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12-28-2021 City Council Regular Meeting Packet City of Grand Island Tuesday, December 28, 2021 Council Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 12/28/2021 Page 1 / 128 City of Grand Island Tuesday, December 28, 2021 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Trevon Buchanan, Stolley Park Church of Christ, 2822 West Stolley Park Road Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 12/28/2021 Page 2 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 3957 Silver Road (Automotive Specialties) Council action will take place under Consent Agenda item G-9. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 3 / 128 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:December 28, 2021 Subject:Acquisition of Utility Easement – 3957 Silver Road – Automotive Specialties Sales and Service, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Automotive Specialties Sales and Service, LLC, through a part of Lot Eight (8), Westgate Industrial Park Second Subdivision in the City of Grand Island, Hall County, Nebraska (3957 Silver Road), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Automotive Specialties Service and Sales, LLC has requested a new electrical service for a new building located at 3957 Silver Road. The City will need to install a 75 KVA 3 phase transformer and 300 linear feet of 1/0 cable to accommodate the new electrical service. This easement will allow the Utilities Department to access, operate and maintain the electrical infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 12/28/2021 Page 4 / 128 Grand IslandCouncil Session - 12/28/2021Page 5 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item E-2 Public Hearing on Acquisition of Utility Easement - 3625 W. Old Potash (Hornady Family) Council action will take place under Consent Agenda item G-10. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 6 / 128 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:December 28, 2021 Subject:Acquisition of Utility Easement – 3625 W. Old Potash Highway – Hornady Family Limited Partnership Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Hornady Family Limited Partnership, through a part of the North Half of the Northeast Quarter (N1/2, NE1/4) of Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West of the 6th PM in Hall County, Nebraska (3625 W. Old Potash Highway), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Hornady Manufacturing is in the process of expanding their Manufacturing Plant located at 3625 W. Old Potash Hwy. As a part of the expansion the City will need to install an additional 2500 KVA transformer to upgrade the existing electrical service. This easement will allow the Utilities Department to access, operate and maintain the electrical infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 12/28/2021 Page 7 / 128 Grand IslandCouncil Session - 12/28/2021Page 8 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item F-1 #9866 - Consideration of Amending Grand Island City Code Chapters 18 and 26 Relative to Mechanical and Plumbing Regulations Staff Contact: Craig Lewis Grand Island Council Session - 12/28/2021 Page 9 / 128 Council Agenda Memo From:Craig A. Lewis, Building Department Director Meeting:December 28, 2021 Subject:Amending Chapter 18 & 26 of the Grand Island City Code Presenter(s):Craig Lewis, Building Department Director Background The City of Grand Island has adopted and enforced plumbing and mechanical regulations for several decades. Currently the 2018 Edition of the Uniform Plumbing and Uniform Mechanical Codes are adopted to provide minimum standards for the protection of the public health, safety, and welfare in regard to installations and facilities. This proposal is to amend the City Code to provide continuing education for mechanical licenses and define the scope of services for mechanical and plumbing licenses. Discussion The City Council in November of 2020 approved continuing education for plumbing licenses, this amendment will require continuing education for Mechanical licenses. The amendment will also modify scope of services to allow plumbers to continue to provide services on boilers, refrigeration, and hydronics as defined in the Mechanical code. These modifications have been before the Grand Island Plumbing and Mechanical Boards and received their approval and endorsement. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the ordinance. 2.Disapprove or /Deny the ordinance. 3.Modify the ordinance to meet the wishes of the Council 4.Table the issue Grand Island Council Session - 12/28/2021 Page 10 / 128 Recommendation City Administration recommends that the Council approve the ordinance to adopt the proposed revisions to Chapter 18 & 26 of the Grand Island City Code. Sample Motion Move to approve the ordinance to amend Chapters 18 & 26 of the Grand Island City Code. Grand Island Council Session - 12/28/2021 Page 11 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney ORDINANCE NO. 9866 An ordinance to amend Chapter 18 and 26 of the Grand Island City code; to amend Sections 18-45, 18-45.1, 18-45.2, 18-45.3, 18-46, 18-48 and 26-44.1; to clarify and/or make general corrections to various code sections, to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sections 18-45, 18-45.1, 18-45.2, 18-45.3, 18-46, 18-48, and 26- 44.1 of the Grand Island City Code Chapter 18 are amended to read as follows: CHAPTER 18 MECHANICAL Division 4. Master & Journeyman Mechanical Fitters §18-45. Examinations; Fee; Exemptions Any person desiring to be licensed as a master mechanical fitter or as a journeyman mechanical fitter pursuant to this chapter shall make written application for an examination to the Board. Examination fees shall be in accordance with the City of Grand Island Fee Schedule. Examination fees shall accompany such application. Examination fees are not returned but shall be forfeited in the event the applicant fails the examination. §18-45.1 Master Mechanical Fitter A Master Mechanical Fitter shall mean a person who is registered with the Grand Island Building Department and has completed all experience requirements as a journeyman mechanical fitter and has passed a master level mechanical fitter’s examination. A Master Mechanical Fitter has the necessary qualifications, training, experience, and technical knowledge to properly plan, layout, install, alter and repair mechanical systems or parts thereof including, but not limited to, ventilation air; exhaust systems; duct systems; combustion air; chimneys and vents; installation of specific appliances – as defined in the UMC; boilers and pressure vessels; hydronics; refrigeration; fuel gas piping; process piping; solar energy systems; stationary power plants – as defined in the UMC, in accordance with the standards, rules, and regulations established by the Grand Island Mechanical Board. A practicing Master Mechanical Fitter must be an employee of a registered Contracting Master Mechanical Fitter and work under a Contracting Master Mechanical Fitter’s supervision. §18-45.2 Journeyman Mechanical Fitter A Journeyman Mechanical Fitter shall mean a person who is registered with the Grand Island Building Department and who has completed their apprenticeship under the supervision of Grand Island Council Session - 12/28/2021 Page 12 / 128 ORDINANCE NO. 9866 (Cont.) - 2 - a Contracting Mechanical Fitter. A Journeyman Mechanical Fitter has passed a journeyman level mechanical fitter’s examination and has a working knowledge and application of the skills required to be employed as a mechanical fitter in accordance with the standards, rules, and regulations established by the Grand Island Mechanical Board. A practicing Journeyman Mechanical Fitter must be an employee of a registered Contracting Master Mechanical Fitter and work under a Contracting Master Mechanical Fitter’s supervision. §18-45.3 Apprentice Mechanical Fitter An Apprentice Mechanical Fitter is an entry-level mechanical fitter who is registered with the Grand Island Building Department and is working under the direct supervision of a licensed Journeyman Mechanical Fitter or Master Mechanical Fitter and is an employee of a registered Contracting Master Mechanical Fitter. §18-46. Reserved Examinations; Fee; Exemptions Any person desiring to be licensed as a master mechanical fitter or as a journeyman mechanical fitter pursuant to this chapter shall make written application for an examination to the Board. Examination fees shall be in accordance with the City of Grand Island Fee Schedule. Examination fees shall accompany such application. Examination fees are not returned but shall be forfeited in the event the applicant fails the examination. §18-48.1 Continuing Education Requirements All Journeyman Mechanical Fitters, Master Mechanical Fitters, and Contracting Master Mechanical Fitters are required to complete a total of six (6) hours of continuing education annually. The six (6) hours shall include four (4) hours of principle instruction and two (2) hours of code instruction as defined below in Section 18-48.2. §18-48.2 Instruction Hours Defined Principle instruction hours means subjects that directly relate to the performance of HVAC services. Examples of such subjects include, but are not limited to: the design, installation, servicing, troubleshooting, and skills training for HVAC appurtenances, boilers and gas piping systems. Code instruction hours means subjects that directly relate to regulations governing HVAC and mechanical systems. Examples of such subjects include, but are not be limited to: the Uniform Mechanical Code, written and published by IAPMO, the Nebraska American Disabilities Act, and NFPA 54. Grand Island Council Session - 12/28/2021 Page 13 / 128 ORDINANCE NO. 9866 (Cont.) - 3 - §18-48.3 Journeyman Mechanical Exam Credit. Apprentices who pass the Journeyman Mechanical Fitters License Examination will be exempt from any continuing education requirements for the calendar year in which the passing score is obtained. §18-48.4 Master Mechanical Exam Credit. Journeyman Mechanical Fitters who pass the Master Mechanical Fitters Examination will be exempt from any continuing education requirement for the calendar year in which the passing score is obtained. SECTION 2. Section 26-44.1 of the Grand Island City Code is hereby amended to read as follows: CHAPTER 26 PLUMBING Division 3. Master and Journeymen Plumbers §26-44.1 Master Plumber A Master Plumber shall mean a person who is registered with the Grand Island Building Department and has completed all experience requirements as a journeyman plumber and has passed a master level plumber’s examination. A Master Plumber has the necessary qualifications, training, experience, and technical knowledge to properly plan, layout, install, alter and repair plumbing systems or parts thereof including, but not limited to, plumbing fixtures and fixture fittings; water heaters; water supply and distribution; sanitary drainage, including onsite wastewater systems; indirect wastes; vents, traps and interceptors; storm drainage; fuel gas piping; health care facilities and medical gas and medical vacuum systems; firestop protection – as defined in the UPC; alternate water sources for nonpotable applications; nonpotable rainwater catchment systems; combination waste and vent systems; alternate plumbing systems; boilers and pressure vessels; and hydronics; in accordance with the standards, rules, and regulations established by the Grand Island Plumbing Board. A practicing Master Plumber must be an employee of a registered Contracting Master Plumber and work under a Contracting Master Plumber’s supervision. SECTION 3. Any ordinance or parts of ordinances in conflict herewith be, and hereby are, repealed. Grand Island Council Session - 12/28/2021 Page 14 / 128 ORDINANCE NO. 9866 (Cont.) - 4 - SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication pursuant to law beginning January 1, 2022. Enacted: December 28, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 15 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item F-2 #9867 - Consideration of Approving Salary Ordinance Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 12/28/2021 Page 16 / 128 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:December 28, 2021 Subject:Consideration of Approving Salary Ordinance No. 9866 to Include Lateral Hiring Incentive Package for Certified Police Officer Applicants. Presenter(s):Aaron Schmid, Human Resources Director Background The staffing of Police Officers at the Grand Island Police Department continues to be an issue. Officer vacancies within the department have reached a current high of 9 openings. In June of this year, Council approved a lateral hiring incentive for certified Officers in the amount of $1,500 along with 50 hours of compensatory time. Pay step placement with the City is equal to the pay from their former agency. Despite the implementation of this program, we have not been able to hire any certified applicants. Additionally, the last round of non-certified applicant recruiting resulted in hiring zero applicants. The following will discuss proposed changes to the salary ordinance. Changes to the ordinance must be approved by Council. Discussion The Police Department would like to increase the lateral hiring incentive program to $5,000 along with the 50 hours of compensatory time and step placement based on prior agency. The increase would position the department to be more competitive in regards to incentives other agencies are offering in the state. Also, as a reference point, the cost of sending a non-certified Officer through the NLETC training program is approximately $21,000. Additionally, the department would like to offer a referral incentive to existing Officers who successfully recruit applicants. The proposal is to offer $300 incentive towards the referral of one non-certified applicant that makes the Civil Service eligibility list. A $500 incentive for the referral of two or more non-certified applicants that make the eligibility list. A $500 incentive for the referral of one or more certified applicants the make the eligibility list. Lastly, a $1,700 incentive if one or more of the referred applicants is hired. Grand Island Council Session - 12/28/2021 Page 17 / 128 The aim of the referral incentive is to generate quality candidates for the multiple openings. The goal is to get current employees to reach out to friends, family and colleagues in the profession to encourage employment with the department. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends Council approve Salary Ordinance No. 9867. Sample Motion Move to approve Salary Ordinance No. 9867. Grand Island Council Session - 12/28/2021 Page 18 / 128 Approved as to Form ¤ ___________ December 21, 2021 ¤ City Attorney Approved as to Form ¤ ___________ ¤ City Attorney ORDINANCE NO. 9867 An ordinance to amend Ordinance 9861 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to amend the salary ranges of those employees covered under the IBEW Utilities labor agreement; to remove the IBEW Utilities position of Senior Meter Reader; to amend the salary range of the non-union position of Meter Reader – Part Time to align with the Meter Reader – Full Time in the IBEW Utilities labor agreement; to amend the salary range of the non-union Senior Electrical Engineer; to amend the shift differential for those employees in the IBEW Utilities positions of Power Dispatcher I, Power Dispatcher II; Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator; to amend the lateral hiring incentive for the Police Department, namely for certified applicants, a Five Thousand dollar ($5,000) certification credit and fifty (50) hours of compensatory time; to add a referral incentive to existing Officers who successfully recruit applicants, specifically, a Three Hundred dollar ($300) incentive for the referral of one non-certified applicant who makes the Civil Service eligibility list; a Five Hundred dollar ($500) incentive for the referral of two or more non-certified applicants who make the Civil Service eligibility list; a Five Hundred dollar ($500) incentive for the referral of one or more certified applicants who make the Civil Service eligibility list; and a One Thousand Seven Hundred dollar ($1,700) incentive if one or more of the referred applicants is hired; and to repeal those portions of Ordinance No. 9861 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: Grand Island Council Session - 12/28/2021 Page 19 / 128 ORDINANCE NO. 9867(Cont.) - 2 - SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 28.2676/41.0956 Exempt Accounting Technician – Solid Waste 20.8218/26.1926 40 hrs/week Administrative Assistant –Building – Part Time 20.4435/29.3215 40 hrs/week Administrative Coordinator – Public Works 23.8182/34.7669 40 hrs/week Assistant Finance Director 36.6364/54.4021 Exempt Assistant Public Works Director/Engineering 44.1891/67.2738 Exempt Assistant Public Works Director of Wastewater 52.4948/73.3160 Exempt Assistant Utilities Director – Engineering/Business Operations 57.3856/83.3704 Exempt Assistant Utilities Director – Production 57.3856/83.3704 Exempt Assistant Utilities Director – Transmission 57.3856/83.3704 Exempt Attorney 38.4573/56.8206 Exempt Building Department Director 43.7705/64.7396 Exempt Cemetery Superintendent 27.8026/40.1660 Exempt City Administrator 83.5875/96.3450 Exempt City Attorney 56.1473/77.4553 Exempt City Clerk 36.2973/48.1076 Exempt Civil Engineer I 31.3740/44.5826 Exempt Civil Engineer II 36.3159/52.2973 Exempt Collection System Supervisor 27.7512/41.1137 40 hrs/week Community Development Administrator 24.6956/36.6738 40 hrs/week Community Service Officer – Part time 17.5592/24.6211 40 hrs/week Custodian – Library, Police 16.5211/22.1077 40 hrs/week Customer Service Representative 11.2934/15.4904 40 hrs/week Grand Island Council Session - 12/28/2021 Page 20 / 128 ORDINANCE NO. 9867(Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Customer Service Team Leader 22.9229/32.7796 Exempt Deputy City Clerk 29.0378/38.4860 40 hrs/week Electric Distribution Superintendent 41.9336/57.6781 Exempt Electric Distribution Supervisor 38.8735/53.7222 40 hrs/week Electric Underground Superintendent 41.2596/57.4986 Exempt Electrical Engineer I 31.4980/43.8334 Exempt Electrical Engineer II 35.2926/50.7006 Exempt Emergency Management Deputy Director 30.7543/45.1964 Exempt Emergency Management Director 43.7705/64.7396 Exempt Engineer I – Public Works 34.6000/49.9636 Exempt Engineer I – WWTP 34.6000/49.9636 Exempt Engineering Technician - WWTP 23.4063/33.6893 40 hrs/week Equipment Operator - Solid Waste 22.0125/28.9944 40 hrs/week Finance Director 49.6760/74.7189 Exempt Finance Operations Supervisor 27.4819/38.6171 Exempt Fire Chief 51.3028/73.2971 Exempt Fire EMS Division Chief 43.5279/58.8883 Exempt Fire Operations Division Chief 43.5279/58.8883 Exempt Fire Prevention Division Chief 43.5279/58.8883 Exempt Fleet Services Shop Foreman 27.8789/41.2434 40 hrs/week GIS Coordinator - PW 30.3065/45.2375 Exempt Grants Administrator 28.2676/41.0956 40 hrs/week Grounds Management Crew Chief – Cemetery 22.2425/33.6894 40 hrs/week Grounds Management Crew Chief – Parks 24.3158/34.9630 40 hrs/week Human Resources Director 44.5499/66.8681 Exempt Human Resources Benefits/Risk Mgmt Coordinator 26.7780/40.3274 40 hrs/week Human Resources Recruiter 26.7780/40.3274 40 hrs/week Human Resources Specialist 26.7780/40.3274 40 hrs/week Information Technology Manager 42.0401/63.5004 Exempt Interpreter/Translator 17.5507/26.3534 40 hrs/week Legal Secretary 22.5094/33.5515 40 hrs/week Librarian I 26.4156/35.7006 Exempt Librarian II 30.6949/39.4211 Exempt Library Assistant I 17.6104/25.4509 40 hrs/week Library Assistant II 21.7632/30.8094 40 hrs/week Grand Island Council Session - 12/28/2021 Page 21 / 128 ORDINANCE NO. 9867(Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Library Director 48.5101/73.1620 Exempt Library Page 12.5198/17.2716 40 hrs/week Library Secretary 18.5589/25.9374 40 hrs/week Maintenance Worker – Cemetery Part Time 15.7820/23.3988 40 hrs/week Meter Reader – Part Time 24.1758/30.1979 40 hrs/week Meter Reader Supervisor 26.5439/34.2119 Exempt MPO Program Manager 29.8575/44.2044 Exempt Office Manager – Police Department 22.5835/33.4954 40 hrs/week Parks and Recreation Director 47.9659/71.9623 Exempt Parks Superintendent 35.5843/52.3295 Exempt Payroll Specialist 23.7770/34.7883 40 hrs/week Planner I 26.2252/39.0590 40 hrs/week Planning Director 44.7728/66.3355 Exempt Police Captain 41.0025/59.7113 Exempt Police Chief 48.7891/76.6353 Exempt Power Plant Maintenance Supervisor 40.0363/55.8464 Exempt Power Plant Operations Supervisor 40.6060/57.8480 Exempt Power Plant Superintendent – Burdick 49.9228/70.8321 Exempt Power Plant Superintendent – PGS 52.8326/76.7941 Exempt Public Works Director 50.6938/76.5018 Exempt Public Works Engineer 35.9586/53.6866 Exempt Receptionist 17.5507/26.3534 40 hrs/week Recreation Coordinator 26.0828/37.0175 Exempt Recreation Superintendent 34.2833/50.4243 Exempt Regulatory and Environmental Manager 43.3598/57.4829 Exempt Senior Civil Engineer 41.2645/61.1740 Exempt Senior Electrical Engineer 48.8088/61.3995 Exempt Senior Public Safety Dispatcher 23.2192/30.4183 40 hrs/week Senior Utility Secretary 19.6160/27.4180 40 hrs/week Shooting Range Superintendent 31.4890/47.2754 Exempt Solid Waste Division Clerk - Full Time 21.3908/26.9660 40 hrs/week Solid Waste Division Clerk - Part Time 19.2517/24.2694 40 hrs/week Solid Waste Foreman 26.4749/36.9540 40 hrs/week Solid Waste Superintendent 36.2099/53.8010 Exempt Street Superintendent 33.7851/49.3640 Exempt Grand Island Council Session - 12/28/2021 Page 22 / 128 ORDINANCE NO. 9867(Cont.) - 5 - Classification Hourly Pay Range Min/Max Overtime Eligibility Street Foreman 26.9844/39.9813 40 hrs/week Transit Program Manager 30.1356/45.2410 Exempt Utilities Director 75.7041/105.1509 Exempt Utility Production Engineer 41.0193/59.6150 Exempt Utility Warehouse Supervisor 30.0775/41.1263 40 hrs/week Victim Assistance Unit Coordinator 18.4893/25.8710 40 hrs/week Victim/Witness Advocate 16.9519/23.7076 40 hrs/week Wastewater Plant Chief Operator 27.3718/38.4983 40 hrs/week Wastewater Plant Operations Engineer 49.9946/69.8306 Exempt Wastewater Plant Maintenance Supervisor 28.0480/41.0928 40 hrs/week Wastewater Plant Regulatory Compliance Manager 33.9519/41.9795 Exempt Water Superintendent 35.2743/52.1246 Exempt Water Supervisor 28.7632/42.1517 40 hrs/week Worker / Seasonal 9.0000/20.0000 Exempt Worker / Seasonal 9.0000/20.0000 40 hrs/week Worker / Temporary 9.0000/20.0000 40 hrs/week Worker / Parks & Recreation Part time 9.0000/20.0000 40 hrs/week Grand Island Council Session - 12/28/2021 Page 23 / 128 ORDINANCE NO. 9867(Cont.) - 6 - Aquatics staff who refer new lifeguards will receive a stipend for the referral, upon meeting the following criteria:  The referral cannot have worked as a City of Grand Island lifeguard in the past.  The referral must pass a background check, complete and pass a free lifeguard class, and work for at least 80 hours.  Aquatics staff shall be paid for their referral as follows: o 1 referral – $50.00 o 2 referrals - $75.00 o 3 or more referrals - $100.00 SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 20.8650/30.9087 40 hrs/week Fleet Services Mechanic 23.3145/34.5422 40 hrs/week Horticulturist 23.8961/35.4669 40 hrs/week Maintenance Worker – Cemetery 19.7275/29.2485 40 hrs/week Maintenance Worker – Parks 19.4596/28.8679 40 hrs/week Maintenance Worker – Streets 19.4506/28.8342 40 hrs/week Senior Equipment Operator – Streets 22.3929/33.2126 40 hrs/week Senior Maintenance Worker – Streets 22.2384/32.9835 40 hrs/week Traffic Signal Technician 22.0846/32.7555 40 hrs/week Grand Island Council Session - 12/28/2021 Page 24 / 128 ORDINANCE NO. 9867(Cont.) - 7 - SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW Utilities labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Utilities labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Administrative Assistant-Utilities 22.3876/31.1427 40 hrs/week Custodian 17.3168/21.5822 40 hrs/week Electric Distribution Crew Chief 38.9666/50.8883 40 hrs/week Electric Underground Crew Chief 38.9666/50.8883 40 hrs/week Engineering Technician I 26.1591/33.5904 40 hrs/week Engineering Technician II 32.4526/42.0591 40 hrs/week Instrument Technician 37.0707/47.2568 40 hrs/week Lineworker Apprentice 27.7882/38.5498 40 hrs/week Lineworker First Class 35.4013/43.7249 40 hrs/week Materials Handler 31.0070/39.4318 40 hrs/week Meter Reader 24.1758/30.1979 40 hrs/week Meter Technician 33.2499/37.7483 40 hrs/week Power Dispatcher I 36.1020/44.7877 40 hrs/week Power Dispatcher II 40.2854/50.7224 40 hrs/week Power Plant Maintenance Mechanic 34.6092/42.8018 40 hrs/week Power Plant Operator 37.8075/43.8578 40 hrs/week Senior Engineering Technician 36.0782/45.0109 40 hrs/week Senior Materials Handler 35.4941/49.2077 40 hrs/week Senior Power Dispatcher 46.4846/55.9970 40 hrs/week Senior Power Plant Operator 43.5085/50.4378 40 hrs/week Senior Substation Technician 39.6994/46.2921 40 hrs/week Senior Water Maintenance Worker 26.9446/35.9365 40 hrs/week Substation Technician 39.5895/44.4692 40 hrs/week Systems Technician 41.5793/46.6303 40 hrs/week Tree Trim Crew Chief 35.6425/44.8034 40 hrs/week Utility Electrician 34.6685/44.1017 40 hrs/week Grand Island Council Session - 12/28/2021 Page 25 / 128 ORDINANCE NO. 9867(Cont.) - 8 - Classification Hourly Pay Range Min/Max Overtime Eligibility Utility Groundman 24.4206/30.8000 40 hrs/week Utility Secretary 21.0568/29.3725 40 hrs/week Utility Technician 34.2461/45.5569 40 hrs/week Utility Warehouse Clerk 26.2350/32.7744 40 hrs/week Water Maintenance Worker 25.4102/33.4379 40 hrs/week Wireworker I 25.5350/37.6918 40 hrs/week Wireworker II 35.4013/43.7249 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 24.0225/38.1427 Police Sergeant 33.2774/45.2590 Police Lieutenant 36.7071/51.5830 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by Grand Island Council Session - 12/28/2021 Page 26 / 128 ORDINANCE NO. 9867(Cont.) - 9 - grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. A lateral hiring incentive is provided, namely for certified applicants, Five Thousand dollars ($5,000) One-Thousand Five Hundred Dollars ($1,500) certification credit and fifty (50) hours of compensatory time if eligible. A referral incentive is provided for existing Officers who successfully recruit applicants, specifically, a Three Hundred dollar ($300) incentive for the referral of one non-certified applicant who makes the Civil Service eligibility list; a Five Hundred dollar ($500) incentive for the referral of two or more non-certified applicants who make the Civil Service eligibility list; a Five Hundred dollar ($500) incentive for the referral of one or more certified applicants who make the Civil Service eligibility list; and a One Thousand Seven Hundred dollar ($1,700) incentive if one or more of the referred applicants is hired. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 23.0309/29.6326 212 hrs/28 days Firefighter / EMT 17.3619/24.2884 212 hrs/28 days Firefighter / Paramedic 18.7687/26.5120 212 hrs/28 days Life Safety Inspector 26.4868/34.5345 40 hrs/week Battalion Chief 29.6036/34.1068 212 hrs/28 days Grand Island Council Session - 12/28/2021 Page 27 / 128 ORDINANCE NO. 9867(Cont.) - 10 - IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW Wastewater Treatment Plant labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Wastewater Treatment Plant labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 18.8680/28.2987 40 hrs/week Biosolids Technician 23.0200/33.9453 40 hrs/week Equipment Operator – WWTP 21.3138/ 29.8620 40 hrs/week Lead Maintenance Mechanic 23.4477/33.9307 40 hrs/week Lead Maintenance Worker 22.5717/31.7608 40 hrs/week Lead Wastewater Plant Operator 25.1151/36.0041 40 hrs/week Maintenance Mechanic I 19.9733/30.0117 40 hrs/week Maintenance Worker – WWTP 19.9316/29.5334 40 hrs/week Stormwater Program Manager 24.5901/36.8334 40 hrs/week Wastewater Plant Laboratory Technician 22.7916/31.5683 40 hrs/week Wastewater Plant Operator I 20.5507/28.8558 40 hrs/week Wastewater Plant Operator II 23.3588/33.0438 40 hrs/week SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW Service/Clerical/Finance labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of Grand Island Council Session - 12/28/2021 Page 28 / 128 ORDINANCE NO. 9867(Cont.) - 11 - hours and work period which certain such employees included under the IBEW Service/Clerical/Finance labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 18.1313/26.2818 40 hrs/week Accounting Technician – Streets 21.7231/28.4998 40 hrs/week Accounts Payable Clerk 20.4525/28.9122 40 hrs/week Administrative Assistant-Bldg, Fire, Parks, Planning 20.4435/29.3215 40 hrs/week Administrative Assistant – Public Works 21.6005/31.2640 40 hrs/week Audio Video Technician 24.4873/32.9470 40 hrs/week Building Inspector 24.0080/35.9899 40 hrs/week Cashier 18.6247/25.5908 40 hrs/week Community Service Officer 17.5592/24.6211 40 hrs/week Computer Technician 25.5128/36.6251 40 hrs/week Crime Analyst 25.1338/32.4789 40 hrs/week Electrical Inspector 24.1752/35.9119 40 hrs/week Emergency Management Coordinator 21.5894/31.2640 40 hrs/week Engineering Technician – Public Works 24.1683/34.0850 40 hrs/week Evidence Technician 20.2408/29.4361 40 hrs/week GIS Coordinator 31.0713/46.8124 40 hrs/week Maintenance Worker I – Building, Library, Police 17.1541/24.2867 40 hrs/week Maintenance Worker II – Building, Library, Police 20.1627/27.1401 40 hrs/week Payroll Clerk 21.2139/29.9773 40 hrs/week Plans Examiner 23.9582/35.9899 40 hrs/week Plumbing/Mechanical Inspector 24.1864/35.5663 40 hrs/week Police Records Clerk 18.0813/25.6821 40 hrs/week Public Safety Dispatcher 21.7901/28.8008 40 hrs/week Senior Accounting Clerk 20.2854/28.8676 40 hrs/week Shooting Range Operator 26.6273/35.8338 40 hrs/week Wastewater Secretary 20.3634/28.7450 40 hrs/week The hourly rates for Community Service Officers training new Community Service Officers shall increase three percent (3%) during the training period. Grand Island Council Session - 12/28/2021 Page 29 / 128 ORDINANCE NO. 9867(Cont.) - 12 - SECTION 8. A shift differential of fifty cents ($0.50) per hour shall be added to the base hourly wage for persons in the non-union employee classification of Senior Public Safety Dispatcher who work any hours or portion thereof between 3:00 p.m. and 11:00 p.m. Employees who work any hours or portion thereof from 11:00 p.m. to 7:00 a.m. will receive a shift differential of seventy-five cents ($0.75) per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of fifty cents ($0.50) per hour shall be added to the base hourly wage for persons covered by the IBEW Service/Clerical/Finance labor agreement in the employee classification Public Safety Dispatcher who work a complete shift between 3:00 p.m. and 11:00 p.m. A shift differential of seventy-five cents ($0.75) per hour shall be added to the base hourly wage for persons covered by the IBEW Service/Clerical/Finance labor agreement in the employee classification of Public Safety Dispatcher who work a complete shift between 11:00 p.m. to 7:00 a.m. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.50 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. All employees covered under the FOP labor agreement and are regularly assigned to a shift whose majority of hours occur between 1800 hours and 0600 hours, shall be paid an additional forty-five cents ($0.45) per hour. Full time employees covered in the AFSCME labor agreement normally assigned to a work schedule commencing between 4 a.m. and 11 a.m., who are temporarily assigned to a work schedule Grand Island Council Session - 12/28/2021 Page 30 / 128 ORDINANCE NO. 9867(Cont.) - 13 - commencing before 4 a.m. or after 11 a.m., shall receive a shift differential of twenty-five cents ($0.25) per hour added to the base hourly rate for the hours worked during such temporary assignment. Full time employees covered in the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional twenty-five cents ($0.25) per hour; employees who are regularly schedule to work graveyard shift will receive an additional thirty-five cents ($0.35) per hour for wages attributable to those shifts. Employees working twelve (12) or ten (10) hour shifts will receive an additional twenty-five cents ($0.25) per hour for wages attributable to the evening shift. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. Each employee covered by the IAFF labor agreement after their first year, except Life Safety Inspector, will be credited Five Hundred Twenty-five dollars ($525.00) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive Four Hundred dollars ($400.00) credit for the purchase of initial uniforms. After probation they shall receive an additional Five Hundred dollars ($500.00) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary at the rate of Three Hundred Twenty-five dollars ($325.00) semi-annually. New employees covered by the IBEW Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one-time reimbursement up to One Thousand Two Hundred dollars ($1,200.00) to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for Grand Island Council Session - 12/28/2021 Page 31 / 128 ORDINANCE NO. 9867(Cont.) - 14 - reimbursement up to Seven Hundred ($700.00) in Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00). The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of Seven Hundred dollars ($700.00) in Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00) to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of Three Hundred Fifty dollars ($350.00). Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Employees in the non-union Community Service Officer Part Time position shall be paid a prorated uniform allowance based on hours worked, not to exceed Twenty-five dollars ($25.00) per pay period. Full-time Community Services Officers shall be paid a uniform allowance at the rate of Twenty-five dollars ($25.00) per pay period. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of Four Hundred Eighty-four dollars and eight cents ($484.08) per year, divided into twenty-four (24) pay periods. Police Chief and Police Captains shall be paid a clothing allowance of Six hundred Fifty dollars ($650.00) per year, divided into twenty-six (26) pay periods. Non-union employees and employees covered by the AFSCME labor agreement, FOP labor agreement, IAFF labor agreement, IBEW Service/Clerical/Finance and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed One Thousand Five Hundred dollars ($1,500.00) for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of Ten Dollars ($10.00) if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Grand Island Council Session - 12/28/2021 Page 32 / 128 ORDINANCE NO. 9867(Cont.) - 15 - Employees covered by the IBEW-Wastewater Treatment Plant labor agreement shall be allowed a meal allowance for actual cost, or up to Twelve dollars ($12.00) per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW Utilities labor agreement shall be allowed a meal allowance for actual cost, or up to Twelve dollars ($12.00) per meal, if they are required to work two (2) hours unscheduled overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to Eighteen dollars ($18.00) per month. When protective clothing is required for personnel covered by the IBEW Utilities, the non-union position of Meter Reader – Part Time, and IBEW Wastewater Treatment Plant labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay sixty percent (60%) of the actual cost of providing and cleaning said clothing and the employees forty percent (40%) of said cost. Full- time Fleet Services personnel shall receive a uniform allowance of Twelve Dollars ($12) Grand Island Council Session - 12/28/2021 Page 33 / 128 ORDINANCE NO. 9867(Cont.) - 16 - biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of Thirty dollars ($30.00) biweekly. SECTION 9. Employees shall be compensated for unused medical leave as follows: 1. (A) All employees covered in the IBEW Utilities labor agreement shall have a contribution to a VEBA made on their behalf for fifty-three percent (53%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed five hundred eighty-six and eighteen hundredths (586.18) hours [calculated at 53% x 1,106 hours], the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed six hundred five and thirty-four hundredths hours (605.34) [calculated at 38% x 1,593 hours]. The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two (542) hours [calculated at 50% x 1,084 = 542]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical/Finance labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five Grand Island Council Session - 12/28/2021 Page 34 / 128 ORDINANCE NO. 9867(Cont.) - 17 - percent (35%) of their accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement, not to exceed four-hundred sixty-eight and sixty-five-hundredths (468.65) hours [calculated at 35% x 1,339 hours]. Employees covered by the IBEW Wastewater labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-six percent (36%) of their accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement not to exceed four-hundred eighty-two and four-hundredths hours (482.04) [calculated at 36% x 1,339 hours]. Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty-three percent (53%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred eighty-six and eighteen-hundredths (586.18) hours [calculated at 53% x 1,106 hours]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the AFSCME labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five percent (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty- eight and sixty-five hundredths hours (468.65) [calculated at 35% x 1,339 hours]. Employees covered under the FOP labor agreement shall be paid twenty percent (20%) for their accumulated medical leave at separation of employment after twenty (20) years of service; forty percent (40%) for their Grand Island Council Session - 12/28/2021 Page 35 / 128 ORDINANCE NO. 9867(Cont.) - 18 - accumulated medical leave at separation of employment after twenty-five (25) years of service; fifty percent (50%) of accumulated medical leave for a death not occurring in the line of duty and one hundred percent (100%) of accumulated medical leave for a death occurring in the line of duty. The rate of compensation is based on the employee’s salary at the time of separation. The payout for medical leave shall be made to a VEBA made on their behalf in lieu of payment. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half (1/2) of their accumulated medical leave, not to exceed thirty (30) days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half (1/2) of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of Thirty dollars ($30.00) per pay period. Employees represented by the IBEW Utilities labor agreement, IBEW Service/Clerical/Finance labor agreement, IBEW Wastewater Treatment Plant labor agreement and the FOP labor agreement, shall have a contribution made on their behalf to their VEBA account in the amount of Twenty Dollars ($20.00) per pay period. Employees represented by the IAFF labor agreement Grand Island Council Session - 12/28/2021 Page 36 / 128 ORDINANCE NO. 9867(Cont.) - 19 - shall have a contribution made on their behalf to the VEBA account of Ten Dollars ($10.00) per pay period. SECTION 11. An employee, who is represented by the following labor agreements, shall annually receive longevity pay based upon the total length of service with the City. Such pay shall be effective beginning with the first full pay period following completion of the specified years of service. Payment shall be made on a prorated basis on each regular pay day. The following rate schedule shall apply for those employees who are represented by the FOP labor agreement: Five (5) years (beginning 6th year $ 350.00 Ten (10) years (beginning 11th year) $ 645.50 Fifteen (15) years (beginning 16th year) $ 870.00 Twenty (20) years (beginning 21st year) $1,096.00 Twenty-five (25) years (beginning 26th year) $1,270.00 Those employees who are represented by the AFSCME labor agreement shall annually receive longevity pay as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Those employees who are represented by the IBEW-Wastewater Treatment Plant shall annually receive longevity pay as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Grand Island Council Session - 12/28/2021 Page 37 / 128 ORDINANCE NO. 9867(Cont.) - 20 - Twenty-five (25) years (beginning 26th year) $ 994.00 Forty (40) years (beginning 41st year) $1,174.00 Those employees who are represented by the IAFF labor agreement shall annually receive longevity pay, beginning with the first full pay period in October 2019, as follows: Ten (10) years (beginning 11th year) $ 645.50 Fifteen (15) years (beginning 16th year) $ 830.50 Twenty (20) years (beginning 21st year) $1,032.50 Twenty-five (25) years (beginning 26th year) $1,247.50 Those employees who are represented by the IBEW Service/Clerical/Finance labor agreement shall annually receive longevity pay as a lump sum payment on the payroll which includes their anniversary date as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Forty (40) years (beginning 41st year) $1,174.00 SECTION 12. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 13. The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law. retroactive to October 10, 2021. SECTION 14. Those portions of Ordinance No. 9861 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Grand Island Council Session - 12/28/2021 Page 38 / 128 ORDINANCE NO. 9867(Cont.) - 21 - Enacted: December 28, 2021 Roger G. Steele, Mayor Attest: RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 39 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-1 Approving Minutes of December 14, 2021 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 12/28/2021 Page 40 / 128 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 14, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on December 14, 2021. Notice of the meeting was given in The Grand Island Independent on December 8, 2021. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Justin Scott, Michelle Fitzke, Mark Stelk, Jason Conley, Vaughn Minton, Bethany Guzinski, Maggie Mendoza, Mitch Nickerson, and Chuck Haase. The following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof and Public Works Director John Collins. INVOCATION was given by Pastor Scott Jones, Third City Christian Church, 4100 West 13th Street followed by the PLEDGE OF ALLEGIANCE. SPECIAL ITEMS: Election of City Council President: City Clerk RaNae Edwards reported that the City Council was required to elect one Councilmember to the office of Council President. The term is for a one-year period. The Council President automatically assumes the duties of the Mayor in the event that the Mayor is absent or otherwise unable to fulfill his/her duties. Nebraska law allows the election of the Council President to be by secret ballot. The total number of votes for each candidate; however, must be stated and recorded in the Minutes. Past practice has included a run- off election between the top two nominees, if necessary. The City Clerk will prepare, distribute, and count ballots. Nominations to fill the vacancy are in order. A second is not required on nominations. Councilmember Nickerson nominated Councilmember Minton. Councilmember Paulick moved to close the nominations, second by Guzinski. Upon roll call vote all voted aye. Motion adopted. City Clerk RaNae Edwards called for the ballot. It was reported that Councilmember Minton received 10 votes. City Clerk RaNae Edwards declared Councilmember Minton the new Council President for 2022. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement - 1910 West 9th Street (Crossroads Center). Utilities Director Tim Luchsinger reported that a utility easement was needed at 1910 West 9th Street in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Crossroads Center was in the process of upgrading electrical service for their existing building. The proposed easement would allow the Utilities Department Grand Island Council Session - 12/28/2021 Page 41 / 128 Page 2, City Council Regular Meeting, December 14, 2021 to access, operate, and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 1602 W. 2nd St (Raymond O'Connor). Utilities Director Tim Luchsinger reported that a utility easement was needed at 1602 West 2nd Street in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. B & R Stores, Inc. had requested a new electrical service for a car charging station located along the north side of the Super Saver parking lot located at 3rd Street and Broadwell Avenue. The proposed easement would allow the Utilities Department to access, operate, and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 3225 W. Wildwood Drive (42 Grand Island, LP). Utilities Director Tim Luchsinger reported that a utility easement was needed at 3225 W. Wildwood Drive in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. 42 Grand Island, LP had requested a new electrical service to the new Federal Express building. The proposed easement would allow the Utilities Department to access, operate, and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Permanent Sanitary Sewer and Lift Station Easements for Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 (Hall County and Hall County Airport). Public Works Director John Collins reported public sanitary sewer and lift station easements were needed to accommodate Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4. The public sanitary sewer and lift station easements would allow for the construction, operation, maintenance, extension, repair, replacement, and removal of material within the easements. Staff recommended approval. No public testimony was heard. Public Hearing on the Annual Report by Grand Island Area Economic Development Corp./Citizens Advisory Review Committee on the EDC Program Plan. Dave Koubek, 1622 Stagecoach Road reported that the Citizen Advisory Review Committee had been conducting regular meetings during the last six months as required by the City Code and Nebraska Statutes. The committee received the annual report from the Economic Development Corporation at its meeting December 2, 2021 and voted to forward it to City Council. EDC President Dave Taylor gave the Annual Report. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9865 - Consideration of Amending Chapter 35 of the Grand Island City Code Relative to Groundwater Control Area Boundaries Grand Island Council Session - 12/28/2021 Page 42 / 128 Page 3, City Council Regular Meeting, December 14, 2021 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Utilities Director Tim Luchsinger reported the proposed ordinance would amend City Code Chapter 35, Article VIII, Sec. 35-86 to remove lands east of Garland Street and Blaine Street from Groundwater Control Area #3 and would specify that recreational use of surface waters is not prohibited by city code. Staff recommended approval. Motion by Guzinski, second by Nickerson to approve Ordinance #9865. City Clerk: Ordinance #9865 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9865 on second and final reading. All those in favor of this passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9865 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Paulick, second by Minton to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of November 23, 2021 City Council Regular Meeting. #2021-339 - Approving Acquisition of Utility Easement - 1910 West 9th Street (Crossroads Center). #2021-340 - Approving Acquisition of Utility Easement - 1602 W. 2nd St (Raymond O'Connor). #2021-341 - Approving Acquisition of Utility Easement - 3225 W. Wildwood Dr (42 Grand Island, LP). #2021-342 - Approving Bottom Ash System Upgrades at Platte Generating Station with UCC Environmental of Waukegan, Illinois in an Amount not to exceed $1,980,700.00. #2021-343 - Approving New South Central Area Law Enforcement Area (SCALES) Interlocal Agreement for Police Services. #2021-344 - Approving Acquisition of Permanent Sanitary Sewer and Lift Station Easements for Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 (Hall County and Hall County Airport). Grand Island Council Session - 12/28/2021 Page 43 / 128 Page 4, City Council Regular Meeting, December 14, 2021 #2021-345 - Approving 2021 Public Transit Vehicle Provider with Davey Coach Sales, Inc. of Sedalia, Colorado. #2021-346 - Renewing Approval of Sole Source Designation for Flygt Equipment and Repairs at the Wastewater Treatment Plant with Electric Pump, Inc. of Des Moines, Iowa. #2021-3347 - Approving Amendment No. 2 to for Transfer Station Operations and Facility Improvements with SCS Engineers of Omaha, Nebraska for an Increase of $412,336.25 and a Revised Contract Amount of $493,356.25. #2021-348 - Approving Caterpillar D8T Low Ground Pressure Waste Handler Arrangement Dozer Comprehensive Maintenance for the Solid Waste Division of the Public Works Department with NMC of Doniphan, Nebraska in an Amount of $101,774.54. #2021-349 - Approving Change Order No. 3 for Old Potash Highway Roadway Improvements; Project No. 2019-P-1 with Starostka Group Unlimited, Inc. of Grand Island, Nebraska for an Increase of 515,026.74 and a Revised Contract Amount of $11,905,300.15. #2021-350 - Approving Purchase of Trojan Items for UV System at the Wastewater Treatment Plant from MC2 Inc. of Omaha, Nebraska in an Amount of $50,119.37. #2021-351 - Approving Opioid Litigation Settlement. #2021-352 - Approving Purchase of Three (3) 60” Mowers for Use in the Cemetery Division from Pro Power of Grand Island, Nebraska in an Amount of $39,438.09. #2021-353 - Approving Purchase of Two (2) Bobcat Universal Units for Use in the Park Division from Central Nebraska Bobcat of Grand Island, Nebraska in an Amount of $87,723.42. #2021-354 - Approving Renewal of State Patrol Building Lease at Heartland Public Shooting Park with the Nebraska State Patrol in an Amount of $1,020.00 per year. #2021-355 - Approving Submission of the 2020 Consolidated Annual Performance Evaluation and Review Report to HUD. #2021-356 - Approving Pioneer Consortium Fiduciary Agent Change. RESOLUTIONS: #2021-357 - Consideration of Approving the Annual Report by Grand Island Area Economic Development Corp./Citizens Advisory Review Committee on the EDC Program Plan. This item was related to the aforementioned Public Hearing. Discussion was held regarding drainage. Motion by Stelk, second by Paulick to approve Resolution #2021-345. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 12/28/2021 Page 44 / 128 Page 5, City Council Regular Meeting, December 14, 2021 #2021-346 - Consideration of Approving Funding for the Grand Island Area Economic Development Program Plan. EDC President Dave Taylor reported the Grand Island Area Economic Development Corporation and the Citizen’s Review Committee approved the request for payment of $350,000.00. Funding would be used for the inbound and outbound marketing and business recruitment initiatives. Motion by Haase, second by Nickerson to approve Resolution #2021-346. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Minton, second by Guzinski to approve the payment of claims for the period of November 24, 2021 through December 14, 2021 for a total amount of $6,459,048.40. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 7:51 p.m. RaNae Edwards City Clerk Grand Island Council Session - 12/28/2021 Page 45 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-2 Approving Councilmembers Appointments to Boards and Commissions Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 46 / 128 Council Agenda Memo From:Mayor Roger G. Steele Meeting:December 28, 2021 Subject:Approving Councilmember Appointments to Boards and Commissions for 2022 Presenter(s):Mayor Roger G. Steele Background It is customary each year for the Mayor to recommend appointments of Councilmember’s to represent the City on various Boards and Commissions. Discussion The following appointments have been submitted by the Mayor for approval. These appointments will become effective January 1, 2022 and will expire on December 31, 2022: Animal Advisory Board: Jason Conley Building Code Advisory:Maggie Mendoza Central District Health Board (Term of 3 years)Chuck Haase Central NE Humane Society:Mitch Nickerson Citizen Advisory Review Committee:Vaughn Minton Community Redevelopment Authority:Mark Stelk Emergency Management/Communications:Michelle Fitzke Jason Conley Entitlement Stakeholders Committee:Justin Scott Firefighters Pension Committee:Chuck Haase Fonner Park BID 2013:Maggie Mendoza (So. Locust – Stolley to Fonner) Grand Generation Board:Mark Stelk Grand Island Council Session - 12/28/2021 Page 47 / 128 Heartland Events Center Board:Mike Paulick Law Enforcement Co-Location Committee:Justin Scott Library Board:Vaughn Minton Metropolitan Planning Organization Policy Board:Jason Conley Michelle Fitzke Mitch Nickerson Police Pension Committee:Chuck Haase Problem Resolution Team:Mike Paulick Bethany Guzinski Railside BID:Bethany Guzinski Regional Planning Commission:Mike Paulick South Locust Street BID 2013:Maggie Mendoza (So. Locust – Hwy 34 to Stolley) Systems Information Advisory Committee:Justin Scott (City/County) Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the appointments of Councilmember’s to Board and Commissions 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the recommendation of the Mayor. Sample Motion Move to approve the appointments of Councilmember’s to the Boards and Commissions for 2022 as recommended by the Mayor. Grand Island Council Session - 12/28/2021 Page 48 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-3 Approving Re-Appointment of Brandon Bowley to the Central District Health Board Mayor Steele has submitted the re-appointment of Brandon Bowley to the Central District Health Board. This appointment would become effective January 1, 2022 upon approval by the City Council and would expire on December 31, 2025. Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 49 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-4 Approving Appointment of Russ Canfield to the Building Code Advisory Board Mayor Steele has submitted the appointment of Russ Canfield to the Building Code Advisory Board to fill the unexpired term of Steve Grubbs. This appointment would become effective immediately upon approval by the City Council and would expire on August 1, 2022. Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 50 / 128 Grand Island Council Session - 12/28/2021 Page 51 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-5 Approving Re-Appointments to the Electrical Board The following individuals have expressed their willingness to serve on the City of Grand Island Electrical Board for the year 2022. Shawn Messersmith, Master Electrician; Kent Sundberg, Journeyman Electrician; Scott Bauer, Utility Department Representative; Terry Klanecky, General Public Representative; Kurt Griess and Craig Lewis, Building Department as Ex-Officio members. The above recommendations are made in compliance with the Grand Island City Code. These appointments would become effective January 1, 2022 upon approval by the City Council and would expire on December 31, 2022. Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 52 / 128 Grand Island Council Session - 12/28/2021 Page 53 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-6 Approving Re-Appointments to the Mechanical Examining Board The following individuals have expressed their willingness to serve on the City of Grand Island Mechanical Examining Board for the year 2022. Luke Choyeski, Local Gas Company Representative; Greg Geis, Contracting Mechanical; Rob Kayl, Master Mechanical; Mike Myers, Master Mechanical; Todd Bredthauer, Journeyman Mechanical; Greg Carter, Community Member; Charles Taylor and Craig Lewis, Building Department as Ex-Officio members. The above recommendations are made in compliance with the Grand Island City Code and approval is requested. These appointments would become effective January 1, 2022 upon approval by the City Council and would expire on December 31, 2022. Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 54 / 128 Grand Island Council Session - 12/28/2021 Page 55 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-7 Approving Re-Appointments to the Plumbing Board The following individuals have expressed their willingness to serve on the City of Grand Island Plumbing Board. Brandon O'Hara, Master Plumber; Justin Geis, General Public; Shannon Manfull, Master Plumber and David Scoggins, Plumbing Inspector for the Building Department - Ex Officio. The above recommendation is made in compliance with the Grand Island City Code and approval is requested. These appointments would become effective January 1, 2022 upon approval by the City Council and would expire on December 31, 2023. Staff Contact: Mayor Roger Steele Grand Island Council Session - 12/28/2021 Page 56 / 128 Grand Island Council Session - 12/28/2021 Page 57 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-8 Approving Request from Misty McDaniel, 508 8th Ave #49, Kearney, Nebraska for Liquor Manager Designation with Smoker Friendly 015, 802 West 2nd Street Staff Contact: RaNae Edwards Grand Island Council Session - 12/28/2021 Page 58 / 128 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:December 28, 2021 Subject:Requests from Misty McDaniel, 508 8th Ave #49, for Liquor Manager Designation with Smoker Friendly 015, 802 West 2nd Street Presenter(s):RaNae Edwards, City Clerk Background Misty McDaniel, 508 8th Avenue, Kearney, Nebraska has submitted an application with the City Clerk’s Office for Liquor Manager Designation in conjunction with the Class “C-081279” Liquor License for Smoker Friendly 015, 802 West 2nd Street. The application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Ms. McDaniel has completed a state approved alcohol server/seller training program. Staff recommends approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request. 2.Forward the requests with no recommendation. 3.Take no action on the request. Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Grand Island Council Session - 12/28/2021 Page 59 / 128 Sample Motion Move to approve the request from Misty McDaniel, 508 8th Avenue, Kearney, Nebraska for Liquor Manager Designation in conjunction with the Class “C-081279” Liquor License for Smoker Friendly 015, 802 West 2nd Street. Grand Island Council Session - 12/28/2021 Page 60 / 128 Grand Island Council Session - 12/28/2021 Page 61 / 128 Grand Island Council Session - 12/28/2021 Page 62 / 128 Grand Island Council Session - 12/28/2021 Page 63 / 128 Grand Island Council Session - 12/28/2021 Page 64 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-9 #2021-359 - Approving Acquisition of Utility Easement - 3957 Silver Rd (Automotive Specialties) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 65 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-359 WHEREAS, a public utility easement is required by the City of Grand Island from Automotive Specialties Sales and Service, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines; and WHEREAS, a public hearing was held on December 28, 2021, for the purpose of discussing the proposed acquisition of a Twenty (20.0) foot wide easement and right-of-way tract located through a part of Lot Eight (8), Westgate Industrial Park Second Subdivision, in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows: The southerly Twenty (20.0) feet of the westerly Twenty (20.0) feet of Lot Eight (8), Westgate Industrial Park Second Subdivision, in the City of Grand Island, Hall County, Nebraska. The above-described easement and right-of-way containing a total of 400 square feet, more or less as shown on the plat dated 12/3/2021, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Automotive Specialties Sales and Service, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 66 / 128 Grand IslandCouncil Session - 12/28/2021Page 67 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-10 #2021-360 - Approving Acquisition of Utility Easement - 3625 W. Old Potash (Hornady Family) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 68 / 128 Approved as to Form ¤ ___________ December 22, 2021 ¤ City Attorney R E S O L U T I O N 2021-360 WHEREAS, a public utility easement is required by the City of Grand Island from Hornady Family Limited Partnership, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines; and WHEREAS, a public hearing was held on December 28, 2021, for the purpose of discussing the proposed acquisition of a Twenty (20.0) foot wide easement and right-of-way tract located through a part of the North Half of the Northeast Quarter (N1/2, NE1/4) of Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West of the 6th PM in Hall County, Nebraska, and more particularly described as follows: Commencing at the Northwest corner of the North Half of the Northeast Quarter (N1/2, NE1/4) of Section Twenty Four (24), Township Eleven (11) North, Range Ten (10) West, in Hall County, Nebraska; thence easterly along the northerly line of the said North Half of the Northeast Quarter (N1/2, NE1/4) of said Section Twenty Four (24), on an assumed bearing of N89°28’31”E, a distance of six hundred seventy three and four tenths (673.4) feet; thence S0°57’52”E along the easterly line of a tract of land described in Document 202002110, recorded in the Register of Deeds Office, Hall County, Nebraska, a distance of five hundred thirty-two (532.0) feet; thence S89°02’08”W, a distance of eight (8.0) feet to the westerly line of an existing eight (8.0) foot wide easement described in Document 200908381, recorded in the Register of Deeds Office, Hall County, Nebraska, being the ACTUAL Point of Beginning; thence continuing S89°02’08”W, a distance of twenty (20.0) feet to the point of termination. The above-described easement and right-of-way containing a total of 400 square feet, more or less as shown on the plat dated 11/23/2021, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Hornady Family Limited Partnership, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 69 / 128 Grand IslandCouncil Session - 12/28/2021Page 70 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-11 #2021-361 - Approving Bid Award - 115 kV Pole Inspection and Preservation Services Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 71 / 128 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:December 28, 2021 Subject:115 kV Pole Inspection and Preservation Services Presenter(s):Tim Luchsinger, Utilities Director Background The City of Grand Island electric system utilizes a 115 kV transmission loop that encompasses the entire City. This loop is the backbone of the electric system and ensures a reliable source of power to each of the electrical substations located around the City. The transmission lines use a variety of wood and steel poles. In order to most effectively reduce the chances of pole failure during wind and ice events, it is important to perform a thorough inspection and preservation treatment every ten to fifteen years. The last inspection was performed in 2011. Discussion The following bids were received by the City on December 15, 2021, for the labor and materials to perform the pole inspections. The engineer’s estimate for this work is $350,000.00. Bidder Bid Price Exceptions Intec Services, Inc., Fort Collins, CO $271,570.00 None Osmose Utilities Services, Inc., Peachtree City, GA $345,814.95 None Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to a future date 4. Take no action on the issue Grand Island Council Session - 12/28/2021 Page 72 / 128 Recommendation City Administration recommends that the Council approve the bid for 115 kV Pole Inspection and Preservation Services to Intec Services, Inc. of Fort Collins, Colorado, with the bid in the amount of $271,570.00. Sample Motion Move to approve the bid of $271,570.00 from Intec Services, Inc., for the 115 kV Pole Inspection and Preservation Services. Grand Island Council Session - 12/28/2021 Page 73 / 128 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: December 15, 2021 at 2:00 p.m. FOR: 115 kV Pole Inspection and Preservation Services DEPARTMENT: Utilities ESTIMATE: $350,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: November 22, 2021 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Intec Services, Inc. Osmose Utilities Services, Inc. Fort Collins, CO Peachtree City, GA Bid Security: Berkley Insurance Company Berkley Insurance Company Exceptions: None None Bid Price: $271,570.00 $345,814.95 cc: Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Travis Burdett, Assistant Utilities Director P2327 Grand Island Council Session - 12/28/2021 Page 74 / 128 CONTRACT AGREEMENT THIS AGREEMENT made and entered into by and between Intec Service, Inc. hereinafter called the Contractor, and the City of Grand Island, Nebraska, hereinafter called the City. WITNESSETH: THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an advertisement calling for bids to be published, for 115kV Pole Inspection and Preservation Services; and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the bids submitted, and has determined the aforesaid Contractor to be the lowest responsive and responsible bidder, and has duly awarded to the said Contractor a contract therefore, for the sum or sums named in the Contractor's bid, a copy thereof being attached to and made a part of this contract; NOW, THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and the Contractor for itself, himself, or themselves, and its, his, or their successors, as follows: ARTICLE I. That the Contractor shall (a) furnish all tools, equipment, superintendence, transportation, and other construction materials, services and facilities; (b) furnish, as agent for the City, all materials, supplies and equipment specified and required to be incorporated in and form a permanent part of the completed work; (c) provide and perform all necessary labor; and (d) in a good substantial and workmanlike manner and in accordance with the requirements, stipulations, provisions, and conditions of the contract documents as listed in the attached General Specifications, said documents forming the contract and being as fully a part thereof as if repeated verbatim herein, perform, execute, construct and complete all work included in and covered by the City's official award of this contract to the said Contractor, such award being based on the acceptance by the City of the Contractor's bid; ARTICLE II. That the City shall pay to the contractor for the performance of the work embraced in this contract and the contractor will accept as full compensation therefore the sum (subject to adjustment as provided by the contract) of Two Hundred Seventy-One Thousand Five Hundred Seventy Dollars $271,570.00 for all services, materials, and work covered by and included in the contract award and designated in the foregoing Article I; payments thereof to be made in cash or its equivalent in the manner provided in the General Specifications. ARTICLE III. The contractor hereby agrees to act as agent for the City in purchasing materials and supplies for the City for this project. The City shall be obligated to the vendor of the materials and supplies for the purchase price, but the contractor shall handle all payments hereunder on behalf of the City. The vendor shall make demand or claim for payment of the purchase price from the City by submitting an invoice to the contractor. Title to all materials and supplies purchased hereunder shall vest in the City directly from the vendor. Regardless of the method of payment, title shall vest immediately in the City. The contractor shall not acquire title to any materials and supplies incorporated into the project. All invoices shall bear the contractor's name as agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and becoming a part of the finished product of 115kV Pole Inspection and Preservation Services. ARTICLE IV. That the contractor shall start work as soon as possible after the contract is signed and the required bonds and insurance are approved, and that the Contractor shall complete the work on or before May 15, 2022. It is understood and agreed that time is the essence of the contract. Grand Island Council Session - 12/28/2021 Page 75 / 128 CONTRACT AGREEMENT (Continued) ARTICLE V. The Contractor agrees to comply with all applicable State fair labor standards in the execution of this contract as required by Section 73-102, R.R.S. 1943. The Contractor further agrees to comply with the provisions of Section 48-657, R.R.S. 1943, pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. During the performance of this contract, the contractor and all subcontractors agree not to discriminate in hiring or any other employment practice on the basis of race, color, religion, sex, national origin, age or disability. The Contractor agrees to comply with all applicable Local, State and Federal rules and regulations. IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement. Contractor _____________________________ By _____________________________________ Date _______________________ Title __________________________________ CITY OF GRAND ISLAND, NEBRASKA, By ____________________________________ Date _______________________ Mayor Attest: ________________________________ City Clerk The contract, insurance, and any required bonds are in due form according to law and are hereby approved. ________________________________________ Date ________________________ Attorney for the City December 17, 2021 Director, Sales & Operations Intec Services Inc. Grand Island Council Session - 12/28/2021 Page 76 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-361 WHEREAS, the City of Grand Island invited sealed bids for 115 kV Pole Inspection and Preservation Services, according to plans and specifications on file with the Utilities Department; and WHEREAS, on December 15, 2021, bids were received, opened and reviewed; and WHEREAS, Intec Services, Inc., of Fort Collins, Colorado, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $271,570.00; and WHEREAS, the bid of Intec Services, Inc., is less than the estimate for 115 kV Pole Inspection and Preservation Services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Intec Services, Inc., in the amount of $271,570.00 for 115 kV Pole Inspection and Preservation Services, is approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 77 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-12 #2021-362 - Approving PGS Coal Combustion Residual (CCR) Groundwater Services Task 18 with HDR Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 12/28/2021 Page 78 / 128 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:December 28, 2021 Subject:PGS - Coal Combustion Residual (CCR) Groundwater Services – Task 18 Presenter(s):Timothy G. Luchsinger, Utilities Director Background On April 17, 2015, the U.S. Environmental Protection Agency (EPA) published the final rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA). The rule became effective on October 19, 2015. In general, CCR compliance activities include publication of public information on the web, signage, groundwater sampling, and impoundment structural and safety assessment is required for the Platte Generating Station. Platte Generating Station personnel reviewed the regulations and determined consulting services were needed to meet the CCR Rule compliance schedule. HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska. Discussion On September 27th, 2016, Council Approved HDR Engineering to complete Tasks 1-4 to include ground water sampling, review of the Ash land fill closure plan, Post-closure plan, and Run on/run off control system plan for a cost not to exceed $86,290. On September 24, 2019, Council approved HDR Engineering to complete Tasks 5-9 to include groundwater sampling, fugitive dust control, alternative source demonstration (ASD) investigation, statistical analysis reporting, and preparation of a conceptual site model of the hydrologic and hydro-geochemical setting of the PGS Ash Landfill including evaluation of the results of the model for a cost not to exceed $189,960.00. On October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On and Run-Off Control System Plan for a cost not to exceed $39,970.00. On March 10, Grand Island Council Session - 12/28/2021 Page 79 / 128 2020, Council approved HDR Engineering to amend Task 10 to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-On and Run-Off Control system for an additional cost not to exceed $14,860.00. On October 8, 2019, Council approved HDR Engineering to complete Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting for a cost not to exceed $12,990.00. On November 26, 2019, Council approved HDR Engineering to complete Task 12 to meet the next phase of the CCR Rule for finalizing the Assessment of Corrective Measures (ACM) and update the CCR Groundwater Certifications including the upgradient well MW-10, Task 12 for a cost not to exceed $16,600.00. On March 10, 2020, Council approved HDR Engineering to complete Task 13 for the CCR Groundwater Monitoring and Reporting, including semi-annual Groundwater Sampling for the First and Second half of 2020, and the 2020 Spring and Fall Groundwater Reports for a cost not to exceed $47,100.00. On June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation services for the detection of contaminants at an increased level for a cost not to exceed $25,900.00. On August 11, 2020, Council approved HDR Engineering to complete Task 15 for the CCR Groundwater Services-NDEE Meeting and Corrective Action for the NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report for a cost not to exceed $35,600.00. On September 22, 2020, Council approved HDR Engineering to complete Task 16 for the CCR 2020 Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00. On March 9, 2021, Council approved HDR Engineering to complete Task 17 for the CCR 2021 Groundwater Monitoring and Reporting, including semi-annual field sampling for the first and second half of 2021, and the 2021 Spring and Fall Groundwater reports for a cost not to exceed $39,900.00. Task 18 is being presented for the CCR 2021 Annual Landfill Inspection Report, Fugitive Dust Control report and annual CCR generation and utilization report for a cost not to exceed $13,580.00. To ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with these tasks. HDR is providing state-wide consistency across the state of Nebraska with the NDEE. Grand Island Council Session - 12/28/2021 Page 80 / 128 In accordance with City procurement code, plant staff recommends that the Council authorize HDR Engineering continue their services as the Consulting Engineer for the Platte Generating Station CCR requirements. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Recommendation City Administration recommends that the Council authorize HDR Engineering, Inc of Omaha, Nebraska, for providing Engineering services to meet the Coal Combustion Residuals program CCR Groundwater Services – Task 18 for a fee not to exceed $13,580.00. Sample Motion Move to authorize HDR Engineering, Inc, of Omaha, Nebraska for providing Engineering Services for the Platte Generating Station CCR Groundwater Services –Task 18 for a fee not to exceed $13,580.00. Grand Island Council Session - 12/28/2021 Page 81 / 128 Grand Island Council Session - 12/28/2021 Page 82 / 128 Grand Island Council Session - 12/28/2021 Page 83 / 128 Grand Island Council Session - 12/28/2021 Page 84 / 128 Grand Island Council Session - 12/28/2021 Page 85 / 128 Grand Island Council Session - 12/28/2021 Page 86 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-362 WHEREAS, the U.S. Environmental Protection Agency’s Rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA) became effective on October 19, 2015; and WHEREAS, personal at the Platte Generating Station reviewed the regulations and determined consulting services were needed to meet the CCR Rule Compliance schedule, and HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska; and WHEREAS, on September 27, 2016, Council approved HDR Engineering to complete task 1-4 to include ground water sampling, review of the Ash Landfill Closure Plan, Post-closure Plan, and Run-on/run-off Control System Plan at a cost not to exceed $86,290.00; and WHEREAS, on September 24, 2019, Council approved HDR Engineering to complete Tasks #5-9 to allow compliance with the CCR Rule at an amount not to exceed $189,960.00; and WHEREAS, on October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On and Run-Off Control System Plant at a cost not to exceed $39,970.00; and Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting at a cost not to exceed $12,990.00; and WHEREAS, on November 26, 2019, Council approved HDR Engineering to completed Task 12, upgradient Well MW-11, at a cost not to exceed $16,660.00; and WHEREAS, to ensure continued preparation and to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-on and Run-off Control System, Task 10-300, it is recommended that HDR Engineering continue with these tasks. Task 10-300 is being presented at a cost not to exceed $14,860.00; and WHEREAS, on March 10, 2020, Council approved Task 13 for the CCR Groundwater Monitoring and Reporting which included semi-annual Groundwater Sampling for the first and second half of 2020, and the 2020 Spring and Fall Groundwater Reports at a cost not to exceed $47,100.00; and WHEREAS, on June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation Services for the detection of contaminants at an increased level at a cost not to exceed $25,900.00; and WHEREAS, on August 11, 2020, Council approved Task 15 for the CCR Groundwater Services – NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report at a cost not to exceed $35,600.00; and Grand Island Council Session - 12/28/2021 Page 87 / 128 - 2 - WHEREAS, on September 22, 2020, Council approved Task 16 for the CCR Groundwater Services for the CCR Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00; and WHEREAS, on March 9, 2020, Council approved Task 17 for the CCR 2021 Groundwater Monitoring and Reporting, including semi-annual field sampling for the first and second half of 2021, and the 2021 Spring and Fall Groundwater Reports at a cost not to exceed $39,900.00; and WHEREAS, Task 18 is being presented for the CCR 2021 Annual Landfill Inspection Report, Fugitive Dust Control Report and annual CCR generation and utilization report for a cost not to exceed $13,580.00; and WHEREAS, to ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with Task 18 for the 2021 Annual Landfill Inspection Report, Fugitive Dust Control Report and annual CCR generation and utilization report for a cost not to exceed $13,580.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that HDR Engineering is authorized to continue with Task 18 associated with the CCR Rule and NDEE Title 132 in an amount not to exceed $13,580.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _____________________________ Roger G. Steele, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 88 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-13 #2021-363 - Approving Purchase of 2022 Police Fleet Vehicles Staff Contact: Robert Falldorf, Police Chief Grand Island Council Session - 12/28/2021 Page 89 / 128 Council Agenda Memo From:Robert Falldorf, Police Chief Meeting:December 28, 2021 Subject:2022 Police Fleet Vehicle Purchases Presenter(s):Robert Falldorf, Police Chief Background The Police Department has budget authority under Capital expenditures for the purchase of seven (7) Police fleet vehicles. Six (6) of these vehicles will have standard 3.3L V6 engines and one (1) will have a Hybrid engine. Discussion The Police Department has budget authority under Capital Outlay for the purchase of seven (7) 2022 Police fleet vehicles. The Department is replacing higher mile vehicles from the marked Patrol Division fleet on our regular vehicle rotation. The Department is requesting to purchase the seven (7) 2022 Police Interceptor Utility vehicles under State contract #15418 OC from Anderson Auto Group, Lincoln, Nebraska. Cost for the six (6) standard engine vehicles, after some adds and deducts, will be $34,083 each and cost for the one (1) Hybrid engine vehicle, after some adds and deducts, will be $37,978, which includes $100 for drop shipping for each vehicle, for a total cost of $242,476. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of seven (7) 2022 Ford Police Interceptor Utility vehicles, six (6) having a standard engine at a cost of Grand Island Council Session - 12/28/2021 Page 90 / 128 $34,083 each and one (1) having a Hybrid engine at a cost of $37,978 under State contract from Anderson Auto Group, Lincoln, NE for a total cost of $242,476. Sample Motion Move to purchase seven (7) 2022 Ford Police Interceptor Utility vehicles under State contract from Anderson Auto Group, Lincoln, NE for a total cost of $242,476. Grand Island Council Session - 12/28/2021 Page 91 / 128 Grand Island Council Session - 12/28/2021 Page 92 / 128 Grand Island Council Session - 12/28/2021 Page 93 / 128 Grand Island Council Session - 12/28/2021 Page 94 / 128 Grand Island Council Session - 12/28/2021 Page 95 / 128 Grand Island Council Session - 12/28/2021 Page 96 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-363 WHEREAS, the City has approved budget authority for the purchase of seven (7) Police Department fleet vehicles; and WHEREAS, the State of Nebraska has released the State contracts for vehicle purchases which include the vehicles the Police Department wants to purchase, State Contract #15418 OC; and WHEREAS, the Police Department wishes to purchase six (6) 2022 Ford Police Interceptor Utility vehicles with standard engines at a cost of $34,083 each and one (1) 2022 Ford Police Interceptor Utility vehicle with a Hybrid engine at a cost of $37,978, for a total cost of $242,476. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve the purchase of seven (7) 2022 Ford Police Interceptor Utility vehicles, all under State contract from Anderson Auto Group, Lincoln, Nebraska for a total cost of $242,476. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 97 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-14 #2021-364 - Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Transportation for Calendar Year 2022 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/28/2021 Page 98 / 128 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:December 28, 2021 Subject:Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Transportation for Calendar Year 2022 Presenter(s):John Collins PE, Public Works Director Background Each year the City and the Nebraska Department of Transportation enter into an agreement for the maintenance of Highways within the City Limits. The agreement for 2022 has been prepared. The content and scope of the agreement is the same as that of previous years. The certification that calendar year 2021 work was performed by the City will be presented at the January 11, 2022 City Council meeting. Discussion The maintenance responsibilities by statute are detailed in Exhibit A of the agreement. Calculations for payments are detailed in Exhibit B. Surface maintenance and snow removal responsibilities from an operational efficiency stand point are detailed in Exhibit C. The net result of this exchange of services for 2022 will be a payment to the City of $102,743.90. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 12/28/2021 Page 99 / 128 Recommendation City Administration recommends that the Council pass a resolution approving Maintenance Agreement No. 12 for calendar year 2022. Sample Motion Move to approve Maintenance Agreement No. 12 for calendar year 2022. Grand Island Council Session - 12/28/2021 Page 100 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-364 WHEREAS, on December 22, 1992, the City of Grand Island approved and entered into Maintenance Agreement No. 12 with the State of Nebraska Department of Transportation with respect to the maintenance of state highways within the corporate limits of Grand Island; and WHEREAS, this agreement requires annual renewal by both parties thereto; and WHEREAS, it is in the best interest of the City of Grand Island to approve Maintenance Agreement No. 12 to be effective January 1, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that Maintenance Agreement No. 12 between the City and the State of Nebraska Department of Transportation for the term January 1, 2022 through December 31, 2022 is hereby approved; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 101 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-15 #2021-365 - Approving Change Order No. 1 for Bridge Joint Repairs 2020-2021 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/28/2021 Page 102 / 128 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:December 28, 2021 Subject:Approving Change Order No. 1 for Bridge Joint Repairs 2020-2021 Presenter(s):John Collins PE, Public Works Director Background Wilke Contracting Corp. of Kearney, Nebraska was awarded a $85,714.40 contract on March 23, 2021, via Resolution No. 2021-65, for Bridge Joint Repairs 2020-2021. Nebraska Department of Transportation requires bridges to be inspected by a certified bridge inspector once every two (2) years. Per this inspection process, there were seven (7) bridges in Grand Island, along South Locust St and Blaine St, which were identified as needing joint repairs. Discussion Due to shortage of work force and lack of material availability Wilke Contracting, Corp. of Kearney, Nebraska has requested a time extension to complete the Bridge Joint Repairs 2020-2021. The original completion date is December 31, 2021, with the request to extend the completion date to April 30, 2022. There will be no cost associated with Change Order No. 1, leaving the contract agreement amount at $85,714.40. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 12/28/2021 Page 103 / 128 Recommendation City Administration recommends that the Council approve Change Order No. 1 at no cost for Bridge Joint Repairs 2020-2021 with Wilke Contracting Corp. of Kearney, Nebraska. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/28/2021 Page 104 / 128 CHANGE ORDER NO. 1 PROJECT:Bridge Joint Repairs 2020-2021 CONTRACTOR:Wilke Contracting Corp. AMOUNT OF CONTRACT: $85,714.40 CONTRACT DATE: April 13, 2021 Due to shortage of work force and lack of material availability Wilke Contracting, Corp. of Kearney, Nebraska has requested a time extension to complete the Bridge Joint Repairs 2020-2021. The original completion date is December 31, 2021, with the request to extend the completion date to April 30, 2022. Contract Price Prior to this Change Order…………………………………….…………$85,714.40 Net Increase Resulting from this Change Order……………………………….………$ 0 Revised Contract Price Including this Change Order………………………….………$85,714.40 Notice to Proceed Date ------------------------------------------------------------------------------ April 15, 2021 Original Completion Date --------------------------------------------------------------------------- December 31, 2021 First Revised Completion Date -------------------------------------------------------------------- April 30, 2022 The Above Change Order Accepted: Wilke Contracting Corp. By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 12/28/2021 Page 105 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-365 WHEREAS, on March 23, 2021, via Resolution No.2021-65, the City of Grand Island awarded Wilke Contracting Corp. of Kearney, Nebraska the bid in the amount of $85,714.40 for Bridge Joint Repairs 2020-2021; and WHEREAS, it has been determined that additional time is necessary to complete such project; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, there will be no cost associated with Change Order No. 1, leaving the contract agreement amount at $85,714.40; and WHEREAS, the project completion date will be extended from December 31, 2021 to April 30, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1, at no cost, between the City of Grand Island and Wilke Contracting Corp. of Kearney, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 106 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-16 #2021-366 - Approving Bid Award for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/28/2021 Page 107 / 128 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:December 28, 2021 Subject:Approving Bid Award for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12 Presenter(s):John Collins PE, Public Works Director Background Public Works is taking a proactive approach in rehabilitating sanitary sewer throughout the City to avoid failures. This project will fix known pipe breaks on sewer mains prior to any sort of catastrophic failure. Various alternatives such as open cut repairs or pipe lining solutions were looked at to fix known issues. Existing conditions of the pipe with video inspections, local site conditions, and property areas were reviewed and evaluated. On December 1, 2021 the Engineering Division of the Public Works Department advertised for bids for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12. Discussion Three (3) bids were received and opened on December 21, 2021. The Engineering Division of the Public Works Department and the Purchasing Division of the City’s Attorney’s Office have reviewed the bids that were received. A summary of the bids is shown below. BID SECTION BASE BID The Diamond Engineering Company, Grand Island, NE $172,213.20 Elsbury Construction, LLC of Grand Island, NE $287,718.74 Myers Construction, Inc. of Broken Bow, NE $480,341.38 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 12/28/2021 Page 108 / 128 Recommendation City Administration recommends that the Council approve the bid award to the low compliant bidder, The Diamond Engineering Company of Grand Island, Nebraska in the amount of $172,213.20. Sample Motion Move to approve the bid award. Grand Island Council Session - 12/28/2021 Page 109 / 128 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:December 21, 2021 at 2:15 FOR:Sanitary Sewer Rehabilitation – Various Locations; Project No. 2021-S-12 DEPARTMENT:Public Works ESTIMATE:$293,000.00 FUND/ACCOUNT:53030055-85213-53009 PUBLICATION DATE:November 30, 2021 NO. POTENTIAL BIDDERS:10 SUMMARY Bidder:Diamond Engineering Co.Myers Construction, Inc. Grand Island, NE Broken Bow, NE Bid Security:Universal Surety Co.United Fire & Casualty Co. Exceptions:None None Base Bid:$20,543.20 $ 90,914.00 Alternate B:$33,886.50 $118,611.28 Alternate C:$37,816.50 $122,341.86 Alternate D:$42,815.00 $ 66,228.56 Alternate E:$37,152.00 $ 82,245.68 Total Bid Price:$172,213.20 $480,341.38 Grand Island Council Session - 12/28/2021 Page 110 / 128 Bidder:Elsbury Construction, LLC Grand Island, NE Bid Security:Universal Surety Co. Exceptions:None Base Bid:$36,129.80 Alternate B:$74,653.55 Alternate C:$60,845.63 Alternate D:$61,532.69 Alternate E:$54,557.07 Total Bid Price:$287,718.74 cc:John Collins, Public Works Director Catrina DeLosh, Admin. Asst. Public Works Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Robert Greenberg, Engineer I-WWTP P2331 Grand Island Council Session - 12/28/2021 Page 111 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-366 WHEREAS, the City of Grand Island invited sealed bids for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12, according to plans and specifications on file with the Public Works Department; and WHEREAS, on December 21, 2021 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $172,213.20. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska in the amount of $172,213.20 for Sanitary Sewer Rehabilitation- Various Locations; Project No. 2021-S-12 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 112 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-17 #2021-367 - Approving Amending the Grand Island Public Library Job Classification Staff Contact: Celine Swan Grand Island Council Session - 12/28/2021 Page 113 / 128 Council Agenda Memo From: Celine Swan, Library Director Meeting:December 28, 2021 Subject:Approving Changing Custodian position to Maintenance Worker 1 Presenter(s):Celine Swan, Library Director Background The Grand Island Public Library has had a Custodian and a Maintenance Worker 1 for the last 18 years. The Library feels it is a good time to switch the vacated Custodian position to the Maintenance Worker 1 classification. Discussion The Custodian position Step 1 is $16.52 and the starting salary of a Maintenance Worker 1 is $17.15. The Custodian position was vacated at the highest pay step of $22.10 so this should not impact the current budget. The last Custodian was making $45,984.12 and the new Maintenance Worker 1 would make $35,680.58 annually. The Library recommends changing from Custodian to Maintenance Worker 1 at this time due to the Custodian and Maintenance Worker 1 performing identical duties and making current job titles inappropriate, titles such as Custodian and Janitor have become undesirable and make the position more difficult to fill, and a higher wage might influence applicants to apply due to the current difficulty in attracting applicants in the current job market. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 12/28/2021 Page 114 / 128 Recommendation City Administration has recommended approval of Resolution 2021-367. Sample Motion Move to approve Resolution 2021-367. Grand Island Council Session - 12/28/2021 Page 115 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-367 WHEREAS, the City of Grand Island and the Grand Island Public Library Department are wanting to correctly staff the department; and WHEREAS, the Library Department currently has a Custodian vacancy; and WHEREAS, the Library Department will change the existing classification of Custodian to Maintenance Worker 1; and WHEREAS, the Custodian position that was vacated was at step 9, the highest step in the salary table, the Maintenance Worker 1 will begin at step 1; and WHEREAS, there will be no change in the Library Personnel FTE budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that amending the Grand Island Public Library Job Classification is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger D. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 116 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item G-18 #2021-368 - Approving Self Checkout System for the Library Staff Contact: Celine Swan Grand Island Council Session - 12/28/2021 Page 117 / 128 Council Agenda Memo From: Celine Swan, Library Director Meeting:December 28, 2021 Subject:Approving Purchase of Self Checkout System Presenter(s):Celine Swan, Library Director Background The Grand Island Public Library’s current Self Checkout System with Bibliotecha has reached end of life December 2021. We have had this system for over 10 years. We have seen issues lately with the gates not working correctly, excessive beeping, and Bibliotheca can no longer do any upgrades. Discussion Specifications for replacement were not advertised for bid due to Bibliotheca providing a sole source letter. We already have RFID-tags on all of our materials. Bibliotheca’s tags are designed with the latest chip technology. Bibliotheca has provided excellent service, and maintenance for our library. After meeting with Bibliotheca and also looking at many other companies we feel that Bibliotheca is the company of our choice. They also work well with our new ILS-Integrated Library Software System, TLC. We would love to continue to provide technology that helps our patrons and staff to have success. Grand Island Council Session - 12/28/2021 Page 118 / 128 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration has recommended approval of Resolution 2021-368. Sample Motion Move to approve Resolution 2021-368. Grand Island Council Session - 12/28/2021 Page 119 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-368 WHEREAS, the City of Grand Island Public Library’s Self Checkout Systems have reached end of life; and WHEREAS, the Library recommends replacing their current system with Bibliotheca to an updated system with Bibliotheca; and WHEREAS, the current system has reached end of life as of December 2021; and WHEREAS, the library currently has all of their RFID tags with this system in every library material item; and WHEREAS, this RFID tag is designed with the latest chip technology and is exclusively designed for libraries; and WHEREAS, Bibliotheca has provided is the sole source for the RFID tags currently in use at the Library; and WHEREAS, the Library received a bid of $56,465.00 for the updated Bibliotheca system; and WHEREAS, the library wrote and received a 2022 ARPA Library Improvement grant for $28,232.00 from the Nebraska Library Commission to pay for half of this bid; and WHEREAS, the Library will use Grand Island Public Library Foundation Grant money of $17,267.58; and WHEREAS, the amount of $10,965.42 left over will be paid from the Library’s regular operating budget; and WHEREAS, the cost for this unforeseen project was not originally budgeted but grants will pay for most of the replacement of this Self Checkout Project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Bibliotheca Self Checkout Replacement Project in the amount of $56,465.00 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 120 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item I-1 #2021-369 - Approving Memorandum of Understanding to the Labor Contract between the City of Grand Island and the Fraternal Order of Police (FOP) Grand Island Lodge No. 24 Bargaining Unit Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 12/28/2021 Page 121 / 128 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:December 28, 2021 Subject:Consideration of Approving Memorandum of Understanding to the Labor Contract between the City of Grand Island and the Fraternal Order of Police (FOP) Grand Island Lodge No. 24 Bargaining Unit Presenter(s): Aaron Schmid, Human Resources Director Background The City Of Grand Island (City) maintains a labor agreement with the Fraternal Order of Police (FOP) Grand Island Lodge No. 24. Proposed changes to the labor agreement must be mutually agreed upon between the City and the Union. The staffing of Police Officers at the Grand Island Police Department continues to be an issue. Officer vacancies within the department have reached a current high of 9 openings. In June of this year, Council approved a lateral hiring incentive for certified Officers in the amount of $1,500 along with 50 hours of compensatory time. Pay step placement with the City is equal to the pay from their former agency. Despite the implementation of this program, we have hired only one certified applicant. Additionally, the last round of non-certified applicant recruiting resulted in hiring zero applicants. Discussion The Police Department would like to increase the lateral hiring incentive program to $5,000 along with the 50 hours of compensatory time and step placement based on prior agency. The increase would position the department to be more competitive in regards to incentives other agencies are offering in the state. Also, as a reference point, the cost of sending a non-certified Officer through the NLETC training program is approximately $21,000. Additionally, the department would like to offer a referral incentive to existing Officers who successfully recruit applicants. The proposal is to offer $300 incentive towards the Grand Island Council Session - 12/28/2021 Page 122 / 128 referral of one non-certified applicant that makes the Civil Service eligibility list. A $500 incentive for the referral of two or more non-certified applicants that make the eligibility list. A $500 incentive for the referral of one or more certified applicants the make the eligibility list. Lastly, a $1,700 incentive if one or more of the referred applicants is hired. The aim of the referral incentive is to generate quality candidates for the multiple openings. The goal is to get current employees to reach out to friends, family and colleagues in the profession to encourage employment with the department. Alternatives It appears the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Recommendation The City Administration recommends approval of the Memorandum of Understanding to the Labor Contract between the City of Grand Island and the Fraternal Order of Police (FOP) Grand Island Lodge No. 24 Bargaining Unit. Sample Motion Move to approve. Grand Island Council Session - 12/28/2021 Page 123 / 128 Grand Island Council Session - 12/28/2021 Page 124 / 128 Grand Island Council Session - 12/28/2021 Page 125 / 128 Grand Island Council Session - 12/28/2021 Page 126 / 128 Approved as to Form ¤ ___________ December 23, 2021 ¤ City Attorney R E S O L U T I O N 2021-369 WHEREAS, pursuant to Neb. Rev. Stat., §16-201, the City has the authority to make all contracts and do all other acts in relation to the property and concerns of the City necessary to the exercise of its corporate powers; and WHEREAS, an employee bargaining unit at the City Of Grand Island is represented by the Fraternal Order of Police (FOP) Grand Island Lodge No. 24; and WHEREAS, representatives of the City and FOP met to negotiate a labor memorandum of understanding; and WHEREAS, the labor memorandum of understanding creates referral incentive for FOP members; and WHEREAS, the City reached an agreement with the FOP and the agreement has been presented to City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the Labor Memorandum of Understanding by and between the City Of Grand Island and the Fraternal Order of Police (FOP) Grand Island Lodge No. 24 for the period of December 28, 2021 through September 30, 2022. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 28, 2021. _______________________________________ Roger G. Steele, Mayor ATTEST: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/28/2021 Page 127 / 128 City of Grand Island Tuesday, December 28, 2021 Council Session Item J-1 Approving Payment of Claims for the Period of December 15, 2021 through December 28, 2021 The Claims for the period of December 15, 2021 through December 28, 2021 for a total amount of $5,485,700.79. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 12/28/2021 Page 128 / 128