12-17-2019 City Council Regular Meeting Packet
City of Grand Island
Tuesday, December 17, 2019
Council Session Agenda
City Council:
Jason Conley
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Clay Schutz
Justin Scott
Mark Stelk
Mayor:
Roger G. Steele
City Administrator:
Jerry Janulewicz
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street, Grand Island, NE 68801
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City of Grand Island Tuesday, December 17, 2019
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Bill Pavuk, St. Pauls Lutheran Church, 1515 South
Harrison Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
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City of Grand Island
Tuesday, December 17, 2019
Council Session
Item -1
Election of City Council President
The City Council is required to elect one Councilmember to the office of Council President. The term is
for a one-year period. The Council President automatically assumes the duties of the Mayor in the event
that the Mayor is absent or otherwise unable to fulfill his/her duties. Nebraska law allows the election of
the Council President to be by secret ballot. The total number of votes for each candidate; however, must
be stated and recorded in the Minutes. Past practice has included a run-off election between the top two
nominees, if necessary. The City Clerk will prepare, distribute, and count ballots. Nominations to fill the
vacancy are in order. A second is not required on nominations.
Staff Contact:
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City of Grand Island
Tuesday, December 17, 2019
Council Session
Item D-1
#2019-BE-7 - Consideration of Determining Re-establishment of
Tap Fees for Subdivided Lots in Bosselville Fifth Subdivision-
Sanitary Sewer District No. 530T
Council action will take place under Resolutions item I-1.
Staff Contact: John Collins, P.E. - Public Works Director
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Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:December 17, 2019
Subject:Consideration of Determining Re-establishment of Tap
Fees for Subdivided Lots in Bosselville Fifth
Subdivision- Sanitary Sewer District No. 530T
Presenter(s):John Collins PE, Public Works Director
Background
The Certificate of Final Completion for Sanitary Sewer District No. 530T was approved
on November 22, 2016 with December 27, 2016 set as the date for Council to sit as the
Board of Equalization.
At the time Sanitary Sewer District No. 530T was completed, a tract of land within the
district was owned by Bosselman, Inc., being located just north of Wood River Road,
west of US Highway 281. Refer to the highlighted area on the attached plat.
The original connection fee to the Bosselman, Inc. tract was $190,209.20. That tract has
recently been subdivided as Bosselville Fifth Subdivision consisting of five (5) lots, with
a portion of the parcel west of Lot 1 being added to such subdivision and reduced in size.
It is recommended the connection fee be split between the current five (5) lots and the
parcel west of Lot 1, based on the redistribution of land. Please see attached exhibit for
original tap assessment figures and parcel layout versus proposed tap assessment figures
and current parcel layout.
On November 12, 2019, via Resolution No. 2019-335, City Council approved the Board
of Equalization to reconvene to determine benefits and set assessments for the newly
subdivided lots in Bosselville Fifth Subdivision and Parcel No. 400217503 in Sanitary
Sewer District No. 530T.
Discussion
Sanitary Sewer District No. 530T was created by City Council on December 6, 2011
through Ordinance No. 9348 to support sanitary sewer extension south along Highway
281 past Interstate 80. Work on this sanitary sewer district was completed at a
construction price of $1,764,656.49 and additional costs of $538,185.76, for a total
district cost of $2,302,842.25. The Engineers Certificate of Completion is attached
detailing such costs.
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Based on the recent subdivided lots in Bosselvill Fifth Subdivision and Parcel No.
400217503 the updated tap fee calculations are shown below.
Sanitary Sewer District No. 530T – Tap Fees
Parcel #Owner Legal Sub-Total Tap Fee
Prev Paid
Tap Fee
Owed
400418926 Bosselman, Inc.Lot 1, Bosselville Fifth Subdivision (5.281 ac)$ 40,612.97 $ - $ 40,612.97
400418928 Bosselman, Inc.Lot 2, Bosselville Fifth Subdivision (11.052 ac)$ 84,994.24 $ - $ 84,994.24
400418930 Bosselman, Inc.Lot 3, Bosselville Fifth Subdivision (5.521 ac)$ 42,458.67 $ - $ 42,458.67
400406772 Bosselman, Inc.Outlot A, Block 2, Bosselville Fifth Sub (9.920 ac)$ 11,395.10 $ - $ 11,395.10
400418924 Bosselman, Inc.Outlot B, Boselville Fifth Subdivision (4.412)$ 0 $ -$ 0
400217503 Bosselman, Inc.NE ¼, SW ¼, Se ¼, Alda Twp, 13-10-10- 10 AC $10,748.22 $$10,748.22
A tap (connection) fee in the amount of the benefit accruing to each property in the
district shall be paid to the City of Grand Island prior to the time such property becomes
connected to the sanitary sewer. No property benefited as determined by the attached
resolution shall be connected to the sanitary sewer main until the connection fee is paid.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
Public Works Administration recommends that the Council sit as the Board of
Equalization to determine benefits and pass an Ordinance to levy a Special Tap Fee to
individual properties.
Sample Motion
(Sample Motion for the Board of Equalization)
Move to approve the resolution determining reestablishment of benefits for Sanitary
Sewer District No. 530T in the recently subdivided Bosselville Fifth Subdivision and
Parcel No. 400217503.
(Sample Motion for the Ordinance)
Move to approve the Ordinance levying the tap fees for Sanitary Sewer District No.
530T.
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Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-BE-7
WHEREAS, the City Engineer/Public Works Director for the City of Grand
Island issued a Certificate of Final Completion for Sanitary Sewer District No. 530T on
December 27, 2016 certifying that Van Kirk Brothers Contractors of Sutton, Nebraska, under
contract had completed the sanitary sewer project according to the terms, conditions, and
stipulations for such improvements; and
WHEREAS, the City Engineer/Public Works Director recommended the
acceptance of the project; and
WHEREAS, the Mayor concurred with the recommendation of the City
Engineer/Public Works Director; and
WHEREAS, at the time Sanitary Sewer District No. 530T was completed, a tract
of land within the district was owned by Bosselman, Inc., being located just north of Wood River
Road, west of US Highway 281; and
WHEREAS, the original connection fee to the Bosselman, Inc. tract was
$190,209.20; and
WHEREAS, the tract has recently been subdivided as Bosselville Fifth
Subdivision consisting of five (5) lots, with a portion of the parcel west of Lot 1 being added to
such subdivision and reduced in size; and
WHEREAS, it is recommended the connection fee be split between the current
five (5) lots and the parcel west of Lot 1, based on the redistribution of land.
Sanitary Sewer District No. 530T - Assessments
Parcel #Owner Legal Sub-Total
Tap Fee
Prev
Paid
Tap Fee
Owed
4004189
26
Bosselman,
Inc.
Lot 1, Bosselville Fifth Subdivision
(5.281 ac)
$
40,612.97 $ -
$
40,612.97
4004189
28
Bosselman,
Inc.
Lot 2, Bosselville Fifth Subdivision
(11.052 ac)
$
84,994.24 $ -
$
84,994.24
4004189
30
Bosselman,
Inc.
Lot 3, Bosselville Fifth Subdivision
(5.521 ac)
$
42,458.67 $ -
$
42,458.67
4004067
72
Bosselman,
Inc.
Outlot A, Block 2, Bosselville Fifth Sub
(9.920 ac)
$
11,395.10 $ -
$
11,395.10
4004189
24
Bosselman,
Inc.
Outlot B, Boselville Fifth Subdivision
(4.412)
$
0 $ -
$
0
4002175
03
Bosselman,
Inc.
NE ¼, SW ¼, Se ¼, Alda Twp, 13-10-10-
10 AC
$10,748.2
2 $
$10,748.2
2
TOTAL $190,209.20
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- 2 -
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
The City Council will sit as a Board of Equalization on December 17, 2019, to
determine benefits and set assessments for the newly subdivided lots in
Bosselville Fifth Subdivision and Parcel No. 400217503 in Sanitary Sewer
District No. 530T.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 17 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item E-1
Public Hearing on the Annual Report by Grand Island Area
Economic Development Corp./Citizens Advisory Review
Committee on the EDC Program Plan
Staff Contact: Dave Taylor - EDC President
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Council Agenda Memo
From:Jerry Janulewicz, City Administrator
Meeting:December 17, 2019
Subject:Public Hearing Concerning the Annual Report by the
Citizen Advisory Review Committee on the Economic
Development Program Plan
Presenter(s):Dave Taylor, EDC President
Background
The voters of the City of Grand Island approved an economic development plan at the
November 6, 2012 election. Subsequent to the election, the city has adopted an ordinance
that establishes the economic development plan and a Citizen Advisory Review
Committee to oversee the process of approving applications for economic development
incentives. The Citizen Advisory Review Committee is required by State Statute and the
Grand Island City Code to make an annual report to the City Council.
Discussion
The Citizen Advisory Review Committee has been conducting regular meetings during
the last six months as required by the City Code and the Nebraska Statutes. The
committee looks forward to receiving and reviewing meritorious applications for
consideration in the future. The committee received the annual report from the Economic
Development Corporation at its meeting of December 5, 2019 and voted to forward it on
to the City Council for its review and acceptance.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Accept the annual report of the Citizen Advisory Review Committee.
2.Do not accept the annual report of the Citizen Advisory Review Committee.
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Recommendation
City Administration recommends that the Council accept the annual report of the Citizen
Advisory Review Committee.
Sample Motion
Move to accept the annual report of the Grand Island Area Economic Development
Corporation/Citizen Advisory Review Committee.
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Annual Review
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Board of Trustees
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Initial screen by GIAEDC
staff to identify if the
business & job creation
qualifies
Site Visit
Partnership with NBDC,
University of Nebraska-Kearney
Invitation to complete LB840 application
-Business Plan
-Financial statements,
including pro forma &
projected sales
-resume of management
Application review:
-EDC staff & BOD
-CRC Chairman
-City Administrator & Finance Director
Application forwarded to
EDC Board Trustees
Citizens Review
Committee City Council for approval
LB840 Process
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Eligible Business Activities:
1.The manufacturer of articles of commerce
2.The conduct of research and development
3.The processing, storage, transport, or sale of goods or commodities which
are sold or traded in interstate commerce
4.The sale of services in interstate commerce
5.Headquarter facilities relating to eligible activities as listed in this section
6.Telecommunication activities
7.End destination tourism-related activities
Grand Island Council Session - 12/17/2019 Page 24 / 242
LB840 Funds
Invested:
$6,096,100
Jobs Created:
1077
Annual Wages
Created:
$34,102,536
2015-2019
Average Wage:
$19.03
Grand Island Council Session - 12/17/2019 Page 25 / 242
LB840 Projects
Active:
Hendrix Genetics
43 new jobs
GIX Logistics
12 new jobs
Zabuni Specialty Coffee Auction
10 new jobs
Amur Equipment Finance
15 new jobs
Dramco Tool Company
7 new jobs
Premium Plant Services
12 new jobs
Grand Island Council Session - 12/17/2019 Page 26 / 242
LB840 Balance as of 12/1/2019 $1,224,508
Hendrix Genetics ($83,334)
Amur Equipment Finance ($145,000)
Zabuni Specialty Coffee ($91,666)
GIX Logistics ($293,334)
Dramco Tool ($132,000)
Premium Plant Services ($102,000)
Ending LB840 Balance $377,174
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2019 Project Pipeline
Active Business Recruitment Projects:
Paradise
Bermuda
Emerald
Proxima
Whey
Lee
Long-Term
Three-Point
REUSE
Evans
Cuttlefish
Wildcat
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Zabuni Coffee
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2019 Community Development Projects:
Iron & Cobalt Drives open for business
2020-2025 Housing Study
Future Builder’s Challenge
STEM makerspace labs
DED Certified Community application
Nebraska Thriving Index
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Platte Valley Industrial Park –East
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2020-2025
Community Housing Study
Official results will be released:
January 15, 2020
Housing Summit with partnerships
from the FDIC, NIFA, City of Grand
Island, & EDC
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Current housing conditions:
20,865 housing units
12,460 owner-occupied
8,405 renter-occupied
Owner vacancy rate of 5.8%, with an adjusted vacancy rate of 3.5%
Renter vacancy rate of 3.8%, with an adjusted vacancy rate of 2.4%
Major opportunity for rehabilitation of existing housing stock
Over 1,000 housing units are listed within badly worn -worn out condition
289 housing units should be considered for demolition
*Hall County Assessor’s office
2020-2025
Community Housing Study
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Future Builder’s Challenge
7 area high schools participating
963 sophomores taking the
Gallup Builder Profile 10 in January
28 teachers and counselors have
been trained
Identify students with high builder
talent
Grow Grand Island approved grant
funding to support the program for
three years
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STEM Makerspace Labs
Partnership with ESU 10 & business community
Hall County Schools participating
Offering 10 lab opportunities
3D Printer
Electronics Lab
Home Programming
Virtual Reality
CNC Lab
Welding
Drone Programming
Robotics
Advanced Manufacturing
Branding/Marketing
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0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
2010 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030 2032 2034 2036 2038 2040PopulationTotal Pop. < 5 Total Pop. age 75+
For the first time in history, there will soon be more elders age 75+ than kids under age 5
Projection of Hall County population for select age groups 2010 to 2040
Source: December 2015 County Population Projections,
UNO Center for Public Affairs Research
Prepared by: David Drozd
Grand Island Council Session - 12/17/2019 Page 36 / 242
Tri-Cities Region:
Grand Island metropolitan area
Kearney micropolitan area
Hastings micropolitan area
Comparison Regions:
Region 1: Tri-Cities -pop. 205,568
Region 2: Minnesota –pop. 232,374
Region 3: Iowa –pop. 199,113
Region 4: Iowa –pop. 90,660
Region 5: Kansas –pop. 180,339
Region 6: Iowa –pop. 92,708
Region 7: Minnesota -pop. 229,775
Rural Futures Institute
2019 Nebraska Thriving Index
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Image from Grand Island
Area Metropolitan Planning
Organization
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Nebraska Economic Development
Certified Community
GIAEDC will be submitting renewal
on behalf of the city of Grand
Island
January 2020
Grand Island Council Session - 12/17/2019 Page 39 / 242
EDC Operating Budget
Community Marketing$164,400
Community Support:$28,000
Prospect Development:
$98,200
Website Maintenance:
$6,000
Video:$10,000
Travel:$7,000
Professional Fees:
$15,200
Office$7,800
Office
Equipment/repairs:$3,000
Supplies/software:$4,800
Occupancy$28,600
Rent: $18,000
Utilities: $0
Telecommunications:
$5,000
Insurance: $4,000
Janitorial:$1,600
Administration$149,200
Staff salaries:$123,500
Insurance/retirement:$5,700
Conference fees:
$5,000
Employment taxes:$15,000
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Thank You
For your consideration & dedication to Grand Island
Grand Island Council Session - 12/17/2019 Page 41 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item E-2
Public Hearing on Acquisition of Utility Easement - 3309 Husker
Highway - GI Hospital Real Estate, LLC
Council action will take place under Consent Agenda item G-7.
Staff Contact: Tim Luchsinger, Stacy Nonhof
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Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:December 17, 2019
Subject:Acquisition of Utility Easement – 3309 Husker Highway
– GI Hospital Real Estate, LLC
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire utility easement relative to the
property of GI Hospital Real Estate, LLC, located through a part of Outlot One (1) Prairie
Commons Second Subdivision, in the City of Grand Island, Hall County, Nebraska (3309
Husker Highway), in order to have access to install, upgrade, maintain, and repair power
appurtenances, including lines and transformers.
Discussion
GI Hospital Real Estate, LLC, has requested a back-up electrical service for the new
Grand Island Regional Hospital located at 3533 Prairieview Street. A new three-phase
underground pad-mount switch will be installed along the east side of Ring Road (private
drive) to accommodate the new back-up electrical service. The proposed easement tract
will allow the Utilities Department to install, access, operate and maintain the electrical
infrastructure at this location.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-1
Approving Minutes of November 26, 2019 City Council Regular
Meeting
Staff Contact: RaNae Edwards
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CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
November 26, 2019
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on November 26, 2019. Notice of the meeting was given in The Grand Island
Independent on November 20, 2019.
Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council
members were present: Justin Scott, Mark Stelk, Jason Conley, Vaughn Minton, Julie Hehnke,
Clay Schutz, and Mitch Nickerson. Councilmembers Mike Paulick, Jeremy Jones, and Chuck
Haase were absent. The following City Officials were present: City Administrator Jerry
Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney
Stacy Nonhof, and Public Works Director John Collins.
PLEDGE OF ALLEGIANCE was said.
RESOLUTION:
#2019-354 - Consideration of Approving Economic Development Incentive Agreement with
Premium Plant Services, Inc. City Administrator Jerry Janulewicz introduced Mike Schuster –
Member of the Citizens Advisory Review Committee and Dave Taylor – Executive Director of
the Economic Development Corporation. Mr. Taylor reported that Premium Plant Services, Inc.
had submitted an LB-840 application for a forgivable loan in the amount of $102,000.00.
Proposed was the creation of 12 full-time equivalent (FTE) employees with an average hourly
wage of $21.50. The requested amount would be paid over four years. Staff recommended
approval.
Motion by Nickerson, second by Hehnke to approve Resolution #2019-354. Upon roll call vote,
all voted aye. Motion adopted.
PUBLIC HEARINGS:
Public Hearing on Acquisition of Public Right-of-Way in the NE Quarter of Section 23,
Township 11 North, Range 10 W & in the NW Quarter of Section 23, Township 11 North,
Range 10 W- W of North Road/ South of Old Potash Highway (Parcel No. 400200929 & No.
400475308- Eric M & Kenda D Pollock). Public Works Director John Collins reported that
acquisition of public right-of-way located west of North Road and south of Old Potash Highway
was needed in order to extend drainage on the Moore’s Creek Drainage Ditch project. Staff
recommended approval. No public testimony was heard.
Public Hearing on Amendment to the Redevelopment Plan for CRA No. 2 located South of
Husker Highway and West of Locust Street (Bosselman Pump and Pantry, Inc.). Regional
Planning Director Chad Nabity reported that Bosselman Pump and Pantry, Inc. had submitted an
Grand Island Council Session - 12/17/2019 Page 46 / 242
Page 2, City Council Regular Meeting, November 26, 2019
application for tax increment financing to aid in the redevelopment of property to prepare for the
construction of a latest generation Pump and Pantry store south of U.S. Highway 34 and west of
Locust Street. Staff recommended approval. Brandi Bosselman, 1607 South Locust Street spoke
in support. No further public testimony was heard.
Public Hearing on Amendment to the Redevelopment Plan for CRA No. 17 located on 3 Lots
West of Prairie View Street South of Husker Highway (Prataria Ventures, LLC). Regional
Planning Director Chad Nabity reported that Prataria LLC had submitted an application for tax
increment financing to aid in the redevelopment of property to prepare for the construction of
three office buildings across from the new hospital south of Husker Highway and west of
Prairieview Street. Staff recommended approval. Roger Bullington, 1809 South Harrison Street
spoke in support. No further public testimony was heard.
CONSENT AGENDA: Consent Agenda item G-3 (Resolution #2019-349) was pulled for further
discussion. Motion by Stelk, second by Schutz to approve the Consent Agenda excluding item
G-3. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of November 12, 2019 City Council Regular Meeting.
Approving Appointment of Sara White to the Library Board.
#2019-349 - Approving Preliminary and Final Plat and Subdivision Agreement for Ellington
Pointe. It was noted that Perseverence LLC, and Andrew Eiler, owner, had submitted the Final
Plat and Subdivision Agreement for Ellington Pointe Subdivision located south of 13th Street and
west of North Road for the purpose of creating 41 lots and 1 outlot on 14.3 acres.
Trent Huff, 4801 W. Chapman Road stated he was going to sell the homes. They would be single
familing dwellings, town homes and small affordable housing. He was not going to use Tax
Increment Financing.
Motion by Nickerson, second by Minton to approve Resolution #2019-349. Upon roll call vote,
all voted aye. Motion adopted.
#2019-350 - Approving Platte Generating Station Coal Combustion Residual Groundwater
Services Assessment of Corrective Measures - Task 12 with HDR Engineering of Grand Island,
Nebraska in an Amount not to exceed $16,660.00.
#2019-351 - Approving Acquisition of Public Right-of-Way in the NE Quarter of Section 23,
Township 11 North, Range 10 W & in the NW Quarter of Section 23, Township 11 North,
Range 10 W- W of North Road/ South of Old Potash Highway (Parcel No. 400200929 & No.
400475308- Eric M & Kenda D Pollock).
#2019-352 - Approving Removal of Parking Restrictions on Lafayette Avenue, from State Street
to Cottage Street.
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Page 3, City Council Regular Meeting, November 26, 2019
#2019-353 - Approving Bid Award for Furnishing Components for “EIMCO® Type C3D-Full
Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-5 with Ovivo USA, LLC of
Salt Lake City, Utah in an Amount of $148,854.00.
RESOLUTIONS:
#2019-355 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No. 2
located South of Husker Highway and West of Locust Street (Bosselman Pump and Pantry, Inc.).
This item related to the aforementioned Public Hearing. Brandi Bosselman stated the Pump &
Pantry to the north of this location would be kept open. Discussed was the traffic flow.
Motion by Minton, second by Hehnke to approve Resolution #2019-355. Upon roll call vote, all
voted aye. Motion adopted.
#2019-356 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No.
17 located on 3 Lots West of Prairie View Street South of Husker Highway (Prataria Ventures,
LLC). This item related to the aforementioned Public Hearing.
Motion by Minton, second by Conley to approve Resolution #2019-356. Upon roll call vote, all
voted aye. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Minton, second by Hehnke to approve the payment of claims for the period of
November 13, 2019 through November 26, 2019 for a total amount of $5,795,654.55. Upon roll
call vote, all voted aye. Motion adopted.
ADJOURNMENT: The meeting was adjourned at 7:40 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 12/17/2019 Page 48 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-2
Approving Minutes of December 10, 2019 City Council Study
Session
Staff Contact: RaNae Edwards
Grand Island Council Session - 12/17/2019 Page 49 / 242
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL STUDY SESSION
December 10, 2019
Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand
Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on
December 10, 2019. Notice of the meeting was given in the Grand Island Independent on
December 4, 2019.
Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following Councilmembers
were present: Mike Paulick, Justin Scott, Mark Stelk, Jason Conley, Vaughn Minton, Julie
Hehnke, Clay Schutz, Mitch Nickerson, and Chuck Haase. Councilmember Jeremy Jones was
absent. The following City Officials were present: City Administrator Jerry Janulewicz, City
Clerk RaNae Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof,
and Public Works Director John Collins.
PLEDGE OF ALLEGIANCE was said:
SPECIAL ITEMS:
Wastewater Rate Study and Construction Update. Public Works Director John Collins reviewed
the Wastewater Rate Study.
The Wastewater Division was an Enterprise Fund with no property tax dollars used to support
the division. They relied on revenues collected from community residents, businesses, and
industries to fund all operations and capital improvements. An updated rate study was
undertaken to ensure sufficient funding for planned projects, which also indicated increased rates
were needed now to meet our bond covenant.
Finance Director Patrick Brown presented the financials with regards to rates. He stated the
utility currently had a strong cash balance but insufficient annual revenues to meet key financial
metrics.
The following potential impacts were presented:
The City would not be able to issue future debt due to low coverage and no revenue
increase in place
The cash balance would be depleted by FY 2023 to fund the capital program
Future revenue increase would be larger if revenue increase was delayed
Blaine Spady, Bond Council representing Municipal Capital Advisory, La Vista, Nebraska
answered questions regarding current bonds. Discussion was held concerning raising rates now
instead of later. Staff recommended using the proposed cash financing option.
Public Works Director John Collins stated at the end of 2018 a capacity issue with the South
Interceptor was identified. At the February 16, 2019 Council Retreat they estimated costs to be
Grand Island Council Session - 12/17/2019 Page 50 / 242
Page 2, City Council Study Session, December 10, 2019
between $60 million and $120 million, and an urgency of a few years (3 to 5). Recognizing the
impact such a high cost would have on the community, they delayed all projects and
maintenance activities to save money for the project and for any emergency repairs required
during this time. Discussion was held regarding the South Interceptor.
Mayor Steele thanked Mr. Collins and Mr. Brown for the work they did to put this presentation
together. Also thanked were Wastewater Treatment Plant Engineer Jon Menough and
Wastewater Treatment Operations Engineer Dong Chon.
ADJOURNMENT: The meeting was adjourned at 7:36 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 12/17/2019 Page 51 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-3
Approving Councilmembers Appointments to Boards and
Commissions
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 12/17/2019 Page 52 / 242
Council Agenda Memo
From:Mayor Roger G. Steele
Meeting:December 17, 2019
Subject:Approving Councilmember Appointments to Boards and
Commissions for 2020
Presenter(s):Mayor Roger G. Steele
Background
It is customary each year for the Mayor to recommend appointments of Councilmember’s
to represent the City on various Boards and Commissions.
Discussion
The following appointments have been submitted by the Mayor for approval. These
appointments will become effective January 1, 2020 and will expire on December 31,
2020:
Animal Advisory Board: Jeremy Jones
Building Code Advisory:Mike Paulick
Central District Health Board (Term of 3 years)Chuck Haase
Central NE Humane Society:Mitch Nickerson
Citizen Advisory Review Committee:City Council President
Community Redevelopment Authority:Vaughn Minton
Emergency Management/Communications:Jeremy Jones
Jason Conley
Entitlement Stakeholders Committee:Justin Scott
Firefighters Pension Committee:Mark Stelk
Fonner Park BID 2013:Mitch Nickerson
(So. Locust – Stolley to Fonner)
Grand Generation Board:Mark Stelk
Grand Island Council Session - 12/17/2019 Page 53 / 242
Heartland Events Center Board:Chuck Haase
Law Enforcement Co-Location Committee:Jason Conley
Library Board:Vaughn Minton
Metropolitan Planning Organization Policy Board:Julie Hehnke
Mitch Nickerson
Clay Schutz
Police Pension Committee:Mark Stelk
Problem Resolution Team:Mike Paulick
Clay Schutz
Railside BID:Julie Hehnke
Regional Planning Commission:Mike Paulick
South Locust Street BID 2013:Julie Hehnke
(So. Loucst – Hwy 34 to Stolley)
Systems Information Advisory Committee:Justin Scott
(City/County)
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve the appointments of Councilmember’s to Board and
Commissions
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the recommendation of the
Mayor.
Sample Motion
Move to approve the appointments of Councilmember’s to the Boards and Commissions
for 2020 as recommended by the Mayor.
Grand Island Council Session - 12/17/2019 Page 54 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-4
Approving Re-Appointments to the Electrical Board
The following individuals have expressed their willingness to serve on the City of Grand Island
Electrical Board for the year 2020. Denise Kozel, Master Electrician; Kent Sundberg, Journeyman
Electrician; Dave Kunze, Utility Department Representative; Terry Klanecky, General Public
Representative; Kurt Griess and Craig Lewis, Building Department as Ex-Officio members. The above
recommendations are made in compliance with the Grand Island City Code. These appointments would
become effective January 1, 2020 upon approval by the City Council and would expire on December 31,
2020.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 12/17/2019 Page 55 / 242
Grand Island Council Session - 12/17/2019 Page 56 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-5
Approving Re-Appointments to the Mechanical Examining Board
The following individuals have expressed their willingness to serve on the City of Grand Island
Mechanical Examining Board for the year 2020. Luke Choyeski, Local Gas Company Representative;
Greg Geis, Contracting Mechanical; Rob Kayl, Master Mechanical; Mike Myers, Master Mechanical;
Todd Bredthauer, Journeyman Mechanical; Loren Peterson, Community Member; Charles Taylor and
Craig Lewis, Building Department as Ex-Officio members. The above recommendations are made in
compliance with the Grand Island City Code and approval is requested. These appointments would
become effective January 1, 2020 upon approval by the City Council and would expire on December 31,
2020.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 12/17/2019 Page 57 / 242
Grand Island Council Session - 12/17/2019 Page 58 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-6
Approving Appointments to the Plumbers Examining Board
The following individuals have expressed their willingness to serve on the City of Grand Island
Plumbers Examining Board: Brandon O'Hara, Master Plumber to replace Verne Penas; Justin Geis,
General Public to replace Jennifer Herman; Shannon Manfull, Master Plumber to replace Mike Bailey;
and David Scoggins, Plumbing Inspector for the Building Department - Ex Officio. The above
recommendations are made in compliance with the Grand Island City Code and approval is requested.
These appointments would become effective January 1, 2020 upon approval by the City Council and
would expire on December 31, 2021.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 12/17/2019 Page 59 / 242
Grand Island Council Session - 12/17/2019 Page 60 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-7
#2019-357 - Approving Acquisition of Utility Easement - 3309
Husker Highway - GI Hospital Real Estate, LLC
This item relates to the aforementioned Public Hearing item E-2.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 12/17/2019 Page 61 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-357
WHEREAS, a public utility easement is required by the City of Grand Island from GI
Hospital Real Estate LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend,
remove, and operate thereon, public utilities and appurtenances, including power lines and;
WHEREAS, a public hearing was held on December 17, 2019, for the purpose of
discussing the proposed acquisition of a ten (10.0) foot utility easement located through a part of
Outlot One (1) Prairie Commons Second Subdivision, in the City of Grand Island, Hall County,
Nebraska, and more particularly described as follows:
Commencing at the southeast corner of said Outlot 1, said point also being on the West
right-of-way line of U.S. Highway 281; thence on an assumed bearing of N02°24'14"W
along the East line of said Outlot 1, a distance of 248.58 feet to the point of intersection
of said East line and the easterly extension of a northerly line of an existing variable
width trail easement, said point also being the point of beginning; thence N60°40'31"W
along said extension and said northerly line, a distance of 59.57 feet to a northeasterly
corner of said trail easement, said point also being on the easterly line of an existing 20'
electrical and trail easement; thence along said easterly line around a curve in a counter
clockwise direction having a radius of 167.00 feet, a delta angle of 51°52'28", an arc
length of 151.20 feet and a chord bearing N23°32'00"E for a distance of 146.09 feet;
thence S60°40'31"E, a distance of 49.99 feet to a point on said West right-of-way line of
said U.S. Highway 281, said line also being the East line of said Outlot 1; thence
S02°24'14"E along said East line, a distance of 23.51 feet to the point of beginning.
The above-described easement and right-of-way containing 1,092 square feet more or
less, as shown on the plat dated 10/22/2019, marked Exhibit "A", attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is,
authorized to acquire public utility easements from GI Hospital Real Estate, LLC, on the above-
described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
__________________________________________
Roger G. Steele, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 62 / 242
Grand Island Council Session - 12/17/2019 Page 63 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-8
#2019-358 - Approving Bid Award - Burdick Generating Station
Cooling Water Piping Changes
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 12/17/2019 Page 64 / 242
Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:December 17, 2019
Subject:Burdick Generating Station Cooling Water Piping
Changes
Presenter(s):Timothy G. Luchsinger, Utilities Director
Background
The Burdick Generating Station consists of nine wells located within one mile of the
Burdick Station. These wells were originally designed in 1954 for once-through cooling
of the steam units and water supply to the steam unit cooling tower. In 2003, two gas
turbines were added to the site and the wells are being used for once-through cooling of
these gas turbines. The three steam units were decommissioned in 2017. The existing
cooling water system will only be providing cooling water to the gas turbines and raw
water supply for the water treatment system.
Discussion
Modifications for the cooling water system were developed by JEO Consulting Group to
determine the right size needed in the piping system for the operation of the gas turbines.
Plans were developed and a specification written to modify the cooling water piping that
will separate the cooling water lines from the decommissioned steam units.
A Request for Bid was advertised and sent to three potential bidders. Two bids were
received and opened on November 19, 2019. The engineer’s estimate for this project was
$220,000.00.
Bidder Bid Price with Tax
The Diamond Engineering Company
Grand Island, Nebraska $199,331.09
Myers Construction, Inc.
Broken Bow, Nebraska $210,038.53
Grand Island Council Session - 12/17/2019 Page 65 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue presented in this motion
Recommendation
City Administration recommends that the Council award the bid for Burdick Generating
Station Cooling Water Piping Changes to The Diamond Engineering Company of Grand
Island, Nebraska, as the lowest compliant bid with a bid in the amount of $199,331.09.
Sample Motion
Move to approve the bid from The Diamond Engineering Company of Grand Island,
Nebraska, for the Burdick Generating Station Cooling Water Piping Changes in the
amount of $199,331.09.
Grand Island Council Session - 12/17/2019 Page 66 / 242
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:November 19, 2019 at 2:00 p.m.
FOR:Burdick Generating Station Cooling Water Piping Changes
DEPARTMENT:Utilities
ESTIMATE:$220,000.00
FUND/ACCOUNT:520
PUBLICATION DATE:October 31, 2019
NO. POTENTIAL BIDDERS:3
SUMMARY
Bidder:Myers Construction, Inc.Diamond Engineering Company
Broken Bow, NE Grand Island, NE
Bid Security:Inland Insurance Co.Universal Surety Co.
Exceptions:None None
Bid Price:
Material:$ 72,243.31 $101,087.34
Labor:$132,376.97 $ 92,315.02
Sales Tax:$ 5,418.25 $ 5,928.74
Total Bid:$210,038.53 $199,331.09
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Lynn Mayhew, Assist. Utilities Director
Karen Nagel, Utilities Secretary
P2163
Grand Island Council Session - 12/17/2019 Page 67 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-358
WHEREAS, the City of Grand Island invited sealed bids for the Burdick
Generating Station Cooling Water Piping Changes according to plans and specifications on file
with the Utilities Department; and
WHEREAS, on November 19, 2019, bids were received, opened and reviewed;
and
WHEREAS, The Diamond Engineering Company, of Grand Island, Nebraska,
submitted a bid in accordance with the terms of the advertisement of bids and plans and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $199,331.09; and
WHEREAS, the bid of The Diamond Engineering Company is less than the
estimate for the Burdick Generating Station Cooling Water Piping Changes.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering
Company, in the amount of $199,331.09, for the Burdick Generating Station Cooling Water
Piping Changes, is hereby approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________
Roger G. Steele, Mayor
Attest:
___________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 68 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-9
#2019-359 - Approving Change Order #1 with Van Kirk Brothers
Contracting for Water Main Project 2018-W-10 - Custer Avenue
from State Street to Capital Avenue
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 12/17/2019 Page 69 / 242
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:December 17, 2019
Subject:Water Main Project 2018-W-10 – Custer Avenue Change
Order #1
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Water Main Project 2018-W-10 installed approximately 2,700 linear feet of 8” ductile
iron pipe along Custer Avenue from State Street to Capital Avenue through trenchless
construction methods. This project replaced the existing 60 to 70-year-old 6” water main
that was subjected to multiple breaks over its lifetime.
Discussion
The original contract was awarded by City Council on March 13, 2019, in the amount of
$395,372.35 to Van Kirk Brothers Contracting of Sutton, Nebraska. The following scope
alterations were encountered.
Additional items were required to complete the project due to an existing irrigation
service size differing from size of record. The total cost for the additional items is
$6,500.00.
During the process of constructing the project, materials were added or deducted to
complete the work. Unit prices were provided in the Contract and specified that the
contractor be paid on the basis of actual quantity installed, times the Contract’s unit price.
A significant portion of the quantity deduct is due to less restoration (pavement removal
and replacement, and sod) required during construction. Also, some design elevation
changes were corrected with pipe deflection and did not require bends and retainer glands
to be installed. This total is a deduct of $16,471.35.
The original Engineer’s Estimate was $750,000.00. The original contract was for
$395,372.35. The total changes to the contract amount to a deduct of $9,971.35. This
results in a final contract cost of $385,401.00.
Grand Island Council Session - 12/17/2019 Page 70 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order #1 to the Water
Main Project 2018-W-10 Contract in the deduct amount of $9,971.35, for a final contract
amount of $385,401.00.
Sample Motion
Move to approve Change Order #1 with Van Kirk Brothers Contracting to the Water
Main Project 2018-W-10 Contract in the deduct amount of $9,971.35, for a final contract
amount of $385,401.00.
Grand Island Council Session - 12/17/2019 Page 71 / 242
Grand IslandCouncil Session - 12/17/2019Page 72 / 242
Grand Island Council Session - 12/17/2019 Page 73 / 242
Grand Island Council Session - 12/17/2019 Page 74 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-359
WHEREAS, at the March 13, 2019 meeting, Council awarded the contract for
Water Main Project 2018-W-10 on Custer Avenue from State Street to Capital Avenue to Van
Kirk Brothers Contracting of Sutton, Nebraska, in the amount of $395,372.35; and
WHEREAS, additional items were required to complete the project due to an
existing irrigation service size differing from the size of record; the total cost for the additional
items was $6,500.00; and
WHEREAS, a significant portion of the quantity deduct is due to less restoration
(pavement removal and replacement, and sod) required during construction and some design
elevation changes were corrected with pipe deflection and did not require bends and retainer
glands to be installed, this amounting to a deduct amount of $16,471.35; and
WHEREAS, the original contract was for $395,372.35 and the changes to the
contract amounted to a deduct amount of $9,971.35 for a total contract amount of $385,401.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Change Order #1 to the contract for
Water Main Project 2018-W-10 is approved, and the Mayor is hereby authorized to sign the
Change Order on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 75 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-10
#2019-360 - Approving State Bid Award for One (1) 2020 Ford
F250 XLT Crew Cab 4x4 for the Solid Waste Division of the Public
Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 76 / 242
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:December 17, 2019
Subject:Approving State Bid Award for One (1) 2020 Ford F250
XLT Crew Cab 4x4 for the Solid Waste Division of the
Public Works Department
Presenter(s):John Collins P.E., Public Works Director
Background
The Solid Waste Division of the Public Works Department budgeted for a pickup to be
used in the daily operations of the Solid Waste Division. The approved FY 2020 Solid
Waste Division budget includes $37,000.00 for this purchase.
Discussion
The vehicle specifications awarded under State of Nebraska Contract No. 15037(OC)
meet all of the requirements for the Solid Waste Division vehicle. This vehicle will
replace a 2008 pickup that has over 90,000 miles on it that will be sold at auction.
Anderson Auto Group of Lincoln, Nebraska submitted a bid in the amount of $35,784.00.
There are sufficient funds for this purchase in Account No. 50530043-85620. Below is a
picture of the 2008 pickup that will be sold at auction.
Grand Island Council Session - 12/17/2019 Page 77 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve the State Bid Award
to Anderson Auto Group of Lincoln, Nebraska in the amount of $35,784.00 for the 2020
Ford F250 XLT Crew Cab 4x4 for the Solid Waste Division of the Public Works
Department.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 12/17/2019 Page 78 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-360
WHEREAS, the Solid Waste Division of the Public Works Department of the
City of Grand Island budgeted for a vehicle in the 2019/2020 fiscal year; and
WHEREAS, said vehicle, 2020 Ford F250 XLT Crew Cab 4x4, can be obtained
from the State Contract Holder; and
WHEREAS, purchasing the vehicle from the State Contract Holder meets all
statutory bidding requirements; and
WHEREAS, the funding for such vehicle is provided in the 2019/2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a 2020 Ford F250
XLT Crew Cab 4x4 in the amount of $35,784.00 from the State Contract Holder, Anderson Auto
Group of Lincoln, Nebraska, is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 79 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-11
#2019-361 - Approving Award of Landfill Grade Software for the
Solid Waste Division of the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 80 / 242
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:December 17, 2019
Subject:Approving Award of Landfill Grade Software for the
Solid Waste Division of the Public Works Department
Presenter(s):John Collins PE, Public Works Director
Background
The Solid Waste Division of the Public Works Department uses a geospatial positioning
system (GPS) daily at the Grand Island Regional Landfill, which is a complete GPS
system that allows the user to perform modeling, survey, and machine control functions.
This system is also critical for guiding equipment operators to properly place waste on a
daily basis for maintaining proper grades for storm water to flow properly. The current
GPS equipment and software was purchased in 2008 and is in need of replacement.
Discussion
With the purchase of a secondary dozer, approved by City Council through Resolution
No. 2019-309 on October 8, 2019, an additional GPS display (control box), and receiver
is necessary so this machine can be utilized to fine grade the cover soils on the waste.
The City of Grand Island City Council approved the use of the Admin Minnesota
Materials Management with Resolution No. 2013-368.
To meet competitive bidding requirements the Solid Waste Division obtained pricing
from the Admin Minnesota Materials Management Contract No. 87136 awarded to RDO
Integrated Controls of Bloomington, Minnesota. The package to be purchased includes
the MC-8 control box, which is simply the main display that the machine operator uses
for daily work; along with a full suite of software, GPS receiver, GPS radio, antennas,
cables, training, and warranty.
The system and software is from a U.S. company with knowledgeable support based in
North America. It will also enable staff to begin archiving daily data in CAD friendly
formats that anyone in the Public Works Department would be able to use and access
Public Works staff is recommending the purchase of one (1) complete GPS system from
RDO Integrated Controls of Bloomington, Minnesota in the amount of $54,569.00.
Grand Island Council Session - 12/17/2019 Page 81 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of one (1) MC-8
Control Box, with associated software and accessories from RDO Integrated Controls of
Bloomington, Minnesota in the amount of $54,569.00 for the Solid Waste Division of the
Public Works Department.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 12/17/2019 Page 82 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-361
WHEREAS, Admin Minnesota Materials Management, cooperative purchasing
group was utilized to secure competitive bids for (1) MC-8 Control Box, with associated
software and accessories for the Solid Waste Division of the Public Works Department; and
WHEREAS, Admin Minnesota Materials Management Contract No. 87136 was
awarded to RDO Integrated Controls of Bloomington, Minnesota; and
WHEREAS, the Public Works Department has recommended the purchase of (1)
MC-8 Control Box, with associated software and accessories from RDO Integrated Controls in
the amount of $54,569.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of (1) MC-8 Control
Box, with associated software and accessories from RDO Integrated Controls in the amount of
$54,569.00 is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 83 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-12
#2019-362 - Approving Bid Award of One (1) 2020 Solid Waste
Transfer Trailer for the Solid Waste Division of the Public Works
Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 84 / 242
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:December 17, 2019
Subject:Approving Bid Award of One (1) 2020 Solid Waste
Transfer Trailer for the Solid Waste Division of the
Public Works Department
Presenter(s):John Collins P.E., Public Works Director
Background
On November xx, 2019 the Solid Waste Division of the Public Works Department
advertised for a 2020 Model Solid Waste Transfer Trailer. There were ten (10) potential
bidders for such piece of equipment. Funds for the transfer trailer are in the approved
2019/ 2020 budget.
Discussion
One (1) bid was received and opened on December 5, 2019. The Solid Waste Division of
the Public Works Department and the Purchasing Division reviewed the bid that was
submitted. The transfer trailer bid by Wilkens Industries, Inc. of Morris, Minnesota meets
all of the specifications. This transfer trailer is a front-line piece of equipment that is
utilized on a daily basis for hauling solid waste form the Transfer Station to the Landfill
for disposal.
This transfer trailer will replace the 2010 Steco model that is being traded in with this
purchase, which is 10 years old and in need of new tires, hydraulic hoses and lines,
brakes, and several other repairs due to years of severe use in Transfer Station and
Landfill operations. A picture of the Steco model transfer trailer to be traded is below.
Grand Island Council Session - 12/17/2019 Page 85 / 242
Bidder Base Price Trade-In Net Cost
Wilkens Industries of Morris,
MN
$75,124.00 $14,000.00 $61,124.00
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of the solid
waste transfer trailer from Wilkens Industries of Morris, MN for the net cost of
$61,124.00.
Sample Motion
Move to approve the purchase of the solid waste transfer trailer from Wilkens Industries
of Morris, MN for the net cost of $61,124.00.
Grand Island Council Session - 12/17/2019 Page 86 / 242
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:December 5, 2019 at 2:00 P.M.
FOR:(1) 2020 Solid Waste Transfer Trailer
DEPARTMENT:Public Works
ESTIMATE:$70,000.00
FUND/ACCOUNT:50530040-85625
PUBLICATION DATE:November 21, 2019
NO. POTENTIAL BIDDERS:10
SUMMARY
Bidder:Wilkens Industries, Inc.
Morris, MN
Bid Security:Cashier’s Check
Exceptions:None
Bid Price:$75,124.00
Trade-In:$14,000.00
Ext. Warranty: -0-
Total Bid:$61,124.00
Delivery Date:90 – 120 Days
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Supt.
P2167
Grand Island Council Session - 12/17/2019 Page 87 / 242
Approved as to Form ¤ ___________
December 13, 20192 ¤ City Attorney
R E S O L U T I O N 2019-362
WHEREAS, the City of Grand Island invited sealed bids for one (1) 2020 Model
Solid Waste Transfer Trailer for the Solid Waste Division of the Public Works Department,
according to specifications on file with the Public Works Department; and
WHEREAS, on December 5, 2019 bids were received, opened and reviewed; and
WHEREAS, Wilkens Industries of Morris, Minnesota submitted a bid in
accordance with the terms of the advertisement of bids and specifications and all other statutory
requirements contained therein, such bid being in the net amount of $61,124.00; and
WHEREAS, Wilkens Industries’s bid is fair and reasonable for such item.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Wilkens Industries of
Morris, Minnesota in the net amount of $61,124.00 for one (1) 2020 Model Solid Waste Transfer
Trailer is hereby approved as the lowest responsive and responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 88 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-13
#2019-363 - Approving Purchase of a New Motor Grader for the
Streets Division of the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 89 / 242
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:December 17, 2019
Subject:Approving Purchase of a new Motor Grader for the
Streets Division of the Public Works Department
Presenter(s):John Collins PE, Public Works Director
Background
The Streets Division of the Public Works Department has budgeted funds for a new
Motor Grader in the 2019/2020 Fiscal Year.
Unit 230, a 1975 CAT 120G Motor Grader, has been offered for trade-in. Unit 230 has
over 11,000 hours and a repair cost to purchase price ratio of 1.57. Its primary use is
plowing snow and is occasionally used for grading gravel streets and alleys. The new
motor grader loader will be used as a front-line unit and one of the current front-line
graders will be rotated to a lower frequency use position.
Unit 230 - 1975 CAT 120G
Grand Island Council Session - 12/17/2019 Page 90 / 242
Discussion
The City of Grand Island City Council approved the use of the National Joint Powers
Alliance Buying Group (NJPA), now known as Sourcewell, with Resolution 2014-326.
To meet competitive bidding requirements, the Streets Division obtained pricing from the
(NJPA) Sourcewell Contract No. 032515-JDC awarded to John Deere; with Murphy
Tractor & Equipment Co. of Grand Island, NE assigned as our authorized dealer.
New JD 672G Motor Grader
Per the Sourcewell Contract No. 032515-JDC the price for the new 672G John Deere
Motor Grader, that meets the City’s specifications, will be $279,000. John Deere is
offering $17,000.00 trade value for the 1975 CAT motor grader (Unit 230) for a net
purchase price of $262,000.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of a new 672G
John Deere Motor Grader from Murphy Tractor & Equipment Co of Grand Island, NE
for a net purchase price of $262,000.
Sample Motion
Move to approve the purchase of a 672G John Deere Motor Grader from Murphy Tractor
& Equipment Co of Grand Island, NE for a net purchase price of $262,000.
Grand Island Council Session - 12/17/2019 Page 91 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-363
WHEREAS, Sourcewell, formerly known as the National Joint Powers Alliance,
cooperative purchasing group was utilized to secure competitive bids for a New Motor Grader
by the Streets Division of the Public Works Department; and
WHEREAS, Sourcewell Contract No. 032515-JDC was awarded to John Deere.
and authorized Murphy Tractor & Equipment Co of Grand Island, NE to offer said contract
pricing to the City of Grand Island, Nebraska; and
WHEREAS, the Public Works Department has recommended the purchase of a
new 672G John Deere Motor Grader from Murphy Tractor & Equipment Co of Grand Island, NE
for a purchase price of $279,000 with a trade in allowance of $17,000 for a net purchase price of
$262,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent
payment for the 672G John Deere Motor Grader from Murphy Tractor & Equipment Co of
Grand Island, NE is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 92 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-14
#2019-364 - Approving Maintenance Agreement No. 12 Renewal
with the Nebraska Department of Transportation for Calendar
Year 2020
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 93 / 242
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:December 17, 2019
Subject:Approving Maintenance Agreement No. 12 Renewal
with the Nebraska Department of Transportation for
Calendar Year 2020
Presenter(s):John Collins PE, Public Works Director
Background
Each year the City and the Nebraska Department of Transportation enter into an
agreement for the maintenance of Highways within the City Limits. The agreement for
2020 has been prepared. The content and scope of the agreement is the same as that of
previous years.
The certification that calendar year 2019 work was performed by the City will be
presented at the January 14, 2020 City Council meeting.
Discussion
The maintenance responsibilities by statute are detailed in Exhibit A of the agreement.
Calculations for payments are detailed in Exhibit B. Surface maintenance and snow
removal responsibilities from an operational efficiency stand point are detailed in Exhibit
C. The net result of this exchange of services for 2020 will be a payment to the City of
$46,562.80.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council pass a resolution approving
Maintenance Agreement No. 12 for calendar year 2020.
Sample Motion
Move to approve Maintenance Agreement No. 12 for calendar year 2020.
Grand Island Council Session - 12/17/2019 Page 94 / 242
Grand Island Council Session - 12/17/2019 Page 95 / 242
Grand Island Council Session - 12/17/2019 Page 96 / 242
Grand Island Council Session - 12/17/2019 Page 97 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-364
WHEREAS, on December 22, 1992, the City of Grand Island approved and entered into
Maintenance Agreement No. 12 with the State of Nebraska Department of Transportation with
respect to the maintenance of state highways within the corporate limits of Grand Island; and
WHEREAS, this agreement requires annual renewal by both parties thereto; and
WHEREAS, it is in the best interest of the City of Grand Island to approve Maintenance
Agreement No. 12 to be effective January 1, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF GRAND ISLAND, NEBRASKA that Maintenance Agreement No. 12 between the
City and the State of Nebraska Department of Transportation for the term January 1, 2020
through December 31, 2020 is hereby approved; and the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 98 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-15
#2019-365 - Approving Certificate of Final Completion for
Furnishing Components for “EIMCO® Type C3D-Full Trough
Skimmer Clarifier Mechanism; Project No. 2019-WWTP-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 99 / 242
Council Agenda Memo
From:Jon Menough PE, Wastewater Plant Engineer
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for Furnishing
Components for “EIMCO® Type C3D-Full Trough Skimmer
Clarifier Mechanism; Project No. 2019-WWTP-1
Presenter(s):John Collins PE, Public Works Director
Background
Ovivo USA, LLC of Salt Lake City, Utah was awarded a $126,129.00 contract on February 12,
2019, via Resolution No. 2019-50, for Furnishing Components for “EIMCO® Type C3D-Full
Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-1.
This project involved the renovation of Final Clarifier No. 3. The work was divided into Phase I
and Phase II. This bid was Phase I - parts procurement. Phase II followed for the labor and
installation of parts procured, and painting of both existing and new clarifier components.
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of the
contract, plans and specifications. Materials were procured on budget, for a total cost of
$126,129.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve a resolution authorizing the Certificate of Final Completion.
2.Refer the issue to a Committee.
3.Postpone the issue to future date.
4.Take no action on the issue.
Grand Island Council Session - 12/17/2019 Page 100 / 242
Recommendation
City Administration recommends that the Council approve the Certificate of Final Completion
for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier
Mechanism; Project No. 2019-WWTP-1.
Sample Motion
Move to approve the Certificate of Final Completion for Furnishing Components for “EIMCO®
Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-1.
Grand Island Council Session - 12/17/2019 Page 101 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism;
Project No. 2019-WWTP-1
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier
Mechanism; Project No. 2019-WWTP-1 has been fully completed by The Ovivo USA, LLC of Salt Lake
City, Utah under the contract dated February 12, 2019. The work has been completed in accordance
with the terms, conditions, and stipulations of said contract and complies with the contract, the plans
and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as
Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943.
Base Bid-
Item
No.Description Total
Quantity Unit Unit Price Total Cost
1 48-Inch Lower Influent Collection Box 1.00 EA $ 21,471.00 $ 21,471.00
2 Sludge Suction Header and Manifold 1.00 EA $ 48,102.00 $ 48,102.00
3 Steel Squeegee 12.00 EA $ 94.00 $ 1,128.00
4 Flush Valve Assembly 1.00 EA $ 1,589.00 $ 1,589.00
5 Installation Fasteners and Shim Kit 1.00 EA $ 2,150.00 $ 2,150.00
6 Center Drive Mechanism 1.00 EA $ 33,075.00 $ 33,075.00
Total Base Bid Section = $107,515.00
Alternate Bid Section-
Item
No.Description Total
Quantity Unit Unit Price Total Cost
A-1
48-Inch Lower Influent Collection Box
(316 SS- Additional Cost)1.00 EA $ 6,000.00 $ 6,000.00
A-2
Sludge Suction Header and Manifold
(316 SS with 316 SS Anchor Ring-
Additional Cost)1.00 EA $ 12,062.00 $ 12,062.00
A-3
Steel Squeegee (316 SS- Additional
Cost)12.00 EA $ 46.00 $ 552.00
Total Change Order No. 3 = $ 18,614.00
Total Construction Costs= $126,129.00
I hereby recommend that the Engineer’s Certificate of Final Completion for Furnishing Components
for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism; Project No. 2019-WWTP-1 be
approved.
_________________________________________ _____________________________________
John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor
Grand Island Council Session - 12/17/2019 Page 102 / 242
11/25/2019
1
CLARIFIER COMPONENTS
FINAL CLARIFICATION
CONSTRUCTED – 1977
RETROFITTED TOW-BRO - 2005 1.WASTE ACTIVATED SLUDGE PIT
2.INFLUENT FLOW CHANNEL
3.RETURN ACTIVATED SLUDGE (RAS)
MECHANISM REMOVED
READY FOR NEW
COMPONENTS
TYPES OF WEAR IN CLARIFIERS
•COATING SYSTEM PEALING
•WATER CORROSION
•DIELECTRIC CORROSION
•METAL FATIGUE
1
2 3
CENTER MECHANISM DISTRIBUTER (CMD) CENTER COLUMN
ROTATING CAGE WITH SUCTION MANIFOLD
ROTATING CAGE ATTACHMENT TO GEAR BOX
TRUSS
SUPPORTS
ENERGY
DISSAPATING INLETFEED WELL
Grand Island Council Session - 12/17/2019 Page 103 / 242
11/25/2019
2
SKIMMER ARMS
ACCESS BRIDGE SCUM
TROUGH
SCRAPPER
PLOWS
LOWER SUCTION DUCT SEALS
UPPER SUCTION DUCT SEALS
FINAL
CLARIFICATION
NO. 3
Grand Island Council Session - 12/17/2019 Page 104 / 242
CLARIFIER COMPONENTS
GEAR BOX DRIVEPIER SUPPORTS / SUCTION DUCTS
TOW-BRO SUCTION DUCTS SEAL CONNECTIONS
Grand Island Council Session - 12/17/2019 Page 105 / 242
Approved as to Form ¤ ___________
May 9, 2017 ¤ City Attorney
R E S O L U T I O N 2019-365
WHEREAS, the City Engineer/Public Works Director issued a Certificate of
Final Completion for Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer
Clarifier Mechanism; Project No. 2019-WWTP-1 certifying that Ovivo USA, LLC of Salt Lake
City, Utah, under contract, has completed such for the total amount of $126,129.00; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the material; and
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for
Furnishing Components for “EIMCO® Type C3D-Full Trough Skimmer Clarifier Mechanism;
Project No. 2019-WWTP-1 is hereby confirmed for the total amount of $126,129.00.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_____________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 106 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-16
#2019-366 - Approving Certificate of Final Completion for Final
Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 107 / 242
Council Agenda Memo
From:Jon Menough PE, Wastewater Plant Engineer
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for Final Clarifier No.
3 Rehabilitation; Project No. 2019-WWTP-2
Presenter(s):John Collins PE, Public Works Director
Background
Fab Tech Wastewater Solution, LLC of O’Fallon, Missouri was awarded a $157,000.00 contract
on March 26, 2019, via Resolution No. 2019-113, for Final Clarifier No. 3 Rehabilitation;
Project No. 2019-WWTP-2.
This project involves the rehabilitation of Final Clarifier No. 3, which consists of labor and
installation of parts procured, and painting of both existing and new clarifier components.
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of the
contract, plans and specifications. Construction was completed on budget, for a total cost of
$157,000.00, with Public Works Engineering staff costs of $18,477.14, resulting in a total
project cost of $175,477.14.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve a resolution authorizing the Certificate of Final Completion.
2.Refer the issue to a Committee.
3.Postpone the issue to future date.
4.Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the Certificate of Final Completion
for Final Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2.
Sample Motion
Move to approve the Certificate of Final Completion for Final Clarifier No. 3 Rehabilitation;
Project No. 2019-WWTP-2.
Grand Island Council Session - 12/17/2019 Page 108 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Final Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Final Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2 has been fully
completed by Fab Tech Wastewater Solutions, LLC of O’Fallon, Missouri under the contract awarded
March 26, 2019. The work has been completed in accordance with the terms, conditions, and
stipulations of said contract and complies with the contract, the plans and specifications. The work is
hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance
with the provisions of Section 16-650 R.R.S., 1943.
Base Bid-
Item
No.Description Total
Quantity Unit Unit Price Total Cost
1 Clarifier No. 3 Rehabilitation 1.00 LS $ 157,000.00 $ 157,000.00
Total Base Bid Section = $157,000.00
Additional Costs-
Grand Island Public Works Department Construction Engineering $18,477.14
Total Additional Costs= $18,477.14
Total Project Costs= $175,477.14
I hereby recommend that the Engineer’s Certificate of Final Completion for Final Clarifier No. 3
Rehabilitation; Project No. 2019-WWTP-2 certifying that Fab Tech Wastewater Solutions, LLC of
O’Fallon, Missouri be approved.
_________________________________________ _____________________________________
John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor
Grand Island Council Session - 12/17/2019 Page 109 / 242
11/25/2019
1
CLARIFIER COMPONENTS
FINAL CLARIFICATION
CONSTRUCTED – 1977
RETROFITTED TOW-BRO - 2005 1.WASTE ACTIVATED SLUDGE PIT
2.INFLUENT FLOW CHANNEL
3.RETURN ACTIVATED SLUDGE (RAS)
MECHANISM REMOVED
READY FOR NEW
COMPONENTS
TYPES OF WEAR IN CLARIFIERS
•COATING SYSTEM PEALING
•WATER CORROSION
•DIELECTRIC CORROSION
•METAL FATIGUE
1
2 3
CENTER MECHANISM DISTRIBUTER (CMD) CENTER COLUMN
ROTATING CAGE WITH SUCTION MANIFOLD
ROTATING CAGE ATTACHMENT TO GEAR BOX
TRUSS
SUPPORTS
ENERGY
DISSAPATING INLETFEED WELL
Grand Island Council Session - 12/17/2019 Page 110 / 242
11/25/2019
2
SKIMMER ARMS
ACCESS BRIDGE SCUM
TROUGH
SCRAPPER
PLOWS
LOWER SUCTION DUCT SEALS
UPPER SUCTION DUCT SEALS
FINAL
CLARIFICATION
NO. 3
Grand Island Council Session - 12/17/2019 Page 111 / 242
FINAL
CLARIFICATION
NO. 3
Grand Island Council Session - 12/17/2019 Page 112 / 242
Approved as to Form ¤ ___________
May 9, 2017 ¤ City Attorney
R E S O L U T I O N 2019-366
WHEREAS, the City Engineer/Public Works Director issued a Certificate of
Final Completion for Final Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2 certifying
that Fab Tech Wastewater Solutions, LLC of O’Fallon, Missouri under contract, has completed
such for the total amount of $157,000.00; and
WHEREAS, with Public Works Engineering staff costs of $18,477.14, resulted in
a total project cost of $175,477.14; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for
Final Clarifier No. 3 Rehabilitation; Project No. 2019-WWTP-2 is hereby confirmed for the total
amount of $175,477.14.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_____________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 113 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-17
#2019- 367- Approving Certificate of Final Completion for Diffuser
Replacement; Project No. 2019-WWTP-3
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 114 / 242
Council Agenda Memo
From:Jon Menough PE, Wastewater Plant Engineer
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for Diffuser
Replacement; Project No. 2019-WWTP-3
Presenter(s):John Collins PE, Public Works Director
Background
Environmental Dynamics International, Inc. of Columbia, Missouri was awarded a $25,913.00
contract on June 25, 2019, via Resolution No. 2019-199, for Diffuser Replacement; Project No.
2019-WWTP-3.
This project replaced the ethylene propylene diene terpolymer (EPDM) membrane component
within the diffuser assemblies in the oxic zones of one (1) aeration basin with a 9-inch membrane
diffuser at the Wastewater Treatment Plant. The original membranes were installed in 2012 and
require replacement on a seven (7) year cycle.
Aeration Basin
Grand Island Council Session - 12/17/2019 Page 115 / 242
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of the
contract, plans and specifications. Construction was completed on budget, for a total cost of
$25,913.00, with Public Works Engineering staff costs of $749.70, resulting in a total project
cost of $26,662.70.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve a resolution authorizing the Certificate of Final Completion.
2.Refer the issue to a Committee.
3.Postpone the issue to future date.
4.Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the Certificate of Final Completion
for Diffuser Replacement; Project No. 2019-WWTP-3.
Sample Motion
Move to approve the Certificate of Final Completion for Diffuser Replacement; Project No.
2019-WWTP-3.
Diffuser
Grand Island Council Session - 12/17/2019 Page 116 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Diffuser Replacement; Project No. 2019-WWTP-3
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Diffuser Replacement; Project No. 2019-WWTP-3 has been fully completed by
Environmental Dynamics International, Inc. of Columbia, Missouri under the contract awarded June
25, 2019. The work has been completed in accordance with the terms, conditions, and stipulations of
said contract and complies with the contract, the plans and specifications. The work is hereby
accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with
the provisions of Section 16-650 R.R.S., 1943.
Base Bid-
Item
No.Description Total
Quantity Unit Unit Price Total Cost
1
9-Inch EPDM Membrane Diffuser
Replacement 1.00 LS $ 25,913.00 $ 25,913.00
Total Base Bid Section = $25,913.00
Additional Costs-
Grand Island Public Works Department Construction Engineering $749.70
Total Additional Costs= $749.70
Total Project Costs= $26,662.70
I hereby recommend that the Engineer’s Certificate of Final Completion for Diffuser Replacement;
Project No. 2019-WWTP-3 certifying that Environmental Dynamics International, Inc. of Columbia,
Missouri be approved.
_________________________________________ _____________________________________
John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor
Grand Island Council Session - 12/17/2019 Page 117 / 242
Approved as to Form ¤ ___________
May 9, 2017 ¤ City Attorney
R E S O L U T I O N 2019-367
WHEREAS, the City Engineer/Public Works Director issued a Certificate of
Final Completion for Diffuser Replacement; Project No. 2019-WWTP-3 certifying that
Environmental Dynamics International, Inc. of Columbia, Missouri under contract, has
completed such for the total amount of $25,913.00; and
WHEREAS, with Public Works Engineering staff costs of $749.70, resulted in a
total project cost of $26,662.70; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for
Diffuser Replacement; Project No. 2019-WWTP-3 is hereby confirmed for the total amount of
$175,372.31.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_____________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 118 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-18
#2019-368 - Approving Certificate of Final Completion for the 2019
Asphalt Resurfacing Project No. 2019-AC-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 119 / 242
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for the 2019
Asphalt Resurfacing Project No. 2019-AC-1
Presenter(s):John Collins PE, Public Works Director
Background
Gary Smith Construction Co, Inc. of Grand Island, Nebraska was awarded a $607,377.25
contract by the City Council on February 26, 2019, via Resolution No. 2019-75, for the
2019 Annual Asphalt Resurfacing project. This year’s work involved asphalt resurfacing
on:
Section #1 – 4th Street; BNSF Railroad to Beal Street
Section #2 – 4th Street; Congdon Avenue to 7th Street
Section #3 – Sky Park Road; 7th Street to White Cloud Road
Section #4 – Airport Road; Homestead Drive to Sky Park Road
On August 27, 2019, via Resolution No. 2019-260, City Council approved Change Order
No. 1 in the amount of $2,560.80 to address sprinkler repairs at the Central Nebraska
Regional Airport. Such change order resulted in a revised contract amount of
$609,938.05.
Discussion
The project was completed in accordance with the terms, conditions and stipulations of
the contract, plans and specifications. Construction was completed at a total cost of
$587,476.84, resulting in an underrun of $22,461.21. The project underrun was due to
the contractor’s efficient operation resulting in a reduction in traffic control. Also,
construction did not impact the adjacent roadway shoulders and driveways as anticipated,
which lead to a decrease in the restoration costs.
Additional project costs (detailed below) totaled $26,887.54 for a final project cost of
$614,364.38.
Grand Island Council Session - 12/17/2019 Page 120 / 242
Additional Project Costs-
GSI Engineering – Quality Assurance $ 2,440.00
City of Grand Island- Petty Cash- core sample packaging $ 4.50
City of Grand Island Public Works Engineering Services $ 21,180.54
Olsson Associates- core samples $ 2,262.50
Hall County Public Works- Section Corners $ 1,000.00
Additional Project Costs Total =$ 26,887.54
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Asphalt Resurfacing Project No. 2019-AC-1.
Sample Motion
Move to approve the Certificate of Final Completion for Asphalt Resurfacing Project No.
2019-AC-1.
Grand Island Council Session - 12/17/2019 Page 121 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Asphalt Resurfacing Project No. 2019-AC-1
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Asphalt Resurfacing Project No. 2019-AC-1 has been fully completed by Gary Smith
Construction Co, Inc. of Grand Island, Nebraska under the contract dated March 8, 2019. The work has been
completed in accordance with the terms, conditions, and stipulations of said contract and complies with the
contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by
me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943.
Asphalt Resurfacing Project No. 2019-AC-1
Item
No.Description Total
Quantity Unit Unit Price Total Cost
Bid Section #1- 14th Street; BNSF Railroad to Beal Street
1 MOBILIZATION 1.00 LS $ 1,000.00 $ 1,000.00
2 COLD MILLING, CLASS 3 (DEPTH 2")4,756.00 SY $ 1.00 $ 4,756.00
3 ASPHALTIC CONCRETE, TYPE SPR (2")575.15 TON $ 51.40 $ 29,562.71
4
ASPHALTIC CONCRETE FOR INTERSECTIONS AND
DRIVEWAYS, TYPE SPR 0.00 TON $ 74.40 $ 0.00
5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON $ 74.40 $ 0.00
6 TACK COAT 650.00 GAL $ 1.95 $ 1,267.50
7 ADJUST MANHOLE TO GRADE 0.33 EA $ 600.00 $ 200.00
8 ADJUST VALVE BOX TO GRADE 1.00 EA $ 400.00 $ 400.00
9 RAISED LANE MARKERS (YELLOW)7.00 EA $ 0.75 $ 5.25
10 TEMPORARY SIGN DAY 36.00 DAY $ 1.25 $ 45.00
11 BARRICADE, TYPE II 34.00 BDAY $ 0.50 $ 17.00
12 BARRICADE, TYPE III 13.00 BDAY $ 1.50 $ 19.50
13 FLAGGING 7.00 DAY $ 200.00 $ 1,400.00
Total Bid Section #1= $38,672.96
Bid Section #2- 4th Street; Congdon Avenue to 7th Street
1 MOBILIZATION 1.00 LS $6,600.00 $6,600.00
2 COLD MILLING, CLASS 3 (DEPTH 2")5,496.00 SY $ 1.00 $5,496.00
3 ASPHALTIC CONCRETE, TYPE SPR (2")602.63 TON $ 51.40 $30,975.18
4
ASPHALTIC CONCRETE FOR INTERSECTIONS AND
DRIVEWAYS, TYPE SPR 0.00 TON $ 71.40 $0.00
5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON $ 71.40 $0.00
6 TACK COAT 825.00 GAL $ 1.50 $1,237.50
7 RAISED LANE MARKERS (YELLOW)48.00 EA $ 0.75 $36.00
8 TEMPORARY SIGN DAY 41.00 DAY $ 1.25 $51.25
9 BARRICADE, TYPE II 33.00 BDAY $ 0.50 $16.50
10 BARRICADE, TYPE III 17.00 BDAY $ 1.50 $25.50
11 FLAGGING 6.00 DAY $ 200.00 $1,200.00
Grand Island Council Session - 12/17/2019 Page 122 / 242
12 FURNISHING & OPERATING PILOT VEHICLE 2.00 DAY $ 250.00 $500.00
13 EARTH SHOULDER CONSTRUCTION 30.00 STA $ 80.00 $2,400.00
14 HYDRO-SEEDING 0.44 ACRE $5,150.00 $2,266.00
Total Alternative Bid Section #2= $50,803.93
Bid Section #3- Sky Park Road; 7th Street to White
Cloud Road
1 MOBILIZATION 1.00 LS $10,000.00 $10,000.00
2 COLD MILLING, CLASS 1 10,563.0
0 SY $ 0.85 $8,978.55
3 COLD MILLING, CLASS 3 (DEPTH 2")38,993.0
0 SY $ 1.00 $38,993.00
4 ASPHALTIC CONCRETE, TYPE SPR (2")6,080.36 TON $ 51.40 $312,530.50
5
ASPHALTIC CONCRETE FOR INTERSECTIONS AND
DRIVEWAYS, TYPE SPR 40.65 TON $ 71.40 $2,902.41
6 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 51.49 TON $ 71.40 $3,676.39
7 TACK COAT 6,484.00 GAL $ 1.50 $9,726.00
8
CRUSHED CONCRETE SURFACE COURSE FOR
DRIVEWAYS 15.15 TON $ 45.00 $681.75
9 ADJUST MANHOLE TO GRADE 0.00 EA $ 600.00 $0.00
10 RAISED LANE MARKERS (YELLOW)321.00 EA $ 0.75 $240.75
11 TEMPORARY SIGN DAY 518.00 DAY $ 1.25 $647.50
12 BARRICADE, TYPE II 347.00 BDAY $ 0.50 $173.50
13 BARRICADE, TYPE III 172.00 BDAY $ 1.50 $258.00
14 FLAGGING 31.50 DAY $ 200.00 $6,300.00
15 FURNISHING & OPERATING PILOT VEHICLE 11.00 DAY $ 250.00 $2,750.00
16 EARTH SHOULDER CONSTRUCTION 338.10 STA $ 80.00 $27,048.00
17 HYDRO-SEEDING 5.16 ACRE $ 5,150.00 $26,574.00
Total Bid Section #3= $451,480.35
Bid Section #4- Airport Road; Homestead Drive to Sky Park Road
1 MOBILIZATION 1.00 LS $ 6,800.00 $6,800.00
2 COLD MILLING, CLASS 3 (DEPTH 2")3,846.00 TON $ 1.00 $3,846.00
3 ASPHALTIC CONCRETE, TYPE SPR (2")526.47 TON $ 51.40 $27,060.56
4
ASPHALTIC CONCRETE FOR INTERSECTIONS AND
DRIVEWAYS, TYPE SPR 0.00 TON $ 71.40 $0.00
5 ASPHALTIC CONCRETE FOR PATCHING, TYPE SPR 0.00 TON $ 71.40 $0.00
6 TACK COAT 500.00 GAL $ 1.50 $750.00
7 RAISED LANE MARKERS (YELLOW)26.00 EA $ 0.75 $19.50
8 TEMPORARY SIGN DAY 117.00 DAY $ 1.25 $146.25
9 BARRICADE, TYPE II 95.00 BDAY $ 0.50 $47.50
10 BARRICADE, TYPE III 15.00 BDAY $ 1.50 $22.50
11 FLAGGING 7.00 DAY $ 200.00 $1,400.00
12 FURNISHING & OPERATING PILOT VEHICLE 0.00 DAY $ 250.00 $0.00
13 EARTH SHOULDER CONSTRUCTION 25.80 STA $ 80.00 $2,064.00
Grand Island Council Session - 12/17/2019 Page 123 / 242
14 HYDRO-SEEDING 0.35 ACRE $ 5,150.00 $1,802.50
Total Bid Section #4= $43,958.81
Change Order No. 1
CO1-1 Sprinkler Repair 1.00 LS $ 2,560.80 $2,560.80
Total Change Order No. 1= $2,560.80
Grand Total= $587,476.85
Additional Project Costs-
GSI Engineering – Quality Assurance $ 2,440.00
City of Grand Island- Petty Cash- core sample packaging $ 4.50
City of Grand Island Public Works Engineering Services $ 21,180.54
Olsson Associates- core samples $ 2,262.50
Hal County Public Works- Section Corners $ 1,000.00
Additional Project Costs Total =$ 26,887.54
Asphalt Resurfacing Project No. 2018-AC-1 Project Total = $614,364.38
I hereby recommend that the Engineer’s Certificate of Final Completion for Asphalt Resurfacing Project No.
2019-AC-1 be approved.
_______________________________________________________________________________
John Collins, PE - City Engineer/Public Works Director Roger G. Steele – Mayor
Grand Island Council Session - 12/17/2019 Page 124 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-368
WHEREAS, the City Engineer/Public Works Director for the City Of Grand
Island has issued a Certificate of Completion for Project No. 2019-AC-1, Asphalt Resurfacing,
certifying that Gary Smith Construction Co., Inc. of Grand Island, Nebraska, under contract, has
completed the asphalt resurfacing in the total amount of $587,476.84; and
WHEREAS, additional project costs equate to $26,887.54 as detailed below,
resulting in a total project cost of $614,364.38; and
GSI Engineering – Quality Assurance $ 2,440.00
City of Grand Island- Petty Cash- core sample packaging $ 4.50
City of Grand Island Public Works Engineering Services $ 21,180.54
Olsson Associates- core samples $ 2,262.50
Hal County Public Works- Section Corners $ 1,000.00
Additional Project Costs Total =$ 26,887.54
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion,
for Project No. 2019-AC-1, Asphalt Resurfacing, in the amount of $614,364.38, is hereby
confirmed.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 125 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-19
#2019-369 - Approving Certificate of Final Completion for Capital
Avenue Widening- Webb Road to Broadwell Avenue; Project No.
URB-5436(5)
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 126 / 242
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for Capital
Avenue Widening- Webb Road to Broadwell Avenue;
Project No. URB-5436(5)
Presenter(s):John Collins, Public Works Director
Background
The contract for Capital Avenue Widening- Webb Road to Broadwell Avenue; Project
No. URB-5436(5) was awarded to Paulsen, Inc. of Cozad, Nebraska on November 12,
2014, via Resolution No. 2014-340, in the amount of $7,086,573.25.
Discussion
Capital Avenue Widening- Webb Road to Broadwell Avenue; Project No. URB-5436(5)
was completed in accordance with the terms, conditions and stipulations of the contract,
plans, and specifications. The project was completed on schedule at a construction price
of $6,570,266.81. Total cost of the project is $9,372,800.29. Costs for the project
breakdown as follows:
Original Bid $7,086,573.25
Underruns -$516,306.44
SubTotal (Construction Price)$6,570,266.81
Additional Costs:
Preliminary Engineering $570,117.55
Construction Engineering $614,051.27
Right-of-Way $222,928.29
Utility $1,395,436.37
TOTAL COST $9,372,800.29
Funding for the project breakdown is shown below.
Federal $6,848,694.00
State $ 0.00
City $2,524,106.29
Total Funding= $9,372,800.29
Grand Island Council Session - 12/17/2019 Page 127 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Capital Avenue Widening- Webb Road to Broadwell Avenue; Project
No. URB-5436(5).
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 12/17/2019 Page 128 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
CAPITAL AVENUE WIDENING- WEBB ROAD TO BROADWELL AVENUE;
PROJECT NO. URB-5436(5)
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that construction of Capital Avenue Widening- Webb Raod to Broadwell Avenue;
Project No. URB-5436(5) has been fully completed by Paulsen, Inc. of Cozad, Nebraska under the
contract dated December 9, 2014. The construction of this street improvement has been completed
in accordance with the terms, conditions, and stipulations of said contract and complies with the
contract, the plans, and the specifications. The work regarding this street improvement is hereby
accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with
the provisions of Section 16-650 R.R.S., 1943.
Item
No.Description Total
Quantity Unit Unit Price Total Cost
Grading Bid Section
1 Mobilization 1.00 LS $ 80,000.00 $ 80,000.00
2 Large Tree Removal 13.00 EA $ 750.00 $ 9,750.00
3 General Clearing and Grubbing 1.00 LS $ 50,000.00 $ 50,000.00
4 Excavation 20,760.00 CY $ 20.00 $ 415,200.00
5 Removal of Unsuitable Material 1,430.78 CY $ 26.00 $ 37,200.20
6 Water 0.00 MGAL $ 30.00 $ -
7 Remove Pavement 25,123.98 SY $ 5.00 $ 125,619.91
8 Sawing Pavement 2,042.00 LF $ 6.50 $ 13,273.00
9 Remove Driveway 3,381.47 SY $ 5.00 $ 16,907.37
10 Remove Walk 1,204.51 SY $ 5.00 $ 6,022.53
11 Remove Combination Curb and Gutter 45.00 LF $ 30.00 $ 1,350.00
12 Construction Entrance 1.00 LS $ 15,000.00 $ 15,000.00
13 Remove and Reset Mailbox 0.00 EA $ 330.00 $ -
14 Wall Materials 1,696.00 SF $ 17.00 $ 28,832.00
15 Leveling Pad 423.00 LF $ 10.00 $ 4,230.00
16
Select Granular Backfill for Retained Earth
Structure 58.30 CY $ 53.00 $ 3,089.90
17 Cover Crop Seeding 5.00 ACR $ 225.00 $ 1,125.00
18 Erosion Control, Class 1D 0.00 SY $ 4.00 $ -
19 Fabric Silt Fence- Low Porosity 1,538.00 LF $ 4.00 $ 6,152.00
20 Fly Ash 62.16 TON $ 60.00 $ 3,729.60
Total Grading Bid Section= $ 817,481.55
Grand Island Council Session - 12/17/2019 Page 129 / 242
Concrete Pavement Bid Section
1 Mobilization 1.00 LS $ 270,000.00 $ 270,000.00
2 Crushed Rock Surface Course 0.00 TON $ 85.00 $ -
3
Combination Concrete Class 47B-3500
Curb and Gutter 320.00 LF $ 28.00 $ 8,960.00
4
Combination Concrete Class 47B-3500
Curb and Gutter (Stem Wall)140.00 LF $ 56.00 $ 7,840.00
5 Concrete Class 47B-3500n Sidewalk 5"3,712.27 SY $ 42.00 $ 155,915.47
6 Detectable Warning Panel 788.00 SF $ 40.00 $ 31,520.00
7 6" Concrete Class 47B-3500 Bikeway 6,910.23 SY $ 36.00 $ 248,768.10
8 Brick Pavers 118.06 SY $ 125.00 $ 14,756.88
9 Cocnrete Class 47B-3500 Driveway 2,112.49 SY $ 32.00 $ 67,599.68
10 Concrete Class 47B-HE-3500 Driveway 116.79 SY $ 40.00 $ 4,671.68
11 9" Concrete Pavement, Class 47B-3500 3,768.43 SY $ 40.00 $ 150,737.12
12
9" Doweled Concrete Pavement, Class
47B-3500 43,474.00 SY $ 45.00 $ 1,956,329.87
13 Adjust Manhole to Grade 57.00 EA $ 325.00 $ 18,525.00
14 Concrete Ditch Lining 0.00 SY $ 65.00 $ -
15 Street Name Sign 28.00 EA $ 250.00 $ 7,000.00
16 Type A Sign 313.49 SF $ 30.00 $ 9,404.82
17 Sign Post 44.00 EA $ 125.00 $ 5,500.00
18 Bollard 0.00 EA $ 350.00 $ -
19
Arrow, Polyurea Pavement Marking,
Grooved 36.00 EA $ 375.00 $ 13,500.00
20
4" White Polyurea Pavement Marking,
Grooved 3,905.00 LF $ 2.60 $ 10,153.00
21
12" White Polyurea Pavement Marking,
Grooved 50.00 LF $ 21.00 $ 1,050.00
22
24" White Polyurea Pavement Marking,
Grooved 970.00 LF $ 16.00 $ 15,520.00
23
4" Yellow Polyurea Pavement Marking,
Grooved 13,158.00 LF $ 2.55 $ 33,552.90
24
12" Yellow Polyurea Pavement Marking,
Grooved 50.00 LF $ 22.00 $ 1,100.00
25 Temporary Surfacing 6"1,212.49 SY $ 68.00 $ 82,449.25
26 Preparation of Intersections and Driveways 2,229.28 SY $ 2.00 $ 4,458.56
27 Water 54.00 MGAL $ 30.00 $ 1,620.00
28 Earth Shoulder Construction 124.24 STA $ 350.00 $ 43,484.00
29 Subgrade Preparation 47,242.43 SY $ 1.50 $ 70,863.64
30 Sodding 0.00 SY $ 8.00 $ -
31 Adjust Valve Box to Grade 27.00 EA $ 225.00 $ 6,075.00
32 Crushed Concrete for Temporary Surfacing 378.31 TON $ 53.25 $ 20,144.74
33 Temporary Fence 1,800.00 LF $ 4.25 $ 7,650.00
Total Concrete Pavement Bid Section= $ 3,269,149.82
Grand Island Council Session - 12/17/2019 Page 130 / 242
Culverts Bid Section
1 Mobilization 1.00 LS $ 100,000.00 $ 100,000.00
2 Remove Manhole 5.00 EA $ 800.00 $ 4,000.00
3 Remove Inlet 29.00 EA $ 500.00 $ 14,500.00
4 Cast Iron Cover and Frame 22,875.00 LB $ 2.65 $ 60,618.75
5 Structural Steel for Face Armor 5,495.00 LB $ 4.25 $ 23,353.75
6 Curb Inlet, Type A 12.00 EA $ 4,000.00 $ 48,000.00
7 Area Inlet, Type B 2.00 EA $ 4,500.00 $ 9,000.00
8 Area Inlet, Type C 1.00 EA $ 2,000.00 $ 2,000.00
9 Area Inlet, Type A 8.00 EA $ 2,800.00 $ 22,400.00
10 Area Inlet Type B 8.00 EA $ 2,200.00 $ 17,600.00
11 Reconstruct Manhole @ Station 104+54 0.00 EA $ 3,600.00 $ -
12 Reconstruct Manhole @ Station 143+37 0.00 EA $ 3,700.00 $ -
13 Reconstruct Manhole @ Station 154+74 0.00 EA $ 6,000.00 $ -
14 Manhole @ Station 104+50 RT 1.00 EA $ 12,000.00 $ 12,000.00
15 Manhole @ Station 105+86 LT 1.00 EA $ 4,000.00 $ 4,000.00
16 Manhole @ Station 109+58 LT 1.00 EA $ 4,500.00 $ 4,500.00
17 Manhole @ Station 110+74 RT 1.00 EA $ 3,300.00 $ 3,300.00
18 Manhole @ Station 113+00 LT 1.00 EA $ 4,000.00 $ 4,000.00
19 Manhole @ Station 113+43 RT 1.00 EA $ 3,300.00 $ 3,300.00
20 Manhole @ Station 117+36 RT 1.00 EA $ 3,300.00 $ 3,300.00
21 Manhole @ Station 118+25 LT 1.00 EA $ 3,800.00 $ 3,800.00
22 Manhole @ Station 115+33 RT 1.00 EA $ 3,800.00 $ 3,800.00
23 Manhole @ Station 121+47 RT 1.00 EA $ 3,500.00 $ 3,500.00
24 Manole @ Station 121+71 LT 1.00 EA $ 3,800.00 $ 3,800.00
25 Manole @ Station 124+25 LT 1.00 EA $ 3,800.00 $ 3,800.00
26 Manhole @ Station 127+75 LT 1.00 EA $ 3,800.00 $ 3,800.00
27 Manhole @ Station 130+25 RT 1.00 EA $ 3,800.00 $ 3,800.00
28 Manhole @ Station 131+34 LT 1.00 EA $ 3,800.00 $ 3,800.00
29 Manhole @ Station 132+68 RT 1.00 EA $ 4,000.00 $ 4,000.00
30 Manhole @ Station 133+00 LT 1.00 EA $ 4,000.00 $ 4,000.00
31 Manhole @ Station 135+94 LT 1.00 EA $ 3,900.00 $ 3,900.00
32 Manhole @ Station 136+19 RT 1.00 EA $ 4,000.00 $ 4,000.00
33 Manhole @ Station 138+50 LT 1.00 EA $ 4,000.00 $ 4,000.00
34 Manhole @ Station 139+65 RT 1.00 EA $ 4,000.00 $ 4,000.00
35 Manhole @ Station 140+35 RT 1.00 EA $ 4,300.00 $ 4,300.00
36 Manhole @ Station 143+81 RT 1.00 EA $ 4,300.00 $ 4,300.00
37 Manhole @ Station 145+40 LT 1.00 EA $ 4,300.00 $ 4,300.00
38 Manhole @ Station 147+75 RT 1.00 EA $ 4,300.00 $ 4,300.00
39 Manhole @ Station 150+01 LT 1.00 EA $ 4,300.00 $ 4,300.00
40 Manhole @ Station 150+91 RT 1.00 EA $ 4,300.00 $ 4,300.00
41 Manhole @ Station 152+50 LT 1.00 EA $ 4,300.00 $ 4,300.00
42 Manhole @ Station 152+50 RT 1.00 EA $ 4,300.00 $ 4,300.00
Grand Island Council Session - 12/17/2019 Page 131 / 242
43 Manhole @ Station 154+74 RT 0.00 EA $ 10,500.00 $ -
44 Manhole @ Station 154+00 LT 1.00 EA $ 6,000.00 $ 6,000.00
45 Mahhole @ Station 155+75 LT 1.00 EA $ 6,500.00 $ 6,500.00
46 Manhole @ Station 156+70 LT 1.00 EA $ 6,500.00 $ 6,500.00
47 Manhole @ Station 202+68 LT 0.00 EA $ 6,500.00 $ -
48 Tapping Existing Structure 2.00 EA $ 600.00 $ 1,200.00
49 Tapping Existing Pipe 2.00 EA $ 350.00 $ 700.00
50 Remove Flared- End Section 1.00 EA $ 300.00 $ 300.00
51 Remove Sewer Pipe 4,795.00 LF $ 19.00 $ 91,105.00
52
Remove Structure @ Station 104+16 Twin
12'x4'x37' Concrete Box Culvert 1.00 EA $ 5,000.00 $ 5,000.00
53
Class 47B-3000 Concrete for Inlet and
Junction Box 112.14 CY $ 535.00 $ 59,994.90
54
Class 47B-3000 Concrete for Concrete
Collars 3.76 CY $ 650.00 $ 2,444.00
55
Class 47B-3000 Concrete for Pipe Culvert
Plug 0.76 CY $ 850.00 $ 646.00
56 Reinforcing Steel for Inlet and Junction Box 6,817.00 LB $ 1.90 $ 12,952.30
57 Reinforcing Steel for Collars 237.00 LB $ 2.25 $ 533.25
58
42" Round Equivalent Concrete Flared- End
Section 1.00 EA $ 1,600.00 $ 1,600.00
59 16" Storm Sewer Pipe Type C905 P.V.C.107.00 LF $ 120.00 $ 12,840.00
60 18" Storm Sewer Pipe Type C905 P.V.C.123.00 LF $ 110.00 $ 13,530.00
61 Curb Inlet Sediment Filter 52.00 EA $ 150.00 $ 7,800.00
62 Concret Headwall @ Station 103+84 1.00 EA $ 3,500.00 $ 3,500.00
63 Dewatering 0.00 LF $ 55.00 $ -
64 15" Storm Sewer Pipe, Type 1 1,378.00 LF $ 39.00 $ 53,742.00
65 18" Storm Sewer Pipe, Type 1 352.00 LF $ 42.00 $ 14,784.00
66 24" Storm Sewer Pipe, Type 1 1,090.00 LF $ 54.00 $ 58,860.00
67 30" Storm Sewer Pipe, Type 1 366.00 LF $ 72.00 $ 26,352.00
68 36" Storm Sewer Pipe, Type 1 509.00 LF $ 88.00 $ 44,792.00
69 42" Storm Sewer Pipe, Type 1 2,227.00 LF $ 125.00 $ 278,375.00
70 66" Storm Sewer Pipe, Type 1 0.00 LF $ 345.00 $ -
71 12" Storm Sewer Pipe, Type 8 7.00 LF $ 50.00 $ 350.00
72
42" Round Equivalent Storm Sewer Pipe,
Type 1 248.00 LF $ 145.00 $ 35,960.00
73 Remove Gas Line 1,740.00 LF $ 13.00 $ 22,620.00
Total Culverts Bid Section= $ 1,193,252.95
Grand Island Council Session - 12/17/2019 Page 132 / 242
Water Main Bid Section
1 Mobilization 1.00 LS $ 50,000.00 $ 50,000.00
2 Remove Manhole 5.00 EA $ 1,000.00 $ 5,000.00
3 Remove and Salvage Hydrant 3.00 EA $ 550.00 $ 1,650.00
4 Dewatering 0.00 LF $ 160.00 $ -
5 1" Curb Stop 2.00 EA $ 425.00 $ 850.00
6 2" Curb Stop 1.00 EA $ 875.00 $ 875.00
7 Valve Box 2.00 EA $ 225.00 $ 450.00
8 Wet Cut-In 2.00 EA $ 750.00 $ 1,500.00
9 6" Line Stop 0.00 EA $ 4,300.00 $ -
10 18" Line Stop 0.00 EA $ 19,500.00 $ -
11 1" Corporation Stop 2.00 EA $ 700.00 $ 1,400.00
12 1" Corporation Stop Temporary 3.00 EA $ 425.00 $ 1,275.00
13 2" Corporation Stop 1.00 EA $ 725.00 $ 725.00
14 1" Water Service 24.00 LF $ 23.00 $ 552.00
15 2" Water Service 75.00 LF $ 36.00 $ 2,700.00
16 Water Service Temporary 0.00 EA $ 1,100.00 $ -
17 Ductile Iron Fittings, M.J.5635.00 LB $ 4.25 $ 23,948.75
18 4"Water Main Pipe D.I.0.00 LF $ 84.00 $ -
19 6" Water Main Pipe D.I.51.00 LF $ 84.00 $ 4,284.00
20 8" Water Main Pipe Restrained D.I.100.00 LF $ 110.00 $ 11,000.00
21 12" Water Main Pipe Restrained D.I.205.00 LF $ 145.00 $ 29,725.00
22 12" Water Main Restrain Joint D.I.100.00 LF $ 145.00 $ 14,500.00
23 6" Gate Valve and Box 2.00 EA $ 1,200.00 $ 2,400.00
24 Fire Hydrant 3.00 EA $ 3,700.00 $ 11,100.00
25 Fire Hydrant Assembly 3.00 EA $ 4,800.00 $ 14,400.00
26 18" x 6" Tapping Sleeve and Valve 1.00 EA $ 4,500.00 $ 4,500.00
27 18" x 12" Tapping Sleeve and Valve 3.00 EA $ 7,500.00 $ 22,500.00
28 18" x 4" Tapping Sleeve and Valve 1.00 EA $ 4,200.00 $ 4,200.00
29 18" x 8" Tapping Sleeve and Valve 1.00 EA $ 5,000.00 $ 5,000.00
30 Reconnect Water Service 2.00 EA $ 175.00 $ 350.00
31 Tapping Fire Hydrant Assembly 1.00 EA $ 8,500.00 $ 8,500.00
32 Remove Gate Valve and Box 2.00 EA $ 275.00 $ 550.00
33 Remove Water Main Pipe 3182.00 LF $ 13.00 $ 41,366.00
34 Remove Post Indicator Valve 0.00 EA $ 400.00 $ -
35 Temporary Corporation Stop 4.00 EA $ 675.00 $ 2,700.00
Total Water Main Bid Section= $ 268,000.74
Grand Island Council Session - 12/17/2019 Page 133 / 242
Sanitary Sewer Bid Section
1 Mobilization 1.00 LS $ 45,000.00 $ 45,000.00
2 Reconstruct 2" Sanitary Sewer Force Main 0.00 LF $ 27.00 $ -
3 15" P.V.C. Sanitary Sewer Pipe 85.00 LF $ 145.00 $ 12,325.00
4 15" P.V.C. Sanitary Sewer Plug 1.00 EA $ 250.00 $ 250.00
5 18" P.V.C. Sanitary Sewer Pipe 140.00 LF $ 115.00 $ 16,100.00
6 18" P.V.C. Sanitary Sewer Plug 1.00 EA $ 375.00 $ 375.00
7 21" P.V.C. Sanitary Sewer Pipe 105.00 LF $ 195.00 $ 20,475.00
8 21" P.V.C. Sanitary Sewer Plug 1.00 EA $ 575.00 $ 575.00
9 12" Force Main D.I.0.00 LF $ 100.00 $ -
10 Dewatering 330.00 LF $ 165.00 $ 54,450.00
11 Wet Cut-In 0.00 EA $ 700.00 $ -
12 Ductile Iron Fittings, M.J.0.00 LB $ 4.25 $ -
13 Remove Plug 3.00 EA $ 100.00 $ 300.00
Total Saintary Sewer Bid Section= $ 149,850.00
Seeding Bid Section
1 Mobilization 1.00 LS $ 2,500.00 $ 2,500.00
2 Seeding, Type C 9.28 ACR $ 1,100.00 $ 10,211.30
3 Hydromulch 10.96 TON $ 2,600.00 $ 28,503.80
Total Seeding Bid Section= $ 41,215.10
Electrical Bid Section
1 Mobilization 1.00 LS $ 50,000.00 $ 50,000.00
2 Remove Cable 1,235.00 LF $ 0.40 $ 494.00
3 Remove Detection Camera 0.00 EA $ 100.00 $ -
4 Street Name Sign 6.00 EA $ 450.00 $ 2,700.00
5 Relcoate Sign 2.00 EA $ 200.00 $ 400.00
6 Pull Box, Type PB-2 12.00 EA $ 1,200.00 $ 14,400.00
7 Pull Box, Type PB-5 54.00 EA $ 425.00 $ 22,950.00
8 Pull Box, Type PB-6 1.00 EA $ 500.00 $ 500.00
9 Pull Box, Type FOR-27 6.00 EA $ 750.00 $ 4,500.00
10 Pull Box, Type FOT-48 4.00 EA $ 1,300.00 $ 5,200.00
11 Splice Conduit 3.00 EA $ 50.00 $ 150.00
12 GPS Signal Preemption System 3.00 EA $ 9,500.00 $ 28,500.00
13 Traffic Signal, Type TS-1 T36 11.00 EA $ 900.00 $ 9,900.00
14 Traffic Signal, Type TS-1A T31 6.00 EA $ 700.00 $ 4,200.00
15 Traffic Signal, Type TS-1B T3X 4.00 EA $ 1,300.00 $ 5,200.00
16 Traffic Signal, Type TS-1LB T49 4.00 EA $ 1,100.00 $ 4,400.00
17 Traffic Signal Controller, Type NEMA 2.00 EA $ 20,000.00 $ 40,000.00
18 Pedestrian Signal, Type PS-1 T19 18.00 EA $ 575.00 $ 10,350.00
19 Pedestrian Pushbutton, Type PPB 18.00 EA $ 250.00 $ 4,500.00
20 Pedestal Pole, Type PP-10 3.00 EA $ 700.00 $ 2,100.00
Grand Island Council Session - 12/17/2019 Page 134 / 242
21 Street Lighting Unit, Type SL-D-40-12-0.40 45.00 EA $ 2,500.00 $ 112,500.00
22 Street Lighting Unti, Type SL-D-30-12-0.40 7.00 EA $ 2,300.00 $ 16,100.00
23 Luminaire, Type HPS-400 11.00 EA $ 395.00 $ 4,345.00
24
Combination Mast Arm Signal and Lighting
Pole, Type CMP-30-1 2 1.00 EA $ 7,400.00 $ 7,400.00
25
Combination Mast Arm Signal and Lighting
Pole, Type CMP-40-1 2 (no mast arm)3.00 EA $ 6,800.00 $ 20,400.00
26
Combination Mast Arm Signal and Lighting
Pole, Type CMP-45-1 2 1.00 EA $ 9,800.00 $ 9,800.00
27
Combination Mast Arm Signal and Lighting
Pole, Type CMP-45-1 2 (no mast arm)1.00 EA $ 7,000.00 $ 7,000.00
28
Combination Mast Arm Signal and Lighting
Pole, Type CMP-50-1 2 3.00 EA $ 7,000.00 $ 21,000.00
29
Combination Mast Arm Signal and Lighting
Pole, Type CMP-55-1 2 1.00 EA $ 11,000.00 $ 11,000.00
30
Combination Mast Arm Signal and Lighting
Pole, Type CMP-60-1 2 1.00 EA $ 13,000.00 $ 13,000.00
31 Service Emter and Pedestal 2.00 EA $ 675.00 $ 1,350.00
32 Mast Arm Signal Pole, Type MP-30 1.00 EA $ 7,000.00 $ 7,000.00
33 Lighting Control Center 2.00 EA $ 2,500.00 $ 5,000.00
34 2-Inch Conduit In Trench 20,704.00 LF $ 3.25 $ 67,288.00
35 3-Inch Conduit In Trench 313.00 LF $ 4.25 $ 1,330.25
36 2-Inch Conduit Under Roadway 4,206.00 LF $ 3.25 $ 13,669.50
37 CAT5E Ethernet Cable 291.00 LF $ 1.10 $ 320.10
38 7/C #14 AWG Traffic Signal Cable 5,595.00 LF $ 1.25 $ 6,993.75
39 12/C #14 AWG Traffic Signal Cable 127.00 LF $ 2.00 $ 254.00
40 20/C #14 AWG Traffic Signal Cable 895.00 LF $ 3.25 $ 2,908.75
41 Camera Detector Cable 760.00 LF $ 1.00 $ 760.00
42 24 Strand Signal Mode Fiber 6,020.00 LF $ 1.75 $ 10,535.00
43
3/C #14 AWG, Pedestrian Pushbutton
Cable 1,447.00 LF $ 1.00 $ 1,447.00
44 #8 Grounding Conductor 733.00 LF $ 1.00 $ 733.00
45 Service Cable #6 132.00 LF $ 1.25 $ 165.00
46 Street Lighting Cable #6 622.00 LF $ 1.25 $ 777.50
47 Street Lighting Cable, No. 1/0 Use 212.00 LF $ 3.25 $ 689.00
48 Street Lighting Cable, No. 2 Use 10,306.00 LF $ 2.15 $ 22,157.90
49 Street Lighting Cable, No. 4 Use 12,224.00 LF $ 1.45 $ 17,724.80
50 Street Lighting Cable, No. 6 Bare 186.00 LF $ 1.25 $ 232.50
51 Street Lighting Cable, No. 8 Bare 11,265.00 LF $ 1.00 $ 11,265.00
52 Remove Traffic Signal, Complete 1.00 EA $ 7,000.00 $ 7,000.00
53 Remove Pedestrian Signal Head 4.00 EA $ 65.00 $ 260.00
54 Remove Pedestrian Pushbutton 4.00 EA $ 30.00 $ 120.00
55 Remove Pull Box 2.00 EA $ 125.00 $ 250.00
56 Combination Pole and Foundation 2.00 EA $ 1,700.00 $ 3,400.00
57 Vehicle Detection System (WMVDS A)0.00 LS $ 50,000.00 $ -
58 Vehicle Detection System (WMVDS B)0.00 LS $ 34,000.00 $ -
Grand Island Council Session - 12/17/2019 Page 135 / 242
59 Video Detection Camera 6.00 EA $ 6,300.00 $ 37,800.00
60 Relocate and Adjust Detection Camera 2.00 EA $ 375.00 $ 750.00
61 Relocation Traffic Signal Head 4.00 EA $ 425.00 $ 1,700.00
62 Traffic Signal, Type TS-1LB T47 1.00 EA $ 1,125.00 $ 1,125.00
Total Electrical Bid Section= $ 657,995.05
General Items Bid Section
1 Barricade, Type II 47,448.00 BDAY $ 0.50 $ 23,724.00
2 Barricade, Type III 21,496.00 BDAY $ 2.00 $ 42,992.00
3 Sign Day 5,044.00 EA $ 0.75 $ 3,783.00
4 Contractor Furnished Sign Day 36,770.00 EA $ 1.00 $ 36,770.00
5 Temporary Pavement Marking, Type Paint 14,741.00 LF $ 0.60 $ 8,844.60
6 Field Office 0.00 EA $ 6,000.00 $ -
7 Training 1,870.50 HR $ 2.00 $ 3,741.00
8 Mobilization 1.00 LS $ 20,000.00 $ 20,000.00
9 Rental of Loader, Fully Operated 100.00 HR $ 100.00 $ 10,000.00
10 Rental of Motor Grader, Fully Operated 40.00 HR $ 100.00 $ 4,000.00
11 Rental of Dump Truck, Fully Operated 0.00 HR $ 95.00 $ -
12 Rental of Skid Loader, Fully Operated 15.00 HR $ 95.00 $ 1,425.00
13
Rental of Crawler Mounted Hydraulic
Excavator, Fully Operated 4.00 HR $ 150.00 $ 600.00
14 Temporary Silt Check 0.00 LF $ 6.00 $ -
15 Temporary Silt Fence 407.00 LF $ 6.00 $ 2,442.00
16 Storm Event Restoration- Incentive 0.00 EA $ 1,000.00 $ -
17
Environmental Commitments- Contractor
Compliance 1.00 LS $ 15,000.00 $ 15,000.00
Total General Items Bid Section= $ 173,321.60
Grand Total - Bid Sections= $ 6,570,266.81
SUB TOTAL (CONSTRUCTION COST)$6,570,266.81
Additional Costs:
Preliminary Engineering $570,117.55
Construction Engineering $614,051.27
Right-of-Way $222,928.29
Utility $1,395,436.37
TOTAL COST $9,372,800.29
TOTAL COST OF CAPITAL AVENUE WIDENING- WEBB ROAD TO BROADWELL AVENUE;
PROJECT NO. URB-5436(5)= $9,372,800.29
Grand Island Council Session - 12/17/2019 Page 136 / 242
Respectfully submitted,
John Collins, P.E.
Public Works Director
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
I hereby recommend that the Engineer’s Certificate of Final Completion for Capital Avenue Widening-
Webb Road to Broadwell Avenue; Project No. URB-5436(5), be approved.
Respectfully submitted,
Roger G. Steele
Mayor
Grand Island Council Session - 12/17/2019 Page 137 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-369
WHEREAS, the City Engineer/Public Works Director for the City of Grand
Island has issued a Certificate of Final Completion for Capital Avenue Widening- Webb Road to
Broadwell Avenue; Project No. URB-5436(5), certifying that Paulsen, Inc. of Cozad, Nebraska
under contract date December 9, 2014, has completed such project according to the terms,
conditions, and stipulations for such improvements; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project in the total amount of $9,372,800.29; and
WHEREAS, the Mayor concurs with the City Engineer/Public Works Director’s
recommendations.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Engineer/Public Works
Director’s Certificate of Final Completion for Capital Avenue Widening- Webb Road to
Broadwell Avenue; Project No. URB-5436(5) is hereby confirmed.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 138 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-20
#2019-370 - Approving Certificate of Final Completion for
Sidewalk District No. 1- 2019; 13th Street
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 139 / 242
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:December 17, 2019
Subject:Approving Certificate of Final Completion for Sidewalk
District No. 1- 2019; 13th Street
Presenter(s):John Collins PE, Public Works Director
Background
Sidewalk District No. 1- 2019; 13th Street was created by City Council on April 9, 2019,
via Ordinance No. 9725; and continued on May 28, 2019, via Resolution No. 2019-180.
The boundary for the proposed district was selected in order to provide a safe walking
path for students to Westridge Middle School (see attached sketch).
Carlos Guerrero Construction of Grand Island, Nebraska was awarded a $26,400.00
contract for construction of Sidewalk District No. 1- 2019; 13th Street on August 27,
2019, via Resolution No. 2019-261.
Work commenced on September 10, 2019 and was completed on November 20, 2019.
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of
the contract, plans and specifications. Construction was completed with an overrun of
$323.48, for a total cost of $26,723.48. The overrun is a result of additional concrete
thickness for a field drive. Additional project costs are shown below.
ADDITIONAL COSTS
Grand Island Public Works Engineering Engineering & Design $ 5,139.47
Subtotal Additional District Costs = $ 5,139.47
Total project cost is $31,862.95, all of which is assessable and will be presented to the
Board of Equalization on January 14, 2020.
Grand Island Council Session - 12/17/2019 Page 140 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Sidewalk District No. 1- 2019; 13th Street and set the Board of
Equalization date of January 14, 2020.
Sample Motion
Move to approve the Certificate of Final Completion for Sidewalk District No. 1- 2019;
13th Street and set the Board of Equalization date of January 14, 2020.
Grand Island Council Session - 12/17/2019 Page 141 / 242
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Sidewalk District No. 1- 2019; 13th Street
CITY OF GRAND ISLAND, NEBRASKA
December 17, 2019
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Sidewalk District No. 1- 2019; 13th Street has been fully completed by Carlos Guerrero
Construction of Grand Island, Nebraska under the contract dated September 16, 2019. The work has been
completed in accordance with the terms, conditions, and stipulations of said contract and complies with the
contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by
me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943.
Item No.Description Total Quantity Unit Unit Price Total Cost
Base Bid Section
1 Mobilization 1.00 LS $ - $ -
2 Earthwork 1.00 LS $ 1,600.00 $ 1,600.00
3 Remove Walk 50.00 SF $ 4.00 $ 200.00
4 Build Walk 5,028.10 SF $ 4.75 $ 23,883.48
5 Detectable Warning Panels 10.00 SF $ 24.00 $ 240.00
6 Traffic Control 1.00 LS $ - $ -
7 Seeding 0.15 AC $ 5,333.34 $ 800.00
Total Base Bid Section = $ 26,723.48
Additional Costs:
Grand Island Public Works Engineering Design & Construction Services $ 5,139.47
Additional Costs = $ 5,139.47
Grand Total = $ 31,862.95
I hereby recommend that the Engineer’s Certificate of Final Completion for Sidewalk District No. 1- 2019; 13th
Street be approved.
_______________________________________________________________________________
John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor
Grand Island Council Session - 12/17/2019 Page 142 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-370
WHEREAS, the City Engineering/Public Works Director for the City of Grand
Island issued a Certificate of Final Completion for Sidewalk District No. 1- 2019; 13th Street
certifying that Carlos Guerrero Construction of Grand Island, Nebraska, under contract, has
completed such project for the total construction amount of $26,723.48; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, additional project costs equate to $5,139.47, as shown
ADDITIONAL COSTS
Public Works Engineering Design & Construction Services $ 5,139.47 Subtotal Additional District Costs = $ 5,139.47
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
1.The Certificate of Final Completion for Sidewalk District No. 1- 2019; 13th Street, in
the amount of $31,862.95 is hereby confirmed.
2.The City Council will sit as a Board of Equalization on January 14, 2020 to determine
benefits and set assessments for Sidewalk District No. 1- 2019; 13th Street.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 143 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-21
#2019-371 - Approving 2018-2019 Consolidated Annual
Performance & Evaluation Report for Community Development
Block Grant Funding
Staff Contact: Amber Alvidrez
Grand Island Council Session - 12/17/2019 Page 144 / 242
Council Agenda Memo
From:Amber Alvidrez, Community Development
Meeting Date:December 17, 2019
Subject:Approving 2018-2019 Consolidated Annual Performance
and Evaluation Report (CAPER) for Community
Development Block Grant Funding.
Presenter(s):Amber Alvidrez, Community Development
Administrator
Background
The Consolidated Annual Performance & Evaluation Report describes accomplishments and
progress throughout the past fiscal year with Community Development Block Grant, Federal
funding from Housing & Urban Development. Grand Island began the process of becoming
an Entitlement Community in September 2015. All entitlement grantees are required to
complete a 3, 4 or 5 year Consolidated Plan that is carried out by an Annual Action Plan,
at the end of each fiscal year a Consolidated Annual Performance & Evaluation Report
(CAPER) must be completed. The City has chosen to complete a 3-year Consolidated
Plan, which is valid from October 2016- October 2019. A separate Annual Action Plan is
prepared for each Fiscal Year, in which a Consolidated Plan is not created. All Grantees
are to prepare a Consolidated Annual Performance & Evaluation Report each fiscal year
in order to show progress towards accomplishments and goals listed throughout the City
of Grand Island’s Consolidated Plan and Annual Action Plan.
A public comment regarding the 2018-2019 Consolidated Annual Performance &
Evaluation Report was completed, with a start date of November 15, 2019 ending on
December 17, 2018. This public comment notified the public of the Community
Development Division’s prepared Consolidated Annual Performance & Evaluation
Report; all public comments made throughout the public comment period are recorded
and will be submitted to the U.S. Department of Housing and Urban Development
(HUD), along with the final 2017 Consolidated Annual Performance & Evaluation
Report.
Discussion
The Consolidated Annual Performance & Evaluation Report addresses the $414,017 in
entitlement grant funds under the Community Development Block Grant (CDBG)
program and identifies progress towards community development priority needs,
Grand Island Council Session - 12/17/2019 Page 145 / 242
objectives, and activities that were implemented during fiscal year 2018-2019 as a result
of Community Development Block Grant Funds.
The proposed Consolidated Annual Performance & Evaluation Report was made
available for review at the following locations on November 17, 2019:
Grand Island City Hall, City Clerk’s Office, 100 E. 1st Street, Grand Island, NE
68801.
City of Grand Island’s website at www.grand-island.com categorized under
“Regional Planning” then “Community Development”
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Accept the report on the Community Development Block Grant 2018-2019
Consolidated Annual Performance & Evaluation Report.
2.Do not accept the report on the Community Development Block Grant 2018-
2019 Consolidated Annual Performance & Evaluation Report.
Recommendation
City Administration recommends that the Council accept the report on the Community
Development Block 2018-2019 Consolidated Annual Performance & Evaluation Report.
Sample Motion
Move to accept the report on the Community Development Block Grant 2018-2019
Consolidated Annual Performance & Evaluation Report
Grand Island Council Session - 12/17/2019 Page 146 / 242
CAPER 1
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
Throughout the 2018 program year, the City of Grand Island made progress on several goals set forth in the 2016-2018 Consolidated Plan. Of the
2018 proposed projects The City was able to complete a Housing Study and Analysis of Impediments in order to better understand the needs in
regards to housing within the Community. The City’s Public Works department was able to use to CDBG funding in order to complete the
rehabilitation of sidewalks in a low to moderate area near an area that has a large amount of foot traffic due to being near an elementary school
and park. The Public works was also able to start the rehabilitation of waste water lines in the Willow sanitary sewer district within Grand Island.
The Willow Sanitary sewer district is in a very low income census block group and many of the residents would not be able to afford the cost of
the tap district without CDBG funds being expended in this project.
From past years the Housing Development Corporation was able to complete renovations on a second home in their purchase, rehab, resell
program with the use of the CDBG funds. The completion of the second residence completes the Purchase, Rehab, Resell Program which
included purchasing homes that required rehabilitation under $25,000 and were resold for the original purchase price to low-to moderate-
income persons within Grand Island. The Small Business Rental Assistance program from the 2016 Annual Action Plan continues to make
progress in aiding small emerging businesses in the Downtown area. Throughout the 2018-2019 program year the Small Business Rental
Assistance expended $31,350, as a result 5 new small businesses were able to begin operating in the down town area. The Small Business Rental
Assistance still has $45,090.00 to expend by December 31, 2021.
Projects from the 2017 Annual Action Plan were all able to be completed which included new playground equipment at Lions Club Park and the
rehabilitation of Sidewalk curb Ramps in a low to moderate income area within Grand Island. The Multicultural Coalition was able to complete
their Public Service Grant Project for Immigration Legal Center. The MC was able to serve approximately 80 households.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Grand Island Council Session - 12/17/2019 Page 147 / 242
CAPER 2
OMB Control No: 2506-0117 (exp. 06/30/2018)
Goal Category Source
/
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Increase and
Preserve
Affordable
Housing
Affordable
Housing
Public
Housing
Homeless
CDBG:
$
Public Facility or
Infrastructure Activities
for Low/Moderate
Income Housing Benefit
Households
Assisted 0 0 10 0
0.00%
Increase and
Preserve
Affordable
Housing
Affordable
Housing
Public
Housing
Homeless
CDBG:
$
Homeowner Housing
Rehabilitated
Household
Housing
Unit
100 1
1.00%2 0
0.00%
Increase and
Preserve
Affordable
Housing
Affordable
Housing
Public
Housing
Homeless
CDBG:
$
Direct Financial
Assistance to
Homebuyers
Households
Assisted 25 1
4.00%
Increase and
Preserve
Affordable
Housing
Affordable
Housing
Public
Housing
Homeless
CDBG:
$Buildings Demolished Buildings 15 0
0.00%
Increase and
Preserve
Affordable
Housing
Affordable
Housing
Public
Housing
Homeless
CDBG:
$
Housing Code
Enforcement/Foreclosed
Property Care
Household
Housing
Unit
15 0
0.00%
Grand Island Council Session - 12/17/2019 Page 148 / 242
CAPER 3
OMB Control No: 2506-0117 (exp. 06/30/2018)
Increase
Economic
Opportunities
Non-Housing
Community
Development
CDBG:
$
Facade
treatment/business
building rehabilitation
Business 2 3
150.00%
Increase
Economic
Opportunities
Non-Housing
Community
Development
CDBG:
$Jobs created/retained Jobs 5 0
0.00%
Increase
Economic
Opportunities
Non-Housing
Community
Development
CDBG:
$Businesses assisted Businesses
Assisted 15 3
20.00%
Program
Administration
Affordable
Housing
Public
Housing
Homeless
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 0 0
Grand Island Council Session - 12/17/2019 Page 149 / 242
CAPER 4
OMB Control No: 2506-0117 (exp. 06/30/2018)
Program
Administration
Affordable
Housing
Public
Housing
Homeless
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 20 521
2,605.00%
Program
Administration
Affordable
Housing
Public
Housing
Homeless
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$Other Other 1 0
0.00%1 0
0.00%
Provide
Supportive
Services for At-
Risk &
Homeless
Homeless
Non-
Homeless
Special
Needs
CDBG:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 30 0
0.00%
Grand Island Council Session - 12/17/2019 Page 150 / 242
CAPER 5
OMB Control No: 2506-0117 (exp. 06/30/2018)
Provide
Supportive
Services for At-
Risk &
Homeless
Homeless
Non-
Homeless
Special
Needs
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 20 521
2,605.00%300 0
0.00%
Provide
Supportive
Services for At-
Risk &
Homeless
Homeless
Non-
Homeless
Special
Needs
CDBG:
$
Homeless Person
Overnight Shelter
Persons
Assisted 10 0
0.00%
Provide
Supportive
Services for At-
Risk &
Homeless
Homeless
Non-
Homeless
Special
Needs
CDBG:
$
Homelessness
Prevention
Persons
Assisted 20 0
0.00%
Revitalize
Neighborhoods
& Districts
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 0 0 300 0
0.00%
Revitalize
Neighborhoods
& Districts
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$
Homeowner Housing
Rehabilitated
Household
Housing
Unit
0 0 4 0
0.00%
Grand Island Council Session - 12/17/2019 Page 151 / 242
CAPER 6
OMB Control No: 2506-0117 (exp. 06/30/2018)
Revitalize
Neighborhoods
& Districts
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$Jobs created/retained Jobs 0 0 3 0
0.00%
Revitalize
Neighborhoods
& Districts
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
CDBG:
$Other Other 1 0
0.00%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
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CAPER 7
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 43
Black or African American 19
Asian 0
American Indian or American Native 0
Native Hawaiian or Other Pacific Islander 0
Total 6
Hispanic 48
Not Hispanic 20
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
The Current table represents the number of people served by the Multicultrual Coalition and the
Housing Development Corporation throughout the 2018 program year. The MC was able to start their
new Immigration Legal Services Program in 2017 although the public service granted ended in april of
2019 place much of the project’s activity in to the 2018 program year. The Immigration Legal Services
includes Counseling for immigration clients, completing immigration forms and representing clients at
U.S. Citizenship and immigration Services interviews. Pursuant to this the MC was able to secure
Department of Justice Accreditation which allow the organization and its accredited representatives the
authority to practice immigration Law to support the ever changing demographic if Grand Island.
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CAPER 8
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 746,391
Table 3 - Resources Made Available
Narrative
Throughout the program year, the City of Grand Island received an allocation amount of
$414,017 of CDBG and $332,374.15 of Program income funding was available. As shown
in the table above $230,242.48 was expended throughout this program year.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Blight & Substandard Area
#1
City of Grand Island 41
LMI Census Tracts 59
Table 4 – Identify the geographic distribution and location of investments
Narrative
The Table above represents funding that has been expended to date. CDBG funds that have been used were expended as follows: The Public Works project and Lion Club Park project was able to use funds in a LMI census tract. The Publics work project has expended CDBG funds to replace existing curb ramps with new ADA compliant Ramps in a low to moderate income LMI Block, while Lions Club Park was able to replace old and broken Park equipment with a new ADA compliant Playground in a Low to Moderate Area.
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CAPER 9
OMB Control No: 2506-0117 (exp. 06/30/2018)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
As an entitlement Community the City of grand Island does not require leveraged funds. Even
so, the Public Service Grant was awarded to Multicultural Coalition, who was able to leverage
$149,400 in order to create their new Immigration Services. In prior year funding the Housing
Development Corporation used the CDBG fund that were awarded to them as matching funds
in order to receive a grant from the Nebraska Affordable Housing Trust Fund. Those funds along
with CDBG were able to create their Purchase Rehab, Resell program that will allow the HDC to
help provide suitable housing for low-to-moderate income persons within the City of Grand
Island. The City of Grand Island always encourages recipients to use matching funds and
leveraged funds in order for the project to have the most impact as possible within the
community.
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CAPER 10
OMB Control No: 2506-0117 (exp. 06/30/2018)
Grand Island Council Session - 12/17/2019 Page 156 / 242
CAPER 11
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 1
Number of Non-Homeless households to be
provided affordable housing units 5 0
Number of Special-Needs households to be
provided affordable housing units 50 0
Total 55 0
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 5 1
Number of households supported through
Acquisition of Existing Units 0 0
Total 5 1
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
At this time the City of Grand Island is currently working on making progress towards meeting housing goals that were prioritized within the 2016-2018 consolidated Plan. The City has also been a supporter of the Housing Development Corporation as funding from the 2018 allocation has been committed to HDC’s Owner Occupied Rehab Program. HDC was able to finish up their Purchase Rehab, Resell program this year by rehabbing and selling the second low income
Grand Island Council Session - 12/17/2019 Page 157 / 242
CAPER 12
OMB Control No: 2506-0117 (exp. 06/30/2018)
home. HDC’s OOR program is just beginning and is anticipated to rehab 14 owner occupied homes within Grand Island. As a whole within Grand Island many agencies and private developers have faced the challenge of housing prices within Grand Island. Throughout the 2018 program year the City was able to complete an Analysis of Impediments and one of the hurdles Grand Island faced was the low vacancy rate in housing which allows for prices on infill lots to be higher, this has created hardships when trying to meet our goals as most housing that is available to LMI clientele is not for sale at a price that makes Rehabilitation possible.
Discuss how these outcomes will impact future annual action plans.
The City of Grand Island works hard to continue progressing towards the housing goals set in the 2016-2018 Consolidated Plan. The Habitat for Humanity program that was funded in 2016 will be hard to fund again in future years, even with the idea that more affordable housing will be available. The City Of Grand Island may not have more adequate available space in the next few program years. Therefore the City may continue to go in other directions such as Housing Development Corporations Purchase, Rehab, and Resell. As this program purchases houses within the community and “rehabs “them, which in turn aides not only LMI persons but can help the appeal of a neighborhood. The revitalization Fund and Small Business Rental Assistance programs also continue to help meet goals that were set in the 2016-2018 Consolidated Plan by continuing to make progress in revitalizing neighborhoods and districts. In our downtown area that has recently began updating upper story living units.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 47 0
Low-income 13 0
Moderate-income 19 0
Total 79 0
Table 7 – Number of Households Served
Narrative Information
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CAPER 13
OMB Control No: 2506-0117 (exp. 06/30/2018)
In this year’s 2018 Annual Action Plan’s allocation Public service grants were awarded to Hope
Harbor and the Salvation Army, at this time neither program has begun but anticipates a start
date soon. From the 2017 public service grant the Multicultural Coalition has been able to
provide Legal services to families and households that are a vulnerable population. MC has
been completing income surveys and the numbers in the above chart reflects the clients they
have served. The above table also includes activities from the Housing Development
Corporation activities. The actives such as Housing Development Corporation will continue to
use funds to help LMI persons. At this time activities are still in process and have not been fully
completed, as they progress these numbers will increase
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CAPER 14
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
Throughout this program year, the City of Grand Island did not partake in any projects that
specifically targeted homelessness. The City continues to support local area Continuum of Care
(CoC) by having a staff member from the Community Development Division attend the
meetings. The CoC has several local agencies that serve homeless persons. Agencies such as
Salvation Army and Hope Harbor are available within the City Of Grand Island. Both agencies
are well suited for helping reduce the amount of homelessness in the community.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City of Grand Island did not use nay CDBG funds in addressing the emergency shelter and
transitional housing needs of homeless persons. The City of Grand Island continues to support
local non-profits such as the Continuum of Care (CoC) to help address these needs within the
community.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
The City of Grand Island did not use any CDBG funds in regards to homeless persons. The City of
Grand Island does support local agencies such as the Continuum of Care and other Local non-
profits to continue seeking financial help from other State and Federal Entities.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
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CAPER 15
OMB Control No: 2506-0117 (exp. 06/30/2018)
The City of Grand Island did not use any CDBG funds in regards to homeless persons. The City of
Grand Island does support local agencies such as the Continuum of Care and other Local non-
profits to continue seeking financial help from other State and Federal Entities.
Grand Island Council Session - 12/17/2019 Page 161 / 242
CAPER 16
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Grand continues to support agencies such as the Hall County Housing Authority. The
Hall County Housing Authority (HCHA) currently has the Public Housing Program which allows
the HCHA to offer 391 apartments and scattered homes in the Hall County area at an income
based rate.
The City of Grand Island continues to work with other non-profit agencies and the Hall County
Housing Authority in order to create the Housing Improvement Partnership (HIP). HIP will act as
a hub for housing needs and will become its own non-profit organization. HIP has a goal to
address any issues in housing that were found in the creation of the City’s Housing Study.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Grand Island continues to coordinate with the Continuum of Care (CoC) in order to
partner with other non-profits to meet needs that are within the Community of Grand Island.
The City of Grand Island welcomes and encourages the participation of all of its citizens in the
development of these plans and in the review of progress in implementing plan activities. The
City particularly encourages involvement by low and moderate income households, individuals
residing in areas targeted for program activities, minorities and non-English speaking persons,
as well as persons with disabilities. In addition, residents of public housing and other assisted
housing groups are encouraged to participate. We encourage local and regional institutions and
other organizations including businesses, neighborhoods associations, housing developers
including the hall County Housing Authority, and Community and Faith Based organizations to
become involved in the planning process.
Opportunities for citizen involvement occur in the initial stages of developing the long range
plan and the Annual Action Plan as well as during the implementation of activates.
These opportunities include:
-Participation in public hearings to discuss needs, available funds and project/program
activities
-Participation in meetings with committees and focus groups involved in planning
housing and community development activities.
-Review and comment on proposed plans and activities such as: The Fair Housing Plan,
The Citizen Participation Plan, The Consolidated Plan, the Annual Action Plan,
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CAPER 17
OMB Control No: 2506-0117 (exp. 06/30/2018)
Amendments to the Plans, Consolidated Annual Performance Reports (CAPERS)
Actions taken to provide assistance to troubled PHAs
The City of Grand Island has no plans of Action in this specified area at this time.
Grand Island Council Session - 12/17/2019 Page 163 / 242
CAPER 18
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The City of Grand Island continues to work with the Housing Development Corporation, and
local developers to create affordable Housing, the City continues to use the new ordinance to
amend Chapter 36, article V of the Grand Island City code specifically, to add section 36-64.1
creating a new zoning district classification of medium density small lot zoning district.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The City of Grand Island continues to find new ways to develop affordable housing and
economic opportunities. The city continues to provide support to many organization within the
community as well as organizations that are receiving CDBG funds. While working
collaboratively with other organizations the City continues to expend CDBG funds on projects
such as the Small Business Rental Assistance in order to help the downtown BID acquire new
businesses in the area. This helps the community economically along with continuing
the progress of revitalization of neighborhoods and districts. As the City continues to work with
other organizations and the Housing Improvement Partnership begins to grow, the city will
have an organization well suited for meeting the goals by using activities which meet national
objectives and serve the needs of developing stable neighborhoods and/or addressing housing
needs of income-qualifying senior citizens.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
With prior funding the City of Grand Island funds multiple housing programs including payment
assistance and owner occupied rehabilitation programs; all of which require a lead based paint
inspection on all homes built prior to 1978. Homes that were built prior to 1978 are presumed
or tested to have lead-based paint.
The City Of Grand Island did not directly operate any rehabilitation efforts during 2016 or 2017
Annual action plan period. For this reason, the Leas based Paint Guidelines which apply are
those directly related to sub-recipients of CDBG funds. The following actions are included in the
City’s Community Development Policy and Procedures Document:
“At a minimum, sub-recipient is required to:
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CAPER 19
OMB Control No: 2506-0117 (exp. 06/30/2018)
a) Notify a purchaser or lessee of the presence of any known lead-based paint and/or; lead-
based paint hazards;
b) paint test surfaces to be disturbed or removed during rehabilitation for the presence of lead-
based paint, or presume lead-based paint and notify the occupants of the results within 15 days
of when the evaluation report is received or the presumption is made;
c) Provide each occupied dwelling unit discussed in (a) and (b) in the preceding section with the
EPA-approved lead hazard information pamphlet Protect Your Family from Lead in Your Home
or EPA- approved equivalent;
d)Reduce Lead Hazards as required by the applicable subparts of Part 35(full description of Part
35 is available in the Community Development Policy and Procedures, it states the varying
levels of requirements, in relation to the level of financial assistance provided0; and
e) Perform clearance testing, including dust testing, before re-occupancy after all but minimal
(“de minimis”) amounts of paint disturbances.”
It should also be noted that the Community Development Policy and Procedures states that
“Where regulations differ, Sub-recipients are held to the stricter of the standards.”
At this point and time, the City of sees the implementation and enforcement of the above
guidelines as actively attempting to reduce Lead Based Paint Hazards.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
The City continues to offer the Public Service Grant from the annual CDBG allocation to Non-profit
Service providers within Grand Island. Additionally, other sectors of Grow Grand Island are working to
address the needs of poverty-level families, including workforce initiatives and education initiatives. The
City of Grand Island’s Emergency Management Department, Police Department and Fire Department
also have various programs that support poverty-level families. It is the intent of the City to continue to
support these programs in its efforts to address the poverty needs.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City of Grand Island Continues to work closely with community partners through the local
and regional Continuum of Care groups. The City continues to support agencies such as the
Salvation Army, Hope Harbor, Housing Development Corporation and Hall County Housing
Authority. With these Partnerships, the City Continues to make progress towards providing
Grand Island Council Session - 12/17/2019 Page 165 / 242
CAPER 20
OMB Control No: 2506-0117 (exp. 06/30/2018)
services to vulnerable populations. Although current progress in serving homeless or poverty
stricken persons is achieved though these partnerships as each agency offers different
expertise. The City has also worked closely with the Grand Island Area Economic Development
Corporation (GIAEDC). The GIAEDC was able to fund and complete the current Housing Study
for the City the Grand Island. This allowed the City and partnering agencies to continue
progress in addressing the needs of homeless and poverty stricken persons within the City of
Grand Island.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City of Grand Island continues to participate in monthly meetings with the local Continuum
of Care. The City and other non-Profit partners within the CoC continue to cooperate in finding
ideas to meet the housing and residential needs within the community of Grand Island.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
Lack of affordable housing is influenced by a very broad range of public and private sector
factors. According to the 2014 Housing Study and workforce housing needs survey, the primary
impediments to affordable housing are:
For Homeowners:
-Housing prices
-Cost of utilities
-Lack of sufficient homes for sale
-Wages
For Renters:
-Cost of rent
-Lack of decent rental units in price range
-Cost of utilities
-Wages
Municipal regulations such as zoning ordinances and subdivision regulations can provide
restrictive parameters for the development of new affordable housing and residential
investment.
In regard to furthering affordable housing, the City continues to work towards providing for a
Grand Island Council Session - 12/17/2019 Page 166 / 242
CAPER 21
OMB Control No: 2506-0117 (exp. 06/30/2018)
range of housing types and densities for all economic segments of the population. The City
encourages equal and fair access to housing for renters and homeowners.
The City also promotes accessibility by providing affordable housing by formulating innovative
policies, regulations and practices, and establishing secure funding mechanisms and targeting
affordability programs toward household with income considered low to moderate income.
In order to overcome these impediments the City Of Grand Island works towards making
progress on goals that were prioritized by the City in the 2016-20181 Consolidated Plan, which
were to increase affordable housing options within the city and provide support services for
neighborhoods and vulnerable populations. Progress towards goals was made by working with
local partnerships such as the continuum of care, Housing Development Corporation, Habitat
for Humanity and Hall County Housing Authority. The Following Annual Action Plan activity was
funded during the 2016 CDBG program year to address housing issues: Housing Development
Corporation used funds to create a program that will purchase sub-standard homes at market
rate, and do an extensive renovation to them. Once the renovation is complete, the home will
be sold to an income qualifying individual or family, for the original purchase price. This
program was able to be completed throughout the 2018 Program year.
Grand Island Council Session - 12/17/2019 Page 167 / 242
CAPER 22
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City of Grand Island executes contracts for all CDBG activities. These contracts meet the
applicable program and federal requirements. The City monitors contracts for compliance with
these program requirements, including general management, performance goals, financial
management, data collection, reporting, eligibility determinations, non-discrimination, fair
housing, affirmative marketing, Davis-Bacon labor compliance, etc.
In accordance with 24 CFR Part 85.36(e) and 84.44(b), the City will take all necessary affirmative
steps to assure that minority firms, women's business enterprises, and labor surplus area firms
are used when possible.
Community Development Division staff is responsible for monitoring program activities to
assure timely use of the funds and compliance with HUD regulations and guidelines in
implementing program activities under the programs. Basic tools used to accomplish this
include, Contractual obligations of grant recipients which consists of a written document
outlining what is expected of both sub-recipient and the City of Grand Island. Each Sub-
recipient is required to complete quarterly reporting which includes the amount of
clients/households/ business that have been served, progress to meeting national objective, as
well as a brief explanation of progress and/ or lack of progress and updates. Every six
months the Community Development Division will conduct an on-site monitoring for each sub-
recipient in order to ensure that all compliances are being followed such as retention of files
and financials are being kept according to contractual obligations
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
The most recent version of the Citizen Participation Plan was adopted by City Council on April
26, 2016 to include all new and additional parameters as identified in regard to becoming an
Entitlement Community. The Citizen Participation Plan intends to make the community aware
of CDBG projects and processes, as well as to make the pathway for becoming involved with
review of CDBG funding as accessible as possible. A copy of the citizen participation plan, which
includes public hearing time frames and varying methods in which the Community
Development Division will make information available is accessible on the City of Grand Island’s
Grand Island Council Session - 12/17/2019 Page 168 / 242
CAPER 23
OMB Control No: 2506-0117 (exp. 06/30/2018)
website at www.grand-island.com, under the Community Development section or available in
print from the Community Development Division directly at Grand Island City Hall, 100 E. 1st
Street, Grand Island, Nebraska.
Outside of the public hearing process, opportunities to comment on proposed plans and other
documents are available to the general public and other persons affected by the activities of
the programs. A notice will be published in the Grand Island Independent in English, with
directions for translation in Spanish, providing 30 calendar days for the public to comment on
the Citizen Participation Plan, Consolidated Plan, Annual Action Plan, Plan Amendments and the
Consolidated Annual Performance Evaluation Report.
At this time no comments have been received for the 2018 Consolidated Annual Performance
Evaluation Report.
Grand Island Council Session - 12/17/2019 Page 169 / 242
CAPER 24
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
The City of Grand Island continues to focus on the objectives and goals that were outlined in the
2016-2018 Consolidated plan and 2018 Annual Action plan, at this time there are no changes.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Grand Island Council Session - 12/17/2019 Page 170 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-371
WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement
Community; and
WHEREAS, the United States Department of Housing and Urban Development
requires multiple certifications in order to comply with the Community Development Block
Grant Program requirements; and
WHEREAS, all grantees are required to report on accomplishments and progress
toward Consolidated Plan goals in the Consolidated Annual Performance and Evaluation Report
(CAPER) ; and
WHEREAS, the Community Development Division created the required
documentation to serve under the Entitlement Program and completed 30 day public comment
per program requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA that the City of Grand Island, Nebraska is
hereby approves and adopts Community Development Block Grant, 2018-2019 Consolidated
Annual Performance & Evaluation Report; and the Mayor is hereby authorized to sign such
certifications on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2018.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 171 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-22
#2019-372 - Approving CDBG Public Service Grant Award to the
Salvation Army
Staff Contact: Amber Alvidrez
Grand Island Council Session - 12/17/2019 Page 172 / 242
Council Agenda Memo
From:Amber Alvidrez, Community Development
Administrator
Meeting:December 17, 2019
Subject:Approving CDBG Contract #2018-7 with Salvation
Army
Presenter(s):Amber Alvidrez, Community Development
Administrator
Background
In October 2018, the City of Grand Island was awarded an annual allocation of $414,017
from the United States Department of Housing and Urban Development’s Community
Development Block Grant Program. In August 2018, City Council approved the 2018-
2019 Annual Action Plan, which included various projects throughout Grand Island, all
of which benefit low to moderate income persons or areas. Among the various projects
the Annual Action Plan allocated Sixty thousand dollars and no cents ($60,000) from the
Community Development Block Grant program to assist non-profits that serve the needs
of Grand Island residents, these funds will be known as the Public Service Grant which
will be awarded to three different non-profits, each receiving twenty thousand dollars and
no cents ($20,000.00). Each one of these projects requires a separate contract, which
comes before City Council.
Discussion
As part of the 2018-2019 Annual Action Plan, the Community Development Division
created a “Public Service” grant to be awarded to a Grand Island area non-profit service
provider for the benefit of low-to-moderate income persons in the City of Grand Island.
On June 7, 2019 the Community Development Division released a “Notice of Available
Funds” to Continuum of Care members and other non-profit groups. The Continuum of
Care is a HUD directed collaboration which aligns service providers, in an attempt to
align the continuum of services offered to low income persons. Application guidelines
and the application for funds were available on the City’s website. The application
deadline was July 15, 2019. After internal review and communication with the
Grand Island Council Session - 12/17/2019 Page 173 / 242
Entitlement Stakeholders, it was decided to award CDBG funds to The Salvation Army in
order to create an Employment Readiness Program.
The Salvation Army is expanding their services by creating an on-site Employment
Readiness program. This program will allow homeless men who have entered into the
shelter, a chance to receive help in their aid to finding employment. A staff person will
work with clients to locate available jobs, aid in completing applications, creating
resumes, teaching interview skills and providing practice interviews to clientele. Funding
will be used in order to purchase any necessary equipment needed in order to fully
operate the program. Funding may also be used if a new employment position is created
in order to staff the program.
For these reasons, The Salvation Army is recommended as one of the awardees of the
Public Service Grant and shall receive twenty thousand and zero cents ($20.000.00).
Salvation Army will have twelve months to expend the allotted funds.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approves CDBG Contract #2018-7
with Salvation Army and authorizes Mayor to sign all related documents.
Sample Motion
Move to approve CDBG Contract #2018-7 with Salvation Army.
Grand Island Council Session - 12/17/2019 Page 174 / 242
1
SUBRECIPIENT CONTRACT FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
ENTITLEMENT FUNDS
SECTION I.
RECITALS
THIS AGREEMENT, made and entered into this 17th day of December, 2019 by and
between the City of Grand Island ("City/Grantee,") and Salvation Army, Inc. ("Sub
recipient,") witnesseth:
WHEREAS, the Grantee has applied for and received funds from the U.S. Department
of Housing and Urban Development (HUD), under Title 1 of the Housing and
Community Development Act of 1974, as amended (HCD Act), Public Law 93-383; and
WHEREAS, the Grantee wishes to engage the Sub-Recipient to assist the Grantee in
utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
SECTION II.
SCOPE OF SERVICE
A. Activities
The Sub recipient will be responsible for administering a CDBG Fiscal Year 2018
Entitlement Housing Rehabilitation, Public Facility, Public Improvement
Public Service or Economic Development program in a manner satisfactory to the
City/Grantee and consistent with any standards required as a condition of providing
the funds, and consistent with all provisions of this Agreement. Sub recipient warrants
and represents it has the requisite authority and capacity to perform all terms and
conditions on Sub recipients part to be performed hereunder.
B. Program Delivery
Salvation Army shall use twenty thousand and 00/100($20,000.00) of Community
Development Block Grant funds for cost associated with implementing a new or
expansion of the Employment Readiness Program, as submitted in the application for
Community Development Block Grant (CDBG) funds dated (December 17, 2019)
toward the goal of accomplishing services provided to homeless and near homeless
persons within Grand Island. The Sub-recipient will create a program which will provide
services to a minimum of 350 persons. The clientele served will meet the requirements
of The Department of Housing and Urban Development’s presumed benefit category of
benefitting homeless individuals.
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2
The major tasks the Sub recipient will perform include, but are not necessarily
limited to the following:
a. Purchase equipment needed in order successfully run the Employment
Readiness Program
b. Salaries for new or expanded positions specific to Employment Readiness
program.
c. Complete an income and/or demographic survey for all persons who receive
services.
C. National Objective Compliance
The Sub recipient certifies that the activity (ies) carried out under this Agreement
will meet the following H.U.D. National Objective:
Benefit low- and/or moderate-income persons.
Failure by the Sub recipient to fulfill the National Objective may result in grant
funds being disallowed and required to be returned to the City/Grantee.
D. Level(s) of Performance & Accomplishment - Goals and Performance
Measures
a.The Sub-recipient’s goal is to accomplish an Employment readiness Program
that will continue for a minimum of 3 years. The Sub-recipient is responsible
to perform all administrative services necessary to administer the above
mentioned program.
b.The Sub-Recipient is to provide quarterly reports on achievements and
program impact which include
a.Number of persons served
b.A summary of project progress
c.Client Demographics
Units of Service include:
The Sub-recipient’s progress will be monitored by the amount of persons served. The
Sub-recipient will benefit a minimum of 350 persons who classify as homeless at time of
entry into the program.
E. Project Description
Type of Project: Low To moderate Income Benefit
Project Location: City of Grand Island
Service Area: City of Grand Island
Project: 2018-7
Basic Eligibility Citation: 24 CFR 570.201
Amount Funded: $20,000.00
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F. Performance Monitoring
The City/Grantee reserves the right to monitor and evaluate the progress and
Performance of the Sub recipient to assure the terms of this agreement are being
satisfactorily met in accordance with HUD, City/Grantee and other applicable monitoring
and evaluating criteria and standards. Sub recipient shall cooperate with the
City/Grantee relating to such monitoring and evaluation. The City/Grantee will monitor
the performance of the Sub recipient against goals and performance standards as
stated above. On Site Monitoring will occur every 6 months. Substandard performance
as determined by the City/Grantee will constitute noncompliance with this Agreement. If
action to correct such substandard performance is not taken by the Sub recipient within
a reasonable 90 days of time after being notified by the City/Grantee, Agreement
suspension or termination procedures will be initiated.
G. Time of Performance
The Sub-recipient shall perform the services set out above, and shall expend the
Community Development Block Grant funding provided for above between December
17, 2019 and December 17, 2020. The term of this Agreement and the provisions
herein shall be extended to cover any additional time period during which the Sub
recipient remains in control of CDBG funds or other CDBG assets, including program
income.
H. Budget
The Sub-recipient shall use Twenty Thousand dollars &00/100 ($20,000.00) of
Community Development Block Grant funds provided for the materials, technology and
new salaries needed to effectively implement the Employment Readiness Program.
In addition, the City/Grantee may require a more detailed budget breakdown than
the one contained herein, and the Sub recipient shall provide such supplementary
budget information in a timely fashion in the form and content prescribed by the
City/Grantee. Any amendments to this budget must be approved in writing by the
City/Grantee and Sub recipient.
I. Compensation and Method of Payment
If Sub recipient is not in default hereunder, and subject to City/Grantee's receipt
of the U.S. Department of Housing & Urban Development Community Development
Block Grant funds, and provided the Agreement and Scope of Service are eligible
Expenditures of Community Development Block Grant funds, the City/Grantee agrees to
pay the Sub recipient an amount not to exceed Twenty Thousand 00/100 Dollars
($20,000.00). Payments may be contingent upon certification of the Sub recipients’
financial management system in accordance with the standards specified in 2 CFR 200,
as now in effect and as may be amended from time to time.
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a. Draw-down requests may be submitted to the Community Development
Administrator. Draw-down requests must be in writing and accompanied by acceptable
documentation supporting the draw-down amount. Documentation should include, at a
minimum, the following information:
1) Invoice itemizing amounts requested;
2) Supporting documentation for each item; and
3) Payroll slips or time cards, if applicable.
Additional documentation may be requested as needed for clarification. Payment
requests require City/Grantee Council approval prior to disbursal.
J. Environmental Review
An Environmental Review must be completed prior to the Sub recipient
committing or expending any Community Development Block Grant funds. The City of
Grand Island will conduct the Environmental Review and provide documentation of the
findings to the Sub-recipient upon its completion. The Sub recipient may not proceed
with any services until receipt of written notification of the Environmental Review
findings by the City/Grantee.
If the Environmental Review requires mitigation, no funds may be expended until
mitigation has been accomplished and certified as completed and meeting HUD
minimum standards by an acceptable source to the City/Grantee. Documentation
evidencing the Sub recipients’ completion of its responsibilities and compliance with the
National Environmental Policy Act of 1969 (NEPA), and other provisions of federal law
as specified in 24 C.F.R. Part 58 which furthers the purposes of the NEPA.
K. Procurement Standards and Code of Conduct
Documentation evidencing adoption of Procurement Standards and Code of
Conduct equivalent to those established in 2 CFR 200, as now in effect and as
may be amended from time to time, and 24 CFR Part 570. Sub recipient will follow all
City of Grand Island Procurement Standards and regulations.
L. Fair Housing
Documentation that the Sub recipient has specifically provided a description of
the actions they will take during the course of the grant to fulfill the requirements
to affirmatively further fair housing. (Applicable to housing projects)
M. Implementation Schedule
CDBG Sub recipient to complete and submit to the City/Grantee the
Implementation Schedule form.
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N. Sources and Uses of Funds (if applicable)
not applicable
O. Other Special Conditions
Indenture of restrictive covenants, Davis Bacon sub recipient and contractor’s
meeting, Davis Bacon regulations apply.
P. Notices
Notices required by this Agreement shall be in writing and delivered via United
States Postal Service mail (postage prepaid), commercial courier, or personal delivery
or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid
shall be effective on the date of delivery or sending. All notices and other written
communications under this Agreement shall be addressed to the individuals in the
capacities indicated below, unless otherwise modified by subsequent written notice.
Communication and details concerning this Agreement shall be directed to the following
agreement representatives:
City/Grantee Sub-recipient:
City of Grand Island Salvation Army
ATTN: Community Development Division Liza Ayala
100 East First Street 818 W. 3rd Street
Grand Island NE, 68801-1968 Grand Island NE, 68801
Telephone: (308)385-5444 ext. 212 Telephone:(308)382-4855 ext. 7
Fax: (308) 385-5488 Fax:
SECTION III.
GENERAL CONDITIONS
A. General Compliance
Any changes to the program goals, scope of services, schedule or budget,
unless otherwise noted, may only be made through a written amendment to this
Agreement, executed by the Sub-recipient and the City/Grantee. Changes to key
Personnel assigned or their general responsibilities under this project are subject to
notification and approval from the City/Grantee.
The Sub-recipient hereby agrees to comply with the requirements of Title 24 of the
Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development
regulations concerning Community Development Block Grants (CDBG) including
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Subpart K of these regulations). The Sub-recipient also agrees to comply with all other
applicable federal, state, and local laws, regulations, and policies governing the funds
provided under this agreement.
The Sub-recipient further agrees to utilize funds available under this Agreement
to supplement rather than supplant funds otherwise available.
B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee between the
parties. The Sub-recipient shall at all times remain an “independent contractor” with
respect to services to be performed under this Agreement. The City/Grantee shall be
exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Worker’s Compensation Insurance, as the Sub-recipient is an
independent contractor. Sub-recipient shall be solely and entirely responsible for its acts
and the acts of its agents, employees and subcontractors.
C. Hold Harmless
Sub-recipient further agrees to indemnify, defend and hold harmless the
City/Grantee, its officers, agents and employees, from and against any and all claims,
liabilities, costs, expenses, penalties or attorney fees, arising from such injuries to
persons, or damages to property, or based upon or arising out of the performance or
non-performance of this Agreement by Sub recipient, or out of any violation of Sub
recipient of any local, state, or federal statute, ordinance, rule or regulation.
D. Worker’s Compensation
The Sub recipient shall provide Workers’ Compensation Insurance coverage in
the amount required by law, for all of its employees involved in the performance of this
Agreement.
E. Insurance and Bonding
The Sub recipient shall carry sufficient insurance coverage to protect Agreement
assets from loss due to theft, fraud and/or undue physical damage, and as a minimum
shall purchase a blanket fidelity bond covering all employees in an amount equal to
cash advances from the City/Grantee. The Sub recipient shall comply with the bonding
and insurance requirements of 2 CFR 200, as now in effect and as may be amended
from time to time.
F. City/Grantee Recognition
The Sub recipient shall ensure recognition of the role of the City/Grantee in
providing services through this Agreement. All activities, facilities and items utilized
pursuant to this Agreement shall be prominently labeled as to the funding source. In
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addition, the Sub recipient will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement.
G. Amendments
The City/Grantee or Sub recipient may amend this Agreement at any time
provided that such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of each organization,
and approved by the City/Grantee’s governing body. Such amendments shall not
invalidate this Agreement, nor relieve or release the City/Grantee or Sub recipient from
its obligations under this Agreement.
The City/Grantee may, in its discretion, amend this Agreement to conform with
federal, state or local governmental guidelines, policies and available funding amounts,
or for other reasons. If such amendments result in a change in the funding, the scope of
services, or schedule of the activities to be undertaken as part of this Agreement, such
modifications will be incorporated only by written amendment signed by both
City/Grantee and Sub recipient.
SECTION IV.
LIABILITY
Sub recipient agrees to assume the risk of all personal injuries, including death
resulting therefrom, to persons, and damage to and destruction of property, including
loss of use therefrom, caused by or sustained, in whole or in part, in connection with or
arising out of the performance or non-performance of this Agreement by Sub recipient,
or by the conditions created thereby.
SECTION V.
SUSPENSION OR TERMINATION FOR CAUSE
In accordance with 2 CFR 200, as now in effect and as may be amended from
time to time, the City/Grantee may suspend or terminate this Agreement if the Sub
recipient materially fails to comply with any terms of this Agreement, which include but
are not limited to, the following:
1. Failure to comply with any of the rules, regulations or provisions referred to
herein, or such statutes, regulations, executive orders, and HUD guidelines,
policies or directives as may become applicable at any time;
2. Failure, for any reason, of the Sub recipient to fulfill in a timely and proper
manner its obligations under this Agreement;
3. Ineffective or improper use of funds provided under this Agreement;
4. Submission by the Sub recipient to the City/Grantee reports that are incorrect
or incomplete in any material respect; or
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5. Financial instability of the Sub recipient organization that will affect the abilities
of the organization to carry out or complete the stated activities and scope of
work.
In the event of agency financial instability, a default or violation of the terms of
this Agreement by the Sub recipient, or failure to use the grant for only those purposes
set forth, the City/Grantee may take the following actions:
A. Suspension for Cause
After notice to the Sub recipient, the City/Grantee may suspend the
Agreement and withhold any further payment or prohibit the Sub recipient from
incurring additional obligations of grant funds, pending corrective action by the
Sub recipient or a decision to terminate.
B. Termination for Cause
This Agreement may be terminated, in accordance with 2 CFR 200, as
now in effect and as may be amended from time to time, if the Sub recipient
materially fails to comply with any term of the Agreement or applicable federal
regulations. The City/Grantee may terminate the Agreement upon ten (10) days
written notice, together with documentation of the reasons therefore, and after an
opportunity for a hearing is afforded. The determination of the City/Grantee as to
the cause of termination and the appropriateness therefore shall be final and
binding upon both City/Grantee and Sub recipient. In the event projects are
delayed, the Sub recipient shall notify the City/Grantee in writing, informing the
City/Grantee of the issues surrounding the delay of the project. In cases where
the project is not moving forward, the City/Grantee shall notify the Sub recipient
of termination of the funding. In the event of termination, all finished or
unfinished documents, data, studies and reports prepared by the Sub recipient
under this Agreement shall, at the option of the City/Grantee, become its property
and the Sub recipient shall be entitled to receive just and equitable compensation
for satisfactory work completed on such materials for which compensation has
not previously been paid.
SECTION VI.
TERMINATION FOR CONVENIENCE
This Agreement may be terminated for convenience in accordance with 2 CFR
200, as now in effect and as may be amended from time to time, by either the
City/Grantee or the Sub recipient, in whole or in part, by setting forth the reasons for
such termination, the effective date, and, in the case of partial termination, the portion to
be terminated. However, if in the case of a partial termination, the City/Grantee
determines that the remaining portion of the award will not accomplish the purpose for
which the award was made, the City/Grantee may terminate the award in its entirety.
SECTION VII.
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TERMINATION OF CITY/GRANTEE'S OBLIGATIONS
The City/Grantee's obligations under this Agreement will terminate in the event of
suspension or non-receipt of Community Development Block Grant funds by the
City/Grantee.
SECTIONVIII.
ADMINISTRATIVE REQUIREMENTS
A. Financial Management
Records of the Sub recipient and reimbursable expenses pertaining to the Scope
of Services and records of accounts between the City/Grantee and the Sub recipient
shall be kept on a generally recognized accounting basis.
1. Accounting Standards
The Sub recipient agrees to comply with 2 CFR 200, as now in effect and
as may be amended from time to time, and agrees to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Sub recipient shall administer its program in conformance with 2 CFR
200, as now in effect and as may be amended from time to time. These
principles shall be applied for all costs incurred whether charged on a direct or
indirect basis.
B. Documentation & Record Keeping
1. Records to be maintained
The Sub recipient shall maintain all records required by the federal
regulations specified in 24 CFR Part 570.506 that are pertinent to the activities to
be funded under this Agreement. Such records shall include but are not limited
to:
a) Record(s) providing a full description of each activity undertaken;
b) Record(s) demonstrating that each activity undertaken meets one of
the National Objectives of the CDBG program;
c) Record(s) required to determine the eligibility of activities;
d) Record(s) required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
e) Record(s) documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
f) Financial records as required by 24 CFR Part 570.502 and 2 CFR 200,
as now in effect and as may be amended from time to time;
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g) Other records as necessary to document compliance with Subpart K of
24 CFR 570; and
h) Real property inventory records which clearly identify properties
purchased, improved or sold. Properties retained shall continue to meet
eligibility criteria and shall conform to the “changes in use” restrictions
specified in 24 CFR 570.505, as applicable.
2. Retention
The Sub recipient shall retain all records pertinent to expenditures
incurred under this Agreement for a period of five (5) years. The retention period
begins on the date of submission of the City/Grantee’s Consolidated Annual
Performance and Evaluation Report (CAPER) to HUD in which the activities
assisted under the Agreement are reported on for the final time. Records for non-
expendable property acquired with funds under this Agreement shall be retained
for five (5) years after final disposition of such property. Records for any
displaced person must be kept for five (5) years after he/she has received final
payment.
Notwithstanding the above, if there is litigation, claims, audits, negotiations
or other actions that involve any of the records cited and that have started before
the expiration of the five-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the five
year period, whichever occurs later.
3. Client Data-if applicable
The Sub recipient shall maintain client data demonstrating client eligibility
for services provided. Such information shall be made available to City/Grantee
monitors or their designees for review upon request. Such data shall include, but
not be limited to:
a) Client name;
b) Client address;
c) Members age or other basis for determining eligibility;
d) Description of services provided;
e) Dates services provided;
f) Beneficiary information (ethnicity, income, sex, female head of
household, elderly, disabled, etc.); and
g) Residence Addresses.
Such information shall be made available to City/Grantee monitors or their
designees for review upon request.
4. Disclosure
The Sub recipient understands that client information collected under this
Agreement is private and the use or disclosure of such information, when not
directly connected with the administration of the City/Grantee’s or Sub recipients
responsibilities with respect to services provided under this Agreement, is
prohibited unless written consent is obtained from such person receiving service
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and, in the case of a minor, that of a responsible parent/guardian.
5. Close-outs
The Sub recipient’s obligation to the City/Grantee shall not end until all
close-out requirements are completed. Activities during this close-out period shall
include, but are not limited to: making final payments, disposing of program
assets (including the return of all unused materials, equipment, unspent cash
advances, program income balances, and accounts receivable to the
City/Grantee), and determining the custodianship of records.
Notwithstanding the foregoing, the terms of this Agreement shall remain in
effect during any period that the Sub recipient has control over CDBG funds,
including program income. All financial records pertaining to this Agreement upon
completion shall remain the property of the City/Grantee.
C. Reporting and Payment Procedures
1. Program Income
The Sub recipient shall immediately report to the City/Grantee all program
income (as defined at 24 CFR 570.500(a)) generated by activities carried out
with CDBG funds made available under this Agreement. Program income
generally means gross income received by the Sub recipient, directly generated
from the use of CDBG funds, with some exceptions which are detailed in 24
C.F.R. §570.500. Program income includes, but is not limited to:
a) Payments of principal and interest on loans made using CDBG funds;
b) Proceeds from the disposition by sale or long-term lease of real
property purchased or improved with CDBG funds;
c) Proceeds from the disposition of equipment purchased with CDBG
funds;
d) Interest earned on program income pending its disposition; and
e) Interest earned on CDBG funds held in a revolving loan fund’s cash
balance interest bearing account.
The use of program income by the Sub recipient must be approved by the
City/Grantee prior to such use and must comply with the requirements set forth at
24 CFR 570.504. The Sub recipient may retain and use program income funds
only for the activity (ies) approved under this Agreement. Program income funds
should be held in a non-interest bearing account. If program income funds are
held in an interest bearing account, any interest earned on the program income
funds must be returned to the City/Grantee on a monthly basis. Receipt and
expenditures of program income funds shall be reported, in writing, at the time of
receipt and expenditure, along with supporting documentation. Program income
must be expended prior to drawing any remaining grant funds.
In the event the Sub recipient desires to use the program income for some
other activity, it must request and receive permission from the City/Grantee
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before undertaking such a use. The City/Grantee will determine whether the
proposed use meets the eligibility criteria of the regulations established by the
CDBG funds, and notify the Sub recipient of either approval or disapproval. At
conclusion of the Agreement period, or in the case of disapproval, all program
income will be returned to the City/Grantee.
2. Payment Procedures
Draw-downs for the payment of eligible expenses and general
administration items shall be made against the line item budgets specified in the
Scope of Service, and in accordance with performance. Payments shall be made
upon presentation of invoices that Sub recipient certifies are true and correct
copies of payments due on behalf of the Sub recipient for an activity covered by
this Agreement and made in accordance and compliance with the Scope of
Service. With the exception of certain advances, payments will be made for
eligible expenses actually incurred by the Sub recipient, and not to exceed actual
cash requirements. Payments will be adjusted by the City/Grantee in accordance
with advance fund and program income balances available in the Sub recipient
account. In addition, the City/Grantee reserves the right to liquidate funds
available under this Agreement for costs incurred by the City/Grantee on behalf
of the Sub recipient. Payment may be suspended by the City/Grantee in the
event of nonperformance by the Sub recipient. Payments may be contingent
upon certification of the Sub recipients financial management system in
accordance with the standards specified in 2 CFR 200, as now in effect and as
may be amended from time to time.
D. Procurement
1. Compliance
The Sub recipient shall comply with current City/Grantee policies
concerning the purchase of equipment and shall maintain inventory records of all
nonexpendable property as defined by such policies as may be procured with
funds provided herein. All program assets (unexplained program income,
property, equipment, etc.) shall revert to the City/Grantee upon termination of this
Agreement.
a. OMB Standards
The Sub recipient shall procure all materials, property, or services
and then shall subsequently follow all Property Standards as set out in
and in accordance with the requirements of 2 CFR 200, as now in effect
and as may be amended from time to time, including but not limited to the
requirements covering utilization and disposal of property.
b. Travel expenses
Travel and related expenses for travel outside the city limits of the
City of Grand Island Nebraska shall not be paid with funds provided under
this Agreement without prior written approval from the City/Grantee.
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E. Use & Reversion of Assets
Sub recipient hereby agrees to use all personal assets and all real property,
acquired or improved, in whole or in part, with Community Development Block Grant
funds, as set forth in the Scope of Service. In the event Sub recipient ceases to use a
personal asset or real property acquired or improved with Community Development
Block Grant funds, in accordance with the Scope of Service, the use and disposition of
real property and equipment under this Agreement shall be in compliance with the
requirements of 2 CFR 200, as now in effect and as may be amended from time to time,
and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not
limited to the following:
1. The Sub recipient shall transfer to the City/Grantee any CDBG funds on hand
and any accounts receivable attributable to the use of funds under this
Agreement at the time of expiration, cancellation, or termination.
2. Real property under the Sub recipients control that was acquired or
improved, in whole or in part, with funds under this Agreement in excess of
Fifteen Thousand dollars ($15,000) shall be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until thirty (30) years after
expiration of this Agreement. Real property acquired or improved, in whole
or in part, with funds under this Agreement between Seven Thousand and
One Dollars ($7,001) and Fifteen Thousand dollars ($15,000) shall be used
to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208
until ten (10) years after expiration of this Agreement.
3. Sub recipient hereby agrees to use all personal assets and all real property,
acquired or improved, in whole or in part, with Community Development
Block Grant funds, as set forth in the Scope of Service. In the event Sub recipient
ceases to use a personal asset or real property acquired, or improved, with
Community Development Block Grant funds, in accordance with the Scope of
Service, the Sub recipient shall return the personal asset or real property to the
City/Grantee, or pay to the City/Grantee, a sum equal to its fair market value,
less any portion of the value attributable to expenditures of non-Community
Development Block Grant funds for the acquisition of, or improvement to, the
asset or property. The Sub recipient shall transfer to the City/Grantee any
Community Development Block Grant funds on hand at the time of expiration of
this Agreement and any accounts receivable of Community Development Block
Grant funds.
Sub recipient also hereby agrees to enter into an Indenture of Restrictive
Covenants Agreement (“Indenture”) with the City/Grantee of City of Grand
Island/Grantee at the time of real property purchase. In this Indenture, Sub
recipient agrees to represent, warrant and covenant throughout the term of the
Indenture that the land and/or facility purchased with CDBG funds will be used in
accordance with Section 42 of the United States Code. Further, Sub recipient
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agrees that the use of such property may not change from that for which the
acquisition was made unless the Owner provides affected citizens with
reasonable notice of, and opportunity to comment on, any proposed change, and
either (1) the new use of such property qualifies as meeting one of the national
objectives in Volume 24 of the Code of Federal Regulations, Section 570.208 (24
CFR, § 570.208), or (2) if the Owner determines, after consultation with affected
citizens, that it is appropriate to change the use of the property to a use which
does not qualify under 24 CFR, Section 570.208, it may retain or dispose of the
property for the changed use if the Sub recipients CDBG program is reimbursed
in the amount of the current fair market value of the property, less any portion of
the value attributable to expenditures of non-CDBG funds for acquisition of, and
improvements to, the property.
a) The Indenture of Restrictive Covenants shall terminate in the year
designated in the Restrictive Covenant according to the terms stated in
paragraph E above, based on the dollar amount of the funds granted,
after the first day of the Compliance Period (such period being herein
referred to as the “Compliance Period” or the “Extended Use Period”):
b) Notwithstanding paragraph “a” above, the Compliance period for any
building that is part of the Project shall terminate on the date the Project is
acquired by foreclosure or transferred by a deed or other instrument in lieu
of foreclosure unless the Secretary of the Treasury determines that such
acquisition is part of an arrangement with Sub recipient a purpose of
which is to terminate such Compliance Period.
4. In all cases in which equipment acquired, in whole or in part, with funds under
this Agreement is sold, the proceeds shall be program income (prorated to reflect
the extent that funds received under this Agreement were used to acquire the
equipment). Equipment not needed by the Sub recipient for activities under this
Agreement shall be:
a. Transferred to the City/Grantee for the CDBG program, or
b. Retained after compensating the City/Grantee (an amount equal to the
current fair market value of the equipment less the percentage of non-
CDBG funds used to acquire the equipment).
SECTION IX.
RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Sub recipient agrees to comply with:
A. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR
570.606(b);
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B. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement
and Relocation Assistance Plan under (42 USC 5304(d)); and
C. The requirements in 24 CFR 570.606(d) governing optional relocation policies. [The
City/Grantee may preempt the optional policies.] The Sub recipient shall provide
relocation assistance to displaced persons as defined by 24 CFR 570.606(b) (2) that
are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for
a CDBG-assisted project. The Sub recipient also agrees to comply with applicable
City/Grantee ordinances, resolutions, and policies concerning the displacement of
persons from their residences.
SECTION X.
ASSURANCES
The Sub recipient hereby agrees to use Community Development Block Grant
funds for the purposes authorized by the City/Grantee. The Sub recipient further hereby
agrees to comply with the assurances, attached hereto and incorporated herein which
are required by the U.S. Department of Housing & Urban Development for all
Community Development Block Grant projects. These include Federal Labor Standards
requirements.
SECTION XI.
PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
The Sub recipient hereby agrees to comply with all applicable state, local
and civil rights laws and with Title VI of the Civil Rights Act of 1964 as amended,
Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section
109 of Title I of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and Executive Order 11246 as amended by Executive Orders 11375,
11478, 12107, and 12086.
2. Nondiscrimination
The Sub recipient hereby agrees to comply with the non-discrimination in
employment and contracting opportunities laws, regulations, and executive
orders referenced in 24 CFR 570.607, as revised by Executive Order 13279.
The applicable non-discrimination provisions in (42 USC 5309 (a)) are still
applicable. Sub-recipients shall comply with state and local civil rights laws
proscribing housing discrimination based on sexual orientation or gender identity.
3. Land Covenants
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This Agreement is subject to the requirements of Title VI of the Civil Rights
Act of 1964 (42 USC 2000d et seq.) and 24 CFR 570.601 and 570.602. In regard
to the sale, lease or other transfer of land acquired, cleared or improved with
assistance provided under this Agreement, the Sub recipient shall cause or
require a covenant running with the land to be inserted in the deed or lease for
such transfer, prohibiting discrimination as herein defined, in the sale, lease or
rental, or in the use or occupancy of such land, or in any improvements erected
or to be erected thereon, providing that the City/Grantee and the United States
are beneficiaries of and entitled to enforce such covenants. The Sub recipient, in
undertaking its obligation to carry out the program assisted hereunder, agrees to
take such measures as are necessary to enforce such covenant, and will not
itself so discriminate.
4. Section 504
The Sub recipient agrees to comply with all federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794), which prohibits discrimination against the individuals with disabilities
or handicaps in any federally assisted program. The City/Grantee shall provide
the Sub recipient with any guidelines necessary for compliance with that portion
of the regulations in force during the term of this Agreement.
B. Equal Opportunity
1. Approved Plan
The Sub recipient hereby agrees that it shall be committed to carry out
pursuant to the City/Grantee’s specifications an Affirmative Action Program in
keeping with the principles as provided in President’s Executive Order 11246 of
September 24, 1966. The City/Grantee shall provide Affirmative Action guidelines
to the Sub recipient to assist in the formulation of such program. The Sub
recipient shall submit a plan for an Affirmative Action Program for approval prior
to the award of funds.
2. Women-and Minority-Owners Businesses (W/MBE)
The Sub recipient will use its best efforts to afford small businesses,
minority business enterprises, and women’s business enterprises the maximum
practicable opportunity to participate in the performance of this Agreement. As
used in this Agreement, the terms, “small business” means a business that
meets the criteria set forth in section 3(a) of the Small Business Act, as amended
(15 U.S.C. 632), and “minority and women’s business enterprise” means a
business at least fifty-one (51%) percent owned and controlled by minority group
members or women. The Sub recipient may rely on written representations by
businesses regarding their status as minority and female business enterprises in
lieu of an independent investigation.
3. Access to Records
The Sub recipient shall furnish and cause each of its own sub recipients or
Grand Island Council Session - 12/17/2019 Page 190 / 242
17
subcontractors to furnish all information and reports required hereunder and will
permit access to its books, records and accounts by the City/Grantee, HUD or its
agent, or other authorized federal officials for purposes of investigation to
ascertain compliance with the rules, regulations and provisions stated herein.
4. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Sub recipient will, in all solicitations or advertisements for employees
placed by or on behalf of the Sub recipient, state that it is an Equal Opportunity
or Affirmative Action employer.
5. Subcontract Provisions
The Sub recipient will include the provisions of paragraphs, XI. A., Civil
Rights, and XI. B., Affirmative Action in every subcontract or purchase order,
specifically or by reference, so that such provisions will be binding upon each of
its own sub recipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Sub recipient is prohibited from using funds provided herein or
personnel employed in the administration of the program for: political activities,
inherently religious activities, lobbying, political patronage, and nepotism
activities.
2. Labor Standards
The Sub recipient hereby agrees to comply with the requirements of the
Secretary of Labor in accordance with the Davis-Bacon Act and Related Acts as
amended (40 USC 3141 et seq.), the provisions of Contract Work Hours and
Safety Standards Act (40 USC 3701 et seq.) and all other applicable federal,
state and local laws and regulations pertaining to labor standards insofar as
those acts apply to the performance of this Agreement. The Sub recipient agrees
to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its
implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The
Sub recipient shall maintain documentation that demonstrates compliance with
hour and wage requirements of this part. Such documentation shall be made
available to the City/Grantee for review upon request. The Sub recipient agrees
that, except with respect to the rehabilitation or construction of residential
property containing less than eight (8) units, all contractors engaged under
contracts in excess of $2,000.000 for construction, renovation or repair work
financed in whole or in part with assistance provided under this Agreement, shall
comply with federal requirements adopted by the City/Grantee pertaining to such
contracts and with the applicable requirements of the regulations of the
Department of Labor, under 29CFR Parts 1,3,5 and 7 governing the payment of
wages and ratio of apprentices and trainees to journey workers; provided that, if
wage rates higher than those required under the regulations are imposed by
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18
state or local law, nothing hereunder is intended to relieve the Sub recipient of its
obligation, if any, to require payment of the higher wage. The Sub recipient shall
cause or require to be inserted in full, in all such contracts subject to such
regulations, provisions meeting the requirements of this paragraph.
3. “Section 3” Clause
a. Compliance
Compliance with the provisions of Section 3 of the HUD Act of
1968, as amended (12 USC 1701u), and as implemented by the
regulations set forth in 24 CFR 135, and all applicable rules and orders
issued hereunder prior to the execution of this Agreement, shall be a
condition of the federal financial assistance provided under this
Agreement and binding upon the City/Grantee, the Sub recipient and any
of the Sub recipient’s sub recipients and subcontractors, their successors
and assigns, to those sanctions specified by the Agreement through which
federal assistance is provided. The Sub recipient certifies and hereby
agrees that no contractual or other disability exists that would prevent
compliance with these requirements.
The Sub recipient further agrees to comply with these “Section 3”
requirements and to include the following language in all subcontracts
executed under this Agreement: “The work to be performed under this
Agreement is a project assisted under a program providing direct federal
financial assistance from HUD and is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as
amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent
feasible opportunities for training and employment be given to low and
very low-income residents of the project area, and that contracts for work
in connection with the project be awarded to business concerns that
provide economic opportunities for low- and very low-income persons
residing in the metropolitan area in which the project is located.”
The Sub recipient further agrees to ensure that opportunities for
training and employment arising in connection with a housing rehabilitation
(including reduction and abatement of lead-based paint hazards), housing
construction, or other public construction project are given to low- and very
low-income persons residing within the metropolitan area in which the
CDBG funded project is located; where feasible, priority should be given to
low-and very low-income persons within the service area of the project or
the neighborhood in which the project is located, and to low- and very low-
income participants in other HUD programs; and award contracts for work
undertaken in connection with a housing rehabilitation (including reduction
and abatement of lead based paint hazards), housing construction, or
other public construction project to business concerns that provide
economic opportunities for low-and very low-income persons residing
within the metropolitan area in which the CDBG funded project is located;
where feasible, priority should be given to business concerns that provide
economic opportunities to low- and very low income residents within the
Grand Island Council Session - 12/17/2019 Page 192 / 242
19
service area or the neighborhood in which the project is located and to
low-and very low-income participants in other HUD programs. The Sub
recipient certifies and agrees that no contractual or other legal incapacity
exists that would prevent compliance with these requirements.
b. Subcontracts
The Sub recipient will include this Section 3 clause in every
subcontract and will take appropriate action pursuant to the subcontract
upon a finding that the subcontractor is in violation of regulations issued
by the grantor agency. The Sub recipient will not subcontract with any
entity where it has notice or knowledge that the latter has been found in
violation of regulations under 24 CFR Part 135 and will not let any
subcontract unless the entity has first provided it with a preliminary
statement of ability to comply with the requirements of these regulations.
D. Conduct
1. Assignability
This Agreement shall not be assigned or transferred by the Sub recipient
without the prior written consent of the City/Grantee; provided however, that
claims for money due or to become due to the Sub recipient from the
City/Grantee under this contract may be assigned to a bank, trust company, or
other financial institution without such approval. Notice of any such assignment
or transfer shall be promptly furnished in writing to the City/Grantee.
2. Subcontracts
a. Approvals
The Sub recipient shall not enter into any subcontracts with any
agency or individual in the performance of this Agreement without the prior
written consent of the City/Grantee prior to the execution of the
agreement.
b. Monitoring
The Sub recipient will monitor all subcontracted services on a
regular basis to assure contract compliance. Results of monitoring efforts
shall be summarized in written reports and supported with documented
evidence of follow-up actions taken to correct areas of noncompliance.
c. Content
The Sub recipient shall cause all of the provisions of this
Agreement in its entirety to be included in and made a part of any
subcontract executed in the performance of this Agreement.
d. Selection Process
The Sub recipient shall undertake to insure that all subcontracts let
in the performance of this Agreement shall be awarded on a fair and open
Grand Island Council Session - 12/17/2019 Page 193 / 242
20
competition basis in accordance with applicable procurement
requirements. Executed copies of all subcontracts shall be forwarded to
the City/Grantee along with documentation concerning the selection
process.
3. Hatch Act
The Sub recipient hereby agrees that no funds provided, nor personnel
employed under this Agreement, shall in any way or to any extent engage in the
conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
The Sub recipient hereby agrees to abide by the provisions of 2 CFR 200,
as now in effect and as may be amended from time to time and 24 CFR 570.611,
which include (but are not limited to) the following:
a. The Sub recipient shall maintain a written code or standards of conduct
that shall govern the performance of its officers, employees or agents
engaged in the award and administration of contracts supported by federal
funds;
b. No employee, officer or agent of the Sub recipient shall participate in
the selection, or in the award, or administration of, a contract supported by
federal funds if a conflict of interest, real or apparent, would be involved;
c. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are in a
position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a financial interest in
any contract, or have a financial interest in any contract, subcontract, or
agreement with respect to the CDBG-assisted activity, or with respect to
the proceeds from the CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties, during their
tenure or for a period of one (1) year thereafter. For purposes of this
paragraph, a “covered person” includes but is not limited to any person
who is an employee, agent, consultant, officer, or elected or appointed
official of the City/Grantee, the Sub recipient, or any designated public
agency; and
d. The Sub recipient covenants that neither it nor any member of its Board
of Directors, officers, or employees presently have any interest in any
project to be financed under the Scope of Service, and shall not acquire
any interest therein which would conflict with the performance of the
Scope of Service required under this Agreement or applicable statute, rule
or regulation. Such a conflict would arise when: the employee, officer or
agent; any member of their immediate family; their partner; or an
organization which employs, or is about to employ, any of the above, has
Grand Island Council Session - 12/17/2019 Page 194 / 242
21
a financial or other interest in the firm/household selected for award. The
Sub recipients officers, employees or agents will neither solicit nor accept
gratuities, favors or anything of monetary value from contractors, potential
contractors, or parties to sub-agreements during office tenure or for one
year after the closeout of the grant. This stipulation must be included in all
other contracts and subcontracts to this grant.
5. Lobbying
The Sub recipient certifies, to the best of its knowledge and belief, that:
a. No federal appropriated funds have been paid or will be paid, by or on
behalf of the Sub recipient, to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress,
an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, or the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in
connection with this federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
c. The Sub recipient shall require that the language of paragraph (d) of
this certification be included in the award documents for all sub-awards at
all tiers (including subcontracts, sub-grants, and contracts under grants,
loans, and co-operative agreements) and that all Sub recipients shall
certify and disclose accordingly.
d. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission
of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S.C. Any person who
fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
6. Copyright
If this Agreement results in any copyrightable material or inventions, the
Grantee and/or City/Grantee reserves the right to a royalty-free, non-exclusive
and irrevocable license to reproduce, publish or otherwise use and to authorize
Grand Island Council Session - 12/17/2019 Page 195 / 242
22
others to use, the work or materials for governmental purposes.
7. Religious Activities
The Sub recipient hereby agrees that funds provided under this
Agreement will not be utilized for inherently religious activities prohibited by 24
CFR 570.200(j), such as worship, religious instruction, or proselytization.
SECTION XII.
ENVIRONMENTAL CONDITIONS
A. Air and Water
The Sub recipient hereby agrees to comply with the following requirements
insofar as they apply to the performance of this Agreement:
1. Clean Air Act, 42 U.S.C., 7401, et seq.;
2. Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq.,
as amended, 1318 relating to inspection, monitoring, entry, reports, and
information, as well as other requirements specified in said Section 308, and all
regulations and guidelines issued thereunder; and
3. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR
Part 50, as amended.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973
(42 U.S.C. 4001), the Sub recipient shall assure that the activities located in an area
identified by the Federal Emergency Management Agency (FEMA) as having special
flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained as a condition of financial assistance for acquisition or
construction purposes (including rehabilitation).
C. Lead-Based Paint
The Sub recipient agrees that any construction or rehabilitation of residential
structures with assistance provided under this Agreement shall be subject to HUD
Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR 35.100 et seq.
Such regulations pertain to all CDBG-assisted housing and require that all owners,
prospective owners, and tenants of properties constructed prior to 1978 be properly
notified that such properties may include lead-based paint. Such notification shall
point out the hazards of lead-based paint and explain the symptoms, treatment and
precautions that should be taken when dealing with lead-based paint poisoning and
the advisability and availability of blood lead level screening for children under
seven. The notice should also point out that if lead-based paint is found on the
property, abatement measures may be undertaken. The regulations further require
that, depending on the amount of federal funds applied to a property, paint testing,
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23
risk assessment, treatment and/or abatement may be conducted.
D. Historic Preservation
The Sub recipient agrees to comply with the Historic Preservation requirements
set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470)
and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic
Preservation Procedures for Protection of Historic Properties, insofar as they apply
to the performance of this Agreement. In general, this requires concurrence from the
State Historic Preservation Officer for all rehabilitation and demolition of historic
properties that are fifty years old or older or that are included on a federal, state, or local
historic property list.
SECTION XII.
SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement
shall not be affected thereby and all other parts of this Agreement shall nevertheless be
in full force and effect.
SECTION XIV.
SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included
for convenience only and shall not limit or otherwise affect the terms of this Agreement.
SECTION XV.
WAIVER
The City/Grantee’s failure to act with respect to a breach by the Sub recipient
shall not result in a waiver of its right to act with respect to subsequent or similar
breaches. The failure of the City/Grantee to exercise or enforce any right or provision
shall not constitute a waiver of such right or provision.
SECTION XVI.
ENTIRE AGREEMENT
The provisions set forth in Sections I-XVI, and all attachments of this Agreement
constitute, the entire agreement between the parties hereto and no statement, promise,
conditions, understanding, inducement or representation, oral or written, express or
implied, which is not contained herein shall not be binding or valid.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date of
the most recent signatory.
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24
Grantee: City of Grand Island, Nebraska
Date _____________________________ By_____________________________________
Roger G. Steele,
Mayor, City of Grand Island
Attest:
_______________________________________
CITY CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
______________________________________________
Stacy R. Nonhof, Assistant City Attorney
Sub-Recipient: Salvation Army Inc.
Date _____________________________ By____________________________________
Liza Ayala, Lieutenant Corps Officer
Date By
Board President
Grand Island Council Session - 12/17/2019 Page 198 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-372
WHEREAS, the City of Grand Island, Nebraska was awarded a $414,017 as part of the
United States Department of Housing and Urban Development’s Community Development
Block Grant (CDBG) Program; and
WHEREAS, City Council approved the 2018-2019 Annual Action Plan; and
WHEREAS, The Salvation Army of Grand Island has been awarded a grant which makes
use of CDBG Funds; and
WHEREAS, the City must enter into a Sub-Recipient Agreement with each organization
to identified in the 2018-2019 Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that The City of Grand Island, Nebraska is
hereby authorized to enter into a Sub-Recipient Agreement with The Salvation Army and the
Mayor is hereby authorized and directed to execute such contracts.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 199 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-23
#2019-374 - Approving Purchase of One (1) Tractor for the Parks
Division of the Parks and Recreation Department
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 12/17/2019 Page 200 / 242
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:December 17, 2019
Subject:Purchase of One (1) Tractor for the Parks Division
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
The Parks Division budgeted this year to replace One (1) 1998 New Holland tractor. The
unit will be replaced with one (1) new Case IH tractor. The older unit is becoming
unreliable and the new unit will provide additional years of service to the Parks Division
operation.
Discussion
The tractor specifications awarded under the Sourcewell Cooperative Buying Group
contract meet the requirements for the Parks Division. Titan Machinery of Grand Island,
Nebraska submitted a bid with no exceptions in the amount of $63,636.52 for one (1)
new tractor. The purchase will be funded from capital account 41044401-85615.
Sourcewell Cooperative Buying Group Contract No. 161769
One (1) New Case IH, Farmall 75C, Tractor 4WD, Serial Number JKAP00537
Grand Island Council Session - 12/17/2019 Page 201 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of one (1) new
Case IH tractor from Titan Machinery of Grand Island, Nebraska. The total purchase
price is $63,636.52.
Sample Motion
Move to approve the purchase of one (1) new tractor for the Parks Division in the amount
of $63,636.52.
Grand Island Council Session - 12/17/2019 Page 202 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-374
WHEREAS, the Parks Division of the Parks & Recreation Department for the
City of Grand Island, budgeted for one (1) new Tractor in the 2019/2020 fiscal year; and
WHEREAS, said Tractor, one (1) new Case IH Farmall 75C 4WD Tractor can be
obtained through the Sourcewell Cooperative Buying Group Contract holder; and
WHEREAS, purchasing the tractor through the Sourcewell Cooperative Buying
Group Contract No. 161769 meets all statutory bidding requirements; and
WHEREAS, the funding for such tractor is provided in the 2019-2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) new Case IH
Farmall 75C 4WD Tractor in the total amount of $63,636.52 through the Sourcewell Cooperative
Buying Group Contract holder Titan Machinery of Grand Island, Nebraska is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 203 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-24
#2019-373 - Approving Change Order #5 to Nemaha Landscape
Construction for the GI Veteran's Athletic Field Construction
Phase 2
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 12/17/2019 Page 204 / 242
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:December 17, 2019
Subject:Approve Change Order No. 5; to Nemaha Landscape
Const. Inc., for the Veteran’s Athletic Fields – Phase 2
Expansion
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
On October 24, 2017 City Council approved, by Resolution 2017-306, the bid award to
Nemaha Landscape Const. Inc. to build six new youth multi-purpose baseball/softball
fields, concessions, restrooms, and additional parking at the Veteran’s Athletic Complex
in the amount of $5,577,348.00.
On February 27, 2018 Change Order No. 1 was approved by City Council in the amount
of $21,907.00.
On May 22, 2018 Change Order No. 2 was approved by City Council in the amount of
$20,915.93.
On September 11, 2018 Change Order No. 3 was approved by City Council in the
amount of $124,409.23.
On September 11, 2018 Change Order No. 4 was approved by City Council in the
amount of $37,372.94.
Discussion
Change Order No. 5 will be the final contract changes for the contract. Change Order
No. 5 includes:
Request for Change No. 35 – Credit for accepting backstop poles with minor
blemishes.Decrease: $4,000.00
Request for Change No. 36 – Additional entrance added to bullpens swapped for
not installing fence between fields 1 and 4. No Change: $0.00
Grand Island Council Session - 12/17/2019 Page 205 / 242
Request for Change No. 38 – Installation of 8” water check valve on irrigation
well and 1” tap for winterization. Increase: $3,410.00
Request for Change No. 39 – Installation of 16 gauge twisted shielded cable from
irrigation well drive to well.Increase: $390.50
Request for Change No. 42 – Installation of vandal resistant shields and wire
guards to the flagpole lights.Increase: $414.00
Request for Change No. 47R – Installation of access panel in bathroom chase.
Increase: $985.00
Request for Change No. 51 – Installation of drainage flume extension for roadway
culvert.Increase: $1,303.50
Request for Change No. 54 – Credits for erosion control blankets and concrete
repair work.Decrease: $7,985.00
Request for Change No. 55 – Installation of additional sprinkler heads for outfield
irrigation on all six fields.Increase: $1,710.00
The total decrease to the existing contract from Change Order No. 5 is $3,772.00. This
project is funded with Food and Beverage Tax revenue.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the City Council approve Veteran’s Athletic Fields
– Phase 2 Expansion Change Order No. 5 in the amount of ($3,772.00). Doing so will
decrease the total amount of the contract with Nemaha Landscape to $5,778,181.10.
Sample Motion
Move to approve Change Order No. 5 to Nemaha Landscape of Lincoln, Nebraska.
Grand Island Council Session - 12/17/2019 Page 206 / 242
Grand Island Council Session - 12/17/2019 Page 207 / 242
Grand Island Council Session - 12/17/2019 Page 208 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-373
WHEREAS, on October 24, 2017 by Resolution 2017-306, February 27, 2018 by
Amended Resolution 2018-45, May 22, 2018 by Resolution 2018-149, September 11, 2018 by
Resolution 2018-272 and Resolution 2018-273, the City Council of the City of Grand Island
awarded Nemaha Landscape Construction, Inc. of Lincoln, Nebraska, the bid in the amount of
$5,577,348.00 and Change Order #1 amount of $21,907.00, Change Order #2 amount of
$20,915.93, Change Order #3 amount of $124,409.23 and Change Order #4 amount of
$37,372.94, for the Grand Island Veteran’s Athletic Fields – Phase 2 construction; and
WHEREAS, modifications have been determined by work order directives related
to RFC #35, RFC #36, RFC #38, RFC #39, RFC #42, RFC #47R, RFC #51, RFC #54, RFC #55;
and
WHEREAS, such modifications will be funded through the Food and Beverage
Tax; and
WHEREAS, such modifications have been incorporated into Change Order No. 5;
and
WHEREAS, the result of such modifications will decrease the contract amount by
$3,772.00 for a revised contract price of $5,778,181.10.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 5 between the City of Grand Island and
Nemaha Landscape Construction, Inc. from Lincoln, Nebraska to provide the modifications set
out as follows:
1. RFC #35 – Credit for accepting green backstop poles on
fields 3 & 6 with blemishes………………………………………………..…….decrease $4,000.00
2. RFC #36 – Additional opening added to the bullpens swapped
for not installing fence between fields 1 & 4……………………………..….…..No change $0
3. RFC #38 – Installing an 8” water check valve on irrigation well
and 1” tap for winterization…………………………………………………..….increase $3,410.00
4. RFC #39 – Installation of 16 gauge twisted shielded cable from
irrigation well drive to well…………………………………………………..….increase $ 390.50
5. RFC #42 – Installing vandal shields and wire guards to the flagpole
Lights………………………………………………………………………….....increase $ 414.00
6. RFC #47R – Install access panel in bathroom chase……………….………..….increase $ 985.00
7. RFC #51 – Installation of drainage flume extension for roadway
and culvert………………………………………………………………….........increase $1,303.50
8. RFC #54 – Credits for erosion control blankets and concrete repair work……..decrease $7,985.00
Grand Island Council Session - 12/17/2019 Page 209 / 242
- 2 -
9. RFC #55 – Additional sprinkler heads for outfield irrigation on all 6 fields….. increase $1,710.00
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 210 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-25
#2019-375 - Approving Purchase of Two (2) New 72" Mowers, Two
(2) New Field Drag Units and One (1) New Utility Vehicle for the
Parks Division of the Parks and Recreation Department
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 12/17/2019 Page 211 / 242
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:December 17, 2019
Subject:Purchase of Two (2) New 72” Cut Mowers, Two (2) New
Ball Field Drag Units, and One (1) New Utility Vehicle
for the Parks Division
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
The Parks Division budgeted this year to replace two (2) 1999 mowers, one (1) 2001 and
one (1) 1995 ball field drag units, and one (1) 2004 utility vehicle. The replacement
equipment is necessary as the current units are becoming less dependable. The new
equipment will provide additional years of service to the Parks Division operation.
Discussion
The equipment specifications awarded under the Sourcewell Cooperative Buying Group
contract meet the requirements for the Parks Division. Midwest Turf and Irrigation of
Omaha, Nebraska submitted a bid for the equipment with no exceptions in the amount of
$116,775.00. The purchase will be funded from capital account 41044401-85615.
Sourcewell Cooperative Buying Group Contract No. 161769
One (1) Groundsmaster 3280-D2WD, Model 30344, 72” Mower $23,450.00
One (1) Groundsmaster 3280-D4WD, Model 30345, 72” Mower $26,325.00
One (1) Sand Pro 3040 Ball Field Drag Unit $22,000.00
One (1) Sand Pro 3040 Ball Field Drag Unit $22,000.00
One (1) Workman HDX (Kubota Gas) Utility Vehicle $23,000.00
TOTAL:$116,775.00
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
Grand Island Council Session - 12/17/2019 Page 212 / 242
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of two (2) new
72” Mowers, two (2) new ball field drag units, and one (1) new utility vehicle from
Midwest Turf and Irrigation of Omaha, Nebraska. The total purchase price is
$116,775.00.
Sample Motion
Move to approve the purchase of new equipment for the Parks Division in the amount of
$116,775.00.
Grand Island Council Session - 12/17/2019 Page 213 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-375
WHEREAS, the Parks Division of the Parks & Recreation Department for the
City of Grand Island, budgeted for two (2) new 72” cut mowers, two (2) new ball field drag units
and one (1) new utility vehicle in the 2019/2020 fiscal year; and
WHEREAS, said mowers, one (1) 3280-D2WD and one (1) 3280-D4WD
Groundsmaster 72” cut mowers, two (2) Sand Pro 3040 Ball Field Drag units and one (1)
Workman HDX Kubota Gas Utility Vehicle can be obtained through the Sourcewell Cooperative
Buying Group Contract holder; and
WHEREAS, purchasing the mowers, drags and utility vehicle through the
Sourcewell Cooperative Buying Group Contract No. 161769 meets all statutory bidding
requirements; and
WHEREAS, the funding for such equipment is provided in the 2019-2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of two (2) new 72” cut
mowers, two (2) new ball field drag units and one (1) new utility vehicle in the total amount of
$116,775.00 through the Sourcewell Cooperative Buying Group Contract holder Midwest Turf
and Irrigation of Omaha, Nebraska is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 214 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item G-26
#2019-348 - Approving Wastewater Cost of Service Based Rates
and Amending Fee Schedule Adopted July 9, 2019
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 215 / 242
Council Agenda Memo
From:Jon Menough PE, Wastewater Plant Engineer
Meeting:December 17, 2019
Subject:Approving Wastewater Cost of Service Based Rates and
Amending Fee Schedule Adopted July 9, 2019
Presenter(s):John Collins PE, Public Works Director
Background
The Wastewater Division of the Public Works Department is an enterprise fund with no
property tax dollars used to support the division. The entire budget comes from
wastewater customers through sanitary sewer bills. The sewer bill for a residential
customer is based on usage and standard strength for residential sewage. The sewer bill
for commercial and industrial customers is based on usage plus an extra strength
component. A cost of service based rate study looks at all costs for the operation and
allocates those costs of service to the customer classes according to the costs of providing
service. Rates are then designed to equitably cover those costs.
The current sanitary sewer rates are based on Resolution No. 2013-331, which was
approved by City Council on October 8, 2013.
The cost of service based rate study was performed by Black & Veatch of Kansas City,
Missouri.
Discussion
The final waste water cost of service based rate study report is now complete and ready
for council approval. The final report includes average recommended rate increases for
fiscal years 2020 through 2023.
January 1, 2020- 2.50%
October 1, 2020- 2.50%
October 1, 2021- 2.25%
October 1, 2022- 2.25%
October 1, 2023- 2.25%
It has been recommended that the first year of rate adjustments will come into effect
January 1, 2020 with the future increases commencing on January 1 in the following
years, and will be considered by the council.
If Council approves the recommended rates then the Fee Schedule adopted July 9, 2019
will need to be amended with the rate changes for FY 2020.
Grand Island Council Session - 12/17/2019 Page 216 / 242
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve.
2.Refer the issue to a Committee.
3.Postpone the issue to a future date.
4.Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the final wastewater cost of
service based rates and amend the City’s Fee Schedule adopted July 9, 2019 to reflect
said changes.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 12/17/2019 Page 217 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-348
WHEREAS, at the November 12, 2019 City Council meeting representatives
from the engineering consulting firm Black & Veatch Corporation of Kansas City, Missouri
presented tables and allocations for a wastewater cost of services based rate study; and
WHEREAS, a City Council Study Session was conducted on December 10, 2019
to gather a better understanding of the rate increase; and
WHEREAS, the final wastewater cost of service based rate study report has been
finalized by Black & Veatch and is now complete; and
WHEREAS, the Fee Schedule shall be revised to include such final wastewater
cost of service charges.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA:
1.That the final Wastewater Cost Based Rate Study report as prepared by
engineering consulting firm Black & Veatch Corporation of Kansas City, Missouri is
hereby approved and adopted; and
2.That the fee resolution #2019- 209 adopted July 9, 2019 should be and is hereby
amended for wastewater rates only as follows:
Grand Island Council Session - 12/17/2019 Page 218 / 242
- 2 -
Fee Schedule as Adopted on July 9, 2019 2018 2019 2020
WASTEWATER TREATMENT (as Approved by Ordinance)
Sewer Tap Permit (See engineering fees)
Unauthorized connections/re-connections 375.00 375.00 400.00
Sewer Service Charge per month 8.24 8.24 8.24
Monthly sewer bill for customers without metered water usage 30.00 30.00 30.00
Monthly sewer bill for commercial/industrial customers without metered
City water (cost per 100 cubic feet of sewage flow)3.52 3.52 3.52
TV Inspection of Sanitary Sewer (minimum $100.00 charge)1.25/ft 1.25/ft 1.30/ft
TV Inspection of Sanitary Sewer Service Line (minimum 1 hour)
-Televising Equipment 200.00/hr 200.00/hr 210.00/hr
-Sanitary Sewer Collection Crew (2 employees)80.00/hr 80.00/hr 85.00/hr
Sewer Cleaning 250.00/hr 250.00/hr 275.00/hr
SEPTIC TANK CHARGES
Charges for Septic Tank Sludge minimum fee 8.40 8.40 8.40
Charges for Septic Tank Sludge per 100 gallons 7.40 7.40 7.40
Charges for High Strength Septic Sludge per 1,000 gallons 420.00 420.00 420.00
New Septic Wastewater Haulers Deposit 500.00
FLOW CHARGES (Changes effective 1-1-2012) *
Cost per 100 Cubic feet of Flow (customers discharging directly into
City's Treatment Plant)1.1800 1.1800 1.1800
Cost per 100 Cubic feet of Flow (customers using City's collection
system)3.5200 3.5200 3.5200
Cost per 100 Cubic feet of Flow (low strength customers using City's
collection system)2.4700 2.4700 2.4700
Non-resident wastewater customers shall be charged 120% of the above
flow charges 120%120%120%
INDUSTRIAL WASTE SURCHARGES
BOD Charge $/lb over 250 mg/l 0.3248 0.3248 0.3248
SS Charge $/lb over 250 mg/l 0.2177 0.2177 0.2177
Oil & Grease $/lb over 100 mg/l 0.1519 0.1519 0.1519
Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395
Ammonia (over 30 mg/l)
Nitrates (over 25 mg/l)1.0299 1.0299 1.0299
BULK INDUSTRIAL WASTE DISCHARGE (per gallon) [negotiated]0.062 0.062 0.062
SUMP PUMP WASTE DISPOSAL (per gallon)0.19 0.19 0.19
LABORATORY ANALYSIS
BOD 40.00 40.00 42.50
CBOD 40.00 40.00 42.50
Chloride 15.00 15.00 16.00
Conductivity 9.24 9.24 9.75
Nitrogen, Ammonia 12.00 12.00 12.75
Nitrogen, TKN 26.00 26.00 27.50
Oil and Grease 75.00 75.00 80.00
pH 10.00 10.00 10.50
Total Suspended Solids 24.64 24.64 26.50
Alkalinity 12.32 12.32 13.25
Chlorine, Free 12.32 12.32 13.25
COD 55.44 55.44 60.00
Nitrogen, Nitrate 24.64 24.64 26.75
Phosphorus, Total 24.64 24.64 26.75
SAMPLE COLLECTION FEE 40.00 40.00 42.50
LOW STRENGTH INDUSTRIAL SERVICE FOUR-PART CHARGES
BOD Charge ($/lb over 0 mg/l)0.3248 0.3248 0.3248
SS Charge ($/lb over 0 mg/l)0.2177 0.2177 0.2177
Oil & Grease ($/lb over 0 mg/l)0.1519 0.1519 0.1519
Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395
Nitrates (over 25 mg/l)1.0299 1.0299 1.0299
EXCESSIVE POLLUTANT PENALTY
If a person discharges amounts of permissible pollutants in excess of the
amounts permitted in the discharge permit, a penalty of $1,000.00 per day
of violation shall be imposed and paid by the person discharging wastes
in violation of the permit
1,000.00 1,000.00 1100.00
Grand Island Council Session - 12/17/2019 Page 219 / 242
- 3 -
Proposed Amended Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020
WASTEWATER TREATMENT (as Approved by Ordinance)
Sewer Tap Permit (See engineering fees)
Unauthorized connections/re-connections 375.00 375.00 400.00
Sewer Service Charge per month 8.24 8.24 8.24
Monthly sewer bill for customers without metered water usage 30.00 30.00 30.00
Monthly sewer bill for commercial/industrial customers without metered City
water (cost per 100 cubic feet of sewage flow)3.52 3.52 3.52/3.64
TV Inspection of Sanitary Sewer (minimum $100.00 charge)1.25/ft 1.25/ft 1.30/ft
TV Inspection of Sanitary Sewer Service Line (minimum 1 hour)
-Televising Equipment 200.00/hr 200.00/hr 210.00/hr
-Sanitary Sewer Collection Crew (2 employees)80.00/hr 80.00/hr 85.00/hr
Sewer Cleaning 250.00/hr 250.00/hr 275.00/hr
SEPTIC TANK CHARGES
Charges for Septic Tank Sludge minimum fee 8.40 8.40 8.40
Charges for Septic Tank Sludge per 100 gallons 7.40 7.40 7.40
Charges for High Strength Septic Sludge per 1,000 gallons 420.00 420.00 420.00
New Septic Wastewater Haulers Deposit 500.00
FLOW CHARGES (Changes effective 1-1-2012) *
Cost per 100 Cubic feet of Flow (customers discharging directly into City's
Treatment Plant)1.1800 1.1800 1.18/1.19
Cost per 100 Cubic feet of Flow (customers using City's collection system)3.5200 3.5200 3.52/3.64
Cost per 100 Cubic feet of Flow (low strength customers using City's
collection system)2.4700 2.4700 2.47/2.67
Non-resident wastewater customers shall be charged 120% of the above
flow charges 120%120%120%
INDUSTRIAL WASTE SURCHARGES
BOD Charge $/lb over 250 mg/l 0.3248 0.3248 0.3248
SS Charge $/lb over 250 mg/l 0.2177 0.2177 0.2177
Oil & Grease $/lb over 100 mg/l 0.1519 0.1519 0.1519/.1908
Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395
Ammonia (over 30 mg/l)
Nitrates (over 25 mg/l)1.0299 1.0299 1.0299
Total Nitrogen $/lb over 250 mg/l 0.8900
BULK INDUSTRIAL WASTE DISCHARGE (per gallon) [negotiated]0.062 0.062 0.062
SUMP PUMP WASTE DISPOSAL (per gallon)0.19 0.19 0.19
LABORATORY ANALYSIS
BOD 40.00 40.00 42.50
CBOD 40.00 40.00 42.50
Chloride 15.00 15.00 16.00
Conductivity 9.24 9.24 9.75
Nitrogen, Ammonia 12.00 12.00 12.75
Nitrogen, TKN 26.00 26.00 27.50
Oil and Grease 75.00 75.00 80.00
pH 10.00 10.00 10.50
Total Suspended Solids 24.64 24.64 26.50
Alkalinity 12.32 12.32 13.25
Chlorine, Free 12.32 12.32 13.25
COD 55.44 55.44 60.00
Nitrogen, Nitrate 24.64 24.64 26.75
Phosphorus, Total 24.64 24.64 26.75
SAMPLE COLLECTION FEE 40.00 40.00 42.50
LOW STRENGTH INDUSTRIAL SERVICE FOUR-PART CHARGES
BOD Charge ($/lb over 0 mg/l)0.3248 0.3248 0.3248
SS Charge ($/lb over 0 mg/l)0.2177 0.2177 0.2177
Oil & Grease ($/lb over 0 mg/l)0.1519 0.1519 0.1519/.1908
Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395
Nitrates (over 25 mg/l)1.0299 1.0299 1.0299
Total Nitrogen $/lb over 250 mg/l 0.8900
EXCESSIVE POLLUTANT PENALTY
If a person discharges amounts of permissible pollutants in excess of the
amounts permitted in the discharge permit, a penalty of $1,000.00 per day of
violation shall be imposed and paid by the person discharging wastes in
violation of the permit
1,000.00 1,000.00 1100.00
Grand Island Council Session - 12/17/2019 Page 220 / 242
- 4 -
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 221 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item I-1
#2019-376 - Consideration of Approving Re-established Tap Fees
for Subdivided Lots in Bosselville Fifth Subdivision- Sanitary
Sewer District No. 530T
This item relates to the aforementioned Board of Equalization item D-1.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 12/17/2019 Page 222 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
This Space Reserved for Register of Deeds
R E S O L U T I O N 2019-376
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, that the special benefits as determined by Resolution No.
2019-BE-7 shall not be levied as special assessments but shall be certified by this resolution to
the Register of Deeds, Hall County, Nebraska, pursuant to Section 16-6,103 R.R.S. 1943. A
connection fee in the amount of the benefit identified below accruing to each property in the
district shall be paid to the City of Grand Island prior to the time such property becomes
connected to the sanitary sewer main. No property benefited as determined by this resolution
shall be connected to the sanitary sewer main until the connection fee is paid. The connection
fees collected shall be paid into the fund from which construction costs were made to replenish
such fund for the construction costs.
According to the front foot and area of the respective lots, tracts, and real estate
within such Sanitary Sewer District No. 530T, such benefits are the sums set opposite the
descriptions as follows:
Sanitary Sewer District No. 530T – Tap Fees
Parcel #Owner Legal Sub-Total
Tap Fee
Previously
Paid
Tap Fee Owed
400217198 Larry J & Karen L Knuth
ALDA TWP PT NW 1/4 NE 1/4 12-
10-10 39 AC $ 7,379.12 $ - $ 7,379.12
400217201 Larry J & Karen L Knuth
ALDA TWP PT NE 1/4 NW 1/4 NE
1/4 12-10-10 1 AC $ 184.32 $ - $ 184.32
400217244 Jim C & Kathy L Rathman
ALDA TWP PT NE 1/4 NW 1/4 12-
10-10 40 AC $ 6,695.75 $ - $ 6,695.75
400495510 Jim C & Kathy L Rathman
ALDA TWP SE 1/4 NW 1/4 & NE 1/4
SW 1/4 12-10-10 80 AC $ 15,227.41 $ - $ 15,227.41
400217279
Arthur P & Geraldine Stelk
Living Rev Trust
ALDA TWP N 55 AC W 1/2 NW 1/4
12-10-10 55 AC $ 9,234.59 $ - $ 9,234.59
400217236 Lawney L Rathman Trustee
ALDA TWP XC 5.37 AC STATE SE 1/4
NE 1/4 12-10-10 34.63 AC $ 215,084.34 $ - $ 215,084.34
400217228 Lawney L Rathman Trustee
ALDA TWP SW 1/4 NE 1/4 12-10-10
40 AC $ 18,023.81 $ - $ 18,023.81
Grand Island Council Session - 12/17/2019 Page 223 / 242
R E S O L U T I O N 2019-376 (Cont.)
- 2 -
400217309 Lawney L Rathman Trustee
ALDA TWP XC 13.84 AC STATE E 1/2
SE 1/4 12-10-10 66.16 AC $ 405,092.79 $ - $ 405,092.79
400217341 Lawney L Rathman Trustee
ALDA TWP S 30 AC NW 1/4 SE 1/4
2-10-10 30 AC $ 14,667.61 $ - $ 14,667.61
400217295 Lawney L Rathman Trustee
ALDA TWP PT N 1/2 N 1/2 NW 1/4
SE 1/4 12-10-10 9.50 AC $ 3,895.55 $ - $ 3,895.55
400217252
Norman Niel & Shirley
Stelk
ALDA TWP S 25 AC W 1/2 NW 1/4
12-10-10 25 AC $ 4,015.16 $ - $ 4,015.16
400217260
Norman Niel & Shirley
Stelk
ALDA TWP W 1/2 SW 1/4 12-10-10
80 AC $ 13,388.36 $ - $ 13,388.36
400217325 Curt & Christine Smith
ALDA TWP PT E 1/2 E 1/2 SW 1/4 SE
1/4 12-10-10 9 AC $ 4,171.56 $ - $ 4,171.56
400217368 Curt & Christine Smith
ALDA TWP PT SW 1/4 SE 1/4 132' X
300' 12-10-10 1 AC $ 348.04 $ - $ 348.04
400217317
Bence Family, LLC c/o
Arlyn Uhrmacher Mngr
ALDA TWP PT SW 1/4 SE 1/4 12-10-
10 30 AC $ 13,191.01 $ - $ 13,191.01
400217287
Bence Family, LLC c/o
Arlyn Uhrmacher Mngr
ALDA TWP SE 1/4 SW 1/4 12-10-10
40 AC $ 7,606.74
$ - $ 7,606.74
400217376 Kirby Kay Smith
ALDA TWP PT NE 1/4 NE 1/4 XC
5.57 AC STATE 13-10-10 18.04 AC $ 124,507.34 $ - $ 124,507.34
400389657 Kirby Kay Smith
ALDA TWP PT N 1/2 NE 1/4 13-10-
10 59.27 AC $ 127,294.57 $ - $ 127,294.57
400217449 Jan Marie Amundson ALDA TWP AMUNDSON SUB LT 1 $ 770.75 $ - $ 770.75
400217392 K Diane Bockmann Trustee
ALDA TWP PT SE 1/4 NE 1/4 13-10-
10 1 AC $ 14,654.01 $ - $ 14,654.01
400217384 K Diane Bockmann Trustee
ALDA TWP PT S 1/2 NE 1/4 & PT SE
1/4 XC 13.81 AC STATE 13-10-10
148.75 AC $ 483,464.88 $ - $ 483,464.88
400418924 Bosselman, Inc.
ALDA TWP PT E 1/2 SE 1/4 13-10-10
25 AC $ 166,749.95 $ - $ 166,749.95
400217503 Bosselman, Inc.
ALDA TWP NE 1/4 SW 1/4 SE 1/4
13-10-10 10 AC $ 11,641.78 $ - $ 11,641.78
400406772 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB
OUTLOT 1 BLK 2 $ 11,817.47 $ - $ 11,817.47
400418926 Bosselman, Inc.
Lot 1, Bosselville Fifth Subdivision
(5.281 ac)$ 40,612.97 $ - $ 40,612.97
400418928 Bosselman, Inc.
Lot 2, Bosselville Fifth Subdivision
(11.052 ac)$ 84,994.24 $ - $ 84,994.24
400418930 Bosselman, Inc.
Lot 3, Bosselville Fifth Subdivision
(5.521 ac)$ 42,458.67 $ - $ 42,458.67
400406772 Bosselman, Inc.
Outlot A, Block 2, Bosselville Fifth
Sub (9.920 ac)$ 11,395.10 $ - $ 11,395.10
400418924 Bosselman, Inc.
Outlot B, Boselville Fifth Subdivision
(4.412)$ 0 $ -$ 0
400217503 Bosselman, Inc.
NE ¼, SW ¼, Se ¼, Alda Twp, 13-10-
10- 10 AC $ 10,748.22 $$ 10,748.22
400406713 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 2
BLK 2 $ 939.23 $ - $ 939.23
400406721 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 3
BLK 2 $ 1,206.57 $ - $ 1,206.57
Grand Island Council Session - 12/17/2019 Page 224 / 242
R E S O L U T I O N 2019-376 (Cont.)
- 3 -
400406748 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 4
BLK 2 $ 1,243.01 $ - $ 1,243.01
400406756 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 5
BLK 2 $ 1,027.24 $ - $ 1,027.24
400406764 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 6
BLK 2 $ 1,173.89 $ - $ 1,173.89
400406683 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 10
BLK 1 $ 6,852.31 $ - $ 6,852.31
400406675 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 9
BLK 1 $ 6,221.20 $ - $ 6,221.20
400406659 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 8
BLK 1 $ 6,196.72 $ - $ 6,196.72
400406640 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB LT 7
BLK 1 $ 9,860.35 $ - $ 9,860.35
400406691 Bosselman, Inc.
ALDA TWP BOSSELVILLE SUB
OUTLOT 1 BLK 1 $ 272.57 $ - $ 272.57
400406705
Bosselman Pump & Pantry,
Inc.
ALDA TWP BOSSELVILLE SUB LT 1
BLK 2 $ 1,012.13 $ - $ 1,012.13
400406632 Bosselman Motels, Inc.
ALDA TWP BOSSELVILLE SECOND
SUB LT 2 $ 6,593.41 $ - $ 6,593.41
400406624 Bosselman Motels, Inc.
ALDA TWP BOSSELVILLE SECOND
SUB LT 1 $ 16,672.44 $ - $ 16,672.44
400406616
Bosselman Properties, Inc.
c/o Fred A Bosselman
ALDA TWP BOSSELVILLE SUB LT 4
BLK 1 $ 6,335.52 $ - $ 6,335.52
400218437 Boss Truck Shops, Inc.
ALDA TWP BOSSELVILLE THIRD SUB
LT 2~ $ 19,629.81 $ - $ 19,629.81
400406608
Bosselman Energy, Inc. c/o
Travis Hasselmann Cont.
ALDA TWP BOSSELVILLE THIRD SUB
LT 3~ $ 38,161.69 $ - $ 38,161.69
400448173
Bosselman Travel Center,
Inc.
ALDA TWP BOSSELVILLE THIRD SUB
LT 1~ $ 172,627.14 $ - $ 172,627.14
400217511 Darrell R & Judith I Sutter
ALDA TWP NW 1/4 SW 1/4 SE 1/4 &
PT SW 1/4 SW 1/4 SE 1/4 13-10-10
10.30 AC $ 11,984.03 $ - $ 11,984.03
400217465 Dale L & Marilyn Bockman
ALDA TWP SE 1/4 SW 1/4 13-10-10
40 AC $ 34,360.28 $ - $ 34,360.28
400218445 Dale & Marilyn Bockman
ALDA TWP PT LT 2 & ALL LT 3 24-
10-10 100.33 AC $ 87,062.07 $ - $ 87,062.07
400209276
Kenneth Clausen c/o
Robert Clausen
WASHINGTON TWP XC 2.37 AC
HWY SW 1/4 NW 1/4 8-10-9 37.63
AC $ 5,965.52 $ - $ 5,965.52
400209330
Kenneth Clausen c/o
Robert Clausen
WASHINGTON TWP PT W 1/2 SW
1/4 XC 8.32 AC HWY XC 2.28 AC
HWY 8-10-9 67.40 AC $ 12,711.77 $ - $ 12,711.77
400460432
Kenneth Clausen c/o
Robert Clausen WASH TWP RIVER SUB LT 1 $ 272.28 $ - $ 272.28
400209322
Robert H Clausen Life
Estate, Kenneth Clausen
WASHINGTON TWP PT E 1/2 SW
1/4 XC .06 AC HWY & N 16.5' OF
NW 1/4 SW 1/4 8-10-9 80.44 AC $ 14,224.16 $ - $ 14,224.16
Grand Island Council Session - 12/17/2019 Page 225 / 242
R E S O L U T I O N 2019-376 (Cont.)
- 4 -
400209551 Carline A Denman Trustee
WASHINGTON TWP XC 2 AC PT NW
1/4 NW 1/4 XC 8.54 AC HWY W 1/2
LT 4 & W 1/2 SW 1/4 NW 1/4 XC .33
AC HWY 17-10-9 70.25 AC $ 282,385.26 $ - $ 282,385.26
400460017 Kuehner Farms, Inc.
WASHINGTON TWP PT NE 1/4 NW
1/4 100' X 300' 17-10-9 .69 AC $ 18,218.65 $ - $ 18,218.65
400209543 Kuehner Farms, Inc.
WASHINGTON TWP PT NE 1/4 NW
1/4 & E 1/2 LT 4 & E 1/2 SW 1/4
NW 1/4 17-10-9 84 AC $ 247,769.65 $ - $ 247,769.65
400209535
Kuehner Farms, Inc. c/o D
Janssen
WASHINGTON TWP PT LT 3 17-10-9
55 AC $ 26,535.29 $ - $ 26,535.29
400210703 Design Flite, Inc.
WASHINGTON TWP FIRESIDE
INTERSTATE PLAZA SECOND SUB LT
1 $ 22,617.11
$20,887.75 $ 1,729.37
TOTALS: $2,739,238.21 $20,887.75 $2,718,350.47
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Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
____________________________________
Roger G. Steele, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 226 / 242
US HIGHWAY 281
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City of Grand Island
Tuesday, December 17, 2019
Council Session
Item I-2
#2019-377 - Consideration of Approving the Annual Report by the
Grand Island Area Economic Development Corp/Citizens
Advisory Review Committee on the EDC Program Plan
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Dave Taylor - EDC President
Grand Island Council Session - 12/17/2019 Page 228 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-377
WHEREAS, Neb. Rev. Stat. §18-2715(3) and Grand Island City Code §38-5
requires a report by the Citizens Advisory Review Committee to the City Council at least once
every six months on its findings and suggestions on the administration of the Economic
Development Plan; and
WHEREAS, a public hearing on the report submitted by the Citizens’ Advisory
Review Committee was held at a regular session of the Grand Island City Council on December
17, 2019; and
WHEREAS, said report gave information about the activities of the past six
months that have taken place pursuant to the Economic Development Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual report of the Citizens
Advisory Review Committee is hereby accepted and approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 229 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item I-3
#2019-378 - Consideration of Approving Funding for the Grand
Island Area Economic Development Program Plan
Staff Contact: Jerry Janulewicz
Grand Island Council Session - 12/17/2019 Page 230 / 242
Council Agenda Memo
From:Dave Taylor, EDC President
Meeting:December 17, 2019
Subject:Approving Economic Development Funding Request
Presenter(s):Dave Taylor, EDC President
Background
On November 6, 2012, the voters of the City of Grand Island approved a new ten year Economic
Development Program. The program is in conformance with Neb. Rev. Stat. 13-315 and 18-2710
(LB840) provides for annual funding of $350,000 by the City.
Discussion
A request has been received from the Grand Island Area Economic Development Corporation,
duly approved by the Citizen’s Review Committee for payment of $350,000. Funding will be
used for inbound and outbound marketing and business recruitment initiatives.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Approve the request for funds.
2.Disapprove or Deny the request for funds.
3.Modify the Resolution to meet the wishes of the Council.
4.Table the issue.
Recommendation
City Administration recommends that the Council approve the request for funds.
Sample Motion
Move to approve the request for funds to allow payment of $350,000 to the Grand Island Area
Economic Development Corporation.
Grand Island Council Session - 12/17/2019 Page 231 / 242
Grand Island Council Session - 12/17/2019 Page 232 / 242
Grand Island Council Session - 12/17/2019 Page 233 / 242
Grand Island Council Session - 12/17/2019 Page 234 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-378
WHEREAS, on November 6, 2012, the voters of the City of Grand Island
approved a new ten year Economic Development Program in conformity with Neb. Rev. Statute
No. 13-315 and 18-2710 (LB840); and
WHEREAS, the program provides for $350,000 in annual funding to be provided
by the City of Grand Island; and
WHEREAS, a request has been made by the Grand Island Area Economic
Development Corporation and the Economic Development Program’s Citizens Advisory Review
Committee for the payment of $350,000 to be used for inbound and outbound marketing and
business recruitment initiatives.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that approval is given to forward $350,000
in City funding to the Grand Island Area Economic Development Corporation in accordance
with the Economic Development Program in quarterly allocations of $87,500.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 235 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item I-4
#2019-379 - Consideration of Approving Memorandum of
Agreement for the Transfer of the Veterans Home Cemetery to the
City of Grand Island
Staff Contact: Jerry Janulewicz
Grand Island Council Session - 12/17/2019 Page 236 / 242
Council Agenda Memo
From:Jerry Janulewicz, City Administrator
Meeting:December 17, 2019
Subject:Veterans Home Cemetery
Presenter(s):Jerry Janulewicz, City Administrator
Background
In March of 2016, the City Council approved a Memorandum of Agreement (“MOA”)
with the Nebraska Department of Administrative Services (“DAS”) that provided for a
transfer of lands and buildings comprising the Nebraska State Veterans Home at Grand
Island. The MOA provided that the agricultural land, referred to as the Phase I lands,
would initially be conveyed to the City and the remaining property, consisting of the
cemetery and the buildings and immediate campus lands, would be offered to the City as
Phase II and transferred upon mutually agreeable terms. Through further investigation
and due diligence, City Administration determined that acceptance of the Veterans Home
buildings and campus lands would not be in the City’s best interests due to the financial
burden that would be imposed upon the City, its residents, and taxpayers. Current
discussions involve transferring the buildings and campus to a real estate developer
utilizing the CRA as a conduit for transfer pursuant to a redevelopment plan, if approved
by Council and the CRA governing board.
DAS is requesting that the City accept transfer of the Veterans Home Cemetery as
outlined in the accompanying Memorandum of Agreement. The State’s Vacant Building
and Lands Board is expected to approve a transfer at its December 20, 2019 meeting.
Discussion
The Veterans Home Cemetery consists of approximately 10 acres together with related
small buildings and facilities. Burials at the site were generally restricted to former
residents of the Veterans Home and their spouses. There are 14 spaces reserved for future
burials. Any additional burials would be at the discretion of the City Council. The
expense of maintaining the Cemetery, either through additional city staff and equipment
or by private contractor, could be paid using rental income received from leasing the
remaining agricultural lands transferred to the City in Phase I.
Grand Island Council Session - 12/17/2019 Page 237 / 242
Conclusion
City Administration recommends approval of the MOA that provides for transfer of the
Veterans Home Cemetery and the conditions of such transfer.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 12/17/2019 Page 238 / 242
Memorandum of Agreement
This memorandum of Agreement by and among the City of Grand Island (“City”) and the
State of Nebraska by and through the Nebraska Department of Administrative Services and the
Nebraska Department of Veterans Affairs, (“State”) this 17th day of December, 2019.
Whereas, a cemetery is located on the grounds of the Grand Island Veterans Home (GIVH).
Parcel # 400145379, miscellaneous tracts S5-T11-R9; 3.76 Acres
Parcel# 400145376, miscellaneous tracts S5-T11-R9; 2.28 Acres
Whereas, the State of Nebraska intends to transfer ownership of the Grand Island Veterans
Cemetery to the City of Grand Island.
Now, therefore, in consideration of the premises herein, the City and State agree as follows:
1)Commencing upon final approval of this agreement by State and by Grand Island City’s
Council, the City shall:
a) Assume responsibility for general maintenance of the cemetery grounds to include the
following: general landscaping maintenance and snow removal.
b)Protect the cemetery by continued maintenance of fencing and protective boundary
obstacles to general accessible areas.
c)Protect the cemetery grounds from commercial and residential encroachment through
greenspace buffer or the addition of public cemetery areas.
d)Permit future internments of those individuals identified on the list of reserved gravesites
provided by State on January 4, 2019 (the “reserved internments”). Additional
internments shall be permitted at the discretion of City’s City Council.
e)For reserved internments only, open and close the gravesite and set headstones provided
by the Nebraska Department of Veterans Affairs, all at no cost or fee to the deceased’s
estate or next of kin. City’s fee schedule and policies shall apply to all non-reserved
internments permitted by City.
f)Unless otherwise permitted by City, only headstones provided by the Veterans
Administration as arranged through the County Veterans Service Office shall be
permitted.
g)Maintain the cemetery records received from the state and shall update such records as
needed.
2)State agrees to transfer the Veterans Home Cemetery property to the City of Grand Island by
quitclaim deed.
Grand Island Council Session - 12/17/2019 Page 239 / 242
Dated: _______________________, 2019.Dated: _______________________, 2019.
STATE OF NEBRASKA, DEPARTMENT OF
ADMINISTRATIVE SERVICES
CITY OF GRAND ISLAND
BY: _________________________________By: ________________________________
Roger G. Steele, Mayor
[attest]
_______________________________
RaNae Edwards, City Clerk
Dated: ___________________________, 2019.
STATE OF NEBRASKA, DEPARTMENT OF
VETERANS AFFAIRS
BY:___________________________________
Grand Island Council Session - 12/17/2019 Page 240 / 242
Approved as to Form ¤ ___________
December 13, 2019 ¤ City Attorney
R E S O L U T I O N 2019-379
WHEREAS, the Memorandum of Agreement, executed in March and April, 2016,
by and between the City of Grand Island (“City”) and the State of Nebraska Department of
Administrative Services (“DAS”) contemplated that DAS would transfer the former Nebraska
State Veterans Home buildings, campus grounds, and cemetery to the City upon mutually
agreeable terms; and
WHEREAS, it is right and fitting that the City and community honor the veterans
interred at the Nebraska Veterans Home Cemetery at Grand Island by accepting transfer of the
Veterans Home Cemetery, thereby assuming responsibility for the continued maintenance and
care of the cemetery grounds pursuant a Memorandum of Agreement dated December 17, 2019
with DAS.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Memorandum of Agreement by
and between City and DAS dated December 17, 2019 should be and is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, December 17, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 12/17/2019 Page 241 / 242
City of Grand Island
Tuesday, December 17, 2019
Council Session
Item J-1
Approving Payment of Claims for the Period of November 27, 2019
through December 17, 2019
The Claims for the period of November 28, 2019 through December 17, 2019 for a total amount of
$5,246,088.83. A MOTION is in order.
Staff Contact: Patrick Brown
Grand Island Council Session - 12/17/2019 Page 242 / 242