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07-16-2019 City Council Study Session Packet City of Grand Island Tuesday, July 16, 2019 Study Session Agenda City Council: Jason Conley Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chabmers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Study Session - 7/16/2019 Page 1 / 99 City of Grand Island Tuesday, July 16, 2019 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Study Session - 7/16/2019 Page 2 / 99 City of Grand Island Tuesday, July 16, 2019 Study Session Item -1 Review Wastewater Division Budget for FY 2019/2020 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Study Session - 7/16/2019 Page 3 / 99 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Future TOTAL Relocate WWTP Entrance - Museum Drive $875,000 $875,000 Concrete Pad Upgrade $50,000 $50,000 Facility Security $50,000 $50,000 $100,000 Fill in Building 5 (Old Headworks)$180,000 $180,000 Building 2 Renovation (Adsmin Bldg)$210,000 $4,250,000 $4,460,000 Collection System Office and Equipment Warm Storage $1,000,000 $1,000,000 Process modification from MLE to A2O Micro C Pumping Modifications $237,500 $237,500 Internal Recycle Pumps & Piping $900,000 $1,350,000 $2,250,000 Aeration Basin Influent flow improvements $3,750,000 $3,750,000 Tank Baffle in Aeration Basin $600,000 $600,000 Online Monitoring $300,000 $250,000 $550,000 Blower Modifications $1,070,000 $1,070,000 RAS Fermenter $4,412,500 $4,412,500 Anaerobic Digestion Anaerobic Digestion Study $300,000 $300,000 Anaerobic Digestion Pilot Project $300,000 $300,000 Silo Anaerobic Digester & Digester Building $14,500,000 $14,500,000 Biomethane Facility $13,500,000 $13,500,000 Sludge Drying Building (Solar)$9,500,000 $9,500,000 Chloride Reduction $8,000,000 $8,000,000 Revise Flow & Rate Study $270,000 $270,000 $270,000 $810,000 Downtown System Rehabilitation (2019-S-1)$750,000 $750,000 Riverside West Dewatering Project $3,000,000 $1,000,000 $4,000,000 Riverside East Dewatering Project $2,000,000 $2,000,000 Riverside Area Rehabilitation $1,450,000 $1,450,000 Senior High School Area $1,000,000 $1,000,000 Pier Park Area $1,680,000 $1,680,000 Airport Sanitary Sewer Rehabilitation $3,000,000 $3,000,000 Sanitary Sewer Conflicts with Storm Sewers 5th and Vine Unknown Unknown 9th and Vine Unknown Unknown Home Depot Detention Cell Unknown Unknown Lift Station 6 Abandonment/6th & Market Inverted Siphon $4,800,000 $4,800,000 Lift Station 11 Upgrade $1,400,000 $1,400,000 South Interceptor - Phase 1A (Bismark/Fonner Park)$5,000,000 $5,500,000 $10,500,000 South Interceptor - Phase 1B (Bismark/Fonner Park)$12,000,000 $12,000,000 South Interceptor - Phase 2 (To Lift Station 20)$50,000,000 $50,000,000 Upgrade LS 17 - Rehab $3,600,000 $3,600,000 Riverside Area - Sump Pump Pilot Program $600,000 $600,000 Lift Stations and System Upgrades Public Works Wastewater Division - 10 Year Capital Improvement Program - Preliminary Draft Capital Projects Physical Facilities Plant Operations Planning and Engineering Collection System Rehabilitation Storm Sewer Upgrades Grand Island Study Session - 7/16/2019 Page 4 / 99 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Future TOTAL Public Works Wastewater Division - 10 Year Capital Improvement Program - Preliminary Draft Capital Projects Physical Facilities Sanitary Sewer District (Willow Street)$218,000 $218,000 Sanitary Sewer District (Hanover Subd)$1,350,000 $1,350,000 Sanitary Sewer District (E 15th St)$500,000 $500,000 Sanitary Sewer District (E Seedling Mile Road)$1,000,000 $1,000,000 Sanitary Sewer District (Claude Road)$450,000 $450,000 Sanitary Sewer District (Adams & Phoenix)$150,000 $150,000 Sanitary Sewer District (E. Stolley Park Road)$255,000 $255,000 Sanitary Sewer District (800 Lincoln, 1218 & 1204)$150,000 $150,000 Sanitary Sewer District (Schroeder Sub/Husker Hwy Tap)$1,200,000 $1,200,000 Sanitary Sewer District (Pioneer Blvd)$30,000 $30,000 Sanitary Sewer District (Scheel Road)$80,000 $80,000 Sanitary Sewer District (3630 S. Locust)$225,000 $225,000 Sanitary Sewer District (Wetzel)$180,000 $180,000 Sanitary Sewer District (Villa Mar Dee - S. Side)$50,000 $50,000 Sanitary Sewer District (Doniphan)$4,000,000 $4,000,000 Sanitary Sewer District (East Lakes - eone)$2,000,000 $2,000,000 Sanitary Sewer District (North Rd. - State St. to Hwy 2)$1,000,000 $1,000,000 $2,988,000 $1,660,000 $4,900,000 $0 $5,000,000 $6,007,500 $0 $1,350,000 $4,350,000 $1,320,000 $270,000 $148,217,500 $176,063,000 10 year CIP average $2,485,750 5-year CIP average $2,909,600 Assessment or Tap Districts Totals Grand Island Study Session - 7/16/2019 Page 5 / 99 PUBLIC WORKS 2020 Wastewater Budget Grand Island Study Session - 7/16/2019 Page 6 / 99 PUBLIC WORKS Enterprise fund Handle wastewater generated by community residents, businesses and industries. Meet all state and national requirements for effluent quality. Rely strictly on revenue collected for funding of all operations and capital improvements. Average residential bill for 2018 was $31.19, well below the $37.89 average for comparable cities Grand Island Study Session - 7/16/2019 Page 7 / 99 PUBLIC WORKS Wastewater Overview Handle an average of 12.2 million gallons every day Peak flows over 20 mgd F.O.G. (Fat, Oil, Grease) Monitoring Working with County Health Dept. Inspectors Will be developing a formal program in 2020 Particularly damaging to the collection system (Generation of H2S) Grand Island Study Session - 7/16/2019 Page 8 / 99 PUBLIC WORKS FY 2019 Capital Projects ($ 3,405,585) ITEM DESCRIPTION 2019 COST BNR STUDY (HDR) PREP FOR TIGHTENING REGULATIONS $ 75,445 FLOW & RATE STUDY (BV) VERIFY HYDRAULICS & REVIEW RATES $ 205,000 DIFFUSER REPLACEMENT REPLACE DIFFUSER IN BASINS (REG MAINT – 5-7 YR LIFE) $ 59,000 CLARIFIER REHAB REHAB FINAL CLARIFIER (REG MAINT – 20 YR LIFE) $ 315,000 UPGRADE WAS BLOWERS IMPROVE BLOWERS IN W.A.S. TANKS (MAINT) $ 115,298 DNTN COLLECT REHAB CIPP COLLECTION SYST LINING (EXTEND LIFE 50+ YR) $ 780,000 LS 11 MOVE/UPGRADE PRIMARY COLLECTION FOR SF HOSPITAL $ 900,000 VEHICLE REPLACEMENT 3 VEHICLES INCLUDING LIFT TRUCK (MAINT) $ 228,449 ONLINE MONITORING FLOW METERS IN COLLECTION SYSTEM, ETC. $ 250,000 FY2018 CARRY OVER LS-28; STOLLEY-ENGLEMAN; MISC $ 477,393 Grand Island Study Session - 7/16/2019 Page 9 / 99 PUBLIC WORKS Lift Station No. 11 Relocation Carry over from FY 2019 – $400,000 (est.) Late spring caused construction delay Located near CHI Health St. Francis Continuity of service is critical Need to install generator for backup power Will move 100,000 gallons per day from south interceptor to the north interceptor Grand Island Study Session - 7/16/2019 Page 10 / 99 PUBLIC WORKS Facility Security $50,000 (Ongoing) Wastewater facility covers approx. 13 acres. Physical intrusion history America’s Water Infrastructure Act 2018 Long Range Plan View WWTP of Back Lot Grand Island Study Session - 7/16/2019 Page 11 / 99 PUBLIC WORKS Diffuser Replacement $50,000 (Maintenance – Included in Operating Costs) This will be the 2nd of 4 basins Each diffuser has a 5-7 year life Diffusers are evaluated each year and, if necessary, individual units are repaired Current schedule is to replace diffusers in one basin per year Grand Island Study Session - 7/16/2019 Page 12 / 99 PUBLIC WORKS Final Clarifier Rehabilitation $400,000 (Maintenance – Included in Operating Costs) This is the 2nd of 3 clarifiers to be done Final clarifiers installed in 2000 Typically have 15-20 year life Corrosion in Clarifier Anodes inhibit corrosion Grand Island Study Session - 7/16/2019 Page 13 / 99 PUBLIC WORKS Capital Equipment: Flusher Truck $350,000 19 years old Original cost: $98,000 Operating hours: 10,340 (equivalent to 400-500,000 miles) Total lifetime maintenance cost of almost $150,000 Limited water tank capacity causes frequent trips for refilling Grand Island Study Session - 7/16/2019 Page 14 / 99 PUBLIC WORKS Capital Equipment: Biosolids Dump Truck $180,000 20 Years old Original Cost: $36,000 Uncertain total usage (meter broken) Substantial downtime for repair Total lifetime repair costs over $66,000 Grand Island Study Session - 7/16/2019 Page 15 / 99 PUBLIC WORKS Dewatering Model $ 150,000 Evaluate an alternative to $30 million South Interceptor reconstruction and area sanitary main repairs Develop conceptual plan and economic benefit Preliminary construction estimate $3 to $6 million Grand Island Study Session - 7/16/2019 Page 16 / 99 PUBLIC WORKS Assessment Districts $ 1,570,000 Hanover Subdivision Willow Street Neighborhood Willow Street SID Hanover SID Grand Island Study Session - 7/16/2019 Page 17 / 99 PUBLIC WORKS 2020 CIP Projects DESCRIPTION REASON COST CARRYOVER COST COMPLETION OF LS 11 $ 400,000 FACILITY SECURITY (ONGOING) INTRUSION PROTECTION, AWIA REQ $ 50,000 REPLACE WWTP TRUCKS 19, 20-YEAR OLD, HIGH MAINT $ 530,000 WWTP BUILDING 2 HVAC; FACILITATE FOG PROG $ 210,000 UPGRADE REC STATION IMPROVE DUMP STATION $ 100,000 DEWATERING STUDY UPDATE MODEL, EVALUATE FEASIBILITY $ 150,000 WILLOW STREET SERVICE TO RESIDENTS $ 220,000 HANOVER SUBDIVISION SERVICE TO RESIDENTS $ 1,350,000 TOTAL 2020 CAPITAL COST $ 3,010,000 Grand Island Study Session - 7/16/2019 Page 18 / 99 PUBLIC WORKS 2020 Budget Beginning Cash 20,279,289$ Revenue (Including SRF Proceeds)13,793,943$ Operating Costs 8,287,432$ Loan/Bond Payments 4,721,841$ Capital Expenses 3,010,000$ Total Expenditures 16,019,273$ Ending Cash 18,053,959$ Grand Island Study Session - 7/16/2019 Page 19 / 99 PUBLIC WORKS 2020 Capital Project Future Expenses Description 2020 2021 2022 2023 2024 2020-2024 Total New Physical Facilities/Operations WWTP Paving $200,000 $200,000 Relocate WWTP Entrance - Museum Drive $1,200,000 $1,200,000 Receiving Station Upgrade $100,000 $100,000 Biological Nutrient Removal (BNR)$1,000,000 $300,000 $1,300,000 Revise Flow & Rate Study $300,000 $300,000 Dewatering Study $150,000 $150,000 Facility Security $50,000 $50,000 Building 2 Renovation $210,000 $210,000 6T & Market Inverted Siphon Abandonment $1,400,000 $1,400,000 Lift Station 6 Abandonment $1,972,643 $1,972,643 Lift Station 11 Upgrade $400,000 $400,000 South Interceptor - Phase 1 $500,000 $5,500,000 $6,000,000 $12,000,000 Willow Street collection system $220,000 $220,000 Hanover Street collection system $1,350,000 $1,350,000 New Equipment Vehicle Addition/Replacement $530,000 $50,000 $50,000 50000 $680,000 Maintenance/Replacement Final Clarifier Rehabilitation $400,000 $400,000 $800,000 Diffuser Replacement $50,000 $50,000 $50,000 $150,000 Total $3,460,000 $4,422,643 $3,950,000 $6,300,000 $7,350,000 $25,482,643 Grand Island Study Session - 7/16/2019 Page 20 / 99 PUBLIC WORKS Wastewater Operational Awards NWEA Bronze Safety Award (5th Year in a Row) NWEA Scott Wilber Outstanding Facility Award (5th Year in a Row) Grand Island Study Session - 7/16/2019 Page 21 / 99 City of Grand Island Tuesday, July 16, 2019 Study Session Item -2 Review Utilities Electric and Water Budgets for FY 2019/2020 Staff Contact: Tim Luchsinger, Utilities Director Grand Island Study Session - 7/16/2019 Page 22 / 99 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:July 16, 2019 Subject:Electric and Water Budgets for 2019 - 2020 Presenter(s):Timothy Luchsinger, Utilities Director Background The proposed budgets for Electric Utility Enterprise Fund 520 and Water Utility Enterprise Fund 525 have been developed for the City’s Fiscal Year 2019-2020 by Department management and financial staff. Discussion These budgets will be presented for preliminary discussion by Council. Conclusion This item is presented to the City Council in a Study Session to allow for any questions to be answered and to create a greater understanding of the issue at hand. It is the intent of City Administration to bring this issue to a future council meeting for the Council to approve. Grand Island Study Session - 7/16/2019 Page 23 / 99 2017-2018 2018-2019 2018-2019 2019-2020 ACCOUNT ACTUAL BUDGET PROJECTED BUDGET ENTERPRISE DEPARTMENT 520 - ELECTRIC UTILITY ACCRUED EXPENSES METER READING EXPENSE 90200 281,854 300,000 282,000 375,000 RECORDS & COLLECTION 90300 684,751 750,000 690,000 575,000 RECORDS & COLLECTION-MIS 90301 378,006 575,000 455,000 500,000 CASH OVER & SHORT 90310 - - - - UNCOLLECTABLE ACCOUNTS 90400 74,973 85,000 84,000 90,000 ADMINISTRATIVE SALARIES 92000 512,742 540,000 516,000 720,000 OFFICE SUPPLIES & EXPENSE 92100 29,861 35,000 36,000 40,000 OUTSIDE SERVICES EMPLOYED 92300 1,195,122 1,375,000 1,259,000 1,325,000 INSURANCE 92400 338,574 370,000 370,000 400,000 INJURIES & DAMAGES 92500 193,843 135,000 204,000 225,000 EMPLOYEE BENEFITS 92600 1,389,135 1,600,000 1,373,000 1,140,000 MISCELLANEOUS GENERAL 93000 117,968 135,000 125,000 135,000 UTILITY OFFICE RENT 93101 7,370 7,370 7,370 7,370 MAINTENANCE OF GENERAL PROPERTY 93200 25,105 5,000 33,000 35,000 GENERAL ADMINISTRATIVE SERVICE EXPENSE 5,229,305 5,912,370 5,434,370 5,567,370 DEPRECIATION-PLANT 40310 6,957,851 7,380,000 6,790,000 7,000,000 DEPRECIATION-TRANSMISSION 40340 834,736 835,000 870,000 900,000 DEPRECIATION-DISTRIBUTION 40350 3,602,378 3,650,000 3,690,000 3,800,000 DEPRECIATION-GENERAL 40360 1,110,324 1,125,000 1,140,000 1,200,000 MERCHANDISE MATERIAL 41510 117,417 250,000 125,000 150,000 MERCHANDISE LABOR 41520 188,133 150,000 225,000 250,000 NON-UTILITY PROPERTY 41710 151 200 180 200 LOSS ON DISPOSITION OF PROPERTY 42120 293,793 150,000 150,000 200,000 INTEREST 2012 LONG TERM DEBT 42775 322,812 280,334 280,334 214,034 INTEREST 2013 LONG TERM DEBT 42785 1,434,600 1,394,800 1,394,800 1,348,017 AMORTIZATION OF DEBT EXPENSE 42800 - - - - DEPOSIT INTEREST EXPENSE 43100 2,419 1,500 4,800 5,000 OPER SUPERVISION & ENG - BURDICK STEAM 50010 110,370 - - - OPER SUPERVISION & ENG - PGS 50020 436,409 465,000 469,000 485,000 GENERATION FUEL - BURDICK STEAM 50110 794 - - - GENERATION FUEL - PGS 50120 8,209,303 10,000,000 9,690,000 10,300,000 STATION LABOR & MATERIAL - BURDICK STEAM 50210 27,528 - - - STATION LABOR & MATERIAL - PGS 50220 1,467,585 1,550,000 1,507,000 1,568,000 GENERATION PRODUCTION - BURDICK STEAM 50510 48,707 - - - GENERATION PRODUCTION - PGS 50520 1,268,393 1,250,000 1,443,000 1,490,000 GENERATION PRODUCTION - PGS LIME 50521 364,666 420,000 424,000 460,000 GENERATION PRODUCTION - PGS PAC 50522 182,313 150,000 181,000 200,000 OPERATION SUPPLIES - BURDICK STEAM 50610 84,089 - - - OPERATION SUPPLIES - PGS 50620 434,006 425,000 521,000 550,000 MAINT SUPER & ENG - BURDICK STEAM 51010 39,184 - - - MAINT SUPER & ENG - PGS 51020 210,515 225,000 229,000 240,000 MAINT OF STRUCTURES - BURDICK STEAM 51110 20,595 - - - MAINT OF STRUCTURES - PGS 51120 880,441 1,050,000 957,000 1,100,000 MAINT OF BOILER PLANT - BURDICK STEAM 51210 54,855 - - - MAINT OF BOILER PLANT - PGS 51220 2,973,197 3,750,000 2,828,000 3,250,000 MAINT OF AQCS - PGS 51225 7,757 - 265,000 615,000 MAINT OF GENERATION EQUIP - BURDICK STEAM 51310 7,003 - - - MAINT OF GENERATION EQUIP - PGS 51320 441,807 725,000 493,000 530,000 OPER SUPERVISION & ENG - BURDICK CT'S 54630 205,988 460,000 294,000 310,000 GENERATION FUEL - BURDICK CT'S 54730 436,034 235,000 559,000 600,000 GENERATION PRODUCTION - BURDICK CT'S 54830 751,244 930,000 842,000 960,000 OPERATION SUPPLIES - BURDICK CT'S 54930 110,250 205,000 172,000 215,000 MAINT SUPER & ENG - BURDICK CT'S 55130 22,622 75,000 90,000 75,000 MAINT OF STRUCTURES - BURDICK CT'S 55230 13,715 232,500 51,000 100,000 MAINT OF GENERATION EQUIP - BURDICK CT'S 55330 346,308 440,000 400,000 440,000 PURCHASED POWER-NPPD 55500 - - - - PURCHASED POWER-WAPA 55510 831,377 1,000,000 814,000 1,000,000 PURCHASED POWER-OPPD 55520 8,885,559 8,750,000 8,920,000 9,400,000 Grand Island Study Session - 7/16/2019 Page 24 / 99 2017-2018 2018-2019 2018-2019 2019-2020 ACCOUNT ACTUAL BUDGET PROJECTED BUDGET PURCHASED POWER-PPGA 55530 4,437,248 4,500,000 4,790,000 5,200,000 PURCHASED POWER-WIND 55540 882,759 700,000 650,000 850,000 PURCHASED POWER-WIND / INVENERGY 55541 3,693,526 4,000,000 3,650,000 4,000,000 PURCHASED POWER-MEAN 55550 - - - - PURCHASED POWER-TENASKA 55560 17,361,521 16,500,000 19,123,000 19,500,000 PURCHASED POWER-SOLAR 55570 - 150,000 150,000 150,000 OPER SUPERVISION & ENG-TRANS 56000 850,210 900,000 841,000 900,000 LOAD DISPATCHING-TRANS 56100 540,360 450,000 450,000 720,000 PURCHASED POWER - TRANSMISSION 56110 3,573,083 4,750,000 4,100,000 4,500,000 MAINT OF SUBSTATION-TRANS 57000 26,458 22,000 24,000 30,000 MARKET EXPENSE- TRANS 57500 196,845 215,000 203,000 225,000 OPER SUPERVISION & ENGINEERING-DIST 58000 180,497 345,000 208,000 275,000 LOAD DISPATCHING-DIST 58100 610,525 700,000 659,000 700,000 OPER OF SUBSTATION-DIST 58200 560 750 680 750 OVERHEAD LINE-DIST 58300 167,012 205,000 168,000 180,000 METER OPERATING-DIST 58600 103,402 175,000 100,000 150,000 MAINT OF SERV ON CUST PROP-DIST 58700 245,008 270,000 238,000 250,000 OFFICE SUPPLIES-DIST 58800 1,265,935 1,280,000 1,403,000 1,500,000 MAINT OF STATION EQUIP-DIST 59200 1,161,341 975,000 1,249,000 1,300,000 MAINT OF LINES-DIST 59300 787,773 825,000 835,000 850,000 MAINT OF UNDERGROUND LINES-DIST 59400 757,386 780,000 723,000 775,000 MAINT OF TRANSFORMER-DIST 59500 41,474 75,000 38,000 50,000 MAINT OF METERS-DIST 59700 - - - - MAINT OF MISC PLANT-DIST 59800 329,602 385,000 333,000 350,000 TOTAL OPERATING EXPENSE 80,949,752 85,757,084 85,754,794 91,411,001 ACCRUED ADMIN & OPERATING EXPENSES 86,179,057 91,669,454 91,189,164 96,978,371 TOTAL CAPITAL EXPENSES 9,250,212 11,745,000 10,730,583 13,980,000 ACCRUED & CAPITAL EXPENSE 95,429,268 103,414,454 101,919,747 110,958,371 OTHER USES OF FUNDS - IN LIEU OF TAX 40800 771,399 650,000 700,000 700,000 LESS DEPRECIATION (12,505,289) (12,990,000) (12,490,000) (12,900,000) FINAL ACCRUED EXPENSE 83,695,378 91,074,454 90,129,747 98,758,371 ACCRUAL RECONCILIATION 2,191,547 - - - TOTAL APPROPRIATION 85,886,925 91,074,454 90,129,747 98,758,371 Baseload Fuel (Coal) 11% Peaking Fuel & Power Purchases 37% Capital - Administration 3% Capital - Generation 4% Capital - Trans/Dist 7% Operating Expenses, Taxes, & Fees 38% Electric Department Appropriation Grand Island Study Session - 7/16/2019 Page 25 / 99 2017-2018 2018-2019 2018-2019 2019-2020 ACCOUNT ACTUAL BUDGET PROJECTED BUDGET ACCRUAL REVENUE MERCHANDISE SALES 41500 645,207 500,000 500,000 500,000 REVENUE NON-UTILITY PROPERTY 41700 - - - - INTEREST & DIVIDEND 41900 554,590 400,000 750,000 400,000 MISC NON-OPERATING 42100 10,745 12,500 11,600 12,500 GAIN ON DISPOSITION OF PROP 42110 70,249 25,000 25,000 25,000 AMORTIZATION OF DEBT PREMIUM 42900 418,926 397,540 397,540 397,540 RESIDENTIAL SALES 44000 20,852,810 21,250,000 20,500,000 21,000,000 DUSK TO DAWN SALES 44020 134,649 140,000 126,000 140,000 COMMERCIAL & INDUSTRIAL SALES 44200 42,727,756 44,000,000 41,955,000 43,000,000 WHOLESALE ENERGY - NPPD 44700 222,569 250,000 230,000 250,000 WHOLESALE ENERGY - OPPD 44710 - - - - WHOLESALE ENERGY - MEAN 44720 - - - - WHOLESALE ENERGY - TENASKA 44730 19,792,183 17,750,000 24,000,000 24,000,000 WHOLESALE ENERGY - HASTINGS 44740 - - - - WHOLESALE ENERGY - NE CITY 44750 278,450 300,000 232,000 300,000 WHOLESALE ENERGY - NELIGH 44760 79,557 85,000 66,000 85,000 WHOLESALE ENERGY - SPP 44770 929,977 825,000 977,000 825,000 INTERDEPARTMENTAL SALES 44800 1,758,538 1,850,000 1,392,000 1,800,000 FORFEITED DISCOUNTS 45000 189,173 190,000 187,000 190,000 SERVICE SALES 45100 11,250 15,000 10,530 15,000 RENT FROM PROPERTY 45400 71,205 60,000 72,000 60,000 TOTAL ACCRUAL REVENUE 88,747,835 88,050,040 91,431,670 93,000,040 ACCRUAL RECONCILIATION (418,926) (397,540) (397,540) (397,540) TOTAL REVENUE 88,328,909 87,652,500 91,034,130 92,602,500 BOND & LOAN PROCEEDS - - - - TOTAL REVENUE & BOND PROCEEDS 88,328,909 87,652,500 91,034,130 92,602,500 OPERATING EXCESS (DEFICIT)11,692,196 8,323,046 11,634,966 7,824,129 CAPITAL EXPENDITURES (9,250,212) (11,745,000) (10,730,583) (13,980,000) BEGINNING FUND BALANCE 48,890,285 51,332,269 51,332,269 52,236,652 ENDING UNRESTRICTED BALANCE 43,290,555 40,207,129 43,692,167 37,024,984 ENDING RESTRICTED BALANCE 8,041,713 7,703,186 8,544,485 9,055,797 Grand Island Study Session - 7/16/2019 Page 26 / 99 2017-2018 2018-2019 2018-2019 2019-2020 ACCOUNT ACTUAL BUDGET PROJECTED BUDGET ENTERPRISE DEPARTMENT 525 - WATER OPERATIONS ACCRUED EXPENSES METER READING 78100 100,427 110,000 101,000 195,000 CUSTOMER BILLING & ACCOUNTING 78200 270,406 330,000 273,000 310,000 DATA PROCESSING 78250 63,436 175,000 65,000 70,000 UNCOLLECTABLE ACCOUNTS 78400 6,782 7,000 10,000 11,000 ADMINISTRATIVE SALARY EXPENSE 79000 50,579 55,000 50,000 60,000 OFFICE SUPPLIES 79300 7,933 7,000 8,500 10,000 SPECIAL SERVICES 79500 111,192 140,000 121,500 135,000 INSURANCE 79800 10,471 15,000 11,000 15,000 INJURIES & DAMAGES 79900 10,001 5,000 10,500 12,500 EMPLOYEE BENEFITS 80010 157,985 200,000 165,000 80,000 PENSIONS 80020 23,330 25,000 24,000 15,000 MISCELLANEOUS 80100 13,359 27,500 10,000 15,000 MAINT OF GENERAL PROPERTY 80200 98,168 105,000 95,500 125,000 UTILITY OFFICE RENT 80300 3,630 3,630 3,630 3,630 BACKFLOW PROTECTION PROGRAM 81000 136,165 145,000 140,500 150,000 GENERAL ADMINISTRATIVE SERVICE EXPENSE 1,063,863 1,350,130 1,089,130 1,207,130 DEPRECIATION-SUPPLY 50310 70,011 80,000 72,000 75,000 DEPRECIATION-PUMPING EQUIP 50320 23,739 25,000 24,000 30,000 DEPRECIATION-TREATMENT PLANT 50330 151,452 165,000 153,500 165,000 DEPRECIATION-DISTRIBUTION 50340 679,561 745,000 700,000 725,000 DEPRECIATION-GENERAL 50350 185,631 200,000 190,000 200,000 INTEREST EXPENSE - 2012 BONDS 53000 - - - - INTEREST EXPENSE - 2017 BONDS 53010 193,874 195,405 195,405 189,347 DEBT EXPENSE ON BONDS 53100 - - - - MERCHANDISE-MATERIAL 61610 206,901 110,000 225,000 200,000 MERCHANDISE-LABOR 61620 82,390 80,000 100,000 150,000 OPERATION SUPPLIES 70300 14,639 25,000 15,000 20,000 MAINT OF WELLS & STRUCTURES 70500 23,811 60,000 41,500 70,000 OPERATION LABOR 72200 276,320 230,000 291,000 315,000 POWER FOR PUMPING 72300 482,714 590,000 487,000 550,000 MAINT OF PUMPING EQUIP 72700 139,268 230,000 131,000 140,000 PURIFICATION SUPPLIES 74300 943,841 1,000,000 970,000 1,000,000 MAINT OF PURIFICATION EQUIP 74600 12,937 30,000 11,000 30,000 OPERATION SUPERVISION & ENG 75100 236,105 260,000 232,000 320,000 OFFICE EXPENSE-DIST 75200 91,206 60,000 60,000 65,000 OPERATION OF MAINS 75300 260,558 275,000 230,000 275,000 OPERATION OF METERS 75400 129,168 130,000 132,000 140,000 MAINT OF DIST MAINS 75800 167,838 225,000 165,000 230,000 MAINT OF FIRE HYDRANTS 75900 183,443 180,000 188,500 190,000 OPERATIONS TOTAL 4,555,406 4,895,405 4,613,905 5,079,347 ACCRUED ADMIN & OPERATING EXPENSES 5,619,268 6,245,535 5,703,035 6,286,477 TOTAL CAPITAL EXPENSES 4,572,235 2,775,000 2,260,000 2,205,000 ADJUSTED ACCRUED EXPENSES 10,191,503 9,020,535 7,963,035 8,491,477 OTHER USES OF FUNDS - IN LIEU OF TAX 53300 66,442 70,000 70,000 70,000 LESS DEPRECIATION (1,110,393) (1,215,000) (1,139,500) (1,195,000) FINAL ACCRUED EXPENSE 9,147,551 7,875,535 6,893,535 7,366,477 ACCRUAL RECONCILIATION 211,531 - - - TOTAL APPROPRIATION 9,359,083 7,875,535 6,893,535 7,366,477 Grand Island Study Session - 7/16/2019 Page 27 / 99 2017-2018 2018-2019 2018-2019 2019-2020 ACCOUNT ACTUAL BUDGET PROJECTED BUDGET ACCRUAL REVENUE WATER TAP FEES 52000 5,581 - 10,000 10,000 WATER MAIN CONTRIBUTIONS 52010 - - - - RENT FROM PROPERTY 52200 - - - - INTEREST & DIVIDEND 52400 9,664 10,000 10,000 10,000 MISC NON-OPERATING 52600 116,018 125,000 125,000 125,000 GAIN ON DISPOSITION-PROP 52610 - - - - METERED SALES 60100 5,926,926 6,275,000 5,925,000 5,950,000 PRIVATE FIRE PROTECTION 60400 79,815 75,000 80,000 80,000 INTERDEPARTMENTAL SALES 60800 159,442 175,000 170,000 170,000 SALE OF WATER SERVICES 61400 72 50 70 70 MERCHANDISE SALES 61600 346,942 225,000 350,000 350,000 TOTAL ACCRUAL REVENUE 6,644,461 6,885,050 6,670,070 6,695,070 ACCRUAL RECONCILIATION - - - - TOTAL REVENUE 6,644,461 6,885,050 6,670,070 6,695,070 BOND PROCEEDS TOTAL REVENUE & BOND PROCEEDS 6,644,461 6,885,050 6,670,070 6,695,070 OPERATING EXCESS (DEFICIT)1,857,613 1,784,515 2,036,535 1,533,593 CAPITAL EXPENDITURES (4,572,235) (2,775,000) (2,260,000) (2,205,000) BEGINNING FUND BALANCE 10,025,797 7,311,175 7,311,175 7,087,710 ENDING UNRESTRICTED BALANCE 6,894,599 5,901,697 6,643,880 5,945,219 ENDING RESTRICTED BALANCE 416,575 418,993 443,830 471,084 Capital - Administration 4% Capital - Production 2% Capital - Distribution 24% Power for Pumping Water 7% Operating Expenses, Taxes, & Fees 63% Water Department Appropriation Grand Island Study Session - 7/16/2019 Page 28 / 99 UTILITIES2019-20 BUDGET OVERVIEWElectric Department – Fund 520Water Department – Fund 525Grand IslandStudy Session - 7/16/2019Page 29 / 99 UTILITIESBudget GuidelinesConservative (low) revenue forecastWeather dependent Ensure debt service coverageConservative (high) operating costsGeneration fuel/purchased powerAllow potential production capacityMaintain adequate cash reservesManage controllable operating expenses and capital expendituresGrand IslandStudy Session - 7/16/2019Page 30 / 99 UTILITIESCash Reserve GuidelinesCash Reserve ConsiderationsWorking CapitalReplacement PowerAsset ReplacementCapital Improvement ReserveDebt Service ReserveElectric Fund - $36,655,000Water Fund - $4,123,000Grand IslandStudy Session - 7/16/2019Page 31 / 99 UTILITIESCapital Improvement BudgetsElectric and Water Master Plans recently completed5 and 20 Year System RequirementsTechnical EvaluationNo Financial EvaluationRecommendations included in 5 year capital improvement budget forecastsGrand IslandStudy Session - 7/16/2019Page 32 / 99 UTILITIESELECTRIC DEPARTMENTFUND 520Grand IslandStudy Session - 7/16/2019Page 33 / 99 UTILITIES23,076,967 23,973,030 26,506,320 9,250,212 10,730,583 13,980,000 53,559,747 55,426,134 58,272,051 2018 2019 (PROJECTED) 2020 (BUDGET)ELECTRIC DEPARTMENT - FUND 520Admin and OperatingCapital ExpendituresFuel, purchase power, debt serviceGrand IslandStudy Session - 7/16/2019Page 34 / 99 UTILITIESElectric Capital ImprovementsTotal Capital Budget - $13,230,000Transmission and Substation Upgrades - $1,350,000Bond payments - $3,225,000Distribution improvements - $4,275,000$1,150,000 Automated metering/LED lightingPower plant maintenance/improvements - $4,340,000$2,650,000 Burdick decommissioning/GT modificationsGrand IslandStudy Session - 7/16/2019Page 35 / 99 UTILITIESNoted ProposalsElectric Cost of Service Study Recommendations ImplementedBurdick Steam Unit Retirement and Staff Reorganization / GT-1 Replacement GT-1 - 13MW quickstart/blackstart commissioned in 19674 to 5 Year Project$15M to $20M total costGrand IslandStudy Session - 7/16/2019Page 36 / 99 UTILITIESGrand IslandStudy Session - 7/16/2019Page 37 / 99 UTILITIESGrand IslandStudy Session - 7/16/2019Page 38 / 99 UTILITIES$0$20,000,000$40,000,000$60,000,000$80,000,000$100,000,000$120,000,0002018 2019 (PROJECTED)2020 (BUDGET) 2021 (FORECAST)2022 (FORECAST)2023 (FORECAST)2024 (FORECAST)ELECTRIC DEPARTMENT - FUND 520Capital ExpendituresExpendituresRevenuesCash BalanceGrand IslandStudy Session - 7/16/2019Page 39 / 99 UTILITIES$-$10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Electric Fund Cash Balances Ending balanceUnrestrictedMinimumBond ratingGrand IslandStudy Session - 7/16/2019Page 40 / 99 UTILITIESWATER DEPARTMENTFUND 525Grand IslandStudy Session - 7/16/2019Page 41 / 99 UTILITIES3,631,476 3,663,535 4,161,477 943,841 970,000 1,000,000 4,572,235 2,260,000 2,205,000 2018 2019 (PROJECTED) 2020 (BUDGET)WATER DEPARTMENT - FUND 525Admin and OperatingUranium Removal Operation ExpenseCapital ExpendituresGrand IslandStudy Session - 7/16/2019Page 42 / 99 UTILITIESWater Capital ImprovementsTotal Capital Budget - $2,405,000Bond payments - $305,000Distribution improvements- $1,740,000Production improvements - $360,000Grand IslandStudy Session - 7/16/2019Page 43 / 99 UTILITIES$0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,000$8,000,0002018 2019 (PROJECTED)2020 (BUDGET) 2021 (FORECAST)2022 (FORECAST)2023 (FORECAST)2024 (FORECAST)WATER DEPARTMENT - FUND 525RevenuesExpendituresCash BalanceCapital ExpendituresGrand IslandStudy Session - 7/16/2019Page 44 / 99 UTILITIESQuestions?Grand IslandStudy Session - 7/16/2019Page 45 / 99 ElectricUtilities DepartmentJune 17, 2019Capital Improvement BudgetDraft #3Fiscal Year 2019‐20Electric Fund 520Budget ProjectedBudgetBudget Budget Budget BudgetFY 2018‐19 FY 2018‐19Line items FY 2019‐20FY 2019‐20FY 2020‐21 FY 2021‐22 FY 2022‐23 FY 2023‐24Administration$0 $0 Administrative Capital Additions $0 $0 $0 $0 $0$1,660,000 $1,660,000 2012 Revenue Bond Payment $1,645,000 $1,920,000 $2,060,000 $0 $0$1,450,000 $1,450,000 2013 Revenue Bond Payment $1,580,000 $1,425,000 $1,425,000 $3,635,000 $3,820,000$3,110,000 $3,110,000 Administration Subtotal $3,225,000 $3,345,000 $3,485,000 $3,635,000 $3,820,000Transmission$500,000 $200,000 Transmission line Improvements $750,000 $350,000 $1,250,000 $250,000 $250,000$0 $0 Additional Substation $0 $0 $0 $4,000,000 $0$25,000 $25,000 Equipment & Vehicles $40,000 $40,000 $0 $0 $0$50,000 $180,000 PCC Improvements $100,000 $0 $0 $0 $0$650,000 $250,000 Substation Upgrades $1,000,000 $1,000,000 $400,000 $100,000 $100,000$1,225,000 $655,000 Transmission Subtotal $1,890,000 $1,390,000 $1,650,000 $4,350,000 $350,000Distribution$2,000,000 $1,800,000 Overhead Material $2,400,000 $2,250,000 $2,250,000 $2,250,000 $2,250,000$1,500,000 $1,500,000 Underground Material $1,500,000 $1,750,000 $1,750,000 $1,750,000 $1,750,000$515,000 $412,000 Equipment & Vehicles $400,000 $200,000 $320,000 $175,000 $295,000$100,000 $140,000 Outside Contractors $125,000 $125,000 $150,000 $150,000 $150,000$100,000 $50,000 Building Improvements $100,000 $100,000 $100,000 $100,000 $100,000$10,000 $0 Distribution Improvements $0 $0 $0 $0 $0$4,225,000 $3,902,000 Distribution Subtotal $4,525,000 $4,425,000 $4,570,000 $4,425,000 $4,545,000Production$950,000 $828,583 PGS Improvements $1,650,000 $1,500,000 $1,000,000 $3,500,000 $1,000,000$0 $0 PGS Air Quality Control $0 $0 $750,000 $95,000 $0$35,000 $35,000 Equipment & Vehicles $40,000 $35,000 $80,000 $0 $155,000$500,000 $500,000 Burdick Steam Units $950,000 $3,500,000 $0 $0 $0$1,700,000 $1,700,000 Burdick Gas Turbines $1,700,000 $7,500,000 $7,500,000 $900,000 $100,000$3,185,000 $3,063,583 Production Subtotal $4,340,000 $12,535,000 $9,330,000 $4,495,000 $1,255,000Electric Total $11,745,000 $10,730,583 $13,980,000 $21,695,000 $19,035,000 $16,905,000 $9,970,000Utilities Capital Budget FY 2019‐20 Draft #3 (002).xlsxGrand IslandStudy Session - 7/16/2019Page 46 / 99 WaterUtilities DepartmentJune 17, 2019Capital Improvement BudgetDraft #3Fiscal Year 2019‐20Water Fund 525Budget ProjectedBudgetBudget Budget Budget BudgetFY 2018‐19 FY 2018‐19Line items FY 2019‐20FY 2019‐20FY 2020‐21 FY 2021‐22 FY 2022‐23 FY 2023‐24Administration$0 $0 Administrative Capital Additions $0 $0 $0 $0 $150,000$300,000 $300,000 2017 Revenue Bond $305,000 $310,000 $320,000 $325,000 $330,000$300,000 $300,000 Administration Subtotal $305,000 $310,000 $320,000 $325,000 $480,000Distribution$100,000 $100,000 Water Districts $500,000 $350,000 $600,000 $200,000 $200,000$150,000 $100,000 Equipment & Vehicles $45,000 $150,000 $35,000 $130,000 $150,000$1,475,000 $730,000 Distribution Improvements $1,195,000 $1,200,000 $1,400,000 $1,100,000 $450,000$450,000 $620,000 Trunk line Expansion $0 $500,000 $500,000 $1,500,000 $1,000,000$2,175,000 $1,550,000 Distribution Subtotal $1,740,000 $2,200,000 $2,535,000 $2,930,000 $1,800,000Production$300,000 $410,000 Well field Improvements $0 $500,000 $20,000 $0 $0$0 $0 Equipment & Vehicles $0 $0 $0 $0 $0$0 $0 Pumpstation Improvements $160,000 $200,000 $0 $0 $650,000$300,000 $410,000 Production Subtotal $160,000 $700,000 $20,000 $0 $650,000Water Total $2,775,000 $2,260,000 $2,205,000 $3,210,000 $2,875,000 $3,255,000 $2,930,000Utilities Capital Budget FY 2019‐20 Draft #3 (002).xlsxGrand IslandStudy Session - 7/16/2019Page 47 / 99 CAPITAL IMPROVEMENTS BUDGET ELECTRIC DEPARTMENT FISCAL YEAR 2019-20 Page 1 of 2 ADMINISTRATION 1. Administrative Capital Additions: $0 2. 2012 Revenue Bond Payment: $1,645,000 Anticipated debt service on Series 2012 Bonds. 3. 2013 Revenue Bond Payment: $1,580,000 Anticipated debt service on Series 2013 Bonds. TRANSMISSION 4. Transmission Line Improvements: $750,000 $250,000 – General Maintenance 5. Additional Substations: $0 6. Equipment & Vehicles: $40,000 Unit #1882, Replacement for a 2002 Ford F250 7. PCC Improvements: $100,000 Phelps Control Center building improvements. 8. Substation Upgrades: $1,000,000 $1,000,000 – New spare substation transformer DISTRIBUTION 9. Overhead Material: $2,400,000 $1,000,000 - This routine item includes pole-mounted transformers, conductors, poles, meters, streetlights, small tools, hardware and labor necessary for overhead electrical distribution. The budgeted amount is based on historical expenditures. $1,200,000 – AMI Deployment. The Utilities Department has a goal of a fully deployed AMI system by 2025. The amount of $800,000 maintains that deployment schedule. In addition, $150,000 is anticipated for upfront costs for Distribution Automation integration and $250,000 for Meter Data Management. $200,000 – LED Streetlight Maintenance. The Utilities Department has a goal of 100% LED streetlights by 2025. The amount of $200,000 maintains that replacement schedule. 10. Underground Materials: $1,500,000 This is a routine item that includes the cable, pad-mounted transformers, conduit, small tools, hardware and labor necessary to supply underground electric service to new businesses and subdivisions. Cable nearing the end of its useful 30 year life is replaced from Grand Island Study Session - 7/16/2019 Page 48 / 99 CAPITAL IMPROVEMENTS BUDGET ELECTRIC DEPARTMENT FISCAL YEAR 2019-20 Page 2 of 2 this line item. Most projects have a short lead-time, and the budgeted amount is based on the historic needs. 11. Equipment & Vehicles: $400,000 $120,000 – Unit #1563. Replacement for a 2002 dump truck for the tree trimming crew $280,000 – Unit #1649. Replacement for a 2005 knuckle crane 12. Outside Contractors: $125,000 Contractors used for underground boring to install conduit for the Underground Department 13. Distribution Building Improvements: $100,000 14. Distribution Improvements: $0 Engineering computers and automated mapping. PRODUCTION 15. PGS Improvements: $1,650,000 $750,000 – Valve Overhaul $700,000 – Boiler Maintenance $200,000 – Bunker Inspection 16. PGS Air Quality Control: $0 17. Equipment & Vehicles: $40,000 Unit #1200 Replacement 18. Burdick Steam Units: $950,000 $200,000 – Hazardous Material Cleanup $750,000 – Engineering – Demo/GT1 Replacements 19. Burdick Gas Turbines: $1,700,000 $1,200,000 – Control/Maintenance Building $500,000 – Demineralized Water Storage Grand Island Study Session - 7/16/2019 Page 49 / 99 CAPITAL IMPROVEMENTS BUDGET WATER DEPARTMENT FISCAL YEAR 2019-20 Page 1 of 1 ADMINISTRATION 1. Administrative Capital Additions: $0 2. 2017 Revenue Bond Payment: $305,000 Anticipated debt service on Series 2017 Bonds. DISTRIBUTION 3. Water Main Districts: $500,000 This item includes unplanned extensions of water mains into new subdivisions and developments and inspection of private water mains/services. Compliance with Federal regulations, annexation, and aquifer contamination will continue to produce additional requests for water main extensions. 4. Equipment & Vehicles: $45,000 Skid Steer 5. Distribution Improvements: $1,195,000 $100,000 - Lincoln & Delta – Extension to the North $600,000 – State Street – Webb to Hancock $100,000 - Ludlow Fire Hydrant Replacement $220,000 – Greenwich St (Fonner Park to Phoenix) $75,000 – Koenig & Grant (Water/Sewer Conflict) $50,000 – Pleasantview & Phoenix (Water/Sewer Conflict) $50,000 – Pleasantview & Delaware (Water/Sewer Conflict) 6. Trunk Line Expansion: $0 PRODUCTION 7. Well Field Improvements: $0 8. Equipment & Vehicles: $0 9. Pumping Station Improvements: $160,000 Redundant Power Source to Burdick Pump Station Grand Island Study Session - 7/16/2019 Page 50 / 99 City of Grand Island Tuesday, July 16, 2019 Study Session Item -3 Review Solid Waste Budget for FY 2019/2020 Staff Contact: John Collins Grand Island Study Session - 7/16/2019 Page 51 / 99 PUBLIC WORKS Solid Waste Division FY 2020 Budget Landfill on Husker Hwy @ Hall / Buffalo County Line Grand Island Study Session - 7/16/2019 Page 52 / 99 PUBLIC WORKS Enterprise Fund Receive no funding from General Fund All revenues generated from tipping fees One of the few divisions with competition Serves residents and non-residents Grand Island Study Session - 7/16/2019 Page 53 / 99 PUBLIC WORKS 20 years life left in current area (Cells 1, 2, & 3) Approximately 28 years life left in total Phase 1 area Landfill Site Life Grand Island Study Session - 7/16/2019 Page 54 / 99 PUBLIC WORKS Continued routine capital replacement schedule Transfer Station Setco solid rubber tires for the loader Landfill Caterpillar D8T waste handler dozer Notable Items from FY 2019 Grand Island Study Session - 7/16/2019 Page 55 / 99 PUBLIC WORKS Notable Items from FY 2019 Landfill Cell 3 Construction project completed 14 acres of liner and leachate collection system Approximately 20 years of additional site life Transfer Station operations and facility improvement study progressing Modify operations and facilities to better handle current and future customer traffic/tonnage Will be beneficial to customers and staff Grand Island Study Session - 7/16/2019 Page 56 / 99 PUBLIC WORKS FY 2020 Budget Personnel = $1,065,180 Operations = $1,176,575 Capital = $807,000 Personnel - 35% Operations - 39%Capital - 26% Grand Island Study Session - 7/16/2019 Page 57 / 99 PUBLIC WORKS FY 2020 Budget Capital Expenditures Landfill GPS software and machine display ($70,000) Used dozer for landfill for use as back- up machine and other dirt work ($275,000) Replacement of transfer station wheel loader ($150,000), truck-tractor ($110,000), and transfer trailer ($70,000) Transfer station and landfill concrete replacement Grand Island Study Session - 7/16/2019 Page 58 / 99 PUBLIC WORKS Highlights of FY 2020 Budget Rate increase proposed for FY 2020 10% increase at transfer station, 4% increase at landfill Location Transfer Station Rate Per Ton Landfill Rate Per Ton Grand Island $43.71 (uncompacted) $34.76 (uncompacted) $35.18 (compacted) $30.63 (compacted) Columbus $65.00 Norfolk $65.00 Gering $67.32 York $49.50 Holdrege $36.50 Hastings $39.50 Lincoln $36.50 Grand Island Study Session - 7/16/2019 Page 59 / 99 PUBLIC WORKS Questions? Grand Island Study Session - 7/16/2019 Page 60 / 99 City of Grand Island Tuesday, July 16, 2019 Study Session Item -4 Review Capital Improvement Projects for FY 2019/2020 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Study Session - 7/16/2019 Page 61 / 99 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Eddy Underpass Rehab 103,000$ 636,540$ Custer Ave; Forrest St to Old Potash Hwy 77,250$ 530,450$ Webb Road Paving Assessment 130,000$ 130,000$ 130,000$ 130,000$ 130,000$ 5 Points Intersection Improvements 102,000$ 800,000$ Annual Curb Ramp Installation 154,500$ 159,135$ 163,909$ 168,826$ 463,710$ 477,621$ 491,950$ 506,708$ 521,909$ 537,567$ 553,694$ Pavement Condition Survey 163,909$ 179,108$ 195,716$ Highway 2 Resurfacing198,000$ Highway 30 Bridges227,000$ Broadwell Ave Grade Separation 546,364$ 562,754$ 2,000,000$ 2,000,000$ Highway 34/281 Overlay900,407$ Highway 30 Realignment1,000,000$ Locust St Reconstruction; Koenig St to Fonner Park Road 450,204$ 2,898,185$ 2,985,131$ Stolley Park Rd; State Fair Entrance to Stuhr Road 393,928$ 1,738,911$ 835,837$ Independence Ave; Capital Ave to Manchester/Macron 463,710$ 1,343,309$ 1,383,608$ Old Potash Highway/ North Road Bond Payment1,600,000$ 1,600,000$ 1,600,000$ 1,600,000$ 1,600,000$ 1,600,000$ 1,600,000$ Brookline St Paving29,851$ 184,481$ State St; Lafayette Ave to Broadwell Ave368,962$ 2,280,186$ Highway 281 Corridor Study; Diers Ave to Webb Rd491,950$ Webb Rd; Old Potash Highway to Union Pacific Railroad Crossing633,385$ 3,914,320$ 4,031,749$ Non‐Regional Projects614,937$ 506,708$ 521,909$ 553,694$ 566,750$ 2,256,125$ 1,429,182$ 3,606,119$ 7,294,516$ 7,450,856$ 5,135,887$ 5,526,987$ 6,753,854$ 8,169,316$ 4,707,387$ 210 Capital Improvement Program Preliminary 10 Year PlanGrand IslandStudy Session - 7/16/2019Page 62 / 99 PUBLIC WORKS Capital Projects 2019/2020 Grand Island Study Session - 7/16/2019 Page 63 / 99 PUBLIC WORKS 2019 Projects Pavement Condition Survey Five Points Intersection Improvements 13th Street Improvements Annual Curb Ramp Installation South Front Street Bridge Replacement & Sycamore St Underpass Rehabilitation Webb Road Paving Assessments (City share) Stolley Park Rd Restriping/Rehabilitation Old Potash Highway; North Road to E of Webb Road Broadwell Avenue/UPRR Grade Separation US Highway 281 Lighting (Stolley Park Rd to US Highway 30 overpass) Traffic Services Evaluation- Various Locations US Highway 281 Signal Timing North Road; 13th Street to Highway 2 North Road; Old Potash Highway to 13th Street Northwest Flood Control Project North Broadwell Avenue Drainage Sugar Beet Ditch Drainage Kaufman Detention Cell Outlet Moores Creek Drain Extension William Street Realignment 2 Grand Island Study Session - 7/16/2019 Page 64 / 99 2019 Capital Improvement Projects Funded by Gas Tax Money 2019 Budget 2019 Forecast Pavement Condition Survey $ 150,000 $ 168,471 13th Street Improvements $ 1,317,299 $ 1,325,511 2019 Annual Curb Ramp Installation $ 150,000 $ 160,000 South Front Street Bridge Replacement & Sycamore Underpass Rehab $ 2,200,000 $ 1,839,000 Webb Road Paving Assessments (City share) $ 130,001 $ 119,687 Stolley Park Road Reconfiguration & Rehabilitation $ 0 $ 8,431 Five Points Intersection Improvements $ 170,000 $ 100,000 Old Potash Highway: North Road to East of Webb Road $ 643,000 $ 1,275,000 William Street $ 155,000 $ 158,026 Broadwell Avenue/UPRR Grade Separation $ 125,000 $ 120,000 US Highway 281 Lighting (Stolley Park Rd to US Highway 30 overpass) $ 95,000 $ 95,000 Traffic Services Evaluation - Various Locations $ 100,000 $ 55,286 US Highway 281 Corridor Signal Timing $ 0 $ 77,574 North Road; 13th Street to Highway 2 $ 0 $ 690,000 North Road: Old Potash Highway to 13th Street $ 0 $ 96,524 TOTAL $ 5,235,300 $ 6,288,510 3 Grand Island Study Session - 7/16/2019 Page 65 / 99 2019 Capital Improvement Projects Funded by General Fund & Special Assessments 2019 Budget 2019 Forecast Northwest Flood Control Project $ 641,355 $ 563,000 North Broadwell Avenue Drainage $ 200,000 $ 247,981 Sugar Beet Ditch Drainage $ 200,000 $ 97,319 Kaufman Detention Cell Outlet $ 500,000 $ 350,000 Moores Creek Drain Extension $ 0 $ 415,000 TOTAL $ 1,541,355 $ 1,673,300 4 Grand Island Study Session - 7/16/2019 Page 66 / 99 Summary of Capital Improvement Projects 2019 Budget 2019 Forecast Funded by Gas Tax Money $ 5,235,300 $ 6,288,510 Funded by General Fund & Special Assessments $ 1,541,355 $ 1,673,300 TOTAL CAPITAL REQUESTS $ 6,776,655 $ 7,961,810 5 Grand Island Study Session - 7/16/2019 Page 67 / 99 PUBLIC WORKS Proposed Capital Projects for 2019/2020 Old Potash Highway; North Road to E of Webb Road Annual Curb Ramp Installation Broadwell Avenue/UPRR Grade Separation North Road: 13th Street to Highway 2 North Road: Old Potash Highway to 13th Street North Road: US Highway 30 to Old Potash Highway Five Points Intersection Improvements South Front St Bridge Replacement & Sycamore St Underpass Rehab Capital Avenue; Moores Creek to North Road Custer Avenue: Forrest Street to Old Potash Highway Eddy Street Underpass Rehabilitation Webb Road Paving Assessments (City share) Kaufman Detention Cell Outlet Storm Sewer Mapping North Moores Creek 80 Wetland Detention Design 6 Grand Island Study Session - 7/16/2019 Page 68 / 99 PUBLIC WORKS Old Potash Highway, North Road to Webb Rd $2,365,000 The interaction between the various traffic features is complex, prompting the creation of a master plan for the corridor to ensure that the individual street and intersection projects will function together Widening and reconfiguring Old Potash Highway, signal and geometric improvements at each intersection, and increased connectivity to roadway network Anticipated expenditures will include design engineering and property acquisition 7 Grand Island Study Session - 7/16/2019 Page 69 / 99 8 Grand Island Study Session - 7/16/2019 Page 70 / 99 PUBLIC WORKS Annual Curb Ramp Installation $154,500 Required by the Federal American Disabilities Act (ADA) Regulations – installation program follows the previous year’s asphalt program and other priority corridors. Additional locations are added as funds allow. 9 Grand Island Study Session - 7/16/2019 Page 71 / 99 PUBLIC WORKS Broadwell/UPRR Grade Separation Feasibility Study $410,000 Required report to become eligible for NDOT Rail Safety funds (90% of project cost) Assess potential solutions to vehicle traffic conflicts with railroad crossing Anticipate 10 year process to acquire funds 10 Grand Island Study Session - 7/16/2019 Page 72 / 99 11 Grand Island Study Session - 7/16/2019 Page 73 / 99 PUBLIC WORKS North Road, 13th Street to Highway 2 $3,654,397 Improvements from the intersection of 13th Street and North Road to the intersection of Highway 2 and North Road Capital Avenue to Hwy 2- Construction 2020 13th Street to Capital Avenue- Design 2020 Concrete curb and gutter roadway section with associated sidewalk, traffic control, drainage and other associated improvements 12 Grand Island Study Session - 7/16/2019 Page 74 / 99 PUBLIC WORKS North Road, Old Potash Highway to 13th Street $100,000 Improvements from the intersection of Old Potash Highway and North Road to the intersection of 13th Street and North Road Concrete curb and gutter section with associated sidewalk, traffic control, drainage and other associated improvements Final design 2020 13 Grand Island Study Session - 7/16/2019 Page 75 / 99 PUBLIC WORKS North Road, US Highway 30 to Old Potash Highway $90,000 Improvements from the intersection of US Highway 30 and North Road to the intersection of Old Potash Highway and North Road Concrete curb and gutter section with associated sidewalk, traffic control, drainage and other associated improvements Preliminary design 2020 14 Grand Island Study Session - 7/16/2019 Page 76 / 99 PUBLIC WORKS Five Points Intersection Improvements $102,000 (Total Project Cost = $2,676,375) 80% Federally funded safety project through Nebraska Department of Transportation (NDOT) Right size the lane configuration to optimize safety and efficiency, and meet the Federal Highway Administration (FHWA) safety program requirements Public comment scheduled for July 2019 15 Grand Island Study Session - 7/16/2019 Page 77 / 99 PUBLIC WORKS 16 Grand Island Study Session - 7/16/2019 Page 78 / 99 PUBLIC WORKS South Front St Bridge Replacement & Sycamore St Underpass Rehab $170,000 Replace bridge deck, two (2) abutment walls, patch and seal retaining walls, improve drainage, and reconstruct pump station Construction anticipated to be complete September 2019 17 Grand Island Study Session - 7/16/2019 Page 79 / 99 18 Grand Island Study Session - 7/16/2019 Page 80 / 99 PUBLIC WORKS Capital Avenue, Moores Creek to North Road $90,000 Improvements from the Moores Creek Drainway at Capital Avenue to the intersection of North Road and Capital Avenue - continuation of the Capital Avenue widening Concrete curb and gutter section with associated sidewalk, traffic control, drainage and other associated improvements Preliminary design 2020 19 Grand Island Study Session - 7/16/2019 Page 81 / 99 PUBLIC WORKS Custer Avenue, Forrest Street to Old Potash Highway $77,250 This project will consider alternatives for driving lanes improvements/rehabilitation Full concrete replacement or asphalt overlay of driving lanes as well as other alternatives will be considered Engineering 2020, Construction 2021 20 Grand Island Study Session - 7/16/2019 Page 82 / 99 21 Grand Island Study Session - 7/16/2019 Page 83 / 99 PUBLIC WORKS Eddy Street Underpass Rehabilitation $103,000 Evaluate condition of concrete structure and bridges to develop plan to complete maintenance on this structure Preventative concrete patching, wall surface treatments, bird netting and other items will be addressed Engineering 2020, Construction 2021 (anticipate lane closures, but not full closure) 22 Grand Island Study Session - 7/16/2019 Page 84 / 99 PUBLIC WORKS Webb Road Paving Assessment (City share) $120,000 The City portion of the Webb Road paving improvements under District No. 1260 were set at $803,896.74 Installments are set to be paid over the ten (10) year timeframe set by the Board of Equalization – 2019 is payment year four (4) 23 Grand Island Study Session - 7/16/2019 Page 85 / 99 PUBLIC WORKS Kaufman Detention Cell Outlet $450,000 Drainage in connection with Old Potash Highway improvements Additional impermeable surface due to development in area has increased the need for detention and drainage Reduce standing water 24 Grand Island Study Session - 7/16/2019 Page 86 / 99 25 Grand Island Study Session - 7/16/2019 Page 87 / 99 Storm Sewer Mapping $500,000 Continue mapping of existing storm sewer infrastructure This will allow for future drainage performance evaluation as well as allow asset management for the system to be developed 26 Grand Island Study Session - 7/16/2019 Page 88 / 99 North Moores Creek 80 Wetland Detention Design $200,000 Begin evaluation of using site for a city owned wetland bank This will allow future wetland impacts due to improvement projects to be offset It is anticipated this will double as a detention cell to allow additional water storage on the north end of town Aid in moving drainage north through town more efficiently 27 Grand Island Study Session - 7/16/2019 Page 89 / 99 North Front Street at Webb Road Streets Project; not CIP Smooth transition to intersection Delayed through Winter and Old Potash Traffic Count Scheduled to start shortly 28 Grand Island Study Session - 7/16/2019 Page 90 / 99 2020 Capital Improvement Projects Funded with Gas Tax Money 2020 Budget Old Potash Highway; North Road to E of Webb Road $ 2,365,000 Annual Curb Ramp Installation $ 154,500 Broadwell Avenue/ UPRR Grade Separation $ 410,000 North Road; 13th Street to Highway 2 $ 3,654,697 North Road; Old Potash Highway to 13th Street $ 100,000 North Road; US Highway 30 to Old Potash Highway $ 90,000 Five Points Intersection Improvements $ 102,000 South Front St Bridge Replacement & Sycamore St Underpass Rehabilitation $ 170,000 Capital Avenue; Moores Creek to North Road $ 90,000 Custer Avenue; Forrest Street to Old Potash Highway $ 77,250 Eddy Street Underpass Rehabilitation $ 103,000 Webb Road Paving Assessments (City share) $ 120,000 TOTAL $ 7,436,447 29 Grand Island Study Session - 7/16/2019 Page 91 / 99 2020 Capital Improvement Projects Funded by Other Revenue 2020 Budget Kaufman Detention Cell Outlet $ 450,000 Storm Sewer Mapping $ 500,000 North Moores Creek 80 Wetland Detention Design $ 200,000 TOTAL $ 1,150,000 30 Grand Island Study Session - 7/16/2019 Page 92 / 99 2020 Capital Improvement Budget Summary 2020 Budget Funded by Gas Tax Money (Streets) $ 2,646,388 Funded by 2018 Sales Tax (Streets) $4,790,059 Funded by Other Revenue (Drainage) $ 1,150,000 TOTAL CAPITAL REQUESTS $ 8,586,447 •$154,500 of capital dollars is mandated •$512,000 of capital dollars is funding Federal Aid projects 31 Grand Island Study Session - 7/16/2019 Page 93 / 99 2020 Funding Sources- 210 Fund Balance Forward $ 1,972,599 State Gas Tax Fund $ 5,417,759 NDOT Buy Backs $ 937,841 ½ Cent Sales Tax $ 4,790,059 Other Revenue $ 2,551,212 Transfer In $ 500,000 Total available funding $ 16,169,470 210 Fund Capital Projects $ 2,646,388 208 Fund Capital Projects $ 4,790,059 210 Streets Operating & Maintenance $ 4,435,424 210 Streets Non-Capital Projects $ 1,725,000 410 Fund Transfer- Streets Equipment $ 600,000 Total Expenses $ 14,196,871 Ending Cash Balance in 210 Funds $ 1,972,599 32 Grand Island Study Session - 7/16/2019 Page 94 / 99 PUBLIC WORKS 2020 Future Project Expenses Project 2021 2022 2023 2024 Annual Curb Ramp Installation $ 159,135 $ 163,909 $ 168,826 $ 463,710 Broadwell Avenue/ UPRR Grade Separation $ 546,364 $ 562,754 North Road; 13th Street to Highway 2 $3,505,303 $2,854,000 North Road; Old Potash Highway to 13th Street $630,000 $3,538,000 $1,800,000 North Road; US Highway 30 to Old Potash Highway $ 150,000 $2,650,000 Five Points Intersection Improvements $ 800,000 Old Potash Highway; North Road to E of Webb Road $8,887,500 $4,775,000 Webb Road Paving Assessments (City share) $ 120,000 $ 120,000 $ 120,000 $ 120,000 Capital Avenue; Moores Creek to North Road $ 150,000 $2,100,000 Custer Avenue; Forrest Street to Old Potash Highway $ 530,450 Eddy Street Underpass Rehabilitation $ 636,540 TOTALS $15,268,928 $12,297,273 $7,401,580 $ 583,710 33 Grand Island Study Session - 7/16/2019 Page 95 / 99 City of Grand Island Tuesday, July 16, 2019 Study Session Item -5 Review FTE Requests for FY 2019/2020 Staff Contact: Patrick Brown Grand Island Study Session - 7/16/2019 Page 96 / 99 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:July 16, 2019 Subject:Proposed 2020 FTE Changes Presenter(s):Patrick Brown, Finance Director Discussion FTE Requests: City Clerk – Add Deputy City Clerk/Media Relations to the City Clerk Department (1.0 FTE). This position will help with the duties of the City Clerk, front counter and media relations. The media relations was part of the Public Information Officer duties which is being eliminated. This would be part of the reorganization of Administration and would decrease the financial impact on the General Fund by $11,091. Library – Add three part-time employees (1.5 FTE’s) Since 2010, library staffing has decreased from 27.348 FTE down to 23.5 FTE due to budget decreases. At one time, the library requested 1.5 more FTE and that request was approved. However, subsequent budget decreases brought the library back down to 23.5 FTE and has remained that way since. In this past decade, the library’s hours of service have decreased from 70 to the current 62 per week and the library’s outreach-vehicle based services inside Grand Island were eliminated. The requested restoration of 1.5 FTE will bring back at least 3 hours of service per week depending on model chosen, and will restore Grand Island neighborhood, care center and community activity library outreach activities that were curtailed in 2010. Recent work with Grow Grand Island and transportation studies has demonstrated this community’s need for neighborhood library services. With only one library facility, there are many parts of this community that are not adequately served with essential literacy and learning resources and programs offered by the library. Obtaining an outreach vehicle through donations and securing staffing for this service will rectify this decade-old problem and help the library and community realize its GILIBRARY 2020 goals. Grand Island Study Session - 7/16/2019 Page 97 / 99 These proposed FTE’s would impact the General Fund $47,702 for fiscal year 2020. Public Information Office – Moving the Audio/Visual Technician from General Fund to Information Technology (Internal Service Fund). This move will create a back-up for the current A/V Technician. At this time there is no back-up. This move takes an FTE out of General Fund and will be a shared cost spread out over several funds. This move would shift most of the $84,798 out of the General Fund. Building – Add 0.40 FTE to existing position (moving from 0.35 FTE to 0.75 FTE) The Building Department needs to increase the part-time position to provide service for permit counter, inspection scheduling and plan processing to continue timely service for permits, inspections, documentations and request for services from the construction industry and public. The additional 0.40 FTE would impact the General Fund by $15,237. Police – Add (3) Lieutenants and subtract (1) Captain and (2) Sergeants (net zero FTE change but would impact the General Fund by $7,070) Discussion of this reorganization was on July 9, 2019 Council Meeting. Fire – Add (6) FTE’s for a third advance life support ambulance. Fire Administration requests City Council approval to add six FTEs (three firefighter/EMTs and three firefighter/paramedics). The requested FTEs would allow for the staffing of a third advance life support (ALS) ambulance on a daily basis. Over the last several years, fire administration has expressed concerns related to the increasing number of emergency medical calls answered by the Grand Island Fire Department (GIFD) as well as the rise in the number of recalls. Current and previous councilmembers acknowledged these concerns but were hesitate to add FTEs due to the associated cost and the difficult task of balancing the budget. A revenue stream has been identified that has the potential to offset most of the associated cost of the additional FTEs. The revenue stream is possible due to a time-sensitive opportunity that involves partnering with St. Francis Medical Center (SFMC) for the GIFD to provide local and long distant ambulance transport service for SFMC patients. The cost of adding six FTEs is approximately $460,000 (step 1) to $607,929 (step 9). Estimated transport revenue is approximately $364,000 to $682,000. If we used the lowest cost and revenue figures from above, it would impact the General Fund by $96,000 for fiscal year 2020. Grand Island Study Session - 7/16/2019 Page 98 / 99 Parks Cemetery – Add 0.50 Seasonal FTE. This position is for the Veteran’s Cemetery and would be funded through farm income from the Veteran’s property – The FTE change would impact the General Fund by $13,500 but offset by the farm income. Heartland Public Shooting Park/Fieldhouse – Add 0.25 Customer Service Representative (increasing existing CSR from 0.75 to 1.0). This person would help out at the fieldhouse during the winter months. The General Fund impact would be $24,523 for fiscal year 2020 Greenhouse – Add (3) seasonal workers for 0.80 FTE. Seasonal workers will assist the City Horticulturist and the Friends of the Parks complete desired projects. The Friends of the Parks is requesting the help to support their efforts. The General Fund impact would be $18,000 for the fiscal year 2020. Total General Fund impact with all proposed FTE’s including the revenue from the ambulance service and farm would be $128,704 for the fiscal year 2020. Grand Island Study Session - 7/16/2019 Page 99 / 99