11-12-2019 City Council Regular Meeting Packet
City of Grand Island
Tuesday, November 12, 2019
Council Session Agenda
City Council:
Jason Conley
Vacant
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Clay Schutz
Mark Stelk
Mayor:
Roger G. Steele
City Administrator:
Jerry Janulewicz
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street, Grand Island, NE 68801
Grand Island Council Session - 11/12/2019 Page 1 / 199
City of Grand Island Tuesday, November 12, 2019
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Jason Warriner, Abundant Life Christian Center, 3411
West Faidley Avenue
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 11/12/2019 Page 2 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item -1
Approving Appointment of Justin Scott to City Council Ward 5
Mayor Roger G. Steele has submitted the name of Justin Scott for appointment as Councilmember to
represent Ward 5. This vacancy was created when Councilmember Michelle Fitzke moved from the
district. As is required by City Code Section 2-25, "The mayor shall fill by appointment any vacancy
which may exist, caused by death, resignation or disability of any elective officer of the City. Such
appointment of the mayor shall be subject, however, to approval of the majority of the council." A
MOTION is in order.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 11/12/2019 Page 3 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item -2
Administration of Oath of Office to Newly Appointed
Councilmember – Ward 5
City Clerk RaNae Edwards will administer the Oath of Office to newly appointed Councilmember Justin
Scott - Ward 5.
Staff Contact: RaNae Edwards
Grand Island Council Session - 11/12/2019 Page 4 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item E-1
Public Hearing on Acquisition of Utility Easement - 228 Lake
Street - R2S2, LLC
Council action will take place under Consent Agenda item G-6.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 11/12/2019 Page 5 / 199
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:November 12, 2019
Subject:Acquisition of Utility Easement – 228 Lake Street –
R2S2, LLC
Presenter(s):Timothy Luchsinger, Utilities Director
Background
Nebraska State Law requires that acquisition of property must be approved by City
Council. The Utilities Department needs to acquire utility easement relative to the
property of R2S2, LLC, located through a part of Lot Three (3), King’s Crossing
Subdivision, in the City of Grand Island, Hall County, Nebraska (228 Lake Street), in
order to have access to install, upgrade, maintain, and repair power appurtenances,
including lines and transformers.
Discussion
Grand Island Hotel, LLC, has requested a new electrical service for the new Comfort
Suites Hotel being built at 228 Lake Street. Four-inch conduit containing 1/0 copper wire
will be installed along the south property line to accommodate the new service and future
expansion. The proposed easement tract will allow the Utilities Department to install,
access, operate and maintain the electrical infrastructure at this location.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Make a motion to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4. Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution for the
acquisition of the easement for one dollar ($1.00).
Sample Motion
Move to approve acquisition of the Utility Easement.
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City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-1
Approving Minutes of October 22, 2019 City Council Regular
Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 11/12/2019 Page 8 / 199
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
October 22, 2019
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on October 22, 2019. Notice of the meeting was given in The Grand Island Independent
on October 16, 2019.
Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council
members were present: Mike Paulick, Jeremy Jones, Mark Stelk, Jason Conley, Vaughn Minton,
Clay Schutz, Mitch Nickerson, and Chuck Haase. Councilmember Julie Hehnke was absent. The
following City Officials were present: City Administrator Jerry Janulewicz, City Clerk RaNae
Edwards, Finance Director Patrick Brown, Interim City Attorney Stacy Nonhof, and Public
Works Director John Collins.
INVOCATION was given by Pastor Dan Bremer, Grace Lutheran Church, 545 East Memorial
Drive followed by the PLEDGE OF ALLEGIANCE.
PUBLIC HEARINGS:
Public Hearing on Zoning Change located at 721 West 9th Street from R4-High Density
Residential to B2-General Business Zone (Juan and Elena Montejo). Regional Planning Director
Chad Nabity reported that the owners of 721 West 9th Street were requesting that the zoning on
property be changed from R4 High Density Residential to B2 General Business. They own the
car lot across the alley to the south and intended to use this building, formerly a beauty salon, as
their office. Staff recommended approval. No public testimony was heard.
Public Hearing on Amendment to the Redevelopment Plan for CRA No. 12 for Site Specific
Redevelopment Plan for Phase 3 Funding for Copper Creek located South of Old Potash
Highway and East of Engleman Road (Guarantee Group, LLC). Regional Planning Director
Chad Nabity reported that The Guarantee Group, LLC was requesting tax increment financing
(TIF) for the final 212-226 houses within the development. The TIF would be used for
improvements to and expansion of existing infrastructure including but not limited to: streets,
water, sewer, drainage. Staff recommended approval. Ray O’Connor, 611 Fleetwood Road, Sean
O’Connor, 1912 West Anna Street and Jimmy Reed, 2509 Riverview Drive spoke in support. No
further public testimony was heard.
Public Hearing on Creating a Clean Energy Assessment District (PACE). Interim City Attorney
Stacy Nonhof reported that at the October 8 council meeting representatives of JBS and a
financing consultant presented information regarding a multimillion dollar construction project at
the JBS facility and the desire of JBS to utilize financing through a PACE mechanism if the City
adopted an ordinance establishing a PACE district. Staff recommended approval. No public
testimony was heard.
Grand Island Council Session - 11/12/2019 Page 9 / 199
Page 2, City Council Regular Meeting, October 22, 2019
Public Hearing on Acquisition of Utility Easement - 228 Lake Street - Grand Island Hotel, LLC.
Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 228
Lake Street was needed in order to have access to install, upgrade, maintain, and repair
appurtenances, including lines and transformers. Grand Island Hotel, LLC, had requested a new
electrical service for a new Comfort Suites Hotel being built at 228 Lake Street. The proposed
easement tracts would allow the Utilities Department to install, access, operate and maintain the
electrical infrastructure at this location. Staff recommended approval. No public testimony was
heard.
ORDINANCES:
on three different days are Councilmember Minton moved “that the statutory rules requiring
ordinances to be read by title suspended and that ordinances numbered:
#9751 - Consideration of Zoning Change located at 721 West 9th Street from R4-High
Density Residential to B2-General Business Zone (Juan and Elena Montejo)
#9752 - Consideration of Amending Chapter 37 of the Grand Island City Code Relative
to Creating a Clean Energy Assessment District (PACE)
#9753 - Consideration of Vacation of Public Utility and Drainage Easements in Prairie
Commons Third Subdivision; South of Husker Highway and West of US Highway 281
(Prataria Ventures, LLC)
#9754 - Consideration of Sale of Property Located at 215-221 East 3rd Street to S & V
Investments, LLC (Parcel No. 400005751)
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Paulick seconded the motion. Upon roll call vote, all voted aye. Motion adopted.
#9751 - Consideration of Zoning Change located at 721 West 9th Street from R4-High
Density Residential to B2-General Business Zone (Juan and Elena Montejo)ap
This item was related to the aforementioned Public Hearing.
Motion by Minton, second by Paulick to approve Ordinance #9751.
City Clerk: Ordinance #9751 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9751 on second and final reading. All those in favor of the passage of
this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
Mayor Steele: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9751 is declared to be lawfully adopted upon publication as required by
law.
Grand Island Council Session - 11/12/2019 Page 10 / 199
Page 3, City Council Regular Meeting, October 22, 2019
#9752 - Consideration of Amending Chapter 37 of the Grand Island City Code Relative
to Creating a Clean Energy Assessment District (PACE)
This item was related to the aforementioned Public Hearing.
Motion by Stelk, second by Nickerson to approve Ordinance #9752.
City Clerk: Ordinance #9752 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9752 on second and final reading. All those in favor of the passage of
this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
Mayor Steele: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9752 is declared to be lawfully adopted upon publication as required by
law.
#9753 - Consideration of Vacation of Public Utility and Drainage Easements in Prairie
Commons Third Subdivision; South of Husker Highway and West of US Highway 281
(Prataria Ventures, LLC)
Public Works Director John Collins reported that the current property owner/developer of Prairie
Commons Third Subdivision had requested vacating the dedicated easements that currently lie
within Lot Two (2), Block One (1) of such subdivision. There were no utilities currently or
proposed within these easements that would be affected by the vacation. Staff recommended
approval.
Motion by Minton, second by Conley to approve Ordinance #9753.
City Clerk: Ordinance #9753 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9753 on second and final reading. All those in favor of the passage of
this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
Mayor Steele: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9753 is declared to be lawfully adopted upon publication as required by
law.
#9754 - Consideration of Sale of Property Located at 215-221 East 3rd Street to S & V
Investments, LLC (Parcel No. 400005751)
Public Works Director John Collins reported that on August 21, 2019 the Public Works
Department solicited bids to purchase the City owned parking lot at 215 -221 East 3rd Street.
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Page 4, City Council Regular Meeting, October 22, 2019
Such property was previously utilized to park vehicles for Hall County Transportation, now
known as CRANE. With the relocation of the transit office there was no need for the City to own
this parking lot. S & V Investments, LLC was the only bidder in the amount of $101,001.00.
Staff recommended approval.
Motion by Haase, second by Stelk to approve Ordinance #9754.
City Clerk: Ordinance #9754 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9754 on second and final reading. All those in favor of the passage of
this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion
adopted.
Mayor Steele: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9754 is declared to be lawfully adopted upon publication as required by
law.
CONSENT AGENDA: Consent Agenda items G-4, G-13, and G-14 (Resolutions #2019-313,
#2019-322 and #2019-323) were removed for further discussion. Motion by Paulick, second by
Jones to approve the Consent Agenda excluding items G-4, G-13 and G-14.. Upon roll call vote,
all voted aye. Motion adopted.
Approving Minutes of October 8, 2019 City Council Regular Meeting.
#2019-311 - Approving City Council Meeting Schedule for 2020.
#2019-312 - Approving Final Plat and Subdivision Agreement for Prairie Commons Fourth
Subdivision. It was noted that Prataria Ventures, LLC., owner, had submitted the Final Plat and
Subdivision Agreement for Prairie Commons Fourth Subdivision located south of Husker
Highway and west of Ewoldt Street for the purpose of creating 2 lots on 18.869 acres.
#2019-313 - Approving Bid Award - Tree Trimming Project 2020-TT-1 with Leetch Tree
Service, LLC of Grand Island, Nebraska in an Amount of $216,525.00. Utilities Director Tim
Luchsinger answered questions regarding the number of potential bidders and receiving only one
bid.
Motion by Nickerson, second by Haase to approve Resolution #2019-313. Upon roll call vote, all
voted aye. Motion adopted.
#2019-314 - Approving Bid Award - Electrical Circuit Breakers with Wesco Distribution, Inc. of
Sioux City, Iowa in an Amount of $184,873.13.
#2019-315 - Approving Acquisition of Utility Easement - 228 Lake Street - Grand Island Hotel,
LLC.
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Page 5, City Council Regular Meeting, October 22, 2019
#2019-316 - Approving Purchase of Fire Pumper from HME Ahrens-Fox of Wyoming,
Michigan in an Amount of $530,000.00.
#2019-317 - Approving Purchase of Stryker Power Cot and Power Load System from Stryker in
an Amount of $45,177.72 and $3,222.28 for installation from Insta Tech.
#2019-318 - Approving CDBG Sub-Recipient Agreement with Housing Development
Corporation.
#2019-319 - Approving Subordination Agreement - FAmos Construction.
#2019-320 - Approving Engineering Consulting Agreement for North Road- US Highway 30 to
Old Potash Highway Roadway Improvements; Project No. 2019-P-12 with Alfred Benesch &
Company of Lincoln, Nebraska in an Amount of $76,944.00.
#2019-321 - Approving Engineering Consulting Agreement for Sanitary Sewer Inflow &
Infiltration Reduction Alternative Analysis with Olsson, Inc. of Grand Island, Nebraska in an
Amount of $141,864.00.
#2019-322 - Approving One Year Interlocal Agreement with Hall County Regarding Library
Services to Hall County Residents. Library Director Steve Fosselman answered questions
regarding the Library budget. Discussed was the need to increase the amount the County pays for
the number of people covered in the county. City Administrator Jerry Janulewicz explained the
difference between a Library board vs City Council controlled Library.
Motion by Haase, second by Jones to approve Resolution #2019-322. Upon roll call vote, all
voted aye. Motion adopted.
#2019-323 - Approving Annual Payment for Utility Billing Software Support with Advanced
Utility System in an Amount of $82,162.56. Finance Director Patrick Brown answered questions
regarding the 7% increase. He stated that in 2021 we would need an upgrade which would be
approximately $500,000.00.
Motion by Nickerson, second by Haase to approve Resolution #2019-323. Upon roll call vote, all
voted aye. Motion adopted.
RESOLUTION:
#2019-324 - Consideration of Amendment to the Redevelopment Plan for CRA No. 12 for Site
Specific Redevelopment Plan for Phase 3 Funding for Copper Creek located South of Old Potash
Highway and East of Engleman Road (Guarantee Group, LLC). This item was related to the
aforementioned Public Hearing.
Comments were made regarding the cost of the houses not being affordable and the use of TIF.
Brett Rockwell, 1923 North Howard Avenue explained how they came up with the cost of the
homes.
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Page 6, City Council Regular Meeting, October 22, 2019
Motion by Stelk, second by Paulick to approve Resolution #2019-324. Upon roll call vote,
Councilmembers Haase, Nickerson, Minton, Conley, Stelk, Jones, and Paulick voted aye.
Councilmember Schutz voted no. Motion adopted.
PAYMENT OF CLAIMS:
Motion by Minton, second by Paulick to approve the payment of claims for the period of
October 9, 2019 through October 22, 2019 for a total amount of $5,055,442.33. Upon roll call
vote, all voted aye. Motion adopted.
ADJOURNMENT: The meeting was adjourned at 8:08 p.m.
RaNae Edwards
City Clerk
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City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-2
Approving Re-Appointments of Hector Rubio, Robin Hendricksen,
and Tony Randone to the Interjurisdictional Planning Commission
Mayor Steele has submitted the re-appointments of Hector Rubio, Robin Hendricksen, and Tony
Randone to the Interjurisdictional Planning Commission. The appointments would become effective
December 1, 2019 upon approval by the City Council and would expire on November 30, 2020.
Staff Contact: Mayor Roger Steele
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City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-3
Approving Re-Appointment of Jason Hornady to the Grand Island
Facilities Corporation Board
Mayor Steele has submitted the re-appointment of Jason Hornady to the Grand Island Facilities
Corporation board. The appointment would become effective December 1, 2019 upon approval by the
City Council and would expire on November 30, 2022.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 11/12/2019 Page 16 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-4
Approving Appointment of Susan Bullington to the Zoning Board
of Adjustment
Mayor Steele has submitted the appointment of Susan Bullington to the Zoning Board of Adjustment to
replace Al Avery who resigned on October 25, 2019. The appointment would become effective
immediately upon approval by the City Council and would expire on August 31, 2021.
Staff Contact: Mayor Roger Steele
Grand Island Council Session - 11/12/2019 Page 17 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-5
Approving Request from Mark Stock, 35049 475th Avenue, St.
Edward, Nebraska for Liquor Manager Designation with Ramada
Midtown Conference Center, 2503 South Locust Street
Staff Contact: RaNae Edwards
Grand Island Council Session - 11/12/2019 Page 18 / 199
Council Agenda Memo
From:RaNae Edwards, City Clerk
Meeting:November 12, 2019
Subject:Request from Mark Stock, 35049 475th Avenue, St.
Edwards, Nebraska for Liquor Manager Designation with
Ramada Midtown Conference Center, 2503 South Locust
Street
Presenter(s):RaNae Edwards, City Clerk
Background
Mark Stock, 35049 475th Avenue, St. Edwards, Nebraska has submitted an application
with the City Clerk’s Office for a Liquor Manager Designation in conjunction with
Ramada Midtown Conference Center, 2503 South Locust Street.
This application has been reviewed by the Police Department and City Clerk’s Office.
See Police Department report attached.
Discussion
City Council action is required and forwarded to the Nebraska Liquor Control
Commission for issuance of all liquor manager designations. All departmental reports
have been received. Staff recommends approval contingent upon completion of a state
approved alcohol server/seller training program.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the request.
2.Forward the requests with no recommendation.
3.Take no action on the request.
Grand Island Council Session - 11/12/2019 Page 19 / 199
Recommendation
City Administration recommends that the Council approve the request for Liquor
Manager Designation.
Sample Motion
Move to approve the request from Mark Stock, 35049 475th Avenue, St. Edwards,
Nebraska for Liquor Manager Designation in conjunction with the Class “C-118103”
Liquor License for Ramada Midtown Conference Center, 2503 South Locust Street with
the stipulation that Mr. Stock complete a state approved alcohol server/seller training
program.
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Grand Island Council Session - 11/12/2019 Page 21 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-6
#2019-325 - Approving Acquisition of Utility Easement - 228 Lake
Street - R2S2, LLC
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 11/12/2019 Page 22 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-325
WHEREAS, a public utility easement is required by the City of Grand Island
from R2S2, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend,
remove, and operate thereon, public utilities and appurtenances, including power lines and;
WHEREAS, a public hearing was held on November 12, 2019, for the purpose of
discussing the proposed acquisition of a utility easement located through a part of Lot Three (3),
King’s Crossing Subdivision in the City of Grand Island, Hall County, Nebraska; and more
particularly described as follows:
The Southerly ten (10.0) feet of Lot Three (3), King’s Crossing Subdivision, in the
City of Grand Island, Hall County, Nebraska.
The above-described easement and right-of-way containing a total of .027 acres,
more or less as shown on the plat dated 10/4/2019, marked Exhibit "A", attached
hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to acquire a public utility easement from R2S2, LLC, on the above-
described tract of land.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
___________________________________
Roger G. Steele, Mayor
Attest:
_______________________________
RaNae Edwards, City Clerk
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Grand IslandCouncil Session - 11/12/2019Page 24 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-7
#2019-326 - Approving Bid Award for Water Main Project 2020-
W-1 - Lincoln & Delta
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 11/12/2019 Page 25 / 199
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:November 12, 2019
Subject:Water Main Project 2020-W-1 – Lincoln Avenue
Presenter(s):Timothy Luchsinger, Utilities Director
Background
The contract for Water Main Project 2020-W-1 involves the installation of an 8” diameter
ductile iron water main by trenchless construction within Lincoln Avenue extending from
Delta Street north approximately 500 linear feet. The project will connect two existing
dead-end water mains, completing the water main loop in the area. A site map is attached
for reference.
Discussion
Bidding documents were advertised in accordance with City Procurement Codes. A total
of 13 plan service firms and construction companies were notified of the project. Three
bids were received and publicly opened at 2:00 p.m. on November 5, 2019. The bids have
been reviewed, evaluated and are without errors. None of the bidders took exceptions to
the contract’s documents. Tabulated below are the Evaluated Bid Prices:
Bidder Bid Security Exceptions Evaluated Bid Price
The Diamond Engineering Co.
Grand Island, NE Universal Surety Co.None $119,457.59
Van Kirk Bros. Contracting
Sutton, NE Universal Surety Co.None $136,994.08
Myers Construction, Inc.
Broken Bow, NE Inland Insurance Co.None $130,499.80
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
Grand Island Council Session - 11/12/2019 Page 26 / 199
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council award the contract for Water Main
Project 2020-W-1 to The Diamond Engineering Company of Grand Island, Nebraska in
the amount of $119,457.59.
Sample Motion
Move to approve the contract for Water Main Project 2020-W-1 to The Diamond
Engineering Company, of Grand Island, Nebraska, in the amount of $119,457.59.
Grand Island Council Session - 11/12/2019 Page 27 / 199
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:November 5, 2019 at 2:00 p.m.
FOR:Water Main Project 2020-W-1
DEPARTMENT:Utilities
ESTIMATE:$125,000.00
FUND/ACCOUNT:525
PUBLICATION DATE:October 22, 2019
NO. POTENTIAL BIDDERS:13
SUMMARY
Bidder:Van Kirk Bros. Contracting The Diamond Engineering Co.
Sutton, NE Grand Island, NE
Bid Security:Universal Surety Company Universal Surety Company
Exceptions:None None
Bid Price:$136,994.08 $119,457.59
Bidder:Myers Construction, Inc.
Broken Bow, NE
Bid Security:Inland Insurance Company
Exceptions:None
Bid Price:$130,499.80
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent Jamie Royer, Civil Engineer II
Christy Lesher, Utilities Dept.
P2162
Grand Island Council Session - 11/12/2019 Page 28 / 199
GAMMA ST
DELTA STLINCOLN AVE SEDDY ST SLOCUST ST S2020-W-1Lincoln and Delta´
Work Area
Grand Island Council Session - 11/12/2019 Page 29 / 199
WMP 2020-W-1 Bids Received Bids =11/05/2019
LINCOLN AVE AND DELTA ST
Diamond Engineering Co.Myers Construction Inc.Van Kirk Bros. Contracting
Item Description Est. Qty Unit Grand Island, NE Broken Bow, NE Sutton, NE
1.01 8" R.J. D.I. PIPE 495.90 l.f $166.00 $82,319.40 $98.00 $48,598.20 $110.00 $54,549.00
1.02 6" S.J. D.I. PIPE 19.60 l.f $95.00 $1,862.00 $62.00 $1,215.20 $64.00 $1,254.40
1.03 8 MIL. POLYWRAP 515.50 l.f $3.35 $1,726.93 $4.00 $2,062.00 $2.25 $1,159.88
1.04 8"X8" TAPPING SLEEVE 1.00 ea.$1,410.00 $1,410.00 $2,800.00 $2,800.00 $1,690.00 $1,690.00
1.05 8"X6" M.J. TEE 1.00 ea.$485.00 $485.00 $506.00 $506.00 $405.00 $405.00
1.06 8"X90° M.J. BEND 3.00 ea.$410.00 $1,230.00 $636.00 $1,908.00 $350.00 $1,050.00
1.07 8"X45° M.J. BEND 1.00 ea.$395.00 $395.00 $580.00 $580.00 $330.00 $330.00
1.08 8"X6" M.J. REDUCER 1.00 ea.$370.00 $370.00 $350.00 $350.00 $290.00 $290.00
1.09 8" RETAINER GLANDS 12.00 ea.$110.00 $1,320.00 $60.00 $720.00 $100.00 $1,200.00
1.10 6"X6" TAPPING SLEEVE 1.00 ea.$1,260.00 $1,260.00 $2,205.00 $2,205.00 $1,625.00 $1,625.00
1.11 6"X90° M.J. BEND 1.00 ea.$380.00 $380.00 $292.00 $292.00 $290.00 $290.00
1.12 6"X45° M.J. BEND 1.00 ea.$365.00 $365.00 $252.00 $252.00 $280.00 $280.00
1.13 6" RETAINER GLANDS 10.00 ea.$100.00 $1,000.00 $42.00 $420.00 $80.00 $800.00
1.14 6" M.J. PLUG 1.00 ea.$255.00 $255.00 $64.00 $64.00 $225.00 $225.00
1.15 FIRE HYDRANT 1.00 ea.$405.00 $405.00 $1,400.00 $1,400.00 $2,450.00 $2,450.00
1.16 8" R.S. GATE TAPPING VALVE 1.00 ea.$1,610.00 $1,610.00 $2,180.00 $2,180.00 $1,990.00 $1,990.00
1.17 6" R.S. GATE TAPPING VALVE 1.00 ea.$1,195.00 $1,195.00 $1,520.00 $1,520.00 $1,495.00 $1,495.00
1.18 6" R.S. GATE VALVE 1.00 ea.$1,020.00 $1,020.00 $1,150.00 $1,150.00 $1,225.00 $1,225.00
1.19 VALVE BOX 3.00 ea.$220.00 $660.00 $140.00 $420.00 $205.00 $615.00
1.20 THRUST BLOCK 7.00 ea.$360.00 $2,520.00 $250.00 $1,750.00 $285.00 $1,995.00
1.21 DUC-LUGS & REDI-ROD 2.00 set $105.00 $210.00 $200.00 $400.00 $90.00 $180.00
1.22 REMOVE EXIST. WATER MAIN AND DISPOSE 3.00 l.f.$51.00 $153.00 $25.00 $75.00 $40.00 $120.00
1.23 ABANDON VALVE 2.00 ea.$150.00 $300.00 $500.00 $1,000.00 $200.00 $400.00
1.24 REMOVE EXISTING ROADWAY 137.70 s.y.$8.00 $1,101.60 $12.00 $1,652.40 $14.00 $1,927.80
1.25 REPLACE ROADWAY (47B MODIFIED)137.70 s.y.$66.50 $9,157.05 $92.00 $12,668.40 $80.00 $11,016.00
1.26 REMOVE INTEGRAL CURB 85.40 l.f.$0.50 $42.70 $6.00 $512.40 $8.50 $725.90
1.27 REPLACE INTEGRAL CURB 85.40 l.f.$3.20 $273.28 $38.00 $3,245.20 $10.00 $854.00
1.28 REMOVE SIDEWALK 265.40 s.f.$1.15 $305.21 $1.00 $265.40 $1.50 $398.10
1.29 REPLACE SIDEWALK 265.40 s.f.$8.55 $2,269.17 $9.00 $2,388.60 $10.00 $2,654.00
1.30 ADA REPLACEMENT TYPE 3 SE CORNER LINCOLN & DELT 1.00 l.s.$255.00 $255.00 $1,850.00 $1,850.00 $3,250.00 $3,250.00
1.31 SODDING 275.00 s.f.$1.55 $426.25 $2.00 $550.00 $10.00 $2,750.00
1.32 TRAFFIC CONTROL 1.00 l.s.$3,175.00 $3,175.00 $5,500.00 $5,500.00 $3,000.00 $3,000.00
1.33 DEWATERING 1.00 l.s.$1.00 $1.00 $30,000.00 $30,000.00 $34,800.00 $34,800.00
$119,457.59 $130,499.80 $136,994.08
Exceptions none Exceptions none Exceptions none
Grand Island Council Session - 11/12/2019 Page 30 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-326
WHEREAS, the City of Grand Island invited sealed bids for Water Main Project
2020-W-1, according to plans and specifications on file with the Utilities Department; and
WHEREAS, on November 5, 2019, were received, opened and reviewed; and
WHEREAS, The Diamond Engineering Company, of Grand Island, Nebraska,
submitted a bid in accordance with the terms of the advertisement of bids and plans and
specifications and all other statutory requirements contained therein, such bid being in the
amount of $119,457.59, and
WHEREAS, the bid of The Diamond Engineering Company is less than the
estimate for Water Main Project 2020-W-1 – Lincoln and Delta.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of The Diamond Engineering
Company, in the amount of $119,457.59, for Water Main Project 2020-W-1, is hereby approved
as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________
Roger G. Steele, Mayor
Attest:
___________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 31 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-8
#2019-327 - Approving Safety Glass Contract for Utilities, Public
Works and Parks Departments for 2020 - 2022
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 11/12/2019 Page 32 / 199
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
John Collins, Public Works Director
Todd McCoy, Parks Director
Stacy Nonhof, Interim City Attorney
Meeting:November 12, 2019
Subject:Award of Safety Glass Contract for the Parks &
Recreation, Public Works and Utilities Departments for
2020 - 2022
Presenter(s):Timothy Luchsinger, Utilities Director
Background
As part of personal protective equipment furnished by the City to its employees, the City
periodically enters into an agreement with a local provider for safety glasses for those
employees needing corrective lenses. Costs for eyewear prescriptions and options other
than the base selection are at the expense of the employee. Requests for quotes were
solicited in accordance with City Procurement Policies for safety glass services for the
Utilities, Public Works, and Parks & Recreation Departments for 2020 - 2022.
Discussion
Documents were mailed to five vendors and advertised in the Grand Island Independent.
The following quotation was received.
Heartland Optical, Lincoln, NE (with a branch location at 1437 N. Webb Road,
Grand Island)
Heartland Optical offered the best overall proposal with competitive pricing and their
location at 1437 N. Webb Road complies with the specifications. Heartland Optical has
provided safety glasses for City employees in the past, and their performance and product
met expectations.
Grand Island Council Session - 11/12/2019 Page 33 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the three-year contract for
Safety Glasses for the Utilities, Public Works, and Parks and Recreation Departments, to
Heartland Optical of Lincoln, Nebraska, dispensing from Heartland Optical at 1437 N.
Webb Road in Grand Island, Nebraska.
Sample Motion
Move to approve the three-year contract (2020 - 2022) for Safety Glasses to Heartland
Optical of Lincoln Nebraska, dispensing from their Grand Island location at 1437 N.
Webb Road.
Grand Island Council Session - 11/12/2019 Page 34 / 199
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR QUALIFICATIONS
FOR
SAFETY GLASSES AND SERVICE
RFP DUE DATE:October 29, 2019 at 4:00 p.m.
DEPARTMENT:Utilities
PUBLICATION DATE:October 8, 2019
NO. POTENTIAL BIDDERS:5
SUMMARY OF PROPOSALS RECEIVED
Heartland Optical
Lincoln, NE
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Jerry Janulewicz, City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent
P2159
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1 | Page
Safety Glass Contract Agreement
This AGREEMENT made and entered into by and between Heartland Optical,
hereinafter called “Supplier”, and the CITY OF GRAND ISLAND, NEBRASKA,
hereinafter called the City.
WITNESSETH:
THAT, WHEREAS, in accordance with law, the City has caused contract documents to
be prepared and an advertisement called for quotes to be published for furnishing
SAFETY GLASSES; and
WHEREAS, the City, in the manner prescribed by law, has reviewed, examined, and
canvassed the quotes submitted, and has determined the aforesaid Heartland Optical,
to be the lowest responsive and responsible Safety Glass vendor, and has duly
awarded them a contract therefore, for the sum or sums names in their quote, a copy
thereof being attached to and made a part of this contract;
NOW, THEREFORE, in consideration of the compensation to be paid to Heartland
Optical, and of the mutual agreements herein contained, the parties have agreed and
hereby agree, the City for itself and its successors, and Heartland Optical for itself, and
its successor, as follows:
ARTICLE I.That the following documents shall comprise the Contract, and shall
together be referred to as the “Agreement” or the “Contract Documents”;
1.This Contract Agreement.
2.The City of Grand Island’s Specification for Safety Glasses.
3.Heartland Optical’s quote signed and dated October 21, 2019.
In the event of any conflict between the terms of the Contract Documents, the
provisions of the document first listed shall prevail.
ARTICLE II. That Heartland Optical shall: (a) furnish all materials (frames and lenses);
(b) provide and perform all necessary labor; and (c) in a good and substantial and
workmanlike manner and in accordance with the requirements, stipulations, provisions,
and conditions of the contract documents as listed in the attached General
Specifications, said document forming the contract and being as fully a part thereof as if
repeated verbatim herein, perform, execute, and complete all work included in and
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2 | Page
covered by the City’s official award of this contract to Heartland Optical such award
being based on the acceptance by the City of Grand Island’s quote.
ARTICLE III. That the City shall pay Heartland Optical for the performance of the work
embraced in this contract and Heartland Optical will accept as full compensation
therefore the amount(s) as stated in the Specification Document for all services,
materials, and work covered by and included in the contract award and designated in
the foregoing Article II; payment thereof to be made in cash or its equivalent in a timely
manner.
ARTICLE IV. Heartland Optical, hereby agrees to act as agent for the City in purchasing
materials and supplies for the City for Safety Glasses. The City shall be obligated to the
vendor of the materials and supplies for the purchase price, but Heartland Optical, shall
handle all payments hereunder on behalf of the City. The vendor shall make demand or
claim for payment of the purchase price from the City by submitting an invoice to:
The City of Grand Island
Utilities Administration
PO Box 1968
Grand Island NE 68802-1968
All invoices shall bear Heartland Optical’s name as agent for the City. This paragraph
will apply only to these materials and supplies actually incorporated into and become a
part of the finished product, SAFETY GLASSES.
ARTICLE V. The contract shall go into effect January 1, 2020, and remain into effect
until December 31, 2022.
ARTICLE VI. Heartland Optical, agrees to comply with all applicable State Fair Labor
Standards in the execution of this contract as required by Section 73-102, R.R.S. 1943.
They further agree to comply with the provisions of Section 48-657, R.R.S., 1943,
pertaining to contributions to the Unemployment Compensation Fund of the State of
Nebraska. During the performance of this contract, Heartland Optical agrees not to
discriminate in hiring or any other employment practice on the basis of race, color,
religion, sex, national origin, age or disability. Heartland Optical agrees to maintain a
drug-free workplace policy and will provide a copy of the policy to the City upon request.
GRATUTITIES and KICKBACKS
City Code states that it is unethical for any person to offer, give, or agree to give any
City employee or former City employee to solicit, demand, accept, or agree to accept
from another person, a gratuity or an offer of employment in connection with any
decision, approval, disapproval, recommendation, or preparation of any part of a
program requirement or a purchase request, influencing the content of any specification
or procurement standard, rendering of advice, investigation, auditing, or in any other
advisory capacity in any proceeding or application, request for ruling, determination,
claim or controversy, or other particular matter, pertaining to any program requirement
Grand Island Council Session - 11/12/2019 Page 57 / 199
3 | Page
or a contract or subcontract, or to any solicitation or proposal therefore. It shall be
unethical for any payment, gratuity, or offer of employment to be made by or on behalf
of a subcontractor under a contract to the prime contractor or higher tier subcontractor
or any person associated therewith, as an inducement of the award of a subcontract or
order.
Heartland Optical
By: Date:
Title:
CITY OF GRAND ISLAND, NEBRASKA
By: Date:
Roger G. Steele, Mayor
Attest:
RaNae Edwards, City Clerk
The contract is due form according to law and hereby approved.
Date:
Attorney for the City of Grand Island
Grand Island Council Session - 11/12/2019 Page 58 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-327
WHEREAS, the City of Grand Island invited quotes for Safety Glasses and
Service for the Utilities, Public Works and Parks and Recreation Departments, according to the
City’s Request for Quotes on file with the Utilities Administration Office; and
WHEREAS, quotes were due on October 29, 2019; and
WHEREAS, Heartland Optical of Lincoln, Nebraska, dispensing safety glasses at
their Grand Island, Nebraska, location submitted a quote in accordance with the terms of the
advertisement for quotes and all other statutory requirements contained therein.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the quote of Heartland Optical of
Lincoln, Nebraska, dispensing at their Grand Island, Nebraska location, for safety glasses and
service for the Utilities, Public Works and Parks and Recreation Departments for the years 2020,
2021 and 2022 for the amounts set out in its quote is hereby approved as the best responsive
quote received.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_____________________________
Roger G. Steele, Mayor
Attest:
_____________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 59 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-9
#2019-328 - Approving the Union Pacific Rail Contract Agreement
for Coal Transportation
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 11/12/2019 Page 60 / 199
Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Interim City Attorney
Meeting:November 12, 2019
Subject:Coal Freight Transportation Contract between Union
Pacific Railroad and the City of Grand Island Utilities
Presenter(s):Tim Luchsinger, Utilities Director
Background
The current coal transportation contract with the Union Pacific Railroad (UP) is for a
three year term and expires on December 31, 2019. UP was asked to provide price
quotations for continued service to move coal from the Wyoming coal fields to the Platte
Generating Station at Grand Island. In accordance with the request from the Utilities
Department, UP provided proposals for continued freight service by contract and by
Common Carrier Tariff.
Discussion
Union Pacific considers its proposals for continued freight service to be confidential. In
order to meet that confidentiality, the proposed contract and Common Carrier rates are
included under separate cover for each Council Member. These proposals have been
reviewed by Utilities Department and Legal staff and it is recommended that the
proposed contract for the term of January 1, 2020 through December 31, 2024 be
approved.
If the City Council wishes to discuss the details of the confidential proposal received
from Union Pacific, it is recommended that they adjourn to closed session for the
protection of the public interest.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve the contract offer
2.Move to request a Common Carrier Tariff
3.Refer the issue to a Committee
Grand Island Council Session - 11/12/2019 Page 61 / 199
4.Postpone the issue to future date
5.Take no action on the issue
Recommendation
City Administration’s recommends that the Council approve the Coal Freight
Transportation Contract for January 1, 2020 through December 31, 2024 with Union
Pacific for coal transportation to the Platte Generating Station.
Sample Motion
Move to approve the Platte Generating Station Coal Freight Transportation Contract for
January 1, 2020 through December 31, 2024 with Union Pacific.
Grand Island Council Session - 11/12/2019 Page 62 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-328
WHEREAS, the City’s current coal transportation contract with the Union Pacific
Railroad Company expires on December 31, 2019; and
WHEREAS, Utilities Department staff has solicited proposals from Union Pacific
Railroad to continue coal transportation to Platte Generating Station; and
WHERAS, Union Pacific Railroad has offered a contract for coal transportation to
Platte Generating Station for the term January 1, 2020 through December 31, 2024.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that a contract for coal transportation with
the Union Pacific Railroad is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute the contract for coal transportation with the Union Pacific Railroad Company on
behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 63 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-10
#2019-329 - Approving Agreement for Engineering Consulting
Services Related to Eddy Street Underpass Rehabilitation; Project
No. 2019-U-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 64 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Agreement for Engineering Consulting
Services Related to Eddy Street Underpass
Rehabilitation; Project No. 2019-U-1
Presenter(s):John Collins PE, Public Works Director
Background
Public Works Engineering staff is looking to evaluate the condition and status of the
Eddy Street underpass which was built in 1950. The goal of this evaluation is to outline
any repairs and/or replacements which should be implemented to extend the life of the
structure. Issues needing to be evaluated are related to the condition of the concrete
retaining walls of the structure as well as the condition of the Mill Drive and North Front
Street Bridges. The current storm sewer pumping system for the underpass is also to be
evaluated and rehabbed as needed. It is also desired to install netting to aid in the
reduction of roosting birds. The desired outcome of this stage of the project is to develop
and evaluate recommendations for rehabilitation, evaluate opinions of cost, and select a
preferred alternative for rehabilitation of the structure. The main purpose of this project is
to do further geotechnical and structural analysis, analyze the recommendations, and to
develop the most cost effective design to present to council prior to construction.
On July 5, 2019 the Engineering Division of the Public Works Department advertised for
Engineering Services for the Eddy Street Underpass Rehabilitation, with sixteen (16)
potential respondents.
Discussion
Three (3) engineering firms submitted qualifications for the engineering services for
Eddy Street Underpass Rehabilitation. Olsson, Inc. of Grand Island, Nebraska was
selected as the top engineering firm based on the pre-approved selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Grand Island Council Session - 11/12/2019 Page 65 / 199
Compensation for Olsson, Inc.’s design services will be provided on a time and materials
basis with a maximum fee of $67,570.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with Olsson,
Inc. of Grand Island, Nebraska, in the amount of $67,570.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 66 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-329
WHEREAS, on July 5, 2019 the Engineering Division of the Public Works
Department advertised for engineering services for Eddy Street Underpass Rehabilitation; and
WHEREAS, on July 30, 2019 three (3) engineering firms submitted qualifications
for such services; and
WHEREAS, based on the pre-approved selection criteria Olsson, Inc. of Grand
Island, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska
wish to enter into an Engineering Services Agreement to provide engineering consulting services
for such project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska for engineering
design services related to Eddy Street Underpass Rehabilitation, in the amount of $67,570.00, is
hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 67 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-11
#2019-330 - Approving Dedicated Parking Stalls in the Public
Parking Lot at 3rd Street and Pine Street- Pinnacle Bank
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 68 / 199
Council Agenda Memo
From:John Collins PE, Public Works Director
Meeting:November 12, 2019
Subject:Approving Dedicated Parking Stalls in the Public Parking
Lot at 3rd Street and Pine Street- Pinnacle Bank
Presenter(s):John Collins PE, Public Works Director
Background
Pinnacle Bank, located at 106 East 3rd Street, has requested designated parking stalls
south of their building across 3rd Street, as shown on the attached exhibit.
Discussion
Pinnacle Bank is planning to open the 106 East 3rd Street location in mid-November
2019, with a request to dedicate three (3) parking stalls in the northern part of the parking
south across 3rd Street from their location. City staff have negotiated an agreement with
Pinnacle Bank, with the guidance of the City Attorney, a copy of which is attached for
review. The fee is set at $400.00 per year, per stall; for a total of $1,200.00 annually,
with the first year prorated. It should be noted there are current parking lease agreements
in place at the following locations.
Southern portion of 3rd Street and Pine Street parking lot- ProCon Management,
Inc.
Oak Street and South Front Street (southeast) parking lot- American Red Cross
Oak Street and South Front Street (southwest) parking lot- Grand Generation
Center
South Front Street (east of YMCA) parking lot- YMCA
It is the intent to add a standard parking lease fee to the 2020/2021 Fiscal Year Fee
Schedule.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 11/12/2019 Page 69 / 199
Recommendation
City Administration recommends that the Council approve the resolution authorizing
dedicated parking stalls in the public parking lot at 3rd Street and Pine Street for Pinnacle
Bank, according to Exhibit “A”.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 70 / 199
L E A S E
This lease agreement is made on October _____, 2019 by and between the CITY OF
GRAND ISLAND, NEBRASKA, a Municipal Corporation, hereafter referred to as “City” and
PINNACLE BANK, a Corporation, hereinafter referred to as “Bank”.
1. STATEMENT OF PURPOSE. The purpose of this agreement is to set forth the
terms and conditions under which the Bank will lease from the City three (3) parking spaces
south of the bank, the location of which is shown on Exhibit “A”, attached hereto and made a
part hereof by reference.
2. TERM OF LEASE. This lease shall run for a term of two (2) years commencing
on ___________________. This lease shall be automatically renewable for up to two (2)
additional two (2) year terms unless the Bank notifies the City in writing prior to the end of the
then current term of its intention not to renew this lease for an additional term.
3. CONSIDERATION. In consideration of this lease the Bank agrees to pay to the
City as rentals for the three (3) parking spaces One Thousand Two Hundred Dollars ($1,200.00)
per year or Four Hundred Dollars ($400.00) per stall per year. This rental shall be due and
payable to the city of Grand Island in annual installments on or before January 1 of the current
year. Any partial year rental will be pro-rated.
4. SIGNS AND MARKINGS. The City will supply and install the posts. The
Bank shall supply the signs and name placard (maximum size of 12” x 18”) indicating that the
aforementioned parking spaces are leased for private parking, and shall be responsible for any
damage, theft, etc. of such. The signs will indicate that the aforementioned parking spaces are for
their customer parking and that violators will be towed at owner’s expense.
5. ENFORCEMENT. The Bank shall be responsible for enforcing that parking is
only for Bank customers. The Bank shall be responsible for calling tow companies for parking
violations. The Bank shall not call Grand Island Police Department for enforcement.
6. NOTICES. All notices in connection with this lease shall be sent to the
following addresses by first class mail, postage prepaid:
City of Grand Island Attn: City Attorney
P.O. Box 1968
Grand Island, NE 68802
Pinnacle Bank 3610 W Capital Ave
Grand Island, NE 68803
Grand Island Council Session - 11/12/2019 Page 71 / 199
2
7. CHOICE OF LAWS. This agreement shall be construed in accordance with the
laws of the State of Nebraska.
8. ENTIRE AGREEMENT. This lease constitutes the entire agreement between
the parties hereto, notwithstanding any other written or oral agreements to the contrary. This
lease may be amended only in writing, duly approved and executed by both parties.
CITY OF GRAND ISLAND, NEBRASKA
By_____________________________________ Date ____________________
Roger Steele, Mayor Attest:__________________________________
City Clerk
The contract is in due form according to law and hereby approved.
_______________________________________ Date ____________________
Attorney for the City
PINNACLE BANK, A Corporation
By____________________________________ Date ____________________
Bart Qualsett Title___________________________________
STATE OF NEBRASKA )
) ss: COUNTY OF HALL )
The foregoing document was executed before me on October _____, 2019 by
______________________________________ President of the PINNACLE BANK a
Corporation, on behalf of said corporation. __________________________________________
Notary Public
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Grand Island Council Session - 11/12/2019 Page 73 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-330
WHEREAS, the City Council, by authority of 22-77 of the Grand Island City
Code, may be resolution, entirely prohibit, or fix a time limit for the parking and stopping of
vehicles in or on any public street, public property, or potion thereof; and
WHEREAS, Pinnacle Bank requests to dedicate three (3) parking stalls in the
public parking lot at 3rd Street and Pine Street, according to attached Exhibit “A”; and
WHEREAS, an agreement for such dedicated parking stalls has been reviewed
and approved by the City Legal Department.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to enter into the Parking Lease Agreement with Pinnacle Bank for their
location at 106 East 3rd Street, according to the attached Exhibit “A”.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 74 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-12
#2019-331 - Approving Skid Steer Buy-Back for Streets Division
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 75 / 199
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:November 12, 2019
Subject:Approving Skid Steer Buy-Back for Streets Division
Presenter(s):John Collins PE, Public Works Director
Background
The Streets Division currently owns two compact track loaders (skid steers). One
compact track loader is a front line machine for the Streets Division’s concrete repair
crew that is primarily used for concrete removal (sawing, hammering, and excavating).
The other compact track loader is used mainly for asphalt roadway patching by clearing
and loading millings from sections of roadway in preparation for new hot-mix asphalt.
In November of 2014, the City Council approved the purchase of two new skid steers
(one rubber tire and one track loader) and future participation in a buyback program with
Central Nebraska Bobcat of Grand Island, NE. The Buyback program gives the City an
opportunity to own a new machine, at minimal cost, each year lowering the risk of down
time for a key piece of equipment and reducing equipment maintenance costs.
In November of 2016, the City Council approved an upgrade to the rubber tire skid steer
to a compact track loader which made two major impacts. First, the new compact track
loader used by the asphalt crew has alleviated issues with tires on the new asphalt patches
either popping (causes crew downtime) or marring the asphalt. Secondly, the upgrade
allowed Streets to more efficiently clean and mow drainage cells without spending extra
money on rented equipment.
Examples of Compact Track Loaders
Grand Island Council Session - 11/12/2019 Page 76 / 199
Discussion
The Net Cost breakdown for each skid steer is shown in the tables below.
T650 T4 Bobcat Compact Track Loader
New Machine Cost $54,710.48
Trade Value based on Buyback Agreement $47,960.48
Net Purchase Price $6,750.00
T595 T4 Bobcat Skid Steer Loader
New Machine Cost $50,542.52
Trade Value based on Buyback Agreement $45,883.52
Net Purchase Price $4,659.00
Public Works staff is recommending participation in Bobcat’s buyback program and the
purchase of a new a T650 T4 compact track loader for $54,710.48 with a trade-in value
of $47,960.48 for a net purchase price of $6,750.00 and the purchase of a new T595 T4
compact track loader for $50,542.52 with a trade-in value of $45,883.52 for a net
purchase price of $4,659.00 from Central Nebraska Bobcat of Grand Island, NE.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the participation in Bobcat’s
buyback program and the purchase of a new a T650 T4 compact track loader for
$54,710.48 with a trade-in value of $47,960.48 for a net purchase price of $6,750.00 and
the purchase of a new T595 T4 compact track loader for $50,542.52 with a trade-in value
of $45,883.52 for a net purchase price of $4,659.00 from Central Nebraska Bobcat of
Grand Island, NE.
Grand Island Council Session - 11/12/2019 Page 77 / 199
Sample Motion
Motion to approve the participation in Bobcat’s buyback program and the purchase of a
new a T650 T4 compact track loader for $54,710.48 with a trade-in value of $47,960.48
for a net purchase price of $6,750.00 and the purchase of a new T595 T4 compact track
loader for $50,542.52 with a trade-in value of $45,883.52 for a net purchase price of
$4,659.00 from Central Nebraska Bobcat of Grand Island, NE.
Grand Island Council Session - 11/12/2019 Page 78 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-331
WHEREAS, the City of Grand Island City Council approved participation in a
buyback program with Central Nebraska Bobcat of Grand Island, NE in November of 2014; and
WHEREAS, Central Nebraska Bobcat quoted a price for purchasing a new T650
T4 compact track loader for $54,710.48 with a trade-in value of $47,960.48 for a net purchase
price of $6,750.00; and
WHEREAS, Central Nebraska Bobcat quoted a price for purchasing a new T595
T4 compact track loader for $50,542.52 with a trade-in value of $45,883.52 for a net purchase
price of $4,659.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a new a T650 T4
compact track loader for $54,710.48 with a trade-in value of $47,960.48 for a net purchase price
of $6,750.00 and the purchase of a new T595 T4 compact track loader for $50,542.52 with a
trade-in value of $45,883.52 for a net purchase price of $4,659.00 from Central Nebraska Bobcat
of Grand Island, NE is approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 79 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-13
#2019-332 - Approving Year-End Certification of City Street
Superintendent for Determining Incentive Payment for Calendar
Year 2019
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 80 / 199
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:November 12, 2019
Subject:Year-End Certification of City Street Superintendent for
Determining Incentive Payment for Calendar Year 2019
Presenter(s):John Collins PE, Public Works Director
Background
The Nebraska Department of Transportation offers an incentive payment to each
municipality that employs a licensed Street Superintendent. The incentive payment is
based on the level of licensure of such employee and the population of the municipality,
as set by Nebraska State Statue 39-2515. Grand Island would receive $4,000 for a Class
B License and $8,000 for a Class A License.
Furthermore, State of Nebraska Statutes, sections 39-2302 and 39-2511 thru 39-2515
require a Municipality to certify having a licensed Street Superintendent in its employ
during the calendar year preceding the year in which payment is made.
Discussion
This certification has been completed, in the past, without the need for City Council
action as the Street Superintendent is an employee of the City. The Department of
Transportation has changed the reporting requirements to include a resolution from the
City Council authorizing the signing of the Year-End Certification of City Street
Superintendent by the Mayor.
Shannon Callahan, City of Grand Island Street Superintendent, held a Class A Street
Superintendent License and was employed with the City of Grand Island during the 2019
calendar year; therefore the City will receive the 2019 annual incentive payment of
$8,000 from the Nebraska Department of Transportation in February or March of 2020.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
Grand Island Council Session - 11/12/2019 Page 81 / 199
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the signing of the Year-End
Certification of City Street Superintendent for determining incentive payment for the
2019 calendar year.
Sample Motion
Move to approve the signing of the Year-End Certification of City Street Superintendent
for determining incentive payment for the 2019 calendar year.
Grand Island Council Session - 11/12/2019 Page 82 / 199
Shannon Rose Callahan 1485 A
City of Grand Island
January 1 December 31
X
Grand Island Council Session - 11/12/2019 Page 83 / 199
Grand Island Council Session - 11/12/2019 Page 84 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-14
#2019-333 - Approving Engineering Consulting Agreement for
Stormwater Geospatial Data Collection
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 85 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Engineering Consulting Agreement for Storm
Water Geospatial Data Collection
Presenter(s):John Collins PE, Public Works Director
Background
From 2010 through 2016, a large portion of the storm water system was GPS surveyed
and attributes information collected about each asset. The goals of this project is to GPS
survey and collect attribute information for newly constructed assets and assets that were
not surveyed during the previous geospatial data collection efforts as well as to collect
missing attribute information such as pipe diameter and material, manhole and inlet sizes
and materials, top and bottom channel widths and channel depths. The geospatial data
collection effort will improve the accuracy and completeness of the digital storm water
conveyance system features and attributes housed within the City’s enterprise
geodatabase and integrated with the Cartegraph OMS asset management system.
On July 5, 2019 the Engineering Division of the Public Works Department advertised for
Engineering Services for Storm Water Geospatial Data Collection, with sixteen (16)
potential respondents.
Discussion
Four (4) engineering firms submitted qualifications for the engineering services for Storm
Water Geospatial Data Collection. JEO Consulting Group, Inc. of Wahoo, Nebraska was
selected as the top engineering firm based on the pre-approved selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Compensation for JEO Consulting Group, Inc.’s services will be provided on a time and
expense basis not to exceed $308,898.00. Such services will collect accurate horizontal
and vertical locations of Rim elevations for 517 storm inlets, 249 storm manholes, 449
sanitary sewer manholes, and 1,612 storm channel nodes.
Grand Island Council Session - 11/12/2019 Page 86 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with JEO
Consulting Group, Inc. of Wahoo, Nebraska, in the amount of $308,898.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 87 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-333
WHEREAS, on July 5, 2019 the Engineering Division of the Public Works
Department advertised for Engineering Services for Storm Water Geospatial Data Collection;
and
WHEREAS, on July 30, 2019 four (4) engineering firms submitted qualifications
for such services; and
WHEREAS, based on the pre-approved selection criteria JEO Consulting Group,
Inc. of Wahoo, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and JEO Consulting Group, Inc. of Wahoo,
Nebraska wish to enter into an Engineering Services Agreement to provide Storm Water
Geospatial Data Collection.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and JEO Consulting Group, Inc. of Wahoo, Nebraska for
engineering services related to Storm Water Geospatial Data Collection, in the amount of
$308,898.00, is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 88 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-15
#2019-334 - Approving Engineering Consulting Agreement for
North Moores Creek Wetland Mitigation Bank
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 89 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Engineering Consulting Agreement for North
Moores Creek Wetland Mitigation Bank
Presenter(s):John Collins PE, Public Works Director
Background
The North Moores Creek Wetland Mitigation Bank project will determine the feasibility
of a wetland bank on an 80 acre parcel of the land the City currently owns just north of
Eagle Scout Lake, which Moores Creek drains through. This project will permit future
City wetland impacts to be offset and potentially permit the sale of wetland credits if
desired. This area is also likely to provide additional detention capacity for the Moores
Creek system allowing the removal of several weir structures to encourage faster flow
through town. The City of Grand Island completed a Master Plan for the Mores Creek
system in 2019 in which these concepts were initially investigated. The intent would be
to use that as a starting point for this analysis.
On July 5, 2019 the Engineering Division of the Public Works Department advertised for
Engineering Services for North Moores Creek Wetland Mitigation Bank, with sixteen
(16) potential respondents.
Discussion
Five (5) engineering firms submitted qualifications for the engineering services for North
Moores Creek Wetland Mitigation Bank. Felsburg Holt & Ullevig of Omaha, Nebraska
was selected as the top engineering firm based on the pre-approved selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Compensation for Felsburg Holt & Ullevig’s services will be provided on a time and
expense basis not to exceed $96,320.00. Such services will involve project management
and meeting, data collection, conceptual design, and prospectus and coordination with
United States Army Corps of Engineers (USACE).
Grand Island Council Session - 11/12/2019 Page 90 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with Felsburg
Holt & Ullevig of Omaha, Nebraska, in the amount of $96,320.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 91 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-334
WHEREAS, on July 5, 2019 the Engineering Division of the Public Works
Department advertised for Engineering Services for North Moores Creek Wetland Mitigation
Bank; and
WHEREAS, on July 30, 2019 five (5) engineering firms submitted qualifications
for such services; and
WHEREAS, based on the pre-approved selection criteria Felsburg Holt & Ullevig
of Omaha, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and Felsburg Holt & Ullevig of Omaha,
Nebraska wish to enter into an Engineering Services Agreement for North Moores Creek
Wetland Mitigation Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and Felsburg Holt & Ullevig of Omaha, Nebraska for
engineering services related to North Moores Creek Wetland Mitigation Bank, in the amount of
$96,320.00, is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 92 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-16
#2019-335 - Approving the Re-establishment of Connection Fees
for Subdivided Lots in Bosselville Fifth Subdivision- Sanitary
Sewer District No. 530T
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 93 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving the Re-establishment of Connection Fees for
Subdivided Lots in Bosselville Fifth Subdivision-
Sanitary Sewer District No. 530T
Presenter(s):John Collins PE, Public Works Director
Background
Sanitary Sewer District No. 530T was built in 2016 to support sanitary sewer extension
south along US Highway 281 past Interstate 80. The district was done as a connection fee
(tap) district which is the City’s standard method of installing mains in undeveloped
areas. Customers are not charged for the cost of the infrastructure until they “tap“ the
main for service.
Upon completion of the construction work, the Council sits as a Board of Equalization to
establish the fees for each property within the district’s boundary. The BOE for Sanitary
Sewer District No. 530T was held on December 27, 2016. At that time, the majority of
the properties in the district consisted on large tracts of land that were rural in nature.
Subdivided developments were only in the planning stages.
One of those tracts of land has recently been subdivided and the individual lots need to
have the appropriate connection fees re-established.
Discussion
At the time Sanitary Sewer District No. 530T was completed, a tract of land within the
district was owned by Bosselman, Inc., being located just north of Wood River Road,
west of US Highway 281. Refer to the highlighted area on the attached plat.
The original connection fee to the Bosselman, Inc. tract was $190,209.20. That tract has
recently been subdivided as Bosselville Fifth Subdivision consisting of five (5) lots, with
a portion of the parcel west of Lot 1 being added to such subdivision and reduced in size.
It is recommended the connection fee be split between the current five (5) lots and the
parcel west of Lot 1, based on the redistribution of land. Please see attached exhibit for
original tap assessment figures and parcel layout versus proposed tap assessment figures
and current parcel layout.
Grand Island Council Session - 11/12/2019 Page 94 / 199
Sanitary Sewer District No. 530T - Assessments
Parcel #Owner Legal Sub-Total Tap Fee
Prev Paid
Tap Fee
Owed
400418926 Bosselman, Inc.Lot 1, Bosselville Fifth Subdivision (5.281 ac)$ 40,612.97 $ - $ 40,612.97
400418928 Bosselman, Inc.Lot 2, Bosselville Fifth Subdivision (11.052 ac)$ 84,994.24 $ - $ 84,994.24
400418930 Bosselman, Inc.Lot 3, Bosselville Fifth Subdivision (5.521 ac)$ 42,458.67 $ - $ 42,458.67
400406772 Bosselman, Inc.Outlot A, Block 2, Bosselville Fifth Sub (9.920 ac)$ 11,395.10 $ - $ 11,395.10
400418924 Bosselman, Inc.Outlot B, Boselville Fifth Subdivision (4.412)$ 0 $ -$ 0
400217503 Bosselman, Inc.NE ¼, SW ¼, Se ¼, Alda Twp, 13-10-10- 10 AC $10,748.22 $$10,748.22
TOTAL $190,209.20
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the City Council sit as a Board of Equalization on
December 17, 2019, to establish the connection fees for the properties within Bosselville
Fifth Subdivision in the City of Grand Island, Nebraska.
Sample Motion
Move to recommend that the City Council sit as a Board of Equalization on December
17, 2019, to establish the connection fees for the properties within Bosselville Fifth
Subdivision in the City of Grand Island, Nebraska.
Grand Island Council Session - 11/12/2019 Page 95 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-335
WHEREAS, the City Engineer/Public Works Director for the City of Grand
Island issued a Certificate of Final Completion for Sanitary Sewer District No. 530T on
December 27, 2016 certifying that Van Kirk Brothers Contractors of Sutton, Nebraska, under
contract had completed the sanitary sewer project according to the terms, conditions, and
stipulations for such improvements; and
WHEREAS, the City Engineer/Public Works Director recommended the
acceptance of the project; and
WHEREAS, the Mayor concurred with the recommendation of the City
Engineer/Public Works Director; and
WHEREAS, at the time Sanitary Sewer District No. 530T was completed, a tract
of land within the district was owned by Bosselman, Inc., being located just north of Wood River
Road, west of US Highway 281; and
WHEREAS, the original connection fee to the Bosselman, Inc. tract was
$190,209.20; and
WHEREAS, the tract has recently been subdivided as Bosselville Fifth
Subdivision consisting of five (5) lots, with a portion of the parcel west of Lot 1 being added to
such subdivision and reduced in size; and
WHEREAS, it is recommended the connection fee be split between the current
five (5) lots and the parcel west of Lot 1, based on the redistribution of land.
Sanitary Sewer District No. 530T - Assessments
Parcel #Owner Legal Sub-Total Tap Fee
Prev Paid
Tap Fee
Owed
400418926 Bosselman, Inc.Lot 1, Bosselville Fifth Subdivision (5.281 ac)$ 40,612.97 $ - $ 40,612.97
400418928 Bosselman, Inc.Lot 2, Bosselville Fifth Subdivision (11.052 ac)$ 84,994.24 $ - $ 84,994.24
400418930 Bosselman, Inc.Lot 3, Bosselville Fifth Subdivision (5.521 ac)$ 42,458.67 $ - $ 42,458.67
400406772 Bosselman, Inc.Outlot A, Block 2, Bosselville Fifth Sub (9.920 ac)$ 11,395.10 $ - $ 11,395.10
400418924 Bosselman, Inc.Outlot B, Boselville Fifth Subdivision (4.412)$ 0 $ -$ 0
400217503 Bosselman, Inc.NE ¼, SW ¼, Se ¼, Alda Twp, 13-10-10- 10 AC $10,748.22 $$10,748.22
TOTAL
$190,209.20
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
The City Council will sit as a Board of Equalization on December 17, 2019, to
determine benefits and set assessments for the newly subdivided lots in
Bosselville Fifth Subdivision and Parcel No. 400217503 in Sanitary Sewer
District No. 530T.
Grand Island Council Session - 11/12/2019 Page 96 / 199
- 2 -
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 97 / 199
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City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-17
#2019-336 - Approving Amendment No. 1 to Engineering
Consulting Agreement for North Road- Old Potash Highway to
13th Street Roadway Improvements; Project No. 2019-P-6
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 99 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Amendment No. 1 to Engineering Consulting
Agreement for North Road- Old Potash Highway to 13th
Street Roadway Improvements; Project No. 2019-P-6
Presenter(s):John Collins PE, Public Works Director
Background
The North Road- Old Potash Highway to 13th Street Roadway Improvements; Project No.
2019-P-6 is for the improvement of North Road from just north of the intersection with
Old Potash Highway and the intersection with 13th Street. The Engineering Division of
the Public Works Department is proposing a concrete curb and gutter roadway section
with associated sidewalk, traffic control, drainage and all other related improvements
needed to complete the project.
On March 12, 2019, via Resolution No. 2019-86, City Council approved an Engineering
Services Agreement with Alfred Benesch & Company of Lincoln, Nebraska in the
amount of $96,524.00 for the conceptual design and cost estimate of North Road- Old
Potash Highway to 13th Street Roadway Improvements; Project No. 2019-P-6.
Discussion
With the completion of the conceptual design it is now time to move forward with final
engineering design for North Road- Old Potash Highway to 13th Street Roadway
Improvements; Project No. 2019-P-6. An amendment to the original agreement with
Alfred Benesch & Company is requested, in the amount of $133,772.00, resulting in a
revised agreement amount of $230,296.00. This amendment will allow for the completion
of final design and creation of bid documents, with an additional amendment required for
engineering construction services.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
Grand Island Council Session - 11/12/2019 Page 100 / 199
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Amendment No. 1 to the
original agreement with Alfred Benesch & Company of Lincoln, Nebraska, in the amount
of $133,772.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 101 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-336
WHEREAS, on March 12, 2019, via Resolution No. 2019-86 the Grand Island
City Council approved entering into an agreement with Alfred Benesch & Company of Lincoln,
Nebraska in the amount of $96,524.00 for North Road- Old Potash Highway to 13th Street;
Project No. 2019-P-6; and
WHEREAS, the original agreement is now being amended to include final
engineering design for such project; and
WHEREAS, such amendment is in the amount of $133,772.00, for a revised
agreement amount of $230,296.00; and
WHEREAS, Amendment No. 1 to the original agreement with Alfred Benesch &
Company of Lincoln, Nebraska is required to proceed with this project
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Alfred
Benesch & Company of Lincoln, Nebraska for final engineering design services related to North
Road- Old Potash Highway to 13th Street is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such amendment on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 102 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-18
#2019-337 - Approving Repairs and Replacement of Flyght
Equipment at the Wastewater Treatment Plant
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 103 / 199
Council Agenda Memo
From:Jon Menough PE, Wastewater Treatment Plant Engineer
Meeting:November 12, 2019
Subject:Approving Repairs and Replacement of Flyght
Equipment at the Wastewater Treatment Plant
Presenter(s):John Collins PE, Public Works Director
Background
There are thirty-seven (37) Flyght mixers and eight (8) Flyght pumps currently in use at
the Wastewater Treatment Plant and in Lift Stations in Grand Island. These mixers are
used in the aeration process to keep solids blended to optimize treatment. Of the thirty-
seven (37) Flyght mixers there are three (3) in for repair.
On December 21, 2010, via Resolution No. 2010-360, City Council approved Electric
Pump, Inc. of Des Moines, Iowa as the sole source provider for Flyght equipment and
repairs.
Discussion
Of the three (3) Flyght mixers that are in for repair the two (2) large mixers have a
replacement cost of $19,560.00 each, with repair quotes at $12,551.20 and $13,410.51;
the third, small mixer, has a replacement cost of $8,115.00, with repair cost of $7,342.50.
It is requested at this time that the two (2) large Flyght mixers be repaired at a total cost
of $25,961.71, with the one (1) small mixer being replaced at a cost of $8,115.00,
resulting in a total cost of $34,076.71. All repairs and the replacement will be through
Electric Pump, Inc. of Des Moines, Iowa.
Large Mixer
Small Mixer
Grand Island Council Session - 11/12/2019 Page 104 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
Public Works Administration recommends that the Council approve the repair of two (2)
large Flyght mixers at a cost of $25,961.71 and the replacement of one (1) small Flyght
mixer at a cost of $8,115.00, resulting in a total cost of $34,076.71 with Electric Pump,
Inc. of Des Moines, Iowa.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 105 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-337
WHEREAS, on December 21, 2010, via Resolution No. 2010-360, City Council
approved Electric Pump, Inc. of Des Moines, Iowa as the sole source provider for Flyght
equipment and repairs at the Wastewater Treatment Plant and Lift Stations; and
WHEREAS, two (2) large Flyght mixers are in need of repair for a cost of
$25,961.71; and
WHEREAS, one (1) small Flyght mixer is in need of replacement for a cost of
$8,115.00; and
WHEREAS, both repairs and the replacement will be through Electric Pump, Inc.
of Des Moines, Iowa for a total cost of $34,076.71.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the two (2) large Flyght mixers be
repaired in the amount of $25,961.71 and the one (1) small Flyght mixer be replaced in the
amount of $8,115.00, for a total cost of $34,076.71 through Electric Pump, Inc. of Des Moines,
Iowa, which is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 106 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-19
#2019-338 - Approving Purchase of One (1) 2020 Model 36,000
Pound Four Wheel Drive Front End Loader for the Solid Waste
Division of the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 107 / 199
Council Agenda Memo
From:Jeff Wattier, Solid Waste Superintendent
Meeting:November 12, 2019
Subject:Approving Purchase of One (1) 2020 Model 36,000
Pound Four Wheel Drive Front End Loader for the Solid
Waste Division of the Public Works Department
Presenter(s):John Collins PE, Public Works Director
Background
The Solid Waste Division budgeted for one (1) 2020 Model 36,000 pound four wheel
driver front end loader in the 2019/2020 FY to replace a 2016 Caterpillar 938M wheel
loader with approximately 4,400 hours. This loader is a front-line piece of equipment that
is utilized on a daily basis for loading transfer trailers hauling solid waste from the
transfer station to the landfill for disposal.
Discussion
The City of Grand Island City Council approved the use of the National Joint Powers
Alliance Buying Group (NJPA) with Resolution 2014-326, which is now known as
Sourcewell.
To meet competitive bidding requirements, the Solid Waste Division obtained pricing
from the Sourcewell Contract No. 032515 awarded to NMC/Nebraska Machinery
Company of Doniphan, Nebraska.
Public Works staff is recommending the purchase of one (1) 2020 Caterpillar 938M four
wheel drive front end loader from NMC/ Nebraska Machinery Company in the amount of
$255,700.00, accounting for a $119,875.00 trade-in of the current piece of equipment, the
final purchase price is $135,825.00. NMC/Nebraska Machinery Company does guarantee
a purchase back (trade-in) amount for the new piece of equipment, as detailed below.
1 year or 1,000 hours = $170,000.00
2 year or 2,000 hours = $150,000.00
3 years or 3,000 hours = $132,000.00
4 years or 4,750 hours = $116,000.00
Grand Island Council Session - 11/12/2019 Page 108 / 199
Following is a picture of the 2016 Caterpillar 938M wheel loader with approximately
4,400 operating hours that is to be traded.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the purchase of one (1) 2020
Model 36,000 pound four wheel drive front end loader for the Solid Waste Division in
the amount of $255,700.00, minus $119,875.00 trade-in of the current piece of
equipment, resulting in the final purchase price of $135,825.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 109 / 199
Approved as to Form ¤ ___________
November 8, 20192 ¤ City Attorney
R E S O L U T I O N 2019-338
WHEREAS, the National Joint Powers Alliance Buying Group, now known as
Sourcewell, was utilized to secure competitive bids for one (1) 2020 Model 36,000 pound four
wheel drive front end loader by the Solid Waste Division of the Public Works Department; and
WHEREAS, the Sourcwell Contract No. 032515 was awarded to NMC/ Nebraska
Machinery Company of Doniphan, Nebraska; and
WHEREAS, the Public Works Department has recommended the purchase of
one (1) 2020 Model 36,000 pound four wheel drive front end loader from NMC/Nebraska
Machinery Company of Doniphan, Nebraska in the amount of $255,700.00, minus $119,875.00
trade-in of the current piece of equipment, resulting in the final purchase price of $135,825.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) 2020
Caterpillar 938M four wheel drive front end loader from NMC/Nebraska Machinery Company of
Doniphan, Nebraska is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 110 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-20
#2019-339 - Approving Change Order No. 2 for Sycamore Street
Underpass Rehabilitation; Project No. 2017-U-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 111 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Change Order No. 2 for Sycamore Street
Underpass Rehabilitation; Project No. 2017-U-1
Presenter(s):John Collins PE, Public Works Director
Background
The Diamond Engineering Company of Grand Island, Nebraska was awarded a
$1,794,404.38 contract on August 28, 2018, via Resolution No. 2018-252, for the
Sycamore Street Underpass Rehabilitation; Project No. 2017-U-2.
On August 27, 2019, via Resolution No. 2019-258, City Council approved Change Order
No. 1 due to weather conflicts; which granted a time extension from August 2, 2019 to
November 12, 2019 for substantial completion, and September 30, 2019 to January 7,
2020 for final completion. There was no cost associated with this change order.
The Sycamore Street underpass was built in 1950 and an engineering analysis identified a
number of repairs and replacements necessary to preserve the structure. This included a
number of issues related to the retaining walls, the South Front Street Bridge, and the
storm sewer pumping system.
Discussion
Unfavorable weather has continued to slow progress on the Sycamore Street Underpass
Rehabilitation; Project No. 2017-U-1, requiring an extension of the previously approved
substantial and final completion dates. There is also additional work necessary to refeed
the underpass lighting and install a new electrical service, along with additional concrete
repair and lowering of a gas main due to a storm sewer conflict.
At this time Change Order No. 2 is requested in the amount of $74,820.00, resulting in a
revised contract amount of $1,869,224.38. Such change order consists of the following.
Grand Island Council Session - 11/12/2019 Page 112 / 199
Item
No.Description Quantity Unit Unit Price Total Price
CO2-1 Extra length of conduit and wiring to new pole
location 1.00 LS $ 3,300.00 $ 3,300.00
CO2-2 North Front Street Bridge Repair (full deck
concrete repair)1.00 LS $31,500.00 $31,500.00
CO2-3 Pedestrian Walkway panel repair (remove and
replace)7.00 EA $ 1,260.00 $ 8,820.00
CO2-4 2” Steel Gas Main Lowering for Storm Sewer
Conflict 1.00 LS $1,750.00 $ 1,750.00
CO2-5 Window Well Sealing (123 S Front Street)10.00 EA $2,400.00 $24,000.00
CO2-6 Refeed Underpass Lighting (240/120 removed &
480/277 installed)1.00 EA $5,450.00 $ 5,450.00
CO2-7 Substantial Completion Date Changed from
11/12/2019 to 5/1/2020 0.00 EA $0.00 $ 0.00
CO2-8 Final Completion Date Changed from 1/7/2020 to
5/15/2020 0 EA $0.00 $ 0.00
TOTAL CHANGE ORDER NO. 2= $74,820.00
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order No. 2 with The
Diamond Engineering Company of Grand Island, Nebraska in the amount of $74,820.00
for Sycamore Street Underpass Rehabilitation; Project No. 2017-U-1.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 113 / 199
CONTRACT TIME EXTENSION
PROJECT:Sycamore Street Underpass Rehabilitation; Project No. 2017-U-1
CONTRACTOR:The Diamond Engineering Company
AMOUNT OF CONTRACT: $1,794,404.38
CONTRACT DATE: September 11, 2019
There is also additional work necessary to refeed the underpass lighting and install a new electrical
service, along with additional concrete repair and lowering of a gas main due to a storm sewer
conflict.
Item
No.Description Quantity Unit Unit Price Total Price
CO2-1 Extra length of conduit and wiring to new pole
location 1.00 LS $ 3,300.00 $ 3,300.00
CO2-2 North Front Street Bridge Repair (full deck
concrete repair)1.00 LS $31,500.00 $31,500.00
CO2-3 Pedestrian Walkway panel repair (remove and
replace)7.00 EA $ 1,260.00 $ 8,820.00
CO2-4 2” Steel Gas Main Lowering for Storm Sewer
Conflict 1.00 LS $1,750.00 $ 1,750.00
CO2-5 Window Well Sealing (123 S Front Street)10.00 EA $2,400.00 $24,000.00
CO2-6 Refeed Underpass Lighting (240/120 removed &
480/277 installed)1.00 EA $5,450.00 $ 5,450.00
CO2-7 Substantial Completion Date Changed from
11/12/2019 to 5/1/2020 0.00 EA $0.00 $ 0.00
CO2-8 Final Completion Date Changed from 1/7/2020 to
5/15/2020 0 EA $0.00 $ 0.00
Contract Price Prior to this Change Order------------------------------------------ $1,794,404.38
Change Order No. 1--------------------------------------------------------------------- $ 0.00
Net Increase Resulting from this Change Order--------------------------------- $ 74,820.00
Revised Contract Price Including this Change Order-------------------------- $1,869,224.38
Notice to Proceed Date ---------------------------------------------------------------September 14, 2018
Original Substantial Completion Date--------------------------------------------- August 1, 2019
Original Final Completion Date ----------------------------------------------------September 30, 2019
Revised Substantial Completion Date ------------------------------------------- May 1, 2020
Revised Final Completion Date---------------------------------------------------- May 15, 2020
Grand Island Council Session - 11/12/2019 Page 114 / 199
2 | Page
Sycamore Street Underpass Rehabilitation; Project No. 2017-U-1
Change Order No. 2
The Above Change Order Accepted:
The Diamond Engineering Company
By____________________________________Date_______________________
Approval Recommended:
By______________________________________________Date________________
John Collins PE, Public Works Director/City Engineer
Approved for the City of Grand Island, Nebraska
By____________________________________Date________________________
Mayor
Attest_________________________________
City Clerk
Grand Island Council Session - 11/12/2019 Page 115 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-339
WHEREAS, on August 28, 2018, via Resolution 2018-252, the City of Grand
Island awarded The Diamond Engineering Company of Grand Island, Nebraska the bid in the
amount of $1,794,404.38 for Sycamore Street Underpass Rehabilitation; Project No. 2017-U-1;
and
WHEREAS, on August 27, 2019, via Resolution No. 2019-258, City Council
approved Change Order No. 2, at no cost for the extension of the substantial completion date
from August 1, 2019 to November 12, 2019, with final completion extension from September 30,
2019 to January 7, 2020 in order to complete the project; and
WHEREAS, the completion of such project has been delayed due to weather
conflicts, along with the need for additional work; and
WHEREAS, The Diamond Engineering Company has requested an extension of
the substantial completion date from November 12, 2019 to May 1, 2019, with final completion
extension from January 7, 2020 to May 15, 2020 in order to complete the project; and
WHEREAS, there is also additional work necessary to refeed the underpass
lighting and install a new electrical service, along with additional concrete repair and lowering of
a gas main due to a storm sewer conflict; and
WHEREAS, the cost of Change Order No. 2 is $74,820.00, resulting in a revised
contract amount of $1,869,224.38.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 2 between the City of Grand Island and
The Diamond Engineering Company of Grand Island, Nebraska for Sycamore Street Underpass
Rehabilitation; Project No. 2019-U-1.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 116 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-21
#2019-340 - Approving Amendment No. 3 for Engineering
Consulting Services Related to Sycamore Street Underpass
Rehabilitation
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 117 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Amendment No. 3 for Engineering
Consulting Services Related to Sycamore Street
Underpass Rehabilitation
Presenter(s):John Collins PE, Public Works Director
Background
On February 14, 2017, via Resolution No. 2017-31, City Council approved an agreement
for engineering consulting services related to Sycamore Street Underpass Rehabilitation
with Alfred Benesch & Company of Lincoln, Nebraska in the amount of $70,912.00.
On August 8, 2017, via Resolution No. 2017-210, City Council approved Amendment
No. 1 to the original agreement to allow for the final design phase of such project, in the
amount of $214,210.00, for a revised agreement total of $285,122.00.
On May 22, 2018, via Resolution No. 2018-146, City Council approved Amendment No.
2 to the original agreement to allow for design of the YMCA parking lot (to be used as a
staging area) and construction phase services of such project in the amount of
$214,716.00, resulting in a revised agreement of $499,838.00.
The Sycamore Street underpass was built in 1950 and engineering analysis identified a
number of repairs and replacements to extend the life of the structure, including issues
related to the retaining walls, the South Front Street Bridge, and the storm sewer pumping
system. The initial phase of this contract focused on geotechnical and structural analysis
necessary to develop the most cost effective design. Several alternatives were considered
for the South Front Street Bridge, including:
Removal without replacement $2,238,000
Replace with narrower, higher bridge $2,380,000
Reconstruct existing bridge $2,575,000
Grand Island Council Session - 11/12/2019 Page 118 / 199
Discussion
An amendment to the original agreement with Alfred Benesch & Company is necessary
to allow for continued construction engineering services for the Sycamore Street
Underpass Rehabilitation project, due to construction delays. Such amendment is for an
amount not to exceed $52,000.00, resulting in a revised agreement total of $551,838.00.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Amendment No. 3 to the
original agreement for engineering consulting services related to Sycamore Street
Underpass Rehabilitation with Alfred Benesch & Company of Lincoln, Nebraska in the
amount of $52,000.00.
Sample Motion
Move to approve Amendment No. 3.
Grand Island Council Session - 11/12/2019 Page 119 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-340
WHEREAS, on February 14, 2017, via Resolution No. 2017-31, City Council
approved an agreement for Engineering Consulting Services Related to Sycamore Street
Underpass Rehabilitation with Alfred Benesch & Company of Lincoln, Nebraska in the amount
of $70,912.00; and
WHEREAS, on August 8, 2017, via Resolution No. 2017-210, City Council
approved Amendment No. 1 to the original agreement to allow for the final design phase, in the
amount of $214,210.00, for a revised agreement total of $285,122.00; and
WHEREAS, on May 22, 2019, via Resolution No. 2018-146, City Council
approved Amendment No. 2 to the original agreement to allow for design of the YMCA parking
lot (to be used as a staging area) and construction phase services of such project in the amount of
$214,716.00, resulting in a revised agreement of $499,838.00; and
WHEREAS, it is necessary to amend the original agreement to allow for
continued construction engineering services; and
WHEREAS, Amendment No. 2 to the original agreement is for an amount not to
exceed $52,000.00, resulting in a revised agreement total of $551,838.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 3 to the original
agreement for engineering consulting services related to Sycamore Street Underpass
Rehabilitation with Alfred Benesch & Company of Lincoln, Nebraska in the amount of
$52,000.00 is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such Amendment No. 1 on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 120 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-22
#2019-341 - Approving Engineering Consulting Agreement for
Custer Avenue- Forrest Street to Old Potash Highway Roadway
Improvements; Project No. 2019-P-13
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 121 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:November 12, 2019
Subject:Approving Engineering Consulting Agreement for Custer
Avenue- Forrest Street to Old Potash Highway Roadway
Rehabilitation; Project No. 2019-P-13
Presenter(s):John Collins PE, Public Works Director
Background
The Custer Avenue- Forrest Street to Old Potash Highway Roadway Rehabilitation;
Project No. 2019-P-13 is for the improvement/rehabilitation of Custer Avenue. The
proposal is to improve the ride/pavement condition along this stretch of existing concrete
curb and gutter roadway. Initial ideas are full replacement of panels, concrete grinding, or
an asphalt overlay.
On July 5, 2019 the Engineering Division of the Public Works Department advertised for
Engineering Services for Custer Avenue- Forrest Street to Old Potash Highway Roadway
Rehabilitation; Project No. 2019-P-13, with sixteen (16) potential respondents.
Discussion
Three (3) engineering firms submitted qualifications for the engineering services for the
south section of Custer Avenue- Forrest Street to Old Potash Highway Roadway
Rehabilitation; Project No. 2019-P-13. Olsson, Inc. of Grand Island, Nebraska was
selected as the top engineering firm based on the pre-approved selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Compensation for Olsson, Inc.’s conceptual design and cost estimate services will be
provided on a time and expense basis not to exceed $100,900.00. Such services will
include a detailed topographic survey, traffic analysis, existing condition analysis, traffic
projections, future conditions analysis and recommendations. Extensive geotechnical
evaluation will also be completed as there is some concern about the condition of the
soils below the surface. This information will help with the evaluation of solutions to
improve the ride of the road and extend roadway life. Amendments will be required in the
future for final engineering design and construction phase services.
Grand Island Council Session - 11/12/2019 Page 122 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with Olsson,
Inc. of Grand Island, Nebraska, in the amount of $100,900.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 123 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-341
WHEREAS, on July 5, 2019 the Engineering Division of the Public Works
Department advertised for Engineering Services for Custer Avenue- Forrest Street to Old Potash
Highway Roadway Rehabilitation; Project No. 2019-P-13; and
WHEREAS, on July 30, 2019 three (3) engineering firms submitted qualifications
for such services; and
WHEREAS, based on the pre-approved selection criteria Olsson, Inc. of Grand
Island, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska
wish to enter into an Engineering Services Agreement to provide conceptual design and cost
estimate engineering consulting services for such project; and
WHEREAS, an amendment will be brought before council at a later date to
address additional services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and Olsson, Inc. of Grand Island, Nebraska for engineering
services related to Custer Avenue- Forrest Street to Old Potash Highway Roadway
Rehabilitation; Project No. 2019-P-13, in the amount of $100,900.00, is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 124 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-23
#2019-342 - Approving Change Order No. 1 for Downtown
Sanitary Sewer Rehabilitation- 2019; Project No. 2019-S-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 125 / 199
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:June 12, 2018
Subject:Approving Change Order No. 1 for Downtown Sanitary
Sewer Rehabilitation- 2019; Project No. 2019-S-1
Presenter(s):John Collins PE, Public Works Director
Background
Municipal Pipe Tool Co., LLC of Hudson, Iowa was awarded a $634,409.00 contract on
April 23, 2019, via Resolution No. 2019-143, for Downtown Sanitary Sewer
Rehabilitation- 2019; Project No. 2019-S-1.
Public Works is taking a proactive approach in rehabilitating sanitary sewer in the
downtown area to avoid failures. Cured in Place Pipe (CIPP) lining with manhole
rehabilitation will be the focus of this project to reinforce structural integrity of the
collection system. Existing pipe segments are within constricted alleyways of the project
boundary, which is Clark Street to the west, South Front Street to the north, Plum Street to
the east, and First Street to the south. Additional failing pieces in the area may be assessed to
determine the best rehabilitation method. Segments are mostly 8-inch pipe, with total length
of approximately 13,000 linear feet.
There are approximately 230 miles of gravity sewer within the City of Grand Island’s
collection system. The majority of this infrastructure is between 26 and 75 years old, and
between 8 and 18 inches in diameter. The majority of the sanitary sewer rehabilitations
are for old clay tile pipe and or damaged / dilapidated manholes.
Discussion
Change Order No. 1 to the referenced project is being requested to increase the pre-liner
footage and add pay items for 12” pre-liner and mortar plugging for pipe transition,
which will minimize risk of failure on this project. This additional work will increase the
success rate on install of lining, as upon televising the sanitary sewer mains in
preparation of lining, the contractor discovered larger voids in the pipe which could
impact the lining process.
In order to complete this work Change Order No. 1 is necessary, which will result in a
contract increase of $19,290.00, resulting in a revised contract amount of $653,699.00.
Grand Island Council Session - 11/12/2019 Page 126 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order No. 1 for
Downtown Sanitary Sewer Rehabilitation- 2019; Project No. 2019-S-1 with Municipal
Pipe Tool Co., Inc. of Hudson, Iowa.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 127 / 199
CHANGE ORDER NO. 1
PROJECT:Downtown Sanitary Sewer Rehabilitation- 2019; Project No. 2019S-1
CONTRACTOR:Municipal Pipe Tool Co., Inc.
AMOUNT OF CONTRACT: $634,409.00
CONTRACT DATE: April 29, 2019
Increase the pre-liner footage and add pay items for 12” pre-liner and mortar plugging for pipe transition, which
will minimize risk of failure on this project. This additional work will increase the success rate on install of
lining, as upon televising the sanitary sewer mains in preparation of lining, the contractor discovered larger
voids in the pipe which could impact the lining process.
Item
No.Description Quantity Unit Unit Price Total Price
6 15-Inch Pre-Liner + 380.00 LF $ 5.00 $ 1,900.00
7 8-Inch Pre-Liner + 2,990.00 LF $ 5.00 $ 14,950.00
CO1-1 12-Inch Pre-Liner + 288.00 LF $ 5.00 $ 1,440.00
CO1-2 Mortar Plugging for Pipe Transition + 2.00 EA $ 500.00 $ 1,000.00
Change Order No. 1 Total =$ 19,290.00
Contract Price Prior to this Change Order…………………………………$ 634,409.00
Net Increase Resulting from this Change Order……………………………$ 19,290.00
Revised Contract Price Including this Change Order………………………$ 653,699.00
The Above Change Order Accepted:
Municipal Pipe Tool Co., Inc.
By____________________________________Date_______________________
Approval Recommended:
By______________________________________________Date________________
John Collins PE, Public Works Director/City Engineer
Approved for the City of Grand Island, Nebraska
By____________________________________Date________________________
Mayor
Attest_________________________________
City Clerk
Grand Island Council Session - 11/12/2019 Page 128 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-342
WHEREAS, on April 23, 2019, via Resolution No.2019-143, the City of Grand
Island awarded Municipal Pipe Tool Co., Inc. of Hudson, Iowa the bid in the amount of
$634,409.00 for Downtown Sanitary Sewer Rehabilitation- 2019; Project No. 2019-S-1; and
WHEREAS, it has been determined that an increase to the pre-liner footage and
additional pay items for 12” pre-liner and mortar plugging for pipe transition are necessary to
minimize risk of failure on this project; and
WHEREAS, this additional work will make for a higher quality product for the
City, as upon televising the sanitary sewer mains larger voids than thought to exist were
discovered ; and
WHEREAS, such modifications have been incorporated into Change Order No. 1;
and
WHEREAS, the result of such modifications will increase the contract amount by
$19,290.00 for a revised contract price of $653,699.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 in the amount of $19,290.00 between the
City of Grand Island and Municipal Pipe Tool Co., Inc. of Hudson, Iowa to provide the
modifications.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 129 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-24
#2019-343 - Approving Purchase of One (1) New Commercial 16
foot Mower for the Parks Division of the Parks & Recreation
Department
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 11/12/2019 Page 130 / 199
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:November 12, 2019
Subject:Purchase of One (1) New Commercial 16’ Mower for the
Parks Division
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
The Parks Division budgeted this year to replace two mowers (1970’s and 1998 units)
with a new 16’ mower. The replacement mower is necessary as the current units are
becoming less dependable. The new mower will provide additional years of service to the
Parks Division operation.
Discussion
The mower specifications awarded under the Sourcewell Cooperative Buying Group
contract meet the requirements for the Parks Division. Turfwerks of Omaha, Nebraska
submitted a bid with no exceptions in the amount of $95,250.00 for one (1) new mower.
The purchase will be funded from capital account 41044401-85615.
Sourcewell Cooperative Buying Group Contract No. 161769
One (1) Jacobsen HR800, 75 HP Kubota, 16’ cut, 4WD Mower
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 11/12/2019 Page 131 / 199
Recommendation
City Administration recommends that the Council approve the purchase of one (1) new
Jacobsen HR800, 75 HP Kubota, 16’ cut, 4WD mower from Turfwerks of Omaha,
Nebraska. The total purchase price is $95,250.00.
Sample Motion
Move to approve the purchase of one (1) new Jacobsen mower for the Parks Division in
the amount of $95,250.00.
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Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-343
WHEREAS, the Parks Division of the Parks & Recreation Department for the
City of Grand Island, budgeted for one (1) new 16 foot mower in the 2019/2020 fiscal year; and
WHEREAS, said mower, one (1) Jacobsen HR800, 75 HP Kubota, 16 foot cut
4WD Mower can be obtained through the Sourcewell Cooperative Buying Group Contract
holder; and
WHEREAS, purchasing the mower through the Sourcewell Cooperative Buying
Group Contract No. 161769 meets all statutory bidding requirements; and
WHEREAS, the funding for such mower is provided in the 2019-2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) new 16 foot
mower in the total amount of $95,250.00 through the Sourcewell Cooperative Buying Group
Contract from Turfwerks of Omaha, Nebraska is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 136 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-25
#2019-344 - Approving Purchase of One (1) New 2020 1/2 Ton
4WD Pickup for the Parks Division of the Parks & Recreation
Department
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 11/12/2019 Page 137 / 199
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:November 12, 2019
Subject:Purchase of One (1) New ½ Ton 4WD Pickup for the
Parks Division
Presenter(s):Todd McCoy
Background
The Parks Division budgeted this year to replace a 2000 Chevrolet ½ ton pickup. The
replacement pickup is necessary as the current unit is becoming less dependable. The new
pickup will provide additional years of service to the Parks Division operation.
Discussion
The pickup specifications awarded under State of Nebraska contract meet the
requirements for the Parks Division. Husker Auto Group of Lincoln, Nebraska submitted
a bid with no exceptions in the amount of $30,799.00 for one (1) new 2020 Chevrolet
Silverado 1500 4WD Crew Cab pickup. The purchase will be funded from capital
account 41044401-85625.
State of Nebraska Contract No. 3087-19-2510
2020 Chevrolet Silverado 1500 4WD Crew Cab pickup
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 11/12/2019 Page 138 / 199
Recommendation
City Administration recommends that the Council approve the purchase of one (1) new
2020 Chevrolet Silverado 1500 4WD Crew Cab Pickup from Husker Auto Group of
Lincoln, Nebraska. The total purchase price is $30,799.00.
Sample Motion
Move to approve the purchase of one (1) new 2020 Chevrolet Silverado 1500 4WD Crew
Cab Pickup for the Parks Division in the amount of $30,799.00.
Grand Island Council Session - 11/12/2019 Page 139 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-344
WHEREAS, the Parks Division of the Parks & Recreation Department for the
City of Grand Island, budgeted for one (1) new ½ ton 4WD Pickup in the 2019/2020 fiscal year;
and
WHEREAS, said vehicle, one (1) 2020 Chevrolet Silverado 1500 4WD Crew Cab
Pickup, can be obtained through the Nebraska State Contract holder; and
WHEREAS, purchasing the vehicle through Nebraska State Contract #3087-19-
2510 meets all statutory bidding requirements; and
WHEREAS, the funding for such vehicle is provided in the 2019-2020 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) 2020
Chevrolet Silverado 1500 4WD Crew Cab Pickup in the total amount of $30,799.00 through the
State Contract from Husker Auto Group of Lincoln, Nebraska is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 140 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-26
#2019-345 - Approving Request for Proposal for Design Services
for New Pickleball Courts at Veteran's Sports Complex Parks &
Recreation Department
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 11/12/2019 Page 141 / 199
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:November 12, 2019
Subject:Approval of Design Services for New Pickleball Courts
at Veteran’s Sports Complex
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
On September 15, 2019 the Parks and Recreation Department advertised for proposals to
design eight (8) new pickleball courts at the Veteran’s Sports Complex.
Pickleball is one of the nation’s fastest growing sports and Grand Island is not an
exception. Grand Island has recently seen a large increase in the number of players
utilizing city facilities.
Discussion
The Parks and Recreation Department has teamed up with the Grand Island Pickleball
Club in planning and support of this project. The Pickleball Club has reported to date that
they have raised $70,000 and are continuing fund raising efforts to support this project.
Preliminary construction estimates for the new pickleball courts are between $300,000
and $400,000. Food and Beverage Tax proceeds will be utilized for expenses beyond
private donations.
Three proposals were received to design the new courts:
Olsson of Lincoln, Nebraska
JEO Consulting Group of Wahoo, Nebraska
Multicon, Inc. of Wichita, Kansas
Staff recommends accepting the proposal from JEO Consulting Group to design the eight
(8) new pickleball courts. The proposed price from JEO is $26,300.00. Food and
Beverage Tax proceeds will be utilized.
Grand Island Council Session - 11/12/2019 Page 142 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the City Council accept the proposal from JEO
Consulting Group of Wahoo, Nebraska to design eight (8) new pickleball courts at the
Veteran’s Sports Complex.
Sample Motion
Move to approve the proposal from JEO Consulting Group to design new pickleball
courts for a total of $26,300.00.
Grand Island Council Session - 11/12/2019 Page 143 / 199
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSALS
FOR
DESIGN SERVICES FOR NEW PICKLEBALL COURTS AT
VETERAN’S SPORTS COMPLEX
RFP DUE DATE:October 1, 2019 at 4:00 p.m.
DEPARTMENT:Parks & Recreation
PUBLICATION DATE:September 15, 2019
NO. POTENTIAL BIDDERS:3
PROPOSALS RECEIVED
Olsson JEO Consulting Group
Lincoln, NE Wahoo, NE
Multicon, Inc.
Wichita, KS
cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks Admin. Assist.
Jerry Janulewicz, Interim City Administrator Patrick Brown, Finance Director
Stacy Nonhof, Purchasing Agent
P2156
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Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-345
WHEREAS, the City of Grand Island issued a Request for Proposals (RFP) to
Provide Design Services for New Pickleball Courts at the Veteran’s Sports Complex; and
WHEREAS, three (3) request for proposals were received; and
WHEREAS, JEO Consulting Group from Wahoo, Nebraska, submitted a proposal
for such project in accordance with the Request for Proposals; and
WHEREAS, a contract amount of $26,300.00 has been negotiated: and
WHEREAS, such project will be funded through the Food and Beverage Tax.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from JEO Consulting
Group from Wahoo, Nebraska to Provide Design Services for New Pickleball Courts at the
Veteran’s Sports Complex is hereby approved at a cost of $26,300.00.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 161 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item G-27
#2019-346 -Approving Request to Place Historical Marker in
Ryder Park to Commemorate the 1980 Tornados
Staff Contact: Todd McCoy, Parks & Recreation Director
Grand Island Council Session - 11/12/2019 Page 162 / 199
Council Agenda Memo
From:Todd McCoy, Parks and Recreation Director
Meeting:November 12, 2019
Subject:Consider Request to Place Historical Marker to
Commemorate the 1980 Tornados
Presenter(s):Todd McCoy, Parks and Recreation Director
Background
Seven tornadoes struck Grand Island and surrounding areas on the night of June 3, 1980.
They were part of a supercell thunderstorm complex that produced eighteen tornadoes
from Nebraska to West Virginia. The storm killed five people and injured about 200. It
destroyed hundreds of homes and many businesses. Total damage was estimated at over
$200 million. The disaster inspired a book and a made-for-television movie entitled
‘Night of the Twisters’, as well as tornado and engineering research. The debris from the
devastation was collected at Ryder Park and nicknamed Tornado Hill.
Discussion
Stephanie Crosby with Livingston-Sondermann Funeral Home and Cremation Services
has requested permission to have a historical marker placed near Tornado Hill in Ryder
Park to commemorate the Grand Island June 3, 1980 tornados. Stephanie has received
approval from History Nebraska for the marker and will raise $6,000 for the purchase.
Below is an example of the proposed marker and text.
Tornado Hill
Seven tornadoes struck Grand Island and
surrounding areas on the night of June 3,
1980. They were part of a supercell
thunderstorm complex that produced
eighteen tornadoes from Nebraska to West
Virginia. The complex approached Grand
Island from the north during the early
evening. It moved slowly south-southeast
through the city at around eight miles per
hour. All seven tornadoes struck within a
three-hour period. One reached F4 intensity,
Grand Island Council Session - 11/12/2019 Page 163 / 199
leaving a six-mile path of destruction more than a half-mile wide. Two others tornadoes
were rated F3.
The storm killed five people and injured about 200. It destroyed hundreds of homes and
many businesses. Total damage was estimated at over $200 million. The event was also
unusual for producing three tornadoes that rotated clockwise. This is rare in the northern
hemisphere, where over 99 percent of tornadoes rotate counter-clockwise. The disaster
inspired a book and a made-for-television movie entitled ‘Night of the Twisters’, as well
as tornado and engineering research. The debris from the devastation was collected here,
creating a park for the people of Grand Island.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the City Council approve the request to have a
historical marker placed near Tornado Hill in Ryder Park to commemorate the Grand
Island June 3, 1980 tornados.
Sample Motion
Move to approve the request to place a historical marker in Ryder Park to commemorate
the Grand Island June 3, 1980 tornados.
Grand Island Council Session - 11/12/2019 Page 164 / 199
Tornado Hill
Seven tornadoes struck Grand Island and surrounding areas on the night of June 3, 1980. They were part
of a supercell thunderstorm complex that produced eighteen tornadoes from Nebraska to West Virginia.
The complex approached Grand Island from the north during the early evening. It moved slowly south-
southeast through the city at around eight miles per hour. All seven tornadoes struck within a three-
hour period. One reached F4 intensity, leaving a six-mile path of destruction more than a half-mile wide.
Two others tornadoes were rated F3.
The storm killed five people and injured about 200. It destroyed hundreds of homes and many
businesses. Total damage was estimated at over $200 million. The event was also unusual for producing
three tornadoes that rotated clockwise. This is rare in the northern hemisphere, where over 99 percent
of tornadoes rotate counter-clockwise. The disaster inspired a book and a made-for-television movie
entitled ‘Night of the Twisters’, as well as tornado and engineering research. The debris from the
devastation was collected here, creating a park for the people of Grand Island.
Livingston-Sondermann Funeral Nebraska State Historical Society, 2019
Home and Cremation Services
(176 words)
Grand Island Council Session - 11/12/2019 Page 165 / 199
Marker Installation Instructions
Single-Post Marker
1. Dig a hole 36” deep with a post-hole digger.
2. Plumb post in the hole.
3. Fill hole with dirt (can use concrete if sandy soil) to within 6” of top.
4. Fill top of hole with concrete (secrete works fine). You might cut the bottom out of a 5
gallon plastic bucket to use as a form. Slip the bucket down over the post so it is resting
on the ground at the top of the hole. When you fill the top of the hole with concrete,
bring the concrete up about 4 – 6” above the ground. When hardened, cut the plastic
form away and you have a nice curb around the post which will deter mowers and
trimmers from tearing the post.
5. Set marker on post and secure with the six (6) allen head setscrews provided with the
marker.
Two-Post Marker
Each historical marker contains 4 pins (2 on each side of the marker) that are sized and
spaced to fit in matching holes in each of the two posts. Nothing else holds the marker in
place.
The posts are designed for approximately 36” insertion in the ground. The posts can be set
in soil or concrete, but concrete is preferred as it makes the marker more stable. There is no
need to pour a slab of concrete, just place some concrete in each hole. If there is ever a
need to remove the marker the pins can be cut and replacement pins mounted on brackets
can be provided when the marker is reinstalled.
The first step is the installation of one post. Dig a hole approximately 10” – 12” in diameter
and 36” deep. Set the first post in the hole making sure the holes in the post are on the
marker side of the post. Plumb and brace the post then fill the hole with concrete. The
concrete should be permitted to set before proceeding.
Dig a second hole approximately 64” from the first one. Place the second post in the hole
and let it lean away from the first post. Place the marker between the posts and insert the
pins into the holes in the first post. While holding the marker in place, straighten the
second post and insert the pins of the marker into the holes in the second post. Fill the
hole with concrete. Again the post and marker will have to be braced until the concrete
sets.
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Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-346
WHEREAS, on June 3, 1980 seven (7) tornados struck the City of Grand Island;
and
WHEREAS, Stephanie Crosby with Livingston-Sondermann Funeral Home and
Cremation Services has requested permission to have a historical marker placed near Tornado
Hill in Ryder Park to commemorate the Grand Island June 3, 1980 tornados and offered to raise
$6,000 of funding to purchase the marker.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to approve the request to have a historical marker placed near Tornado
Hill in Ryder Park to commemorate the Grand Island June 3, 1980 tornados.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 168 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item I-1
#2019-347 - Consideration of Changing City Council Meeting of
December 3, 2019 to December 30, 2019
Staff Contact: Jerry Janulewicz
Grand Island Council Session - 11/12/2019 Page 169 / 199
Council Agenda Memo
From:Jerry Janulewicz, City Administrator
Meeting:November 12, 2019
Subject:Change of City Council Meeting of December 3, 2019 to
December 30, 2019
Presenter(s):Jerry Janulewicz, City Administrator
Background
On October 23, 2018 the City Council approved Resolution #2018-302 setting the City
Council Regular Meeting schedule for 2019. Any changes to this schedule need to be
approved by the City Council.
Discussion
The City Council meetings scheduled for December 2019 are scheduled to be held on the
3rd and 17th. Since December 3rd is one week after the November 26th meeting it has been
recommended that the City Council move the meeting date to December 30, 2019 at 5:30
p.m. in order to pay claims.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 11/12/2019 Page 170 / 199
Recommendation
City Administration recommends that the Council approve the change by moving the
December 3, 2019 City Council meeting to December 30, 2019.
Sample Motion
Move to approve moving the December 3, 2019 City Council meeting to December 30,
2019 starting at 5:30 p.m. in order to pay claims.
Grand Island Council Session - 11/12/2019 Page 171 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-347
WHEREAS, on October 23, 2018, by Resolution #2018-302, the City Council
approved the meeting dates for City Council meetings for calendar year 2019; and
WHEREAS, due to December 3, 2019 being only one week after the November
26, 2019 City Council meeting is necessary to move the December 3, 2019 City Council meeting
to December 30, 2019 beginning at 5:30 p.m. to pay claims.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the December 3, 2019 City Council
meeting be moved to December 30, 2019 beginning at 5:30 p.m.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 172 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item I-2
#2019-348 - Consideration of Approving Wastewater Cost of
Service Based Rates
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 11/12/2019 Page 173 / 199
Council Agenda Memo
From:Jon Menough PE, Wastewater Plant Engineer
Meeting:November 12, 2019
Subject:Approving Wastewater Cost of Service Based Rates
Presenter(s):John Collins PE, Public Works Director
Background
The Wastewater Division of the Public Works Department is an enterprise fund with no
property tax dollars used to support the division. The entire budget comes from
wastewater customers through sanitary sewer bills. The sewer bill for a residential
customer is based on usage and standard strength for residential sewage. The sewer bill
for commercial and industrial customers is based on usage plus an extra strength
component. A cost of service based rate study looks at all costs for the operation and
allocates those costs of service to the customer classes according to the costs of providing
service. Rates are then designed to equitably cover those costs.
The current sanitary sewer rates are based on Resolution No. 2013-331, which was
approved by City Council on October 8, 2013.
The cost of service based rate study was performed by Black & Veatch of Kansas City,
Missouri.
Discussion
The final waste water cost of service based rate study report is now complete and ready
for council approval. The final report includes average recommended rate increases for
fiscal years 2020 through 2023.
January 1, 2010- 3.5%
October 1, 2020- 3.5%
October 1, 2021- 3.0%
October 1, 2022- 3.0%
October 1, 2023- 2.5%
It has been recommended that the first year of rate adjustments will come into effect
January 1, 2020 with the future increases commencing on January 1 in the following
years, and will be considered by the council.
Grand Island Council Session - 11/12/2019 Page 174 / 199
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve.
2.Refer the issue to a Committee.
3.Postpone the issue to a future date.
4.Take no action on the issue.
Recommendation
City Administration recommends that the Council approve the final wastewater cost of
service based rates.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 11/12/2019 Page 175 / 199
Wastewater Rate Study
November 12, 2019
Grand Island Council Session - 11/12/2019 Page 176 / 199
Agenda
Purpose of Presentation
Background Information
Rate Study Process & Results
2
Grand Island Council Session - 11/12/2019 Page 177 / 199
Purpose of Presentation
and Background
Information
3
John Collins
Public Works Director
Grand Island Council Session - 11/12/2019 Page 178 / 199
Purpose of Presentation
1.Provide the City Council with background information related to
wastewater rates
2.Present the results of the rate study update
3.Respond to questions
4.Gain the City Council’s understanding of the proposed rate increases
4
Grand Island Council Session - 11/12/2019 Page 179 / 199
Background Information
•Most recent comprehensive wastewater rate study was completed in
October 2013
•Council approved 4 revenue increases (12%, 12%, 6%, 5%) from FY 2014 –FY 2017
•Financial plan was updated in 2014 to reflect revised CIP and SRF funding
•FY 2014 –FY 2017 CIP increased $9,432,100
•Proposed $37M SRF Loan
•No change in Council approved revenue increases
•Rates have not been increased since FY 2017
•2019 comprehensive wastewater rate study develops proposed rates for FY
2020 –FY 2024
5
Grand Island Council Session - 11/12/2019 Page 180 / 199
Rate Study Process
& Results
6
Anna White
Principal Consultant / Project Manager
Grand Island Council Session - 11/12/2019 Page 181 / 199
Purpose of the Rate Study
Perform independent wastewater rate study that will accomplish the following:
7
Establish operating
and capital financing
plans that fully fund
activities
Perform a cost of
service analysis to
determine if cost
allocations are fair
and equitable among
customer classes
Review the existing
rate structure and
design proposed
rates that provide
adequate revenues
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Industry Financial Planning / Rate Setting Best Practices
8
What are the Industry’s
Rate Setting Best
Practices?
Define financial
performance standards
that support financial
resiliency
Develop annually a 5 to 10
year financial plan to
achieve financial
performance
Perform a cost of service
study review every 3 to 5
years
Establish rates to ensure
self-sufficiency to meet all
revenue requirements
Grand Island Council Session - 11/12/2019 Page 183 / 199
Building Blocks of Rate Setting
9
Revenue
Requirements
Cost of
Service
Rate Design
Compares the revenues of the utility to its expenses
to determine the overall level of rate adjustment
Equitably allocates the revenue requirements between the
various customer classes of service
Design rates for each class of service to meet the revenue
needs of the utility, along with any other rate design goals
and objectives
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Rate Making Process
10
Grand Island Council Session - 11/12/2019 Page 185 / 199
Financial Planning
•Objective:
•Provide adequate funding for future utility operating and
capital program needs
•Set a path for timely revenue adjustments
•Considerations:
•Factors that impact revenue generation
•Factors that impact revenue requirements
•Appropriateness of operating and capital reserves
•Financial performance targets to be achieved
11
Benefit to You: An optimized Financial Plan that allows
you to understand the impacts of Operating and Capital
Requirements on Existing Rates
Grand Island Council Session - 11/12/2019 Page 186 / 199
Revenue and Revenue Requirements
12
$-
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
2019 2020 2021 2022 2023 2024Millions
Operation & Maintenance Expense
Cash Financing
Debt Service
Revenue Under Existing Rates
3.5%
1/1/2020
3.5%
10/1/2020
3.0%
10/1/2021
3.0%
10/1/2022
2.5%
10/1/2023
Drawdown of
Funds on Hand
Grand Island Council Session - 11/12/2019 Page 187 / 199
Wastewater Fund Balance
13
Assumes 3.5% revenue increases in FY 2020 and FY 2021, 3.0% in FY 2022 and FY 2023 and 2.5% in FY 2024
-200
0
200
400
600
800
1000
2019 2020 2021 2022 2023 2024
Days Cash without Revenue Increase Days Cash with Revenue Increase Minimum Fund Balance - Days
Drawdown of
Funds on Hand
Number of DaysGrand Island Council Session - 11/12/2019 Page 188 / 199
Debt Service Coverage –Additional Bonds Test
14
The Utility must
comply with
one of the
Additional
Bonds Tests
0%
50%
100%
150%
200%
250%
2019 2020 2021 2022 2023 2024
Preceding Year Test - Revenue Under Existing Rates Preceding Year Test - Revenue Under Proposed Rates
Current Year Test - Revenue Under Existing Rates Current Year Test - Revenue Under Proposed Rates
Minimum Requirement
Grand Island Council Session - 11/12/2019 Page 189 / 199
Debt Service Coverage –Annual Coverage Test
15
Revenue under
existing rates will not
provide sufficient net
revenue to meet
annual coverage
requirements
beginning in FY 2021
0%
20%
40%
60%
80%
100%
120%
140%
160%
180%
2019 2020 2021 2022 2023 2024
Revenue Under Existing Rates Revenue Under Proposed Rates Minimum Requirement
Grand Island Council Session - 11/12/2019 Page 190 / 199
Cost of Service Methodology
•Objective:
•Recognize the cost-of-service responsibility for each
customer class
•Industry Accepted Methodology:
•Water Environment Federation, Financing and Charges
for Wastewater Systems
16
Benefit to You: An equitable and defensible approach to
allocate costs amongst all customer groups served by
you
Grand Island Council Session - 11/12/2019 Page 191 / 199
Rate Design
•Rate Setting Principles:
•Equitability
•Revenue Stability
•Provides Appropriate Price Signals
•Recognizes Customer Usage Patterns & Demands
•Easy to Understand and Administer
•Customer Acceptance
•Consistent with City Policies
•Legally Acceptable / Defensible
17
Benefits to You: A schedule of proposed rates that are
defensible, appropriately recover costs, and easy to
understand by stakeholders
Grand Island Council Session - 11/12/2019 Page 192 / 199
Proposed Rates
Rate Component Existing Proposed
Jan 1, 2020
Proposed
Oct 1, 2020
Proposed
Oct 1, 2021
Proposed
Oct 1, 2022
Proposed
Oct 1, 2023
Service Charge -$/Month $8.24 $8.24 $8.24 $8.24 $8.24 $8.24
Volume Charge -$/100 gallons
Collection System Users $3.52 $3.69 $3.88 $4.03 $4.19 $4.33
Direct Discharge Users $1.18 $1.19 $1.20 $1.21 $1.22 $1.23
Low-Strength Industrial Users $2.47 $2.72 $2.91 $3.06 $3.21 $3.35
Strength Surcharge -$/lb
BOD $0.3248 $0.3248 $0.3248 $0.3248 $0.3248 $0.3248
Suspended Solids $0.2177 $0.2177 $0.2177 $0.2177 $0.2177 $0.2177
Oil & Grease $0.1519 $0.1908 $0.1975 $0.2034 $0.2095 $0.2147
TKN $0.0395
Nitrates $1.0299
Total Nitrogen $0.8900 $0.8953 $0.9222 $0.9499 $0.9736
Grand Island Council Session - 11/12/2019 Page 193 / 199
Typical Bill Comparison
Description Existing Proposed
Jan 1 , 2020
Proposed
Oct 1, 2020
Proposed
Oct 1, 2021
Residential
500 cubic feet $25.84 $26.69 $27.64 $28.39
700 cubic feet $32.88 $34.07 $35.40 $36.45
1,500 cubic feet $61.04 $63.59 $66.44 $68.69
Commercial
2,500 cubic feet $96.24 $100.49 $105.24 $108.99
4,000 cubic feet $149.04 $155.84 $163.44 $169.44
7,500 cubic feet $272.24 $284.99 $299.24 $310.49
Industrial
5,000 cubic feet $353.23 $361.73 $371.23 $378.73
50,000 cubic feet $2,101.35 $2,189.39 $2,284.91 $2,360.37
500,000 cubic feet $21,855.57 $22,796.60 $23,762.28 $24,526.08
Grand Island Council Session - 11/12/2019 Page 194 / 199
FY 2020 Typical Bill Comparison
500 cubic feet
$5.63
Difference
Average $30.62
Grand Island Existing $25.84
Grand Island Proposed $26.69
Comparison rates reflects rates currently in
effect and not necessary rates that will be
in effect in 2020
Grand Island Council Session - 11/12/2019 Page 195 / 199
Average $38.56
Grand Island Existing $32.88
Grand Island Proposed $34.07
Comparison rates reflects rates currently in
effect and not necessary rates that will be
in effect in 2020
$5.28
Difference
FY 2020 Typical Bill Comparison
700 cubic feet
Grand Island Council Session - 11/12/2019 Page 196 / 199
Grand Island Council Session - 11/12/2019 Page 197 / 199
Approved as to Form ¤ ___________
November 8, 2019 ¤ City Attorney
R E S O L U T I O N 2019-348
WHEREAS, at the November 12, 2019 City Council meeting representatives
from the engineering consulting firm Black & Veatch Corporation of Kansas City, Missouri
presented tables and allocations for a wastewater cost of services based rate study; and
WHEREAS, the final wastewater cost of service based rate study report has been
finalized by Black & Veatch and is now complete; and
Whereas, the Fee Schedule has been revised to include such final wastewater cost
of service charges.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the final Wastewater Cost Based Rate
Study report as prepared by engineering consulting firm Black & Veatch Corporation of Kansas
City, Missouri is hereby approved and adopted.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, November 12, 2019.
_______________________________________
Roger G. Steele, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 11/12/2019 Page 198 / 199
City of Grand Island
Tuesday, November 12, 2019
Council Session
Item J-1
Approving Payment of Claims for the Period of October 23, 2019
through November 12, 2019
The Claims for the period of October 23, 2019 through November 12, 2019 for a total amount of
$5,493,683.13. A MOTION is in order.
Staff Contact: Patrick Brown
Grand Island Council Session - 11/12/2019 Page 199 / 199