07-20-2021 City Council Study Session Packet
City of Grand Island
Tuesday, July 20, 2021
Study Session Agenda
City Council:
Jason Conley
Michelle Fitzke
Bethany Guzinski
Chuck Haase
Maggie Mendoza
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Justin Scott
Mark Stelk
Mayor:
Roger G. Steele
City Administrator:
Jerry Janulewicz
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street, Grand Island, NE 68801
Grand Island Study Session - 7/20/2021 Page 1 / 87
City of Grand Island Tuesday, July 20, 2021
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
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City of Grand Island
Tuesday, July 20, 2021
Study Session
Item -1
Capital Projects and Parks Projects
Staff Contact: Patrick Brown
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PUBLIC WORKS
John Collins, PE
City Engineer/Public Works Director
Capital Projects
2021/2022
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2021 Projects
2
Stolley Park Rd Rehabilitation
Annual Curb Ramp Project No. 2021-CR-1
Webb Rd Paving Assessments
Sycamore Underpass Rehabilitation
Pavement Condition
Five Points Intersection Improvements
Old Potash Hwy; North Rd to Webb Rd
US Hwy 30 Realignment (NDOT)
Broadwell/UPRR Grade Separation
Signal Timing
North Rd; 13th St to Hwy 2
North Rd; Old Potash Hwy to 13th St
North Rd; Hwy 30 to Old Potash Hwy
US Hwy 30 Bridges (NDOT)
Custer Ave Rehabilitation
Eddy St Underpass Rehabilitation
Capital Ave; Moores Creek to North Rd
Hwy 2; Cairo to Grand Island (NDOT)
Bond Payment
NW Flood Control Project
Moores Creek Drain Extension
N Broadwell Drainage
N 80 Wetland Delineation
Sidewalk Cost Share Program
Capital Ave Drainage Improvements
PVIP Drainage Dist. No. 2020-1
Capital Heights Drainage
Misc. Drainage Improvements
US Hwy 30 Drainage (NDOT)
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2021 Capital Improvement Projects
Funded by Gas Tax
3
Project 2021 Budget 2021 Forecast
Stolley Park Rd Rehabilitation -$ 500$
Annual Curb Ramp Project (2021-CR-1)155,000$ 155,000$
Webb Rd Paving Assessments 120,000$ 120,000$
Sycamore Underpass Rehab -$ 119,072$
Pavement Condition -$ 2,821$
Five Pts Intersection Improvements -$ 2,500$
Old Potash Hwy; North Rd to Webb Rd 7,875,000$ 7,875,000$
US Hwy 30 Realingment -$ 200$
Broadwell /UPRR Grade Separation 124,000$ 184,041$
Signal Timing -$ 1,230$
North Rd; 13th St to Hwy 2 2,540,000$ 3,161,652$
North Rd; Old Potash Hwy to 13th St 15,000$ 15,000$
North Rd; US Hwy 30 to Old Potash Hwy 15,000$ 35,000$
US Hwy 30 Bridges -$ 4,000$
Custer Ave Rehabilitation 900,000$ 100,000$
Eddy St Underpass Rehabilitation 900,000$ 80,000$
Capital Ave; Moores Creek to North Rd 1,090,000$ 140,000$
Hwy 2; Cairo to Grand Island -$ 500$
Bond Payment -$ 237,485$
13,734,000$ 12,234,001$
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PUBLIC WORKS
2021 Capital Improvement Projects
Funded by General Fund
4
NW Flood Control Project 490,500$ 195,000$
Moores Creek Drain Extension; 2020-D-1 95,000$ 166,310$
N Broadwell Drainage; 2018-D-1 -$ 19,838$
N 80 Wetland Delineation 150,000$ 10,000$
Sidewalk Cost Share Program 25,000$ 25,000$
Capital Ave Drainage Improvements; 2020-D-2 250,000$ 310,000$
PVIP Drainage Dist No. 2020-1 200,000$ 200,000$
Capital Heights Drainage 300,000$ -$
Misc. Drainage Improvements 75,000$ -$
Highway 30 Drainage (NDOT)-$ 583,198$
1,585,500$ 1,509,347$
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PUBLIC WORKS
Summary of Capital Improvement Projects
5
Project 2021 Budget 2021 Forecast
Funded by Gas Tax 13,734,000$ 12,234,001$
Funded by General Fund 1,585,500$ 1,509,347$
15,319,500$ 13,743,348$
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6
Proposed Capital Projects for 2021/2022
Annual Curb Ramp Project No. 2022-CR-1
Webb Rd Paving Assessments
Pavement Condition Survey
Five Points Intersection Improvements
Old Potash Hwy; North Rd to Webb Rd
Broadwell/ UPRR Grade Separation
North Rd; 13th St to Hwy 2
North Rd; Old Potash Hwy to 13th St
North Rd; US Hwy 30 to Old Potash Hwy
US Highway 30 Bridges (NDOT)
Custer Ave; Old Potash Hwy to Faidley Ave
Custer Ave; Faidley Ave to 13th St
Eddy St Underpass Rehabilitation
Capital Ave; Moores Creek to North Rd
Hwy 2 Resurfacing (NDOT)
Bond Payment
Locust St; Koenig St to Fonner Park Rd
Claude Rd (ROW)
NW Flood Control Project
Moores Creek Drain Extension-Water
Tower/Park Culverts
Moores Creek Detention Cell-Old Potash
Hwy & North Rd
N 80 Wetland Delineation
Sidewalk Cost Share Program
PVIP Drainage District No. 2020-1
Brookline Drainage Improvements
South St/ Henry St Drainage Improvements
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Annual Curb Ramp Project No. 2022-CR-1
$165,000
Required by the Federal American
Disabilities Act (ADA) Regulations
–installation program follows the
previous year’s asphalt program and
other priority corridors. Additional
locations are added as funds allow.
7
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Webb Road Paving Assessments (City share)
$120,000
The City portion of the Webb Road
paving improvements under District
No. 1260 were set at $803,896.74
Installments are set to be paid over the
ten (10) year timeframe set by the
Board of Equalization –2022 is
payment year seven (7)
8
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Pavement Condition Survey
$165,000
Requirement to assess roadway pavement every three (3) years, at
a minimum
Assessment is used to determine roadways that become part of
the annual maintenance project, as well as roadways that require
more substantial work or rebuild
Information also used for City’s annual
audit and for GASB 34
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Five Points Intersection Improvements (NDOT)
$50,000 / $3,420,000
Work will begin to acquire
public right-of-way and
finish design
Letting scheduled Fall 2022
(subject to change)
Federal funding cap
increased to $2,640,000
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Old Potash Highway; North Road to Webb Rd
$2,350,000/ $15,735,000
Widening and reconfiguring Old Potash Highway from North Road to
Webb Road, with improvements at intersections, and increased
connectivity to roadway network
11
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1
2Grand Island Study Session - 7/20/2021 Page 15 / 87
Broadwell/UPRR Grade Separation
$70,000/ $28,350,000
13
Seeking grant opportunities:
Infrastructure for Rebuilding America
(INFRA) and Rebuilding American
Infrastructure with Sustainability and
Equity (RAISE)
Mittigate vehicle traffic conflicts with
railroad crossing
Anticipate 10 year process to acquire
funds (began FY 2019)
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14
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North Road; 13th Street to Highway 2
$2,000,000/ $8,500,000
Intersection of Highway 2 and North Rd to
the intersection of 13th Street and North Rd
15
Concrete curb and gutter with sidewalk,
traffic control, and drainage
Completion 2022
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North Road; Old Potash Hwy to 13th Street
$3,525,000/ $4,595,296
13th Street to Old Potash Highway
Concrete curb and gutter section with
sidewalk, traffic control, and
drainage
16
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North Road; US Hwy 30 to Old Potash Hwy
$25,000/ $3,014,768
Improvements from the intersection of
Old Potash Highway and North Road to
the intersection of Highway 30 and North
Road
Concrete curb and gutter with sidewalk,
traffic control, and drainage
ROW/Easement acquisitions FY 2022
17
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US Highway 30 Bridges (NDOT)
$230,000 (City share)/ $5,616,785
Repairing and milling existing roadway and resurfacing with
asphalt
Replacing approaches, remodeling abutments and wing walls,
replacing or constructing median barrier, and sidewalk
overlay, and other repairs
Cost of work within City limits is estimated at $1,842,000
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Custer Avenue Rehabilitation
$3,005,000/ $4,200,000
Full depth removal of the driving
lanes
Project will be constructed in 3
phases
Phase I-Old Potash Hwy to
Faidley Ave
Phase II-Faidley Ave to 13th St
Phase III-13th St to Forrest St
19
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20
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Eddy Street Underpass Rehabilitation
$1,300,000/ $1,500,000
Concrete patching, wall surface
treatments, bird netting and other
repairs
Construction 2022 (anticipate lane
closures, but not full closure)
21
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Capital Avenue, Moores Creek to North Road
$2,235,000/ $2,375,000
Widening west from the Moores Creek
Drainway to North Road to match section
to the east
Concrete curb and gutter section with
sidewalk, traffic control, and drainage
22
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Highway 2 Resurfacing (City share)
$1,200,000 / $15,668,000
Reconstructing from Cairo to Grand
Island
Removing and replacing pavement
(including shoulders, median, and
curb & gutter )with concrete
Estimated cost within City limits:
$7,918,079; City share: $1,878,894
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Locust St; Koenig St to Fonner Park Rd
$450,000 / $6,783,520
Full depth replacement of roadway
Geometric/drainage improvements
Design to start 2022
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Claude Rd (ROW)
$750,000
Surrounding area is being developed
ROW is necessary for corridor protection for future
expansion of Claude Road;Faidley Avenue to State
Street
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Northwest Flood Control Project
$35,000 / $7,800,000
Nearing completion.
27
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Moores Creek Drain Extension-
Water Tower/Park Culverts
$200,000/ $245,000
Installation of drainage
culverts near Water Tower
28
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Moores Creek Detention Cell-
Old Potash Hwy & North Rd
$450,000
Detention cell to serve the
Old Potash Highway/North
Road area
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N 80 Wetland Delineation
$200,000 / $1,700,000
City owned wetland bank
Detention cell to allow additional
storage on the north end of town
Improve drainage depths in Moores
Creek within the City
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Sidewalk Cost Share Program
$25,000
Ordinance No. 9764
Repair displaced, broken, and/or
ADA deficient sidewalks in the
public ROW
Construct sidewalk to fill in the
network
5 applications received in FY21, with
$9,645.79 paid out
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PVIP Drainage District No. 2020-1
$250,000/ $600,000
Design and construction of
drainage outlet in the Platte
Valley Industrial Park area
City portion of a partnership
with Hall County, CPNRD &
GIAEDC
City cost will be recouped by
assessment district
32
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Brookline Drainage Improvements
$350,000
Improve drainage along
Brookline Drive, East of
South Locust Street
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South St/ Henry St Drainage Improvements
$100,000
Improve intersection
drainage to stop
roadway washout
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35
2022 Capital Improvement Projects
Funded with Gas Tax Money & Sales Tax
Annual Curb Ramp Project (2022-CR-1)165,000$
Webb Rd Paving Assessments 120,000$
Pavement Condition Survey 165,000$
Five Points Intersection Improvements 50,000$
Old Potash Hwy; North Rd to Webb Rd 2,350,000$
Broadwell /UPRR Grade Separation 70,000$
North Rd; 13th St to Hwy 2 2,000,000$
North Rd; Old Potash Hwy to 13th St 3,525,000$
North Rd; US Hwy 30 to Old Potash Hwy 25,000$
US Highway 30 Bridges (NDOT)230,000$
Custer Ave; Old Potash Hwy to Faidley Ave 1,500,000$
Custer Ave; Faidley Ave to 13th St 1,505,000$
Eddy St Underpass Rehabilitation 1,300,000$
Capital Ave; Moores Creek to North Rd 2,235,000$
Hwy 2 Resurfacing (NDOT)1,200,000$
Bond Payment 1,708,850$
Locust St; Koenig St to Fonner Park Rd 450,000$
Claude Rd (ROW)750,000$
19,348,850$
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2022 Capital Improvement Projects
Funded by General Fund
36
NW Flood Control Project 35,000$
Moores Creek Drain Extension Water Tower/Park Culverts 200,000$
Moores Creek Detention Cell- Old Potash Hwy & North Rd 450,000$
N 80 Wetland Delineation 200,000$
Sidewalk Cost Share Program 25,000$
PVIP Drainage District No. 2020-1 250,000$
Brookline Drainage Improvements 350,000$
South St/ Henry St Drainage Improvements 100,000$
1,610,000$
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2022 Capital Improvement Budget Summary
•$330,000 of capital dollars is mandated
•$120,000 of capital dollars is funding Federal Aid projects
•$1,430,000 of capital dollars is funding State projects
37
Funded by Gas Tax & Sales Tax 19,348,850$
Funded by Sales Tax 1,610,000$
20,958,850$
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2022 Funding Sources-210 Fund
38
Balance Forward 10,511,416$
State Gas Tax Fund 5,500,000$
NDOT Buy Backs 986,731$
1/2 Cent Sales Tax 7,429,500$
Other Revenue 2,539,500$
Bond -$
Total Available Funding 26,967,147$
210 Fund Capital Projects 19,348,850$
210 Streets Expenses 4,911,588$
210 Streets Non-Capital Projects 1,685,000$
Total Expenses 25,945,438$
Ending Cash Balance in 210 Fund 1,021,709$
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39
2022 Future Project Expenses
Project 2022 2023 2024 2025 2026
Annual Handicap Ramp 165,000$ 168,826$ 463,710$ 477,621$ -$
Webb Rd Paving Assessments 120,000$ 120,000$ 120,000$ 120,000$ -$
Pavement Condition Survey 165,000$ -$ -$ -$ -$
Five Points Intersection Improvements 50,000$ -$ -$ 179,108$ -$
Old Potash Hwy; North Rd to Webb Rd 2,350,000$ -$ -$ -$ -$
Broadwell /UPRR Grade Separation 70,000$ 563,000$ -$ -$ -$
North Rd; 13th St to Hwy 2 2,000,000$ -$ -$ -$ -$
North Rd; Old Potash Hwy to 13th St 3,525,000$ 500,000$ -$ -$ -$
North Rd; US Hwy 30 to Old Potash Hwy 25,000$ 2,650,000$ -$ -$ -$
US Highway 30 Bridges (NDOT)230,000$ 115,000$ -$ -$ -$
Custer Ave; Old Potash Hwy to Faidley Ave 1,500,000$ -$ -$ -$ -$
Custer Ave; Faidley Ave to 13th St 1,505,000$ -$ -$ -$ -$
Eddy St Underpass Rehabilitation 1,300,000$ -$ -$ -$ -$
Capital Ave; Moores Creek to North Rd 2,235,000$ -$ -$ -$ -$
Hwy 2 Resurfacing (NDOT)1,200,000$ -$ -$ -$ -$
Bond Payment 1,708,850$ 1,763,150$ 1,759,350$ 1,758,450$ 1,760,250$
Locust St; Koenig St to Fonner Park Rd 450,000$ 450,204$ 2,898,185$ 2,985,131$ -$
Claude Rd (ROW)750,000$ -$ -$ -$ -$
N 80 Wetland Delineation 200,000$ 1,490,000$ -$ -$ -$
19,548,850$ 7,820,180$ 5,241,245$ 5,520,310$ 1,760,250$
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PUBLIC WORKS
Inflation is running about 8%
Timeline
Delays in shipping
Shortage of workers
40
Issues from COVID Response
Grand Island Study Session - 7/20/2021 Page 43 / 87
41
2012-2020 Public Works CIP Projects
2012
Annual Asphalt Resurfacing Project
Annual Sidwealk Projects
Miscellaneous Safety Enhancements
Moores Creek Drain Extension- Faidley Avenue to Edna Drive; Drainage Project No. 2008-D-2
Storm Water Planning
DrainageDitch Concrete Liner
Highway 30- Grant to Greenwich; Project No. NH 30-4(103)
Contracted Concrete Repair
Aeration Basins Improvements
Sanitary Sewer Rehabilitation
Sanitary Sewer District No. 528; Wildwood Sub
Sanitary Sewer Distict No. 530T; Highway 281 to I-80
2013
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Asphalt Resurfacing Program
Blaine Street Paving- Wildwood Drive to Schimmer Drive; Street Improvement Project No. 2012-P-2
Stagecoach Detention Cell Improvement; Project No. 2013-D-1
Stuhr Road Concrete Overlay
Contracted Concrete Repair
2014
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Asphalt Resurfacing Project
Downtown Historical Lighting; Project No. ENH-40 (60)
Southwest Outfall Drainage- Central Community College to the Wood River; Project No. 2011-D-1
South Webb Raod extending north from Stolley Park Road to Union Pacific Railroad Tracks; Street Improvement District No. 1260
Westgate Road extending from North Road to paved sectcion of Westgate Road; Street Improvement District No. 1261
US Highway 30 Drainage Improvements; Project No. URB-30-4(158)
Federal Aid Resurfacing- Various Location; Project No. URB-5409(2), Control No. 42706
Walk to Walnut Safe Routes to School
Contracted Concrete Repair
2015
Annual Asphalt Resurfacing Project
3rd Street and Wheeler Avenue Intersection Improvements; Project No. 2015-P-2
ADA Accessible Sidewalk Curb Ramp Improvements
Faidley Avenue and Diers Avenue Traffic Signal; Project No. 2014-TS-1
State Street and Capital Avenue Connector Trail
Westgate Drainage Improvements; District No. 2013-D-4
Headworks Improvements
Contracted Concrete Repair
2016
Blaine Street Bridge Replacement
Faidley Avenue Extension- North Road to Irongate Avenue; Street Improvement Project No. 2014-P-1
S Locust Street and State Fair Boulevard Traffic Signal Relocation
Hall County SID #2- Sanitary Sewer Improvements
Contracted Concrete Repair
2017
ADA Accessible Sidewalk Curb Ramp Improvements- Community Development Block Grant (4th Street to 5th Street; Sycamore Street to Eddy Street)
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Asphalt Resurfacing Project
Highway 281 Northbound Improvements
Pavement Condition Survey
Sterling Estates Fourth Subdivision Paving; Street Improvement District No. 1262
Waugh Street Relocation; Steet Improvement Project No. 2015-P-5
Contracted Concrete Repair
Concrete Pad at Wastewater Treatment Plant
Sanitary Sewer District No. 538T; Lot 1 of Jack Voss Horse Country Club 3rd Sub, Lot 1 of Miracle Valley 2nd Sub, and Part of W1/2 SW 1/4 of Misc Tracts 2-11-10
Sanitary Sewer District No. 539; North Webb Road and 13th Street
2018
Adams Street Paving; Street Improvement Project No. 2016-P-2
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Asphalt Resurfacing Project
Capital Avenue- Webb Road to Wheeler Avenue; Street Improvement Projecta No. URB-5436(5), CN 42707
North Broadwell Drainage; Project No. 2017-D-3
Parking Resolution Update
Shady Bend Road Drainage; Project No. 2017-D-2
Transit Needs Study
Contracted Concrete Repair
North Interceptor Phase II
Urgent Collection System Rehabilitation- Various Locations
2019
Annual Asphalt Resurfacing Project
ADA Accessible Sidewalk Curb Ramp Improvements
ADA Accessible Sidewalk Curb Ramp Improvements- Community Development Block Grant (Various Locations)
North Road and 13th Street Roadway Improvements; Project No. 2018-P-1
US Highway 281 Lighting Improvements- Stolley Park Road to US Highway 30 Overpass
William Street Paving Improvements; Project No. 2018-P
Contracted Concrete Repair
Lift Station No. 20 Upgrade and Force Main Rehabilitation & Lift Station No. 14 Abandonment; Project No. 2017-S-1
WAS Tank Blower
West Stolley Park Road and Engleman Road Sanitary Sewer Extension; Project No. 2017-S-3 and Sanitary Sewer District No. 540T
2020
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Aspahlt Resurfacing Project
Pavement Condition Survey
Sidewalk District No. 1- 2019
HSIP-5402(5), Stolley Park Road Reconfiguation; Project No. CN 42812
Storm Sewer Mapping
Sugar Beet Harrison Trail Drainage Project No. 2019-D-1
Traffic Signal Timing Optimization; US Highway 281 & Webb Road Corridors
Traffic Studies- Various Locations
Contracted Concrete Repair
Cell 3 Liner Construction at the Grand Island Regional Landfill
Downtown Sanitary Sewer Rehabilitation- 2019; Project No. 2019-S-1
Furnishing Components for "EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism"; Project No. 2019-WWTP-5
Lift Station 11 Upgrade and Repairs
Sanitary Sewer District No. 543; Willow Street
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42
2021-2022 Public Works CIP Projects
2021 Projected Completion
ADA Accessible Sidewalk Curb Ramp Improvements
Annual Asphalt Resurfacing Project
Capital Avenue Driange Improvements- North Road to Mooers Creek :Project No. 2020-D-2
Kaufman Detention Cell Outlet
Moores Creek Extension: Project No. 2017-D-1
North Broadwell Ditch Drainage; Project No. 20189-D-1
Sidewalk Cost Share Program
South Front Street over Sycamore Underpass Rehabilitation; Project No. 2017-U-1
Contracted Concrete Repair
Downtown Sanitary Sewer Manhole Rehabilitaiton; Project No. 2020-S-7
Final Clarifier Rehabilitation
Sanitary Sewer Collection System Breaks
Sanitary Sewer District No. 544; Ellington Pointe and a portion of Westwood Park Subdivison
Wastewater Treatment Plant Paving Improvements; Project No. 2020-WWTP-1
2022 Proposed Completion
Annual Asphalt Resurfacing Project
ADA Accessible Sidewalk Curb Ramp Improvements
Pavement Condition Survey
Old Potash Highway- Norht Road to Webb Road; Street Improvement Project No. 2019-P-1
North Road- 13th Street to Highway 2; Street Improvement Project No. 2019-P-5
North Road- Old Potash Highway to 13th Street; Street Improvement Project No. 2019-P-6
US Highway 30 Bridges
Custer Avenue- Old Potash Highway to Faidley Avenue; Street Improvement Project No. 2019-P-13
Eddy Street Underpass Rehabilitation
Capital Avenue- Moores Creek to North Road; Street Improvement Project No. 2020-P-1
Highway 2 Resurfacing
Contracted Concrete Repair
Northwest Flood Control Project
Moores Creek Drainage Extension- Water Tower / Park Culverts
Moores Creek Detention Cell- Old Potash Highway & North Road
Sidewalk Cost Share Program
PVIP Drainage District NO. 2020-1
Brookline Drainage Improvements
South Street/ Henry Street Drianage Improvements
Grand Island Study Session - 7/20/2021 Page 45 / 87
Parks ProjectsFY2022Project Item Amount Funding SourceHeartland Public Shooting Park Baffles 750,000$ Food & BeverageParking and Road Upgrades Maintenance 100,000$ KENOCemetery Converting Roads to Burial Spaces 50,000$ KENOIsland Oasis Pool Paint 85,000$ KENOFieldhouse Indoor Playground 250,000$ Food & BeverageStolley Park IrrigationExpansion 100,000$ Food & BeverageAshley Park IrrigationExpansion 150,000$ Food & BeverageHeartland Public Shooting Park Tree Removal 50,000$ KENOCemetery Tree Removal 15,000$ KENOLincoln, Stolley, Ashley Parks Playground Updates 135,000$ Food & BeverageIsland Oasis Slide Replacements 650,000$ Food & BeverageStolley Park Splash Pad 250,000$ Food & BeverageVeteran's Athletic Complex Sign 10,000$ Food & BeverageRyder, Ashley, Grace Abbott Parks Backstop and Bleachers Update 50,000$ Food & BeverageStolley, Ryder, Ashley Parks Picnic Shelter Replacements 35,000$ Food & BeverageJBS Trail Trail Donation (295 Fund)Veteran's Athletic Complex Batting Cage 100,000$ Food & BeverageLyons Park Futsal Court Safety Netting 15,000$ Food & BeverageStolley Park Railway ‐ Fence 50,000$ Food & BeverageVeteran's Athletic Complex Field Drainage Improvement 175,000$ Food & BeverageIsland Oasis Concrete, Structures and Parking Lots 100,000$ KENOFood & Beverage Total 2,720,000$ KENO Total 400,000$ Donation (295 Fund)Total Projects 3,120,000$ Grand IslandStudy Session - 7/20/2021Page 46 / 87
City of Grand Island
Tuesday, July 20, 2021
Study Session
Item -2
Capital Equipment
Staff Contact: Patrick Brown
Grand Island Study Session - 7/20/2021 Page 47 / 87
Organization Name Type Account Code Account NameDescription2022NotesPUBLIC WORKS CAPITAL PROJECTSSouth Street/Henry Street Drainage Improvements100,000.00 PUBLIC WORKS CAPITAL PROJECTSBrookline Drive Drainage Improvements300,000.00 PUBLIC WORKS CAPITAL PROJECTSPVIP Drainage District No. 2020‐1250,000.00 PUBLIC WORKS CAPITAL PROJECTSSidewalk Cost Share Program25,000.00 PUBLIC WORKS CAPITAL PROJECTSMoores Creek Detention Cell ‐ Old Potash Highway & North Rd450,000.00 PUBLIC WORKS CAPITAL PROJECTSMoores Creek Drain Extension ‐ Water Town Culverts200,000.00 PUBLIC WORKS CAPITAL PROJECTSNorthwest Flood Control35,000.00 TOTAL 400 Capital Improvement Fund Expenditures1,360,000.00 Organization Name Type Account Code Account NameDescription2022NotesOTHER CAPITAL EQUIPMENTExpenses 85620 OFFICE FURNITURE & EQUIPOTHER CAPITAL EQUIPMENT‐ FIRE Expenses 85612 BUILDING IMPROVEMENTSReplace station #1 boilers75,000.00 2004 Sales TaxFIRE Expenses 85615 MACHINERY & EQUIPMENT60 SCBAs (air tank & mask) with extra tank and facepiece525,000.00 $52k 2018 Sales Tax, $472.5k GrantFIRE Expenses 85625 VEHICLESReplace the Battalion Chief vehicle55,000.00 2018 Sales TaxFIRE Expenses 85615 MACHINERY & EQUIPMENTOn‐board computers with GPS technology35,000.00 2018 Sales TaxFIRE Expenses 85615 MACHINERY & EQUIPMENTPulsePoint19,000.00 2018 Sales TaxFIRE Expenses 85615 MACHINERY & EQUIPMENTQuickest route Spillman module17,000.00 2018 Sales TaxFIRE Expenses 85615 MACHINERY & EQUIPMENTUpgrade knox box for frontline apparatus20,000.00 GrantFIRE Expenses0746,000.00 POLICE Expenses 85615 MACHINERY & EQUIPMENT20 Watchguard Body Worn Cameras with extra battery20,500.00 2018 Sales TaxPOLICE Expenses 85615 MACHINERY & EQUIPMENTGang database20,000.00 2018 Sales TaxPOLICE Expenses 85615 MACHINERY & EQUIPMENT3 Shield brand pole mount speed display systems10,200.00 2018 Sales TaxPOLICE Expenses 85625 VEHICLES1 Admin vehicle crew cab, 5 gas explorers, 2 hybrid explorers, 7 uplifts for explorers368,546.00 2018 Sales TaxPOLICE419,246.00 BUILDING ‐ INSPECTION Expenses 85625 VEHICLESInspection vehicle ‐ replace 2004 chevrolet impala21,000.00 General FundBUILDING ‐ CITY HALL MAINTENANCE Expenses 85612 BUILDING IMPROVEMENTSReplace membrane roof at City Hall125,000.00 2004 Sales TaxBUILDING ‐ CITY HALL MAINTENANCE Expenses 85625 VEHICLESPick‐up for maintenance operations ‐ replacing 1998 pick‐up35,000.00 General FundBUILDING DEPT ‐ ALL181,000.00 PUBLIC WORKS ‐ ENGINEERING Expenses 85625 VEHICLESfield SUV vehicle to replace old pickup30,000.00 General FundPUBLIC WORKS ‐ ENGINEERING30,000.00 STREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTSkid Steer Loader (T66, buy back program)11,000.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTSkid Steer Loader (T76, buy back program)12,000.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENT2019 Sewer Combo Unit ‐ Lease Purchase66,441.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTStreet Sweeper & Snow Heaver59,088.00 Gas Tax410 Capital Equipment Fund400 Capital Improvement FundNET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTGrand IslandStudy Session - 7/20/2021Page 48 / 87
Organization Name Type Account Code Account NameDescription2022NotesSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTUtility Tractor40,000.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTSalt Truck (5cy chassis)95,000.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTDump Truck (10cy)125,000.00 Gas TaxSTREETS CAPITAL EQUIP Expenses 85615 MACHINERY & EQUIPMENTPavement Mill200,000.00 Gas Tax & Rental CarSTREETS CAPITAL EQUIP Expenses 85625 VEHICLES3/4 Ton Pickup40,000.00 Rental CarSTREETS CAPITAL EQUIP Expenses 85612 BUILDING4" water line at west yard facility40,000.00 Rental CarSTREETS CAPITAL EQUIP688,529.00 EMERGENCY MANAGEMENT ‐ EM Expenses 85615 MACHINERY & EQUIPMENTReplacement of 2 sirens35,000.00 2018 Sales TaxEMERGENCY MANAGEMENT ‐ COMM Expenses 85615 MACHINERY & EQUIPMENTFiber to Sub F25,000.00 General FundEMERGENCY MANAGEMENT ‐ ALL60,000.00 LIBRARY CAP EQUIP Expenses 85620 OFFICE EQUIPMENTLibrary IT Computers & Equipment for the Public50,000.00 $50k GrantLIBRARY CAP EQUIP50,000.00 IT CAP EQUIP Expenses 85620 OFFICE EQUIPMENTPC & Server Replacements80,000.00 General FundIT CAP EQUIP80,000.00 PARKS ‐ HPSP Expenses 85616 MACHINERY & EQUIPMENTUtility vehicle to replace 2012 Honda unit15,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85625 VEHICLES3/4 Ton 4x4 crew cab pick‐up to replace 2006 diesel tank truck47,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85625 VEHICLES3/4 ton pick‐up truck ‐ replace 2003 truck for irrigation service40,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85615 MACHINERY & EQUIPMENTUtility Cart ‐ replace 2005 John Deere cart13,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85615 MACHINERY & EQUIPMENT11' Cut Mower ‐ replace 1995 mower75,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85615 MACHINERY & EQUIPMENTBallfield Drag Unit35,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85615 MACHINERY & EQUIPMENTUtility vehicle with lift ‐ replace 1999 cushman 61,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85615 MACHINERY & EQUIPMENT2 72" Mower/Snow Blowers ‐ Replace 2 1994 units100,000.00 General FundPARKS ‐ PARK OPERATIONSExpenses 85616 MACHINERY & EQUIPMENTShop Lift Installation35,000.00 General FundPARKS ‐ CEMETERYExpenses 85615 MACHINERY & EQUIPMENT3 new 60" mowers ‐ replace 2004, 2009, 2012 units42,000.00 General FundPARKS DEPT ‐ ALL 463,000.00 2,717,775.00 General Fund 600,000.00$ General Fund Costs654,000.00$ 2004 Sales Tax 200,000.00$ 2004 Sales Tax Costs200,000.00$ 2018 Sales Tax 634,000.00$ 2018 Sales Tax Costs580,246.00$ Gas Tax 600,000.00$ Gas Tax Costs600,000.00$ Total Transfers In 2,034,000.00$ Car Rental Occupation Tax Cost88,529.00$ Car Rental Occupation Tax Revenue 125,000.00$ Grants542,500.00$ Expenditures less Grants 2,122,775.00$ 2018 Sales Tax if Grant Approved52,500.00$ Revenues less Expenditures 36,225.00$ 2,717,775.00$ Summary Costs per SourceTransfers In (Revenues)NET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTNET ESTIMATED COSTGrand IslandStudy Session - 7/20/2021Page 49 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT XX
NEW
CAPITAL ITEM (DESCRIPTION) Replace station #1 boilers
ACCOUNT NUMBER 85612
TOTAL COST $75,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $75,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The station #1 boilers have had persistent problems since being
placed in service in 2007. Over the years, we have struggled to
keep the system operating. The parts have become obsolete and
we have been given the advice to replace the boilers by a local
HVAC company before the system fails.
Grand Island Study Session - 7/20/2021 Page 50 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT XX
NEW
CAPITAL ITEM (DESCRIPTION) 60 SCBAs (air tank and mask) with extra tank and facepiece
ACCOUNT NUMBER 85615
TOTAL COST $525,000 ($ 472,500 grant with $52,500 local match)
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND $52,500.00
GRANT(S)$472,500.00
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $525,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
The GIFD's current SCBAs and bottles are within one year of being
obsolete at which point they must be removed from service. We
are seeking budget authority to purchase the SCBAs. If we are
awarded the grant, we only need to fund the local share which is
approximately $52,500. If the grant is unsuccessful, we will need
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 51 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT XX
NEW
CAPITAL ITEM (DESCRIPTION) Replace the Battalion Chief Vehicle
ACCOUNT NUMBER 85625
TOTAL COST
(Total Cost includes cash and trade‐in value) $55,000
FUND SOURCES:
GENERAL FUND $55,000.00
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $55,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The Battalion Chief vehicle responds to hundreds of emergency
incidents per year as well as routine (in town) travel. The current
model is a 2012 model and has over 110,000 miles. We are
requesting $55,000 to replace the current vehicle. This price
includes the vehicle purchase as well as the accessories such as
Grand Island Study Session - 7/20/2021 Page 52 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT XX
NEW
CAPITAL ITEM (DESCRIPTION) On‐board computers with GPS technology
ACCOUNT NUMBER 85615
TOTAL COST $35,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND $35,000.00
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $35,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The GIFD is requesting $35,000 to replace the on‐board computers
for all front line vehicles. The requested computers will have GPS
location technology which will help ensure the closest vehicle is
dispatch to an emergency.
Grand Island Study Session - 7/20/2021 Page 53 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT
NEW XX
CAPITAL ITEM (DESCRIPTION) Quickest route Spillman modue
ACCOUNT NUMBER 85615
TOTAL COST
(Total Cost includes cash and trade‐in value) 17,000
FUND SOURCES:
GENERAL FUND $17,000.00
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $17,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The GIFD is seeking $17,000 to purchase the quickest route module
for Spillman. The module will interface with the Phoenix dispatch
system and ensure the emergency vehicles that are closest to an
emergency location are dispatched and take the quickest route.
Grand Island Study Session - 7/20/2021 Page 54 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT XX
NEW
CAPITAL ITEM (DESCRIPTION) Upgrade Knox box (key secure system) for frontline apparatus
ACCOUNT NUMBER 85615
TOTAL COST
(Total Cost includes cash and trade‐in value) $20,000
FUND SOURCES:
GENERAL FUND
GRANT(S)$20,000.00
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $20,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The GIFD requests $20,000 to replace the knox box units for our
frontline apparatus. Knox box allows GIFD personnel to access a
box mounted to commercial property that contains keys to that
specific property. The knox box system allows us to track who
accesses a key and at what time. This helps ensure accountability
Grand Island Study Session - 7/20/2021 Page 55 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Fire
DIVISION Fire
ORG NUMBER 10022101
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT
NEW XX
CAPITAL ITEM (DESCRIPTION) PulsePoint
ACCOUNT NUMBER 85615
TOTAL COST $19,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND $19,000.00
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $19,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
The GIFD requests $19,000 to purchase PulsePoint. The cost
includes $10,000 for the initial purchase and setup as well as
$8,000 annual fee. PulsePoint is a cell phone based app that alerts
either verified first responders or good samaritans that CPR is
needed. Users of the app are alerted based on their proximity to a
Grand Island Study Session - 7/20/2021 Page 56 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Police
DIVISION Administration
ORG NUMBER 41022301
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT
NEW X
CAPITAL ITEM (DESCRIPTION)
20 Watchguard Body Worn Cameras with extra battery ($1,025
each).
ACCOUNT NUMBER 85615
TOTAL COST $20,500
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $20,500.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
Last fiscal year, the Police Department purchased Watchguard Body
Worn Cameras and Mobile Video Systems for the Patrol Division.
We are requesting a purchase of 20 additional Body Worn Cameras
for some ancillary positions, to include Criminal Investigators and
Community Service Officers.
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 57 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Police
DIVISION All
ORG NUMBER 41022301
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT X
NEW
CAPITAL ITEM (DESCRIPTION)Gang Database
ACCOUNT NUMBER 85615
TOTAL COST $20,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $20,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
The Police Department has been using the Nebraska Fusion
Information Network (NFIN) as a gang database for several years.
The department recently learned that NFIN will no longer be
available to use as a gang database and won't be replaced. It is
critical that we maintain a gang database, not only for the benefit
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 58 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
OFFICE EQUIPMENT 85620
VEHICLES 85625
Grand Island Study Session - 7/20/2021 Page 59 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Police
DIVISION Patrol
ORG NUMBER 41022301
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT
NEW X
CAPITAL ITEM (DESCRIPTION)
Three Shield brand pole mount speed display systems ($3,400
each).
ACCOUNT NUMBER 85615
TOTAL COST $10,200
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $10,200.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
The Police Department recently started a traffic enforcement pilot
project due to the high number of speeding complaints received
over time. We will supplement our enforcement efforts with
installation of the speed display signs in areas where we receive
complaints.
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 60 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Building
DIVISION
ORG NUMBER 10022001
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT x
NEW
CAPITAL ITEM (DESCRIPTION) Inspection Vehicle
ACCOUNT NUMBER
TOTAL COST $21,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND General fund Permit Fees
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $0.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
Replacing 2004 Chevrolet Impala, high maintenance cost
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 61 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Building
DIVISION City Hall Maintenance
ORG NUMBER
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT x Replace membrane roof at City Hall
NEW
CAPITAL ITEM (DESCRIPTION)
ACCOUNT NUMBER
TOTAL COST $125,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND General Fund
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $0.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
Existing membrane is 29 years old have had several repairs through
the years, last year the mastic released and a patch was compltesd
on half of the roof.
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 62 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Building
DIVISION City Hall Maintenance
ORG NUMBER 10011701
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT x
NEW
CAPITAL ITEM (DESCRIPTION) Pick‐up for maintenance operations
ACCOUNT NUMBER
TOTAL COST $35,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND General Fund
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $0.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
Replacing 1998 pick‐up acquired from Streets, high maintenances
cost.
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 63 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Public Works
DIVISION Engineering
ORG NUMBER 41033501
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT
NEW x
CAPITAL ITEM (DESCRIPTION) PW Engineering Technician Field Vehicle
ACCOUNT NUMBER 41033501‐85625
TOTAL COST 30000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND x
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $30,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
Replace 1 of 2 PW Engineering Technician Field Vehicles‐ currently
pickups are used. The proposal is to purchase an SUV, which will
allow for 4WD, as well as inside storage of expensive field
equipment used on a daily basis
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 64 / 87
Approved Forecast PROPOSED
2021 2021 2022
Overhead Doors 41033501 85612 $20,000 20,000
4" water line at west yard 41033501 85612 $40,000
Building Extention @ West Yard 41033501 85612
BUILDING TOTAL 41033501 85612 $20,000 $20,000 $40,000
Skid Steer Loader (T66, buy back program)41033501 85615 $6,000.00 $11,065.00 $11,000.00
Skid Steer Loader (T76,buy back program)41033501 85615 $10,000.00 $12,423.64 $12,000.00
Tractors, 90hp 41033501 85615 $42,266.00 $42,266.00
2016 Motorgrader 41033501 85615 $45,723.00 $45,723.00
2019 Sewer Combo Unit - Lease Purchase 41033501 85615 $66,441.00 $66,441.00 $66,441.00 payment 3 of 5 due December 2021
Snow Heaver, Front-End Loader Mounted (replacement)$25,000.00 see sweeper and heaver
Dump Truck (10 cy) x 2 41033501 85615 $234,000.00 $239,722.68
Dump Truck (10 cy) x 2 (carry over from 20/21)$229,522.38 $229,522.38
Street Sweeper & Snow Heaver 41033501 85615 $114,750.00 $120,000.00 $59,088.00 Payment 1 of 5 due December 2021
Mower Deck Attachment for Tractor 41033501 85615 $20,000.00 $5,949.96
**3-point sprayer set up** (unbudgeted)41033501 85615 $0.00 $11,000.00
Utility Tractor 41033501 85615 $40,000.00
Salt Truck (5cy chassis)41033501 85615 $95,000.00
Dump Truck (10cy)41033501 85615 $125,000.00
Pavement Mill 41033501 85615 $200,000.00
M&E TOTAL 41033501 85615 $793,702.38 $784,113.66 $608,529.00
3/4 Ton Pickup 41033501 85625 $40,000.00
1/2 Ton Pick-up x 2 41033501 85625 $64,000.00 $66,200.00
VEHICLE TOTAL 41033501 85625 $64,000.00 $66,200.00 $40,000.00
STREETS EQUIPMENT subtotal $857,702.38 $850,313.66 $648,529.00
STREETS CAPITAL TOTAL $877,702.38 $870,313.66 $688,529.00
Obligated (approved)$154,430.00 $66,441.00
Streets Division
Equipment Fund Request
EQUIPMENT/MACHINERY & VEHICLES
2021-2022
Account Number
BUILDING
Grand Island Study Session - 7/20/2021 Page 65 / 87
DEPARTMENT Public Works
DIVISION Street Division
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement
New X
Capital Item
Account Number 85612
BUDGET YEAR 2022
Total Cost $40,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND $40,000
Grant(s)
Donation
Trade-In
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
CAPITAL REQUEST FORM
Capital Assets cost greater than $10,000 with original useful life > one year
4 inch Water Service at West Yard Facility
High volume water line, such as 4", needed at West Yard Facility to fill large
tanks on equipment. Currenlty only a small residential size feed at this
location and is unusable for large tanks on street sweepers and storm
sewer cleaning equipment.
Grand Island Study Session - 7/20/2021 Page 66 / 87
DEPARTMENT Public Works
DIVISION Street Division
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost $58,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND $11,000
Grant(s)
Donation
Trade-In $47,000
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
CAPITAL REQUEST FORM
Skid Steer Loader (T66 Buy-Back)
Buyback program approved with resolution 2014-353; new council
resolution each time the purchase/trade is to take place. Net cost is
calculated using cost difference between new machine and last year's
machine plus hourly use of last year's machine ($11/Hr).
Capital Assets cost greater than $10,000 with original useful life > one year
Grand Island Study Session - 7/20/2021 Page 67 / 87
DEPARTMENT Public Works
DIVISION Street Division
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost $68,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND $12,000
Grant(s)
Donation
Trade-In $56,000
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
CAPITAL REQUEST FORM
Skid Steer Loader (T650 buy-back)
Buyback program approved with resolution 2014-354; new council
resolution each time the purchase/trade is to take place. Net cost is
calculated using cost difference between new machine and last year's
machine plus hourly use of last year's machine ($11/Hr).
Capital Assets cost greater than $10,000 with original useful life > one year
Grand Island Study Session - 7/20/2021 Page 68 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement
New
Lease Purchase X Payment 3 of 5
Capital Item
Account Number 85615
BUDGET YEAR 2021
Total Cost $66,441
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND $66,441
Grant(s)
Donation
Trade-In
User Fees
JUSTIFICATION AND PAYMENT DETAILS
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year
Sewer Combo Unit
Payments approved by Resolution 2018-346; $66,440.18 for 5 annual payments.
First payment due December 2019 and last payment due December 2023.
Equipment has been ordered, down payment made, and delivery expected in
September 2019.
Grand Island Study Session - 7/20/2021 Page 69 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement
New
Lease Purchase X Payment 1 of 5
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost 59,088
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND 59,088
Grant(s)
Donation
Trade-In
User Fees
JUSTIFICATION AND PAYMENT DETAILS
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORM
Capital Assets cost greater than $10,000 with original useful life > one year
Street Sweeper & Snow Heaver
Payments approved by Resolution 2020-314; $59,087.97 for 5 annual
payments. First payment due December 2021 and last payment due
December 2025.
Grand Island Study Session - 7/20/2021 Page 70 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost 100,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND 95,000
Grant(s)
Donation
Trade-In 5,000
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year
Salt Truck (5cy chassis)
Replace Unit 226 - 2003 GMC C7500 chassis with salt spreader body;
1,901 hours; repair cost to purchase price ratio of 1.50.
Grand Island Study Session - 7/20/2021 Page 71 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost 140,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND 125,000
Grant(s)
Donation
Trade-In 15,000
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year
Dump Truck (10 CY) /Plow Truck
Replace Unit 222 - 2008 Sterling LT7500 dump truck; 6,178 hours; repair
cost to purchase price ratio of 1.04.
Grand Island Study Session - 7/20/2021 Page 72 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Lease Purchase
Capital Item
Account Number 85615
BUDGET YEAR 2022
Total Cost 205,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND 200,000
Grant(s)
Donation
Trade-In 5,000
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year
Pavement Mill / Curb Grider
Unit 259; 1997 Bartmill BM90; 2,551 hours; reapir cost to purchase price
ratio of 0.94. Primary usages are vertical asphalt pavement milling
(around manholes and at joints) and curb cuts/milling for property
driveways or ADA sidewalk ramps. Have been advised that parts are very
difficutl to find for repairs and if a breakdown occurred it could be down
for many weeks.
Grand Island Study Session - 7/20/2021 Page 73 / 87
DEPARTMENT PUBLIC WORKS
DIVISION STREETS
ORG NUMBER 41033501
Type of Purchase (check one)
Replacement X
New
Capital Item
Account Number 85625
BUDGET YEAR 2022
Total Cost 40,000
(Total Cost includes cash and trade-in value)
Funding Source:
210 FUND or 410 FUND 40,000
Grant(s)
Donation
Trade-In
User Fees
JUSTIFICATION:
ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
CAPITAL REQUEST FORMCapital Assets cost greater than $10,000 with original useful life > one year
3/4 Ton Pickup
Unit 214; 2006 Ford F-250; 112,172 miles; reapir cost to purchase price
ratio of 1.78.
The replaced trucks will be offered to other City departments or sold on
public auction.
Grand Island Study Session - 7/20/2021 Page 74 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Library
DIVISION
ORG NUMBER 41044301
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT x
NEW
CAPITAL ITEM (DESCRIPTION) Library IT Computers & Equipment for the Public
ACCOUNT NUMBER 85620
TOTAL COST 80,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND $30,000.00
GRANT(S)$50,000.00
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $80,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
The public computers and equipment at the library are out‐dated.
They are 11 years old and very slow, not worth updating. We have
a great infrastructure, free Wi‐Fi but desperately need new
computers, software, and equipment. It is very frustrating for
patrons. We would replace 46 computers. We would look for
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
Grand Island Study Session - 7/20/2021 Page 75 / 87
CAPTIAL REQUEST FORM
BUDGET YEAR FY2020
DEPARTMENT Library
DIVISION
ORG NUMBER 41044301
TYPE OF PURCHASE (SELECT ONE)
REPLACEMENT x
NEW
CAPITAL ITEM (DESCRIPTION) Replacement of 1973 HVAC
ACCOUNT NUMBER 85620
TOTAL COST $750,000
(Total Cost includes cash and trade‐in value)
FUND SOURCES:
GENERAL FUND $750,000.00
GRANT(S)
DONATION
TRADE‐IN
USER FEES
OTHER
TOTAL FUNDING SOURCES $750,000.00
JUSTIFICATION:
COMMON ACCOUNT NUMBERS
LAND 85605
LAND IMPROVEMENTS 85608
BUILDINGS 85610
BUILDING IMPROVEMENTS 85612
MACHINERY AND EQUIPMENT 85615
OFFICE EQUIPMENT 85620
VEHICLES 85625
The library is in need of replacing the 1973 HVAC. The 1973 Trane
Chiller has had several maintenance items in recent years and is of
primary concern for catastrophic failure. The expectancy was 20
years. The unit utilizes R2 refrigerant that was to be phased out by
1/1/20. The replacement should save on energy and money.
CAPTIAL ASSETS COST GREATER THAN $10,000 WITH ORIGINAL USEFUL LIFE GREATER THAN ONE YEAR
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City of Grand Island
Tuesday, July 20, 2021
Study Session
Item -3
General Fund and FTE Budget Discussions
Staff Contact: Patrick Brown
Grand Island Study Session - 7/20/2021 Page 85 / 87
Council Agenda Memo
From:Patrick Brown, Finance Director
Meeting:July 20, 2021
Subject:Budget Work Shop – General Fund and FTE Discussion
Presenter(s):Patrick Brown, Finance Director
Discussion
General Fund Revenues for FY2021 will exceed our budgeted revenues by approximately
$2 million (excluding the CARES Act funds received). Last year’s budget presented quite
of few unknowns and we budgeted with those unknowns in mind. Thankfully those
unknowns turn out positive. Instead of using $1.5 million in cash reserves for the FY2021
budget, cash reserves will increase approximately $2.6 million.
Personnel Services will be approximately $1.8 million under budget. This is due to many
of positions being vacant in Police and Fire. Fire/Ambulance is projected to be fully
staffed by the end of the fiscal year. Operating expenses are being projected to be
approximately $288k less than budgeted.
For FY2022, the General Fund is currently projected at a 3.3% growth over last year’s
budget. Property Tax revenues are projected for a 3% growth if the mill levy is not
changed. The mill levy was decreased the last two years. Sales tax projections are based
off of the last three year averages plus 2% and with the anticipation of our current
inflation continuing in 2022.
Expenses include the FTE’s that are mentioned below. Our projected cash reserves are
currently projected at 56% which is higher than the 20-30% range as specified in the
City’s fiscal policy.
Two weeks ago Solid Waste presented a Transfer Station Upgrade plan for approximately
$4.5 million. Council should consider an opportunity to lend $4.5 million to Solid Waste
for several reasons. Lending the funds would reduce the cash reserve percentage from
56% to 44%. Solid Waste would save on loan costs (bank fees, bonding costs, etc.). The
General Fund would benefit from the interest payments received. Currently the City is
only getting 0.20% on certificate of deposits. The General Fund would assess a 3%
interest rate on the note. The market rate for such a loan is 3 to 5 percent. Interest revenue
for the first year would approximately be $120k.
Grand Island Study Session - 7/20/2021 Page 86 / 87
Administration and Finance recommends the following Full Time Equivalent (FTE)
additions and changes for FY2022 City Budget.
The addition of three (3) Firefighter/Paramedics or EMT if the SAFER grant is
approved. The SAFER grant application was brought to Council March 9, 2021
and notification of award is set for September 30, 2021. If awarded, the SAFER
grant will pay for three firefighters’ wages and benefits for a three-year period for
a total of approximately $831,000. Unlike previous years, there isn’t a local cost
share requirement or a commitment to retain the firefighters once the grant period
runs out.
The addition of one (1) Grants Administrator to the General Fund. The estimated
cost of a Grants Administrator is $91,116. This position would be funded by
administrative fees associated with awarded grants. The administrative fee is
usually 10% of the grant. Transit and Community Development will also
contribute to the cost of the Grants Administrator for services in assisting with the
reporting aspect of their grants. The Grants Administrator would work with all
City Departments.
The addition of one (1) Interpreter/Translator. The estimated cost of an
Interpreter/Translator is $54,889. The position will be located at the Customer
Service Building located at 1306 W 3rd. This position would be funded by
Enterprise Funds through payroll reimbursement. The services of the
Interpreter/Translator would be available for all Departments and would be billed
accordingly for services rendered.
The addition of one (1) Equipment Operator for the Streets Department. The
estimated cost an Equipment Operator is $47,174. The source of funding is Gas
Tax in the 210 Fund. The additional equipment operator would allow for two
street sweepers to run during the summer months. The will allow for better level
of service for street sweeping on arterial roadways and greatly reduce the
response time to sweep accident debris. Additional benefits include a higher level
of service for alley grading and snow removal.
The addition of 0.25 FTE to the Solid Waste Department (Transfer Station). The
estimated cost is $12,136. This is a request for an additional part-time clerk to
work on Saturday mornings at the transfer station to work with and assist the
other part-time clerk. During busier months (April thru October) there are often
over 150 customers that utilize the transfer station between the hours of 7:00 am
to noon. This is simply too much of a work load for one clerk to handle week in
and week out.
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