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09-22-2020 City Council Regular Meeting Packet City of Grand Island Tuesday, September 22, 2020 Council Session Agenda City Council: Jason Conley Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 9/22/2020 Page 1 / 393 City of Grand Island Tuesday, September 22, 2020 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 9/22/2020 Page 2 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item C-1 Presentation of the Food & Beverage Occupation Tax Oversight Committee 2020 Annual Report Staff Contact: Jerry Janulewicz Grand Island Council Session - 9/22/2020 Page 3 / 393 Council Agenda Memo From:Jerry Janulewicz, City Administrator Meeting:September 22, 2020 Subject:Annual Report by the Food & Beverage Occupation Tax Oversight Committee Presenter(s):Ron Depue, Chairman Background The voters of the City of Grand Island approved an occupation tax on food and beverages of one and one half percent (1½%) at the May 10, 2016 election. Subsequent to the election, the city has adopted an ordinance that establishes the Food and Beverage Occupation Tax Oversight Committee to be responsible for reviewing the revenues and expenditures of the city’s occupation tax imposed upon persons and entities engaging in the business of providing food services, drinking places, or restaurants. The Committee shall advise the public and city officials with regard to the city’s Food and Beverage Tax, and shall confirm that the Food and Beverage Tax revenues are accounted for in the designated special revenue funds and are being expended on eligible projects as provided by city ordinances. The Occupation Tax Oversight Committee is required by the Grand Island City Code to make an annual report to the City Council. Discussion The Occupation Tax Oversight Committee has been conducting quarterly meetings during the last nine months as required by the City Code. The committee met on September 10, 2020, reviewed and approved the annual report and voted to forward it on to the City Council for its review. Grand Island Council Session - 9/22/2020 Page 4 / 393 Grand Island Council Session - 9/22/2020 Page 5 / 393 Grand Island Council Session - 9/22/2020 Page 6 / 393 Grand Island Council Session - 9/22/2020 Page 7 / 393 Grand Island Council Session - 9/22/2020 Page 8 / 393 Grand Island Council Session - 9/22/2020 Page 9 / 393 Grand Island Council Session - 9/22/2020 Page 10 / 393 Grand Island Council Session - 9/22/2020 Page 11 / 393 Grand Island Council Session - 9/22/2020 Page 12 / 393 Grand Island Council Session - 9/22/2020 Page 13 / 393 Grand Island Council Session - 9/22/2020 Page 14 / 393 Grand Island Council Session - 9/22/2020 Page 15 / 393 Grand Island Council Session - 9/22/2020 Page 16 / 393 Grand Island Council Session - 9/22/2020 Page 17 / 393 Grand Island Council Session - 9/22/2020 Page 18 / 393 Grand Island Council Session - 9/22/2020 Page 19 / 393 Grand Island Council Session - 9/22/2020 Page 20 / 393 Grand Island Council Session - 9/22/2020 Page 21 / 393 Grand Island Council Session - 9/22/2020 Page 22 / 393 Grand Island Council Session - 9/22/2020 Page 23 / 393 Grand Island Council Session - 9/22/2020 Page 24 / 393 Grand Island Council Session - 9/22/2020 Page 25 / 393 Grand Island Council Session - 9/22/2020 Page 26 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 4705 Gold Core Drive - ZITSKI, LLC Council action will take place under Consent Agenda item G-5. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 27 / 393 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Acquisition of Utility Easement – 4705 Gold Core Drive Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of ZITSKI, LLC, located through a part of Lot Six (6), Platte Valley Industrial Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska (4705 Gold Core Drive), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Nova-Tech has requested an additional upgrade to their electrical service. A new three- phase pad-mount transformer will be installed on the west side of their existing north building and 4” conduit containing 4/0 copper cable will be installed from Gold Core Drive, east to the new transformer. The City has requested a twenty (20.0) foot wide easement tract to accommodate the new electrical service addition. The proposed easement will allow the Utilities Department to install, access, operate and maintain the electrical infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Grand Island Council Session - 9/22/2020 Page 28 / 393 Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 9/22/2020 Page 29 / 393 Grand IslandCouncil Session - 9/22/2020Page 30 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item E-2 Public Hearing on Zoning Change for property located east of Engleman Road and south of Indian Grass Road (part of Copper Creek Subdivision) from R2 Low Density Residential to R-3SL Medium Density Residential Small Lot Zone (Guarantee Group LLC) Council action will take place under Ordinances item F-2. Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 31 / 393 Council Agenda Memo From:Regional Planning Commission Meeting:September 22, 2020 Subject:Rezone from R-2 Zone to R3-SL Zone Presenter(s):Chad Nabity, AICP Director Background An application has been made to rezone a tract of land consisting of 26.767 acres located in the NW ¼ of Section 23 Township 11 range 10 West of the 6th Principal Meridian Hall County, Nebraska from R2-Low Density Residential to R3-SL Medium Density Residential Small Lot Zone. This property is in the southwest corner of the Copper Creek Subdivision excluding property owned by the Grand Island Utilities Department. Discussion At and after the Planning Commission meeting questions have arisen regarding the mix of townhome and detached single family residential in Grand Island and the impact on property values. Most subdivision since the 1970’s in Grand Island have included a mix of townhome/duplex development along with detached single family homes. These subdivisions include Brentwood, Ponderosa Estates, Summerfield Estates, Northview, Woodland Park and Westwood Park. Many others could also be named. The proposed 40’ wide lots would accommodate both detached single family homes with a width of 30 feet or townhomes with a shared center property line and a width of up to 35 feet. Mr. O’Connor’s current floor and plot plans for these lots show these as single family detached homes. The plans he presented at the Planning Commission meeting are attached. Another concern was the lack of access from the subdivision onto Engleman Road. One of the next phases of the proposed development will include a street intersecting Engleman Road. This is proposed for development just south of the Dawn Circle one of the newest streets on the west side of the subdivision. A proposed preliminary plat for the remainder of the development is attached. This will be submitted for approval if the rezoning is approved. Most of the smaller townhome lots are located in the southwest corner of the subdivision near the water tower property. The lots proposed for the southeast part of the development would be the same size as the lots in the rest of Copper Creek and intended for detached single family homes. Grand Island Council Session - 9/22/2020 Page 32 / 393 At the regular meeting of the Regional Planning Commission, held September 2, 2020 the above item was considered following a public hearing. O’Neill opened the public hearing Nabity explained the property is located at the southwest corner of Copper Creek Subdivision consisting of 26 acres to be considered to be rezoned from R2: Low Density Residential to R3-SL: Medium Density-Small Lot Residential Zone. The property is planned for low to medium residential according to the comprehensive plan and future land use map. The R2 zone requires 6,000 square foot lot for 7 lots per acre. A proposed preliminary plat will be summited if/when the area is rezoned. Based on the comprehensive plan and plan for the area approval is recommended. Sean O’Connor, 1912 W Anna – O’Connor stated the concept of Copper Creek was to bring affordable housing. The 900 square foot main level homes will be 30 feet wide and stand alone. The cost has not been determined as of yet. Sean O’Connor stated the rezone change will allow a 20 foot front yard setback and will allow for 5 feet more in the backyard. O’Connor also explained that because of the way the TIF works on this subdivision he cannot afford to do anything that lowers the property values and tax value of the original homes built in the subdivision. His profits on this project will be impacted by the value of those homes. Randone asked for the total of number homes left in the project. Sean O’Connor said there are around 250 homes left to build on the project. Ruge asked if a 20 foot setback is still doable on R3SL on a 6000 square foot lot. O’Connor stated that the 20 foot setback will make houses fit better on all of the lots, both the townhome lots and the majority of the lots that will be for detached single family homes. Alan Pickrel, 4315 Lovegrass Drive - Alan Pickerel explained why he believed this project would not increase land value. Christina Wemhoff – 112 Little Bluestem Dr. – Christina mentioned her concerns such as the size of the lots being too small and drainage issues. Gordon Coble – St. Paul, NE - Gordan Coble explained there’s a housing shortage and believes that more housing should be added. He went on to say that lots have been decreasing for some time. Mr. Coble explained that smaller lots will make homes more affordable. Ruge stated adding smaller lots is a way to add affordable housing for the community. O’Neill asked Nabity if 24 ft is the minimum frontage on these lots. Nabity explained the minimum is 24 feet for row house lots with 3 or more attached units. Randone stated he believes the project is good for first time home buyers and a good way to add to the community. Grand Island Council Session - 9/22/2020 Page 33 / 393 O’Neill closed the public hearing. A motion was made by Randone and second by Ruge to recommend approval for the rezoning from R2: Low Density Residential Zone to R3-SL Medium Density- Small Lot Residential Zone. The motion carried with seven members voting in favor (Ruge, Nelson, Monter, Maurer, Rainforth, Rubio and Randone) and one member voting no (Allan) and one member abstaining (O’Neill). The memo sent to the planning commission with staff recommendation is attached for review by Council. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the rezoning request as presented 2.Modify the rezoning request to meet the wishes of the Council 3.Postpone the issue Recommendation City Administration recommends that the Council approve the proposed changes as recommended. Sample Motion Move to approve the ordinance and development plan as presented. Grand Island Council Session - 9/22/2020 Page 34 / 393 Grand Island Council Session - 9/22/2020 Page 35 / 393 Grand Island Council Session - 9/22/2020 Page 36 / 393 Grand Island Council Session - 9/22/2020 Page 37 / 393 Grand Island Council Session - 9/22/2020 Page 38 / 393 Grand Island Council Session - 9/22/2020 Page 39 / 393 Agenda Item # 4 PLANNING DIRECTOR RECOMMENDATION TO REGIONAL PLANNING COMMISSION: August 24, 2020 SUBJECT:Zoning Change(C-21-2020GI) PROPOSAL:To rezone tract of land consisting of 26.767 acres located in the North West Quarter, Section 23, Township 11 North, Range 10 West of the 6th P.M., in the City Of Grand Island, Hall County, Nebraskan from R2: Low Density Residential Zone to R3-SL: Medium Density-Small Lot Residential Zone. This property is located east of Engleman Road and south Indian Grass Road. OVERVIEW: Site Analysis Current zoning designation:R2: Low Density Residential Zone Permitted and conditional uses:Residential uses with a density of 1 unit per 6,000 square feet of property. Minimum lot size of 6,000 square feet. Churches, schools, parks are permitted in this zoning district Comprehensive Plan Designation:Designated for low to medium density residential uses. Existing land uses:Vacant Proposed Zoning Designation:R3-SL: Medium Density-Small Lot Residential Zone Permitted and conditional uses:R3-SL: Residential uses with a density of 1 unit per 3,000 square feet of property. Minimum lot size of 3,000 square feet. Attached Single Family with a density of 1 unit per 2,100 square feet. Churches, schools, parks and some limited non-profit operations and day care facilities are also allowed as permitted or conditional uses in this district. Adjacent Properties Analysis Current zoning designations:North: R2: Low Density Residential Zone South: TA: Transitional Agricultural Zone East: AG-2: Secondary Agricultural Zone West: R2: Low Density Residential Zone Intent of zoning district:R-2: To provide for residential neighborhoods at a maximum density of seven dwelling units per acre with supporting community facilities. TA: for a transition from rural to urban uses, and is generally located on the fringe of the urban area. This zoning district permits both farm and non-farm dwellings Grand Island Council Session - 9/22/2020 Page 40 / 393 at a maximum density of two dwelling units per acre. The intent of the zoning district also would allow the raising of livestock to a limit and within certain density requirements. AG-2: To provide for the preservation of lands best suited for agricultural uses of all types including feed lots and the commercial feeding of livestock to specific limits and accessory uses; to prevent encroachment of uses of land that could be mutually incompatible and continue to provide for agricultural uses as a major asset to the economy of the area of the use and conservation of agricultural land, to protect the value of such land, and to protect it from indiscriminate residential and urban development and other incompatible and conflicting land uses.. Permitted and conditional uses:R2: Residential uses with a density of 1 unit per 6,000 square feet of property. Minimum lot size of 6,000 square feet. Churches, schools, parks are permitted in this zoning district TA: farm and non-farm dwellings at a maximum density of two dwelling units per acre, churches, schools, and parks. AG-2: Agricultural operation, residential uses such as single family dwellings, ranch and farm dwellings, recreational camps, parks, playgrounds, churches, and schools. Comprehensive Plan Designation:North, South, East: Designated for low to medium density residential West: Agricultural Existing land uses:North: Single family residential South, West and East: Vacant /Agricultural EVALUATION: Positive Implications: Largely Consistent with the City’s Comprehensive Land Use Plan: The property is designated for low to medium density residential use. Accessible to Existing Municipal Infrastructure: City water and sewer services have been extended to serve the rezoning area. Would provide additional housing: This would provide for more modernized housing stock allowing for more housing choices throughout the community Negative Implications: Non-foreseen Grand Island Council Session - 9/22/2020 Page 41 / 393 Other Considerations: This is a change from the original plan for this property. Changes occur over time with new circumstances. The original plan for Cooper Creek was an entire subdivision of manufactured homes. The second vision included 20 home styles with 3 roof patterns. What have been built to date has essentially been 4 or 5 styles with different roof styles. Market concerns and pricing are a factor in development. RECOMMENDATION: That the Regional Planning Commission recommend that the Grand Island City Council change the zoning on this site from R2: Low Density Residential Zone to R3-SL: Medium Density-Small Lot Residential Zone. ___________________ Chad Nabity AICP, Planning Director Grand Island Council Session - 9/22/2020 Page 42 / 393 Grand Island Council Session - 9/22/2020 Page 43 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item E-3 Public Hearing on Changes to Chapter 36-61 of the Grand Island City Code Relative to (LLR) Large Lot Residential Zone Council action will take place under Ordinances item F-3. Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 44 / 393 Council Agenda Memo From:Regional Planning Commission Meeting:September 22, 2020 Subject:Concerning proposed amendments to Chapter 36 Large Lot Residential (LLR) Zone Section §36-61 Presenter(s):Chad Nabity, AICP Planning Director Background Recently issues have come up with larger tracts of land in the Large Lot Residential Zoning (LLR) district specifically how to allow certain uses on tracts of more than 5 acres. The LLR Zoning District was adopted in 2004 with the updated zoning regulations and comprehensive development plan to separate lower density acreage developments. Some examples of this would be the half acre lots and single family residence which were developed around the East Lakes and Northwest Grand Island. Most of these were developed in the late 60’s, 70’s and early 80’s with lots served by rural sections roads and individual well and septic systems. Some of these areas, though, have lots or parcels of up to and over 10 acres or properties that can be subdivided into smaller tracts some of which are still larger than 5 acres. Discussion The Planning Department and Building Department have recently had some issues with owners of large (more than 5 acres) properties that are zoned LLR wanting an electric service to provide a well for animals, or building a large picnic shelter of a size that would require a building permit on a lots without a house or other principal use. These uses, keeping livestock or recreation, are generally accessory to a permitted principal use on the property but the owners would like to have them classified as a principle use. In general our regulations prohibit accessory units without a principle use. As an example, a detached garage on the same lot as a house is permitted as an accessory to the house. The garage would not be permitted without the house on the lot. In the case of the garage this is done to keep people from building what are essentially warehouse buildings without any relationship to the residential nature of the neighborhood on residential lots. The requests to keep animals on a larger lot that is zoned LLR without a house or other principal use or to build a shade structure on a large lot adjoining a lake are not unreasonable they just Grand Island Council Session - 9/22/2020 Page 45 / 393 don’t fit the regulations as they are currently drafted. The building and planning departments are offering the following changes to this zoning district to accommodate these requests. §36-61. (LLR) Large Lot Residential Zone Intent: To provide for a transition from rural to urban uses, and is generally located on the fringe of the urban area. This zoning district permits residential dwellings at a maximum density of two dwelling units per acre, as well as other open space and recreational activities. (A) Permitted Principal Uses: The following principal uses are permitted in the (LLR) Large Lot Residential Zoning District. (1) Dwelling units (2) Raising of field crops and horticulture (3) Country clubs as defined herein (4) Public parks (5) Utility substations necessary to the functioning of the utility (but not including general business offices, maintenance facilities) when located according to the yard space rules set forth in this section for dwellings and having a ten foot landscaped or masonry barrier on all sides. Buildings shall be of such exterior design as to harmonize with nearby properties. Installation shall not be subject to minimum area or width regulations. (6) Railway right-of-way, but not including railway yards or facilities (7) Churches, synagogues, chapels, and similar places of religious worship and instruction of a quiet nature (8) All other Permitted Principal Uses indicated as permitted within the Zoning Matrix [Attachment A hereto] (B) Conditional Uses: The following uses are subject to any conditions listed in this chapter and are subject to conditions relating to the placement of said use on a specific tract of ground in the (LLR) Large Lot Residential Zoning District. (1) Greenhouses and the raising of trees and nursery stock (2) Cemeteries, memorial parks, crematories, mausoleums, and columbariums (3) Commercial mines, quarries, sand and gravel pits and accessory uses (4) Riding academies (5) Preschools, nursery schools, day care centers, children's homes, and similar facilities (6) Towers (7) Veterinary clinics and animal hospitals (8) Private recreational areas subject to the following minimum conditions: Size of property is at least 5.0 acres All buildings requiring a building permit are identified on the application All services such as water, sewer, natural gas and electric are identified on the application whether provide privately or publicly. Additions of services or buildings accessory to this approved use will require an additional hearing for a conditional use permit to review the proposed additions. (9) Keeping of Livestock subject to the following minimum conditions: Size of property is at least 5.0 acres All buildings requiring a building permit are identified on the application All services such as water, sewer, natural gas and electric are identified on the application whether provide privately or publicly. Number and/or type of animal is consistent with the limitations of the Grand Island Animal Ordinance Chapter 5 of the City Code. Additions of services or buildings accessory to this approved use will require an additional hearing for a conditional use permit to review the proposed additions. (10) All other Conditional Uses indicated as conditional within the Zoning Matrix [Attachment A hereto] (C) Permitted Accessory Uses: (1) Guest building (2) Customary home occupations (3) Buildings for the display and sale of products grown or raised on the premises, provided, the floor area does not exceed 500 square feet (4) Offices incidental to and necessary for a permitted use (5) Other buildings or uses accessory to the permitted principal uses Grand Island Council Session - 9/22/2020 Page 46 / 393 (D) Space Limitations: Uses Minimum Setbacks A B C D E Minimum Parcel Area (feet) Minimum Lot Area per Dwelling Unit Minimum Lot Width (feet) Front Yard (feet) Rear Yard (feet) Side Yard (feet) Street Side Yard (feet) Maximum Ground Coverage Maximum Building Height (feet) Permitted Uses 20,000 20,000 100 30 25 15 20 25%35 Conditional Uses 20,000 20,000 100 30 25 15 20 25%35 (E) Miscellaneous Provisions (1) Supplementary regulations shall be complied with as defined herein (2) Only one principal building shall be permitted on one zoning lot except as otherwise provided herein From the September 2, 2020 Regional Planning Commission Meeting Minutes: 3.Public Hearing – Zoning Text Amendments – Grand Island – Concerning changes to sections §36-8 Definitions and §36-61. (LLR) Large Lot Residential Zone (C-20-2020GI) O’Neill opened the public hearing. Nabity asked the board not to take action on the definitions as of yet. The potential changes will be brought back next month. The specific definition that Nabity explained staff would like to amend is Street Frontage. The proposal is to amend Street Frontage in the zoning regulations, to eliminate issues where subdivided lots do not provide any possibility of actual vehicular access to the property. Nabity explained due to the conflict with “Street Frontage Access”, he is proposing moving the definition and placing it under “Street” and a subset of a general definition of streets (types of streets). Nabity explained the proposed changes to LLR Large Lot Residential Zoning Districts. He stated issues have come up with owners wanting to add shade structures and use their property for recreational uses. However because there is not a principal use it is not permitted. Changes to the zoning regulation will allow for such uses with a conditional use permit. Nabity explained that the changes will require owners to identify all building being place upon the property and every addition to the property must go through a new conditional use permit process. Nabity then went on to explain that changes to this zoning district will allow for animals on property of more than 5 acres with the use of a conditional use permit. Nabity recommended that the planning commission make a motion on the changes to the LLR Large Lot Residential Zoning District and that the changes pertaining the definition will be revised and be brought forward at a later date. Grand Island Council Session - 9/22/2020 Page 47 / 393 O’Neill closed the public hearing. A motion was made by Ruge and second by Rainforth recommend approval of the language change of (LLR) Large Lot Residential Zone. The motion carried with nine members voting in favor (O’Neill, Ruge, Nelson, Allan, Monter, Maurer, Rubio, Randone and Rainforth) and no members voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the proposed changes as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 9/22/2020 Page 48 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item F-1 #9788 - Consideration of Amendments to Grand Chapter 22 of the Grand Island City Code Relative to Snow Emergency Routes Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 49 / 393 Council Agenda Memo From:John Collins, Public Works Director Meeting:September 22, 2020 Subject:Consideration of Amendments to Grand Chapter 22of the Grand Island City Code Relative to Snow Emergency Routes Presenter(s):John Collins, Public Works Director Background The last review of the Snow Emergency Routes was conducted in 2015; current list can be found in Section 22-113 of the City Code. With the construction and opening of the new hospital located at Prairieview St and Husker Hwy, it was determined that Prairieview St would need added to the Snow Emergency Routes. This was an opportune time to reevaluate the existing Snow Emergency Routes for limit changes, other additions or possible removal. Completion time for snow removal of the Snow Emergency Routes will continue to increase if routes are only added and not reduced. Therefore a complete review of the Snow Emergency Routes was conducted to determine if all the Snow Emergency Routes currently listed were still necessary for traveling public and emergency services. Snow Emergency Routes with a designated functional classification of local, opposed to arterial or collector, were reviewed by Public Works to determine the need to remain a Snow Emergency Route. Discussion Below are the recommended changes to the Snow Emergency Routes: Blaine St between Wildwood Dr and Third St– Extend limits of current route listed in Section 22-113 which ends at Rainbow Rd to Wildwood Dr. Recommend as it provides secondary access to the Platte Generating Station. Grand Island Council Session - 9/22/2020 Page 50 / 393 Broadwell Ave between Anna St and Hwy 281/Airport Rd Junct. – Extend limits of current route listed in Section 22-113 which ends ¼ Mile North of Roberts Rd to match City Limits at Hwy 281. Fonner Park Rd between Stuhr Rd and Adams St – Extend limits of current route listed in Section 22-113, which ends 420’ West of Sylvan, to Adams St. Lincoln Ave between Anna St and Broadwell Ave– Recommend addition as it was inadvertently removed from list in 2015. Has continued to be plowed and signed as a snow route and should be placed back on the list. Pioneer Blvd between Blaine St and Stolley Park Rd – Recommend removal due to local functional classification and Fire Department consent that removal as a designated Snow Emergency Route is appropriate. Prairieview St between Rae Rd and Husker Hwy – Recommend addition to provide access to the Hospital, including Emergency Room Access. Rae Rd between Hwy 281 and Prairieview St – Recommend addition as it is the connecting link between Prairieview St, hospital access, and Hwy 281. Redwood Rd between Faidley Ave and 13th St – recommend addition as it passes by a School and serves as the connecting link between Independence Ave/ Mansfield Rd and Faidley Ave. U.S. Highway 281 between ¼ mile south of Wildwood Dr and Broadwell Ave – Include all sections of the highway within city limits by extending current route listed in Section 22-113, which ends at NE Hwy 2, to Broadwell Ave. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Recommendation City Administration recommends that the Council approve an Ordinance amending Section 22-113 of the Grand Island City Code with the above changes. Grand Island Council Session - 9/22/2020 Page 51 / 393 Sample Motion Move to approve Ordinance amending Section 22-113 of the Grand Island City Code with the recommended changes. Grand Island Council Session - 9/22/2020 Page 52 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney ORDINANCE NO. 9788 An ordinance to amend Chapter 22 of the Grand Island City Code; to amend Section 22-113 pertaining to Snow Emergency Routes, to repeal Section 22-113 as now existing, and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 22-113 of the Grand Island City Code is hereby amended to read as follows: Division 4. Regulations to Facilitate Snow Removal §22-113. Snow Emergency Routes . The City Council may, by resolution, designate snow emergency routes within the City in accordance with Section 22-113 through 22-117 of the City Code. Appropriate signs or other traffic control devices shall be installed indicating the existence of such snow emergency routes. A designation of any street, avenue, road, or highway, or portion thereof, as a snow emergency route shall in no way affect designation of that street, avenue, road or highway for any other purpose. Adams Street between Stolley Park Road and Anna Street; Anna Street between Blaine Street and Locust Street; Bismark Road between Locust Street and BNSF Railway Right-of-Way (City Limits); Blaine Street between Rainbow Rd Wildwood Drive and Third Street (within City Limits); Broadwell Avenue between Anna Street and ¼ Mile North of Roberts Street U.S. Highway 281/Airport Road (City Limits); Cannon Road between North Road and Mansfield Road; Capital Avenue between Engleman Road and ½ Mile East of Sky Park Road (City Limits); Cherry Street between Bismark Road and Sutherland Street; College Street between Broadwell Avenue and Webb Road; Custer Avenue between Third Street and Capital Avenue; Diers Avenue between Old Potash Highway and Capital Avenue; Eddy Street between Anna Street and State Street; Eighteenth Street between the Burlington Northern and Santa Fe Railroad and St. Paul Road; Faidley Avenue between Redwood Road and Broadwell Avenue; Grand Island Council Session - 9/22/2020 Page 53 / 393 ORDINANCE NO. 9788 (Cont.) - 2 - Fonner Park Road between Stuhr Road and 320 feet west of Sylvan Street Adams Street; Fourth Street between Broadwell Avenue and Sky Park Road; Harrison Street between Stolley Park Road and Anna Street; Howard Avenue between Faidley Avenue and Tenth Street; Husker Highway between U.S. Highway 30 and U.S. Highway 28; Independence Avenue between Manchester Road and Nebraska Highway No. 2; Koenig Street between Blaine Street and Plum Street; Lafayette Avenue between State Street and Capital Avenue; Lincoln Avenue between Anna Street and Broadwell Avenue; Locust Street between 1,200 feet north of Interstate 80 (City Limits) and First Street; Manchester Road between Viking Road and Mansfield Road; Mansfield Road between Thirteenth Street and Manchester Road; Nebraska Highway 2 between 1,400 feet west of Independence Avenue and U.S. Highway 281; North Front Street between Webb Road and Broadwell Avenue; North Road between Husker Highway and Nebraska Highway No. 2; Old Lincoln Highway between Custer Avenue and Broadwell Avenue; Old Nebraska Highway No. 2 between Broadwell and U.S. Highway 281; Old Potash Hwy between 540 Feet West of Arapahoe Avenue and Custer Avenue; Old U.S. Highway 30 between West Intersection with U.S. Highway 30 and East Intersection with U.S. Highway 30 Overpass; Pine Street between Court Street and South Front Street; Pioneer Boulevard between Blaine Street and Stolley Park Road; Pleasant View Drive between Bismark Road and Fonner Park Road; Plum Street between Sutherland Street and Second Street; Prairieview Street between Rae Rd and Husker Hwy; Rae Rd between U.S. Highway 281 and Prairieview Street; Redwood Road between Faidley Avenue and Thirteenth Street; Riverside Drive between Stagecoach Road and Stolley Park Road; St. Paul Road between Fourth Street and Capital Avenue; Schimmer Drive between ½ Mile West of U.S. Highway 281 (City Limits) and Blaine Street (City Limits); Second Street between Webb Road and Garfield Street; Seedling Mile Access Road between Seedling Mile Road and U.S. Highway 30 Seeding Mile Road between ¼ Mile West of Museum Drive and ¼ Mile East of Shady Bend Road (City Limits); Seventeenth Street between Walnut Street/State Street Intersection and the Burlington Northern and Santa Fe Railroad; Shady Bend Road between Bismark Rd and Union Pacific Railroad Right-of-Way (within City Limits) Shady Bend Road between 1910 Feet North of Capital Avenue and Airport Road; Sky Park Road between Fourth Street and White Cloud Road; South Front Street between Vine Street and Walnut Street; Grand Island Council Session - 9/22/2020 Page 54 / 393 ORDINANCE NO. 9788 (Cont.) - 3 - Stagecoach Road between Blaine Street and Locust Street; State Street between Seventeenth Street/Walnut Street Intersection and North Road; Stolley Park Road between 920 Feet West of Freedom Drive and Stuhr Road; Stuhr Road between North Intersection with Stolley Park Road and U.S. Highway 30; Sutherland Street between Cherry Street and Plum Street; Swift Road between Stuhr Road and ¾ Mile East of Stuhr Road; Sycamore Street between Court Street and Capital Avenue; Tenth Street between Broadwell Avenue and St. Paul Road; Third Street between Blaine Street and Vine Street; Thirteenth Street between 910 Feet West of Branding Iron Lane and Wheeler Avenue; U.S. Highway 30 between Husker Highway and Grant Street; U.S. Highway 30 (Second Street) between Grant Street and Greenwich Street; U.S. Highway 30 (Eastbound)/Greenwich Street between First Street and Second Street; U.S. Highway 30 (First Street/Second Street) between Greenwich Street and Plum Street; U.S. Highway 30 between Plum Street and 270 Feet West of Shady Bend Road (City Limits); U.S. Highway 34 (Husker Highway) between U.S. Highway 281 and ¼ mile East of Locust Street (City Limits); U.S. Highway 281 between ¼ Mile South of Wildwood Drive and Nebraska Highway 2 Broadwell Avenue (within City Limits); Walnut Street between Locust Street/Charles Street Intersection and Fourth Street; Webb Road between South Intersection with U.S. Highway 281 and North Intersection with U.S. Highway 281; Wheeler Street between Fourth Street and Capital Avenue; Wildwood Drive between 380 Feet West of Elk Drive (City Limits) and Locust Street (within City Limits); Amended by Ordinance No. 8780, effective 11-27-2002 Amended by Ordinance No. 9087, effective 11-08-2006 Amended by Ordinance No. 9204, effective 02-25-2009 Amended by Ordinance No. 9563, effective 11-17-2015 Amended by Ordinance No. 9788, effective 09/22/2020 SECTION 2. Section 22-113 as now existing, and any ordinances or parts of ordinances in conflict herewith be, and hereby are, repealed. SECTION 3. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Grand Island Council Session - 9/22/2020 Page 55 / 393 ORDINANCE NO. 9788 (Cont.) - 4 - Enacted: September 22, 2020. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 56 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item F-2 #9789 - Consideration of Approving Zoning Change for Property located East of Engleman Road and South of Indian Grass Road (part of Copper Creek Subdivision) from R2 Low Density Residential R-3SL Medium Density Residential Small Lot (Guarantee Group LLC) This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 57 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney ORDINANCE NO. 9789 An ordinance rezoning a certain tract of land within the zoning jurisdiction of the City of Grand Island; changing the land use classification of the part of the NW ¼ of Section 23, Township 11 North, Range 10 West of the 6th P.M. in Hall County, Nebraska, from R2 – Low Density Residential to R3-SL Medium Density Small Lot Residential as more particularly described below; directing that such zoning change and classification be shown on the Official Zoning Map of the City of Grand Island; and providing for publication and an effective date of this ordinance. WHEREAS, the Regional Planning Commission on September 2, 2020, held a public hearing on the proposed zoning of such area; and WHEREAS, notice as required by Section 19-923, R.R.S. 1943, has been given to the Boards of Education of the school districts in Hall County, Nebraska; and WHEREAS, after public hearing on September 22, 2020 the City Council found and determined the change in zoning be approved and made. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The following tract of land is hereby rezoned, reclassified and changed from R2 –Low Density Residential to R3-SL Medium Density Small Lot Residential; A TRACT OF LAND LOCATED IN THE NORTH WEST QUARTER, SECTION 23, TOWNSHIP 11 NORTH, RANGE 10 WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF COPPER CREEK RODNEY LEON SUBDIVISION, SAID POINT BEING ON THE WEST LINE OF THE NW 1/4 OF SECTION 23-T11N-R10W AND ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF N88°35'30"E, ALONG THE SOUTH LINE OF SAID COPPER CREEK RODNEY LEON SUBDIVISION, A DISTANCE OF 359.57 FEET TO THE SOUTHEAST CORNER OF LOT 18 OF SAID COPPER CREEK RODNEY LEON SUBDIVISION; THENCE S01°22'27”E, ALONG THE WEST RIGHT-OF-WAY LINE OF Grand Island Council Session - 9/22/2020 Page 58 / 393 ORDINANCE NO. 9789 (Cont.) - 2 - LITTLE BLUESTEM DRIVE, A DISTANCE OF 4.51 FEET; THENCE N88°37'33”E, A DISTANCE OF 150.00 FEET TO THE SOUTHEAST CORNER OF LOT 19 OF SAID COPPER CREEK RODNEY LEON SUBDIVISION; THENCE N01°22'26”W, ALONG THE EAST LINE OF SAID COPPER CREEK RODNEY LEON SUBDIVISION, A DISTANCE OF 408.60 FEET TO THE SOUTH RIGHT-OF-WAY LINE OF GOLDENROD DRIVE; THENCE N25°02'34”E, A DISTANCE OF 60.00 FEET TO A POINT ON THE NORTH RIGHT-OF- WAY LINE OF GOLDENROD DRIVE; THENCE N65°08'42”W ALONG THE NORTH RIGHT-OF-WAY LINE OF GOLDENROD DRIVE, A DISTANCE OF 37.86 FEET TO A POINT OF CURVATURE; THENCE AROUND A CURVE IN A CLOCKWISE DIRECTION HAVING A DELTA ANGLE OF 2°19'53”, HAVING A RADIUS OF 300.00 FEET, AND CHORD BEARING OF N68°33'10”W A DISTANCE OF 12.21 FEET TO THE SOUTHEAST CORNER OF LOT 25; SAID COPPER CREEK RODNEY LEON SUBDIVISION, THENCE N25°02'58”E, ALONG THE EAST LINE OF LOT 25 OF SAID COPPER CREEK RODNEY LEON SUBDIVISION, A DISTANCE OF 91.05 TO THE NORTHEAST CORNER OF SAID LOT 25; THENCE S65°08'47”E ALONG THE SOUTHWESTERLY LINE OF SAID COPPER CREEK ESTATES EIGHTH SUBDIVISION, A DISTANCE OF 500.05 FEET TO THE SOUTHWEST CORNER LOT 17, SAID COPPER CREEK EIGHTH SUBDIVISION; THENCE N88°14'16”E A DISTANCE OF 100.30 FEET TO THE SOUTHEAST CORNER OF SAID LOT 17; THENCE S00°54'44”E, ALONG THE WEST LINE OF COPPER CREEK ESTATES 13TH/ SUBDIVISION, GRAND ISLAND NEBRASKA A DISTANCE OF 1406.56 FEET; THENCE S88°35'30”W, A DISTANCE OF 639.26 FEET TO A POINT ON THE EAST LINE LOT 2, COPPER CREEK ESTATES NINTH SUBDIVISION, GRAND ISLAND, NEBRASKA; THENCE N01°10'00”W ALONG THE EAST LINE OF SAID LOT 2, A DISTANCE OF 521.96 FEET TO THE NORTHEAST CORNER OF SAID LOT 2; THENCE S88°37'06”W ALONG THE NORTH LINE OF SAID COPPER CREEK ESTATES NINTH SUBDIVISION 431.71 FEET TO THE NORTHWEST CORNER OF SAID COPPER CREEK ESTATES NINTH SUBDIVISION; THENCE N01°22'27”W, A DISTANCE OF 544.26 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCULATED AREA OF 1,166000.47 SQUARE FEET OR 26.767 ACRES MORE OR LESS. SECTION 3. That the Official Zoning Map of the City of Grand Island, Nebraska, as established by Section 36-51 of the Grand Island City Code be, and the same is, hereby ordered to be changed, amended, and completed in accordance with this ordinance. SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Grand Island Council Session - 9/22/2020 Page 59 / 393 ORDINANCE NO. 9789 (Cont.) - 3 - Enacted: September 22, 2020 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 60 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item F-3 #9790 - Consideration of Approving Changes to Chapter 36-61 of the Grand Island City Code Relative to (LLR) Large Lot Residential This item relates to the aforementioned Public Hearing item E-3. Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 61 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney ORDINANCE NO. 9790 An ordinance to amend Chapter 36 of the Grand Island City Code specifically, to amend Landscaping Requirements Section 36-61; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication in pamphlet form and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 36-61 of the Grand Island City Code is hereby amended to read as follows: §36-61. (LLR) Large Lot Residential Zone Intent: To provide for a transition from rural to urban uses, and is generally located on the fringe of the urban area. This zoning district permits residential dwellings at a maximum density of two dwelling units per acre, as well as other open space and recreational activities. (A) Permitted Principal Uses: The following principal uses are permitted in the (LLR) Large Lot Residential Zoning District. (1) Dwelling units (2) Raising of field crops and horticulture (3) Country clubs as defined herein (4) Public parks (5) Utility substations necessary to the functioning of the utility (but not including general business offices, maintenance facilities) when located according to the yard space rules set forth in this section for dwellings and having a ten foot landscaped or masonry barrier on all sides. Buildings shall be of such exterior design as to harmonize with nearby properties. Installation shall not be subject to minimum area or width regulations. (6) Railway right-of-way, but not including railway yards or facilities (7) Churches, synagogues, chapels, and similar places of religious worship and instruction of a quiet nature (8) All other Permitted Principal Uses indicated as permitted within the Zoning Matrix [Attachment A hereto] (B) Conditional Uses: The following uses are subject to any conditions listed in this chapter and are subject to conditions relating to the placement of said use on a specific tract of ground in the (LLR) Large Lot Residential Zoning District. (1) Greenhouses and the raising of trees and nursery stock (2) Cemeteries, memorial parks, crematories, mausoleums, and columbariums (3) Commercial mines, quarries, sand and gravel pits and accessory uses (4) Riding academies (5) Preschools, nursery schools, day care centers, children's homes, and similar facilities (6) Towers (7) Veterinary clinics and animal hospitals (8) Private recreational areas subject to the following minimum conditions: Size of property is at least 5.0 acres All buildings requiring a building permit are identified on the application All services such as water, sewer, natural gas and electric are identified on the application whether provide privately or publicly. Additions of services or buildings accessory to this approved use will require an additional hearing for a conditional use permit to review the proposed additions. (9) Keeping of Livestock subject to the following minimum conditions: Size of property is at least 5.0 acres Grand Island Council Session - 9/22/2020 Page 62 / 393 ORDINANCE NO. 9790 (Cont.) - 2 - All buildings requiring a building permit are identified on the application All services such as water, sewer, natural gas and electric are identified on the application whether provide privately or publicly. Number and/or type of animal is consistent with the limitations of the Grand Island Animal Ordinance Chapter 5 of the City Code. Additions of services or buildings accessory to this approved use will require an additional hearing for a conditional use permit to review the proposed additions. (10) All other Conditional Uses indicated as conditional within the Zoning Matrix [Attachment A hereto] (C) Permitted Accessory Uses: (1) Guest building (2) Customary home occupations (3) Buildings for the display and sale of products grown or raised on the premises, provided, the floor area does not exceed 500 square feet (4) Offices incidental to and necessary for a permitted use (5) Other buildings or uses accessory to the permitted principal uses (D) Space Limitations: Uses Minimum Setbacks A B C D E Minimum Parcel Area (feet) Minimum Lot Area per Dwelling Unit Minimum Lot Width (feet) Front Yard (feet) Rear Yard (feet) Side Yard (feet) Street Side Yard (feet) Maximum Ground Coverage Maximum Building Height (feet) Permitted Uses 20,000 20,000 100 30 25 15 20 25%35 Conditional Uses 20,000 20,000 100 30 25 15 20 25%35 (E) Miscellaneous Provisions (1) Supplementary regulations shall be complied with as defined herein (2) Only one principal building shall be permitted on one zoning lot except as otherwise provided herein SECTION 2. Sections 36-61 as existing prior to this amendment, and any ordinances or parts of ordinances in conflict herewith, are repealed. SECTION 3. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication in pamphlet form within 15 days according to law. Grand Island Council Session - 9/22/2020 Page 63 / 393 ORDINANCE NO. 9790 (Cont.) - 3 - Enacted: September 22, 2020 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 64 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item F-4 #9791 - Consideration of Approving Annexation of Property Located at Capital Avenue and Engleman Road NWE North Subdivision (First Reading) Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 65 / 393 Council Agenda Memo From:Regional Planning Commission Meeting:September 22, 2020 Subject:An Ordinance to include NWE North Subdivision as an Addition to the City of Grand Island, Nebraska and the adjoining right-of -way Presenter(s):Chad Nabity, AICP Planning Director Background The Annexation Component of the Grand Island Comprehensive Development Plan as adopted by the Grand Island City Council on July 13, 2004 sets as the policy of Grand Island that any and all property subdivided adjacent to the Corporate Limits of the City of Grand Island be annexed into the City at the time of subdivision approval. Mettenbrink Family Investments L.LC. as owner of the property submitted a plat of Brooklyn Subdivision an Addition to the City of Grand Island. The Hall County Regional Planning Commission recommended approval of the subdivision at their meeting on September 2, 2020. Discussion Staff has prepared an ordinance in accordance with the requirements of Nebraska Revised Statute §16-117. Annexation ordinances must be read on three separate occasions. This is the first reading of the ordinance. This ordinance includes exhibits showing the property to be considered for annexation and the legal descriptions of that property. Annexation of this property will not result in the extension of the Grand Island Zoning Jurisdiction. One lot to be used for a Northwestern Energy Substations would be added to the City as a result of this annexation. This property is located north of west of Engleman Road and north of Capital Avenue. Grand Island Council Session - 9/22/2020 Page 66 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass the annexation ordinance. Sample Motion Move to approve the annexation ordinance on first reading. Grand Island Council Session - 9/22/2020 Page 67 / 393 Grand Island Council Session - 9/22/2020 Page 68 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney ORDINANCE NO. 9791 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land comprised of NWE North and all adjoining right-of-way in Hall County, Nebraska as more particularly described hereinafter and as shown on the subdivision plat and more particularly described in Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after Mettenbrink Family Investments L.L.C., as owner of the property submitted a plat of NWE North Subdivision an Addition to the City of Grand Island for approval; and WHEREAS, the Annexation Component of the Comprehensive Development Plan for the City of Grand Island requires that owners of property proposed for subdivision adjacent to the Corporate Limits submit such subdivisions as additions to the City; and * This Space Reserved for Register of Deeds * Grand Island Council Session - 9/22/2020 Page 69 / 393 ORDINANCE NO. 9791 (cont.) - 2 - WHEREAS, according to NRSS §16-177 the City of Grand Island can upon petition of the property owner(s) of property contiguous and adjacent to the City Limits annex said property by ordinance; and WHEREAS, on September 22, 2020 the City Council of the City of Grand Island considered such annexation and approved such annexation on first reading and on October 13, 2020 approved such annexation on second reading and on October 27, 2020 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation does not extend the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience Grand Island Council Session - 9/22/2020 Page 70 / 393 ORDINANCE NO. 9791 (cont.) - 3 - and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. Grand Island Council Session - 9/22/2020 Page 71 / 393 ORDINANCE NO. 9791 (cont.) - 4 - SECTION 8. This ordinance shall be in full force and effect on November 15, 2020 after its approval and passage on October 27, 2020 and publication, in pamphlet form, as provided by law. Enacted: September 22, 2020. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 72 / 393 ORDINANCE NO. 9791 (cont.) - 5 - Exhibit A LEGAL DESCRIPTION A TRACT OF LAND CONSISTING OF PART OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (SE1/4, SE1/4) OF SECTION THREE (3), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SECTION 3-T11N-R10W, SAID POINT BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF S89°49'01"W, ALONG THE SOUTH LINE OF THE SOUTHEAST QUARTER (SE1/4), A DISTANCE OF 110.00 FEET; THENCE N01°04'05"W A DISTANCE OF 90.00 FEET; THENCE N89°49'01"E A DISTANCE OF 110.00 FEET TO A POINT ON THE EAST LINE OF SAID SE1/4; THENCE S01°04'05"E, ALONG THE EAST LINE OF SAID SE1/4, A DISTANCE OF 90.00 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCULATED AREA OF 9898.83 SQUARE FEET OR 0.227 ACRES MORE OR LESS OF WHICH 0.147 ACRES IS NEW DEDICATED ROAD RIGHT-OF-WAY ALONG WITH ALL ADJECENT AND CONTINGUOUS ROAD RIGHT-WAY AND EASEMENTS FOR ROAD PURPOSES. Grand Island Council Session - 9/22/2020 Page 73 / 393 ORDINANCE NO. 9791 (cont.) - 6 - Grand Island Council Session - 9/22/2020 Page 74 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item F-5 #9792 - Consideration of Approving Annexation of Property Located at Husker Highway and Engleman Road NWE South Subdivision (First Reading) Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 75 / 393 Council Agenda Memo From:Regional Planning Commission Meeting:September 22, 2020 Subject:An Ordinance to include NEW South Subdivision as an Addition to the City of Grand Island, Nebraska and the adjoining right-of -way Presenter(s):Chad Nabity, AICP Planning Director Background The Annexation Component of the Grand Island Comprehensive Development Plan as adopted by the Grand Island City Council on July 13, 2004 sets as the policy of Grand Island that any and all property subdivided adjacent to the Corporate Limits of the City of Grand Island be annexed into the City at the time of subdivision approval. Steven D. Hostler and Elaine S. Hostler., as owners of the property submitted a plat of NEW South Subdivision an Addition to the City of Grand Island. The Hall County Regional Planning Commission recommended approval of the subdivision at their meeting on September 2, 2020. Discussion Staff has prepared an ordinance in accordance with the requirements of Nebraska Revised Statute §16-117. Annexation ordinances must be read on three separate occasions. This is the first reading of the ordinance. This ordinance includes exhibits showing the property to be considered for annexation and the legal descriptions of that property. Annexation of this property will not result in the extension of the Grand Island Zoning Jurisdiction. One lot to be used for a Northwestern Energy Substations would be added to the City as a result of this annexation. This property is located north of west of Engleman Road and south of Husker Highway. Grand Island Council Session - 9/22/2020 Page 76 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass the annexation ordinance. Sample Motion Move to approve the annexation ordinance on first reading. Grand Island Council Session - 9/22/2020 Page 77 / 393 Grand Island Council Session - 9/22/2020 Page 78 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney ORDINANCE NO. 9792 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land comprised of NWE South and all adjoining right-of-way in Hall County, Nebraska as more particularly described hereinafter and as shown on the subdivision plat and more particularly described in Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after Steven D. Hostler and Elaine S. Hostler., as owners of the property submitted a plat of NWE South Subdivision an Addition to the City of Grand Island for approval; and WHEREAS, the Annexation Component of the Comprehensive Development Plan for the City of Grand Island requires that owners of property proposed for subdivision adjacent to the Corporate Limits submit such subdivisions as additions to the City; and * This Space Reserved for Register of Deeds * Grand Island Council Session - 9/22/2020 Page 79 / 393 ORDINANCE NO. 9792 (cont.) - 2 - WHEREAS, according to NRSS §16-177 the City of Grand Island can upon petition of the property owner(s) of property contiguous and adjacent to the City Limits annex said property by ordinance; and WHEREAS, on September 22, 2020 the City Council of the City of Grand Island considered such annexation and approved such annexation on first reading and on October 13, 2020 approved such annexation on second reading and on October 27, 2020 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation does not extend the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience Grand Island Council Session - 9/22/2020 Page 80 / 393 ORDINANCE NO. 9792 (cont.) - 3 - and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. Grand Island Council Session - 9/22/2020 Page 81 / 393 ORDINANCE NO. 9792 (cont.) - 4 - SECTION 8. This ordinance shall be in full force and effect on November 5, 2020 after its approval and passage on October 27, 2020 and publication, in pamphlet form, as provided by law. Enacted: September 22, 2020. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 82 / 393 ORDINANCE NO. 9792 (cont.) - 5 - Exhibit A LEGAL DESCRIPTION A TRACT OF LAND CONSISTING OF PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE1/4, NE1/4) OF SECTION THIRTY-FOUR (34), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SECTION 34-T11N-R10W; THENCE ON AN ASSUMED BEARING OF S00°39'31"W, ALONG THE EAST LINE OF THE NORTHEAST QUARTER (NE1/4) OF SECTION 34, A DISTANCE OF 55.00 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING S00°39'31"W, ALONG SAID EAST LINE, A DISTANCE OF 40.00 FEET; THENCE N89°59'18"W A DISTANCE OF 110.00 FEET; THENCE N00°39'31"E A DISTANCE OF 40.00 FEET TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF HUSKER HIGHWAY; THENCE S89°59'18"E, ALONG SAID SOUTH RIGHT-OF-WAY LINE, A DISTANCE OF 110.00 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCULATED AREA OF 2800.00 SQUARE FEET OR 0.064 ACRES MORE OR LESS OF WHICH 0.037 ACRES IS NEW DEDICATED ROAD RIGHT-OF-WAY ALONG WITH ALL ADJECENT AND CONTINGUOUS ROAD RIGHT-WAY AND EASEMENTS FOR ROAD PURPOSES. Grand Island Council Session - 9/22/2020 Page 83 / 393 ORDINANCE NO. 9792 (cont.) - 6 - Grand Island Council Session - 9/22/2020 Page 84 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-1 Approving Minutes of September 8, 2020 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 9/22/2020 Page 85 / 393 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING September 8, 2020 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on September 8, 2020. Notice of the meeting was given in The Grand Island Independent on September 2, 2020. Council President Mike Paulick called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Justin Scott, Mark Stelk, Jason Conley, Vaughn Minton, Julie Hehnke, Clay Schutz, Mitch Nickerson and Chuck Haase. Mayor Roger Steele, City Administrator Jerry Janulewicz, City Clerk RaNae Edwards and Councilmember Jeremy Jones were absent The following City Officials were present: Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof, Public Works Director John Collins and Acting City Clerk Aaron Schmid. PRESENTATIONS AND PROCLAMATIONS: Recognition of Library Director Steve Fosselman’s Retirement and 29 1/2 Years of Service with the City of Grand Island. Council President Mike Paulick and the City Council recognized Library Steve Fosselman for his 29 1/2 years of service with the City of Grand Island by presenting him with a plaque and wishing him much success in his retirement. Mr. Fosselman was present for the recognition. BOARD OF EQUALIZATION: Motion by Minton, second by Hehnke to adjourn to the Board of Equalization. Motion adopted. #2020-BE-3 - Consideration of Determining Benefits for Railside Business Improvement District. Finance Director Patrick Brown reported that the assessment for owner-occupied properties was originally based on 100% of the assessed value. City Code Section 13-95(C) states Council may lower the amount of assessment for owner-occupied properties. Resolution 2020-BE-3 (B) and Ordinance 9784 (B), for a total of $119,493.70 as prepared, as well as the taxable value and assessment amount above reduce the assessment to 70% for those properties where evidence had been presented that the property is owner-occupied. Staff recommended approval. Motion by Stelk, second by Nickerson to approve Resolution #2020-BE-3. Upon roll call vote, all voted aye. Motion adopted. After some discussion it was brought to the attention of the City Council that Resolution 2020- BE-3 had two choices of 70% or 100% and that the original motion did not reference which resolution was to be adopted. Rojelio Matteo and Tomas Matteo, 518 West 1st Street spoke in opposition. Grand Island Council Session - 9/22/2020 Page 86 / 393 Page 2, City Council Regular Meeting, September 8, 2020 Motion by Haase, second by Schutz to reconsider the motion for Resolution #2020-BE-3. Upon roll call vote, all voted aye. Motion adopted. Motion by Schutz, second by Nickerson to approve Resolution #2020-BE-3 (B). Upon roll call vote, all voted aye. Motion adopted. Motion by Minton, second by Schutz to approve Resolution #2020-BE-3 (A). Upon roll call vote, all voted no. Motion failed. #2020-BE-4 - Consideration of Determining Benefits for Fonner Park Business Improvement District. Finance Director Patrick Brown reported that the budgeted assessments for Fonner Park Business Improvement District of $49,490 would be charged to property owners in the district based on their front footage. Staff recommended approval. Motion by Stelk, second by Hehnke to approve Resolution #2020-BE-4. Upon roll call vote, all voted aye. Motion adopted. #2020-BE-5 - Consideration of Determining Benefits for South Locust Business Improvement District. Finance Director Patrick Brown reported that the budgeted assessments for South Locust Business Improvement District of $93,233 would be charged to property owners in the district based on their front footage. Staff recommended approval. Motion by Haase, second by Stelk to approve Resolution #2020-BE-5. Upon roll call vote, all voted aye. Motion adopted. #2020-BE-6 - Consideration of Determining Benefits for Vehicle Off-street Parking District #3. This item was pulled from the agenda at the request of the Finance Department. RETURN TO REGULAR SESSION: Motion by Schutz, second by Hehnke to return to Regular Session. Motion adopted. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easement - 2240 & 2244 North Webb Road - Grand Island Joint Venture, LLC. Utilities Director Tim Luchsinger reported that acquisition of a utility easement was needed for property located at 2240 & 2244 North Webb Road ), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Raymond and Jennifer O’Connor had requested to have the existing electrical service located at 2208 North Webb Road (the Old Shopko Building) upgraded and relocated for the remodeling of the building. Staff recommended approval. No public testimony was heard. Public Hearing on Setting the Property Tax Request for FY 2020-2021. Finance Director Patrick Brown stated this was where we set the property tax request for the City and CRA. 2020 Valuations for the City of Grand Island increased over the 2019 valuation by $175,134,715 or 5.42%. If the City applied the FY2019-2020 mill levy of 0.3848 to the current valuation of $3,406,720,662, the City’s Property Tax revenue would be $13,108,533, a tax increase of Grand Island Council Session - 9/22/2020 Page 87 / 393 Page 3, City Council Regular Meeting, September 8, 2020 $673,891 over the prior year. If the City applied the FY2019-2020 Property Tax Request to the current valuation there would be no tax increase and the mill levy would decrease to 0.3675. Staff recommended approval. No public testimony was heard. #2020-218 (B)- Consideration of Setting the General Property Tax Request for FY 2020-2021). This item was related to the aforementioned Public Hearing. Mr. Brown stated the Mayor had recommended no increase. Motion by Haase, second by Hehnke to approve Resolution #2020-218 (B). Upon roll call vote, Councilmembers Conley, Haase, Hehnke, Minton, Paulick, Scott, and Stelk voted aye. Councilmembers Nickerson and Schutz voted no. Motion adopted. Public Hearing on Downtown Improvement Parking District #2 (Ramp) Budget Appropriation for FY 2020-2021. Finance Director Patrick Brown reported that the 2020 Valuations for the Downtown Improvement District #2 (Ramp) increased over the 2019 valuation by $3,571,822 or 7.56%. The Downtown Improvement District #2 (Ramp) was not requesting an increase in Property Tax thereby reducing the mill levy from 0.0171 to 0.0159. The Downtown Improvement District #2 (Ramp) Property Tax revenue request is $8,080. Staff recommended approval. No public testimony was heard. #2020-219 - Consideration of Setting the Downtown Improvement Parking District #2 (Ramp) for FY 2020-2021. This item was related to the aforementioned Public Hearing. Motion by Stelk, second by Minton to approve Resolution #2020-219. Upon roll call vote, all voted aye. Motion adopted. Public Hearing on FY 2020-2021 Annual Single City Budget and the Annual Appropriations Bill. Finance Director Patrick Brown reported that State Statute Sections 13-501 to 13-513 required that the governing body meet for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to the proposed budget. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9783 - Consideration of Approving FY2020-2021 Annual Single City Budget and the Annual Appropriations Bill #9784 - Consideration of Approving Assessments for Railside Business Improvement District #9785 - Consideration of Approving Assessments for Fonner Park Business Improvement District #9786 - Consideration of Approving Assessments for South Locust Business Improvement District Grand Island Council Session - 9/22/2020 Page 88 / 393 Page 4, City Council Regular Meeting, September 8, 2020 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9783 - Consideration of Approving FY2020-2021 Annual Single City Budget and the Annual Appropriations Bill Motion by Haase, second by Schutz to approve Ordinance #9783. Discussion was held regarding a handout from Councilmember Haase titled the Annual Appropriations Detail. Motion by Haase, Second by Hehnke to amend the motion to add the Annual Appropriations Detail handout to Section 1 of Ordinance No. 9783. Upon roll call vote, Councilmembers Conley, Haase, Hehnke, Nickerson, Paulick, and Scott voted aye. Councilmembers Minton, Schutz, and Stelk voted no. Motion adopted. Acting City Clerk: Ordinance #9783 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Acting City Clerk: Ordinance #9783 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Council President Paulick: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9783 is declared to be lawfully adopted upon publication as required by law. #9784 (B) - Consideration of Approving Assessments for Railside Business Improvement District This item was related to the above Board of Equalization item. Staff recommended approval. Motion by Haase, second by Stelk to approve Ordinance #9784 (B). Acting City Clerk: Ordinance #9784 (B) on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Acting City Clerk: Ordinance #9784 (B) on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 9/22/2020 Page 89 / 393 Page 5, City Council Regular Meeting, September 8, 2020 Council President Paulick: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9784 (B) is declared to be lawfully adopted upon publication as required by law. #9785 - Consideration of Approving Assessments for Fonner Park Business Improvement District This item was related to the above Board of Equalization item. Staff recommended approval. Motion by Minton, second by Conley to approve Ordinance #9785. Acting City Clerk: Ordinance #9785 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Acting City Clerk: Ordinance #9785 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Council President Paulick: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9785 is declared to be lawfully adopted upon publication as required by law. #9786 - Consideration of Approving Assessments for South Locust Business Improvement District This item was related to the above Board of Equalization item. Staff recommended approval. Motion by Hehnke, second by Nickerson to approve Ordinance #9786. Acting City Clerk: Ordinance #9786 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Acting City Clerk: Ordinance #9786 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Council President Paulick: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9786 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Motion by Stelk, second by Minton to approve the Consent Agenda. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of August 25, 2020 City Council Regular Meeting. Grand Island Council Session - 9/22/2020 Page 90 / 393 Page 6, City Council Regular Meeting, September 8, 2020 #2020-206 - Approving Keno Satellite Location and Agreement for Spirit in the Sky, LLC dba 40 North Tap & Grille, 520 West 3rd Street. #2020-207 - Approving Acquisition of Utility Easement - 2240 & 2244 North Webb Road - Grand Island Joint Venture, LLC. #2020-208 - Approving Bid Award - Boiler Scaffolding at Platte Generating Station with HTH Companies, Inc. of Union, Missouri in an Amount of $61,460.00. #2020-209 - Approving Bid Award - Electrostatic Precipitator Refurbish at Platte Generating Station - Fall 2020 Outage with Southern Field of Luverne, Alabama in an Amount of $242,533.00. #2020-210 - Approving Bid Award - Circulating Water Pump 1 B Repairs at Platte Generating Station with JCI Industries, Inc. of Lee’s Summit, Missouri in an Amount of $44,880.00. #2020-211 - Approving Temporary Construction Easement for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (GC Mini Storage, LLC- 3007 N North Road). #2020-212 - Approving Temporary Construction Easement for North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5 (Nelsen- 3987 W Capital Avenue). #2020-213 - Approving the Municipal Annual Certification of Program Compliance 2020. #2020-214 - Approving Continuation of District No. 2020- 1; Portions of Platte Valley Industrial Park 3rd, 4th, 6th, 8th, 9th & 10th Subdivisions. #2020-215 - Approving Designation of Sole Source Provider for Landustrie Screw Pumps and Parts for the Wastewater Treatment Plant of the Public Works Department with Epic International, Inc. of Ashland, Virginia in an amount of $30,020.00. #2020-216 - Approving Certificate of Final Completion for Curb Ramp Project No. 2020-CR-1 with Galvan Construction, Inc. of Grand Island, Nebraska. #2020-217 - Approving Change Order No. 1 for North Road Paving Improvements; Project No. 2019-P-5 (Phase I) and 2019-S-8 North Road Northview Crossing and Water Main Project No. 2020-W-7 with The Diamond Engineering Company of Grand Island, Nebraska for an Increase of $14,799.00 and a Revised Contract Amount of $3,350,586.35. RESOLUITONS: #2020-220 - Consideration of Appointment of Interim Library Director. Grand Island Council Session - 9/22/2020 Page 91 / 393 Page 7, City Council Regular Meeting, September 8, 2020 Motion by Haase, second by Minton to approve Resolution #2020-220. Upon roll call vote, all voted aye. Motion adopted. #2020-221 - Consideration of Approving Grow Grand Island Contract. Interim City Attorney Stacy Nonhof reviewed that changes to the Grow Grand Island Contract. The agreement provided for payment of $150,000 to satisfy the city’s obligation for the 2019-20 fiscal year and for $500,000 in available funds each of four fiscal years thereafter contingent upon the availability of sufficient Food and Beverage Tax funds and council appropriations. Changes from the current agreement include: appointment of up to three liaisons to Grow Grand Island, Inc., requires GGI to submit proposed schedules with project proposals, incorporates language from a previously approved addendum, and clarification of various items. Staff recommended approval. Discussion was held concerning the payment of $150,000 for 2019-20 Fiscal Year and $500,000 thereafter from the Food & Beverage Fund and its availability. Also discussed were the appointments of the liaisons. Tonja Brown representing Grow Grand Island explained the additional appointment and Cindy Johnson representing the Chamber of Commerce explained the process. Motion by Minton, second by Nickerson to approve Resolution #2020-221. Upon roll call vote, all voted aye. Motion adopted. PAYMENT OF CLAIMS: Motion by Minton, second by Hehnke to approve the payment of claims for the period of August 26, 2020 through September 8, 2020 for a total amount of $4,202,292.64. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:58 p.m. Aaron Schimd Acting City Clerk Grand Island Council Session - 9/22/2020 Page 92 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-2 Approving Request from Cody Schmick, 3460 Anaheim Drive, Lincoln, Nebraska for Liquor Manager Designation with Kinkaider Brewing Company, LLC., 316 North Pine Street Staff Contact: RaNae Edwards Grand Island Council Session - 9/22/2020 Page 93 / 393 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:September 22, 2020 Subject:Request from Cody Schmick, 3460 Anaheim Drive, Lincoln, Nebraska for Liquor Manager Designation with Kinkaider Brewing Company, LLC, 316 North Pine Street Presenter(s):RaNae Edwards, City Clerk Background Cody Schmick, 3460 Anaheim Drive, Lincoln, Nebraska has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Kinkaider Brewing Company, LLC, 316 North Pine Street. This application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Mr. Schmick has completed a state approved alcohol server/seller training program. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request. 2.Forward the requests with no recommendation. 3.Take no action on the request. Grand Island Council Session - 9/22/2020 Page 94 / 393 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Cody Schmick, 3460 Anaheim Drive, Lincoln, Nebraska for Liquor Manager Designation in conjunction with the Class “CK-121566” Liquor License for Kinkaider Brewing Company, LLC., 316 North Pine Street. Grand Island Council Session - 9/22/2020 Page 95 / 393 Grand Island Council Session - 9/22/2020 Page 96 / 393 Grand Island Council Session - 9/22/2020 Page 97 / 393 Grand Island Council Session - 9/22/2020 Page 98 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-3 Approving Garbage Permits for Heartland Disposal and Mid- Nebraska Disposal, Inc. and Refuse Permits for Full Circle Rolloffs and O’Neill Transportation and Equipment, LLC Staff Contact: RaNae Edwards Grand Island Council Session - 9/22/2020 Page 99 / 393 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:September 22, 2020 Subject:Approving Garbage and Refuse Haulers Permits Presenter(s):RaNae Edwards, City Clerk Background Grand Island City Code Section 17-15 allows for the Collection, Transportation, and Disposal of Garbage and/or Refuse. These permits are effective October 1 through September 30 of each calendar year. Discussion The following businesses have submitted applications for renewal for 2020/2021: Heartland Disposal, Inc., 1839 East 4th Street Garbage Mid-Nebraska Disposal, Inc., 3080 West 2nd Street Garbage Full Circle Rolloffs, 1839 East 4th Street Refuse O’Neill Transportation and Equipment, 7100 West Old Potash Hwy Refuse All City Code requirements have been met by these businesses. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the renewal for garbage/refuse permits. 2.Disapprove or deny the renewals. 3.Modify the renewals to meet the wishes of the Council. 4.Table the issue Grand Island Council Session - 9/22/2020 Page 100 / 393 Recommendation City Administration recommends that the Council approve the renewals for garbage/refuse permits for 2020/2021. Sample Motion Move to approve the renewal for garbage/refuse permits for 2020/2021. Grand Island Council Session - 9/22/2020 Page 101 / 393 Grand Island Council Session - 9/22/2020 Page 102 / 393 Grand Island Council Session - 9/22/2020 Page 103 / 393 Grand Island Council Session - 9/22/2020 Page 104 / 393 Grand Island Council Session - 9/22/2020 Page 105 / 393 Grand Island Council Session - 9/22/2020 Page 106 / 393 Grand Island Council Session - 9/22/2020 Page 107 / 393 Grand Island Council Session - 9/22/2020 Page 108 / 393 Grand Island Council Session - 9/22/2020 Page 109 / 393 Grand Island Council Session - 9/22/2020 Page 110 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-4 #2020-222 - Approving Agreement with Clean Community Systems Staff Contact: Stacy Nonhof, Interim City Attorney Grand Island Council Session - 9/22/2020 Page 111 / 393 Council Agenda Memo From:Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Agreement with Grand Island Area Clean Community System Presenter(s):Stacy Nonhof, Interim City Attorney Background Grand Island Area Clean Community System and City Administration are proposing for FY 2020-21 an appropriation of $27,500.00 for services provided by Grand Island Area Clean Community System (GIACCS). Prior to any monies being paid out to GIACCS for FY 2020-21, an Agreement is needed to specify the obligations of each party and payment terms. Discussion The City is authorized to establish and provide for the support of any service, facility, or system required by the Integrated Solid Waste Management Act pursuant to the authority of Section 13-2021 of the Nebraska Revised Statutes, as amended. The Integrated Solid Waste Management Act requires the implementation of a solid waste management plan to provide for a local waste reduction and recycling program. GIACCS actively educates the public on recycling and solid waste and other environmental issues, and provides an educational resource center on such issues. GIACCS proposes a contract with the City to provide the following services: 1.Develop and print 20,000 utility bill inserts one to two times per year on environmental issues. 2.Develop and print 20,000 recycling brochures annually, updating recycling opportunities in Grand Island. 3.Work with local recyclers to identify public misunderstanding of existing recycling programs. 4.Assist in providing public education to maximize recycling program use and minimize problems. 5.Foster and support corridor litter controls and beautification groups and organizations. 6.Provide and maintain information on environmental/recycling issues and concerns. 7.Provide consulting services to implement integrated solid waste plans. Grand Island Council Session - 9/22/2020 Page 112 / 393 8.Endorse and encourage recycling through educational presentations. 9.Conduct presentations on environmental issues and concerns to school groups, civic organizations and governmental agencies. 10.Coordinate community clean-ups with the City of Grand Island Solid Waste Superintendent. 11.Work with the Solid Waste Superintendent to collect and evaluate recycling/diversion data from local recyclers. 12.Secure grant funding on an annual basis to provide household hazardous waste collection and disposal services for the citizens of Grand Island. In consideration of GIACCS performing the services provided for in this agreement, the City agrees to pay GIACCS Twenty-Seven Thousand Five Hundred and No/100 Dollars ($27,500.00) annually for a total contract price of Twenty-Five Thousand Dollars and No/100 ($27,500.00). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Agreement with Grand Island Area Clean Community System. Sample Motion Move to approve the Agreement with Grand Island Area Clean Community System. Grand Island Council Session - 9/22/2020 Page 113 / 393 Grand Island Council Session - 9/22/2020 Page 114 / 393 Grand Island Council Session - 9/22/2020 Page 115 / 393 Grand Island Council Session - 9/22/2020 Page 116 / 393 Grand Island Council Session - 9/22/2020 Page 117 / 393 Grand Island Council Session - 9/22/2020 Page 118 / 393 R E S O L U T I O N 2020-222 WHEREAS, the City of Grand Island is authorized to establish and provide for the support of any service, facility, or system required by the Integrated Solid Waste Management Act pursuant to the authority of Section 13-2021 of the Nebraska Revised Statutes, as amended; and WHEREAS, the Integrated Solid Waste Management Act requires the implementation of a solid waste management plan to provide for a local waste reduction and recycling program. Grand Island Area Clean Community System (GIACCS) actively educates the public on recycling and solid waste and other environmental issues, and provides an educational resource center on such issues; and WHEREAS, GIACCS proposes a contract with the City to provide the following services: 1.Develop and print 20,000 utility bill inserts one to two times per year on environmental issues. 2.Develop and print 20,000 recycling brochures annually, updating recycling opportunities in Grand Island. 3.Work with local recyclers to identify public misunderstanding of existing recycling programs. 4.Assist in providing public education to maximize recycling program use and minimize problems. 5.Foster and support corridor litter controls and beautification groups and organizations. 6.Provide and maintain information on environmental/recycling issues and concerns. 7.Provide consulting services to implement integrated solid waste plans. 8.Endorse and encourage recycling through educational presentations. 9.Conduct presentations on environmental issues and concerns to school groups, civic organizations and governmental agencies. 10.Coordinate community clean-ups with the City of Grand Island Solid Waste Superintendent. 11.Work with the Solid Waste Superintendent to collect and evaluate recycling/diversion data from local recyclers. 12.Secure grant funding on an annual basis to provide household hazardous waste collection and disposal services for the citizens of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement with Grand Island Area Clean Community System for services as set forth above for a fee of Twenty-Seven Thousand Five Hundred and No/100 Dollars ($27,500.00) annually for a total contract price of Twenty-Seven Thousand Five Hundred Dollars and No/100 ($27,500.00). Approved as to Form ¤ ___________ September 16, 2020 ¤ City Attorney Grand Island Council Session - 9/22/2020 Page 119 / 393 - 2 - BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such Agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 120 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-5 #2020-223 - Approving Acquisition of Utility Easement - 4705 Gold Core Drive - ZITSKI, LLC This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 121 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-223 WHEREAS, a public utility easement is required by the City of Grand Island from ZITSKI, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines and; WHEREAS, a public hearing was held on September 22, 2020, for the purpose of discussing the proposed acquisition of a twenty (20.0) foot utility easement located through a part of Lot Six (6), Platte Valley Industrial Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows: Commencing at the Southwest corner of Lot Six (6), Platte Valley Industrial Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska; thence northerly along the westerly line of said Lot Six (6), a distance of thirteen (13.0) feet to the ACTUAL Point of Beginning; thence easterly and parallel to the southerly line of said Lot Six (6), a distance of one hundred thirty-five (135.0) feet to the point of termination. The above-described easement and right-of-way containing .062 acres, more or less, as shown on the plat dated 8/24/2020, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from ZITSKI, LLC, on the above- described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 122 / 393 Grand IslandCouncil Session - 9/22/2020Page 123 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-6 #2020-224 - Approving Bid Award - Boiler Inspection & Repair at Platte Generating Station - Fall 2020 Outage Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 124 / 393 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Boiler Inspection and Repair-Fall 2020 Outage Presenter(s):Timothy G. Luchsinger, Utilities Director Background During the fall outage at Platte Generating Station, the boiler must be inspected and repaired for damages that occur during operation. The fall 2020 outage is currently scheduled for October 19, 2020 through November 19, 2020, during which time inspection and maintenance on the boiler will be performed. This package of work on the boiler includes hydro testing of the boiler with inspection for tube leaks and tube repairs, boiler tube alignment attachment repairs, replacement of level A coal nozzles, and replacement of blow down piping that has been temporarily repaired. Plant engineering staff developed the specifications issued for bids covering this scope of work. Discussion The specification for the Boiler Inspection and Repair-Fall 2020 Outage was advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on September 3, 2020. The engineer’s estimate for this project was $300,000.00. Bidder Base Bid Locke AMI Olathe, Kansas $199,758.00 TEI Construction Services, Inc. Castle Rock, CO $249,425.00 The bids were reviewed by Utility Engineering staff. The bid from Locki AMI in the amount of $199,758.00 was found to be compliant with the specification and less than the engineer’s estimate. Grand Island Council Session - 9/22/2020 Page 125 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for Boiler Inspection and Repair - Fall 2020 Outage to Locke AMI of Olathe, Kansas, as the low responsive bidder, with the bid in the amount of $199,758.00. Sample Motion Move to approve the bid in the amount of $199,758.00 from Locke AMI, for the Boiler Inspection and Repair - Fall 2020 Outage at Platte Generating Station. Grand Island Council Session - 9/22/2020 Page 126 / 393 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:September 3, 2020 at 2:15 p.m. FOR:Boiler Inspection & Repair – Fall 2020 Outage DEPARTMENT:Utilities ESTIMATE:$300,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:August 17, 2020 NO. POTENTIAL BIDDERS:5 SUMMARY Bidder:Locke AMI TEi Construction Services Olathe, KS Castle Rock, CO Bid Security:Travelers Causality & Surety Co.Atlantic Specialty Insurance Co. Exceptions:None None Bid Price: Material:$22,411.00 $15,177.00 Labor:$173,686.00 $231,444.00 Sales Tax:$3,661.00 $2,805.00 Total Bid:$199,758.00 $249,425.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Admin. Asst. Utilities Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Lynn Mayhew, Asst. Utilities Director Karen Nagel, Utility Secretary P2225 Grand Island Council Session - 9/22/2020 Page 127 / 393 Working Together for a Better Tomorrow. Today. BID SPECIFICATION PACKAGE for BOILER INSPECTION AND REPAIR – FALL 2020 OUTAGE C 129417 Bid Opening Date/Time Thursday, September 3, 2020 @ 2:15 p.m. City of Grand Island, City Hall 100 East 1st Street, P.O. Box 1968 Grand Island, NE 68802-1968 Contact Information Lynn Mayhew, Assistant Utilities Director-Production City of Grand Island – Utilities Department Platte Generating Station 308/385-5496 Date issued: Monday, August 17, 2020 Grand Island Council Session - 9/22/2020 Page 128 / 393 ADVERTISEMENT TO BIDDERS FOR BOILER INSPECTION AND REPAIR-FALL 2020 OUTAGE FOR CITY OF GRAND ISLAND, NEBRASKA Sealed bids for Boiler Inspection and Repair-Fall 2020 Outage will be received at the office of the City Clerk, 100 E. First Street, P.O. Box 1968, Grand Island, Nebraska 68802, until Thursday, September 3, 2020 at 2:15 p.m. local time, FOB the City of Grand Island, freight prepaid. Bids will be publicly opened at this time in the Grand Island City Hall City Clerk’s Office located on 1st floor of City Hall. Submit an original and three copies if submitting by mail. Bid package and any Addendas are also available on-line at http://www.grand-island.com/business/bids-and-request-for-proposals/bid-calendar under the bid opening date and “Click here for bid document link” through QuestCDN for a fee. Submitting through QuestCDN requires one original document of the bid to be uploaded. Bids received after the specified time will be returned unopened to sender. The successful bidder will be required to comply with fair labor standards as required by Nebraska R.R.S.73-102 and comply with Nebraska R.R.S. 48-657 pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Successful bidder shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. Each bidder shall submit with the bid a certified check, a cashiers’ check, or bid bond payable to the City of Grand Island in an amount no less than five percent (5%) of the bid price which shall guarantee good faith on the part of the bidder and the entering into a contract within fifteen (15) days at the bid price if accepted by the City. Your certified check, cashiers’ check or bid bond must be submitted in a separate envelope attached to the outside of the envelope containing the bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information and correct number of copies in clearly marked and separate envelopes will result in your bid not being opened or considered. Only surety companies authorized to do business in the State of Nebraska may issue bid bonds. Bids will be evaluated by the Purchaser based on price, schedule, quality, adherence to schedule, plan and specifications, economy and efficiency of operation, experience and reputation of the bidder, ability, capacity, and skill of the bidder to perform contract required and adaptability of the particular items to the specific use intended. The Purchaser reserves the right to reject any or all bids, to waive irregularities therein, and to accept whichever bid that may be in the best interest of the City, at its sole discretion. No bidder may withdraw his/her bid for a period of thirty (30) days after date of bid opening. RaNae Edwards, City Clerk Advertised Page 2 of 29 Grand Island Council Session - 9/22/2020 Page 129 / 393 (All bids must be submitted on this form) BOILER INSPECTION AND REPAIR - FALL 2020 OUTAGE BID DATA FORM CITY OF GRAND ISLAND GRAND ISLAND, NE The undersigned Bidder, having examined all specifications and other bidding documents, and all addenda thereto, and being acquainted with and fully understanding all conditions relative to the specified materials and equipment, hereby proposes to provide all necessary supervision, materials, equipment, and labor to support the inspection and repair of generator components and auxiliaries equipment as needed, and replacing a 6” Chrome Moly Steel blowdown line, four coal tips on level “A”, four CCOFA tips, and two aux air tips during the Fall Outage throughout the Platte Generating Station FOB the City of Grand Island, freight prepaid, at the following price: ITEM DESCRIPTION Material $__________________________ Labor $__________________________ Applicable Sales tax* $__________________________ Base Bid $___________________________________ * If bidder fails to include sales tax in their bid price or takes exception to including sales tax in their bid price, the City will add a 7.5% figure to the bid price for evaluation purposes; however, the City will only pay actual sales tax due. EXCEPTIONS: By checking this box, Bidder acknowledges there are Exceptions or Clarifications noted to the bid, and those exceptions are fully explained on a separate sheet, clearly marked, and attached to the Bid Data Form. By checking this box, Bidder acknowledges the specified completion date of the project is November 14, 2020. ____________________________________________________________________________________ Bidder Company Name Date ____________________________________________________________________________________ Company Address City State Zip ____________________________________________________________________________________ Print Name Signature Email:_____________________________________ Telephone No._____________________________ According to Nebraska Sales and Use Tax Requirements, Section 1-017, Contractors, check which option you have selected to file with the Nebraska Department of Revenue: Option 1 (Section 1-017.05)_____ Option 2 (Section 1-017.06)_____ Option 3 (Section 1-017.07)_____ If the Nebraska sales and use tax election is not filed or noted above, the contractor will be treated as a retailer under Option 1 for sales and use tax purposes. By checking this box, Bidder acknowledges that Addenda Number(s) ______ were received and considered in Bid preparation. If Bidder supplies individual unit pricing information as supplemental pricing to the base material and labor cost above, said individual pricing is proprietary information and should not be released under a public records request. The total amount of the bid is not considered proprietary information and will be released pursuant to City Procurement Code. Page 3 of 29 Grand Island Council Session - 9/22/2020 Page 130 / 393 CHECKLIST FOR BID SUBMISSION FOR BOILER INSPECTION AND REPAIR - FALL 2020 OUTAGE Bids must be received by the City Clerk before 2:15 p.m. on Thursday, September 3, 2020. The following items must be completed for your bid to be considered.  Submittal of bid documents:  Option 1 – Mailing: A signed original and three (3) copies of the bidding documents. Failure to submit the correct number of copies may result in your bid not being considered.  Note: Your certified check, cashiers check or bid bond should be clearly marked in a separate envelope attached to the signed original bid.  Option 2 – QuestCDN (online): Purchase the bid specification through QuestCDN. Upload the signed original of the Bid Data Form, along with any supporting material required to meet the bid specification through QuestCDN. Upload your bid bond online through QuestCDN. Bidders using Certified check or Cashiers’ Check must mail said check to the office of the City Clerk no later than the scheduled bid opening date and time and clearly marked with the project name.  Bidders must complete and sign the Bid Data Form provided in these Documents. All blank spaces must be filled in. Bidders shall acknowledge receipt of any Addenda information on the Bid Data Form.  A certified check, cashiers’ check or bid bond in a separate envelope attached to the outside of the envelope containing the original bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information in clearly marked and separate envelopes will result in your bid not being opened.  Selection of Nebraska Sales Tax Option.  A reference list of at least three (3) projects of similar scope and complexity.  A summary of the experience of the Job Superintendent proposed for this project.  A copy of your Contractor’s R stamp.  A proposed schedule.  A detailed breakdown of the individual bid amounts in the same format as will be used for daily time sheets and final billing.  Site visit prior to bidding.  Acknowledgment of Addenda Number(s) .  Time is of the essence: Provide all other proposed terms and conditions which will be in effect during the performance of the work as a separate attachment with the bid. Any exceptions the bidder wishes to take regarding the Owners specifications and contract documents must be submitted with the bid. Please check off each item as completed to ensure compliance. If you have any questions, please feel free to contact our office prior to the bid opening date/time. Page 4 of 29 Grand Island Council Session - 9/22/2020 Page 131 / 393 INSTRUCTIONS TO BIDDERS 1. GENERAL INFORMATION. The following instructions outline the procedure for preparing and submitting Bids. Bidders must fulfill all requirements as specified in these Documents. 2. TYPE OF BID. Bidders shall be required to submit prices for all items listed in the Bid Data Form. 3. PREPARATION OF BIDS. Bidders shall use only the Bid Data Form provided in these Documents. All blank spaces in the Bid Data Form must be filled in, preferably in BLACK ink, in both words and figures where required. No changes to the wording or content of the forms is permitted. Written amounts shall govern in case of discrepancy between the amounts stated in writing and the amounts stated in figures. Prices stated shall be f.o.b. with freight and full insurance paid by Bidder, to the job site located in Grand Island, Nebraska. The Bidder shall acknowledge receipt of all Addenda in the Bid Data Form. Bids received without acknowledgement or without the Addendum enclosed will be considered informal. Individual unit pricing as listed on the Bid Data Form or supplied as supplemental information may be deemed proprietary information and not be released under a public records request. The total amount of the bid is not considered proprietary information and will be released pursuant to City Procurement Code. 4. SUBMISSION OF BIDS. All Bids must be submitted intact with the correct number of copies no later than the time prescribed, at the place, and in the manner set forth in the ADVERTISEMENT FOR BIDS. Bids must be made on the Bid Data Form provided herein. Each Bid mailed must be submitted intact in a sealed envelope, so marked as to indicate its contents without being opened, and delivered in person or addressed and mailed in conformance with the instructions in the ADVERTISEMENT FOR BIDS. 5. BID SECURITY. Bids must be accompanied by cash, a certified check, or cashier’s check drawn on a bank which is insured by the Federal Deposit Insurance Corporation, or a bid bond issued by a Surety authorized to issue such bonds in the state where the Work is located, in the amount of 5 percent of the bid amount payable to OWNER. This bid security shall be given as a guarantee that the Bidder will not withdraw their Bid for a period of thirty (30) days after bid opening, and that if awarded the Contract, the successful Bidder will execute the attached Contract and furnish a properly executed Performance Bond and Payment Bond, each in the full amount of the Contract price, within the time specified. Page 5 of 29 Grand Island Council Session - 9/22/2020 Page 132 / 393 The Attorney-in-Fact that executes this bond on behalf of the Surety must attach a notarized copy of his/her power of attorney as evidence of his/her authority to bind the Surety on the date of execution of the bond. Where State Statue requires, certification by a resident agent shall also be provided. 6. RETURN OF BID SECURITY. Within fifteen (15) days after the award of the Contract, the OWNER will return the bid securities to all Bidders whose Bids are not to be further considered in awarding the Contract. All other retained bid securities will be held until the Contract has been finally executed, after which all bid securities, other than Bidders’ bonds and guarantees which have been fortified, will be returned to the respective Bidders whose Bids they accompanied. 7. BASIS OF AWARD. The award will be made by the OWNER on the basis of the Bid from the lowest responsive, responsible Bidder which, in the OWNER’s sole and absolute judgment will best serve the interest of the OWNER. All Bids will be considered on the following basis: Delivery time Bid price Cost of installation Suitability to project requirements Conformance with the terms of the Bid Documents Responsibility and qualification of Bidder The OWNER reserves the right to reject all Bids, or any Bid not in conformance with the intent of the Bid Documents, and to waive any informalities and irregularities in said Bids. 8. EXECUTION OF CONTRACT. The successful Bidder shall, within fifteen (15) days after receiving notice of award, sign and deliver to the OWNER the Contract hereto attached together with the acceptable bonds as required in these Bid Documents. Within fifteen (15) days after receiving the signed Contract with acceptable bond(s) from the successful Bidder, the OWNER’s authorized agent will sign the Contract. Signature by both parties constitutes execution of the Contract. 9. PERFORMANCE AND PAYMENT BONDS. The successful Bidder shall file with the OWNER Performance and Payment Bonds in the full amount (100 percent) of the Contract price, as security for the faithful performance of the Contract and the payment of all persons supplying labor and materials for the Work under this Contract, and to cover all guarantees against defective workmanship or materials, or both, for a period of one (1) year after the date of final acceptance of the Work by the OWNER. The Surety furnishing these bonds shall have a record of service satisfactory to the OWNER, be authorized to do business in the State where the OWNER’s project is located and shall be named on the current list of approved Surety Companies, acceptable on Federal bonds as published by the Audit Staff, Bureau of Accounts, U.S. Treasury Department. The Attorney-in-Fact (Resident Agent) who executes these bonds on behalf of the Surety must attach a notarized copy of his/her power-of-attorney as evidence of his/her authority to bind the Surety on the date of execution of the bond. Page 6 of 29 Grand Island Council Session - 9/22/2020 Page 133 / 393 10. TIME OF COMPLETION. The time of completion of the Work to be performed under this Contract is the essence of the Contract. The time allowed for the completion of the Work is stated in the Bid Data Form. 11. GRATUITIES AND KICKBACKS. City Code states that it is unethical for any person to offer, give, or agree to give any City employee or former City employee, or for any City employee or former City employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. 12. FISCAL YEAR. The City of Grand Island, Nebraska operates on a fiscal year beginning October 1st and ending on the following September 30th. It is understood and agreed that any portion of this agreement which will be performed in a future fiscal year is contingent upon the City Council adopting budget statements and appropriations sufficient to fund such performance. Page 7 of 29 Grand Island Council Session - 9/22/2020 Page 134 / 393 DRAFT Contract # Issued: CONTRACT AGREEMENT THIS AGREEMENT made and entered into by and between [SUCCESSFUL BIDDER], hereinafter called the Contractor, and the CITY OF GRAND ISLAND, NEBRASKA, hereinafter called the City. WITNESSETH: THAT, WHEREAS, in accordance with law, the City has caused contract documents to be prepared and an advertisement calling for bids to be published for BOILER INSPECTION AND REPAIR-FALL 2020 OUTAGE; and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined, and canvassed the bids submitted, and has determined the aforesaid Contractor to be the lowest responsive and responsible bidder, and has duly awarded to said Contractor a contract therefore, for the sum or sums named in the Contractor’s bid, a copy thereof being attached to and made a part of this Contract; NOW, THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual agreements herein contained, the parties have agreed and hereby agree, the City for itself and its successors, and the Contractor for itself, himself/herself, or themselves, and its, his/her, or their successors, as follows: ARTICLE I. That the following documents shall comprise the Contract, and shall together be referred to as the “Agreement” or the “Contract Documents”; 1. This Contract Agreement. 2. City of Grand Island’s Specification for this project. 3. [NAME OF SUCCESSFUL BIDDER] bid signed and dated [DATE OF BID]. In the event of any conflict between the terms of the Contract Documents, the provisions of the document first listed shall prevail. ARTICLE II. That the Contractor shall (a) furnish all tools, equipment, superintendence, transportation, and other construction materials, services and facilities; (b) furnish, as agent for the City, all materials, supplies and equipment specified and required to be incorporated in and form a permanent part of the completed work; (c) provide and perform all necessary labor; and (d) in a good substantial and workmanlike manner and in accordance with the requirements, stipulations, provisions, and conditions of the Contract documents as listed in the attached General Specifications, said documents forming the Contract and being as fully a part thereof as if repeated verbatim herein, perform, execute, construct and complete all work included in and covered by the City’s official award of this Contract to the said Contractor, such award being based on the acceptance by the City of the Contractor’s bid; ARTICLE III. That the City shall pay to the Contractor for the performance of the work embraced in this Contract and the Contractor will accept as full compensation therefore the sum (subject to adjustment as provided by the Contract) of [DOLLAR AMOUNT] ($00.00) for all services, materials, and work covered by and included in the Contract award and designated in the foregoing Article II; payments thereof to be made in cash or its equivalent in the manner provided in the General Specifications. Page 8 of 29 Grand Island Council Session - 9/22/2020 Page 135 / 393 DRAFT Contract # Issued: The total cost of the Contract includes: Base Bid Materials $ .00 Labor $ .00 Applicable Sales Tax $ .00 Total $ .00 Contractor Tax Option _____. The City of Grand Island, Nebraska operates on a fiscal year beginning October 1st and ending on the following September 30th. It is understood and agreed that any portion of this agreement which will be performed in a future fiscal year is contingent upon the City Council adopting budget statements and appropriations sufficient to fund such performance. ARTICLE IV. The Contractor hereby agrees to act as agent for the City in purchasing materials and supplies for the City for this project. The City shall be obligated to the vendor of the materials and supplies for the purchase price, but the Contractor shall handle all payments hereunder on behalf of the City. The vendor shall make demand or claim for payment of the purchase price from the City by submitting an invoice to the Contractor. Invoices can to be presented hard copy or via email to billing@giud.com. Title to all materials and supplies purchased hereunder shall vest in the City directly from the vendor. Regardless of the method of payment, title shall vest immediately in the City. The Contractor shall not acquire title to any materials and supplies incorporated into the project. All invoices shall bear the Contractor’s name as agent for the City. This paragraph will apply only to these materials and supplies actually incorporated into and becoming a part of the finished product of the BOILER INSPECTION AND REPAIR-FALL 2020 OUTAGE. ARTICLE V. That the Contractor shall start work as soon as possible after the Contract is signed and the required bonds and insurance are approved, and that the Contractor shall deliver the equipment, tools, supplies, and materials F.O.B. Platte Generating Station, and complete the work on or before November 14, 2020. ARTICLE VI. The Contractor agrees to comply with all applicable State fair labor standards in the execution of this Contract as required by Section 73-102, R.R.S. 1943. The Contractor further agrees to comply with the provisions of Section 48-657, R.R.S. 1943, pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. During the performance of this Contract, the Contractor and all subcontractors agree not to discriminate in hiring or any other employment practice on the basis, of race, color, religion, sex, national origin, age or disability. The Contractor agrees to comply with all applicable Local, State and Federal rules and regulations. The Contractor agrees to maintain a drug-free workplace policy and will provide a copy of the policy to the City upon request. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. ARTICLE VII. Gratuities and kickbacks: City Code states that it is unethical for any person to offer, give, or agree to give any City employee or former City employee, or for any City employee or former City employee to solicit, demand, accept, or agree to accept from another Page 9 of 29 Grand Island Council Session - 9/22/2020 Page 136 / 393 DRAFT Contract # Issued: person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. [SUCCESSFUL BIDDER] By__________________________________ Date ____________________ Title___________________________________ CITY OF GRAND ISLAND, NEBRASKA By_____________________________________ Date ____________________ Mayor Attest:__________________________________ City Clerk The Contract is in due form according to law and hereby approved. _______________________________________ Date ____________________ Attorney for the City Page 10 of 29 Grand Island Council Session - 9/22/2020 Page 137 / 393 Platte Generating Station / 1035 W. Wildwood Drive / Box 1968 / Grand Island, Nebraska 68802-1968 Phone (308) 385-5496 / FAX (308) 385-5353 R E Q U E S T F O R B I D S - GENERAL SPECIFICATIONS The Bid shall be in accordance with the following and with all attached BID DATA and DETAILED SPECIFICATIONS. All prices are to be furnished and installed FOB, Grand Island, Nebraska. All prices shall be firm, and shall include all sales and use taxes as lawfully assessed under laws and regulations of the State of Nebraska. * If bidder fails to include sales tax in their bid price or takes exception to including sales tax in their bid price, the City will add a 7.5% figure to the bid price for evaluation purposes; however, the City will only pay actual sales tax due. Mailed bids shall include the following on the outside of the mailing envelope: “Boiler Inspection and Repair-Fall 2020 Outage”. All bids submitted by mail must include an original and three copies of the bid. The bid specification and on- line bidding forms are also available at http://www.grand-island.com/business/bids-and-request-for-proposals/bid-calendar under the bid opening date and “Click here for bid document link” through QuestCDN. If submitting through QuestCDN, one original document of the bid is required to be uploaded. No verbal bids will be considered. All sealed bids are due no later than Thursday, September 3, 2020 at 2:15 p.m. local time. to: Mailing Address: City Clerk Street Address: City Clerk City Hall City Hall P. O. Box 1968 100 E. First Street Grand Island, NE 68802-1968 Grand Island, NE 68801 Bids will be opened at this time in the City Hall City Clerk’s Office located on 1st floor of City Hall. Any bid received after the specified date will not be considered. Bids will be evaluated by the Purchaser based on price, schedule, quality, adherence to schedule, plan and specifications, economy and efficiency of operation, experience and reputation of the bidder, ability, capacity, and skill of the bidder to perform contract required and adaptability of the particular items to the specific use intended. The successful bidder will be required to comply with fair labor standards as required by Nebraska R.R.S.73-102 and comply with Nebraska R.R.S. 48-657 pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Contractor shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. The equipment and materials must be new, the latest make or model, unless otherwise specified. Prior to approving the invoice for payment, the City reserves the right to thoroughly inspect and test the equipment to confirm compliance with specifications. Any equipment or material which does not meet the City’s requirements will be returned at vendor’s expense for correction. The invoice will be paid after approval at the next regularly scheduled City Council meeting and occurring after departmental approval of invoice; the City Council typically meets the second and fourth Tuesday of each month. Invoices must be received well in advance of Council date to allow evaluation and processing time. Page 11 of 29 Grand Island Council Session - 9/22/2020 Page 138 / 393 Platte Generating Station / 1035 W. Wildwood Drive / Box 1968 / Grand Island, Nebraska 68802-1968 Phone (308) 385-5496 / FAX (308) 385-5353 Each bidder shall submit with the bid a certified check, a cashier’s check, or bid bond payable to the City of Grand Island in an amount no less than five percent (5%) of the bid price which shall guarantee good faith on the part of the Bidder and the entering into a contract within fifteen (15) days at the bid price if accepted by the City. Your certified check, cashier's check or bid bond must be submitted in a separate envelope attached to the outside of the envelope containing the bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information and correct number of copies in clearly marked and separate envelopes will result in your bid not being opened or considered. Only surety companies authorized to do business in the State of Nebraska may issue bid bonds. Successful bidder shall comply with the City’s insurance requirements; performance and payment bonds are required for this project as outlined in the Detailed Specifications and Instructions to Bidders. All bids shall be valid for at least thirty (30) working days after the bid deadline for evaluation purposes. All bids must be on the bid form and must be signed and dated to be accepted. If exceptions and/or clarifications are noted to the bid, those exceptions must be fully explained on a separate sheet, clearly marked, and included with the Bid. Any changes that are found made to the original bid specification, other than Owner generated Addendums, would result in your bid not being considered. Please contact Lynn Mayhew at 308-385-5494, for questions concerning this specification. Page 12 of 29 Grand Island Council Session - 9/22/2020 Page 139 / 393 BOILER INSPECTION AND REPAIR FALL 2020 OUTAGE DETAILED SPECIFICATION I. SCOPE: This work will generally consist of providing labor, equipment, materials and supervision on a time and material basis to support the inspection and repair of generator components and auxiliaries equipment as needed during the Fall Outage, currently scheduled for October 19, 2020 through November 19, 2020. Such work may consist of: - Hydro testing of the boiler with inspection for tube leaks - Boiler tube repairs - Boiler tube surface preparation for UT inspection by others - Installation of tube shields - Repair of boiler tube alignment attachments - Removal of baffle plates in the economizer - Weld repair of cracks in boiler plate steel In addition, a firm price shall be provided for replacing a 6” Chrome Moly Steel blowdown line as shown in the attached drawings, and the replacement of four (4) coal tips on level “A”, the four (4) CCOFA tips, and two (2) aux air tips. II. OTHER WORK IN PROGRESS: Under separate contracts, there will be numerous other contractors on site for the provision of other repair services. Some primary contracts include: - Precipitator cleaning with grit blast October 20th and duct cleaning through October 27th. - Industrial cleaning in the boiler, bottom ash systems, duct work and spray dry absorber with hydro blasting equipment, grit blasting and vacuum trucks will be performed October 20th-27th. - Turbine Valve Overhaul October 20th through November 15th. - Chimney repairs and structural painting. - ID Fan bearing re-babit. The Contractor shall cooperate with the Owner’s representatives and other contractors on site in maintaining individual work areas, laydown and staging areas, break areas and parking areas so as to minimize interference with one another’s work efforts. The Contractor shall attend periodic joint scheduling meetings to enhance communications and coordination amongst the various Contractors on site. The Owner anticipates locating tooling and equipment for boiler work under this specification on the ground level below the boiler inside the plant and throughout all levels of the main boiler and adjacent platforms. A staging and laydown area will be provided at the ground level immediately outside the southeast corner of the unit. A break area will be provided inside the plant on the second floor. III. DESCRIPTION: The Platte Generating Station is located at 1035 W. Wildwood Drive, two miles south of Grand Island, Nebraska. The Unit 1 steam generator is a natural circulation, superheat/reheat, pulverized coal- fired boiler manufactured by ABB-CE (CE Contract No. 13477). The steam generator produces 765,000 lb/hr (MCR) of steam at 1000 F and 1800 psi which is delivered to a 122,000 kw steam turbine. Steam generator auxiliary equipment includes a vertical rotor, Ljungstrom regenerative air heater (type 27-VI-90), a United Conveyor water impounded “W” type bottom ash storage hopper, and four CE-Raymond pulverizers (type 683 RS). IV. INSPECTIONS AND REPAIRS: The Contractor shall perform the following inspections and repairs to the boiler and auxiliaries. A. Inspections: The Contractor shall perform the inspections and tube UT inspection preparations as soon as Page 13 of 29 Grand Island Council Session - 9/22/2020 Page 140 / 393 possible so that any problem areas discovered can be evaluated and repaired as required. 1. Conduct a thorough visual inspection of the accessible tube shields, hangers, alignment bars and boiler tubing along all retract sootblower paths to identify any repairs needed. Specifically identify sootblower and ash erosion damage in the 1st, 2nd, 3rd and 4th tubes in from each sootblower to such extent as feasible. 2. Clean the tube surfaces in all areas identified for UT inspection during the visual inspection. 3. Inspect the Penthouse and all dead air spaces for casing cracks. B. Non-Pressure Component Repairs: Review all repair recommendations with the Owner’s representative to determine scopes of repair based on inspection results. Contractor shall perform all repairs authorized by the Owner, including but not limited to: 1. Replace tube shields that are missing. Tube shields will be furnished by the City. 2. Repair damaged alignment bars. 3. Repair dislodged spacer bars. 4. Repair the casing cracks in the penthouse and dead air spaces. 5. All other non-pressure component repairs identified and authorized by the Owner. 6. The Contractor will receive approval from the City’s representative for these repairs prior to starting, shall track all repairs and hours, and report status and hours to the City representative daily. Full document before and after repairs. 7. Replace four coal nozzle tips on level “A”, four CCOFA Air tips, and two Aux air tips. 8. Replace 45’ of 6” blowdown drain line to the blowdown tank as per drawing BD-1. C. Pressure Part Repairs: Contractor shall review all recommendations for pressure part repairs with the Owner’s Representative. Those repairs authorized by the Owner will be performed by the Contractor who shall track all repairs and hours, and report status and hours to the City representative daily. Fully document before and after repairs. D. Attachments: 1. BD-1 Blowdown line. (Note The 2” line furthest from the blowdown tank is capped and will not be needed.) 2. 51-001 Boiler Side View 3. 51-721 Boiler Soot Blower Arrangement 4. Babcock Coal / Air Nozzle Drawings pgs 1-7 V. MATERIALS, EQUIPMENT, AND SERVICES PROVIDED BY THE CITY: The City shall provide the materials mentioned, including all tubing, tube shields and clips, electrical power and electrical connections, and a drinking water source. The Owner shall provide temporary, portable restroom facilities. VI. MATERIALS, EQUIPMENT, AND SERVICES PROVIDED BY THE CONTRACTOR: The Contractor shall provide required hand tools, hoists, chain falls, cutting torches and gases, welding machines, welding leads and consumables, and all other equipment and materials necessary to completely perform the work. VII. QUALIFICATIONS: The Contractor shall be a firm specializing in the installation, overhaul, repair, and maintenance of steam generating equipment used in the power generation industry. The Contractor shall be capable of fully performing the work without the assistance of City personnel, except as required for the City to identify specific repair locations. A reference list of projects of similar scope and complexity shall be provided Page 14 of 29 Grand Island Council Session - 9/22/2020 Page 141 / 393 with the bid. The Contractor shall possess a valid ASME “R” stamp and valid welding procedures as typical for utility boilers and as specifically required for welds required in these specifications. All welders shall be certified as required for the work performed and the certification documents shall be available to review at the job site. Prior to award, the Contractor shall submit procedures for all welding required in this specification to the City for review. VIII. FIELD SUPERVISION: The Contractor shall provide an on-site Superintendent to direct the work. The Superintendent shall be thoroughly familiar with Combustion Engineering tangential boilers and auxiliary equipment, and have had previous experience with projects of similar scope. A summary of the experience of the Superintendent proposed for the project shall be provided. IX. SAFETY: The Contractor shall be responsible for compliance with all safety practices as required by the regulatory agencies governing the Contractor’s operations as well as any and all safety requirements of the Contractor’s organization and shall submit historical evidence of such compliance. All personnel working on site will be required to participate in the plant’s safety orientation prior to performing any work on site at PGS and comply with plant safety requirements. The plant has an equipment lockout/tag out procedure to prevent the unauthorized starting of motors and the unauthorized movement of valves and dampers. The Contractor is required to use the procedure and add its own locks/tags on top of the plant lock/tags if required. Removal of plant locks/tags is not allowed and is cause for removal from the plant site. X. SCHEDULE: It is expected that the boiler will be removed from service on October 19th and hydro tested on October 21, 2020. These dates are not guaranteed and remain subject to adjustment based on the needs of the utility. The access to the boiler may be limited at times during the first week of the outage due to other work. The Contractor shall coordinate all work in advance with the Owner. The Contractor shall complete all work by November 14, 2020, to allow the owner to fire the unit in preparation for return to service. There is no separate contractor entrance at the Platte Generating Station. There is one gate with a card access security system and the Contractor may request to use access cards to gain entry rather than request entry and exit each trip. There is a $25.00 charge for each access card that is not returned. XI. SERVICE RATES: The Contractor shall provide lump sum T&M not-to-exceed pricing for the scope of work as specified on the Bid Data Form. A separate sheet shall show the following breakdown of separate lump sum pricing for each of: 1 - Firm price for all Mobilization, Demobilization, Tools, Equipment, supplies, PPE, expendables, supervision and project management, overhead, fixed costs and expenses. 2 – A Lump sum T&M cost of labor for one crew working 10 hours per day October 20-November 14, 2020. For bidding purposes, the crew shall consist of 1 Superintendent, 1 BM General Forman and 3 BM Journeymen. The number of days shall be five (5) days a week for four (4) weeks or 20 days at 10 hours per day. 3 - Provide T&M rate sheets that are the basis of the costs above and which will further be used for all billing, including all modifications to the labor crew required during the performance of the work. 4 - Firm price for Materials and labor to replace the 45’ of 6” blowdown line as shown on drawing BD-1. 5 - Lump sum for replacement of coal nozzles, aux air nozzles, and COFA nozzles. The Platte Generating Station is NOT tax exempt and is subject to 7.5% sales tax. See the Nebraska Department of Revenue web site at www.revenue.state.ne.us for contractor's tax information. Page 15 of 29 Grand Island Council Session - 9/22/2020 Page 142 / 393 XII. SUBMITTALS REQUIRED: A. Contractor shall submit the following documentation for review with the bid: 1. References for at least three (3) projects of a similar scope and for a similar size unit, including a description, name, and phone contact. 2. Subcontractor's names and reference lists. 3. Copy of Contractor’s R stamp. 4. Superintendent’s experience summary. 5. Pricing 6. Firm T&M Unit prices for additions or reductions to the bid labor hours included in the lump sum price, and for any other work added to the project for miscellaneous repairs. 7. Provide all other standard terms and conditions which will be in effect during the project. 8. Any exceptions the bidder wishes to take regarding the Owners specifications and contract documents must be submitted with the bid, and noted on the Bid Data Form. Time is of the essence in the evaluation of proposals, the execution of contract documents and/or issuance of a Purchase Order for the execution of the work. Submittal of proposals that include terms and conditions unacceptable to the Owner, or that lack the information and clarity required by these specifications may be subject to rejection at the sole discretion of the Owner. XIII. SITE CONTACT: All bidders shall have visited the site prior to bidding to familiarize themselves with site conditions affecting the work. To arrange a site visit or for any questions regarding this specification, contact Lynn Mayhew at 308-385-5494 or email lmayhew@giud.com XIV. INSURANCE: The Contractor shall comply with the attached Insurance Requirements XV. PERFORMANCE AND PAYMENT BONDS: The successful Bidder shall file with the OWNER Performance and Payment Bonds in the full amount (100 percent) of the Contract price, as security for the faithful performance of the Contract and the payment of all persons supplying labor and materials for the Work under this Contract, and to cover all guarantees against defective workmanship or materials, or both, for a period of 1 year after the date of final acceptance of the Work by the OWNER. The Surety furnishing these bonds shall have a record of service satisfactory to the OWNER, be authorized to do business in the State where the OWNER’s project is located and shall be named on the current list of approved Surety Companies, acceptable on Federal bonds as published by the Audit Staff, Bureau of Accounts, U.S. Treasury Department. The Attorney-in-Fact (Resident Agent) who executes these bonds on behalf of the Surety must attach a notarized copy of his power-of-attorney as evidence of his authority to bind the Surety on the date of execution of the bond. VII. Time and Material Accounting: Contractor shall be required to maintain accurate job logs and daily time sheets detailing all work performed and expenses incurred in the same format as the bid detail submittal for T&M work. Daily time sheets shall identify all individuals by name, craft and all hours worked on each portion of the work. Such job logs and time sheets shall accurately account for all man-hours with clear separation and identification of Time, equipment and Material as required accounting for the actual work hours and expenses. The timesheets/logs shall clearly detail the specific work that was accomplished during the shift. These sheets will be presented to the Owner’s representative on a daily basis for review with the Contractor. The Owners representative will sign these documents as a record of receipt and review only. Any corrections that need to be made to such signed documents shall be implemented upon the discovery of the error and both parties shall initial the change made on the form. These records will then serve as record of the work performed and a basis for determining the final billing. Page 16 of 29 Grand Island Council Session - 9/22/2020 Page 143 / 393 R E Q U E S T F O R B I D S - S I T E C O N D I T I O N S BOILER INSPECTION AND REPAIR – FALL 2020 OUTAGE Site Visit: Bidders shall visit the site in order to inform themselves of the conditions under which the work is to be performed, concerning the site of the work, the nature of the existing facilities, the obstacles which may be encountered, the sequence of the work, and all other relevant matters concerning the work to be performed. No extra compensation shall be allowed by reason of the failure of such bidder to fully inform themselves of said site conditions prior to the bidding. The Contractor shall employ, so far as possible, such methods and means in the carrying out of their work as will not cause any interruption or interference with the City’s operations and any other contractors. A site visit may be arranged by contacting Lynn Mayhew at (308) 385-5496. Signature of person visiting site: __________________________________________________________________ Signature of Utilities personnel witnessing visit: ______________________________________________________ Date of Visit: _________________________________________________________________________________ Platte Generating Station / 1035 W. Wildwood Drive / Box 1968 / Grand Island, Nebraska 68802-1968 Phone (308) 385-5496 / FAX (308) 385-5353 Page 17 of 29 Grand Island Council Session - 9/22/2020 Page 144 / 393 MINIMUM INSURANCE REQUIREMENTS CITY OF GRAND ISLAND, NEBRASKA The successful bidder shall obtain insurance from companies authorized to do business in Nebraska of such types and in such amounts as may be necessary to protect the Bidder and the interests of the City against hazards or risks of loss as hereinafter specified. This insurance shall cover all aspects of the Bidder's operations and completed operations. Failure to maintain adequate coverage shall not relieve Bidder of any contractual responsibility or obligation. Minimum insurance coverage shall be the amounts stated herein or the amounts required by applicable law, whichever are greater. 1. WORKERS COMPENSATION AND EMPLOYER'S LIABILITY This insurance shall protect the Bidder against all claims under applicable State workers compensation laws. This insurance shall provide coverage in every state in which work for this project might be conducted. The liability limits shall not be less than the following: Workers Compensation Statutory Limits Employers Liability $100,000 each accident $100,000 each employee $500,000 policy limit 2. BUSINESS AUTOMOBILE LIABILITY This insurance shall be written in comprehensive form and shall protect the Bidder, Bidder’s employees, or subcontractors from claims due to the ownership, maintenance, or use of a motor vehicle. The liability limits shall not be less than the following: Bodily Injury & Property Damage $ 500,000 Combined Single Limit 3. COMPREHENSIVE GENERAL LIABILITY The comprehensive general liability coverage shall contain no exclusion relative to explosion, collapse, or underground property. The liability limits shall not be less than the following: Bodily Injury & Property Damage $ 500,000 each occurrence $1,000,000 aggregate 4. UMBRELLA LIABILITY INSURANCE This insurance shall protect the Bidder against claims in excess of the limits provided under employer's liability, comprehensive automobile liability, and commercial general liability policies. The umbrella policy shall follow the form of the primary insurance, including the application of the primary limits. The liability limits shall not be less than the following: Bodily Injury & Property Damage $1,000,000 each occurrence $1,000,000 general aggregate Page 18 of 29 Grand Island Council Session - 9/22/2020 Page 145 / 393 5. ADDITIONAL REQUIREMENTS The City may require insurance covering a Bidder or subcontractor more or less than the standard requirements set forth herein depending upon the character and extent of the work to be performed by such Bidder or subcontractor. Insurance as herein required shall be maintained in force until the City releases the Bidder of all obligations under the Contract. The Bidder shall provide and carry any additional insurance as may be required by special provisions of these specifications. 6. CERTIFICATE OF INSURANCE Satisfactory certificates of insurance shall be filed with the City prior to starting any work on this Contract. The certificates shall show the City as an additional insured on all coverage except Workers Compensation. The certificate shall state that thirty (30) days written notice shall be given to the City before any policy is cancelled (strike the "endeavor to" wording often shown on certificate forms). If the Bidder cannot have the “endeavor to” language stricken, the Bidder may elect to provide a new certificate of insurance every thirty (30) days during the contract. Bidder shall immediately notify the City if there is any reduction of coverage because of revised limits or claims paid which affect the aggregate of any policy. Page 19 of 29 Grand Island Council Session - 9/22/2020 Page 146 / 393 Page 20 of 29 Grand Island Council Session - 9/22/2020 Page 147 / 393 Page 21 of 29 Grand Island Council Session - 9/22/2020 Page 148 / 393 BABCOCK POWER SERVICES INC. Page 22 of 29 Grand Island Council Session - 9/22/2020 Page 149 / 393 BABCOCK POWER SERVICES INC. Page 23 of 29 Grand Island Council Session - 9/22/2020 Page 150 / 393 BABCOCK POWER SERVICES INC. Page 24 of 29 Grand Island Council Session - 9/22/2020 Page 151 / 393 BABCOCK POWER SERVICES INC. BILL OF MATERIAL Page 25 of 29 Grand Island Council Session - 9/22/2020 Page 152 / 393 BABCOCK POWER SERVICES INC. Page 26 of 29 Grand Island Council Session - 9/22/2020 Page 153 / 393 BABCOCK POWER SERVICES INC. Page 27 of 29 Grand Island Council Session - 9/22/2020 Page 154 / 393 Page 28 of 29 Grand Island Council Session - 9/22/2020 Page 155 / 393 Page 29 of 29 Grand Island Council Session - 9/22/2020 Page 156 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-224 WHEREAS, the City of Grand Island invited sealed bids for Boiler Inspection and Repair at Platte Generation Station – Fall 2020 Outage, according to plans and specifications on file with the Utilities Department; and WHEREAS, on September 3, 2020, bids were received, opened and reviewed; and WHEREAS, Locke AMI of Olathe, Kansas, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $199,758.00; and WHEREAS, the bid of Locke AMI is less than the estimate for Boiler Inspection and Repair at Platte Generating Station – Fall 2020 Outage. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Locke AMI, in the amount of $199,758.00, for Boiler Inspection and Repair at Platte Generating Station – Fall 2020 Outage, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 157 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-7 #2020-225 - Approving Bid Award - Purchase of Sulfuric Acid with Telemetry Program Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 158 / 393 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Purchase of Sulfuric Acid with Telemetry Program Presenter(s):Timothy G. Luchsinger, Utilities Director Background The Platte Generating Station utilizes a cooling tower, condenser and circulating piping as part of the plant’s cooling water system. The cooling tower uses heat exchangers to dissipate large heat loads to the atmosphere. Bulk sulfuric acid at the Platte Generating Power Plant is used for the pH control of the cooling tower system. The system’s cooling water impurities are concentrated through an evaporative cooling process and requires chemical treatment to prevent scaling, corrosion, and contamination and assists with conductivity. Depending on the time of year and the production load, approximately 140 gallons are used per day. The current contract to provide the additive is complete. Plant staff developed specifications for the purchase of sulfuric acid for another year and issued for bid. Discussion The Utilities Department solicits bids annually for the sulfuric acid. The specifications require a firm price for the product to maintain the guaranteed dose rate. Bids were publicly opened on September 10, 2020. One bid was received as listed below. The engineer’s estimate for this project was $100,000.00. Estimated Telemetry Adjusted Bidder Unit Price/Ton Annual cost Program Bid Price Univar USA Omaha, NE $ 156.00 $ 71,557.20 $ 0 $71,557.20 Department staff has reviewed the bid for compliance with the City’s detailed specifications. The bid was evaluated based upon the unit cost per ton, and the cost of installing a telemetry program, if needed. Univar USA is compliant with specifications and less than the engineer’s estimate. Grand Island Council Session - 9/22/2020 Page 159 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the purchase of Sulfuric Acid with Telemetry Program be awarded to Univar USA from Kent, Washington, as the low responsive bidder, for a not-to-exceed price of $156.00 per ton; an annual amount estimate at $71,557.20. Sample Motion Move to approve bid award for the Purchase of Sulfuric Acid with Telemetry Program in the amount of $156.00 per ton per gallons of treated water, to Univar USA from Kent, Washington. Grand Island Council Session - 9/22/2020 Page 160 / 393 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:September 10, 2020 at 2:00 p.m. FOR:Sulfuric Acid with Telemetry Program DEPARTMENT:Utilities ESTIMATE:$100,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:August 31, 2020 NO. POTENTIAL BIDDERS:1 SUMMARY Bidder:Univar Solutions Kent, WA Bid Security:Fidelity and Deposit Company of Maryland Exceptions:None Bid Price: Unit Price:$ 156.00 Sales Tax:$ 5366.79 Annual Est.:$71,557.20 Telemetry Cost:$0.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Scott Sekutera, Reg. & Enviorn. Mgr. Karen Nagel, Utilities Secretary P2229 Grand Island Council Session - 9/22/2020 Page 161 / 393 Working Together for a Better Tomorrow. Today. SPECIFICATION PACKAGE for PURCHASE OF SULFURIC ACID WITH TELEMETRY PROGRAM Bid Opening Date/Time Thursday, September 10, 2020 at 2:00 p.m. local time City of Grand Island, City Hall 100 East 1st Street, P.O. Box 1968 Grand Island, NE 68802-1968 Contact Scott Sekutera City of Grand Island – Utilities Department Platte Generating Station 308/385-5495 Date issued: August 31, 2020 Grand Island Council Session - 9/22/2020 Page 162 / 393 ADVERTISEMENT TO BIDDERS FOR PURCHASE OF SULFURIC ACID WITH TELEMETRY PROGRAM FOR CITY OF GRAND ISLAND, NEBRASKA Sealed bids for Purchase of Sulfuric Acid with Telemetry Program will be received at the office of the City Clerk, 100 E. First Street, P.O. Box 1968, Grand Island, Nebraska 68802, until Thursday, September 10, 2020 at 2:00 p.m. local time, FOB the City of Grand Island, freight prepaid. Bids will be publicly opened at this time in the Grand Island City Hall City Clerk’s Office located on 1st floor of City Hall. Submit an original and three copies if submitting by mail. Bid proposal documents package and any Addenda are also available on-line at www.grand-island.com under Business-Bids and Request for Proposals/Bid Calendars under the bid opening date and can be downloaded from the QuestCDN website for a fee. Submitting through QuestCDN requires one original document of the bid to be uploaded. Bids received after the specified time will not be considered. The successful bidder will be required to comply with fair labor standards as required by Nebraska R.R.S.73-102 and comply with Nebraska R.R.S. 48-657 pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Successful bidder shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. Each bidder shall submit with the bid a certified check, a cashiers check, or bid bond payable to the City of Grand Island in an amount no less than five percent (5%) of the bid price which shall guarantee good faith on the part of the bidder and the entering into a contract within fourteen (14) days at the bid price if accepted by the City. Your certified check, cashier's check or bid bond must be submitted in a separate envelope attached to the outside of the envelope containing the bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information and correct number of copies in clearly marked and separate envelopes will result in your bid not being opened or considered. Only surety companies authorized to do business in the State of Nebraska may issue bid bonds. Bids will be evaluated by the Purchaser based on price, schedule, quality, adherence to schedule, plan and specifications, economy and efficiency of operation, experience and reputation of the bidder, ability, capacity, and skill of the bidder to perform contract required and adaptability of the particular items to the specific use intended. The Purchaser reserves the right to reject any or all bids, to waive irregularities therein, and to accept whichever bid that may be in the best interest of the City, at its sole discretion. No bidder may withdraw his/her bid for a period of thirty (30) days after date of bid opening. RaNae Edwards, City Clerk Advertised Page 2 of 11 Grand Island Council Session - 9/22/2020 Page 163 / 393 (All bids must be submitted on this form) PURCHASE OF SULFURIC ACID WITH TELEMETRY PROGRAM BID DATA FORM CITY OF GRAND ISLAND GRAND ISLAND, NE The undersigned Bidder, having examined all specifications and other bidding documents, and all addenda thereto, and being acquainted with and fully understanding all conditions relative to the specified materials and equipment, hereby proposes to provide FOB the City of Grand Island, freight prepaid, Sulfuric Acid with telemetry program at the following price for the term beginning October 1, 2020 through September 30, 2021 with the option to extend a second year. Specification All Sulfuric Acid furnished shall conform to the following specifications: - STRENGTH (%H2SO4) Low Limit - 93.19 Upper Limit - 94.50 - IRON (FE) ppm Low Limit – (-) Upper Limit - 50 - Specific Gravity Low Limit – 1.8354 Upper Limit - (-) Bid Price Delivered Unit Price Bid: $_______________ per ton of sulfuric acid delivered to and placed into the plant’s bulk sulfuric acid storage system within 24-48 hours after receipt of order. No adjustment will be made in the “Delivered Unit Price Bid” if the actual quantity ordered varies from the estimated quantity needed. Sales Tax $ ________________________ Annual Total Estimated Sulfuric Acid Cost $________________________ Telemetry program Cost $ _______________________________________________ Bidder’s Certification The undersigned bidder hereby certifies that the Sulfuric Acid quoted above is in accordance with all specifications and requirements defined herein. All chemical costs should be submitted as delivered pricing per ton and shall provide the exact delivered amounts per ton. _________________________________ (Date) _______________________________________________________________________________ Bidder Company Name _______________________________________________________________________________ Company Address City State Zip Code _______________________________________________________________________________ (Signature) _______________________________________________________________________________ Telephone Number Email Address Page 3 of 11 Grand Island Council Session - 9/22/2020 Page 164 / 393 By checking this box, Bidder acknowledges there are Exceptions noted to the bid. NOTE: Any exceptions to specifications must be fully explained on a separate sheet attached to this Bid Data Form. * If bidder fails to include sales tax in their bid price or takes exception to including sales tax in their bid price, the City will add a 7.5% figure to the bid price for evaluation purposes; however, the City will only pay actual sales tax due. According to Nebraska Sales and Use Tax Requirements, Section 1-017, Contractors, check which option you have selected to file with the Nebraska Department of Revenue: Nebraska law provides a sales and use tax exemption on contractor labor charges for the construction, repair, or annexation of any structure used for the generation, transmission, or distribution of electricity. Separately stated contractor labor would be exempt, all materials are taxable according to the contractor's option. Option 1 (Section 1-017.05)_____ Option 2 (Section 1-017.06)_____ Option 3 (Section 1-017.07)_____ If the Nebraska sales and use tax election is not filed or noted above, the contractor will be treated as a retailer under Option 1 for sales and use tax purposes. End of Bid Data Form Page 4 of 11 Grand Island Council Session - 9/22/2020 Page 165 / 393 CHECKLIST FOR BID SUBMISSION FOR PURCHASE OF SULFURIC ACID WITH TELEMETRY PROGRAM Bids must be received by the City Clerk before 2:00 p.m. on Thursday, September 10, 2020. The following items must be completed for your bid to be considered.  A signed original and three (3) copies of the bidding documents.  A reference list of at least three (3) projects of similar scope and complexity.  Firm unit pricing in case adjustments are necessary, and breakout of sales tax pricing.  A detailed description ensuring the sulfuric acid furnished confirms to the required specifications.  A detailed description on the telemetry monitor.  Acknowledgment of Addenda Number(s) .  Bidders must complete and sign the Bid Data Form provided in these Documents. All blank spaces must be filled in. Bidders shall acknowledge receipt of any Addenda information on the Bid Data Form.  A certified check, cashiers check or bid bond in a separate envelope attached to the outside of the envelope containing the bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information in clearly marked and separate envelopes will result in your bid not being opened. Please check off each item as completed. ________________________________________ _______________________________________ Signature Company Page 5 of 11 Grand Island Council Session - 9/22/2020 Page 166 / 393 R E Q U E S T F O R B I D S - GENERAL SPECIFICATIONS The Bid shall be in accordance with the following and with all attached BID DATA and DETAILED SPECIFICATIONS. All prices are to be furnished and installed FOB, Grand Island, Nebraska. All prices shall be firm, and shall include all sales and use taxes as lawfully assessed under laws and regulations of the State of Nebraska. * If bidder fails to include sales tax in their bid price or takes exception to including sales tax in their bid price, the City will add a 7.5% figure to the bid price for evaluation purposes; however, the City will only pay actual sales tax due. Bids shall include the following on the outside of the mailing envelope: “Purchase of Sulfuric Acid with Telemetry Program”. All bids submitted by mail must include an original and three copies of the bid. The bid specification and on-line bidding forms are also available at http://www.grand-island.com/business/bids-and- request-for-proposals/bid-calendar under the bid opening date and “Click here for bid document link” through QuestCDN. If submitting through QuestCDN, one original document of the bid is required to be uploaded. No verbal bids will be considered. All sealed bids are due no later than Thursday, September 10, 2020 at 2:00 p.m. local time to: Mailing Address: City Clerk Street Address: City Clerk City Hall City Hall P. O. Box 1968 100 E. First Street Grand Island, NE 68802-1968 Grand Island, NE 68801 Bids will be opened at this time in the City Hall Council Conference Room #1 located on 1st floor of City Hall. Any bid received after the specified date will not be considered. No verbal bid will be considered. Bids will be evaluated by the Purchaser based on price, schedule, quality, adherence to schedule, plan and specifications, economy and efficiency of operation, experience and reputation of the bidder, ability, capacity, and skill of the bidder to perform contract required and adaptability of the particular items to the specific use intended. The successful bidder will be required to comply with fair labor standards as required by Nebraska R.R.S.73-102 and comply with Nebraska R.R.S. 48-657 pertaining to contributions to the Unemployment Compensation Fund of the State of Nebraska. Contractor shall maintain a drug free workplace policy. Every public contractor and his, her or its subcontractors who are awarded a contract by the City for the physical performance of services within the State of Nebraska shall register with and use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. The equipment and materials must be new, the latest make or model, unless otherwise specified. Prior to approving the invoice for payment, the City reserves the right to thoroughly inspect and test the equipment to confirm compliance with specifications. Any equipment or material which does not meet the City’s requirements will be returned at vendor’s expense for correction. The invoice will be paid after approval at the next regularly scheduled City Council meeting and occurring after departmental approval of invoice; the City Council typically meets the second and fourth Tuesday of each month. Invoices must be received well in advance of Council date to allow evaluation and processing time. Platte Generating Station / 1035 W. Wildwood Drive / Box 1968 / Grand Island, Nebraska 68802-1968 Phone (308) 385-5496 / FAX (308) 385-5353 Page 6 of 11 Grand Island Council Session - 9/22/2020 Page 167 / 393 Each bidder shall submit with the bid a certified check, a cashier’s check, or bid bond payable to the City of Grand Island in an amount no less than five percent (5%) of the bid price which shall guarantee good faith on the part of the Bidder and the entering into a contract within fourteen (14) days at the bid price if accepted by the City. Your certified check, cashier's check or bid bond must be submitted in a separate envelope attached to the outside of the envelope containing the bid. Each envelope must be clearly marked indicating its contents. Failure to submit the necessary qualifying information and correct number of copies in clearly marked and separate envelopes will result in your bid not being opened or considered. Only surety companies authorized to do business in the State of Nebraska may issue bid bonds. Successful bidder shall comply with the City’s insurance requirements; performance and payment bonds may be required for this project if outlined in the Detailed Specifications and Instructions to Bidders. All bids shall be valid for at least thirty (30) working days after the bid deadline for evaluation purposes. All bids must be on the bid form and must be signed and dated to be accepted. If exceptions and/or clarifications are noted to the bid, those exceptions must be fully explained on a separate sheet, clearly marked, and included with the Bid Data Form. Any changes that are found made to the original bid specification, other than Owner generated Addendums, would result in your bid not being considered. Please contact Scott Sekutera at 308-385-5495, for questions concerning this specification. Platte Generating Station / 1035 W. Wildwood Drive / Box 1968 / Grand Island, Nebraska 68802-1968 Phone (308) 385-5496 / FAX (308) 385-5353 Page 7 of 11 Grand Island Council Session - 9/22/2020 Page 168 / 393 Detailed Specification Purchase of Sulfuric Acid with Telemetry Program SCOPE: The City of Grand Island Utilities is accepting bids for the purchase of Sulfuric Acid and installation of a Telemetry monitoring program at Platte Generating Station. LOCATION: Platte Generating Station is located at 1035 West Wildwood Drive, in Grand Island, Nebraska. SPECIFICATIONS: All Sulfuric Acid furnished shall conform to the following specifications: - STRENGTH (%H2SO4) Low Limit - 93.19 Upper Limit - 94.50 - IRON (FE) ppm Low Limit – (-) Upper Limit - 50 - Specific Gravity Low Limit – 1.8354 Upper Limit - (-) A Telemetry program will be included to monitor real-time sulfuric acid inventory and transmit information. This program will facilitate automated replenishment, eliminating manual measurements and emergency delivery requests. DELIVERY: Delivery shall be made to the plant’s bulk sulfuric acid storage system located on the plant site at 1035 W. Wildwood Drive, two (2) miles south of Grand Island, Nebraska. The sulfuric acid shall be delivered F.O.B. at the plant site during normal business hours within 24-48 hours after receipt of order. QUANTITY: The quantity of sulfuric acid required will vary depending on operating conditions, equipment conditions, and unit outage schedules. In the past, the quantity required has varied in range from 3,000 to 5,000 gallons per month. This quantity is noted to assist the contractor in bidding and is not guaranteed. TERMS: October 1, 2020 through September 30, 2021 with the option to extend a second year. PRICING: A firm delivered price is requested for sulfuric acid per ton for a one (1) year term from October 1, 2020 to September 30, 2021 with the option to extend a second year. The Contractor may bid a firm delivered price which is preferred, or include details of how the price will be escalated. BID SUBMITTAL: Bids shall submit the Bid Data Form provided with these specifications. All blanks, information requested, and calculations required on the Bid Data Form shall be completed by the Bidder. The Bid Data Form shall be signed by an officer of the Bidder’s company or the Bid Data Form shall be accompanied by an authorization from the Board of Directors for the person to sign the Bid Data Form, and thereby obligate the Bidder to comply with all terms and conditions of these Detailed Specifications, and the City of Grand Island General Specifications. All Bids must be submitted intact in a sealed envelope, so marked as to indicate its contents without being opened, and delivered in person or addressed and mailed according to the instructions in the General Specification and the Advertisement for Bids. The bid specification and on-line bidding forms are also available at http://www.grand-island.com/business/bids-and-request-for-proposals/bid-calendar under the bid opening date and “Click here for bid document link” through QuestCDN. If submitting Page 8 of 11 Grand Island Council Session - 9/22/2020 Page 169 / 393 through QuestCDN, one original document of the bid is required to be uploaded. No verbal bids will be considered. CONTACT: Questions regarding this specification may be directed to Scott Sekutera or Rob Zobel at 308-385-5496. INSURANCE REQUIREMENTS: Contractor agrees to the terms of the City’s Insurance Requirements attached. Page 9 of 11 Grand Island Council Session - 9/22/2020 Page 170 / 393 MINIMUM INSURANCE REQUIREMENTS CITY OF GRAND ISLAND, NEBRASKA The successful bidder shall obtain insurance from companies authorized to do business in Nebraska of such types and in such amounts as may be necessary to protect the Bidder and the interests of the City against hazards or risks of loss as hereinafter specified. This insurance shall cover all aspects of the Bidder's operations and completed operations. Failure to maintain adequate coverage shall not relieve Bidder of any contractual responsibility or obligation. Minimum insurance coverage shall be the amounts stated herein or the amounts required by applicable law, whichever are greater. 1. WORKERS COMPENSATION AND EMPLOYER'S LIABILITY This insurance shall protect the Bidder against all claims under applicable State workers compensation laws. This insurance shall provide coverage in every state in which work for this project might be conducted. The liability limits shall not be less than the following: Workers Compensation Statutory Limits Employers Liability $100,000 each accident $100,000 each employee $500,000 policy limit 2. BUSINESS AUTOMOBILE LIABILITY This insurance shall be written in comprehensive form and shall protect the Bidder, Bidder’s employees, or subcontractors from claims due to the ownership, maintenance, or use of a motor vehicle. The liability limits shall not be less than the following: Bodily Injury & Property Damage $ 500,000 Combined Single Limit 3. COMPREHENSIVE GENERAL LIABILITY The comprehensive general liability coverage shall contain no exclusion relative to explosion, collapse, or underground property. The liability limits shall not be less than the following: Bodily Injury & Property Damage $ 500,000 each occurrence $1,000,000 aggregate 4. UMBRELLA LIABILITY INSURANCE This insurance shall protect the Bidder against claims in excess of the limits provided under employer's liability, comprehensive automobile liability, and commercial general liability policies. The umbrella policy shall follow the form of the primary insurance, including the application of the primary limits. The liability limits shall not be less than the following: Bodily Injury & Property Damage $1,000,000 each occurrence $1,000,000 general aggregate 5. ADDITIONAL REQUIREMENTS The City may require insurance covering a Bidder or subcontractor more or less than the standard requirements set forth herein depending upon the character and extent of the work to be performed by such Bidder or subcontractor. Insurance as herein required shall be maintained in force until the City releases the Bidder of all obligations under the Contract. The Bidder shall provide and carry any additional insurance as may be required by special provisions of these specifications. Page 10 of 11 Grand Island Council Session - 9/22/2020 Page 171 / 393 6. CERTIFICATE OF INSURANCE Satisfactory certificates of insurance shall be filed with the City prior to starting any work on this Contract. The certificates shall show the City as an additional insured on all coverage except Workers Compensation. The certificate shall state that thirty (30) days written notice shall be given to the City before any policy is cancelled (strike the "endeavor to" wording often shown on certificate forms). If the Bidder cannot have the “endeavor to” language stricken, the Bidder may elect to provide a new certificate of insurance every thirty (30) days during the contract. Bidder shall immediately notify the City if there is any reduction of coverage because of revised limits or claims paid which affect the aggregate of any policy. Page 11 of 11 Grand Island Council Session - 9/22/2020 Page 172 / 393 Grand Island Council Session - 9/22/2020 Page 173 / 393 Grand Island Council Session - 9/22/2020 Page 174 / 393 Grand Island Council Session - 9/22/2020 Page 175 / 393 Grand Island Council Session - 9/22/2020 Page 176 / 393 Grand Island Council Session - 9/22/2020 Page 177 / 393 Grand Island Council Session - 9/22/2020 Page 178 / 393 Grand Island Council Session - 9/22/2020 Page 179 / 393 Grand Island Council Session - 9/22/2020 Page 180 / 393 Grand Island Council Session - 9/22/2020 Page 181 / 393 Grand Island Council Session - 9/22/2020 Page 182 / 393 Grand Island Council Session - 9/22/2020 Page 183 / 393 Grand Island Council Session - 9/22/2020 Page 184 / 393 Grand Island Council Session - 9/22/2020 Page 185 / 393 Grand Island Council Session - 9/22/2020 Page 186 / 393 Grand Island Council Session - 9/22/2020 Page 187 / 393 Grand Island Council Session - 9/22/2020 Page 188 / 393 Grand Island Council Session - 9/22/2020 Page 189 / 393 Grand Island Council Session - 9/22/2020 Page 190 / 393 Grand Island Council Session - 9/22/2020 Page 191 / 393 Grand Island Council Session - 9/22/2020 Page 192 / 393 Grand Island Council Session - 9/22/2020 Page 193 / 393 Grand Island Council Session - 9/22/2020 Page 194 / 393 Grand Island Council Session - 9/22/2020 Page 195 / 393 Grand Island Council Session - 9/22/2020 Page 196 / 393 Grand Island Council Session - 9/22/2020 Page 197 / 393 Grand Island Council Session - 9/22/2020 Page 198 / 393 Grand Island Council Session - 9/22/2020 Page 199 / 393 Grand Island Council Session - 9/22/2020 Page 200 / 393 Grand Island Council Session - 9/22/2020 Page 201 / 393 Grand Island Council Session - 9/22/2020 Page 202 / 393 Grand Island Council Session - 9/22/2020 Page 203 / 393 Grand IslandCouncil Session - 9/22/2020Page 204 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-225 WHEREAS, the City Water Department invited sealed bids for Purchase of Sulfuric Acid with Telemetry Program; and WHEREAS, on September 10, 2020, bids were received, opened and reviewed; and WHEREAS, Univar USA, of Omaha, Nebraska, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, for a Unit Price per ton of $156.00, for an annual amount estimated at $71,557.20; and WHEREAS, the bid of Univar USA, is less than the estimate for Purchase of Sulfuric Acid with Telemetry Program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Univar USA, for a unit price per ton of $156.00, for an annual amount estimated at $71,557.20, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _____________________________ Roger G. Steele, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 205 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-8 #2020-226 - Approving the Renewal of Property, Peril, Fire & Terrorism Insurance with FM Global for 2020-2021 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 206 / 393 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Renewal of Machinery Property Peril, Fire and Terrorism Insurance with FM Global for 2020 - 2021 Presenter(s):Timothy Luchsinger, Utilities Director Background The Utilities Department Boiler and Machinery Property Peril and Fire insurance is specifically designed for Electric Utility and is readily adaptable to the Water Utility, which is also included in the coverage. The standard policy excludes losses due to acts of terrorism unless the optional Terrorism Insurance is accepted. The Utilities Department’s insurance provider, FM Global, provided the attached proposal for renewal of the present coverage. The complete policy is available in the Utilities office for review, along with a Policy Holder Disclosure form for execution by the City, either accepting or rejecting terrorism coverage. The renewal proposal and proposed policy have been reviewed by the Legal Department. Discussion Key provisions included in the proposed renewal are a change in the insured valuation from $504,619,891 to $510,519,889 and an annual all-risk premium change from $447,617.00 for the current year to $655,114 for the 2020-2021 year, and an annual Terrorism Insurance premium change from $24,474 for the current year to $36,711 for the 2020-2021 year. The insured valuation of assets was reviewed by Utilities Department staff and is in line with replacement costs seen in the utility industry, and due to feedback form other plants that we participate in ownership, a premium increase was expected due to industry trends, however the resulting policy premium change of almost 50% was not expected. Our insurance broker, INSUR, investigated other options including other insurance carriers and changes in deductible levels. Of the carriers solicited, five declined to quote coverage, and one responded they could for about $625,000 to $650,000 without Grand Island Council Session - 9/22/2020 Page 207 / 393 terrorism coverage. INSUR advised that the proposed coverage form did not compare favorably to FM Global and advised not to pursue. FM Global came back with a premium savings of $33,000 by raising the deductible from $500,000 to $750,000 and a premium savings of $83,000 by raising the deductible from $500,000 to $1,000,000. The revised proposal increasing the deductible to $1,000,000 for an annual premium of $572,114 is recommended by the Utilities management staff. The probability that a relatively remote location in the central part of the nation would be targeted for a terrorist attack may be very unlikely, but the determination of a terrorist attack is not clearly defined, such as an attack similar to the Oklahoma City Federal Building. Regardless of the cause, the loss of a high valued asset as the Platte Generating Station must be protected from risk, and the acceptance of Terrorism Insurance is recommended. Execution of the Notice of Terrorism Insurance Coverage form is required annually and is recommended by the Utilities Department for approval. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve renewal of the Utilities Department’s Terrorism Insurance with FM Global with execution of the Notice of Terrorism Insurance Coverage form to accept that coverage. Sample Motion Move to approve renewal of the Utilities Department’s Terrorism Insurance with FM Global with execution of the Notice of Terrorism Insurance Coverage form to accept that coverage. Grand Island Council Session - 9/22/2020 Page 208 / 393 City of Grand Island 2020 FM Global Property Insurance Proposal Presented: August 25, 2020 Grand Island Council Session - 9/22/2020 Page 209 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 2 of 8 Partnering with FM Global This renewal marks the 37th anniversary. Thank you very much for the strong partnership and for working to achieve such excellent loss prevention and resilience! Over the past year, FM Global has enjoyed partnering with The City of Grand Island to protect the value your business creates. FM Global is pleased to provide you with the following insurance proposal for the October 1st, 2020 renewal. Thank you for your business and we look forward to the continued partnership. This document details the pricing, coverage and planned insurance related services for The City of Grand Island over the coming year. Below are some highlights of FM Global: ▪ Responsive Claims Handling – As a mutual organization, FM Global is deeply committed to meeting the needs of our clients, who are also our owners. Accordingly, our mutuality heavily influences our claims-handling activities. Client satisfaction is our ultimate pursuit and a true measure of our mutual success. An Advisen survey of risk managers deemed FM Global as “the most highly regarded insurer in property claims-handling.” Further, FM Global was identified as their “first choice,” for property claims-handling by a wide margin – more than twice that of any other insurer. Survey participants ranked insurers based on a variety of claims-handling best practices, including expertise, equitable settlements, prompt payment and good communication. ▪ Favorite among Risk Managers – FM Global was top rated by National Underwriter Property & Casualty Magazine for Property and Boiler and Machinery Insurance. The annual survey recognizes the “top” carriers named by risk professionals in their efforts to mitigate exposures. ▪ FM Global maintains a solid balance sheet with ample liquidity to meet policyholder obligations. As of December 31st, 2019, Policyholders’ Surplus was US $14.6 billion and Gross Premium in force was US $6.0 billion. Our financial strength and stability have been affirmed by major industry rating agencies, principally: Grand Island Council Session - 9/22/2020 Page 210 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 3 of 8 FM Global Difference FM Global is a different kind of insurance company. We are a mutual company owned by our policyholders, and we write only property insurance. Additionally, FM Global provides engineering- driven underwriting and risk management solutions, ground breaking property loss prevention research, and prompt, professional claims handling. Our products and services directly support our policyholders’ overall risk management objectives through: • Understanding the nature and reality of your specific risks. • Establishing sound loss prevention solutions that safeguard against loss. • Develop cost-effective insurance and risk transfer solutions backed by large, stable capacity. Engineering Services FM Global provides loss prevention consulting services, which include on-site risk evaluations, jurisdictional services, plan review and construction management services. Creating Cyber Resilience The evolving Cyber risks are showing us that they are truly Global exposures. We have seen losses where a company’s assets can be affected throughout multiple locations all in one single event. At FM Global we believe the majority of loss is preventable, including Cyber. Due to this evolving exposure, we have developed a suite of Cyber exposure analysis tools, which include: • Physical security – evaluation of your location’s physical protection, access, etc. • Information Technology – a Cyber Risk Assessment tool has been rolled out and will evaluate your Cyber risk posture on an enterprise basis. • Industrial Control Systems (ICS) – this evaluation tool is in development and being beta tested at this time. This risk assessment will be directed towards controls/access to your Industrial Control Systems from a cyber-attack perspective. Rollout is expected in 2020 for all clients. We thank you for taking part in the cyber risk assessment. Please remember that our cyber risk consultant is available for your use should you have any questions or concerns regarding The City of Grand Island’s cyber posture. Grand Island Council Session - 9/22/2020 Page 211 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 4 of 8 Changes to Existing Coverage On July 31st you were sent a conditional renewal notice advising you of the following changes in your renewal policy. As we discussed, the reduced limit for Communicable Disease Response and Interruption By Communicable Disease covers were necessitated by the curtailment of reinsurance capacity for such coverages resulting from the COVID-19 pandemic. The limits in your renewal policy will be: A USD10,000 combined single limit and annual aggregate for the following two covers: • Communicable Disease Response • Interruption By Communicable Disease Grand Island Council Session - 9/22/2020 Page 212 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 5 of 8 Client Service Plan/Risk Improvement Plan At FM Global, we are mindful that the strategies we pursue and the decisions we make must ultimately be for the benefit of our mutual policyholders. Our aim is always to mobilize our range of value-added services in support of mutually agreed objectives. During the last year, we’ve been able to not only identify hazards and present engineering solutions, but we’ve been able to refine our approach to managing risk for Grand Island. Our Client Service Plan is developed annually, and we report on progress through engineering meetings. We would like to develop this plan to meet and exceed the goals of the Grand Island’s risk management along with working towards common goals. Should you choose to renew for the 2020 policy year, we would like to create a plan that will guide us through the years to come. • Contract Certainty – Efficient and timely administration provides an essential foundation for everything we do, particularly when it comes to the provision of necessary Underwriting and Engineering information, Premium Payments and Policy wording. • Project Management/Plan Review Services – Working along with Grand Island’s project and facility personnel we will ensure that all new projects are considered Highly Protected Risks (HPR) when completed. • Research Campus Visit – Our World Class Research Campus conducts state of the art fire testing, natural hazard simulations, and approval of fire protection products. Please let your Client Service team know if you are interested in attending a visitor’s day on campus. • Risk Improvement Plan – Understanding that a key part of Total Cost of Risk is preventing losses. We will utilize our World Class Research Campus test results and our highly trained field engineers to work with The City of Grand Island to mitigate exposures which may exist at any of your facilities. We would like to continue our discussions around the Risk Improvement plan for 2020. For example, firm commitment on which specific recommendations from the suggested risk improvement plan will be completed and when, including who will be responsible from The City Of Grand Island to ensure completion. Grand Island Council Session - 9/22/2020 Page 213 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 6 of 8 Pricing Details – The City of Grand Island Premium USD 655,114* Total Insured Values: USD 510,519,889 *This premium does not include various fees and taxes, as well as the additional premium quote for U.S. Certified Terrorism, and Cyber coverages which follow. Payment is due upon receipt of invoice or on the date coverage begins, whichever is later. Policies will be subject to cancellation for non-payment of premium bills. Premium Comparison 2019 2020 TIV USD 504,619,891 USD 510,519,889 Total Premium USD 447,617 USD 655,114 Policy Deductible 2019 2020 All Other Loss Deductible USD 500,000 USD 500,000 Burdick Station – Gas Turbines USD 525,000 USD 525,000 Pumping Station and Wells USD 75,000 USD 75,000 Policy Limit 2019 2020 Limit of Liability USD 510,000,000 USD 510,000,000 Policy Options Cyber Event Limits (not included above) - For the current policy limits of $10M for DATA RESTORATION and OWNED NETWORK INTERUPTION and $5M for DATA SERVICE PROVIDER PROPERTY DAMAGE and DATA SERVICE PROVIDER TIME ELEMENT the premium would be $207,000 Terrorism Options (not included above) Additional Premium United States (TRIA) USD 36,711 Grand Island Council Session - 9/22/2020 Page 214 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 7 of 8 Terrorism US Terrorism The Terrorism Risk Insurance Act of 2002 as amended and extended in 2005, 2007, 2015 and again in 2019, requires that insurers advise clients of their option to elect or reject terrorism coverage under the act as part of their property program. It also requires insurers to disclose the cost of such coverage for the policy term. As a brief reminder, the act provides licensed, admitted carriers with a substantial federal reinsurance backstop for terrorism acts that are certified by the Secretary of the Treasury of the United States as covered events (known as certified losses). Generally speaking, the act responds strictly to events that take place within the United States, its protectorates, territories, and possessions. The Act has been extended to expire on 31 December 2027. Pursuant to the act, we are offering certified terrorism cover in the United States with no specific terrorism limit of liability meaning your certified terrorism limit would be equal to the policy limit of liability or any location or coverage sublimits in your policy. In addition, in the United States, the policy would no longer be subject to a terrorism sublimit for Flood, Miscellaneous Unnamed Locations, Miscellaneous Personal Property, Off Premises Storage For Property Under Construction, and Temporary Removal of Property and any terrorism exclusion for Service Interruption, Contingent Time Element Extended, Protection And Preservation of Property, Ingress/Egress, Logistics Extra Cost, Extended Period of Liability, Crisis Management and Attraction Property coverages. The premium for certified coverage is USD 36,711 for the term of October 1, 2020 to October 1, 2021 and does not include applicable taxes or surcharges. We have provided the Policyholder Disclosure Notice of Terrorism Coverage document. Please note the Disclosure form must be completed, signed and returned to Kevin Doak, Account Manager – Client Service, FM Global indicating your choice to accept or reject the certified terrorism coverage offered. TERRORISM As respects locations outside the United States and Puerto Rico, terrorism coverage is provided with a limit of USD5,000,000 in the aggregate during any policy year but not to exceed the following limit(s) in the aggregate during any policy year: a) USD5,000,000 limit in the aggregate during any policy year for miscellaneous unnamed locations, MISCELLANEOUS PERSONAL PROPERTY, OFF PREMISES STORAGE FOR PROPERTY UNDER CONSTRUCTION and TEMPORARY REMOVAL OF PROPERTY combined b) USD5,000,000 limit in the aggregate during any policy year for flood when caused by or resulting from terrorism These limits shall not include the actual cash value portion of fire damage caused by terrorism. Please see the attachment for the Terrorism Disclosure. Grand Island Council Session - 9/22/2020 Page 215 / 393 Insurance Proposal for The City of Grand Island August 2020 Page 8 of 8 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE Insured Name: The City of Grand Island Account Number: 05249 The Terrorism Risk Insurance Act of 2002, as amended and extended in 2005, 2007, 2015 and again in 2019, gives you the right as part of your property renewal policy to elect or reject insurance coverage for locations within the United States or any territory or possession of the United States for losses arising out of acts of terrorism, as defined and certified in accordance with the provisions of the act. YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. UNDER THIS FORMULA, THE UNITED STATES GOVERNMENT GENERALLY PAYS 80% OF COVERED TERRORISM LOSSES EXCEEDING A STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURER REFERENCED ABOVE. ALSO, THERE IS A $100,000,000,000 CAP ON THE FEDERAL AND INSURER SHARE OF LIABILITY STATING THAT IF THE AGGREGATE INSURED LOSSES EXCEED $100,000,000,000 DURING ANY CALENDAR YEAR, NEITHER THE UNITED STATES GOVERNMENT NOR ANY INSURER THAT HAS MET ITS INSURER DEDUCTIBLE SHALL MAKE PAYMENT OR BE LIABLE FOR ANY PORTION OF THE AMOUNT OF SUCH LOSSES THAT EXCEED $100,000,000,000. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. ACCEPTANCE OR REJECTION OF TERRORISM INSURANCE COVERAGE: UNDER FEDERAL LAW, YOU HAVE THE RIGHT TO ACCEPT OR REJECT THIS OFFER OF COVERAGE FOR TERRORIST ACTS COVERED BY THE ACT AS PART OF YOUR RENEWAL POLICY. IF WE DO NOT RECEIVE THIS SIGNED DISCLOSURE FORM PRIOR TO THE RENEWAL POLICY EFFECTIVE DATE OF OCTOBER 1, 2020, THEN YOUR RENEWAL POLICY WILL REFLECT YOUR DECISION NOT TO PURCHASE THE TERRORISM COVERAGE PROVIDED BY THE ACT. _____________ I hereby elect to purchase coverage for terrorist acts covered by the act for an annual premium of USD 36,711. This premium does not include applicable taxes or surcharges. _____________ I hereby decline this offer of coverage for terrorist acts covered by the act. _________________________________ Policyholder/Applicant Signature _________________________________ Print Name _________________________________ Date Grand Island Council Session - 9/22/2020 Page 216 / 393 Grand Island Council Session - 9/22/2020 Page 217 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-226 WHEREAS, the City’s Utility Department subscribes to insurance for boiler and machinery, property, peril and fire coverage; and WHEREAS, the boiler and machinery, property, peril and fire coverage insurance term expires October 1, 2020; and WHEREAS, the insurance of electric and water utilities facilities is a specialized market with a limited number of potential providers; and WHEREAS, a proposal to renew insurance for the 2020 – 2021 fiscal year was received from the current provider, Factory Mutual Insurance Company of St. Louis, Missouri, for a renewal premium of $572,114, and terrorism coverage for $36,711; and WHEREAS, the City has opted to accept the optional Terrorism Insurance Coverage; and WHEREAS, the insurance provider requires that the City either except or reject Terrorism Insurance Coverage by executing the form provided. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Factory Mutual Insurance Company of St. Louis, Missouri, with premium in the amount of $572,114, and to execute the form to accept Terrorism Insurance Coverage, with a premium in the amount of $37,711. The Mayor is hereby authorized to sign the acceptance form for the Terrorism Insurance on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________ Roger G. Steele, Mayor Attest: __________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 218 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-9 #2020-227 - Approving PGS Coal Combustion Residual (CCR) Groundwater Services - Task 16 with HDR Engineering Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 219 / 393 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:PGS - Coal Combustion Residual (CCR) Groundwater Services Presenter(s):Timothy G. Luchsinger, Utilities Director Background On April 17, 2015, the U.S. Environmental Protection Agency (EPA) published the final rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA). The rule became effective on October 19, 2015. In general, CCR compliance activities include publication of public information on the web, signage, groundwater sampling, and impoundment structural and safety assessment is required for the Platte Generating Station. Platte Generating Station personnel reviewed the regulations and determined consulting services were needed to meet the CCR Rule compliance schedule. HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska. Discussion On September 27, 2016 Council Approved HDR Engineering Inc., of Omaha, Nebraska, to complete Tasks 1-4 to include ground water sampling, review of the Ash land fill closure plan, Post-closure plan, and Run on/run off control system plan for a cost not to exceed $86,290. On September 24, 2019, Council approved HDR Engineering to complete Tasks 5-9 to include groundwater sampling, fugitive dust control, alternative source demonstration (ASD) investigation, statistical analysis reporting, and preparation of a conceptual site model of the hydrologic and hydro-geochemical setting of the PGS Ash Landfill including evaluation of the results of the model for a cost not to exceed $189,960.00. On October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On Grand Island Council Session - 9/22/2020 Page 220 / 393 and Run-Off Control System Plan for a cost not to exceed $39,970.00. On March 10, 2020, Council approved HDR Engineering to amend Task 10 to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-On and Run-Off Control system for an additional cost not to exceed $14,860.00. On October 8, 2019, Task 11 was presented for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting for a cost not to exceed $12,990.00. On November 26, 2019, Council approved HDR Engineering to complete Task 12 to meet the next phase of the CCR Rule for finalizing the Assessment of Corrective Measures (ACM) and update the CCR Groundwater Certifications including the upgradient well MW-10, Task 12 for a cost not to exceed $16,600.00. On March 10, 2020, Council approved HDR Engineering to complete Task 13 for the CCR Groundwater Monitoring and Reporting, including semi-annual Groundwater Sampling for the First and Second half of 2020, and the 2020 Spring and Fall Groundwater Reports for a cost not to exceed $47,100.00. On June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation services for the detection of contaminants at an increased level for a cost not to exceed $25,900.00. On August 11, 2020, Council approved HDR Engineering to complete Task 15 for the CCR Groundwater Services-NDEE Meeting and Corrective Action for the NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report for a cost not to exceed $35,600.00. Task 16 is being presented for the CCR 2020 Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00. To ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with these tasks. HDR is providing state-wide consistency across the state of Nebraska with the NDEE. In accordance with City procurement code, plant staff recommends that the Council authorize HDR Engineering continue their services as the Consulting Engineer for the Platte Generating Station CCR requirements. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 9/22/2020 Page 221 / 393 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorize HDR Engineering, Inc., of Omaha, Nebraska, for providing Engineering services to meet the Coal Combustion Residuals program CCR Groundwater Services – Task 16 for a fee not to exceed $13,310.00. Sample Motion Move to authorize HDR Engineering, Inc., of Omaha, Nebraska for providing Engineering Services for the Platte Generating Station CCR Groundwater Services –Task 16 for a fee not to exceed $13,310.00. Grand Island Council Session - 9/22/2020 Page 222 / 393 City of Grand Island & HDR Master Agreement Task Order 16 – Page 1 TASK ORDER 16 This Task Order pertains to an Agreement by and between the City of Grand Island, NE (City), (“OWNER”), and HDR Engineering, Inc. (HDR), (“ENGINEER”), as attached Master Services, (“the Agreement”). Engineer shall perform services on the project described below as provided herein and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. TASK ORDER NUMBER: 16 PROJECT NAME: CCR 2020 Annual Inspection & Reports PART 1.0 PROJECT DESCRIPTION: The intent of this Scope of Services is to conduct the annual inspection/report and annual coal combustion residuals (CCR) fugitive dust control report required by the Federal Disposal of Coal Combustion Residuals from Electric Utilities final rule (Federal CCR Rule) for the Platte Generating Station (PGS) Ash Landfill (CCR unit) at the Platte Generating Station in Grand Island, Nebraska. The City has also requested HDR to prepare the annual CCR generation and utilization report for the Nebraska Department of Environment and Energy (NDEE). PART 2.0 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER ON THE PROJECT: Services to be performed by HDR will include the following activities: Task 16-100 – CCR Landfill Annual Inspection 1. HDR will conduct an annual inspection for the CCR unit. As required by the Federal CCR rule, annual inspections are to be conducted to ensure that the design, construction, operation and maintenance of the CCR unit are consistent with recognized and generally accepted good engineering standards. The annual inspection will be conducted by a qualified professional engineer. Annual inspection will include:  Review of available information regarding status and condition of the CCR unit, including weekly inspections, previous annual inspection, and files available in the operating record.  Visual inspection to identify signs of distress or malfunction of unit and appurtenant structures. 2. HDR will prepare an annual inspection report for the CCR unit to identify and discuss findings of the inspection as well as discuss potential remedies for addressing any deficiencies discovered during the inspection. The inspection report will include observations of the following:  Any changes in geometry of the structure since the previous annual inspection.  Approximate volume of CCR contained in the unit at the time of the inspection.  Any appearances of actual or potential structural weakness of the CCR unit, in addition to any existing conditions that are disrupting or have the potential to disrupt the operation and safety of the CCR unit.  Any other change(s) which may have affected the stability or operation of the CCR unit since the previous annual inspection. 3. HDR will send a draft report (electronically) to the City for review and comment. City shall provide comments within ten calendar days. HDR will address comments and provide a final annual inspection report electronically. 4. HDR will provide the City a draft notification letter to NDEE on the availability of the annual inspection report as required by the Federal CCR rule (Section 257.106). The City will put the notification letter on City letterhead, sign and submit to NDEE. Task Deliverables:  Draft Annual Inspection Report  Final Annual Inspection Report Grand Island Council Session - 9/22/2020 Page 223 / 393 City of Grand Island & HDR Master Agreement Task Order 16 – Page 2  Draft notification letter for City use Planned Meetings: One (1) day site visit for annual inspection. Key Understandings: 1. One site visit to Platte Generating Station will be conducted by one HDR professional for annual inspection. Site visit is anticipated to occur in December 2020 (i.e. should occur when minimal to no snow at the PGS Ash Landfill and date prior to the required deadline for this subsequent annual inspection report). 2. Discussion of potential remedies in the annual inspection report does not include evaluations or designs of features. 3. Annual Inspection Report and certification will be provided in PDF format. Draft notification letter will be provided in Microsoft Word. 4. The City will post the annual inspection report on their public CCR website and send notification letter to NDEE within 30 days of placement in the facility operating record. Task Schedule: Notice to Proceed by November 2020 Annual inspection site visit prior to December 18, 2020 Draft Annual Inspection Report January 5, 2021 Final Annual Inspection Report January 15, 2021 PE certification & draft notification letter January 15, 2021 City place in facility operating record no later than January 17, 2021 City post to CCR website/NDEE notification within 30 days of placement in facility operating record Task 16-200 – Annual CCR Fugitive Dust Control Report 1. HDR will review the amended CCR Fugitive Dust Control Plan (dated December 2019) and previous annual CCR fugitive dust control report. HDR will request and review documentation provided by the City on fugitive dust control measures taken at the Platte Generating Station since the last annual report (i.e., December 19, 2019). We will also review the weekly inspection reports for CCR fugitive dust and resulting actions. Documentation and input will be obtained from the City on the following for CCR rule compliance:  Description of the actions taken by the City to control CCR fugitive dust  Record of all citizen complaints  Summary of any corrective measures taken HDR will review the documentation provided, discuss the control measures and corrective actions with the City to confirm the activities (via conference call), and incorporate the summary of information into the draft annual CCR Fugitive Dust Control Report. The draft annual report will be submitted to the City for review and comments. 2. HDR will incorporate City comments and finalize the Annual CCR Fugitive Dust Control Report for the PGS Ash Landfill. 3. HDR will draft the notification letter to NDEE on the availability of the annual CCR fugitive dust control report as required by the CCR rule (Section 257.106). The City will put on City letterhead, sign and submit to NDEE. Task Deliverables:  Draft CCR Fugitive Dust Control Report  Final CCR Fugitive Dust Control Report  Draft notification letter for City use Grand Island Council Session - 9/22/2020 Page 224 / 393 City of Grand Island & HDR Master Agreement Task Order 16 – Page 3 Planned Meetings: None. Communications will occur via emails and telephone calls. Key Understandings: 1. HDR will utilize report format developed previously as starting basis for annual report. 2. Final report will be provided in PDF format. Draft notification letter will be provided in Microsoft Word. 3. The City will post the fugitive dust control report on their public CCR website and notify NDEE within 30 days of placement in the facility operating record. Task Schedule: Notice to Proceed by November 2020 All Data Received from City November 30, 2020 Draft Annual CCR Dust Control Report December 7, 2020 Final Annual CCR Dust Control Report December 19, 2020 City place in facility operating record no later than December 19, 2020 (i.e. within 12 months from date of last report) Draft notification letter by December 24, 2020 City post to CCR website/NDEE notification within 30 days of placement in facility operating record Task 16-300 – Initial CCR Generation & Utilization Report 1. Pursuant to the NDEE Title 132 permit and special permit conditions, the NDEE requires the City to submit an annual report by January 15th of each year that summarizes the generation and utilization of fly ash, bottom ash, and scrubber ash for the previous 12 months. The report will also include the volume of bottom ash and scrubber ash that is currently in storage piles in the PGS Ash landfill. 2. HDR will summarize the 2020 CCR generation and utilization from the PGS by month in table format. We will prepare a technical memorandum describing the CCR quantities and trends. Volume information on CCR storage piles within the PGS Ash Landfill will be obtained from the CCR Annual Inspection Report (see Task 16-100). The draft memorandum will be submitted to the City for review and comments. 3. HDR will incorporate City comments and finalize the Annual CCR Generation & Utilization Report for the PGS Ash Landfill. HDR will submit the report to NDEE on behalf of the City. Task Deliverables:  Draft memorandum with CCR Generation & Utilization Report  Final memorandum with CCR Generation & Utilization Report Planned Meetings: None. Communications will occur via emails and telephone calls. Key Understandings: 1. HDR will develop simple table and memorandum report format. 2. CCR data evaluation from Task 16-100 will be used for the table, supplemented with the December 2020 CCR quantities. City will provide the December 2020 data to HDR by January 4, 2021. 3. Final report will be provided in PDF format. Task Schedule: Notice to Proceed by November 2020 All 2020 CCR Data received from City January 4, 2021 Draft memorandum January 8, 2021 Final memorandum January 14, 2021 Submit to NDEE by January 15, 2021 Grand Island Council Session - 9/22/2020 Page 225 / 393 City of Grand Island & HDR Master Agreement Task Order 16 – Page 4 PART 3.0 OWNER’S RESPONSIBILITIES: 1. City will provide copies of all weekly inspections performed, maintenance and corrective actions that have occurred for the PGS Ash Landfill from December 2019 through December 2020. City will identify and make available files in the operating record of work orders, ash trucked out, and other data on the status and condition of the PGS Ash Landfill. 2. City will provide most recent survey and CCR quantities disposed in the existing PGS Ash Landfill since the last survey. Survey files from most recent survey should be provided in AutoCAD format and/or xml file. City will also provide recorded quantities of CCR disposed and removed for beneficial use through the date of the inspection. 3. City will provide monthly CCR generation and utilization quantities for fly ash, bottom ash and scrubber ash from January 1, 2020 through December 31, 2020. 4. City will provide access to the site and all structures and features related to the PGS Ash Landfill. City personnel may accompany HDR during the annual site inspection. 5. City will place the annual inspection report into the facilities’ operating record by January 17, 2021. Within 30 days of such placement, City will post the report on the CCR website, and comply with submitting the notification requirements to the NDEE. 6. Any deficiencies or release identified during the annual inspection will be remedied by City as soon as possible. City will need to prepare the documentation detailing the corrective measures taken. 7. City will provide copies of the following information from December 2019 to December 2020:  Work orders or other record of the actions taken by the City to control CCR fugitive dust. This should include any periodic assessments performed by the City to assess the effectiveness of the control plan.  Record of all citizen complaints (available from the City’s procedures to log citizen complaints).  Work orders or other record of any corrective measures taken to control CCR fugitive dust.  Identification of meetings (dates, agenda and/or minutes) where CCR fugitive dust control discussed. 8. City will place the Annual CCR Fugitive Dust Control Report in the facility operating record by December 19, 2020. Within 30 days of the placement, City will post the report on their CCR web site and submit notification to NDEE. PART 4.0 PERIODS OF SERVICE: Services associated with this project will commence upon Notice to Proceed from the City of Grand Island. The schedule for each task is outlined within the tasks above. PART 5.0 PAYMENTS TO ENGINEER: Compensation for these Services shall be on a per diem basis with an agreed maximum amount of Thirteen Thousand Three Hundred Ten dollars ($13,310.00) without additional City authorization. The following table contains a breakdown of the estimated fee by task for this project. Grand Island Council Session - 9/22/2020 Page 226 / 393 City of Grand Island & HDR Master Agreement Task Order 16 – Page 5 Task Description Estimated Total Fee Task 16-100 CCR Landfill Annual Inspection $8,650 Task 16-200 Annual CCR Fugitive Dust Control Report $3,020 Task 16-300 Initial CCR Generation & Utilization Report $1,640 TOTALS $13,310 Per Diem shall mean an hourly rate equal to Direct Labor Cost times a multiplier of 3.18 to be paid as total compensation for each hour an employee works on the project, plus Reimbursable Expense. Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel engaged directly on the Project. Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in connection with the Project for transportation travel, meals, equipment rental and field supplies, subconsultants, subcontractors, telephone, telex, shipping and express, and other incurred expenses. HDR will add ten percent (10%) to invoices received by HDR from subconsultants and subcontractors to cover supervision, administrative, and insurance expenses. No subcontractor is anticipated on these tasks. This Task Order is executed this __________ day of ________________, 2020. CITY OF GRAND ISLAND, NE HDR ENGINEERING, INC. “OWNER” “ENGINEER” BY: BY: NAME: NAME: Matthew B. Tondl TITLE: TITLE: Senior Vice President ADDRESS: ADDRESS: 1917 S. 67th Street Omaha, NE 68106 Grand Island Council Session - 9/22/2020 Page 227 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-227 WHEREAS, the U.S. Environmental Protection Agency’s Rule for the regulation and management of Coal Combustion Residual (CCR) under the Resource Conservation and Recovery Act (RCRA) became effective on October 19, 2015; and WHEREAS, personal at the Platte Generating Station reviewed the regulations and determined consulting services were needed to meet the CCR Rule Compliance schedule, and HDR Engineering was hired as the sole source to ensure timeliness, high quality and consistency among other electric utilities and independent power producers in Nebraska; and WHEREAS, on September 27, 2016 Council approved HDR Engineering to complete task 1-4 to include ground water sampling, review of the Ash Landfill Closure Plan, Post-closure Plan, and Run-on/run-off Control System Plan for a cost not to exceed $86,290.00 WHEREAS, on September 24, 2019 Council approved HDR Engineering to complete Tasks #5-9 to allow compliance with the CCR Rule in an amount not to exceed $189,960.00; and WHEREAS, on October 8, 2019, Council approved HDR Engineering to complete Task 10 to include preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On and Run-Off Control System Plant at a cost not to exceed $39,970.00; and Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting for a cost not to exceed $12,990.00; and WHEREAS, on November 26, 2019, Council approved HDR Engineering to completed Task 12, upgradient Well MW-11, for a cost not to exceed $16,660.00; and WHEREAS, to ensure continued preparation and to address and respond to NDEE regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-on and Run-off Control System, Task 10-300, it is recommended that HDR Engineering continue with these tasks. Task 10-300 is being presented for a cost not to exceed $14,860.00. WHEREAS, on March 10, 2020, Council approved Task 13 for the CCR Groundwater Monitoring and Reporting which included semi-annual Groundwater Sampling for the first and second half of 2020, and the 2020 Spring and Fall Groundwater Reports for a cost not to exceed $47,100.00. WHEREAS, on June 23, 2020, Council approved HDR Engineering to complete Task 14 for the Site Investigation Services for the detection of contaminants at an increased level for a cost not to exceed $25,900.00. WHEREAS, on August 11, 2020, Council approved Task 15 for the CCR Groundwater Services – NDEE Meeting and Corrective Action and Monitoring Plan following the ACM report at a cost not to exceed $35,600.00; and WHEREAS, Task 16 is being presented for the CCR Annual Landfill Inspection, Grand Island Council Session - 9/22/2020 Page 228 / 393 - 2 - Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not to exceed $13,310.00, and; WHEREAS, the ensure the same high quality and consistency for these next phases of the CCR Rule 257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with Task 16 for the CCR Annual Landfill Inspection, Fugitive Dust Control Reporting, and initial Generation and Utilization Report for a cost not exceed $13,310.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that HDR Engineering is authorized to continue with Task 16 associated with the CCR Rule and NDEE Title 132 in an amount not to exceed $13,310.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _____________________________ Roger G. Steele, Mayor Attest: ______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 229 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-10 #2020-228 - Approving Change Order #1 with Locke AMI for Boiler Inspection and Repair - Spring, 2020 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 9/22/2020 Page 230 / 393 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Interim City Attorney Meeting:September 22, 2020 Subject:Boiler Inspection and Repair - Spring 2020 Change Order #1 Presenter(s):Timothy G. Luchsinger, Utilities Director Background During the spring outage at Platte Generating Station, the turbine generator receives boiler inspections. The Spring 2020 outage was completed on May 7, 2020, during which time inspection and maintenance on the boiler was performed. The work on the boiler included hydro testing of the boiler with inspection for tube leaks and tube repairs, boiler tube alignment attachment repairs, and support for regenerative air heater inspection and repair. Plant engineering staff developed specifications issued for bids covering this scope of work. The bidders were also required to provide Time and Material contract rates for scope adjustments that would be based on actual conditions found upon inspecting the boiler. The specification was issued for bid and the contract was awarded by Council to Locke AMI from Olathe, Kansas, in the amount of $90,037.00 on January 28, 2020, per Resolution 2020-21. Discussion During the inspection, additional work was required above the base hours to make repairs for replacing tube shields and pad welding thinning tubes. The additional work was completed in accordance with the contracted time and materials. These additions and modifications to the work scope resulted in an additional $8,027.85, for a final contract cost of $98,064.85. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 9/22/2020 Page 231 / 393 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends authorizing Change Order #1 with Locke AMI of Olathe, Kansas, for the Boiler Inspection and Repair – Spring 2020 for an addition of $8,027.85 to the contract price, for a total contract price of $98,064.85. Sample Motion Move to approve Change Order #1 from Locke AMI in the amount of $8,027.85 for the Boiler Inspection and Repair – Spring 2020. Grand Island Council Session - 9/22/2020 Page 232 / 393 TO:Locke AMI 15705 S. US 169 Hwy Olathe, KS 66062 PROJECT:Boiler Inspection and Repair-Spring 2020 CHANGE ORDER 1 You are hereby directed to make the following change in your contract: 1 Additional payment per the attached spreadsheet. ADD: The original Contract Sum $90,037.00 Previous Change Order Amounts -$ The Contract Sum is increased by this Change Order 8,027.85$ The Contract Sum is decreased by this Change Order $ The total modified Contract Sum to date 98,064.85$ Approval and acceptance of this Change Order acknowledges understanding and agreement that the cost and time adjustments included represent the complete values arising out of and/or incidental to the work described therein. APPROVED:CITY OF GRAND ISLAND By:_________________________________Date ________________________ Attest: ___________________________________________________________ Approved as to Form, City Attorney ACCEPTED:Locke AMI By: _________________________________Date _________________________ $8,027.85 Platte Generating Station 1035 W. Wildwood Drive Grand Island, NE 68801 308/385-5468 9-16-2020 Pat Meunier - Regional Mgr Grand Island Council Session - 9/22/2020 Page 233 / 393 City of Grand Island Utilities Department General Work Contract - Change Order 520.00032 Boiler Inspection and Repair-Spring 2020 Comments:During the inspection, additional work was required above the base hours to make repairs for replacing tube shields and pad welding thinning tubes. Contract:$90,037.00 Change Order Request Description Amount 001 Additional work required for tube shields/pad welding repairs 8,027.85$ 002 003 004 005 006 007 008 009 010 011 012 013 014 015 017 018 019 020 021 023 024 028 029 030 Total 8,027.85$ Grand Island Council Session - 9/22/2020 Page 234 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-228 WHEREAS, at the January 28, 2020 meeting, Council awarded the contract for Boiler Inspection and Repair – Spring 2020, to the Locke AMI of Olathe, Kansas in the amount of $90,037.00; and WHEREAS, during the inspection, additional work was required above the base hours to make repairs for replacing tube shields and pad welding thinning tubes; and WHEREAS, the additional work was completed in accordance with the contracted time and materials; and WHEREAS, these additions and modifications to the work scope resulted in an additional $8,027.85, for a final contract cost of $98,064.85. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 in the amount of $8,027.85 to the contract for Boiler Inspection and Repair – Spring 2020, is approved and the Mayor is hereby authorized to sign the Change Order on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. ______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 235 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-11 #2020-229 - Approving Final Plat and Subdivision Agreement for Copper Creek 16th Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 9/22/2020 Page 236 / 393 Council Agenda Memo From:Regional Planning Commission Meeting:September 22, 2020 Subject:Copper Creek Estates Sixteenth Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located south of Old Potash Highway and east of Engleman Road in Grand Island, Nebraska. (27 lots, 4.086 acres). This property is zoned R2 – Low Density Residential with an application to change the zoning to R3-SL Medium Density Small Lot.. A tract of land consisting of part of the northwest quarter (NW ¼ ) of Section Twenty-Three (23), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., Hall County, Nebraska. Discussion The final plat for Copper Creek Estates Sixteenth Subdivision were considered at the Regional Planning Commission at the September 2, 2020 meeting. A motion was made by Maurer and second by Rubio to approve all items on the Copper Creek 16th Subdivision subject to the conditions approval of the rezoning. The motion was carried with eight members voting in favor (O’Neill, Ruge, Nelson, Monter, Maurer, Allan, Rubio and Rainforth) with no members voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 9/22/2020 Page 237 / 393 Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 9/22/2020 Page 238 / 393 Developer/Owner Guarantee Group LLC PO BOX 5916 Grand Island, NE 68802 To create Size: Final Plat 27 lots, 4.086 Acres Zoning: R3-SL Medium Density Small Lot Residential if approved Road Access: All new streets will be 37 foot concrete curb and gutter. Water Public: City water is available and will be extended to all lots. Sewer Public: City sewer is available and will be extended to all lots. Grand Island Council Session - 9/22/2020 Page 239 / 393 Grand IslandCouncil Session - 9/22/2020Page 240 / 393 SUBDIVISION AGREEMENT COPPER CREEK ESTATES SIXTEENTH SUBDIVISION (1 through 27 Inclusive) In the City of Grand Island, Hall County Nebraska The undersigned, GUARANTEE GROUP LCC hereinafter called the Subdivider, as owner of a tract of land in the City of Grand Island, Hall County, Nebraska, more particularly described as follows: A TRACT OF LAND CONSISTING OF PART OF THE NORTHWEST QUARTER (NW1/4) OF SECTION TWENTY-THREE (23), TOWNSHIP ELEVEN (11) NORTH, RANGE TEN (10) WEST OF THE 6TH P.M., IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHERLY CORNER OF LOT 24, COPPER CREEK ESTATES EIGHTH SUBDIVISION, ALSO BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED S65°08'44"E ALONG THE SOUTHWESTERLY LINE OF SAID COPPER CREEK ESTATES EIGHTH SUBDIVISION, A DISTANCE OF 500.06 FEET TO THE SOUTHWEST CORNER LOT 17, SAID COPPER CREEK ESTATES EIGHTH SUBDIVISION; THENCE N88°14'16"E A DISTANCE OF 100.30 FEET TO THE SOUTHEAST CORNER OF SAID LOT 17; THENCE S00°54'44"E ALONG THE WEST LINE OF COPPER CREEK ESTATES 13TH SUBDIVISION, GRAND ISLAND, NEBRASKA, A DISTANCE OF 349.29 FEET TO THE SOUTHWEST CORNER OF LOT 5, * This Space Reserved for Register of Deeds * Grand Island Council Session - 9/22/2020 Page 241 / 393 - 2 - COPPER CREEK ESTATES 13TH SUBDIVISION, GRAND ISLAND, NEBRASKA; THENCE S88°37'46"W A DISTANCE OF 253.27 FEET; THENCE N01°22'27"W 150.77 FEET; THENCE N64°58'48"W A DISTANCE OF 351.45 FEET TO A POINT BEING ON THE EAST LINE OF COPPER CREEK RODNEY LEON SUBDIVISION, GRAND ISLAND, NEBRASKA; THENCE N01°22'22"W A DISTANCE OF 101.41 FEET TO THE NORTHEAST CORNER LOT 24, SAID COPPER CREEK RODNEY LEON SUBDIVISION; THENCE N25°02'34"E A DISTANCE OF 60.00 FEET TO A POINT THE NORTH RIGHT- OF-WAY LINE OF GOLDENROD DRIVE; THENCE N65°08'42"W ALONG SAID NORTH RIGHT-OF-WAY A DISTANCE OF 37.86 FEET TO A POINT OF CURVATURE; THENCE AROUND A CURVE IN A COUNTER CLOCKWISE DIRECTION, HAVING A DELTA ANGLE OF 02°19'53", HAVING A RADIUS OF 300.00 FEET, AND CHORD BEARING N68°33'09"W A DISTANCE OF 12.21 FEET TO THE SOUTHEAST CORNER LOT 25, SAID COPPER CREEK RODNEY LEON SUBDIVISION, THENCE N25°02'34”E ALONG THE EAST LINE OF SAID LOT 25 A DISTANCE OF 91.05 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCULATED AREA OF 177,998.25 SQUARE FEET OR 4.086 ACRES MORE OR LESS OF WHICH 0.931 ACRES IS NEW DEDICATED ROAD RIGHT-OF-WAY. desires to have subdivided as a subdivision the foregoing tract of land located within the corporate limits of the City of Grand Island, Nebraska, and hereby submits to the City Council of such City for acceptance as provided by law an accurate map and plat of such proposed subdivision, to be known as COPPER CREEK ESTATES SIXTEENTH SUBDIVISION, designating explicitly the land to be laid out and particularly describing the lots, easements, and streets belonging to such subdivision, with the lots designated by number, easements by dimensions, and streets by name, and proposes to cause the plat of such subdivision when finally approved by the Regional Planning Commission and the City Council to be acknowledged by such owner, certified as to accuracy of survey by a registered land surveyor, and to contain a dedication of the easements to the use and benefit of public utilities, and of the street to the use of the public forever. In consideration of the acceptance of the plat of said COPPER CREEK ESTATES SIXTEENTH SUBDIVISION, the Subdivider hereby consents and agrees with the Grand Island Council Session - 9/22/2020 Page 242 / 393 - 3 - City of Grand Island, Nebraska, that it will install or provide at its expense the following improvements: 1.Paving. The Subdivider agrees to pave Kenneth Drive in accordance with plans and specifications approved by the City's Director of Public Works, and subject to the City's inspection. If the Subdivider fails to pave Kenneth Drive, the City may create a paving district to perform such work. 2.Water. Public water is available to the subdivision and the Subdivider agrees to extend, connect and provide water service to all lots in the subdivision in accordance with plans and specifications approved by the Director of Public Works, and subject to the City’s inspection. 3.Sanitary Sewer. Public sanitary sewer is available to the subdivision and the Subdivider agrees to extend, connect and provide sanitary sewer service to all lots in the subdivision in accordance with plans and specifications approved by the Director of Public Works, and subject to the City’s inspection. 4.Storm Drainage. The Subdivider agrees to grade all lots in the subdivision in conjunction with the development proposed thereon so that storm drainage is conveyed to a public right-of-way or to other drainage systems so approved by the Director of Public Works. If the Subdivider fails to grade and maintain such drainage the City may create a drainage district to perform such work. The Subdivider agrees to waive the right to object to the creation of any drainage district benefitting the subdivision. 5.Sidewalks. The Subdivider shall install and maintain all public sidewalks required by the City of Grand Island when the lots are built upon, and such sidewalk shall be Grand Island Council Session - 9/22/2020 Page 243 / 393 - 4 - regulated and required with the building permit for each such lot. The Subdivider must select curb or conventional sidewalk for each street unless the requirement has been waived by Council. Street Name Curb sidewalk Conventional Sidewalk Sidewalk Requirement Waived by Council Kenneth Drive NO 6.Easements. Any easements shall be kept free of obstructions and the Subdivider shall indemnify the City for any removal or repair costs caused by any obstructions. In addition, the duty to maintain the surface of any easements to keep them clear of any worthless vegetation or nuisance shall run with the land. 7.Front Yard Setback. The Subdivider shall maintain the required front yard setback along the entire street frontage of Kenneth Drive adjoining Lot 12. This clarification was added to the agreement because of the length and curve along this frontage to avoid confusion in the future 8.Engineering Data. All final engineering plans and specifications for public improvements shall bear the signature and seal of a professional engineer registered in the State of Nebraska and shall be furnished by the Subdivider to the Department of Public Works for approval prior to contracting for construction of any improvements. Inspections of improvements under construction shall be performed under the supervision of a professional engineer registered in the State of Nebraska, and upon completion shall be subject to inspection and approval by the Department of Public Works prior to acceptance by the City of Grand Island. An "as built" set of plans and specifications including required test results bearing the Grand Island Council Session - 9/22/2020 Page 244 / 393 - 5 - seal and signature of a professional engineer registered in the State of Nebraska shall be filed with the Director of Public Works by the Subdivider prior to acceptance of these improvements by the City. 9.Warranty. The undersigned owner, as Subdivider, warrants that it is the owner in fee simple of the land described and proposed to be known as COPPER CREEK ESTATES SIXTEENTH SUBDIVISION, and that an abstract of title or title insurance commitment will be submitted for examination, if necessary, upon request of the City of Grand Island. 10.Successors and Assigns. This agreement shall run with the land and shall be binding upon and inure to the benefit of the parties hereto, their successors, assigns, heirs, devisees, and legatees. Where the term "Subdivider" is used in this agreement, the subsequent owners of any lots in the subdivision shall be responsible to perform any of the conditions of this agreement if the Subdivider has not performed such conditions. Dated _____________________, 2020. GUARANTEE GROUP LLC., A NEBRASKA LIMITED LIABILITY COMPANY, Subdivider By:____________________________________ Sean P. O’Connor, A Member STATE OF NEBRASKA ) ) ss COUNTY OF HALL ) On _________________________, 2020, before me, the undersigned, a Notary Public in and for said County and State, personally appeared Sean P. O’Connor, A Member of Guarantee Group, L.L.C., a Nebraska Limited Liability Company, known personally to me to be the identical person and such officer who signed the foregoing Subdivision Agreement and acknowledged the execution thereof to be his voluntary act and deed for the purpose therein expressed on behalf of Guarantee Group, L.L.C. Grand Island Council Session - 9/22/2020 Page 245 / 393 - 6 - WITNESS my hand and notarial seal the date above written. ___________________________________________ __ Notary Public My commission expires: __________________________ CITY OF GRAND ISLAND, NEBRASKA A Municipal Corporation By:____________________________________ Roger G. Steele, Mayor Attest:____________________________________ _ RaNae Edwards, City Clerk STATE OF NEBRASKA ) ) ss COUNTY OF HALL ) On _________________________, 2020 before me, the undersigned,, a Notary Public in and for said County and State, personally came Roger G. Steele, Mayor of the City of Grand Island, Nebraska, a municipal corporation, known to me to be such officer and the identical person who signed the foregoing Subdivision Agreement and acknowledged that the foregoing signature was his voluntary act and deed pursuant to Resolution 2020-____, and that the City's corporate seal was thereto affixed by proper authority. WITNESS my hand and notarial seal the date above written. ______________________________________________ Notary Public My commission expires: ____________________ Grand Island Council Session - 9/22/2020 Page 246 / 393 Approved as to Form ¤ ___________ September 10, 2020 ¤ City Attorney R E S O L U T I O N 2020-229 WHEREAS know all men by these presents, that the Guarantee Group, LLC, a Nebraska Limited Liability Company, being the owners of the land described hereon, has caused same to be surveyed, subdivided, platted and designated as “COPPER CREEK ESTATES SIXTEENTH SUBDIVISION”, A tract of land consisting of part of the northwest quarter (NW ¼) of Section twenty-three (23), Township eleven (11) north, range ten (10) west of the 6th P.M., in the jurisdiction of the City of Grand Island, Hall County Nebraska. WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of COPPER CREEK ESTATES SIXTEENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 247 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-12 #2020-230 - Approving Agreement with NDOT-Intermodal Planning Division for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2021 Fiscal Year TRANSIT, Section 5305, Transportation Planning Program Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 248 / 393 Council Agenda Memo From: Andres Gomez, MPO Program Manager Meeting:September 22, 2020 Subject: Approving Agreement with NDOT-Intermodal Planning Division for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2021 Fiscal Year TRANSIT, Section 5305, Transportation Planning Program Presenter(s):John Collins PE, Public Works Director Background All agreements must be approved by the City Council. In March 2013 the City of Grand Island was designated as a urbanized area with a population over 50,000 which required the metropolitan area to establish a transportation planning process in accordance with Title 23 CFR 450. Discussion The Nebraska Department of Transportation-Intermodal Planning Divison has drawn up Program Agreements with the City of Grand Island for the purpose of assisting the Local Public Agency (LPA) in obtaining Federal financial assistance to ensure a continued, comprehensive, and cooperative transportation planning process between the state and local governments for the Grand Island Metropolitan Planning Area for Fiscal Year 2021. The agreement with the Department of Transportation is attached for reference. The maximum Federal Transit Administration, Section 5305 Funding, is 80%, with a not to exceed amount of $31,574.00 for FY 2021 (July 1, 2020 – June 30, 2021) eligible costs. The local 20% funds would be the City’s obligation not to exceed $7,893.50 and can be part of inkind services (staff time & expenses). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 9/22/2020 Page 249 / 393 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council authorizes the Mayor to sign the Fiscal Year 2021 Transit Transportation Planning Program agreement. Sample Motion Move to approve resolution authorizing the Mayor to sign the agreement. Grand Island Council Session - 9/22/2020 Page 250 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning AGREEMENT BETWEEN THE CITY OF GRAND ISLAND AND THE STATE OF NEBRASKA DEPARTMENT OF TRANSPORTATION Grand Island Council Session - 9/22/2020 Page 251 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning THIS AGREEMENT is between the City of Grand Island (hereinafter referred to as City) and the State of Nebraska, Department of Transportation (hereinafter referred to as the State). The purpose is to provide partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2020, as outlined in the FY21 Unified Planning Work Program (hereinafter referred to as Work Program) and attached to this Agreement. Funding for GIAMPO's portion of transportation planning activities is shown in the Unified Planning Work Program (hereinafter referred to as Program). The maximum amount of cash support from the State under this Agreement is $31,574 of 49 USC Section 5305(d) and (e) funds for Fiscal Year 2020. The Project funds referred to in this Agreement are subject to the enactment of final apportionment funding and the grant management requirements of the Federal Transit Administration Circular FTA C 5010.1D, Rev.1, August 27, 2012, and specifically, the Financial Management provisions contained in Chapter VI. The Federal Share of the Project funds will be from FTA Grant 2019-012-01, Catalog of Federal Domestic Assistance #20.505. WHEREAS, the Federal transportation’s legislation requires that a continuing, comprehensive transportation planning process be carried on cooperatively between State and local governments in urban areas of over 50,000 population; and WHEREAS, City has agreed to establish and maintain a continuing comprehensive and cooperative transportation planning process in the Metropolitan Area on behalf of those governmental subdivisions; and WHEREAS, City has been designated as the recipient agency for planning funds pursuant to the Federal Transportation Administration’s legislation; and WHEREAS, the Federal transportation’s legislation requires the State to administer the 49 USC Section 5305 MPO Planning Funds for the Federal Transit Administration (FTA); NOW, THEREFORE, in consideration of these facts the parties agree as follows: I. SCOPE OF AGREEMENT A. The work performance under the terms of this Agreement for City's transportation planning program will be in accordance with the City’s FY 2021 Unified Planning Work Program included herewith as Attachment “C” and made a part of this Agreement. B. City shall: 1. Provide the necessary administration of committees and staff, and consult, collaborate and coordinate with the State to accomplish the objectives of the Program. 2. Assign qualified City staff personnel as needed to execute City's portion of the Program. 3. Coordinate all transit planning activities conducted by the GIAMPO with other Grand Island Council Session - 9/22/2020 Page 252 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 2 transportation service providers in the area. 4. Arrange for and conduct meetings and conferences to review working details and make presentations to the principals, participants and other interested groups and bodies as will best promote and effect cooperation, coordination and understanding in the Program. C. State shall: 1. Assign qualified personnel as needed to accomplish tasks assigned to or agreed to by the State. II. DURATION OF AGREEMENT City and the State agree to perform their responsibilities as outlined in the Program within the time of this Agreement. The Agreement shall cover all work performed commencing with the fiscal year beginning July 1, 2020 and ending June 30, 2021. III. PAYMENT A. The State agrees to pay for the services rendered by City under the terms of this Agreement, compensation on a cost reimbursement basis for costs incurred and to include direct and indirect costs in accordance with the applicable provisions of 23 CFR 172 and the contract cost principles and procedures set forth in 48 CFR Part 1.31.6 of the Federal Acquisition Regulation System. Direct and indirect costs shall not exceed, in any event, thirty one thousand five hundred seventy four dollars ($31,574) for costs incurred during fiscal year 2021. B. Payments will be made to City not more often than once each thirty (30) days, and shall be for services theretofore performed under this Agreement. City shall submit invoices within twenty (20) days following the end of the period covered by the account. The invoices or supplements thereto shall be the basis of payment pursuant hereto, and shall contain a statement of City 's estimate of the percentage of work completed and be signed by a responsible representative of City certifying that all of the items therein are true and correct for the work performed under the provisions of this Agreement. Payment shall be made subject to audit by duly authorized representatives of the State. The State upon receipt of the proper invoices will make every reasonable effort to provide payment to City within fifteen (15) calendar days thereafter. C. Payment for partial billings will be determined by multiplying the value of the percentage of work completed by 0.80. In no event may the total interim payments exceed eighty percent of the value of the total work completed and may not exceed $31,574 for fiscal year 2021. D. City shall submit to the State a listing of all City personnel positions that may be selected or assigned to the work contemplated herein. Said listing shall indicate the title or classification and salary range of each such position. It is understood that the salaries and expenses of the Chairperson of City, and the City Council will not Grand Island Council Session - 9/22/2020 Page 253 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 3 be reimbursable as direct costs to Program. It is agreed that employees of City whose time is directly assignable to the Program shall keep and sign a time record showing element of the Program, date and hours worked and title of position. E. It is understood that reimbursement for out-of-state, other than Nebraska, Iowa, and Kansas City, travel costs will not be requested by City unless written prior approval for such travel has been given by the State. The rate of reimbursement will be that allowed by the State for travel by its own employees. IV. CHANGES IN THE PROGRAM A. If, after consultation with the State, it is determined that changes to the Program are necessary, written approval by the State and the FTA shall be obtained. B. The parties to this Agreement agree to collaborate closely on the decisions affecting the composition, scope and duration of the work and those decisions shall receive the written approval of the State prior to proceeding with the Program. C. If, as the work progresses, major changes in the schedules, funding, scope, character or estimated total cost of the work to be performed is deemed necessary or desirable, adjustments for payment or modification in the performance of the work shall be submitted by supplemental agreement to the State for review and approval by the State and the FTA. V. REPORTS City shall prepare reports suitable for publication as indicated in the work program. A draft of each report shall be submitted to the State for review and approval. Upon final review and approval by the State, and the FTA, City will deliver a final report. Both draft and final reports can be transmitted electronically in a formatted file agreeable by the State. VI. INSPECTION OF WORK The State and authorized personnel of the FTA or any authorized representative of the Federal government shall at all times be accorded proper facilities for review and inspection of the work hereunder and shall at all times have access to the premises of all books, records, correspondence, instructions, receipts, vouchers and memoranda of every description pertaining to the work hereunder. VII. RECORDS City shall maintain an accurate cost-keeping system as to all costs incurred in connection with the subject of this Agreement and shall produce for examination books of account, bills, invoices and other vouchers, or certified copies thereof if originals be lost, at such reasonable time and place as may be designated by the State, FTA or any authorized representative of the Federal government and shall permit extracts and copies thereof to be made, during the contract period and for three (3) years after the date of final payment. VIII. AUDITS Grand Island Council Session - 9/22/2020 Page 254 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 4 City shall at all times afford a representative of the State, FTA, or any authorized representative of the Federal government, reasonable facilities for examination and audits of the cost account records; shall make such returns and reports to a representative as he may require, shall produce and exhibit such books, accounts, documents and property as he may desire to inspect, and shall in all things aid him in the performance of his duties. Lincoln shall be responsible for meeting the audit requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Super Circular). IX. OWNERSHIP OF DATA Originals of all documents including computer tapes, tracings, drawings, estimates, specifications, field notes, investigations, studies, etc., as instruments of service under terms of this Agreement are to be the joint property of the political jurisdiction and governmental agencies participating in the transportation planning process. Copies of said documents will be made available to such participants upon request at costs of such reproduction. X. PUBLICATION OR RELEASE OF INFORMATION A. Papers, interim reports, forms or other material which are a part of the work under contract will not be copyrighted without written approval of the State and FTA. B. Either party to the Agreement may initiate a request for publication of the final or interim reports, or any portions thereof. C. Publication by either party shall give credit to the other party and to the FTA. However, if the State or FTA does not wish to subscribe to the findings or conclusions of the study the following statement shall be included on the credit sheet: "The opinions, findings and conclusions expressed in this publication are those of the authors and not necessarily those of the State or the Federal Transit Administration." D. In the event of failure of agreement between the State and City relative to the publication of any reports during the period of the contract, each party reserves the right to publish independently, in which event the non-concurrence of the other party shall be set forth, if requested. E. Both written and oral releases are considered to be within the context of publication. However, there is no intention to limit discussion of the study with participants in the Transportation Planning Program, small technical groups or lectures to employees or students. Lectures to other groups which describe the plans are permissible. F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or published, the results of the investigation herein contemplated, during the period of the Agreement, without notifying the other party. Grand Island Council Session - 9/22/2020 Page 255 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 5 G. When the scheduled time for presentation of a paper does not permit formal review and approval of a complete report, abstracts may be used for notification of intent to present a paper based on the study. Such presentation must protect the interest of the other party by the inclusion of a statement in the paper and in the presentation to the effect that the paper had not been reviewed by the State. XI. CLAIMS City indemnifies, saves and holds harmless the State and all its agents and employees of and from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the work to be performed by City hereunder and further agrees to defend at its own sole cost and expense any action or proceeding commenced for the purpose of asserting any such claim of whatever character arising as a result of the action taken hereunder by City. It is further agreed that any and all employees of City and all other employees except employees of the State while engaged in the performance of any work or services required or provided for herein to be performed by City shall not be considered employees of the State, and that any and all claims that may or might arise under the Workers' Compensation Act of the State of Nebraska on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the State. XII. CONTRACTUAL SERVICES All agreements for contractual services pertinent to the Program and subject to partial reimbursement under this Agreement shall be submitted to the State for review and prior to final execution shall have been approved in writing by the State. City intends to provide the services pertinent to the Program with its own personnel. It is understood, however, that not less than fifty percent (50%) of such work will be performed with City personnel and/or by subcontract with other public agencies. XIII. CANCELLATION The State reserves the right to cancel this Agreement at any time it deems it to be in the best interest of the State upon giving thirty (30) days written notice of such cancellation to City. If the contract is cancelled under this provision, the State shall reimburse City for all expenses incurred and work completed to the date of cancellation. XIV. LIMITATIONS OF LAW It is mutually understood between the parties that the final authority in highway matters now vested in the State by federal and state statutory and case law shall not be affected by this Agreement. XV. NONDISCRIMINATION City agrees to abide by the provisions of the Nebraska Fair Employment Practices Act as provided by Neb.Rev.Stat. §48-1101, through 48-1126 (Reissue 2010); and all regulations Grand Island Council Session - 9/22/2020 Page 256 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 6 relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49 CFR, Parts 21 and 27 as set forth in Attachment "A" attached hereto and hereby made a part of this agreement. XVI. TITLE VI As the State is the recipient of the FTA Section 5305 funds and extends FTA financial assistance to City to comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq. and related provisions in regulation, the State shall provide assistance to City in complying with the general reporting requirements and shall monitor Lincoln’s compliance with Title VI (as outlined in Circular 4702.1B, Chapter III, 3, 10 and 11 and Appendix K). If City subcontracts any of its metropolitan planning organization activities that the State provides the FTA Section 5303 funds for these activities, these Title VI provisions shall extend to the subcontracts. XVII. DISADVANTAGED BUSINESS ENTERPRISES The Contractor, sub-recipient or sub-contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Department deems appropriate. XVIII. LOBBYING CERTIFICATION City agrees to abide by the provisions of the Federal Lobbying Certification. "Certification for grants, loans, and cooperative agreements" is included herewith as Attachment "B" and made a part of this agreement. XIX. EQUIPMENT A. The State agrees to participate in the cost of specialized items of equipment, not of a nature normally used or required in the regular administrative or engineering operations of City, which items are required for, and will be used primarily on work incident to this Agreement, and the cost of which is considered reasonable. B. City agrees to certify that items of equipment included in direct costs have been excluded from the indirect costs. C. City agrees to obtain the approval of the State and of the FTA prior to the purchase of an item of equipment of the type described above in Paragraph A. Grand Island Council Session - 9/22/2020 Page 257 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 7 IN WITNESS WHEREOF, the parties have hereto caused this Agreement to be executed by their proper officers and representatives. EXECUTED by City this _____ day of _________________________ 2020. City of Grand Island ________________________________ EXECUTED by the State this _____ day of ____________________ 2020. STATE OF NEBRASKA DEPARTMENT OF TRANSPORTATION ________________________________ Jodi Gibson, Manager Local Assistance Division Grand Island Council Session - 9/22/2020 Page 258 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 8 ATTACHMENT “A” NONDISCRIMINATION CLAUSES During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor"), agrees as follows: (1) Compliance with Regulations: The Contractor will comply with the Regulations of the Department of Transportation relative to nondiscrimination in federally assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Parts 21 and 27, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The contractor, with regard to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of handicap, race, color or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix "A," "B," and "C" of Part 21 of the Regulations. (3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of handicap, race, color or national origin. (4) Information and Reports: The contractor will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State Highway Department or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State Highway Department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the State Highway Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including but not limited to, (a) withholding of payments to the contractor under the contract until the contractor complies, and/or Grand Island Council Session - 9/22/2020 Page 259 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning 9 (b) cancellation, termination or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The contractor will include the provisions of paragraph (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The contractor will take such action with respect to any subcontract or procurement as the State Highway Department or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State to enter into such litigation to protect the interests of the State, and in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Grand Island Council Session - 9/22/2020 Page 260 / 393 City of Grand Island DUNS # 040919607 Project No. C990(021) CN 00546Y Section 5305 – FTA Planning ATTACHMENT “B” CERTIFICATION REGARDING LOBBYING Certification for Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer of employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" in accordance with its instructions as amended by “Government wide Guidance for New Restrictions on Lobbying. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all such sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Certified by the City of Grand Island this _____ day of _________________________ 2020. City of Grand Island ________________________________ Grand Island Council Session - 9/22/2020 Page 261 / 393 Grand Island Area Metropolitan Planning Organization (GIAMPO) FY 2021 Unified Planning Work Program The preparation of this document has been financed in part through funds from the Federal Highway Administration, Federal Transit Administration, the U.S. Department of Transportation, under the Metropolitan Planning Program, Section 104(f) of Title 23 U.S. Code, and Nebraska Department of Transportation. The contents of this document do not necessary reflect the official views or policy of the U.S. Department of Transportation. APPROVED ON MAY 26, 2021 BY THE GIAMPO POLICY BOARD (RESOLUTION 2020-3) Grand Island Council Session - 9/22/2020 Page 262 / 393 i | Page Grand Island Area Metropolitan Planning Organization (GIAMPO) Unified Planning Work Program for Fiscal Year 2021 Policy Board Members Chair – Roger G. Steele Vice-Chair – Gary Quandt MPO Director/Secretary – John Collins Grand Island Mayor: Roger G. Steele Grand Island City Council Members: Mitch Nickerson, Julie Hehnke, Clay Schutz Hall County Board of Supervisors Members: Ron Peterson, Gary Quandt Hall County Regional Planning Commission Chairperson: Pat O’Neill Nebraska Department of Transportation Director: Kyle Schneweis Ex-Officio (non-voting) Members include: FHWA Nebraska Division Administrator: Joseph Werning FTA Region VII Administrator: Mokhtee Ahmad Approved Ex-Officio (non-voting) Other Members: City of Grand Island: Jerom Janulewicz, John Collins, Keith Kurz, Chad Nabity Nebraska Department of Transportation: Craig Wacker, Wes Wahlgren Federal Transit Administration: Mark Bechtel Federal Highway Administration: Justin Luther Technical Committee Members Chair – Chad Nabity Vice Chair – Steve Riehle MPO Director/Secretary – John Collins Grand Island Public Works Director: John Collins Grand Island City Administrator: Jerome Janulewicz Grand Island Manager of Engineering Services: Keith Kurz Grand Island Transit Program Manager: Charley Falmlen Hall County Regional Planning Director: Chad Nabity Hall County Public Works Director: Steve Riehle NDOT Intermodal Planning Division Manager or designee: Ryan Huff NDOT District Four Engineer: Wes Wahlgren Merrick County Public Works Director or Highway Superintendent: Mike Meyer One representative from the Village of Alda: Ramona Schafer The Board of the Central Nebraska Regional Airport may appoint one representative: Mike Olson Ex-Officio (non-voting) Members: FHWA Nebraska Division Transportation Planner or designee: Justin Luther FTA Region VII Transportation Planner or designee: Mark Bechtel, Logan Daniels, Daniel Nguyen NDOT Local Projects Division Urban Engineer: Jodi Gibson Grand Island Finance Director: Patrick Brown Grand Island Street Superintendent: Shannon Callahan One representative from the Union Pacific Railroad and one representative from the Burlington Northern Santa Fe Railroad may be appointed to the committee by their respective companies; other rail system operators may be added by the Policy Board as needed: Sara Thompson Cassidy, Bentley Tomlin One representative from the Grand Island Area Chamber of Commerce: Cindy Johnson One representative from the Grand Island Area Economic Development Corporation: Mary Berlie Grand Island Council Session - 9/22/2020 Page 263 / 393 ii | Page Table of Contents Membership ................................................................................................................................................................ i Table of Contents ....................................................................................................................................................... ii General Acronyms ......................................................................................................................................................1 Introduction ................................................................................................................................................................3 What is the UPWP? ................................................................................................................................................3 What is GIAMPO? ...................................................................................................................................................3 Federal Requirements for Transportation Planning ...................................................................................................5 Planning Emphasis Areas ............................................................................................................................................5 FY 2019 GIAMPO Accomplishments ...........................................................................................................................6 MPO FY 2021 Work Elements.....................................................................................................................................6 Element A - Unified Planning Work Program (UPWP) ............................................................................................6 Element B - Transportation Improvement Program (TIP) ......................................................................................7 Element C - Public Participation Plan (PPP) ............................................................................................................8 Element D - Short Range Planning ..........................................................................................................................9 Element E - Long Range Transportation Plan (LRTP) ........................................................................................... 10 Element F - Transit Planning ................................................................................................................................ 11 Element G - Administration/System Management ............................................................................................. 12 Budget Table ........................................................................................................................................................... 14 Grand Island Council Session - 9/22/2020 Page 264 / 393 1 | Page General Acronyms ADA Americans with Disabilities Act AICP American Institute of Certified Planners AMPO Association of Metropolitan Planning Organizations APA American Planning Association CFR Code of Federal Regulations DOT Department of Transportation FAST Act Fixing America’s Surface Transportation Act FHWA Federal Highway Administration FTA Federal Transit Administration FY Fiscal Year GIAMPO Grand Island Area Metropolitan Planning Organization GIS Geographical Information System HPMS Highway Performance Management System LEP Limited English Proficiency LRTP Long Range Transportation Plan MAP-21 Moving Ahead for Progress in the 21st Century Act MPA Metropolitan Planning Area MPO Metropolitan Planning Organization NDOT Nebraska Department of Transportation ONE DOT Federal Highway Administration and Federal Transit Administration PEA Planning Emphasis Areas PPP Public Participation Plan TAC Technical Advisory Committee TDM Travel Demand Model Grand Island Council Session - 9/22/2020 Page 265 / 393 2 | Page TIP Transportation Improvement Program UPWP Unified Planning Work Program 3-C Continuing, Cooperative, and Comprehensive Grand Island Council Session - 9/22/2020 Page 266 / 393 3 | Page Introduction What is the UPWP? The purpose of the Unified Planning Work Program (UPWP) is to provide the citizens of the Grand Island Area Metropolitan Planning Organization (GIAMPO) and all partnering governing bodies with an outline of the Metropolitan Planning Organization’s (MPO) planned work activities for fiscal year 2021 (July 1, 2020 to June 30, 2021). The UPWP is a budget document prepared annually, and it may be amended by the GIAMPO Policy Board as priorities and activities change. The UPWP provides guidance and serves as a management mechanism for scheduling, budgeting, and evaluating the planning activities of GIAMPO. The UPWP defines the major administrative and technical work elements for a specific planning year and identifies the major sources of funding for these projects. The primary purpose of the UPWP is to ensure adherence to/compliance with provisions of 23 CFR 450. The UPWP guides GIAMPO in completing the work elements that lead to the development and implementation of the Long Range Transportation Plan (LRTP) and Transportation Improvement Program (TIP). The work elements defined in the UPWP are reviewed and approved by GIAMPO, ONE DOT (Federal Highway Administration and Federal Transit Administration), and the Nebraska Department of Transportation (NDOT) who in turn have designated the City of Grand Island as the contracting agent responsible for administering and performing these elements approved within the program. What is GIAMPO? The Grand Island Area Metropolitan Planning Organization (GIAMPO) is the federally required Metropolitan Planning Organization (MPO) to carry out the Continuing, Cooperative, and Comprehensive (3-C) transportation planning process for the Grand Island metropolitan region. Responsibilities of GIAMPO include, but are not limited to:  Providing the forum for local decision-making on transportation issues of a regional nature.  Encouraging and seeking public involvement throughout the planning and development of the area’s transportation plans and programs.  Facilitating the development of all planning elements for the Metropolitan Planning Area  Submitting transportation planning documents to the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and NDOT. GIAMPO is responsible for transportation planning activities within a geographic area identified as the Metropolitan Planning Area (MPA). GIAMPO’s MPA is comprised of the City of Grand Island, Village of Alda, portions of Hall County, and a portion of west Merrick County. The MPA is shown in Figure 1. Grand Island Council Session - 9/22/2020 Page 267 / 393 4 | Page Figure 1 – GIAMPO Metropolitan Planning Area (MPA) GIAMPO’s structure is formed by two designated committees – Policy Board and Technical Advisory Committee (TAC). GIAMPO staff provides support to these committees. Policy Board The Policy Board is the governing body of GIAMPO. It is comprised of mostly elected officials that establish the overall policy direction for GIAMPO’s planning activities. The Policy Board has the final responsibility of these activities, and it approves the MPO work products such as the UPWP, LRTP, and TIP. Technical Advisory Committee The Technical Advisory Committee (TAC) is a staff-level committee, which advises the Policy Board on technical matters related to MPO work products, transportation policies, and other technical studies and plans considered by GIAMPO. The TAC can establish subcommittees to provide technical and recommendations to them on transportation-related projects or issues. In 2016, a Non-Motorized subcommittee was created to act as the advisory body to the TAC on the development of the GIAMPO Bicycle and Pedestrian Master Plan. Staff The GIAMPO staff will be available to aid local officials and concerned citizens in implementing transportation and various community improvement programs in an overall effort to enhance the area. Staff members encourage and assist local leaders in several programs, with strong emphasis on the benefits of regional cooperation and coordination. Currently, the GIAMPO staff involved with transportation planning consists of a MPO Program Manager supported by the Director of Public Works/City Engineer and the Public Works staff in conjunction with the Director of the Hall County Regional Planning Department, and administrative staff. Grand Island Council Session - 9/22/2020 Page 268 / 393 5 | Page MPO FY 2020 Staff Time Estimates Staff (equivalent staff time) Estimated Staff Months Est. Hours Professional Staff (MPO Program Manager) - Direct 11.08 1,920 Administrative Staff (Administrative Coordinator) - Direct 0.14 25 Federal Requirements for Transportation Planning The Fixing America's Surface Transportation Act or "FAST Act", became law on December 4, 2015, and continues the Metropolitan Planning program. This program continues the federal requirement of the metropolitan transportation planning process to be continuous, cooperative, and comprehensive. The FAST Act includes ten (10) factors required for consideration in the planning process. The UPWP includes work activities to be accomplished over fiscal year 2020 which will address these factors. The ten (10) factors are the following: 1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency; 2. Increase the safety of the transportation system for motorized and non-motorized users; 3. Increase the security of the transportation system for motorized and non-motorized users; 4. Increase the accessibility and mobility options available to people and for freight; 5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; 6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight; 7. Promote efficient system management and operation; 8. Emphasize the preservation of the existing transportation system; 9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation; and 10. Enhance travel and tourism. Planning Emphasis Areas The FHWA and FTA have jointly issued Planning Emphasis Areas (PEAs) for federal fiscal year 2016 that are planning areas the MPOs and State Departments of Transportation (DOTs) are to address as they develop their planning work programs. Listed here are the three strategic objectives for surface transportation that highlight current transportation planning regulations. Transition to Performance Based Planning and Programming – This is the implementation of a performance management approach to transportation planning and programming. Promote Cooperation and Coordination across Transit Agency, MPO, and State Jurisdictions – This is to be a coordinated approach with State DOTs, MPOs, and providers of public planning to improve the effectiveness of transportation decision-making that better supports common goals. Access to Essential Services (Ladders of Opportunity) – The transportation planning process is used to develop and implement analytical methods that identify gaps in the connectivity of the transportation system and develop infrastructure and operational solutions that provide adequate access to essential services. Grand Island Council Session - 9/22/2020 Page 269 / 393 6 | Page FY 2020 GIAMPO Accomplishments The items listed below are the major activities completed during the previous fiscal year:  Approved amendments and/or administrative modifications to the Long Range Transportation Plan and FY 2019 Unified Planning Work Program  Adopted the FY 2021-2025 Transportation Improvement Program and FY 2021 Unified Planning Work Program for the GIAMPO Metropolitan Planning Area  Adopted the MPO targets for CY 2018-2021 NHS pavement and bridge condition performance measures, CY 2018-2021 NHS travel time reliability and freight reliability performance measures, and CY 2020 safety performance measures  Initiated the process to update the Travel Demand Model and Long Range Transportation Plan  Prepared a “DRAFT” Limited English Proficiency Plan  Continued development and maintenance of planning data repository/GIS datasets MPO FY 2021 Work Elements The following pages detail the work elements that GIAMPO will undertake in FY 2021. These elements are divided into Unified Planning Work Program, Transportation Improvement Program, Public Participation Plan, Short Range Planning Activities, Long Range Transportation Plan, Transit Planning, and Administration/System Management. Element A - Unified Planning Work Program (UPWP) Purpose: Develop and maintain the annual UPWP and budget Previous Work: • Monitored and maintained the FY 2020 UPWP • Developed the FY 2021 UPWP • Prepared quarterly progress reports and reimbursement requests to NDOT Activities: • Maintain the FY 2021 UPWP and budget, and amend the work program and budget through amendments or administrative modifications as needed • Manage the GIAMPO funding streams and track the status of the UPWP budget and activities • Prepare quarterly progress reports that document activities accomplished and associated with the UPWP work elements • Prepare and submit quarterly reimbursement requests to NDOT • Coordinate GIAMPO’s annual budget with the City of Grand Island’s annual budget • Maintain the annual FHWA PL grant contract and any subsequent amendments • Coordinate with planning partners regarding UPWP activities • Prepare a “DRAFT” FY 2022 UPWP and budget • Finalize and adopt the FY 2022 UPWP and budget Work Products: o Monitoring the FY 2021 UPWP and budget o Quarterly progress reports and reimbursement requests o Amendments and administration modifications to the FY 2021 UPWP as needed Grand Island Council Session - 9/22/2020 Page 270 / 393 7 | Page o Annual “DRAFT” FY 2022 UPWP o Annual “FINAL” FY 2022 UPWP Budget - 200 MPO Program Manager Hours Costs Schedule Quarterly Progress Reports and Reimbursement Requests $ 2,476.40 Quarterly FY 2021 UPWP Amendments/Admin Modifications $ 1,857.30 Ongoing “DRAFT” FY 2022 UPWP $ 5,571.90 3rd/4th Quarters “FINAL” FY 2022 UPWP $ 1,238.20 4th Quarter Other Activities (i.e. manage funding streams and budget) $ 1,238.20 Ongoing Other Direct $ 0.00 Total Budget $ 12,382.00 Element B - Transportation Improvement Program (TIP) Purpose: Develop, maintain, and monitor a five-year program of transportation projects and the financial plan that demonstrates the program can reasonably be implemented. GIAMPO will monitor the program, and will also continue the effort to gain public input on significant projects, and will provide mechanisms to inform the public of the funding availability for federal, state, and local projects. Previous Work: • Monitored and maintained the FY 2020-2024 TIP • Developed the FY 2021-2025 TIP • Prepared the Annual Listing of Federally Obligated Projects for FY 2019 Activities: • Develop the Annual Listing of Federally Obligated Projects for FY 2020 • Work with the City of Grand Island staff in developing the City’s one and six street improvement plan for 2021 • Monitor the status of projects in the FY 2021-2025 TIP • Maintain, revise, and amend the FY 2021-2025 TIP through amendments and administrative modifications as needed • Staff involvement on project related activities ensuring issues are properly identified and adequately addressed for timely implementation • Coordinate with planning partners regarding TIP activities • Prepare the “DRAFT” FY 2022-2026 TIP, which includes the self-certification of the MPO Planning Process • Finalize and adopt the FY 2022-2026 TIP Work Products: o Annual Listing of Federally Obligated Projects for FY 2020 o Amendments and administrative modifications to the FY 2021-2025 TIP as needed o “DRAFT” FY 2022-2026 TIP o “FINAL” FY 2022-2026 TIP Budget - 175 MPO Program Manager Hours Costs Schedule Annual Listing of Federally Obligated Projects for FY 2020 $ 541.71 2nd Quarter FY 2021-2025 TIP Amendments/Admin Modifications $ 1,083.43 Ongoing Grand Island’s 1 and 6 Year Street Improvement Plan $ 1,083.43 2nd Quarter Grand Island Council Session - 9/22/2020 Page 271 / 393 8 | Page “DRAFT” FY 2022-2026 TIP $ 5,417.13 3rd/4th Quarters “FINAL” FY 2022-2026 TIP $ 1,625.14 4th Quarter Other Activities (i.e. monitor the FY 2021-2025 TIP) $ 1,083.43 Ongoing Other Direct $ 0.00 Total Budget $ 10,834.25 Element C - Public Participation Plan (PPP) Purpose: Conduct public involvement activities in accordance with the Public Participation Plan (PPP) to effectively and continuously engage public input for the transportation planning process. Previous Work: • Continued making updates and enhancements to the GIAMPO website • Published notices for meetings and/or public comment periods of MPO work products • Conducted public comment periods for MPO work products • Prepared a “DRAFT” Limited English Proficiency (LEP) Plan, which comprised a Limited English Proficiency analysis and Environmental Justice analysis Activities: • Continuing education about the MPO and the purpose of the MPO. This will be done with media interviews, GITV, and public speaking engagements with civic groups, as requested. • Develop publications (i.e. pamphlets, handouts, brochures) about the MPO planning process and products as needed • The GIAMPO website will be maintained and updated for meeting notices, agendas, and/or minutes, and other information regarding transportation planning activities that affect the region. • Maintenance and updating of social media sites such as Facebook and Twitter to inform interested parties on transportation planning activities • Attend public information meetings for transportation improvement projects and/or studies (as needed) • Conduct public comment periods for MPO work products (i.e. UPWP and TIP) • Publish notices for meetings and/or public comment periods of MPO work products (i.e. UPWP and TIP) • Maintain the GIAMPO stakeholder contact list • Amend and revise the current Public Participation Plan as needed • Maintain the Title VI Implementation Plan • Finalize and adopt the Limited English Proficiency Plan • Prepare a “DRAFT” Public Participation Plan Update Work Products o Continue to update GIAMPO website o Continue to update social media sites o Amendments/administrative modifications to the current Public Participation Plan as needed o “FINAL” Limited English Proficiency Plan o “DRAFT” Public Participation Plan Update Budget - 150 MPO Program Manager Hours Costs Schedule Title VI Mitigation/Assessment, including LEP Plan $ 1,857.30 Ongoing Current PPP Review $ 928.65 Ongoing “DRAFT” PPP Update $ 2,785.95 3rd/4th Quarters Website Development/Maintenance $ 1,857.30 Ongoing Grand Island Council Session - 9/22/2020 Page 272 / 393 9 | Page MPO Education $ 928.65 Ongoing Other Activities (i.e. public notices) $ 928.65 Ongoing Other Direct (i.e. advertising) $ 1,500.00 Total Budget $ 10,786.50 Element D - Short Range Planning Purpose: Carry out ongoing short range planning activities like mapping, data collection and maintenance, highway functional classification, and performance measures. Previous Work: • Adopted the MPO targets for CY 2020 safety performance measures • Data interpretation • Compiled data for GIAMPO planning area • Developed a dataset for the City Geographic System (GIS) relating to crash data for 2018 • Prepared maps for FY 2021-2025 TIP • Started collecting bicycle and pedestrians counts on multi-use trails Activities: • Coordinate with NDOT and other agencies in obtaining data for the GIAMPO planning area • Continue to develop or maintain a planning data repository for the GIAMPO planning area (i.e. demographics, socioeconomic, traffic counts, crashes) • Work with City of Grand Island’s GIS Coordinator to develop and/or update datasets for the City Geographical Information System (GIS) including roads, sidewalks, bicycle routes, trails, traffic counts, crashes, etc. • Assist NDOT in Highway Performance Management System (HPMS) data collection (i.e. traffic data collection) • Provide technical assistance to local and state jurisdictions for their transportation projects as needed • Perform the following activities relating to performance measures:  Develop or update performance measures and targets in coordination with FHWA, FTA, and NDOT relating to safety, pavement and bridge condition, system performance, and freight  Conduct data collection and analysis related to transportation performance measures • Work with City of Grand Island’s GIS Coordinator to prepare maps for analysis, presentation, and MPO work products • Collect bicycle and pedestrian counts on multi-use trails and/or sidepaths • Assist the City of Grand Island staff with preparing grant applications via the Recreational Trails Program and Set Aside from ST Block Grant Program • Review and update the Highway Function Classification System in coordination with NDOT as needed Work Products o Performance measures and targets o Planning data repository/GIS datasets o Purchase of vehicle traffic counting equipment and supplies o Purchase of bicycle and pedestrian traffic counting equipment and supplies Budget - 235 MPO Program Manager Hours Costs Schedule Performance Measures $ 2,909.77 Ongoing Data Collection $ 2,909.77 Ongoing Grand Island Council Session - 9/22/2020 Page 273 / 393 10 | Page Planning Database Repository/GIS Datasets and Mapping $ 5,092.10 Ongoing Other Activities (i.e. grant preparation) $ 3,637.21 Ongoing Other Direct (vehicle and bike/ped traffic counting equipment and supplies) $ 500.00 Total Budget $ 15,048.85 Element E - Long Range Transportation Plan (LRTP) Purpose: Implement and maintain the LRTP with regards to the intent and requirements of the FAST Act and guidance by the FHWA, FTA, and NDOT. This work element will support transportation activities recommended by the LRTP that lead to the development of an integrated multimodal transportation system to facilitate the safe and efficient movement of people and goods. Previous Work: • Reviewed TIP projects to ensure that TIP was consistent with the current LRTP • Amended and revised the current LRTP • Initiated the process of updating the Travel Demand Model for the LRTP Update • Started working on the LRTP, Travel Demand Model, and Public Engagement Activities: • Amend and/or revise the current LRTP as necessary • Revisions to the GIAMPO Bicycle and Pedestrian Master Plan as needed • Maintain and refine the current regional travel demand model as needed • Analyze socioeconomic changes and land use proposals since the adoption of current LRTP • Continue updating the Travel Demand Model for the LRTP Update, which include activities such as updating and enhancing the baseline model and developing model runs for the base year network and future years networks • Continue the update of the LRTP, which includes activities such as data collection, reviewing and updating the goals, objectives, and performance measures, evaluating the existing transportation system’s condition/performance, assessing future conditions and identifying emerging issues, identifying investment priorities, policies, and strategies, developing a financial plan, and conducting public involvement and stakeholder outreach in the LRTP update process • Coordinate FAST Act performance measures with FHWA, FTA, and NDOT and continue working on the performance monitoring and reporting required by the FAST Act for inclusion with the current LRTP and the LRTP Update • Assist NDOT with statewide Long Range Transportation Plan and Freight Plan as needed Work Products: o Current LRTP amendments and/or revisions o Current Travel Demand Model maintenance o Adopt the 2045 LRTP Budget - 595 MPO Program Manager Hours Costs Schedule Amendment and/or Revisions to the Current LRTP $ 7,367.29 Ongoing Travel Demand Model & LRTP Update – GIAMPO Staff $ 27,627.34 Ongoing Other Activities (i.e. NDOT LRTP) $ 1,841.82 Ongoing Travel Demand Model and LRTP Update – Professional Services $ 87,613.38 Ongoing Grand Island Council Session - 9/22/2020 Page 274 / 393 11 | Page Other Direct $ 0.00 Total Budget $124,449.83 Element F - Transit Planning Purpose: This work element will conduct and coordinate the planning activities of the City Transit Program to meet applicable federal, state, and municipal requirements. Previous Work: • Prepared transit elements for the FY 2020 UPWP and FY 2021-2025 TIP • Reviewed the draft version of the Title VI Plan and ADA Policy Guide for the City of Grand Island Transit Program • Coordinated a transit-related administrative modification to the FY 2018-2022 TIP • Began evaluating the historical ridership data for the Grand Island urbanized area • Reviewed the Request for Proposals for a Public Transit Provider for the City of Grand Island and participated on the proposals review committee Activities: • Prepare transit elements for the FY 2022 UPWP and FY 2022-2026 TIP • Coordinate transit-related amendments/revisions to the FY 2021 UPWP, FY 2021-2025 TIP, and current LRTP as needed • Perform the following activities relating to performance measures:  Establish or update performance measures and targets in coordination with FTA, NDOT, and the City of Grand Island relating to transit asset management  Conduct data collection and analysis related to transit performance measures • Evaluate and track transit services and activities (i.e. identify gaps, monitor ridership) • Support the development of the LRTP Update • Maintain the annual FTA Section 5305 grant contract and any subsequent amendments • Attend relevant trainings, workshops, conferences, webinars, and other educational opportunities that include; but not limited to:  National Transit Institute  FTA  NDOT • Prepare for and/or attend relevant transit-related meetings • Provide support to FTA grants for transit services in the Grand Island urbanized area • Prepare quarterly progress reports and reimbursement requests (transit-related) to NDOT • Assist the City of Grand Island Transit Program with the implementation of the fiscally constrained plan from the Regional Transit Needs Assessment and Feasibility Study Work Products: o Performance measures and targets o Transit elements of the FY 2022 UPWP and FY 2022-2026 TIP Budget - 175 MPO Program Manager Hours Costs Schedule Performance Measures $ 541.71 4th Quarter Transit Elements of UPWP and TIP $ 2,708.56 3rd/4th Quarters Grand Island Council Session - 9/22/2020 Page 275 / 393 12 | Page Data Collection and Analysis $ 3,791.99 Ongoing Other Activities (i.e. transit-relating meetings) $ 3,791.99 Ongoing Other Direct (Travel, Training, Misc.) $ 1,000.00 Ongoing Total Budget $ 11,834.25 Element G - Administration/System Management Purpose: Carry out the administrative duties of the MPO. Activities include organizing meetings, producing agenda, minutes, committee support, coordination of agencies, and the general administration of the MPO. In addition, attend various meetings, conferences, workshops and training. Previous Work: • Held Policy Board and TAC meetings, including preparing agendas, minutes, and supporting documents • Held Non-Motorized Subcommittee meetings, including preparing agendas and supporting documents • Set meeting schedules for the Policy Board and TAC for calendar year 2020 • Held monthly GIAMPO staff meetings, including preparing agendas and supporting documents • Attended the Grand Island Resiliency Committee meetings • Attended the Local Continuum of Care meetings • Attended Railside Economic Vitality Committee meetings Activities: • Support the Policy Board and TAC, which includes the following detailed activities and all other related activities:  Develop, compile, and distribute meeting packets, including agendas, staff reports, and any additional information  Prepare presentations for meetings as needed  Record and transcribe meeting minutes  Provide training for new Policy Board and TAC members as needed  Maintain Policy Board and TAC bylaws  Maintain membership and contact lists • Support the Non-Motorized Subcommittee (TAC subcommittee), which includes the following detailed activities and all other related activities:  Develop and distribute meeting agendas and other information  Prepare presentations for meetings as needed  Maintain membership and contacts • Attend relevant trainings, workshops, conferences, webinars, and other educational opportunities that include; but not limited to:  National Highway Institute  FHWA  NDOT  Nebraska Chapter of American Planning Association annual conference and other workshops  Nebraska Chapter of American Planning Association Fall Symposium  Association of Metropolitan Planning Organizations • Prepare for and/or attend relevant transportation-related meetings that include; but not limited to:  GIAMPO staff meetings  MPO Coordination meetings  NDOT-related meetings  Attend the Grand Island Resiliency Committee meetings Grand Island Council Session - 9/22/2020 Page 276 / 393 13 | Page  Attend the Grand Island Livable Community Core Team meetings • Complete timesheets to include with quarterly reimbursement requests • Prepare for and/or attend employee-related activities such as performance evaluation, work benefits, etc. • Perform other administrative duties such as maintaining GIAMPO-related records, providing GIAMPO- related documents to the City of Grand Island Finance Department for the annual city audit, updating agreements as needed, etc. • Purchase TransCAD technical support and software maintenance for a period of one year Work Products: o Meeting agendas, minutes, support documents, and/or presentations for Policy Board, TAC, and Non- Motorized Subcommittee o General Administration of the established 3-C Transportation Planning Process for GIAMPO. This includes attending educational opportunities, transportation-related meetings, and employee-related activities. Budget - 415 MPO Program Manager/Admin Staff Hours Costs Schedule Direct Provide support for Policy Board, TAC, and Non-Motorized Subcommittee $ 7,576.17 Ongoing Meeting Minutes and Other Documentation $ 3,788.09 Ongoing General Administration of GIAMPO $ 13,889.65 Ongoing $ 25,253.90 Other Direct Office Expenses – Supplies, Phone, Postage, Misc. $ 2,097.46 Computer Services/Hardware $ 10,300.00 Software Maintenance/Support TransCAD $ 1,500.00 Individual or Organizational Membership Fees with APA, AICP, and AMPO $ 820.00 Travel, Training, Conferences, & Mileage Reimbursement $ 5,000.00 $ 19,717.46 Total Budget $ 43,971.36 Total UPWP Budget It is anticipated that the cost of implementing this UPWP for GIAMPO will be $230,307.04, during FY 2021. Based on the formula funding for MPOs in Nebraska, in FY 2021 GIAMPO is eligible for up to $114,271.63 Federal Highway Planning funds and $69,974.00 Federal Transit Section 5305 funds for staffing and other expenses. The City of Grand Island, by agreement, provides at least a 20% match. Total revenue for the MPO planning program equals $247,111.33. Grand Island Council Session - 9/22/2020 Page 277 / 393 14 | Page NE Federal Grand Island Total 80%20%100% UPWP Direct Labor - MPO Program Manager 200 9,264.00 7,411.20 1,852.80 9,264.00 Fringe/Indirect - MPO Program Manager 3,118.00 2,494.40 623.60 3,118.00 Other Direct 0.00 0.00 0.00 0.00 Total Unified Planning Work Program $12,382.00 $9,905.60 $2,476.40 $12,382.00 TIP Direct Labor - MPO Program Manager 175 8,106.00 6,484.80 1,621.20 8,106.00 Fringe/Indirect - MPO Program Manager 2,728.25 2,182.60 545.65 2,728.25 Other Direct 0.00 0.00 0.00 0.00 Total Transportation Improvement Program $10,834.25 $8,667.40 $2,166.85 $10,834.25 PPP Direct Labor - MPO Program Manager 150 6,948.00 5,558.40 1,389.60 6,948.00 Fringe/Indirect - MPO Program Manager 2,338.50 1,870.80 467.70 2,338.50 Other Direct 1,500.00 1,200.00 300.00 1,500.00 Total Public Participation Plan $10,786.50 $8,629.20 $2,157.30 $10,786.50 Short Range Planning Direct Labor - MPO Program Manager 235 10,885.20 8,708.16 2,177.04 10,885.20 Fringe/Indirect - MPO Program Manager 3,663.65 2,930.92 732.73 3,663.65 Other Direct 500.00 400.00 100.00 500.00 Total Short Range Studies $15,048.85 $12,039.08 $3,009.77 $15,048.85 LRTP Direct Labor - MPO Program Manager 595 27,560.40 22,048.32 5,512.08 27,560.40 Fringe/Indirect - MPO Program Manager 9,276.05 7,420.84 1,855.21 9,276.05 Professional Services - Travel Demand Model (TDM)87,613.38 70,090.70 17,522.68 87,613.38 and LRTP Update Other Direct 0.00 0.00 0.00 0.00 Total Long Range Transportation Plan $124,449.83 $99,559.86 $24,889.97 $124,449.83 Transit Planning Direct Labor - MPO Program Manager 175 8,106.00 6,484.80 1,621.20 8,106.00 Fringe/Indirect - MPO Program Manager 2,728.25 2,182.60 545.65 2,728.25 Other Direct 1,000.00 800.00 200.00 1,000.00 Total Transit Planning $11,834.25 $9,467.40 $2,366.85 $11,834.25 Administration/System Management Direct Labor - MPO Program Manager 390 18,064.80 14,451.84 3,612.96 18,064.80 Fringe/Indirect - MPO Program Manager 6,080.10 4,864.08 1,216.02 6,080.10 Direct Labor - Administrative Assistance 25 876.50 701.20 175.30 876.50 Fringe/Indirect - Administrative Assistance 232.50 186.00 46.50 232.50 Other Direct Office Expenses 2,097.46 1,677.97 419.49 2,097.46 Computer Services 10,300.00 8,240.00 2,060.00 10,300.00 Software Maintenance/Support TransCAD 1,500.00 1,200.00 300.00 1,500.00 Individual and Organizational Membership Fees 820.00 656.00 164.00 820.00 Travel, Training, Conferences, & Mileage Reimbursement 5,000.00 4,000.00 1,000.00 5,000.00 Total Administration/System Management $44,971.36 $35,977.09 $8,994.27 $44,971.36 Category Total Grand Island Area Metropolitan Planning Organization DISTRIBUTION OF COSTS BY WORK ELEMENT FY 2021 UPWP FY 2020 FHWA PL AND FTA 5305 - PROGRAM COSTS July 1, 2020 - June 30, 2021 Project Number - PLG-1 (57), Control Number - 01001G, Agreement No. - UL1901 Cost Category Est. Work Hours Grand Island Council Session - 9/22/2020 Page 278 / 393 15 | Page FHWA 2021 Direct Labor FHWA 1770 81,704.90 65,363.92 16,340.98 81,704.90 Fringe/Indirect FHWA 27,437.05 21,949.64 5,487.41 27,437.05 Other Direct (includes Professional Services for TDM & LRTP Update)33,697.59 26,958.07 6,739.52 33,697.59 FHWA FY 2021 Grand Total FHWA PL UPWP $142,839.54 $114,271.63 $28,567.91 $142,839.54 FTA 2021 Direct Labor FTA 175 8,106.00 6,484.80 1,621.20 8,106.00 Fringe/Indirect FTA 2,728.25 2,182.60 545.65 2,728.25 Other Direct (includes Professional Services for TDM & LRTP Update)76,633.25 61,306.60 15,326.65 76,633.25 FTA FY 2021 Grand Total FTA Section 5305 $87,467.50 $69,974.00 $17,493.50 $87,467.50 NOTES: Total Highway Planning Federal Highway Administration - FHWA $142,839.54 $114,271.63 $28,567.91 $142,839.54 Total Transit Federal Transit Administration - FTA $87,467.50 $69,974.00 $17,493.50 $87,467.50 Total FY 2021 UPWP $230,307.04 $184,245.63 $46,061.41 $230,307.04 FHWA Available Revenue *$159,643.83 $127,715.06 $31,928.77 $159,643.83 FTA Available Revenue**$87,467.50 $69,974.00 $17,493.50 $87,467.50 Remaining FHWA Funds $16,804.29 $13,443.43 $3,360.86 $16,804.29 Remaining FTA Funds $0.00 $0.00 $0.00 $0.00 Total Program Funds Remaining $16,804.29 $13,443.43 $3,360.86 $16,804.29 * FHWA PL Funds: - FY 2021 Allocation - $127,715.06 (Even distribution - $40,000 and Population based distribution - $74,952.23 and Deobligate FY18 - $12,762.83) - Carryover from FY 2020 UPWP for TDM and LRTP Update - $0 ** FTA Section 5305 Funds: - FY 2021 Allocation - $31,574 - Note: Carryover from FY 2020 for LRTP Update ($38,400 (FTA) + $9,600 (Local) = $48,000 (Total) Grand Island Council Session - 9/22/2020 Page 279 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-230 WHEREAS, the Nebraska Department of Transportation has prepared a Planning Agreement for Fiscal Year 2021 for the City of Grand Island for the purpose of providing partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2020, as outlined in the Unified Planning Work Program attached to such agreements; and WHEREAS, the maximum amount of cash support from the State under such agreement is $31,574.00 (80%) of 49 USC Section 5305 funds for Fiscal Year 2021; and WHEREAS, the local 20% funds would be the City’s obligation not to exceed $7,893.50 and can be part of inkind services (staff time & expenses); and WHEREAS, an agreement with the Nebraska Department of Transportation for Fiscal Year 2021 is required to proceed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the agreement with the Nebraska Department of Transportation for the purpose of providing partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2020, as outlined in the Unified Planning Work Program attached to such agreement is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute the Planning Agreement for Fiscal Year 2021. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 280 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-13 #2020-231 - Approving Change Order No. 1 for the 2020 Asphalt Resurfacing Project No. 2020-AC-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 281 / 393 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:September 22, 2020 Subject:Approving Change Order No. 1 for the 2020 Asphalt Resurfacing Project No. 2020-AC-1 Presenter(s):John Collins PE, Public Works Director Background Gary Smith Construction Co., Inc. of Grand Island, Nebraska was awarded a $898,534.85 contract on March 24, 2020, via Resolution No. 2020-76, for the 2020 Asphalt Resurfacing Project No. 2020-AC-1. This year’s work involves asphalt resurfacing on the following City streets. Section #1– Husker Highway; US Highway 30 to Regal Drive Section #2– Engleman Road; Husker Highway to US Highway 30 Section #3– Schimmer Drive; North Road to Blaine Street Section #4- Blaine Street; Schimmer Drive to US Highway 34 Discussion Coordination is necessary for sections near railroad crossings, which has required more time than originally planned for. A time extension is being requested from September 4, 2020 to November 15, 2020. There will be no cost associated with Change Order No. 1, leaving the contract agreement amount of $898,534.85. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 9/22/2020 Page 282 / 393 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 1 for the 2020 Asphalt Resurfacing Project No. 2020-AC-1 with Gary Smith Construction Co., Inc. of Grand Island, Nebraska. Sample Motion Move to approve the resolution. Grand Island Council Session - 9/22/2020 Page 283 / 393 CHANGE ORDER NO. 1 PROJECT:2020 Asphalt Resurfacing Project No. 2020-AC-1 CONTRACTOR:Gary Smith Construction Co., Inc. AMOUNT OF CONTRACT: $898,534.85 CONTRACT DATE: April 1, 2020 Contract Price Prior to this Change Order…………………………………$ 898,534.85 Net Increase Resulting from this Change Order……………………………$ 0 Revised Contract Price Including this Change Order………………………$ 898,534.85 Notice to Proceed Date ------------------------------------------------------------------------------ April 2, 2020 Original Completion Date ---------------------------------------------------------------------------September 4, 2020 First Revised Completion Date --------------------------------------------------------------------November 15, 2020 The Above Change Order Accepted: Gary Smith Construction Co., Inc. By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 9/22/2020 Page 284 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-231 WHEREAS, on March 24, 2020, via Resolution No.2020-76, the City of Grand Island awarded Gary Smith Construction Co., Inc. of Grand Island, Nebraska the bid in the amount of $898,534.85 for Asphalt Resurfacing Project No. 2020-AC-1; and WHEREAS, it has been determined that additional time is necessary to complete such project; and WHEREAS, such modifications have been incorporated into Change Order No. 1; and WHEREAS, there will be no cost associated with such time extension, leaving the contract agreement amount of $898,534.85; and WHEREAS, the project completion date will be extended from September 4, 2020 to November 15, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1, at no additional cost, between the City of Grand Island and Gary Smith Construction Co., Inc. of Grand Island, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 285 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-14 #2020-232 - Approving the Re-establishment of Connection Fees for Subdivided Lots in Bosselville Fourth Subdivision- Sanitary Sewer District No. 530T Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 286 / 393 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:September 22, 2020 Subject:Approving the Re-establishment of Connection Fees for Subdivided Lots in Bosselville Fourth Subdivision- Sanitary Sewer District No. 530T Presenter(s):John Collins PE, Public Works Director Background Sanitary Sewer District No. 530T was built in 2016 to support sanitary sewer extension south along US Highway 281 past Interstate 80. The district was done as a connection fee (tap) district which is the City’s standard method of installing mains in undeveloped areas. Customers are not charged for the cost of the infrastructure until they “tap” the main for service. Upon completion of the construction work, the Council sits as a Board of Equalization to establish the fees for each property within the district’s boundary. The BOE for Sanitary Sewer District No. 530T was held on December 27, 2016. At that time, the majority of the properties in the district consisted on large tracts of land that were rural in nature. Subdivided developments were only in the planning stages. On December 17, 2019, via Resolution No. 2019-376, City Council approved the redistribution of sanitary sewer tap fees within the recently subdivided Bosselville Fifth Subdivision consisting of five (5) lots, with a portion of the parcel west of Lot One (1) being added to such subdivision and reduced in size. An additional tract of land has recently been subdivided and the individual lots need to have the appropriate connection fees re-established. Discussion At the time Sanitary Sewer District No. 530T was completed, a tract of land within the district was owned by Bosselman Travel Centers, Inc., being located just south of Wood River Road, west of US Highway 281. Refer to the highlighted area on the attached plat. Grand Island Council Session - 9/22/2020 Page 287 / 393 The original connection fee to the Bosselman Travel Centers, Inc. tract was $172,627.14. That tract has since been subdivided as Bosselville Fourth Subdivision consisting of two (2) lots. It is recommended the connection fee be split between the current two (2) lots, based on the redistribution of land. Please see attached exhibit for original tap assessment figures and parcel layout versus proposed tap assessment figures and current parcel layout. Sanitary Sewer District No. 530T - Assessments Parcel #Owner Legal Sub-Total Tap Fee Prev Paid Tap Fee Owed 400448174 Bosselman Travel Centers, Inc. Lot 1, Bosselville Fourth Subdivision, Alda Township (10.93 ac)$ 73,785.26 $ - $73,785.26 400448173 Bosselman Travel Centers, Inc. Lot 2, Bosselville Fourth Subdivision, Alda Township (14.65 ac)$ 98,841.88 $ - $ 98,841.88 TOTAL $172,627.14 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council sit as a Board of Equalization on October 27, 2020, to establish the connection fees for the properties within Bosselville Fourth Subdivision in the City of Grand Island, Nebraska. Sample Motion Move to recommend that the City Council sit as a Board of Equalization on October 27, 2020, to establish the connection fees for the properties within Bosselville Fourth2 Subdivision in the City of Grand Island, Nebraska. Grand Island Council Session - 9/22/2020 Page 288 / 393 US HIGHWAY 281WOOD R I V E R R O A D BOSSELMAN AVENUEUS HIGHWAY 281WOOD RI V E R R O A D BOSSELMAN AVENUEORIGINAL TAP FEE ASSESSMENT REVISED TAP FEE ASSESSMENT PUBLIC WORKS DEPARTMENT SANITARY SEWER DISTRICT 530T TAP FEE REDISTRIBUTION BOSSELVILLE FOURTH SUBDIVISION GRAND ISLAND, NEBRASKA N N Grand Island Council Session - 9/22/2020 Page 289 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-232 WHEREAS, the City Engineer/Public Works Director for the City of Grand Island issued a Certificate of Final Completion for Sanitary Sewer District No. 530T on December 27, 2016 certifying that Van Kirk Brothers Contractors of Sutton, Nebraska, under contract had completed the sanitary sewer project according to the terms, conditions, and stipulations for such improvements; and WHEREAS, the City Engineer/Public Works Director recommended the acceptance of the project; and WHEREAS, the Mayor concurred with the recommendation of the City Engineer/Public Works Director; and WHEREAS, On December 17, 2019, via Resolution No. 2019-376, City Council approved the redistribution of sanitary sewer tap fees within the recently subdivided Bosselville Fifth Subdivision consisting of five (5) lots, with a portion of the parcel west of Lot One (1) being added to such subdivision and reduced in size; and WHEREAS, at the time Sanitary Sewer District No. 530T was completed, a tract of land within the district was owned by Bosselman Travel Centers, Inc., being located just south of Wood River Road, west of US Highway 281; and WHEREAS, the original connection fee to the Bosselman Travel Centers, Inc. tract was $172,627.14; and WHEREAS, the tract has been subdivided as Bosselville Fourth Subdivision consisting of two (2) lots; and WHEREAS, it is recommended the connection fee be split between the current two (2) lots, based on the redistribution of land. Sanitary Sewer District No. 530T - Assessments Parcel #Owner Legal Sub-Total Tap Fee Prev Paid Tap Fee Owed 400448174 Bosselman Travel Centers, Inc. Lot 1, Bosselville Fourth Subdivision, Alda Township (10.93 ac)$ 73,785.26 $ - $73,785.26 400448173 Bosselman Travel Centers, Inc. Lot 2, Bosselville Fourth Subdivision, Alda Township (14.65 ac)$ 98,841.88 $ - $ 98,841.88 TOTAL $172,627.14 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: The City Council will sit as a Board of Equalization on October 27, 2020, to determine benefits and set assessments for the newly subdivided lots in Bosselville Fourth Subdivision in Sanitary Sewer District No. 530T. - - - Grand Island Council Session - 9/22/2020 Page 290 / 393 - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 291 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-15 #2020-233 - Approving Amendment No. 1 to Engineering Consulting Services for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 292 / 393 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:September 22, 2020 Subject:Approving Amendment No. 1 to Engineering Consulting Services for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions Presenter(s):John Collins PE, Public Works Director Background Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions was created by City Council on January 28, 2020, via Ordinance No. 9755. Such district was continued by City Council on March 24, 2020 via Resolution No. 2020-78. On March 24, 2020, via Resolution No. 2020-79, City Council approved an agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $59,428.00 for engineering design services related to Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions. Discussion The original agreement with Alfred Benesch & Company requires an amendment to cover construction services and project closeout. This amendment will be in the amount of $73,592.00 for a revised agreement of $133,020.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 9/22/2020 Page 293 / 393 Recommendation City Administration recommends that the Council approve Amendment No. 1 to the original agreement with Alfred Benesch & Company of Lincoln, Nebraska, in the amount of $73,592.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 9/22/2020 Page 294 / 393 Grand Island Council Session - 9/22/2020 Page 295 / 393 Grand Island Council Session - 9/22/2020 Page 296 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-233 WHEREAS, on March 24, 2020, via Resolution No. 2020-79 the Grand Island City Council approved entering into an agreement with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $59,428.00 for engineering design services related to Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions; and WHEREAS, the original agreement is now being amended to allow for construction services and project closeout; and WHEREAS, such amendment is in the amount of $73,592.00, for a revised agreement amount of $133,020.00; and WHEREAS, Amendment No. 1 to the original agreement with Alfred Benesch & Company of Lincoln, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Alfred Benesch & Company of Lincoln, Nebraska for engineering consulting services related to Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 297 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-16 #2020-234 - Approving Bid Award for Drainage Ditch Grading, Excavating, and Hauling 2020-2021 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 298 / 393 Council Agenda Memo From:Shannon Callahan, Streets Superintendent Meeting:September 22, 2020 Subject:Approving Bid Award for Drainage Ditch Grading, Excavating, and Hauling 2020-2021 Presenter(s):John Collins PE, Public Works Director Background Specialty equipment/operators are hired by the Streets Division to clean and grade large outfall ditches each year. The price per hour of such services has increased so the jobs are approaching the procurement point in which formal quotes are required. The timeline of the ditch work is weather dependent and is usually done when the Streets Division has staff to provide the hauling. These timelines can be difficult to forecast making the process of securing quotes from various vendors also difficult. The formal bid process streamlines the acquisition of such as-needed services. A primary and secondary bid award is typically recommended for each equipment type so the optimal equipment can be used in the event the primary award vendor is unavailable or unable to meet the Streets Division’s timeline. Bidders were given the opportunity to write-in equipment that they own/operate that could be used for drainage ditch grading, excavating, and hauling that was not specifically requested on the bid form. The write-in bid items gives the City more equipment options that otherwise would go unknown. Discussion Bids were advertised on August 12, 2020 and sent to (11) eleven potential bidders. One (1) bid was received and opened on September 3, 2020. Below is the bid award recommendation. Grand Island Council Session - 9/22/2020 Page 299 / 393 Line Item Equipment Primary Award Secondary Award Harders Dozer & Scraper, LLC $250.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $125.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $275.00 per hour Harders Dozer & Scraper, LLC $250.00 per hour no bid no bid no bid no bid no bid Dump Truck with Operator 5 Dump Truck with Heated Dump Box and Operator no bid Other, Write-In Option 6 Scraper 7 Dozer with GPS (and Operator)no bid Drainage Ditch Grading, Excavating, and Hauling 2020-2021 Bid Award Recommendation Requested Bid Items1 Excavator (Track Mounted) with GPS-based Grade Control and Operator 2 Excavator (Track Mounted) with Operator 3 Dozer with Operator 4 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid award of Drainage Ditch Grading, Excavating, and Hauling 2020-2021 according to the bid award recommendation. Grand Island Council Session - 9/22/2020 Page 300 / 393 Sample Motion Move to approve the bid award of Drainage Ditch Grading, Excavating, and Hauling 2020-2021 according to the bid award recommendation. Grand Island Council Session - 9/22/2020 Page 301 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-234 WHEREAS, the City of Grand Island invited sealed bids for furnishing Drainage Ditch Grading, Excavating, and Hauling 2020-2021, according to plans and specifications on file with the Public Works Department; and WHEREAS, on September 3, 2020 bids were received, opened and reviewed; and, WHEREAS, Harders Dozer and Scraper, LLC submitted the lowest and best bids within the bid specifications for Drainage Ditch Grading, Excavating, and Hauling 2020-2021. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bids shown in Exhibit “A” for Drainage Ditch Grading, Excavating, and Hauling 2020-2021 , are hereby approved; - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 302 / 393 - 2 - EXHIBIT “A” Line Item Equipment Primary Award Secondary Award Harders Dozer & Scraper, LLC $250.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $125.00 per hour Harders Dozer & Scraper, LLC $225.00 per hour Harders Dozer & Scraper, LLC $275.00 per hour Harders Dozer & Scraper, LLC $250.00 per hour no bid no bid no bid no bid no bid Dump Truck with Operator 5 Dump Truck with Heated Dump Box and Operator no bid Other, Write-In Option 6 Scraper 7 Dozer with GPS (and Operator)no bidRequested Bid Items1 Excavator (Track Mounted) with GPS-based Grade Control and Operator 2 Excavator (Track Mounted) with Operator 3 Dozer with Operator 4 Grand Island Council Session - 9/22/2020 Page 303 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-17 #2020-235 - Approving Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 304 / 393 Council Agenda Memo From:Jon Menough PE, Wastewater Plant Engineer Meeting:September 22, 2020 Subject:Approving Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 Presenter(s):John Collins PE, Public Works Director Background Ovivo USA, LLC of Salt Lake City, Utah was awarded a $148,854.00 contract on November 26, 2019, via Resolution No. 2019-353, for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5. This project involved the renovation of Final Clarifier No. 2. The work was divided into Phase I and Phase II. This bid was Phase I - parts procurement. Phase II followed for the labor and installation of parts procured, and painting of both existing and new clarifier components. Discussion The project was completed in accordance with the terms, conditions, and stipulations of the contract, plans and specifications. Materials were procured on budget, for a total cost of $148,854.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve a resolution authorizing the Certificate of Final Completion. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Grand Island Council Session - 9/22/2020 Page 305 / 393 Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5. Sample Motion Move to approve the Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5. Grand Island Council Session - 9/22/2020 Page 306 / 393 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 CITY OF GRAND ISLAND, NEBRASKA September 22, 2020 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 has been fully completed by The Ovivo USA, LLC of Salt Lake City, Utah under the contract dated December 17, 2019. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Base Bid- Item No.Description Total Quantity Unit Unit Price Total Cost 1 48-Inch Lower Influent Collection Box, 316 SS 1.00 EA $ 34,700.00 $ 34,700.00 2 Sludge Suction Header and Manifold, 316 SS 1.00 EA $ 69,800.00 $ 69,800.00 3 Steel Squeegee, 304 S SS (10 Gauge)12.00 EA $ 102.00 $ 1,224.00 4 Flush Valve Assembly 1.00 EA $ 1,600.00 $ 1,600.00 5 Installation Fasteners and Shim Kit, 316 SS 1.00 EA $ 2,300.00 $ 2,300.00 6 Center Drive Mechanism 1.00 EA $ 39,230.00 $ 39,230.00 Total Base Bid Section = $148,854.00 I hereby recommend that the Engineer’s Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 be approved. _________________________________________ _____________________________________ John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor Grand Island Council Session - 9/22/2020 Page 307 / 393 Approved as to Form ¤ ___________ May 9, 2017 ¤ City Attorney R E S O L U T I O N 2020-235 WHEREAS, the City Engineer/Public Works Director issued a Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 certifying that Ovivo USA, LLC of Salt Lake City, Utah, under contract, has completed such for the total amount of $148,854.00; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the material; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 is hereby confirmed for the total amount of $148,854.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _____________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 308 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-18 #2020-236 - Approving Certificate of Final Completion for Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 309 / 393 Council Agenda Memo From:Jon Menough PE, Wastewater Plant Engineer Meeting:September 22, 2020 Subject:Approving Certificate of Final Completion for Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2 Presenter(s):John Collins PE, Public Works Director Background Fab Tech Wastewater Solution, LLC of O’Fallon, Missouri was awarded a $168,000.00 contract on April 14, 2020, via Resolution No. 2020-92, for Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2. This project involves the rehabilitation of Final Clarifier No. 2, which consists of labor and installation of parts procured, and painting of both existing and new clarifier components. Discussion The project was completed in accordance with the terms, conditions, and stipulations of the contract, plans and specifications. Construction was completed on budget, for a total cost of $168,000.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve a resolution authorizing the Certificate of Final Completion. 2.Refer the issue to a Committee. 3.Postpone the issue to future date. 4.Take no action on the issue. Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Final Clarifier No. 2 Rehabilitation; Project No. 2020-WWTP-2. Grand Island Council Session - 9/22/2020 Page 310 / 393 Sample Motion Move to approve the Certificate of Final Completion for Final Clarifier No. 2 Rehabilitation; Project No. 2020-WWTP-2. Grand Island Council Session - 9/22/2020 Page 311 / 393 ENGINEER’S CERTIFICATE OF FINAL COMPLETION Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2 CITY OF GRAND ISLAND, NEBRASKA September 22, 2020 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2 has been fully completed by Fab Tech Wastewater Solutions, LLC of O’Fallon, Missouri under the contract awarded April 14, 2020. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Base Bid- Item No.Description Total Quantity Unit Unit Price Total Cost 1 Clarifier No. 2 Renovation 1.00 LS $ 168,000.00 $ 168,000.00 Total Base Bid Section = $168,000.00 I hereby recommend that the Engineer’s Certificate of Final Completion for Final Clarifier No. 2 Renovation; Project No. 2020-WWTP-2 certifying that Fab Tech Wastewater Solutions, LLC of O’Fallon, Missouri be approved. _________________________________________ _____________________________________ John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor Grand Island Council Session - 9/22/2020 Page 312 / 393 Approved as to Form ¤ ___________ May 9, 2017 ¤ City Attorney R E S O L U T I O N 2020-236 WHEREAS, the City Engineer/Public Works Director issued a Certificate of Final Completion for Final Clarifier No. 2 Rehabilitation; Project No. 2020-WWTP-2 certifying that Fab Tech Wastewater Solutions, LLC of O’Fallon, Missouri under contract, has completed such for the total amount of $168,000.00; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Final Clarifier No. 2 Rehabilitation; Project No. 2020-WWTP-2 is hereby confirmed for the total amount of $168,000.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _____________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 313 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-19 #2020-237 - Approving Change Order No. 1 for Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 314 / 393 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:September 22, 2020 Subject:Approving Change Order No. 1 for Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1 Presenter(s):John Collins PE, Public Works Director Background Mid Nebraska Land Developers, LLC of Aurora, Nebraska was awarded a $239,593.20 contract on May 26, 2020, via Resolution No. 2020-123, for Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1. This project will build a portion of the Moores Creek Drainage Ditch extension, which will develop drainage to the southwest, serve current areas, as well as the proposed US Highway 30 realignment project. This portion of Moores Creek will provide a drainage outlet to the rapidly expanding Copper Creek Subdivision. The proposed route is shown on the attached exhibit. Discussion In addition to Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1, Mid Nebraska Land Developers, LLC was subcontracted by Starostka Group Unlimited, Inc. to perform dirt work on the Old Potash Highway Roadway Improvements; Project No. 2019-P-1. With the sensitive nature of having closures on Old Potash Highway, which is a major thoroughfare in the City, Mid Nebraska Land Developers, LLC was directed to prioritize the roadway project, which in turn created delays on the drainage project. Original completion date was set at September 4, 2020, with a request to extend this to November 15, 2020. There will not be any contract amount modification with this change order. Grand Island Council Session - 9/22/2020 Page 315 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve extending the completion date to November 15, 2020, as noted in Change Order No. 1. Sample Motion Move to approve the resolution. Grand Island Council Session - 9/22/2020 Page 316 / 393 CONTRACT TIME EXTENSION PROJECT:Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1 CONTRACTOR:Mid Nebraska Land Developers, LLC AMOUNT OF CONTRACT: $239,593.20 CONTRACT DATE: May 26, 2020 Notice to Proceed Date -------------------------------------------------May 27, 2020 Original Completion Date -----------------------------------------------September 4, 2020 Revised Completion Date ----------------------------------------------November 15, 2020 The Above Change Order Accepted: Mid Nebraska Land Developers, LLC By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 9/22/2020 Page 317 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-237 WHEREAS, on May 26, 2020, via Resolution 2020-123, the City of Grand Island awarded Mid Nebraska Land Developers, LLC of Aurora, Nebraska the bid in the amount of $239,593.20 for Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020-D-1; and WHEREAS, the completion of such project has been delayed due to the prioritization of the Old Potash Highway Roadway Improvements; Project No. 2019-P-1; and WHEREAS, Mid Nebraska Land Developers, LLC has requested an extension from September 4, 2020 to November 15, 2020 in order to complete the project; and WHEREAS, there will not be any contract amount modification with such time extension; and WHEREAS, the Public Works Department supports such contract extension. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 1 between the City of Grand Island and Mid Nebraska Land Developers, LLC of Aurora, Nebraska to provide the requested time extension for Moores Creek Drain Extension- North Road to Engleman Road; Project No. 2020- D-1. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 318 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-20 #2020-238 - Approving Bid Award for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 9/22/2020 Page 319 / 393 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:September 22, 2020 Subject:Approving Bid Award for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions Presenter(s):John Collins, Public Works Director Background Sanitary Sewer District No. 544 was created by the City Council on January 28, 2020, via Ordinance No. 9755. Legal notice of the creation of the District was published in the Grand Island Independent on February 3, 2020, with notification being mailed to all involved property owners. City Council continued the creation of Sanitary Sewer District No. 544 on March 24, 2020, via Resolution No. 2020-78, with only one (1) protest being filed against this district. The owner represented 120.00 front feet, or 1.76% of the total district frontage of 6,802.11 feet. The Engineering Division of the Public Works Department received a petition for creation of a Sanitary Sewer District to serve the new subdivision of Ellington Pointe and the existing subdivision of Westwood Park. The subdivision agreement for the Westwood Park Subdivision, dated March 28, 1978, and filed as Instrument No. 78-002723, stated “Further, the Subdividers agree not to protest any sanitary sewer or water main districts within said subdivision., the subsequent owners of any lots in the subdivision shall be responsible to perform any of the conditions of this agreement if the Subdividers have not performed such conditions.” The full subdivision agreement is attached for reference. Discussion Six (6) bids were received and opened on September 15, 2020. The bids were submitted in compliance with the contract, plans, and specifications. A summary of the bids is shown below. Grand Island Council Session - 9/22/2020 Page 320 / 393 Bidder Exceptions Bid Section “A” Bid Section “B” Total Bid The Diamond Engineering Company of Grand Island, NE None $611,776.95 $66,589.30 $678,366.25 Midlands Contracting, Inc. of Kearney, NE None $731,861.00 $72,681.50 $804,542.50 Van Kirk Bros. Contracting of Sutton, NE None $751,475.08 $68,083.00 $819,558.08 Myers Construction, Inc. of Broken Bow, NE None $783,900.00 $74,823.00 $858,723.00 Starostka Group Unlimited, Inc. of Grand Island, NE None $765,901.20 $133,829.88 $899,731.08 General Excavating Company of Lincoln, NE None $943,968.00 $129,859.00 $1,073,827.00 There are sufficient funds in Account No. 53030055-85213-53560 to fund this project. Alternatives It appears that the Council has the following alternatives concerning this issue at hand. The Council may: 1.Approve the bid award. 2.Refer the issue to a Committee. 3.Postpone the issue to a future date. 4.Take no action on the issue. Recommendation City Administration recommends that the Council approve the bid award for Sanitary Sewer District No. 544 in the amount of $678,366.25 to The Diamond Engineering Company of Grand Island, Nebraska. Sample Motion Move to approve the bid award. Grand Island Council Session - 9/22/2020 Page 321 / 393 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: September 15, 2020 at 2:00 p.m. FOR: Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions DEPARTMENT: Public Works ESTIMATE: $950,000.00 FUND/ACCOUNT: 53030055-85213-53560 PUBLICATION DATE: August 21, 2020 NO. POTENTIAL BIDDERS: 10 SUMMARY Bidder: The Diamond Engineering Co. General Excavating Grand Island, NE Lincoln, NE Bid Security: Universal Surety Company Universal Surety Company Exceptions: None None Bid Price: Section “A”: $611,776.95 $943,968.00 Section “B”: $ 66,589.30 $129,859.00 Bidder: Van Kirk Bros. Contracting Myers Construction, Inc. Sutton, NE Broken Bow, NE Bid Security: Universal Surety Company United Fire & Casualty Company Exceptions: None None Bid Price: Section “A”: $751,457.08 $783,900.00 Section “B”: $ 68,083.00 $ 74,823.00 Grand Island Council Session - 9/22/2020 Page 322 / 393 Bidder: Midlands Contracting, Inc. Starostka Group Unlimited, Inc. Kearney, NE Grand Island, NE Bid Security: Travelers Casualty & Surety Co. Universal Surety Company Exceptions: None None Bid Price: Section “A”: $731,861.00 $765,901.20 Section “B”: $ 72,681.50 $133,829.88 cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. Public Works Director P2227 Grand Island Council Session - 9/22/2020 Page 323 / 393 Grand Island Council Session - 9/22/2020 Page 324 / 393 Grand Island Council Session - 9/22/2020 Page 325 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-238 WHEREAS, the City of Grand Island invited sealed bids for Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions, according to plans and specifications on file with the City Engineer/ Public Works Director; and WHEREAS, on September 15, 2020 bids were received, opened, and reviewed; and WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $678,366.25; and WHEREAS, funds are available in the Fiscal Year 2020/2021 budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering Company of Grand Island, Nebraska in the amount of $678,366.25 for construction of Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivisions is hereby approved as the lowest responsible bid. BE IF FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 326 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-21 #2020-239 - Approving RFP for Design Services to Reconstruct Baffles at the Heartland Public Shooting Park - Parks & Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 9/22/2020 Page 327 / 393 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:September 22, 2020 Subject:Approval of Design Services for Renovate Baffles at Heartland Public Shooting Park Presenter(s):Todd McCoy Background On March 8, 2020 the Parks and Recreation Department advertised for proposals to renovate the small arms firing range overhead baffles systems at Heartland Public Shooting Park (HPSP). The purpose of the overhead baffles at HPSP is to stop stray bullets from leaving the range making the baffles an important safety feature. Nearly 50% of the HPSP baffles were damaged or destroyed during recent wind storms last year and this summer. Remaining baffles have aged or damaged to a point that staff is recommending a redesign and reconstruction of the baffle system. So far the City has received $73,310.11 for damages from insurance. The City will receive an additional $74,488.88 from insurance upon the completion of repairs. The pre- design estimate to renovate the damaged ranges is $425,000 to 485,000. Grand Island Council Session - 9/22/2020 Page 328 / 393 Discussion Two proposals were received to design the reconstructed baffles: JEO Consulting Group of Wahoo, Nebraska AECOM of Portland, Oregon Staff recommends accepting the proposal from JEO Consulting Group to redesign the HPSP baffle system. The proposed price from JEO is $44,000.00. Food and Beverage funds will be used for expenses beyond the insurance payments. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the proposal from JEO Consulting Group of Wahoo, Nebraska to design a reconstructed baffle system at HPSP. Sample Motion Move to approve the proposal from JEO Consulting Group to redesign HPSP baffles for a total of $44,000.00. Grand Island Council Session - 9/22/2020 Page 329 / 393 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR DESIGN SERVICES TO RENOVATE SMALL ARMS FIRING RANGE OVERHEAD BAFFLE SYSTEM AT HEARTLAND PUBLIC SHOOTING PARK RFP DUE DATE: March 25, 2020 at 4:00 p.m. DEPARTMENT: Parks & Recreation PUBLICATION DATE: March 8, 2020 NO. POTENTIAL BIDDERS: 4 PROPOSALS RECEIVED AECOM JEO Consulting Group Portland, OR Wahoo, NE cc: Todd McCoy, Parks & Recreation Director Patti Buettner, Parks Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2204 Grand Island Council Session - 9/22/2020 Page 330 / 393 Grand Island Council Session - 9/22/2020 Page 331 / 393 Grand Island Council Session - 9/22/2020 Page 332 / 393 Grand Island Council Session - 9/22/2020 Page 333 / 393 Grand Island Council Session - 9/22/2020 Page 334 / 393 Grand Island Council Session - 9/22/2020 Page 335 / 393 Grand Island Council Session - 9/22/2020 Page 336 / 393 Grand Island Council Session - 9/22/2020 Page 337 / 393 Grand Island Council Session - 9/22/2020 Page 338 / 393 Grand Island Council Session - 9/22/2020 Page 339 / 393 Grand Island Council Session - 9/22/2020 Page 340 / 393 Grand Island Council Session - 9/22/2020 Page 341 / 393 Grand Island Council Session - 9/22/2020 Page 342 / 393 Grand Island Council Session - 9/22/2020 Page 343 / 393 Grand Island Council Session - 9/22/2020 Page 344 / 393 Grand Island Council Session - 9/22/2020 Page 345 / 393 Grand Island Council Session - 9/22/2020 Page 346 / 393 Grand Island Council Session - 9/22/2020 Page 347 / 393 Grand Island Council Session - 9/22/2020 Page 348 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-239 WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) to Provide Design Services to Renovate Small Arms Firing Range Overhead Baffle System at the Heartland Public Shooting Park; and WHEREAS, two (2) request for proposals were received; and WHEREAS, JEO Consulting Group from Wahoo, Nebraska, submitted a proposal for such project in accordance with the Request for Proposals; and WHEREAS, a contract amount of $44,000.00 has been negotiated; and WHEREAS, such project will be funded through the Food and Beverage Tax. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from JEO Consulting Group from Wahoo, Nebraska to Provide Design Services to Renovate Small Arms Firing Range Overhead Baffle System at the Heartland Public Shooting Park is hereby approved at a cost of $44,000.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 349 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-22 #2020-240 - Approving Overnight RV Parking for May 2021 Softball Tournament at Veterans Sports Complex - Parks & Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 9/22/2020 Page 350 / 393 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:September 22, 2020 Subject:Approve Overnight RV Parking for May 2021 Softball Tournament at the Veterans Sports Complex Presenter(s):Todd McCoy Background All overnight use of City parks is restricted as a result of City Code: §24-5. Curfews In City Parks (1) The city council may, by resolution, establish, or alter, a curfew in any city park or playground, and prohibit access to, and the use of, such park or playground during the hours of the curfew so established. (2) Signs shall be posted in any park or playground for which a curfew has been established, indicating the hours of such curfew. (3) It shall be unlawful for any person to be in a park or playground during the curfew hours posted for such park or playground. Discussion Local softball tournament organizers have requested that an exception be made to the Veterans Sports Complex curfew on May 28, 29, 30, 31, 2021. Event organizers request the City to allow overnight Recreational Vehicle (RV) camping during a tournament that organizers believe will bring 100–125 youth softball teams to Grand Island. The majority of the softball families will likely stay in area hotels, but event organizers request this approval to accommodate a small percentage of families that prefer RV travel and are accustomed to onsite tournament parking. If approved by City Council the Parks and Recreation Department plans to require the registration of each RV, charge $20 nightly fee, designate parking areas, and communicate important facility rules. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 9/22/2020 Page 351 / 393 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that City Council approve the Resolution to alter the curfew and City requirements at the Veterans Sports Complex May 28, 29, 30, 31, 2021 to allow for overnight RV parking. Sample Motion Move to approve overnight RV parking at the Veterans Sports Complex May 28, 29, 30, and 31, 2021. Grand Island Council Session - 9/22/2020 Page 352 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-240 WHEREAS, local softball tournament organizers have requested that the Parks and Recreation Department allow Overnight RV Parking during a May 2021 Softball Tournament at the Veterans Sports Complex; and WHEREAS, the City Parks and Recreation Department plans to require the registration of each RV, charge $20 nightly fee, designate parking areas and communicate important facility rules. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, approves the request to allow Overnight RV Camp Parking for a May 2021 Softball Tournament at the Veteran’s Sports Complex. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 353 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-23 #2020-241 - Approving CDBG Amendment No. 01 to Contract #2018-6 with Hope Harbor Inc. Staff Contact: Amber Alvidrez Grand Island Council Session - 9/22/2020 Page 354 / 393 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting:September 22, 2020 Subject:Approving CDBG Amendment No. 01 to Contract #2018-6 with Hope Harbor Inc. Presenter(s):Amber Alvidrez, Community Development Administrator Background In September of 2019, City Council approved the contract with Hope Harbor in the amount of $20,000 to facilitate a public service program that meets the goals of the 2019 Annual Action Plan which is a requirement of being an Entitlement Community participating in the Community Development Block Grant Program administered by the Department of Housing and Urban Development. Discussion Hope Harbor received CDBG funding from the City of Grand Island’s CDBG annual allocation in order to provide a Public service program to low to moderate income persons within the City of Grand Island. Hope Harbor is the lead agency in providing services through Project Connect an annual one-day event, which links individuals and families who are homeless or at-risk of homelessness to a variety of essential services that offer same-day solutions. The CDBG award is to be used to fund Project Connect for the 2019 and 2020 events, at this time due to local COVID-19 directed health measures the 2020 Project Connect event will not be held until the spring of 2021. For this reason Community Development is requesting that the original contract completion date stated in the CDBG #2018-6 agreement with Hope Harbor Section II Paragraph G be amended to September 10, 2021 so that funding may be used to provide services during the 2021 Project Connect Event. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session - 9/22/2020 Page 355 / 393 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approves Amendment No. 01 to CDBG Contract #2018-6 with Hope Harbor Inc. and authorizes Mayor to sign all related documents. Sample Motion Move to approve amendment No. 01 to CDBG Contract #2018-6 with Hope Harbor Inc. Grand Island Council Session - 9/22/2020 Page 356 / 393 Amendment #1 PROJECT:Project Connect CDBG-2018-6a CONTRACTOR:Hope Harbor AMOUNT OF ORIGINAL CONTRACT:$20,000 CONTRACT START DATE:September 10, 2019 Revision #1 – Contract Extension date Notice to Proceed Date -------------------------------------------------September 10, 2019 Original Completion Date -----------------------------------------------September 10, 2020 Revised Completion Date -------------------------------------------September 10, 2021 Contractor Hope Harbor Inc. By____________________________________Date_______________________ Title: Liz Mayfield, Executive Director_________________________________ CITY OF GRAND ISLAND, NEBRASKA By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 9/22/2020 Page 357 / 393 Grand Island Council Session - 9/22/2020 Page 358 / 393 Grand Island Council Session - 9/22/2020 Page 359 / 393 Grand Island Council Session - 9/22/2020 Page 360 / 393 Grand Island Council Session - 9/22/2020 Page 361 / 393 Grand Island Council Session - 9/22/2020 Page 362 / 393 Grand Island Council Session - 9/22/2020 Page 363 / 393 Grand Island Council Session - 9/22/2020 Page 364 / 393 Grand Island Council Session - 9/22/2020 Page 365 / 393 Grand Island Council Session - 9/22/2020 Page 366 / 393 Grand Island Council Session - 9/22/2020 Page 367 / 393 Grand Island Council Session - 9/22/2020 Page 368 / 393 Grand Island Council Session - 9/22/2020 Page 369 / 393 Grand Island Council Session - 9/22/2020 Page 370 / 393 Grand Island Council Session - 9/22/2020 Page 371 / 393 Grand Island Council Session - 9/22/2020 Page 372 / 393 Grand Island Council Session - 9/22/2020 Page 373 / 393 Grand Island Council Session - 9/22/2020 Page 374 / 393 Grand Island Council Session - 9/22/2020 Page 375 / 393 Grand Island Council Session - 9/22/2020 Page 376 / 393 Grand Island Council Session - 9/22/2020 Page 377 / 393 Grand Island Council Session - 9/22/2020 Page 378 / 393 Grand Island Council Session - 9/22/2020 Page 379 / 393 Grand Island Council Session - 9/22/2020 Page 380 / 393 Grand Island Council Session - 9/22/2020 Page 381 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-241 WHEREAS, the City of Grand Island, Nebraska was awarded $414,017 as part of the United States Department of Housing and Urban Development’s Community Development Block Grant (CDBG) Program; and WHEREAS, City Council approved the 2018-2019 Annual Action Plan; and WHEREAS, Hope Harbor Inc. of Grand Island has been awarded a grant which makes use of CDBG Funds; and WHEREAS, the City must enter into a Sub-Recipient Agreement with each organization to identified in the 2018-2019 Annual Action Plan; and WHEREAS, the original agreement with Hope Harbor Inc. is now being amended to extend the completion date to September 10, 2021 due to Covid-19 restrictions. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that The City of Grand Island, Nebraska is hereby authorized to enter into a Sub-Recipient Agreement with Hope Harbor Inc. and the Mayor is hereby authorized and directed to execute such contracts. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 382 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item G-24 #2020-242 - Approving Grand Island Fire Departments Medical Director's Contract Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session - 9/22/2020 Page 383 / 393 Council Agenda Memo From:Cory Schmidt, Fire Chief Meeting:September 22, 2020 Subject:Approving Grand Island Fire Departments Medical Director’s Contract Presenter(s):Cory Schmidt, Fire Chief, EMS Division Chief Russ Blackburn Background Ambulance Services in Nebraska are allowed to do Advanced Medical Life Support under a Medical Doctor's License. The Doctor that allows his license to be delegated down to Emergency Medical Services, is that service's Medical Director. The Medical Director is responsible for the quality of medical care provided by the Service's paramedics. Discussion Dr. Michael McGahan has been the Medical Director for Grand Island Fire Department's Emergency Medical Services since 1998. After a Request for Proposal (RFP), Dr. McGahan has been choosen to be our Medical Director candidate again. His RFP price to continue as the Medical Director will be the same fee he has been paid for the past ten years, $23,000.00/ year. We request you approve the 5 year contract with Dr. McGahan to be our Medical Director, so we can continue the high level of care the citizens of Grand Island have come to expect. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the request 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 9/22/2020 Page 384 / 393 Recommendation City Administration recommends that the Council approve the Grand Island Fire Department's Medical Director's Contract with Dr. Michael McGahan. Sample Motion Move to approve approve the Grand Island Fire Department's Medical Director's Contract with Dr. Michael McGahan. Grand Island Council Session - 9/22/2020 Page 385 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-242 WHEREAS, Grand Island Fire Department provides Advanced Life Support services, and is required by state law to have a Medical Directors license to work under to provide those services. WHEREAS, Dr. Michael McGahan has been and with approval of this contract will continue to be the Medical director for the Grand Island Fire Department for 5 more years at the same cost of $23,000.00 per year. WHEREAS, such agreements have been reviewed and approved by the City Attorney’s office. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Agreement by and between Dr. Michael McGahan and the City of Grand Island Fire Department to provide Medical Director services. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to sign such agreements on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 386 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item I-1 #2020-243 - Consideration of Approving Bid Award - Construction of Pickleball Courts at Veterans Sports Complex - Parks & Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 9/22/2020 Page 387 / 393 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:September 22, 2020 Subject:Bid Award for Veteran Sports Complex Pickleball Courts Project Presenter(s):Todd McCoy Background On August 2, 2020 the Parks and Recreation Department advertised for bids to construct eight (8) new pickleball courts at the Veterans Sports Complex. Pickleball is one of the nation’s fastest growing sports and Grand Island is not an exception. Grand Island has recently seen a large increase in the number of players utilizing city facilities. Discussion Bids were received from five (5) builders: Hellas Construction, Inc., Austin, TX $698,935.00 Mid Plains Construction Co., Grand Island, NE $621,680.00 Renner Sports Surfaces, Denver, CO $552,000.00 PCC Sports, Lone Jack, MO $490,000.00 Multicon, Inc., Wichita, KS $457,695.00 Staff recommends accepting the low bid of $457,695.00 from Multicon, Inc. of Wichita, Kansas to build the eight (8) new pickleball courts that consists of post-tension technology, court lighting, vinyl-clad chain link fence, fabric shade awnings, concrete courtyard/sidewalks, seeding, and bleachers. Mulitcon has successfully completed several similar projects in Kansas. The project is scheduled to be completed by May 31, 2021. The Parks and Recreation Department has teamed up with the Grand Island Pickleball Club in planning and support of this project. To date the Pickleball Club has formally pledged $115,485.76 toward the project and the group is continuing fund raising efforts. Food and Beverage Tax proceeds will be utilized for expenses beyond private donations. Grand Island Council Session - 9/22/2020 Page 388 / 393 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council award the bid to build eights (8) new pickleball courts at the Veterans Sports Complex to Multicon, Inc. of Wichita, Kansas. Sample Motion Move to award the bid for the construction of new pickleball courts at the Veterans Sports Complex to Multicon, Inc. for a total of $457,695.00. Grand Island Council Session - 9/22/2020 Page 389 / 393 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: August 18, 2020 at 2:00 p.m. FOR: Veterans Park Pickleball Court Complex DEPARTMENT: Parks & Recreation ESTIMATE: $511,887.00 FUND/ACCOUNT: Food & Beverage PUBLICATION DATE: August 2, 2020 NO. POTENTIAL BIDDERS: 7 SUMMARY Bidder: Renner Sports Hellas Construction, Inc. Denver, CO Austin, TX Bid Security: Federal Insurance Co. Liberty Mutual Ins. Co. Exceptions: None None Base Bid: $552,000.00 $698,935.00 Alternate No. 1: $409,000.00 $ 89,000.00 Alternate No. 2: $587,000.00 $ 7,180.00 Alternate No. 3: $568,000.00 $ 24,818.00 Alternate No. 4: $549,000.00 $ 29,370.00 Alternate No. 5: $563,000.00 $ 28,160.00 Alternate No. 6: $584,000.00 $ 9,012.00 Grand Island Council Session - 9/22/2020 Page 390 / 393 Bidder: PCC Sports Multicon, Inc. Lone Jack, MO Wichita, KS Bid Security: Hudson Insurance Co. Employers Mutual Casualty Co. Exceptions: None None Base Bid: $490,000.00 $457,695.00 Alternate No. 1: $ 70,300.00 $ 77,300.00 Alternate No. 2: $ 7,200.00 $ 15,816.00 Alternate No. 3: $ 20,000.00 $ 24,818.00 Alternate No. 4: $ 20,000.00 $ 16,661.00 Alternate No. 5: $ 3,000.00 $ 2,000.00 Alternate No. 6: $ 8,000.00 $ 8,245.25 Bidder: Mid Plains Construction Co. Grand Island, NE Bid Security: Universal Surety Company Exceptions: None Base Bid: $621,680.00 Alternate No. 1: $ 85,500.00 Alternate No. 2: $ 7,000.00 Alternate No. 3: $ 21,900.00 Alternate No. 4: $ 35,400.00 Alternate No. 5: $ 5,500.00 Alternate No. 6: $ 9,500.00 cc: Todd McCoy, Park & Recreation Director Patti Buettner, Parks Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2218 Grand Island Council Session - 9/22/2020 Page 391 / 393 Approved as to Form ¤ ___________ September 18, 2020 ¤ City Attorney R E S O L U T I O N 2020-243 WHEREAS, the City of Grand Island invited sealed bids for Veteran’s Park Pickleball Court Complex according to plans and specifications on file with the Parks and Recreation Department; and WHEREAS, on August 18, 2020, five (5) bids were received, opened and reviewed; and WHEREAS, Multicon, Inc. from Wichita, Kansas, submitted a bid in accordance with the terms of the advertisement of bids, plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $457,695.00; and WHEREAS, such project will be funded through the Food and Beverage Tax. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid from Multicon, Inc. from Wichita, Kansas in the total amount of $457,695.00 for Veteran’s Park Pickleball Court Complex is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, September 22, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 9/22/2020 Page 392 / 393 City of Grand Island Tuesday, September 22, 2020 Council Session Item J-1 Approving Payment of Claims for the Period of September 9, 2020 through September 22, 2020 The Claims for the period of September 9, 2020 through September 22, 2020 for a total amount of $7,995,661.99. A MOTION is in order. Staff Contact: RaNae Edwards Grand Island Council Session - 9/22/2020 Page 393 / 393