06-16-2020 City Council Study Session Packet
City of Grand Island
Tuesday, June 16, 2020
Study Session Agenda
City Council:
Jason Conley
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Clay Schutz
Justin Scott
Mark Stelk
Mayor:
Roger G. Steele
City Administrator:
Jerry Janulewicz
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street, Grand Island, NE 68801
Grand Island Study Session - 6/16/2020 Page 1 / 8
City of Grand Island Tuesday, June 16, 2020
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Study Session - 6/16/2020 Page 2 / 8
City of Grand Island
Tuesday, June 16, 2020
Study Session
Item -1
Initial 2020/2021 Budget Discussion and Update from City Finance
Director
Staff Contact: Patrick Brown
Grand Island Study Session - 6/16/2020 Page 3 / 8
Working Together for a
Better Tomorrow. Today.
City Hall ● 100 East First Street ● Box 1968 ● Grand Island, Nebraska 68802-1968
(308)385-8888, Ext. 888 ● FAX: 385-8888 ● Emergency: 385-5000
June 16, 2020 City Council Study Session
RE: FY2020 End of Year Projection and FY2021 Proposed Budget Projection
FY2020 End of Year Projections:
Original revenue projection for the General Fund for FY2020 was $39,243,970. General Fund revenues were trending up until March 2020. The pandemic has shut down some of our facilities and programs and in turn will affect our revenues. As of the date of this report we are projecting sales tax collections to be reduced by
50% in June, 30% in July, 25% in August, and 20% in September. Department Directors have gone through
their revenue projections for FY2020 and made some adjustments. We are projecting a reduction of General Fund revenues of $1,756,004 reducing it to $37,487,966. Other sources of revenues for May 2020 and the seven months ending May 31, 2020 are on page 5.
Original General Fund expenditures for Personnel expenses for the 2020 budget year was $29,865,965. We are projecting a vacancy savings of $939,134. The vacancy savings include not hiring a City Attorney and receptionist, library being closed for 6 weeks and reduction in workforce, Island Oasis not opening, Police Department vacancies, not opening some of the Parks facilities and/or delayed openings, reduction and delayed hiring of seasonal staff, and other department vacancy savings. The projected Personnel expenses for
2020 is $28,926,831. Original General Fund expenditures for Operating expenses for the 2020 budget year was $7,249,062. We are projecting an Operating savings of $405,907 putting our 2020 end of year operating expenditures at $6,843,155. These savings are due to some purchases not being made at this time, closures of facilities, and
delayed opening of some facilities. The General Fund had projected a transfers out of $2,100,000 in the 2020 budget year. Those transfers included Economic Development (LB840) of $750,000, Community Development of $25,000, Transit of $125,000 and Capital Equipment of $1,200,000. Part of the $1.2m for Capital Equipment was for the Library
HVAC system and computers for $220,000 and savings on purchases made. We will transfer back to the General Fund of $382,020. The net effect of all the projections would not build or use any cash reserves. Our ending Cash in Bank would be the same as our beginning Cash in Bank of $13,305,411.
Draft proposed Budget for FY2021: As of the date of this report we are projecting revenues to be $1,886,729 less than last years budgeted revenue of $39,208,970. FY2021 proposed budgeted revenues are $37,322,241. We used a 2% growth for Property
Taxes, a 15% reduction in Sales tax collections, and reductions in other revenue sources as well. Page 1
5444 161 5565
Grand Island Study Session - 6/16/2020 Page 4 / 8
Working Together for a
Better Tomorrow. Today.
City Hall ● 100 East First Street ● Box 1968 ● Grand Island, Nebraska 68802-1968
(308)385-8888, Ext. 888 ● FAX: 385-8888 ● Emergency: 385-5000
Transfers in for FY2021 is proposed at $1,100,000. This number consists of $35,000 from City owned farm ground that is leased and $65,000 from 2004 Sales Tax for Grand Generation. We are exploring the possibility
of using KENO funds of $250,000 and $750,000 from the Food & Beverage fund for the City’s commitment to Economic Development for LB840 funds. This of course depends on Council’s direction with Grow Grand Island. Personnel and Operating expenses are budgeted at $30,551,496 and $6,625,382 respectively. The Personnel
costs do not include any additional FTE’s, includes a reduction of Library FTE’s from 23.5 to 18. Proposed transfers out include Economic Development of $750,000, Community Development of $25,000, Transit of $210,000, and Capital Equipment of $500,000 totaling $1,485,000.
Currently we are short of balancing our FY2021 budget by $239,637. As I mentioned before these are all projections and they will change as revenues come in. We will have a better idea on Sales Tax collections after we’ve collected June and July’s revenues.
Page 2
Grand Island Study Session - 6/16/2020 Page 5 / 8
Revenue Growth %2.00%1.50%
Transfers OUT %3.00%4.00%
2019 2020 2021 2022 2023 2024 2025 2026 Comments
Beginning Cash 13,305,411 13,305,411 13,065,774 11,956,591 10,191,082 7,730,746 4,535,292
Revenue 39,208,970 37,322,241 38,068,686 38,830,060 39,606,661 40,398,794 41,206,770 2% growth starting in 2022
End of Year Adjustment -$1,756,004 - - - - - - -4.5%
Transfers In 35,000 1,100,000 850,000 850,000 850,000 850,000 850,000
$35k from Farm Income (vet's cemetery), $65k from
2004 Sales Tax (Grand Generation), KENO $250k,
Food & Beverage $750k (Economic Development Agreement) Stop KENO Transfer starting in 2022Total Revenue 37,487,966 38,422,241 38,918,686 39,680,060 40,456,661 41,248,794 42,056,770
Personnel Services 29,865,965 30,551,496 31,773,556 33,044,498 34,366,278 35,740,929 37,170,566 Assumes a 4% increase from 2021-2031; estimated
union & non-union increases included here.
End of Year Vacancy adjustment (939,134) - - - - - - City Attorney, Receptionist, Police, Library, closures &
delayed openings
Operating Expense 7,249,062 6,625,382 6,724,763 6,825,634 6,928,019 7,031,939 7,137,418 Assumes a 1.5% increase from 2021-2031
End of Year Operating adjustment (405,907)
Transfers Out 2,100,000 1,485,000 1,529,550 1,575,437 1,622,700 1,671,381 1,721,522 Eco-Devo $750k, Com-Dev $25k, Transit $210k, Cap
Equip $500K - 3% Growth
End of Year Transfer Savings (382,020) - - - - - - Library (HVAC & IT - $220k), and savings from other
purchases.-
-
- - - - - - -
Total Appropriations 37,487,966 38,661,878 40,027,869 41,445,569 42,916,996 44,444,249 46,029,506
Ending Cash 13,305,411 13,305,411 13,065,774 11,956,591 10,191,082 7,730,746 4,535,292 562,555
Cash as % of Appropriations 35.49%33.79%29.87%24.59%18.01%10.20%1.22%
Use of Cash Reserves 0 (239,637)Page 3
Operating Exp. Growth %
Personnel Exp. Growth %
General Fund Projection 5 YR - FTE Worksheet
Grand Island Study Session - 6/16/2020 Page 6 / 8
Month Reduction %2019-2020 2018-2019 2017-2018 2016-2017 2015-2016 2014-2015
October $1,188,794 $1,075,924 $1,119,883 $1,038,538 $1,024,841 $1,101,539
November $1,171,705 $1,117,435 $1,072,596 $1,085,533 $1,093,208 $1,111,776
December $1,081,071 $951,082 $953,390 $935,263 $991,574 $991,877
January $1,139,676 $1,063,966 $1,050,638 $1,019,233 $942,240 $1,016,439
February $1,382,855 $1,198,305 $1,274,948 $1,277,850 $1,318,613 $1,255,780
March $952,840 $874,532 $919,814 $833,057 $868,222 $910,764
April $1,043,773 $717,073 $920,792 $931,049 $899,326 $876,789
May (March Sales)$1,044,475 $1,127,306 $1,050,343 $1,086,982 $1,095,096 $1,057,500
June (April Sales)50%$499,737 $1,050,553 $922,793 $1,025,074 $986,570 $966,611
July (May Sales)30%$736,748 $1,132,561 $1,085,910 $939,020 $1,047,591 $1,036,766
August (June Sales)25%$715,386 $1,148,371 $612,804 $1,100,370 $1,117,141 $1,101,709
September (July Sales)20%$860,968 $1,084,297 $1,096,061 $1,048,272 $1,065,520 $1,020,779
Total $11,818,027 $12,541,406 $12,079,972 $12,320,242 $12,449,941 $12,448,329
Budget 12,500,000$ $12,931,309 $12,677,755 $12,677,755 $12,368,541 $12,008,292
2004 Sales Tax $1,801,038 $2,508,671 $2,416,574 $2,464,640 $2,490,586 2,490,263$
2018 Sales Tax $3,602,075 $1,766,313 $0 $0 $0 $0
Total Sales Tax $17,221,140 $16,816,390 $14,496,546 $14,784,882 $14,940,527 $14,938,592 Page 4
General Fund Sales Tax Revenue
0%
10%
20%
30%
40%
50%
60%
June (April
Sales)
July (May Sales)August (June
Sales)
September (July
Sales)
General Fund % Decrease in Sales Tax
Revenue
Grand Island Study Session - 6/16/2020 Page 7 / 8
Page 5
May 2018-19 May 2019-20
Percent
Change YTD 2018-19 YTD 2019-20
Percent
Change
Food & Beverage Revenue (Mar Sales)202,529$ 121,038$ -40.2%1,515,321$ 1,443,907$ -4.7%
KENO -$ -$ 229,454$ 212,124$ -7.6%
Property Taxes 3,447,918$ 3,875,694$ 12.4%6,299,985$ 6,973,868$ 10.7%
Sales Tax (General Fund - Mar Sales)1,127,306$ 1,044,475$ -7.3%8,125,624$ 9,005,188$ 10.8%
Motor Vehicle Tax 105,338$ 68,858$ -34.6%750,778$ 743,971$ -0.9%
Franchise Fees 197,082$ 191,984$ -2.6%851,881$ 776,370$ -8.9%
Fees & Services (General Fund)328,975$ 261,488$ -20.5%3,359,032$ 3,239,421$ -3.6%
Licenses & Permits 82,997$ 13,771$ -83.4%456,541$ 472,724$ 3.5%
Motor Vehicle Sales Tax (Streets Fund)130,292$ 153,122$ 17.5%992,976$ 1,396,049$ 40.6%
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