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02-11-2020 City Council Regular Meeting Packet City of Grand Island Tuesday, February 11, 2020 Council Session Agenda City Council: Jason Conley Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 2/11/2020 Page 1 / 104 City of Grand Island Tuesday, February 11, 2020 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Bishop Duane Fuller, Church of Jesus Christ of Latter-day Saints, 212 West 22nd Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 2/11/2020 Page 2 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item C-1 Recognition of Nick Mankle, Senior Power Plant Operator with the Utilities Department for 40 Years of Service with the City of Grand Island The Mayor and City Council will recognize Nick Mankle, Senior Power Plant Operator with the Utilities Department for 40 years of service with the City of Grand Island. Mr. Mankle was hired as a Power Plant Operator I on February 12, 1980, was promoted to Power Plant Operator II on May 15, 1983 and promoted to his current position of Senior Power Plant Operator on October 4, 1992. We congratulate Mr. Mankle on his dedicated service to the City of Grand Island for the past 40 years. Staff Contact: Mayor Roger Steele Grand Island Council Session - 2/11/2020 Page 3 / 104 Grand Island Council Session - 2/11/2020 Page 4 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item C-2 Presentation of the Library Overview and Annual Report Staff Contact: Ed Meedel, Library Board President Grand Island Council Session - 2/11/2020 Page 5 / 104 Library Overview & Annual Report Approved January 27, 2020 The Grand Island Public Library is the gateway for the people of our diverse community to achieve a lifetime of learning and literacy. Mission Staffing 23.5 FTE Director Steve Fosselman Adult and Technical Services Librarian Shaun Klee Youth and Family Services Librarian Celine Swan Secretary 1.0 FTE Maintenance / Custodial 2.0 FTE Library Assistant II 4.0 FTE Library Assistant I 11.0 FTE Library Page 2.0 FTE Seasonal Worker .5 FTE Direct Supervision Collaborative / Non Supervisory Lead Library Board City Code Chapter 19 Seven member board appointed by Mayor/approved by Council. Makes policy, approves strategic plan, and other duties. Neb. Rev. Statutes Chapter 51 Board is formed under this portion of state law, library is forever free to inhabitants. City Code Chapter 2 Library director hired under Neb. Rev. Statutes Chapter 51, all library employees subject to City Personnel Rules. GILIBRARY 2020 Goals 1. Getting kids ready to read and supporting them as students 2. Keeping pace with Library technology 3. Making changes in collections and programs to match our diverse community needs 4. Reshaping Reference, Teen and other areas as Library Learning Center areas 5. Improving meeting rooms and videoconferencing capabilities 6. Taking our services out to our youngest and eldest / better transportation to the Library 7. Establishing Library Branch and expanded Internet Branch services Upcoming Priorities 1. Retire GILIBRARY 2020 and devise a new community strategic planning process. 2. Finalize Every Child Ready to Read center, outdoor discovery area, Makerspace opportunities for all patrons. 3. Continue rightsizing print collections and shift collections as needed with attention to increased usage measures. 4. Improve access to meeting rooms and meeting commons services for community groups, public service agencies, and an engaged community. 5. Expand fact-based resources for an informed citizenry. 6. Secure a Library van for short term city-wide outreach while starting to plan for long term services; continue work with GIAMPO on transit and bike/ped plans. 7. Restore funding for third Librarian, 1.5 FTE support staff, materials budget and other needs. 8. Work with City and County to increase funding of County interlocal agreement and to explore means of other tax- based Library services outside of Grand Island. 9. Work with City, citizen feasibility task force, and Library Foundation to explore funding, (co)location, and service aspects of future library branch operations. Grand Island Council Session - 2/11/2020 Page 6 / 104 Library Services and Spaces GILIBRARY 2020 Goals Checkout and reference/information retrieval use of books, magazines, reference materials, DVD's, CD's, and other shelved formats; electronic media such as eBooks, eZines, eAudiobooks, streaming movies and music, electronic reference databases, etc. Interactive learning centers throughout the building to allow for collaborative use, discovery, and programs/classes - Children's Discovery Center, Art Alcove, Senior Lounge, Multicultural Center, Makerspace and much more For both children and teen cardholders, a live homework helper service Variety of programs for infants, toddlers and preschoolers designed to assist parents in preparing their children to love reading and learning, using the American Library Association's Every Child Ready to Read initiative 1,000 Books before Kindergarten initiative and partner with the United Way on their Born Learning Program and Dolly Parton Imagination Library After and out-of-school programming for grade-schoolers including a summer reading program and incorporating hands- on, teamwork, interactive and creative Makerspace activities Teen programs throughout the year including a summer reading program Adult/general programming centering around authors, history and culture Heritage Room featuring extensive family history collections including a state DAR library, and free research days conducted by the Hall County Genealogical Society Computer classes and Book a Librarian service designed for assistance to patrons in computer operations, electronic resources or in setting up personal devices to retrieve eBooks and other electronic materials Bilingual programming including two six-week Prime Time Family Reading Time programs each year Community meetings with rooms assigned for bookings and informal spaces for "meet ups", study rooms and test proctoring rooms Volunteer opportunities for teens through TLC - Teen Library Corps - and for adults through Friends Group Community conversations through Facebook, Twitter, etc. 24/7 services through www.gilibrary.org Community partnerships with Grow Grand Island, Hall County Community Collaborative, GI schools, GICC, Literacy Council, United Way, etc. for solving community needs through library services Renovation Progress 2019 (funded by donations) With the meeting rooms and new Commons area "ready enough" for our January Bear Fair, renovation continued in 2019 with the east side plastic taken down revealing the shell for a new Digital Media Lab, Makerspace and Teen Area. Hours of operation: Monday-Thursday 9:30 am - 8 pm; Friday 9:30 am - 6:00 pm, Saturday 9:30 am - 5:00 pm; Sunday 1:00 - 5:00 pm 1124 West 2nd Street, Grand Island, NE 68801 308-385-5333 308-385-5339 (fax) library@grand-island.com www.gilibrary.org www.facebook.com/gilibrary https://twitter.com/GIPlibrary For the next few months there was a lot of noise, carpeting, painting, finish carpentry, furnishing, shelving and equipping while open for all services with a few areas blocked off from time to time. We were all moved into this space in time for the Summer Reading Program with plenty of Makerspace and Teen Area activities. Throughout the year additional furniture was placed around the library and AV equipment was added to our main meeting room. There are just a few more odds 'n ends to finish up on in 2020. Grand Island Council Session - 2/11/2020 Page 7 / 104 2.3 million library services & resources for your lifetime of learning and literacy! GILIBRARY by the Numbers 2018-2019 Nebraska Statutes 51-213 Annual Report Grand Island Public Library, Grand Island, NE 45.5% 19.7% 7.7% 5.5% 21.6% 0.1% Books 81,040 eBooks 35,022 Audio 13,712 Video 9,721 Downloadable Audio/Video 38,387 Magazine / NewspaperSubscriptions 235 71.6% 28.4% Library's Gen Fund Expenses (100) Spending 99.7% of $1,814,552 budget Personnel 1,277,053 Operating 505,418 what's the IMPACT? Total items added during year 10,585 Total items withdrawn 24,473 1.1% 3.3% 95.6% Library's Gen Fund Revenues (100) Comprising 100% of Expenses County 20,000 Library (fees, etc) 60,002 City General 1,729,319 A Lifetime of Learning Happens @ Your Library! GILIBRARY 2020 Progress Report for 2019 on reverse The Grand Island Public Library is the gateway for the people of our diverse community to achieve a lifetime of learning and literacy. Other Library Funds Revenues Expenses Library Trust (201) -2,073 4,927 Pioneer Consortium (280) 32,923 29,356 Special Revenues (295) 331,980 1,137,290 14.5% 1.8% 4.7% 0.9% 11.2% 3.0% 1.1%16.0% 46.8% Checkouts 314,209 Borrowers 39,084 Computers / WirelessSessions 102,725 Program/MeetingParticipants 20,168 Visitors 242,020 Web Sessions 65,181 Reference, Reserves, ILL 24,824 Online Resource Use 345,991 Facebook, Twitter Reach 1,014,916 Patron Use 2,169,118 Budgetary 178,117 Collections Grand Island Council Session - 2/11/2020 Page 8 / 104 Highlights of 2019 Back to Normal as Renovation Continued A late winter storm didn't phase this Mark Twain sculpture bench donated by Ray & Jennifer O'Connor and family. Soon after, the Foundation held a grand opening and open house to honor this and other donations. A Lifetime of Learning Happens @ Your Library! GILIBRARY By the Numbers FY2018-2019 on reverse The Grand Island Public Library is the gateway for the people of our diverse community to achieve a lifetime of learning and literacy. Makerspace & Digital Media Lab activities aplenty during 2019 with learning projects for teens and adults! learning through reading and library resources & programs ... for all ages and all segments of our community Our renovated large meeting room has been host to many programs and meetings, including this Lego Guy activity during the Summer Reading Program. Evenings shine bright with our new entrance extending out into the plaza, pick-up/drop-off lanes, promise of outdoor children's discovery area, and future crane sculpture thanks to a substantial donation by the Staab family. Find more 2019 highlights at https://www.gilibrary.org/about-us/about-your-library/gilibrary-2020/ Grand Island Council Session - 2/11/2020 Page 9 / 104 Grand Island Council Session - 2/11/2020 Page 10 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item E-1 Public Hearing on One & Six Year Street Improvement Plan Council action will take place under Resolutions item I-1. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/11/2020 Page 11 / 104 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:February 11, 2020 Subject:Approval of the One & Six Year Street Improvement Plan Presenter(s):John Collins PE, Public Works Director Background The One & Six Year Street Improvement Plan consists of the transportation projects in the Capital Improvement Program and is mandatory by State Law as part of the requirements to receive approximately five million dollars of state gas tax funds each year. The Public Works Department develops this program through a process to prioritize street projects taking into consideration many factors such as: Availability of funds Condition of the street Traffic counts Eligibility for State/Federal funds Redevelopment patterns Public/Council input The City engages in a public process to ensure public input into the policy making process. The proposed One & Six Year Street Improvement Plan is a result of the following steps: Wednesday, February 5, 2020– Regional Planning Commission conducted a Public Hearing and forwarded the recommendation to the City Council Tuesday, February 11, 2020– City Council considers a Resolution adopting the plan March 1, 2019 – One & Six Year Street Improvement Plan due at the Nebraska Department of Transportation In March of 2019, LB82 became law and reformed the reporting requirements of the 1&6 Street Improvement Plan. This change will allow the City to hold the public hearing on the 1&6 Street Improvement Plan in conjunction with the City’s Annual Budget hearings. Therefore, the public hearing and presentation of the 2021-2026 Street Improvement program will be held during budget talks which typically take place between June and August. Grand Island Council Session - 2/11/2020 Page 12 / 104 Discussion A Public Hearing was conducted with testimony received and discussion held on the One & Six Year Street Improvement Plan at the Grand Island/Hall County Regional Planning Commission meeting on February 5, 2020. The commission forwarded the One & Six Year Street Improvement Plan to the City Council with a recommendation for approval. The projects listed in the One & Six Year Plan for calendar year 2020 are considered definite projects. These projects were in the approved fiscal year 2020 budget. Many of the projects listed in the One & Six Year Plan for 2021 through 2025 are included in the City’s budget, but are subject to schedule changes depending upon coordination and approval of State and Federal funding. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the One & Six Year Street Improvement Plan. Sample Motion Move to approve the One & Six Year Street Improvement Plan. Grand Island Council Session - 2/11/2020 Page 13 / 104 Grand Island Council Session - 2/11/2020 Page 14 / 104 Grand Island Council Session - 2/11/2020 Page 15 / 104 PUBLICWORKSPresented by: John Collins, PE1 & 6 YEAR STREET IMPROVEMENT PLAN 2020Grand IslandCouncil Session - 2/11/2020Page 16 / 104 PUBLICWORKS2019 SUBSTANTIALLY COMPLETE PROJECTS(FROM 1 & 6 STREET IMPROVEMENT PLAN)**DOES NOT INCLUDE ALL CAPITAL PROJECTSPROJECTTOTAL PROJECT CITY SHAREStolley Park Rehab & Reconfiguration- Construction $ 1,350,000 $ 133,000Sycamore Underpass Rehab- Retaining Wall Rehab/Storm Pump Replacement $ 800,000 $ 800,0002019 Asphalt Maintenance Project $ 835,000 $ 835,000Highway 281 Street Lighting- Stolley Park Rd to Highway 30 Interchange $ 95,000 $ 95,000Husker Highway Improvements- Highway 281 to Prairieview St $ 2,000,000 $ 0Jefferson Street Reconfiguration $ 200,000 $ 200,000TOTAL $ 5,280,000 $ 2,063,0002Grand IslandCouncil Session - 2/11/2020Page 17 / 104 1 & 6 YEAR STREET IMPROVEMENT PLAN(NOTES CITY COSTS)Hwy 30 Realignment- $1.3M of $2,775,764 City share was paid in FY 17/18**DOES NOT INCLUDE ALL CAPITAL PROJECTS**OBLIGATED TO OTHER AGENCIES2020 2021 2022 2023 2024 2025Five Points Intersection Improvements (HSIP funding) $ 339,000 $ 800,000Hwy 30 Realignment, S-30-4(1046) - City Share Est. $10M$ 1,000,000Hwy 2 Resurfacing NDOR, NH-2-4(112) - City Share Est. $600K$ 198,000Hwy 30 Bridges NDOT, NH-30-4(162)$ 227,000Highway 34/ 281 Overlay$ 900,407RECONSTRUCTION/NEW CONSTRUCTIONAsphalt Resurfacing (annual)$ 900,000 $ 900,000 $ 900,000 $ 900,000 $ 900,000 $ 900,000 Old Potash Improvements- North Rd to Webb Rd, PE/ROW$ 1,426,732 $ 8,887,500 $ 4,775,000Hwy 281 Corridor Signal Timing Optimization$ 85,000Sycamore Underpass- S Front St Bridge Deck Replacement$ 1,018,644 Eddy St Underpass and Associated Bridges- Rehab$ 600,000 $ 636,540North Rd- 13thto Hwy 2- Widen to 3-Lane$ 3,668,000 $ 3,490,000 $ 2,854,000North Rd- Old Potash to 13th-Widen to 3-Lane $ 230,300 $ 630,000$ 3,538,000 $ 1,800,000North Rd- Hwy 30 to Old Potash- Widen to 3-Lane$ 76,944 $ 150,000 $ 2,650,000Capital Ave- Moores Creek to North Rd- Widen to 3-Lane$ 95,000 $ 150,000 $ 2,100,000Custer Ave- Forrest to Old Potash- Rehab$ 100,900 $ 530,450Broadwell Ave/UPRR- Planning & Environmental$ 415,000 $ 546,364 $ 562,754Locust St Reconstruction; Koenig St to Fonner Park Rd$ 450,204 $ 2,898,185 $ 2,985,131Stolley Park Rd; State Fair Entrance to Stuhr Rd$ 393,928 $ 1,738,911 $ 835,837Independence Ave; Capital Ave to Manchester/ Macron$ 463,710 $ 1,343,309TOTAL $ 8,955,520 $ 15,874,490 $ 13,338,364$ 10,757,293 $ 6,000,806 $ 6,064,277Grand IslandCouncil Session - 2/11/2020Page 18 / 104 2020 ONE YEAR PROJECTS MAP4Grand IslandCouncil Session - 2/11/2020Page 19 / 104 FIVE POINTS INTERSECTION IMPROVEMENTSM-310 (643)80% Federally funded safety project through NebraskaDepartment of Transportation (NDOT)Right size the lane configuration to optimize safety andefficiency, and meet the Federal Highway Administration(FHWA) safety program requirementsGrand IslandCouncil Session - 2/11/2020Page 20 / 104 Grand IslandCouncil Session - 2/11/2020Page 21 / 104 Husker Hwy; US Hwy 30to Regal DrEngleman Rd; HuskerHwy to US Hwy 30Schimmer Rd; North Rdto Blaine StBlaine St; Schimmer Rdto US Hwy 347LOCAL RESURFACINGM-310 (654)Grand IslandCouncil Session - 2/11/2020Page 22 / 104 PUBLICWORKSOLD POTASH HIGHWAY IMPROVEMENTSM-310 (644)8ImproveOldPotashHwyfromNorthRdtoWebbRd,includingintersections to the north and southThe interaction between the various traffic features is complex for thecorridor and this project ensures that individual streets andintersections will function together and addresses other safety issuesThe roadway will be widened, with signal and geometricimprovements at each intersection, and increased connectivity toroadway networkGrand IslandCouncil Session - 2/11/2020Page 23 / 104 Grand IslandCouncil Session - 2/11/2020Page 24 / 104 PUBLICWORKSHIGHWAY 281 CORRIDOR SIGNAL TIMING OPTIMIATIONM-310 (655)Optimization of traffic signal timings/operations along the US281 corridor from Capital Avenue to Highway 30 interchangeFour optimized timing plans were implemented; AM, Midday,PM and Off-Peak10Grand IslandCouncil Session - 2/11/2020Page 25 / 104 11Grand IslandCouncil Session - 2/11/2020Page 26 / 104 PUBLICWORKSSYCAMORE UNDERPASS REHABM-310 (631)Replace bridge deck, two (2) abutment walls, patch and seal retaining walls, improve drainage, and reconstruct pump stationConstruction began in 2018 with completion slated in 202012Grand IslandCouncil Session - 2/11/2020Page 27 / 104 PUBLICWORKSEDDY STREET UNDERPASS AND ASSOCIATED BRIDGES- REHABILITATIONM310 (618)Evaluate condition and status of underpass, which was built in 1950: Concrete retaining walls of the structure, condition of the Mill Drive and North Front Street bridges, and storm sewer pumping systemOutline any repairs and/or replacements necessary to extend the life of the structure13Grand IslandCouncil Session - 2/11/2020Page 28 / 104 14Grand IslandCouncil Session - 2/11/2020Page 29 / 104 PUBLICWORKSNORTH ROAD NORTH; 13THSTREET TO HIGHWAY 2M-310 (656/ 657)Widen to 3-lane roadway with a concrete curb andgutter roadway section, associated sidewalk, trafficcontrol, drainage and other related improvements15Grand IslandCouncil Session - 2/11/2020Page 30 / 104 16Grand IslandCouncil Session - 2/11/2020Page 31 / 104 PUBLICWORKSNORTH ROAD SOUTH; OLD POTASH HWY TO 13THSTM-310 (658)Widen to 3-lane roadway with aconcrete curb and gutterroadway section, associatedsidewalk, traffic control,drainage and other relatedimprovements17Grand IslandCouncil Session - 2/11/2020Page 32 / 104 PUBLICWORKSNORTH ROAD; HWY 30 TO OLD POTASH HWYM-310 (659)Widento3-laneroadwaywithaconcrete curb and gutter roadwaysection, associated sidewalk,traffic control, drainage and otherrelated improvements18Grand IslandCouncil Session - 2/11/2020Page 33 / 104 PUBLICWORKSCAPITAL AVE; MOORES CREEK TO NORTH RDM-310 (660)Widen Capital Avenue from Moore’s Creek to the proposed roundabout at the intersection of Capital Avenue and North RoadProposal is for a concrete curb and gutter section, associated sidewalk, traffic control, drainage and other associated improvements19Grand IslandCouncil Session - 2/11/2020Page 34 / 104 20Grand IslandCouncil Session - 2/11/2020Page 35 / 104 PUBLICWORKSCUSTER AVENUE; FORREST STREET TO OLD POTASH HIGHWAYM-310 (661)Improve the ride/pavement condition with one of the following options:Full replacement of panelsConcrete grindingAsphalt overlay21Grand IslandCouncil Session - 2/11/2020Page 36 / 104 22Grand IslandCouncil Session - 2/11/2020Page 37 / 104 PUBLICWORKSBROADWELL AVE/UPRR GRADE SEPARATIONM-310 (499)Environmental study for grade separation structure with the Union Pacific Railroad to be located at or around the existing Broadwell Avenue crossing north of 3rdStreetRequired by the Department of Transportation for the City to secure Federal funding23Grand IslandCouncil Session - 2/11/2020Page 38 / 104 24Grand IslandCouncil Session - 2/11/2020Page 39 / 104 2021 – 2025 YEAR PROJECTS MAP25Grand IslandCouncil Session - 2/11/2020Page 40 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-1 Approving Minutes of January 28, 2020 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 2/11/2020 Page 41 / 104 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING January 28, 2020 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on January 28, 2020. Notice of the meeting was given in The Grand Island Independent on January 22, 2020. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Jeremy Jones, Mark Stelk, Jason Conley, Vaughn Minton, Clay Schutz, Mitch Nickerson, and Chuck Haase. Councilmembers Justin Scott and Julie Hehnke were absent. The following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof, and Public Works Director John Collins. INVOCATION was given by Father Don Buhrman, St. Leo’s Catholic Church, 2410 South Blaine Street followed by the PLEDGE OF ALLEGIANCE. Mayor Steele introduced Community Youth Council members Carlos Tavira and Elizabeth Miller. PUBLIC HEARINGS: Public Hearing on Request from Dani Enterprises, Inc. dba Sluggers, 707 West Anna Street for a Class “C” Liquor License. City Clerk RaNae Edwards reported that an application for a Class “C” Liquor License had been received from Dani Enterprises, Inc. dba Sluggers, 707 West Anna Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on December 30, 2019; notice to the general public of date, time, and place of hearing published on January 18, 2020; notice to the applicant of date, time, and place of hearing mailed on December 30, 2019; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections and completion of a state approved alcohol server/seller training program. No public testimony was heard. Public Hearing on Amendment to the Redevelopment Plan for CRA No. 17 for Phase 3 of the Prairie Commons Development located West of Ewoldt Street, South of Husker Highway (Tabitha Grand Island, Inc.). Regional Planning Director Chad Nabity reported that Tabitha Grand Island, Inc. had submitted an application for tax increment financing to aid in the redevelopment of property to prepare for the construction of a senior housing community, offering a continuum of care. The planned development was expected to have 157 total apartment homes, including 81 independent living apartments, 20 assisted living apartments, 20 memory care apartments, and 36 skilled nursing apartments. The proposed site is located near the new hospital, west of Ewoldt Street and south of Husker Highway. Staff recommended approval. John Fletcher, 4720 Randolph Street, Lincoln, Nebraska spoke in support. No further public testimony was heard. Grand Island Council Session - 2/11/2020 Page 42 / 104 Page 2, City Council Regular Meeting, January 28, 2020 Public Hearing on Zoning Change located South of 13th Street, East of Engleman Road from TA- Transitional Agricultural to R1- Suburban Residential (Lechner Family Partnership). Regional Planning Director Chad Nabity reported that the owners of a tract of land located south of 13th Street and east of Engleman Road were requesting that the zoning be changed from TA – Transitional Agricultural to R1 – Suburban Residential, which would allow 4 dwelling units per acre. Staff recommended approval. Gayle Bonnes, 12 Redwood Road spoke of safety concerns. Greg Baxter, 2121 No. Monitor Road spoke in opposition. Tedd Lechner, 1423 Grand Island Avenue spoke in support. No further public testimony was heard. Public Hearing on Zoning Change located North of Bismark Road, East of Cherry Street from CD- Commercial Development to RD- Residential Development and Commercial Development (GOSAN INC.). Regional Planning Planner Rashad Moxey reported that the owners of a tract of land located north of Bismark Road and east of Cherry Street were requesting that the zoning be changed from CD – Commercial Development to RD – Residential Development and Amended CD – Commercial Development. This would change the use from a Bowling Alley-Family Entertainment Center to a Museum and Reception Hall. Staff recommended approval. John Nykodym, 1104 East Oklahoma and Bethany Guzindski, 819 South Stuhr Road spoke in support. No further public testimony was heard. Public Hearing on Amending Chapter 36 of the Grand Island City Code regarding Wireless Communications Towers. Regional Planning Director Chad Nabity reported that the Legal Department and the Hall County Regional Planning Department had been working with Bob Duchen of River Oaks Communications Corporation in Colorado Springs, Colorado for changes to the Grand Island Zoning Ordinance to update the rules for Macro Cell Towers. The proposed changes would regulate the placement of macro cell towers located on private property. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 3020 West 14th Street - Van Hoosen & Stubbs. Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 3020 West 14th Street was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The Utilities Department would be upgrading the overhead power lines between 14th and 15th Streets from Webb Road to Piper Street. Two new service poles would be relocated to accommodate electric service to three customers at 14th and Piper Streets. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinances numbered: #9755 - Consideration of Creation of Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivision #9756 - Consideration of Amending Salary Ordinance Relative of Meter Readers #9757 - Consideration of Approving Benefits for Sidewalk District No. 1- 2019; 13th Street Grand Island Council Session - 2/11/2020 Page 43 / 104 Page 3, City Council Regular Meeting, January 28, 2020 #9758 - Consideration of Amending Chapter 20 of the Grand Island City Code Relative to Tobacco #9759 - Consideration of Approving Zoning Change located South of 13th Street, East of Engleman Road from TA- Transitional Agricultural to R1- Suburban Residential (Lechner Family Partnership) #9760 - Consideration of Approving Zoning Change located North of Bismark Road, East of Cherry Street from CD- Commercial Development to RD- Residential Development and Commercial Development (GOSAN INC.) #9761 - Consideration of Amending Chapter 36 of the Grand Island City Code Relative Wireless Communications Towers #9762 - Consideration of Amending Chapter 34 of the Grand Island City Code Relative to Small Cell Antenna’s in Public Right-of-Way #9763 - Consideration of Amendments to Chapter 30 of the Grand Island City Code Relative to Sewers and Sewage Disposal be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of these ordinances on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. #9755 - Consideration of Creation of Sanitary Sewer District No. 544; Ellington Pointe and Westwood Park Subdivision Public Works Director John Collins reported that a petition for creation of a Sanitary Sewer District to serve the new subdivision of Ellington Pointe and the existing subdivision of Westwood Park had been received. Staff recommended approval. Motion by Haase, second by Stelk to approve Ordinance #9755. City Clerk: Ordinance #9755 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9755 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9755 is declared to be lawfully adopted upon publication as required by law. #9756 - Consideration of Amending Salary Ordinance Relative of Meter Readers Human Resources Director Aaron Schmid reported that wage changes presented in this Ordinance would create a part time Meter Reader classification. The Finance Department recently experienced a retirement of a full time Meter Reader. After evaluating staffing needs, it was determined that a part time position would be more appropriate to backfill the opening. Staff Grand Island Council Session - 2/11/2020 Page 44 / 104 Page 4, City Council Regular Meeting, January 28, 2020 recommended approval. Mr. Schmid answered questions regarding the wage range and stated there was no benefits for part-time employees. Motion by Minton, second by Schutz to approve Ordinance #9756. City Clerk: Ordinance #9756 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9756 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9756 is declared to be lawfully adopted upon publication as required by law. #9757 - Consideration of Approving Benefits for Sidewalk District No. 1- 2019; 13th Street Public Works Director John Collins reported that Sidewalk District No. 1-2019 along 13th Street had been completed for a total amount of $31,862.94 which would be assessed to the adjacent property owners. The Board of Equalization item #2020-BE-1 was approved at the January 14, 2020 City Council meeting. The Ordinance was postponed to the January 28, 2020 City Council meeting. Staff recommended approval. Motion by Haase, second by Stelk to approve Ordinance #9757. City Clerk: Ordinance #9757 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9757 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9757 is declared to be lawfully adopted upon publication as required by law. #9758 - Consideration of Amending Chapter 20 of the Grand Island City Code Relative to Tobacco Interim City Attorney Stacy Nonhof reported that this ordinance amends Chapter 20 of Grand Island City Code, Minor in Possession of Tobacco to increase the age of legally possessing tobacco products, vapor products or alternative nicotine products in the City of Grand Island from 19 to 21. This ordinance makes the City compliant with Federal Law on the age for legally possessing these products. Staff recommended approval. Grand Island Council Session - 2/11/2020 Page 45 / 104 Page 5, City Council Regular Meeting, January 28, 2020 Motion by Stelk, second by Jones to approve Ordinance #9758. City Clerk: Ordinance #9758 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9758 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9758 is declared to be lawfully adopted upon publication as required by law. #9759 - Consideration of Approving Zoning Change located South of 13th Street, East of Engleman Road from TA- Transitional Agricultural to R1- Suburban Residential (Lechner Family Partnership) This item was related to the aforementioned Public Hearings. Discussion was held regarding changing the zoning with no plan on file. Greg Baxter spoke about the liability to his company. Mr. Nabity stated the feedlot should not stop the growth of the City. Motion by Minton, second by Jones to approve Ordinance #9759. City Clerk: Ordinance #9759 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted no. Motion failed. #9760 - Consideration of Approving Zoning Change located North of Bismark Road, East of Cherry Street from CD- Commercial Development to RD- Residential Development and Commercial Development (GOSAN INC.) This item was related to the aforementioned Public Hearings. Discussion was held regarding traffic safety and the community garden which would remain. It was mentioned that there was no plan for this property but it was in an area where housing could be developed. Motion by Paulick, second by Conley to approve Ordinance #9760. City Clerk: Ordinance #9760 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, Councilmembers Haase, Nickerson, Minton, Conley, Stelk, Jones, and Paulick voted aye. Councilmember Schutz voted no. Motion adopted. City Clerk: Ordinance #9760 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, Councilmembers Haase, Nickerson, Minton, Conley, Stelk, Jones, and Paulick voted aye. Councilmember Schutz voted no. Motion adopted. Grand Island Council Session - 2/11/2020 Page 46 / 104 Page 6, City Council Regular Meeting, January 28, 2020 Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9760 is declared to be lawfully adopted upon publication as required by law. #9761 - Consideration of Amending Chapter 36 of the Grand Island City Code Relative Wireless Communications Towers This item was related to the aforementioned Public Hearings. Motion by Jones, second by Conley to approve Ordinance #9761. City Clerk: Ordinance #9761 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9761 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9761 is declared to be lawfully adopted upon publication as required by law. #9762 - Consideration of Amending Chapter 34 of the Grand Island City Code Relative to Small Cell Antenna’s in Public Right-of-Way Regional Planning Director Chad Nabity reported that both the Federal Communications Commission (FCC) and the State of Nebraska had made changes to the rules and regulations for the placement of private small cell wireless technology in the public rights-of-way. City staff from multiple departments that work in or with the right-of-way and regulations had worked with Bob Duchen of River Oaks Communications out of Colorado Springs, Colorado to craft regulations that create a workable environment for Cellular companies wishing to operate in Grand Island while protecting the public use of the right-of-way. Staff recommended approval of the changes to Chapter 34 of the Grand Island City Code. Discussion was held regarding the fee structure, pole attachment fee and 5G network. Motion by Haase, second by Minton to approve Ordinance #9762. City Clerk: Ordinance #9762 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9762 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 2/11/2020 Page 47 / 104 Page 7, City Council Regular Meeting, January 28, 2020 Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9762 is declared to be lawfully adopted upon publication as required by law. #9763 - Consideration of Amendments to Chapter 30 of the Grand Island City Code Relative to Sewers and Sewage Disposal Public Works Director John Collins reported on the following changes to Chapter 30 of the Grand Island City Code: Addition of Total Nitrogen within the definition of Normal Strength Wastewater in Section 30-1 Updates within Sections 30-57 and 30-58 related to the changes in FY 2020 Fee Schedule; changing from Total Kjeldahl Nitrogen (TKN) to Total Nitrogen Revisions within Section 30-67 regarding Excessive Pollutant Penalty according to FY 2020 Fee Schedule Staff recommended approval. Motion by Minton, second by Stelk to approve Ordinance #9763. City Clerk: Ordinance #9763 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9763 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9763 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda items G-13 and G-15 (Resolutions #2020-28 and #2020-30) were pulled for further discussion. Motion by Paulick, second by Stelk to approve the Consent Agenda excluding item G-13 and G-15. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of January 14, 2020 City Council Regular Meeting. #2020-17 - Approving on Request from Dani Enterprises, Inc. dba Sluggers, 707 West Anna Street for a Class “C” Liquor License and Liquor Manager Designation for Danielle Schaeffer, 1740 Idlewood Lane. #2020-18 - Approving Bid Award - Burdick Generating Station Water Treatment Demineralizer System with Consolidated Water of Omaha, Nebraska in an Amount of $116,358.00. Grand Island Council Session - 2/11/2020 Page 48 / 104 Page 8, City Council Regular Meeting, January 28, 2020 #2020-19 - Approving Bid Award - Bottom Ash & Boiler Industrial Cleaning at Platte Generating Station - Spring 2020 Outage with Meylan Enterprises, Inc. of Omaha, Nebraska in an Amount of $106,652.91. #2020-20 - Approving Bid Award - Chimney Repairs 2020 at Platte Generating Station with R & P Industrial Chimney Company of Nicholasville, Kentucky in an Amount of $116,350.00. #2020-21 - Approving Bid Award - Boiler Inspection and Repair at Platte Generating Station - Spring 2020 with Locke AMI of Olathe, Kansas in an Amount of $90,037.00. #2020-22 - Approving Acquisition of Utility Easement - 3020 West 14th Street - Van Hoosen & Stubbs. #2020-23 -Approving Bid Award for Asphalt Hot-Mix 2020 with Gary Smith Construction Co. of Grand Island, Nebraska and J.I.L. Asphalt Paving Co. of Grand Island, Nebraska for various amounts. #2020-24 - Approving Bid Award for Concrete Ready-Mix for 2020 with Gerhold Concrete Company, Inc. of Grand Island, Nebraska in an Amount of $107.00 per cubic yard and Consolidated Concrete Co. of Hastings, Nebraska in an Amount of $111.75 per cubic yard. #2020-25 - Approving Bid Award for Road Gravel 2020 with Hooker Brothers Sand & Gravel of Grand Island, Nebraska in an Amount of $9.00 per ton. #2020-26 - Approving Bid Award for Crushed Rock for 2020 with Dobesh Land Leveling, LLC of Grand Island, Nebraska; Southwest Gravel Products, LLC of Axtell, Nebraska; and Blessing Construction of Kearney, Nebraska for various amounts. #2020-27 - Approving Purchase of One (1) Asphalt Hot-Box for the Streets Division of the Public Works Department from Logan Contractors Supply of Omaha, Nebraska in an Amount of $30,778.00. #2020-28 - Approving Supplemental Agreement No. 1 with NDOT and Olsson Associates for Preliminary Engineering Services for Five Points Intersection in Grand Island. Public Works Director John Collins reported that during an environmental research there was some underground fuel tanks found. This would allow for burrowing to see if there was contamination. Councilmember Pualick stated he would not approve any road projects until the 281 corridor was fixed. Discussion was held regarding a round-a-bout at this location. Motion by Paulick, second by Nickerson to approve Resolution #2020-28. Upon roll call vote, Councilmembers Haase, Nickerson, Schutz, Minton, Conley, Stelk, and Jones voted aye. Councilmember Paulick voted no. Motion adopted. #2020-29 - Approving Amendment to the Parks and Recreation Department Fee Schedule Relative to Golf and Recreation Divisions.. Grand Island Council Session - 2/11/2020 Page 49 / 104 Page 9, City Council Regular Meeting, January 28, 2020 #2020-30 - Approving Proposal for Recruiting Firm to Search to Fill City Attorney Position with Celebrity Staff of Omaha, Nebraska in an Amount of 30% of the candidate’s first year base salary. Human Resources Director Aaron Schmid reported that they had been looking for a City Attorney since last May. Comments were made concerning the cost for this firm to do the search and that this was an appointed position by the Mayor for two years and 10 months. Questioned was could this be contracted out. Mayor Steele explained the process and the need to have a City Attorney. Comments were made regarding the decision making process, salary, and comparables. Motion by Paulick, second by Minton to approve Resolution #2020-30. Upon roll call vote, Councilmembers Haase, Schutz, Minton, Conley, Stelk, Jones, and Paulick voted aye. Councilmember Nickerson voted no. Motion adopted. #2020-31 - Approving Memorandum of Agreement and Deed for the Transfer of the Veterans Home Cemetery to the City of Grand Island with the State of Nebraska Department of Administrative Services (DAS). #2020-32 - Approving Final Plat and Subdivision Agreement for Nikodym Subdivision. It was noted that Gosan, Inc., owner, had submitted the Final Plat and Subdivision Agreement for Nikodym Subdivision located east of Cherry Street and north of Bismark Road for the purpose of creating 3 lots on 19.492 acres. #2020-33 - Approving Support of Establishment of a State Veterans Cemetery. RESOLUTIONS: #2020-34 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No. 17 for Phase 3 of the Prairie Commons Development located West of Ewoldt Street, South of Husker Highway (Tabitha Grand Island, Inc.). This item relates to the aforementioned Public Hearings. Motion by Nickerson, second by Minton to approve Resolution #2020-34. Upon roll call, all voted. Motion adopted. PAYMENT OF CLAIMS: Motion by Minton, second by Paulick to approve the payment of claims for the period of January 15, 2020 through January 28, 2020 for a total amount of $4,733,570.89. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 9:08 p.m. RaNae Edwards City Clerk Grand Island Council Session - 2/11/2020 Page 50 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-2 Receipt of Official Document – Tort Claim filed by Adam and Shannon Brosz Staff Contact: Stacy Nonhof, Interim City Attorney Grand Island Council Session - 2/11/2020 Page 51 / 104 Council Agenda Memo From:Stacy Nonhof, Interim City Attorney Meeting:February 11, 2020 Subject:Receipt of Official Document – Tort Claim filed by Adam and Shannon Brosz Presenter(s):Stacy Nonhof, Interim City Attorney Background The City of Grand Island has received a Notice of Tort Claim from Adam and Shannon Brosz alleging certain claims of water damage to their property. The City has a drainage easement in the back of the property. Water has been left standing for a significant time since Spring of 2019 and continues to stand at this time. Without getting into issues concerning the City’s and other parties’ liability, and whether the claim of Adam and Shannon Brosz is fair and reasonable, we are simply providing a copy of this claim to you in compliance with the Nebraska Political Subdivision Tort Claims Act. For a person to assert a tort claim against the City of Grand Island, a written notice of the claim must be filed with the City Clerk, Secretary or other official responsible for keeping official records. The claim must be filed within one year of the accrual of the claim, and the Council has six months to act on the claim. No suit can be filed until after the Council acts on the claim, or the six months has run. Historically, the City of Grand Island has simply let the six months run. Not all claims result in a suit being filed, so it makes good sense to not act affirmatively in many instances. In any event, if you wish to look further into this claim, please contact the City Attorney’s office, and we will provide you with the information which we have in connection with the claim. Our recommendation is to continue to take no affirmative action on tort claims. It must be emphasized that by providing copies of alleged claims to you, we are not making an admission or representation that a claim has been properly filed in any respect. We also recommend that no comments concerning a particular claim be made during Council meetings, unless you decide to bring the matter on for formal consideration. Even then, we ask that comments be carefully considered so that the legal rights of all parties are preserved. Grand Island Council Session - 2/11/2020 Page 52 / 104 Discussion This is not an item for council action other than to simply acknowledge that the claim has been received. Recommendation City Administration recommends that the Council take no action other than acknowledge receipt of the claim. Sample Motion Move to approve acknowledgement of the tort Claim filed by Adam and Shannon Brosz. Grand Island Council Session - 2/11/2020 Page 53 / 104 Grand Island Council Session - 2/11/2020 Page 54 / 104 Grand Island Council Session - 2/11/2020 Page 55 / 104 Grand Island Council Session - 2/11/2020 Page 56 / 104 Grand Island Council Session - 2/11/2020 Page 57 / 104 Grand Island Council Session - 2/11/2020 Page 58 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-3 #2020-35 - Approving Purchase of Dell Laptop Computers for Police Fleet Staff Contact: Robert Falldorf, Police Chief Grand Island Council Session - 2/11/2020 Page 59 / 104 Council Agenda Memo From:Robert Falldorf, Police Chief Meeting:February 11, 2020 Subject:Purchase of Patrol Fleet Computers Presenter(s):Robert Falldorf, Police Chief Background The Police Department has budget authority and grant funds for the purchase of new laptop computers for our Patrol fleet on our regular rotation. The Department is recommending the purchase of nine (9) Dell Latitude Rugged Extreme laptops at a unit price of $2,942.85, for a total cost of $26,485.65. This purchase is being made under the State of Nebraska contract number 14252 OC. Discussion The Police Department has budget authority and grant funds for the purchase of new rugged laptop computers for the Patrol Division fleet on our regular rotation. The Police Department and City I.T. Department have determined the best and most cost effective equipment configuration for the cars to be the Dell Latitude 12 Rugged Extreme laptops. The Department currently has the Dell Latitude 12 Rugged Extreme laptops in their Patrol fleet at this time. The Department is requesting the purchase of nine (9) Dell Latitude Rugged Extreme laptops at a unit price of $2,942.85, for a total cost of $26,485.65. These nine laptops will replace worn out and out of warranty laptops that are currently in the fleet. Cost breakdown for this purchase will consist of $19,900 from our Justice Assistance Grant (JAG) and $6,585.65 out of our General Police Department line item, Miscellaneous Operating Equipment. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 2/11/2020 Page 60 / 104 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of nine (9) Dell Latitude Rugged Extreme laptops for the Police Department Patrol fleet for a total cost of $26,485.65. The purchase is being made under the State of Nebraska contract number 14252 OC. Sample Motion Move to approve the purchase of nine (9) Dell Latitude Rugged Extreme laptops for the Police Department Patrol fleet for a total cost of $26,485.65. The purchase is being made under the State of Nebraska contract number 14252 OC. Grand Island Council Session - 2/11/2020 Page 61 / 104 Grand Island Council Session - 2/11/2020 Page 62 / 104 Grand Island Council Session - 2/11/2020 Page 63 / 104 Grand Island Council Session - 2/11/2020 Page 64 / 104 Grand Island Council Session - 2/11/2020 Page 65 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-35 WHEREAS, the Police Department budgeted for and has grant funding for the purchase of new laptop computers for the Patrol Division vehicle fleet; and WHEREAS, the Police Department has determined that the Dell Latitude 12 Rugged Extreme laptops are the product that best meets the Department’s needs; and WHEREAS, the State of Nebraska has a contract, 14252 OC, for the purchase of the Dell laptops; and WHEREAS, the cost of nine (9) Dell Latitude 12 Rugged Extreme laptops is $26,485.65 which is within the estimated amount budgeted and grant fund availability. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, approve the purchase of nine (9) Dell Latitude 12 Rugged Extreme laptops at a price of $26,485.65. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 66 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-4 #2020-36 - Approving the Leasing of New Gas Power Motorized Golf Cars for Jackrabbit Run Golf Course - Parks & Recreation Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 2/11/2020 Page 67 / 104 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:February 11, 2020 Subject:Lease of Golf Car Fleet at Jackrabbit Run Golf Course Presenter(s):Todd McCoy Background Since 2015 Jackrabbit Run Golf Course leased 50 gas operated Yamaha golf cars for patron rental. The current golf car lease agreement is set to expire in April. Golf cars are important to golf course operation. The majority of customers rent cars to play their golf rounds. In 2019 $133,417 of revenue was generated from golf car rentals at Jackrabbit Run. Discussion On December 22, 2019 the Parks and Recreation Department advertised a Request for Proposals (RFP) for the Lease of Gas Power Motorized Golf Cars for a period of five years. Three suppliers responded to the RFP: Miller & Sons of Omaha, Nebraska Nebraska Golf & Turf of Lincoln, Nebraska Masek Distributing, Inc. of Gering, Nebraska Staff recommends accepting the proposal from Nebraska Golf & Turf of Lincoln, Nebraska in the amount of $27,696.00 per year for five years. Nebraska Golf & Turf proposes to furnish 50 Club Car Precedent golf cars. Staff recommends the Nebraska Golf & Turf proposal because of the overall value to the City, a five year warranty, and positive references from other golf courses. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve Grand Island Council Session - 2/11/2020 Page 68 / 104 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends accepting the proposal from Nebraska Golf & Turf of Lincoln, Nebraska to lease 50 golf cars for a period of five years at Jackrabbit Run Golf Course. Sample Motion Move to approve the proposal from Nebraska Golf & Turf for the lease of golf cars at Jackrabbit Run in the amount of $27,696.00 per year for a five year period. Grand Island Council Session - 2/11/2020 Page 69 / 104 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR LEASE OF NEW GAS POWER MOTORIZED GOLF CARS RFP DUE DATE: January 14, 2020 at 4:00 p.m. DEPARTMENT: Parks & Recreation PUBLICATION DATE: December 22, 2019 NO. POTENTIAL BIDDERS: 4 PROPOSALS RECEIVED Nebraska Golf & Turf Masek Distributing Inc. Lincoln, NE Gering, NE Miller & Sons Golf Cars Britt, IA cc: Todd McCoy, Parks & Recreation Director Patti Buettner, Parks Admin. Assist. Jerry Janulewicz, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2173 Grand Island Council Session - 2/11/2020 Page 70 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-36 WHEREAS, the Parks and Recreation Department of the City of Grand Island invited sealed proposals for the leasing of Gas Power Motorized Golf Cars for Jackrabbit Run Golf Course; and WHEREAS, on January 14, 2020, three (3) proposals were received and reviewed; and WHEREAS, Nebraska Golf & Turf from Lincoln, Nebraska, submitted a proposal in accordance with the terms of the request for proposal being a five-year lease at $27,696.00 per year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Nebraska Golf & Turf from Lincoln, Nebraska for the leasing of Gas Power Motorized Golf Cars for Jackrabbit Run Golf Course is hereby accepted. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 71 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-5 #2020-37 - Approving Purchase of Two (2) 10 Cubic Yard Dump Trucks for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/11/2020 Page 72 / 104 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:February 11, 2020 Subject:Approving Purchase of Two (2) 10 Cubic Yard Dump Trucks for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Streets Division of the Public Works Department has budgeted $200,000.00 for two (2) new 10 cubic yard (CY) Dump Trucks for the 2019/2020 fiscal year. The new dump trucks will be replacing two existing units in the fleet, Unit 229 and Unit 218. Unit 229, a 2003 GMC C8500 with dump body, has 5,821 hours and repair cost to purchase ratio of 1.18. This unit is used for plowing snow and hauling materials, such as dirt, gravel, street sweepings and snow. The Solid Waste Division is interested in purchasing this unit for the offered trade value of $17,500. Unit 229 Grand Island Council Session - 2/11/2020 Page 73 / 104 Unit 218, a 2002 IH 4200 with flat bed, has 3,352 hours and repair cost to purchase ratio of 1.02. This unit is used for transporting equipment and tools to job sites primarily for the asphalt crew. The flatbed truck is loaded with the asphalt zipper or asphalt roller and will pull a trailer with the skid steer. This unit is under sized for its current use so one of the older dump trucks will be refurbished with a flat bed and used in its place. The new dump truck will replace the refurbished flatbed truck for hauling and plowing snow. Unit 218 was offered as a trade-in and valued at $8,000. Unit 218 Discussion Specifications for the new units include features the City typically spends time and money installing after the truck is build. This includes all flashing & strobe lights and a tarp system that covers the truck box when hauling materials that can blow out of the box (like leaves and street sweepings) and also 44” tall side walls on the truck box. The Units will also come installed with new safety features such as back-up camera and air ride suspension. The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA), now known as Sourcewell, with Resolution 2014-326. To meet competitive bidding requirements, the Streets Division obtained pricing from the (NJPA) Sourcewell Contract No. 081716-NVS awarded to Navistar, Inc.; with Hansen International Truck, Inc. of Grand Island, NE assigned as our authorized dealer. Per the Sourcewell Contract No. 081716-NVS the price for two (2) new 10 CY dump trucks (2020 International HV607 SBA with dump body), that meets the City’s requirements, will be $255,022.38. Hansen International is $8,000.00 trade value for the Unit 218 and the Solid Waste Division will be purchasing Unit 229 for $17,500. The net Grand Island Council Session - 2/11/2020 Page 74 / 104 Capital Equipment Funds required for this purchase will be $229,522.38 (summary below). Purchase Price for two (2) units $255,022.38 Trade Value (Unit 218)($8,000.00) Net Purchase Price $247,022.38 Funds to be Used: Solid Waste Funds (for Unit 229)$17,500.00 Capital Equipment Funds $229,522.38 The Streets Division of the Public Works Department has budgeted funds for a new Snow Heaver in the 2019/2020 Fiscal Year but is recommending a portion of these funds be used to supplement the purchase the two (2) new dump trucks. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a two (2)- 2020 International HV607 SBA with dump body from Hansen International of Grand Island, NE for a net purchase price of $247,022.38. Sample Motion Move to approve the purchase of two (2)-2020 International HV607 SBA with dump body from Hansen International of Grand Island, NE for a net purchase price of $247,022.38. Grand Island Council Session - 2/11/2020 Page 75 / 104 From International Brochure Grand IslandCouncil Session - 2/11/2020Page 76 / 104 Grand IslandCouncil Session - 2/11/2020Page 77 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-37 WHEREAS, Sourcewell, formerly known as the National Joint Powers Alliance, cooperative purchasing group was utilized to secure competitive bids for two (2) 10 Cubic Yard Dump Trucks by the Streets Division of the Public Works Department; and WHEREAS, Sourcewell Contract No. 081716-NVS was awarded to Navistar, Inc. and authorized Hansen International of Grand Island, NE to offer said contract pricing to the City of Grand Island, Nebraska; and WHEREAS, the Public Works Department has recommended the purchase of (2)- 2020 International HV607 SBA with dump body from Hansen International of Grand Island, NE for a purchase price of $255,022.38 with a trade in allowance of $8,000.00 for a net purchase price of $247,022.38; and WHEREAS, payment will be comprised of $229,522.38 from Capital Equipment Funds and $17,500 from Solid Waste Funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment for (2) 2020 HV607 SBA with dump body from Hansen International of Grand Island, NE is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 78 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-6 #2020-38 - Approving Amendment No. 3 with HDR Engineering, Inc. for Wastewater Treatment Plant Laboratory and Administrative Building Renovation Consulting Services for Project No. 2017-WWTP-2 Staff Contact: John Collins Grand Island Council Session - 2/11/2020 Page 79 / 104 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:February 11, 2020 Subject:Approving Amendment No. 3 with HDR Engineering, Inc. for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation Consulting Services for Project No. 2017- WWTP-2 Presenter(s):John Collins PE, Public Works Director Background The Wastewater Laboratory and Administration building, which was designed in 1978, is located at 3013 East Swift Road. The 3,500 square feet building is the primary station for employees involved with management, accounting, laboratory and operations. Over the 4 decades since the building was completed building, safety, and environmental regulations have increased, and become more stringent. Additionally, the plant operations have expanded with the growth of the City. As part of assessing the Wastewater Division’s ability to comply with existing and anticipated environmental regulations the lab was reviewed. Identified issues included: A Heating, Ventilation, and Air Conditioning (HVAC) system shared with the laboratory and rest of the building, posing a safety hazard. Lack of a fire suppression system. Outdated and/or marginally functional equipment. Limited physical space that will not be able to accommodate current and future needs. Electrical and mechanical limitations that must be expanded to handle needs and can be made more efficient. When the investigation was expanded to the rest of the building it was determined that the electrical and mechanical systems also limited the operators work stations and that the physical space was insufficient for their needs. SCADA and other monitoring equipment are in need of updating. Grand Island Council Session - 2/11/2020 Page 80 / 104 The Solids Handling Building (Building 6) was constructed to allow the addition of a second floor. Engineering and Wastewater employees investigated moving some combination of the management, accounting, operations, and/or lab groups to this location, but the current costs of ADA compliance combined with the construction costs would make the price high relative to at grade construction. Additionally there are advantages to having these groups remain in proximity to each other, and located near the plant entrance. The potential of building a new building to house the lab and operators was compared to building an addition (which would require temporary housing for some staff) to the existing building (which would still require some renovation). A new building would be less disruptive during construction, but the continuous benefits of maintaining proximity weighed in favor of adding to the existing building. On June 13, 2017, via Resolution No. 2017-167, City Council approved an agreement between the City and HDR Engineering, Inc. of Omaha, Nebraska for consulting services to renovate the Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building, in the amount of $57,000.00. On December 12, 2017, via Resolution No. 2017-348, City Council approved Amendment No. 1 to the original agreement to add design development, final design, and bidding phase services. Such amendment resulted in an agreement increase of $220,289.00, for a revised agreement amount of $277,289.00. On April 24, 2018, via Resolution No. 2018-112, City Council approved Amendment No. 2 to the original agreement to finalize plans for bidding purposes. The additional work addressed the building’s water service, roof drainage, mechanical room issues, fiber connection, lab humidification, and small miscellaneous items. Such amendment resulted in an agreement increase of $22,400.00, for a revised agreement amount of $299,689.00. Bids for construction were received on June 5, 2018 but were more than 10% over the engineer’s estimate and therefore could not be accepted. Discussion At this time Amendment No. 3 is requested to the original agreement, which allows for asbestos abatement, rebidding and construction engineering services during the Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2. Amendment No. 3 increases the agreement by $237,378.00, for a revised agreement amount of $537,067.00. This includes construction testing on soil and concrete items, construction observation on the project as work is occurring to make sure things are properly completed, consultant time to review and document submittals and project management duties such as reviewing payment applications answering RFIs, record drawings, etc. Funds for such services are in the approved 2019/2020 Wastewater Division budget. Grand Island Council Session - 2/11/2020 Page 81 / 104 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 3 to the agreement with HDR Engineering, Inc. of Omaha, Nebraska, for a revised consulting agreement amount of $537,067.00 for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017- WWTP-2. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/11/2020 Page 82 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-38 WHEREAS, on June 13, 2017, via Resolution No. 2017-167, City Council approved a consulting agreement between the City of Grand Island and HDR Engineering, Inc. of Omaha, Nebraska for Wastewater Treatment Plant Laboratory, Operations Control Center, and Administrative Building Renovation; Project No. 2017-WWTP-2, in the amount of $57,000.00; and WHEREAS, on December 12, 2017, via Resolution No. 2017-348, City Council approved Amendment No. 1 to the original agreement to add design development, final design, and bidding phase services, resulting in an agreement increase of $220,289.00; and WHEREAS, on April 24, 2018, via Resolution No. 2018-112, City Council approved Amendment No. 2 to the original agreement to finalize plans for bidding purposes, resulting in an agreement increase of $22,400.00; and WHEREAS, asbestos abatement, rebidding and construction engineering services are necessary for proper observation of the Wastewater Treatment Plant Laboratory and Administrative Building Renovation; Project NO. 2017-WWTP-2, resulting in Amendment No. 3; and WHEREAS, such modifications to the original agreement are detailed in Amendment No. 3 and result in an agreement increase of $237,378.00, for a revised agreement amount of $537,067.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 3 to the original consulting agreement with HDR of Omaha, Nebraska for Wastewater Treatment Plant Laboratory and Administrative Building Renovation; Project No. 2017-WWTP-2 is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 83 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-7 #2020-39 - Approving Correction to Resolution No. 2019-198; Grand Island Area Metropolitan Planning Organization (GIAMPO) Travel Demand Model and Long Range Transportation Plan Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/11/2020 Page 84 / 104 Council Agenda Memo From:Andres Gomez, MPO Program Manager Meeting:February 11, 2020 Subject:Approving Correction to Resolution No. 2019-198; Grand Island Area Metropolitan Planning Organization (GIAMPO) Travel Demand Model and Long Range Transportation Plan Presenter(s):John Collins PE, Public Works Director Background On June 25, 2019 City Council approved, by Resolution No. 2019-198, awarding the development of a multimodal Long Range Transportation Plan (LRTP) to HDR Engineering, Inc. of Omaha, Nebraska in the amount of $299,613.38. Such resolution stated payment for the LRTP would be made directly to HDR Engineering, Inc. The Nebraska Department of Transportation (NDOT) is the lead on the contract, with the City having oversight for the plan development. Discussion Resolution No. 2019-198 requires correction to allow payment of the LRTP development, for 20% of HDR Engineering Inc.’s invoicing, directly to NDOT. The remainder 80% of each invoice will be paid by Federal funds. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/11/2020 Page 85 / 104 Recommendation City Administration recommends that the Council approve 20% payment of HDR Engineering, Inc.’s invoicing, for a total amount not to exceed $59,922.68, for development of a multimodal Long Range Transportation Plan directly to the Nebraska Department of Transportation. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/11/2020 Page 86 / 104 RESOLUTION 2019-198 WHEREAS, a core requirement ofthe Transportation Planning Process is the development of a multimodal Long Range Transportation Plan, identifying existing and projected deficiencies in the Transportation System within the urbanized area; and WHEREAS, the City of Grand Island invited proposals for consulting services for a Travel Demand Model and Long Range Transportation Plan, according to the Request for Qualifications on file with the Engineering Division of the Public Works Department; and WHEREAS, on February 26, 2019 proposals were received, reviewed and evaluated in accordance with established criteria in the RFQ; and WHEREAS, HDR Engineering, Inc. of Omaha, Nebraska submitted a proposal in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at $299,61338; and WHEREAS, the federal reimbursement amount is the actual costs, not to exceed the negotiated contract amount; and WHEREAS, all aspects of the project must remain eligible for Federal funding and decisions made and actions taken for the project must have adequate supporting documentation filed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of HDR Engineering, Inc. of Omaha, Nebraska for consulting services for a Travel Demand Model and Long Range Transportation Plan is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. Adopted by the City Council ofthe City of Grand Island, Nebraska, June 25, 2019. Attest: n.2- RaNae Edwards, City Clerk er G. Steele, Mayor Approved as to Form tt June 24, 2019 tt ly orney Grand Island Council Session - 2/11/2020 Page 87 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-39 WHEREAS, on June 25, 2019, via Resolution No. 2019-198, the City Council approved awarding the development of a multimodal Long Range Transportation Plan (LRTP) to HDR Engineering, Inc. of Omaha, Nebraska in the amount of $299,613.38l; and WHEREAS, such resolution stated payment for the LRTP would be made directly to HDR Engineering, Inc.; and WHEREAS, Resolution No. 2019-198 requires correction to allow payment of the LRTP development, for 20% of HDR Engineering, Inc.’s invoicing, directly to the Nebraska Department of Transportation; and WHEREAS, the remainder 80% of each invoice will be paid by Federal funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the 20% payment of HDR Engineering, Inc.’s invoicing, for a total amount not to exceed $59,922.68, for development of a multimodal Long Range Transportation Plan directly to the Nebraska Department of Transportation is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 88 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-8 #2020-40 - Approving Engineering Consulting Agreement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/11/2020 Page 89 / 104 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:February 11, 2020 Subject:Approving Engineering Consulting Agreement for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 Presenter(s):John Collins PE, Public Works Director Background The Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1 is for the improvement of Capital Avenue from the Moores Creek Drainway to the proposed roundabout at North Road. The Engineering Division of the Public Works Department is proposing a concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and all other related improvements needed to complete the project. On July 5, 2019 the Engineering Division of the Public Works Department advertised for Engineering Services for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements, with sixteen (16) potential respondents. Discussion Three (3) engineering firms submitted qualifications for the engineering services for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1. Olsson, Inc. of Grand Island, Nebraska was selected as the top engineering firm based on the pre-approved selection criteria. Firm experience and qualifications on similar work (50%) Proposed project schedule/approach (40%) Past experience working with the City of Grand Island Public Works Department (10%) Compensation for Olsson Inc.’s engineering design services will be provided on a time and expense basis not to exceed $167,750.00. Such services will include a detailed topographic survey, utility coordination, field exploration, geotechnical analysis, roadway design, project management, right-of-way design, plan productions and bid phase services. Amendments will be required in the future for construction phase services. Grand Island Council Session - 2/11/2020 Page 90 / 104 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the agreement with Olsson, Inc. of Grand Island, Nebraska, in the amount of $167,750.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 2/11/2020 Page 91 / 104 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES 2020 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE: July 30, 2019 at 4:00 p.m. DEPARTMENT: Public Works PUBLICATION DATE: July 5, 2019 NO. POTENTIAL BIDDERS: 16 PROPOSALS RECEIVED JEO Consulting Group HDR Grand Island, NE Omaha, NE Benesch Miller & Associates Grand Island, NE Kearney, NE EA Engineering Felsburg, Holt & Ullevig Lincoln, NE Omaha, NE Olsson Lincoln, NE cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Jerry Janulewicz, Interim City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. PW Director P2142 Grand Island Council Session - 2/11/2020 Page 92 / 104 NORTH ROADPROJECT #2 - CAPITAL AVENUE MOORE'S CREEK TO NORTH ROAD PROJECT #2 - CAPITAL AVENUE WIDENING - MOORE'S CREEK TO NORTH ROAD 2020 CAPITAL IMPROVEMENT PROJECT REQUST FOR QUALIFICATIONS GRAND ISLAND, NEBRASKA US HIGHWAY 281US HIG H W A Y 2 CAPITAL AVENUENORTH ROADGrand Island Council Session - 2/11/2020 Page 93 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-40 WHEREAS, on July 5, 2019 the Engineering Division of the Public Works Department advertised for Engineering Services for Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1; and WHEREAS, on July 30, 2019 three (3) engineering firms submitted qualifications for such services; and WHEREAS, based on the pre-approved selection criteria Olsson, Inc. of Grand Island, Nebraska was selected as the top engineering firm; and WHEREAS, the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska wish to enter into an Engineering Services Agreement to provide design and cost estimate engineering consulting services for such project; and WHEREAS, an amendment will be brought before council at a later date to address additional services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement between the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska for engineering services related to Capital Avenue- Moores Creek Drainway to North Road Roadway Improvements; Project No. 2020-P-1, in the amount of $167,750.00, is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 94 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item G-9 #2020-41 - Approving Purchase of 2020 Police Fleet Utility Vehicles Staff Contact: Robert Falldorf, Police Chief Grand Island Council Session - 2/11/2020 Page 95 / 104 Council Agenda Memo From:Robert Falldorf, Police Chief Meeting:February 11, 2020 Subject:2020 Police Fleet Vehicle Purchases Presenter(s):Robert Falldorf, Police Chief Background The Police Department has $210,000 budgeted in Capital expenditures for the purchase of six (6) Police fleet vehicles. These six (6) vehicles will be for the Patrol Division and will replace higher mileage vehicles on our regular vehicle rotation. The Police Department is requesting to purchase on State of Nebraska contract the six (6) 2020 Ford Police Interceptor Utility vehicles from Anderson Auto Group, Lincoln, Nebraska. Discussion The Police Department has $210,000 budgeted in Capital Outlay for the purchase of six (6) Police fleet vehicles in 2020. The Department is replacing six (6) higher mile vehicles from the marked Patrol Division fleet on our regular vehicle rotation. The Department is requesting to purchase six (6) 2020 Police Interceptor Utility vehicles under State contract #14611 OC from Anderson Auto Group. Cost for each vehicle, after some adds and deducts, will be $34,279 each, which includes $100 for drop shipping, for a total cost of $205,674. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 2/11/2020 Page 96 / 104 Recommendation City Administration recommends that the Council approve the purchase of six (6) 2020 Ford Police Interceptor Utility vehicles, at a cost of $34,279 each under State contract from Anderson Auto Group, Lincoln, NE for a total cost of $205,674. Sample Motion Move to purchase six (6) 2020 Ford Police Interceptor Utility vehicles at a cost of $34,279 each under State contract from Anderson Auto Group, Lincoln, NE for a total cost of $205,674. Grand Island Council Session - 2/11/2020 Page 97 / 104 February 3rd, 2020 2020 Ford Police Interceptor Utility—State Contract 15096 1. 2020 Police Utility Vehicle with 3.3L V6: $34,043 2. Cloth rear seats: included 3. Courtesy lamp inoperable: included 4. Deep Tint Glass: included 5. Driver LED side spotlight: included 6: Dome Light: included 7: Deduct under hood light -$10.00- 8: Drop ship $100.00 9: LED’s rear plate: included 10: Deduct Siren speaker on push bar -$100.00- 11: Deduct Setina Push Bumper -$299 17: Aux Battery: included Add Blind Spot/cross traffic alert rear back-up camera: $545.00 5 white units and 1 black unit SUB TOTAL: $34,279 x 6 vehicles: $205,674 Bobby Colclasure Anderson Auto Group Commercial & Fleet Director 2500 Wildcat Dr., Lincoln, NE 68521 Cell-402-617-4521 Grand Island Council Session - 2/11/2020 Page 98 / 104 Grand Island Council Session - 2/11/2020 Page 99 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-41 WHEREAS, the City has budgeted $210,000 for the purchase of six (6) Police Department fleet vehicles; and WHEREAS, the State of Nebraska has released the State contracts for vehicle purchases which include the vehicles the Police Department wants to purchase, State Contract #15096 OC; and WHEREAS, the Police Department wishes to purchase the six (6) 2020 Ford Police Interceptor Utility vehicles at a cost of $34,279 each and total cost of $205,674. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve the purchase of six (6) 2020 Ford Police Interceptor Utility vehicles at a cost of $34,279 each, all under State contract from Anderson Auto Group, Lincoln, Nebraska for a total cost of $205,674. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 100 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item I-1 #2020-42 - Consideration of Approving One & Six Year Street Improvement Plan This item relates to the aforementioned Public Hearing item E-1. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 2/11/2020 Page 101 / 104 Approved as to Form ¤ ___________ February 7, 2020 ¤ City Attorney R E S O L U T I O N 2020-42 WHEREAS, the Regional Planning Commission, after public notice having been published in one issue of the Grand Island Independent, and such notice also having been posted in at least three places in areas where it was likely to attract attention, conducted a public hearing on February 5, 2020, on the One and Six Year Street Improvement Plan for the City of Grand Island; and WHEREAS, at the February 5, 2020 public hearing, the Regional Planning Commission approved the One and Six Year Street Improvement Plan 2020-2025, and recommended that such program be approved by the City Council; and WHEREAS, the Grand Island City Council, after public notice having been published in one issue of the Grand Island Independent, and such notice also having been posted in at least three places in areas where it was likely to attract attention, conducted a public hearing on February 11, 2020, on the One and Six Year Street Improvement Plan for the City of Grand Island; and WHEREAS, this Council has determined that the One and Six Year Street Improvement Program as set out in Exhibit “A” should be adopted. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the One and Six Year Street Improvement Program 2020-2025, based on priorities of needs and calculated to contribute to the orderly development of city streets, and identified as Exhibit “A”, is hereby approved and adopted by this Council. - - - Adopted by the City Council of the City of Grand Island, Nebraska, February 11, 2020. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 2/11/2020 Page 102 / 104 2020 SIX YEAR PROJECTSM-310 (352)Highway 30 Realignment - NDOT S-30-4(1046) CN41704M-310 (564)AStolley Park Road Improvements Engineering (Event Entrance to Stuhr Road)M-310 (564)BStolley Park Road Improvements Construction (Event Entrance to Stuhr Road)M-310 (618)BEddy Street Underpass Rehabilitation ConstructionM-310 (647)Highway 2 Resurfacing - NDOT NH-2-4(112) CN42787M-310 (649)Highway 30 Bridges - NDOT NH-30-4(162) CN42776M-310 (653)Highway 281 GI & South - NDOT NH-34-4(134) CN42819M-310 (658)BNorth Road Construction (13th to Old Potash)M-310 (659)BNorth Road Construction (Old Potash to Highway 30)M-310 (660)BCapital Avenue Widening Construction (Moore's Creek to North Road)M-310 (661)BCuster Avenue Improvements Construction (Forrest Street to Old Potash Highway)M-310 (662)ASouth Locust Street Improvements Engineering (Charles Street to Fonner Avenue)M-310 (662)BSouth Locust Street Improvements Construction (Charles Street to Fonner Avenue)M-310 (664)AIndependence Avenue & Macron Street Improvements EngineeringM-310 (664)BIndependence Avenue & Macron Street Improvements ConstructionLEGENDCITY LIMIT BOUNDARY6 YEAR PROJECTS2020 CITY OF GRAND ISLAND1 & 6 YEAR STREET IMPROVEMENT PLANGRAND ISLAND, NEBRASKA2020 ONE YEAR PROJECTS1 YEAR PROJECTSNM-310 (499)ABroadwell Avenue & UPRR Grade Separation StudyM-310 (618)AEddy Street Underpass Rehabilitation EngineeringM-310 (631)CSouth Front Bridge Rehabilitation - Deck ReplacementM-310 (643)AFive Points Intersection Improvements EngineeringM-310 (643)BFive Points Intersection Improvements ConstructionM-310 (644)BOld Potash Improvements EngineeringM-310 (644)C1Old Potash Highway Improvements ConstructionM-310 (655)Highway 281 Corridor Signal Timing OptimizationM-310 (656)North Road Engineering & Construction (Highway 2 to Capital Avenue)M-310 (657)ANorth Road Engineering (Capital Avenue to 13th Street)M-310 (657)BNorth Road Construction (Capital Avenue to 13th Street)M-310 (658)ANorth Road Engineering (13th Street to Old Potash Highway)M-310 (659)ANorth Road Engineering (Old Potash Highway to Highway 30)M-310 (660)ACapital Avenue Widening Engineering (Moore's Creek to North Road)M-310 (661)ACuster Avenue Improvements Engineering (Forrest Street to Old Potash Highway)M-310 (663)Annual Asphalt Maintenance Projects - Various LocationsGrand IslandCouncil Session - 2/11/2020Page 103 / 104 City of Grand Island Tuesday, February 11, 2020 Council Session Item J-1 Approving Payment of Claims for the Period of January 29, 2020 through February 11, 2020 The Claims for the period of January 29, 2020 through February 11, 2020 for a total amount of $4,444,060.79. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 2/11/2020 Page 104 / 104