budget). The Finance Department recommends to delay the Stolley Park Irrigation System project to late fall (FY2023) and use the $73,310.11 insurance funds for the Stolley irrigation instead of creating, amending and filing an amended budget. The Stolley irrigation makes sense to delay because of the planned construction of a new playground and splash pad in the same area this summer. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends accepting the low bid from Lacy Construction Company of Grand Island to reconstruct the HPSP baffle system in the amount of $923,175.00. Sample Motion Move to approve the bid from Lacy Construction to reconstruct the HPSP baffles. Grand Island Council Session - 1/11/2022 Page 175 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 15, 2021 at 2:15 p.m. FOR: 2021 Heartland Shooting Park Range Baffles (Re-Bid) DEPARTMENT: Parks and Recreation ESTIMATE: $900,000.00 FUND/ACCOUNT: 21100003-2000-30026 PUBLICATION DATE: November 28, 2021 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Hackel Construction, Inc. Lacy Construction Company Ord, NE Grand Island, NE Bid Security: Granite Re, Inc. Merchant’s Bonding Company Exceptions: None None Bid Price: Pistol Range: $275,778.00 $211,451.00 Rimfire Range: $284,266.00 $238,246.00 Rifle Range: $418,667.00 $473,478.00 Total Bid: $987,711.00 $923,175.00 cc: Todd McCoy, Parks & Recreation Director Patti Buettner, Admin. Asst. Parks Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2329 Grand Island Council Session - 1/11/2022 Page 176 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-14 WHEREAS, the City of Grand Island invited sealed bids for the Reconstruction of Rifle/Pistol Baffles at Heartland Public Shooting Park (HPSP); and WHEREAS, two (2) bids were received; and WHEREAS, Lacy Construction Company, Grand Island, Nebraska, submitted a lowest bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $923,175.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid from Lacy Construction Company, Grand Island, Nebraska for Reconstruction of Rifle/Pistol Baffles at Heartland Public Shooting Park (HPSP) is hereby approved at a cost of $923,175.00. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 177 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-16 #2022-15 - Approving New Playground Equipment to be Installed at Stolley Park Staff Contact: Todd McCoy Grand Island Council Session - 1/11/2022 Page 178 / 196 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 11, 2022 Subject:Approving New Playground Equipment to be Installed at Stolley Park Presenter(s):Todd McCoy, Parks and Recreation Director Background This year City Council approved the budget to replace playground equipment in Stolley Park. The playground equipment to be replaced located in the northeast area of Stolley Park was outdated, replacement parts could not be found, and not handicap accessible. Grand Island Council Session - 1/11/2022 Page 179 / 196 Discussion The Park and Recreation Department advertised for proposals for new playground equipment on November 21, 2021. Three (3) playground equipment providers responded to the Request for Proposal. American Playgrounds, Sioux Falls, South Dakota Creative Sites, LLC., Omaha, Nebraska Cunningham Recreation, Charlotte, North Carolina The proposal to provide Burke brand ADA playground equipment from Creative Sites, LLC of Omaha is recommended by staff. The cost to furnish and install the equipment and rubber safety surfacing is $134,647.00. Food and Beverage Tax proceed will be utilized to complete the project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 1/11/2022 Page 180 / 196 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council approve the proposal from Creative Sites, LLC of Omaha, Nebraska to furnish and install new playground equipment at Stolley Park. Sample Motion Move to accept the proposal from Creative Sites, LLC to furnish and install new playground equipment the amount of $134,647.00. Grand Island Council Session - 1/11/2022 Page 181 / 196 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR NEW STOLLEY PARK PLAYGROUND RFP DUE DATE: December 14, 2021 at 4:00 p.m. DEPARTMENT: Parks & Recreation PUBLICATION DATE: November 21, 2021 NO. POTENTIAL BIDDERS: 4 PROPOSALS RECEIVED Cunningham Recreation American Playgrounds Charlotte, NC Sioux Falls, SD Bid Security: Berkley Insurance Co. United Fire & Casualty Co.0 Creative Sites Omaha, NE Bid Security: Cashier’s Check cc: Todd McCoy, Parks & Recreation Director Patti Buettner, Parks Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2328 Grand Island Council Session - 1/11/2022 Page 182 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-15 WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) to Provide and Install New Playground Equipment at Stolley Park; and WHEREAS, there (3) playground equipment providers responded; and WHEREAS, Creative Sites, LLC of Omaha, Nebraska, submitted a proposal for such project in accordance with the Request for Proposals; and WHEREAS, a proposed amount of $134,647.00 has been negotiated. WHEREAS, funding will be provide by Food and Beverage Tax proceeds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Creative Sites, LLC of Omaha Nebraska to Provide and Install New Playground Equipment at Stolley Park is hereby approved at a cost of $134,647.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 183 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-17 #2022-16 - Approving Consent for Rental Use of the Grand Generation Center Staff Contact: Jerry Janulewicz Grand Island Council Session - 1/11/2022 Page 184 / 196 Council Agenda Memo From:Jerry Janulewicz, City Administrator Meeting:January 11, 2022 Subject:Consent for Rental Use of the Grand Generation Center Presenter(s):Jerry Janulewicz, City Administrator J. J. Green, Member of the Board of Directors of the Senior Citizens Industries Background The City of Grand Island is the owner of the Grand Generation Center located in the 300 block of East Third Street. The property is leased to Senior Citizens Industries, Inc. for $1.00 per year. As part of the lease agreement, the city agreed to maintain the building’s exterior, parking lot, HVAC, plumbing, electrical and fire sprinkler systems. Representatives of Senior Citizens are requesting that the City consent to the organization’s plan to utilize areas of the facility for hosting private events such as wedding, graduation, anniversary, birthday, holiday and other receptions. Senior Citizens makes this request as a means of financially supporting its ability to provide congregate meals and other programs for senior citizens. Discussion The very favorable terms of the lease agreement would indicate that the City intended that the Grand Generation Center be used for providing programs that support senior citizens. The Lessee’s plan to obtain income through renting the facility for private receptions and parties is a matter that is appropriate for consideration by the City Council. Although the lease agreement does not explicitly require the City’s consent, the City could give notice of intent to terminate the lease if the City Council determines the proposed use of the city-provided and maintained facility is inappropriate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 1/11/2022 Page 185 / 196 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution approving the request of Senior Citizens Industries, Inc. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/11/2022 Page 186 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-16 WHEREAS, the Grand Generation Center is owned by the City of Grand Island and leased to Senior Citizens Industries, Inc. (SCI); and WHEREAS, SCI desires to host private events such as wedding, graduation, anniversary, birthday and other receptions at the Grand Generation Center as a means of generating additional revenue to support its programing for seniors at the Center; and WHEREAS, SCI is requesting City Council approval to use the Grand Island Center for hosting private events to financially support its programming for seniors. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the request of SCI, lessee of the Grand Generation Center, to host private events to financially support its programming for seniors is hereby approved with the following conditions: 1.All income received by SCI through hosting private events at the Grand Generation Center shall utilized solely to support programs and meals for seniors; 2.SCI shall maintain records of all Grand Generation Center rental income it receives and permit inspection of the same by the City; and 3.This authorization may be terminated by the City Council upon 15 days written notice to SCI. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 187 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item G-18 #2022-17 - Approving Emergency Coal Purchase Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/11/2022 Page 188 / 196 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:January 11, 2022 Subject:Emergency Procurement of Coal for Platte Generating Station Presenter(s):Timothy G. Luchsinger, Utilities Director Background Due to the extreme winter weather event in February of last year, coal-fueled generation demand has been higher than normal as the natural gas industry has struggled to re- establish gas inventories to normal levels. Along with increased demand for coal, supply chain issues are also impacting and delaying rail shipments across the industry. These factors have caused coal inventories at the Platte Generating Station to approach ten days of operation, down from our planned sixty to ninety days. As an example, three train deliveries were ordered for the month of December, however, only one was received. Department management has been monitoring this situation, and rail shipments continue to be an issue with winter weather looming, therefore, plant staff was directed to pursue immediate short term coal delivery options. City Procurement Code requires that purchases over $40,000 for the electric utility fuel purchases be formally advertised for bid, and a contract be approved by Council. The Procurement Code also allows Council to issue a declaration of emergency and authorize emergency procurement based on the most competitive method that the situation allows. Discussion To reduce the draw on the coal storage, on December 24th, the unit has been limited to minimum load. To supplement existing inventories until a train delivery, Hastings Utilities was contacted regarding the availability of coal at the Whelan Energy Center, of which Grand Island is a partner in WEC Unit 2. After reviewing its contractual arrangements, Hastings offered to provide up to 5,000 tons from the WEC inventory, to be delivered to PGS with Grand Island provided trucks. Grand Island also contacted Werner Construction regarding availability of trucks, drivers, and loading equipment for these deliveries. Upon discussion by City administration and Department management, plant staff was directed to proceed with the movement of up to 5,000 tons of coal from Hastings to Grand Island with Grand Island Council Session - 1/11/2022 Page 189 / 196 both parties under a cost of services arrangement, which is estimated to be up to $215,000.00. If the rail delivery situation improves, Grand Island Utilities Department is not committed to the 5,000 tons and the truck shipments can be discontinued. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorize the Emergency Procurement of Coal for Platte Generating Station for up to 5,000 tons of coal from Hastings Utilities and Werner Construction. Sample Motion Move to approve the Emergency Procurement of Coal for Platte Generating Station for up to 5,000 tons of coal from Hastings Utilities and Werner Construction. Grand Island Council Session - 1/11/2022 Page 190 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-17 WHEREAS, the national increased demand for coal, along with supply chain issues have caused coal inventories at the Platte Generating Station to approach ten days of operation; and WHEREAS, Hastings Utilities has offered to provide up to 5,000 tons from the Whelan Energy Center and Werner Construction has trucks, drivers and loading equipment to facilitate the deliveries at an estimated total cost of up to $215,000.00; and WHEREAS, if the rail delivery situation improves, the Department is not committed to the 5,000 tons and the truck shipments can be discontinued. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that an emergency procurement of up to 5,000 tons of coal from Hastings Utilities, with transportation provided by Werner Construction, at a cost estimated to be up to $215,000.00 be authorized. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 191 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item I-1 #2022-18 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No. 6 for Property located North of State Street and West of Wheeler Avenue (Mesner Development Co.) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Chad Nabity Grand Island Council Session - 1/11/2022 Page 192 / 196 Approved as to Form ¤ ___________ January 7, 2022 ¤ City Attorney R E S O L U T I O N 2022-18 WHEREAS, the City of Grand Island, Nebraska, a municipal corporation and city of the first class, has determined it be desirable to undertake and carry out urban redevelopment projects in areas of the City which are determined to be substandard and blighted and in need of redevelopment; and WHEREAS, the Nebraska Community Development Law, Chapter 18, Article 21, Nebraska Reissue Revised Statutes of 2007, as amended (the "Act"), prescribes the requirements and procedures for the planning and implementation of redevelopment projects; and WHEREAS, the City has previously declared Redevelopment Area No. 6 of the City to be substandard and blighted and in need of redevelopment pursuant to the Act; and WHEREAS, the Community Redevelopment Authority of the City of Grand Island, Nebraska (the "Authority"), has prepared a Redevelopment Plan pursuant to Section 18-2111 of the Act, and recommended the Redevelopment Plan to the Planning Commission of the City; and WHEREAS, the Planning Commission of the City reviewed the Redevelopment Plan pursuant to the Act and submitted its recommendations, to the City, pursuant to Section 18-2114 of the Act; and WHEREAS, following consideration of the recommendations of the Authority to the Planning Commission, the recommendations of the Planning Commission to the City, and following the public hearing with respect to the Redevelopment Plan, the City approved the Plan; and WHEREAS, there has been presented to the City by the Authority for approval a specific Redevelopment Project within the Redevelopment Plan and as authorized in the Redevelopment Plan, such project to be as follows: to redevelop property for residential purposes including necessary costs for acquisition, sitework and utility extensions and eligible planning expenses and fees associated with the redevelopment project and that such project would not be economically feasible without such aid as is proposed within the Redevelopment Plan. All redevelopment activities will occur in Grand Island, Hall County, Nebraska; and WHEREAS, the City published notices of a public hearing and mailed notices as required pursuant to Section 18-2115 of the Act and has, on the date of the Resolution held a public hearing on the proposal to amend the Redevelopment Plan to include the Redevelopment Project described above. NOW, THEREFORE, be it resolved by the City Council of the City of Grand Island, Nebraska: Grand Island Council Session - 1/11/2022 Page 193 / 196 1.The Redevelopment Plan of the City approved for Redevelopment Area No. 6 in the city of Grand Island, Hall County, Nebraska, including the Redevelopment Project described above, is hereby determined to be feasible and in conformity with the general plan for the development of the City of Grand Island as a whole and the Redevelopment Plan, including the Redevelopment Project identified above, is in conformity with the legislative declarations and determinations set forth in the Act; and it is hereby found and determined that (a) the redevelopment project in the plan would not be economically feasible without the use of tax-increment financing, (b) the redevelopment project would not occur in the community redevelopment area without the use of tax-increment financing, and (c) the costs and benefits of the redevelopment project, including costs and benefits to other affected political subdivisions, the economy of the community, and the demand for public and private services have been analyzed by the City and have been found to be in the long-term best interest of the community impacted by the redevelopment project. The City acknowledges receipt of notice of intent to enter into the Redevelopment Contract in accordance with Section 18-2119 of the Act and of the recommendations of the Authority and the Planning Commission. 2.Approval of the Redevelopment Plan is hereby ratified and reaffirmed, as amended by this Resolution, and the Authority is hereby directed to implement the Redevelopment Plan in accordance with the Act. 3.Pursuant to Section 18-2147 of the Act, ad valorem taxes levied upon real property in the Redevelopment Project included or authorized in the Plan which is described above shall be divided, for a period not to exceed 15 years after the effective date of this provision, which effective date shall set by the Community Redevelopment Authority in the redevelopment contract as follows: a.That proportion of the ad valorem tax which is produced by levy at the rate fixed each year by or for each public body upon the Redevelopment Project Valuation (as defined in the Act) shall be paid into the funds of each such public body in the same proportion as all other taxes collected by or for the bodies; and b.That proportion of the ad valorem tax on real property in the Redevelopment Project in excess of such amount, if any, shall be allocated to, is pledged to, and, when collected, paid into a special fund of the Authority to pay the principal of, the interest on, and any premiums due in connection with the bonds, loans, notes or advances of money to, or indebtedness incurred by, whether funded, refunded, assumed, or otherwise, such Authority for financing or refinancing, in whole or in part, such Redevelopment Project. When such bonds, loans, notes, advances of money, or indebtedness, including interest and premium due have been paid, the Authority shall so notify the County Assessor and County Treasurer and all ad valorem taxes upon real property in such Redevelopment Project shall be paid into the funds of the respective public bodies. c.The CRA is authorized and directed to execute and file with the Treasurer and Assessor of Hall County, Nebraska, an Allocation Agreement and Notice of Pledge of Taxes with respect to each Redevelopment Project. Grand Island Council Session - 1/11/2022 Page 194 / 196 4.The City hereby finds and determines that the proposed land uses and building requirements in the Redevelopment Area are designed with the general purposes of accomplishing, in accordance with the general plan for development of the City, a coordinated, adjusted and harmonious development of the City and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity; and the general welfare, as well as efficiency and economy in the process of development; including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of a healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreation and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of unsanitary or unsafe dwelling accommodations, or conditions of blight. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 11, 2022 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/11/2022 Page 195 / 196 City of Grand Island Tuesday, January 11, 2022 Council Session Item J-1 Approving Payment of Claims for the Period of December 29, 2021 through January 11, 2022 The Claims for the period of December 29, 2021 through January 22, 2022 for a total amount of $3,093,703.56. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 1/11/2022 Page 196 / 196