03-10-2020 City Council Regular Meeting Packet
City of Grand Island
Tuesday, March 10, 2020
Council Session Agenda
City Council:
Jason Conley
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Clay Schutz
Justin Scott
Mark Stelk
Mayor:
Roger G. Steele
City Administrator:
Jerry Janulewicz
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street, Grand Island, NE 68801
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City of Grand Island Tuesday, March 10, 2020
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Tim Kilstrom, Spirit of Life Church, 2304 Marcon Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 3/10/2020 Page 2 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item E-1
Public Hearing on Request from Arturo and Claudia Nunez for a
Conditional Use Permit for Construction of a Second Home located
at 2108 E. Stolley Park Road
Council action will take place under Request and Referrals item H-1.
Staff Contact: Craig Lewis
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Council Agenda Memo
From:Craig Lewis, Building Department Director
Meeting:March 10, 2020
Subject:Request of Arturo & Claudia Nunez for Approval of a
Conditional Use Permit to Allow for the Construction of
a New Single Family Dwelling while Occupying the
Existing Dwelling at 2108 E. Stolley Park Road
Presenter(s):Craig Lewis, Building Department Director
Background
This request is for approval of a conditional use permit to allow for the construction of a
new single family dwelling while continuing to utilize the existing dwelling on the site.
The property is currently zoned TA Transitional Agriculture, and is approximately 5
acres in size.
City code provides that only one principal building shall be permitted on one zoning lot.
Section 36-89 provides for temporary buildings and uses for periods not exceeding two
years in undeveloped areas, as permitted conditional uses approved by the City Council.
Discussion
To facilitate this request City Council approval of a temporary use is necessary. Approval
will allow the owners to utilize the existing dwelling during construction of a new single
family dwelling and allow the Building Department to issue a building permit for the new
dwelling while the existing dwelling remains during the construction process. After the
new dwelling is completed and a certificate of occupancy issued the existing dwelling is
proposed to be converted to an accessory storage building. The proposed construction is
anticipated to take 6 months to one year to complete and allowing 60 to 90 days to
renovate the existing dwelling an expiration date for the conditional use permit appears
reasonable for March 10, 2022 or within 90 days after a certificate of occupancy is issued
for the new dwelling.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
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1.Approve the request for the conditional use permit finding that the proposed
application is and will continue to be in conformance with the purpose of the
zoning regulations.
2.Disapprove or Deny the request, finding that the proposed application does
not conform to the purpose of the zoning regulations.
3.Approve the request with additional or revised conditions and a finding of
fact.
4.Refer the matter to a special committee for a determination of a finding of
fact.
5.Table the issue.
Recommendation
Approve the request for a temporary use allowing a building permit to be issued and two
principal buildings on the site for the time specified.
Sample Motion
Move to approve the request to allow construction of a single family dwelling with the
existing dwelling to remain until March 10, 2022 or until 90 days after a certificate of
occupancy is issued for the new dwelling, whichever occurs first.
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STOLLEY PARK RD E
Scale: NONEFor Illustration Purposes
Conditional Use Permit Application: 2108 Stolley Park Road EArturo & Claudia Nunez
Conditional Use Permit Application: Arturo & Claudia NunezPresenter: Craig Lewis, Building Department DirectorGrand Island City Council: March 10, 2020
Proposed Locations
2108 Stolley Park Road
Existing House
Existing House
ProposedBuidling Site
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City of Grand Island
Tuesday, March 10, 2020
Council Session
Item F-1
#9764 - Consideration of Amendments to Chapter 32 of the Grand
Island City Code Relative to Streets and Sidewalks
Staff Contact: John Collins
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Council Agenda Memo
From:John Collins PE, Public Works Director
Stacy Nonhof, Interim City Attorney
Meeting:March 10, 2020
Subject:Consideration of Amendments to Chapter 32 of the
Grand Island City Code Relative to Streets and
Sidewalks
Presenter(s):John Collins PE, Public Works Director
Background
On August 27, 2019, via Resolution No. 2019-267, City Council approved a cost share
sidewalk repair program for single family residential properties to improve pedestrian
safety and continue efforts to comply with applicable law. With the approval $25,000.00
was appropriated from within the Public Works FY 2019/2020 budget to initiate
development of such cost share program as proposed by the Public Works Director.
Suggested additions to Chapter 32 of the City Code have been drafted for City Council
consideration and are attached for reference.
Discussion
The Sidewalk Assistance Program will address the repair of broken and/or ADA deficient
sidewalks and construct segments of sidewalk to fill in the network along streets within
the City of Grand Island.
The following items are addressed in the attachment and will allow for inclusion of the
Sidewalk Assistance Program within City Code Chapter 32.
Purpose
Eligible Properties
Reimbursement Rate
Reimbursement Fund
Homestead Exemptions
Reimbursement Request
Prioritization of Work
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Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the changes to Chapter 32 of
the Grand Island City Code.
Sample Motion
Move to approve the changes to Chapter 32 of the Grand Island City Code.
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RESOLUTION 2019-267
WHEREAS, various residential sidewalks found within the City are inadequate,
defective, or do not comply with required standards established by the Americans with
Disabilities Act; and
WHEREAS, a cost share sidewalk repair program for single family residential
properties should be established by the City to improve pedestrian safety and continue efforts to
comply with applicable law; and
WHEREAS, $25,000.00 should be appropriated from within the Public Works
FY2019-20 budget to initiate development of such cost share program as proposed by the Public
Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that $25,000.00 be appropriated from
within the Public Works FY2019-20 budget to initiate development of a cost share sidewalk
repair program for single family residential properties as proposed by the Public Works Director.
Adopted by the City Council of the City of Grand Island, Nebraska, August 27, 2019.
Attest:
0.QR (.OLt.t7QTl.c_-
RaNae Edwards, City Clerk
Ro . Steele, Mayor
Approved as to Form II
August 26, 2019 tt City Attorney
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Approved as to Form¤ ___________
March 5, 2020 ¤ City Attorney
ORDINANCE NO. 9764
An ordinance to amend Chapter 32 of Grand Island City Code; to add Sections
32-86 thru 32-92; to clarify and/or make general corrections to various code sections, to repeal
any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the
effective date of this ordinance.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND
ISLAND, NEBRASKA:
Article X. Sidewalk Assistance Program
§32-86. Purpose.
The Sidewalk Assistance Program is established to repair displaced, broken, and/or ADA
deficient sidewalks in the public right of way and to construct segments of sidewalks to fill in the
network along streets within the City of Grand Island. The City shall be responsible for
installation and repair of ADA-compliant corner ramps.
§32-87. Eligible Properties.
Eligible properties for assistance are limited to existing owner-occupied single family
dwellings. Sites located upon or adjacent to new developments and/or new construction shall not
be eligible for this program.
§32-88. Reimbursement Rate.
Owners of eligible properties may be eligible for reimbursement funds at a rate equal to
fifty percent (50%) of the amount the City would pay for the same or similar work based upon
recent bids obtained by the City. The rate will be published yearly by the City Public Works
Director.
§32-89. Reimbursement Fund.
The yearly funding for the Sidewalk Assistance Program shall be set by the Grand Island
City Council as part of the yearly budget. Reimbursement for eligible properties shall only be
available up to the amount budgeted for the fiscal year. No reimbursements will be made after
the budgeted amount has been expended for the fiscal year.
§32-90. Homestead Exemptions.
Properties with a valid Homestead Exemption approved by the Nebraska Department of
Revenue may be eligible for up to one hundred percent (100%) reimbursement.
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ORDINANCE NO. 9764 (Cont.)
- 2 -
§32-91. Reimbursement Request.
Property owners shall request reimbursement under this program prior to any work being
done. Requests shall be made to the Public Works Department for the City of Grand Island on a
form provided by the City.
After submittal of the request, the Public Works Director, or designee, will inspect the
site and determine what work is needed. Only work deemed needed by the City will be eligible
for reimbursement. The Public Works Director, or designee, will inspect the work as it
progresses and assess the work upon completion. Only work completed and approved by the
Public Works Director shall be eligible for reimbursement.
§32-92. Prioritization of Work.
The Public Works Director shall have sole discretion for prioritization of work under this
program so as to optimize the effectiveness of this program. Work shall be handled in the order
it is identified except that the Public Works Director may give higher priority to sidewalks based
upon condition and/or pedestrian traffic volume or character.
SECTION 2. Any ordinance or parts of ordinances in conflict herewith be, and
hereby are, repealed.
SECTION 3. This ordinance shall be in force and take effect from and after its
passage and publication, within fifteen days in one issue of the Grand Island Independent as
provided by law.
Enacted: March 10, 2020.
____________________________________
Roger G. Steele, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
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City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-1
Approving Minutes of February 25, 2020 City Council Regular
Meeting
Staff Contact: RaNae Edwards
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CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
February 25, 2020
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on February 25, 2020. Notice of the meeting was given in The Grand Island Independent
on February 19, 2020.
Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council
members were present: Mike Paulick, Justin Scott, Jeremy Jones, Mark Stelk, Jason Conley,
Vaughn Minton, Julie Hehnke, Clay Schutz, Mitch Nickerson, and Chuck Haase. The following
City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards,
Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof, and Public Works
Director John Collins.
INVOCATION was given by Pastor Adam Brock, Stolley Park Church of Christ, 2822 West
Stolley Park Road followed by the PLEDGE OF ALLEGIANCE.
PUBLIC HEARINGS:
Public Hearing on Request from B & D Management, Inc. dba Bunkhouse Sports Bar and Grill,
3568 W. Old Hwy 30 for a Catering Designation to Class “C-78875” Liquor License. City Clerk
RaNae Edwards reported that an application for a Catering Designation to Class “C-78875”
Liquor License had been received from B & D Management, Inc. dba Bunkhouse Sports Bar and
Grill, 3568 W. Old Hwy 30. Ms. Edwards presented the following exhibits for the record:
application submitted to the Liquor Control Commission and received by the City on February
10, 2020; notice to the general public of date, time, and place of hearing published on February
15, 2020; notice to the applicant of date, time, and place of hearing mailed on February 10, 2020.
Staff recommended approval. No public testimony was heard.
Public Hearing on Request from Hooker Bros. Sand & Gravel for a Conditional Use Permit for a
Sand & Gravel Operation located at 3895 S. Locust Street. Building Director Craig Lewis
reported that a permit was approved on June 23, 2009 and a renewal on May 28, 2019 for a ten
year period for the continued operation on the adjoining property at 3947 S. Locust Street. This
request was a continuation to the east of the existing operation and was expected to continue to
operate after the closing of the original site. Staff recommended approval. Jeff Hooker, 3615
Palomino Place spoke in support. Adam Clausen, 5719 So. Hwy. 281 and Kenny Clausen, 3050
W. Gunther Road spoke of concerns with the drainage. No further public testimony was heard.
Public Hearing on Acquisition of Public Utility Easement for North Road- 13th Street to
Highway 2 Roadway Improvements; Project No. 2019-P-5 (Manning- 3999 W Capital Avenue).
Public Works Director John Collins reported that a public utility easement was needed to
accommodate the roadway improvements along North Road. Staff recommended approval. No
public testimony was heard.
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Page 2, City Council Regular Meeting, February 25, 2020
Public Hearing on Acquisition of Public Right-of-Way for North Road- 13th Street to Highway 2
Roadway Improvements; Project No. 2019-P-5 (Manning- 3999 W Capital Avenue). Public
Works Director John Collins reported that Public right-of-way was needed to accommodate
intersection improvements for the North Road- 13th Street to Highway 2 Roadway
Improvements; Project No. 2019-P-5. Staff recommended approval. No public testimony was
heard.
CONSENT AGENDA: Motion by Paulick, second by Stelk to approve the Consent Agenda.
Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of February 11, 2020 City Council Regular Meeting.
Approving Minutes of February 18, 2020 City Council Study Session.
Approving Appointments of Bennett Chamness, Chris Kotulak, Tammy Slater, Brandi
Bosselman, Bob Bledsoe, Dave Staab and Danny Oberg to Fonner Park Business Improvement
District.
Approving Appointments of Gene McCloud, Rhonda Saalfeld, Dan Naranjo, Trish Curran,
Claudia Fredricks and Andy Gdowski to South Locust Business Improvement District.
#2020-43 - Approving Request from B & D Management, Inc. dba Bunkhouse Sports Bar and
Grill, 3568 W. Old Hwy 30 for a Catering Designation to Class “C-78875” Liquor License.
#2020-44 - Approving Keno Satellite Location and Agreement for Dani Enterprises, Inc. dba
Sluggers, 707 West Anna Street.
#2020-45 - Approving Final Plat and Subdivision Agreement for Copper Creek Estates Fifteenth
Subdivision. It was noted that Guarantee Group, LLC, owner, had submitted the Final Plat and
Subdivision Agreement for Copper Creek Estates Fifteenth Subdivision located south of Old
Potash Highway and east of Engleman Road for the purpose of creating 32 lots on 9.242 acres.
#2020-46 - Approving Final Plat and Subdivision Agreement for TDM Subdivision. It was noted
that Dennis Mcquillen, owner, had submitted the Final Plat and Subdivision Agreement for TDM
Subdivision located south of 7th Street and west of Kimball Avenue for the purpose of creating 2
lots on 0.199 acres.
#2020-47 - Approving Change of Street Names in Cooper Creek Rodney Leon Subdivision.
#2020-48 - Approving Bid Award - Water Main Project 2020-W-2 - Greenwich Street from
Fonner to Phoenix and Water Main Project 2020-W-3 - State Street from Webb Road to
Hancock with Myers Construction, Inc. of Broken Bow, Nebraska in an Amount of $734,775.12.
#2020-49 - Approving Substation Transformer Maintenance with Transfluid Services of
Houston, Texas in an Amount of $261,762.50.
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Page 3, City Council Regular Meeting, February 25, 2020
#2020-50 - Approving Acquisition of Public Utility Easement for North Road- 13th Street to
Highway 2 Roadway Improvements; Project No. 2019-P-5 (Manning- 3999 W Capital Avenue).
#2020-51 - Approving Acquisition of Public Right-of-Way for North Road- 13th Street to
Highway 2 Roadway Improvements; Project No. 2019-P-5 (Manning- 3999 W Capital Avenue).
#2020-52 - Approving Temporary Construction Easement for North Road- 13th Street to
Highway 2 Roadway Improvements; Project No. 2019-P-5 (Manning- 3999 W Capital Avenue).
#2020-53 - Approving Purchase of Personal Protective Equipment for Fire Department from
NPPGov/CoPro Emergency Fire Products of Eastlake, Colorado in an Amount of $28,984.32.
REQUESTS AND REFERRALS:
Consideration of Approving Request from Hooker Bros. Sand & Gravel for a Conditional Use
Permit for a Sand & Gravel Operation located at 3895 S. Locust Street. This item relates to the
aforementioned Public Hearings. Public Works Director John Collins explained the water issues
from a previous request for a Conditional Use Permit which was approved last May. They had
been meeting with the EDC, NRD and Hall County for improvements to the ditches.
Motion by Paulick, second by Minton to approve the request from Hooker Bros. Sand & Gravel.
After a lengthy discussion it was recommended that the Public Works Department meet with
Hall County and the NRD to review the drainage issues in this area.
Motion by Haase, second by Minton to postpone this item to the March 24, 2020 City Council
meeting. Upon roll call vote, all voted aye. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Minton, second by Hehnke to approve the payment of claims for the period of
February 12, 2020 through February 25, 2020 for a total amount of $4,151,223.27. Upon roll call
vote, all voted aye. Motion adopted.
ADJOURNMENT: The meeting was adjourned at 8:01 p.m.
RaNae Edwards
City Clerk
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City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-2
#2020-54 - Approving Platte Generating Station Coal Combustion
Residual Groundwater Services Assessment of Corrective
Measures - Task 10-300 and Task 13 with HDR Engineering
Staff Contact: Tim Luchsinger, Stacy Nonhof
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Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:March 10, 2020
Subject:PGS- Coal Combustion Residual (CCR) Groundwater
Services
Presenter(s):Timothy G. Luchsinger, Utilities Director
Background
On April 17, 2015, the U.S. Environmental Protection Agency (EPA) published the final
rule for the regulation and management of Coal Combustion Residual (CCR) under the
Resource Conservation and Recovery Act (RCRA). The rule became effective on
October 19, 2015. In general, CCR compliance activities include publication of public
information on the web, signage, groundwater sampling, and impoundment structural and
safety assessment is required for the Platte Generating Station.
Platte Generating Station personnel reviewed the regulations and determined consulting
services were needed to meet the CCR Rule compliance schedule. HDR Engineering was
hired as the sole source to ensure timeliness, high quality and consistency among other
electric utilities and independent power producers in Nebraska.
Discussion
On September 27, 2016 Council Approved HDR Engineering to complete Tasks 1-4 to
include ground water sampling, review of the Ash land fill closure plan, Post-closure
plan, and Run on/run off control system plan for a cost not to exceed $86,290.00.
On September 24, 2019, Council approved HDR Engineering to complete Tasks 5-9 to
include groundwater sampling, fugitive dust control, alternative source demonstration
(ASD) investigation, statistical analysis reporting, and preparation of a conceptual site
model of the hydrologic and hydro-geochemical setting of the PGS Ash Landfill
including evaluation of the results of the model for a cost not to exceed $189,960.00.
On October 8, 2019, Council approved HDR Engineering to complete Task 10 to include
preparation for the Title 132 Permit Renewal Application and amend the CCR Run-On
and Run-Off Control System Plan for a cost not to exceed $39,970.00.
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On October 8, 2019, Task 11 was presented for the CCR 2019 Annual Landfill Inspection
and Fugitive Dust Control Reporting for a cost not to exceed $12,990.00.
On November 26, 2019, Council approved HDR Engineering to complete Task 12 to
meet the next phase of the CCR Rule for finalizing the Assessment of Corrective
Measures (ACM) and update the CCR Groundwater Certifications including the
upgradient well MW-10, Task 12 for a cost not to exceed $16,600.00.
The Nebraska Department of Environment and Energy (NDEE) began requesting ash
disposal areas to incorporate the CCR Rule plans into their permit renewal and other
plans, such as the Groundwater Sampling and Analysis Plan. Recent communication with
NDEE has resulted in more requests for even further information, clarifications,
descriptions and meetings requiring more services beyond the initial allowance. With the
Federal CCR Rule, the NDEE is closely scrutinizing ash disposal areas permit renewals
and trying to incorporate the CCR Rule impact into their regulatory understanding.
To ensure continued preparation and to address and respond to NDEE regarding the Title
132 Permit Renewal Application revisions and amend the CCR Run-On and Run-Off
Control System, Task 10-300 is being presented and amended for a cost not to exceed
$14,860.00.
Task 13 is being presented for the CCR Groundwater Monitoring and Reporting,
including semi-annual Groundwater Sampling for the first and second half of 2020, and
the 2020 Spring and Fall Groundwater Reports. Task 13 is being presented for a cost not
to exceed $47,100.00.
To ensure the same high quality and consistency for these next phases of the CCR Rule
257.95(g) and NDEE Title 132, it is recommended that HDR Engineering continue with
these tasks. HDR is providing state-wide consistency across the state of Nebraska with
the NDEE.
In accordance with City procurement code, plant staff recommends that the Council
authorize HDR Engineering continue their services as the Consulting Engineer for the
Platte Generating Station CCR requirements.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
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Recommendation
City Administration recommends that the Council authorize HDR, Inc., of Omaha,
Nebraska, to provide Engineering services to meet the Coal Combustion Residuals
Program CCR Groundwater Field Sampling and 2020 Annual Reporting for Platte
Generating Station for a fee not to exceed $47,100.00, and Title 132 Permit Renewal
revisions for an additional fee not to exceed $14,860.00.
Sample Motion
Move to authorize HDR, Inc., of Omaha, Nebraska to provide Engineering Services for
the Platte Generating Station 2020 CCR Groundwater Field Sampling and annual
reporting requirements for a fee not to exceed $47,100.00, and Title 132 Permit Renewal
revisions not to exceed $14,860.00.
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City of Grand Island & HDR Master Agreement Task Order 13 – Page 1
TASK ORDER 13
This Task Order pertains to an Agreement by and between the City of Grand Island, NE (CITY), (“OWNER”),
and HDR Engineering, Inc. (HDR), (“ENGINEER”), per the January 5, 2018 Master Services Agreement,
(“the Agreement”). Engineer shall perform services on the project described below as provided herein and
in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties.
Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described
below.
TASK ORDER NUMBER: 13
PROJECT NAME: CCR 2020 Groundwater Monitoring & Reporting
PART 1.0 PROJECT DESCRIPTION:
The intent of the Scope of Services is to conduct the 2020 annual groundwater sampling, statistical analysis,
and reporting required by the Federal CCR Rule and the Nebraska Department of Environment and Energy
(NDEE) Title 132 permit, for the Ash Landfill (CCR unit) at the Platte Generating Station (PGS). Statistically
Significant Increases (SSIs) were detected for boron at MW-3 during verification sampling completed July
31, 2018. An Alternate Source Determination (ASD) evaluation was conducted for the published SSI (dated
November 14, 2018) at which point an additional upgradient monitoring well (MW-10) and nine
downgradient delineation wells (MW-11 through MW-19) were installed. The ASD evaluation, submitted in
the 2018 annual report, confirmed the SSI for the PGS Ash Landfill based on the data available to date. As
a result, the City initiated an assessment monitoring program, as required in the CCR Rule, for the PGS
Ash Landfill within the 90-day period specified in 40 CFR §257.95. In accordance with 40 CFR §257.95(b),
the PGS Ash Landfill monitoring network was analyzed for Appendix IV constituents on January 23, 2019.
A subsequent sampling event was completed on April 24, 2019 as part of the spring 2019 semiannual
sampling event in accordance with 40 CFR §257.95(d).
As a result of entering the assessment monitoring program, groundwater protection standards (GWPS)
were established for all Appendix IV constituents. During the spring 2019 semiannual sampling event, a
statistically significant level (SSL) above the GWPS for cobalt was detected in monitoring well MW-3. The
City conducted an ASD (dated October 31, 2019) which included statistical re-analysis of BTVs with the
inclusion of upgradient monitoring well MW-10 and analysis of stormwater samples from within the landfill.
Results of the ASD evaluation indicated the cobalt concentrations at MW-3 are partially due to spatial
variation of naturally existing concentrations, potential upgradient source, and natural cobalt bound to the
soil matrix into the surrounding grassland area. Activities associated with corrective action measures and
monitoring requirements of the CCR Rule and NDEE Title 132 in response to the detected SSL at MW-3
will continue under separate Task Order(s). In 2020, all wells in the CCR groundwater monitoring network
and all delineation wells will be sampled semiannually, in accordance with the assessment monitoring
program requirements (40 CFR §257.95).
The scope of services proposed herein continues HDR’s groundwater monitoring and reporting program to
complete the 2020 semiannual groundwater sampling, annual groundwater statistical analysis, and
reporting required by the Federal CCR Rule and the NDEE Title 132 permit, for the PGS Ash Landfill. The
groundwater reporting will follow the current CCR sampling and analysis plan and the certified well network.
Our understanding of task objectives, activities, deliverables, key assumptions, and approaches that HDR
will use to complete the work is described below.
PART 2.0 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER ON THE PROJECT:
Services to be performed by HDR will include the following activities:
Task 100 – Groundwater Field Sampling
1. HDR will conduct groundwater sampling for the analysis of CCR Rule Appendix III & Appendix IV
constituents at the existing CCR Unit. Groundwater sampling will include two (2) separate sampling
events (anticipated to occur in April 2020 and October 2020). During each sampling event, CCR
network monitoring wells and delineation wells will be sampled for a total of: 19 monitoring wells, 2
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City of Grand Island & HDR Master Agreement Task Order 13 – Page 2
duplicate samples, and 1 field blank sample. This will result in a total of 22 samples analyzed each
semiannual sampling event. The spring sampling event is anticipated to take two (2) field personnel
one (1) field day to complete and the fall sampling event is anticipated to take one (1) field personnel
two (2) field days to complete, and will include the following activities:
Contact City one to two weeks in advance to schedule the event, discuss site access and other
matters that need to be addressed and coordinate with the laboratory for sample container
delivery.
Complete internal quality control review with field sampling team. Review will include list of
supplies/equipment, Health and Safety Plan, the current Groundwater Sampling and Analysis
Plan (SAP), and field procedures.
Collect the sample bottles, coolers, and field equipment required. Set up rental for groundwater
pump and water quality meter. Purchase necessary disposable tubing and sampling supplies.
Review sample bottles and equipment to assure adequate materials are available for the
sampling activities.
At each well planned for monitoring, the protective casings, well caps, ID labels, and locks will
be inspected for integrity. Deficiencies will be documented and reported to the City.
Collection of static water level and bottom of well casing measurements from each of the
monitoring wells being sampled.
Field measurements of temperature, pH, specific conductivity, turbidity, dissolved oxygen, and
oxidation-redox potential will be collected during purging of each well. Purging and sampling
data will be recorded using a groundwater sampling data form. The form will be completed for
each well.
All groundwater samples will be shipped to laboratory for analyses.
The parameters to be included in the analyses are Appendix III (Detection Monitoring
constituents) and Appendix IV (Assessment Monitoring constituents) of the federal CCR Rule
at each monitoring well.
Upon receipt of the lab data, HDR will review the data and update the facility’s database of
groundwater parameters analyzed during the sampling event.
Task Deliverables:
None anticipated
Planned Meetings: None anticipated.
Key Understandings:
1. Groundwater sampling will be completed by HDR personnel with a current water well monitoring
technician (WWMT) license.
Anticipated Task Schedule:
Anticipated Notice to Proceed March 25, 2020
1st Sampling Event April 15, 2020
2nd Sampling Event October 15, 2020
Task 200 – 2020 Spring Reporting
Objective:
Evaluate groundwater monitoring data collected during the first 2020 semiannual sampling event in
accordance with 40 CFR §257.96(b) to determine if the PGS Ash Landfill has additional statistically
significant levels (SSLs) above the Groundwater Protection Standards (GWPS).
HDR Activities:
HDR will analyze the existing CCR monitoring well data collected as part of the Assessment Monitoring
program and additional data collected during the first 2020 semiannual sampling event at the PGS Ash
Landfill. Analysis of the data will include the following activities:
1. Upon receiving the laboratory analytical results for the spring 2020 semiannual Assessment Monitoring
event, HDR will summarize the sampling event and perform statistical analysis of the groundwater data
Grand Island Council Session - 3/10/2020 Page 26 / 123
City of Grand Island & HDR Master Agreement Task Order 13 – Page 3
in accordance with the facility’s most recent Groundwater SAP and Statistical Method Certification for
inclusion in:
NDEE Title 132 Semiannual Groundwater Monitoring Report.
CCR Rule notification letter, if necessary, to be placed in the operating record and on the
owner or operator’s publicly accessible internet site. The notification letter will be
developed, as required by the Federal CCR Rule, if a statistically significant level (SSL)
above the groundwater protection standards (GWPS) is detected during the April 2020
sampling event for any Appendix IV constituents at the certified groundwater monitoring
system for the PGS Ash Landfill. The CCR Rule requires an Annual Groundwater
Monitoring & Corrective Action Report; therefore, a CCR report will not be completed for
the spring 2020 sampling event. A technical memorandum with the results of the statistical
analysis will be provided to the City and will be included in the Annual CCR Report.
2. HDR will complete a draft of the NDEE Title 132 Semiannual Groundwater Monitoring Report and
provide to the City for review and comment. Comments will be incorporated into the report and final
copy will be provided to the City for placement in their operating record (not to be posted to the facility’s
publicly accessible internet site). The Title 132 Semiannual Groundwater Monitoring Report must be
submitted to NDEE (by HDR on behalf of the City; unless otherwise requested) no later than August 1,
2020.
3. HDR will provide copies of notification letters required by the CCR Rule. Notification letters will be
prepared in accordance with 40 CFR §257.106. Notifications may include, but are not limited to:
notification identifying constituents in CCR Rule Appendix IV that were detected statistically above the
GWPS; notification of an ASD evaluation; and notification to the NDEE of placement of information in
the operating record and on the publicly accessible website.
4. HDR will develop a groundwater contour map for the spring 2020 sampling event to be included in the
Title 132 Semiannual Groundwater Monitoring Report. Groundwater contours will include groundwater
flow direction and an estimated flow velocity.
Anticipated Meetings and Site Visits:
It is anticipated that one (1) conference call will be held with the City and HDR to discuss results of the
spring 2020 groundwater sampling event, and comments on the draft Title 132 Semiannual Groundwater
Monitoring Report.
Task Deliverables:
Draft Title 132 Semiannual Groundwater Monitoring Report for the City to review, submitted
electronically.
Final Title 132 Semiannual Groundwater Monitoring Report (one (1) electronic copy to the City and one
(1) paper copy to NDEE).
Notification letter(s), if necessary, to be placed on City’s letterhead (for placement in the facility’s
operating record and publicly accessible internet site).
Key Understandings and Assumptions:
1. Groundwater sampling will be completed by HDR personnel (see Task 100).
2. HDR will use the SANITASTM software package, by Sanitas Technologies, Inc., to provide the statistical
analysis. Software renewal fees will be required for 2020 and have been included in this Agreement.
3. The NDEE Title 132 Semiannual Groundwater Monitoring Report will be completed by HDR’s qualified
professional engineer for placement in the facility operating record. Report will be provided in electronic
format to the City. HDR will submit the report to NDEE on behalf of the City (unless otherwise
requested). HDR will submit the paper copy of the Report to NDEE no later than August 1, 2020.
4. In the event notification letter(s) are required by the federal CCR Rule to be posted to the operator’s
publicly accessible internet site, the draft notification letter will be provided in electronic format to the
City. The City will place the notification on the City’s letterhead prior to placement in operating record
and posting.
Grand Island Council Session - 3/10/2020 Page 27 / 123
City of Grand Island & HDR Master Agreement Task Order 13 – Page 4
5. Pending the results of the spring 2020 groundwater sampling event and statistical analysis,
verification sampling and reporting may be required. This Task Order 13 does not include verification
sampling. If necessary, an amendment to the scope and fee will be submitted to the City.
6. The scope of this work does not include an ASD or reporting requirements specified under the
Corrective Action Monitoring Program in the Federal CCR Rule and the NDEE Title 132 program. In
the event a formal ASD or Corrective Action Monitoring reporting is required, an amendment to the
scope and fee will be provided to the City.
Task 300 – 2020 Fall Reporting
Objective:
Evaluate groundwater monitoring data collected during the second 2020 semiannual sampling event in
accordance with 40 CFR §257.96(b) to determine if the PGS Ash Landfill has additional statistically
significant levels (SSLs) above the Groundwater Protection Standards (GWPS).
HDR Activities:
HDR will analyze the existing CCR monitoring well data collected as part of the second 2020 semiannual
sampling event at the PGS Ash Landfill. Analysis of the data will include the following activities:
1. Upon receiving the analytical results for the fall 2020 semiannual groundwater monitoring event, HDR
will summarize the sampling event and perform statistical analysis of the groundwater data in
accordance with the facility’s most recent Groundwater SAP and Statistical Method Certification for
inclusion in:
the Annual Groundwater Monitoring & Corrective Action Report, as required by the Federal CCR
Rule; and the
NDEE Title 132 Semiannual Groundwater Monitoring Report.
2. HDR will complete a draft of the Annual Groundwater Monitoring & Corrective Action Report and
provide to the City for review and comment. Comments will be incorporated into the report and final
copy will be provided to the City for placement in the operating record and on the facility’s publicly
accessible internet site. The Annual Groundwater Monitoring & Corrective Action Report must be
placed in the facility’s operating record no later than January 31, 2021. The Annual Groundwater
Monitoring & Corrective Action Report must be posted to the facility’s publicly accessible internet site
no later than 30 days after placement in the operating record (March 2, 2021; if placed in record on
January 31, 2021).
3. HDR will complete a draft of the NDEE Title 132 Groundwater Monitoring Report and provide to the
City for review and comment. Comments will be incorporated into the report and final electronic copy
will be provided to the City. HDR will submit the report to NDEE on behalf of the City (unless otherwise
requested). HDR will submit the paper copy of the Report to NDEE no later than February 1, 2021.
4. HDR will provide copies of notification letters required by the CCR Rule. Notification letters will be
prepared in accordance with 40 CFR §257.106. Notifications may include, but are not limited to:
notification identifying constituents in CCR Rule Appendix IV that were detected statistically above the
GWPS, and notification to the State Director of placement of information in the operating record and on
the public website.
5. HDR will develop a groundwater contour map for the fall 2020 sampling event to be included in the Title
132 Semiannual Groundwater Monitoring Report. Groundwater contours will include groundwater flow
direction and an estimated flow velocity.
6. Pending the results of the fall 2020 groundwater sampling event and statistical analysis, verification
sampling and reporting may be required. This Task Order 13 does not include verification sampling.
If necessary, an amendment to the scope and fee will be submitted to the City.
Grand Island Council Session - 3/10/2020 Page 28 / 123
City of Grand Island & HDR Master Agreement Task Order 13 – Page 5
Anticipated Meetings and Site Visits:
It is anticipated that one (1) conference call will be held with the City and HDR to discuss results of the fall
2020 groundwater sampling event, and the City’s comments on the draft Title 132 Semiannual Groundwater
Monitoring Report and the CCR Annual Groundwater Monitoring & Corrective Action Report.
Task Deliverables:
Draft Title 132 Semiannual Groundwater Monitoring Report for the City’s review, submitted
electronically.
Final Title 132 Semiannual Groundwater Monitoring Report (one (1) electronic copy to the City and one
(1) paper copy to NDEE).
Draft CCR Annual Groundwater Monitoring & Corrective Action Report for the City’s review, submitted
electronically.
Final CCR Annual Groundwater Monitoring & Corrective Action Report (one (1) electronic copy to the
City).
Notification letter(s), if necessary, to be placed on City’s letterhead (for placement in the facility’s
operating record and publicly accessible internet site).
Key Understandings and Assumptions:
1. Groundwater sampling will be completed by HDR personnel (see Task 100).
2. The NDEE Title 132 Semiannual Groundwater Monitoring Report will be completed by HDR’s qualified
professional engineer for placement in the facility operating record. Report will be provided in electronic
format. HDR will submit the paper copy report to NDEE on behalf of the City (unless otherwise
requested). HDR will submit the copy of the Report to NDEE no later than February 1, 2021.
3. In the event notification letter(s) are required by the federal CCR Rule to be posted to the operator’s
publicly accessible internet site, the draft notification letter will be provided in electronic format to the
City. The City will place the notification on City’s letterhead prior to placement in facility operating
record and posting.
4. The Annual Groundwater Monitoring & Corrective Action Report will be completed by HDR’s qualified
professional engineer for placement in the facility operating record. The City will place in their operating
record the final version of the Annual Groundwater Monitoring & Corrective Action Report no later than
January 31, 2021.
5. The City will post the final version of the Annual Groundwater Monitoring & Corrective Action Report to
the facility’s publicly accessible internet site no later than 30 days after placement in the operating
record.
6. This Task Order 13 does not include verification sampling following the fall 2020 sampling results. If
necessary, an amendment to the scope and fee will be submitted to the City for verification sampling
of groundwater.
7. The scope of this work does not include an ASD or reporting requirements specified under the
Corrective Action Monitoring Program in the Federal CCR Rule and the NDEE Title 132 program. In
the event a formal ASD or Corrective Action Monitoring reporting is required, an amendment to the
scope and fee will be provided to the City.
PART 3.0 OWNER’S RESPONSIBILITIES:
1. City will provide access to the site related to the PGS Ash Landfill.
2. City will place reports and documents in the facility operating record.
3. City will post the 2020 Annual Groundwater Monitoring & Corrective Action Report on their CCR website
within 30 days of placing report in the facility operating record (deadline for placement in operating
record is January 31, 2021).
Grand Island Council Session - 3/10/2020 Page 29 / 123
City of Grand Island & HDR Master Agreement Task Order 13 – Page 6
4. City will place draft notification on City letterhead, finalize, and sign and submit notification to NDEE
that the 2020 Annual Groundwater Monitoring & Corrective Action Report was placed in operating
record and posted to the CCR website.
PART 4.0 PERIODS OF SERVICE:
Services associated with this project will commence upon Notice to Proceed from the City of Grand Island.
The schedule outlined below is proposed by HDR based on anticipated approval of this proposal by March
25, 2020.
CCR 2020 Groundwater Monitoring & Reporting Start Date End Date
Contract Award March 2020 March 2020
Task 100 – Groundwater Sampling
1st Semi-Annual Groundwater Sampling Event (completed by HDR) April 2020 April 2020
2nd Semi-Annual Groundwater Sampling Event (completed by
HDR)
October 2020 October 2020
Task 200 - 2020 Spring Reporting
Statistical Analysis & Draft Title 132 Groundwater Report to City June 2020 June 2020
Final Title 132 Groundwater Report to NDEE June 2020 June 2020
HDR to Submit to NDEE No later than August 1, 2020
Notification Letter(s), as necessary TBD TBD
Task 200 - Fall 2020 Reporting
Statistical Analysis & Draft Title 132 & CCR Annual Groundwater
Reports to City
Nov. 2020 Nov. 2020
Final Title 132 & CCR Annual Groundwater Reports to City Dec. 2020 Dec. 2020
City to place CCR Annual Report in Operating Record No later than January 31, 2021
HDR to submit Title 132 Report to NDEE No later than February 1, 2021
Notification Letter(s), as necessary TBD TBD
PART 5.0 PAYMENTS TO ENGINEER:
Compensation for these Services shall be on a per diem basis with an agreed maximum amount of Forty-
Seven Thousand One Hundred dollars ($47,100). The following table contains a breakdown of the
estimated fee by task for this project.
Task Description Estimated Total Fee
Task 100 Groundwater Field Sampling (2 Events) $25,900
Task 200 2020 Spring Reporting $9,000
Task 300 2020 Fall Reporting $12,200
TOTALS $47,100
Grand Island Council Session - 3/10/2020 Page 30 / 123
City of Grand Island & HDR Master Agreement Task Order 13 – Page 7
Per Diem shall mean an hourly rate equal to Direct Labor Cost times a multiplier of 3.2 to be paid as total
compensation for each hour an employee works on the project, plus Reimbursable Expense.
Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel engaged
directly on the Project.
Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in connection with the
Project for transportation travel, meals, equipment rental and field supplies, subconsultants, subcontractors,
technology charge, telephone, telex, shipping and express, and other incurred expenses.
HDR will add ten percent (10%) to invoices received by HDR from subconsultants and subcontractors to
cover supervision, administrative, and insurance expenses. Pace Analytical® is the contracted
subcontractor for laboratory services.
This Task Order is executed this __________ day of ____________________, 2020.
CITY OF GRAND ISLAND, NE HDR ENGINEERING, INC.
“OWNER” “ENGINEER”
BY: BY:
NAME: NAME: Matthew B. Tondl
TITLE: TITLE: Senior Vice President
ADDRESS: ADDRESS: 1917 S 67th St
Omaha, NE 68106
Grand Island Council Session - 3/10/2020 Page 31 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-54
WHEREAS, the U.S. Environmental Protection Agency’s Rule for the regulation
and management of Coal Combustion Residual (CCR) under the Resource Conservation and
Recovery Act (RCRA) became effective on October 19, 2015; and
WHEREAS, personal at the Platte Generating Station reviewed the regulations
and determined consulting services were needed to meet the CCR Rule Compliance schedule,
and HDR Engineering was hired as the sole source to ensure timeliness, high quality and
consistency among other electric utilities and independent power producers in Nebraska; and
WHEREAS, on September 27, 2016 Council approved HDR Engineering to
complete task 1-4 to include ground water sampling, review of the Ash Landfill Closure Plan,
Post-closure Plan, and Run-on/run-off Control System Plan for a cost not to exceed $86,290.00,
and
WHEREAS, on September 24, 2019 Council approved HDR Engineering to
complete Tasks #5-9 to allow compliance with the CCR Rule in an amount not to exceed
$189,960.00; and
WHEREAS, on October 8, 2019, Council approved HDR Engineering to
complete Task 10 to include preparation for the Title 132 Permit Renewal Application and
amend the CCR Run-On and Run-Off Control System Plant at a cost not to exceed $39,970.00;
and Task 11 for the CCR 2019 Annual Landfill Inspection and Fugitive Dust Control Reporting
for a cost not to exceed $12,990.00; and
WHEREAS, on November 26, 2019, Council approved HDR Engineering to
completed Task 12, upgradient Well MW-11, for a cost not to exceed $16,660.00; and
WHEREAS, to ensure continued preparation and to address and respond to NDEE
regarding the Title 132 Permit Renewal Application revisions and amend the CCR Run-on and
Run-off Control System, Task 10-300, it is recommended that HDR Engineering continue with
these tasks. Task 10-300 is being presented for a cost not to exceed $14,860.00.
WHEREAS, Task 13 for the CCR Groundwater Monitoring and Reporting would
include semi-annual Groundwater Sampling for the first and second half of 2020, and the 2020
Spring and Fall Groundwater Reports for a cost not to exceed $47,100.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that HDR Engineering is authorized to
continue with Task 10-300 associated with the CCR Rule and NDEE Title 132 in an amount not
to exceed $14,860.00, and Task 13 to include semi-annual Groundwater Sampling and Reports
for a cost not to exceed $47,100.00.
- - -
Grand Island Council Session - 3/10/2020 Page 32 / 123
- 2 -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_____________________________
Roger G. Steele, Mayor
Attest:
______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 33 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-3
#2020-55 - Approving Change Order #1 - Burdick Station
Demolition Engineering Services for Asbestos Abatement Removal
with Black & Veatch
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 3/10/2020 Page 34 / 123
Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting Date:March 10, 2020
Subject:Change Order #1 – Burdick Station Demolition -
Engineering Services (Asbestos Abatement Removal)
Presenter(s):Timothy G. Luchsinger, Utilities Director
Background
The Burdick Generating Station consists of three steam units, three gas turbines and the
City water control system operations. In 2016, Steam Units #1 and #2 were removed and
are no longer a part of the Grand Island utility generation. In 2017, Steam Unit #3 was
decommissioned. The large structure that housed the units is expensive to maintain and
contains hazardous materials. Utility staff recommended retaining an engineering firm to
help develop a demolition plan for the existing structure and future black start generation
development plans for the Burdick Generating Station gas turbine.
The specification was issued for bid and the contract was awarded by Council to Black &
Veatch Corporation in an amount not to exceed $698,985.00 on May 14, 2019 per
Resolution 2019-156.
Discussion
Based on a pre-demolition asbestos survey, several locations were identified as asbestos
containing materials. The original plan was to have the asbestos abatement as part of the
demolition. After evaluating the schedule and cost to have the abatement be part of the
demolition, it was determined that a separate contract for the abatement would be more
cost effective if done prior to the demolition. Black & Veatch Corporation will prepare a
technical performance specification for the removal of asbestos containing materials.
This work is beyond the original scope of work.
Black & Veatch Corporation will prepare the detailed specification at the standard rates
in the original contract, at an additional cost not to exceed $13,000.00.
Grand Island Council Session - 3/10/2020 Page 35 / 123
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends authorizing Change Order #1 with Black & Veatch
Corporation for the Burdick Station Demolition-Engineering Services for the Asbestos
Abatement Removal for an addition to the contract price of not-to-exceed $13,000.00 for
a total contract price of $ 711,985.00.
Sample Motion
Move to approve Change Order #1 from Black & Veatch Corporation in the amount not-
to-exceed $13,000.00 for the Burdick Station Demolition-Engineering Services for the
Asbestos Abatement Removal.
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Grand Island Council Session - 3/10/2020 Page 39 / 123
Grand Island Council Session - 3/10/2020 Page 40 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-55
WHEREAS, on May 14, 2019, per Resolution #2019-156, Council awarded the
Contract for Engineering Services for the demolition plan for the Burdick Generating Station to
Black & Veatch Corporation in an amount not to exceed $698,985.00; and
WHEREAS, based on a pre-demolition asbestos survey, several locations were
identified as asbestos containing materials and the original plan was to have the asbestos
abatement as part of the demolition; and
WHEREAS after evaluating the schedule and cost to have the abatement be part
of the demolition, it was determined that a separate contract for the asbestos abatement would be
more cost effective if done prior to the demolition; and
WHEREAS, Black & Veatch Corporation will prepare a technical performance
specification for the removal of asbestos containing materials, and this work is beyond the
original scope of work; and
WHEREAS, the detailed specification at the standard rates in the original
contract, this work will be an additional cost not to exceed $13,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 with Black &
Veatch Corporation in an amount not to exceed $13,000.00, is hereby approved and the Mayor is
authorized to sign the Change Order on behalf of the City.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 41 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-4
#2020-56 - Approving Request from St. Mary’s Cathedral for
Permission to Use City Streets and State Highway for the 2020
Divine Mercy Sunday Procession
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 42 / 123
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:March 10, 2020
Subject:Consideration of Approving Request from St. Mary’s
Cathedral for Permission to Use City Streets and State
Highway for the 2020 Divine Mercy Sunday Procession
Presenter(s):John Collins PE, Public Works Director
Background
St. Mary’s Cathedral has submitted a request to use both City streets and State highway
for the Divine Mercy Sunday Procession, which is scheduled to take place on Sunday,
April 19, 2020 from approximately 3:00pm to 4:30pm. St. Mary’s Cathedral is seeking
Council approval and notice to the Nebraska Department of Roads for the route of such
event.
Discussion
The Divine Mercy Sunday Procession will require the use of City streets, as well as
crossing US Highway 30 (2nd Street). Please see the attached map for the route.
State Statute 39-1359 requires the City Council to approve the route and for the City to
then inform the Nebraska Department of Roads that the route has approval if it closes or
blocks any part of a State highway. This is a requirement for any race, parade or march
that would create some closure of the highway. This action then makes the City
responsible for the liability of using a State highway for the event.
St. Mary’s Cathedral did submit the City’s Public Event Application, which has been
reviewed by the appropriate departments with no comments or issues noted for denial of
such request.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 3/10/2020 Page 43 / 123
Recommendation
City Administration recommends that the Council approve St. Mary’s Cathedral’s route
for the 2020 Division Mercy Sunday Procession and direct that the Nebraska Department
of Roads be notified of this action.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 3/10/2020 Page 44 / 123
4444444444444444444444444444444444444444444ROUTE EXHIBITGRAND ISLAND, NEBRASKADIVINE MERCY PROCESSION ROUTEENDSAINT MARY'SCATHEDRALBEGINBLESSED SACRAMENTCHURCHSTATE STWALNUT STBROADWELL AVE
6TH
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13TH
S
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10
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TGrand IslandCouncil Session - 3/10/2020Page 45 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-56
WHEREAS, St. Mary’s Cathedral has made application with the City of Grand
Island to use City streets and State highway for the Divine Mercy Sunday Processions; and
WHEREAS, St. Mary’s Cathedral has worked with the City in planning the
procession route; and
WHEREAS, specific wording is required by the Nebraska Department of Roads
(NDOR) pursuant to Neb. Rev. Stat §39-1359, and
WHEREAS, the City accepts the duties set out in neb. Rev. Stat. §39-1359, and
that if a claim is made against the State, the City shall indemnify, defend, and hold harmless the
State from all claims, demands, actions, damages, and liability, including reasonable attorney’s
fees, that may arise as a result of the special event, more specifically defined as the Divine
Mercy Sunday Procession to be held on April 19, 2020; and
WHEREAS, the route for the special event necessitates the usage of US Highway
30; crossing at Walnut Street, Grand Island, Nebraska; and
WHEREAS, the special event will be held on April 19, 2020, with the control of
US Highway 30 at the intersection of Walnut Street being assumed by the City at 3:00pm on
April 19, 2020 and ending at 4:30 pm on April 19, 2020, at which time control of US Highway
30 at the intersection of Walnut Street, shall revert to the State.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Notice of Use of City Streets and
State Highways to accommodate the Divine Mercy Sunday Procession to be held on April 19,
2020 is hereby approved.
BE IT FURTHER RESOLVED, that the Nebraska Department of Roads shall be
notified of the approved route and this Notice.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 46 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-5
#2020-57 - Approving Bid Award for North Road Paving
Improvements; Project No. 2019-P-5 (Phase I) and 2019-S-8 North
Road Northview Crossing and Water Main Project No. 2020-W-7
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 47 / 123
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:March 10, 2020
Subject:Approving Bid Award for North Road Paving
Improvements; Project No. 2019-P-5 (Phase I) and 2019-
S-8 North Road Northview Crossing and Water Main
Project No. 2020-W-7
Presenter(s):John Collins PE, Public Works Director
Background
The North Road- 13th Street to Highway 2 Roadway Improvements; Project No. 2019-P-5
is for the improvement of North Road from just north of 13th Street to Highway 2. The
Engineering Division of the Public Works Department is proposing a concrete curb and
gutter roadway section with associated sidewalk, traffic control, drainage and all other
related improvements needed to complete the project.
On January 30, 2020 the Engineering Division of the Public Works Department
advertised for bids for the first phase of the North Road Improvements, which will be
from Capital Avenue to Highway 2; with the second phase of 13th Street to Capital
Avenue to be bid in the near future. There were twenty-six (26) potential bidders for this
project.
Discussion
Two (2) bids were received and opened on February 25, 2020. The bids were submitted
in compliance with the contract, plans and specifications. A summary of the bids is
shown below.
Bidder Exceptions Base Bid
The Diamond Engineering Co. of Grand Island, Nebraska None $3,335,787.35
Starostka Group Unlimited, Inc. of Grand Island, Nebraska None $3,669,117.56
There are sufficient funds in Account No. 21000001-2100-40036 to fund this project.
Grand Island Council Session - 3/10/2020 Page 48 / 123
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract for
North Road Paving Improvements; Project No. 2019-P-5 (Phase I) and 2019-S-8 North
Road Northview Crossing and Water Main Project No. 2020-W-7 to The Diamond
Engineering Company of Grand Island, Nebraska in the amount of $3,335,787.35 as the
low compliant bid that meets specifications.
Sample Motion
Move to approve the bid award.
Grand Island Council Session - 3/10/2020 Page 49 / 123
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: February 25, 2020 at 2:00 p.m.
FOR: North Road Paving Improvements; Project No. 2019-P-5 (Phase I)
and 2019 S-8 North Road Northview Crossing and Water Main
Project No. 2020-W-7
DEPARTMENT: Public Works
ESTIMATE: $3.4 Million
FUND/ACCOUNT: 21000001-2100-40036
PUBLICATION DATE: January 30, 2020
NO. POTENTIAL BIDDERS: 26
SUMMARY
Bidder: Diamond Engineering Co. Starostka Group Unlimited, Inc.
Grand Island, NE Grand Island, NE
Bid Security: Universal Surety Co. Universal Surety Co.
Exceptions: None None
Bid Price:
Section A: $2,427,743.35 $2,331,408.40
Section B: $ 741,653.00 $1,155,459.00
Section C: $ 142,989.00 $ 163,740.80
Section D: $ 23,402.00 $ 18,509.36
Grand Total: $3,335,787.35 $3,669,117.56
cc: John Collins, Public Works Director Catrina Delosh, Public Works Admin. Asst.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Keith Kurz, Asst. Public Works Director
P2185
Grand Island Council Session - 3/10/2020 Page 50 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-57
WHEREAS, the City of Grand Island invited sealed bids for North Road Paving
Improvements; Project No. 2019-P-5 (Phase I) and 2019-S-8 North Road Northview Crossing
and Water Main Project No. 2020-W-7, according to plans and specifications on file with the
City Engineer/Public Works Director; and
WHEREAS, on February 25, 2020 bids were received, opened, and reviewed; and
WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska
submitted a bid in accordance with the terms of the advertisement of bids and plans and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $3,335,787.35; and
WHEREAS, The Diamond Engineering Company’s bid was below the engineer’s
estimate for the project: and
WHEREAS, funds are available in the Fiscal Year 2019/2020 budget for this
project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering
Company of Grand Island, Nebraska in the amount of $3,335,787.35 for North Road Paving
Improvements; Project No. 2019-P-5 (Phase I) and 2019-S-8 North Road Northview Crossing
and Water Main Project No. 2020-W-7 is hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute a contract with such contractor for such project on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 51 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-6
#2020-58 - Approving Bid Award for Concrete Pavement and
Storm Sewer Repairs for 2020
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 52 / 123
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:March 10, 2020
Subject:Approving Bid Award for Concrete Pavement and Storm
Sewer Repairs for 2020
Presenter(s):John Collins PE, Public Works Director
Background
On February 12, 2020 the Streets Division of the Public Works Department advertised for
bids for concrete pavement and storm sewer repairs for the 2020 calendar year. The
contracted concrete pavement and storm sewer work supplements the repair work that is
performed by the City’s crews.
Discussion
One (1) bid was received and opened on February 25, 2020. All bids were submitted in
compliance with the contract, plans, and specifications with no exceptions. A summary
of the bids received is attached.
The Diamond Engineering Company of Grand Island, Nebraska provided the lowest
responsible bid in the amount of $839,500.00.
There are sufficient funds in Account No. 21033506-85351 (Concrete Repair),
21033504-85318 (Storm Sewer Repair), and 21033503-85318 (Curb & Gutter) to fund
this contract. This is a calendar year contract that extends beyond the current fiscal year.
In the event that funds become unavailable in the fiscal year 2020/2021, the scope of
work for this contract will be scaled down accordingly.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 3/10/2020 Page 53 / 123
Recommendation
City Administration recommends that the Council approve awarding the contract to The
Diamond Engineering Company of Grand Island, Nebraska in the amount of
$839,500.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 3/10/2020 Page 54 / 123
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: February 25, 2020 at 2:15 p.m.
FOR: Concrete Pavement & Storm Sewer Repairs 2020: Various Locations
DEPARTMENT: Public Works
ESTIMATE: $900,000
FUND/ACCOUNT: 21033503-85318/21033504-85318/21033506-85351
PUBLICATION DATE:
NO. POTENTIAL BIDDERS: 11
SUMMARY
Bidder: Diamond Engineering Co.
Grand Island, NE
Bid Security: Universal Surety Company
Exceptions: None
Bid Price: $839,500.00
cc: John Collins, Public Works Director Catrina DeLosh, Admin. Asst. Public Works
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt.
P2189
Grand Island Council Session - 3/10/2020 Page 55 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-58
WHEREAS, the City of Grand Island invited sealed bids for Concrete Pavement
and Storm Sewer Repairs 2020, according to plans and specifications on file with the Streets
Division of the Public Works Department; and
WHEREAS, on February 25, 2020 bids were received, opened and reviewed; and
WHEREAS, The Diamond Engineering Company of Grand Island, Nebraska
submitted a bid in accordance with the terms of the advertisement of bids and plans and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $839,500.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering
Company of Grand Island, Nebraska, in the amount of $839,500.00 for Concrete Pavement and
Storm Sewer Repairs 2020 is hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 56 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-7
#2020-59 - Approving Bid Award for Annual Pavement Markings
2020
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 57 / 123
Council Agenda Memo
From:Shannon Callahan, Streets Superintendent
Meeting:March 10, 2020
Subject:Bid Award for Annual Pavement Markings 2020
Presenter(s):John Collins, Public Works Director
Background
Pavement markings are a critical part of maintaining safety of the City’s roadways and
have strict standards on size, location, color, and reflectivity set by the Manual on
Uniform Traffic Control.
Since 2014 the use of a pavement marking contractor has allowed the Streets Division to
use its labor force to focus on the storm sewer cleaning program. Another benefit of
utilizing contractor services is the reduction in traffic disruption accomplished by work
being conducted only during off-peak hours (night) and completed faster using
specialized equipment.
The 2017 pavement marking contract was renewed for two (2) additional one-year
periods, the maximum renewal periods stated in the bid solicitation, and is due for re-
bidding this year.
The 2020 pavement marking contract will also be available for two (2) additional one-
year renewal periods based on interest of both the City and the Contractor.
Discussion
Bids were advertised on February 12, 2020 and sent to 13 potential bidders. Two (2) bids
were received and opened on February 25, 2020.
Bid summary is listed below:
Bidder Sub-Contractor(s)Exceptions
Total Bid with
Bid Section 3
(curbs and
medians)
Total Bid without
Bid Section 3
(curbs and
medians)
Straight-Line Striping, Inc.
Grand Island, NE
County Line Striping, LLC
Grand Island, NE None $139,746.25 $111,621.25
Highway Signing, Inc.
Council Bluffs, IA None None $173,350.00 $161,475.00
Grand Island Council Session - 3/10/2020 Page 58 / 123
The 2020 contract included a new alternate bid section (Section 3); Curb and Raised
Median striping. This is the curb and raised medians that are painted yellow. The Streets
Division has these locations striped approximately once every two years. This work can
be done in conjunction with the pavement markings in many locations and be completed
at night causing fewer traffic disruptions.
After reviewing contractor pricing and past cost for Streets Division staff to paint the
curbs and raised island (alternate bid section 3), it was determined this bid section will
not be awarded.
Public Works staff has reviewed Straight Line Striping, Inc.’s bid submittal including the
use of a sub-contractor, County Line Striping, LLD, and feels the submittal is fair and
reasonable.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve awarding the contract for
Annual Pavement Markings 2020 to Straight-Line Striping, Inc. of Grand Island,
Nebraska in the amount of $111,621.25.
Sample Motion
Move to approve awarding contract to Straight-Line Striping, Inc. of Grand Island,
Nebraska in the amount of $111,621.25.
Grand Island Council Session - 3/10/2020 Page 59 / 123
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: February 25, 2020 at 2:30 p.m.
FOR: Annual Pavement Markings 2020
DEPARTMENT: Public Works
ESTIMATE: $150,000
FUND/ACCOUNT: 21033
PUBLICATION DATE: February 12, 2020
NO. POTENTIAL BIDDERS: 13
SUMMARY
Bidder: Highway Signing Straight-Line Striping Inc.
Council Bluffs, IA Grand Island, NE
Bid Security: Merchants Bonding Co. Universal Surety Co.
Exceptions: None
Bid Price:
Section 1: $104,600.00 $81,490.00
Section 2: $ 51,875.00 $30,131.25
Section 3: $ 16,875.00 $28,125.00
Section 4: $ 5,000.00 -0-____
Total Bid: $173,350.00 $139,746.25
cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Coordinator
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt.
P2190
Grand Island Council Session - 3/10/2020 Page 60 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-59
WHEREAS, the City of Grand Island invited sealed bids for Pavement Markings
2020, according to plans and specifications on file with the Streets Division of the Public Works
Department; and
WHEREAS, on February 12, 2020, bids were received, opened and reviewed; and
WHEREAS, Straight-Line Striping, Inc. of Grand Island, Nebraska submitted a
bid in accordance with the terms of the advertisement of bids and plans and specifications and all
other statutory requirements contained therein, such bid being in the amount of $111,621.25.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Straight-Line Striping, Inc.
of Grand Island, Nebraska, in the amount of $111,621.25for Pavement Markings 2020 is hereby
approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City
and such contractor be entered into, and the Mayor is hereby authorized and directed to execute
such contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 61 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-8
#2020-60 - Approving Engineering Consulting Agreement for
Wastewater Treatment Plant Paving Improvements; Project No.
2020-WWTP-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 62 / 123
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:March 10, 2020
Subject:Approving Engineering Consulting Agreement for
Wastewater Treatment Plant Paving Improvements;
Project No. 2020-WWTP-1
Presenter(s):John Collins PE, Public Works Director
Background
The Wastewater Treatment Plant Paving Improvements; Project No. 2020-WWTP-1 is
for the improvement of existing paving and drainage within the plant and the construction
of a new main entrance driveway from Shady Bend Road. In addition to paving, existing
perimeter fencing and gates will be reconfigured to enclose the property. Lighting and
additional piping with one combined outlet to the adjacent drainway for a localized
dewatering system will also be incorporated with this work. The Public Works
Department is proposing a concrete curb and gutter section with associated drainage and
all other improvements needed to complete the project.
On January 15, 2020 the Engineering Division of the Public Works Department
advertised for Engineering Services for Wastewater Treatment Plant Paving
Improvements; Project No. 2020-WWTP-1, with sixteen (16) potential respondents.
Discussion
Two (2) engineering firms submitted qualifications for the engineering services for
Wastewater Treatment Plant Paving Improvements; Project No. 2020-WWTP-1. Olsson,
Inc. of Grand Island, Nebraska was selected as the top engineering firm based on the pre-
approved selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Compensation for Olsson Inc.’s engineering design services will be provided on a time
and expense basis not to exceed $95,900.00. Such services will include a topographic
Grand Island Council Session - 3/10/2020 Page 63 / 123
survey, geotechnical services, environmental investigation, project design, bid phase
services, construction observation services and project closeout.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with Olsson,
Inc. of Grand Island, Nebraska, in the amount of $95,900.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 3/10/2020 Page 64 / 123
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR QUOTES
FOR
ENGINEERING SERVICES FOR THE WASTEWATER TREATMENT PLANT PAVING
IMPROVEMENTS
RFP DUE DATE: February 4, 2020 at 4:00 p.m.
DEPARTMENT: Public Works
PUBLICATION DATE: January 15, 2020
NO. POTENTIAL BIDDERS: 16
PROPOSALS RECEIVED
Olsson Inc. Benesch
Grand Island NE Grand Island NE
cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Asst.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Keith Kurz, Asst. Public Works Director
P2183
Grand Island Council Session - 3/10/2020 Page 65 / 123
STHUR RD SSWIFT RD E MUSEUM DRSHADY BEND RD SSHADY BEND RD SSTHUR RD SGATE "A"
GATE "B"
GATE "C"
PROPOSED PLANNING
GATE LOCATION
IN-PLANT PAVEMENT
GATE ENTRANCE PAVEMENT
.
Grand Island Council Session - 3/10/2020 Page 66 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-60
WHEREAS, on January 15, 2020 the Engineering Division of the Public Works
Department advertised for Engineering Services for Wastewater Treatment Plant Paving
Improvements; Project No. 2020-WWTP-1; and
WHEREAS, on February 4, 2020 two (2) engineering firms submitted
qualifications for such services; and
WHEREAS, based on the pre-approved selection criteria Olsson, Inc. of Grand
Island, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska
wish to enter into an Engineering Services Agreement to provide topographic survey,
geotechnical services, environmental investigation, project design, bid phase services,
construction observation services and project closeout services for such project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska for engineering
services related to Wastewater Treatment Plant Paving Improvements; Project No. 2020-WWTP-
1, in the amount of $95,900.00, is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 67 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-9
#2020-61 - Approving Award of Proposal for Consulting Services
for the Re-Permitting of the Solid Waste Landfill
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 68 / 123
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:March 10, 2020
Subject:Approving Award of Proposal for Consulting Services
for the Re-Permitting of the Solid Waste Landfill
Presenter(s):John Collins PE, Public Works Director
Background
On January 24, 2020 a Request for Proposals (RFP) for consulting services for Re-
Permitting of the Solid Waste Landfill was advertised in the Grand Island Independent
and sent to five (5) potential proposers by the Solid Waste Division of the Public Works
Department.
Re-permitting of RCRA Sub-title D landfills is required to be completed every five (5)
years per NDEQ Title 132 regulations. The current landfill permit expires on April 15th,
2021. The NDEQ has requested that we start the process with a permit inspection in
September and submit the permit application to them in November.
The Grand Island Area Landfill currently has an estimated site life capacity through the
year 2040 in the current permitted Phase 1 disposal area. Cell 3 of Phase I was just
completed FY 2019. The fourth and final cell of Phase 1 is anticipated to be constructed
in FY 2025.
Discussion
Three (3) proposals were received on February 13, 2020 from the following firms:
HDR Engineering, Inc. of Omaha, Nebraska
Olsson, Inc. of Lincoln, Nebraska
SCS Engineers of Omaha, Nebraska
The proposals were reviewed by Public Works Staff. SCS Engineers of Omaha, Nebraska
submitted the proposal that was chosen using the criteria listed in the RFP. SCS
Engineers will provide all consulting services to complete the landfill re-permitting work
for submittal to the Nebraska Department of Environmental Quality (NDEQ) for an
amount not to exceed $23,699.00.
Grand Island Council Session - 3/10/2020 Page 69 / 123
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the award of the proposal to
SCS Engineers of Omaha, Nebraska for an amount not to exceed $23,699.00.
Sample Motion
Move to approve the award of the proposal to SCS Engineers of Omaha, Nebraska.
Grand Island Council Session - 3/10/2020 Page 70 / 123
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
CONSULTING SERVICES FOR THE
RE-PERMITTING OF THE SOLID WASTE LANDFILL
RFP DUE DATE: February 13, 2020 at 4:00 p.m.
DEPARTMENT: Public Works
PUBLICATION DATE: January 24, 2020
NO. POTENTIAL BIDDERS: 5
PROPOSALS RECEIVED
HDR Olsson Inc.
Omaha NE Lincoln NE
SCS Engineers
Omaha NE
cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Supt.
P2184
Grand Island Council Session - 3/10/2020 Page 71 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-61
WHEREAS, the City Of Grand Island invited proposals for consulting services
for the Re-Permitting of the Solid Waste Landfill, according to Request Proposals on file with
the Solid Waste Division of the Public Works Department; and
WHEREAS, on February 13, 2020 proposals were received, reviewed, and
evaluated in accordance with established criteria; and
WHEREAS, SCS Engineers of Omaha, Nebraska submitted a proposal in
accordance with the terms of the Request for Proposals and all statutory requirements contained
therein and the City Procurement Code with the work performed at actual costs with a maximum
of $23,699.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of SCS Engineers of
Omaha, Nebraska for consulting services for the Re-Permitting of the Solid Waste Landfill is
hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 72 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-10
#2020-62 - Approving Amendment No. 2 to Engineering
Consulting Agreement for Old Potash Highway Corridor Study
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 73 / 123
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:March 10, 2020
Subject:Approving Amendment No. 2 to Engineering Consulting
Agreement for Old Potash Highway Corridor Study
Presenter(s):John Collins PE, Public Works Director
Background
This project established a master plan for the Old Potash Highway corridor from
approximately North Road to Webb Road, including intersections to the north and south
of Old Potash Highway. The interaction between the various traffic features is complex,
so an overall master plan was created to ensure that the individual projects will function
together and address other safety issues in these areas. This plan includes widening and
reconfiguring Old Potash Highway, signal and geometric improvements at each
intersection, access management throughout the corridor, and improvements to the north
and south of the Old Potash Highway corridor. Improvements are needed to allow the
corridor to safely handle the ever increasing traffic in this area.
On October 10, 2017, via Resolution No. 2017-280, City Council approved an
Engineering Services Agreement with Olsson Associates of Grand Island, Nebraska in
the amount of $249,963.26 for Old Potash Highway Corridor Study. Due to efficiencies
in scheduling/planning, $67,000.00 was unused on the original contract.
On November 20, 2018, via Resolution No. 2018-355, City Council approved
Amendment No. 1 to the original agreement to allow for final engineering design for the
first phase of the overall construction project. Such amendment was in the amount of
$733,500.00, combined with the unused portion of $67,000.00 from the original contact
for a revised agreement amount of $916,463.26.
Discussion
With the final design nearing completion it is necessary to complete final design plan
production, right-of-way and easement acquisitions the along the Old Potash corridor
from Webb Road to North Road, as well as address bidding phase services for the initial
phase of the overall construction project. This amendment also includes the first phase of
construction observation and administration services for this project as construction is
anticipated to begin late this summer. An amendment to the original agreement with
Grand Island Council Session - 3/10/2020 Page 74 / 123
Olsson, Inc. is requested at this time, in the amount of $746,000.00, resulting in a revised
agreement amount of $1,662,463.26.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Amendment No. 2 to the
original agreement with Olsson, Inc. of Grand Island, Nebraska, in the amount of
$746,000.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 3/10/2020 Page 75 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-62
WHEREAS, on October 10, 2017, via Resolution No. 2017-280 the Grand Island
City Council approved entering into an agreement with Olsson Associates of Grand Island,
Nebraska in the amount of $249,963.26 for Old Potash Highway Corridor Study; and
WHEREAS, on November 20, 2018, via Resolution No. 2018-355 Grand Island
City Council approved Amendment No. 1 to the original agreement to allow for final
engineering design for the first phase of the overall construction project in the amount of
$666,500.00; and
WHEREAS, the original agreement is being further amended to include right-of-
way and easement acquisitions, as well as bidding phase services for the initial phase of the
overall construction project; and
WHEREAS, such amendment is in the amount of $746,000.00, for a revised
agreement amount of $1,662,463.26; and
WHEREAS, Amendment No. 2 to the original agreement with Olsson, Inc. of
Grand Island, Nebraska is required to proceed with this project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 2 with Olsson, Inc.
of Grand Island, Nebraska for preliminary engineering design services related to Old Potash
Highway Corridor is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such amendment on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 76 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-11
#2020-63 - Approving Bid Award for On-Street Parking Restriping
2020
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 77 / 123
Council Agenda Memo
From:Shannon Callahan, Streets Superintendent
Meeting:March 10, 2020
Subject:Bid Award for On-Street Parking Restriping 2020
Presenter(s):John Collins, Public Works Director
Background
The Streets Division of Public Works is responsible for maintaining the on-street parking
restriping in the Downtown and a few other locations. Historically, the Streets Division
would restripe the parking stalls once every two years.
Below are examples of items that are restriped for on-street parking.
No parking
area lines.
Blue curb for ADA
Accessible parking
Parallel parking
markings and
back-up area
markings
Yellow
curb for no
parking
locations.
Grand Island Council Session - 3/10/2020 Page 78 / 123
The restriping was scheduled for last year but due to the amount of construction taking
place in the downtown and the additional work load from high water events it was
delayed until 2020.
This work, for the Streets Division, typically takes 10-12 working days and requires a
minimum four-person crew. With the ever increasing demand for daily services, such as
locates, signal repairs, and sign repairs, it is not possible to dedicate that many staff
members without sacrificing other functions like storm sewer cleaning. For those reasons,
bids were requested to determine if this function would be cost effectively performed by
a contractor.
In 2017, the Streets Division spent over 350 labor hours, approximately $11,015 in labor
costs, performing the on-street parking restriping with Streets Division staff. Assuming
the same number of hours, the 2020 labor cost would be just over $12,000. The cost of
equipment usage is not included in these costs. The cost for material was also not
included in these costs; paint and glass beads will be supplied to the contractor as the
Streets Division has the material on-hand. Based on this information it is cost effective to
bid this work out.
Another benefit of this contract will be the hours of operation. Per the detailed
specifications, the majority of the on-street parking restriping will be performed at night
when businesses are closed. The vehicle and foot traffic of the downtown area has been
increasing each year and the striping of parking stalls can be a hindrance to pedestrians
and motorists accessing the downtown area during business hours.
Discussion
Bids were advertised on February 13, 2020 and sent to 13 potential bidders. One (1) bid
was received and opened on February 26, 2020. Bid summary is listed below:
Bidder Exceptions Total Bid
County Line Striping, LLC
Grand Island, NE None $12,241.00
Public Works staff has reviewed County Line Striping, LLC’s bid submittal and feels the
submittal is fair and reasonable.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 3/10/2020 Page 79 / 123
Recommendation
City Administration recommends that the Council approve awarding the contract for On-
Street Parking Restriping 2020 to County Line Striping, LLC of Grand Island, Nebraska
in the amount of $12,241.00.
Sample Motion
Move to approve awarding contract to County Line Striping, LLC of Grand Island,
Nebraska in the amount of $12,241.00.
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Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE: February 26, 2020
FOR: On-Street Parking Restriping 2020
DEPARTMENT: Public Works
ESTIMATE: $25,500
FUND/ACCOUNT: 21033505-85213
PUBLICATION DATE: February 13, 2020
NO. POTENTIAL BIDDERS: 13
SUMMARY
Bidder: County Line Striping, LLC
Grand Island, NE
Bid Security: Cashier’s Check
Exceptions: None
Bid Price: $12,241.00
cc: John Collins, Public Works Director Catrina Delosh, PW Admin. Coordinator
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt.
P2191
Grand Island Council Session - 3/10/2020 Page 81 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-63
WHEREAS, the City of Grand Island invited sealed bids for On-Street Parking
Restriping 2020, according to plans and specifications on file with the Streets Division of the
Public Works Department; and
WHEREAS, on February 26, 2020, bids were received, opened and reviewed; and
WHEREAS, County Line Striping, LLC of Grand Island, Nebraska submitted a
bid in accordance with the terms of the advertisement of bids and plans and specifications and all
other statutory requirements contained therein, such bid being in the amount of $12,241.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of County Line Striping, LLC
of Grand Island, Nebraska, in the amount of $12,241.00 for On-Street Parking Restriping 2020 is
hereby approved as the lowest responsible bid.
BE IT FURTHER RESOLVED, that a contract for such project between the City
and such contractor be entered into, and the Mayor is hereby authorized and directed to execute
such contract on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 82 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-12
#2020-64 - Approving Amendment No. 3 to Environmental
Monitoring Services for the Grand Island Regional Landfill
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 3/10/2020 Page 83 / 123
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:March 10, 2020
Subject:Approving Amendment No. 3 to Environmental
Monitoring Services for the Grand Island Regional
Landfill
Presenter(s):John Collins PE, Public Works Director
Background
The City of Grand Island leased approximately 47.5 acres of private land located in
Southeast Hall County from July 1966 through February 1984 to operate a landfill
disposal facility to accept municipal waste in accordance with State rules and regulations.
Following a local complaint to the Nebraska Department of Environmental Quality
(NDEQ) in 2007 regarding groundwater in the vicinity of the closed landfill, the NDEQ
conducted a preliminary assessment and site investigation. Groundwater sampling
conducted during the site investigation detected four (4) volatile organic compounds
(VOC) along the East property boundary at concentrations greater than their respective
maximum contaminant levels (MCL). The NDEQ then hired a consulting firm to perform
a Comprehensive Environmental Response, Compensation, and Liability Information
System (CERCLIS) Site Investigation, which was submitted to the NDEQ on October 25,
2010.
On October 16, 2013, the City of Grand Island received a letter from the NDEQ requiring
the City to perform a Step 7 Detailed Site Assessment (DSA) for this property pursuant to
Nebraska revised statutes, Title 118 – Groundwater Quality Standards and Use
Classification. The purpose of the Step 7 DSA was to collect sufficient information to
confirm whether or not the source of the contaminants is the former Grand Island
Disposal Area. The City submitted a work plan for the Step 7 DSA to the NDEQ on
March 10, 2014. This work plan was subsequently approved by the NDEQ on March 31,
2014.
On November 7, 2018, the City of Grand Island received notice from NDEQ for
development of a Remedial Action Work Plan.
On November 6, 2018, via Resolution No. 2018-338, City Council approved an
agreement with Olsson Inc. of Lincoln, Nebraska in the amount of $89,100.00 for
environmental monitoring services at the Grand Island Regional Landfill.
Grand Island Council Session - 3/10/2020 Page 84 / 123
On December 18, 2018, via Resolution No. 2018-379, City Council approved an
amendment to the original agreement with Olsson, Inc. of Lincoln, Nebraska in the
amount of $12,000.00. Such amendment provided for the Remedial Action Work Plan
required by the Nebraska Department of Environmental Quality (NDEQ), which is a
similar service to the original agreement. The scope of the original agreement was
expanded to include the old landfill.
On July 9, 2019, via Resolution No. 2019-207, City Council approved an amendment to
the original agreement with Olsson, Inc. of Lincoln, Nebraska in the amount of
$20,750.00, resulting in a revised agreement amount of $121,850.00. Such amendment
addressed preliminary design cap services required by NDEQ at the City’s current 330
acre solid waste landfill. The landfill is in Hall County and located seven (7) miles north
of Shelton, Nebraska at 19550 West Husker Highway, just east of the Hall/Buffalo
County Line.
Discussion
It is necessary at this time to amend the original agreement with Olsson, Inc. of Lincoln,
Nebraska to include consulting and design services required by the Nebraska Department
of Environment and Energy (NDEE) in the Remedial Action Work Plan (RAWP),
Sampling & Analysis Plan (SAP) and Well Construction Plan. Such services will be
provided on a time and expense basis not to exceed $228,000.00, resulting in a revised
agreement amount of $349,850.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Amendment No. 3 to the
original agreement with Olsson, Inc. of Lincoln, Nebraska, in the amount of $228,000.00.
Sample Motion
Move to approve the resolution.
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Grand Island Council Session - 3/10/2020 Page 87 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-64
WHEREAS, on November 6, 2018, via Resolution No. 2018-338 the Grand
Island City Council approved entering into an agreement with Olsson, Inc. of Lincoln, Nebraska
in the amount of $89,100.00 for Environmental Monitoring Services for the Grand Island
Regional Landfill; and
WHEREAS, on December 18, 2018, via Resolution No. 2018-379, City Council
approved an amendment to the original agreement in the amount of $12,000.00 to provide for the
Remedial Action Work Plan required by the Nebraska Department of Environmental Quality
(NDEQ); and
WHEREAS, on July 9, 2019, via Resolution No. 2019-207, City Council
approved an amendment to the original agreement with Olsson, Inc. of Lincoln, Nebraska in the
amount of $20,750.00, resulting in a revised agreement amount of $121,850.00 to address
preliminary design cap services required by NDEQ at the City’s current 330 acre solid waste
landfill; and
WHEREAS, the original agreement is now being amended to include consulting
and design services required in the Remedial Action Work Plan (RAWP), Sampling & Analysis
Plan (SAP) and Well Construction Plan in an amount not to exceed $228,000.00, resulting in a
revised agreement amount of $349,850.00; and
WHEREAS, Amendment No. 3 to the original agreement with Olsson, Inc. of
Lincoln, Nebraska is required to proceed with this project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 3 with Olsson, Inc.
of Lincoln, Nebraska for consulting and design services is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such amendment on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 88 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-13
#2020-65 - Approving Bid Award for Labor and Material to Rehab
Interior of Two (2) Neptune Benson Filters
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 3/10/2020 Page 89 / 123
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:March 10, 2020
Subject:Labor and Material to Rehab Interior of Two (2) Neptune
Benson Swimming Pool Filters
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
On February 13, 2020 bids were received for labor and material to rehab the interior of
two (2) Neptune Benson rapid sand filters at Island Oasis Water Park. The filters to be
rehabbed were installed in 1993 and 1997.
The rehab of the filters will increased water quality which is essential for meeting public
swimming pool health regulations.
Discussion
Two (2) bids were received:
Island Pool and Spa of Grand Island, NE $34,945.00
Aqua Chem, Inc. of Bellevue, NE $24,500.00
Staff recommends accepting the low bid from Aqua Chem, Inc. of Bellevue in the
amount of $24,500.00. The purchase will be funded by the Island Oasis operating account
10044525-85324.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 3/10/2020 Page 90 / 123
Recommendation
City Administration recommends that the City Council accept the bid from Aqua Chem,
Inc. of Bellevue, Nebraska in the amount of $24,500.00 to rehab two (2) swimming pool
filters at Island Oasis Water Park.
Sample Motion
Move to approve the bid from Aqua Chem, Inc. to rehab two (2) swimming pool filters at
Island Oasis Water Park in the amount of $24,500.00.
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Grand Island Council Session - 3/10/2020 Page 92 / 123
Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-65
WHEREAS, the City of Grand Island invited sealed bids for Interior Rehab of
Neptune Benson Filters at Island Oasis Water Park, according to plans and specifications on file
with the Parks and Recreation Department; and
WHEREAS, on February 13, 2020, two (2) bids were received, opened and
reviewed; and
WHEREAS, Aqua-Chem, Inc. from Bellevue, Nebraska submitted a bid in
accordance with the terms of the advertisement of bids, plans and specifications and all other
statutory requirements contained therein, such bid being in the amount of $24,500.00; and
WHEREAS, funding for such rehab is provided in the 2019-2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Aqua-Chem, Inc. from
Bellevue, Nebraska in the total amount of $24,500.00 for Interior Rehab of Neptune Benson
Filters at Island Oasis Water Park is hereby approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 3/10/2020 Page 93 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item G-14
#2020-66 - Approving Building Acquisition Agreement -The
Literacy Council of Grand Island
Staff Contact: Amber Alvidrez
Grand Island Council Session - 3/10/2020 Page 94 / 123
Council Agenda Memo
From:Amber Alvidrez, Community Development
Administrator
Meeting:March 10, 2020
Subject:Approving CDBG Contract #2019-2 with The Literacy
Council of Grand Island
Presenter(s): Amber Alvidrez, Community Development
Administrator
Background
In October 2019, the City of Grand Island was awarded an annual allocation of $413,557
from the United States Department of Housing and Urban Development’s Community
Development Block Grant Program. In August 2019, City Council approved the 2019-
2020 Annual Action Plan, which included various projects throughout Grand Island, all
of which benefit low to moderate income persons or areas. Each one of these projects
requires a separate contract, which comes before City Council.
Discussion
As part of the 2019-2020 Annual Action Plan, the Entitlement stakeholders and
Community Development Division, recommended allocated funds to the Literacy
Council of Grand Island in order for the Literacy Council to acquire a new facility and
expand services. This expansion would allow the Literacy to better accommodate the
increasing English Literacy needs within the community.
The Literacy Council’s application outlined their intent to purchase a property at 115 W.
Charles Street, in order to expand their services. The Literacy Council currently offers
ESL and tutoring for adults, and life skills classes, with this expansion The Literacy
Council plans to hire teachers to instruct group classes, and expand their Language Lab
by adding additional equipment and software. The Literacy Council servers primarily
immigrants and refugees, who are considered a covered group under HUD’s low-to-
moderate income guidelines and are therefore assumed to be low-to-moderate income
persons.
For these reasons, the City of Grand Island has allocated Two Hundred and Twenty Five
thousand dollars and no cents ($225,000.00) from the Community Development Block
Grand Island Council Session - 3/10/2020 Page 95 / 123
Grant program to assist The Literacy Council of Grand Island in acquiring property
which will lead to an expansion of services. This funding allocation will provide
opportunities for non-English speaking individuals to learn the skills necessary to obtain
employment, education and productivity within the community of Grand Island.
The Literacy Council of Grand Island will have 3 years to expend the allotted funds and
meet goals as set forth in 2019-2020 Annual Action Plan.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approves CDBG Contract #2019-2
with The Literacy Council of Grand Island and authorizes Mayor to sign all related
documents.
Sample Motion
Move to approve CDBG Contract #2019-2 with The Literacy Council of Grand Island.
Grand Island Council Session - 3/10/2020 Page 96 / 123
1
SUBRECIPIENT CONTRACT FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
ENTITLEMENT FUNDS
SECTION I.
RECITALS
THIS AGREEMENT, made and entered into this 10th day of March, 2020 by and
between the City of Grand Island ("City/Grantee,") and The Literacy Council of Grand
Island ("Sub recipient,") witnesseth:
WHEREAS, the Grantee has applied for and received funds from the U.S. Department
of Housing and Urban Development (HUD), under Title 1 of the Housing and
Community Development Act of 1974, as amended (HCD Act), Public Law 93-383; and
WHEREAS, the Grantee wishes to engage the Sub-Recipient to assist the Grantee in
utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
SECTION II.
SCOPE OF SERVICE
A. Activities
The Sub recipient will be responsible for acquiring property with the use of CDBG
Fiscal Year 2019 Entitlement funding in a manner satisfactory to the City/Grantee and
consistent with any standards required as a condition of providing the funds, and
consistent with all provisions of this Agreement. Sub recipient warrants and represents it
has the requisite authority and capacity to perform all terms and conditions on Sub
recipients part to be performed hereunder.
B. Program Delivery
The Literacy Council shall use two Hundred and Twenty-Five thousand and Five
Hundred dollars and 00/100($225,000.00) of Community Development Block Grant
funds for acquiring property at 115 W. Charles street, as submitted in the application for
Community Development Block Grant (CDBG) funds dated (August 16, 2019) toward
the goal of serving a low to moderate income persons within the city limits of Grand
Island by providing literacy skills. The Literacy Council’s various programs will serve at a
minimum of 600 persons. Fifty-one percent (51%) of these persons will be of low to
moderate income (below 80% of average medium income).
The major tasks the Sub recipient will perform include, but are not necessarily
limited to the following:
a. Acquisition of property at 115 W. Charles, Grand Island, Nebraska 68801
Grand Island Council Session - 3/10/2020 Page 97 / 123
2
b. Provide educational literacy services to adults including but not limited to,
literacy and English language services.
c. Completely all necessary reporting including quarterly reporting, and income
surveys on clientele.
C. National Objective Compliance
The Sub recipient certifies that the activity (ies) carried out under this Agreement
will meet the following H.U.D. National Objective:
Benefit low- and/or moderate-income persons.
Failure by the Sub recipient to fulfill the National Objective may result in grant
funds being disallowed and required to be returned to the City/Grantee.
D. Level(s) of Performance & Accomplishment - Goals and Performance
Measures
a.The Literacy Council is to provide quarterly reports on achievements and
program impact to include
a.Number of households served
b.A summary of project progress
c.Client Demographics
d.Income surveys
Units of Service include:
The Sub-recipient’s progress will be monitored by the amount of units served, each unit
being one person that receives services. The Sub-recipient will benefit a minimum of
600 persons, 306 persons served must be low to moderate income (80 % AMI) and 294
persons may be any income range.
E. Project Description
Type of Project: Low To moderate Income Benefit
Project Location: City of Grand Island
Service Area: City of Grand Island
Project: 2019-2
Basic Eligibility Citation: 24 CFR 570.201
Amount Funded: $225,000.00
F. Performance Monitoring
The City/Grantee reserves the right to monitor and evaluate the progress and
Performance of the Sub recipient to assure the terms of this agreement are being
satisfactorily met in accordance with HUD, City/Grantee and other applicable monitoring
and evaluating criteria and standards. Sub recipient shall cooperate with the
Grand Island Council Session - 3/10/2020 Page 98 / 123
3
City/Grantee relating to such monitoring and evaluation. The City/Grantee will monitor
the performance of the Sub recipient against goals and performance standards as
stated above. Substandard performance as determined by the City/Grantee will
constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the Sub recipient within a reasonable 90 days of time after
being notified by the City/Grantee, Agreement suspension or termination procedures will
be initiated.
G. Time of Performance
The Literacy Council shall perform the services set out above, and shall expend
the Community Development Block Grant funding provided for above between March
10, 2020 and March 09, 2023. The term of this Agreement and the provisions herein
shall be extended to cover any additional time period during which the Sub recipient
remains in control of CDBG funds or other CDBG assets, including program income.
H. Budget
The Literacy Council shall use Two Hundred and Twenty-five Thousand Dollars
&00/100 ($225,000.00) of Community Development Block Grant funds provided for
Acquisition of property at 115 W. Charles Street Grand Island Nebraska 68801
In addition, the City/Grantee may require a more detailed budget breakdown than
the one contained herein, and the Sub recipient shall provide such supplementary
budget information in a timely fashion in the form and content prescribed by the
City/Grantee. Any amendments to this budget must be approved in writing by the
City/Grantee and Sub recipient.
I. Compensation and Method of Payment
If Sub recipient is not in default hereunder, and subject to City/Grantee's receipt
of the U.S. Department of Housing & Urban Development Community Development
Block Grant funds, and provided the Agreement and Scope of Service are eligible
Expenditures of Community Development Block Grant funds, the City/Grantee agrees to
pay the Sub recipient an amount not to exceed Two Hundred and Twenty-Five
Thousand and 00/100 Dollars ($225,000.00). There are no eligible delivery costs.
Payments may be contingent upon certification of the Sub recipients’ financial
management system in accordance with the standards specified in 2 CFR 200, as now
in effect and as may be amended from time to time.
a. Draw-down requests may be submitted to the Community Development
Administrator. Draw-down requests must be in writing and accompanied by acceptable
documentation supporting the draw-down amount. Documentation should include, at a
minimum, the following information:
1) Invoice itemizing amounts requested;
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4
2) Supporting documentation for each item; and
3) Payroll slips or time cards, if applicable.
Additional documentation may be requested as needed for clarification. Payment
requests require City/Grantee Council approval prior to disbursal.
J. Environmental Review
An Environmental Review must be completed prior to the Sub recipient
committing or expending any Community Development Block Grant funds.. The Sub
recipient may not proceed with any services until receipt of written notification of the
Environmental Review findings by the City/Grantee.
Housing projects will require environmental reviews to be conducted on each
property as it is identified. If the Environmental Review requires mitigation, no
funds may be expended until mitigation has been accomplished and certified as
completed and meeting HUD minimum standards by an acceptable source to
the City/Grantee. Documentation evidencing the Sub recipients’ completion of its
responsibilities and compliance with the National Environmental Policy Act of
1969 (NEPA), and other provisions of federal law as specified in 24 C.F.R. Part
58 which furthers the purposes of the NEPA.
K. Procurement Standards and Code of Conduct
Documentation evidencing adoption of Procurement Standards and Code of
Conduct equivalent to those established in 2 CFR 200, as now in effect and as
may be amended from time to time, and 24 CFR Part 570.
K. Fair Housing
Documentation that the Sub recipient has specifically provided a description of
the actions they will take during the course of the grant to fulfill the requirements
to affirmatively further fair housing. (Applicable to housing projects)
L. Implementation Schedule
CDBG Sub recipient to complete and submit to the City/Grantee the
Implementation Schedule form.
L. Sources and Uses of Funds (if applicable)
not applicable
M. Other Special Conditions
Indenture of restrictive covenants, Davis Bacon sub recipient and contractor’s
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5
meeting, Davis Bacon regulations apply.
N. Notices
Notices required by this Agreement shall be in writing and delivered via United
States Postal Service mail (postage prepaid), commercial courier, or personal delivery
or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid
shall be effective on the date of delivery or sending. All notices and other written
communications under this Agreement shall be addressed to the individuals in the
capacities indicated below, unless otherwise modified by subsequent written notice.
Communication and details concerning this Agreement shall be directed to the following
agreement representatives:
City/Grantee Sub-recipient:
City of Grand Island The Literacy Council
ATTN: Community Development Division Karla McGeorge
100 East First Street 312 N. Elm
Grand Island NE, 68801-1968 Grand Island NE, 68801
Telephone: (308)385-5444 ext. 212 Telephone:308-385-5515
Fax: (308) 385-5488 Fax:
SECTION III.
GENERAL CONDITIONS
A. General Compliance
Any changes to the program goals, scope of services, schedule or budget,
unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Sub-recipient and the City/Grantee. Changes to key
Personnel assigned or their general responsibilities under this project are subject to
notification and approval from the City/Grantee.
The Sub-recipient hereby agrees to comply with the requirements of Title 24 of the
Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development
regulations concerning Community Development Block Grants (CDBG) including
Subpart K of these regulations). The Sub-recipient also agrees to comply with all other
applicable federal, state, and local laws, regulations, and policies governing the funds
provided under this agreement.
The Sub-recipient further agrees to utilize funds available under this Agreement
to supplement rather than supplant funds otherwise available.
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6
B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee between the
parties. The Sub-recipient shall at all times remain an “independent contractor” with
respect to services to be performed under this Agreement. The City/Grantee shall be
exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Worker’s Compensation Insurance, as the Sub-recipient is an
independent contractor. Sub-recipient shall be solely and entirely responsible for its acts
and the acts of its agents, employees and subcontractors.
C. Hold Harmless
Sub-recipient further agrees to indemnify, defend and hold harmless the
City/Grantee, its officers, agents and employees, from and against any and all claims,
liabilities, costs, expenses, penalties or attorney fees, arising from such injuries to
persons, or damages to property, or based upon or arising out of the performance or
non-performance of this Agreement by Sub recipient, or out of any violation of Sub
recipient of any local, state, or federal statute, ordinance, rule or regulation.
D. Worker’s Compensation
The Sub recipient shall provide Workers’ Compensation Insurance coverage in
the amount required by law, for all of its employees involved in the performance of this
Agreement.
E. Insurance and Bonding
The Sub recipient shall carry sufficient insurance coverage to protect Agreement
assets from loss due to theft, fraud and/or undue physical damage, and as a minimum
shall purchase a blanket fidelity bond covering all employees in an amount equal to
cash advances from the City/Grantee. The Sub recipient shall comply with the bonding
and insurance requirements of 2 CFR 200, as now in effect and as may be amended
from time to time.
F. City/Grantee Recognition
The Sub recipient shall ensure recognition of the role of the City/Grantee in
providing services through this Agreement. All activities, facilities and items utilized
pursuant to this Agreement shall be prominently labeled as to the funding source. In
addition, the Sub recipient will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement.
G. Amendments
The City/Grantee or Sub recipient may amend this Agreement at any time
provided that such amendments make specific reference to this Agreement, and are
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7
executed in writing, signed by a duly authorized representative of each organization,
and approved by the City/Grantee’s governing body. Such amendments shall not
invalidate this Agreement, nor relieve or release the City/Grantee or Sub recipient from
its obligations under this Agreement.
The City/Grantee may, in its discretion, amend this Agreement to conform with
federal, state or local governmental guidelines, policies and available funding amounts,
or for other reasons. If such amendments result in a change in the funding, the scope of
services, or schedule of the activities to be undertaken as part of this Agreement, such
modifications will be incorporated only by written amendment signed by both
City/Grantee and Sub recipient.
SECTION IV.
LIABILITY
Sub recipient agrees to assume the risk of all personal injuries, including death
resulting therefrom, to persons, and damage to and destruction of property, including
loss of use therefrom, caused by or sustained, in whole or in part, in connection with or
arising out of the performance or non-performance of this Agreement by Sub recipient,
or by the conditions created thereby.
SECTION V.
SUSPENSION OR TERMINATION FOR CAUSE
In accordance with 2 CFR 200, as now in effect and as may be amended from
time to time, the City/Grantee may suspend or terminate this Agreement if the Sub
recipient materially fails to comply with any terms of this Agreement, which include but
are not limited to, the following:
1. Failure to comply with any of the rules, regulations or provisions referred to
herein, or such statutes, regulations, executive orders, and HUD guidelines,
policies or directives as may become applicable at any time;
2. Failure, for any reason, of the Sub recipient to fulfill in a timely and proper
manner its obligations under this Agreement;
3. Ineffective or improper use of funds provided under this Agreement;
4. Submission by the Sub recipient to the City/Grantee reports that are incorrect
or incomplete in any material respect; or
5. Financial instability of the Sub recipient organization that will affect the abilities
of the organization to carry out or complete the stated activities and scope of
work.
In the event of agency financial instability, a default or violation of the terms of
this Agreement by the Sub recipient, or failure to use the grant for only those purposes
set forth, the City/Grantee may take the following actions:
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8
A. Suspension for Cause
After notice to the Sub recipient, the City/Grantee may suspend the
Agreement and withhold any further payment or prohibit the Sub recipient from
incurring additional obligations of grant funds, pending corrective action by the
Sub recipient or a decision to terminate.
B. Termination for Cause
This Agreement may be terminated, in accordance with 2 CFR 200, as
now in effect and as may be amended from time to time, if the Sub recipient
materially fails to comply with any term of the Agreement or applicable federal
regulations. The City/Grantee may terminate the Agreement upon ten (10) days
written notice, together with documentation of the reasons therefore, and after an
opportunity for a hearing is afforded. The determination of the City/Grantee as to
the cause of termination and the appropriateness therefore shall be final and
binding upon both City/Grantee and Sub recipient. In the event projects are
delayed, the Sub recipient shall notify the City/Grantee in writing, informing the
City/Grantee of the issues surrounding the delay of the project. In cases where
the project is not moving forward, the City/Grantee shall notify the Sub recipient
of termination of the funding. In the event of termination, all finished or
unfinished documents, data, studies and reports prepared by the Sub recipient
under this Agreement shall, at the option of the City/Grantee, become its property
and the Sub recipient shall be entitled to receive just and equitable compensation
for satisfactory work completed on such materials for which compensation has
not previously been paid.
SECTION VI.
TERMINATION FOR CONVENIENCE
This Agreement may be terminated for convenience in accordance with 2 CFR
200, as now in effect and as may be amended from time to time, by either the
City/Grantee or the Sub recipient, in whole or in part, by setting forth the reasons for
such termination, the effective date, and, in the case of partial termination, the portion to
be terminated. However, if in the case of a partial termination, the City/Grantee
determines that the remaining portion of the award will not accomplish the purpose for
which the award was made, the City/Grantee may terminate the award in its entirety.
SECTION VII.
TERMINATION OF CITY/GRANTEE'S OBLIGATIONS
The City/Grantee's obligations under this Agreement will terminate in the event of
suspension or non-receipt of Community Development Block Grant funds by the
City/Grantee.
SECTIONVIII.
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ADMINISTRATIVE REQUIREMENTS
A. Financial Management
Records of the Sub recipient and reimbursable expenses pertaining to the Scope
of Services and records of accounts between the City/Grantee and the Sub recipient
shall be kept on a generally recognized accounting basis.
1. Accounting Standards
The Sub recipient agrees to comply with 2 CFR 200, as now in effect and
as may be amended from time to time, and agrees to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Sub recipient shall administer its program in conformance with 2 CFR
200, as now in effect and as may be amended from time to time. These
principles shall be applied for all costs incurred whether charged on a direct or
indirect basis.
B. Documentation & Record Keeping
1. Records to be maintained
The Sub recipient shall maintain all records required by the federal
regulations specified in 24 CFR Part 570.506 that are pertinent to the activities to
be funded under this Agreement. Such records shall include but are not limited
to:
a) Record(s) providing a full description of each activity undertaken;
b) Record(s) demonstrating that each activity undertaken meets one of
the National Objectives of the CDBG program;
c) Record(s) required to determine the eligibility of activities;
d) Record(s) required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
e) Record(s) documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
f) Financial records as required by 24 CFR Part 570.502 and 2 CFR 200,
as now in effect and as may be amended from time to time;
g) Other records as necessary to document compliance with Subpart K of
24 CFR 570; and
h) Real property inventory records which clearly identify properties
purchased, improved or sold. Properties retained shall continue to meet
eligibility criteria and shall conform to the “changes in use” restrictions
specified in 24 CFR 570.505, as applicable.
2. Retention
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The Sub recipient shall retain all records pertinent to expenditures
incurred under this Agreement for a period of five (5) years. The retention period
begins on the date of submission of the City/Grantee’s Consolidated Annual
Performance and Evaluation Report (CAPER) to HUD in which the activities
assisted under the Agreement are reported on for the final time. Records for non-
expendable property acquired with funds under this Agreement shall be retained
for five (5) years after final disposition of such property. Records for any
displaced person must be kept for five (5) years after he/she has received final
payment.
Notwithstanding the above, if there is litigation, claims, audits, negotiations
or other actions that involve any of the records cited and that have started before
the expiration of the five-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the five
year period, whichever occurs later.
3. Client Data-if applicable
The Sub recipient shall maintain client data demonstrating client eligibility
for services provided. Such information shall be made available to City/Grantee
monitors or their designees for review upon request. Such data shall include, but
not be limited to:
a) Client name;
b) Client address;
c) Members age or other basis for determining eligibility;
d) Description of services provided;
e) Dates services provided;
f) Beneficiary information (ethnicity, income, sex, female head of
household, elderly, disabled, etc.); and
g) Residence Addresses.
Such information shall be made available to City/Grantee monitors or their
designees for review upon request.
4. Disclosure
The Sub recipient understands that client information collected under this
Agreement is private and the use or disclosure of such information, when not
directly connected with the administration of the City/Grantee’s or Sub recipients
responsibilities with respect to services provided under this Agreement, is
prohibited unless written consent is obtained from such person receiving service
and, in the case of a minor, that of a responsible parent/guardian.
5. Close-outs
The Sub recipient’s obligation to the City/Grantee shall not end until all
close-out requirements are completed. Activities during this close-out period shall
include, but are not limited to: making final payments, disposing of program
assets (including the return of all unused materials, equipment, unspent cash
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advances, program income balances, and accounts receivable to the
City/Grantee), and determining the custodianship of records.
Notwithstanding the foregoing, the terms of this Agreement shall remain in
effect during any period that the Sub recipient has control over CDBG funds,
including program income. All financial records pertaining to this Agreement upon
completion shall remain the property of the City/Grantee.
C. Reporting and Payment Procedures
1. Program Income
The Sub recipient shall immediately report to the City/Grantee all program
income (as defined at 24 CFR 570.500(a)) generated by activities carried out
with CDBG funds made available under this Agreement. Program income
generally means gross income received by the Sub recipient, directly generated
from the use of CDBG funds, with some exceptions which are detailed in 24
C.F.R. §570.500. Program income includes, but is not limited to:
a) Payments of principal and interest on loans made using CDBG funds;
b) Proceeds from the disposition by sale or long-term lease of real
property purchased or improved with CDBG funds;
c) Proceeds from the disposition of equipment purchased with CDBG
funds;
d) Interest earned on program income pending its disposition; and
e) Interest earned on CDBG funds held in a revolving loan fund’s cash
balance interest bearing account.
The use of program income by the Sub recipient must be approved by the
City/Grantee prior to such use and must comply with the requirements set forth at
24 CFR 570.504. The Sub recipient may retain and use program income funds
only for the activity (ies) approved under this Agreement. Program income funds
should be held in a non-interest bearing account. If program income funds are
held in an interest bearing account, any interest earned on the program income
funds must be returned to the City/Grantee on a monthly basis. Receipt and
expenditures of program income funds shall be reported, in writing, at the time of
receipt and expenditure, along with supporting documentation. Program income
must be expended prior to drawing any remaining grant funds.
In the event the Sub recipient desires to use the program income for some
other activity, it must request and receive permission from the City/Grantee
before undertaking such a use. The City/Grantee will determine whether the
proposed use meets the eligibility criteria of the regulations established by the
CDBG funds, and notify the Sub recipient of either approval or disapproval. At
conclusion of the Agreement period, or in the case of disapproval, all program
income will be returned to the City/Grantee.
2. Payment Procedures
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Draw-downs for the payment of eligible expenses and general
administration items shall be made against the line item budgets specified in the
Scope of Service, and in accordance with performance. Payments shall be made
upon presentation of invoices that Sub recipient certifies are true and correct
copies of payments due on behalf of the Sub recipient for an activity covered by
this Agreement and made in accordance and compliance with the Scope of
Service. With the exception of certain advances, payments will be made for
eligible expenses actually incurred by the Sub recipient, and not to exceed actual
cash requirements. Payments will be adjusted by the City/Grantee in accordance
with advance fund and program income balances available in the Sub recipient
account. In addition, the City/Grantee reserves the right to liquidate funds
available under this Agreement for costs incurred by the City/Grantee on behalf
of the Sub recipient. Payment may be suspended by the City/Grantee in the
event of nonperformance by the Sub recipient. Payments may be contingent
upon certification of the Sub recipients financial management system in
accordance with the standards specified in 2 CFR 200, as now in effect and as
may be amended from time to time.
D. Procurement
1. Compliance
The Sub recipient shall comply with current City/Grantee policies
concerning the purchase of equipment and shall maintain inventory records of all
nonexpendable property as defined by such policies as may be procured with
funds provided herein. All program assets (unexplained program income,
property, equipment, etc.) shall revert to the City/Grantee upon termination of this
Agreement.
a. OMB Standards
The Sub recipient shall procure all materials, property, or services
and then shall subsequently follow all Property Standards as set out in
and in accordance with the requirements of 2 CFR 200, as now in effect
and as may be amended from time to time, including but not limited to the
requirements covering utilization and disposal of property.
b. Travel expenses
Travel and related expenses for travel outside the city limits of the
City of Grand Island Nebraska shall not be paid with funds provided under
this Agreement without prior written approval from the City/Grantee.
E. Use & Reversion of Assets
Sub recipient hereby agrees to use all personal assets and all real property,
acquired or improved, in whole or in part, with Community Development Block Grant
funds, as set forth in the Scope of Service. In the event Sub recipient ceases to use a
personal asset or real property acquired or improved with Community Development
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Block Grant funds, in accordance with the Scope of Service, the use and disposition of
real property and equipment under this Agreement shall be in compliance with the
requirements of 2 CFR 200, as now in effect and as may be amended from time to time,
and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not
limited to the following:
1. The Sub recipient shall transfer to the City/Grantee any CDBG funds on hand
and any accounts receivable attributable to the use of funds under this
Agreement at the time of expiration, cancellation, or termination.
2. Real property under the Sub recipients control that was acquired or
improved, in whole or in part, with funds under this Agreement in excess of
Fifteen Thousand dollars ($15,000) shall be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until thirty (30) years after
expiration of this Agreement. Real property acquired or improved, in whole
or in part, with funds under this Agreement between Seven Thousand and
One Dollars ($7,001) and Fifteen Thousand dollars ($15,000) shall be used
to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208
until ten (10) years after expiration of this Agreement.
3. Sub recipient hereby agrees to use all personal assets and all real property,
acquired or improved, in whole or in part, with Community Development
Block Grant funds, as set forth in the Scope of Service. In the event Sub recipient
ceases to use a personal asset or real property acquired, or improved, with
Community Development Block Grant funds, in accordance with the Scope of
Service, the Sub recipient shall return the personal asset or real property to the
City/Grantee, or pay to the City/Grantee, a sum equal to its fair market value,
less any portion of the value attributable to expenditures of non-Community
Development Block Grant funds for the acquisition of, or improvement to, the
asset or property. The Sub recipient shall transfer to the City/Grantee any
Community Development Block Grant funds on hand at the time of expiration of
this Agreement and any accounts receivable of Community Development Block
Grant funds.
Sub recipient also hereby agrees to enter into an Indenture of Restrictive
Covenants Agreement (“Indenture”) with the City/Grantee of City of Grand
Island/Grantee at the time of real property purchase. In this Indenture, Sub
recipient agrees to represent, warrant and covenant throughout the term of the
Indenture that the land and/or facility purchased with CDBG funds will be used in
accordance with Section 42 of the United States Code. Further, Sub recipient
agrees that the use of such property may not change from that for which the
acquisition was made unless the Owner provides affected citizens with
reasonable notice of, and opportunity to comment on, any proposed change, and
either (1) the new use of such property qualifies as meeting one of the national
objectives in Volume 24 of the Code of Federal Regulations, Section 570.208 (24
CFR, § 570.208), or (2) if the Owner determines, after consultation with affected
citizens, that it is appropriate to change the use of the property to a use which
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does not qualify under 24 CFR, Section 570.208, it may retain or dispose of the
property for the changed use if the Sub recipients CDBG program is reimbursed
in the amount of the current fair market value of the property, less any portion of
the value attributable to expenditures of non-CDBG funds for acquisition of, and
improvements to, the property.
a) The Indenture of Restrictive Covenants shall terminate in the year
designated in the Restrictive Covenant according to the terms stated in
paragraph E above, based on the dollar amount of the funds granted,
after the first day of the Compliance Period (such period being herein
referred to as the “Compliance Period” or the “Extended Use Period”):
b) Notwithstanding paragraph “a” above, the Compliance period for any
building that is part of the Project shall terminate on the date the Project is
acquired by foreclosure or transferred by a deed or other instrument in lieu
of foreclosure unless the Secretary of the Treasury determines that such
acquisition is part of an arrangement with Sub recipient a purpose of
which is to terminate such Compliance Period.
4. In all cases in which equipment acquired, in whole or in part, with funds under
this Agreement is sold, the proceeds shall be program income (prorated to reflect
the extent that funds received under this Agreement were used to acquire the
equipment). Equipment not needed by the Sub recipient for activities under this
Agreement shall be:
a. Transferred to the City/Grantee for the CDBG program, or
b. Retained after compensating the City/Grantee (an amount equal to the
current fair market value of the equipment less the percentage of non-
CDBG funds used to acquire the equipment).
SECTION IX.
RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Sub recipient agrees to comply with:
A. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR
570.606(b);
B. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement
and Relocation Assistance Plan under (42 USC 5304(d)); and
C. The requirements in 24 CFR 570.606(d) governing optional relocation policies. [The
City/Grantee may preempt the optional policies.] The Sub recipient shall provide
relocation assistance to displaced persons as defined by 24 CFR 570.606(b) (2) that
are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for
a CDBG-assisted project. The Sub recipient also agrees to comply with applicable
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City/Grantee ordinances, resolutions, and policies concerning the displacement of
persons from their residences.
SECTION X.
ASSURANCES
The Sub recipient hereby agrees to use Community Development Block Grant
funds for the purposes authorized by the City/Grantee. The Sub recipient further hereby
agrees to comply with the assurances, attached hereto and incorporated herein which
are required by the U.S. Department of Housing & Urban Development for all
Community Development Block Grant projects. These include Federal Labor Standards
requirements.
SECTION XI.
PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
The Sub recipient hereby agrees to comply with all applicable state, local
and civil rights laws and with Title VI of the Civil Rights Act of 1964 as amended,
Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section
109 of Title I of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and Executive Order 11246 as amended by Executive Orders 11375,
11478, 12107, and 12086.
2. Nondiscrimination
The Sub recipient hereby agrees to comply with the non-discrimination in
employment and contracting opportunities laws, regulations, and executive
orders referenced in 24 CFR 570.607, as revised by Executive Order 13279.
The applicable non-discrimination provisions in (42 USC 5309 (a)) are still
applicable. Sub-recipients shall comply with state and local civil rights laws
proscribing housing discrimination based on sexual orientation or gender identity.
3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights
Act of 1964 (42 USC 2000d et seq.) and 24 CFR 570.601 and 570.602. In regard
to the sale, lease or other transfer of land acquired, cleared or improved with
assistance provided under this Agreement, the Sub recipient shall cause or
require a covenant running with the land to be inserted in the deed or lease for
such transfer, prohibiting discrimination as herein defined, in the sale, lease or
rental, or in the use or occupancy of such land, or in any improvements erected
or to be erected thereon, providing that the City/Grantee and the United States
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are beneficiaries of and entitled to enforce such covenants. The Sub recipient, in
undertaking its obligation to carry out the program assisted hereunder, agrees to
take such measures as are necessary to enforce such covenant, and will not
itself so discriminate.
4. Section 504
The Sub recipient agrees to comply with all federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794), which prohibits discrimination against the individuals with disabilities
or handicaps in any federally assisted program. The City/Grantee shall provide
the Sub recipient with any guidelines necessary for compliance with that portion
of the regulations in force during the term of this Agreement.
B. Equal Opportunity
1. Approved Plan
The Sub recipient hereby agrees that it shall be committed to carry out
pursuant to the City/Grantee’s specifications an Affirmative Action Program in
keeping with the principles as provided in President’s Executive Order 11246 of
September 24, 1966. The City/Grantee shall provide Affirmative Action guidelines
to the Sub recipient to assist in the formulation of such program. The Sub
recipient shall submit a plan for an Affirmative Action Program for approval prior
to the award of funds.
2. Women-and Minority-Owners Businesses (W/MBE)
The Sub recipient will use its best efforts to afford small businesses,
minority business enterprises, and women’s business enterprises the maximum
practicable opportunity to participate in the performance of this Agreement. As
used in this Agreement, the terms, “small business” means a business that
meets the criteria set forth in section 3(a) of the Small Business Act, as amended
(15 U.S.C. 632), and “minority and women’s business enterprise” means a
business at least fifty-one (51%) percent owned and controlled by minority group
members or women. The Sub recipient may rely on written representations by
businesses regarding their status as minority and female business enterprises in
lieu of an independent investigation.
3. Access to Records
The Sub recipient shall furnish and cause each of its own sub recipients or
subcontractors to furnish all information and reports required hereunder and will
permit access to its books, records and accounts by the City/Grantee, HUD or its
agent, or other authorized federal officials for purposes of investigation to
ascertain compliance with the rules, regulations and provisions stated herein.
4. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
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The Sub recipient will, in all solicitations or advertisements for employees
placed by or on behalf of the Sub recipient, state that it is an Equal Opportunity
or Affirmative Action employer.
5. Subcontract Provisions
The Sub recipient will include the provisions of paragraphs, XI. A., Civil
Rights, and XI. B., Affirmative Action in every subcontract or purchase order,
specifically or by reference, so that such provisions will be binding upon each of
its own sub recipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Sub recipient is prohibited from using funds provided herein or
personnel employed in the administration of the program for: political activities,
inherently religious activities, lobbying, political patronage, and nepotism
activities.
2. Labor Standards
The Sub recipient hereby agrees to comply with the requirements of the
Secretary of Labor in accordance with the Davis-Bacon Act and Related Acts as
amended (40 USC 3141 et seq.), the provisions of Contract Work Hours and
Safety Standards Act (40 USC 3701 et seq.) and all other applicable federal,
state and local laws and regulations pertaining to labor standards insofar as
those acts apply to the performance of this Agreement. The Sub recipient agrees
to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its
implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The
Sub recipient shall maintain documentation that demonstrates compliance with
hour and wage requirements of this part. Such documentation shall be made
available to the City/Grantee for review upon request. The Sub recipient agrees
that, except with respect to the rehabilitation or construction of residential
property containing less than eight (8) units, all contractors engaged under
contracts in excess of $2,000.000 for construction, renovation or repair work
financed in whole or in part with assistance provided under this Agreement, shall
comply with federal requirements adopted by the City/Grantee pertaining to such
contracts and with the applicable requirements of the regulations of the
Department of Labor, under 29CFR Parts 1,3,5 and 7 governing the payment of
wages and ratio of apprentices and trainees to journey workers; provided that, if
wage rates higher than those required under the regulations are imposed by
state or local law, nothing hereunder is intended to relieve the Sub recipient of its
obligation, if any, to require payment of the higher wage. The Sub recipient shall
cause or require to be inserted in full, in all such contracts subject to such
regulations, provisions meeting the requirements of this paragraph.
3. “Section 3” Clause
a. Compliance
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Compliance with the provisions of Section 3 of the HUD Act of
1968, as amended (12 USC 1701u), and as implemented by the
regulations set forth in 24 CFR 135, and all applicable rules and orders
issued hereunder prior to the execution of this Agreement, shall be a
condition of the federal financial assistance provided under this
Agreement and binding upon the City/Grantee, the Sub recipient and any
of the Sub recipient’s sub recipients and subcontractors, their successors
and assigns, to those sanctions specified by the Agreement through which
federal assistance is provided. The Sub recipient certifies and hereby
agrees that no contractual or other disability exists that would prevent
compliance with these requirements.
The Sub recipient further agrees to comply with these “Section 3”
requirements and to include the following language in all subcontracts
executed under this Agreement: “The work to be performed under this
Agreement is a project assisted under a program providing direct federal
financial assistance from HUD and is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as
amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent
feasible opportunities for training and employment be given to low and
very low-income residents of the project area, and that contracts for work
in connection with the project be awarded to business concerns that
provide economic opportunities for low- and very low-income persons
residing in the metropolitan area in which the project is located.”
The Sub recipient further agrees to ensure that opportunities for
training and employment arising in connection with a housing rehabilitation
(including reduction and abatement of lead-based paint hazards), housing
construction, or other public construction project are given to low- and very
low-income persons residing within the metropolitan area in which the
CDBG funded project is located; where feasible, priority should be given to
low-and very low-income persons within the service area of the project or
the neighborhood in which the project is located, and to low- and very low-
income participants in other HUD programs; and award contracts for work
undertaken in connection with a housing rehabilitation (including reduction
and abatement of lead based paint hazards), housing construction, or
other public construction project to business concerns that provide
economic opportunities for low-and very low-income persons residing
within the metropolitan area in which the CDBG funded project is located;
where feasible, priority should be given to business concerns that provide
economic opportunities to low- and very low income residents within the
service area or the neighborhood in which the project is located and to
low-and very low-income participants in other HUD programs. The Sub
recipient certifies and agrees that no contractual or other legal incapacity
exists that would prevent compliance with these requirements.
b. Subcontracts
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The Sub recipient will include this Section 3 clause in every
subcontract and will take appropriate action pursuant to the subcontract
upon a finding that the subcontractor is in violation of regulations issued
by the grantor agency. The Sub recipient will not subcontract with any
entity where it has notice or knowledge that the latter has been found in
violation of regulations under 24 CFR Part 135 and will not let any
subcontract unless the entity has first provided it with a preliminary
statement of ability to comply with the requirements of these regulations.
D. Conduct
1. Assignability
This Agreement shall not be assigned or transferred by the Sub recipient
without the prior written consent of the City/Grantee; provided however, that
claims for money due or to become due to the Sub recipient from the
City/Grantee under this contract may be assigned to a bank, trust company, or
other financial institution without such approval. Notice of any such assignment
or transfer shall be promptly furnished in writing to the City/Grantee.
2. Subcontracts
a. Approvals
The Sub recipient shall not enter into any subcontracts with any
agency or individual in the performance of this Agreement without the prior
written consent of the City/Grantee prior to the execution of the
agreement.
b. Monitoring
The Sub recipient will monitor all subcontracted services on a
regular basis to assure contract compliance. Results of monitoring efforts
shall be summarized in written reports and supported with documented
evidence of follow-up actions taken to correct areas of noncompliance.
c. Content
The Sub recipient shall cause all of the provisions of this
Agreement in its entirety to be included in and made a part of any
subcontract executed in the performance of this Agreement.
d. Selection Process
The Sub recipient shall undertake to insure that all subcontracts let
in the performance of this Agreement shall be awarded on a fair and open
competition basis in accordance with applicable procurement
requirements. Executed copies of all subcontracts shall be forwarded to
the City/Grantee along with documentation concerning the selection
process.
3. Hatch Act
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The Sub recipient hereby agrees that no funds provided, nor personnel
employed under this Agreement, shall in any way or to any extent engage in the
conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
The Sub recipient hereby agrees to abide by the provisions of 2 CFR 200,
as now in effect and as may be amended from time to time and 24 CFR 570.611,
which include (but are not limited to) the following:
a. The Sub recipient shall maintain a written code or standards of conduct
that shall govern the performance of its officers, employees or agents
engaged in the award and administration of contracts supported by federal
funds;
b. No employee, officer or agent of the Sub recipient shall participate in
the selection, or in the award, or administration of, a contract supported by
federal funds if a conflict of interest, real or apparent, would be involved;
c. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are in a
position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a financial interest in
any contract, or have a financial interest in any contract, subcontract, or
agreement with respect to the CDBG-assisted activity, or with respect to
the proceeds from the CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties, during their
tenure or for a period of one (1) year thereafter. For purposes of this
paragraph, a “covered person” includes but is not limited to any person
who is an employee, agent, consultant, officer, or elected or appointed
official of the City/Grantee, the Sub recipient, or any designated public
agency; and
d. The Sub recipient covenants that neither it nor any member of its Board
of Directors, officers, or employees presently have any interest in any
project to be financed under the Scope of Service, and shall not acquire
any interest therein which would conflict with the performance of the
Scope of Service required under this Agreement or applicable statute, rule
or regulation. Such a conflict would arise when: the employee, officer or
agent; any member of their immediate family; their partner; or an
organization which employs, or is about to employ, any of the above, has
a financial or other interest in the firm/household selected for award. The
Sub recipients officers, employees or agents will neither solicit nor accept
gratuities, favors or anything of monetary value from contractors, potential
contractors, or parties to sub-agreements during office tenure or for one
year after the closeout of the grant. This stipulation must be included in all
other contracts and subcontracts to this grant.
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5. Lobbying
The Sub recipient certifies, to the best of its knowledge and belief, that:
a. No federal appropriated funds have been paid or will be paid, by or on
behalf of the Sub recipient, to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress,
an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, or the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in
connection with this federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
c. The Sub recipient shall require that the language of paragraph (d) of
this certification be included in the award documents for all sub-awards at
all tiers (including subcontracts, sub-grants, and contracts under grants,
loans, and co-operative agreements) and that all Sub recipients shall
certify and disclose accordingly.
d. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission
of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S.C. Any person who
fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
6. Copyright
If this Agreement results in any copyrightable material or inventions, the
Grantee and/or City/Grantee reserves the right to a royalty-free, non-exclusive
and irrevocable license to reproduce, publish or otherwise use and to authorize
others to use, the work or materials for governmental purposes.
7. Religious Activities
The Sub recipient hereby agrees that funds provided under this
Agreement will not be utilized for inherently religious activities prohibited by 24
CFR 570.200(j), such as worship, religious instruction, or proselytization.
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SECTION XII.
ENVIRONMENTAL CONDITIONS
A. Air and Water
The Sub recipient hereby agrees to comply with the following requirements
insofar as they apply to the performance of this Agreement:
1. Clean Air Act, 42 U.S.C., 7401, et seq.;
2. Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq.,
as amended, 1318 relating to inspection, monitoring, entry, reports, and
information, as well as other requirements specified in said Section 308, and all
regulations and guidelines issued thereunder; and
3. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR
Part 50, as amended.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973
(42 U.S.C. 4001), the Sub recipient shall assure that the activities located in an area
identified by the Federal Emergency Management Agency (FEMA) as having special
flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained as a condition of financial assistance for acquisition or
construction purposes (including rehabilitation).
C. Lead-Based Paint
The Sub recipient agrees that any construction or rehabilitation of residential
structures with assistance provided under this Agreement shall be subject to HUD
Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR 35.100 et seq.
Such regulations pertain to all CDBG-assisted housing and require that all owners,
prospective owners, and tenants of properties constructed prior to 1978 be properly
notified that such properties may include lead-based paint. Such notification shall
point out the hazards of lead-based paint and explain the symptoms, treatment and
precautions that should be taken when dealing with lead-based paint poisoning and
the advisability and availability of blood lead level screening for children under
seven. The notice should also point out that if lead-based paint is found on the
property, abatement measures may be undertaken. The regulations further require
that, depending on the amount of federal funds applied to a property, paint testing,
risk assessment, treatment and/or abatement may be conducted.
D. Historic Preservation
The Sub recipient agrees to comply with the Historic Preservation requirements
set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470)
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and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic
Preservation Procedures for Protection of Historic Properties, insofar as they apply
to the performance of this Agreement. In general, this requires concurrence from the
State Historic Preservation Officer for all rehabilitation and demolition of historic
properties that are fifty years old or older or that are included on a federal, state, or local
historic property list.
SECTION XII.
SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement
shall not be affected thereby and all other parts of this Agreement shall nevertheless be
in full force and effect.
SECTION XIV.
SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included
for convenience only and shall not limit or otherwise affect the terms of this Agreement.
SECTION XV.
WAIVER
The City/Grantee’s failure to act with respect to a breach by the Sub recipient
shall not result in a waiver of its right to act with respect to subsequent or similar
breaches. The failure of the City/Grantee to exercise or enforce any right or provision
shall not constitute a waiver of such right or provision.
SECTION XVI.
ENTIRE AGREEMENT
The provisions set forth in Sections I-XVI, and all attachments of this Agreement
constitute, the entire agreement between the parties hereto and no statement, promise,
conditions, understanding, inducement or representation, oral or written, express or
implied, which is not contained herein shall not be binding or valid.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date of
the most recent signatory.
Grantee: City of Grand Island, Nebraska
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24
Date _____________________________ By_____________________________________
Roger G. Steele,
Mayor, City of Grand Island
Attest:
_______________________________________
CITY CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
______________________________________________
Stacy R. Nonhof, Assistant City Attorney
Sub-Recipient: The Literacy Council of Grand Island
Date _____________________________ By____________________________________
, Executive Director
Date By
Board President
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Approved as to Form ¤ ___________
March 5, 2020 ¤ City Attorney
R E S O L U T I O N 2020-66
WHEREAS, the City of Grand Island, Nebraska was awarded a $413,557 as part of the
United States Department of Housing and Urban Development’s Community Development
Block Grant (CDBG) Program; and
WHEREAS, City Council approved the 2019-2020 Annual Action Plan; and
WHEREAS, The Literacy Council of Grand Island has been awarded a grant which
makes use of CDBG Funds; and
WHEREAS, the City must enter into a Sub-Recipient Agreement with each organization
to identified in the 2019-2020 Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that The City of Grand Island, Nebraska is
hereby authorized to enter into a Sub-Recipient Agreement with The Literacy Council of Grand
Island and the Mayor is hereby authorized and directed to execute such contracts.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, March 10, 2020.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
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City of Grand Island
Tuesday, March 10, 2020
Council Session
Item H-1
Consideration of Approving Request from Arturo and Claudia
Nunez for a Conditional Use Permit for Construction of a Second
Home located at 2108 E. Stolley Park Road
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Craig Lewis
Grand Island Council Session - 3/10/2020 Page 122 / 123
City of Grand Island
Tuesday, March 10, 2020
Council Session
Item J-1
Approving Payment of Claims for the Period of February 26, 2020
through March 10, 2020
The Claims for the period of February 26, 2020 through March 10, 2020 for a total amount of
$4,091,639.08. A MOTION is in order.
Staff Contact: RaNae Edwards
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