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03-09-2021 City Council Regular Meeting Packet City of Grand Island Tuesday, March 9, 2021 Council Session Agenda City Council: Jason Conley Michelle Fitzke Bethany Guzinski Chuck Haase Maggie Mendoza Vaughn Minton Mitchell Nickerson Mike Paulick Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 3/9/2021 Page 1 / 159 City of Grand Island Tuesday, March 9, 2021 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 3/9/2021 Page 2 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item C-1 Budget Review Staff Contact: Patrick Brown Grand Island Council Session - 3/9/2021 Page 3 / 159 Council Agenda Memo From: Patrick Brown, Finance Director Meeting: March 9, 2021 Subject: Budget Review for FY2021 Presenter(s): Patrick Brown, Finance Director Discussion Year to date (YTD) Sales tax receipts for the General Fund for fiscal year 2021 is down 2.5% or $148k as compared to FY2020. These receipts reflect the sales tax collections in the month of December. Sales activity were down slightly when compared to the same period in 2020-2021 however they were higher than 2018-2019 year. The City is still feeling the effects of COVID-19 has had on the economy. YTD Property Tax revenue for FY2021 is 59.2% more than the same period last year. The large increase is due to a timing of receipts and will equal out in the following month. This revenue source is collected by Hall County and remitted to the City. YTD Licenses & Permits receipts are up 43.6% over the same period last year. The increase is due to one large permit for Tabatha, Inc. for $145k. If not for this permit, Licenses & Permits would be down 10.5% for the year. This revenue source is usually volatile but with the unpredictable costs of construction, it has become even more volatile. Motor Vehicle Sales Tax revenue continues to be strong. Receipts are up 22.7% or $206k for the fiscal year 2021. AutoNation, the largest dealer group in the United States, indicated that “the demand for individual mobility has gone through the roof, and thinks this pandemic in place has shifted the American psyche in a long-term way.” There has been a shift in demand and it could last for the next three to five years. I have also included a Revenue Less Expenses report for General Fund Departments. Behind that report you will find expense detail for each of the General Fund departments. The detailed expense reports for each department are for the five months ending February 28, 2021. The 2020-21 Final Budget column is a prorated. It is 5/12ths of the annual budget. Some departments as you know are seasonal and some overage’s and underage’s are due to timing of some revenues and expenses. I’ve also included a Draft Budget Calendar for review. Grand Island Council Session - 3/9/2021 Page 4 / 159 Revenue SourceFebruary 2020‐21February 2019‐20February 2018‐19% Chg from last 2 yrs AvgYTD 2020‐21 YTD 2019‐20YTD 2018‐19% Chg from last 2 yrs AvgProperty Taxes (General Fund) 609,015$ ‐$ 513,608$ 137.2% 2,042,961$ 1,283,371$ 1,572,799$ 43.1%Fees & Services (General Fund) 344,494$ 337,917$ 297,298$ 8.5% 2,199,170$ 2,212,802$ 2,148,249$ 0.9%Licenses & Permits ( General Fund) 8,917$ 15,693$ 27,540$ ‐58.7%384,961$ 267,992$ 297,631$ 36.1%Sales Tax (General Fund ‐ December Sales) 1,355,388$ 1,382,855$ 1,198,305$ 5.0% 5,815,602$ 5,964,101$ 5,406,713$ 2.3%Sales Tax (2004 Sales Tax for projects only) 271,078$ 276,571$ 239,719$ 5.0% 1,163,120$ 1,192,820$ 1,081,602$ 2.3%Sales Tax (2018 Sales Tax for projects only) 542,155$ 553,142$ ‐$ 96.0% 2,326,241$ 2,385,640$ ‐$ 95.0%Motor Vehicle Sales Tax (Streets Fund) 174,519$ 165,056$ 107,462$ 28.1% 1,113,022$ 906,808$ 628,662$ 45.0%Franchise Fees (General Fund) 196,431$ 209,681$ 222,119$ ‐9.0%430,433$ 472,168$ 512,451$ ‐12.6%Motor Vehicle Tax (General Fund) 113,638$ ‐$ 108,969$ 108.6% 525,568$ 380,031$ 468,815$ 23.8%State Road Use Funds (Streets Fund) 450,867$ 435,671$ 404,463$ 7.3% 2,608,189$ 2,418,627$ 2,196,250$ 13.0%Motor Vehicle Fee (Streets Fund) ‐$ ‐$ ‐$ 227,353$ 205,376$ 200,233$ Other Intergovernmental (Streets Fund) 266$ ‐$ 65,148$ ‐99.2%194,733$ ‐$ 65,148$ 497.8%Food & Beverage Revenue (January Sales) 126,415$ 178,169$ 156,551$ ‐24.5%886,047$ 977,423$ 922,845$ ‐6.7%Rental Car Occupation Tax (Capital Equip. Fund ‐ Streets) 6,813$ 11,337$ 5,146$ ‐17.3%41,306$ 66,907$ 58,723$ ‐34.2%Hotel Occupation Tax (goes to Fonner Park) 6,301$ 18,911$ 16,868$ ‐64.8%98,074$ 165,020$ 144,248$ ‐36.6%KENO 34,477$ 33,753$ 36,146$ ‐1.4%147,216$ 144,433$ 145,519$ 1.5%February 2021 Revenue Report $‐ $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000Property Taxes(General Fund)Fees & Services(General Fund)Licenses &Permits (General Fund)Sales Tax(General Fund ‐DecemberSales)Motor VehicleSales Tax(Streets Fund)Franchise Fees(General Fund)Motor VehicleTax (GeneralFund)State Road UseFunds (StreetsFund)Motor VehicleFee (StreetsFund)Food &BeverageRevenue(January Sales)Rental CarOccupation Tax(Capital Equip.Fund ‐ Streets)HotelOccupation Tax(goes to FonnerPark)KENORevenue Sources for the first 5 monthsYTD 2020‐21YTD 2019‐20YTD 2018‐19Grand IslandCouncil Session - 3/9/2021Page 5 / 159 City of Grand IslandGeneral Fund ‐ Revenues less ExpensesFor the 5 month period ending February 29, 2021YTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % ChgRevenues‐$ ‐$ 17,965$ 14,189$ 26.6% 412,866$ 297,435$ 38.8%Expenses:Personnel Services 87,109$ 96,805$ ‐10.0% 86,193$ 59,292$ 45.4% 365,458$ 300,465$ 21.6%Operating Expenses 6,198$ 4,252$ 45.8% 11,739$ 7,745$ 51.6% 13,142$ 13,387$ ‐1.8%Revenues less Expenses(93,307)$ (101,057)$ ‐7.7% (79,967)$ (52,848)$ 51.3% 34,266$ (16,417)$ ‐308.7%YTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % ChgRevenues695,933$ 696,742$ ‐$ ‐$ #DIV/0! 49,475$ 27,421$ 80.4%Expenses:Personnel Services 866,525$ 826,993$ 4.8% 189,757$ 178,066$ 6.6% 479,637$ 566,896$ ‐15.4%Operating Expenses 49,170$ 55,178$ ‐10.9% 6,172$ 5,359$ 15.2% 174,285$ 201,703$ ‐13.6%Revenues less Expenses(219,762)$ (185,429)$ 18.5% (195,929)$ (183,425)$ 6.8% (604,447)$ (741,178)$ ‐18.4%YTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % ChgRevenues652,578$ 661,386$ 234,627$ 370,057$ ‐36.6% 67,415$ 206,697$ ‐67.4%Expenses:Personnel Services 544,158$ 430,823$ 26.3% 1,046,673$ 975,391$ 7.3% 122,290$ 102,016$ 19.9%Operating Expenses 183,075$ 112,887$ 62.2% 354,000$ 338,878$ 4.5% 32,322$ 66,171$ ‐51.2%Revenues less Expenses(74,655)$ 117,676$ ‐163.4% (1,166,046)$ (944,212)$ 23.5% (87,197)$ 38,510$ ‐326.4%Administration City Clerk Bldg InspectionFinance Human Resource LibraryAmbulance Parks & Recreation Heartland Shoot Park3/3/20212 of 30Grand IslandCouncil Session - 3/9/2021Page 6 / 159 City of Grand IslandGeneral Fund ‐ Revenues less ExpensesFor the 5 month period ending February 29, 2021RevenuesExpenses:Personnel ServicesOperating ExpensesRevenues less ExpensesRevenuesExpenses:Personnel ServicesOperating ExpensesRevenues less ExpensesRevenuesExpenses:Personnel ServicesOperating ExpensesRevenues less ExpensesYTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % Chg‐$ 235$ ‐100.0% ‐$ ‐$ 371$ 627$ ‐40.8%54,231$ 53,635$ 1.1% 41,813$ 40,764$ 2.6% 84,147$ 82,845$ 1.6%46,953$ 72,629$ ‐35.4% 1,530$ 836$ 83.0% 6,919$ 8,362$ ‐17.3%(101,184)$ (126,029)$ ‐19.7% (43,343)$ (41,600)$ 4.2% (90,695)$ (90,580)$ 0.1%YTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % Chg698,758$ 420,154$ 66.3% 527,565$ 462,889$ 14.0% 91,804$ 82,916$ 10.7%579,326$ 550,438$ 5.2% 4,481,650$ 4,124,824$ 8.7% 2,708,280$ 2,624,313$ 3.2%108,386$ 101,454$ 6.8% 427,973$ 447,553$ ‐4.4% 139,192$ 124,463$ 11.8%11,046$ (231,738)$ ‐104.8% (4,382,058)$ (4,109,488)$ 6.6% (2,755,668)$ (2,665,860)$ 3.4%YTD 2021 YTD 2020 % Chg YTD 2021 YTD 2020 % Chg YTD 2021YTD 2020 % Chg57,909$ 71,084$ ‐18.5% 13,369,638$ 9,830,416$ 36.0% 14,656,583$ 14,336,921$ 2.2%132,320$ 127,534$ 3.8% ‐$ ‐$ #DIV/0! 12,288,477$ 11,523,648$ 6.6%9,826$ 9,998$ ‐1.7% 1,198,454$ 992,457$ 20.8% 2,901,241$ 2,719,353$ 6.7%(84,237)$ (66,448)$ 26.8% 12,171,184$ 8,837,959$ 37.7% (533,135)$ 93,920$ ‐667.6%LegalCity Hall LegislativeTotal less CARES ActEmergency Management Police FirePlanning Non‐Departmental3/3/20213 of 30Grand IslandCouncil Session - 3/9/2021Page 7 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 02/26/2021Funds Filter GENERAL FUNDDepartments Filter ADMINISTRATION5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 81,034$ 72,394$ 72,610$ (216)$ ‐0.3%(85115) F.I.C.A. PAYROLL TAXES 5,251$ 3,913$ 5,555$ (1,641)$ ‐29.6%(85120) HEALTH INSURANCE 4,735$ 5,384$ 6,498$ (1,114)$ ‐17.1%(85125) LIFE INSURANCE 72$ 42$ 42$ 1$ 1.9%(85130) DISABILITY INSURANCE 192$ 197$ 218$ (20)$ ‐9.4%(85145) PENSION CONTRIBUTION 4,862$ 4,642$ 4,720$ (77)$ ‐1.6%(85150) WORKERS COMPENSATION ‐$ 54$ 44$ 11$ 24.5%(85160) OTHER EMPLOYEE BENEFITS 136$ 151$ ‐$ 151$ (85161) HRA‐VEBA 523$ 330$ 325$ 5$ 1.5%TOTAL PERSONNEL SERVICES 96,805$ 87,107$ 90,012$ (2,905)$ ‐3.2%(85213) CONTRACT SERVICES ‐$ ‐$ 1,042$ (1,042)$ ‐100.0%(85245) PRINTING & BINDING SERVICES 68$ ‐$ 125$ (125)$ ‐100.0%OTHER PROFESSIONAL & TECH SERV ‐$ ‐$ ‐$ ‐$ 0.0%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 208$ (208)$ ‐100.0%(85422) DUES & SUBSCRIPTIONS 4,000$ 5,363$ 25,000$ (19,637)$ ‐78.6%(85428) TRAVEL & TRAINING 40$ 505$ 1,042$ (537)$ ‐51.5%(85454) ECONOMIC DEVELOPMENT ‐$ ‐$ ‐$ ‐$ 0.0%OTHER EXPENDITURES 40$ 84$ 125$ (41)$ ‐33.1%(85505) OFFICE SUPPLIES 104$ 247$ 125$ 122$ 97.4%TOTAL OPERATING EXPENSES 4,252$ 6,199$ 27,667$ (21,468)$ ‐77.6%TOTAL EXPENSES 101,057$ 93,306$ 117,679$ (24,373)$ ‐20.7%Grand IslandCouncil Session - 3/9/2021Page 8 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter CITY CLERK5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 46,272$ 65,492$ 63,500$ 1,991$ 3.14%(85110) SALARIES ‐ OVERTIME ‐$ 17$ 417$ (400)$ ‐95.96%(85115) F.I.C.A. PAYROLL TAXES 3,156$ 4,552$ 4,858$ (306)$ ‐6.29%(85120) HEALTH INSURANCE 6,498$ 10,993$ 15,813$ (4,820)$ ‐30.48%(85125) LIFE INSURANCE 51$ 84$ 83$ 1$ 0.81%(85130) DISABILITY INSURANCE 118$ 179$ 191$ (12)$ ‐6.25%(85145) PENSION CONTRIBUTION 2,776$ 4,200$ 4,128$ 72$ 1.75%(85150) WORKERS COMPENSATION ‐$ 17$ 50$ (33)$ ‐65.56%(85161) HRA‐VEBA 420$ 660$ 650$ 10$ 1.54%TOTAL PERSONNEL SERVICES 59,291$ 86,194$ 89,690$ (3,496)$ ‐3.90%(85212) ELECTION COSTS ‐$ 2,473$ 8,333$ (5,860)$ ‐70.32%(85245) PRINTING & BINDING SERVICES 35$ 70$ 63$ 8$ 12.00%(85419) LEGAL NOTICES 3,957$ 4,171$ 6,250$ (2,079)$ ‐33.27%(85422) DUES & SUBSCRIPTIONS 430$ 420$ 179$ 241$ 134.42%(85424) LICENSE & FEES 572$ 774$ 625$ 149$ 23.84%(85428) TRAVEL & TRAINING 1,019$ 743$ 625$ 118$ 18.88%(85505) OFFICE SUPPLIES 1,733$ 3,088$ 1,250$ 1,838$ 147.06%TOTAL OPERATING EXPENSES 7,746$ 11,739$ 17,325$ (5,586)$ ‐32.24%TOTAL EXPENSES 67,037$ 97,933$ 107,015$ (9,082)$ ‐8.49%Grand IslandCouncil Session - 3/9/2021Page 9 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter BUILDING INSPECTION5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 236,470$ 282,567$ 278,347$ 4,219$ 1.52%(85110) SALARIES ‐ OVERTIME 2,697$ 1,517$ 3,333$ (1,817)$ ‐54.50%(85115) F.I.C.A. PAYROLL TAXES 16,822$ 19,962$ 21,294$ (1,332)$ ‐6.25%(85120) HEALTH INSURANCE 27,167$ 37,885$ 49,293$ (11,407)$ ‐23.14%(85125) LIFE INSURANCE 370$ 386$ 379$ 7$ 1.88%(85130) DISABILITY INSURANCE 562$ 762$ 818$ (56)$ ‐6.82%(85145) PENSION CONTRIBUTION 14,184$ 17,078$ 16,585$ 493$ 2.98%(85150) WORKERS COMPENSATION ‐$ 3,007$ 2,058$ 949$ 46.11%(85160) OTHER EMPLOYEE BENEFITS 181$ 181$ ‐$ 181$ (85161) HRA‐VEBA 2,012$ 2,111$ 2,080$ 31$ 1.50%TOTAL PERSONNEL SERVICES 300,465$ 365,456$ 374,187$ (8,731)$ ‐2.33%(85213) CONTRACT SERVICES 660$ 630$ 10,417$ (9,787)$ ‐93.95%(85241) COMPUTER SERVICES 5,773$ 5,773$ 2,500$ 3,273$ 130.92%(85245) PRINTING & BINDING SERVICES 1,854$ 299$ 833$ (535)$ ‐64.18%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ 620$ 417$ 203$ 48.80%(85335) REPAIR & MAINT ‐ VEHICLES 2,582$ 2,374$ 4,167$ (1,793)$ ‐43.03%(85422) DUES & SUBSCRIPTIONS ‐$ 585$ 1,250$ (665)$ ‐53.16%(85428) TRAVEL & TRAINING 210$ 612$ 833$ (221)$ ‐26.56%OTHER EXPENDITURES 1,938$ 1,447$ 1,875$ (428)$ ‐22.83%(85505) OFFICE SUPPLIES 369$ 332$ 1,667$ (1,335)$ ‐80.09%(85540) SMALL TOOLS & PARTS ‐$ 472$ 625$ (153)$ ‐24.42%TOTAL OPERATING EXPENSES 13,386$ 13,144$ 24,584$ (11,440)$ ‐46.53%TOTAL EXPENSES 313,851$ 378,600$ 398,771$ (20,171)$ ‐5.06%Grand IslandCouncil Session - 3/9/2021Page 10 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter CITY HALL5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 44,832$ 37,191$ 46,310$ (9,119)$ ‐19.69%(85110) SALARIES ‐ OVERTIME 103$ 3,029$ 833$ 2,195$ 263.46%(85115) F.I.C.A. PAYROLL TAXES 3,289$ 2,749$ 3,543$ (794)$ ‐22.40%(85120) HEALTH INSURANCE 2,031$ 8,101$ 3,432$ 4,668$ 136.02%(85125) LIFE INSURANCE 80$ 55$ 83$ (28)$ ‐34.02%(85130) DISABILITY INSURANCE 111$ 77$ 139$ (62)$ ‐44.32%(85145) PENSION CONTRIBUTION 2,696$ 2,413$ 2,779$ (365)$ ‐13.15%(85150) WORKERS COMPENSATION ‐$ 250$ 709$ (458)$ ‐64.71%(85160) OTHER EMPLOYEE BENEFITS 54$ 65$ ‐$ 65$ (85161) HRA‐VEBA 439$ 300$ 433$ (133)$ ‐30.77%TOTAL PERSONNEL SERVICES 53,635$ 54,230$ 58,261$ (4,031)$ ‐6.92%(85305) UTILITY SERVICES 28,733$ 27,586$ 33,333$ (5,747)$ ‐17.24%(85317) NATURAL GAS 3,768$ 2,092$ 5,417$ (3,324)$ ‐61.37%(85319) REPAIR & MAIN‐LAND IMP/IRRIGAT 2,642$ 7,534$ 8,333$ (799)$ ‐9.59%(85324) REPAIR & MAINT ‐ BUILDING 25,572$ 1,405$ 29,167$ (27,761)$ ‐95.18%REPAIR & MAINT ‐ MACH & EQUIP 6,764$ 3,745$ 8,333$ (4,588)$ ‐55.05%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ 82$ 208$ (126)$ ‐60.66%(85335) REPAIR & MAINT ‐ VEHICLES 416$ 1,157$ 2,083$ (926)$ ‐44.46%(85350) SANITATION SERVICE 228$ 199$ 417$ (217)$ ‐52.14%(85428) TRAVEL & TRAINING ‐$ ‐$ 63$ (63)$ ‐100.00%OTHER EXPENDITURES ‐$ ‐$ 83$ (83)$ ‐100.00%(85505) OFFICE SUPPLIES 485$ ‐$ 125$ (125)$ ‐100.00%(85510) CLEANING SUPPLIES 2,685$ 2,929$ 3,333$ (404)$ ‐12.12%(85540) SMALL TOOLS & PARTS 648$ 87$ 4,167$ (4,080)$ ‐97.91%(85590) SUPPLIES 688$ 135$ 1,250$ (1,115)$ ‐89.24%TOTAL OPERATING EXPENSES 72,629$ 46,951$ 96,312$ (49,361)$ ‐51.25%TOTAL EXPENSES 126,264$ 101,181$ 154,573$ (53,392)$ ‐34.54%Grand IslandCouncil Session - 3/9/2021Page 11 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter LEGISLATIVE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 37,867$ 38,842$ 39,167$ (325)$ ‐0.83%(85115) F.I.C.A. PAYROLL TAXES 2,897$ 2,972$ 2,996$ (25)$ ‐0.82%TOTAL PERSONNEL SERVICES 40,764$ 41,814$ 42,163$ (349)$ ‐0.83%(85245) PRINTING & BINDING SERVICES 787$ 1,290$ 854$ 436$ 51.02%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 208$ (208)$ ‐100.00%(85419) LEGAL NOTICES 26$ ‐$ ‐$ ‐$ 0.00%(85428) TRAVEL & TRAINING ‐$ ‐$ 2,292$ (2,292)$ ‐100.00%OTHER EXPENDITURES 24$ 240$ 1,437$ (1,197)$ ‐83.30%(85505) OFFICE SUPPLIES ‐$ ‐$ 273$ (273)$ ‐100.00%TOTAL OPERATING EXPENSES 837$ 1,530$ 5,064$ (3,534)$ ‐69.79%TOTAL EXPENSES 41,601$ 43,344$ 47,227$ (3,883)$ ‐8.22%Grand IslandCouncil Session - 3/9/2021Page 12 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter LEGAL5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 64,446$ 66,575$ 125,712$ (59,137)$ ‐47.04%(85110) SALARIES ‐ OVERTIME ‐$ 7$ ‐$ 7$ (85115) F.I.C.A. PAYROLL TAXES 4,362$ 4,659$ 9,617$ (4,957)$ ‐51.55%(85120) HEALTH INSURANCE 9,174$ 7,537$ 12,641$ (5,104)$ ‐40.38%(85125) LIFE INSURANCE 81$ 85$ 125$ (40)$ ‐32.08%(85130) DISABILITY INSURANCE 159$ 181$ 377$ (196)$ ‐51.88%(85145) PENSION CONTRIBUTION 3,867$ 4,269$ 8,171$ (3,902)$ ‐47.75%(85150) WORKERS COMPENSATION ‐$ 62$ 129$ (67)$ ‐52.12%(85160) OTHER EMPLOYEE BENEFITS 109$ 113$ ‐$ 113$ (85161) HRA‐VEBA 647$ 660$ 975$ (315)$ ‐32.31%TOTAL PERSONNEL SERVICES 82,845$ 84,148$ 157,747$ (73,599)$ ‐46.66%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 417$ (417)$ ‐100.00%(85422) DUES & SUBSCRIPTIONS 4,230$ 378$ 4,167$ (3,789)$ ‐90.93%(85425) BOOKS 750$ 3,635$ ‐$ 3,635$ (85428) TRAVEL & TRAINING 1,894$ 915$ 2,083$ (1,168)$ ‐56.08%(85460) COURT COST1,123$ 869$ 2,083$ (1,214)$ ‐58.28%OTHER EXPENDITURES 34$ 621$ 521$ 100$ 19.24%(85505) OFFICE SUPPLIES 330$ 500$ 417$ 84$ 20.05%TOTAL OPERATING EXPENSES 8,361$ 6,918$ 9,688$ (2,770)$ ‐28.59%TOTAL EXPENSES 91,206$ 91,066$ 167,435$ (76,369)$ ‐45.61%Grand IslandCouncil Session - 3/9/2021Page 13 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter FINANCE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 622,214$ 652,737$ 668,431$ (15,694)$ ‐2.35%(85110) SALARIES ‐ OVERTIME 2,077$ 4,460$ 2,083$ 2,377$ 114.08%(85115) F.I.C.A. PAYROLL TAXES 43,147$ 45,671$ 51,135$ (5,464)$ ‐10.68%(85120) HEALTH INSURANCE 94,469$ 107,062$ 128,522$ (21,459)$ ‐16.70%(85125) LIFE INSURANCE 1,052$ 1,091$ 1,083$ 8$ 0.73%(85130) DISABILITY INSURANCE 1,471$ 1,764$ 1,940$ (175)$ ‐9.04%(85145) PENSION CONTRIBUTION 39,337$ 41,901$ 41,748$ 153$ 0.37%(85150) WORKERS COMPENSATION ‐$ 4,681$ 1,779$ 2,902$ 163.12%(85160) OTHER EMPLOYEE BENEFITS 580$ 557$ ‐$ 557$ (85161) HRA‐VEBA 22,647$ 6,600$ 6,500$ 100$ 1.54%TOTAL PERSONNEL SERVICES 826,994$ 866,524$ 903,221$ (36,697)$ ‐4.06%(85201) AUDITING & ACCOUNTING 24,500$ 34,550$ 14,792$ 19,758$ 133.58%(85213) CONTRACT SERVICES 22,602$ 7,354$ 4,167$ 3,187$ 76.50%(85241) COMPUTER SERVICES ‐$ ‐$ ‐$ ‐$ 0.00%(85245) PRINTING & BINDING SERVICES 116$ ‐$ 417$ (417)$ ‐100.00%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 625$ (625)$ ‐100.00%(85419) LEGAL NOTICES 870$ 457$ 417$ 40$ 9.67%(85422) DUES & SUBSCRIPTIONS 150$ 355$ 625$ (270)$ ‐43.20%(85428) TRAVEL & TRAINING 2,738$ 2,013$ 4,167$ (2,154)$ ‐51.70%OTHER EXPENDITURES 100$ 835$ 1,250$ (415)$ ‐33.21%(85505) OFFICE SUPPLIES 3,667$ 3,138$ 4,583$ (1,445)$ ‐31.53%(85540) SMALL TOOLS & PARTS 436$ 468$ 833$ (365)$ ‐43.78%TOTAL OPERATING EXPENSES 55,179$ 49,170$ 31,876$ 17,294$ 54.25%TOTAL EXPENSES 882,173$ 915,694$ 935,097$ (19,403)$ ‐2.07%Grand IslandCouncil Session - 3/9/2021Page 14 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter HUMAN RESOURCES5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 145,068$ 152,065$ 150,749$ 1,316$ 0.87%(85110) SALARIES ‐ OVERTIME 323$ 494$ 1,250$ (756)$ ‐60.49%(85115) F.I.C.A. PAYROLL TAXES 10,510$ 11,045$ 11,532$ (488)$ ‐4.23%(85120) HEALTH INSURANCE 11,452$ 14,265$ 15,770$ (1,505)$ ‐9.55%(85125) LIFE INSURANCE 165$ 165$ 167$ (1)$ ‐0.79%(85130) DISABILITY INSURANCE 360$ 414$ 452$ (38)$ ‐8.36%(85145) PENSION CONTRIBUTION 8,723$ 9,782$ 9,799$ (17)$ ‐0.17%(85150) WORKERS COMPENSATION ‐$ 62$ 90$ (28)$ ‐31.13%(85160) OTHER EMPLOYEE BENEFITS 145$ 145$ ‐$ 145$ (85161) HRA‐VEBA 1,320$ 1,320$ 1,300$ 20$ 1.54%TOTAL PERSONNEL SERVICES 178,066$ 189,757$ 191,109$ (1,352)$ ‐0.71%CONSULTING SERVICES ‐$ ‐$ 10,417$ (10,417)$ ‐100.00%(85213) CONTRACT SERVICES 2,322$ 2,135$ 22,917$ (20,781)$ ‐90.68%(85241) COMPUTER SERVICES ‐$ ‐$ 6,250$ (6,250)$ ‐100.00%OTHER PROFESSIONAL & TECH SERV ‐$ 433$ 313$ 120$ 38.40%(85416) ADVERTISING 2,198$ 2,816$ 8,750$ (5,934)$ ‐67.82%(85419) LEGAL NOTICES 365$ 124$ 354$ (230)$ ‐64.98%(85422) DUES & SUBSCRIPTIONS 35$ ‐$ 833$ (833)$ ‐100.00%(85428) TRAVEL & TRAINING 87$ 526$ 3,333$ (2,807)$ ‐84.22%(85505) OFFICE SUPPLIES 351$ 138$ 1,458$ (1,320)$ ‐90.52%(85540) SMALL TOOLS & PARTS ‐$ ‐$ 1,667$ (1,667)$ ‐100.00%TOTAL OPERATING EXPENSES 5,358$ 6,172$ 56,292$ (50,120)$ ‐89.04%TOTAL EXPENSES 183,424$ 195,929$ 247,401$ (51,472)$ ‐20.81%Grand IslandCouncil Session - 3/9/2021Page 15 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter LIBRARY5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 457,209$ 367,179$ 415,330$ (48,151)$ ‐11.59%(85110) SALARIES ‐ OVERTIME 193$ 155$ 417$ (262)$ ‐62.80%(85115) F.I.C.A. PAYROLL TAXES 32,505$ 25,770$ 31,773$ (6,002)$ ‐18.89%(85120) HEALTH INSURANCE 48,856$ 58,006$ 77,339$ (19,333)$ ‐25.00%(85125) LIFE INSURANCE 630$ 592$ 667$ (74)$ ‐11.16%(85130) DISABILITY INSURANCE 865$ 910$ 1,156$ (246)$ ‐21.31%(85145) PENSION CONTRIBUTION 21,370$ 21,518$ 24,911$ (3,393)$ ‐13.62%(85150) WORKERS COMPENSATION ‐$ 381$ 817$ (436)$ ‐53.40%(85160) OTHER EMPLOYEE BENEFITS 308$ 285$ ‐$ 285$ (85161) HRA‐VEBA 4,960$ 4,840$ 5,092$ (252)$ ‐4.94%TOTAL PERSONNEL SERVICES 566,896$ 479,636$ 557,502$ (77,866)$ ‐13.97%(85213) CONTRACT SERVICES 9,200$ 8,385$ 4,167$ 4,218$ 101.24%(85241) COMPUTER SERVICES 7,760$ 5,430$ 12,500$ (7,070)$ ‐56.56%(85245) PRINTING & BINDING SERVICES 788$ 1,098$ ‐$ 1,098$ (85305) UTILITY SERVICES 22,036$ 18,041$ 22,917$ (4,875)$ ‐21.27%(85317) NATURAL GAS 1,384$ 1,545$ 2,083$ (538)$ ‐25.84%(85319) REPAIR & MAIN‐LAND IMP/IRRIGAT ‐$ ‐$ 417$ (417)$ ‐100.00%(85324) REPAIR & MAINT ‐ BUILDING 22,259$ 7,428$ 8,333$ (906)$ ‐10.87%(85330) REPAIR & MAINT‐OFF FURN & EQ 9,671$ 10,278$ 6,250$ 4,028$ 64.45%(85335) REPAIR & MAINT ‐ VEHICLES ‐$ ‐$ 200$ (200)$ ‐100.00%(85350) SANITATION SERVICE 178$ 236$ 313$ (76)$ ‐24.38%(85413) POSTAGE 2,364$ 1,776$ 2,500$ (724)$ ‐28.97%(85416) ADVERTISING 332$ 73$ 104$ (31)$ ‐30.05%(85422) DUES & SUBSCRIPTIONS 6,735$ 11,079$ 10,833$ 246$ 2.27%(85425) BOOKS 33,594$ 36,989$ 39,583$ (2,595)$ ‐6.56%(85426) AV/ELECTRONIC MEDIA 51,204$ 51,810$ 45,292$ 6,518$ 14.39%(85427) PERIODICALS 13,850$ 8,846$ 5,833$ 3,013$ 51.65%(85428) TRAVEL & TRAINING 2,151$ 1,117$ 1,042$ 75$ 7.22%(85453) CASH OVER & SHORT 18$ 10$ 42$ (32)$ ‐76.53%OTHER EXPENDITURES 552$ 561$ 417$ 144$ 34.58%Grand IslandCouncil Session - 3/9/2021Page 16 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter LIBRARY5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85505) OFFICE SUPPLIES 17,109$ 8,820$ 21,250$ (12,430)$ ‐58.49%(85510) CLEANING SUPPLIES 389$ 555$ 1,667$ (1,111)$ ‐66.68%(85515) GASOLINE 130$ 209$ 208$ 0$ 0.18%(85540) SMALL TOOLS & PARTS ‐$ ‐$ 5,116$ (5,116)$ ‐100.00%TOTAL OPERATING EXPENSES 201,704$ 174,286$ 191,067$ (16,781)$ ‐8.78%TOTAL EXPENSES 768,600$ 653,922$ 748,569$ (94,647)$ ‐12.64%Grand IslandCouncil Session - 3/9/2021Page 17 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter EMERGENCY MANAGEMENT5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 416,993$ 428,489$ 444,761$ (16,272)$ ‐3.66%(85110) SALARIES ‐ OVERTIME 20,509$ 21,783$ 14,875$ 6,908$ 46.44%(85115) F.I.C.A. PAYROLL TAXES 31,771$ 32,781$ 34,024$ (1,244)$ ‐3.66%(85120) HEALTH INSURANCE 47,762$ 58,904$ 63,935$ (5,031)$ ‐7.87%(85125) LIFE INSURANCE 686$ 660$ 708$ (48)$ ‐6.81%(85130) DISABILITY INSURANCE 1,056$ 1,161$ 1,323$ (162)$ ‐12.25%(85145) PENSION CONTRIBUTION 26,986$ 28,446$ 27,453$ 993$ 3.62%(85150) WORKERS COMPENSATION ‐$ 1,543$ 265$ 1,279$ 483.38%(85160) OTHER EMPLOYEE BENEFITS 384$ 296$ ‐$ 296$ (85161) HRA‐VEBA 4,290$ 5,264$ 4,333$ 931$ 21.48%TOTAL PERSONNEL SERVICES 550,437$ 579,327$ 591,677$ (12,350)$ ‐2.09%(85213) CONTRACT SERVICES 6,492$ 3,566$ 7,083$ (3,518)$ ‐49.66%(85241) COMPUTER SERVICES 51,242$ 67,029$ 21,351$ 45,678$ 213.94%(85245) PRINTING & BINDING SERVICES ‐$ ‐$ 83$ (83)$ ‐100.00%OTHER PROFESSIONAL & TECH SERV 1,628$ 1,509$ 1,667$ (158)$ ‐9.46%(85305) UTILITY SERVICES 19,956$ 21,148$ 18,750$ 2,398$ 12.79%(85317) NATURAL GAS 582$ 526$ 625$ (99)$ ‐15.87%(85324) REPAIR & MAINT ‐ BUILDING 5,925$ 6,966$ 7,083$ (117)$ ‐1.65%REPAIR & MAINT ‐ MACH & EQUIP 4,319$ 309$ 3,208$ (2,899)$ ‐90.37%(85330) REPAIR & MAINT‐OFF FURN & EQ 605$ ‐$ 417$ (417)$ ‐100.00%(85335) REPAIR & MAINT ‐ VEHICLES 2,904$ 44$ 1,250$ (1,206)$ ‐96.49%(85350) SANITATION SERVICE ‐$ 131$ 150$ (19)$ ‐12.93%(85405) INSURANCE PREMIUMS ‐$ 2,300$ 958$ 1,342$ 140.00%(85410) TELEPHONE EXPENSE 982$ 1,417$ 1,667$ (249)$ ‐14.95%(85413) POSTAGE 114$ 113$ 167$ (54)$ ‐32.21%(85416) ADVERTISING 57$ 37$ 46$ (8)$ ‐18.44%(85422) DUES & SUBSCRIPTIONS 604$ 394$ 292$ 102$ 35.07%(85428) TRAVEL & TRAINING 804$ 395$ 833$ (438)$ ‐52.58%(85475) LOCAL EMERGENCY PLANNING COMM 79$ 308$ 1,875$ (1,567)$ ‐83.57%OTHER EXPENDITURES ‐$ ‐$ 125$ (125)$ ‐100.00%Grand IslandCouncil Session - 3/9/2021Page 18 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter EMERGENCY MANAGEMENT5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85505) OFFICE SUPPLIES 2,119$ 1,028$ 958$ 70$ 7.27%(85510) CLEANING SUPPLIES 689$ 1,020$ 833$ 186$ 22.34%(85539) MISC OPERATING EQUIPMENT 1,058$ ‐$ 1,250$ (1,250)$ ‐100.00%(85544) PLANNING 1,294$ 94$ 833$ (739)$ ‐88.72%(85590) SUPPLIES ‐$ 52$ 83$ (32)$ ‐38.01%TOTAL OPERATING EXPENSES 101,453$ 108,386$ 71,587$ 36,799$ 51.40%TOTAL EXPENSES 651,890$ 687,713$ 663,264$ 24,449$ 3.69%Grand IslandCouncil Session - 3/9/2021Page 19 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter POLICE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 3,064,022$ 3,159,929$ 3,252,159$ (92,231)$ ‐2.84%(85110) SALARIES ‐ OVERTIME 157,634$ 203,799$ 155,417$ 48,382$ 31.13%(85115) F.I.C.A. PAYROLL TAXES 230,218$ 240,080$ 249,564$ (9,484)$ ‐3.80%(85120) HEALTH INSURANCE 390,246$ 456,817$ 550,811$ (93,994)$ ‐17.06%(85125) LIFE INSURANCE 4,153$ 4,154$ 4,318$ (164)$ ‐3.79%(85130) DISABILITY INSURANCE 7,430$ 8,363$ 9,443$ (1,080)$ ‐11.44%(85140) CLOTHING ALLOWANCE 28,089$ 28,099$ 22,750$ 5,349$ 23.51%(85145) PENSION CONTRIBUTION 22,136$ 23,388$ 23,419$ (31)$ ‐0.13%(85146) POLICE PENSION 199,770$ 209,364$ 198,294$ 11,069$ 5.58%(85150) WORKERS COMPENSATION ‐$ 106,195$ 167,244$ (61,049)$ ‐36.50%(85160) OTHER EMPLOYEE BENEFITS 1,696$ 1,761$ ‐$ 1,761$ (85161) HRA‐VEBA 19,430$ 39,703$ 22,317$ 17,386$ 77.91%TOTAL PERSONNEL SERVICES 4,124,824$ 4,481,652$ 4,655,736$ (174,084)$ ‐3.74%(85213) CONTRACT SERVICES 95,737$ 103,904$ 58,504$ 45,400$ 77.60%(85229) OTHER OUTSIDE SERVICES 38,399$ 28,297$ 25,000$ 3,297$ 13.19%OTHER PROFESSIONAL & TECH SERV 11,953$ 7,582$ 12,500$ (4,918)$ ‐39.34%(85305) UTILITY SERVICES 47,149$ 44,906$ 49,583$ (4,678)$ ‐9.43%(85317) NATURAL GAS 354$ 315$ 417$ (102)$ ‐24.43%(85324) REPAIR & MAINT ‐ BUILDING 1,233$ 104$ 1,042$ (938)$ ‐90.03%REPAIR & MAINT ‐ MACH & EQUIP 1,553$ 2,959$ 2,083$ 876$ 42.03%(85335) REPAIR & MAINT ‐ VEHICLES 53,998$ 63,665$ 47,917$ 15,748$ 32.87%(85390) OTHER PROPERTY SERVICES 32,780$ 25,083$ 31,250$ (6,168)$ ‐19.74%(85405) INSURANCE PREMIUMS ‐$ 14,602$ 5,333$ 9,269$ 173.79%(85412) CITY CONTRIBUTION 25,000$ ‐$ 10,417$ (10,417)$ ‐100.00%(85419) LEGAL NOTICES 169$ 268$ 167$ 101$ 60.61%(85422) DUES & SUBSCRIPTIONS 8,457$ 883$ 7,333$ (6,450)$ ‐87.96%(85428) TRAVEL & TRAINING 15,106$ 13,824$ 20,833$ (7,009)$ ‐33.64%(85453) CASH OVER & SHORT 5$ (1)$ ‐$ (1)$ (85463) INVESTIGATIVE EXPENSE 12,809$ 10,702$ 12,500$ (1,798)$ ‐14.38%CRIME PREVENTION ‐$ (37)$ 417$ (454)$ ‐108.90%Grand IslandCouncil Session - 3/9/2021Page 20 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter POLICE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % VarianceOTHER EXPENDITURES 2,093$ 1,995$ 2,917$ (922)$ ‐31.61%(85505) OFFICE SUPPLIES 8,585$ 6,720$ 8,333$ (1,614)$ ‐19.36%(85506) OFFICE FORMS 975$ 1,064$ 1,250$ (186)$ ‐14.89%(85515) GASOLINE 50,294$ 40,570$ 62,500$ (21,930)$ ‐35.09%(85520) DIESEL FUEL 51$ 88$ 42$ 47$ 112.21%(85540) SMALL TOOLS & PARTS 28,899$ 38,749$ 56,250$ (17,501)$ ‐31.11%(85545) WINTER GRAVEL & BLADES ‐$ ‐$ 833$ (833)$ ‐100.00%(85546) HOSE/VESTS/GRAVEL 3,320$ 9,290$ 4,583$ 4,707$ 102.69%(85550) SAFETY MATERIALS 619$ 740$ 8,333$ (7,593)$ ‐91.12%(85590) SUPPLIES 8,017$ 11,702$ 6,250$ 5,452$ 87.23%TOTAL OPERATING EXPENSES 447,555$ 427,974$ 436,587$ (8,613)$ ‐1.97%TOTAL EXPENSES 4,572,379$ 4,909,626$ 5,092,323$ (182,697)$ ‐3.59%Grand IslandCouncil Session - 3/9/2021Page 21 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter FIRE AND AMBULANCE SERVICESOrganization Filter FIRE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 1,931,830$ 1,869,281$ 1,892,949$ (23,668)$ ‐1.25%(85110) SALARIES ‐ OVERTIME 127,116$ 143,004$ 72,392$ 70,611$ 97.54%(85115) F.I.C.A. PAYROLL TAXES 29,408$ 28,779$ 42,990$ (14,210)$ ‐33.06%(85120) HEALTH INSURANCE 261,657$ 285,373$ 355,849$ (70,475)$ ‐19.80%(85125) LIFE INSURANCE 2,509$ 2,297$ 2,433$ (137)$ ‐5.62%(85130) DISABILITY INSURANCE 4,199$ 4,889$ 3,862$ 1,027$ 26.58%(85140) CLOTHING ALLOWANCE 9,094$ 17,483$ 11,594$ 5,889$ 50.80%(85145) PENSION CONTRIBUTION 3,986$ 3,557$ 3,954$ (396)$ ‐10.03%(85147) FIRE PENSION 225,963$ 227,654$ 226,957$ 697$ 0.31%(85150) WORKERS COMPENSATION ‐$ 83,666$ 70,346$ 13,320$ 18.93%(85160) OTHER EMPLOYEE BENEFITS 2,000$ 7,746$ ‐$ 7,746$ (85161) HRA‐VEBA 26,553$ 34,551$ 20,730$ 13,821$ 66.67%TOTAL PERSONNEL SERVICES 2,624,315$ 2,708,280$ 2,704,056$ 4,224$ 0.16%(85205) MEDICAL DIRECTOR CONTRACTS ‐$ 11,500$ 4,792$ 6,708$ 140.00%(85213) CONTRACT SERVICES ‐$ ‐$ 1,792$ (1,792)$ ‐100.00%(85220) AMBULANCE BILLING FEES ‐$ ‐$ ‐$ ‐$ 0.00%(85241) COMPUTER SERVICES 10,742$ 16,522$ 10,000$ 6,522$ 65.22%(85245) PRINTING & BINDING SERVICES 366$ 455$ 208$ 247$ 118.41%(85291) PUBLIC EDUCATION MATERIALS 1,587$ 1,290$ 833$ 457$ 54.80%(85305) UTILITY SERVICES 14,934$ 13,992$ 15,000$ (1,008)$ ‐6.72%(85317) NATURAL GAS 4,982$ 2,674$ 5,000$ (2,326)$ ‐46.53%(85324) REPAIR & MAINT ‐ BUILDING 12,383$ 7,957$ 7,000$ 957$ 13.67%REPAIR & MAINT ‐ MACH & EQUIP 15,048$ 7,081$ 7,708$ (627)$ ‐8.14%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 250$ (250)$ ‐100.00%(85335) REPAIR & MAINT ‐ VEHICLES 28,717$ 28,860$ 26,875$ 1,985$ 7.39%(85350) SANITATION SERVICE 343$ 195$ 325$ (130)$ ‐40.02%(85405) INSURANCE PREMIUMS ‐$ 14,790$ 6,250$ 8,540$ 136.64%(85410) TELEPHONE EXPENSE 42$ 65$ 383$ (318)$ ‐83.02%(85413) POSTAGE 42$ 298$ 313$ (15)$ ‐4.65%Grand IslandCouncil Session - 3/9/2021Page 22 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter FIRE AND AMBULANCE SERVICESOrganization Filter FIRE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85416) ADVERTISING 98$ 116$ 104$ 12$ 11.52%(85422) DUES & SUBSCRIPTIONS 251$ 1,549$ 1,042$ 507$ 48.67%(85425) BOOKS 151$ 1,799$ 625$ 1,174$ 187.83%(85428) TRAVEL & TRAINING 2,920$ 3,230$ 7,344$ (4,114)$ ‐56.02%OTHER EXPENDITURES ‐$ 88$ 125$ (37)$ ‐29.78%(85505) OFFICE SUPPLIES 938$ 706$ 1,000$ (294)$ ‐29.38%(85510) CLEANING SUPPLIES 911$ 1,583$ 1,250$ 333$ 26.62%(85515) GASOLINE 3,533$ 2,884$ 4,792$ (1,908)$ ‐39.82%(85520) DIESEL FUEL 14,619$ 6,636$ 10,833$ (4,197)$ ‐38.74%(85535) CHEMICAL SUPPLIES ‐$ ‐$ 833$ (833)$ ‐100.00%(85540) SMALL TOOLS & PARTS 7,236$ 14,569$ 12,500$ 2,069$ 16.55%(85546) HOSE/VESTS/GRAVEL ‐$ 355$ 417$ (62)$ ‐14.87%(85548) PROTECTIVE VESTS/UNIFORMS 4,621$ ‐$ 9,375$ (9,375)$ ‐100.00%(85590) SUPPLIES ‐$ ‐$ 125$ (125)$ ‐100.00%(85591) OTHER GENERAL SUPPLIES ‐$ ‐$ 1,708$ (1,708)$ ‐100.00%TOTAL OPERATING EXPENSES 124,464$ 139,194$ 138,802$ 392$ 0.28%TOTAL EXPENSES 2,748,779$ 2,847,474$ 2,842,858$ 4,616$ 0.16%Grand IslandCouncil Session - 3/9/2021Page 23 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter FIRE AND AMBULANCE SERVICESOrganization Filter AMBULANCE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 323,485$ 382,129$ 343,277$ 38,852$ 11.32%(85110) SALARIES ‐ OVERTIME 14,247$ 19,746$ 52,608$ (32,862)$ ‐62.47%(85115) F.I.C.A. PAYROLL TAXES 5,125$ 6,115$ 8,997$ (2,882)$ ‐32.04%(85120) HEALTH INSURANCE 42,533$ 67,556$ 69,038$ (1,483)$ ‐2.15%(85125) LIFE INSURANCE 444$ 515$ 483$ 32$ 6.56%(85130) DISABILITY INSURANCE 761$ 985$ 730$ 255$ 34.91%(85140) CLOTHING ALLOWANCE 161$ 202$ 2,188$ (1,986)$ ‐90.78%(85145) PENSION CONTRIBUTION 751$ 921$ 904$ 17$ 1.92%(85147) FIRE PENSION 37,000$ 45,036$ 42,668$ 2,368$ 5.55%(85150) WORKERS COMPENSATION ‐$ 15,936$ 12,867$ 3,069$ 23.85%(85161) HRA‐VEBA 6,316$ 5,017$ 2,080$ 2,937$ 141.20%TOTAL PERSONNEL SERVICES 430,823$ 544,158$ 535,840$ 8,318$ 1.55%(85205) MEDICAL DIRECTOR CONTRACTS 23,000$ 11,500$ 4,792$ 6,708$ 140.00%CONSULTING SERVICES 16,525$ 16,595$ 12,500$ 4,095$ 32.76%(85220) AMBULANCE BILLING FEES 29,362$ 31,099$ 20,000$ 11,099$ 55.49%(85241) COMPUTER SERVICES 3,317$ 3,785$ 6,667$ (2,882)$ ‐43.23%(85305) UTILITY SERVICES 4,880$ 6,224$ 10,000$ (3,776)$ ‐37.76%(85317) NATURAL GAS 1,071$ 1,620$ 3,333$ (1,714)$ ‐51.41%(85324) REPAIR & MAINT ‐ BUILDING 4,152$ 402$ 4,667$ (4,265)$ ‐91.38%REPAIR & MAINT ‐ MACH & EQUIP 2,395$ 1,456$ 3,125$ (1,669)$ ‐53.42%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 167$ (167)$ ‐100.00%(85335) REPAIR & MAINT ‐ VEHICLES 1,569$ 17,919$ 7,500$ 10,419$ 138.91%(85350) SANITATION SERVICE 112$ 130$ 217$ (87)$ ‐40.02%(85410) TELEPHONE EXPENSE 215$ 23$ 383$ (360)$ ‐93.90%(85413) POSTAGE ‐$ 131$ 313$ (181)$ ‐57.99%(85416) ADVERTISING 13$ ‐$ 104$ (104)$ ‐100.00%(85422) DUES & SUBSCRIPTIONS 201$ 1,128$ 1,042$ 86$ 8.24%(85425) BOOKS 36$ ‐$ 208$ (208)$ ‐100.00%(85428) TRAVEL & TRAINING 2,303$ 667$ 2,448$ (1,781)$ ‐72.75%Grand IslandCouncil Session - 3/9/2021Page 24 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter FIRE AND AMBULANCE SERVICESOrganization Filter AMBULANCE5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % VarianceOTHER EXPENDITURES ‐$ ‐$ 83$ (83)$ ‐100.00%(85505) OFFICE SUPPLIES 41$ 29$ 667$ (638)$ ‐95.67%(85510) CLEANING SUPPLIES 501$ 469$ 833$ (364)$ ‐43.73%(85515) GASOLINE 140$ ‐$ ‐$ ‐$ 0.00%(85520) DIESEL FUEL 1,379$ 6,423$ 7,917$ (1,494)$ ‐18.87%(85540) SMALL TOOLS & PARTS 2,877$ 773$ 4,167$ (3,394)$ ‐81.45%(85591) OTHER GENERAL SUPPLIES 19,121$ 82,704$ 32,458$ 50,245$ 154.80%(85599) REFUNDS (325)$ ‐$ ‐$ ‐$ 0.00%TOTAL OPERATING EXPENSES 112,885$ 183,077$ 123,591$ 59,486$ 48.13%TOTAL EXPENSES 543,708$ 727,235$ 659,431$ 67,804$ 10.28%Grand IslandCouncil Session - 3/9/2021Page 25 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter PARKS RECREATION5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 766,003$ 777,292$ 989,848$ (212,556)$ ‐21.47%(85110) SALARIES ‐ OVERTIME 911$ 2,533$ 1,875$ 658$ 35.11%(85115) F.I.C.A. PAYROLL TAXES 54,356$ 55,632$ 75,038$ (19,406)$ ‐25.86%(85120) HEALTH INSURANCE 102,244$ 107,294$ 151,472$ (44,178)$ ‐29.17%(85125) LIFE INSURANCE 1,032$ 987$ 1,090$ (103)$ ‐9.47%(85130) DISABILITY INSURANCE 1,640$ 1,754$ 2,095$ (341)$ ‐16.27%(85140) CLOTHING ALLOWANCE 537$ ‐$ ‐$ ‐$ 0.00%(85145) PENSION CONTRIBUTION 40,910$ 44,383$ 43,650$ 733$ 1.68%(85150) WORKERS COMPENSATION ‐$ 30,142$ 11,490$ 18,652$ 162.33%(85160) OTHER EMPLOYEE BENEFITS 653$ 568$ ‐$ 568$ (85161) HRA‐VEBA 7,105$ 26,087$ 4,442$ 21,645$ 487.32%(85165) UNEMPLOYMENT CONTRIBUTIONS ‐$ ‐$ 4,638$ (4,638)$ ‐100.00%TOTAL PERSONNEL SERVICES 975,391$ 1,046,672$ 1,285,638$ (238,966)$ ‐18.59%CONSULTING SERVICES ‐$ ‐$ 833$ (833)$ ‐100.00%(85211) COMMISSIONS 32,525$ 43,640$ 95,833$ (52,194)$ ‐54.46%(85213) CONTRACT SERVICES 9,796$ 5,344$ 6,458$ (1,114)$ ‐17.25%(85230) COLUMBARIUM ENGRAVING 200$ 250$ ‐$ 250$ (85241) COMPUTER SERVICES 9,511$ 8,798$ 6,250$ 2,548$ 40.77%(85245) PRINTING & BINDING SERVICES ‐$ ‐$ 83$ (83)$ ‐100.00%(85305) UTILITY SERVICES 68,588$ 91,178$ 122,388$ (31,210)$ ‐25.50%(85317) NATURAL GAS 10,339$ 6,839$ 12,125$ (5,286)$ ‐43.60%(85319) REPAIR & MAIN‐LAND IMP/IRRIGAT 10,780$ 6,664$ 12,167$ (5,503)$ ‐45.23%(85324) REPAIR & MAINT ‐ BUILDING 31,852$ 18,600$ 37,125$ (18,525)$ ‐49.90%REPAIR & MAINT ‐ MACH & EQUIP 32,045$ 17,129$ 36,479$ (19,351)$ ‐53.05%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 21$ (21)$ ‐100.00%(85335) REPAIR & MAINT ‐ VEHICLES 9,962$ 5,359$ 9,229$ (3,870)$ ‐41.93%(85340) RENT ‐$ ‐$ 10,500$ (10,500)$ ‐100.00%(85350) SANITATION SERVICE 3,175$ 4,134$ 6,144$ (2,010)$ ‐32.71%(85390) OTHER PROPERTY SERVICES 10,981$ 16,656$ 29,081$ (12,425)$ ‐42.72%(85405) INSURANCE PREMIUMS ‐$ 47,519$ 17,500$ 30,019$ 171.54%Grand IslandCouncil Session - 3/9/2021Page 26 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter PARKS RECREATION5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85410) TELEPHONE EXPENSE ‐$ ‐$ ‐$ ‐$ 0.00%(85416) ADVERTISING 6,627$ 4,417$ 8,396$ (3,978)$ ‐47.39%(85419) LEGAL NOTICES 67$ 28$ 135$ (108)$ ‐79.59%(85422) DUES & SUBSCRIPTIONS 1,180$ 810$ 708$ 102$ 14.35%(85424) LICENSE & FEES 534$ 36$ 844$ (808)$ ‐95.74%(85428) TRAVEL & TRAINING 6,819$ 405$ 3,521$ (3,116)$ ‐88.50%(85447) MERCHANDISE MATERIAL EXPENSE ‐$ ‐$ 2,567$ (2,567)$ ‐100.00%(85453) CASH OVER & SHORT 9$ (24)$ 219$ (243)$ ‐111.17%(85465) UNINSURED LOSS ‐$ ‐$ 208$ (208)$ ‐100.00%OTHER EXPENDITURES 7,085$ 4,554$ 15,792$ (11,238)$ ‐71.16%(85505) OFFICE SUPPLIES 491$ 500$ 1,023$ (523)$ ‐51.12%(85510) CLEANING SUPPLIES 76$ 89$ 563$ (474)$ ‐84.20%(85515) GASOLINE 7,269$ 4,989$ 12,542$ (7,553)$ ‐60.22%(85520) DIESEL FUEL 6,876$ 4,149$ 11,083$ (6,934)$ ‐62.56%(85535) CHEMICAL SUPPLIES 12,832$ 8,383$ 28,438$ (20,055)$ ‐70.52%(85540) SMALL TOOLS & PARTS 2,939$ 3,849$ 16,396$ (12,547)$ ‐76.53%(85545) WINTER GRAVEL & BLADES ‐$ ‐$ 250$ (250)$ ‐100.00%(85547) MATERIALS 19,375$ 12,164$ 35,729$ (23,565)$ ‐65.95%(85560) TREES & SHRUBS 6,000$ ‐$ 5,000$ (5,000)$ ‐100.00%(85590) SUPPLIES 18,878$ 23,423$ 32,016$ (8,592)$ ‐26.84%(85599) REFUNDS ‐$ ‐$ 708$ (708)$ ‐100.00%(85905) SALES TAX 12,067$ 14,120$ 19,583$ (5,464)$ ‐27.90%TOTAL OPERATING EXPENSES 338,878$ 354,002$ 597,937$ (243,935)$ ‐40.80%TOTAL EXPENSES 1,314,269$ 1,400,674$ 1,883,575$ (482,901)$ ‐25.64%Grand IslandCouncil Session - 3/9/2021Page 27 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter HEARTLAND PUBLIC SHOOTING PARK5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 81,774$ 97,910$ 103,634$ (5,723)$ ‐5.52%(85110) SALARIES ‐ OVERTIME 2,614$ 400$ 2,083$ (1,683)$ ‐80.80%(85115) F.I.C.A. PAYROLL TAXES 6,006$ 7,000$ 7,928$ (928)$ ‐11.71%(85120) HEALTH INSURANCE 6,552$ 10,202$ 12,267$ (2,065)$ ‐16.83%(85125) LIFE INSURANCE 80$ 123$ 125$ (2)$ ‐1.68%(85130) DISABILITY INSURANCE 150$ 235$ 262$ (27)$ ‐10.17%(85145) PENSION CONTRIBUTION 4,176$ 5,356$ 5,430$ (74)$ ‐1.37%(85150) WORKERS COMPENSATION ‐$ 203$ 332$ (128)$ ‐38.75%(85160) OTHER EMPLOYEE BENEFITS 118$ 91$ ‐$ 91$ (85161) HRA‐VEBA 546$ 770$ 758$ 12$ 1.54%(85165) UNEMPLOYMENT CONTRIBUTIONS ‐$ ‐$ ‐$ ‐$ 0.00%TOTAL PERSONNEL SERVICES 102,016$ 122,290$ 132,819$ (10,529)$ ‐7.93%(85213) CONTRACT SERVICES 150$ ‐$ ‐$ ‐$ 0.00%(85215) SHELLS ‐$ 590$ 2,083$ (1,493)$ ‐71.68%(85216) TARGETS 15,968$ 1,269$ 38,958$ (37,689)$ ‐96.74%(85217) EVENT MERCHANDISE‐EXPENSES 2,848$ 4,647$ 10,000$ (5,353)$ ‐53.53%(85219) MISCELLANEOUS MERCHANDISE 472$ 461$ 1,667$ (1,206)$ ‐72.35%(85241) COMPUTER SERVICES 325$ 325$ 333$ (8)$ ‐2.50%(85245) PRINTING & BINDING SERVICES ‐$ ‐$ 42$ (42)$ ‐100.00%(85291) PUBLIC EDUCATION MATERIALS ‐$ 1,052$ ‐$ 1,052$ (85305) UTILITY SERVICES 9,510$ 6,270$ 10,833$ (4,563)$ ‐42.12%(85317) NATURAL GAS 647$ 564$ 417$ 148$ 35.44%(85319) REPAIR & MAIN‐LAND IMP/IRRIGAT 4,808$ 566$ 625$ (59)$ ‐9.36%(85324) REPAIR & MAINT ‐ BUILDING 589$ 545$ 2,083$ (1,538)$ ‐73.84%REPAIR & MAINT ‐ MACH & EQUIP 5,189$ 2,654$ 5,417$ (2,762)$ ‐51.00%(85335) REPAIR & MAINT ‐ VEHICLES 1,105$ 1,042$ 1,375$ (333)$ ‐24.24%(85350) SANITATION SERVICE 4,341$ 4,040$ 5,000$ (960)$ ‐19.20%(85416) ADVERTISING 1,190$ 580$ 833$ (253)$ ‐30.35%(85422) DUES & SUBSCRIPTIONS 250$ 150$ 365$ (215)$ ‐58.86%(85424) LICENSE & FEES 90$ 200$ 521$ (321)$ ‐61.60%Grand IslandCouncil Session - 3/9/2021Page 28 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter HEARTLAND PUBLIC SHOOTING PARK5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85428) TRAVEL & TRAINING ‐$ ‐$ 625$ (625)$ ‐100.00%(85453) CASH OVER & SHORT ‐$ ‐$ 21$ (21)$ ‐100.00%OTHER EXPENDITURES 7,194$ 1,062$ 3,542$ (2,480)$ ‐70.03%(85505) OFFICE SUPPLIES 186$ 333$ 417$ (83)$ ‐19.96%(85515) GASOLINE 1,372$ 795$ 3,417$ (2,621)$ ‐76.72%(85520) DIESEL FUEL 470$ ‐$ 1,167$ (1,167)$ ‐100.00%(85540) SMALL TOOLS & PARTS ‐$ ‐$ 417$ (417)$ ‐100.00%(85547) MATERIALS 3,189$ 165$ 1,042$ (877)$ ‐84.16%(85590) SUPPLIES 6,278$ 5,011$ 12,500$ (7,489)$ ‐59.92%TOTAL OPERATING EXPENSES 66,171$ 32,321$ 103,700$ (71,379)$ ‐68.83%TOTAL EXPENSES 168,187$ 154,611$ 236,519$ (81,908)$ ‐34.63%Grand IslandCouncil Session - 3/9/2021Page 29 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter PLANNING5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85105) SALARIES ‐ REGULAR 101,209$ 103,401$ 95,862$ 7,538$ 7.86%(85110) SALARIES ‐ OVERTIME ‐$ ‐$ 1,250$ (1,250)$ ‐100.00%(85115) F.I.C.A. PAYROLL TAXES 6,899$ 7,094$ 7,333$ (239)$ ‐3.26%(85120) HEALTH INSURANCE 12,519$ 14,419$ 17,291$ (2,872)$ ‐16.61%(85125) LIFE INSURANCE 107$ 107$ 105$ 2$ 1.86%(85130) DISABILITY INSURANCE 234$ 262$ 287$ (26)$ ‐8.91%(85145) PENSION CONTRIBUTION 5,751$ 6,183$ 6,081$ 102$ 1.67%(85150) WORKERS COMPENSATION ‐$ 39$ 57$ (18)$ ‐32.05%(85160) OTHER EMPLOYEE BENEFITS 82$ 82$ ‐$ 82$ (85161) HRA‐VEBA 733$ 733$ 722$ 12$ 1.65%TOTAL PERSONNEL SERVICES 127,534$ 132,320$ 128,988$ 3,332$ 2.58%(85221) ADMINISTRATIVE SERVICES 500$ 500$ 500$ ‐$ 0.00%(85241) COMPUTER SERVICES 7,660$ 7,448$ 3,174$ 4,274$ 134.66%(85245) PRINTING & BINDING SERVICES ‐$ ‐$ 100$ (100)$ ‐100.00%(85330) REPAIR & MAINT‐OFF FURN & EQ ‐$ ‐$ 117$ (117)$ ‐100.00%(85410) TELEPHONE EXPENSE 19$ 19$ 21$ (1)$ ‐6.74%(85413) POSTAGE 132$ 65$ 500$ (435)$ ‐87.01%(85419) LEGAL NOTICES 99$ 337$ 313$ 25$ 7.88%(85422) DUES & SUBSCRIPTIONS 101$ 915$ 833$ 82$ 9.84%(85425) BOOKS ‐$ ‐$ 42$ (42)$ ‐100.00%(85428) TRAVEL & TRAINING 1,476$ ‐$ 1,667$ (1,667)$ ‐100.00%(85505) OFFICE SUPPLIES 12$ 542$ 625$ (83)$ ‐13.35%(85540) SMALL TOOLS & PARTS ‐$ ‐$ 625$ (625)$ ‐100.00%TOTAL OPERATING EXPENSES 9,999$ 9,826$ 8,517$ 1,309$ 15.37%TOTAL EXPENSES 137,533$ 142,146$ 137,505$ 4,641$ 3.38%Grand IslandCouncil Session - 3/9/2021Page 30 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUNDDepartments Filter NON‐DEPARTMENTAL5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % VarianceTRANSFERS OUT 125,000$ 220,000$ 622,917$ (402,917)$ ‐64.68%(85209) COLLECTION SERVICES 15,895$ 17,893$ 53,611$ (35,718)$ ‐66.62%(85213) CONTRACT SERVICES 73,980$ 8,700$ 58,333$ (49,633)$ ‐85.09%(85214) HUMANE SOCIETY CONTRACT155,062$ 161,097$ 161,875$ (778)$ ‐0.48%(85241) COMPUTER SERVICES 567,176$ 582,833$ 249,353$ 333,480$ 133.74%(85405) INSURANCE PREMIUMS ‐$ 157,905$ 59,225$ 98,680$ 166.62%(85409) VOLUNTEER EXPENSE 228$ 7,490$ 3,333$ 4,157$ 124.71%(85410) TELEPHONE EXPENSE 29,551$ 28,327$ 29,167$ (840)$ ‐2.88%(85412) CITY CONTRIBUTION ‐$ ‐$ 47,535$ (47,535)$ ‐100.00%(85453) CASH OVER & SHORT 95$ 1$ ‐$ 1$ OTHER EXPENDITURES 875$ 74$ 2,500$ (2,426)$ ‐97.05%(85505) OFFICE SUPPLIES 4,980$ 5,984$ 10,417$ (4,433)$ ‐42.55%(85905) SALES TAX 19,594$ 8,149$ 31,875$ (23,726)$ ‐74.43%TOTAL OPERATING EXPENSES 867,436$ 978,453$ 707,224$ 271,229$ 38.35%TOTAL EXPENSES 992,436$ 1,198,453$ 1,330,141$ (131,688)$ ‐9.90%Grand IslandCouncil Session - 3/9/2021Page 31 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUND5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85805) TRANSFERS OUT125,000$ 220,000$ 622,917$ (402,917)$ ‐64.68%(85105) SALARIES ‐ REGULAR 8,724,721$ 8,870,086$ 9,295,321$ (425,235)$ ‐4.57%(85110) SALARIES ‐ OVERTIME 332,925$ 405,577$ 315,083$ 90,494$ 28.72%(85115) F.I.C.A. PAYROLL TAXES 507,027$ 521,160$ 592,096$ (70,936)$ ‐11.98%(85120) HEALTH INSURANCE 1,098,516$ 1,284,583$ 1,572,467$ (287,884)$ ‐18.31%(85125) LIFE INSURANCE 11,848$ 11,670$ 12,225$ (555)$ ‐4.54%(85130) DISABILITY INSURANCE 20,064$ 22,969$ 24,231$ (1,262)$ ‐5.21%(85140) CLOTHING ALLOWANCE 37,881$ 45,783$ 36,531$ 9,252$ 25.33%(85145) PENSION CONTRIBUTION 221,020$ 238,299$ 242,491$ (4,192)$ ‐1.73%(85146) POLICE PENSION 199,770$ 209,364$ 198,294$ 11,069$ 5.58%(85147) FIRE PENSION 262,963$ 272,690$ 269,626$ 3,064$ 1.14%(85150) WORKERS COMPENSATION ‐$ 247,109$ 268,749$ (21,641)$ ‐8.05%(85160) OTHER EMPLOYEE BENEFITS 6,660$ 12,311$ 229$ 12,082$ 5272.25%(85161) HRA‐VEBA 100,252$ 146,876$ 75,012$ 71,864$ 95.80%(85165) UNEMPLOYMENT CONTRIBUTIONS ‐$ ‐$ 4,638$ (4,638)$ ‐100.00%TOTAL PERSONNEL SERVICES 11,523,647$ 12,288,477$ 12,906,993$ (618,516)$ ‐4.79%(85201) AUDITING & ACCOUNTING 24,500$ 34,550$ 14,792$ 19,758$ 133.58%(85205) MEDICAL DIRECTOR CONTRACTS 23,000$ 23,000$ 9,583$ 13,417$ 140.00%CONSULTING SERVICES 16,525$ 16,595$ 23,750$ (7,155)$ ‐30.13%(85209) COLLECTION SERVICES 15,895$ 17,893$ 53,611$ (35,718)$ ‐66.62%(85211) COMMISSIONS 32,525$ 43,640$ 95,833$ (52,194)$ ‐54.46%(85212) ELECTION COSTS ‐$ 2,473$ 8,333$ (5,860)$ ‐70.32%(85213) CONTRACT SERVICES 366,761$ 183,590$ 285,295$ (101,705)$ ‐35.65%(85214) HUMANE SOCIETY CONTRACT155,062$ 161,097$ 161,875$ (778)$ ‐0.48%(85215) SHELLS ‐$ 590$ 2,083$ (1,493)$ ‐71.68%(85216) TARGETS 15,968$ 1,269$ 38,958$ (37,689)$ ‐96.74%(85217) EVENT MERCHANDISE‐EXPENSES 2,848$ 4,647$ 10,000$ (5,353)$ ‐53.53%(85219) MISCELLANEOUS MERCHANDISE 472$ 461$ 1,667$ (1,206)$ ‐72.35%(85220) AMBULANCE BILLING FEES 29,362$ 31,099$ 20,000$ 11,099$ 55.49%Grand IslandCouncil Session - 3/9/2021Page 32 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUND5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85221) ADMINISTRATIVE SERVICES 500$ 500$ 500$ ‐$ 0.00%(85229) OTHER OUTSIDE SERVICES 38,399$ 28,297$ 25,000$ 3,297$ 13.19%(85230) COLUMBARIUM ENGRAVING 200$ 250$ ‐$ 250$ (85241) COMPUTER SERVICES 663,504$ 776,790$ 360,877$ 415,913$ 115.25%(85245) PRINTING & BINDING SERVICES 4,013$ 3,212$ 2,808$ 403$ 14.37%(85291) PUBLIC EDUCATION MATERIALS 1,587$ 2,342$ 833$ 1,508$ 180.98%OTHER PROFESSIONAL & TECH SERV 13,581$ 9,524$ 14,479$ (4,956)$ ‐34.23%(85305) UTILITY SERVICES 215,786$ 229,346$ 282,804$ (53,458)$ ‐18.90%(85317) NATURAL GAS 23,128$ 16,175$ 29,417$ (13,242)$ ‐45.02%(85319) REPAIR & MAIN‐LAND IMP/IRRIGAT 18,230$ 14,764$ 21,542$ (6,777)$ ‐31.46%(85324) REPAIR & MAINT ‐ BUILDING 103,965$ 43,407$ 96,500$ (53,093)$ ‐55.02%REPAIR & MAINT ‐ MACH & EQUIP 68,332$ 36,518$ 67,604$ (31,086)$ ‐45.98%(85330) REPAIR & MAINT‐OFF FURN & EQ 10,276$ 10,980$ 9,304$ 1,676$ 18.01%(85335) REPAIR & MAINT ‐ VEHICLES 104,411$ 121,709$ 102,888$ 18,821$ 18.29%(85340) RENT ‐$ ‐$ 10,500$ (10,500)$ ‐100.00%(85350) SANITATION SERVICE 8,377$ 9,065$ 12,565$ (3,499)$ ‐27.85%(85390) OTHER PROPERTY SERVICES 43,761$ 41,739$ 60,331$ (18,592)$ ‐30.82%(85405) INSURANCE PREMIUMS ‐$ 237,116$ 89,267$ 147,850$ 165.63%(85409) VOLUNTEER EXPENSE 228$ 7,490$ 3,333$ 4,157$ 124.71%(85410) TELEPHONE EXPENSE 30,809$ 29,852$ 31,725$ (1,873)$ ‐5.90%(85412) CITY CONTRIBUTION 25,000$ ‐$ 57,952$ (57,952)$ ‐100.00%(85413) POSTAGE 2,651$ 2,383$ 3,792$ (1,409)$ ‐37.15%(85416) ADVERTISING 10,552$ 8,195$ 18,442$ (10,247)$ ‐55.57%(85419) LEGAL NOTICES 6,990$ 6,518$ 8,885$ (2,367)$ ‐26.64%(85422) DUES & SUBSCRIPTIONS 26,624$ 25,434$ 54,794$ (29,359)$ ‐53.58%(85424) LICENSE & FEES 1,489$ 1,010$ 2,490$ (1,480)$ ‐59.44%(85425) BOOKS 34,532$ 42,423$ 40,458$ 1,964$ 4.86%(85426) AV/ELECTRONIC MEDIA 51,204$ 51,810$ 45,292$ 6,518$ 14.39%(85427) PERIODICALS 13,850$ 8,846$ 5,833$ 3,013$ 51.65%(85428) TRAVEL & TRAINING 40,770$ 26,182$ 58,167$ (31,985)$ ‐54.99%(85447) MERCHANDISE MATERIAL EXPENSE ‐$ ‐$ 2,567$ (2,567)$ ‐100.00%(85453) CASH OVER & SHORT 127$ (14)$ 281$ (296)$ ‐105.10%(85454) ECONOMIC DEVELOPMENT ‐$ ‐$ ‐$ ‐$ 0.00%Grand IslandCouncil Session - 3/9/2021Page 33 / 159 City of Grand IslandBudget to Actual Report ‐ EXPENSESDownload generated on 03/01/2021Funds Filter GENERAL FUND5 mos ending 2019‐20 Actual5 mos ending 2020‐21 Actual2020‐21 Final Budget ‐ Prorated2020‐21 Actual vs Budget Variance2020‐21 Actual vs Budget % Variance(85460) COURT COST1,123$ 869$ 2,083$ (1,214)$ ‐58.28%(85463) INVESTIGATIVE EXPENSE 12,809$ 10,702$ 12,500$ (1,798)$ ‐14.38%CRIME PREVENTION ‐$ (37)$ 417$ (454)$ ‐108.90%(85465) UNINSURED LOSS ‐$ ‐$ 208$ (208)$ ‐100.00%(85475) LOCAL EMERGENCY PLANNING COMM 79$ 308$ 1,875$ (1,567)$ ‐83.57%OTHER EXPENDITURES 19,936$ 11,559$ 30,791$ (19,232)$ ‐62.46%(85505) OFFICE SUPPLIES 42,064$ 33,952$ 56,045$ (22,093)$ ‐39.42%(85506) OFFICE FORMS 975$ 1,064$ 1,250$ (186)$ ‐14.89%(85510) CLEANING SUPPLIES 5,251$ 6,645$ 8,479$ (1,835)$ ‐21.64%(85515) GASOLINE 62,738$ 49,447$ 83,458$ (34,012)$ ‐40.75%(85520) DIESEL FUEL 23,394$ 17,297$ 31,042$ (13,745)$ ‐44.28%(85535) CHEMICAL SUPPLIES 12,832$ 8,383$ 29,271$ (20,888)$ ‐71.36%(85539) MISC OPERATING EQUIPMENT 1,058$ ‐$ 1,250$ (1,250)$ ‐100.00%(85540) SMALL TOOLS & PARTS 43,563$ 60,183$ 105,887$ (45,704)$ ‐43.16%(85544) PLANNING 1,294$ 94$ 833$ (739)$ ‐88.72%(85545) WINTER GRAVEL & BLADES ‐$ ‐$ 1,083$ (1,083)$ ‐100.00%(85546) HOSE/VESTS/GRAVEL 3,320$ 9,645$ 5,000$ 4,645$ 92.89%(85547) MATERIALS 22,565$ 12,329$ 36,771$ (24,441)$ ‐66.47%(85548) PROTECTIVE VESTS/UNIFORMS 4,621$ ‐$ 9,375$ (9,375)$ ‐100.00%(85550) SAFETY MATERIALS 619$ 740$ 8,333$ (7,593)$ ‐91.12%(85560) TREES & SHRUBS 6,000$ ‐$ 5,000$ (5,000)$ ‐100.00%(85590) SUPPLIES 33,861$ 40,322$ 52,224$ (11,902)$ ‐22.79%(85591) OTHER GENERAL SUPPLIES 19,121$ 82,704$ 34,167$ 48,537$ 142.06%(85599) REFUNDS (325)$ ‐$ 708$ (708)$ ‐100.00%(85905) SALES TAX 31,660$ 22,269$ 51,458$ (29,190)$ ‐56.72%TOTAL OPERATING EXPENSES 2,594,352$ 2,681,242$ 2,816,518$ (135,276)$ ‐4.80%TOTAL EXPENSES 14,242,999$ 15,189,719$ 16,346,428$ (1,156,709)$ ‐7.08%Grand IslandCouncil Session - 3/9/2021Page 34 / 159 City of Grand Island Finance Department Budget Calendar FY 2021‐2022 DRAFT Day Start Date Action Item End Date Monday April 19, 2021 Send fee schedules to department directors for review April 30, 2021 Monday May 3, 2021 Review and discuss department / fund revenue proposed budget 2020 with directors & city administration May 14, 2021 Open OpenGov for input. Monday May 17, 2021 Departments submit budgets May 28, 2021 Define assumptions and input data into OpenGov. Revenue, personnel, operations and maintenance, and capital outlay requests along with department description and budget narrative updates. Tuesday June 1, 2021 City administration and finance review proposed budgets June 11, 2021 Monday June 14, 2021 City administration and finance meet with department directors regarding proposed budgets July 2, 2021 Friday July 16, 2021 Business Improvement District budgets submitted July 16, 2021 Tuesday July 20, 2021 City Council Meeting ‐ Combo Meeting July 20, 2021 General Fund Budget Discussion FTE Discussion ‐ COLA's ‐ Utility & Service Clerical Union Contracts Tuesday July 27, 2021 Study Session City Council Meeting July 27, 2021 Capital Projects (210, 211, 220, 400) and Parks Projects Capital Equipment Enterprise Fund Presentations (505, 520, 525, 530). Review of FY 2021‐2022 Fee Schedule Discussion of Cost‐of‐Living (COLA) Increases for Non‐Union Employees Jackrabbit Run Golf Course Budget Presentation Tuesday August 10, 2021 City Council Meeting August 10, 2021 Adoption of Fee Schedule Additional FTE Discussion/Approval Presentation of 1 and 6 Year Street Improvement and CIP Publish draft proposed budget book Friday August 20, 2021 County certifies tax values August 20, 2021 Draft BOE/BID Publication (internal) Tuesday August 24, 2021 City Council Meeting August 24, 2021 Approve Business Improvement District budgets and set Board of Equalization date for September 14, 2021 Salary Ordinance CRA Budget Presentation Friday August 27, 2021 Publish BOE meeting (1) (internal) August 27, 2021 Page 1 of 2 Grand Island Council Session - 3/9/2021 Page 35 / 159 City of Grand Island Finance Department Budget Calendar FY 2021‐2022 DRAFT Day Start Date Action Item End Date Tuesday August 31, 2021 Special Council Meeting for Property Tax Request Only August 31, 2021 Friday September 3, 2021 Publish BOE meeting (2) (internal) September 3, 2021 Tuesday September 7, 2021 City Council Study Session ‐ Review of anticipated final 2021‐2022 budget September 7, 2021 Wednesday September 8, 2021 Send budget publication to newspaper (internal) September 8, 2021 Friday September 10, 2021 Publish BOE meeting (3) (internal) September 10, 2021 Tuesday September 14, 2021 City Council Meeting September 14, 2021 Board of Equalization for Business Improvement Districts Public hearing on City general property, Parking District #2 (Ramp), and CRA tax requests. Resolution approving general property, Parking District #2 (Ramp), and CRA tax requests. Ordinance approving BID's Ordinance approving FY 2020‐2021 City Budget. Friday September 17, 2021 Complete state budget form (internal) September 17, 2021 Monday September 20, 2021 State budget filing ‐ electronic filing (internal) September 20, 2021 Friday October 8, 2021 Final budget distribution October 8, 2021 Page 2 of 2 Grand Island Council Session - 3/9/2021 Page 36 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item E-1 Public Hearing on Acquisition of Drainage/Utility Easements in Section 12, Township 11 N, Range 10- 3812 West 13th Street (Blender, LLC) and Millennial Estates- 1449 Stonewood Avenue & 1435 Stonewood Avenue (Starostka Group Unlimited, Inc.) Council action will take place under Consent Agenda item G-8. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 37 / 159 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 9, 2021 Subject:Public Hearing on Acquisition of Drainage/Utility Easements in Section 12, Township 11 N, Range 10- 3812 West 13th Street (Blender, LLC) and Millennial Estates- 1449 Stonewood Avenue & 1435 Stonewood Avenue (Starostka Group Unlimited, Inc.) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. Public easements are needed to accommodate drainage and utilities for development within Millennial Estates Subdivision. This subdivision is located north of 13th Street, between North Road and US Highway 281. A sketch is attached to show the easement areas. Discussion To allow for the accommodation of public drainage and utility infrastructure to serve Millennial Estates Subdivision it is requested that easements be acquired by the City of Grand Island according to the attached sketches. There will be no cost of such easements to the City. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 3/9/2021 Page 38 / 159 Recommendation City Administration recommends that the Council approve the public easements. Sample Motion Move to approve the public easements. Grand Island Council Session - 3/9/2021 Page 39 / 159 LILAC LANEP.O.B.SAGEWOOD AVENUE LEGENDLOCATION MAP016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:”TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801EXISTING EASEMENT LINERIGHT-OF-WAY LINEPROPERTY LINEDRAINAGE/UTILITY EASEMENT AREAGrand IslandCouncil Session - 3/9/2021Page 40 / 159 13TH STREETP.O.B.016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALF OF THESOUTHWEST QUARTER (E 1/2, SW 1/4) OF SECTION TWELVE (12),TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6THP.M., HALL COUNTY, NEBRASKA AND MORE PARTICULARLYDESCRIBED AS FOLLOWS:COMMENCING AT THE SOUTH 1/4 CORNER OF SECTION12-T11N-R10W; THENCE ON AN ASSUMED BEARING OFN01°37'32"W, ALONG THE EAST LINE OF THE E1/2 SW1/4, ADISTANCE OF 240.00 FEET; THENCE S89°06'54"W, ALONG THENORTH LINE OF A TRACT AS DESCRIBED IN DEED BOOK 150, PAGE349, AS RECORDED IN THE HALL COUNTY REGISTER OF DEEDS, ADISTANCE OF 80.00 FEET TO THE WEST LINE OF INST. #85-000755SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCECONTINUING S89°06'54"W, ALONG SAID NORTH LINE OF A TRACT, ADISTANCE OF 191.83 FEET; THENCE N68°00'01"W A DISTANCE OF33.28 FEET; THENCE N01°43'00"W A DISTANCE OF 135.58 FEET;THENCE N56°28'05"E A DISTANCE OF 39.36 FEET; THENCEN88°44'38"E A DISTANCE OF 14.69 FEET; THENCE N01°46'37"W ADISTANCE OF 325.91 FEET; THENCE S88°14'15"W A DISTANCE OF749.90 FEET TO A POINT ON THE EAST LINE OF MILLENNIAL ESTATESSUBDIVISION; THENCE N01°45'42"W ALONG SAID EAST LINE ADISTANCE OF 20 FEET; THENCE N88°14'15”E A DISTANCE OF 779.89FEET; THENCE S01°46'37"E A DISTANCE OF 346.17 FEET; THENCE N89°06'54"E A DISTANCE OF 144.43 FEET; THENCE S01°37'38"E ADISTANCE OF 170.04 FEET TO THE POINT OF BEGINNING. SAIDUTILITY EASEMENT CONTAINS A CALCULATED AREA OF 65098.31SQUARE FEET OR 1.494 ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREARIGHT-OF-WAY LINESECTION LINELOCATION MAPEXISTING EASEMENT LINEGrand IslandCouncil Session - 3/9/2021Page 41 / 159 10'x30' UTILITY EASEMENTSAGEWOOD AVE MEADOW ROAD016-0951PROJECT NO:DRAWN BY:2021.02.02DATE:JMJEXHIBITUTILITY EASEMENT1UTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALF OFTHE SOUTHWEST QUARTER (E 1/2, SW 1/4) OF SECTIONTWELVE (12), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10)WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA AND MOREPARTICULARLY DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EASTRIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OF MILLENNIALESTATES SUBDIVISION SAID POINT BEING THE POINT OFBEGINNING; THENCE S88°14'18"W, ALONG SAID NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD, A DISTANCE OF 10.00FEET; THENCE N01°45'42"W A DISTANCE OF 30.00 FEET;THENCE N88°14'18"E, PARALLEL WITH SAID NORTHRIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET; THENCES01°45'42"E A DISTANCE OF 30.00 FEET TO THE POINT OFBEGINNING. SAID UTILITY EASEMENT CONTAINS ACALCULATED AREA OF 300.00 SQUARE FEET OR 0.007 ACRESMORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801LOCATION MAPPOBPROPERTY LINELEGENDUTILITY EASEMENT AREAGrand IslandCouncil Session - 3/9/2021Page 42 / 159 10'x15' UTILITY EASEMENTSAGEWOOD AVE MEADOW ROAD016-0951PROJECT NO:DRAWN BY:2021.02.02DATE:JMJEXHIBITUTILITY EASEMENT2TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREALOCATION MAPPOBUTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALFOF THE SOUTHWEST QUARTER (E 1/2, SW 1/4) OFSECTION TWELVE (12), TOWNSHIP ELEVEN (11) NORTH,RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY,NEBRASKA AND MORE PARTICULARLY DESCRIBED ASFOLLOWS:COMMENCING AT THE INTERSECTION OF THE NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EASTRIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OFMILLENNIAL ESTATES SUBDIVISION; THENCE S01°45'42"E,ALONG SAID EAST RIGHT-OF-WAY LINE OF SAGEWOODAVENUE, A DISTANCE OF 50.00 FEET TO THE POINT BEINGTHE POINT OF BEGINNING; THENCE N88°14'18"E ADISTANCE OF 15.00 FEET; THENCE S01°45'42"E, PARALLELWITH SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF10.00 FEET; THENCE S88°14'18"W A DISTANCE OF 15.00FEET TO A POINT ON SAID EAST RIGHT-OF-WAY LINE OFSAGEWOOD AVENUE; THENCE N01°45'42"W, ALONG SAIDEAST RIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET TOTHE POINT OF BEGINNING. SAID UTILITY EASEMENTCONTAINS A CALCULATED AREA OF 150.00 SQUARE FEETOR 0.003 ACRES MORE OR LESS.Grand IslandCouncil Session - 3/9/2021Page 43 / 159 STONEWOOD AVE016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:DRAINAGE/UTILITY EASEMENT IN PART OF LOTS 34 & LOT 35,MILLENNIAL ESTATES SUBDIVISION, CITY OF GRAND ISLAND, HALLCOUNTY, NEBRASKA.BEING THE SOUTH 5 FEET OF LOT 34 AND THE NORTH 5 FEET OF LOT35, ALL IN MILLENNIAL ESTATES SUBDIVISION, SAIDDRAINAGE/UTILITY EASEMENT CONTAINS A CALCULATED AREA OF1200.00 S.F. OR 0.027 ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREALOCATION MAPGrand IslandCouncil Session - 3/9/2021Page 44 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item E-2 Public Hearing on Dedication of Right-of-Way for North Road- US Highway 30 to Old Potash Highway Roadway Improvements; Project No. 2019-P-12 Council action will take place under Consent Agenda item G-10. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 45 / 159 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 9, 2021 Subject:Public Hearing on Dedication of Right-of-Way for North Road- US Highway 30 to Old Potash Highway Roadway Improvements; Project No. 2019-P-12 Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. The City of Grand Island is dedicating current property as right-of-way to accommodate improvements to the southern portion of North Road from US Highway 30 to Old Potash Highway. Discussion To allow for the improvements to the southern portion of North Road from US Highway 30 to Old Potash Highway it is required that current property be dedicated by the City of Grand Island as right-of-way. This ROW dedication will allow for a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements to complete the project. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve the dedication of right-of-way. Sample Motion Move to conduct a Public Hearing and approve the dedication of right-of-way. Grand Island Council Session - 3/9/2021 Page 46 / 159 LOT 2 PONTIOUS SUB UNPLATTED PART E1/2 NE1/4 CITY OF GRAND ISLAND INST NO 202000715 FILED 1/30/2020 MOORE'S CREEK DRAINWAY INST NO 201400286 FILED JAN 15 2014 33' CO. ROAD R.O.W. 40' ROAD R.O.W. UNPLATTED NORTHEAST CORNER SEC 23-T11N-R10W PROPOSED 45' ROAD RIGHT-OF-WAY PROPOSED JAXSON SUBDIVISION S00°05'51"E 954.07'(M) 954.05'(D)N89°29'23"W 45.00'(M)N00°05'51"W 691.34'(M)R=705.50'(M) Δ=015°57'32" L=196.51'(M) CB=N08°04'33"W CH=195.87'(M) R=50.50'(M) Δ=042°45'17" L=37.68'(M) CB=N37°26'15"W CH=36.82'(M) N89°29'35"W 318.39'(M) N00°04'49"W 40.00'(M) S89°29'35"E 412.90'(M,D) PROPOSED 40' ROAD RIGHT-OF-WAY ROAD RIGHT-OF-WAY VARIES S00°05'51"E 1333.74'(M) 1333.71'(R)33' CO. ROAD R.O.W. 2020-0409PROJECT NO: DRAWN BY: DATE: JMJ EXHIBIT RIGHT-OF-WAY 1TEL 308.384.8750 201 East 2nd Street Grand Island, NE 68801 PROPOSED RIGHT OF WAY AREA EXISTING PROPERTY LINE SECTION CORNER FOUND CORNER (AS NOTED) MEASURED DISTANCEM DEEDED DISTANCED SITE LOCATION SEC. 23 T11N-R10W NE COR. SE COR. NE1/4 NE 1/4 NW COR. NE 1/4, NE 1/4 SEC. 23 T11N R10W P.O.B. 2.18.2021 SE COR. NE 1/4, NE 1/4 SEC. 23 T11N R10W 80' OWNER: CITY OF GRAND ISLAND RECORDED DISTANCER A TRACT OF LAND LOCATED IN PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE 1/4, NE 1/4) OF SECTION TWENTY-THREE (23), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST (NE) CORNER OF SAID SECTION TWENTY-THREE (23), SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF S00°05'51"E ALONG THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 954.07 FEET TO THE NORTHEAST CORNER OF A TRACT OF LAND DESCRIBED AND RECORDED IN INST. NO. 202000715; THENCE N89°29'23"W ALONG THE SOUTH LINE OF SAID TRACT OF LAND, A DISTANCE OF 45.00 FEET; THENCE N00°05'51"W PARALLEL WITH AND 45.00 FEET WEST OF THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 691.34 FEET TO A POINT OF CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 015°57'32", A RADIUS OF 705.50 FEET, A CHORD BEARING OF N08°04'33"W WITH A CHORD DISTANCE OF 195.87 FEET, AN ARC LENGTH OF 196.51 FEET TO A POINT OF CONTINUED CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 042°45'17", A RADIUS OF 50.50 FEET, A CHORD BEARING OF N37°26'15"W WITH A CHORD DISTANCE OF 36.82 FEET, AN ARC LENGTH OF 37.68 FEET; THENCE N89°29"35"W PARALLEL WITH AND 40.00 FEET SOUTH OF THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 318.39 FEET; THENCE N00°04'49"W A DISTANCE OF 40.00 FEET TO A POINT ON THE NORTH LINE OF THE SAID SECTION 23; THENCE N89°29'35"E ALONG THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 412.90 FEET TO A POINT OF BEGINNING. SAID TRACT CONTAINS 60417 SQUARE FEET OR 1.387 ACRES MORE OR LESS OF WHICH 1.010 ACRES ARE EXISTING COUNTY ROAD RIGHT-OF-WAY. SECTION LINE Grand Island Council Session - 3/9/2021 Page 47 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item E-3 Public Hearing on Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nagel- 1905 N North Road) Council action will take place under Consent Agenda item G-11. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 48 / 159 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 9, 2021 Subject:Public Hearing on Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nagel- 1905 N North Road) Presenter(s):John Collins PE, Public Works Director Background The North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 is for the improvement of North Road from just north of 13th Street to Highway 2. The Engineering Division of the Public Works Department is proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and related improvements needed to complete the project. Nebraska State Statutes stipulate that the acquisition of property requires a public hearing to be conducted with the acquisition approved by the City Council. Discussion Public right-of-way is needed to accommodate intersection improvements for the North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5. The property owner has signed the necessary document to grant the property, as shown on the attached drawing. Engineering staff of the Public Works Department negotiated with the property owner for such purchase. Property Owner Legal Description Amount BOB R. NAGEL AND KAREN L. NAGEL A PARCEL OF LAND LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, BEING DESCRIBED AS FOLLOWS: REFERRING TO THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE $200.00 Grand Island Council Session - 3/9/2021 Page 49 / 159 S89o59’35”E (ASSUMED BEARING) ON THE SOUTH LINE OF SAID NORTHWEST QUARTER, A DISTANCE OF 33.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF NORTH ROAD AND THE POINT OF BEGINNING; THENCE N00o26’36”W ON SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 46.95 FEET; THENCE S04o58’03”E, A DISTANCE OF 30.87 FEET; THENCE SOUTHEASTERLY ON A 70.24 FOOT RADIUS CURVE TO THE LEFT, AN ARC DISTANCE OF 16.57 FEET TO THE SOUTH LINE OF SAID NORTHWEST QUARTER, THE CHORD OF SAID CURVE BEARS S11o43’37”E, 16.53 FEET; THENCE N89o59’35”W ON SAID SOUTH LINE, A DISTANCE OF 5.67 FEET TO THE POINT OF BEGINNING, CONTAINING 98 SQUARE FEET, MORE OR LESS. TOTAL= $200.00 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the public right-of-way from the affected property owner, in the amount of $200.00. Sample Motion Move to approve the acquisition. Grand Island Council Session - 3/9/2021 Page 50 / 159 Grand IslandCouncil Session - 3/9/2021Page 51 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-1 Approving Minutes of February 23, 2021 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 3/9/2021 Page 52 / 159 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING February 23, 2021 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on February 23, 2021. Notice of the meeting was given in The Grand Island Independent on February 17, 2021. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Michelle Fitzke, Mark Stelk, Bethany Guzinski, Mitch Nickerson, Chuck Haase, Vaughn Minton, Justin Scott, Maggie Mendoza and Mike Paulick. Councilmember Jason Conley was absent. The following City Officials were present: City Administrator Jerry Janulewicz, Deputy City Clerk Jill Granere, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof and Public Works Director John Collins. SPECIAL ITEMS: Approving Appointment of Maggie Mendoza to City Council Ward 2. Mayor Roger G. Steele had submitted the name of Maggie Mendoza for appointment as Councilmember to represent Ward 2. Motion by Stelk, second by Guzinski to approve Maggie Mendoza to City Council Ward 2. Upon roll call vote, all voted aye. Motion adopted. Administration of Oath of Office to Newly Appointed Councilmember – Ward 2. Mayor Steele administered the Oath of Office to newly appointed Councilmember Maggie Mendoza - Ward 2. PUBLIC HEARINGS: Public Hearing on Acquisition of Public Right-of-Way for Old Potash Highway Roadway Improvements; Project No. 2019-P-1 (NNN Grand Island NE Owner LP- 115 Wilmar Avenue and Northcott Company- 106 Wilmar Avenue). Public Works Director John Collins reported the Old Potash Highway Roadway Improvements was for improvements to Old Potash Highway, as well as intersecting roadways from North Road to Webb Road. He explained the interaction between the various traffic features is complex, so an overall master plan was created to ensure that the individual projects will function together and address other safety issues in these areas. The property owners have signed the necessary documents to grant the property. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Kaelin- 4020 Cannon Road). Public Works Director John Collins reported that they are proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and related improvements needed to complete the project. Collins reported that a public right-of-way was needed to accommodate Grand Island Council Session - 3/9/2021 Page 53 / 159 Page 2, City Council Regular Meeting, February 23, 2021 intersection improvements for the North Road- 13th Street to Highway 2 Roadway Improvements. The property owner has signed the necessary document to grant the property. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Utility Easement for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Kaelin- 4020 Cannon Road and Carraher- 4001 Mason Avenue). Public Works Director John Collins reported that they are proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and related improvements needed to complete the project. Collins reported public utility easements were needed to accommodate the roadway improvements along North Road. The property owners have signed the necessary documents to grant the property. Staff recommended approval. No public testimony was heard. Public Hearing on Community Development Block Grant Coronavirus Response Round Three Activities, Planning Director Chad Nabity reported Grand Island became an Entitlement Community in September 2015. A large part of the planning process for this Community Development Block Grant (CDBG) model is the creation of the 3, 4 or 5-year Consolidated Plan, and the Annual Action Plan. Nabity reported in response to the Coronavirus Pandemic (COVID-19); the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) program had notified Entitlement Community they will receive a formula allocation from the third round to be used specifically for the prevention of, preparation for, and response to COVID-19. Nabity reported the City has proposed the following: $15,000- Program Administration $100,000- Heartland United Way’s COVID RELIEF & RECOVERY GRANT. $59,063- Senior Citizen Industries- Response to Prepare for and Prevent the Spread of COVID-19 to LMI Seniors $59,063- Hall County Community Collaborative Child Care Virtual Learning Centers Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9818 - Consideration of Approving Salary Ordinance be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 3/9/2021 Page 54 / 159 Page 3, City Council Regular Meeting, February 23, 2021 Human Resource Director Aaron Schmidt reported that the Wastewater Treatment Plant had experienced challenges over the years in recruiting and retaining leadership positions. The treatment plant had been searching for an Operations Engineer since September of 2020. To date, only 12 applicants had applied and none of them had met the education and/or experience qualifications. Schmidt reported the Plant Engineer position had experienced similar challenges and the current plant manager plans to retire this summer. Schmidt reported he had reviewed data from the 2020 American Water Works Association’s Compensation Survey for medium-sized water and wastewater utilities serving populations between 10,000 and 99,999. Based on the data they recommended they adjust the Plant Engineer position salary range to $107,048 to $149,507 annually and retitle the position to Assistant Public Works Director of Wastewater. They recommended adjusting the Operations Engineer position salary range to $101,950 to $142,400 annually. Discussion was held regarding the title, Public Works Director John Collins explained it will attract applicants and if we don’t fill the position we will not meet EPA Guidelines and will receive violations because they cannot meet the demand. Motion by Paulick, second by Fitzke to approve Ordinance #9818. Deputy City Clerk: Ordinance #9818 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Fitzke, Guzinski, Mendoza, Minton, Nickerson, Paulick, Scott and Stelk voted aye. Councilmember Haase voted no. Motion adopted. Deputy City Clerk: Ordinance #9818 on second and final reading. All those in favor of this passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Fitzke, Guzinski, Mendoza, Minton, Nickerson, Paulick, Scott and Stelk voted aye. Councilmember Haase voted no. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9818 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Paulick, second by Guzinski to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of February 9, 2021 City Council Regular Meeting. Approving Preliminary Plat for Copper Creek Estates Subdivision. #2021-26 - Approving Final Plat and Subdivision Agreement for Iglesia Eban-Ezer Subdivision. It was noted that Iglesia De Dios Eben-Ezer, a Nebraska Non-Profit Corporation and Home Federal Savings & Loan Association of Grand Island, beneficiary and Arend R. Baack, owners, had submitted the Final Plat and Subdivision Agreement for Iglesia Eban-Ezer Subdivision Grand Island Council Session - 3/9/2021 Page 55 / 159 Page 4, City Council Regular Meeting, February 23, 2021 located west of Capital Trail Court and north of Capital Avenue in Grand Island, Nebraska (2 lots, 14.91 acres). #2021-27 - Approving Final Plat and Subdivision Agreement for NuView Second Subdivision. It was noted that Eliseo Calderon, owner, had submitted the Final Plat and Subdivision Agreement for NuView Second Subdivision located east of Saint Paul Road and north of 9th Street in Grand Island, Nebraska (2 lots, 0.75 acres). #2021-28 - Approving Acquisition of Public Right-of-Way for Old Potash Highway Roadway Improvements; Project No. 2019-P-1 (NNN Grand Island NE Owner LP- 115 Wilmar Avenue and Northcott Company- 106 Wilmar Avenue). #2021-29 - Approving Temporary Construction Easement for Old Potash Highway Roadway Improvements; Project No. 2019-P-1 (NNN Grand Island NE Owner LP- R & D Investments, LLC- 115 Wilmar Avenue and Northcott Company- 106 Wilmar Avenue). #2021-30 - Approving Supplemental Agreement No. 1 with NDOT for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2017 Fiscal Year Transportation Planning Program to reallocate the amount of $233.85 to HDR Engineering, Inc.. #2021-31 - Approving Supplemental Agreement No. 1 with NDOT for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2018 Fiscal Year Transportation Planning Program to reallocate the amount of $7,460.36 to HDR Engineering, Inc. #2021-32 - Approving Supplemental Agreement No. 1 with NDOT for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2019 Fiscal Year Transportation Planning Program to reallocate the amount of $22,275.50 to HDR Engineering, Inc. #2021-33 - Approving Supplemental Agreement No. 1 with NDOT for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2020 Fiscal Year Transportation Planning Program to reallocate the amount of $3,875.28 to HDR Engineering, Inc. #2021-34 - Approving Amendment No. 2 to Engineering Consulting Agreement for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 with JEO Consulting Group, Inc. of Grand Island, Nebraska for an increase of $423,520.00 and a Revised Contract Amount of $1,708,450.00. #2021-35 - Approving Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Kaelin- 4020 Cannon Road). #2021-36 - Approving Acquisition of Public Utility Easement for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Kaelin- 4020 Cannon Road and Carraher- 4001 Mason Avenue). #2021-37 - Approving Temporary Construction Easements for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5. Grand Island Council Session - 3/9/2021 Page 56 / 159 Page 5, City Council Regular Meeting, February 23, 2021 #2021-38 - Approving Bid Award for Concrete Pavement and Storm Sewer Repairs for 2021 with Morten Construction LLC of Kearney, Nebraska in the amount of $772,950.00. #2021-39 - Approving the Submission of the Community Development Block Grant Coronavirus Response Round Three Activities. #2021-40 - DELL Computer Equipment Replacement for 2021fiscal year in the amount of $49,586.00. PAYMENT OF CLAIMS: Motion by Minton, second by Fitzke to approve the payment of claims for the period of February 10, 2021 through February 23, 2021 for a total amount of $4,349,479.01. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 7:54 p.m. Jill Granere Deputy City Clerk Grand Island Council Session - 3/9/2021 Page 57 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-2 #2021-41 - Approving Bid Award - Precipitator, Bottom Ash and Boiler Industrial Cleaning at Platte Generating Station - Spring 2021 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 3/9/2021 Page 58 / 159 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:March 9, 2021 Subject:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2021 Outage Presenter(s):Timothy G. Luchsinger, Utilities Director Background The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to volume and characteristics of the coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. Along with the precipitator, the boiler, air preheater, and ductwork must be cleaned twice a year to remove ash deposits that form on the boiler tubes, air preheater, and fallout in the ductwork to maintain efficient operation of this equipment. The next outage is scheduled for April of this year. Specifications were developed by the plant maintenance staff for the removal of ash deposits throughout the precipitator and boiler including grit blasting of the electrostatic precipitator, bulk vacuuming of the associated ductwork and hoppers, and high-pressure water wash of the bottom ash system. Discussion The specifications for the Precipitator, Bottom Ash and Boiler Industrial Cleaning - Spring 2021 Outage were advertised and issued for bid in accordance with the City Purchasing Code. Bids were solicitated from seven potential bidders and there were three responsive bidders. The engineer’s estimate for this project was $180,000. Bids were publicly opened on February 23, 2021. Grand Island Council Session - 3/9/2021 Page 59 / 159 Bidder Bid Amount Meylan Enterprises, Inc. - Omaha, Nebraska $ 196,311.99 AIMS Companies - Scottsdale, Arizona $ 222,277.75 W-S Industrial Services, Inc. – Council Bluffs, Iowa $ 237,893.85 The bids were reviewed by engineering staff and were all deemed to be in compliance with the specifications. All three corporations are responsible bidders who have completed similar scopes of work for the City. In comparison, the bid from Meylan Enterprises, Inc., was the lowest acceptable bid, was more than the amount estimated. Engineering staff estimated the number of hours needed to complete the work along with the addition of needing to use explosives to remove hard ash in the boiler but did not increase the engineers estimate for the additional needed work. The cost to perform this work is included in the annual operational and maintenance budget has sufficient funding budgeted, the engineering staff recommends an adjustment to the engineer’s estimate by the Department Director. The bid from Meylan Enterprises, Inc., was otherwise found compliant with the specification. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid of Meylan Enterprises, Inc., of Omaha, Nebraska, as the low responsive bidder, with a bid in the amount of $196,311.99. Sample Motion Move to approve the bid in the amount of $196,311.99 from Meylan Enterprises, Inc., for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2021 Outage. Grand Island Council Session - 3/9/2021 Page 60 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 23, 2021 at 2:00 p.m. FOR: Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2021 Outage DEPARTMENT: Utilities ESTIMATE: $180,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: January 30, 2021 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: AIMS Companies Scottsdale, AZ Bid Security: Argonaut Insurance Company Exceptions: None Materials Labor Sales Tax Base Bid Abrasive Cleaning: $24,526.00 $12,336.00 $2,764.65 $39,626.65 SDA Vessel Hydro: $ 2,799.00 $2,132.00 $ 369.83 $ 5,300.83 Air Heater: $21,246.00 $8,528.00 $2,233.05 $32,007.05 Boiler Detonation: $27,565.00 $21,440.00 $3,675.38 $52,680.38 Hydro Blasting: $17,946.00 $8,528.00 $1,985.55 $28,459.55 Vacuuming Services:$29,676.00 ` $30,048.00 $4,479.30 $64,203.30 Total Base Bid: $222,277.75 Grand Island Council Session - 3/9/2021 Page 61 / 159 Bidder: W-S Industrial Services, Inc. Council Bluffs, IA Bid Security: Merchants Bonding Company Exceptions: Noted Materials Labor Sales Tax Base Bid Abrasive Cleaning: $24,978.00 $30,340.00 $3,872.26 $59,190.26 SDA Vessel Hydro: $ 4,432.00 $ 2,060.00 $ 454.44 $ 6,946.44 Air Heater: $ 8,640.00 $19,254.00 $1,952.58 $29,846.58 Boiler Detonation: $18,340.00 $16,260.00 $2,422.00 $37,022.00 Hydro Blasting: $17,552.00 $18,560.00 $2,527.84 $38,639.84 Vacuuming Service: $38,068.00 $23,846.70 $4,334.03 $66,248.73 Total Base Bid: $237,893.85 Bidder: Meylan Enterprises, Inc.. Omaha, NE Bid Security: Universal Surety Company Exceptions: None Materials Labor Sales Tax Base Bid Abrasive Cleaning: $5,500.00 $39,835.00 $3,400.13 $48,735.13 SDA Vessel Hydro: $2,500.00 $ 1,300.00 $ 285.00 $ 4,085.00 Air Heater: $19,710.00 $ 7,578.00 $2,046.60 $29,334.60 Boiler Detonation: $13,336.80 $16,800.00 $2,260.26 $32,397.06 Hydro Blasting: $10,000.00 $11,088.00 $1,581.60 $22,669.60 Vacuuming Service: $27,360.00 $27,608.00 $4,122.60 $59,090.60 Total Base Bid: $196,311.99 cc: Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, Interim City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Tylor Robinson, Production Engineer P2251 Grand Island Council Session - 3/9/2021 Page 62 / 159 Contract # Issued: CONTRACT AGREEMENT THIS AGREEMENT made and entered into by and between MEYLAN ENTERPRISES, INC. hereinafter called the Contractor, and the CITY OF GRAND ISLAND, NEBRASKA, hereinafter called the City. WITNESSETH: THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an advertisement calling for bids to be published for PRECIPITATOR, BOTTOM ASH AND BOILER INDUSTRIAL CLEANING-SPING 2021 OUTAGE; and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the bids submitted, and has determined the aforesaid Contractor to be the lowest responsive and responsible bidder, and has duly awarded to said Contractor a contract therefore, for the sum or sums named in the Contractor’s bid, a copy thereof being attached to and made a part of this Contract; NOW, THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and the Contractor for itself, himself/herself, or themselves, and its, his/her, or their successors, as follows: ARTICLE I. That the following documents shall comprise the Contract, and shall together be referred to as the “Agreement” or the “Contract Documents”; 1.This Contract Agreement. 2.City of Grand Island’s Specification for this project. 3.Meylan Enterprises, Inc.’s bid signed and dated February 19, 2021. In the event of any conflict between the terms of the Contract Documents, the provisions of the document first listed shall prevail. ARTICLE II. That the Contractor shall (a) furnish all tools, equipment, superintendence, transportation, and other construction materials, services and facilities; (b) furnish, as agent for the City, all materials, supplies and equipment specified and required to be incorporated in and form a permanent part of the completed work; (c) provide and perform all necessary labor; and (d) in a good substantial and workmanlike manner and in accordance with the requirements, stipulations, provisions, and conditions of the Contract documents as listed in the attached General Specifications, said documents forming the Contract and being as fully a part thereof as if repeated verbatim herein, perform, execute, construct and complete all work included in and covered by the City’s official award of this Contract to the said Contractor, such award being based on the acceptance by the City of the Contractor’s bid; ARTICLE III. That the City shall pay to the Contractor for the performance of the work embraced in this Contract and the Contractor will accept as full compensation therefore the sum (subject to adjustment as provided by the Contract) of One Hundred Ninety-Six Thousand Three Hundred Eleven and 99/100 Dollars ($196,311.99) for all services, materials, and work covered by and included in the Contract award and designated in the foregoing Article II; payments thereof to be made in cash or its equivalent in the manner provided in the General Specifications. Grand Island Council Session - 3/9/2021 Page 63 / 159 Contract # Issued: The total cost of the Contract includes: Applicable Materials Labor Sales Tax Base Bid Precipitator Abrasive Cleaning $ 5,500.00 $ 39,835.00 $ 3,400.13 $ 48,735.13 (Firm fixed pricing) SDA Vessel Hydro Blasting $ 2,500.00 $ 1,300.00 $ 285.00 $ 4,085.00 (Firm fixed pricing) Air Heater Hydro Blasting $ 19,710.00 $ 7,578.00 $ 2,046.60 $ 29,334.60 (Firm fixed pricing) Boiler Detonation Blasting & Roding $ 13,336.80 $ 16,800.00 $ 2,260.26 $ 32,397.06 (Firm fixed pricing) Hydro Blasting Services $ 10,000.00 $ 11,088.00 $ 1,581.60 $ 22,669.60 (Lump Sum – T&M) Vacuuming Services $ 27,360.00 $ 27,608.00 $ 4,122.60 $ 59,090.60 (Lump Sum – T&M) Total Base Bid $ 196,311.99 Contractor Option 2 The City of Grand Island, Nebraska operates on a fiscal year beginning October 1st and ending on the following September 30th. It is understood and agreed that any portion of this agreement which will be performed in a future fiscal year is contingent upon the City Council adopting budget statements and appropriations sufficient to fund such performance. ARTICLE IV. The Contractor hereby agrees to act as agent for the City in purchasing materials and supplies for the City for this project. The City shall be obligated to the vendor of the materials and supplies for the purchase price, but the Contractor shall handle all payments hereunder on behalf of the City. The vendor shall make demand or claim for payment of the purchase price from the City by submitting an invoice to the Contractor. Title to all materials and supplies purchased hereunder shall vest in the City directly from the vendor. Regardless of the method of payment, title shall vest immediately in the City. The Contractor shall not acquire title to any materials and supplies incorporated into the project. All invoices shall bear the Contractor’s name as agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and becoming a part of the finished product of the PRECIPITATOR, BOTTOM ASH AND BOILER INDUSTRIAL CLEANING-SPING 2021 OUTAGE. ARTICLE V. That the Contractor shall start work as soon as possible after the Contract is signed and the required bonds and insurance are approved, and that the Contractor shall deliver the equipment, tools, supplies, and materials F.O.B. Platte Generating Station, and complete the work on or before May 9, 2021. Grand Island Council Session - 3/9/2021 Page 64 / 159 Contract # Issued: ARTICLE VI. The Contractor agrees to comply with all applicable State fair labor standards in the execution of this Contract as required by Section 73-102, R.R.S. 1943. The Contractor further agrees to comply with the provisions of Section 48-657, R.R.S. 1943, pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. During the performance of this Contract, the Contractor and all subcontractors agree not to discriminate in hiring or any other employment practice on the basis, of race, color, religion, sex, national origin, age or disability. The Contractor agrees to comply with all applicable Local, State and Federal rules and regulations. The Contractor agrees to maintain a drug-free workplace policy and will provide a copy of the policy to the City upon request. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. ARTICLE VII. Gratuities and kickbacks: City Code states that it is unethical for any person to offer, give, or agree to give any City employee or former City employee, or for any City employee or former City employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. MEYLAN ENTERPRISES, INC. By____________________________________Date ____________________ Title___________________________________ CITY OF GRAND ISLAND, NEBRASKA By_____________________________________Date ____________________ Mayor Attest:_______________________________________________ City Clerk The Contract is in due form according to law and hereby approved. _______________________________________Date ____________________ Attorney for the City Grand Island Council Session - 3/9/2021 Page 65 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-41 WHEREAS, the City of Grand Island invited sealed bids for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2021, according to plans and specifications on file with the Utilities Department; and WHEREAS, on February 23, 2021, bids were received, opened, and reviewed; and WHEREAS, Meylan Enterprises, Inc., of Omaha, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $196,311.99; and WHEREAS, the bid from Meylan Enterprises, Inc., is within the annual operation and maintenance budget and it is the lowest responsible bid for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Meylan Enterprises, Inc., in the amount of $196,311.99, for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring, 2021, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 66 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-3 #2021-42 - Approving Bid Award - Boiler Inspection and Repair at Platte Generating Station - Spring 2021 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 3/9/2021 Page 67 / 159 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:March 9, 2021 Subject:Boiler Inspection and Repair - Spring 2021 Outage Presenter(s):Timothy G. Luchsinger, Utilities Director Background During the spring outage at Platte Generating Station, the boiler must be inspected and repaired for damages that occur during operation. The spring 2021 outage is currently scheduled for April 22, 2021 through May 9, 2021, during which time inspection and maintenance on the boiler will be performed. This package of work on the boiler includes hydro testing of the boiler with inspection for tube leaks and tube repairs, boiler tube alignment attachment repairs, and the installation of tube shields. Plant engineering staff developed the specifications issued for bids covering this scope of work. Discussion The specifications for Boiler Inspection and Repair - Spring 2021 Outage was advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on February 23, 2021. Specifications were sent to five potential bidders and responses were received as listed below. The engineer’s estimate for this project was $150,000.00. Bidder Base Bid Locke AMI, LLC Olathe, Kansas $ 90,158.00 Hayes Mechanical LaVista, Nebraska $128,132.00 The bids were reviewed by Utility Engineering Staff and exceptions were noted. The exceptions from Locke AMI, LLC were reviewed and found to be acceptable. The bid from Locke AMI, LLC was otherwise found compliant with the specifications and less than the engineer’s estimate. Grand Island Council Session - 3/9/2021 Page 68 / 159 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for Boiler Inspection and Repair-Spring 2021 Outage to Locke AMI, LLC of Olathe, Kansas, as the low responsive bidder, with the bid in the amount of $90,158.00. Sample Motion Move to approve the bid of $90,158.00 from Locke AMI, LLC for the Boiler Inspection and Repair - Spring 2021 Outage at Platte Generating Station. Grand Island Council Session - 3/9/2021 Page 69 / 159 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: February 23, 2021 at 2:15 p.m. FOR: Boiler Inspection & Repair – Spring 2021 Outage DEPARTMENT: Utilities ESTIMATE: $150,000.00 FUND/ACCOUNT: 520 PUBLICATION DATE: January 31, 2021 NO. POTENTIAL BIDDERS: 5 SUMMARY Bidder: Locke AMI Hayes Mechanical Olathe, KS La Vista, NE 68128 Bid Security: Continental Casualty Co. Great American Insurance Co. Exceptions: Noted Noted Bid Price: Material: $24,072.00 $ 19,400.00 Labor: $66,086.00 $108,390.00 Sales Tax: $ 0 $ $342.00 Total Bid: $90,158.00 $128,132.00 cc: Tim Luchsinger, Utilities Director Pat Gericke, Admin. Asst. Utilities Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Tylor Robinson, Production Engineer Karen Nagel, Utility Secretary P2252 Grand Island Council Session - 3/9/2021 Page 70 / 159 Contract # Issued: CONTRACT AGREEMENT THIS AGREEMENT made and entered into by and between LOCKE AMI, LLC, hereinafter called the Contractor, and the CITY OF GRAND ISLAND, NEBRASKA, hereinafter called the City. WITNESSETH: THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an advertisement calling for bids to be published for BOILER INSPECTION AND REPAIR - SPING 2021 OUTAGE; and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the bids submitted, and has determined the aforesaid Contractor to be the lowest responsive and responsible bidder, and has duly awarded to said Contractor a contract therefore, for the sum or sums named in the Contractor’s bid, a copy thereof being attached to and made a part of this Contract; NOW, THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and the Contractor for itself, himself/herself, or themselves, and its, his/her, or their successors, as follows: ARTICLE I. That the following documents shall comprise the Contract, and shall together be referred to as the “Agreement” or the “Contract Documents”; 1.This Contract Agreement. 2.City of Grand Island’s Specification for this project. 3.Locke AMI, LLC.’s bid signed and dated February 10, 2021. In the event of any conflict between the terms of the Contract Documents, the provisions of the document first listed shall prevail. ARTICLE II. That the Contractor shall (a) furnish all tools, equipment, superintendence, transportation, and other construction materials, services and facilities; (b) furnish, as agent for the City, all materials, supplies and equipment specified and required to be incorporated in and form a permanent part of the completed work; (c) provide and perform all necessary labor; and (d) in a good substantial and workmanlike manner and in accordance with the requirements, stipulations, provisions, and conditions of the Contract documents as listed in the attached General Specifications, said documents forming the Contract and being as fully a part thereof as if repeated verbatim herein, perform, execute, construct and complete all work included in and covered by the City’s official award of this Contract to the said Contractor, such award being based on the acceptance by the City of the Contractor’s bid; ARTICLE III. That the City shall pay to the Contractor for the performance of the work embraced in this Contract and the Contractor will accept as full compensation therefore the sum (subject to adjustment as provided by the Contract) of Ninety Thousand One Hundred Fifty- Eight and no/100 Dollars ($90,158.00) for all services, materials, and work covered by and included in the Contract award and designated in the foregoing Article II; payments thereof to be made in cash or its equivalent in the manner provided in the General Specifications. Grand Island Council Session - 3/9/2021 Page 71 / 159 Contract # Issued: The total cost of the Contract includes: Base Bid: Mobilization/Demobilization $ 24,072.00 Labor (T&M) 66,086.00 Total Base Bid $ 90,158.00 Contractor Option 2 The City of Grand Island, Nebraska operates on a fiscal year beginning October 1st and ending on the following September 30th. It is understood and agreed that any portion of this agreement which will be performed in a future fiscal year is contingent upon the City Council adopting budget statements and appropriations sufficient to fund such performance. ARTICLE IV. The Contractor hereby agrees to act as agent for the City in purchasing materials and supplies for the City for this project. The City shall be obligated to the vendor of the materials and supplies for the purchase price, but the Contractor shall handle all payments hereunder on behalf of the City. The vendor shall make demand or claim for payment of the purchase price from the City by submitting an invoice to the Contractor. Title to all materials and supplies purchased hereunder shall vest in the City directly from the vendor. Regardless of the method of payment, title shall vest immediately in the City. The Contractor shall not acquire title to any materials and supplies incorporated into the project. All invoices shall bear the Contractor’s name as agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and becoming a part of the finished product of the BOILER INSPECTION AND REPAIR-SPING 2021 OUTAGE. ARTICLE V. That the Contractor shall start work as soon as possible after the Contract is signed and the required bonds and insurance are approved, and that the Contractor shall deliver the equipment, tools, supplies, and materials F.O.B. Platte Generating Station, and complete the work on or before May 9, 2021. ARTICLE VI. The Contractor agrees to comply with all applicable State fair labor standards in the execution of this Contract as required by Section 73-102, R.R.S. 1943. The Contractor further agrees to comply with the provisions of Section 48-657, R.R.S. 1943, pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. During the performance of this Contract, the Contractor and all subcontractors agree not to discriminate in hiring or any other employment practice on the basis, of race, color, religion, sex, national origin, age or disability. The Contractor agrees to comply with all applicable Local, State and Federal rules and regulations. The Contractor agrees to maintain a drug-free workplace policy and will provide a copy of the policy to the City upon request. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. Grand Island Council Session - 3/9/2021 Page 72 / 159 Contract # Issued: ARTICLE VII. Gratuities and kickbacks: City Code states that it is unethical for any person to offer, give, or agree to give any City employee or former City employee, or for any City employee or former City employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. LOCKE AMI, LLC By____________________________________Date ____________________ Title___________________________________ CITY OF GRAND ISLAND, NEBRASKA By_____________________________________Date ____________________ Mayor Attest:__________________________________ City Clerk The Contract is in due form according to law and hereby approved. _______________________________________Date ____________________ Attorney for the City Grand Island Council Session - 3/9/2021 Page 73 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-42 WHEREAS, the City of Grand Island invited sealed bids for Boiler Inspection and Repair – Spring 2021, according to plans and specifications on file with the Utilities Department; and WHEREAS, on February 23, 2021, bids were received, opened, and reviewed; and WHEREAS, Locke AMI, LLC, of Olathe, Kansas, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $90,158.00; and WHEREAS, the bid of Locke AMI, LLC is less than the estimate for Boiler Inspection and Repair - Spring, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Locke AMI, LLC, in the amount of $90,158.00 for Boiler Inspection and Repair – Spring, 2021, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 74 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-4 #2021-43 - Approving Platte Generating Station Coal Combustion Residual (CCR) Groundwater Services Task 17 with HDR Engineering Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 3/9/2021 Page 75 / 159 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:March 9, 2021 Subject:PGS - Coal Combustion Residual (CCR) Groundwater Services – Task 17 Presenter(s):Timothy G. Luchsinger, Utilities Director Background On April 17, 2015, the U.S. Environmental Protection Agency (EPA) published the final rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA). The rule became effective on October 19, 2015. In general, CCR compliance activities include publication of public information on the web, signage, groundwater sampling, and impoundment structural and safety assessment is required for the Platte Generating Station. Platte Generating Station personnel reviewed the regulations and determined consulting services were needed to meet the CCR Rule compliance schedule. HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska. Discussion On September 27, 2016, Council Approved HDR Engineering to complete Tasks 1-4 to include ground water sampling, review of the Ash Landfill Closure Plan, Post-closure Plan, and Run-on/Run-off Control System Plan for a cost not to exceed $86,290.00. On September 24, 2019, Council approved HDR Engineering to complete Tasks 5-9 to include groundwater sampling, fugitive dust control, alternative source demonstration (ASD) investigation, statistical analysis reporting, and preparation of a conceptual site model of the hydrologic and hydro-geochemical setting of the PGS Ash Landfill including evaluation of the results of the model for a cost not to exceed $189,960.00. On October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-on and Run-off Control System Plan for a cost not to exceed $39,970.00. On March 10, Grand Island Council Session - 3/9/2021 Page 76 / 159 2020, Council approved HDR Engineering to amend Task 10 to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-on and Run-off Control system for an additional cost not to exceed $14,860.00. On October 8, 2019, Council approved HDR Engineering to complete Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting for a cost not to exceed $12,990.00. On November 26, 2019, Council approved HDR Engineering to complete Task 12 to meet the next phase of the CCR Rule for finalizing the Assessment of Corrective Measures (ACM) and update the CCR Groundwater Certifications including the upgradient well MW-10, Task 12 for a cost not to exceed $16,600.00. On March 10, 2020, Council approved HDR Engineering to complete Task 13 for the CCR Groundwater Monitoring and Reporting, including semi-annual Groundwater Sampling for the first and second half of 2020, and the 2020 Spring and Fall Groundwater Reports for a cost not to exceed $47,100.00. On June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation Services for the detection of contaminants at an increased level for a cost not to exceed $25,900.00. On August 11, 2020, Council approved HDR Engineering to complete Task 15 for the CCR Groundwater Services-NDEE Meeting and Corrective Action for the NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report for a cost not to exceed $35,600.00. On September 22, 2020, Council approved HDR Engineering to complete Task 16 for the CCR 2020 Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00. Task 17 is being presented for the CCR 2021 Groundwater Monitoring and Reporting, including semi-annual field sampling for the first and second half of 2021, and the 2021 Spring and Fall Groundwater Reports. Task 17 is being presented for a cost not to exceed $39,900.00. To ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with these tasks. HDR is providing state-wide consistency across the state of Nebraska with the NDEE. In accordance with City Procurement Code, plant staff recommends that the Council authorize HDR Engineering continue their services as the Consulting Engineer for the Platte Generating Station CCR requirements. Grand Island Council Session - 3/9/2021 Page 77 / 159 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorize HDR Engineering, Inc., of Omaha, Nebraska, for providing Engineering services to meet the Coal Combustion Residuals program CCR Groundwater Services – Task 17 for a fee not to exceed $39,900.00. Sample Motion Move to authorize HDR Engineering, Inc., of Omaha, Nebraska to provide Engineering Services for the Platte Generating Station CCR Groundwater Services –Task 17, for a fee not to exceed $39,900.00. Grand Island Council Session - 3/9/2021 Page 78 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 1 TASK ORDER 17 This Task Order pertains to an Agreement by and between the City of Grand Island, NE (CITY), (“OWNER”), and HDR Engineering, Inc. (HDR), (“ENGINEER”), per the January 5, 2018 Master Services Agreement, (“the Agreement”). Engineer shall perform services on the project described below as provided herein and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. TASK ORDER NUMBER: 17 PROJECT NAME: CCR 2021 Groundwater Monitoring & Reporting PART 1.0 PROJECT DESCRIPTION: The intent of the Scope of Services is to conduct the 2021 annual groundwater sampling, statistical analysis, and reporting required by the Environmental Protection Agency’s (EPA) coal combustion residuals (CCR) rule [40 CFR, Part 257] and the Nebraska Department of Environment and Energy (NDEE) Title 132 permit, for the Ash Landfill (CCR unit) at the Platte Generating Station (PGS). Statistically significant increases (SSIs) were detected for boron at MW-3 during verification sampling completed July 31, 2018. An Alternate Source Determination (ASD) evaluation was conducted for the published SSI (dated November 14, 2018) at which point an additional upgradient monitoring well (MW-10) and nine downgradient delineation wells (MW-11 through MW-19) were installed. The ASD evaluation, submitted in the 2018 annual report, confirmed the SSI for the PGS Ash Landfill based on the data available at that time, and the City initiated an assessment monitoring program within the 90-day period specified in 40 CFR §257.95. As a result of entering the assessment monitoring program, groundwater protection standards (GWPS) were established for Appendix IV constituents. During the spring 2019 semiannual sampling event, a statistically significant level (SSL) above the GWPS for cobalt was detected in monitoring well MW-3. The City conducted an ASD (dated October 31, 2019) which included statistical re-analysis of background threshold values (BTVs) with the inclusion of upgradient monitoring well MW-10 and analysis of stormwater samples from within the landfill. Results of the ASD indicated the cobalt concentrations at MW-3 are partially due to spatial variation of naturally existing concentrations, potential upgradient source, and natural cobalt bound to the soil matrix into the surrounding grassland area. Concurrent with the ASD, the City initiated an assessment of remedial measures by characterizing the nature and extent of cobalt at the site and completing an assessment of corrective measures report (dated January 12, 2020). Additional site investigations and monitoring occurred in 2020 with the supplementary data summarized in a Nature and Extent Report Addendum (dated September 24, 2020). In 2021, the eight wells in the CCR/Title 132 groundwater monitoring network will continue to be sampled semiannually, in accordance with the assessment monitoring program requirements (40 CFR §257.96(b)). NDEE is not requiring further sampling of the non-network wells for 2021 pursuant to conference call January 19, 2021 and follow-up email confirmation on February 1, 2021. The scope of services proposed herein continues HDR’s groundwater monitoring and reporting program to complete the 2021 semiannual groundwater sampling, annual groundwater statistical analysis, and reporting required by the EPA’s CCR rule and the NDEE Title 132 permit for the PGS Ash Landfill. The groundwater reporting will follow the current Title 132 sampling and analysis plan (SAP) and the CCR monitoring well network certification. Our understanding of task objectives, activities, deliverables, key assumptions, and approaches that HDR will use to complete the work is described below. PART 2.0 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER ON THE PROJECT: Services to be performed by HDR will include the following activities: Task 17-100 – Groundwater Field Sampling 1. HDR will conduct groundwater sampling for the analysis of CCR rule Appendix III & Appendix IV constituents at the existing CCR Unit. Groundwater sampling will include two (2) separate sampling events (anticipated to occur in April 2021 and October 2021). During each sampling event, CCR network monitoring wells will be sampled for a total of eight (8) monitoring wells, one (1) duplicate sample, and one (1) field blank sample. This will result in a total of 10 samples analyzed each semiannual sampling event. Two (2) additional samples have been included within this Task Order for stormwater samples. The Grand Island Council Session - 3/9/2021 Page 79 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 2 stormwater samples will be collected by City staff when deemed appropriate. Analytical costs and coordination with the City have been included in this Task Order. The spring and fall sampling events are anticipated to take up to two (2) field personnel one (1) field day to complete and will include the following activities:  Contact City one to two weeks in advance to schedule the event, discuss site access and other matters that need to be addressed and coordinate with the laboratory for sample container delivery.  Complete internal quality control review with field sampling team. Review will include list of supplies/equipment, Health and Safety Plan, the current SAP, and field procedures.  Collect the sample bottles, coolers, and field equipment required. Set up rental for groundwater pump and water quality meter. Purchase necessary disposable tubing and sampling supplies. Review sample bottles and equipment to assure adequate materials are available for the sampling activities.  At each well planned for monitoring, the protective casings, well caps, ID labels, and locks will be inspected for integrity. Deficiencies will be documented and reported to the City.  Collection of static water level and bottom of well casing measurements will be obtained from each of the monitoring wells being sampled and from each delineation well.  Field measurements of temperature, pH, specific conductivity, turbidity, dissolved oxygen, and oxidation-redox potential will be collected during purging of each well. Purging and sampling data will be recorded using a groundwater sampling data form. The form will be completed for each well.  Water level measurements will be collected at each monitoring well, including those not sampled.  Groundwater samples will be shipped to laboratory for analyses.  The parameters to be included in the analyses are Appendix III (detection Monitoring constituents) and Appendix IV (assessment monitoring constituents) of the federal CCR Rule at each monitoring well. Task Deliverables:  None anticipated Planned Meetings: None anticipated. Key Understandings: 1. Groundwater sampling will be completed by HDR personnel with a current Nebraska water well monitoring technician (WWMT) license. Task 17-200 – 2021 Spring Reporting Objective: Evaluate assessment monitoring data collected during the first 2021 semi-annual sampling event in accordance with 40 CFR §257.96(b) and NDEE Title 132, Chapter 7, Section 005.02 to determine if the PGS Ash Landfill has continued exceedances for existing Appendix IV SSLs above the GWPS or if additional SSLs are detected. HDR Activities: HDR will analyze the existing CCR monitoring well data collected as part of the first 2021 semiannual sampling event at the PGS Ash Landfill. Analysis of the data will include the following activities: 1. Upon receiving the laboratory analytical results for the spring 2021 semiannual assessment monitoring event, HDR will review the data, update the facility’s database, summarize the sampling event, and perform statistical analysis of the groundwater data in accordance with the facility’s most recent SAP and CCR Statistical Method Certification for inclusion in:  NDEE Title 132 Semiannual Groundwater Monitoring Report.  A technical memorandum with the results of the statistical analysis will be provided to the City and will be included in the Annual CCR Report. The CCR Rule requires an Annual Grand Island Council Session - 3/9/2021 Page 80 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 3 Groundwater Monitoring & Corrective Action Report; therefore, a CCR report will not be completed for the spring 2021 sampling event.  CCR Rule notification letter, if necessary, to be placed in the operating record and on the owner or operator’s publicly accessible internet site. The notification letter will be developed, as required by the CCR rule, if a new SSL above the GWPS is detected during the April 2021 sampling event for any Appendix IV constituents at the certified groundwater monitoring system for the PGS Ash Landfill. 2. HDR will complete a draft of the NDEE Title 132 Semiannual Groundwater Monitoring Report and provide to the City for review and comment. Comments will be incorporated into the report and final copy will be provided to the City for placement in their operating record (not to be posted to the facility’s publicly accessible internet site). The Title 132 Semiannual Groundwater Monitoring Report will be submitted to NDEE (by HDR on behalf of the City; unless otherwise requested). 3. HDR will provide copies of notification letters required by the CCR Rule. Notification letters will be prepared in accordance with 40 CFR §257.106. Notifications may include, but are not limited to: notification identifying constituents in Appendix IV that were detected statistically above the GWPS (and not previously identified in prior notifications); notification of an ASD evaluation; and notification to the NDEE of placement of information in the operating record and on the publicly accessible website. 4. HDR will develop a groundwater contour map for the spring 2021 sampling event to be included in the Title 132 Semiannual Groundwater Monitoring Report. Groundwater contours will include groundwater flow direction and an estimated flow velocity. Anticipated Meetings and Site Visits: It is anticipated that one (1) conference call will be held with the City and HDR to discuss results of the spring 2021 groundwater sampling event, and comments on the draft Title 132 Semiannual Groundwater Monitoring Report. Task Deliverables:  Draft Title 132 Semiannual Groundwater Monitoring Report for the City to review, submitted electronically.  Final Title 132 Semiannual Groundwater Monitoring Report (one (1) electronic copy and one (1) paper copy to the City and two (2) paper copies to NDEE).  Notification letter(s), if necessary, to be placed on City’s letterhead (for placement in the facility’s operating record and publicly accessible internet site). Key Understandings and Assumptions: 1. HDR will use the SANITASTM software package, by Sanitas Technologies, Inc., to provide the statistical analysis. Software renewal fees will be required for 2021 and have been included in this Task Order. 2. The NDEE Title 132 Semiannual Groundwater Monitoring Report will be completed by HDR’s qualified professional engineer for placement in the facility operating record. The report will be provided in both electronic format and paper copy to the City. HDR will submit the report to NDEE on behalf of the City (unless otherwise requested). HDR will submit the two paper copies of the report to NDEE at a date which ensures delivery no later than August 1, 2021. 3. In the event notification letter(s) are required by the CCR rule, the draft notification letter will be provided in electronic format to the City. The City will place the notification on the City’s letterhead prior to placement in operating record and posting to the operator’s publicly accessible internet site. 4. Pending the results of the spring 2021 groundwater sampling event and statistical analysis, verification sampling and reporting may be required. This Task Order does not include verification sampling. If necessary, an amendment to the scope and fee will be submitted to the City. 5. The scope of this work does not include an ASD or reporting requirements specified under the Corrective Action Monitoring Program in the CCR rule and the NDEE Title 132. In the event a formal ASD or Corrective Action Monitoring reporting is required, an amendment to the scope and fee will be provided to the City. Grand Island Council Session - 3/9/2021 Page 81 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 4 Task 17-300 – 2021 Fall Reporting Objective: Evaluate assessment monitoring data collected during the second 2021 semi-annual sampling event in accordance with 40 CFR §257.96(b) and NDEE Title 132, Chapter 7, Section 005.02 to determine if the PGS Ash Landfill has continued exceedances for existing Appendix IV SSLs above the GWPS or if additional SSLs are detected. HDR Activities: HDR will analyze the existing CCR monitoring well data collected as part of the second 2021 semiannual sampling event at the PGS Ash Landfill. Analysis of the data will include the following activities: 1. Upon receiving the laboratory analytical results for the fall 2021 semiannual assessment monitoring event, HDR will review the data, update the facility’s database, summarize the sampling event, and perform statistical analysis of the groundwater data in accordance with the facility’s most recent SAP and CCR Statistical Method Certification for inclusion in:  the Annual Groundwater Monitoring & Corrective Action Report, as required by the CCR rule; and the  NDEE Title 132 Semiannual Groundwater Monitoring Report. 2. HDR will complete a draft of the Annual Groundwater Monitoring & Corrective Action Report and provide to the City for review and comment. Comments will be incorporated into the report and final copy will be provided to the City for placement in the operating record and on the facility’s publicly accessible internet site. 3. HDR will complete a draft of the NDEE Title 132 Groundwater Monitoring Report and provide to the City for review and comment. Comments will be incorporated into the report and final electronic copy will be provided to the City. HDR will submit the report to NDEE on behalf of the City (unless otherwise requested). 4. HDR will provide copies of notification letters required by the CCR Rule. Notification letters will be prepared in accordance with 40 CFR §257.106. Notifications may include, but are not limited to: notification identifying constituents in Appendix IV that were detected statistically above the GWPS (and not previously identified in prior notifications); notification of an ASD evaluation; and notification to the NDEE of placement of information in the operating record and on the publicly accessible website. 5. HDR will develop a groundwater contour map for the fall 2021 sampling event to be included in the Title 132 Semiannual Groundwater Monitoring Report. Groundwater contours will include groundwater flow direction and an estimated flow velocity. Anticipated Meetings and Site Visits: It is anticipated that one (1) conference call will be held with the City and HDR to discuss results of the second 2021 semi-annual sampling event, and the City’s comments on the draft Title 132 Semiannual Groundwater Monitoring Report and the CCR Annual Groundwater Monitoring & Corrective Action Report. Task Deliverables:  Draft Title 132 Semiannual Groundwater Monitoring Report for the City’s review, submitted electronically.  Final Title 132 Semiannual Groundwater Monitoring Report (one (1) electronic copy and one (1) paper copy to the City and two (2) paper copies to NDEE).  Draft CCR Annual Groundwater Monitoring & Corrective Action Report for the City’s review, submitted electronically.  Final CCR Annual Groundwater Monitoring & Corrective Action Report (one (1) electronic copy and one (1) paper copy to the City).  Notification letter(s), if necessary, to be placed on City’s letterhead (for placement in the facility’s operating record and publicly accessible internet site). Grand Island Council Session - 3/9/2021 Page 82 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 5 Key Understandings and Assumptions: 1. The NDEE Title 132 Semiannual Groundwater Monitoring Report will be completed by HDR’s qualified professional engineer for placement in the facility operating record. The report will be provided in electronic format. HDR will submit the paper copy report to NDEE on behalf of the City (unless otherwise requested). HDR will submit the copy of the report to NDEE at a date which ensures delivery no later than February 1, 2022. 2. In the event notification letter(s) are required by the CCR rule, the draft notification letter will be provided in electronic format to the City. The City will place the notification on the City’s letterhead prior to placement in operating record and posting to the operator’s publicly accessible internet site. 3. The Annual Groundwater Monitoring & Corrective Action Report will be completed by HDR’s qualified professional engineer for placement in the facility operating record. The City will place in their operating record the final version of the Annual Groundwater Monitoring & Corrective Action Report no later than January 31, 2022. 4. The City will post the final version of the Annual Groundwater Monitoring & Corrective Action Report to the facility’s publicly accessible internet site no later than 30 days after placement in the operating record (by March 2, 2022). 5. Pending the results of the fall 2021 groundwater sampling event and statistical analysis, verification sampling and reporting may be required. This Task Order does not include verification sampling. If necessary, an amendment to the scope and fee will be submitted to the City. 6. The scope of this work does not include an ASD or reporting requirements specified under the Corrective Action Monitoring Program in the CCR rule and the NDEE Title 132. In the event a formal ASD or Corrective Action Monitoring reporting is required, an amendment to the scope and fee will be provided to the City. PART 3.0 OWNER’S RESPONSIBILITIES: 1. The City will provide access to the site related to the PGS Ash Landfill. 2. The City will place reports and documents in the facility operating record. 3. The City will post the 2021 Annual Groundwater Monitoring & Corrective Action Report on their CCR website within 30 days of placing report in the facility operating record. 4. The City will place draft notification on City letterhead, finalize, sign, and submit notification to NDEE that the 2021 Annual Groundwater Monitoring & Corrective Action Report was placed in operating record and posted to the CCR website. PART 4.0 PERIODS OF SERVICE: Services associated with this project will commence upon Notice to Proceed from the City of Grand Island. The schedule outlined below is proposed by HDR based on anticipated approval by March 23, 2021. CCR 2021 Groundwater Monitoring & Reporting Start Date End Date Contract Award March 2021 Task 17-100 – Groundwater Sampling 1st Semi-Annual Groundwater Sampling Event (completed by HDR) April 2021 April 2021 2nd Semi-Annual Groundwater Sampling Event (completed by HDR) October 2021 October 2021 Stormwater Sampling Event(s) (completed by the City) TBD TBD Task 17-200 – 2021 Spring Reporting Statistical Analysis & Draft Title 132 Groundwater Report to the City May 2021 June 2021 Final Title 132 Groundwater Report to the City July 2021 July 2021 Grand Island Council Session - 3/9/2021 Page 83 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 6 CCR 2021 Groundwater Monitoring & Reporting Start Date End Date HDR to Submit Final Title 132 Groundwater Report to NDEE No later than August 1, 2021 Notification Letter(s), as necessary TBD TBD Task 17-200 – 2021 Fall Reporting Statistical Analysis & Draft Title 132 & CCR Annual Groundwater Reports to the City Nov. 2021 Jan. 2022 Final Title 132 & CCR Annual Groundwater Reports to the City Jan. 2022 Jan. 2022 City to Place CCR Annual Report in Operating Record No later than January 31, 2022 City to Place CCR Annual Report on CCR website No later than March 2, 2022 HDR to Submit Final Title 132 Groundwater Report to NDEE No later than February 1, 2022 Notification Letter(s), as necessary TBD TBD PART 5.0 PAYMENTS TO ENGINEER: Compensation for these Services shall be on a per diem basis with an agreed maximum amount of Thirty-Nine Thousand Eight Hundred dollars ($39,900). The following table contains a breakdown of the estimated fee by task for this project. Task Description Estimated Total Fee Task 17-100 Groundwater Field Sampling (2 Events) $17,700 Task 17-200 2021 Spring Reporting $9,200 Task 17-300 2021 Fall Reporting $13,000 TOTALS $39,900 Per Diem shall mean an hourly rate equal to Direct Labor Cost times a multiplier of 3.2 to be paid as total compensation for each hour an employee works on the project, plus Reimbursable Expense. Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel engaged directly on the Project. Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in connection with the Project for transportation travel, meals, equipment rental and field supplies, subconsultants, subcontractors, technology charge, telephone, telex, shipping and express, and other incurred expenses. HDR will add ten percent (10%) to invoices received by HDR from subconsultants and subcontractors to cover supervision, administrative, and insurance expenses. Eurofins TestAmerica will be the contracted subcontractor for laboratory services. Grand Island Council Session - 3/9/2021 Page 84 / 159 City of Grand Island & HDR Master Agreement Task Order 17 – Page 7 This Task Order is executed this __________ day of ____________________, 2021. CITY OF GRAND ISLAND, NE HDR ENGINEERING, INC. “OWNER” “ENGINEER” BY: BY: NAME: NAME: Matthew B. Tondl TITLE: TITLE: Senior Vice President ADDRESS: ADDRESS: 1917 S 67th St Omaha, NE 68106 Grand Island Council Session - 3/9/2021 Page 85 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-43 WHEREAS, the U.S. Environmental Protection Agency’s Rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA) became effective on October 19, 2015; and WHEREAS, personal at the Platte Generating Station reviewed the regulations and determined consulting services were needed to meet the CCR Rule Compliance schedule, and HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska; and WHEREAS, on September 27, 2016 Council approved HDR Engineering to complete task 1-4 to include ground water sampling, review of the Ash Landfill Closure Plan, Post-closure Plan, and Run-on/run-off Control System Plan at a cost not to exceed $86,290.00; and WHEREAS, on September 24, 2019 Council approved HDR Engineering to complete Tasks #5-9 to allow compliance with the CCR Rule at an amount not to exceed $189,960.00; and WHEREAS, on October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On and Run-Off Control System Plant at a cost not to exceed $39,970.00; and Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting at a cost not to exceed $12,990.00; and WHEREAS, on November 26, 2019, Council approved HDR Engineering to completed Task 12, upgradient Well MW-11, at a cost not to exceed $16,660.00; and WHEREAS, to ensure continued preparation and to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-on and Run-off Control System, Task 10-300, it is recommended that HDR Engineering continue with these tasks. Task 10-300 is being presented at a cost not to exceed $14,860.00; and WHEREAS, on March 10, 2020, Council approved Task 13 for the CCR Groundwater Monitoring and Reporting which included semi-annual Groundwater Sampling for the first and second half of 2020, and the 2020 Spring and Fall Groundwater Reports at a cost not to exceed $47,100.00; and WHEREAS, on June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation Services for the detection of contaminants at an increased level at a cost not to exceed $25,900.00; and WHEREAS, on August 11, 2020, Council approved Task 15 for the CCR Groundwater Services – NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report at a cost not to exceed $35,600.00; and Grand Island Council Session - 3/9/2021 Page 86 / 159 - 2 - WHEREAS, on September 22, 2020, Council approved Task 16 for the CCR Groundwater Services for the CCR Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00; and WHEREAS, Task 17 is being presented for the CCR 2021 Groundwater Monitoring and Reporting, including semi-annual field sampling for the first and second half of 2021, and the 2021 Spring and Fall Groundwater Reports at a cost not to exceed $39,900.00; and WHEREAS, the ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with Task 17 for the 2021 Groundwater Monitoring and Reporting, including semi-annual field sampling for the first and second half of 2021, and the 2021 Spring and Fall Groundwater Reports CCR at a cost not exceed $39,900.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that HDR Engineering is authorized to continue with Task 17 associated with the CCR Rule and NDEE Title 132 in an amount not to exceed $39,900.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _____________________________ Roger G. Steele, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 87 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-5 #2021-44 - Approving Emergency Procurement of Generator Fuel Oil Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 3/9/2021 Page 88 / 159 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:March 9, 2021 Subject:Emergency Procurement of Generator Fuel Oil for Burdick Station Presenter(s):Timothy G. Luchsinger, Utilities Director Background Along with the coal-fueled Platte Generating Station and our shares of the coal units at Nebraska City 2 and Whelan 2, Grand Island Utilities Department (GIUD) operates the units at Burdick Station to support our local and regional power commitments. Burdick utilizes natural gas as the primary fuel source, with fuel oil as a backup source in the event of natural gas either being not attainable or cost prohibitive. Natural gas prices are normally about $2.00 to $2.50 per unit, however, prices were at $250.00 during several days in February due to colder weather conditions across the country. Gas pricing reflects supply and demand as well as transportation conditions, therefore, extremely high and volatile prices like this are a sign of serious issues or limitations of the gas supply system. Grand Island Utilities was also advised by the regional power dispatcher of a heightened operational notice due to concerns of forecast load demands and possible energy delivery constraints such as natural gas supplies, meaning all of our available units were likely to be called on for generation beginning February 14. This emergency situation continued until February 18, 2021, during which time we operated the Burdick units on diesel fuel because of the extreme pricing of natural gas and used approximately 325,000 gallons of fuel oil. The fuel oil inventory is critical to ensuring generation capability during emergency situations and fuel oil deliveries ordered during this time allowed the units to remain online and eventually restore fuel oil inventories. City Procurement Code requires that purchases over $40,000.00 for the electric utility fuel purchases be formally advertised for bid, and a contract be approved by Council. The Procurement Code also allows Council to issue a declaration of emergency and authorize emergency procurement based on the most competitive method that the situation allows. Grand Island Council Session - 3/9/2021 Page 89 / 159 Discussion It was determined that it was imperative that fuel oil be available for use at Burdick for the week of February 14, 2021, therefore, plant staff was directed to immediately restore the Burdick fuel oil inventory to the necessary levels. The cost to date is as follows, with pricing obtained by competitive quotes from local suppliers under the provisions of City Code Section 27-13, Emergency Procurements, in order to protect the welfare of the public by supporting area power requirements and minimizing financial impact. Supplier Gallons Price Bosselman Energy 88,908 $212,983.13 Sapp Bros.136,998 $332,539.06 Aurora Co-op 23,130 $ 56,806.95 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorize the Emergency Procurement of Generator Fuel Oil for Burdick Station for $212,983.13 from Bosselman Energy, $332,539.06 from Sapp Bros., and $56,806.95 from Aurora Co-op. Sample Motion Move to approve authorize the Emergency Procurement of Generator Fuel Oil for Burdick Station for $212,983.13 from Bosselman Energy, $332,539.06 from Sapp Bros., and $56,806.95 from Aurora Co-op. Grand Island Council Session - 3/9/2021 Page 90 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-44 WHEREAS, the Burdick Station utilizes natural gas as a primary generation fuel and fuel oil as a backup generation fuel; and WHEREAS, recent weather conditions throughout the country caused a dramatic increase in natural gas prices and regional electric system demand and resulted the use of diesel fuel oil at Burdick Station for an extended time and low fuel oil inventories. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that an emergency procurement of Generator Fuel Oil for Burdick Station of $212,983.13 from Bosselman Energy (88,908 gallons), $332,539.06 from Sapp Bros. (136,998 gallons), and $56,806.95 from Aurora Co-op (23,130 gallons) be authorized to protect the welfare of the public by supporting area power requirements and minimizing financial impact. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 91 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-6 #2021-45 - Approving Request from St. Mary’s Cathedral for Permission to Use City Streets and State Highway for the 2021 Divine Mercy Sunday Procession Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 92 / 159 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 9, 2021 Subject:Consideration of Approving Request from St. Mary’s Cathedral for Permission to Use City Streets and State Highway for the 2021 Divine Mercy Sunday Procession Presenter(s):John Collins PE, Public Works Director Background St. Mary’s Cathedral has submitted a request to use both City streets and State highway for the Divine Mercy Sunday Procession, which is scheduled to take place on Sunday, April 11, 2021 from approximately 3:0 0pm to 4:30 pm. St. Mary’s Cathedral is seeking Council approval and notice to the Nebraska Department of Roads for the route, which is the same as previous years, of such event. Discussion The Divine Mercy Sunday Procession will require the use of City streets, as well as crossing US Highway 30 (2nd Street). Please see the attached map for the route. State Statute 39-1359 requires the City Council to approve the route and for the City to then inform the Nebraska Department of Roads that the route has approval if it closes or blocks any part of a State highway. This is a requirement for any race, parade or march that would create some closure of the highway. This action then makes the City responsible for the liability of using a State highway for the event. St. Mary’s Cathedral did submit the City’s Public Event Application, which has been reviewed by the appropriate departments with no comments or issues noted for denial of such request. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 3/9/2021 Page 93 / 159 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve St. Mary’s Cathedral’s route for the 2021 Division Mercy Sunday Procession and direct that the Nebraska Department of Roads be notified of this action. Sample Motion Move to approve the resolution. Grand Island Council Session - 3/9/2021 Page 94 / 159 4444444444444444444444444444444444444444444ROUTE EXHIBITGRAND ISLAND, NEBRASKADIVINE MERCY PROCESSION ROUTEENDSAINT MARY'SCATHEDRALBEGINBLESSED SACRAMENTCHURCHSTATE STWALNUT STBROADWELL AVE 6TH S T 13TH S T ST. PAU;L AVE 10 TH S T SYCAMORE ST2ND S T LINCOLN AVEEDDY STOLD L INCO LN HWY 4 TH S T 17TH S TGrand IslandCouncil Session - 3/9/2021Page 95 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-45 WHEREAS, St. Mary’s Cathedral has made application with the City of Grand Island to use City streets and State highway for the Divine Mercy Sunday Processions; and WHEREAS, St. Mary’s Cathedral has worked with the City in planning the procession route; and WHEREAS, specific wording is required by the Nebraska Department of Transportation (NDOT) pursuant to Neb. Rev. Stat §39-1359, and WHEREAS, the City accepts the duties set out in neb. Rev. Stat. §39-1359, and that if a claim is made against the State, the City shall indemnify, defend, and hold harmless the State from all claims, demands, actions, damages, and liability, including reasonable attorney’s fees, that may arise as a result of the special event, more specifically defined as the Divine Mercy Sunday Procession to be held on April 11, 2021; and WHEREAS, the route for the special event necessitates the usage of US Highway 30; crossing at Walnut Street, Grand Island, Nebraska; and WHEREAS, the special event will be held on April 11, 2021, with the control of US Highway 30 at the intersection of Walnut Street being assumed by the City at 3:00pm on April 11, 2021 and ending at 4:30 pm on April 11, 2021, at which time control of US Highway 30 at the intersection of Walnut Street, shall revert to the State. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Notice of Use of City Streets and State Highways to accommodate the Divine Mercy Sunday Procession to be held on April 11, 2021 is hereby approved. BE IT FURTHER RESOLVED, that the Nebraska Department of Transportation shall be notified of the approved route and this Notice. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 96 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-7 #2021-46 - Approving Transit Scheduling System Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 97 / 159 Council Agenda Memo From:Charley Falmlen, Transit Program Manager Meeting:March 9, 2021 Subject:Approving Transit Scheduling System Presenter(s):John Collins PE, Public Works Director Background The State of Nebraska Department of Transportation (NDOT) issued a Request for Qualifications on January 13, 2020 for the purpose of prequalifying contractors to provide Transit Scheduling Software. Per Federal Transit Administration regulations, the City of Grand Island can participate in the State of Nebraska’s group procurements for the purpose of obtaining equipment and services. Discussion On February 12, 2020 nine (9) vendors submitted, with seven (7) being qualified, for providing Transit Scheduling Software. RouteMatch Software, LLC. Atlanta, Georgia was selected as the top vendor based on the pre-approved selection criteria. Corporate Overview o The ability, capacity, and skill of the Contractor to deliver and implement the system or project that meets the requirements of the solicitation; o The character, integrity, reputation, judgement, experience, and efficiency of the Contractor; o Whether the Contractor can perform the contract within the specified time frame; o The quality of vendor performance on prior contracts; o Such other information that may be secured and that has a bearing on the decision to prequalify; Technical Approach as described in the Project Requirements Matrix and Technical Requirements Matrix; and Cost Proposal. Total cost of the Transit Scheduling Software from RouteMatch Software, LLC, which includes the components, along with associated items as listed in Exhibit A: Cost Tables (attached for review) is $184,804.00. As the implementation of this software will allow Grand Island Council Session - 3/9/2021 Page 98 / 159 for contactless transactions and improved availability of service, 100% of the contract cost will be paid for with CARES funding which has been allocated directly to the Transit Division of the Public Works Department. There is no City match required. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Transit Scheduling Software from RouteMatch Software, LLC in the amount of $184,804.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 3/9/2021 Page 99 / 159 1 EXHIBIT A COST TABLES Cost Proposal Summary Category Startup Year 1 Year 2 Year 3 Year 4 Year 5 Total Initial System Planning and Design $10,076 $10,076 Initial System Implementation and Training $10,998 $10,998 Annual System Maintenance and Support $46,515 $21,324 $21,324 $21,964 $21,964 $133,090 Total $21,074 $46,515 $21,324 $21,324 $21,964 $21,964 $154,164 OPTIONAL CAPABILITIES: Customer App Costs Category Startup Year 1 Year 2 Year 3 Year 4 Year 5 Total Price $15,000 $10,150 $3,979 $3,979 $3,979 $3,979 $41,066 OPTIONAL CAPABILITIES: Cellular Data (Excludes Startup Costs as CRANE already owns the devices, But increases annual per vehicle fee, from $180 to $336, to accommodate CRANE's requirement for upgraded Navigation App) Category Startup Year 1 Year 2 Year 3 Year 4 Year 5 Total Price $0 $4,368 $4,368 $4,368 $4,368 $4,368 $21,840 TOTAL PRICE : Cost Proposal Summary PLUS Customer App Costs Category Startup Year 1 Year 2 Year 3 Year 4 Year 5 Total Initial System Planning and Design $10,076 $10,076 Initial System Implementation and Training $10,998 $10,998 Annual System Maintenance and Support $61,033 $29,671 $29,671 $30,311 $30,311 $180,996 Total $36,074 $61,033 $29,671 $29,671 $30,311 $30,311 $217,070 Partnership Discount -$6,074 -$10,276 -$3,979 -$3,979 -$3,979 -$3,979 -$32,266 CONTRACT TOTAL $30,000 $50,757 $25,692 $25,692 $26,332 $26,332 $184,804 System Planning and Design Costs Worksheet Costs for this phase should include labor, travel, and any other costs associated with development of the System Deployment Document, the System Acceptance Plan, and the System Maintenance and Support Plan. Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $10,076 Base or Extended Cost $10,076 $10,076 Line Item Component Costs Deployment Plan $4,876 Acceptance Test Plan $2,600 Maintenance and Support Plan $2,600 Other Costs (Describe) Grand Island Council Session - 3/9/2021 Page 100 / 159 2 Initial System Implementation Costs Costs for this phase should include labor, equipment, travel, and any other costs associated with system deployment and integration, purchase and installation of devices for reading fare media if applicable, system documentation, initial and follow-up onsite training, and completion of acceptance testing. Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $10,998 Base or Extended Cost $10,998 $10,998 Line Item Component Costs System Deployment, Integration $4,794 Purchase/Install Fare Media Equip.- System Documentation $541 Initial and Follow-on Onsite Training $5,122 Acceptance Testing $541 Grand Island Council Session - 3/9/2021 Page 101 / 159 3 Annual System Maintenance and Support Costs Costs for this recurring annual phase should include labor, license fees, equipment, travel, hosting, web services, and any other costs associated with licensing for all system components; hosting and web services for all system components; ongoing maintenance, support, and training; equipment warranty if applicable; and fare payment media if applicable. Separate tables are provided for subsequent years of the contract, up to a maximum of (5) five years. Year 1 Annual System Costs Worksheet Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $6,437 $1,200 $2,806 Base or Extended Cost $6,437 $3,600 $36,478 $46,515 Line Item Component Costs Licensing $6,437 $0 $2,806 Hosting and Web Services $1,200 Maintenance, Support, Training Included Included Included Equipment Warranty Fare Payment Media Other Costs (Describe) Year 2 Annual System Costs Worksheet Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $6,660 $1,651 $747 Base or Extended Cost $6,660 $4,953 $9,711 $21,324 Line Item Component Costs Licensing Hosting and Web Services $1,200 Maintenance, Support, Training $3,600 $451 $747 Equipment Warranty Fare Payment Media Annual Onsite Training $3,060 Year 3 Annual System Costs Worksheet Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $6,660 $1,651 $747 Base or Extended Cost $6,660 $4,953 $9,711 $21,324 Line Item Component Costs Licensing Hosting and Web Services $1,200 Maintenance, Support, Training $3,600 $451 $747 Equipment Warranty Fare Payment Media Grand Island Council Session - 3/9/2021 Page 102 / 159 4 Other Costs (Describe)$3,060 Year 4 Annual System Costs Worksheet Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $6,860 $1,701 $769 Base or Extended Cost $6,860 $5,102 $10,002 $21,964 Line Item Component Costs Licensing Hosting and Web Services $1,236 Maintenance, Support, Training $3,708 $465 $769 Equipment Warranty Fare Payment Media Other Costs (Describe)$3,152 Year 5 Annual System Costs Worksheet Cost Elements Base Cost Per-User Per-Vehicle Per-Annual Trips Total Cost Unit Value N/A 1 user 1 vehicle 10,000 trips Unit Count N/A 3 13 0.5 Base or Per-Unit Cost $6,860 $1,701 $769 Base or Extended Cost $6,860 $5,102 $10,002 $21,964 Line Item Component Costs Licensing Hosting and Web Services $1,236 $769 Maintenance, Support, Training $3,708 $465 Equipment Warranty Fare Payment Media Other Costs (Describe)$3,152 Grand Island Council Session - 3/9/2021 Page 103 / 159 5 EXHIBIT B SUPPLEMENTAL TERMS AND CONDITONS 1.Products, Licenses and Services. For purposes of this Exhibit B, Deliverables shall mean the products, software licenses and/or services as described in this Agreement or each Order Form (as defined herein) (the “Deliverables”). Order Form shall mean other transaction documents such as a purchase order, statement or work, change order entered into between the parties from time to time (each an “Order Form”). Upon execution, each Order Form is expressly incorporated into, made a part of, and governed by the terms of this Agreement. 2.Modifications. The Deliverables are subject to modifications, enhancements, additions and subtractions of functionalities, features and display form and formats, from time to time (“Modifications”) at Company’s sole discretion. Such Modifications shall not materially diminish the functionality of the Deliverables provided, and the Deliverables shall continue to perform according to the description of the Deliverables agreed to in a Request for Proposal in all material aspects. 3.Fees. All Fees are exclusive of all taxes. Company is not withholding any sales tax which may result from Client’s purchases made under this Agreement. Client is solely responsible for payment of any and all of its taxes, including, without limitation, sales or use taxes, franchise taxes, intangible taxes, and property taxes resulting from its purchases made under this Agreement. If Client is exempt from the obligation to pay taxes, Client shall provide Company with evidence of such tax-exempt status as reasonably required by Company. 4.Term. This Agreement shall commence on the Effective Date. Each Deliverable shall begin when detailed below and last for as long as indicated below (“Term”). (a)Software Licenses: Perpetual term beginning on the date of activation, unless otherwise indicated in product-specific terms and conditions. (b)Professional Services: Begins on Effective Date and lasts through ‘System Acceptance’ as defined below, or as otherwise indicated on any Order Form or this Agreement. (c)Support and Maintenance: Begins when Client first uses the Software or Hardware in its daily operations and lasts so long as Client is paying for it, or as otherwise indicated on any Order Form or this Agreement. (d)Data Plan: Begins on the date the plan is activated on the hardware using the data plan and lasts so long as Client is paying for it, or as otherwise indicated on any Order Form or this Agreement. (e)Hosting Services: Begin on the date Company activates the Software and provides Client with valid usernames and passwords which enable Client to access the Software over the internet using a computer that meets the System Requirements and lasts so long as Client is paying for it, or as otherwise indicated on any Order Form or this Agreement. 5.Clients Obligations. (a)Point of Contact. Client’s representative responsible for all communications between Company and Client throughout the Term of the Agreement shall be _Ms. Charley Falmlen__ (the “Point of Contact”). Such individual shall be responsible for scheduling all appointments; delivering and receiving all correspondence related to installation; data conversion, training, and technical support; and arranging communications and support from Company representatives, as requested. Client may upon written notice to Company, for which email confirmed receipt shall suffice, name a new Point of Contact at any point during the Term. (b)Implementation Work Plan. Time is of the essence in the performance of the Agreement. Any delay in the implementation of the project due to the acts or omissions of Client, its employees, subcontractors, agents, shall not constitute a delay in Company’s performance, and shall not delay or prevent payment of any amount due to be paid to Company. (c)Software Installation. Client shall make available an IT manager-level representative, capable of providing Company administrative access to all of Client’s applicable computers, vehicles, workstations and servers, in order to assist Company during the Software installation period. Client shall provide Company with two (2) hours of down time per vehicle and workstation, in which Company has complete, uninterrupted access to each vehicle or workstation in order to equip such vehicle or workstation with the applicable Software. (d)Data Conversion. When Company is providing any data conversion services, Client is solely responsible for delivering all business and related data for use with the Software in an acceptable format (Microsoft Excel, template to be provided by Company) to expedite data conversion services. (e)Training. Client shall make all of its Authorized Users directed by Client to receive training of any kind from Company available for an agreed to number of uninterrupted, dedicated eight (8) hour training days as part of the Professional Services. (f)Customer Support. During the Term, Client shall: (a) follow and comply with the Support and Maintenance terms and conditions contained herein; (b) direct all technical and Customer Support questions and communications through the Point of Contact; and (c) provide the necessary and qualified personnel, as requested by Company, to assist in completing the Project. (g)Communications Network. Each party’s performance of this Agreement requires Client use a reputable, dependable, and compatible public data network and a high-speed internet connection. Client is required to provide and has the sole responsibility to contract directly with a such data carrier and internet service provider for the requirements necessary to use the products and or services purchased by it. Client is solely responsible for making arrangements with a local access provider for installation and ongoing Grand Island Council Session - 3/9/2021 Page 104 / 159 6 maintenance of such a connection, with sufficient data throughput to meet Client’s anticipated data needs. Client is solely responsible for all charges incurred directly or through a third party associated with establishing the connection, as well as for accessing any network, including internet access fees, hardware, and telecommunications charges. (h)Workstation Set Up. Client shall provide the requisite space, power and network connections for all its own workstations. Client shall provide all telephone, computer, hardware and software equipment and services necessary to access and use the Deliverables. Client shall provide all its own necessary information technology services to fulfill the forgoing. Company shall have no liability for Client’s equipment or its failure to maintain or meet requirements applicable to its equipment. (i)Company Access. In order to inspect Client’s computers and Software in any reasonable manner to provide support and to verify Client’s compliance with the terms of this Agreement, Client authorizes Company representatives to enter Client’s premises during regular business hours, or to connect remotely to Client’s computers and/or servers on which the Deliverables are used, or is to be, installed. 6.Right to Suspend Services. Company may temporarily suspend access to any of the Deliverables purchased by Client immediately, without notice, only if: (a) an interruption of service is necessary to prevent or protect against fraud or otherwise protect Company’s rights in the Deliverables, or its personnel, or facilities (b) Client breaches or otherwise fails to comply in any material respect with the software licensing restrictions or obligations, and it is unfeasible for Company to wait for Client to cure such a breach given the specific circumstance of such a breach; or (c) the suspension is in accordance with an order, instruction or request of a government, an emergency service organization or other administrative agency having appropriate jurisdiction. The suspension shall be without prejudice to any other right or remedy Company may have arising out of Client’s uncured breach or non-compliance with this Agreement. 7.Feedback. From time to time, Client may submit suggestions, enhancement requests, recommendations or other feedback to Company respecting its use of and interaction with the Software, in the course of its use of the Software, or while receiving hardware installation, support and maintenance, or professional services (“Feedback”). Client grants Company a perpetual, royalty-free and irrevocable right and license to freely use, reproduce, modify, adapt, publish, copy, disclose, sublicense, transmit, distribute, create derivative works from, sell and exploit any Feedback in any manner without any obligation, royalty or restriction based on intellectual property rights or otherwise. No Feedback will be considered Client’s Confidential Information, and nothing in this Agreement shall limit Company’s right to independently use, develop, evaluate, or market products, whether incorporating Feedback or otherwise. 8.Termination. Promptly upon termination of this Agreement for any reason, Client shall return or destroy, as requested by Company, all Deliverables in the possession, custody or control of Client and all other copies or materials pertaining to the Deliverables. Client agrees to and shall certify to Company in writing and under oath Client’s compliance with all of the terms and conditions of this section promptly upon Company’s request. 9.LIMITATION OF LIABILITY. TO THE EXTENT PERMITTED BY STATE LAW, THE CUMULATIVE LIABILITY OF COMPANY TO CLIENT RELATING TO OR ARISING OUT OF THIS AGREEMENT, INCLUDING ANY CLAIMS OR CAUSES OF ACTION IN CONTRACT, NEGLIGENCE, STRICT LIABILITY, TORT OR OTHERWISE, SHALL NOT EXCEED THE TOTAL AMOUNT OF ALL LICENSE FEES PAID BY CLIENT TO COMPANY UNDER THIS AGREEMENT. THIS LIMITATION OF LIABILITY IS INTENDED TO APPLY WITHOUT REGARD TO WHETHER OTHER PROVISIONS OF THIS AGREEMENT HAVE BEEN BREACHED OR HAVE PROVEN INEFFECTIVE. NOTHING IN THIS SECTION SHOULD BE CONSTRUED TO LIMIT COMPANY’S LIABILITY DIRECTLY TO ANY THIRD PARTY. 10.DISCLAIMER OF DAMAGES. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY LOSS OF PROFITS, LOSS OF USE, LOST OR INACCURATE DATA, INTERRUPTION OF BUSINESS, COSTS OF DELAY; OR ANY INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, EXEMPLARY, LIQUIDATED, OR CONSEQUENTIAL DAMAGES; OR ANY CLAIMS OR DEMANDS BROUGHT AGAINST CLIENT, EVEN IF COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH CLAIMS OR DEMANDS. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR NEGLIGENCE, CONSEQUENTIAL, INCIDENTAL OR OTHER DAMAGED, IN SUCH JURISDICTIONS COMPANY’S LIABILITY IS LIMITED TO THE GREATEST EXTENT PERMITTED BY APPLICABLE LAW. 11.Representations and Warranties. Each party represents and warrants that: (a) it has the all of the necessary right, power and authority to enter into this Agreement, to grant rights in all intellectual property to the other party, and fully perform its obligations hereunder; (b) this Agreement does not and will not conflict with any agreement between it and any other party; and (c) it has all necessary international, federal, state and all other applicable governmental authorizations to operate and perform its obligations under this Agreement. 12. Compliance with Laws. Each party shall comply with all applicable federal, state, and local laws, treaties, rules, regulations, and ordinances in its performance under this Agreement, including without limitation: (1) all Federal Communications Commission rules and regulations; (2) all privacy and security requirements, including those, if applicable, pertaining to medical devices or location-based services; and (3) all consumer protection rules and regulations. 13.Third Party Warranties. The warranties provided herein by Company do not apply to third party products or services furnished to Client under this Agreement. Such products are provided on an as-is basis to Client, and where applicable, subject only to warranties issued by such third party, which shall be assigned to Client by Company. Unless otherwise specified, Client agrees to proceed directly and exclusively against such third-party supplier with respect to any claims of warranty. 14.No Third-Party Rights. The representations, warranties, covenants and agreements contained in this Agreement are for the sole Grand Island Council Session - 3/9/2021 Page 105 / 159 7 benefit of the Parties and their respective successors and permitted assigns, and shall not be construed as conferring any rights on any other persons. 15.Section Headings. Section and other headings contained in this Agreement are for references only and shall not affect in any way the meaning or interpretation of this Agreement. 16.Injunctive Relief. Client acknowledges that, in the event of Client’s breach of any of the provisions of this Agreement, Company shall not have an adequate remedy in money or damages. Company shall be entitled to seek an injunction against such breach from any court of competent jurisdiction and Company’s right to obtain injunctive relief shall not limit its right to seek any and all further remedies for any breaches under this Agreement. 17.Survival. Any provision of this Agreement that contemplates performance or observance subsequent to termination or expiration of this Agreement shall survive termination or expiration of this Agreement and continue in full force and effect. Each of the below sections are made a part of this Agreement upon Client’s purchase of the products or services addressed by each section. SOFTWARE END USER LICENSE AGREMENT 1.License. Company grants Client a non-exclusive, non-transferable, limited, revocable, right and license to install and use the Company’s commercially available software products (“Software”) purchased by Client in an applicable Order Form (the “License”) for its own internal business use in strict accordance with this Agreement. Any re-sale, sublicense, distribution in whole or in part is prohibited. The Software is made available on a limited license basis, and no ownership right is conveyed to Client, irrespective of the use of terms such as “purchase” or “sale”. Company has and retains all right, title and interest, including all intellectual property rights, in and to the Software and Documentation. Except as set forth above, nothing contained in this Agreement shall be construed as conferring buy implication, estoppel or otherwise any license or right under any trade secret, patent, trademark, copyright or other intellectual property right of Company. All licenses not expressly granted by Company are reserved. 2.Documentation. Company grants Client a non-exclusive, non-transferable, limited, revocable, internal right and license to Client to access and use the Company’s user manuals, user guides, flip books, pocket guides, videos, web training, checklists, presentations and all other product documentation and instructions made available to Client relating to its use of the Software (collectively, the “Documentation”). Client may make and distribute copies of the Documentation for use by Users in connection with use of the Products and Services in accordance with this Agreement, but no more than the amount reasonably necessary. Any permitted copy of the Documentation must contain the same copyright and other proprietary notices that appear in the Documentation. 3.Authorized Users. Client may designate as many employees to use the Software as purchased in an applicable Order Form (each, an “Authorized User”). 4.Authorized Vehicles. Client may manage as many vehicles with each item of the Software as indicated in an applicable Order Form (the “Vehicles”). 5.Rights and Obligations. (a)Client has the right to (1)for the purpose of serving its internal business needs allow its Authorized Users to access the Software via the internet from a Company hosted server through a network using computers and software that meet the system requirements appearing herein; (2)display the Software on machines associated with computer(s) which conform to the system requirements set forth in the Agreement; (3)make copies of the Documentation, but no more than the amount reasonably necessary for internal reference in connection with Clients Authorized Users use of the Software. (b)Client shall not: (1)Otherwise copy, change, disassemble, decompile, reverse engineer, sublicense, assign, timeshare, sell, give away, loan, rent, lease, transfer (electronically or otherwise), display, disclose, or provide any third party with access to or use of, the Software or Documentation; (2)directly or indirectly create or attempt to create software that emulates the Software; prepare derivative works of the Software or Documentation: or separate the components of the Software or Documentation; (3)copy or provide any third party with access to or use of any of the Software or Documentation without the prior written consent of Company; (4)remove any trademark notice, copyright, or other restrictive legend from any material contained in or on the Software or Documentation (5)publish or disclose to any third party any reports or the results of any benchmark tests run on the Software or its components; or (6)use any trademarks, service marks, or logos of Company without advance, written permission. (7)transfer any of Client’s rights or obligations under this Agreement without the advance, written consent of an officer of Company. In the case of such an assignment, Client shall: Grand Island Council Session - 3/9/2021 Page 106 / 159 8 i.keeps no copies of the Software or Documentation; ii.transfers Client’s entire rights and obligations under this Agreement; iii.ensure the transferee agrees in writing to the terms and conditions of this Agreement. After any assignment in compliance with this section, after which time Client shall no longer have the right to use the Software or documentation. Any attempted transfer or assignment of any of Client’s rights or obligations under this Agreement without Company’s advance written consent shall be null and void. 6.Hardware Requirements. Client is responsible for procuring, installing, and maintaining all equipment, telephone lines, communications interfaces, and other hardware at its’ site as required to access, use, operate the Software consistent with the specifications provided to it from time to time. Future versions of the software may require increased processing capacity and updated operating systems. Client is responsible for complying with the then current technical requirements. 7.License to Client Data. Client hereby grants Company a non-exclusive, non-transferable, royalty-free, worldwide right to use the electronic data of Client, its customers, and its users, that is submitted by or imported by Client into the Software in connection with Clients use of the Software (collectively, "Client Data") solely and only as necessary for the limited purpose of the Software performing the services. Client shall own and retain all right, title and interest in and to the Client Data. 8.Limited Warranty. (a)Company warrants during the Term of the Hosting Services, the Software, including any 3rd party software that is integrated into the RM Software, shall substantially conform in all material respects to the specifications set forth in the Documentation. (b)This limited warranty does not apply to: (i) Software that has been repaired, installed, maintained or modified by persons other than Company or its authorized agents; (ii) Software that has been damaged as a result of any misuse, accident, Client negligence, use within any application or system for which the Software was not designed or intended, or any other cause other than ordinary use; (iii) Software that has been damaged due to improper environment, excessive or inadequate heating or air conditioning, electrical power failures, surges, other irregularities or water damage, and Software that has been subjected to abnormal physical or electrical stress; or (iv) Software that has been damaged by third party software or software drivers. This limited warranty is conditioned upon the proper use of the Software in accordance with the terms and conditions of this Agreement and the Documentation in an operating environment in compliance with the specifications and requirements. (c)Client’s sole and exclusive remedy for breach of this warranty and Company’s entire obligation hereunder shall be to repair or replace any nonconformities in the Software. Company’s obligation to do so shall only arise if Client has notified Company of such nonconformity in writing within the Warranty Period and the nonconformity can be verified. In the event that Company does not correct a material nonconformity after it has made an economically reasonable effort to do so, or if Company determines that it is not economically reasonable to make such correction, , then Client may pursue any other remedy permitted under this Agreement. (d)EXCEPT AS EXPLICITLY PROVIDED IN THIS AGREEMENT, THE SOFTWARE IS PROVIDEDON AN “AS IS” AND “WITH ALL FAULTS BASIS”, AND COMPANY AND ITS THIRD-PARTY SUPPLIERS EXPRESSLY DISCLAIM ANY AND ALL WARRANTIES AND REPRESENTATIONS OF ANY KIND, INCLUDING ANY WARRANTY OF NON-INFRINGEMENT, TITLE, FITNESS FOR A PARTICULAR PURPOSE, FUNCTIONALITY, MERCHANTABILITY, OR SATISFACTORY QUALITY, WHETHER EXPRESS, IMPLIED, OR STATUTORY. NO ORAL OR WRITTEN ADVICE OR INFORMATION PROVIDED BY COMPANY OR ANY OF ITS AGENTS, EMPLOYEES OR THIRD-PARTY PROVIDERS SHALL CREATE A WARRANTY, AND CLIENT IS NOT ENTITLED TO RELY ON ANY SUCH ADVICE OR INFORMATION. CLIENT MAY HAVE OTHER STATUTORY RIGHTS, BUT THE DURATION OF STATUTORILY REQUIRED WARRANTIES, IF ANY, SHALL BE LIMITED TO THE SHORTEST PERIOD PERMITTED BY LAW. COMPANY SHALL NOT BE LIABLE FOR DELAYS, INTERRUPTIONS, SERVICE FAILURES AND OTHER PROBLEMS INHERENT IN USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS OR OTHER SYSTEMS OUTSIDE THE REASONABLE CONTROL OF COMPANY. TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER COMPANY NOR ANY OF ITS THIRD PARTY SUPPLIERS MAKES ANY REPRESENTATION, WARRANTY OR GUARANTEE AS TO THE RELIABILITY, TIMELINESS, QUALITY, SUITABILITY, TRUTH, AVAILABILITY, ACCURACY OR COMPLETENESS OF ANY PRODUCTS OR ANY CONTENT THEREIN OR GENERATED THEREWITH, OR THAT: (A) THE USE OF ANY PRODUCTS WILL BE SECURE, TIMELY, UNINTERRUPTED OR ERROR-FREE; (B) THE PRODUCTS WILL OPERATE IN COMBINATION WITH ANY OTHER HARDWARE, SOFTWARE, SYSTEM, APPLICATIONS, UTILITIES, MEMORY RESIDENT PROGRAMS, OR DATA; (C) THE PRODUCTS AND ANY SERVICES, INFORMATION, OR OTHER MATERIAL PURCHASED OR OBTAINED BY CLIENT WILL MEET CLIENT’S REQUIREMENTS OR EXPECTATIONS); (D) ANY STORED DATA WILL BE ACCURATE OR RELIABLE OR THAT ANY STORED DATA WILL NOT BE LOST OR CORRUPTED; (E) ERRORS OR DEFECTS WILL BE CORRECTED; OR (F) THE PRODUCTS (OR ANY SERVER(S) THAT MAKE A SERVICE AVAILABLE) ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. THIS DISCLAIMER OF WARRANTIES IS AN ESSENTIAL CONDITION OF THE AGREEMENT. (e)Company assumes no responsibility for the use of superseded, outdated, modified, combined or uncorrected versions of the Software. The warranty stated in this section does not apply should the Client reject or not use any previously provided Software corrections, updates, patches, or modifications supplied or made available to it. 9.Proprietary Rights and Restrictions. The Software and Documentation is the sole property of Company and contains copyrighted, confidential and trade secret information which may not be disclosed to any third parties absent advance, written consent of Company. Client shall keep the Software and Documentation free and clear of all claims, liens and encumbrances of any nature whatsoever. Client shall take all reasonable measures necessary to protect and maintain the confidential and proprietary character of the confidential Grand Island Council Session - 3/9/2021 Page 107 / 159 9 information, Software and Documentation. 10.Further Restrictions. Client may not use the software to: (i) provide competitive information about Routematch or its third-party suppliers to anyone; (ii) create or assist in the creation of a digital map database of any kind; (iii) assist or use in in-flight navigation. 11.License to Resulting Data. Company may collect and store analytical and usage data arising out Client’s use of the Software (“Analytic Data”). Client grants to Company a limited, non-exclusive, perpetual, worldwide, royalty-free license to use, copy, transmit, sub-license, index, model, aggregate (including with other customers’ data), publish, display and distribute any anonymous information derived from Analytic Data collected during the term of the Agreement solely for (i) purposes of providing services to Client (including providing to third parties, as necessary), and (ii) benchmarking, analysis, improvement, reporting on, promotion of and further development of the Software. Company shall not use or disclose the Analytic Data in a manner which would identify Client without its advance written permission. Company shall store all collected data in compliance with all applicable laws. 12.Export Control Laws. The Client shall not export or re-export the Software, any part thereof, to any country, person or entity subject to United States export restrictions. Furthermore, Client agrees to comply with all of the export and re-export restrictions and regulations imposed by the governments of the United States and/or any country to which the Software is shipped. 13.Government Entity Rights. When applicable, use, duplication or disclosure of the Software and Documentation by certain Federal Government Clients is subject to rights and restrictions set forth in DFARS 252.227-7013, FAR and 48 CFR 52.227-19. In case of conflict between any of the FAR and/or DFARS that may apply to the Licensed Product, the construction that provides greater limitations on the Government's rights shall control. Manufacturer of certain components of the Software is TomTom North America, Inc., 11 Lafayette Street, Lebanon, NH 03766-1445. Phone: 603.643. 0330. The Licensed Products are© 2006-20 I7 by Tom Tom. ALL RIGHTS RESERVED. For purpose of any public disclosure provision under any federal, state or local law, it is agreed that the Software is a trade secret and a proprietary commercial product and not subject to disclosure. If Client is an agency, department, or other entity of any State government, the United States Government or any other public entity or funded in whole or in part by the United States Government, then Client hereby agrees to protect the Software from public disclosure and to consider the Software exempt from any statute, law, regulation, or code, including any Sunshine Act, Public Records Act, Freedom of Information Act, or equivalent, which permits public access and/or reproduction or use of the Software. In the event that such exemption is challenged under any such laws, this agreement shall be considered breached and any and all right to retain any copies or to use of the Software shall be terminated and considered immediately null and void. Any copies of the Software held by Client shall immediately be destroyed. If any court of competent jurisdiction considers this clause void and unenforceable, in whole or in part, for any reason, this agreement shall be considered terminated and null and void, in its entirety, and any and all copies of the Software shall immediately be destroyed. 14.Included open source components. Portions of the Software may use or contain open source software components and programs. In such cases, the use of the Software shall be additionally governed by the terms of any open source licenses embedded therein. The list of open source software and license terms is available at https://www.routematch.com/RM_3rd_Party.pdf. HARDWARE TERMS AND CONDITIONS Company shall deliver to Client the electronic devices, cradles, and mounts, as set forth in an applicable Order Form (the “Hardware”). 1.Installation. As set forth in an applicable Order Form Company shall provide installation services itself or arrange for a qualified third-party installer to install the purchased Hardware in the Vehicles. 2.Warranties. Client shall be the beneficiary of the standard manufacturer’s warranties issued by manufacturers for each piece of Hardware it purchases. The length of and breadth of coverage of each warranty varies by manufacturer and product. During the period of such manufacturer warranty, Client shall look solely to the Hardware manufacturer for any warranty claim. Company shall also provide a one-year warranty on any installation of the Hardware it performs, if such installation is proven to be defective. This installation warranty applies separately to each installation performed and shall begin immediately upon completion of an applicable installation. Before making an installation warranty claim to Company, Client shall troubleshoot the issue internally under its standard operating procedures. If necessary, Client shall be responsible for removing any Hardware from its vehicles and shipping such Hardware to Company at Client’s expense and at Company’s direction. If the warranty claim is not covered by the manufacturer’s warranty, and the Client wants the Hardware repaired by Company, it shall pay Company its then current rate for such services. The warranty in this section are the sole warranties made by Company with respect to the Hardware installation and any extended coverage purchased by Client for Hardware. Company makes no other warranties or representations, express or implied, with respect to the Hardware, and disclaims and excludes any implied warranty of merchantability and any warranty of fitness for a particular purpose. 3.Excluded Damages. The following damages to the Hardware are not covered by Company’s installation warranty or any extended coverage if purchased by Client: cosmetic damages to Hardware such as scratches, chips, dents, broken plastic, or other normal wear and tear; those caused by accident, abuse, misuse, negligence, liquid contact or submersion, fire, extreme temperature, power surges, or other external or environmental causes; those caused by installation of operation of the hardware outside of, or in opposition to, the Documentation; those caused by the Client’s pre-existing technology infrastructure, including but not limited to, wiring designs, harnesses and installations, and its own information technology network and facilities; Grand Island Council Session - 3/9/2021 Page 108 / 159 10 those caused by computer viruses, malware, internet connection, or cellular data plan; those caused by repair, modification, alterations or attachments to Hardware or Company installed equipment by parties other than Company or those authorized by Company; hardware malfunctions occurring after expiration of the manufacturer's warranty; any damages that Client cannot expressly detect and attribute to the work performed by Company. PROFESSIONAL SERVICES TERMS AND CONDITONS Company shall provide the Routematch Implementation Methodology (“RIM”) services to Client across select phases appearing below subject to a maximum number of hours set forth in an applicable Order Form. 1.Professional Services. The professional services provided by Company detailed herein shall be performed: (a) in a diligent, professional and workmanlike manner in accordance with best applicable industry practices; (b) in accordance with this Order Form; (c) by experienced and qualified personnel with the proper expertise, skills, training; and (d) in accordance with all applicable laws and regulations. No duties or responsibilities are assumed by Company other than those specifically set forth in this Order Form. 2.Project Management. Company shall provide project management services throughout all phases of the implementation. The Project Manager shall: (1) oversee all aspects of the project; (2) conduct regular project status reviews with Client; and (3) be responsible for tracking of all issues and action items. 3.Phase 0: Initiation. Company shall schedule, prepare and participate in the Project kickoff meeting (the “Kickoff Meeting”). The Parties shall also discuss and confirm the scope of the Project, Deliverables, Project budget, Project timeline, Project risks, Project issues, and Project resource requirements. Deliverables: kickoff presentation, pre-discovery survey A kick-off presentation is prepared [timeline, budget, payment terms], utilized during the kickoff meeting, and sent to the client after the kickoff call for their records Pre-discovery survey is sent to the client for them to complete and return with the information it contains to be used in the system design and to make more efficient use of time during the onsite operations assessment 4.Phase 1: Design Duties: Company shall(1) review and document specific operational and functional details of how the Software and Hardware shall be implemented, integrated, and deployed at Client’s location; (2) perform an Operations and Technical Assessment of Client’s current operating environment; (3) create a System Design Document of how Client shall use the Software in its operations; (4) identify changes needed between current operations and system flow; (5) if applicable, plan conversion of Client’s data for use in the Company software; (6) conduct a full training needs assessment of all the Authorized Users; and (7) develop a training plan for the Authorized Users. Deliverables: Generated on an as needed based on scope of the Deliverables: System Design Document, Training Plan, Installation Design Document, Interface Control Document, and Report Design Document 5.Phase 2: Build Duties: Company shall manage the build out of the agreed-upon System Design, including the Company database and all applications. Occurring concurrently to the software build, any in vehicle hardware shall be installed and tested per the agreed upon Installation Design Document. During the Build Phase, Company shall perform complete vendor assembly testing, including unit testing, integration testing and system testing as follows: Deliverables: Vendor Assembly Test Plan, vehicle as built documents 6.Phase 3: Education Duties: Company shall: (1) execute the agreed-upon Training Plan (the training under the Training Plan is role-based and in accordance with the Training Plan performed during Phase 1: Design); and (2) perform risk assessment, comparing project objectives. Deliverables: Training Materials, Training Completion Document 7.Phase 4: Deployment Duties: Company shall coordinate the phased-in deployment of the System and oversee Go Live with Client. This includes User Acceptance Testing, Pilot, Burn-In, Go-Live, and Implementation Support. Deliverables: Client’s User Acceptance Testing, Go-Live Readiness Call 8.Phase 5: System Acceptance Duties: Client shall confirm System Acceptance in writing and transition Client to Company’s Care division. Deliverables: System Acceptance and Customer Care Transition documents. “System Acceptance” occurs at the point in time at which the Software substantially conforms in all material respects to the standard technical specifications for such Software. Notwithstanding anything to contrary, should Client use the Software in its business operations for thirty consecutive (30) days, the Software shall be deemed accepted, and Client shall be transitioned to Company’s customer support division. Grand Island Council Session - 3/9/2021 Page 109 / 159 11 SUPPORT AND MAINTENANCE TERMS AND CONDITIONS Company shall provide customer support and maintenance services as purchased in an applicable Order Form, as follows: 1.Live Support. (a)Toll-free technical support by phone and email, twenty-four (24) hours a day, seven (7) days a week. (b)Customer Support personnel shall be available for live consultation from 6:00 AM – 8:00 PM (EST) and shall, within two (2) hours: (i) return all calls made to Company’s support line, (866) 653-3629; (ii) provide a response to all emails to support@routematch.com; and (iii) respond to all cases submitted to the “Report a Case” functionality in my.Routematch.com. (c)Two (2) Customer Support team members shall be available from 8:00 PM – 6:00 AM for after-hours phone, email, and my.Routematch.com support. During such times, an available Customer Support team member shall be informed of incoming calls, emails, and my.Routematch.com cases via the team member’s mobile device. Within two (2) hours after an Authorized User has left a message, a Customer Support team member shall initiate a support event and email an alert notification to Client containing a unique tracking identification number. 2.Updates. All Updates to the Deliverables, if any, free of charge during including all software patches, documentation updates, user manual updates and other updates to the Documentation, which shall be delivered to Client via electronic transmission or other mutually agreed to means. 3.Customer Support Website. Access through a unique, secure password to Company’s customer support website located at my.Routematch.com. This website is maintained for Clients only and contains information regarding the Software, Services, and other helpful information. It provides access to the most up-to-date documentation, new case submittal forms, and available releases. Clients submitting cases or requests through my.Routematch.com receive confirmation of receipt within one (1) business hour of submittal. 4.User Groups. Access to participate, free of charge, in regional user groups for Client’s region, if available. 5.On-Line Training Sessions. Authorized Users may jointly participate in up to five (5) web-based, on-line training sessions to be held on up to five (5) separate occasions per year. Upon Client’s request, Company shall host the five (5) afore-mentioned training sessions on the subject matter requested by Client at a mutually agreed upon date and time. 6.Scheduled Web Training Classes. Invitation and access for Client’s Authorized Users may jointly participate in all regularly scheduled Web-training classes that Company conducts each year of the Term. Company shall routinely publish a schedule of available training classes and subjects on the CSW. Premium Technical Support & Maintenance customers may purchase additional classes at the then applicable rate. 7.Annual User Conference. Invitation and access to Company’s annual users conference (“User Conference”) at a site selected annually by Company. Company encourages Clients to participate in this exciting and informative event. Client is responsible for all individual expenses and costs associated with attendance at the User Conference (including, without limitation, travel, lodging, meals, and entertainment costs). 8.Upgrades. Routematch shall provide upgrades and patches delivered via electronic transmission free of charge during the period in which Licensee is current on payments for Support & Maintenance. HOSTING SERVICES TERMS AND CONDITIONS Amazon Web Services Terms. Client’s use of the Amazon Web Services cloud hosting service is subject to the applicable product-specific terms and conditions provided by Amazon Web Services, Inc. at https://aws.amazon.com/service-terms/, as may be modified by Amazon from time to time. RM MOBILE SERVICES TERMS AND CONDITIONS When purchased by Client in an applicable Order Form, Company shall provide Client access to the RM Mobile software module which connects to and uses the Software over a third-party data network with in-vehicle, mobile data devices under the following terms and conditions: 1.Tablet Replacement Guarantee. For each year during the Term, Company shall provide replacement for up to 10% of the tablets that fail for reasons outside the Excluded Damages listed in the Hardware Terms and Conditions VERIZON DATA PLAN TERMS AND CONDITONS 1.Network Use and Access. Company shall provide Client with access to a third-party network to connect and use tablet devices in coordination with the Software (“Network”). Use of the Network is subject to a maximum usage per month or year (as measured in megabytes of gigabytes) as set forth in an applicable Order Form (“Data Maximum”). 2.Data Overages. If the Data Maximum is exceeded (each occurrence, an “Overage”), Client shall pay Company the per megabyte or gigabyte overage rate as charged at the prevailing rate by the third-party carrier at that time within thirty days of receipt of Company’s invoice for each such Overage. To protect Client from Network Overage charges, if a device experiences an Overage, Company may prevent continued use of such device by instructing Client to discontinue use of such device or by using a “lock-down application” to “lock down” the device until Client pays Company for such Overage. Grand Island Council Session - 3/9/2021 Page 110 / 159 12 3.Offline Mapping and Lock-Down Applications. To prevent Overages, Company may install, for each Vehicle Device, (i) an offline mapping solution to serve as Client’s exclusive mapping application (the “Offline Mapping Application”), and/or (ii) a mobile device management application or other “lock-down application”. 4.Availability. The Network uses radio and data transmission technologies that may be subject to transmission and service area limitations, interruptions and dropped calls caused by atmospheric, topographical or environmental conditions, cell site availability, performance of devices using the software, governmental regulations, system limitations, maintenance or other conditions or activities affecting Network operation. Not all Network features may be available in all areas. The Network is only available within the applicable calling plan coverage area and within the operating range of the wireless systems. 5.Permitted Use and Fraud. (a)Client shall not use the Network for remote medical monitoring without Company’s prior, express written consent. None of the devices using the Network may be permanently located in a roaming area of the Network provider. (b)Client shall obtain Company’s prior, express written consent before it makes any attempt to install, deploy, or use any regeneration equipment or similar mechanism (e.g. a repeater) to originate, amplify, enhance, retransmit, or regenerate wireless service or the Network. Company may terminate Client’s lines or this Agreement if Client violates this subsection. (c)Client shall use Network only for lawful purposes and shall not send or enable via the Network connection, by way of example, any SPAM, viruses, worms, trap doors, back doors or timers, nor shall Client engage in any mail-bombing or spoofing via Network. Client is responsible for the security of its network and end-user devices and is responsible for any unauthorized access to the Network 6.Maintenance. Company may limit access to the Network in order to perform maintenance to the service and will use reasonable efforts to provide Client with prior notice of such maintenance. With reasonable advance notice, Company has the right to modify and reconfigure the Network as it deems necessary to enhance Client’s experience or to safeguard Network 7.Suspension. Company may suspend or terminate Network service to affected lines if Client uses the Network or devices using the Network: (a) in an illegal or unauthorized manner (including "spamming" or other abusive messaging); (b) in a manner prohibited by the applicable plan, option, feature or application; or (c) in a manner that has an adverse impact on the Network, operations or customers of Company or the Network provider. 8.Force Majeure. Any failure of the Network hereunder shall be excused if caused by any force majeure event (including, without limitation, any severe weather condition, fire, earthquake, riot, war, or insurrection) or by failure of a third-party Network provider serving a particular area, power failure, national emergency, strike, or other labor disturbance. 9.Limitation of Liability. Company and the third-party Network providers, and each of its affiliates, officers, directors, employees, and other personnel (collectively, the “Company Parties”) shall have no liability to Client: (a)For any causes of action, losses, or damages of any kind whatsoever arising out of: (a) mistakes, omissions, interruptions, errors, or defects in furnishing wireless service; (b) failures or defects in the underlying Network provider’s systems; or (c) disabling of related equipment; (b)For any injury to persons or property, losses (including any loss of business), damages, claims, or demands of any kind or nature, including, without limitation, use or inability to use the Network, reliance by Client on any data provided or obtained through use of the Network, any interruption, defect, error, virus, or delay in operation or transmission, any failure to transmit or any loss of data arising out of or in connection with this schedule. In no event shall Company Parties be liable for losses, damages, claims, or expenses of any kind arising out of the use or attempted use of, or the inability to access, life support or monitoring systems or devices, 911 or E911, or other emergency numbers or services. 10.NO THIRD-PARTY WARRANTY. CLIENT EXPRESSLY UNDERSTANDS IT HAS NO CONTRACTUAL RELATIONSHIP WITH THE UNDERLYING NETWORK PROVIDER OR ITS AFFILIATES OR CONTRACTOR AND THAT CLIENT IS NOT A THIRD-PARTY BENEFICIARY OF ANY AGREEMENT BETWEEN COMPANY AND THE UNDERLYING NETWORK PROVIDER. IN ADDITION, THE CLIENT ACKNOWLEDGES AND AGREES THAT THE UNDERLYING NETWORK PROVIDER AND ITS AFFILIATES AND CONTRACTORS SHALL HAVE NO LEGAL, EQUITABLE, OR OTHER LIABILITY OF ANY KIND TO CLIENT AND CLIENT WAIVES ANY CLAIMS OR DEMANDS THEREFOR. NOTIFICATION MODULE SERVICES TERMS AND CONDITIONS When purchased by Client in an applicable Order Form, Company shall provide automated communication and interactive voice response notification services for key transportation, passenger, and service information via interactive voice calls and a dial in response systems to use in coordination with the Software, under the following terms and conditions (the “Notification Module”). 1.Use and Access. Company shall provide Client with access to a third-party service to enable the Notification Module. Use of the Notification Module are subject to a maximum usage of minutes per month or year as set forth in an applicable Order Form (“Data Maximum”). TWILIO INTERACTIVE VOICE RESPONSE CALL MINUTES TERMS AND CONDITIONS 1.Data Overages. If the Data Maximum is exceeded (each occurrence, an “Overage”), Client shall pay Company the per minute overage rate as charged at the prevailing rate by the third-party carrier at that time within thirty days of receipt of Company’s invoice for each such Overage. Grand Island Council Session - 3/9/2021 Page 111 / 159 13 2.Availability. The Notification Module utilize internet transmission technologies that may be subject to transmission and service area limitations, interruptions and dropped calls caused by atmospheric, topographical or environmental conditions, internet service provider availability, performance of devices using the software, governmental regulations, system limitations, maintenance or other conditions or activities affecting its operation. 3.Customer Data. “Customer Data" consists of information made available to Company through Client’s use of our Services under these Terms, which includes information such as Client’s name, contact information, billing records, call or messaging logs, and traffic routing information, as well as the content of communications sent through or integrated with our Services, such as audio recordings, message bodies, and call recording transcriptions. Client acknowledge and agree that Company may access or disclose Customer Data, including the content of communications, if: (i) Company believes that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or government request, (ii) to enforce Company agreements and policies, (iii) to protect the security or integrity of Company’s services and products, (iv) to protect the Company, its other customers, or the public from harm or illegal activities, or (v) to respond to an emergency which Company believes in good faith requires it to disclose data to assist in preventing a death or serious bodily injury. 4.Maintenance. Company may limit access to the Notification Module in order to perform maintenance to the service and will use reasonable efforts to provide Client with prior notice of such maintenance. With reasonable advance notice, Company has the right to modify and reconfigure the Notification Module as it deems necessary to enhance Client’s experience or to safeguard Notification Module. 5.Suspension. Company may suspend or terminate Notification Module if Client uses the Notification Module or devices using the Network: (1) in an illegal or unauthorized manner (including, without limitation, “spamming” or other abusive messaging); (2) in any manner that has an adverse impact on the network, operations, or customers of the underlying service provider or the Company. 6.Uptime. Company’s vendor uses commercially reasonable efforts to make the Notification Module available 99.95% of the time. 7.Restrictions. Client may not use the Notification Module in any prohibited manners, including but not limited to the following: Using the Notification Module to encourage any illegal, abusive, or other activities that interfere with the business or activities of Company. Attempting to bypass or break any security mechanism on any of the Notification Module or using the Notification Module in any other manner that poses a security or service risk to Company or any of its users. Reverse-engineering the Notification Module in order to find limitations, vulnerabilities, or evade filtering capabilities. Using the Notification Module in any manner that may subject Company or any third party to liability, damages, or danger. Launching or facilitating, whether intentionally or unintentionally, a denial of service attack on any of the Notification Module or any other conduct that adversely impacts the availability, reliability, or stability of the Services. Transmitting any material that contains viruses, trojan horses, worms or any other malicious, harmful, or deleterious programs. Using the Notification Module in any manner that violates: industry standards; any third party policies including all of the applicable guidelines published by the CTIA, the Mobile Marketing Association, or any other accepted industry associations, carrier guidelines (or any similar or analogous industry standards, third party policies or requirements in any other jurisdiction); or requirements that Company may communicate to its Customers including any usage requirements. Engaging in any unsolicited advertising, marketing or other activities, including any activities that violate anti-spam laws and regulations including the CAN SPAM Act of 2003, the Telephone Consumer Protection Act, and the Do-Not-Call Implementation Act (or any similar or analogous anti-spam, data protection, or privacy legislation in any other jurisdiction). Using the Notification Module in connection with any unsolicited or harassing messages (commercial or otherwise) including unsolicited or unwanted phone calls, SMS or text messages, voice mail, or faxes. Using the Notification Module to harvest or otherwise collect information about others, including email addresses or phone numbers. Using the Notification Module to engage in or in connection with fraudulent activity. Using the Notification Module to receive, send or otherwise process Protected Health Information as defined by the Health Insurance Portability and Accountability Act of 1996 as amended, unless Client have signed a Business Associate Agreement with Company or Client’s use of the Services fits within the “conduit” or some other exception for requiring a Business Associate Agreement Taking any action to participate in, encourage, or promote any activity prohibited under this Agreement. Using the Notification Module to transmit any material that infringes the intellectual property rights or other rights of third parties. Using the Notification Module to transmit any material that is libelous, defamatory, discriminatory, or otherwise malicious or harmful to any person or entity. Creating a false identity or forged email address or header, or phone number, or otherwise attempting to mislead others as to the identity of the sender or the origin of a message or phone call. Grand Island Council Session - 3/9/2021 Page 112 / 159 14 Using the Notification Module, or any component of the Notification Module, in any manner not authorized by Company. AMBLE MOBILE APPLICATION AND WEB PORTALS FOR DEMAND RESPONSE TERMS AND CONDITIONS Term of Platform Right. Client shall appear as a transit agency in the Amble Mobile Application that is publicly available to end users, and if purchased in the applicable Order Form or this Agreement, have the right to use the facility, customer and agency web portals (collectively, the “Platform Right”), for so long as Client is paying for its Support and Maintenance fees attributable to this product (the “Term”). Client Obligations. Approve individual trips through self-service management console; Schedule the trip to a vehicle; Provide all required information for the System Design document; Market the mobile application and web portals to its rider base; Refrain from transmittal of: (i) any communication that would violate any federal, state or local law, court order or regulation; (ii) any material that is harassing, defamatory, libelous, abusive, threatening, obscene, coercive or objectionable, including material that is false, misleading or inaccurate; and (iii) any material that that violates the rights of any person or company protected by copyright, trade secret, patent or other intellectual property or similar laws or regulations. Company Obligations. Company shall be responsible for: Hosting of the source code for the mobile application; Procurement of the domain name for the customer web portal; Hosting of the source code for the customer and administration web portals; Providing the Terms of Use and Privacy Policy for the mobile application; Hosting the mobile application in it Google Play and iTunes stores; So long as Client is paying for ongoing Support and Maintenance, provide all updates, bug fixes, patches, and upgrades to the mobile application and web portals. Amazon Web Services Terms. The Amble Mobile Application is hosted by Company on Amazon Web Services cloud platform. Client’s use of the Amble Mobile Application is subject to the applicable product-specific terms and conditions provided by Amazon Web Services, Inc. at https://aws.amazon.com/service-terms/, as may be modified by Amazon from time to time. RM PAY TERMS AND CONDITIONS Term of Platform Right. Client shall appear as a transit agency in the RM Pay system (the “Platform Right”), for so long as Client is paying for its Support and Maintenance fees attributable to this product (the “Term”). Client Obligations. Client shall be responsible for: Maintain current operating system updates for all tablets using the RM Pay software. Install RM Pay upgrades and updates when delivered by Company. Train drivers to use the software. Market RM Pay to its riders, including a “How To” guides. Contract with Bluefin or other Company approved payment service provider. Manage and maintain distribution and inventory of rider smart cards. Instruct Client’s domain name server (“DNS”) to direct to the internet protocol address provided by Company for all web portals. Company Obligations. Company shall: Host the rider, client and driver web portals; Host of the source code for the Client and rider web portals; Provide the Terms of Use and Privacy Policy for the web portal; Provide internet protocol address for Client’s DNS to utilize in publishing the web portals. Train Client’s maintenance staff of hardware maintenance. Host the mobile application in its Google Play and iTunes stores; Grand Island Council Session - 3/9/2021 Page 113 / 159 15 So long as Licensee is paying for ongoing Support and Maintenance, provide all updates, bug fixes, patches, and upgrades to the web portals. Amazon Web Services Terms. The RM Pay is hosted by Company on Amazon Web Services cloud platform. Client’s use of RM Pay is subject to the applicable product-specific terms and conditions provided by Amazon Web Services, Inc. at https://aws.amazon.com/service-terms/, as may be modified by Amazon from time to time. CLOUD – WORKSTATION REQUIREMENTS Operating System Windows 7, Windows 8 (plus latest service pack) or Windows 10 Processor Intel or AMD 2.66Hz quad-core (or higher) Video Card Minimum 2GB, 4GB recommended Network Card Industry standard video card capable of 16-bit color at 1024x768 resolution Standard Monitor At least 100Mb/sec network card Anti-Virus Minimum resolution required is 1024x768 Browser Current versions of Internet Explorer, Mozilla Firefox, and Chrome Other UPS Battery Backup and Surge Protection are highly recommended – Sound card and speakers are recommended Systems used to display the Routematch client application, either locally or remotely via RDP/Citrix, must be capable of rendering a minimum of 16-bit color display Client can access and use Routematch ASP with either a 64 or 32-bit operating system Internet High Speed Internet Access (DSL, Cable, Fiber, T1) Network At least 100Mb/sec network Bandwidth >1.5mbps available for each user, with < 75ms average latency and <1% packet loss Protocol TCP/IP Protocol Other Network Attached Printer The above specifications are minimum requirements for Routematch Software to run while using the cloud environment. Client’s network should be setup and properly maintained by a network technician to ensure a reasonable user experience. These requirements are per user accessing the cloud and are meant to represent the bandwidth available to the Routematch cloud. Simultaneous use of Voice over IP (VOIP) phones on a shared connection, or internet streaming services like Pandora or YouTube may degrade performance. Connections with sustained latency above 75ms and/or packet loss >1% may degrade using Routematch on the cloud environment. Grand Island Council Session - 3/9/2021 Page 114 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-46 WHEREAS, the State of Nebraska Department of Transportation (NDOT) issued a Request for Qualifications on January 13, 2020 for the purpose of prequalifying contractors to provide Transit Scheduling Software; and WHEREAS, under Section 3019 of the Fast Act, the City of Grand Island may purchase equipment under a State cooperative agreement; and WHEREAS, on February 12, 2020 nine (9) submitted, with seven (7) being qualified for providing Transit Scheduling Software; and WHEREAS, RouteMatch Software, LLC. Atlanta, Georgia was selected as the top vendor based on the pre-approved selection criteria; and WHEREAS, total cost of the Transit Scheduling Software from RouteMatch Software, LLC, which includes the components, along with associated items as listed in Exhibit A: Cost Tables (attached for review) is $184,804.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Transit Scheduling Software from RouteMatch Software, LLC in the amount of $184,804.00 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 115 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-8 #2021-47 - Approving Acquisition of Drainage/Utility Easements in Section 12, Township 11 N, Range 10- 3812 West 13th Street (Blender, LLC) and Millennial Estates- 1449 Stonewood Avenue & 1435 Stonewood Avenue (Starostka Group Unlimited, Inc.) This item relates to the aforementioned Public Hearing item E-1. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 116 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-47 WHEREAS, public drainage/utility easements are required by the City of Grand Island, from Blender, LLC in Section 12, Township 11 North, Range 10 and Starostka Group Unlimited, Inc. in Millennial Estates Subdivision, City of Grand Island, Hall County, Nebraska and more particularly described as follows: Blender, LLC- COMMENCING AT THE SOUTHEAST CORNER OF LOT 2, STARLITE SUBDIVISION, AND A POINT ON THE WEST LINE OF INST. #85-000755, AS RECORDED IN THE HALL COUNTY REGISTER OF DEEDS AND ALSO BEING THE POINT OF BEGINNING, THENCE S01o37’32”E, ALONG SAID WEST LINE, A DISTANCE OF 151.89 FEET; THENCE S88o22’28”W A DISTANCE OF 192.15 FEET; THENCE N55o11’27”W A DISTANCE OF 20.85 FEET; THENCE S69o28’24”W A DISTANCE OF 125.20 FEET; THENCE S88o14’27”W A DISTANCE OF 420.00 FEET; THENCE S01o46’40”E A DISTANCE OF 10.00 FEET; THENCE S88o14’27”W A DISTANCE OF 20.00 FEET; THENCE N01o46’40”W A DISTANCE OF 10.00 FEET; THENCE S88o14’27”W A DISTANCE OF 160.01 FEET TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF LILAC LANE ALSO BEING THE EAST LINE OF MILLENNIAL ESTATE SUBDIVISION; THENCE N01o45’39”W ALONG SAID EAST LINE OF MILLENNIAL ESTATE SUBDIVISION A DISTANCE OF 60.00 FEET TO THE NORTH RIGHT-OF-WAY LINE OF SAID LILAC LANE; THENCE N88o14’27”E A DISTANCE OF 274.83 FEET; THENCE N01o45’55”W A DISTANCE OF 127.64 FEET TO A POINT ON SAGEWOOD AVENUE, ALSO BEING THE SOUTH LINE OF STARLITE SUBDIVISION; THENCE N88o57’41”E, ALONG SAID SOUTH LINE, A DISTANCE OF 20.00 FEET; THENCE S01o46’11”E A DISTANCE OF 167.37 FEET; THENCE N88o14’44”E A DISTANCE OF 305.31 FEET; THENCE N68o55’26”E A DISTANCE OF 114.99 FEET; THENCE N01o41’03”W A DISTANCE OF 124.06 FEET TO A POINT ON SAID SOUTH LINE OF LOT 2, STARLITE SUBDIVISION; THENCE N88o58’27”E, ALONg SAID SOUTH LINE, A DISTANCE OF 218.99 FEET TO THE POINT OF BEGINNING. SAID DRAINAGE/UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 62072.54 SQUARE FEET OR 1.424 ACRES MORE OR LESS. AND COMMENCING AT THE SOUTH ¼ CORNER OF SECTION 12-T11N-R10W; THENCE ON AN ASSUMED BEARING OF N01o37’32”W, ALONG THE EAST LINE OF THE E½ SW¼, A DISTANCE OF 240.00 FEET; THENCE S89o06’54”W, ALONG THE NORTH LINE OF A TRACT AS DESCRIBED IN DEED BOOK 150, PAGE 349, AS RECORDED IN THE HALL COUNTY REGISTER OF DEEDS, A DISTANCE OF 80.00 FEET TO THE WEST LINE OF INST. #85-000755 SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE CONTINUING S89o06’54”W, ALONG SAID NORTH LINE OF A TRACT, A DISTANCE OF 191.83 FEET; THENCE N68o00’01”W A DISTANCE OF 33.28 FEET; THENCE N01o43’00”W A DISTANCE OF 135.58 FEET; THENCE N56o28’05”E A DISTANCE OF 39.36 FEET; THENCE N88o44’38”E A DISTANCE OF 14.69 FEET; THENCE N01o46’37”W A DISTANCE OF 325.91 FEET; THENCE S88o14’15”W A DISTANCE OF 749.90 FEET TO A POINT ON THE EAST LINE OF MILLENNIAL ESTATES SUBDIVISION; THENCE N01o45’42”W ALONG SAID EAST LINE A DISTANCE OF 20 FEET; THENCE N88o14’15”E A DISTANCE OF 779.89 FEET; THENCE S01o46’37”E A DISTANCE OF 346.17 FEET; THENCE N89o06’54”E A DISTANCE OF 144.43 FEET; THENCE S01o37’38”E A DISTANCE OF 170.04 FEET TO THE POINT OF BEGINNING. SAID UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 65098.31 SQUARE FEET OR 1.494 ACRES MORE OR LESS. Grand Island Council Session - 3/9/2021 Page 117 / 159 - 2 - AND COMMENCING AT THE INTERSECTION OF THE NORTH RIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EAST RIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OF MILLENNIAL ESTATES SUBDIVISION SAID POINT BEING THE POINT OF BEGINNING; THENCE S88°14'18"W, ALONG SAID NORTH RIGHT-OF-WAY LINE OF MEADOW ROAD, A DISTANCE OF 10.00 FEET; THENCE N01°45'42"W A DISTANCE OF 30.00 FEET; THENCE N88°14'18"E, PARALLEL WITH SAID NORTH RIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET; THENCE S01°45'42"E A DISTANCE OF 30.00 FEET TO THE POINT OF BEGINNING. SAID UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 300.00 SQUARE FEET OR 0.007 ACRES MORE OR LESS. AND COMMENCING AT THE INTERSECTION OF THE NORTH RIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EAST RIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OF MILLENNIAL ESTATES SUBDIVISION; THENCE S01°45'42"E, ALONG SAID EAST RIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, A DISTANCE OF 50.00 FEET TO THE POINT BEING THE POINT OF BEGINNING; THENCE N88°14'18"E A DISTANCE OF 15.00 FEET; THENCE S01°45'42"E, PARALLEL WITH SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET; THENCE S88°14'18"W A DISTANCE OF 15.00 FEET TO A POINT ON SAID EAST RIGHT-OF-WAY LINE OF SAGEWOOD AVENUE; THENCE N01°45'42"W, ALONG SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET TO THE POINT OF BEGINNING. SAID UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 150.00 SQUARE FEET OR 0.003 ACRES MORE OR LESS. Starostka Group Unlimited, Inc.- BEING THE SOUTH 5 FEET OF LOT 34 AND THE NORTH 5 FEET OF LOT 35, ALL IN MILLENNIAL ESTATES SUBDIVISION, SAID DRAINAGE/UTILITY EASEMENT CONTAINS A CALCULATED AREA OF 1200.00 S.F. OR 0.027 ACRES MORE OR LESS. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire such public easements from the property owners on the above described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 118 / 159 LILAC LANEP.O.B.SAGEWOOD AVENUE LEGENDLOCATION MAP016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:”TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801EXISTING EASEMENT LINERIGHT-OF-WAY LINEPROPERTY LINEDRAINAGE/UTILITY EASEMENT AREAGrand IslandCouncil Session - 3/9/2021Page 119 / 159 13TH STREETP.O.B.016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALF OF THESOUTHWEST QUARTER (E 1/2, SW 1/4) OF SECTION TWELVE (12),TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6THP.M., HALL COUNTY, NEBRASKA AND MORE PARTICULARLYDESCRIBED AS FOLLOWS:COMMENCING AT THE SOUTH 1/4 CORNER OF SECTION12-T11N-R10W; THENCE ON AN ASSUMED BEARING OFN01°37'32"W, ALONG THE EAST LINE OF THE E1/2 SW1/4, ADISTANCE OF 240.00 FEET; THENCE S89°06'54"W, ALONG THENORTH LINE OF A TRACT AS DESCRIBED IN DEED BOOK 150, PAGE349, AS RECORDED IN THE HALL COUNTY REGISTER OF DEEDS, ADISTANCE OF 80.00 FEET TO THE WEST LINE OF INST. #85-000755SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCECONTINUING S89°06'54"W, ALONG SAID NORTH LINE OF A TRACT, ADISTANCE OF 191.83 FEET; THENCE N68°00'01"W A DISTANCE OF33.28 FEET; THENCE N01°43'00"W A DISTANCE OF 135.58 FEET;THENCE N56°28'05"E A DISTANCE OF 39.36 FEET; THENCEN88°44'38"E A DISTANCE OF 14.69 FEET; THENCE N01°46'37"W ADISTANCE OF 325.91 FEET; THENCE S88°14'15"W A DISTANCE OF749.90 FEET TO A POINT ON THE EAST LINE OF MILLENNIAL ESTATESSUBDIVISION; THENCE N01°45'42"W ALONG SAID EAST LINE ADISTANCE OF 20 FEET; THENCE N88°14'15”E A DISTANCE OF 779.89FEET; THENCE S01°46'37"E A DISTANCE OF 346.17 FEET; THENCE N89°06'54"E A DISTANCE OF 144.43 FEET; THENCE S01°37'38"E ADISTANCE OF 170.04 FEET TO THE POINT OF BEGINNING. SAIDUTILITY EASEMENT CONTAINS A CALCULATED AREA OF 65098.31SQUARE FEET OR 1.494 ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREARIGHT-OF-WAY LINESECTION LINELOCATION MAPEXISTING EASEMENT LINEGrand IslandCouncil Session - 3/9/2021Page 120 / 159 10'x30' UTILITY EASEMENTSAGEWOOD AVE MEADOW ROAD016-0951PROJECT NO:DRAWN BY:2021.02.02DATE:JMJEXHIBITUTILITY EASEMENT1UTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALF OFTHE SOUTHWEST QUARTER (E 1/2, SW 1/4) OF SECTIONTWELVE (12), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10)WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA AND MOREPARTICULARLY DESCRIBED AS FOLLOWS:COMMENCING AT THE INTERSECTION OF THE NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EASTRIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OF MILLENNIALESTATES SUBDIVISION SAID POINT BEING THE POINT OFBEGINNING; THENCE S88°14'18"W, ALONG SAID NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD, A DISTANCE OF 10.00FEET; THENCE N01°45'42"W A DISTANCE OF 30.00 FEET;THENCE N88°14'18"E, PARALLEL WITH SAID NORTHRIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET; THENCES01°45'42"E A DISTANCE OF 30.00 FEET TO THE POINT OFBEGINNING. SAID UTILITY EASEMENT CONTAINS ACALCULATED AREA OF 300.00 SQUARE FEET OR 0.007 ACRESMORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801LOCATION MAPPOBPROPERTY LINELEGENDUTILITY EASEMENT AREAGrand IslandCouncil Session - 3/9/2021Page 121 / 159 10'x15' UTILITY EASEMENTSAGEWOOD AVE MEADOW ROAD016-0951PROJECT NO:DRAWN BY:2021.02.02DATE:JMJEXHIBITUTILITY EASEMENT2TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREALOCATION MAPPOBUTILITY EASEMENT DESCRIPTION:A UTILITY EASEMENT LOCATED IN PART OF THE EAST HALFOF THE SOUTHWEST QUARTER (E 1/2, SW 1/4) OFSECTION TWELVE (12), TOWNSHIP ELEVEN (11) NORTH,RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY,NEBRASKA AND MORE PARTICULARLY DESCRIBED ASFOLLOWS:COMMENCING AT THE INTERSECTION OF THE NORTHRIGHT-OF-WAY LINE OF MEADOW ROAD AND THE EASTRIGHT-OF-WAY LINE OF SAGEWOOD AVENUE, OFMILLENNIAL ESTATES SUBDIVISION; THENCE S01°45'42"E,ALONG SAID EAST RIGHT-OF-WAY LINE OF SAGEWOODAVENUE, A DISTANCE OF 50.00 FEET TO THE POINT BEINGTHE POINT OF BEGINNING; THENCE N88°14'18"E ADISTANCE OF 15.00 FEET; THENCE S01°45'42"E, PARALLELWITH SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF10.00 FEET; THENCE S88°14'18"W A DISTANCE OF 15.00FEET TO A POINT ON SAID EAST RIGHT-OF-WAY LINE OFSAGEWOOD AVENUE; THENCE N01°45'42"W, ALONG SAIDEAST RIGHT-OF-WAY LINE, A DISTANCE OF 10.00 FEET TOTHE POINT OF BEGINNING. SAID UTILITY EASEMENTCONTAINS A CALCULATED AREA OF 150.00 SQUARE FEETOR 0.003 ACRES MORE OR LESS.Grand IslandCouncil Session - 3/9/2021Page 122 / 159 STONEWOOD AVE016-0951PROJECT NO:DRAWN BY:12-10-2020DATE:JMJ/SDLEXHIBITDRAINAGE/UTILITY EASEMENT1DRAINAGE/UTILITY EASEMENT DESCRIPTION:DRAINAGE/UTILITY EASEMENT IN PART OF LOTS 34 & LOT 35,MILLENNIAL ESTATES SUBDIVISION, CITY OF GRAND ISLAND, HALLCOUNTY, NEBRASKA.BEING THE SOUTH 5 FEET OF LOT 34 AND THE NORTH 5 FEET OF LOT35, ALL IN MILLENNIAL ESTATES SUBDIVISION, SAIDDRAINAGE/UTILITY EASEMENT CONTAINS A CALCULATED AREA OF1200.00 S.F. OR 0.027 ACRES MORE OR LESS.TEL 308.384.8750201 East 2nd StreetGrand Island, NE 68801PROPERTY LINELEGENDUTILITY EASEMENT AREALOCATION MAPGrand IslandCouncil Session - 3/9/2021Page 123 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-9 #2021-48 - Approving Contract Renewal 1 of 2 for Annual Pavement Markings for the Streets Division of Public Works Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 124 / 159 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:March 9, 2021 Subject:Approving Contract Renewal 1 of 2 for Annual Pavement Markings for the Streets Division of Public Works Presenter(s):John Collins, Public Works Director Background Pavement markings are a critical part of maintaining safety of the City’s roadways and have strict standards on size, location, color, and reflectivity set by the Manual on Uniform Traffic Control Devices (MUTCD). Since 2014 the use of a pavement marking contractor has allowed the Streets Division to use its labor force to focus on the storm sewer cleaning program. Another benefit of utilizing contractor services is the reduction in traffic disruption accomplished by work being conducted only during off-peak hours (night) and completed faster using specialized equipment. On March 10, 2020, via Resolution No. 2020-59, the Grand Island City Council authorized the award of Annual Pavement Markings 2020 to Straight-Line Striping, Inc. of Grand Island, NE. The renewable contract was written as a three year agreement, which includes the original term plus two (2) opportunities to renew for an additional one-year period. Original bid summary for Annual Pavement Markings 2020 below: Bidder Sub-Contractor(s)Exceptions Total Bid Straight-Line Striping, Inc. Grand Island, NE County Line Striping, LLC Grand Island, NE None $111,621.25 Highway Signing, Inc. Council Bluffs, IA None None $161,475.00 Change Order No. 1 was approved in the amount of $15,000.00 on July 28, 2020, via Resolution No. 2020-175, resulting in a revised contract amount of $126,621.25. Grand Island Council Session - 3/9/2021 Page 125 / 159 Discussion 2021 will be the first renewal period under the existing contract with Straight-Line Striping. The one-year renewal term is contingent upon mutual agreement, by the City and the Contractor, of the original contract terms and any unit price changes. The Streets Division and Straight-Line Striping, Inc. both have an interest in renewing the contract for the 2021 striping season. The City has increased the estimated quantities and Straight-Line Striping has proposed a unit price increase, due to material supplier price increases, for a total contract amount of $128,905.50. Public Works staff compared the proposed contract renewal amount to the original bids received in 2020 and Straight-Line Striping’s total bid price is still below the other original bidder(s). Therefore, Public Works considers these prices to be fair and justified. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the first contract renewal for Annual Pavement Markings 2021 to Straight-Line Striping, Inc. of Grand Island, Nebraska in the amount of $128,905.50. Sample Motion Move to approve the first contract renewal for Annual Pavement Markings 2020 to Straight-Line Striping, Inc. of Grand Island, Nebraska in the amount of $128,905.50. Grand Island Council Session - 3/9/2021 Page 126 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-48 WHEREAS, on March 10, 2020, via Resolution No. 2020-59, the Grand Island City Council authorized a contract for Annual Pavement Markings 2021 with Straight-Line Striping, Inc. of Grand Island, Nebraska in the amount of $111,621.25; and WHEREAS, on July 28, 2020, via Resolution No. 2020-175, the Grand Island City Council approved Change Order No. 1 in the amount of $15,000.00, resulting in a revised contract amount of $126,621.25; and WHEREAS, the contract allowed for two (2) additional one-year terms pending mutual agreement between the City and the Contractor, including negotiated unit price adjustments; and WHEREAS, Straight-Line Striping, Inc. of Grand Island, Nebraska submitted justified unit price changes for the 2021 contract renewal period, and has fulfilled other statutory requirements contained therein; and WHEREAS, based on the City’s estimated quantities and the proposed unit prices the total estimated cost for the 2021 contract renewal period is $128,905.50. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the unit prices proposed by Straight- Line Striping, Inc. of Grand Island, Nebraska for the Annual Pavement Markings 2020 first contract renewal period is mutually agreeable. BE IT FURTHER RESOLVED, that a contract renewal for such project between the City and such contractor be entered into, and the Mayor is hereby authorized and directed to execute such contract on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 127 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-10 #2021-49 - Approving Dedication of Right-of-Way for North Road- US Highway 30 to Old Potash Highway Roadway Improvements; Project No. 2019-P-12 This item relates to the aforementioned Public Hearing item E-2. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 128 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2020-49 WHEREAS, current property is being dedicated by the City of Grand Island as right-of-way to accommodate improvements to the southern portion of North Road from US Highway 30 to Old Potash Highway, described as follows: A TRACT OF LAND LOCATED IN PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE 1/4, NE 1/4) OF SECTION TWENTY-THREE (23), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST (NE) CORNER OF SAID SECTION TWENTY-THREE (23), SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF S00°05'51"E ALONG THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 954.07 FEET TO THE NORTHEAST CORNER OF A TRACT OF LAND DESCRIBED AND RECORDED IN INST. NO. 202000715; THENCE N89°29'23"W ALONG THE SOUTH LINE OF SAID TRACT OF LAND, A DISTANCE OF 45.00 FEET; THENCE N00°05'51"W PARALLEL WITH AND 45.00 FEET WEST OF THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 691.34 FEET TO A POINT OF CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 015°57'32", A RADIUS OF 705.50 FEET, A CHORD BEARING OF N08°04'33"W WITH A CHORD DISTANCE OF 195.87 FEET, AN ARC LENGTH OF 196.51 FEET TO A POINT OF CONTINUED CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 042°45'17", A RADIUS OF 50.50 FEET, A CHORD BEARING OF N37°26'15"W WITH A CHORD DISTANCE OF 36.82 FEET, AN ARC LENGTH OF 37.68 FEET; THENCE N89°29"35"W PARALLEL WITH AND 40.00 FEET SOUTH OF THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 318.39 FEET; THENCE N00°04'49"W A DISTANCE OF 40.00 FEET TO A POINT ON THE NORTH LINE OF THE SAID SECTION 23; THENCE N89°29'35"E ALONG THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 412.90 FEET TO A POINT OF BEGINNING. SAID TRACT CONTAINS 60417 SQUARE FEET OR 1.387 ACRES MORE OR LESS OF WHICH 1.010 ACRES ARE EXISTING COUNTY ROAD RIGHT-OF-WAY. WHEREAS, such dedication of right-of-way has been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to dedicate said right-of-way on the above described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9 ,2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 129 / 159 LOT 2 PONTIOUS SUB UNPLATTED PART E1/2 NE1/4 CITY OF GRAND ISLAND INST NO 202000715 FILED 1/30/2020 MOORE'S CREEK DRAINWAY INST NO 201400286 FILED JAN 15 2014 33' CO. ROAD R.O.W. 40' ROAD R.O.W. UNPLATTED NORTHEAST CORNER SEC 23-T11N-R10W PROPOSED 45' ROAD RIGHT-OF-WAY PROPOSED JAXSON SUBDIVISION S00°05'51"E 954.07'(M) 954.05'(D)N89°29'23"W 45.00'(M)N00°05'51"W 691.34'(M)R=705.50'(M) Δ=015°57'32" L=196.51'(M) CB=N08°04'33"W CH=195.87'(M) R=50.50'(M) Δ=042°45'17" L=37.68'(M) CB=N37°26'15"W CH=36.82'(M) N89°29'35"W 318.39'(M) N00°04'49"W 40.00'(M) S89°29'35"E 412.90'(M,D) PROPOSED 40' ROAD RIGHT-OF-WAY ROAD RIGHT-OF-WAY VARIES S00°05'51"E 1333.74'(M) 1333.71'(R)33' CO. ROAD R.O.W. 2020-0409PROJECT NO: DRAWN BY: DATE: JMJ EXHIBIT RIGHT-OF-WAY 1TEL 308.384.8750 201 East 2nd Street Grand Island, NE 68801 PROPOSED RIGHT OF WAY AREA EXISTING PROPERTY LINE SECTION CORNER FOUND CORNER (AS NOTED) MEASURED DISTANCEM DEEDED DISTANCED SITE LOCATION SEC. 23 T11N-R10W NE COR. SE COR. NE1/4 NE 1/4 NW COR. NE 1/4, NE 1/4 SEC. 23 T11N R10W P.O.B. 2.18.2021 SE COR. NE 1/4, NE 1/4 SEC. 23 T11N R10W 80' OWNER: CITY OF GRAND ISLAND RECORDED DISTANCER A TRACT OF LAND LOCATED IN PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE 1/4, NE 1/4) OF SECTION TWENTY-THREE (23), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST (NE) CORNER OF SAID SECTION TWENTY-THREE (23), SAID POINT ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF S00°05'51"E ALONG THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 954.07 FEET TO THE NORTHEAST CORNER OF A TRACT OF LAND DESCRIBED AND RECORDED IN INST. NO. 202000715; THENCE N89°29'23"W ALONG THE SOUTH LINE OF SAID TRACT OF LAND, A DISTANCE OF 45.00 FEET; THENCE N00°05'51"W PARALLEL WITH AND 45.00 FEET WEST OF THE EAST LINE OF SAID SECTION 23, A DISTANCE OF 691.34 FEET TO A POINT OF CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 015°57'32", A RADIUS OF 705.50 FEET, A CHORD BEARING OF N08°04'33"W WITH A CHORD DISTANCE OF 195.87 FEET, AN ARC LENGTH OF 196.51 FEET TO A POINT OF CONTINUED CURVATURE; THENCE AROUND A CURVE IN A COUNTER-CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 042°45'17", A RADIUS OF 50.50 FEET, A CHORD BEARING OF N37°26'15"W WITH A CHORD DISTANCE OF 36.82 FEET, AN ARC LENGTH OF 37.68 FEET; THENCE N89°29"35"W PARALLEL WITH AND 40.00 FEET SOUTH OF THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 318.39 FEET; THENCE N00°04'49"W A DISTANCE OF 40.00 FEET TO A POINT ON THE NORTH LINE OF THE SAID SECTION 23; THENCE N89°29'35"E ALONG THE NORTH LINE OF SAID SECTION 23, A DISTANCE OF 412.90 FEET TO A POINT OF BEGINNING. SAID TRACT CONTAINS 60417 SQUARE FEET OR 1.387 ACRES MORE OR LESS OF WHICH 1.010 ACRES ARE EXISTING COUNTY ROAD RIGHT-OF-WAY. SECTION LINE Grand Island Council Session - 3/9/2021 Page 130 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-11 #2021-50 - Approving Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nagel- 1905 N North Road) This item relates to the aforementioned Public Hearing item E-3. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 131 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-50 WHEREAS, public right-of-way is required by the City of Grand Island, from Bob R. Nagel and Karen L. Nagel at 1905 N North Road, Grand Island, Hall County, Nebraska and more particularly described as follows: Property Owner Legal Description Amount BOB R. NAGEL AND KAREN L. NAGEL A PARCEL OF LAND LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE SIXTH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, BEING DESCRIBED AS FOLLOWS: REFERRING TO THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE S89o59’35”E (ASSUMED BEARING) ON THE SOUTH LINE OF SAID NORTHWEST QUARTER, A DISTANCE OF 33.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF NORTH ROAD AND THE POINT OF BEGINNING; THENCE N00o26’36”W ON SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 46.95 FEET; THENCE S04o58’03”E, A DISTANCE OF 30.87 FEET; THENCE SOUTHEASTERLY ON A 70.24 FOOT RADIUS CURVE TO THE LEFT, AN ARC DISTANCE OF 16.57 FEET TO THE SOUTH LINE OF SAID NORTHWEST QUARTER, THE CHORD OF SAID CURVE BEARS S11o43’37”E, 16.53 FEET; THENCE N89o59’35”W ON SAID SOUTH LINE, A DISTANCE OF 5.67 FEET TO THE POINT OF BEGINNING, CONTAINING 98 SQUARE FEET, MORE OR LESS. $200.00 TOTAL= $200.00 WHEREAS, an Agreement for the public right-of-way has been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement for the public right-of-way on the above described tract of land, in the amount of $200.00. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 132 / 159 Grand IslandCouncil Session - 3/9/2021Page 133 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-12 #2021-51 - Approving Temporary Construction Easements for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 3/9/2021 Page 134 / 159 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:March 9, 2021 Subject:Approving Temporary Construction Easements for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 Presenter(s):John Collins PE, Public Works Director Background The North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 is for the improvement of North Road from just north of 13th Street to Highway 2. The Engineering Division of the Public Works Department is proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and related improvements needed to complete the project. Temporary Construction easements are needed to accommodate the construction activities for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5, which must be approved by City Council. The temporary construction easements will allow for the roadway improvements to this area. A sketch is attached to show the temporary construction easement areas. Discussion Temporary construction easements are needed from several property owners for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 to be constructed. Engineering staff of the Public Works Department negotiated with the property owners for use of such temporary construction easements. Property Owner Legal Description Amount BOB R. NAGEL AND KAREN L. NAGEL A PARCEL OF LAND LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE SIXTH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, BEING $6,430.00 Grand Island Council Session - 3/9/2021 Page 135 / 159 DESCRIBED AS FOLLOWS: REFERRING TO THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE S89o59’35”E (ASSUMED BEARING) ON THE SOUTH LINE OF SAID NORTHWEST QUARTER, A DISTANCE OF 33.00 FEET TO THE EAST RIGHT-OF- WAY LINE OF NORTH ROAD; THENCE N00o26’36”W ON SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 46.95 FEET TO THE POINT OF BEGINNING; THENCE S04o58’03”E, A DISTANCE OF 30.87 FEET; THENCE SOUTHEASTERLY ON A 70.24 FOOT RADIUS CURVE TO THE LEFT, AN ARC DISTANCE OF 16.57 FEET TO THE SOUTH LINE OF SAID NORTHWEST QUARTER, THE CHORD OF SAID CURVE BEARS S11o43’37”E, 16.53 FEET; THENCE S89o59’35”E ON SAID SOUTH LINE, A DISTANCE OF 74.73 FEET; THENCE N00o00’25”E, PERPENDICULAR TO SAID SOUTH LINE, A DISTANCE OF 5.00 FEET; THENCE N89o59’35”W, PARALLEL WITH AND 5.00 FEET DISTANT FROM SAID SOUTH LINE, A DISTANCE OF 66.74 FEET; THENCE N14o24’18”W, A DISTANCE OF 36.06 FEET; THENCE N00o26’36”W, PARALLEL WITH AND 5.00 FEET DISTANT FROM SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 130.71 FEET; THENCE N89o33’24”E, PERPENDICULAR TO SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 5.00 FEET TO SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD; THENCE N00o26’36”W, PARALLEL WITH AND 10.00 FEET DISTANT FROM SAID EAST RIGHT-OF- WAY LINE OF NORTH ROAD, A DISTANCE OF 43.18 FEET; THENCE S89o33’24”W, PERPENDICULAR TO SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 10.00 FEET TO SAID EAST RIGHT- OF-WAY LINE OF NORTH ROAD; THENCE S00o26’36”E ON SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 166.83 FEET TO THE POINT OF BEGINNING, CONTAINING 1716 SQUARE FEET, MORE OR LESS. DORLA JEAN BICKFORD THE NORTH 10 FEET OF THE EAST 25 FEET OF LOT 10, SUNSET FIFTH SUBDIVISION IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 250 SQUARE FEET, MORE OR LESS. AND THE SOUTH 40 FEET OF THE EAST 5 FEET OF LOT 10, SUNSET FIFTH SUBDIVISION IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 200 SQUARE FEET, MORE OR LESS. $100.00 TOTAL = $6,530.00 Grand Island Council Session - 3/9/2021 Page 136 / 159 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Temporary Construction Easements between the City of Grand Island and the affected property owners for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5, in the amount of $6,530.00. Sample Motion Move to approve the temporary construction easements. Grand Island Council Session - 3/9/2021 Page 137 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-51 WHEREAS, temporary construction easements are required by the City of Grand Island, from affected property owners in North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 project area: Property Owner Legal Description Amount BOB R. NAGEL AND KAREN L. NAGEL A PARCEL OF LAND LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 12, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE SIXTH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, BEING DESCRIBED AS FOLLOWS: REFERRING TO THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SAID SECTION 12; THENCE S89o59’35”E (ASSUMED BEARING) ON THE SOUTH LINE OF SAID NORTHWEST QUARTER, A DISTANCE OF 33.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF NORTH ROAD; THENCE N00o26’36”W ON SAID EAST RIGHT-OF- WAY LINE OF NORTH ROAD, A DISTANCE OF 46.95 FEET TO THE POINT OF BEGINNING; THENCE S04o58’03”E, A DISTANCE OF 30.87 FEET; THENCE SOUTHEASTERLY ON A 70.24 FOOT RADIUS CURVE TO THE LEFT, AN ARC DISTANCE OF 16.57 FEET TO THE SOUTH LINE OF SAID NORTHWEST QUARTER, THE CHORD OF SAID CURVE BEARS S11o43’37”E, 16.53 FEET; THENCE S89o59’35”E ON SAID SOUTH LINE, A DISTANCE OF 74.73 FEET; THENCE N00o00’25”E, PERPENDICULAR TO SAID SOUTH LINE, A DISTANCE OF 5.00 FEET; THENCE N89o59’35”W, PARALLEL WITH AND 5.00 FEET DISTANT FROM SAID SOUTH LINE, A DISTANCE OF 66.74 FEET; THENCE N14o24’18”W, A DISTANCE OF 36.06 FEET; THENCE N00o26’36”W, PARALLEL WITH AND 5.00 FEET DISTANT FROM SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 130.71 FEET; THENCE N89o33’24”E, PERPENDICULAR TO SAID EAST RIGHT-OF- WAY LINE OF NORTH ROAD, A DISTANCE OF 5.00 FEET TO SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD; THENCE N00o26’36”W, PARALLEL WITH AND 10.00 FEET DISTANT FROM SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 43.18 FEET; THENCE S89o33’24”W, PERPENDICULAR TO SAID EAST RIGHT-OF- WAY LINE OF NORTH ROAD, A DISTANCE OF 10.00 FEET TO SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD; THENCE S00o26’36”E ON SAID EAST RIGHT-OF-WAY LINE OF NORTH ROAD, A DISTANCE OF 166.83 FEET TO THE POINT OF BEGINNING, CONTAINING 1716 SQUARE FEET, MORE OR LESS. $6,430.00 Grand Island Council Session - 3/9/2021 Page 138 / 159 - 2 - DORLA JEAN BICKFORD THE NORTH 10 FEET OF THE EAST 25 FEET OF LOT 10, SUNSET FIFTH SUBDIVISION IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 250 SQUARE FEET, MORE OR LESS. AND THE SOUTH 40 FEET OF THE EAST 5 FEET OF LOT 10, SUNSET FIFTH SUBDIVISION IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, CONTAINING 200 SQUARE FEET, MORE OR LESS. $100.00 Total= $6,530.00 WHEREAS, such Temporary Construction easements have been reviewed and approved by the City Legal Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to compensate the affected property owners for the Temporary Construction easements on the above described tracts of land, in the total amount of $6,530.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 139 / 159 Grand IslandCouncil Session - 3/9/2021Page 140 / 159 Grand Island Council Session - 3/9/2021 Page 141 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-13 #2021-52 - Approving Subordination Request for 209 S. Cherokee Avenue (Betti Dugger) Staff Contact: Amber Alvidrez Grand Island Council Session - 3/9/2021 Page 142 / 159 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting:March 9, 2021 Subject:Approving Subordination Agreement for 209 Cherokee Ave, Grand Island Nebraska Presenter(s):Amber Alvidrez, Community Development Administrator Background On July 8, 2014 Community Development Block Grant funds in the amount of $20,000.00 were loaned to Betti Dugger to assist in the cost of a down payment to obtain the property. The legal description is: Lot Sixteen (16), in Copper Creek 3rd Subdivision, in the City of Grand Island, Hall County, NE The owner is requesting permission from the City to subordinate to the new Loan amount and accept and remain in second position. The equity in the property is in excess of the lien amounts held by both the City and the bank. Discussion A new lien in the amount of $108,500.00 with Wells Fargo Bank, N.A. would by law be junior in priority to the City’s lien; however, Wells Fargo Bank, N. A., has asked the City to subordinate its Deed of Trust to the new Deed of Trust. The estimated appraisal value of the property is $225,000.00 ALTERNATIVES It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the Subordination Agreement 2.Refer the issue to a Committee 3.Postpone the issue to a later date 4.Take no action on the issue Grand Island Council Session - 3/9/2021 Page 143 / 159 RECOMMENDATION Community Development Division recommends that the Council approves the Subordination Agreement with Wells Fargo Bank, N.A. placing the City in the second position to the new Deed of Trust. Sample Motion Move to recommend approval of the Subordination Agreement with Wells Fargo Bank, N.A., placing the City in the second position to the new Deed of Trust. Grand Island Council Session - 3/9/2021 Page 144 / 159 Return to City of Grand Island after Recording. SUBORDINATION AGREEMENT COMES NOW the City of Grand Island, Nebraska, secured party/beneficiary and hereby partially subordinates its trust deed/real estate lien recorded July 9, 2014, on the following described real estate: Lot Sixteen (16), in Copper Creek 3rd Subdivision, in The City of Grand Island, Hall County, Nebraska. It is the intent of this Agreement that the trust deed for amounts loaned by Wells Fargo Bank, N.A. to Betti Dugger (Borrower)., that was filed date of new lien as Instrument Number ### shall be superior to the trust deed/real estate lien of the City of Grand Island, its successors and assigns recorded Date of new lien, up to the amount of $108,500.00 plus interest and amounts advanced to protect the collateral. Thereafter, the City of Grand Island’s lien shall have priority. It is further understood that this subordination shall include all current obligations, extensions, renewals, advances or modifications made by the City of Grand Island, Nebraska to Borrowers which is secured by the trust deed/real estate lien recorded July 9, 2014 as Document Number 201404164 in the records of the Register of Deeds of Hall County, Nebraska. Nothing in this Subordination Agreement is intended as a promise to provide financing or make advances to Borrowers by the City of Grand Island, Nebraska and it is not the intention of the City of Grand Island, Nebraska to warrant or guarantee the obligations of Borrowers but merely to partially subordinate its lien interests under the instrument recorded at Document Number 201404164. It is understood that Wells Fargo Bank, N.A. intends to lend funds to Borrowers but that the subordinated amount is not to exceed $108,500.00 plus interest and amounts advanced to protect the collateral. Nothing in this instrument is intended to relieve Borrowers of their obligation to the City of Grand Island, Nebraska or to subordinate any other lien interests including, but not limited to, real estate taxes and special assessments. Grand Island Council Session - 3/9/2021 Page 145 / 159 Dated: __________________City of Grand Island, Nebraska By_____________________________________ Roger G. Steele, Mayor STATE OF NEBRASKA ) )ss. COUNTY OF HALL ) The foregoing instrument was acknowledged before me on ______________________, 2021, by Roger G. Steele, Mayor of the City of Grand Island, Nebraska. ______________________________ Notary Public Grand Island Council Session - 3/9/2021 Page 146 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-52 WHEREAS, the City of Grand Island, is the lender and secured party of a Deed of Trust dated July 8, 2014 and recorded on July 9, 2014, as Instrument No.201404164 respectively, in the total amount of $20,000.00 secured by property located at 209 S. Cherokee Ave in Grand Island, Nebraska and owned by Betti Dugger, said property being described as follows: Lot Sixteen (16), in Copper Creek 3rd Subdivision, in the City of Grand Island, Hall County, NE WHEREAS Betti Dugger wishes to execute a Deed of Trust in the amount of $108,500.00 with Wells Fargo Bank, N.A., to be secured by the above-described real estate upon the subordination of the City’s Deed of Trust to their lien priority; and WHEREAS, the value of the above-described real estate is sufficient to adequately secure both loans; and WHEREAS, the requested subordination of the City's lien priority is in the best interests of all parties. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to execute an agreement subordinating the lien priority of the above described Deeds of Trust Betti Dugger, to the City of Grand Island, as beneficiary to that of the new loan and Deed of Trust of Wells Fargo Bank, N.A., Beneficiary, as more particularly set out in the subordination agreement. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 147 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item G-14 #2021-53 - Approving Interlocal Agreement with Hall County for Ambulance Service Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 3/9/2021 Page 148 / 159 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:March 9, 2021 Subject:Approval of Interlocal Agreement with Hall County for Ambulance Service Presenter(s):Cory Schmidt, Fire Chief Background The City of Grand Island Fire Department (GIFD) has provided ambulance service for Hall County outside the city limits of Grand Island in the past. The current Interlocal agreement stipulates the GIFD will provide ambulance service in exchange for $214,375 (year one) and $218,663 (year two). The agreement will expire on June 30, 2021. Discussion Mayor Steele, City Administrator Janulewicz, Finance Director Brown, and Fire Chief Schmidt met with County officials on February 23, 2021 to negotiate a new Interlocal agreement for ambulance service to rural areas of Hall County. City representatives proposed a 3 percent increase over the current contract which was ultimately accepted by the Hall County Board of Commissioners. The proposed agreement stipulates that the GIFD will provide ambulance service to areas of Hall County, outside the city limits of Grand Island. In exchange for providing ambulance service, the City will receive $225,223 paid in four equal installment payments of $56,305.75. If approved, the agreement will commence on July 1, 2021 and end on June 30, 2022. The Hall County Board of Commissioners approved the proposed agreement on March 2, 2021. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 3/9/2021 Page 149 / 159 Recommendation City Administration recommends that the Council approve the Interlocal Agreement between the City of Grand Island and Hall County to provide ambulance service to areas of Hall County that are outside the city limits of Grand Island . Sample Motion Move to approve the Interlocal Agreement between the City of Grand Island and Hall County to provide ambulance service to the areas in Hall County, outside the city limits of Grand Island. Grand Island Council Session - 3/9/2021 Page 150 / 159 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE COUNTY OF HALL AND THE CITY OF GRAND ISLAND FOR AMBULANCE SERVICE WHEREAS, pursuant to the Nebraska Interlocal Cooperation Act codified at Article 8, Chapter 13 and §§13-303 and 77-3442 of the Nebraska Revised Statutes, the County of Hall (County) and the City of Grand Island (City) do hereby enter into an Interlocal Cooperation Agreement (Agreement) for the City to provide ambulance service for that part of Hall County not within the boundaries of the City of Grand Island; and WHEREAS, on August 31, 1967 the Parties entered into an initial agreement for ambulance service for that part of Hall County not within the boundaries of the City of Grand Island; and WHEREAS, since 1967 the Parties have renewed that agreement periodically; and WHEREAS, effective July 1, 2019, the Parties renewed that agreement for a period of two (2) years ending on June 30, 2021; and WHEREAS, the Parties wish to again renew their agreement as set forth herein for the City to provide ambulance service for that area of Hall County not located within the corporate boundaries of the City of Grand Island; and NOW, THEREFORE, the Parties do hereby set forth the terms of their Interlocal Cooperation Agreement for the City to provide ambulance service for that area of Hall County not located within the corporate boundaries of the City of Grand Island as follows: I. The duration of this Agreement shall be for one (1) year commencing on July 1, 2021 and ending on June 30, 2022. II. The geographic area covered by this Agreement shall be that area of Hall County not located within the corporate boundaries of the City of Grand Island. That area is not static and may change during the duration of this Agreement as a result of annexation of territory by the City. III. The Parties shall not create any separate legal entity for the purpose of administering this Agreement. The administration of this Agreement is delegated to the City. The City’s authority to manage its ambulance service, bill for that service, and retain the revenue generated by that service remains in full force in all instances unless specifically stated otherwise by the terms of this Agreement. Grand Island Council Session - 3/9/2021 Page 151 / 159 2 IV. There shall be no joint method for the Parties to finance the administration of this Agreement. The Parties shall adopt and maintain appropriations to fund their respective financial obligations under this Agreement. V. The Parties shall not create any joint fund or acquire joint property for the administration of this Agreement. VI. The Grand Island Fire Chief shall be the Administrator of this Agreement. VII. The County’s financial obligations to the City pursuant to the one-year term of this Agreement shall be $225,223 paid in four equal installment payments of $56,305.75 each, due on the following dates: August 1, 2021, November 1, 2021, February 1, 2022, and May 1, 2022. Any ambulance service to the Hall County Jail shall be billed to the County separately in accordance with the City’s ambulance fee schedule. The County’s financial obligation for ambulance service to the Hall County Jail shall be in addition to the quarterly payments listed above. VIII. The City may set ambulance rates at its discretion but the rate for calls for that area of Hall County not located within the corporate boundaries of the City of Grand Island shall be set according to defined and reasonable factors such as mileage. IX. The terms of this Agreement shall not be altered or amended unless done so in writing with the approval of both the governing bodies of the Parties. X. This Agreement may be terminated by either Party for any reason or no reason upon the approval of such action by the governing body of either Party with a minimum of thirty (30) days notice to the other Party. Grand Island Council Session - 3/9/2021 Page 152 / 159 3 WITNESS OUR HANDS COUNTY OF HALL ____________________ By ________________________________ Date Pamela Lancaster, Chairperson Hall County Board of Supervisors ATTEST: _________________________ Marla J. Conley Hall County Clerk CITY OF GRAND ISLAND ____________________ By ________________________________ Date Roger G. Steele, Mayor City of Grand Island ATTEST: _________________________ RaNae Edwards Grand Island City Clerk Approved by: _____________________________ Sara Carstensen, Deputy Hall County Attorney _____________________________ Stacy Nonhof, Interim City Attorney Grand Island Council Session - 3/9/2021 Page 153 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-53 WHEREAS, the City of Grand Island and Hall County currently have an Interlocal agreement regarding ambulance service for Hall County ; and WHEREAS, the current agreement will expire as of June 30, 2021; and WHEREAS, negotiations resulted in a proposed Inter-Local agreement, and WHEREAS, the City of Grand Island will receive $225,223 in exchange for the Grand Island Fire Department providing ambulance service to Hall County outside the city limits of Grand Island. The agreement will commence July 1, 2021 and end June 30, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council authorized the Mayor to sign the Inter-Local Agreement between the two parties in regards to ambulance service. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 154 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item I-1 #2021-54 – Consideration of Approving the SAFER Grant Application Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 3/9/2021 Page 155 / 159 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:March 9, 2021 Subject:SAFER Grant Application Presenter(s):Cory Schmidt, Fire Chief Background The Department of Homeland Security’s Staffing for Adequate Fire and Emergency Response (SAFER) grant program was created to provide funding to fire department to help them increase or maintain the number of trained, “front line” firefighters available in their communities. The goal of SAFER program is to enhance the local fire departments’ ability to comply with staffing, response and operational standards established by the NFPA. Discussion The Grand Island Fire Department (GIFD) has experienced growth in the number of calls for service over the last 20 years (130 percent increase). During that same period, no additional GIFD shift personnel have been added to help address the increasing workload. Financial challenges and the inability to identify long-term revenue sources hindered the ability to add personnel. The SAFER grant application period is open until March 12, 2021. If given approval by City Council, a SAFER grant application will be made. If awarded, the SAFER grant will pay for three firefighters’ wages and benefits for a three-year period for a total of approximately $831,000. Unlike previous years, there isn’t a local cost share requirement or a commitment to retain the firefighters once the grant period runs out. Approval by Council is simply an approval to apply for the grant. If the GIFD is successful in securing the grant, Council must also give approval to accept the grant. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 3/9/2021 Page 156 / 159 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Grand Island Fire Department efforts to apply for the Department of Homeland Security’s SAFER grant to cover the cost of three firefighters for a three year period. Sample Motion Move to approve the Grand Island Fire Department efforts to apply for the Department of Homeland Security’s SAFER grant to cover the cost of three firefighters for a three-year period. Grand Island Council Session - 3/9/2021 Page 157 / 159 Approved as to Form ¤ ___________ March 5, 2021 ¤ City Attorney R E S O L U T I O N 2021-54 WHEREAS, the Grand Island Fire Department (GIFD) has experienced a large growth in the number of call for service over the last 20 years: and WHEREAS, since 2000 the number of Grand Island’s firefighter/EMT’s and firefighter/paramedics has remained static; and WHEREAS, the Department of Homeland Security’s Staffing for Adequate Fire and Emergency Response (SAFER) grant awards three-year grants to eligible fire departments to fund additional firefighter positions; and WHEREAS, the SAFER grant application period is open until March 12, 2021; and WHEREAS, the GIFD seeks approval to apply for a SAFER grant to pay for three firefighters’ wages and benefits for a three year period for a total grant amount of approximately $831,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the GIFD’s request to apply for Department of Homeland Security’s SAFER grant is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, March 9, 2021 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 3/9/2021 Page 158 / 159 City of Grand Island Tuesday, March 9, 2021 Council Session Item J-1 Approving Payment of Claims for the Period of February 24, 2021 through March 9, 2021 The Claims for the period of February 24, 2021 through March 9, 2021 for a total amount of $3,407,793.64. A MOTION is in order. Staff Contact: Patrick Brown, Finance Director Grand Island Council Session - 3/9/2021 Page 159 / 159