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10-12-2021 City Council Regular Meeting Packet City of Grand Island Tuesday, October 12, 2021 Council Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 10/12/2021 Page 1 / 204 City of Grand Island Tuesday, October 12, 2021 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Dan Bremer, Grace Lutheran Church, 545 East Memorial Drive Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 10/12/2021 Page 2 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 3403 Tri Street (R2S2, LLC) Council action will take place under Consent Agenda item G-8. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 3 / 204 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:October 12, 2012 Subject:Acquisition of Utility Easement – R2S2 LLC – 3403 Tri Street Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of R2S2, LLC, located through a part of Lot One (1), Palu Third Subdivision, in the City of Grand Island, Hall County, Nebraska (3403 Tri Street), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The Utilities Department is converting the overhead electric primary to underground at the intersection of US Highway 34 and South Locust Street. Approximately 150 linear feet of 6” PVC conduit with 500 mcm cable will be installed to accommodate the conversion. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 10/12/2021 Page 4 / 204 Grand IslandCouncil Session - 10/12/2021Page 5 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item E-2 Public Hearing on Acquisition of Public Easements in R.W. Rasmussen Third Subdivision- 2711 Riverside Drive (Jason W. Hornady) Council action will take place under Consent Agenda item G-11. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 6 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Public Hearing on Acquisition of Public Easements in R.W. Rasmussen Third Subdivision- 2711 Riverside Drive (Jason W. Hornady) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. Relocation of the existing sanitary sewer easement at 2711 Riverside Drive is necessary for construction of a new home at such location. A sketch is attached to show the easement area. Discussion To allow for construction of a new home at 2711 Riverside Drive it is requested that the City of Grand Island acquire a new location for the sanitary sewer easement, according to the attached sketch. At tonight’s meeting a new location for the easement is recommended for acquisition. There will be no cost of such action to the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/12/2021 Page 7 / 204 Recommendation City Administration recommends that the Council approve the acquisition of the sanitary sewer easement. Sample Motion Move to approve the resolution. Grand Island Council Session - 10/12/2021 Page 8 / 204 PUBLIC WORKS DEPARTMENT EASEMENT DEDICATION LOT 1 R. W. RASMUSSEN THIRD SUBDIVISION GRAND ISLAND, NEBRASKA N LOT 1 R. W. RASMUSSEN 3RD SUBDIVISIONRIVERSIDE DRIVESTAGECOACH ROAD EXISTINGEASEMENTS EASEMENTTO BE DEDICATED Grand Island Council Session - 10/12/2021 Page 9 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item F-1 #9850 - Consideration of Annexation of Property Located at 1118 N. North Road (Lot 1 of Hanover 2nd Subdivision) (Final Reading) Staff Contact: Chad Nabity Grand Island Council Session - 10/12/2021 Page 10 / 204 Council Agenda Memo From:Regional Planning Commission Meeting:October 12, 2021 Subject:Annexation of Property at 1118 N. North Road (Lot 1 of Hanover 2nd Subdivision) Presenter(s):Chad Nabity, AICP Background The property at 1118 N. North Road consists of 1 single family home on 0.62 acres of property surrounded by the City of Grand Island on 3 sides - the north, south and west. There is a house to the south, Fire Station 4 to the north and a new subdivision to the west. The property is connected to city water and has city sewer available. The city of Grand Island maintains North Road to the east of the property. Annexation of this property will facilitate the development of new and efficient election precincts and the planning department has received a request from the Hall County Election Commissioner to bring this item to the City Council for consideration. At the August 10, 2021 meeting of the Grand Island City Council a resolution was passed indicating intent to annex property at 1118 N. North Road. The resolution also set the public hearing for annexation for September 14, 2021 and directed the planning department and other city staff as follows: to proceed with preparing annexation plans (as required and defined by statute), to notify property owners and school districts as required by law, and to forward the annexation plans to the Regional Planning Commission for review The annexation plan is complete and was considered by the Regional Planning Commission after a public hearing at their meeting held September 1, 2021. This plan is available on the Grand Island City Website and from either the City Clerk or Regional Planning Department. A map of the property and the annexation plan is attached. Grand Island Council Session - 10/12/2021 Page 11 / 204 Discussion Nebraska Revised Statute §16-117 provides for the process of annexation. Council approved Resolution #2021-200 on August 10, 2021 stating their intent to annex this property. An annexation plan has been prepared by staff and referred to the Regional Planning Commission for recommendation. From the September 1, 2021 Planning Commission Meeting: Public Hearing – Annexation of 1118 N. North Road – Grand Island – Public Hearing regarding the annexation plan for property located at 1118 N. North Road O’Neill opened the public hearing: Nabity stated the property is a single house located south of the fire station. Nabity explained that the property was not included when the subdivision to the south was done or when redevelopment of house to the south. All the property around this property was annexed. This property is the only piece that is not considered city limits. It is adjacent to the fire station. If there is a fire at the house Grand Island Fire Department will respond. City sewer will be available in the near future and the house is connected to city water. This annexation was requested by Hall County Election Commissioner to protect the integrity and confidentiality of ballots and simplify drawing election precinct boundaries. No comment was made by the property owner. O’Neill closed the public hearing: A motion was made by Rainforth and second by Allan to approve the annexation of property located at 1118 N. North Road and it is also urban and suburban in nature and contiguous with city limits and city infrastructure is in place. The motion was carried with seven members voting yes (Nelson, Allan, O’Neill, Ruge, Rainforth, Hendrickesen and Randone) with no members voting no. Annexation ordinances must be read on three separate occasions. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the Ordinance on Final Reading 2.Choose not to approve the Ordinance. 3.Modify the ordinance to change the areas under consideration for annexation. 4.Postpone the issue Grand Island Council Session - 10/12/2021 Page 12 / 204 Recommendation That Council pass the ordinance for annexation as presented. Sample Motion Move to approve the annexation ordinance on final reading as presented. Grand Island Council Session - 10/12/2021 Page 13 / 204 Grand Island Council Session - 10/12/2021 Page 14 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney ORDINANCE NO. 9850 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land west North Road and south of 13th Street along with all adjoining public Right-of-Way in Hall County, Nebraska as more particularly described hereinafter and as shown on Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, the Grand Island City Council passed Resolution #2021-200 on August 10, 2021 stating their intent to annex said property and setting September 14, 2021 as the date for a public hearing on said annexation; and WHEREAS, Resolution #2021-200 was published in The Grand Island Independent on August 30, 2021; and WHEREAS, The City has prepared a plan for annexation in accordance with N.R.S.S §16-117; and * This Space Reserved For Register of Deeds * Grand Island Council Session - 10/12/2021 Page 15 / 204 ORDINANCE NO. 9850 (Cont.) - 2 - WHEREAS, after public hearing on September 1, 2021, the Regional Planning Commission recommended the approval of annexing into the City of Grand Island, the following tract of land in Hall County, Nebraska: Lot 1 of Hanover Second Subdivision and all adjacent and contiguous rights-of-way; and WHEREAS, after public hearing on September 14, 2021, the City Council of the City of Grand Island found and determined that such annexation be approved; and WHEREAS, on September 14, 2021 the City Council of the City of Grand Island considered such annexation and approved such annexation on first reading and on September 28, 2021 approved such annexation on second reading and on October 12, 2021 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. Grand Island Council Session - 10/12/2021 Page 16 / 204 ORDINANCE NO. 9850 (Cont.) - 3 - (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation will have no impact on the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. (E) The plan for extending City services is hereby approved and ratified as amended. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. Grand Island Council Session - 10/12/2021 Page 17 / 204 ORDINANCE NO. 9850 (Cont.) - 4 - SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Enacted: October 12, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 18 / 204 ORDINANCE NO. 9850 (Cont.) - 5 - Grand Island Council Session - 10/12/2021 Page 19 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item F-2 #9851 - Consideration of Salary Ordinance (Second and Final Reading) Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 10/12/2021 Page 20 / 204 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:October 12, 2021 Subject:Consideration of Approving Salary Ordinance No. 9851 Presenter(s):Aaron Schmid, Human Resources Director Background The salary ordinance for employees of the City of Grand Island comes before Council when changes are necessary. The following explains the proposed changes to the salary ordinance. Discussion The proposed salary ordinance recognizes the changes to the collective bargaining agreement between the City of Grand Island and the International Brotherhood of Electrical Workers, Grand Island Lodge No. 1597 effective October 1, 2021. The ordinance amends the following: removes the Computer Operator classification, reassigns the Administrative Assistant Building – Part Time classification to non- union, amends shift differential of Public Safety Dispatchers, amends longevity pay to a lump sum, and amends wages for the Service/Clerical/Finance classifications. The ordinance also includes wages for the Grants Administrator, Translator/Interpreter, and Community Service Officer – Part Time classifications. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/12/2021 Page 21 / 204 Recommendation City Administration recommends that the Council approve proposed Salary Ordinance No. 9851. Sample Motion Move to approve Salary Ordinance No. 9851. Grand Island Council Session - 10/12/2021 Page 22 / 204 Approved as to Form ¤ ___________ September 28, 2021 ¤ City Attorney ORDINANCE NO. 9851 An ordinance to amend Ordinance 9842 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to amend the salary ranges of non-unionIBEW Service/Clerical/Finance employees and those employees covered under the FOP labor agreement and the IAFF labor agreement; to remove the non-union positions and salary ranges of Golf Course Superintendent, Maintenance Worker – Golf, and Turf Management Specialist; to add the position and salary range for non-union Maintenance Worker Cemetery Part Time; ; to remove the IBEW Service/Clerical/Finance position and salary range of Computer Operator; to reassign the IBEW Service/Clerical/Finance position and salary range of Administrative Assistant Building - Part Time to the non-union group; to amend the salary range of the non-union position of Community Service Officer – Part Time to align with the Community Service Officer – Full Time in the IBEW Service/Clerical/Finance labor agreement; to add the non-union positions and salary ranges for Grants Administrator and Interpreter/Translator; and to repeal those portions of Ordinance No. 9842 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such Grand Island Council Session - 10/12/2021 Page 23 / 204 ORDINANCE NO. 9851 (Cont.) - 2 - classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 28.2676/41.0956 Exempt Accounting Technician – Solid Waste 20.8218/26.1926 40 hrs/week Administrative Assistant –Building – Part Time 20.4435/29.3215 40 hrs/week Administrative Coordinator – Public Works 23.8182/34.7669 40 hrs/week Assistant Finance Director 36.6364/54.4021 Exempt Assistant Public Works Director/Engineering 44.1891/67.2738 Exempt Assistant Public Works Director of Wastewater 52.4948/73.3160 Exempt Assistant Utilities Director – Engineering/Business Operations 57.3856/83.3704 Exempt Assistant Utilities Director – Production 57.3856/83.3704 Exempt Assistant Utilities Director – Transmission 57.3856/83.3704 Exempt Attorney 38.4573/56.8206 Exempt Building Department Director 43.7705/64.7396 Exempt Cemetery Superintendent 27.8026/40.1660 Exempt City Administrator 83.5875/96.3450 Exempt City Attorney 56.1473/77.4553 Exempt City Clerk 36.2973/48.1076 Exempt Civil Engineer I 31.3740/44.5826 Exempt Civil Engineer II 36.3159/52.2973 Exempt Collection System Supervisor 27.7512/41.1137 40 hrs/week Community Development Administrator 24.6956/36.6738 40 hrs/week Community Service Officer – Part time 17.0793/24.1383 17.5592/24.6211 40 hrs/week Custodian – Library, Police 16.5211/22.1077 40 hrs/week Customer Service Representative 11.2934/15.4904 40 hrs/week Customer Service Team Leader 22.9229/32.7796 Exempt Deputy City Clerk 29.0378/38.4860 40 hrs/week Electric Distribution Superintendent 41.9336/57.6781 Exempt Electric Distribution Supervisor 38.8735/53.7222 40 hrs/week Electric Underground Superintendent 41.2596/57.4986 Exempt Electrical Engineer I 31.4980/43.8334 Exempt Electrical Engineer II 35.2926/50.7006 Exempt Grand Island Council Session - 10/12/2021 Page 24 / 204 ORDINANCE NO. 9851 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility Emergency Management Deputy Director 30.7543/45.1964 Exempt Emergency Management Director 43.7705/64.7396 Exempt Engineer I – Public Works 34.6000/49.9636 Exempt Engineer I – WWTP 34.6000/49.9636 Exempt Engineering Technician - WWTP 23.4063/33.6893 40 hrs/week Equipment Operator - Solid Waste 22.0125/28.9944 40 hrs/week Finance Director 49.6760/74.7189 Exempt Finance Operations Supervisor 27.4819/38.6171 Exempt Fire Chief 51.3028/73.2971 Exempt Fire EMS Division Chief 43.5279/58.8883 Exempt Fire Operations Division Chief 43.5279/58.8883 Exempt Fire Prevention Division Chief 43.5279/58.8883 Exempt Fleet Services Shop Foreman 27.8789/41.2434 40 hrs/week GIS Coordinator - PW 30.3065/45.2375 Exempt Grants Administrator 28.2676/41.0956 40 hrs/week Grounds Management Crew Chief – Cemetery 22.2425/33.6894 40 hrs/week Grounds Management Crew Chief – Parks 24.3158/34.9630 40 hrs/week Human Resources Director 44.5499/66.8681 Exempt Human Resources Benefits/Risk Mgmt Coordinator 26.7780/40.3274 40 hrs/week Human Resources Recruiter 26.7780/40.3274 40 hrs/week Human Resources Specialist 26.7780/40.3274 40 hrs/week Information Technology Manager 42.0401/63.5004 Exempt Interpreter/Translator 17.5507/26.3534 40 hrs/week Legal Secretary 22.5094/33.5515 40 hrs/week Librarian I 26.4156/35.7006 Exempt Librarian II 30.6949/39.4211 Exempt Library Assistant I 17.6104/25.4509 40 hrs/week Library Assistant II 21.7632/30.8094 40 hrs/week Library Director 48.5101/73.1620 Exempt Library Page 12.5198/17.2716 40 hrs/week Library Secretary 18.5589/25.9374 40 hrs/week Maintenance Worker – Cemetery Part Time 15.7820/23.3988 40 hrs/week Meter Reader – Part Time 20.8602/27.9301 40 hrs/week Meter Reader Supervisor 26.5439/34.2119 Exempt MPO Program Manager 29.8575/44.2044 Exempt Grand Island Council Session - 10/12/2021 Page 25 / 204 ORDINANCE NO. 9851 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Office Manager – Police Department 22.5835/33.4954 40 hrs/week Parks and Recreation Director 47.9659/71.9623 Exempt Parks Superintendent 35.5843/52.3295 Exempt Payroll Specialist 23.7770/34.7883 40 hrs/week Planner I 26.2252/39.0590 40 hrs/week Planning Director 44.7728/66.3355 Exempt Police Captain 41.0025/59.7113 Exempt Police Chief 48.7891/76.6353 Exempt Power Plant Maintenance Supervisor 40.0363/55.8464 Exempt Power Plant Operations Supervisor 40.6060/57.8480 Exempt Power Plant Superintendent – Burdick 49.9228/70.8321 Exempt Power Plant Superintendent – PGS 52.8326/76.7941 Exempt Public Works Director 50.6938/76.5018 Exempt Public Works Engineer 35.9586/53.6866 Exempt Receptionist 17.5507/26.3534 40 hrs/week Recreation Coordinator 26.0828/37.0175 Exempt Recreation Superintendent 34.2833/50.4243 Exempt Regulatory and Environmental Manager 43.3598/57.4829 Exempt Senior Civil Engineer 41.2645/61.1740 Exempt Senior Electrical Engineer 42.8924/61.3995 Exempt Senior Public Safety Dispatcher 23.2192/30.4183 40 hrs/week Senior Utility Secretary 19.6160/27.4180 40 hrs/week Shooting Range Superintendent 31.4890/47.2754 Exempt Solid Waste Division Clerk - Full Time 21.3908/26.9660 40 hrs/week Solid Waste Division Clerk - Part Time 19.2517/24.2694 40 hrs/week Solid Waste Foreman 26.4749/36.9540 40 hrs/week Solid Waste Superintendent 36.2099/53.8010 Exempt Street Superintendent 33.7851/49.3640 Exempt Street Foreman 26.9844/39.9813 40 hrs/week Transit Program Manager 30.1356/45.2410 Exempt Utilities Director 75.7041/105.1509 Exempt Utility Production Engineer 41.0193/59.6150 Exempt Utility Warehouse Supervisor 30.0775/41.1263 40 hrs/week Victim Assistance Unit Coordinator 18.4893/25.8710 40 hrs/week Victim/Witness Advocate 16.9519/23.7076 40 hrs/week Grand Island Council Session - 10/12/2021 Page 26 / 204 ORDINANCE NO. 9851 (Cont.) - 5 - Classification Hourly Pay Range Min/Max Overtime Eligibility Wastewater Plant Chief Operator 27.3718/38.4983 40 hrs/week Wastewater Plant Operations Engineer 49.9946/69.8306 Exempt Wastewater Plant Maintenance Supervisor 28.0480/41.0928 40 hrs/week Wastewater Plant Regulatory Compliance Manager 33.9519/41.9795 Exempt Water Superintendent 35.2743/52.1246 Exempt Water Supervisor 28.7632/42.1517 40 hrs/week Worker / Seasonal 9.0000/20.0000 Exempt Worker / Seasonal 9.0000/20.0000 40 hrs/week Worker / Temporary 9.0000/20.0000 40 hrs/week Worker / Parks & Recreation Part time 9.0000/20.0000 40 hrs/week Aquatics staff who refer new lifeguards will receive a stipend for the referral, upon meeting the following criteria: • The referral cannot have worked as a City of Grand Island lifeguard in the past. • The referral must pass a background check, complete and pass a free lifeguard class, and work for at least 80 hours. • Aquatics staff shall be paid for their referral as follows: o 1 referral – $50.00 o 2 referrals - $75.00 o 3 or more referrals - $100.00 SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Grand Island Council Session - 10/12/2021 Page 27 / 204 ORDINANCE NO. 9851 (Cont.) - 6 - Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 20.8650/30.9087 40 hrs/week Fleet Services Mechanic 23.3145/34.5422 40 hrs/week Horticulturist 23.8961/35.4669 40 hrs/week Maintenance Worker – Cemetery 19.7275/29.2485 40 hrs/week Maintenance Worker – Parks 19.4596/28.8679 40 hrs/week Maintenance Worker – Streets 19.4506/28.8342 40 hrs/week Senior Equipment Operator – Streets 22.3929/33.2126 40 hrs/week Senior Maintenance Worker – Streets 22.2384/32.9835 40 hrs/week Traffic Signal Technician 22.0846/32.7555 40 hrs/week SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW Utilities labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Utilities labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Administrative Assistant-Utilities 21.9201/31.1427 40 hrs/week Custodian 17.3168/21.4065 40 hrs/week Electric Distribution Crew Chief 38.9666/50.8883 40 hrs/week Electric Underground Crew Chief 38.9666/50.8883 40 hrs/week Engineering Technician I 25.6354/33.5904 40 hrs/week Engineering Technician II 32.4212/42.0591 40 hrs/week Instrument Technician 34.3553/45.2280 40 hrs/week Lineworker Apprentice 26.6079/36.6610 40 hrs/week Lineworker First Class 33.0441/41.8296 40 hrs/week Materials Handler 31.0007/38.0597 40 hrs/week Meter Reader 20.8602/27.9301 40 hrs/week Meter Technician 31.3285/36.6107 40 hrs/week Power Dispatcher I 33.7325/40.5910 40 hrs/week Power Dispatcher II 40.1796/48.0800 40 hrs/week Grand Island Council Session - 10/12/2021 Page 28 / 204 ORDINANCE NO. 9851 (Cont.) - 7 - Classification Hourly Pay Range Min/Max Overtime Eligibility Power Plant Maintenance Mechanic 31.9732/42.0591 40 hrs/week Power Plant Operator 34.5848/41.9279 40 hrs/week Senior Engineering Technician 33.2735/43.6982 40 hrs/week Senior Materials Handler 33.4702/43.5889 40 hrs/week Senior Meter Reader 22.0869/28.7680 40 hrs/week Senior Power Dispatcher 46.4846/54.8986 40 hrs/week Senior Power Plant Operator 40.6167/48.5947 40 hrs/week Senior Substation Technician 39.6994/44.7362 40 hrs/week Senior Water Maintenance Worker 25.8211/35.9365 40 hrs/week Substation Technician 39.5895/41.3051 40 hrs/week Systems Technician 38.9776/45.0094 40 hrs/week Tree Trim Crew Chief 30.7493/41.4471 40 hrs/week Utility Electrician 31.9513/42.3869 40 hrs/week Utility Groundman 20.0188/28.0000 40 hrs/week Utility Secretary 21.0568/29.3725 40 hrs/week Utility Technician 34.2461/42.5617 40 hrs/week Utility Warehouse Clerk 23.8324/30.1483 40 hrs/week Water Maintenance Worker 24.6738/32.5960 40 hrs/week Wireworker I 23.8324/36.0600 40 hrs/week Wireworker II 33.0441/41.8296 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 24.0225/38.1427 Police Sergeant 33.2774/45.2590 Police Lieutenant 36.7071/51.5830 Grand Island Council Session - 10/12/2021 Page 29 / 204 ORDINANCE NO. 9851 (Cont.) - 8 - OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. A lateral hiring incentive is provided, namely for certified applicants, One-Thousand Five Hundred Dollars ($1,500) certification credit and fifty (50) hours of compensatory time if eligible. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 23.0309/29.6326 212 hrs/28 days Firefighter / EMT 17.3619/24.2884 212 hrs/28 days Firefighter / Paramedic 18.7687/26.5120 212 hrs/28 days Life Safety Inspector 26.4868/34.5345 40 hrs/week Battalion Chief 29.6036/34.1068 212 hrs/28 days Grand Island Council Session - 10/12/2021 Page 30 / 204 ORDINANCE NO. 9851 (Cont.) - 9 - IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW Wastewater Treatment Plant labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Wastewater Treatment Plant labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 18.8680/28.2987 40 hrs/week Biosolids Technician 23.0200/33.9453 40 hrs/week Equipment Operator – WWTP 21.3138/ 29.8620 40 hrs/week Lead Maintenance Mechanic 23.4477/33.9307 40 hrs/week Lead Maintenance Worker 22.5717/31.7608 40 hrs/week Lead Wastewater Plant Operator 25.1151/36.0041 40 hrs/week Maintenance Mechanic I 19.9733/30.0117 40 hrs/week Maintenance Worker – WWTP 19.9316/29.5334 40 hrs/week Stormwater Program Manager 24.5901/36.8334 40 hrs/week Wastewater Plant Laboratory Technician 22.7916/31.5683 40 hrs/week Wastewater Plant Operator I 20.5507/28.8558 40 hrs/week Wastewater Plant Operator II 23.3588/33.0438 40 hrs/week SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW Service/Clerical/Finance labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of Grand Island Council Session - 10/12/2021 Page 31 / 204 ORDINANCE NO. 9851 (Cont.) - 10 - hours and work period which certain such employees included under the IBEW Service/Clerical/Finance labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 17.7758/25.7665 18.1313/26.2818 40 hrs/week Accounting Technician – Streets 21.2972/27.9410 21.7231/28.4998 40 hrs/week Accounts Payable Clerk 20.0515/28.3453 20.4525/28.9122 40 hrs/week Administrative Assistant-Bldg, Fire, Parks, Planning 20.0426/28.7466 20.4435/29.3215 40 hrs/week Administrative Assistant – Public Works 21.1770/30.6510 21.6005/31.2640 40 hrs/week Audio Video Technician 24.0072/32.3010 24.4873/32.9470 40 hrs/week Building Inspector 23.5373/35.2842 24.0080/35.9899 40 hrs/week Cashier 18.2595/25.0890 18.6247/25.5908 40 hrs/week Community Service Officer 17.0793/24.1383 17.5592/24.6211 40 hrs/week Computer Operator 23.8896/32.7818 40 hrs/week Computer Technician 25.0125/35.9070 25.5128/36.6251 40 hrs/week Crime Analyst 24.6410/31.8421 25.1338/32.4789 40 hrs/week Electrical Inspector 23.7012/35.2077 24.1752/35.9119 40 hrs/week Emergency Management Coordinator 21.1661/30.6510 21.5894/31.2640 40 hrs/week Engineering Technician – Public Works 23.6944/33.4167 24.1683/34.0850 40 hrs/week Evidence Technician 19.8439/28.8589 20.2408/29.4361 40 hrs/week GIS Coordinator 30.4621/45.8945 31.0713/46.8124 40 hrs/week Maintenance Worker I – Building, Library, Police 16.8177/23.8105 17.1541/24.2867 40 hrs/week Maintenance Worker II – Building, Library, Police 19.7674/26.6079 20.1627/27.1401 40 hrs/week Payroll Clerk 20.5214/28.7387 21.2139/29.9773 40 hrs/week Plans Examiner 23.4608/35.2842 23.9582/35.9899 40 hrs/week Plumbing/Mechanical Inspector 23.7122/34.8689 40 hrs/week Grand Island Council Session - 10/12/2021 Page 32 / 204 ORDINANCE NO. 9851 (Cont.) - 11 - 24.1864/35.5663 Police Records Clerk 17.7268/25.1785 18.0813/25.6821 40 hrs/week Public Safety Dispatcher 21.3628/28.2361 21.7901/28.8008 40 hrs/week Senior Accounting Clerk 19.8876/28.3016 20.2854/28.8676 40 hrs/week Shooting Range Operator 26.1052/35.1312 26.6273/35.8338 40 hrs/week Wastewater Secretary 19.9641/28.1814 20.3634/28.7450 40 hrs/week The hourly rates for Community Service Officers training new Community Service Officers shall increase three percent (3%) during the training period. SECTION 8. A shift differential of twenty-fivefifty cents ($0.2550) per hour shall be added to the base hourly wage for persons in the non-union employee classification of Senior Public Safety Dispatcher who work any hours or portion thereof between 3:00 p.m. and 11:00 p.m. Employees who work any hours or portion thereof from 11:00 p.m. to 7:00 a.m. will receive a shift differential of thirtyseventy-five cents ($0.3575) per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of twenty-fivefifty cents ($0.2550) per hour shall be added to the base hourly wage for persons covered by the IBEW Service/Clerical/Finance labor agreement in the employee classification Public Safety Dispatcher who work a complete shift between 3:00 p.m. and 11:00 p.m. A shift differential of thirtyseventy-five cents ($0.3575) per hour shall be added to the base hourly wage for persons covered by the IBEW Service/Clerical/Finance labor agreement in the employee classification of Public Safety Dispatcher who work a complete shift between 11:00 p.m. to 7:00 a.m. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift Grand Island Council Session - 10/12/2021 Page 33 / 204 ORDINANCE NO. 9851 (Cont.) - 12 - differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. All employees covered under the FOP labor agreement and are regularly assigned to a shift whose majority of hours occur between 1800 hours and 0600 hours, shall be paid an additional forty-five cents ($0.45) per hour. Full time employees covered in the AFSCME labor agreement normally assigned to a work schedule commencing between 4 a.m. and 11 a.m., who are temporarily assigned to a work schedule commencing before 4 a.m. or after 11 a.m., shall receive a shift differential of twenty-five cents ($0.25) per hour added to the base hourly rate for the hours worked during such temporary assignment. Full time employees covered in the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional twenty-five cents ($0.25) per hour; employees who are regularly schedule to work graveyard shift will receive an additional thirty-five cents ($0.35) per hour for wages attributable to those shifts. Employees working twelve (12) or ten (10) hour shifts will receive an additional twenty-five cents ($0.25) per hour for wages attributable to the evening shift. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. Each employee covered by the IAFF labor agreement after their first year, except Life Safety Inspector, will be credited Five Hundred Twenty-five dollars ($525.00) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive Four Grand Island Council Session - 10/12/2021 Page 34 / 204 ORDINANCE NO. 9851 (Cont.) - 13 - Hundred dollars ($400.00) credit for the purchase of initial uniforms. After probation they shall receive an additional Five Hundred dollars ($500.00) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary at the rate of Three Hundred Twenty-five dollars ($325.00) semi-annually. New employees covered by the IBEW Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one-time reimbursement up to One Thousand Two Hundred dollars ($1,200.00) to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to Seven Hundred ($700.00) in Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00). The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of Seven Hundred dollars ($700.00) in Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00) to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of Three Hundred Fifty dollars ($350.00). Employees will be reimbursed for said purchases with a receipt showing proof of purchase. Employees in the non-union Community Service Officer Part Time position shall be paid a prorated uniform allowance based on hours worked, not to exceed Twenty-five dollars ($25.00) per pay period. Full-time Community Services Officers shall be paid a uniform allowance at the rate of Twenty-five dollars ($25.00) per pay period. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of Four Hundred Eighty-four dollars and eight cents ($484.08) per year, divided into twenty-four (24) pay periods. Police Chief and Police Captains shall be paid a clothing allowance of Six hundred Fifty dollars ($650.00) per year, divided into twenty-six (26) pay periods. Grand Island Council Session - 10/12/2021 Page 35 / 204 ORDINANCE NO. 9851 (Cont.) - 14 - Non-union employees and employees covered by the AFSCME labor agreement, FOP labor agreement, IAFF labor agreement, IBEW Service/Clerical/Finance and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed One Thousand Five Hundred dollars ($1,500.00) for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of Ten Dollars ($10.00) if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Employees covered by the IBEW-Utilities labor agreement and the IBEW-Wastewater Treatment Plant labor agreement shall be allowed a meal allowance for actual cost, or up to Twelve dollars ($12.00) per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to Eighteen dollars ($18.00) per month. When protective clothing is required for personnel covered by the IBEW Utilities, the non-union position of Meter Reader – Part Time, and IBEW Wastewater Treatment Plant labor agreements Grand Island Council Session - 10/12/2021 Page 36 / 204 ORDINANCE NO. 9851 (Cont.) - 15 - and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay sixty percent (60%) of the actual cost of providing and cleaning said clothing and the employees forty percent (40%) of said cost. Full- time Fleet Services personnel shall receive a uniform allowance of Twelve Dollars ($12) biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of Thirty dollars ($30.00) biweekly. SECTION 9. Employees shall be compensated for unused medical leave as follows: 1. (A) All employees covered in the IBEW Utilities labor agreement shall have a contribution to a VEBA made on their behalf for fifty-three percent (53%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed five hundred eighty-six and eighteen hundredths (586.18) hours [calculated at 53% x 1,106 hours], the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed six hundred five and thirty-four hundredths hours (605.34) [calculated at 38% x 1,593 hours]. The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two Grand Island Council Session - 10/12/2021 Page 37 / 204 ORDINANCE NO. 9851 (Cont.) - 16 - (542) hours [calculated at 50% x 1,084 = 542]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical/Finance labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five percent (35%) of their accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement, not to exceed four-hundred sixty-eight and sixty-five-hundredths (468.65) hours [calculated at 35% x 1,339 hours]. Employees covered by the IBEW Wastewater labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-six percent (36%) of their accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement not to exceed four-hundred eighty-two and four-hundredths hours (482.04) [calculated at 36% x 1,339 hours]. Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty-three percent (53%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred eighty-six and eighteen-hundredths (586.18) hours [calculated at 53% x 1,106 hours]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the AFSCME labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five percent (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty- Grand Island Council Session - 10/12/2021 Page 38 / 204 ORDINANCE NO. 9851 (Cont.) - 17 - eight and sixty-five hundredths hours (468.65) [calculated at 35% x 1,339 hours]. Employees covered under the FOP labor agreement shall be paid twenty percent (20%) for their accumulated medical leave at separation of employment after twenty (20) years of service; forty percent (40%) for their accumulated medical leave at separation of employment after twenty-five (25) years of service; fifty percent (50%) of accumulated medical leave for a death not occurring in the line of duty and one hundred percent (100%) of accumulated medical leave for a death occurring in the line of duty. The rate of compensation is based on the employee’s salary at the time of separation. The payout for medical leave shall be made to a VEBA made on their behalf in lieu of payment. (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half (1/2) of their accumulated medical leave, not to exceed thirty (30) days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half (1/2) of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of Thirty dollars ($30.00) per pay period. Employees represented by the IBEW Utilities labor agreement, IBEW Service/Clerical/Finance Grand Island Council Session - 10/12/2021 Page 39 / 204 ORDINANCE NO. 9851 (Cont.) - 18 - labor agreement, IBEW Wastewater Treatment Plant labor agreement and the FOP labor agreement, shall have a contribution made on their behalf to their VEBA account in the amount of Twenty Dollars ($20.00) per pay period. Employees represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of Ten Dollars ($10.00) per pay period. SECTION 11. An employee, who is represented by the following labor agreements, shall annually receive longevity pay based upon the total length of service with the City. Such pay shall be effective beginning with the first full pay period following completion of the specified years of service. Payment shall be made on a prorated basis on each regular pay day. The following rate schedule shall apply for those employees who are represented by the FOP labor agreement: Five (5) years (beginning 6th year $ 350.00 Ten (10) years (beginning 11th year) $ 645.50 Fifteen (15) years (beginning 16th year) $ 870.00 Twenty (20) years (beginning 21st year) $1,096.00 Twenty-five (25) years (beginning 26th year) $1,270.00 Those employees who are represented by the AFSCME labor agreement shall annually receive longevity pay as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Those employees who are represented by the IBEW-Wastewater Treatment Plant and IBEW Service/Clerical/Finance labor agreements shall annually receive longevity pay as follows: Grand Island Council Session - 10/12/2021 Page 40 / 204 ORDINANCE NO. 9851 (Cont.) - 19 - Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Forty (40) years (beginning 41st year) $1,174.00 Those employees who are represented by the IAFF labor agreement shall annually receive longevity pay, beginning with the first full pay period in October 2019, as follows: Ten (10) years (beginning 11th year) $ 645.50 Fifteen (15) years (beginning 16th year) $ 830.50 Twenty (20) years (beginning 21st year) $1,032.50 Twenty-five (25) years (beginning 26th year) $1,247.50 Those employees who are represented by the IBEW Service/Clerical/Finance labor agreement shall annually receive longevity pay as a lump sum payment on the payroll which includes their anniversary date as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Forty (40) years (beginning 41st year) $1,174.00 SECTION 12. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. Grand Island Council Session - 10/12/2021 Page 41 / 204 ORDINANCE NO. 9851 (Cont.) - 20 - SECTION 13. The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law effective October 10, 2021. SECTION 14. Those portions of Ordinance No. 9842 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: October 12, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 42 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item F-3 #9852 - Consideration of Sale of Property Located at 1111 North Broadwell Avenue to Third City Community Clinic, Inc. (Second and Final Reading) Staff Contact: John Collins Grand Island Council Session - 10/12/2021 Page 43 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Consideration of Sale of Property Located at 1111 North Broadwell Avenue to Third City Community Clinic, Inc. Presenter(s):John Collins PE, Public Works Director Background The City received a request from Third City Community Clinic, Inc. to purchase the City owned parcel (No. 400133180) addressed as 1111 North Broadwell Avenue. Such property is no longer needed. The sale of such parcel will eliminate maintenance costs and liability for the City. Third City Community Clinic, Inc. is the owner of 1107-1109 North Broadwell Avenue, Grand Island, Nebraska, which is adjacent to the subject property. Discussion The Proposed Real Estate Purchase Agreement (the “Agreement”) would, if approved by City Council through adoption of an ordinance, authorize the execution of the Agreement and direct the sale of the above-mentioned property to Third City Community Clinic, Inc. The buyer, at its sole cost and expense will be responsible for all closing costs involved in such sale. As provided by law, notice of the sale and the terms of sale are required to be published for three (3) consecutive weeks in a newspaper published for general circulation in the City of Grand Island. The City Clerk is directed and instructed to prepare and publish said notice. The electors of the City of Grand Island may file a remonstrance against the sale of the real estate. If a remonstrance petition against the sale is signed by registered voters of the City of Grand Island equal in number to thirty percent (30%) of the registered voters of the City of Grand Island voting at the last regular city election held in the City and filed with the City Council within thirty (30) days of passage and publication of such ordinance, said property shall not then, nor within one year thereafter, be conveyed. Grand Island Council Session - 10/12/2021 Page 44 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council adopt the Ordinance approving the Purchase Sale Agreement with Third City Community Clinic, Inc. and directing the sale subject to public remonstrance. Sample Motion Move to approve the ordinance. Grand Island Council Session - 10/12/2021 Page 45 / 204 Grand Island Council Session - 10/12/2021 Page 46 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney ORDINANCE NO. 9852 An ordinance directing and authorizing the sale of Parcel No. 400133180, addressed as 1111 North Broadwell Avenue, City of Grand Island, Hall County, Nebraska to Third City Community Clinic, Inc.; providing for the giving of notice of such conveyance and the terms thereof; providing for the right to file a remonstrance against such conveyance; providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The conveyance by warranty deed to Third City Community Clinic, Inc., a Nebraska Corporation (“Buyer”), of the City’s interests in and to Parcel No. 400133180, addressed as 1111 North Broadwell Avenue, Grand Island, Hall County, Nebraska is hereby approved and authorized. SECTION 2. Consideration for such conveyance shall be One Dollar ($1.00) and other valuable considerations. SECTION 3. As provided by law, notice of such conveyance and the terms thereof shall be published for three (3) consecutive weeks in the Grand Island Independent, a newspaper published for general circulation in the City of Grand Island. Immediately after the passage and publication of this ordinance, the City Clerk is hereby directed and instructed to prepare and publish said notice. SECTION 4. Authority if hereby granted to the electors of the City of Grand Island to file a remonstrance against the conveyance of such within described real estate; and if a remonstrance against such conveyance signed by registered voters of the City of Grand Island equal in number to thirty percent (30%) of the registered voters of the City of Grand Island Grand Island Council Session - 10/12/2021 Page 47 / 204 ORDINANCE NO. 9852 (Cont.) - 2 - voting at the last regular municipal election held in such City be filed with the City Council within thirty (30) days of passage and publication of such ordinance, said property shall not then, nor within one (1) year thereafter, be conveyed. SECTION 5. The conveyance of said real estate is hereby authorized, directed and confirmed; and if no remonstrance be filed against such conveyance, the Mayor shall make, execute and deliver to Buyer, a warranty deed for said real estate, and the execution of such deed is hereby authorized without further action on behalf of the City Council. SECTION 6. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen (15) days in one issue of the Grand Island Independent as provided by law. Enacted: October 12, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 48 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item F-4 #9853 - Consideration of an Ordinance to Vacate Highland Park Subdivision (Second and Final Reading) Staff Contact: Chad Nabity Grand Island Council Session - 10/12/2021 Page 49 / 204 Council Agenda Memo From:Chad Nabity AICP, Regional Planning Director Meeting:October 12, 2021 Subject:Request to Vacate Highland Park Subdivision Presenter(s):Chad Nabity AICP, Regional Planning Director Background The owners of all of the property encompassed by Highland Park Subdivision have requested that the City vacate the Highland Park Subdivision and all dedicated rights of way and easements. This subdivision was platted and filed in November of 1961 dividing the property south of Old Potash Highway and west of Engleman Road into lots, blocks and streets. There is no record of approval of the plat by Hall County at that time. The property was farmed before the plat was filed and has been under common ownership and farmed since 1961. No improvements for streets or utilities have been made within the subdivision since it was filed. Discussion This request was made to facilitate the extension of the Northwestern Energy gas line around the perimeter of the City of Grand Island. No improvements have been made to this property to support the subdivision. No development has occurred on the property and the development as shown would be detrimental to traffic flow along Old Potash Highway and Engleman Road. Staff is suggesting that the City right of way as shown for both Old Potash Highway and Engleman Road. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/12/2021 Page 50 / 204 Recommendation City Administration recommends that the Council approve the ordinance to vacate Highland Park Subdivision retaining the 33 foot of right of way along the south side of Old Potash Highway and the west side of Engleman Road. Sample Motion Move to approve as recommended. Grand Island Council Session - 10/12/2021 Page 51 / 204 Grand Island Council Session - 10/12/2021 Page 52 / 204 Grand Island Council Session - 10/12/2021 Page 53 / 204 Grand Island Council Session - 10/12/2021 Page 54 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney ORDINANCE NO. 9853 An ordinance to vacate the plat for Highland Park Subdivision; to provide for the recording of this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That the plat dated November 3rd, 1961 and filed with the Hall County Register of Deeds on November 7th, 1961 by Sylvester J. McHugh and Dorris B. McHugh is hereby vacated along with all easements and rights-of-way dedicated with and/or shown on this plat except the thirty-three foot of road right of way along the north side of the subdivision for Old Potash Highway and the thirty-three foot of road right of way along the east side of the subdivision for Engleman Road which shall be retained by the City on behalf of the public. * This Space Reserved for Register of Deeds * Grand Island Council Session - 10/12/2021 Page 55 / 204 ORDINANCE NO. 9853(Cont.) - 2 - SECTION 2. This ordinance is directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. SECTION 3. Any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted October 12, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 56 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item F-5 #9854 - Consideration of Vacation of Public Utility Easement in R.W. Rasmussen Third Subdivision; 2711 Riverside Drive (Jason W. Hornady) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 57 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Consideration of Vacation of Public Utility Easement in R.W. Rasmussen Third Subdivision; 2711 Riverside Drive (Jason W. Hornady) Presenter(s):John Collins PE, Public Works Director Background A public utility easement within R.W. Rasmussen Third Subdivision was filed with Hall County Register of Deeds on September 10, 2021 as Document No. 202107723. Discussion Public easements were dedicated with the original plat of R.W. Rasmussen Third Subdivision, before site design was complete. The initial location of the public utility easement was estimated and needs to be relocated, therefore City Council is being asked at tonight’s meeting to vacate the initial easement and acquire a new one in the appropriate location. A sketch is attached to show the easement area. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass an ordinance vacating the public utility easement in R.W. Rasmussen Third Subdivision; 2711 Riverside Drive (JasonW. Hornady). Sample Motion Move to pass an ordinance vacating the easement. Grand Island Council Session - 10/12/2021 Page 58 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9854 An ordinance to vacate an existing public utility easement and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That existing public utility easement located in R.W. Rasmussen Third Subdivision, in the City of Grand Island, Hall County, Nebraska and more particularly described as follows: A TRACT OF LAND COMPRISING ALL OF LOT ONE (1) R.W. RASMUSSEN THIRD SUBDIVISION, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT ONE (1), THENCE S83o43’27”E, A DISTANCE OF 138.87’ TO THE POINT OF BEGINNING, THENCE S83o43’27”E, A DISTANCE OF 21.13’, THENCE S00o00’00”E, A DISTANCE OF 112.37’, THENCE N90o00’00”W, A DISTANCE OF 21.00’, THENCE N00o00’00”E, A DISTANCE OF 114.67’ FEET TO THE POINT OF BEGINNING. is hereby vacated. Such easement to be vacated is shown and more particularly described on Easement Vacate Exhibit 1 attached hereto. Grand Island Council Session - 10/12/2021 Page 59 / 204 ORDINANCE NO. 9854 (Cont.) - 2 - SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the real estate upon which the easement is located. SECTION 3. This ordinance is directed to be filed, with the drawing, in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: October 12, 2021 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 60 / 204 PUBLIC WORKS DEPARTMENT EASEMENT VACATION LOT 1 R. W. RASMUSSEN THIRD SUBDIVISION GRAND ISLAND, NEBRASKA N LOT 1 R. W. RASMUSSEN 3RD SUBDIVISIONRIVERSIDE DRIVESTAGECOACH ROAD EXISTINGEASEMENTS EXISTING EASEMENTS TO BE VACATED Grand Island Council Session - 10/12/2021 Page 61 / 204 Grand Island Council Session - 10/12/2021 Page 62 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-1 Approving Minutes of September 28, 2021 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 10/12/2021 Page 63 / 204 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 28, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 28, 2021. Notice of the meeting was given in The Grand Island Independent on September 22, 2021. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Michelle Fitzke, Mark Stelk, Jason Conley, Bethany Guzinski, Mitch Nickerson, and Chuck Haase. Councilmembers Vaughn Minton, Justin Scott, and Maggie Mendoza were absent. The following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof and Public Works Director John Collins. INVOCATION was given by Father Martin Egging, Blessed Sacrament Catholic Church, 518 West State Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Request from Prairie Pride Brewing, 115 E. South Front Street for an Addition to their Class “LK-116938” Liquor License. City Clerk RaNae Edwards reported that an application for an addition to Class “LK-116938” Liquor License had been received from Prairie Pride Brewing, 115 E. South Front Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on September 9, 2021; notice to the general public of date, time, and place of hearing published on September 18, 2021; notice to the applicant of date, time, and place of hearing mailed on September 9, 2021. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Proposed Blighted and Substandard Area 34 for approximately 86 Acres located West of Diers Avenue Between Faidley Avenue and State Street (The Starostka Group Unlimited). Regional Planning Director Chad Nabity reported that The Starostka Group Unlimited had commissioned a Blight and Substandard Study for Proposed Redevelopment Area No. 34. This study was approximately 86.4 acres of property located along the proposed Claude Road corridor between Faidley Avenue and State Street west of Diers Avenue in northwest Grand Island. Staff recommended approval. Matt Rief, with Olsson Associates, 201 East 2nd Street spoke in support. No further public testimony was heard. Public Hearing on Amendment to the Redevelopment Plan for CRA No. 5 located at the corner of Capital Avenue and Skypark Road (Procon Land Development LLC). Regional Planning Director Chad Nabity reported that Procon Properties LLC, the owner of the Lots 1-6 of Sunny Side Third Subdivision had submitted an application for tax increment financing to aid in the redevelopment and renovation of this commercial/industrial property south of Capital Avenue and west of Skypark Road. The intended use of the property was for four flex industrial Grand Island Council Session - 10/12/2021 Page 64 / 204 Page 2, City Council Regular Meeting, September 28, 2021 buildings suitable for warehousing or small trade related offices. Staff recommended approval. Bruce Schreiner, 2535 N. Carleton spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Utility Easement Tracts - 3490 Ewoldt Street (Tabitha Grand Island, Inc.). Utilities Director Tim Luchsinger reported that a utility easement was needed at 3490 Ewoldt Street in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Tabitha Grand Island, Inc., had requested a new three phase electrical service for their new facility located at 3490 Ewoldt Street. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 3540 Ewoldt Street (PCJV, LLC). Utilities Director Tim Luchsinger reported that a utility easement was needed at 3540 Ewoldt Street in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. PCJV, LLC, had requested a new electrical service for their new building located at 3540 Ewoldt Street. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Permanent Sanitary Sewer and Lift Station Easements for Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 (Hall County, Hall County Airport, and City of Grand Island). This item was pulled from the agenda at the request of the Public Works Department. Public Hearing on Acquisition of Public Easements in Lewis Acres Subdivision - 3225 W Wildwood Drive (42 Grand Island, LP). Public Works Director John Collins reported that to allow for development of the Lewis Acres Subdivision it was requested that the City of Grand Island acquire public easements. Staff recommended approval. No public testimony was heard. RESOLUTION: #2021-259 - Approving Labor Agreement between the City of Grand Island and the International Brotherhood of Electrical Workers, Local 1957 Service/Clerical/Finance. Human Resources Director Aaron Schmid reported that approximately two dozen job classifications throughout the City currently work under the conditions outlined in the labor agreement between the City of Grand Island (City) and the International Brotherhood of Electrical Workers (IBEW), Local 1597 Service/Clerical/Finance. The current labor agreement expires as of midnight September 30, 2021. The City and the IBEW met to negotiate the terms of a new agreement. The City and the IBEW have reached a tentative agreement. Staff recommended approval. Motion by Paulick, second by Guzinski to approve Resolution #2021-259. Upon roll call vote, all voted aye. Motion adopted. ORDINANCES: #9850 - Consideration of Annexation of Property Located at 1118 N. North Road (Lot 1 of Hanover 2nd Subdivision) (Second Reading) Regional Planning Director Chad Nabity reported that the property located at 1118 N. North Road consisted of 1 single family home on 0.62 acres of property surrounded by the City of Grand Island on 3 sides - the north, south and west. There was a house to the south, Fire Station Grand Island Council Session - 10/12/2021 Page 65 / 204 Page 3, City Council Regular Meeting, September 28, 2021 4 to the north and a new subdivision to the west. The property was connected to city water and had city sewer available. The City of Grand Island maintained North Road to the east of the property. Annexation of this property would facilitate the development of new and efficient election precincts and the planning department had received a request from the Hall County Election Commissioner to bring this item to the City Council for consideration. Staff recommended approval. Motion by Guzinski, second by Conley to approve Ordinance #9850 on second reading only. City Clerk: Ordinance #9850 on second reading only. All those in favor of the passage of this ordinance on second reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. #9851 - Consideration of Salary Ordinance Human Resources Director Aaron Schmid reported that the proposed salary ordinance recognized the changes to the collective bargaining agreement between the City of Grand Island and the International Brotherhood of Electrical Workers, Grand Island Lodge No. 1597 effective October 1, 2021. Staff recommended approval. Motion by Nickerson, second by Stelk to approve Ordinance #9851 on first reading only. City Clerk: Ordinance #9851 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. #9852 - Consideration of Sale of Property Located at 1111 North Broadwell Avenue to Third City Community Clinic, Inc. Public Works Director John Collins reported that the City received a request from Third City Community Clinic, Inc. to purchase the City owned parcel (No. 400133180) addressed as 1111 North Broadwell Avenue. Such property was no longer needed. The sale of such parcel would eliminate maintenance costs and liability for the City. Staff recommended approval. Motion by Guzinski, second by Conley to approve Ordinance #9852 on first reading only. City Clerk: Ordinance #9852 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. #9853 - Consideration of an Ordinance to Vacate Highland Park Subdivision Regional Planning Director Chad Nabity reported that the owners of all of the property encompassed by Highland Park Subdivision have requested that the City vacate the Highland Park Subdivision and all dedicated rights of way and easements. This request was made to facilitate the extension of the Northwestern Energy gas line around the perimeter of the City of Grand Island. Staff recommended approval. Motion by Paulick, second by Stelk to approve Ordinance #9853 on first reading only. Grand Island Council Session - 10/12/2021 Page 66 / 204 Page 4, City Council Regular Meeting, September 28, 2021 City Clerk: Ordinance #9853 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. CONSENT AGENDA: Consent Items G-8, G-9, and G-14 (Resolutions #2021-241, #2021-242, and #2021-247) were pulled from the agenda. Consent Items G-4, G-11 and G-12 (Resolutions #2021-237, #2021-244, and #2021-245) were pulled for further discussion. Motion by Paulick, second by Fitzke to approve the Consent Agenda excluding items G-8, G-9, G-14, G-4, G-11, and G-12. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of September 14, 2021 City Council Regular Meeting. Approving Garbage Permits for Heartland Disposal and Mid-Nebraska Disposal, Inc. and Refuse Permits for Full Circle Rolloffs, Trash Bee Gone and O’Neill Transportation and Equipment, LLC. #2021-236 - Approving Request from Prairie Pride Brewing, 115 E. South Front Street for an Addition to their Class “LK-116938” Liquor License. #2021-237 - Approving Agreement with Clean Community Systems in an Amount of $30,000.00. Clean Community Systems Executive Director Denise McGovern-Gallagher explained the programs they provided and thanked the volunteers who helped clean up throughout the City before the State Fair. Motion by Nickerson, second by Guzinski to approve Resolution #2021-237. Upon roll call vote, all voted aye. Motion adopted. #2021-238 - Approving Bid Award -Class II Chimney Inspection at Platte Generating Station with Pullman Power, LLC of Kansas City, Missouri in an Amount of $68,800.00. #2021-239 - Approving Acquisition of Utility Easement Tracts - 3490 Ewoldt Street (Tabitha Grand Island, Inc.). #2021-240 - Approving Acquisition of Utility Easement - 3540 Ewoldt Street (PCJV, LLC). #2021-241 - Approving Renewable Energy Certificate Purchase and Sale Agreement with Evergy Kansas Central, Inc. This item was pulled at the request of the Utilities Department. #2021-242 - Approving Amendment No. 1 to Renewable Energy Credit Purchase and Sale Agreement (City of NE City). This item was pulled at the request of the Utilities Department. #2021-243 - Approving Pole Attachment License Agreement with ALLO Grand Island, LLC. #2021-244 - Approving Medical Director Contract for Fire Department with Dr. Cory Ohlson in an Amount of $36,000.00 per year for 5 years. Fire Chief Cory Schmidt explained the duties of the Medical Director. Motion by Nickerson, second by Fitzke to approve Resolution #2021-244. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 10/12/2021 Page 67 / 204 Page 5, City Council Regular Meeting, September 28, 2021 #2021-245 - Approving the Purchase of ProQA Emergency Medical Dispatch Software Module from Priority Dispatch in an Amount of $79,914.00. Emergency Management Director Jon Rosenlund explained the Dispatch Software System. Motion by Nickerson, second by Conley to approve Resolution #2021-245. Upon roll call vote, all voted aye. Motion adopted. #2021-246 - Approving Certificate of Final Completion for Downtown Sanitary Sewer Manhole Rehabilitation; Project No. 2020-S-7 with Redina Construction Company of Glen Ellyn, Illinois. #2021-247 - Approving Acquisition of Permanent Sanitary Sewer and Lift Station Easements for Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 (Hall County, Hall County Airport, and City of Grand Island). This item was pulled from the agenda at the request of the Public Works Department. #2021-248 - Approving Acquisition of Public Easements in Lewis Acres Subdivision- 3225 W Wildwood Drive (42 Grand Island, LP). #2021-249 - Approving Skid Steer Buy-Back for Streets Division from Central Nebraska Bobcat of Grand Island, Nebraska in an Amount of $7,895.82. #2021-250 - Approving Engineering Consulting Agreement for Various Locations Drainage Projects; Brookline Drive and Henry Street/ South Street Intersection with JEO Consulting Group, Inc. of Grand Island, Nebraska in an Amount of $96,970.00. #2021-251 - Approving Change Order No. 1 for the 2021 Asphalt Resurfacing Project No. 2021- AC-1 with Gary Smith Construction Co., Inc. of Grand Island, Nebraska for an Increase of $15,320.00 and a Revised Contract Amount of $657,221.26. #2021-252 - Approving Agreement for the Grand Island Area Metropolitan Planning Organization (GIAMPO) Transit Development Plan with HDR, Inc. of Omaha, Nebraska in an Amount of $174,505.27. #2021-253 - Approving Certificate of Final Completion for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions with The Diamond Engineering Company of Grand Island, Nebraska. #2021-254 - Approving Change Order No. 1 for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 with Sampson Construction Co., Inc. of Lincoln, Nebraska for an Increase of $4,118.00 and a Revised Contract Amount of $3,458,118.00. #2021-255 - Approving Certificate of Final Completion for Mastic Surface Treatment; Project No. 2021-MST-1 with Hall Brothers, Inc. of Marysville, Kansas. Grand Island Council Session - 10/12/2021 Page 68 / 204 Page 6, City Council Regular Meeting, September 28, 2021 #2021-256 - Approving Certificate of Final Completion for Capital Avenue Drainage Improvements- North Road to Moores Creek; Project No. 2020-D-2 with Van Kirk Bros. Contracting of Sutton, Nebraska. #2021-257 - Approving Certificate of Final Completion for Curb Ramp Project No. 2021-CR-1 with The Diamond Engineering Company of Grand Island, Nebraska. #2021-258 - Approving Interlocal Agreement for Library Use by and among the City of Grand Island, the County of Hall, and the Grand Island Public Library Board in an Amount of $27,500.00. RESOLUTIONS: #2021-260 - Consideration of Approving Proposed Blighted and Substandard Area 34 for approximately 86 Acres located West of Diers Avenue Between Faidley Avenue and State Street (The Starostka Group Unlimited). This item was related to the aforementioned Public Hearing. Staff recommended approval. Motion by Haase, second by Paulick to approve Resolution #2021-260. Upon roll call vote, all voted aye. Motion adopted. Councilmember Nickerson abstained. #2021-261 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No. 5 located at the corner of Capital Avenue and Skypark Road (Procon Land Development LLC). This item was related to the aforementioned Public Hearing. Staff recommended approval. Motion by Guzinski, second by Stelk to approve Resolution #2021-261. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Guzinski, second by Conley to approve the payment of claims for the period of September 15, 2021 through September 28, 2021 for a total amount of $5,123,978.64. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:01 p.m. RaNae Edwards City Clerk Grand Island Council Session - 10/12/2021 Page 69 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-2 Approving Requests from Deborah Esquivel, 2004 N Wheeler Avenue, Apt 6H for Liquor Manager Designation with Smoker Friendly 015, 802 West 2nd Street Staff Contact: RaNae Edwards Grand Island Council Session - 10/12/2021 Page 70 / 204 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:October 12, 2021 Subject:Requests from Deborah Esquivel, 2004 N Wheeler Avenue, Apt 6H for Liquor Manager Designation with Smoker Friendly 015, 802 West 2nd Street Presenter(s):RaNae Edwards, City Clerk Background Deborah Esquivel, 2004 N Wheeler Avenue Apt 6H has submitted an application with the City Clerk’s Office for Liquor Manager Designation in conjunction with the Class “C-081279” Liquor License for Smoker Friendly 015, 802 West 2nd Street. The application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Ms. Esquivel has completed a state approved alcohol server/seller training program. Staff recommends approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request. 2.Forward the requests with no recommendation. 3.Take no action on the request. Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Grand Island Council Session - 10/12/2021 Page 71 / 204 Sample Motion Move to approve the request from Deborah Esquivel, 2004 N Wheeler Avenue Apt 6H for Liquor Manager Designation in conjunction with the Class “C-081279” Liquor License for Smoker Friendly 015, 802 West 2nd Street. Grand Island Council Session - 10/12/2021 Page 72 / 204 Grand Island Council Session - 10/12/2021 Page 73 / 204 Grand Island Council Session - 10/12/2021 Page 74 / 204 Grand Island Council Session - 10/12/2021 Page 75 / 204 Grand Island Council Session - 10/12/2021 Page 76 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-3 #2021-241 - Approving Renewable Energy Certificate Purchase and Sale Agreement with Evergy Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 77 / 204 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:October 12, 2021 Subject:Renewable Energy Certificate Purchase and Sale Agreement - Evergy Presenter(s):Timothy Luchsinger, Utilities Director Background Included in the Grand Island Utilities Department’s generation portfolio are several wind facilities, primarily the Prairie Breeze III project. Part of the decision to enter into these projects was in anticipation of implementation of the federal government’s proposed Clean Power Plan, in which renewable energy credits (REC’s) from wind generation projects could be used to offset carbon dioxide emissions from a utility’s fossil fueled generation source. Implementation of this plan did not occur; however, the Utilities Department has been accruing RECs and will continue to do so until possible regulations will require their use. There is a demand and a market for RECs, primarily from utilities that operate in states or regions that have renewable energy standards or from corporate mandates for reducing their carbon footprint. Looking for expertise in marketing our RECs, Utilities Department management staff developed a Request for Proposals for Renewable Energy Credit Marketing Services in accordance with City procurement policies. Discussion Two proposals were received, however, only the proposal from Evergy Energy Partners met the REC marketing requirements of the RFP. Several options were discussed with Evergy with the intent on obtaining an equitable price for the RECs, while minimizing any risk to the Utilities Department. The option agreed upon involves Evergy purchasing the majority of the anticipated RECs produced by Prairie Breeze III for the years 2022 through 2024, and marketing the sale of RECs produced above this amount and the historical RECs already in the Utilities Department’s account for a commission fee. The Renewable Energy Certificate Purchase and Sale Agreement with Evergy Kansas Central, Inc., is recommended by Utilities Department and Legal staff to be approved for execution by the mayor. Grand Island Council Session - 10/12/2021 Page 78 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Renewable Energy Certificate Purchase and Sale Agreement with Evergy Kansas Central, Inc., for execution by the Mayor. Sample Motion Move to approve the Renewable Energy Certificate Purchase and Sale Agreement with Evergy Kansas Central, Inc., for execution by the Mayor. Grand Island Council Session - 10/12/2021 Page 79 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-241 WHEREAS, the Grand Island Utilities Department developed a Request for Proposals for Renewable Energy Credit (REC) Marketing Services in accordance with City procurement policies; and WHEREAS, the proposal from Evergy Kansas Central, Inc., was the only proposal to meet the REC marketing requirements; and WHEREAS, the option agreed upon involves Evergy purchasing the majority of the anticipated RECs and marketing the sale of RECs above this amount and historical REC’s for a commission fee. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Renewable Energy Certificate Purchase and Sale Agreement with Evergy Kansas Central, Inc., is hereby approved, and the Mayor is authorized to sign the Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. ______________________________ Roger G. Steele, Mayor Attest: _________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 80 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-4 #2021-242 - Approving Amendment No. 1 to the Renewable Energy Credit Purchase and Sale Agreement with Nebraska City, Nebraska Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 81 / 204 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:October 12, 2021 Subject:Amendment No. 1 to Renewable Energy Credit Purchase and Agreement – City of Nebraska City Presenter(s):Timothy Luchsinger, Utilities Director Background On June 9, 2015, Council approved execution of a Power Purchase Agreement with Invenergy Inc., for the Prairie Breeze III (PBIII) Wind Energy Project. On September 8, 2015, Council approved an agreement with the City of Nebraska City for the sale of approximately 19.55% of the PBIII output including the Renewable Energy Credits (REC’s). Currently, the Grand Island Utilities Department is maintaining Nebraska City’s RECs in a subaccount of the Grand Island Utilities Department’s REC registry account. Discussions by the Grand Island Utilities Department with Nebraska City Utilities management resulted in the request by Nebraska City to participate in the Grand Island Utilities Department’s REC marketing process. A separate item for consideration by Council on tonight’s meeting is an agreement with Evergy for the purchase and sale of RECs by the Department’s wind facilities, including PBIII. Discussion Based on the recommendation of Fraser Stryker, the outside legal counsel used in the original agreement with the PBIII power purchase agreement and the Nebraska city sale agreement, an amendment to the Nebraska City agreement, authorizing Grand Island to include Nebraska City RECs in the Evergy agreement with the revenue realized on transactions to be returned to Nebraska City, was drafted. Grand Island Utilities Department and Legal staff recommend approval of Amendment No. 1 to the Renewable Energy Credit Purchase and Sale Agreement executed with the City of Nebraska City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Grand Island Council Session - 10/12/2021 Page 82 / 204 Recommendation City Administration recommends that the Council approve Amendment No. 1 to the Renewable Energy Credit Purchase and Sale Agreement executed with the City of Nebraska City. Sample Motion Move to approve Amendment No. 1 to the Renewable Energy Credit Purchase and Sale Agreement executed with the City of Nebraska City. Grand Island Council Session - 10/12/2021 Page 83 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-242 WHEREAS, at the September 8, 2015 meeting, Council approved an agreement with the City of Nebraska City for the sale of a percentage of the Prairie Breeze III output, including the Renewable Energy Credits; and WHEREAS, Nebraska City has requested to participate in the Grand Island Utilities Department’s Renewable Energy Credits marketing process. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Amendment to the Renewable Energy Credit Purchase and Agreement is hereby approved, and the Mayor is authorized to sign the Amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 84 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-5 #2021-262 - Approving Bid Award - Tree Trimming Project 2022- TT-1 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 85 / 204 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:October 12, 2021 Subject:Tree Trimming Contract 2022-TT-1 Presenter(s):Timothy Luchsinger, Utilities Director Background Specifications for Contract 2022-TT-1 were prepared for trimming trees from around powerlines throughout the Utility Department’s Electrical Service Area. The work by private firms helps maintain the proper clearances for safe operation of the electrical transmission and distribution lines. Nine (9) individual areas were selected for inclusion in this year’s project. The attached drawing shows the sections for tree trimming by outside contractors for this fiscal year. Discussion The Utilities Department evaluated nine (9) areas for tree trimming across the entire Electric Service Area. The project was advertised and sent to nine (9) potential firms. Bids were publicly opened on September 30, 2021, and two firms submitted prices as listed below: Section Leetch Tree Service, LLC Grand Island, NE Forbes Bros. Utility Construction, Inc. Salem, UT 4 $21,250.00 $30,276.00 5 $37,500.00 $38,926.00 6 $19,500.00 $19,463.00 11 $ 4,950.00 $ 4,326.00 19 $18,500.00 $12,976.00 26 $23,500.00 $28,113.00 40 $ 9,250.00 $21,626.00 41 $28,500.00 $23,788.00 42 $ 6,250.00 $ 7,488.00 Total for All Sections Bid $169,200.00 $186,982.00 There were no exceptions taken by any of the bidders and they are qualified to do the contract work. All bids were evaluated and are in compliance with the specifications. Grand Island Council Session - 10/12/2021 Page 86 / 204 The project specifications provide that the City may select any or all sections to be awarded in this Contract, or the City may award all sections to a single Contractor, or award individual sections to multiple Contractors, whichever method provides the best and lowest overall bid. The nine sections recommended for award total $158,303.00. This is below the budgeted amount of $225,000.00. The attached drawing shows the areas to be trimmed by outside contractors this year. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council award the Tree Trimming Contract to individual contractors by section as provided for in the specifications in the following manner: Leetch Tree Service, LLC, of Grand Island, Nebraska: Sections 4, 5, 26, 40, and 42 in the amount of $97,750.00 Forbes Bros. Utility Construction, Inc., of Salem, Utah: Sections 6, 11, 19, and 41 in the amount of $60,553.00 Sample Motion Move to approve Tree Trimming Contract 2022-TT-1 to Leetch Tree Service, LLC, of Grand Island, Nebraska, in the amount of $97,750.00, and to Forbes Bros. Utility Construction, Inc., of Salem, Utah, in the amount of $60,553.00. Grand Island Council Session - 10/12/2021 Page 87 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 30, 2021 at 2:00 p.m. FOR: Tree Trimming Contract 2022-TT-1 DEPARTMENT: Utilities ESTIMATE: $225,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: September 1, 2021 NO. POTENTIAL BIDDERS: 9 SUMMARY Bidder: Leetch Tree Service Forbes Utility Grand Island, NE Salem, UT Bid Security: Western Surety Company Fidelity & Deposit Company of Maryland Exceptions: None None Bid Price: $169,200.00 $186,982.00 cc: Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Bryan Fiala, Electric Distribution Superintendent Christi Lesher, Utility Secretary P2308 Grand Island Council Session - 10/12/2021 Page 88 / 204 Grand IslandCouncil Session - 10/12/2021Page 89 / 204 Tree Trimming Contract 2022-TT-1 Bids Received 9/30/2021 Budget Amount = $225,000.00 The City may select any or all sections to be awarded in this Contract. or - The City may award to a single Contractor for all sections or - award to multiple Contractors by individual section. Leetch Tree Service, LLC Forbes Bros Utility Construction, Inc. Low Bid Section Grand Island, NE Salem, UT By Section 4 $21,250.00 $30,276.00 $21,250.00 5 $37,500.00 $38,926.00 $37,500.00 6 $19,500.00 $19,463.00 $19,463.00 11 $4,950.00 $4,326.00 $4,326.00 19 $18,500.00 $12,976.00 $12,976.00 26 $23,500.00 $28,113.00 $23,500.00 40 $9,250.00 $21,626.00 $9,250.00 41 $28,500.00 $23,788.00 $23,788.00 42 $6,250.00 $7,488.00 $6,250.00 Total for All Sections Bid $169,200.00 $186,982.00 $158,303.00 ************************************************************************************************************************************************************** Award by Low Bid Per Section $97,750.00 $60,553.00 $158,303.00 Sections:4, 5, 26, 40, 42 6, 11, 19, 41 Exceptions Noted.none none Grand Island Council Session - 10/12/2021 Page 90 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-262 WHEREAS, the City of Grand Island invited sealed bids for Tree Trimming Contract 2022-TT-1, according to plans and specifications on file with the Utilities Department; and WHEREAS, on September 30, bids were received, opened and reviewed; and WHEREAS, Leetch Tree Service, LLC, of Grand Island, Nebraska, and Forbes Bros. Utility Construction, Inc., of Salem, Utah, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bids being in the amount and listed below: Section Leetch Tree Service, LLC Grand Island, NE Forbes Bros. Utility Construction, Inc. Salem, UT 4 $21,250.00 $30,276.00 5 $37,500.00 $38,926.00 6 $19,500.00 $19,463.00 11 $ 4,950.00 $ 4,326.00 19 $18,500.00 $12,976.00 26 $23,500.00 $28,113.00 40 $ 9,250.00 $21,626.00 41 $28,500.00 $23,788.00 42 $ 6,250.00 $ 7,488.00 Total for All Sections Bid $169,200.00 $186,982.00 WHEREAS, the bids of Leetch Tree Service, LLC, and Forbes Bros. Utility Construction, Inc., are less than the estimate for Tree Trimming Contract 2022-TT-1. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Leetch Tree Service, LLC, in the amount of $97,970.00, and the bid from Forbes Bros. Utility Construction Inc., in the amount of $60,553.00, for Tree Trimming Contract 2022-TT-1 are hereby approved as the lowest responsible bids. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 91 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-6 #2021-263 - Approving Bid Award - Electrical Underground Conduit Installation - Electrical Project 2022-UG-1 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 92 / 204 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:October 12, 2021 Subject:Electrical Underground Conduit Installation – Project 2022- UG-1 Presenter(s):Timothy Luchsinger, Utilities Director Background On September 15, 2021, the Utilities Department advertised for bids for Electrical Underground Conduit to be installed during the 2021-2022 fiscal year. It is being recommended that price agreements be approved with multiple bidders for each one item so that electrical underground conduit can be installed on as as-needed basis within the City of Grand Island. It is recognized that the lowest bidder may not be available to meet the City’s schedule and the Utilities Department will use their judgement regarding the scheduling of work with the bidders to serve the best interests of the City. Discussion Bids were advertised on September 15, 2021 and send to eight (8) potential bidders. Bids were publicly opened on September 30, 2021, and three firms submitted prices as listed below: D&A Trenching The Diamond Engineering Co.Myers Construction, Inc. Alda, NE Grand Island, NE Broken Bow, NE LABOR ONLY: Mobilization per Area $150.00 $100.00 $2,500.00 Bore 6" Conduit $16.00 $12.00 $35.00 Bore 5" Conduit $14.00 $11.00 $30.00 Bore 4" Conduit $12.00 $10.50 $25.00 Bore 3" Conduit $10.00 $10.00 $19.00 Bore 2" Conduit $9.00 $9.00 $17.00 Bore 1" Cable-con $9.00 $9.00 $15.00 Grand Island Council Session - 10/12/2021 Page 93 / 204 D&A Trenching The Diamond Engineering Co.Myers Construction, Inc. Trench/Vibratory Plowing 6" Conduit $8.00 $7.00 $35.00 Trench/Vibratory Plowing 5" Conduit $8.00 $6.50 $30.00 Trench/Vibratory Plowing 4" Conduit $8.00 $6.25 $25.00 Trench/Vibratory Plowing 3" Conduit $8.00 $6.00 $19.00 Trench/Vibratory Plowing 2" Conduit $6.00 $5.00 $17.00 Trench/Vibratory Plowing 1" Cable-con $6.00 $5.00 $15.00 6" GRC Conduit Riser - Complete $200.00 $400.00 $950.00 5" GRC Conduit Riser - Complete $200.00 $400.00 $900.00 4" GRC Conduit Riser - Complete $200.00 $375.00 $850.00 3" GRC Conduit Riser - Complete $150.00 $350.00 $800.00 2" GRC Conduit Riser - Complete $150.00 $350.00 $800.00 6” x 30º - 45º - 90º Bend $100.00 $65.00 $500.00 5” x 30º - 45º - 90º Bend $100.00 $65.00 $500.00 4” x 30º - 45º - 90º Bend $100.00 $50.00 $500.00 3” x 30º - 45º - 90º Bend $80.00 $50.00 $500.00 2” x 30º - 45º - 90º Bend $80.00 $45.00 $400.00 Secondary Pedestal $250.00 $200.00 $2,500.00 Protective Post $200.00 $150.00 $1,500.00 Remove & Dispose Existing Bollard $350.00 $50.00 $250.00 Remove & Replace Concrete $110.00 $55.00 $70.00 Remove & Replace Asphalt $110.00 $75.00 $75.00 Seeding Non-residential Areas $1.50 $1.00 $0.10 Sodding Residential Areas $2.50 $4.25 $1.00 MATERIALS ONLY: 6" HDPE Conduit $14.50 No Bid $16.85 5" HDPE Conduit $11.50 No Bid N/A 4" HDPE Conduit $5.50 No Bid $6.20 3" HDPE Conduit $4.50 No Bid $4.00 2" HDPE Conduit $2.00 No Bid $2.50 Grand Island Council Session - 10/12/2021 Page 94 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approved the prices submitted by D & A Trenching of Alda, Nebraska, The Diamond Engineering Company of Grand Island, Nebraska, and Myers Construction, Inc., of Broken Bow, Nebraska, for Electrical Underground Conduit Installation 2022-UG-1. Sample Motion Move to approve the prices submitted by D & A Trenching of Alda, Nebraska, The Diamond Engineering Company of Grand Island, Nebraska, and Myers Construction, Inc., of Broken Bow, Nebraska, for Electrical Underground Conduit Installation 2022-UG-1. Grand Island Council Session - 10/12/2021 Page 95 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 30, 2021 at 2:30 p.m. FOR: Electrical Underground Conduit Installation Project 2022-UG-1 DEPARTMENT: Utilities ESTIMATE: N/A FUND/ACCOUNT: 520 PUBLICATION DATE: September 15, 2021 NO. POTENTIAL BIDDERS: 8 SUMMARY Bidder: D & A Trenching Alda, NE Exceptions: None Labor Only: Mobilization per Area $150.00 Bore 6” Conduit $ 16.00 Bore 5” Conduit $ 14.00 Bore 4” Conduit $ 12.00 Bore 3” Conduit $ 10.00 Bore 2” Conduit $ 9.00 Bore 1” Cable-con $ 9.00 Trench/Vibratory Plowing 6” Conduit $ 8.00 Trench/Vibratory Plowing 5” Conduit $ 8.00 Trench/Vibratory Plowing 4” Conduit $ 8.00 Trench/Vibratory Plowing 3” Conduit $ 8.00 Trench/Vibratory Plowing 2” Conduit $ 6.00 Trench/Vibratory Plowing 1” Cable-con $ 6.00 6” GRC Conduit Riser – Complete $200.00 5” GRC Conduit Riser – Complete $200.00 4” GRC Conduit Riser – Complete $200.00 3” GRC Conduit Riser – Complete $150.00 2” GRC Conduit Riser – Complete $150.00 6” X 30° - 45° - 90° Bend $100.00 5” X 30° - 45° - 90° Bend $100.00 4” X 30° - 45° - 90° Bend $100.00 3” X 30° - 45° - 90° Bend $ 80.00 Grand Island Council Session - 10/12/2021 Page 96 / 204 2” X 30° - 45° - 90° Bend $ 80.00 Secondary Pedestal $250.00 Protective Post (Bollard) $200.00 Remove & Dispose Existing Bollard $350.00 Remove & Replace Concrete $110.00 Remove & Replace Asphalt $110.00 Seeding Non-residential Areas $ 1.50 Sodding Residential Areas $ 2.50 Materials Only: 6” HDPE Conduit $ 14.50 5” HDPE Conduit $ 11.50 4” HDPE Conduit $ 5.50 3” HDPE Conduit $ 4.50 2” HDPE Conduit $ 2.00 Bidder: Myers Construction, Inc. Broken Bow, NE Exceptions: None Labor Only: Mobilization per Area $2,500.00 Bore 6” Conduit $ 35.00 Bore 5” Conduit $ 30.00 Bore 4” Conduit $ 25.00 Bore 3” Conduit $ 19.00 Bore 2” Conduit $ 17.00 Bore 1” Cable-con $ 15.00 Trench/Vibratory Plowing 6” Conduit $ 35.00 Trench/Vibratory Plowing 5” Conduit $ 30.00 Trench/Vibratory Plowing 4” Conduit $ 25.00 Trench/Vibratory Plowing 3” Conduit $ 19.00 Trench/Vibratory Plowing 2” Conduit $ 17.00 Trench/Vibratory Plowing 1” Cable-con $ 15.00 6” GRC Conduit Riser – Complete $ 950.00 5” GRC Conduit Riser – Complete $ 900.00 4” GRC Conduit Riser – Complete $ 850.00 3” GRC Conduit Riser – Complete $ 800.00 2” GRC Conduit Riser – Complete $ 800.00 6” X 30° - 45° - 90° Bend $ 500.00 5” X 30° - 45° - 90° Bend $ 500.00 4” X 30° - 45° - 90° Bend $ 500.00 3” X 30° - 45° - 90° Bend $ 500.00 2” X 30° - 45° - 90° Bend $ 400.00 Secondary Pedestal $2,500.00 Protective Post (Bollard) $1,500.00 Remove & Dispose Existing Bollard $ 250.00 Remove & Replace Concrete $ 70.00 Remove & Replace Asphalt $ 75.00 Seeding Non-residential Areas $ .10 Sodding Residential Areas $ 1.00 Materials Only: 6” HDPE Conduit $ 16.85 5” HDPE Conduit N/A Grand Island Council Session - 10/12/2021 Page 97 / 204 4” HDPE Conduit $ 6.20 3” HDPE Conduit $ 4.00 2” HDPE Conduit $ 2.50 Bidder: The Diamond Engineering Co. Grand Island, NE Exceptions: Noted Labor Only: Mobilization per Area $ 100.00 Bore 6” Conduit $ 12.00 Bore 5” Conduit $ 11.00 Bore 4” Conduit $ 10.50 Bore 3” Conduit $ 10.00 Bore 2” Conduit $ 9.00 Bore 1” Cable-con $ 9.00 Trench/Vibratory Plowing 6” Conduit $ 7.00 Trench/Vibratory Plowing 5” Conduit $ 6.50 Trench/Vibratory Plowing 4” Conduit $ 6.25 Trench/Vibratory Plowing 3” Conduit $ 6.00 Trench/Vibratory Plowing 2” Conduit $ 5.00 Trench/Vibratory Plowing 1” Cable-con $ 5.00 6” GRC Conduit Riser – Complete $ 400.00 5” GRC Conduit Riser – Complete $ 400.00 4” GRC Conduit Riser – Complete $ 375.00 3” GRC Conduit Riser – Complete $ 350.00 2” GRC Conduit Riser – Complete $ 350.00 6” X 30° - 45° - 90° Bend $ 65.00 5” X 30° - 45° - 90° Bend $ 65.00 4” X 30° - 45° - 90° Bend $ 50.00 3” X 30° - 45° - 90° Bend $ 50.00 2” X 30° - 45° - 90° Bend $ 45.00 Secondary Pedestal $ 200.00 Protective Post (Bollard) $ 150.00 Remove & Dispose Existing Bollard $ 50.00 Remove & Replace Concrete $ 55.00 Remove & Replace Asphalt $ 75.00 Seeding Non-residential Areas $ 1.00 Sodding Residential Areas $ 4.25 Materials Only: 6” HDPE Conduit N/A 5” HDPE Conduit N/A 4” HDPE Conduit N/A 3” HDPE Conduit N/A 2” HDPE Conduit N/A cc: Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Jamie Royer, Civil Engineer II Christy Lesher, Utilities Secretary Randy Leiser, Electrical Underground Supt. P2316 Grand Island Council Session - 10/12/2021 Page 98 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-263 WHEREAS, the City of Grand Island invited sealed bids for furnishing Electrical Underground Conduit Installation for the 2021-2022 Fiscal Year for the Utilities Department, according to specifications on file with the Utilities Department; and WHEREAS, on September 30, 2021, bids were received, opened and reviewed; and WHEREAS, D & A Trenching of Alda, Nebraska, The Diamond Engineering Company, of Grand Island, Nebraska, and Myers Construction, Inc., of Broken Bow, Nebraska, submitted bids in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount listed below: D&A Trenching The Diamond Engineering Co.Myers Construction, Inc. Alda, NE Grand Island, NE Broken Bow, NELABOR ONLY: Mobilization per Area $150.00 $100.00 $2,500.00 Bore 6" Conduit $16.00 $12.00 $35.00 Bore 5" Conduit $14.00 $11.00 $30.00 Bore 4" Conduit $12.00 $10.50 $25.00 Bore 3" Conduit $10.00 $10.00 $19.00 Bore 2" Conduit $9.00 $9.00 $17.00 Bore 1" Cable-con $9.00 $9.00 $15.00 Trench/Vibratory Plowing 6" Conduit $8.00 $7.00 $35.00 Trench/Vibratory Plowing 5" Conduit $8.00 $6.50 $30.00 Trench/Vibratory Plowing 4" Conduit $8.00 $6.25 $25.00 Trench/Vibratory Plowing 3" Conduit $8.00 $6.00 $19.00 Trench/Vibratory Plowing 2" Conduit $6.00 $5.00 $17.00 Trench/Vibratory Plowing 1" Cable-con $6.00 $5.00 $15.00 6" GRC Conduit Riser - Complete $200.00 $400.00 $950.00 5" GRC Conduit Riser - Complete $200.00 $400.00 $900.00 4" GRC Conduit Riser - Complete $200.00 $375.00 $850.00 3" GRC Conduit Riser - Complete $150.00 $350.00 $800.00 2" GRC Conduit Riser - Complete $150.00 $350.00 $800.00 6” x 30º - 45º - 90º Bend $100.00 $65.00 $500.00 5” x 30º - 45º - 90º Bend $100.00 $65.00 $500.00 4” x 30º - 45º - 90º Bend $100.00 $50.00 $500.00 3” x 30º - 45º - 90º Bend $80.00 $50.00 $500.00 2” x 30º - 45º - 90º Bend $80.00 $45.00 $400.00 Secondary Pedestal $250.00 $200.00 $2,500.00 Protective Post $200.00 $150.00 $1,500.00 Remove & Dispose Existing Bollard $350.00 $50.00 $250.00 Remove & Replace Concrete $110.00 $55.00 $70.00 Remove & Replace Asphalt $110.00 $75.00 $75.00 Seeding Non-residential Areas $1.50 $1.00 $0.10 Sodding Residential Areas $2.50 $4.25 $1.00 MATERIALS ONLY: 6" HDPE Conduit $14.50 No Bid $16.85 5" HDPE Conduit $11.50 No Bid N/A 4" HDPE Conduit $5.50 No Bid $6.20 3" HDPE Conduit $4.50 No Bid $4.00 2" HDPE Conduit $2.00 No Bid $2.50 Grand Island Council Session - 10/12/2021 Page 99 / 204 - 2 - NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bids of D&A Trenching, The Diamond Engineering Company, and Myers Construction as listed above, are hereby approved as the lowest responsible bids. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 100 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-7 #2021-264 - Approving Certificate of Final Completion for Water Main Project 2021-W-3 - Sycamore Street from 22nd Street to Capital Avenue Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 10/12/2021 Page 101 / 204 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:October 12, 2021 Subject:Certificate of Final Completion for Main Project 2021-W-3 – Sycamore Street – 22nd Street to Capital Avenue Presenter(s):Timothy Luchsinger, Utilities Director Background Water Main Project 2021-W-3 has been completed by Van Kirk Bros. Contracting of Sutton, Nebraska. This water main project installed approximately 470 linear feet of 6” diameter ductile iron water main by trenchless construction within Sycamore Street from 22nd Street to Capital Avenue. The work replaced the existing water main which was subjected to multiple breaks over its lifetime. A site map of the area is attached for reference. Discussion The project has been completed in accordance with the terms and conditions of the contract documents and plans. The final contract amount for the work was $93,122.10. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to a future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Water Main Project 2021-W-3, Sycamore Street from 22nd Street to Capital Avenue. Sample Motion Move to approve the Certificate of Final Completion for Water Main Project 2021-W-3, Sycamore Street from 22nd Street to Capital Avenue. Grand Island Council Session - 10/12/2021 Page 102 / 204 Grand Island Council Session - 10/12/2021 Page 103 / 204 Grand Island Council Session - 10/12/2021 Page 104 / 204 Grand Island Council Session - 10/12/2021 Page 105 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-264 WHEREAS, the Utilities Engineer and Public Works Director have issued a Certificate of Final Completion for Water Main Project 2021-W-3 within Sycamore Street of the City of Grand Island, Nebraska, certifying that Van Kirk Bros. Contracting of Sutton, Nebraska has completed such project according to the terms, conditions, and stipulations of the contract plans and specifications for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the Engineer’s Certificate of Final Completion; and WHEREAS, the Mayor concurs with the recommendation of the Public Works Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Water Main Project 2021-W-3 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 106 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-8 #2021-265 - Approving Acquisition of Utility Easement - 3403 Tri Street (R2S2, LLC) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 10/12/2021 Page 107 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-265 WHEREAS, a public utility easement is required by the City of Grand Island from R2S2 LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines; and WHEREAS, a public hearing was held on October 12, 2021, for the purpose of discussing the proposed acquisition of a Ten (10.0) foot wide easement located through Lot One (1), Palu Third Subdivision, in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows: The northerly ten (10.0) feet of Lot One (1), Palu Third Subdivision, in the City of Grand Island, Hall County, Nebraska. The above-described easement and right-of-way containing a total of .037 acres, more or less as shown on the plat dated 9/10/2021, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from R2S2 LLC, on the above- described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: ________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 108 / 204 Grand IslandCouncil Session - 10/12/2021Page 109 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-9 #2021-266 - Approving Purchase of a New Ford F150 Pickup Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 10/12/2021 Page 110 / 204 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:October 12, 2021 Subject:Purchase of a New Ford F150 Pickup Presenter(s):Chief Tim Hiemer, Fire Division Background The Grand Island Fire Department’s goal is to maintain its fleet of vehicles to insure as long of service life as possible. The Grand Island Fire Department (GIFD) also subscribes to a fleet replacement program that uses a lifecycle cost analysis and replaces the vehicle once the total maintenance cost has reached 100% of the current retail value of the vehicle. At this point the cost of ownership would be more than what the vehicle is worth. The current 2012 Ford F250 Pickup has reached this point. Discussion The Grand Island Fire Department requests approval to purchase a 2022 Ford F150 Pickup with the Special Service Vehicle (SSV) package at a cost of $35,302 utilizing State bid. The SSV package is designed for the public safety sector and has upgrade electrical system, heavy duty cooling and suspension, and is prewired for some emergency lighting. The State bid is from Anderson Ford, Lincoln, Mercury, and Mazda of Lincoln, NE. State bid contract number 15420 OC. The GIFD’s approved FY2021-22 capital budget included funds to replace a 2012 Ford F250 Pickup. The 2012 Ford F250 Pickup is currently utilized by the battalion chiefs as an emergency response vehicle and its reliability is paramount. If this purchased is approved by Council, the current vehicle will be utilized as a back battalion chief vehicle and will primarily serve in a utility type role to transfer equipment and personnel in a non-emergent fashion as well as for snow removal. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 10/12/2021 Page 111 / 204 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approves the purchase of a 2022 Ford F150 Pickup, utilizing State bid from Anderson Ford in Lincoln, NE for the amount of $35,302. Sample Motion Move to approve the purchase of a Ford F150 SSV Pickup for the Grand Island Fire Department at the cost of $35,302 from State bid. Grand Island Council Session - 10/12/2021 Page 112 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-266 WHEREAS, the Grand Island Fire Department budgeted funds to purchase a pickup truck; and WHEREAS, the State bid was utilized to secure competitive bids in accordance with City procurement policy; and WHEREAS, a 2022 Ford F150 Pickup was chosen based on body configuration, auxiliary equipment, warranty, and service from Anderson Ford in Lincoln, NE for the amount of $35,302. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment is authorized for the Ford F150 pickup truck is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 113 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-10 #2021-267 - Approving Bid Award for Fire Station 1 Boiler Replacement Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 10/12/2021 Page 114 / 204 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:October 12, 2021 Subject:Bid Award for Fire Station 1 Boiler Replacement Presenter(s):Cory Schmidt, Fire Chief Background The fire department’s FY 2021-22 capital budget included $75,000 to replace the boilers at fire station 1. Over the last several years, the fire department has struggled to keep the boiler system operating. Due to the reoccurring issues, as well as obsolete parts, it was recommended by a local HVAC company to replace the boilers system before it fails. The boilers are the sole heating source for Fire Station 1. Discussion Requests for proposals (RFP) were advertised to solicit bids to replace the boilers at Fire Station 1. When the RFP period closed, four bids were received. After reviewing the proposals, it is the recommendation of fire administration to accept the bid from Nebraska Heat & Air, Inc. of Central City, Nebraska. Their bid was the lowest priced option at $62,873.25. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the bid award to Nebraska Heat & Air, Inc. in the amount of $62,873.25 to replace the boilers at Fire Station 1. Sample Motion Move to approve the acceptance of the bid from Nebraska Heat & Air, Inc. in the amount of $62,873.25 to replace the boilers at Fire Station 1. Grand Island Council Session - 10/12/2021 Page 115 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-267 WHEREAS, the Grand Island Fire Department requested $75,000 in the FY 2021-22 capital budget to replace the boilers at Fire Station 1; and WHEREAS, request for proposals were solicited and four bids were received; and WHEREAS, the bid from Nebraska Heat & Air, Inc. of Central City, Nebraska was the lowest price bid in the amount of $62,873.25. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, acceptance of the bid from Nebraska Heat & Air Inc. for the amount of $62,873.25 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 116 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR REPLACEMENT OF BOILER SYSTEM AT FIRE STATION ONE RFP DUE DATE: October 5, 2021 at 4:15 p.m. DEPARTMENT: Fire PUBLICATION DATE: September 19, 2021 NO. POTENTIAL BIDDERS: 5 PROPOSALS RECEIVED Jerry’s Sheet Metal Nebraska Heating & Air, Inc. Grand Island, NE Central City, NE Hayes Mechanical Prairie Mechanical Corporation La Vista, NE Omaha, NE cc: Cory Schmidt, Fire Chief Rose Rhoads, Fire Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Tim Hiemer, Operation Division Chief P2309 Grand Island Council Session - 10/12/2021 Page 117 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-11 #2021-268 - Approving Acquisition of Public Easements in R.W. Rasmussen Third Subdivision- 2711 Riverside Drive (Jason W. Hornady) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 118 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-268 WHEREAS, relocation of an existing sanitary sewer easement at 2711 Riverside Drive is required by the City of Grand Island, from Jason W. Hornady in R.W. Rasmussen Third Subdivision, City of Grand Island, Hall County, Nebraska and more particularly described as follows: A TRACT OF LAND COMPRISING PART OF LOT TWO (2) R.W. RASMUSSEN THIRD SUBDIVISION BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER THENCE S26o49’59”E, A DISTANCE OF 38.98 FEET, THENCE N84o16’30”W, A DISTANCE OF 54.91 FEET, THENCE N00o00’00”E, A DISTANCE OF 33.38 FEET, THENCE S83o43’27”E, A DISTANCE OF 37.26 FEET TO THE POINT OF BEGINNING. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire such sanitary sewer easement from the property owner on the above described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 119 / 204 Grand Island Council Session - 10/12/2021 Page 120 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-12 #2021-269 - Approving Bid Award for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019- P-6 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 121 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Bid Award for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6 Presenter(s):John Collins PE, Public Works Director Background The North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6 is for the improvement of North Road from just north of the intersection with Old Potash Highway and the intersection with 13th Street. The Engineering Division of the Public Works Department is proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. On August 19, 2021 the Engineering Division of the Public Works Department advertised for bids for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6. There were twenty-three (23) potential bidders for this project. Discussion Two (2) bids were received and opened on September 28, 2021. The bids were submitted in compliance with the contract, plans and specifications. A summary of the bids is shown below. Bidder Exceptions Base Bid Elsbury Construction, LLC of Grand Island, Nebraska None $2,655,803.05 The Diamond Engineering Co of Grand Island, Nebraska None $2,817,345.26 There are sufficient funds in Account No. 21000001-2100-40037 to fund this project. Grand Island Council Session - 10/12/2021 Page 122 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the contract for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6 to Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $2,655,803.05 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 10/12/2021 Page 123 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 28, 2021 at 2:00 p.m. FOR: North Road – Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6 DEPARTMENT: Public Works ESTIMATE: $4,000,000.00 FUND/ACCOUNT: 210 PUBLICATION DATE: August 19, 2021 NO. POTENTIAL BIDDERS: 23 SUMMARY Bidder: The Diamond Engineering Co. Elsbury Construction, LLC Grand Island, NE Grand Island, NE Bid Security: Universal Surety Co. Universal Surety Co. Exceptions: None None Bid Price: Section A: $2,206,958.09 $2,011,480.05 Section B: $ 538,258.09 $ 587,580.00 Section C: $ 67,370.85 $ 54,406.70 Section D: $ 4,758.23 $ 2,336.60 Total Bid: $2,817,345.26 $2,655,803.05 cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director P2304 Grand Island Council Session - 10/12/2021 Page 124 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-269 WHEREAS, the City of Grand Island invited sealed bids for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on September 28, 2021 bids were received, opened, and reviewed; and WHEREAS, Elsbury Construction, LLC of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $2,655,803.05; and WHEREAS, Elsbury Construction, LLC’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2021/2022 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $2,655,803.05 for North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 125 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-13 #2021-270 - Approving Bid Award for Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 (Phase I) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 126 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Bid Award for Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 (Phase I) Presenter(s):John Collins PE, Public Works Director Background The Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 is for the rehabilitation of Custer Avenue. The project will improve the ride/pavement condition along this stretch of existing concrete curb and gutter roadway. The curb and gutter section will be removed and replaced in areas where it is in poor condition. This will speed construction and will not require any driveway, sidewalk or landscaping replacement. To lessen the impact on traffic this project has been broken into phases, which consist of: Phase I- Old Potash Highway to Faidley Avenue; Phase II- Faidley Avenue to 13th Street; Phase III- 13th Street to Forrest Street. On August 19, 2021 the Engineering Division of the Public Works Department advertised for bids for the first phase of Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13; with the second phase to be bid in the near future, and the third phase to be bid FY 2022/2023. There were twenty-three (23) potential bidders for this project. Discussion Two (2) bids were received and opened on September 30, 2021. The bids were submitted in compliance with the contract, plans and specifications. A summary of the bids is shown below. Grand Island Council Session - 10/12/2021 Page 127 / 204 Bidder Exceptions Base Bid The Diamond Engineering Co. of Grand Island, Nebraska None $1,246,840.95 Elsbury Construction, LLC of Grand Island, Nebraska None $1,261,497.35 There are sufficient funds in Account No. 21000001-2100-40042 to fund this project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the contract for Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 (Phase I) to The Diamond Engineering Company of Grand Island, Nebraska in the amount of $1,246,840.95 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 10/12/2021 Page 128 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 30, 2021 at 2:15 p.m. FOR: Custer Avenue-Old Potash Highway to Faidley Avenue Roadway Rehabilitation; Project No. 2019-P-13 (Phase I) DEPARTMENT: Public Works ESTIMATE: $1,500,000.00 FUND/ACCOUNT: 210 PUBLICATION DATE: August 19, 2021 NO. POTENTIAL BIDDERS: 31 SUMMARY Bidder: The Diamond Engineering Co. Elsbury Construction LLC Grand Island, NE Grand Island, NE Bid Security: Universal Surety Company Universal Surety Company Exceptions: None None Bid Price: $1,246,840.95 $1,261,497.35 cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director P2305 Grand Island Council Session - 10/12/2021 Page 129 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-270 WHEREAS, the City of Grand Island invited sealed bids for Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 (Phase I), according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on September 30, 2021 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $1,246,840.95; and WHEREAS, The Diamond Engineering Company’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2021/2022 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska in the amount of $1,246,840.95 for Custer Avenue- Old Potash Highway to Forrest Street Roadway Rehabilitation; Project No. 2019-P-13 (Phase I) is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 130 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-14 #2021-271 - Approving Bid Award for Capital Avenue - Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 131 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Bid Award for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-2 Presenter(s):John Collins PE, Public Works Director Background The Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is for the improvement of Capital Avenue from the Moores Creek Drainway to the roundabout at North Road. This will be a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. On August 20, 2021 the Engineering Division of the Public Works Department advertised for bids for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1. There were twenty-three (23) potential bidders for this project. Discussion Two (2) bids were received and opened on September 29, 2021. The bids were submitted in compliance with the contract, plans and specifications. A summary of the bids is shown below. Bidder Exceptions Base Bid Elsbury Construction LLC of Grand Island, Nebraska None $1,449,756.86 The Diamond Engineering Co. of Grand Island, Nebraska None $1,534,275.40* *corrected bid There are sufficient funds in Account No. 21000001-2100-40046 to fund this project. Grand Island Council Session - 10/12/2021 Page 132 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the contract for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 to Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $1,449,756.86 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 10/12/2021 Page 133 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 29, 2021 at 2:00 p.m. FOR: Capital Avenue – Moores Creek to North Road Roadway Improvements; Project No. 2020-P-1 DEPARTMENT: Public Works ESTIMATE: $2,200,000.00 FUND/ACCOUNT: 210 PUBLICATION DATE: August 20, 2021 NO. POTENTIAL BIDDERS: 23 SUMMARY Bidder: The Diamond Engineering Co. Elsbury Construction LLC Grand Island, NE Grand Island, NE Bid Security: Universal Surety Co. Universal Surety Co. Exceptions: None None Bid Price: $1,534,575.40 $1,449,756.86 cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director P2306 Grand Island Council Session - 10/12/2021 Page 134 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-271 WHEREAS, the City of Grand Island invited sealed bids for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on September 29, 2021 bids were received, opened, and reviewed; and WHEREAS, Elsbury Construction, LLC of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $1,449,756.86; and WHEREAS, Elsbury Construction, LLC’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2021/2022 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Elsbury Construction, LLC of Grand Island, Nebraska in the amount of $1,449,756.86 for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 135 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-15 #2021-272 - Approving Award of Professional Engineering Consulting Services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 136 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Award of Professional Engineering Consulting Services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 was advertised in the Grand Island Independent on July 9, 2021. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 is for the construction of a new sanitary sewer pump station and buffer tank that will extend the useful life of existing Lift Station No. 28 by effectively improving its peak capacity. Lift Station No. 28 is located northeast of the intersection of Husker Highway/James Road. Based on a 2021 update to the 2014 Wastewater Collection System Master Plan, the pipes directly upstream of Lift Station No. 28 will surcharge in peak capacity events in the near future. Several options were evaluated to solve this problem, with the most effective treatment being to install an extra pump station and a storage tank to essentially increase peak pump capacity by pumping the additional flow into a storage tank and discharging stored wastewater when downstream system capacity allows. Along with a new pump station and storage tank, a control system will be required to control operations. Associated paving, sidewalk, traffic control and all other items needed to complete the project will be included. Discussion One (1) submittal was opened on July 29, 2021, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $36,700.00 for such services. Grand Island Council Session - 10/12/2021 Page 137 / 204 Funds for the consulting services are in the approved 2021/2022 Wastewater Division budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $36,700.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 10/12/2021 Page 138 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 29, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 9, 2021 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 139 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-272 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on July 29, 2021 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $36,700.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for Lift Station No. 28 Equalization Tank; Project No. 2022-S-3 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 140 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-16 #2021-273 - Approving Award of Professional Engineering Consulting Services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 141 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Award of Professional Engineering Consulting Services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1 Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1 was advertised in the Grand Island Independent on July 9, 2021. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. The City is taking a proactive approach in rehabilitating sanitary sewer areas prior to any major failures. This project will focus on an area north of the Union Pacific Railroad (UPRR) tracks in the area around Broadwell Avenue and North Front Street. This pipe is primarily clay tile. Spot locations will be evaluated for sanitary sewer rehabilitation, with the thought that cured in place pipe (CIPP) will be the ideal solution as existing pipe segments are mostly within constricted areas, however other solutions may be considered. Manhole rehabilitation may also be completed if needed to reinforce structural integrity. Discussion Three (3) submittals were opened on July 29, 2021, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $65,028.00 for such services. Funds for the consulting services are in the approved 2021/2022 Wastewater Division budget. Grand Island Council Session - 10/12/2021 Page 142 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $65,028.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 10/12/2021 Page 143 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 29, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 9, 2021 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 144 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-273 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on July 29, 2021 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $65,028.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for 2022 Sanitary Sewer Rehabilitation; Project No. 2022-S-1 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 145 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-17 #2021-274 - Approving Award of Professional Engineering Consulting Services for Lift Station No. 1 Abandonment; Project No. 2022-S-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 146 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Award of Professional Engineering Consulting Services for Lift Station No. 1 Abandonment; Project No. 2022-S-2 Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for Lift Station No. 1 Abandonment; Project No. 2022-S-2 was advertised in the Grand Island Independent on July 9, 2021. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. This project is for the abandonment of existing Lift Station No. 1, which is located at 312 N Tilden Street in a portion of an old building owned by the Grand Island Parks Department. Due to the condition of the building it is desired to demolish the building and abandon the current pump station. Construction of a new sanitary sewer gravity main is planned, which will collect sewage currently flowing to Lift Station No. 1 from the east side of Broadwell Avenue. This will allow for the abandonment of the sewer that currently flows under Broadwell Avenue and the Ace Hardware building. As part of this project, sanitary sewer service for the Ace Hardware building will need to be constructed, which will more than likely utilize a commercial package lift station which would discharge to the sanitary sewer south of 3rd Street. If this work is unfeasible, an alternative plan may be pursued. The associated paving, sidewalk, traffic control, and all other items needed to complete the project will also be included. Discussion Four (4) submittals were opened on July 29, 2021, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $65,250.00 for such services. Grand Island Council Session - 10/12/2021 Page 147 / 204 Funds for the consulting services are in the approved 2021/2022 Wastewater Division budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Lift Station No. 1 Abandonment; Project No. 2022- S-2 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $65,250.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 10/12/2021 Page 148 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 29, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 9, 2021 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 149 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-274 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Lift Station No. 1 Abandonment; Project No. 2022-S-2, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on July 29, 2021 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $65,250.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for Lift Station No. 1 Abandonment; Project No. 2022-S-2 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 150 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-18 #2021-275 - Approving Award of Professional Engineering Consulting Services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 151 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Award of Professional Engineering Consulting Services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2 Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2 was advertised in the Grand Island Independent on July 9, 2021. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. This project will plan, design and build two (2) small projects as part of the larger Moores Creek Drainage Extension project. The extension of Moores Creek Drainage system was investigated in a 2017 engineering study that was completed by JEO for the City of Grand Island. This study was based on a past Central Platte Natural Resources District (CPNRD) drainage plan for Grand Island and focused on hydrologic sizing and operation of Moores Creek drainage ditch to serve current areas of southwest Grand Island, as well as the proposed US Highway 30 realignment project. A partial design was completed and the City coordinated with the Nebraska Department of Transportation (NDOT) to incorporate provisions for the drain extension in the US Highway 30 Realignment project. The two (2) small projects to be designed and constructed consist of the culvert extension of the ditch under Engleman Road near the Grand Island Utilities water storage tower, and the detention cell on the southwest corner of Old Potash Highway and North Road. Discussion Three (3) submittals were opened on July 29, 2021, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Grand Island Council Session - 10/12/2021 Page 152 / 204 Negotiations with the selected firm resulted in an agreed upon amount of $72,600.00 for such services. Funds for the consulting services are in the approved 2021/2022 Capital Improvement Project budget. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $72,600.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 10/12/2021 Page 153 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 29, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 9, 2021 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 154 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-275 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on July 29, 2021 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $72,600.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for Moores Creek Drainage Culvert Extension and Detention Cell; Project No. 2021-D-2 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 155 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-19 #2021-276 - Approving Award of Professional Engineering Consulting Services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 156 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Award of Professional Engineering Consulting Services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6 Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6 was advertised in the Grand Island Independent on July 9, 2021. The RFQ was also sent to sixteen (16) potential firms by the Engineering Division of the Public Works Department. This project is for the improvement of South Locust Street from the intersection of Fonner Park Road to Charles Street, with the potential for some improvements on Walnut Street north to 2nd Street. The proposal is to replace the existing asphalt street with a concrete curb and gutter roadway section along with associated sidewalk, traffic control, drainage and all other improvements needed to complete the project. Roadway alignment issues at intersections will be remedied to provide for lanes that align through intersections. Drainage will also be improved as the current roadway drainage has been reduced over the years with multiple asphalt overlay projects. Discussion Three (3) submittals were opened on July 29, 2021, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from Olsson, Inc. of Grand Island, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $300,000 for such services. Funds for the consulting services are in the approved 2021/2022 Capital Improvement Project budget. Grand Island Council Session - 10/12/2021 Page 157 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6 to Olsson, Inc. of Grand Island, Nebraska for an amount not to exceed $300,000.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 10/12/2021 Page 158 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 29, 2021 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 9, 2021 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 159 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-276 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on July 29, 2021 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, Olsson, Inc. of Grand Island, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $300,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from Olsson, Inc. of Grand Island, Nebraska for professional engineering consulting services for South Locust Street Improvements- Fonner Park Road to 2nd Street; Project No. 2021-P-6 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 160 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-20 #2021-277 - Approving Amendment No. 2 to Engineering Consulting Services Related to Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 161 / 204 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:October 12, 2021 Subject:Approving Amendment No. 2 to Engineering Consulting Services Related to Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4 Presenter(s):John Collins PE, Public Works Director Background The Central Nebraska Regional Airport Collection System originated with the Army Air Corp Base built during World War II. It consists of approximately 24,900 linear feet of sanitary sewer. On February 14, 2017, via Resolution No. 2017-33, City Council approved an agreement with HDR Engineering, Inc. of Omaha, Nebraska in the amount of $35,550.00 for engineering services related to the Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017-S-4. This first phase of services included infrastructure evaluation, environmental records review, interviews, and development of a master plan. On May 12, 2020, via Resolution No. 2020-117, City Council approved Amendment No. 1 to the original agreement with HDR Engineering, Inc. in the amount of $267,000.00 to address final design of a new lift station, collection system, force main, rehabilitation of a portion of the existing gravity sewer, as well as the abandonment of the existing system. Such amendment resulted in a revised agreement amount of $302,550.00. Discussion The original agreement with HDR Engineering, Inc. requires an amendment to address construction phase services, as well as inspection and material testing. Amendment No. 2 is in the amount of $369,900.00, for a revised agreement of $672,450.00. Grand Island Council Session - 10/12/2021 Page 162 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 2 to the original agreement with HDR Engineering, Inc. of Omaha, Nebraska, in the amount of $369,900.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 10/12/2021 Page 163 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-277 WHEREAS, on February 14, 2017, via Resolution No. 2017-33, the Grand Island City Council approved entering into an agreement with HDR Engineering, Inc. of Omaha, Nebraska in the amount of $35,550.00 for engineering consulting services related to Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017- S-4; and WHEREAS, on May 12, 2020, via Resolution No. 2020-117, City Council approved Amendment No. 1 to the original agreement in the amount of $267,000.00 to address final design of a new lift station, collection system, force main, rehabilitation of a portion of the existing gravity sewer, as well as the abandonment of the existing system; and WHEREAS, the original agreement is now being amended to address construction phase services, as well as inspection and material testing; and WHEREAS, such amendment is in the amount of $369,900.00, for a revised agreement amount of $672,450.00; and WHEREAS, Amendment No. 2 to the original agreement with HDR Engineering, Inc. of Omaha, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 2 with HDR Engineering, Inc. of Omaha, Nebraska for engineering consulting services related to Central Nebraska Regional Airport Sanitary Sewer Collection System Rehabilitation; Project No. 2017- S-4, in the amount of $369,900.00, is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 164 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-21 #2021-278 - Approving Purchase of One (1) 2022 Model 90,000 GVW Conventional Truck-Tractor for the Solid Waste Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 165 / 204 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:October 12, 2021 Subject:Approving Purchase of One (1) 2022 Model 90,000 GVW Conventional Truck-Tractor for the Solid Waste Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Solid Waste Division budgeted for one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor in the 2021/2022 FY to replace a 2015 Freightliner CA 113, which has approximately 8,100 hours. This piece of equipment is utilized on a daily basis for hauling solid waste from the transfer station to the landfill for disposal. The current truck-tractor unit will be traded in for the new piece of equipment. Discussion The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA) with Resolution 2014-326, which is now known as Sourcewell. To meet competitive bidding requirements, the Solid Waste Division obtained pricing from the Sourcewell Contract No. 060920-NVS awarded to Hansen International Truck, Inc. of Grand Island, Nebraska. Public Works staff is recommending the purchase of one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor from Hansen International, Inc. in the amount of $123,577.09, accounting for a $24,000.00 trade-in of the current piece of equipment, the final purchase price is $99,577.09. Following is a picture of the 2015 Freightliner CA 113 truck-tractor that is to be traded. Grand Island Council Session - 10/12/2021 Page 166 / 204 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor for the Solid Waste Division in the amount of $123,577.09, minus $24,000.00 trade-in of the current piece of equipment, resulting in the final purchase price of $99,577.09. Sample Motion Move to approve the resolution. Grand Island Council Session - 10/12/2021 Page 167 / 204 Approved as to Form ¤ ___________ October 21, 20212 ¤ City Attorney R E S O L U T I O N 2021-278 WHEREAS, the National Joint Powers Alliance Buying Group, now known as Sourcewell, was utilized to secure competitive bids for one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor by the Solid Waste Division of the Public Works Department; and WHEREAS, the Sourcewell Contract No. 060920-NVS was awarded to Hansen International, Inc. of Grand Island, Nebraska; and WHEREAS, the Public Works Department has recommended the purchase of one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor from Hansen International, Inc. of Grand Island, Nebraska in the amount of $123,577.09, minus $24,000.00 trade-in of the current piece of equipment, resulting in the final purchase price of $99,577.09; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) 2022 Model 90,000 GVW Conventional Truck-Tractor from Hansen International, Inc. is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 168 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-22 #2021-279 - Approving Purchase of Office Furniture for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 10/12/2021 Page 169 / 204 Council Agenda Memo From:Jeremy Rogers, Interim Assistant Public Works Director- Wastewater Meeting:October 12, 2021 Subject:Approving Purchase of Office Furniture for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 Presenter(s):John Collins PE, Public Works Director Background On April 14, 2020, via Resolution No. 2020-95, City Council approved the bid award to Sampson Construction Co., Inc. of Kearney, Nebraska in the amount of $3,454,000.00 for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2. As a result of this renovation additional office furniture is necessary. The COVID response caused pricing volatility that negatively impacted this purchase. Construction is still underway so not all of the offices are complete, and the building was designed for anticipated staffing levels over the next 50 years so not all space is immediately needed. Additionally there are several vacancies that are difficult to fill. In an attempt to minimize cost and anticipating price stabilization, this purchase only includes furnishings that are needed for staff immediately occupying the building. For transparency information in this purchase will be included with future procurement so the total cost will be clear. Discussion The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA), now known as Sourcewell, with Resolution No. 2014- 326. To meet competitive bidding requirements, the Wastewater Division obtained contract pricing from the (NJPA) Sourcewell Contract No. 121919-OFS (RFP #121919) awarded to OFS Brands, Inc. of Huntingburg, Indiana; with Eakes Office Solutions of Grand Island, Nebraska assigned as our authorized dealer. Such office furniture meets all of the requirements of the Wastewater Treatment Plant Laboratory, Operations Control Center, Grand Island Council Session - 10/12/2021 Page 170 / 204 and Administrative Building Renovation; Project No. 2017-WWTP-2 for a total price of $87,326.88. There are sufficient funds for this purchase in Account No. 53030054- 85213-53553. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of office furniture for the Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 from Eakes Office Solutions of Grand Island, Nebraska in the total amount of $87,326.88. Sample Motion Move to approve the resolution. Grand Island Council Session - 10/12/2021 Page 171 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-279 WHEREAS, the Wastewater Division of the Public Works Department of the City of Grand Island budgeted for office furniture for the Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 in the 2020/2021 fiscal year; and WHEREAS, said equipment can be obtained from the (NJPA) Sourcewell Contract No. 121919-OFS (RFP #121919) awarded to OFS Brands, Inc. of Huntingburg, Indiana; with Eakes Office Solutions of Grand Island, Nebraska assigned as our authorized dealer; and WHEREAS, purchasing the office furniture from Sourcwell Contract No. 121919-OFS meets all statutory bidding requirements; and WHEREAS, the funding for such office furniture is provided in the 2020/2021 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of office furniture for the Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2 from Eakes Office Solutions of Grand Island, Nebraska in the amount of $87,326.88 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 172 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-23 #2021-280- Approving Amendment for Design Service to Renovate Small Arms Firing Range Overhead Baffle System Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 10/12/2021 Page 173 / 204 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:October 12, 2021 Subject:Approval of Amendment of Design Services for Renovate Baffles at Heartland Public Shooting Park Presenter(s):Todd McCoy, Parks and Recreation Director Background The Heartland Public Shooting Park (HPSP) pistol and rifle ranges include a baffles system to stop stray bullets from leaving the range making the baffles an important safety feature. Nearly half of the HPSP baffles were damaged or destroyed during wind storms in 2019 and 2020. The remaining baffles have aged or damaged to a point that staff is recommending a redesign and reconstruction of the baffle system. In September of last year City Council approved Resolution 2020-239 to design new overhead baffles at HPSP. In May of this year the Parks and Recreation Department advertised for bids to construct the new baffle system. Unfortunately the lone bid was twice as much of the approved budget amount. The bid was attributed to unusual high material price at that time. The decision was made to wait until later in the year in hopes that material prices would come down. During that time staff also engaged the design team to reevaluate the design to find cost savings for construction. The City has received $73,310.11 for damages from insurance. The City will receive an additional $74,488.88 from insurance upon the completion of repairs. The new estimate to renovate the damaged ranges is $750,000.00. Grand Island Council Session - 10/12/2021 Page 174 / 204 Discussion Staff recommends accepting amendment to the agreement with JEO Consulting Group to redesign the HPSP baffle system. The proposed amendment will increase the JEO contract for design services by $11,000.00. The new total price to design the new baffles is $55,000.00. Food and Beverage funds will be used for expenses beyond the insurance payments. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the amendment to the agreement with JEO Consulting Group of Wahoo, Nebraska to design a reconstructed baffle system at HPSP. The amendment will increase the JEO contract for design services by $11,000.00. The new total price to design the new baffles is $55,000.00. Sample Motion Move to approve the amendment from JEO Consulting Group to redesign HPSP baffles. Grand Island Council Session - 10/12/2021 Page 175 / 204 AMENDMENT TO AGREEMENT HEARTLAND PARK SHOOTING RENOVATIONS BAFFLES GRAND ISLAND, NEBRASKA JEO PROJECT NO. R171601.00 October 5, 2021 REFERENCE: Standard form of agreement between Owner and Engineer for professional services dated September 25, 2020. Except as noted below, all other terms and conditions remain unchanged. AMENDMENT: To add additional design services to the scope of work for redesigning of the project, based upon on the review by the City and Hornady, Including removing the steel from the rifle and pistol range eyebrows, add additional lumber and conveyor belt to all eyebrows, reinforce leading edge of eyebrows with wood, revisit all baffle locations, revisit blue sky analysis, etc. Also additional redesign based on the eliminating one baffle on the pistol range and changing the vertical baffle design on the rifle range to all new material from our September 15th on-site meeting. FEE: Additional Design Services $11,000.00 OWNER: City of Grand Island, Nebraska ENGINEER: David C. Henke, Project Manager JEO Consulting Group, Inc. Grand Island Council Session - 10/12/2021 Page 176 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-280 WHEREAS, on September 22, 2020 by Resolution 2020-239, the City Council of the City of Grand Island awarded JEO Consulting Group Inc. of Wahoo, Nebraska, a proposal in the amount of $44,000.00, to provide design services to Renovate Small Arms Firing Range Overhead Baffle System at the Heartland Public Shooting Park; and WHEREAS, due to high construction costs the construction bid was not awarded and decision made to wait until material prices would come down; and WHEREAS, during that time staff engaged with the design team to re-evaluate the baffle system design to find cost savings for construction; and WHEREAS, such modifications will be funded through the Food and Beverage Tax; and WHEREAS, such modifications have been incorporated into Amendment No. 1; and WHEREAS, the result of such modifications will increase the contract amount by $11,000.00 for a revised contract price of $55,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Amendment No. 1 between the City of Grand Island and JEO Consulting Group Inc. of Wahoo, Nebraska to design a reconstructed baffle system: 1.Additional services to design a reconstructed baffle system increase of $11,000.00. Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 177 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-24 #2021-281- Approving Change Order #1 for Construction of Veteran's Sports Complex Batting Cages Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 10/12/2021 Page 178 / 204 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:October 12, 2021 Subject:Approve Batting Cages Project Change Order No. 1 Presenter(s):Todd McCoy, Parks and Recreation Director Background On September 14, City Council approved Lacy Construction Company of Grand Island, Nebraska to construct three (3) new outdoor batting cages at the Veterans Sports Complex by Resolution 2021-223. The project was planned to be a partnerships between the City and ABCDD softball league. The City budgeted to fund the batting cages which will be open to all teams using the facility. The softball league budgeted to fund a building in which they would use in conjunction with the batting cages and to house leagues equipment on site. The bids to construct the building were well over the engineers estimate. As a result the ABCDD softball league has requested to wait until a later date so that additional funds can be raised to construct the building. Discussion As a result of the building not being constructed at this time a few line items required adjusting. Change Order No. 1 results in an overall decrease of $19,106.89 to the existing contract. The new total contracted price for Lacy Construction Company to construct the batting cages is $85,241.61. Food and Beverage Tax proceeds will be utilized. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 10/12/2021 Page 179 / 204 Recommendation City Administration recommends that City Council approve Change Order No. 1 related to the contract with Lacy Construction Company of Grand Island, Nebraska to building three (3) new batting cages at the Veterans Sports Complex. Change Order No. 1 results in an overall decrease of $19,106.89 to the existing contract. The new total contracted price for Lacy Construction Company to construct the batting cages is $85,241.61. Sample Motion Move to approve batting cage project construction Change Order No. 1. Grand Island Council Session - 10/12/2021 Page 180 / 204 Grand Island Council Session - 10/12/2021 Page 181 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-281 WHEREAS, on September 14, 2021 by Resolution 2021-223, the City Council of the City of Grand Island awarded Lacy Construction Co. of Grand Island, Nebraska, the bid in the amount of $104,348.50, for the construction of the Veteran’s Sports Complex Batting Cages at the Veteran’s Sports Complex; and WHEREAS, as a result of the building not being constructed at this time a few line items required adjusting; and WHEREAS, such modifications will be funded through the Food and Beverage Tax; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, the result of such modifications will decrease the contract amount by $19,106.89 for a revised contract price of $85,241.61. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Lacy Construction Co. of Grand Island, Nebraska to provide the modifications set out as follows: 1.Site preparation & Mobilization decrease $11,278.58 2.Batting Facility Electrical service connection decrease $ 7,206.76 3.Construct 5” concrete sidewalk decrease $ 2,304.67 4.Seeding decrease $ 591.98 5.Batting Facility Nets and frames increase $ 19.00 6.Construct 5” concrete pavement increase $ 2,256.10 Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 182 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item G-25 #2021-282- Approving Bid Award for Design Services for Broadwell Trail Expansion Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 10/12/2021 Page 183 / 204 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:October 12, 2021 Subject:Approve Design Services for Broadwell Trail Expansion Presenter:Todd McCoy, Parks and Recreation Director Background Extending the current trail system north along Broadwell Avenue to Veterans Sports Complex and Eagle Scout Park was listed as a Phase I “Priority Trail” in the recent Grand Island Metropolitan Area Bicycle and Pedestrian Master Plan because of its added safety, connectivity, and anticipated high use. The new trail will be 10’ wide and approximately ½ mile long. Grand Island Council Session - 10/12/2021 Page 184 / 204 Discussion On July 9, 2021 the City advertised a Request for Qualifications (RFQ) for firms to design the expansion of the trail north along Broadwell Avenue. Four RFQ’s were received. Staff recommends contracting Olsson Inc. of Grand Island, Nebraska for conceptual design services. Olsson Inc. proposes to work with City staff, railroad representatives, and other stakeholders to develop the best options for safety, cost effectiveness, and locations for the new trail. The contact amount is for time-and-expense not-to-exceed $39,500.00. City staff expects additional expenses for final design and construction management services not included in the initial proposed Olsson agreement. Food and Beverage Tax funds will be utilized. Alternatives The Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the agreement with Olsson Inc. of Grand Island, Nebraska for conceptual design services for the Broadwell Trail Expansion. Sample Motion Move to approve the agreement with Olsson Inc. for conceptual design services for the Broadwell Trail Expansion in the total contact amount of $39,500.00. Grand Island Council Session - 10/12/2021 Page 185 / 204 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE 2022 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE:July 29, 2021 at 4:00 p.m. DEPARTMENT:Public Works PUBLICATION DATE:July 9, 2021 NO. POTENTIAL BIDDERS:16 PROPOSALS RECEIVED HDR JEO Consulting Group Omaha, NE Grand Island, NE Benesch Olsson Grand Island, NE Grand Island, NE cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director Todd McCoy, Parks & Recreation Director P2292 Grand Island Council Session - 10/12/2021 Page 186 / 204 Grand Island Council Session - 10/12/2021 Page 187 / 204 Grand Island Council Session - 10/12/2021 Page 188 / 204 Grand Island Council Session - 10/12/2021 Page 189 / 204 Grand Island Council Session - 10/12/2021 Page 190 / 204 Grand Island Council Session - 10/12/2021 Page 191 / 204 Grand Island Council Session - 10/12/2021 Page 192 / 204 Grand Island Council Session - 10/12/2021 Page 193 / 204 Grand Island Council Session - 10/12/2021 Page 194 / 204 Grand Island Council Session - 10/12/2021 Page 195 / 204 Grand Island Council Session - 10/12/2021 Page 196 / 204 Grand Island Council Session - 10/12/2021 Page 197 / 204 Grand Island Council Session - 10/12/2021 Page 198 / 204 Grand Island Council Session - 10/12/2021 Page 199 / 204 Grand Island Council Session - 10/12/2021 Page 200 / 204 Grand Island Council Session - 10/12/2021 Page 201 / 204 Grand Island Council Session - 10/12/2021 Page 202 / 204 Approved as to Form ¤ ___________ October 21, 2021 ¤ City Attorney R E S O L U T I O N 2021-282 WHEREAS, the City of Grand Island issued a Request for Qualifications (RFQ) for firms to design the expansion of the trail north along Broadwell Avenue to the Veteran’s Sports Complex and Eagle Scout Park; and WHEREAS, four (4) request for qualifications were received; and WHEREAS, Olsson Inc. from Grand Island, Nebraska, submitted a proposal for such project in accordance with the Request for Qualifications; and WHEREAS, a contract amount of $39,500.00 has been negotiated; and WHEREAS, such project will be funded through the Food and Beverage Tax. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Olsson Inc. from Grand Island, Nebraska to design the expansion of the trail north along Broadwell Avenue to the Veteran’s Sports Complex and Eagle Scout Park is hereby approved at a cost of $39,500.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, October 12, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 10/12/2021 Page 203 / 204 City of Grand Island Tuesday, October 12, 2021 Council Session Item J-1 Approving Payment of Claims for the Period of September 29, 2021 through October 12, 2021 The Claims for the period of September 29, 2021 through October 12, 2021 for a total amount of $5,756,668.74. A MOTION is in order. Staff Contact: Patrick Brown, Finance Director Grand Island Council Session - 10/12/2021 Page 204 / 204