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03-23-2021 City Council Regular Meeting Packet City of Grand Island Tuesday, March 23, 2021 Council Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 3/23/2021 Page 1 / 218 City of Grand Island Tuesday, March 23, 2021 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 3/23/2021 Page 2 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-1 Public Hearing on Request from Amy J. Schutte dba Bella Design & Décor, 110 East 3rd Street for an Addition to their Class “C- 123032” Liquor License Council action will take place under Consent Agenda item G-5. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 3 / 218 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:March 23, 2021 Subject:Public Hearing on Request from Amy J. Schutte dba Bella Design & Decor, 110 East 3rd Street for an Addition to their Class “C-123032” Liquor License Presenter(s):RaNae Edwards, City Clerk Background Amy Schutte dba Bella Design & Decor, 110 East 3rd Street has submitted an application for an addition to their Class “C-123032” Liquor License. The request is to add an indoor area of approximately 22’ x 90’ opening the doorway to the adjacent space of their current license. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, and Health Departments. The request is to add a storage warehouse area of approximately 22’ x 90’ opening the doorway to the adjacent space of their current license. Staff is recommending approval contingent upon final inspections. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Grand Island Council Session - 3/23/2021 Page 4 / 218 Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application contingent upon final inspections. Sample Motion Move to approve the application for an addition to Amy Schutte dba Bella Design and Decor, 110 East 3rd Street Liquor License “C-123032” to add an indoor area of approximately 22’ x 90’ opening the doorway to the adjacent space of their current license contingent upon final inspections. Grand Island Council Session - 3/23/2021 Page 5 / 218 Liquor License Application:Class “C” : Bella Design & Décor ! ! ! ! ! !! !! ! ! !! ! ! ! ! !! ! ! ! ! ! ! ^_SOUTH FRO NT ST EDIVISION ST W KO ENIG ST W SYCAMORE ST SLOCUST ST SKIMBALL AVE SC L E B U R N S T S C E D A R S T S 1ST ST ECHARLES ST W D IVISIO N ST EE L M S T S SO UTH FRONT ST W NO RTH FRO N T ST E6TH ST W WA L N U T S T S1ST ST W 2ND ST E3RD ST E3RD ST W4TH ST W 2N D ST W 5TH ST E5TH ST W 4TH ST EKIM B A L L A V E N WH E E L E R A V E S L O C U S T S T N PIN E S T N W H E E L E R A V E N E L M S T N VIN E S T N O A K S T N WA L N U T S T N C E D A R S T N S Y C A M O R E S T N OAK ST SCHARLES ST E COURT ST E PLUM ST N KOENIG ST EPINE ST S110 3RD ST E Legend ^_110 3RD ST E !Licensed Locations Road Centerlines1 inch = 400 feet Grand Island Council Session - 3/23/2021 Page 6 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-2 Public Hearing on Request from Luisa Lovato dba Ritmos Night Club, 316 East 2nd Street for a Change of Location for Class “I- 108549” Liquor License to 611 East 4th Street Council action will take place under Consent Agenda item G-6. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 7 / 218 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:March 23, 2021 Subject:Public Hearing on Request from Luisa M. Lovato dba Ritmos Nightclub, 316 East 2nd Street for a Change of Location for Class “I-108549” Liquor License to 611 East 4th Street Presenter(s):RaNae Edwards, City Clerk Background Luisa M. Lovato dba Ritmos Nightclub, 316 East 2nd Street has submitted an application for a Change of Location for their Class “I-108549” Liquor License to 611 East 4th Street. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. Staff recommends approval contingent upon final inspections. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Grand Island Council Session - 3/23/2021 Page 8 / 218 Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve the application contingent upon final inspections. Sample Motion Move to approve the application for a change of location requested by Luisa M. Lovato dba Ritmos Nightclub, 316 East 2nd Street to 611 East 4th Street for Liquor License “I- 108549” contingent upon final inspections. Grand Island Council Session - 3/23/2021 Page 9 / 218 Liquor License Application:Class “I-108549” : Ritmos Night Club (Change of Location) !! !! ! ! ! ! ! ! ! ! ! ! ! ^_ PIN E S T N SO UTH FRONT ST E4TH ST E3RD ST W VIN E S T S L A M B E R T S T7TH ST EL O C U S T S T N 6TH ST ES Y C A M O R E S T N O A K S T S P L U M S T S9TH ST ENORTH FR O NT ST E8TH ST EC H E R R Y S T S2ND ST E3R D ST E5TH ST EDIVISION ST E1ST ST EKI M B A L L A V E N M A R K E T S T P O P L A R S T VIN E S T N O A K S T N B E A L S T SAINT PAUL RD U P R R D R PLUM ST N US HIGHWAY 30 E U P W A Y 611 4TH ST E Legend ^_611 4TH ST E !Licensed Locations Road Centerlines1 inch = 400 feet Grand Island Council Session - 3/23/2021 Page 10 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-3 Public Hearing on Request from City of Grand Island dba Jackrabbit Run Golf Course, 2800 N. Shady Bend Road for a Class “C” Liquor License Council action will take place under Consent Agenda item G-7. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 11 / 218 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:March 23, 2021 Subject:Public Hearing on Request from the City of Grand Island dba Jackrabbit Run Golf Course, 2800 North Shady Bend Road for a Class “C” Liquor License Presenter(s):RaNae Edwards, City Clerk Background Section 4-2 of the Grand Island City Code declares the intent of the City Council regarding liquor licenses and the sale of alcohol. Declared Legislative Intent It is hereby declared to be the intent and purpose of the city council in adopting and administering the provisions of this chapter: (A)To express the community sentiment that the control of availability of alcoholic liquor to the public in general and to minors in particular promotes the public health, safety, and welfare; (B)To encourage temperance in the consumption of alcoholic liquor by sound and careful control and regulation of the sale and distribution thereof; and (C)To ensure that the number of retail outlets and the manner in which they are operated is such that they can be adequately policed by local law enforcement agencies so that the abuse of alcohol and the occurrence of alcohol-related crimes and offenses is kept to a minimum. Discussion The City of Grand Island dba Jackrabbit Run Golf Course, 2800 North Shady Bend Road has submitted an application for a Class “C” Liquor License. A Class “C” Liquor License allows for the sale of alcohol on and off sale. City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all licenses. This application has been reviewed by the Clerk, Building, Fire, Health, and Police Departments. See attached Police Department report. Grand Island Council Session - 3/23/2021 Page 12 / 218 Also submitted was a request for Liquor Manager Designation for Tomme McManus, 411 South Madison Street, Grand Island, Nebraska. Mr. McManus has completed a state approved alcohol server/seller training program. Staff recommends approval of the liquor license contingent upon final inspections and Liquor Manager Designation for Tomme McManus, 411 South Madison Street, Grand Island, Nebraska. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the application. 2.Forward to the Nebraska Liquor Control Commission with no recommendation. 3.Forward to the Nebraska Liquor Control Commission with recommendations. 4.Deny the application. Recommendation Based on the Nebraska Liquor Control Commission’s criteria for the approval of Liquor Licenses, City Administration recommends that the Council approve this application. Sample Motion Move to approve the application for the City of Grand Island dba Jackrabbit Run Golf Course, 2800 N Shady Bend Road for a Class “C” Liquor License contingent upon final inspections and Liquor Manager Designation for Tomme McManus, 411 South Madison Street, Grand Island, Nebraska. Grand Island Council Session - 3/23/2021 Page 13 / 218 03/18/21 Grand Island Police Department Officer Report for Incident L21031049 Nature:  Liquor Lic Inv Address:  2800 SHADY BEND RD N; JACKRABBIT RUN GOLF COURSE Location:  PCID Grand Island NE 68801 Offense Codes:   Received By:  Dvorak T How Received:  T Agency:  GIPD Responding Officers:  Dvorak T Responsible Officer:  Dvorak T Disposition:  CLO 03/17/21 When Reported:  14:46:37 03/12/21 Occurred Between:  14:46:37 03/12/21 and 14:46:37 03/12/21 Assigned To:   Detail:   Date Assigned:  **/**/** Status:   Status Date:  **/**/**Due Date:  **/**/** Complainant:    Last:    First:    Mid:    DOB:   **/**/**Dr Lic:    Address:    Race:    Sex:    Phone:    City:   , Offense Codes Reported:    Observed:    Circumstances LT50 LT50 Park/Playground Responding Officers:   Unit :   Dvorak T 309 Responsible Officer:   Dvorak T Agency:   GIPD Received By:   Dvorak T Last Radio Log:   **:**:** **/**/** How Received:   T Telephone Clearance:   CL CL Case Closed When Reported:   14:46:37 03/12/21 Disposition:   CLO Date:   03/17/21 Judicial Status:    Occurred between:   14:46:37 03/12/21 Misc Entry:    and:   14:46:37 03/12/21 Modus Operandi:   Description :   Method :   Involvements Grand Island Council Session - 3/23/2021 Page 14 / 218 Officer Report for Incident L21031049 Page 2 of 6 03/18/21 Date Type Description 03/12/21 Name Steele, Roger G applicant 03/12/21 Name City of Grand Island, Owner 03/12/21 Name Jack Rabbit Run, business/location 03/12/21 Name Edwards, Ranae M applicant 03/12/21 Name McManus, Tomme Kyle manager Grand Island Council Session - 3/23/2021 Page 15 / 218 Officer Report for Incident L21031049 Page 3 of 6 03/18/21 Narrative 309 Liquor License Investigation Grand Island Police Department The City of Grand Island, as owner of the Jackrabbit Run Golf Course, applied for a Class C Liquor License (beer, wine, distilled spirits; on and off sale). A proposed Liquor Manager was named. _____________________________________________ Responsible LEO: _____________________________________________ Approved by: _____________________________________________ Date Grand Island Council Session - 3/23/2021 Page 16 / 218 Officer Report for Incident L21031049 Page 4 of 6 03/18/21 Supplement 309 Jackrabbit Run Liquor License Grand Island Police Department Supplemental Report Date, Time:3-15-21 Reporting Officer:Sgt Dvorak Unit #:CID The City of Grand Island, as owner of the Jackrabbit Run Golf Course, have applied for a liquor license for that business. The Mayor and City Clerk of Grand Island are the applicants, and have named a proposed Manager. The request is for a corporate Class C License; Beer, Wine and Distilled Spirits on and off sale. Mayor Roger Steele and City Clerk RaNae Edwards are listed as responsible parties for the City of Grand Island. The proposed manager is listed as Tomme McManus. I checked our local Spillman database for all three subjects. I found nothing of concern for Steele and Edwards. I found no listing for McManus. I next checked NCJIS for Nebraska records. I found that none of the involved applicants have criminal history entries in Nebraska. I found only historical traffic infractions were listed on the applications for Steele and Edwards. McManus did not list any past violations. Steele indicated his spouse is omitted, and not included on the application. Edwards and McManus indicated they do not have a spouse. I also ran each of them through a paid, law enforcement only database, that typically identifies civil concerns, current liens and/or bankruptcies. I noted no current civil issues for any of the applicants. This database did return two historical traffic violations for McManus that were not listed on his application. On 2-15-21, at about 1030, I met with McManus at the Jackrabbit clubhouse. Kyle confirmed that he was born in Georgia, and lived there until he was 18 years of age. Kyle said he has lived in South Carolina, Virginia and Maryland prior to moving to Nebraska. He has been an assistant club pro at several other courses, but this is his first assignment as General Manager, and the head professional. McManus confirmed that he signed a contract with Landscapes Unlimited, and plans to be in Grand Island at least until the contract expires. I asked Kyle about his application, and the portion where it asked about convictions. He advised he has not been convicted of a crime. I pointed out the highlighted area, where it includes misdemeanors and infractions. I asked Kyle if he has ever paid any traffic tickets, or plead guilty in court. McManus then admitted that he has had "two or three" stops for traffic infractions, but none for many years. Kyle said he inadvertently did not include them on his application. We discussed responsibilities of anyone he hires regarding serving alcohol. We discussed proper responses to possible disturbances and over serving/intoxicated golfers. I suggested he have all his employees take the online training from the Liquor Commission. McManus advised that he will make every effort to ensure Jackrabbit Run has no issues due to alcohol. I advised Kyle that the NSP investigator will also need to meet with him. Grand Island Council Session - 3/23/2021 Page 17 / 218 Officer Report for Incident L21031049 Page 5 of 6 03/18/21 The Grand Island Police Department has no other concerns with this application, and would recommend the issuance of a Class C license to the City of Grand Island, for Jackrabbit Run golf course, with Kyle McManus as the manager. Grand Island Council Session - 3/23/2021 Page 18 / 218 Officer Report for Incident L21031049 Page 6 of 6 03/18/21 Name Involvements: applicant :   124800 Last:   Edwards First:   Ranae Mid:   M DOB:   12/17/58 Dr Lic:   G49001963 Address:   1508 Newcastle Rd W Race:   W Sex:   F Phone:   (308)381-4199 City:   Grand Island, NE 68801 Owner :   4711 Last:   City of Grand Island First:    Mid:    DOB:   **/**/**Dr Lic:    Address:   100 1ST ST E Race:    Sex:    Phone:   (308)385-5451 City:   Grand Island, NE 68801 manager :   249579 Last:   McManus First:   Tomme Mid:   Kyle DOB:   06/10/88 Dr Lic:   H14141148 Address:   411 MADISON ST S Race:   W Sex:   M Phone:   (706)581-0617 City:   Grand Island, NE 68801 applicant :   C66 Last:   Steele First:   Roger Mid:   G DOB:   12/27/56 Dr Lic:   G08036622 Address:   2405 Santa Fe Cir Race:   W Sex:   M Phone:   (308)384-7414 City:   Grand Island, NE 68801 business/locatio n :    55014 Last:   Jack Rabbit Run First:    Mid:    DOB:   **/**/**Dr Lic:    Address:   2800 Shady Bend Rd N Race:    Sex:    Phone:   (308)385-5340 City:   Grand Island, NE 68801 Grand Island Council Session - 3/23/2021 Page 19 / 218 Liquor License Application:Class “C” : Jackrabbit Run Golf Course !^_SHADY BEND RD N2800 SHADY BEND RD N Legend ^_2800 SHADY BEND RD N !Licensed Locations Road Centerlines1 inch = 400 feet Grand Island Council Session - 3/23/2021 Page 20 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-4 Public Hearing on Request from Phil Mader for a Conditional Use Permit for Adding a Water Well/Electric Service and Two Accessory Buildings to Property located at 551 Midaro Drive Council action will take place under Requests and Referrals item H-1. Staff Contact: Craig Lewis Grand Island Council Session - 3/23/2021 Page 21 / 218 Council Agenda Memo From:Craig A. Lewis, Building Department Director Meeting:March 23, 2021 Subject:Request of Phil & Linda Mader for approval of a Conditional Use Permit for the property at 551 Midaro Dr. PT. W1/2 SE ¼ of Sec. 27-11-9. This request is to allow for a private recreational area on a property zoned Large Lot Residential, in excess of 5 acres, and in conformance with section 36-61 of the Grand Island Zoning Code. Presenter(s):Craig Lewis, Building Department Director Background This request is to utilize the newly amended zoning code which allows as a conditional use a private recreational area on property zoned Large Lot Residential subject to the following minimum conditions; Size of property is at least 5 acres. All buildings requiring a building permit are identified on the application. All services such as water, sewer, natural gas and electric are identified on the application whether provided privately or publicly. Additions of services or buildings accessory to this approved use will require an additional hearing for a conditional use permit to review the proposed additions. The applicant has purchased a tract of land of 10.8 acres on Madero drive and wishes to improve the site to provide the ability to utilize the property for a private recreational use. Discussion Because the vacant lot would not at this time have a permitted principal use or building, the proposed construction of a 16’x16’ pergola, a 16’x 20’ accessory structure and the installation of an electrical service and private water well would not be allowed without a principal use. The tract of land is part of a past sand and gravel mining operation providing 10.8 acres with 1.5 acres of land and the remaining 8.5 acres water. Grand Island Council Session - 3/23/2021 Page 22 / 218 A conditional use approved by the City Council would allow the use and provides the ability to place additional conditions on the property if applicable, and allows for neighboring properties to express any concerns. As this location is fairly isolated and adjacent to other parcels of the same past mining operation it appears the proposed application may have a limited impact on the area. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request for a conditional use permit finding that the proposed use is a listed conditional use in the zoning code and that it will not be detrimental to the public health, safety, and welfare of the community. 2.Disapprove or / Deny the request finding that the proposed use does not conform to the purpose of the zoning regulations. 3.Modify the request to meet the wishes of the Council. 4.Refer the matter to a special committee for a determination of a finding of fact. 5.Table the issue. Recommendation City Administration recommends that the Council approve this request finding that the request does promote the health, safety, and general welfare of the community, does protect the property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Sample Motion Move to approve the request for a conditional use permit to allow a private recreational area with the listed improvements, and in conformance with the provisions of the adopted City Code. Grand Island Council Session - 3/23/2021 Page 23 / 218 Grand Island Council Session - 3/23/2021 Page 24 / 218 Grand Island Council Session - 3/23/2021 Page 25 / 218 LOCUST ST SUS HIGHWAY 34 E MIDARO DR EXCHANGE RDScale: NONEFor Illustration Purposes Conditional Use Permit Application: 551 Midaro DrConditions to allow for a private Recreational Area in a LLR Zone Conditional Use Permit Applicant: Phil & Linda MaderPresenter: Craig Lewis, Building Department DirectorGrand Island City Council: March 23, 2021 Proposed Location: 551 Midaro Dr Grand Island Council Session - 3/23/2021 Page 26 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-5 Public Hearing on Acquisition of Drainage Easement in Crane Valley Ninth Subdivision- North of Faidley Avenue, West of Diers Avenue (Parcel No. 400416182) Council action will take place under Consent Agenda item G-17. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 27 / 218 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 23, 2021 Subject:Public Hearing on Acquisition of Drainage Easement in Crane Valley Ninth Subdivision- North of Faidley Avenue, West of Diers Avenue (Parcel No. 400416182) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. A public easement is needed to accommodate drainage for development within Crane Valley Ninth Subdivision. This subdivision is located north of Faidley Avenue, west of Diers Avenue. A sketch is attached to show the easement area. Discussion To allow for the accommodation of public drainage to serve Crane Valley Ninth Subdivision it is requested that an easement be acquired by the City of Grand Island according to the attached sketch. There will be no cost of such easement to the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 3/23/2021 Page 28 / 218 Recommendation City Administration recommends that the Council approve the public easement. Sample Motion Move to approve the public easement. Grand Island Council Session - 3/23/2021 Page 29 / 218 N23°17'06"W 87.90'(M)N40°59'17"W 92.95'(M)N28°30'21"W 289.80'(M)N46°17'40"W 54.57'(M)N01°39'40"W 92.91'(M)S28°31'08"E 609.95(M)S89°15'02"W 15.06'(M)LOCATION MAP019-3120PROJECT NO:DRAWN BY:2021.01.26DATE:SDLEXHIBITDRAINAGE EASEMENT2DRAINAGE EASEMENT DESCRIPTION:A DRAINAGE EASEMENT LOCATED IN PART OF OUTLOT A,CRANE VALLEY NINTH SUBDIVISION IN THE CITY OF GRANDISLAND, HALL COUNTY NEBRASKA, AND MORE PARTICULARLYDESCRIBED AS FOLLOWS;BEGINNING AT THE SOUTHEAST CORNER OF OUTLOT A,CRANE VALLEY NINTH SUBDIVISION; THENCE S89°15'02"W,ALONG THE SOUTH LINE OF SAID OUTLOT A, A DISTANCE OF15.06 FEET; THENCE N46°17'40"W A DISTANCE OF 54.57FEET; THENCE N28°30'21"W A DISTANCE OF 289.80 FEET;THENCE N40°59'17"W A DISTANCE OF 92.95 FEET; THENCEN23°17'06"W A DISTANCE OF 87.90 FEET TO A POINT ON THEEAST LINE OF LOT 1, CRANE VALLEY NINTH SUBDIVISION;THENCE N01°39'40”W, ALONG THE EAST LINE OF SAID LOT 1,A DISTANCE OF 92.91 FEET TO THE NORTH CORNER OF SAIDOUTLOT A; THENCE S28°31'08"E, ALONG THE EAST LINE OFSAID OUTLOT A, A DISTANCE OF 609.95 FEET TO THE POINTOF BEGINNING. SAID DRAINAGE EASEMENT CONTAINS ACALCULATED AREA OF 19,243.45 SQUARE FEET OR 0.441ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801POBLEGENDEXISTING EASEMENT LINEPROPERTY LINEDRAINAGE EASEMENT AREAROW LINESECTION LINEGrand IslandCouncil Session - 3/23/2021Page 30 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item E-6 Public Hearing on 2020-2021 Community Development Annual Action Plan Council action will take place under Consent Agenda item G-18. Staff Contact: Amber Alvidrez Grand Island Council Session - 3/23/2021 Page 31 / 218 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting:March 23, 2021 Subject:Public Hearing on the 2020 Annual Action Plan for CDBG Activities Presenter(s):Amber Alvidrez, Community Development Administrator Background A large part of the planning process for this Community Development Block Grant (CDBG) model is the creation of the 3, 4 or 5-year Consolidated Plan, and the Annual Action Plan. The Consolidated Plan represents the City’s goals for CDBG funding in broad scope, it identifies the areas and focus of CDBG priorities. The City has a 5-year Consolidated Plan which is currently in place and covers the time period of 2019-2023. The Three Priorities outlined in the Consolidated Plan are as follows in order of identified importance: •Increase Quality & Affordable Housing Options •Cultivate Small and Emerging Businesses •Support Public Services for Neighborhoods and Vulnerable Populations The Annual Action Plan breaks down the priorities and lists specific dollar amounts and which projects will be funded in the assigned year. A separate Annual Action Plan is prepared for each Fiscal Year. The public hearing today is to discuss the planned programs for the 2020-2021 Annual Action Plan. Discussion Projects being considered for the 2020-2021 Annual Action Plan are outlined in the Power Point presentation and are below: $36,000- Program Administration $33,000- YMCA Sidewalk Repair program $100,000- Downtown Business Improvement District Railside Sidewalk Repair $35,000- Railside Small Business Rental Assistance $25,000- YWCA-Empowerment Grand Island Council Session - 3/23/2021 Page 32 / 218 $198,392- Crossroads Total $427,392.00 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Accept the 2020 Annual Action Plan for CDBG Activities. 2.Do not accept the Development of 2020 Annual Action Plan for CDBG Activities. Recommendation City Administration recommends that the Council accept the 2020 Annual Action Plan for CDBG Activities. Sample Motion Move to accept the 2020 Annual Action Plan for CDBG Activities. Grand Island Council Session - 3/23/2021 Page 33 / 218 Community Development Block Grant 2020 Annual Action Plan Grand Island Council Session - 3/23/2021 Page 34 / 218 Review of Priority Needs 2019-2023 Consolidated Plan Goals Increase Quality & Affordable Housing Cultivate Small & Emerging Businesses Support Public Services for neighborhoods and vulnerable populations Grand Island Council Session - 3/23/2021 Page 35 / 218 Projects to Receive Funding The 2020-2021 Annual CDBG allocation has a total of $427,392.00 which will fund the following projects: $36,000-Program administration- Costs the city incurs to run CDBG program $33,000-YMCA Sidewalk Repair Program- repair YMCA’s sidewalk and parking lot $100,000-Railside BID sidewalk Repair Repair to sidewalks, curbs and trees in the Downtown business improvement district. Grand Island Council Session - 3/23/2021 Page 36 / 218 Projects to Receive Funding $35,000-Railside Small Business Rental Assistance- used as a incentive program to help aid business that have currently opened or relocated in the slum and blight area #1 $25,000-YWCA –Empowerment- The YWCA will provide free childcare to women who are currently enrolled in programs who have entered into a partnership with the YWCA to remove the Childcare barrier for women $198,392-Crossroads Mission Avenue Crossroads Mission Avenue is currently working the homeless male population within our community and plans to use funds to purchase 3 buildings. TOTAL: $427,392.00 Grand Island Council Session - 3/23/2021 Page 37 / 218 Annual Action Plan 1 OMB Control No: 2506-0117 (exp. 06/30/2018) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1.Introduction The 2020 Annual Action Plan is a document which works within and coordinates with the 2019- 2023 Consolidated Plan. These documents provide the United States Department of Housing and Urban Development (HUD) with information on the City of Grand Island's intended use of funds which have been awarded to the City through HUD's Community Development Block Grant (CDBG) program. The City allocates the annual funding from these programs to public, private or non-profit parties consistent with HUD program goals and requirements. CDBG program objectives include providing decent housing, creating suitable living environments, and expanding economic opportunities. Through a review of housing market, community development, homeless needs, and economic development data and an evaluation of past performance in the City's HUD funded programs, the City has developed the following priority needs for the use of these funds: Increase and Quality & Affordable Housing Options Cultivate Small and Emerging Businesses Support Public Services for Neighborhoods and Vulnerable Populations The City of Grand Island’s Consolidated Plan follows requirements of the U.S. Department of Housing and Urban Development (HUD), and uses HUD's format and data tables required for the plans. Grand Island's Consolidated Plan is implemented and updated through Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER). The Action Plans establish the priority for projects and funding for the upcoming year. The CAPER report details the results of funded projects during the individual project years. 2.Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Grand Island Council Session - 3/23/2021 Page 38 / 218 Annual Action Plan 2 OMB Control No: 2506-0117 (exp. 06/30/2018) The Annual Action Plan defines the one-year activities in relationship to the five- year goals of the Consolidated Plan Covering 2019-2023. Below is a brief description of the anticipated outcomes in response to each proposed Consolidated Plan goal. 1.Increase Quality and Affordable Housing Options a.At this time no new housing programs have been funded as a part of the 2020 annual action plan. The City has housing programs that are currently still in progress from previous years such as the Housing Development Corporation’s Owner Occupied Rehab and the Housing Improvement Partnership’s Housing Rehab program that is being implemented by the Habitat for Humanity. The previously stated programs anticipate the rehab of 4-10 homes within the community. 2.Cultivate Small and Emerging Businesses a.Railside Small Business Rental Assistance will provide new or small business aid in the form of rental assistance, if occupying a space in the blighted and substandard area number one within the City of Grand Island. The anticipated outcome of this project is that 5-6 quality business candidates will be recruited/supported while starting or expanding a new business in the down town area of Grand Island. The candidates go through a rigorous application process that involves, aid that is free of charge to create extensive business plans and pro forma in order to educate owners to aid in successful small businesses. 3.Support Public Services for Neighborhoods and Vulnerable populations. a.YWCA Empowerment is offering free childcare services for Low-to-moderate income women, who have been referred from partnering agencies. The anticipated outcome from offering these free services is that women will increase their economic position through job training, obtaining a new job or receiving a higher pay rate, while allowing women to have increased access to continuous affordable, quality childcare. b.Crossroad Mission Avenue will use funds as a part of the their capital campaign to purchase and renovate multiple buildings, 1 building will be renovated and is expected to provided 15 emergency beds to homeless men within our community. A second building will provide 25 units for transitional housing, and a third commercial space that will provide a clean and safe place for men to work through steps of the program and house a thrift store. c.Railside the Downtown Business Improvement District plans to replace and fix deteriorated sidewalks and curbs, by repairing broken sidewalks and other barriers caused by tree roots in the public right of way. Railside is creating an enticing environment for individuals with mobility disabilities by making Grand Island Council Session - 3/23/2021 Page 39 / 218 Annual Action Plan 3 OMB Control No: 2506-0117 (exp. 06/30/2018) sidewalks comply with the American’s with Disabilities act (ADA) making easier access to stores, housing and services. d.The YMCA of Grand Island will also be making necessary parking lot and sidewalk repairs that are anticipated to remove architectural barriers for vulnerable populations. By correcting these barriers the Y is able to offer an affordable way for vulnerable populations including seniors and special needs individuals a place to improve or maintain their health. 3.Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. This is an evaluation of the past performance that helped the City of Grand Island in determining its project/activities for the 2020 program year. A more detailed evaluation of past performance is documented in the City’s 2019 Consolidated Annual performance and Evaluation Review (CAPER). Below are the accomplishments that were allocated funds from previous years but had accomplishments throughout the 2019 program year. Railside Downtown Business Improvement District’s Small business Rental Assistance program was able to utilize CDBG funds to aid 2 small business open doors or expand in the down town area of Grand Island throughout the 2019 program year totaling 10 since funds were allocated in 2016. The Willow Waste Water project allowed a cost effective way to create an assessment district along Willow Street in Grand Island NE, this neighborhood is predominately low income and many homeowners had failing septic tanks and were unable to afford the necessary upkeep. With the use of CDBG funds homes were able to access City waste water at a much lower affordable price. This benefitted 8+ homes and made vacant land usable including a 4 acre parcel that is currently being redeveloped to provide lower cost owner occupied work force housing. Hope Harbor a local Women’s Shelter partnered with more than 30 other agencies to implement Project Connect. Project Connect is a daylong event were homeless and near homeless can receive much needed medical, dental, and social services at little to no cost. The event served a total of 202 households, resulting in 514 individuals receiving services. Grand Island Council Session - 3/23/2021 Page 40 / 218 Annual Action Plan 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Literacy Council of Grand Island was able to work with a local developer in to purchase a building for the non-profit. A Local developer was able to purchase a dilapidated building and renovate it to meet the needs of the Literacy Council. The literacy Council was then able to purchase the building at a reduced priced and was able to obtain much needed space to accommodate their growing class sizes. Since moving into the building in April of 2020 the Literacy council has been able to serve 54 clients. 4.Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. The City of Grand Island’s CPP sets forth the policies and procedures for: Giving citizens timely notice and access to local meeting and information relating the city’s proposed use of federal funds. Conducting public hearings meetings, Addressing the needs of non-English speaking residents Responding to citizen complaints and grievances, Encouraging citizen participation among the City’s low to moderate income persons and households. The City of Grand Island’s most recent version of the Citizen Participation Plan was formally adopted and approved by the City Council on May 26, 2020. Citizens are encouraged to participate in the planning process through public meetings and hearing held before the submission of the 2020 Annual Action Plan. Citizen participation activities: January 15-March 15, 2020- Community development Division accepted applications for Funding. December 3, 2020- Public meeting- the planning of the 2020 Annual action plan was a discussion item at his meeting. December 23, 2020 – Notice for 1/7/2021 Public Meeting posted in Grand Island Independent and on City Website January 7, 2021- Public Meeting was held- applicant’s presented their proposals and were available to answer questions, committee also made funding recommendations to present to City Council within the 2020 Annual Action Plan. February 5, 2021- Notice for 30 Day public comment Grand Island Council Session - 3/23/2021 Page 41 / 218 Annual Action Plan 5 OMB Control No: 2506-0117 (exp. 06/30/2018) February 19-March 22, 2021- City’s Community Development Division will accept comments from the general public. March 9, 2021, Public Notice for public hearing on 3/23/2021 was posted in the Grand Island Independent and on the City of Grand Island’s website. March 23, 2021- Public hearing and City Council approval of the 2020 Annual Action Plan. 5.Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. 6.Summary of comments or views not accepted and the reasons for not accepting them 7.Summary Grand Island Council Session - 3/23/2021 Page 42 / 218 Annual Action Plan 6 OMB Control No: 2506-0117 (exp. 06/30/2018) PR-05 Lead & Responsible Agencies – 91.200(b) 1.Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Community development Administrator Amber Alvidrez Community Development Division Table 1 – Responsible Agencies Narrative (optional) Consolidated Plan Public Contact Information Amber Alvidrez Community Development Administrator City of Grand Island 100 East First Street Grand Island, NE 68802-1968 308-385-5444 ext. 212 Ambera@grand-island.com Grand Island Council Session - 3/23/2021 Page 43 / 218 Annual Action Plan 7 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1.Introduction The City of Grand Island adopted a Citizen Participation Plan to ensure consistent outreach efforts within the community and utilizes the plan during the development of the 2020 Annual Action Plan. The City coordinated with local non-profits, housing providers, private developers and local employers while developing the 2019-2023 Consolidated plan goals and develops programs that will help meet the goals identified in the consolidated plan. The City of Grand Island has a unique committee that acts as the review board and makes recommendation to City Council for funding allocations, this committee is known as the Entitlement Stakeholders and is comprised of representation from the 5 local organizations listed below and 2 members from City administration/ City Council: Grand Island Area Economic Development Corporation Grow Grand Island Grand Island Area Chamber of Commerce Community Redevelopment Authority Hall County Housing Authority City Administration City Council By using the representation of these organizations the City is able obtain a diverse set of views to help meet the community needs while planning the Annual Action Plan. All meetings of the Entitlement Stakeholders committee follow the Nebraska open Meetings Act allowing for citizen participation. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) Throughout the process of developing the Annual Action Plans, the City provides opportunities for the public to give input and feedback at public meetings and through public comment periods. There is a representative at every public meeting from the Hall County Housing Authority and other non-profit agencies are invited to join. By having the Entitlement Stakeholders Committee the City is able to have a coordinated approach when developing the Annual Action Plan and to ensure that available resources are fully utilized and leveraged. Grand Island Council Session - 3/23/2021 Page 44 / 218 Annual Action Plan 8 OMB Control No: 2506-0117 (exp. 06/30/2018) Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Community Development Division staff participates with the area’s service providers to enhance the community's comprehensive Continuum of Care system to end homelessness and meet the needs of vulnerable populations within the City. This dynamic partnership includes collaborative efforts of a variety of community groups, government agencies and a coalition of more than 40 public service providers. Additionally, the City of Grand Island enhances coordination of public, private, and non- housing providers, human service agencies, and social service providers through the following actions: Continues to work closely with the Hall County Housing Authority in addressing low- income housing needs Prioritize housing needs, provide services, and maximize the use of federal, state, and local funds for affordable housing, community development, and related services through the creation of the Housing Improvement Partnership. Participating in coordinated efforts for services assisting low-income, at-risk, and homeless individuals and families. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Grand Island does not receive ESG funds. Grand Island Council Session - 3/23/2021 Page 45 / 218 Annual Action Plan 9 OMB Control No: 2506-0117 (exp. 06/30/2018) 2.Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities The City of Grand Island does not receive ESG funds. Grand Island Council Session - 3/23/2021 Page 46 / 218 Annual Action Plan 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Table 2 – Agencies, groups, organizations who participated Table 3 – Agencies, groups, organizations who participated Agency/Group/Organization Hall County Housing Authority Agency/Group/Organization Type Housing PHA What section of the Plan was addressed by Consultation?Housing Need Assessment Public Housing Needs Market Analysis Economic Development 1 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consulted during 2020 Annual Action plan preparation process. Agency/Group/Organization Hall County Regional Planning Commission Agency/Group/Organization Type Regional organization Planning organization What section of the Plan was addressed by Consultation?Housing Need Assessment Market Analysis Economic Development 2 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consulted during 2020 Annual Action plan preparation process. Agency/Group/Organization Grand Island Chamber of Commerce Agency/Group/Organization Type Business Leaders 3 What section of the Plan was addressed by Consultation?Housing Need Assessment Market Analysis Economic Development Grand Island Council Session - 3/23/2021 Page 47 / 218 Annual Action Plan 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consulted during 2020 Annual Action plan preparation process. Agency/Group/Organization Grand Island Area Economic Development Corporation Agency/Group/Organization Type Business Leaders What section of the Plan was addressed by Consultation?Housing Need Assessment Market Analysis Economic Development 4 Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consulted during 2020 Annual Action plan preparation process. Identify any Agency Types not consulted and provide rationale for not consulting No agencies were intentionally omitted. Grand Island Council Session - 3/23/2021 Page 48 / 218 Annual Action Plan 12 OMB Control No: 2506-0117 (exp. 06/30/2018) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care The Region 2 CoC has completed its 2019 Point-in-Time survey in January 2019. A total of 72 persons making up 60 households were identified as homeless. Of these individuals, 55 people were over the age of 24, 6 people were between the ages of 18-24 and 11 people were under the age of 18. The local CoC which meets monthly to have a coordinated outreach approach for services identifies homelessness, rapid rehousing and homelessness prevention as a priority of the group. The attending service providers help strengthen the Continuum of Care strategy. Table 4 – Other local / regional / federal planning efforts Narrative (optional) Point In time tables from University of Nebraska-Lincoln, Center on Children, Families and the Law are attached at the end of the document labeled as Attachment I for viewing. Grand Island Council Session - 3/23/2021 Page 49 / 218 Annual Action Plan 13 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-12 Participation – 91.105, 91.200(c) 1.Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of Grand Island’s existing Citizen Participation Plan was reviewed and utilized during the creation of the 2020 Annual Action Plan. A draft Annual Action Plan was made available for review before being adopted by the City of Grand Island and subsequently being submitted to HUD. Opportunities for citizen involvement occur in the initial stages of developing the Annual Action Plan as well as during the implementation of activities. All meetings of the Entitlement Stakeholders Committee must following the Nebraska Open Meetings Act, and welcomes members from the community to participate in meetings where plans are discussed. The opportunities include: Participation in public hearings to discuss needs, available funds and project/program activities Participation in meetings with committees and focus groups involved in planning housing and community development activities Review and comment on proposed plans and activities such as: o The Fair Housing Plan- Analysis of Impediments and Housing Study o The Citizen Participation Plan o The Consolidated Plan o The Annual Action Plan o Consolidated Annual Performance and Evaluation Report(CAPER) Grand Island Council Session - 3/23/2021 Page 50 / 218 Annual Action Plan 14 OMB Control No: 2506-0117 (exp. 06/30/2018) Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 1 Public Meeting Non- targeted/broad community 12/3/2020- public meeting, Discussion of needs for the 2020 Annual Action Plan. No comments were submitted No comments were submitted N/A 2 Newspaper Ad Non- targeted/broad community 12/23/2020- 14 day notice for Public meeting taking place on 1/7/2021 N/A N/A N/A 3 Public Meeting Non- targeted/broad community 1/7/2021- Public Meeting- applicants presented the proposals to the Entitlement stakeholders. Committee discussion funding recommendations for 2020 AAP. No comments were submitted No comments were submitted N/A 4 Newspaper Ad Non- targeted/broad community 2/5/2021- Notice was place in local newspaper for 30 day public comment on draft 2020 Annual Action Plan N/A N/A N/A Grand Island Council Session - 3/23/2021 Page 51 / 218 Annual Action Plan 15 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) 5 Public Comment Non- targeted/broad community February 19-March 22 : 30 day public comment period, Community development division will accept comments from general public on the 2020 Annual Action Plan ??? 6 Newspaper Ad Non- targeted/broad community 3/9/2021- Notice was placed in local newspaper for 3/23/2021 public hearing at regularly scheduled City Council meeting N/A N/A N/A 7 Public Hearing Non- targeted/broad community 3/23/2021 public hearing at regularly scheduled City Council meeting and City Council Approval of Plan for submittal to HUD ?? Table 5 – Citizen Participation Outreach Grand Island Council Session - 3/23/2021 Page 52 / 218 Annual Action Plan 16 OMB Control No: 2506-0117 (exp. 06/30/2018) Citizen Participation Summary, Notices, Entitlement Stakeholder’s Committee meeting agendas and minutes as well as City Council agenda are attached at the end of the document and labeled as attachment II, for viewing. Grand Island Council Session - 3/23/2021 Page 53 / 218 Annual Action Plan 17 OMB Control No: 2506-0117 (exp. 06/30/2018) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The City of Grand Island’s CDBG allocation for FY 2020 is $427,392.00. The City proposes the use of the funds, be used for Public facilities, economic development activities, building acquisition, public services and program administration. Throughout the 2019 program year the City of Grand Island restructured our current Revolving Loan Fund to allow financial aid to local small businesses in smaller funding awards with a commitment to repay 50% of awarded funds back to the Revolving Loan Fund. This was meant to help local small businesses within Grand Island overcome hardships due to COVID 19. Due to this, the businesses who were awarded funds will be making payments back to the City of Grand Island, the City estimates around $25,000 will be replaced back into the Revolving Loan Fund throughout the program year. At this point and time, the City of Grand Island is not receiving HOME funds or ESG funds. Anticipated Resources Expected Amount Available Year 1ProgramSource of Funds Uses of Funds Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ Expected Amount Available Remainder of ConPlan $ Narrative Description CBDG Public- federal Acquisition Admin and Planning Economic Development Public Improvements Public Services 427,392 25,000 25,000 Funds being returned to the Revolving Loan fund are a part of an economic development program but have not been committed to a specific for profit- agency. Grand Island Council Session - 3/23/2021 Page 54 / 218 Annual Action Plan 18 OMB Control No: 2506-0117 (exp. 06/30/2018) Table 6 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied At this time the City of Grand Island does not require a local match from sub grantees although the City plans on using funds, whenever possible, to assist community groups and organizations in leveraging resources. This means the City will consider projects a priority if the CDBG funds will be used as a leverage to further secure additional funding to conduct a project on a scale much larger than would have been possible with CDBG funds alone. The City has proposed an award of $198,392.00 from the 2020 CDBG funds to Crossroads Mission Avenue, a local men’s shelter that currently received funding from other grants, and from private donors to purchase 3 properties to shelter and provide a safe place for men currently enrolled in their program. The $198,392.00 will be matched by $1,639,626 already raised by Crossroads to implement the acquisition of these three properties. Grand Island Council Session - 3/23/2021 Page 55 / 218 Annual Action Plan 19 OMB Control No: 2506-0117 (exp. 06/30/2018) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The Community Redevelopment Authority (CRA) currently owns a single property in the City of Grand Island. The CRA is an entity that operates separate from the City, but it is managed by Chad Nabity, the Regional Planning Director for the City of Grand Island. This property could be used in future development to help fulfill the goals expressed in the consolidated plan. It is, however located on a prominent corner at one of the City entrances and is likely to be developed for commercial purposes. The City of Grand Island has a long term plan for upgrading all public sidewalks in the City for ADA Accessibility. These improvements will occur with the publicly owned right-of-way. These activities specifically support our goal to “Support Public Services for vulnerable population”. Discussion No further discussion necessary. Grand Island Council Session - 3/23/2021 Page 56 / 218 Annual Action Plan 20 OMB Control No: 2506-0117 (exp. 06/30/2018) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Increase and Preserve Affordable Housing 2019 2023 Affordable Housing N/A N/A 0 No housing programs were funded with the use of the 2020 Annual Action funds. 2 Cultivate Small and Emerging Businesses 2019 2023 Non-Housing Community Development Blight and Substandard Area #1 Eliminate Slum and Blight 35,000 Economic development activities: minimum of 3 small businesses assisted 3 Support Public Services for Vulnerable Population 2019 2023 Non-Housing Community Development Special needs populations City of Grand Island Census tract: 00100 block group 1 Benefit LMI 356,392 Public service activities other than Low/Moderate Income Housing Benefit: 75 Persons Assisted Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: total census block population is 895 Grand Island Council Session - 3/23/2021 Page 57 / 218 Annual Action Plan 21 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 4 Program Administration 2019 2023 36,000 Other Table 7 – Goals Summary Goal Descriptions Goal Name Increase and Preserve Affordable Housing1 Goal Description Goal Name Cultivate Small and Emerging Businesses2 Goal Description Goal Name Support Public Services for vulnerable population3 Goal Description Projects AP-35 Projects – 91.220(d) Introduction The City of Grand Island Identified program year 2020 Annual Action Plan projects below. Projects #Project Name 1 Program Administration 2 YMCA Sidewalk Repair 3 Railside Sidewalk repair program 4 Railside Small Business Rental Assistance Program 5 YWCA Empowerment Childcare program 6 Crossroads Mission Avenue Table 8 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City of Grand Island continues to select projects that not only continue to make progress towards Grand Island Council Session - 3/23/2021 Page 58 / 218 Annual Action Plan 22 OMB Control No: 2506-0117 (exp. 06/30/2018) goals that were stated in the 2019-2023 Consolidated Plan, but also projects that will have an sustainable impact on the City while moving forward with the growth of the population. The City recognizes that easily navigated sidewalks is a necessity for vulnerable populations, by funding the YMCA and the Railside sidewalk programs, there is improved safety and accessibility to sidewalks in a low to moderate income area that also falls within a slum and blight designation. The area these activities will take place has a large number of low to moderate income residents. One of the largest barriers for low to moderate women is the accessibility to stable and affordable childcare. The City has recognized that there is a deficit of childcare providers within our community, which has created a larger barrier for affordable childcare for some residents. The YWCA, is partnering with other local service providers to remove the childcare barrier for low to moderate income women within our community by offering free childcare to women based on a referral system. The largest project that is funded with the 2020 CDBG funds is Crossroads Mission Avenue. Although our community has other shelters that cater to men, Crossroads is set apart by offering daytime services to homeless men in Grand Island. With the purchase of the buildings men will have a safe environment to learn new skills and a form of employment by working in Crossroads thrift store while recovering from homelessness. Grand Island Council Session - 3/23/2021 Page 59 / 218 Annual Action Plan 23 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-38 Project Summary Project Summary Information Project Name Program Admin Target Area City of Grand Island Goals Supported Increase and Preserve Affordable Housing Provide Supportive Services for At-Risk & Homeless Revitalize Neighborhoods & Districts Program Administration Needs Addressed Increase Quality & Affordable Housing Options Cultivate Small and Emerging Businesses Support Public Services for Neighborhoods Improve Public Facilities Create Re-Investment Opportunities in Downtown Funding 36,000 Description Project cost associated with managing CDBG grant funds Target Date September 30, 2021 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description 1 Planned Activities Program Administration 2 Project Name YMCA Sidewalk Repair Program Grand Island Council Session - 3/23/2021 Page 60 / 218 Annual Action Plan 24 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Area LMI Census Tract Goals Supported Increase and Preserve Affordable Housing Provide Supportive Services for At-Risk & Homeless Revitalize Neighborhoods & Districts Needs Addressed Increase Quality & Affordable Housing Options Cultivate Small and Emerging Businesses Support Public Services for Neighborhoods Funding 33,000 Description The YMCA sidewalk project is an opportunity for the Grand Island YMCA to improve safety and accessibility to the sidewalks next to the handicapped parking stalls at the YMCA. The sidewalk cracked and past attempts at repairs have left uneven and unsafe walking surface. Drain covers across the width of the sidewalk are uneven, unstable and rusted. The ramp is also cracked and was placed in front of one of the handicapped stalls, making it impossible to be used most of the time. The project would replace broken sidewalks and drains, add more lighting to the area, and add a ramp for better safety and mobility. This project will comply with the American with Disabilities Act (ADA). Target Date May 31, 2022 Estimate the number and type of families that will benefit from the proposed activities 895 residents are located in Block group 1, Census Tract 10 Location Description This is a LMI area within the corporate City Limits of Grand Island, Nebraska. Planned Activities Removal of architectural barriers and replace with ADA compliant curbs, sidewalks and parking. Project Name Railside Sidewalk and Tree Repair Program3 Target Area LMI Census Tracts Grand Island Council Session - 3/23/2021 Page 61 / 218 Annual Action Plan 25 OMB Control No: 2506-0117 (exp. 06/30/2018) Goals Supported Increase and Preserve Affordable Housing Provide Supportive Services for At-Risk & Homeless Revitalize Neighborhoods & Districts Needs Addressed Increase Quality & Affordable Housing Options Cultivate Small and Emerging Businesses Support Public Services for Neighborhoods Funding 100,000 Description The Railside sidewalk and tree repair project is an opportunity for the City of Grand Island and the Railside Business Improvement District to work together to address sidewalk issues that have been caused by tree roots from the City Owned/Railside BID maintained trees which were originally planted in the late 1980’s. The project would be managed by the Railside Business Improvement District with the primary goals be: 1)Repairing broken sidewalks and other barriers caused by tree roots in the public right of way in the LMI census tract 10Block Group 1. 2)Create enticing environment for individuals with mobility disabilities by making the sidewalks comply with American’s with Disabilities Act (ADA) in the LMI Census Tract 10 Block group 1 Target Date May 31, 2022 Estimate the number and type of families that will benefit from the proposed activities This project will take place in a census block group 10001 which has a total population of 895 residents of those 70.39% are considered low to moderate income. Location Description This Project will take place with a Low to moderate income area within the corporate City Limits of Grand Island Nebraska. Planned Activities Removal of architectural barriers and replace with ADA compliant curbs, sidewalks and parking. Project Name Railside Small Business Rental Assistance Program Target Area Slum and Blight Area #1 4 Goals Supported Revitalize Neighborhoods & Districts Grand Island Council Session - 3/23/2021 Page 62 / 218 Annual Action Plan 26 OMB Control No: 2506-0117 (exp. 06/30/2018) Needs Addressed Cultivate Small and Emerging Businesses Funding $35,000 Description The Rental Assistance Program is an opportunity for the City of Grand Island, Railside Business improvement District, property owners and new business owners to work together in a public private partnership to foster business growth in downtown Grand Island. The Rental Assistance Program has 2 main goals 1)Recruiting and supporting new and expanded business to the Blight and substandard Area #1 2)Filling downtown properties that are currently vacant or underutilized. Target Date December 31, 2022 Estimate the number and type of families that will benefit from the proposed activities The program is ultimately meeting the benefit of eliminating slum and blight, individual families will not be benefited directly rather 3 businesses will supported. Location Description This activity will take place in the designated Slum and Blight area #1 within Grand Island. Planned Activities The planned activities will be considered Economic development activities within a slum and blight area. Project Name YWCA-Empowerment Target Area City of Grand Island Goals Supported Provide Supportive Services for At-Risk & Homeless Needs Addressed Support Public Services for Neighborhoods 5 Funding $25,000 Grand Island Council Session - 3/23/2021 Page 63 / 218 Annual Action Plan 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Description The YWCA of Grand Island’s Empowerment program will remove the childcare barrier for women. The YWCA will provide childcare to mothers who are looking for employment, are participating in college or trade school classes, are participating in a certification training program or receiving services from another local non-profit. Mothers will be referred to the YWCA through partner programs. Mothers will be provided childcare at no cost to them for up to 20 hours a week if looking for employment, taking classes at a community college or trade school, or for the total length of a training certification program. After they have found employment or completed their respective program the YWCA will work with the parent to ensure they find the best childcare fit for their family. The YWCA will also provide aid in applying for any Subsidies for which individuals are eligible. The YWCA will keep a minimum of 10 openings a day of carious ages with a goal to serve 150 individual children. Target Date June 30, 2022 Estimate the number and type of families that will benefit from the proposed activities It is estimated this program will serve 70 families with 51% of families served being Low to moderate income. Location Description This program will be available to families located within the corporate City Limits of Grand Island Nebraska. Planned Activities This is a public service activity that will benefit Low to moderate individuals Project Name Crossroads Mission Avenue Target Area City of Grand Island Goals Supported Provide Supportive Services for At-Risk & Homeless Needs Addressed Support Public Services for Neighborhoods Funding $60,000 6 Description The City of Grand Island will use these funds as an opportunity for the non-profit service providers within Grand Island to receive funding for a new or expansion of services. Grand Island Council Session - 3/23/2021 Page 64 / 218 Annual Action Plan 28 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Grand Island will use these funds as an opportunity for the non-profit service providers within Grand Island to receive funding for a new or expansion of services. Grand Island Council Session - 3/23/2021 Page 65 / 218 Annual Action Plan 29 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed As of now there is no data that shows there are census tracts in the City of Grand Island which display a minority concentration. Overall, the demographics of the census tracts which have a lower average income reflect similar demographics to the census tracts with a higher average income. Geographic Distribution Target Area Percentage of Funds City of Grand Island 61% Blight & Substandard Area #1 8% Blight & Substandard Area #2 0 Blight & Substandard Area #4 0 Blight & Substandard Area #6 0 LMI Census Tracts 31% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City of Grand Island targets areas with 51% or more, of the residents are low to moderate income. The public improvement projects such as sidewalk repairs must be completed in the City’s target areas which are characterized by low to moderate income concentrations, with signs of economic decline and/or slum and blight. These areas can reviewed on the attachments at the end of the document labeled attachment III designated Slum and Blight areas and Attachment IV low to moderate income Census Tract Map. Discussion No further discussion needed. Grand Island Council Session - 3/23/2021 Page 66 / 218 Annual Action Plan 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction Grand Island partners with the Hall County Housing Authority and several non-profit agencies to assist in projects designed to provide affordable rental and homeowner housing, including assistance to people with disabilities and homeless individuals and families. The goals below are estimates based on the 2020 program year project proposals. One Year Goals for the Number of Households to be Supported Homeless 8 Non-Homeless 0 Special-Needs 0 Total 8 Table 10 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 0 Total 0 Table 11 - One Year Goals for Affordable Housing by Support Type Discussion The City of Grand Island did not fund any rehab, construction or demolition of Low to moderate income housing with the use of the 2020 CDBG funds. Crossroads Mission Avenue project will use funds to purchase 3 properties that include a duplex for transitional housing for men, a house that will be used for emergency shelter and a commercial building that will serve as a thrift store. The transitional housing will offer men a home while completing Crossroad’s personal resilience program that typically averages a stay of 16 weeks. Throughout this program Crossroads staff will aid men in finding permanent housing solutions. Grand Island Council Session - 3/23/2021 Page 67 / 218 Annual Action Plan 31 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-60 Public Housing – 91.220(h) Introduction Throughout the past the City of Grand Island and the Hall County Housing Authority have taken active steps in attempts to strengthen their capacity to work together and align resources. This includes but is not limited to, consultation efforts, forming Housing Partnerships together and Fair Housing tasks. The City of Grand Island sees the Hall County Housing Authority as a well- run and extremely important asset to the community. The City intends to format CDBG funding in a manner which would help alleviate some of the waiting list pressure and lack of affordable housing issues that are currently hindering the HCHA. These steps are a direct result of the City working directly with the HCHA and gaining better insight on the steps we could be making to strengthen them. Actions planned during the next year to address the needs to public housing Hall County Housing Authority officials were consulted during the formulation of this Annual Action Plan. The City’s CDBG funds are not sub-awarded directly to the Hall County Housing Authority throughout this Annual Action Plan, but the City plans to use funds in ways to help create affordable quality housing options, such as placing an emphasis of ADA improvements within the public facilities in Grand Island such as sidewalks, that would have a benefit to LMI persons and vulnerable populations within the community. Actions to encourage public housing residents to become more involved in management and participate in homeownership The City of Grand Island has outlined projects in the Annual Plan to address the needs of near homeless families and extremely low income to very low income families. The Public Service grant will provide much needed resources to providers who generally provide direct assistance to individuals and families in extremely low to very low income households. The local Continuum of Care is a large group of service providers within Grand Island who each offer unique services tailored to the individuals they serve. These services often are meant to be used for a short time to aid residents in areas such as Job Employment, aid to homeless or near homeless persons, educational help and help to special populations. When service providers are able to provide such services with the help of CDBG funding residents within the community of Grand Island are in a better position to be more in involved in management and participate Grand Island Council Session - 3/23/2021 Page 68 / 218 Annual Action Plan 32 OMB Control No: 2506-0117 (exp. 06/30/2018) in homeownership If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Hall County Housing Authority is not designated as troubled. Discussion No further discussion necessary. Grand Island Council Session - 3/23/2021 Page 69 / 218 Annual Action Plan 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Grand Island Council Session - 3/23/2021 Page 70 / 218 Annual Action Plan 34 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The City is located within the Balance of State Continuum of Care. Each Continuum provides oversight of federal homeless assistance dollars and collaborates with local communities to provide the best service to our residents who are homeless. In addition the City has a smaller local Continuum of Care of Service providers within Grand Island that meets monthly in order to collaborate on cases. Throughout the 2020 program year the City of Grand Island will use funds to provide services to homeless individuals and special needs activities through direct financial support of the YWCA Empowerment program and Crossroads Mission Avenue. These programs will help serve those in need within in our community to help them find services or programs that lead to self-sufficiency. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The Nebraska Balance of state CoC which includes local homeless agencies, conducts annual surveys with a point in time count. These surveys are used by many non-profit service providers within the City to fulfill program requirements and needs. The City of Grand Island does not directly financially support all agencies within the CoC but provides support by participating in the monthly case coordination meetings, resulting in better services and for clients in need by teaming with multiple local service providers. Addressing the emergency shelter and transitional housing needs of homeless persons There are a variety of Agencies within the City of Grand that provide housing options and case management assistance including those returning from mental and physical health institutions, domestic violence, veterans and homelessness. They provide the option of living independently or in a group settings. The Local Continuum of Care group is a good resource for case management as it meets monthly in order to collaborate services to best meet the needs of residents in Grand Island. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were Grand Island Council Session - 3/23/2021 Page 71 / 218 Annual Action Plan 35 OMB Control No: 2506-0117 (exp. 06/30/2018) recently homeless from becoming homeless again Homeless providers are focusing efforts on increasing the bed count for both emergency shelter and transitional housing programs. Funding for these efforts are limited and the City does not have the capability to fund all of the services providers. However with the use of the 2020 CDBG funds, Crossroads Mission is able to expand their facilities within Grand Island through the purchase several properties, Crossroads will be able to expand their personal Resilience Program to aid men from homelessness to independent living. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. There are a variety of service providers in the City of Grand Island that assist low income individuals and families. These providers coordinate to ensure that they are meeting the needs of the community to the best of their ability. One of the ways they coordinate is through the area's local Continuum of Care group. The group offers a chance for service providers to have a round table discussion about updates and changes in their organizations and a chance for them to seek assistance and advice if needed. Project Homeless Connect is a community event where these organizations collaborate to offer much needed services in one location on the same day to individuals and families in need. Discussion No further discussion necessary. Grand Island Council Session - 3/23/2021 Page 72 / 218 Annual Action Plan 36 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-75 Barriers to affordable housing – 91.220(j) Introduction: Grand Island partners with the Hall County Housing Authority and several non-profit agencies to assist in projects designed to provide affordable rental and homeowner housing, including assistance to people with disabilities and homeless individuals and families. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Grand Island has taken actions in the past to remove negative effects of public policies in regard to the development of affordable housing including the change of subdivision regulations to allow for narrower streets and small lots sizes, thereby reducing the cost to the developer, which could in turn foster a reduction in cost to the potential homeowners. In regard to the CBDG funds and future plans to remove or ameliorate barriers, the City of Grand Island has partnered with other local housing agencies to form the Housing Improvement Partnership, this group works within the community to aid in the goal of obtaining affordable housing. Discussion: No further discussion necessary Grand Island Council Session - 3/23/2021 Page 73 / 218 Annual Action Plan 37 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-85 Other Actions – 91.220(k) Introduction: The City of Grand Island has multiple strategies to meet the needs of the community. CDBG funds are a small, yet primary funding component to assist in meeting most of these needs. Actions planned to address obstacles to meeting underserved needs The allocation of funding in the 2020 Annual Action Plan aims to provide the community’s special needs population, including handicapped, low income and elderly access to services utilized by the general at large. Projects will help provide a suitable living environment by making services accessible to needy individuals. Actions planned to foster and maintain affordable housing Actions planned to reduce lead-based paint hazards The City of Grand Island has funded multiple housing programs including down payment assistance and owner occupied rehabilitation programs; all of which require a lead based paint inspection on all homes built prior 1978. Homes that were built prior to 1978 are presumed or tested to have lead-based paint. The City of Grand Island does not intend to directly operate any Rehabilitation efforts during the 2020 Annual Action Plan Period. For this reason, the Lead based paint guidelines which apply are those directly related to sub-recipients of CDBG funds. The following actions are included in the City's Community Development Policy and Procedures document: “At a minimum, Sub-recipient is required to: a) Notify a purchaser or lessee of the presence of any known lead-based paint and/or lead- based paint hazards; b) Paint test surfaces to be disturbed or removed during rehabilitation for the presence of lead- based paint, or presume lead-based paint and notify the occupants of the results within 15 days of when the evaluation report is received or the presumption is made; c) Provide each occupied dwelling unit discussed in (a) and (b) in the preceding section with the EPA-approved lead hazard information pamphlet Protect Your Family From Lead in Your Home or EPA-approved equivalent; Grand Island Council Session - 3/23/2021 Page 74 / 218 Annual Action Plan 38 OMB Control No: 2506-0117 (exp. 06/30/2018) d) Reduce lead hazards as required by the applicable subparts of Part 35 (full description of Part 35 is available in the Community Development Policy and Procedures, it states the varying levels of requirements, in relation to the level of financial assistance provided); and e) Perform clearance testing, including dust testing, before re-occupancy after all but minimal (“deminimis”) amounts of paint disturbances.” It should also be noted that the Community Development Policy and Procedures states that “Where regulations differ, Sub-recipients are held to the stricter of the standards.” At this point and time, the City sees the implementation and enforcement of the above guidelines as actively attempting to reduce Lead Based Paint Hazards. Actions planned to reduce the number of poverty-level families The City of Grand Island has formatted its CDBG allocation in a manner which intends to reduce the number of poverty-level families. This includes the support through improvements to Low and moderate income areas throughout the City of Grand Island. It is the intent of the City to continue to support these programs in their efforts to address the poverty needs throughout the 2020 Program Year. Actions planned to develop institutional structure The City of Grand Island’s Administration will continue to monitor the effectiveness and productivity of the Community Development Division and will add additional staff as the growth of the program allows, if needed. The Continuum of Care, and subsequent members, are still operating within the Balance of State model for operations and funding purposes. While the City of Grand Island has moved over into Metropolitan status, which has included funding changes such as creating a Metropolitan Planning Agency and Entitlement funding. At the City only receives Entitlement CDBG funds as Metro based funding, while local non- Grand Island Council Session - 3/23/2021 Page 75 / 218 Annual Action Plan 39 OMB Control No: 2506-0117 (exp. 06/30/2018) profit service providers are receiving funding and generating data on a Balance of State level for other federal funding, due to this it is difficult to develop an Institutional Structure meets all the needs of vulnerable populations within the community. For this reason, the stated steps that the City of Grand Island will be taking are those which allow us to foster relationships and address low to moderate income populations, while working with the ultimate goal of executing our Annual Action Plan to the best of our ability. While the Continuum of Care is a part of the Balance of State model, all funding priorities, projects, data and plans will reflect the goals of the entire state of Nebraska excluding Omaha and Lincoln for other funding sources such as CoC, ESG and HOME funds, making it quite difficult to develop an institutional structure which would be specific to Grand Island that incorporates the use of all. Actions planned to enhance coordination between public and private housing and social services agencies The City of Grand Island will continue to work closely with the Continuum of Care to identify the needs of the social service agencies who work with the homeless and near homeless populations of Grand Island. Additionally, the City of Grand Island plans to continue to work closely with the Hall County Housing Authority in many capacities to support public housing including extensive collaboration in implementation of the Affirmatively Furthering Fair Housing Program Guidelines. Multiple housing agencies within the City of Grand Island have continued to partner through the Housing Improvement Partnership (which is currently coordinated by the Community Development Division) The Hall County Housing Authority’s Executive Director also serves on the Executive Board for the Housing Improvement Partnership. The anticipated collaborations over the next fiscal year between these agencies and the City’s efforts through the Housing Improvement Partnership will most definitely strengthen the coordination and implementation capacity of all parties involved, especially related to the very prevalent need of creating additional and maintaining affordable housing. Discussion: No further discussion necessary Grand Island Council Session - 3/23/2021 Page 76 / 218 Annual Action Plan 40 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Grand Island Council Session - 3/23/2021 Page 77 / 218 Annual Action Plan 41 OMB Control No: 2506-0117 (exp. 06/30/2018) Grand Island Council Session - 3/23/2021 Page 78 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item F-1 #9819 - Consideration of Amending Chapter 24-3 of the Grand Island City Code Relative to Vehicles in Parks, Hike/Bike Trails, and Detention Cells Staff Contact: Todd McCoy Grand Island Council Session - 3/23/2021 Page 79 / 218 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:March 23, 2021 Subject:Approve City Code Updated to Allow E-bikes and Mobility Devices in City Parks and Trails Presenter(s):Todd McCoy, Parks and Recreation Director Background Electronic bikes or e-bikes have become popular across the nation. Many states and municipalities have had to update local laws to address the public use of the new bikes. E-bikes are bicycles with an electric motor which can be used to assist propulsion. Many kinds of e-bikes are available for sale, but generally fall into two broad categories. Bikes that assist the rider's pedal-power and bikes that add a throttle, integrating moped-style functionality. Both retain the ability to be pedaled by the rider. E-bikes use rechargeable batteries and typically travel up 20 mph. High-powered varieties can often travel more than 28 mph. By State Statute the State of Nebraska has classified e-bikes that travel twenty miles per hour or less as bicycles rather than mopeds or motorcycles. Discussion Currently City Code does not allow motor vehicles in City Park or trails, nor does it define e-bikes or motor driven mobility devices that assist individuals with mobility disabilities. It is recommended that City Code Section 24-3 be updated to allow for the use of electric assist bikes and mobility devices. §24-3. Vehicles in Parks, Hike/Bike Trails, and Detention Cells With the exception of Class 1 Electric Bicycles, Motorized Wheel Chairs, and Other Power Driven Mobility Devices, It is unlawful for any person to operate or park any motor vehicle, including motorcycles, minibikes, and snowmobiles, in any city park, storm detention cell, hike/bike trail, or any portion thereof, except on the roads, paths, or areas established therein for such operation or parking. Grand Island Council Session - 3/23/2021 Page 80 / 218 DEFINITIONS A.“Class 1 electric bicycle” means an electric bicycle that is equipped with an electric motor that provides assistance only when the rider is pedaling and that stops providing assistance when the electric bicycle reaches a speed of 20 miles per hour. B.“Motorized wheelchair” means any self-propelled vehicle designed for and used by a handicap person. C.“Other Power Driven Mobility Devices” (OPDMD) means any mobility device that is used by individuals with mobility disabilities for the purpose of locomotion but is not a wheelchair. OPDMD’s shall not be capable of speeds over 20 miles per hour. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that City Council approve an amendment to City Code to allow the use of electric assist bikes and mobility devices. Sample Motion Move to approve amending the City Code to allow the use of electric assist bikes and mobility devices in parks and trails. Grand Island Council Session - 3/23/2021 Page 81 / 218 ORDINANCE NO. 9819 An ordinance to amend Chapter 24 of Grand Island City Code; to amend Section 24-3; to clarify and/or make general corrections to various code sections, to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 24-3 of the Grand Island City Code Chapter 24 is amended to read as follows: §24-3. Vehicles in Parks, Hike/Bike Trails, and Detention Cells A) With the exception of Class 1 Electric Bicycles, Motorized Wheel Chairs, and Other Power Driven Mobility Devices, it is unlawful for any person to operate or park any motor vehicle, including motorcycles, minibikes, and snowmobiles, in any city park, storm detention cell, hike/bike trail, or any portion thereof, except on the roads, paths, or areas established therein for such operation or parking. B) For the purpose of this section, the following definitions shall apply: 1. “Class 1 electric bicycle” means an electric bicycle that is equipped with an electric motor that provides assistance only when the rider is pedaling and that stops providing assistance when the electric bicycle reaches a speed of 20 miles per hour. 2. “Motorized wheelchair” means any self-propelled vehicle designed for and used by a handicap person. 3. “Other Power Driven Mobility Devices” (OPDMD) means any mobility device that is used by individuals with mobility disabilities for the purpose of locomotion but is not a wheelchair. OPDMD’s shall not be capable of speeds over 20 miles per hour SECTION 2. Any ordinance or parts of ordinances in conflict herewith be, and hereby are, repealed. Approved as to Form ¤ ___________ March 8, 2021 ¤ City Attorney Grand Island Council Session - 3/23/2021 Page 82 / 218 ORDINANCE NO. 9819(Cont.) - 2 - SECTION 3. This ordinance shall be in force and take effect fifteen (15) days from and after its passage and publication pursuant to law. Enacted: March 23, 2021. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 83 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-1 Approving Minutes of March 9, 2021 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 84 / 218 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING March 9, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on March 9, 2021. Notice of the meeting was given in The Grand Island Independent on March 3, 2021. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Michelle Fitzke, Mark Stelk, Bethany Guzinski, Mitch Nickerson, Chuck Haase, Vaughn Minton, Justin Scott, Maggie Mendoza and Mike Paulick. Councilmember Jason Conley was absent. The following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof and Public Works Director John Collins. PRESENTATION: Budget Review. Finance Director Patrick Brown reported that the sales tax receipts for the General Fund for fiscal year 2021 were down 2.5% or $148,000 as compared to FY 2020. However they were higher than 2018-2019 FY year. Property Tax revenue for FY 2021 was 59.2% more than the same period last year. Licenses & Permits receipts were up 43.6% over the same period last year. Motor vehicle sales tax revenue continued to be strong and was up 22.7% or $206,000 for FY 2021. Franchise fees were continually going down over the past few years. He stated they had captured over $3.5 million of the Cares Act in 2020. Mentioned was the Revenue Less Expenses report for the General Fund which was for 5 months. He stated Capital Projects were moving along as expected. During budget meetings they would be talking about FTE’s. Discussion was held regarding the Metropolitan Statistical Area (MSA) and the article in the paper on Sunday to increase the size to 100,000 people instead of 50,000. Cares Act was mentioned with a discussion to be brought forward for property tax relief. PUBLIC HEARINGS: Public Hearing on Acquisition of Drainage/Utility Easements in Section 12, Township 11 N, Range 10- 3812 West 13th Street (Blender, LLC) and Millennial Estates- 1449 Stonewood Avenue & 1435 Stonewood Avenue (Starostka Group Unlimited, Inc.). Public Works Director John Collins reported that public easements were needed to accommodate drainage and utilities for development within Millennial Estates Subdivision. This subdivision was located north of 13th Street, between North Road and US Highway 281. Staff recommended approval. No public testimony was heard. Grand Island Council Session - 3/23/2021 Page 85 / 218 Page 2, City Council Regular Meeting, March 9, 2021 Public Hearing on Dedication of Right-of-Way for North Road- US Highway 30 to Old Potash Highway Roadway Improvements; Project No. 2019-P-12. Public Works Director John Collins reported that to allow for the improvements to the southern portion of North Road from US Highway 30 to Old Potash Highway it was required that current property be dedicated by the City of Grand Island as right-of-way. This ROW dedication would allow for a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements to complete the project. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nagel- 1905 N North Road). Public Works Director John Collins reported that Public right-of-way was needed to accommodate intersection improvements for the North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5. Staff recommended approval. No public testimony was heard. CONSENT AGENDA: Consent Agenda item G-7 (Resolution #2021-46) was removed for further discussion. Motion by Paulick, second by Guzinski to approve the Consent Agenda excluding item G-7. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of February 23, 2021 City Council Regular Meeting. #2021-41 - Approving Bid Award - Precipitator, Bottom Ash and Boiler Industrial Cleaning at Platte Generating Station - Spring 2021 with Meylan Enterprises, Inc. of Omaha, Nebraska in an Amount of $196,311.99. #2021-42 - Approving Bid Award - Boiler Inspection and Repair at Platte Generating Station - Spring 2021 with Locke AMI, LLC of Olathe, Kansas in an Amount of $90,158.00. #2021-43 - Approving Platte Generating Station Coal Combustion Residual (CCR) Groundwater Services Task 17 with HDR Engineering with HDR Engineering, Inc. of Omaha, Nebraska in an Amount not to exceed $39,900.00. #2021-44 - Approving Emergency Procurement of Generator Fuel Oil from Bosselman Energy in an Amount of $212,983.13; Sapp Bros. in an Amount of $332,539.06; and Aurora Co-op in an Amount of $56,806.95. #2021-45 - Approving Request from St. Mary’s Cathedral for Permission to Use City Streets and State Highway for the 2021 Divine Mercy Sunday Procession. #2021-46 - Approving Transit Scheduling Software from RouteMatch Software, LLC of Atlanta, Georgia in an Amount of $184,805.00. Transit Program Manager Charley Falmlen reported that the State of Nebraska Department of Transportation (NDOT) issued a Request for Qualifications on January 13, 2020 for the purpose of prequalifying contractors to provide Transit Scheduling Software. Per Federal Transit Administration regulations, the City of Grand Island could participate in the State of Nebraska’s group procurements for the purpose of obtaining equipment and services. Total cost of the Transit Scheduling Software from RouteMatch Software, LLC Grand Island Council Session - 3/23/2021 Page 86 / 218 Page 3, City Council Regular Meeting, March 9, 2021 was $184,804.00. This software would allow for contactless transactions and improved availability of service. Motion by Nickerson, second by Stelk to approve Resolution #2021-46. Upon roll call vote, all voted aye. Motion adopted. #2021-47 - Approving Acquisition of Drainage/Utility Easements in Section 12, Township 11 N, Range 10- 3812 West 13th Street (Blender, LLC) and Millennial Estates- 1449 Stonewood Avenue & 1435 Stonewood Avenue (Starostka Group Unlimited, Inc.). #2021-48 - Approving Contract Renewal 1 of 2 for Annual Pavement Markings for the Streets Division of Public Works with Straight-Line Striping, Inc. of Grand Island, Nebraska in an Amount of $128,905.50. #2021-49 - Approving Dedication of Right-of-Way for North Road- US Highway 30 to Old Potash Highway Roadway Improvements; Project No. 2019-P-12. #2021-50 - Approving Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nagel- 1905 N North Road). #2021-51 - Approving Temporary Construction Easements for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5. #2021-52 - Approving Subordination Request for 209 S. Cherokee Avenue (Betti Dugger). #2021-53 - Approving Interlocal Agreement with Hall County for Ambulance Service in an Amount of $225,223.00 from July 1, 2021 thru June 30, 2022. RESOLUTION: #2021-54 – Consideration of Approving the SAFER Grant Application. Fire Chief Cory Schmidt reported that the Department of Homeland Security’s Staffing for Adequate Fire and Emergency Response (SAFER) grant program was created to provide funding to fire departments to help them increase or maintain the number of trained, “front line” firefighters available in their communities. The SAFER grant would pay for three firefighters’ wages and benefits for a three- year period for a total of approximately $831,000. Unlike previous years, there wasn’t a local cost share requirement or a commitment to retain the firefighters once the grant period runs out. Staff recommended approval. Discussion was held concerning paying for these positions once the grant ends. Chief Schmidt answered questions concerning long distance transfers, adding an additional ambulance and fire truck and cost savings on overtime. Motion by Paulick, second by Fitzke to approve Resolution #2021-54. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 3/23/2021 Page 87 / 218 Page 4, City Council Regular Meeting, March 9, 2021 PAYMENT OF CLAIMS: Motion by Minton, second by Guzinski to approve the payment of claims for the period of February 24, 2021 through March 9, 2021 for a total amount of $3,407,793.64. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:07 p.m. RaNae Edwards City Clerk Grand Island Council Session - 3/23/2021 Page 88 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-2 Approving Appointment of James Truell to the Community Redevelopment Authority Mayor Steele is recommending the appointment of James Truell to serve on the Community Redevelopment Authority to replace Glen Wilson. The above recommendation is made in compliance with the Grand Island City Code and approval is requested. The appointment would become effective immediately upon approval by the City Council and would expire on September 30, 2024. Staff Contact: Mayor Roger Steele Grand Island Council Session - 3/23/2021 Page 89 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-3 Approving Appointment of Councilmember Maggie Mendoza to the Building Code Advisory Board and the South Locust Street Business Improvement District Mayor Steele has submitted the appointment of Councilmember Maggie Mendoza to the Building Code Advisory Board and the South Locust Street Business Improvement District to replace Clay Schutz. The appointments would become effective immediately upon approval by the City Council and would expire on December 31, 2021. Staff Contact: Mayor Roger Steele Grand Island Council Session - 3/23/2021 Page 90 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-4 #2021-55 - Approving Surety Bond for Councilmember Maggie Mendoza Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 91 / 218 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:March 22, 2021 Subject:Bonds for Elected Officials Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Chapter 2-23 specifies as follows: Bonds for Elected Officials: Before entering upon the duties of their office, the following named elective officers of the city are hereby required to give bonds and security as provided by law for the faithful performance of their duties, which bonds shall be approved by the city council and shall be given for the following sums: Mayor $20,000 City Council Member $ 1,000 Discussion The City Clerk has contacted Mueller Insurance Agency, Inc. of Grand Island, Nebraska who has supplied the bonds for newly appointed Councilmember Maggie Mendoza. See attached. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the bonds 2.Refer the issue to a Committee 3.Take no action on the issue Grand Island Council Session - 3/23/2021 Page 92 / 218 Recommendation City Administration recommends that the Council approve the elected officials bonds. Sample Motion Move to approve the newly appointed officials bond for Councilmember Maggie Mendoza. Grand Island Council Session - 3/23/2021 Page 93 / 218 Grand Island Council Session - 3/23/2021 Page 94 / 218 Grand Island Council Session - 3/23/2021 Page 95 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-55 WHEREAS, Grand Island City Code Chapter 2-23 requires bonds and security for the Mayor and City Councilmembers before entering upon the duties of their office; and WHEREAS, the bonds and security as provided by law are for the faithful performance of their duties; and WHEREAS, these bonds shall be approved by the city council in the amount of $20,000 for the Mayor and $1,000 for each Councilmember; and WHEREAS, Mueller Insurance Agency, Inc. of Grand Island, Nebraska has supplied the bonds and security for newly appointed Councilmember Maggie Mendoza. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bonds and surety for newly appointed Councilmember Maggie Mendoza is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 22, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 96 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-5 #2021-56 - Approving Request from Amy J. Schutte dba Bella Design & Décor, 110 East 3rd Street for an Addition to their Class “C-123032” Liquor License This item relates to the aforementioned Public Hearing item E-1. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 97 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-56 WHEREAS, an application was filed by Amy J. Schutte doing business as Bella Design & Decor, 110 East 3rd Street for an Addition to their Class "C-123032" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on March 13, 2021; such publication cost being $17.74; and WHEREAS, a public hearing was held on March 23, 2021 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 98 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-6 #2021-57 - Approving Request from Luisa Lovato dba Ritmos Night Club, 316 East 2nd Street for a Change of Location for Class “I-108549” Liquor License to 611 East 4th Street This item relates to the aforementioned Public Hearing item E-2. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 99 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-57 WHEREAS, an application was filed by Luisa Lovato doing business as Ritmos Night Club, 316 East 2nd Street for a Change of Location to 611 East 4th Street to their Class "I- 108549" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on March 13, 2021; such publication cost being $17.74; and WHEREAS, a public hearing was held on March 23, 2021 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 100 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-7 #2021-58 - Approving Request from City of Grand Island dba Jackrabbit Run Golf Course, 2800 N. Shady Bend Road for a Class “C” Liquor License and Liquor Manager Designation for Tomme McManus, 411 S. Madison Street This item relates to the aforementioned Public Hearing item E-3. Staff Contact: RaNae Edwards Grand Island Council Session - 3/23/2021 Page 101 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-58 WHEREAS, an application was filed by City of Grand Island doing business as Jackrabbit Run Golf Course, 2800 North Shady Bend Road for a Class "C" Liquor License; and WHEREAS, a public hearing notice was published in the Grand Island Independent as required by state law on March 13, 2021; such publication cost being $17.25; and WHEREAS, a public hearing was held on March 23, 2021 for the purpose of discussing such liquor license application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: ____The City of Grand Island hereby recommends approval of the above- identified liquor license application contingent upon final inspections. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application. ____The City of Grand Island hereby makes no recommendation as to the above-identified liquor license application with the following stipulations: __________________________________________________________ ____The City of Grand Island hereby recommends denial of the above- identified liquor license application for the following reasons:_________ __________________________________________________________ ____The City of Grand Island hereby recommends approval of Tomme McManus, 411 South Madison Street, Grand Island, Nebraska as liquor manager of such business. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 102 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-8 #2021-59 - Approving Final Plat and Subdivision Agreement for Taylor Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 3/23/2021 Page 103 / 218 Council Agenda Memo From:Regional Planning Commission Meeting:March 23, 2021 Subject:Taylor Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located between Locust and Pine Streets north of Fonner Park Road in Grand Island, Nebraska (2 lots, 0.878 acres). This property is zoned B2 General Business Zone and R3 Medium Density Residential Zone. Discussion The final plat for Taylor Subdivision was considered at the Regional Planning Commission at the March 3, 2021 meeting. A motion was made by Rainforth and second by Ruge to approve final plat for Taylor Subdivision. The motion was carried with eight members voting in favor (O’Neill, Ruge, Randone, Robb, Olson, Monter, Rubio and Rainforth) with no members voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 3/23/2021 Page 104 / 218 Developer/Owner Douglas and Pamala Taylor 1114 S. Pine Street Grand Island, NE 68801 To create Size: Final Plat 2 lots, 0.878 Acres Zoning: B2 General Business Zone and R3 Medium Density Residential Zone. Road Access: Locust and Pine Street are both concrete curb and gutter streets that meet or exceed standards. Water: City Water is available and all lots are connected. Sewer: City Sewer is available and all lots are connected. Grand Island Council Session - 3/23/2021 Page 105 / 218 Grand Island Council Session - 3/23/2021 Page 106 / 218 Grand Island Council Session - 3/23/2021 Page 107 / 218 SUBDIVISION AGREEMENT TAYLOR SUBDIVISION LOTS 1 AND 2 In the City of Grand Island, Hall County Nebraska The undersigned, DOUGLAS TAYLOR and PAMALA TAYLOR, hereinafter called the Subdivider, as owner of a tract of land in the City of Grand Island, Hall County, Nebraska, more particularly described as follows: A part of Lot Twelve (12), Vantine’s Subdivision to the City of Grand Island, Hall County, Nebraska, more particularly described as follows: Commencing at the Northwest corner of said Lot 12 and running Easterly along and upon the North side of Lot 12 a distance of 184.00’ feet, running thence Southerly to a point on the South line of said Lot 12 which is 443.50’feet west of the Southeast corner of said Lot 12, running thence West, along and upon the South line of said Lot 12, a distance of 183.50’ feet to the Southwest corner of said Lot 12, and running thence North along and upon the West side of said Lot 12 a distance of 132.00’ feet to the point of beginning excepting therefrom a tract more particularly described in Warranty Deed recorded in Book 165, Page 102 in the Register of Deeds Office in Hall County, Nebraska and excepting therefrom * This Space Reserved for Register of Deeds * Grand Island Council Session - 3/23/2021 Page 108 / 218 - 2 - a tract of land deeded to the City of Grand Island, Nebraska by Warranty Deed recorded as Documents No. 82-001401 And A tract of Land comprising a part of Lot Twelve (12) Vantine’s Subdivision, to the City of Grand Island, Hall County Nebraska more particularly described as follows: Beginning at a point on the North Line of said Lot 12, said point being 100.00’ feet west of the Northwest corner of said Lot 12; thence westerly and parallel to the south line of said lot 12 a distance of 13.00’feet; thence southerly and parallel to the east line of said Lot 12 a distance of 132.00’ feet to a point on the south line of said Lot 12; thence easterly along and upon said south line of said Lot 12, a distance of 13.50’ feet; to a point of 100.00’ feet West of the Southeast corner of said Lot 12; thence northerly a distance of 132.00’ feet to the point of beginning; said tract abutting the west side of a tract deeded to said grantees by deed recorded in Book 165, page 684 in the Hall County Nebraska, Register of Deeds. desires to have subdivided as a subdivision the foregoing tract of land located within the corporate limits of the City of Grand Island, Nebraska, and hereby submits to the City Council of such City for acceptance as provided by law an accurate map and plat of such proposed subdivision, to be known as TAYLOR SUBDIVISION, designating explicitly the land to be laid out and particularly describing the lots, easements, and streets belonging to such subdivision, with the lots designated by number, easements by dimensions, and streets by name, and proposes to cause the plat of such subdivision when finally approved by the Regional Planning Commission and the City Council to be acknowledged by such owner, certified as to accuracy of survey by a registered land surveyor, and to contain a dedication of the easements to the use and benefit of public utilities, and of the street to the use of the public forever. In consideration of the acceptance of the plat of said TAYLOR SUBDIVISION, the Subdivider hereby consents and Grand Island Council Session - 3/23/2021 Page 109 / 218 - 3 - agrees with the City of Grand Island, Nebraska, that it will install or provide at its expense the following improvements: 1.Paving. The Subdivider agrees to waive the right to object to the creation of any paving or repaving district for Locust Street and Pine Street where they abut the subdivision. 2.Water. Public water supply is available to the subdivision, and all new structures requiring service shall be connected to such water supply. 3.Sanitary Sewer. Public sanitary sewer is available to the subdivision, and all new structures requiring service shall be connected to such sanitary sewer supply. 4.Storm Drainage. The Subdivider agrees to provide and maintain positive drainage from all lots, according to the drainage plan, so that storm drainage is conveyed to a public right-of-way or to other drainage systems so approved by the Director of Public Works. If the Subdivider fails to grade and maintain such drainage the City may create a drainage district to perform such work. The Subdivider agrees to waive the right to object to the creation of any drainage district benefitting the subdivision. 5.Sidewalks. The Subdivider shall maintain all public sidewalks required by the City of Grand Island. 6.Easements. Any easements shall be kept free of obstructions and the Subdivider shall indemnify the City for any removal or repair costs caused by any obstructions. In addition, the duty to maintain the surface of any easements to keep them clear of any worthless vegetation or nuisance shall run with the land. Grand Island Council Session - 3/23/2021 Page 110 / 218 - 4 - 7.Engineering Data. All final engineering plans and specifications for public improvements shall bear the signature and seal of a professional engineer registered in the State of Nebraska and shall be furnished by the Subdivider to the Department of Public Works for approval prior to contracting for construction of any improvements. Inspections of improvements under construction shall be performed under the supervision of a professional engineer registered in the State of Nebraska, and upon completion shall be subject to inspection and approval by the Department of Public Works prior to acceptance by the City of Grand Island. An "as built" set of plans and specifications including required test results bearing the seal and signature of a professional engineer registered in the State of Nebraska shall be filed with the Director of Public Works by the Subdivider prior to acceptance of these improvements by the City. 8.Warranty. The undersigned owner, as Subdivider, warrants that it is the owner in fee simple of the land described and proposed to be known as TAYLOR SUBDIVISION, and that an abstract of title or title insurance commitment will be submitted for examination, if necessary, upon request of the City of Grand Island. 9.Successors and Assigns. This agreement shall run with the land and shall be binding upon and inure to the benefit of the parties hereto, their successors, assigns, heirs, devisees, and legatees. Where the term "Subdivider" is used in this agreement, the subsequent owners of any lots in the subdivision shall be responsible to perform any of the conditions of this agreement if the Subdivider has not performed such conditions. Dated _____________________, 2021. Grand Island Council Session - 3/23/2021 Page 111 / 218 - 5 - DOUGLAS TAYLOR and PAMALA TAYLOR, Subdivider By: ____________________________________ Douglas Taylor By: ____________________________________ Pamala Taylor STATE OF NEBRASKA ) ) ss COUNTY OF HALL ) On _________________________, 2021, before me, the undersigned, a Notary Public in and for said County and State, personally appeared Douglas Taylor, known personally to me to be the identical person and such officer who signed the foregoing Subdivision Agreement and acknowledged the execution thereof to be his voluntary act and deed for the purpose therein expressed. WITNESS my hand and notarial seal the date above written. _____________________________________________ Notary Public My commission expires: __________________________ STATE OF NEBRASKA ) ) ss COUNTY OF HALL ) On _________________________, 2021, before me, the undersigned, a Notary Public in and for said County and State, personally appeared Pamala Taylor, known personally to me to be the identical person and such officer who signed the foregoing Subdivision Agreement and acknowledged the execution thereof to be his voluntary act and deed for the purpose therein expressed. WITNESS my hand and notarial seal the date above written. _____________________________________________ Notary Public Grand Island Council Session - 3/23/2021 Page 112 / 218 - 6 - My commission expires: __________________________ CITY OF GRAND ISLAND, NEBRASKA A Municipal Corporation By:____________________________________ Roger G. Steele, Mayor Attest: ___________________________________ __ RaNae Edwards, City Clerk STATE OF NEBRASKA ) ) ss COUNTY OF HALL ) On _________________________, 2021, before me, the undersigned,, a Notary Public in and for said County and State, personally came Roger G. Steele, Mayor of the City of Grand Island, Nebraska, a municipal corporation, known to me to be such officer and the identical person who signed the foregoing Subdivision Agreement and acknowledged that the foregoing signature was his voluntary act and deed pursuant to Resolution 2021-____, and that the City's corporate seal was thereto affixed by proper authority. WITNESS my hand and notarial seal the date above written. ______________________________________________ Notary Public My commission expires: ____________________ Grand Island Council Session - 3/23/2021 Page 113 / 218 Approved as to Form ¤ ___________ February 3, 2021 ¤ City Attorney R E S O L U T I O N 2021-59 WHEREAS, know all men by these presents, that Douglas P. Taylor and Pamela S. Taylor, husband and wife being the owners of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as “TAYLOR SUBDIVISION”, a tract of land comprising a part of Lot Twelve (12) Vantine’s Subdivision to the City of Grand Island, Hall County, Nebraska; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of TAYLOR SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 114 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-9 #2021-60 - Approving Bid Award for Veteran's Home Cemetery Maintenance - City Parks and Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 3/23/2021 Page 115 / 218 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:March 23, 2021 Subject:Consideration to Approve Veteran’s Home Cemetery Maintenance Presenter(s):Todd McCoy, Parks and Recreation Director Background In February of 2020 the City took over the responsibility of the Veteran’s Home Cemetery. On January 24, 2021 the Parks and Recreation Department advertised for bids to maintain the cemetery including services such as mowing, trimming, fertilizing, litter control, etc. Businesses were asked to provide pricing for this calendar year only. Discussion Four companies responded to the Request for Proposal. GMP Fertilizing & Lawncare, LLC, Grand Island, Nebraska Meadowlark Lawn/Landscaping, Grand Island, Nebraska Carey’s Lawnscape, Inc., Grand Island, Nebraska AB Service and Repair, LLC, Grand Island, Nebraska AB Service and Repair is recommended by staff because of their overall value of their bid. The estimated annual contract amount is $20,000.00. The final amount may vary depending on growing season, need for pest control, etc. The Finance Department proposes to use revenue from the Veteran’s Home property farm lease to offset expenses. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 3/23/2021 Page 116 / 218 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council approve the contract with AB Service and Repair, LLC of Grand Island, Nebraska to maintain the Veteran’s Home Cemetery. Sample Motion Move to approve the contract with AB Service and Repair, LLC to maintain the Veteran’s Home Cemetery with an anticipated annual amount of $20,000.00. Grand Island Council Session - 3/23/2021 Page 117 / 218 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 16, 2021 at 2:00 p.m. FOR: Veteran’s Home Cemetery Maintenance DEPARTMENT: Parks and Recreation ESTIMATE: $30,000.00 FUND/ACCOUNT: 10044405-95390 PUBLICATION DATE: January 24, 2021 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Lawnscape AB Service and Repair, LLC Grand Island, NE Grand Island, NE Exceptions: Noted None Bid Price: Mowing: $725.00 $500.00 Trimming: Included Included Fertilizing: $1,950.00 $750.00 Grounds Litter: Included $ 20.00 Trash Disposal: Included Included Winterize Irrig: $250.00 No Bid Spring Irrig. Test: $150.00 No Bid Aerification: $350.00 $350.00 Apply Mulch: $125.00 $100.00 Pre-emergent: Included $700.00 Grub Control: $250.00 $800.00 Fungicide: $225.00 $700.00 Over-seeding: $ .45 per sq ft. $ .45 sq ft Broadleaf Weed: Included $500.00 Reset Headstones: $65.00 each No Bid Backflow Test: $55.00 each No Bid Grand Island Council Session - 3/23/2021 Page 118 / 218 Bidder: GMP Fertilizing & Lawncare Meadowlark Lawn/Landscaping Grand Island, NE Grand Island, NE Exceptions: None Noted Bid Price: Mowing: $ 450.00 $377.85 Trimming: $ 250.00 $169.50 Fertilizing: $1,500.00 $777.00 Grounds Litter: $ 30.00 $ 27.50 Trash Disposal: $ 25.00 $ 20.00 Winterize Irrig: NA No Bid Spring Irrig. Test: NA No Bid Aerification: $ 500.00 $480.00 Apply Mulch: $ 105.00 $ 93.00 Pre-emergent: $1,500.00 $877.50 Grub Control: $1,500.00 $775.00 Fungicide: $1,400.00 $735.00 Over-seeding: $ .45 $ .40 Broadleaf Weed: $ 900.00 $565.00 Reset Headstones: NA No Bid Backflow Test: NA No Bid cc: Todd McCoy, Parks & Recreation Director Patti Buettner, Parks Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2250 Grand Island Council Session - 3/23/2021 Page 119 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-60 WHEREAS, the City of Grand Island invited sealed bids for Veteran’s Home Cemetery Maintenance at the Nebraska Veteran’s Home according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on February 16, 2021, four (4) bids were received, opened and reviewed; and WHEREAS, AB Service and Repair, LLC from Grand Island, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids, plans and specifications and all other statutory requirements contained therein, with work performed at an established rate on a per visit basis as stated in bid; and WHEREAS, the Finance Department proposes to use revenue from the Veteran’s Home property farm lease to offset expenses. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid from AB Service and Repair, LLC from Grand Island, Nebraska for an established rate on a per visit basis for Veteran’s Home Cemetery Maintenance at the Nebraska Veteran’s Home is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 120 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-10 #2021-61 - Approving Amended License Agreements for Father Flanagan’s Boys’ Home, Aurora Cooperative Elevator Company, and Hall County Airport Authority Relative to Entrance Signs Staff Contact: Jerry Janulewicz Grand Island Council Session - 3/23/2021 Page 121 / 218 Council Agenda Memo From:Jerry Janulewicz, City Administrator Meeting:March 23, 2021 Subject:Amended License Agreements-City Entrance Signs Presenter(s):Jerry Janulewicz, City Administrator Tonja Brown, Grow Grand Island, Inc. Background In the mid-1990’s, the City entered into license agreements with Father Flanagan’s Boys Home, Sundance Feed and Seed Company, and Hall County Airport Authority. Pursuant to the agreements, the City is licensed to place city entrance signs on the licensors’ properties. One sign is located approximately 460 feet north of Wildwood Drive on the east side if US Highway 281 on land owned by Father Flanagan’s Boys Home. Another sign is located approximately 70 feet south of Baron Lane and on the west side of Sky Park Road on land controlled by the Hall County Airport Authority. The third sign is located on property formerly owned by Sundance Feed and Seed Company and now owned by Aurora Cooperative Elevator Co. This sign is located on the south side of US Highway 30 and approximately 500 feet east of the intersection of US Highway 30 and Capital Avenue. The front of the sign faces westbound highway traffic. Grow Grand Island, Inc. (GGI) proposes to replace the existing signs with larger signs having a more modern look and appeal. The sign located at Central Nebraska Regional Airport will be relocated to the intersection of Mirage Street and Sky Park Road, a location that is south of the current sign location. Discussion GGI, utilizing funds it received from the City, commissioned Mayhew Sign Company for the design, construction, and installation of the new signs and removal and disposal of the existing signs. The signs will be placed at the locations mentioned above. The accompanying resolution, if adopted by the city council, would approve amendments to the license agreements, which have been approved by Father Flanagan’s Boys Home, Aurora Cooperative Elevator Co., and the Hall County Airport Authority. Due to changes in the size of the signs and their location, amended license agreements were necessary. Grand Island Council Session - 3/23/2021 Page 122 / 218 According to Mayhew Sign Company: The Grand Island signs are designed with low or no maintenance materials. The signs are constructed with engineered footings and steel supports. The sign cabinets are framed with curved steel and covered with aluminum. The front faces of the signs are decorated with preformed prefinished woodgrain panels manufactured into 6" wide x 24” gage steel panels. The GRAND ISLAND letters are Illuminated individual white LED channel letters that are manufactured from .040 prefinished aluminum plastic trim cap free and have LED matching translucent acrylic letter faces. The river bends are constructed in compound curves and are manufactured with LED matching-colored acrylic faces. Exterior LED luminaires and associated control gear are provided that meets the carbon trust HMRC standards for energy efficiency. All components are carefully chosen for optimum efficiency in light transmission, longevity, and best design practices. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution. Sample Motion Move to approve the amended license agreement for the City Entrance Signs. Grand Island Council Session - 3/23/2021 Page 123 / 218 Sky Park Road. East Highway 30. Highway 281 Grand Island Council Session - 3/23/2021 Page 124 / 218 Grand Island Council Session - 3/23/2021 Page 125 / 218 Grand Island Council Session - 3/23/2021 Page 126 / 218 Grand Island Council Session - 3/23/2021 Page 127 / 218 Grand Island Council Session - 3/23/2021 Page 128 / 218 Grand Island Council Session - 3/23/2021 Page 129 / 218 Grand Island Council Session - 3/23/2021 Page 130 / 218 Grand Island Council Session - 3/23/2021 Page 131 / 218 Grand Island Council Session - 3/23/2021 Page 132 / 218 Grand Island Council Session - 3/23/2021 Page 133 / 218 Grand IslandCouncil Session - 3/23/2021Page 134 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-61 WHEREAS, in 1995 and 1996, license agreements authorizing placement of City entrance signs were approved by the City Council and the following property owners, to wit: Father Flanagan’s Boys Home, Sundance Feed and Seed Company, and Hall County Airport Authority; and WHEREAS, the land previously owned by Sundance Feed and Seed Company is now owned by Aurora Cooperative Elevator Co.; and WHEREAS, Grow Grand Island, Inc. proposes to commission, contract for, and pay the expenses related to removal of the existing entrance signage and placement of new entrance signage located upon the following identified parcels of real estate: Father Flanagan’s Boys Home (3230 West Wildwood Drive), Aurora Cooperative Elevator Co. (4155 East Highway 30), and Hall County Airport Authority (3756 Sky Park Road); and WHEREAS, due to increases in size and placement, the new entrance signs require amendment of the existing license agreements; and WHEREAS, the above-mentioned property owners consented to amendments made to the respective license agreements. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the amended license agreements between the City of Grand Island and Father Flanagan’s Boys Home, Aurora Cooperative Elevator Co., and Hall County Airport Authority should be and are hereby approved. Signs placed pursuant to this Resolution are required to conform to all applicable City and State codes and regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 135 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-11 #2021-62 - Approving Bid Award for the 2021 Asphalt Resurfacing Project No. 2021-AC-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 136 / 218 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 23, 2021 Subject:Approving Bid Award for the 2021 Asphalt Resurfacing Project No. 2021-AC-1 Presenter(s):John Collins PW, Public Works Director Background On February 17, 2021 the Engineering Division of the Public Works Department advertised for bids for the 2021 Asphalt Resurfacing Project No. 2021-AC-1. There were six (6) potential bidders for this project. This year’s work involves asphalt resurfacing on the following City streets. Section #1– Anna Street; Grant Street to Adams Street Section #2– Adams Street; Hedde Street to Phoenix Avenue Section #3– Harrison Street; Stolley Park Road to Anna Street Section #4– Bismark Road; Stuhr Road to Shady Bend Road Section #5- Eagle Scout Park; Parking Lot and Driveways Section #6- Ryder Park (West Lot) Parking Lot and Driveways The Parks Department will pay for Sections 5 and 6 using funds from the Food and Beverage tax. Discussion Two (2) bids were received and opened on March 11, 2021. The bids were submitted in compliance with the contract, plans, and specifications. A summary of the bids is shown below. Grand Island Council Session - 3/23/2021 Page 137 / 218 Gary Smith Construction Co, Inc. of Grand Island, NE J.I.L. Asphalt Paving Co. of Grand Island, NE Bid Section 1 $109,807.13 $109,394.85 Bid Section 2 $64,500.08 $73,476.65 Bid Section 3 $100,477.37 $103,108.95 Bid Section 4 $220,362.18 $223,042.30 Bid Section 5 $80,682.75 $70,640.95 Bid Section 6 $66,071.75*$62,921.05 Grand Total = $641,901.26*$642,584.75 *corrected calculation There are sufficient funds in Account No. 21033506-85354 to fund this project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding a contract to Gary Smith Construction Co., Inc. of Grand Island, Nebraska in the amount of $641,901.26 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 3/23/2021 Page 138 / 218 1 2 3 4 3 65 SECTION 1 - ANNA ST - Grant Street to Adams Street SECTION 2 - ADAMS ST - Heddy Street to Phoenix Avenue SECTION 3 - HARRISON ST - Stolley Park Road to Anna Street N 2021-AC-1 ASPHALT PROJECT 1 1 SECTION 4 - BISMARK RD - Stuhr Road to Shady Bend Road SECTION 5 - EAGLE SCOUT PARK - Parking Lot & Driveway SECTION 6 - RYDER PARK (WEST) - Parking Lot & Driveway Grand Island Council Session - 3/23/2021 Page 139 / 218 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:March 11, 2021 at 2:00 p.m. FOR:Asphalt Maintenance Project No. 2021-AC-1 DEPARTMENT:Public Works ESTIMATE:$700,000.00 FUND/ACCOUNT:21033506-85354 PUBLICATION DATE:February 17, 2021 NO. POTENTIAL BIDDERS:6 SUMMARY Bidder:Gary Smith Const. Co., Inc.J.I.L. Asphalt Paving Co. Grand Island, NE Grand Island, NE Bid Security:Inland Insurance Co.Granite Re, Inc. Exceptions:None None Bid Price: Section 1:$ 109,807.13 $109,394.85 Section 2:$ 64,500.08 $ 73,476.65 Section 3:$100,477.37 $103,108.95 Section 4:$220,362.18 $223,042.30 Section 5:$ 80,682.75 $ 70,640.95 Section 6:$ 65,071.75 $ 62,921.05 Total Bid:$640,901.26 $642,584.75 cc:John Collins, Public Works Director Catrina DeLosh, Admin. Cord. PW Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Tim Golka, Engineer I P2255 Grand Island Council Session - 3/23/2021 Page 140 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-62 WHEREAS, the City of Grand Island invited sealed bids for Asphalt Resurfacing Project No. 2021-AC-1, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on March 11, 2021 bids were received, opened, and reviewed; and WHEREAS, Gary Smith Construction Co., Inc. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $641,901.26; and WHEREAS, Gary Smith Construction Co., Inc.’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2020/2021 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gary Smith Construction Co., Inc. of Grand Island, Nebraska in the amount of $641,901.26 for Asphalt Maintenance Project No. 2021-AC-1 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 141 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-12 #2021-63 - Approving Bid Award for Chip Seal Project No. 2021- CS-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 142 / 218 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 23, 2021 Subject:Approving Bid Award for Chip Seal Project No. 2021-CS-1 Presenter(s):John Collins PW, Public Works Director Background On February 23, 2021 the Engineering Division of the Public Works Department advertised for bids for Chip Seal Project No. 2021-CS-1. There were seven (7) potential bidders for this project. This project will allow for a chip seal on the following roadways. Section #1- Wildwood Road Section #2- Old US Highway 30 Section #3- Old NE Highway 2 Chip Seal is the sprayed application of asphaltic material with a covering of aggregate, which is intended to add additional wearing surface and surface seal to roadways. Discussion One (1) bid was received and opened on March 11, 2021. The bid was submitted in compliance with the contract, plans, and specifications and is considered fair and reasonable. A summary of the bid is shown below. Topkote, Inc. of Yankton, SD Exceptions None Bid Section 1 $84,758.74 Bid Section 2 $86,685.16 Bid Section 3 $52,621.11 Total $224,065.01 There are sufficient funds in Account No. 21033506-85354 to fund this project. Grand Island Council Session - 3/23/2021 Page 143 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding a contract to Topkote, Inc. of Yankton, South Dakota in the amount of $224,065.01. Sample Motion Move to approve the bid award. Grand Island Council Session - 3/23/2021 Page 144 / 218 CHIP SEAL PROJECT NO. 2021-CS-1 LOCATION MAP GRAND ISLAND, NEBRASKA SECTION 1: WILDWOOD ROAD - US HIGHWAY 281 TO LOCUST STREET SECTION 2: OLD US HIGHWAY 30 - WEST END TO EAST END SECTION 3: OLD NE HIGHWAY 2: O'FLAGGAN STREET TO BROADWELL AVENUE Grand Island Council Session - 3/23/2021 Page 145 / 218 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:March 11, 2021 at 2:15 p.m. FOR:Chip Seal Project No. 2021-CS-1 DEPARTMENT:Public Works ESTIMATE:$315,000.00 FUND/ACCOUNT:21033506-85354 PUBLICATION DATE:2/23/2021 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:Topkote, Inc. Yankton, SD Bid Security:Merchants Bonding Co. Exceptions:None Section 1:$84,758.74 Section 2:$86,685.16 Section 3:$52,621.11 Total:$224,065.010 cc:John Collins, Public Works Director Catrina DeLosh, Admin. Cord. PW Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Tim Golka, Engineer I P2256 Grand Island Council Session - 3/23/2021 Page 146 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-63 WHEREAS, the City of Grand Island invited sealed bids for Chip Seal Project No. 2021-CS-1, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on March 11, 2021 bids were received, opened, and reviewed; and WHEREAS, Topkote, Inc. of Yankton, South Dakota submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $224,065.01; and WHEREAS, Topkote, Inc.’s bid was below the engineer’s estimate for the project: and WHEREAS, funds are available in the Fiscal Year 2020/2021 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Topkote, Inc. of Yankton, South Dakota in the amount of $224,065.01 for Chip Seal Project No. 2021-CS-1 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 147 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-13 #2021-64 - Approving Bid Award for Furnishing Components for EIMCO® Type C3D-Fully Trough Skimmer Clarifier Mechanism; Project No. 2021-WWTP-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 148 / 218 Council Agenda Memo From:Jon Menough PE, Wastewater Treatment Plant Engineer Meeting:March 23, 2021 Subject:Approving Bid Award for Furnishing Components for EIMCO® Type C3D-Fully Trough Skimmer Clarifier Mechanism; Project No. 2021-WWTP-1 Presenter(s):John Collins PE, Public Works Director Background On February 23, 2021 the Engineering Division of the Public Works Department advertised for bids for Furnishing Components for EIMCO® Type C3D-Fully Trough Skimmer Clarifier Mechanism; Project No. 2021-WWTP-1. This procurement is Phase I of the rehabilitation of Final Clarifier No. 1. Phase II consists of the labor and installation of parts procured, and painting of both existing and new clarifier components. This is the final of three clarifiers to be rehabilitated. Clarifiers No. 3 and No. 2 were rehabilitated in 2019 and 2020 respectively. Final Clarifier No. 1 will complete the current cycle of Final Clarifier rehabilitations. The final clarifiers are scheduled for rebuild approximately every 15 years. Discussion Two (2) bids were received and opened on March 11, 2021. The Engineering Division of the Public Works Department and the Purchasing Division of the City’s Attorney’s Office have reviewed the bids that were received. A summary of the bids is shown below. COMPANY NAME AND LOCATION EXCEPTIONS BID PRICE JCI Industries, LLC. of Summit, MO Noted $139,070.00 Ovivo USA, LLC, of Salt Lake City, UT None $185,783.00 Both bids are below the Engineer’s Estimate, with the recommendation of the base bid to be awarded to Ovivo USA, LLC. JCI Industries, LLC’s bid, though lower than Ovivo USA LLC’s, included the exception that the clarifier parts be manufactured under the “Clearstream” brand rather than Ovivo USA, LLC as required by the specifications. The specifications state: The Grand Island Council Session - 3/23/2021 Page 149 / 218 clarifier equipment shall be manufactured by OVIVO USA, LLC (formerly EIMCO Water Technologies) of Salt Lake City, Utah. Since JCI Industries, LLC’s bid is incumbent on using a product other than that which is specified in the special provisions, their bid is ineligible. Additionally, since the rehabilitation involves only replacing a portion of the clarifier components, the Clearstream parts are likely incompatible with the existing clarifier. It is critical to both day to day operations as well as the longer term life of the unit that replacement parts are built to standards of the original units. Alternative products, while they could save a few dollars now, could wind up costing the City many times more than apparent savings thru early failure and/or not effectively removing solids, resulting in permit violations and environmental damage to receiving waters. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award to the sole compliant bidder, Ovivo USA, LLC, of Salt Lake City, Utah in the amount of $185,783.00. Sample Motion Move to approve the bid award. Grand Island Council Session - 3/23/2021 Page 150 / 218 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:March 11, 2021 at 2:30 p.m. FOR:Furnishing of Components for EIMCO Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2021- WWTP-1 DEPARTMENT:Public Works ESTIMATE:$200,000.00 FUND/ACCOUNT:53030054-85213-53533 PUBLICATION DATE:02/23/2021 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Ovivo USA, LLC JCI Industries, LLC Salt Lake City, UT Summit, MO Bid Security:Liberty Mutual Ins. Co.Western Surety Co. Exceptions:None Noted Bid Price:$185,783.00 $139,070.00 cc:John Collins, Public Works Director Catrina Delosh, Admin. Asst. Public Works Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Robert Greenberg, Engineer I -WW P2257 Grand Island Council Session - 3/23/2021 Page 151 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-64 WHEREAS, the City of Grand Island invited sealed bids for Furnishing Components for “EIMCO® Type C3D-Full trough Skimmer Clarifier Mechanism; Project No. 2021-WWTP-1, according to plans and specifications on file with the Public Works Department; and WHEREAS, on March 11, 2021 bids were received, opened, and reviewed; and WHEREAS, Ovivo USA, LLC of Salt Lake City, Utah submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $185,783.00; and WHEREAS, such bid is deemed to be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Ovivo USA, LLC of Salt Lake City, Utah in the amount of $185,783.00 for Furnishing Components for “EIMCO® Type C3D-Full trough Skimmer Clarifier Mechanism; Project No. 2021-WWTP-1 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 152 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-14 #2021-65 - Approving Bid Award for Bridge Joint Repairs 2020- 2021 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 153 / 218 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:March 23, 2021 Subject:Approving Bid Award for Bridge Joint Repairs 2020- 2021 Presenter(s):John Collins PE, Public Works Director Background Nebraska Department of Transportation requires bridges to be inspected by a certified bridge inspector once every two (2) years. Per this inspection process, there were seven (7) bridges in Grand Island, along South Locust St and Blaine St, which were identified as needing joint repairs. On December 6, 2020 bids were advertised for Bridge Joint Repairs 2020-2021, however only one (1) bid was received and it was 51% over the estimate for such work. The project was reviewed and revised with a new bid opening date scheduled. On February 26, 2021 the Streets Division of the Public Works Department re-advertised for bids for Bridge Joint Repairs 2020-2021. There were sixteen (16) potential bidders for this project. Discussion Two (2) bids were received and opened on March 16, 2021. The bids were submitted in compliance with the contract, plans and specifications. A summary of the bids is shown below. Bidder Exceptions Base Bid Wilke Contracting Corp of Kearney, Nebraska None $85,714.40 The Diamond Engineering Co. of Grand Island, Nebraska None $110,101.14 Grand Island Council Session - 3/23/2021 Page 154 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve awarding the contract for Bridge Joint Repairs 2020-2021 to Wilke Contracting Corp of Kearney, Nebraska in the amount of $85,714.40 as the low compliant bid that meets specifications. Sample Motion Move to approve the bid award. Grand Island Council Session - 3/23/2021 Page 155 / 218 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:March 16, 2021 at 2:15 p.m. FOR:Bridge Joint Repairs 2020-2021 (rebid) DEPARTMENT:Public Works ESTIMATE:$145,000.00 FUND/ACCOUNT:21033506-85353 PUBLICATION DATE:February 26, 2021 NO. POTENTIAL BIDDERS:16 SUMMARY Bidder:Diamond Engineering Co.Wilke Contracting Corp. Grand Island, NE Kearney, NE Bid Security:Universal Surety Co.Western Surety Co. Exceptions:None None Bid Price:$110,101.14 $85,714.40 cc:John Collins, Public Works Director Catrina Delosh, Admin. Asst. Public Works Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Superintendent P2259 Grand Island Council Session - 3/23/2021 Page 156 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-65 WHEREAS, the City of Grand Island invited sealed bids for Bridge Joint Repairs 2020-2021, according to plans and specifications on file with the City Engineer/Public Works Director; and WHEREAS, on March 16, 2021 bids were received, opened, and reviewed; and WHEREAS, Wilke Contracting Corp. of Kearney, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $85,714.40. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Wilke Contracting Corp. of Kearney, Nebraska in the amount of $85,714.40 for Bridge Joint Repairs 2020-2021 is hereby approved as the lowest responsible bid. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 157 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-15 #2021-66 - Approving Inter-local Agreement with Hall County for Improvements to Sections of Bismark Road and Wildwood Road Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 158 / 218 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 23, 2021 Subject:Approving Inter-local Agreement with Hall County for Improvements to Sections of Bismark Road and Wildwood Road Presenter(s):John Collins PW, Public Works Director Background Council approval is required before entering into an agreement. Pursuing an inter-local agreement between governmental entities is an efficient means of collaborating efforts to better our community. Roadways in the City and County cross between both entities with jurisdiction of each and it is more efficient to perform work together. Discussion This agreement is for improvements to the following roadways, which each have segments within the Grand Island City limits and Hall County. Bismark Road between Stuhr Road and Shady Bend Road (0.99 miles) Wildwood Road between US Highway 281 and Locust Street (2.01 miles) Per the agreement the City will submit to Hall County an itemized bill for payment of their share of the project cost. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the inter-local agreement with Hall County and pass a Resolution authorizing the Mayor to sign the agreement. Sample Motion Move to approve the inter-local agreement with Hall County. Grand Island Council Session - 3/23/2021 Page 159 / 218 Grand Island Council Session - 3/23/2021 Page 160 / 218 Grand Island Council Session - 3/23/2021 Page 161 / 218 Grand Island Council Session - 3/23/2021 Page 162 / 218 Grand Island Council Session - 3/23/2021 Page 163 / 218 Grand Island Council Session - 3/23/2021 Page 164 / 218 Grand Island Council Session - 3/23/2021 Page 165 / 218 Grand Island Council Session - 3/23/2021 Page 166 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-66 WHEREAS, the City of Grand Island is proposing an asphalt overlay project, known as 2021-AC-1, for a section of Bismark Road; and a chip seal project, known as 2021- CS-1 for a section of Wildwood Road; and WHEREAS, a portion of such work will be within the limits of Hall County; and WHEREAS, it is recommended that an Inter-local Agreement be entered into with Hall County for sharing in the cost of such work; and WHEREAS, the City of Grand Island has prepared an Inter-local Agreement, which has been reviewed by the City’s Legal Department and Hall County, for such work to be completed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Inter-local Agreement by and between the City of Grand Island and Hall County, Nebraska for the asphalt overlay work, known as 2021-AC-1, to be performed on a section of Bismark Road; and the chip seal work known as 2021-CS-1, to be performed on a section of Wildwood Bend Road is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 167 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-16 #2021-67 - Approving Temporary Construction Easement at 3962 Norseman Avenue (Conditioned Air Mechanical) for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 168 / 218 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 23, 2021 Subject:Approving Temporary Construction Easement at 3962 Norseman Avenue (Conditioned Air Mechanical) for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 Presenter(s):John Collins PE, Public Works Director Background The North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 is for the improvement of North Road from just north of 13th Street to Highway 2. The Engineering Division of the Public Works Department is proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and related improvements needed to complete the project. A temporary construction easement is needed to accommodate the construction activities for North Road - 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5, which must be approved by City Council. The temporary construction easement will allow for the roadway improvements to this area. A sketch is attached to show the temporary construction easement area. Discussion A temporary construction easement is needed from a property owners for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 to be constructed. Engineering staff of the Public Works Department negotiated with the property owner for use of such temporary construction easement. Property Owner Legal Description Amount CONDITIONED AIR MECHANICAL SYSTEMS AND SERVICE CO. THE WEST 18 FEET OF LOT 1, BLOCK 1, STERLING ESTATES IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 1980 SQUARE FEET, MORE OR LESS $300.00 TOTAL = $300.00 Grand Island Council Session - 3/23/2021 Page 169 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Temporary Construction Easement between the City of Grand Island and the affected property owner for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5, in the amount of $300.00. Sample Motion Move to approve the temporary construction easement. Grand Island Council Session - 3/23/2021 Page 170 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-67 WHEREAS, a temporary construction easement is required by the City of Grand Island, from an affected property owner in North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 project area: Property Owner Legal Description Amount CONDITIONED AIR MECHANICAL SYSTEMS AND SERVICE CO. THE WEST 18 FEET OF LOT 1, BLOCK 1, STERLING ESTATES IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 1980 SQUARE FEET, MORE OR LESS $300.00 Total= $300.00 WHEREAS, such Temporary Construction easement has been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to compensate the affected property owner for the Temporary Construction easement on the above described tract of land, in the total amount of $300.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 171 / 218 Grand Island Council Session - 3/23/2021 Page 172 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-17 #2021-68 - Approving Acquisition of Drainage Easement in Crane Valley Ninth Subdivision- North of Faidley Avenue, West of Diers Avenue (Parcel No. 400416182) This item relates to the aforementioned Public Hearing item E-5. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/23/2021 Page 173 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-68 WHEREAS, a public drainage easement is required by the City of Grand Island, from KER Enterprises, LLC in Crane Valley Ninth Subdivision, City of Grand Island, Hall County, Nebraska and more particularly described as follows: BEGINNING AT THE SOUTHEAST CORNER OF OUTLOT A, CRANE VALLEY NINTH SUBDIVISION; THENCE S89o15’02”W, ALONG THE SOUTH LINE OF SAID OUTLOT A, A DISTANCE OF 15.06 FEET; THENCE N46o17’40”W A DISTANCE OF 54.57 FEET; THENCE N28o30’21”W A DISTANCE OF 289.80 FEET; THENCE N40o59’17”W A DISTANCE OF 92.95 FEET; THENCE N23o17’06”W A DISTANCE OF 87.90 FEET TO A POINT ON THE EAST LINE OF LOT 1, CRANE VALLEY NINTH SUBDIVISION; THENCE N01o39’40”W, ALONG THE EAST LINE OF SAID LOT 1, A DISTANCE OF 92.91 FEET TO THE NORTH CORNER OF SAID OUTLOT A; THENCE S28o31’08”E, ALONG THE EAST LINE OF SAID OUTLOT A, A DISTANCE OF 609.95 FEET TO THE POINT OF BEGINNING. SAID DRAINAGE EASEMENT CONTAINS A CALCULATED AREA OF 19,243.45 SQUARE FEET OR 0.441 ACRES MORE OR LESS. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire such public easements from the property owner on the above described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 174 / 218 N23°17'06"W 87.90'(M)N40°59'17"W 92.95'(M)N28°30'21"W 289.80'(M)N46°17'40"W 54.57'(M)N01°39'40"W 92.91'(M)S28°31'08"E 609.95(M)S89°15'02"W 15.06'(M)LOCATION MAP019-3120PROJECT NO:DRAWN BY:2021.01.26DATE:SDLEXHIBITDRAINAGE EASEMENT2DRAINAGE EASEMENT DESCRIPTION:A DRAINAGE EASEMENT LOCATED IN PART OF OUTLOT A,CRANE VALLEY NINTH SUBDIVISION IN THE CITY OF GRANDISLAND, HALL COUNTY NEBRASKA, AND MORE PARTICULARLYDESCRIBED AS FOLLOWS;BEGINNING AT THE SOUTHEAST CORNER OF OUTLOT A,CRANE VALLEY NINTH SUBDIVISION; THENCE S89°15'02"W,ALONG THE SOUTH LINE OF SAID OUTLOT A, A DISTANCE OF15.06 FEET; THENCE N46°17'40"W A DISTANCE OF 54.57FEET; THENCE N28°30'21"W A DISTANCE OF 289.80 FEET;THENCE N40°59'17"W A DISTANCE OF 92.95 FEET; THENCEN23°17'06"W A DISTANCE OF 87.90 FEET TO A POINT ON THEEAST LINE OF LOT 1, CRANE VALLEY NINTH SUBDIVISION;THENCE N01°39'40”W, ALONG THE EAST LINE OF SAID LOT 1,A DISTANCE OF 92.91 FEET TO THE NORTH CORNER OF SAIDOUTLOT A; THENCE S28°31'08"E, ALONG THE EAST LINE OFSAID OUTLOT A, A DISTANCE OF 609.95 FEET TO THE POINTOF BEGINNING. SAID DRAINAGE EASEMENT CONTAINS ACALCULATED AREA OF 19,243.45 SQUARE FEET OR 0.441ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801POBLEGENDEXISTING EASEMENT LINEPROPERTY LINEDRAINAGE EASEMENT AREAROW LINESECTION LINEGrand IslandCouncil Session - 3/23/2021Page 175 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-18 #2021-69 - Approving 2020-2021 Community Development Block Grant Annual Action Plan This item relates to the aforementioned Public Hearing item E-6. Staff Contact: Amber Alvidrez Grand Island Council Session - 3/23/2021 Page 176 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-69 WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement Community; and WHEREAS, the United States Department of Housing and Urban Development requires multiple certifications in order to comply with the Community Development Block Grant Program requirements; and WHEREAS, all grantees are required to develop a Consolidated Plan and Annual Action Plan that list community priorities and funding allocations; and WHEREAS, the Community Development Division is required to develop and submit an Annual Action Plan with the required certifications and documentation to serve under the Entitlement Program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City of Grand Island, Nebraska hereby approves and adopts the Community Development Block Grant, 2020 Annual Action Plan; and the Mayor is hereby authorized to sign such certifications on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 177 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-19 #2021-70 - Approving 2019 CDBG Consolidated Annual Performance and Evaluation Review Staff Contact: Amber Alvidrez Grand Island Council Session - 3/23/2021 Page 178 / 218 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting Date:March 23, 2021 Subject:Approving 2019 Consolidated Annual Performance and Evaluation Report (CAPER) for Community Development Block Grant Funding Presenter(s):Amber Alvidrez, Community Development Administrator Background The Consolidated Annual Performance & Evaluation Report describes accomplishments and progress throughout the past fiscal year with Community Development Block Grant, Federal funding from Housing & Urban Development. All entitlement grantees are required to complete a 3, 4 or 5 year Consolidated Plan that is carried out by an Annual Action Plan, at the end of each fiscal year a Consolidated Annual Performance & Evaluation Report (CAPER) must be completed. A public comment regarding the 2019 Consolidated Annual Performance & Evaluation Report was completed, with a start date of February 19, 2021. This public comment notified the public of the Community Development Division’s prepared Consolidated Annual Performance & Evaluation Report; all public comments made throughout the public comment period are recorded and will be submitted to the U.S. Department of Housing and Urban Development (HUD), along with the final 2019 Consolidated Annual Performance & Evaluation Report. The Community Development Division did not receive any written public comments. Discussion The Consolidated Annual Performance & Evaluation Report addresses the $413,557 in entitlement grant funds under the Community Development Block Grant (CDBG) program and identifies progress towards community development priority needs, objectives, and activities that were implemented during fiscal year 2018-2019 as a result of Community Development Block Grant Funds. Grand Island Council Session - 3/23/2021 Page 179 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Accept the report on the Community Development Block Grant 2019 Consolidated Annual Performance & Evaluation Report. 2.Do not accept the report on the Community Development Block Grant 2019 Consolidated Annual Performance & Evaluation Report. Recommendation City Administration recommends that the Council accept the report on the Community Development Block 2019 Consolidated Annual Performance & Evaluation Report. Sample Motion Move to accept the report on the Community Development Block Grant 2019 Consolidated Annual Performance & Evaluation Report. Grand Island Council Session - 3/23/2021 Page 180 / 218 CAPER 1 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The City of Grand Island has had success in meeting goals identified in the 2019-2023 consolidated plan with the use of CDBG funds throughout the 2019 Program year below outlines activities that have contributed to each specific goal. Goal 1: Increase Quality and Affordable housing options Although funding has been made to make progress on this goal in current and prior years no activities were fulfilled throughout this program year. The City partnered with a local housing group that consists of non-profit housing organizations, for-profit-developers, relators, and homeless service providers in order to form an unofficial housing continuum this group is known as the Housing Improvement Partnership (HIP), the HIP group requested an allocation of funds from the 2019 AAP to partner with a local non-profit to meet rehab needs to LMI residents in Grand Island. Funds from the 2019 AAP in the amount of $128,557, were then sub-granted to Habitat for Humanity to partner with the HIP group to implement a Owner Occupied Rehab Program. HIP/ Habitat for Humanity encountered challenges in starting the program due to COVID-19, as doors were closed to outside public and converting programming to virtual means of communitcation to accommodate the restrictions placed to ensure the health and safety of both staff and clients. Habitat has been able to receive applications for units that need Rehabilition although work had not been completed within the 2019 program year and is currently on going. The Housing Development Corporation was awarded $26,500 in funds from the 2018 Annual Action Plan to use as matching funds in an owner Occupied rehab program. 2 houses were to be completed from the program and all units rehabilitated were to be occupied by Low to moderate income persons. Two Household were approved for the rehab process and began work on May 5, 2020 although work had not been completed by the end of the program year, Housing Development Corporation and the City directly feel that supplies for rehabilitation was greatly hindered by the Covid-19 pandemic and extended the process once the applicants were approved and rehabilitation activities began. Goal 2: Cultivate Small and Emerging Business No funds were allocated from the 2019 AAP to directly impact this goal, although in 2016 a significant allocation was made to a local non profit known as Railside Downtown Business Improvement District. Railside has continued to use CDBG funds to help small businesses start up or relocate to the downtown area by offering aid in the form of Rental Assistance. This has both prompted owners of buildings downtown to renovate and aided small locally owned business to occupy recently rehabbed store fronts, while expanded their businesses. Through out the 2019 program year this program was able to provide Rental assistance to one new business. Grand Island Council Session - 3/23/2021 Page 181 / 218 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Due to the COVID-19 pandemic the City was able to restructure an Revolving loan fund which still met the same economic development project needs but the amounts requested were lowered to stretch the funding farther than originally intended. The Revolving loan fund offered small business loans to locally owned business for job creation and retention purposes to aid in economic challenges that local small businesses were facing. Goal 3: Supoort public Services and vulnerable populations. The Literacy Council of Grand Island was able to use City CDBG funds to leverage dollars from private donors to acquire a building that had been vacant and detiorating, restoration of a building was donated by local developer. By moving to a new location the Literacy Council estimated that it would be able to double the number the of clients they served although due to COVID-19 their doors had to be shut to the public for multiple months, after reopening the the Literacy Council was able to continue serving 106 previous clients and 54 new clients. Hope Harbor a local Women’s Homeless shelter was the lead agency on for the Project Connect event. This program had over 52 service providers present to provide referrals, set appointments, and provide same day services to the homeless and near homeless population within our Community. 202 households were served which resulted in 514 individuals receiving services. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit Households Assisted 0 0 10 0 0.00% Grand Island Council Session - 3/23/2021 Page 182 / 218 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Homeowner Housing Rehabilitated Household Housing Unit 100 0 0.00%2 0 0.00% Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 25 1 4.00% 0 0 0.00% Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $Buildings Demolished Buildings 15 0 0.00% 0 0 0.00% Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Housing Code Enforcement/Foreclosed Property Care Household Housing Unit 15 0 0.00% 0 0 0.00% Cultivate small and Emerging businesses Non-Housing Community Development CDBG: $ Facade treatment/business building rehabilitation Business 2 3 150.00% 3 1 33.33% Cultivate small and emerging businesses Non-Housing Community Development CDBG: $Jobs created/retained Jobs 5 19 380.00%%0 19 100.00% Cultivate small and Emerging businesses Non-Housing Community Development CDBG: $Businesses assisted Businesses Assisted 15 12 20.00% 0 8 100% Grand Island Council Session - 3/23/2021 Page 183 / 218 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Administration Affordable Housing Public Housing Homeless Non- Homeless Special Needs Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 0 0 0 0 0 Support Public Services and Vulnerable populations Homeless Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 30 0 0.00% 0 0 0.00% Support Public Services and Vulnerable populations Homeless Non- Homeless Special Needs CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 20 521 2,605.00%300 202 67.33%% Support Public Services and Vulnerable populations Homeless Non- Homeless Special Needs CDBG: $ Homeless Person Overnight Shelter Persons Assisted 10 0 0.00% 0 0 0.00% Support Public Services and Vulnerable populations Homeless Non- Homeless Special Needs CDBG: $ Homelessness Prevention Persons Assisted 20 0 0.00% 300 514 100% Table 1 - Accomplishments – Program Year & Strategic Plan to Date Grand Island Council Session - 3/23/2021 Page 184 / 218 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. All funds provided under the CDBG program address priorities identified within the 2019-2023 Consolidated Plan. No activity was denoted to bess priority than any other activity as all activities aim to assist low-income residents of our community. Grand Island Council Session - 3/23/2021 Page 185 / 218 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 174 Black or African American 11 Asian 2 American Indian or American Native 6 Native Hawaiian or Other Pacific Islander 1 Other 10 Total 204 Hispanic 59 Not Hispanic 87 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative CDBG funds were utilized to benefit a variety of races and ethnicities. No one race was given priority over others, all programs were operated as a first come first serve basis. The Current table represents the number of hoeholds served at the Project connect even and housing rehabilitation programs . Grand Island Council Session - 3/23/2021 Page 186 / 218 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal Table 3 - Resources Made Available Narrative Throughout the program year, the City of Grand Island received an allocation amount of $413,557 of CDBG and $332,374.15 of Revolving Loan funding was available. As shown in the table above $348,000.00 was expended throughout this program year. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Blight & Substandard Area #1 City of Grand Island 100 LMI Census Tracts Table 4 – Identify the geographic distribution and location of investments Narrative The Table above represents funding that has been expended to date from the 2019 allocations and the Revolving loan fund progam- the owner occupied Rehabilitation program through Habitat for Humanity, building acquisition for The Literacy Council and the Small businsess loans through the Revolving loan fund were services that are available to no distinct area of Grand Island. Grand Island Council Session - 3/23/2021 Page 187 / 218 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. At this time the City of Grand Island does not require a local match from sub grantees although the City plans on using funds, whenever possible, to assist community groups and organizations in leveraging resources. This means the City will consider projects a priority if the CDBG funds will be used as a leverage to further secure additional funding to conduct a project on a scale much larger than would have been possible with CDBG funds alone. The Literacy council was able to use CDBG funds to buy a building that was appraised at $425,000.00, although Literacy did not have the funds to purchase the building out right from the private owner who offered the building at a significantly reduced price, a local developer purchased the building on behalf of the Literacy Council and renovated the inside of the building to meet the needs of the literacy Council’s growing clientele. The Literacy council was able to use funds to purchase the Building at the original asking price of $225,000 which resulted in over $200,000 of donation funds from the cost of the building, and labor for renovations which was donated. Grand Island Council Session - 3/23/2021 Page 188 / 218 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 0 0 Total 0 0 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 5 1 Number of households supported through Acquisition of Existing Units 0 0 Total 5 1 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. At this time the City of Grand Island is currently working on making progress towards meeting housing goals that were prioritized within the 2019-2023 consolidated Plan. This year the had to manage the expectations because of COVID-19 pandemic. The sub-recipients worked hard to ensure the safety of the homeowners and contractors to accomplish work, but ultimately due to the demand in building supplies and and time to process applicants now projects were Grand Island Council Session - 3/23/2021 Page 189 / 218 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) completed through this Program year. Both the HIP/Habitat for Humanity and Housing development Corporation’s owner occupied reahab program continue and plan to make progress in throughout the next program year. Discuss how these outcomes will impact future annual action plans. The City of Grand Island works hard to continue progressing towards the housing goals set in the 2019-2023 Consolidated Plan. Although the Owner Occupied REhabiltation programs have had slow progress this program year, they generally are effective to meeting the the housing quality needs in our community, the City believes the lack of progress can be directly related to COVID-19 and there fore would fund programs similar in the future, Other direction the City has gone in the past is impletmenting a Purchase, Rehab, and Resell program. As this program purchases houses within the community and “rehabs “them, which in turn aides not only LMI persons but can help the appeal of a neighborhood. They has yet to do so but may in the future look at neighbor hoods who have worst case houses and target areas of LMI to do specific target area rehabilitation. With the creation of the Housing Improvement partnership(HIP) group the City hopes to build and maintain affordable housing options within Grand Island by creating partnerships between for-profit developers and non-profit housing service providers. The City does recognize that there is a need for affordable housing and hopes that the HIP group can foster growth in this area. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 173 0 Low-income 29 0 Moderate-income 0 Total 202 0 Table 7 – Number of Households Served Narrative Information The numbers represented on this table are from the Project Connect Event, which is an activity from 2018 although funds were not utilized until the event that took place in the 2019 program year. Also numbers that contributed were the clients received services from the Literacy Council throughout the 2019 program year. The City anticipates that the Owner Occupied Rehabilitation programs will have accomplishments that take place in the 2020 program year. Grand Island Council Session - 3/23/2021 Page 190 / 218 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Throughout this program year, the City of Grand Island did not partake in any projects that specifically targeted homelessness. The City continues to support local area Continuum of Care (CoC) by having a staff member from the Community Development Division attend the meetings. The CoC has several local agencies that serve homeless persons. The Local CoC works as a collective group to meet and conduct case coordination to better help individuals find the services best suited for them. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Grand Island did not use any CDBG funds in addressing the emergency shelter and transitional housing needs of homeless persons throughout the 2019 AAP. The City of Grand Island continues does have multiple agencies such as Hope Harbor, Crossroads Mission, and Crisis Center, who provide transitional shelter while participating in programs that promote self sufficiency. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City of Grand Island allocated funds to Hope Harbor who partnered with other services providers to implement a Project Connect Event, this acted as a one day event where homeless and near homeless were able to locate services in one location. The City of Grand Island works with the Local Continuum of Care and other Local non-profits to continue seeking financial help from other State and Federal Entities. Majority of the providers who participate in the local CoC follow the “Housing First Policy”, the group is equipped to discuss what services are needed and which agencies can help individuals after discharge from instituions. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to Grand Island Council Session - 3/23/2021 Page 191 / 218 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City of Grand Island did not use any CDBG funds in direct regards to homeless persons. Although the City does not expierience a high number of chronic homelessness compared to near homeless. The City does participate in discussion of homelessness needs through both the regional CoC and the local CoC group. Grand Island Council Session - 3/23/2021 Page 192 / 218 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City of Grand continues to support agencies such as the Hall County Housing Authority. The Hall County Housing Authority (HCHA) currently has the Public Housing Program which allows the HCHA to offer 391 apartments and scattered homes in the Hall County area at an income based rate. The City of Grand Island continues to work with other non-profit agencies and the Hall County Housing Authority in order to create the Housing Improvement Partnership (HIP). HIP will act as a hub for housing needs and has a goal to become its own non-profit organization. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The City of Grand Island continues to coordinate with the Continuum of Care (CoC) in order to partner with other non-profits to meet needs that are within the Community of Grand Island. The City of Grand Island welcomes and encourages the participation of all of its citizens in the development of these plans and in the review of progress in implementing plan activities. The City particularly encourages involvement by low and moderate income households, individuals residing in areas targeted for program activities, minorities and non-English speaking persons, as well as persons with disabilities. In addition, residents of public housing and other assisted housing groups are encouraged to participate. We encourage local and regional institutions and other organizations including businesses, neighborhoods associations, housing developers including the hall County Housing Authority, and Community and Faith Based organizations to become involved in the planning process. The Hall County Housing Authority is a seperte public body from the City and provides all of the services to citizens for any housing choice vouchers, Section 8 programs, and public housing. The HCHA does have a full time social worker who offers free confidential social work services to the HCHA residents, the social worker assists residents by diagnosing problems, advocating for and providing referral services to individuals and families dealing with various challenges. Actions taken to provide assistance to troubled PHAs The City of Grand Island has no plans of Action in this specified area at this time. Grand Island Council Session - 3/23/2021 Page 193 / 218 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City continues to seek opportunities for public input in restrictive policeis and procedures. The City of Grand Island has taken actions in the past to remove negative effects of public policies in regard to the development of affordable housing including the change of subdivision regulations to allow for narrower streets and small lots sizes, thereby reducing the cost to the developer, which could in turn foster a reduction in cost to the potential homeowners. In regard to the CBDG funds and future plans to remove or ameliorate barriers, the City of Grand Island has partnered with other local housing agencies to form the Housing Improvement Partnership, this group works within the community to aid in the goal of obtaining affordable housing. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City of Grand Island continues to find new ways to develop affordable housing and economic opportunities. The city continues to provide support to many organization within the community as well as organizations that are receiving CDBG funds. As the City continues to work with other organizations and the Housing Improvement Partnership begins to grow, the city will have an organization well suited for meeting the goals by using activities which meet national objectives and serve the needs of developing stable neighborhoods and/or addressing housing needs of income-qualifying senior citizens. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) With prior funding the City of Grand Island funds multiple housing programs including payment assistance and owner occupied rehabilitation programs; all of which require a lead based paint inspection on all homes built prior to 1978. Homes that were built prior to 1978 are presumed or tested to have lead-based paint. The City Of Grand Island did not directly operate any rehabilitation efforts during 2016 or 2017 Annual action plan period. For this reason, the Leas based Paint Guidelines which apply are those directly related to sub-recipients of CDBG funds. The following actions are included in the City’s Community Development Policy and Procedures Document: “At a minimum, sub-recipient is required to: Grand Island Council Session - 3/23/2021 Page 194 / 218 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) a) Notify a purchaser or lessee of the presence of any known lead-based paint and/or; lead- based paint hazards; b) paint test surfaces to be disturbed or removed during rehabilitation for the presence of lead- based paint, or presume lead-based paint and notify the occupants of the results within 15 days of when the evaluation report is received or the presumption is made; c) Provide each occupied dwelling unit discussed in (a) and (b) in the preceding section with the EPA-approved lead hazard information pamphlet Protect Your Family from Lead in Your Home or EPA- approved equivalent; d)Reduce Lead Hazards as required by the applicable subparts of Part 35(full description of Part 35 is available in the Community Development Policy and Procedures, it states the varying levels of requirements, in relation to the level of financial assistance provided0; and e) Perform clearance testing, including dust testing, before re-occupancy after all but minimal (“de minimis”) amounts of paint disturbances.” It should also be noted that the Community Development Policy and Procedures states that “Where regulations differ, Sub-recipients are held to the stricter of the standards.” At this point and time, the City of sees the implementation and enforcement of the above guidelines as actively attempting to reduce Lead Based Paint Hazards. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City continues to offer CDBG grants for Public Services to Non-profit Service providers within Grand Island. Additionally, other sectors of Grow Grand Island are working to address the needs of poverty- level families, including workforce initiatives and education initiatives. The City of Grand Island’s Emergency Management Department, Police Department and Fire Department also have various programs that support poverty-level families. It is the intent of the City to continue to support these programs in its efforts to address the poverty needs. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City of Grand Island Continues to work closely with community partners through the local and regional Continuum of Care groups. The City continues to support agencies such as the Salvation Army, Hope Harbor, Housing Development Corporation and Hall County Housing Authority. With these Partnerships, the City Continues to make progress towards providing Grand Island Council Session - 3/23/2021 Page 195 / 218 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) services to vulnerable populations. Although current progress in serving homeless or poverty stricken persons is achieved though these partnerships as each agency offers different expertise. The City has also worked closely with the Grand Island Area Economic Development Corporation (GIAEDC). The GIAEDC was able to fund and complete the current Housing Study for the City the Grand Island. This allowed the City and partnering agencies to continue progress in addressing the needs of homeless and poverty stricken persons within the City of Grand Island. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City of Grand Island continues to participate in monthly meetings with the local Continuum of Care. The City and other non-Profit partners within the CoC continue to cooperate in finding ideas to meet the housing and residential needs within the community of Grand Island. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Lack of affordable housing is influenced by a very broad range of public and private sector factors. According to the 2014 Housing Study and workforce housing needs survey, the primary impediments to affordable housing are: For Homeowners: -Housing prices -Cost of utilities -Lack of sufficient homes for sale -Wages For Renters: -Cost of rent -Lack of decent rental units in price range -Cost of utilities -Wages Municipal regulations such as zoning ordinances and subdivision regulations can provide restrictive parameters for the development of new affordable housing and residential investment. In regard to furthering affordable housing, the City continues to work towards providing for a Grand Island Council Session - 3/23/2021 Page 196 / 218 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) range of housing types and densities for all economic segments of the population. The City encourages equal and fair access to housing for renters and homeowners. The City also promotes accessibility by providing affordable housing by formulating innovative policies, regulations and practices, and establishing secure funding mechanisms and targeting affordability programs toward household with income considered low to moderate income. In order to overcome these impediments the City Of Grand Island works towards making progress on goals that were prioritized by the City in the 2019-2023 Consolidated Plan, which were to increase affordable housing options within the city and provide support services for neighborhoods and vulnerable populations. Progress towards goals was made by working with local partnerships such as the continuum of care, Housing Development Corporation, Habitat for Humanity and Hall County Housing Authority. Grand Island Council Session - 3/23/2021 Page 197 / 218 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City of Grand Island executes contracts for all CDBG activities. These contracts meet the applicable program and federal requirements. The City monitors contracts for compliance with these program requirements, including general management, performance goals, financial management, data collection, reporting, eligibility determinations, non-discrimination, fair housing, affirmative marketing, Davis-Bacon labor compliance, etc. In accordance with 24 CFR Part 85.36(e) and 84.44(b), the City will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible. Community Development Division staff is responsible for monitoring program activities to assure timely use of the funds and compliance with HUD regulations and guidelines in implementing program activities under the programs. Basic tools used to accomplish this include, Contractual obligations of grant recipients which consists of a written document outlining what is expected of both sub-recipient and the City of Grand Island. Each Sub- recipient is required to complete quarterly reporting which includes the amount of clients/households/ business that have been served, progress to meeting national objective, as well as a brief explanation of progress and/ or lack of progress and updates. Every six months the Community Development Division will conduct an on-site monitoring for each sub- recipient in order to ensure that all compliances are being followed such as retention of files and financials are being kept according to contractual obligations Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The most recent version of the Citizen Participation Plan was adopted by City Council on May 26, 2020 to include all new and additional parameters as identified in regard to becoming an Entitlement Community. The Citizen Participation Plan intends to make the community aware of CDBG projects and processes, as well as to make the pathway for becoming involved with review of CDBG funding as accessible as possible. A copy of the citizen participation plan, which includes public hearing time frames and varying methods in which the Community Development Division will make information available is accessible on the City of Grand Island’s Grand Island Council Session - 3/23/2021 Page 198 / 218 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) website at www.grand-island.com, under the Community Development section or available in print from the Community Development Division directly at Grand Island City Hall, 100 E. 1st Street, Grand Island, Nebraska. Outside of the public hearing process, opportunities to comment on proposed plans and other documents are available to the general public and other persons affected by the activities of the programs. A notice will be published in the Grand Island Independent in English, with directions for translation in Spanish, providing 30 calendar days for the public to comment on the Citizen Participation Plan, Consolidated Plan, Annual Action Plan, Plan Amendments and the Consolidated Annual Performance Evaluation Report. At this time no comments have been received for the 2019 Consolidated Annual Performance Evaluation Report. Grand Island Council Session - 3/23/2021 Page 199 / 218 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City of Grand Island continues to focus on the objectives and goals that were outlined in the 2019-2023 Consolidated plan and 2019 Annual Action plan, at this time there are no changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Grand Island Council Session - 3/23/2021 Page 200 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-70 WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement Community; and WHEREAS, the United States Department of Housing and Urban Development requires multiple certifications in order to comply with the Community Development Block Grant Program requirements; and WHEREAS, all grantees are required to report on accomplishments and progress toward Consolidated Plan goals in the Consolidated Annual Performance and Evaluation Report (CAPER); and WHEREAS, the Community Development Division created the required documentation to serve under the Entitlement Program and completed 30 day public comment per program requirements. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City of Grand Island, Nebraska is hereby approves and adopts Community Development Block Grant, 2019 Consolidated Annual Performance & Evaluation Report; and the Mayor is hereby authorized to sign such certifications on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 201 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-20 #2021-71 - Approving Multiyear Agreement with National 4-H for Championship Event at Heartland Public Shooting Park Staff Contact: Todd McCoy Grand Island Council Session - 3/23/2021 Page 202 / 218 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:March 23, 2021 Subject:Approving Multiyear Agreement with 4-H for National Competition Fees Presenter(s):Todd McCoy, Parks and Recreation Director Background Heartland Public Shooting Park (HPSP) host numerous regional and national shooting sports events which includes the National 4-H Championships. Discussion National 4-H coordinators requested to establish a formal multiyear agreement for fees charged for the annual National event held at HPSP each June. Based on input from City Finance, Legal, HPSP and 4-H coordinators the agreement was drafted. Grand Island Council Session - 3/23/2021 Page 203 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the multiyear fee agreement with 4-H to host the National Championships at HPSP. Sample Motion Move to approve the fee agreement with 4-H. Grand Island Council Session - 3/23/2021 Page 204 / 218 Grand Island Council Session - 3/23/2021 Page 205 / 218 Grand Island Council Session - 3/23/2021 Page 206 / 218 Grand Island Council Session - 3/23/2021 Page 207 / 218 Grand Island Council Session - 3/23/2021 Page 208 / 218 Grand Island Council Session - 3/23/2021 Page 209 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-71 WHEREAS, the Heartland Public Shooting Park (HPSP) has become one of central Nebraska’s premier recreational attractions for hosting numerous local, regional and national shooting events; and WHEREAS, one of these events includes the National 4-H Championship Shoot; and WHEREAS, the National 4-H Coordinators have requested to establish a formal multiyear agreement for fees charged for their annual National event; and WHEREAS, based on input from Legal, Finance, HPSP and 4-H Coordinators a multiyear agreement was drafted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Multiyear Agreement with the National 4-H Championships is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 210 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item G-21 #2021-72 - Approving Capital Equipment Lease Program for Jackrabbit Run Golf Course Staff Contact: Patrick Brown Grand Island Council Session - 3/23/2021 Page 211 / 218 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:March 23, 2021 Subject:Approving Capital Equipment Lease Program for Jackrabbit Run Municipal Golf Course Presenter(s):Patrick Brown, Finance Director Background On December 8, 2020, Council approved the Golf Management Contract with Landscapes Unlimited. The contract is a five year agreement to employ and be responsible for all golf course staff and manage day-to-day operations which includes property maintenance, food and beverage, marketing, payroll processing, and programming. Discussion Landscapes Unlimited is recommending a shift in acquisition practices from equipment ownership model to a leasing program for capital equipment. Please see the attached letter from Landscapes Unlimited for more details on the program. Units needed in 2021 are: Large area rough mower replacing a 1998 unit. Small area trim mower replacing a 1994 unit. Two maintenance carts replacing 1998 units. Next of the list of needs are: Two fairway mowers replacing 1975 units. Two greens mowers replacing 2008 units. A maintenance cart replacing a 1998 unit. Grand Island Council Session - 3/23/2021 Page 212 / 218 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Consent to the Equipment Acknowledgement Addendum. 2.Postpone the issue to a future meeting. 3.Take no action. Recommendation City Administration recommends Council consent to the Equipment Acknowledgement Addendum and approve the lease program and the initial four golf season budget. Sample Motion Move to approve consent to the Equipment Acknowledgement Addendum and approve the lease program and the initial four season budget. Grand Island Council Session - 3/23/2021 Page 213 / 218 1201 Aries Drive | Lincoln, NE 68512 | 402.423.6653 Industry Leader Since 1976 | Global Capabilities | Traditional & Design-Build Delivery Method | Awarding Winning Projects www.landscapesunlimited.com or find us on Facebook www.facebook.com/FollowLandscapes PROVIDING CUSTOMIZED SOLUTIONS FOR THE GOLF & RECREATION INDUSTRY Golf Construction | Golf Renovation | Sports & Recreation | Golf Management | Irrigation & Infrastructure March 16, 2021 City of Grand Island, Nebraska RE: Jackrabbit Run Golf Course Members of the City Council, On behalf of the team at Landscapes Unlimited, we appreciate the time that every layer of City Administration and Golf Course Management team has invested in allowing us to put together our customized fleet management plan for Jackrabbit Run. As you will gather, our team is recommending a shift in acquisition practices for the City. We look forward to implementing the plan over the next several weeks. Goals of our Fleet Management Program  Drastically upgrade major components of the Jackrabbit Run equipment fleet  Transition from a Capital Equipment Acquisition Strategy to a Cash Flow Driven Model that is consistent with the daily fee golf course business operations  Deliver program within preapproved annual budget guidelines  Manage entire administrative process, credit approval and supplier acquisition  Structure payments around seasonal use of equipment to optimize end of term decision making Proposed Equipment for 2021 Season  (1) New Jacobsen HR 700 Rough Mower  (2) Off-lease 2018 Jacobsen LF550 Fairway Mowers (approx 970 hours)  (2) Off-lease 2017 Jacobsen GKIV+Triplex Riding Greens Mowers (approx. 600-700 hours)  (3) New Cushman Hauler Utility Vehicles  (1) Off-lease 2019 Toro 3500 Sidewinder Rotary Trim Mower Proposed Payment Schedule  May - October 2021 - $10,000/month (6 payments)  May - October 2022 - 2023 (2 seasons, 6 payments/year)- $9166.67/month  May - October 2024 - $8333.33/month Options at End of Term  Renew financial structure for additional seasons o $5,800/month for 2025 o $5,000/month for 2026  Return Equipment with no further obligation Grand Island Council Session - 3/23/2021 Page 214 / 218 1201 Aries Drive | Lincoln, NE 68512 | 402.423.6653 Industry Leader Since 1976 | Global Capabilities | Traditional & Design-Build Delivery Method | Awarding Winning Projects www.landscapesunlimited.com or find us on Facebook www.facebook.com/FollowLandscapes PROVIDING CUSTOMIZED SOLUTIONS FOR THE GOLF & RECREATION INDUSTRY Golf Construction | Golf Renovation | Sports & Recreation | Golf Management | Irrigation & Infrastructure Fleet Management Program Summary  9 Key Units replaced immediately  Annual Payment for 2021 = $60,000  Average annual payment over initial 4 seasons = $55,000  Payment stream contained completely within Golf Course Maintenance budget Anticipated Outcome  Annual anticipated 8-10 year average payment < $55,000/year.  Turf equipment significantly and sustainably upgraded  Improved course conditions, reduced equipment repair & maintenance cost  Level, predictable and repeatable equipment replacement and budget process  Significant savings from 2021 - $145,000 was allocated for 2 units to be replaced Next Steps  City Council to consent to Equipment Acknowledgement Addendum  City Council to approve program and initial 4 season budget plan  Equipment Order Completed by LU (LU has arranged for all proposed equipment to be held by distributor specifically for Jackrabbit Run pending consent)  New Cushman Vehicles Ordered  Equipment Delivered - April 2021 (vehicles will be 8-10 weeks) The entire team at Landscapes looks forward to continuing to build our relationship with The City of Grand Island. Time is of the essence with this proposal as all the equipment is in very high demand and has been put on hold specifically for Jackrabbit Run. As always, please do not hesitate to contact the undersigned if there are any questions or additional information required. Yours truly, Bryce Juedes, CFO Landscapes Unlimited / Landscapes Fleet Management Grand Island Council Session - 3/23/2021 Page 215 / 218 Approved as to Form ¤ ___________ March 19, 2021 ¤ City Attorney R E S O L U T I O N 2021-72 WHEREAS, on December 8, 2020, by Resolution 2020-314, the City of Grand Island approved a contract with Landscapes Unlimited to manage the day to day operations of the Jackrabbit Run Municipal Golf Course; and WHEREAS, in order to upgrade equipment needed for maintaining Jackrabbit Run Municipal Golf Course; and WHEREAS, the cost for the four year program is $10,000 a month for the period of May 2021 through October 2021, $9,166.67 per month for the period of May 2022 through October 2022, $9,166.67 per month for the period of May 2023 through October 2023, $8,333.33 per month for the period of May 2024 through October 2024; and WHEREAS, the Equipment Acknowledgement Addendum has been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the four year capital lease program ordered by Landscapes Unlimited of $220,000.00 is hereby approved. BE IT FURTHER RESOLVED, that the mayor is hereby authorized and directed to execute such agreements on behalf of the City Of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 23, 2021 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/23/2021 Page 216 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item H-1 Consideration of Approving Request from Phil Mader for a Conditional Use Permit for Adding a Water Well/Electric Service and Two Accessory Buildings to Property located at 551 Midaro Drive This item relates to the aforementioned Public Hearing item E-5. Staff Contact: Craig Lewis Grand Island Council Session - 3/23/2021 Page 217 / 218 City of Grand Island Tuesday, March 23, 2021 Council Session Item J-1 Approving Payment of Claims for the Period of March 10, 2021 through March 23, 2021 The Claims for the period of March 10, 2021 through March 23, 2021 for a total amount of $4,008,744.35. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 3/23/2021 Page 218 / 218