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07-09-2019 City Council Regular Meeting Packet City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Agenda City Council: Jason Conley Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Mark Stelk Mayor: Roger G. Steele Interim City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 1 / 168 City of Grand Island Tuesday, July 9, 2019 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Father Martin Egging, Blessed Sacrament Catholic Church, 518 West State Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 2 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item F-1 #9739 - Consideration of Vacation of Public Utility Easement in Westgate Industrial Park 2nd Subdivision; 830 Bronze Road and 840 Bronze Road (Little B’s Corp) Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 3 / 168 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:July 9, 2019 Subject:Consideration of Vacation of Public Utility Easement in Westgate Industrial Park 2nd Subdivision; 830 Bronze Road and 840 Bronze Road (Little B’s Corp) Presenter(s):John Collins PE, Public Works Director Background A public utility easement was dedicated with the plat of Westgate Industrial Park 2nd Subdivision and filed with Hall County Register of Deeds on April 10, 2014 as Document No. 201402092. Discussion The current property owner of 830 Bronze Road and 840 Bronze Road is requesting to vacate such dedicated easement that now lies between the two (2) properties. There is no utility currently or proposed within this easement that will be affected by the vacation. The attached sketch details the referenced easement to be vacated. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass an ordinance vacating the public utility easement in Westgate Industrial Park 2nd Subdivision; 830 Bronze Road and 840 Bronze Road (Little B’s Corp). Sample Motion Move to pass an ordinance vacating the easement. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 4 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9739 An ordinance to vacate an existing public utility easement and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; to repeal any ordinance or parts of ordinances in conflict herewith, and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. That existing public utility easement located in Westgate Industrial Park 2nd Subdivision, in the City of Grand Island, Hall County, Nebraska and more particularly described as follows: A twenty (20) foot utility easement in Lot One (1) and Lot Two (2), Westgate Industrial Park 2nd Subdivision, in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows: Being on the north ten (10) feet of the west two hundred ninety (290) feet of Lot One (1), Westgate Second Subdivision and the south ten (10) feet of the west two hundred ninety (290) feet of Lot Two (2), said Westgate Second Subdivision. Said easement contains a calculated area of 5796.24 square feet or 0.133 acres more or less. is hereby vacated. Such easement to be vacated is shown and more particularly described on Easement Vacation Exhibit 1 attached hereto. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 5 / 168 ORDINANCE NO. 9739 (Cont.) - 2 - SECTION 2. The title to the property vacated by Section 1 of this ordinance shall revert to the owner or owners of the real estate upon which the easement is located. SECTION 3. This ordinance is directed to be filed, with the drawing, in the office of the Register of Deeds of Hall County, Nebraska. SECTION 4. This ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: July 9, 2019 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 6 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 7 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item F-2 #9740 - Consideration of Vacation of Utility Easement - St. Francis Medical Park Third Subdivision - 2620 West Faidley Avenue Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session/Budget Work Session - 7/9/2019 Page 8 / 168 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:July 9, 2019 Subject:Ordinance #9740 - Consideration of Vacation of Utility Easement – St. Francis Medical Park Third Subdivision – 2620 W. Faidley Avenue Presenter(s):Timothy Luchsinger, Utilities Director Background There is an existing sixteen (16.0) foot wide utility easement located on the plat of Saint Francis Medical Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska. The existing electrical easement was acquired in 1984. It was dedicated for the original development of the St. Francis Guest House which is no longer in service. Subsequently, the area has been re-subdivided, and the planned layout of the area has changed. Discussion All existing electrical infrastructure has been removed or relocated. The easement is being vacated to allow for a future building addition. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session/Budget Work Session - 7/9/2019 Page 9 / 168 Recommendation City Administration recommends that the Council approve the Ordinance, and that the described easement be vacated. Sample Motion Move to approve the Ordinance and vacate the utility easement as described in Document No. 84-003068, and originally in part of the Southeast Quarter of the Northwest Quarter (SE ¼, NW ¼) of Section Seventeen (17), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall County, Nebraska; currently shown as an existing Electrical Easement on the plat of Saint Francis Medical Park Third Subdivision (2620 West Faidley Avenue), in the City of Grand Island, Hall County, Nebraska. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 10 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney ORDINANCE NO. 9740 An ordinance to vacate a utility easement recorded in the Register of Deeds Office, Hall County, Nebraska as Document No. 84-003068, and originally being located in part of the Southeast Quarter of the Northwest Quarter (SE ¼, NW ¼) of Section Seventeen (17), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall County, Nebraska, and as currently shown as an existing sixteen (16.0) foot wide Electrical Easement on the plat of Saint Francis Medical Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska, and to provide for filing this ordinance in the office of the Register of Deeds of Hall County, Nebraska; and to provide for the publication and the effective date of this ordinance. WHEREAS, the City of Grand Island has removed all electrical infrastructure from the Electrical Easement area; Whereas, the City of Grand Island deems it advantageous and in everyone’s best interest to vacate such easement; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA; SECTION 1.That the Electrical Easement recorded in the Register of Deeds Office, Hall County, Nebraska as Document 84-003068, and originally being located in part of the THIS SPACE RESERVED FOR REGISTER OF DEEDS Grand Island Council Session/Budget Work Session - 7/9/2019 Page 11 / 168 ORDINANCE NO. 9740 (Cont.) Southeast Quarter of the Northwest Quarter (SE ¼, NW ¼) of Section Seventeen (17), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., Hall County, Nebraska, and as currently shown as an existing Electrical Easement on the plat of Saint Francis Medical Park Third Subdivision, in the City of Grand Island, Hall County, Nebraska, be and hereby is vacated and returned to the current owner of record. SECTION 2. This Ordinance is hereby directed to be recorded in the office of the Register of Deeds of Hall County, Nebraska. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. This Ordinance shall be in force and take effect from and after its passage and publication within fifteen (15) days in one issue of the Grand Island Daily Independent as provided by law. Enacted:July 9, 2019. ______________________________________ Roger G. Steele, Mayor Attest: __________________________________ RaNae Edwards, City Clerk Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney Grand Island Council Session/Budget Work Session - 7/9/2019 Page 12 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 13 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item F-3 #9741 - Consideration of Amending Chapter 12-5 of the Grand Island City Code to Include Lieutenant Positions in the Police Department Staff Contact: Robert Falldorf, Police Chief Grand Island Council Session/Budget Work Session - 7/9/2019 Page 14 / 168 Council Agenda Memo From:Police Department Meeting:July 9, 2019 Subject:Consideration of Amending Chapter 12 of the City Code Presenter(s):Robert Falldorf, Police Chief Background The Grand Island Police Department is proposing that we add the rank of Lieutenant to our organization. The main reason we are looking at doing this is due to the current Span of Control for our Patrol Captain position. Span of Control is defined as the number of subordinates who report to one supervisory/management employee. Our Patrol Captain currently supervises ten Sergeants, which we feel is too large of a number to be effective. Research shows that the optimal Span of Control of any individual with administrative supervisory responsibility should range from three to seven subordinates. We feel that additional ancillary benefits of this restructure will lead to a better managed and more efficient department and will free up time for Sergeants to concentrate on field supervisory duties as opposed to administrative duties in the office. Chapter 12 of the City Code deals with Civil Service Rules. The positions that are covered under the Civil Service are listed under sub-paragraph 5. The only positions at the City that are recognized as Civil Service positions are the sworn positions in the Police and Fire departments. Discussion Our proposal is to eliminate one of our current three Captains after that Captain retires effective 7-11-19 (we will go from a three Captain to a two Captain department). We will replace that Captain with a Lieutenant that will be assigned to the Criminal Investigation Division. We propose that we then promote two of our current Sergeants (positions come from our two Overlap Shifts) up to the rank of Lieutenant and those two Lieutenants will be assigned to our Patrol Division, making three Lieutenants total for the department. The Human Resources Department did do a review of the cities that are contained in our salary array and received information back from all eight cities. All eight of those cities Grand Island Council Session/Budget Work Session - 7/9/2019 Page 15 / 168 in our array currently have Lieutenant positions. Several of the closest cities in our area, Kearney, Hastings, and North Platte, also work under a two-Captain system similar to what we are proposing with the creation of one Administration Captain and one Operations Captain. This type of system seems to work well within the functionality of the two-Captain agencies that we have spoken to. The majority of these agencies also have a Lieutenant or Sergeant in charge of supervising their Criminal Investigation sections, with oversight from the Operations Captain, which works out well. Cost calculations for the Police Department restructure was completed by the Finance Department and are included in the Power Point presentation. We wanted to make every attempt to make this restructure as cost neutral as possible. We did look at our Operating budget and determined that we were able to cut $20,000 out of our largest budgeted line item, Miscellaneous Operating Equipment, to help offset restructure costs moving forward. The creation of the Job Classification of Police Lieutenant will be a sworn position and will fall under Civil Service Rules and Regulations. This request is to amend Chapter 12, sub-paragraph 5 of City Code, to include the position of Police Lieutenant. There will be no change in the number of FTE’s or sworn officers as a result of this action. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve amending Chapter 12, sub- paragraph 5, to add the position of Police Lieutenant. Sample Motion Move to approve the Ordinance amending City Code Chapter 12, sub-paragraph 5, to add the position of Police Lieutenant. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 16 / 168 Police Proposal to Restructure Police Department Presented by Robert Falldorf, Police Chief Grand Island Council Session/Budget Work Session - 7/9/2019 Page 17 / 168 Promote three Police Sergeants to Police Lieutenants, creating new job classification of Police Lieutenant. Eliminate one Police Captain and two Police Sergeant positions to help offset restructure costs. We would go from a three Captain system to a two Captain system (one Administrative Captain and one Operations Captain). Recommendation Grand Island Council Session/Budget Work Session - 7/9/2019 Page 18 / 168 Current Structure Grand Island Council Session/Budget Work Session - 7/9/2019 Page 19 / 168 Proposed Structure Grand Island Council Session/Budget Work Session - 7/9/2019 Page 20 / 168 Police Proposed restructure costs Grand Island Council Session/Budget Work Session - 7/9/2019 Page 21 / 168 Police Summary Lessen Span of Control for Operation’s Captain. Better managed/more efficient department. Free up time for Sergeants to concentrate on supervisory duties as opposed to administrative duties. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 22 / 168 ORDINANCE NO. 9741 An ordinance to amend Chapter 12 of the Grand Island City Code; to amend Section 5 pertaining to Civil Service Positions; to repeal Section 5 as now existing; and any ordinance or parts of ordinances in conflict herewith; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Section 12-5 of the Grand Island City Code is amended to read as follows: §12-5. Civil Service Positions The following official job classification titles are designated for employment positions subject to the Civil Service Act: Police Department: Police Chief Police Captain Police Lieutenant Police Sergeant Police Officer Fire Department: Fire Chief Fire Division Chief Fire Shift Commander Fire Captain Fire Fighter EMT-P Fire Fighter EMT-B The number of employment positions within each job classification shall be as from time to time determined by the Mayor. The Mayor shall have the authority to create additional employment positions and to eliminate any or all employment positions in each said job classification except Police Chief and Fire Chief. Amended by Ordinance No. 9253, effective 3-24-10 Amended by Ordinance No. 9429, effective 6-4-13 Amended by Ordinance No. 9741, effective 7-24-19 SECTION 2. The foregoing section of Chapter 12 as existing prior to this amendment, and any ordinances or parts of ordinances in conflict herewith, are repealed. SECTION 3. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. Approved as to Form ¤ May 9, 2013 ¤ City Attorney Grand Island Council Session/Budget Work Session - 7/9/2019 Page 23 / 168 ORDINANCE NO. 9741 (Cont.) SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication in pamphlet form within fifteen days as provided by law. Enacted: July 9, 2019. Roger G. Steele, Mayor Attest: RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 24 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-1 Approving Minutes of June 25, 2019 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session/Budget Work Session - 7/9/2019 Page 25 / 168 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING June 25, 2019 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on June 25, 2019. Notice of the meeting was given in The Grand Island Independent on June 19, 2019. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Mike Paulick, Michelle Fitzke, Mark Stelk, Jason Conley, Vaughn Minton, Julie Hehnke, Clay Schutz, Mitch Nickerson, and Chuck Haase. Councilmember Jeremy Jones was absent. The following City Officials were present: Interim City Administrator Jerry Janulewicz, City Clerk RaNae Edwards, Finance Director Patrick Brown, and Public Works Director John Collins. INVOCATION was given by Pastor Parker Loghry, Third City Christian Church, 4100 West 13th Street followed by the PLEDGE OF ALLEGIANCE. PUBLIC HEARINGS: Public Hearing on Acquisition of Utility Easements - 1308 and 1316 Carol Street - Rhoads Enterprises, Inc. Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 1308 and 1316 Carol Street was needed in order to have access to install, upgrade, maintain, and repair appurtenances, including lines and transformers. Rhoads Enterprises, Inc. had requested a new electrical service for townhouses to be built at 1308 and 1316 Carol Street. The proposed easement would allow the Utilities Department to install, access, operate and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on CRA Area #16 Blighted and Substandard Study for 569.09 Acres located North of State Street and East of Webb Road (City of Grand Island). Regional Planning Director Chad Nabity reported that a Blight and Substandard Study was done for approximately 569.09 acres of property in northern Grand Island north of State Street and east of Webb Road including all of the Central Nebraska Veterans Home property. Keith Marvin of Marvin Planning Associates of David City, Nebraska spoke in support. Jerry Poels, 3418 So. De Ann Road asked why a study needed to be done. Staff recommended approval. No further public testimony was heard. Public Hearing on CRA Area #29 Blighted and Substandard Study for 33.18 Acres located South of Wildwood Drive and East of U.S. Highway 281 (Station 31, LLC). Regional Planning Director Chad Nabity reported that Station 31 LLC had commissioned a Blight and Substandard Study for Proposed Redevelopment Area No. 29. The study was prepared by Marvin Planning Associates of David City, Nebraska. This study was approximately 33.18 acres of property in southern Grand Island south of Wildwood Drive and east of U.S. Highway 281 including the former Lewis Greenscape property. Staff recommended approval. Keith Marvin of Marvin Planning Grand Island Council Session/Budget Work Session - 7/9/2019 Page 26 / 168 Page 2, City Council Regular Meeting, June 25, 2019 Associates of David City, Nebraska and Roger Bullington, 1809 S. Harrison Street spoke in support. No further public testimony was heard. Public Hearing on Amendments to the Grand Island City Code Section 36-70 Heavy Business Zone and Section 36-102 Landscaping Requirements and Heavy Business Zone. Regional Planning Director Chad Nabity reported that The Railside Business Improvement District board had requested that the Planning Commission and City Council consider changes to the B3 zoning district setbacks. Their proposal was to reduce the front and street yard setbacks to 0 feet allowing for development at the property line in a manner consistent with the traditional building setbacks for downtown Grand Island. This would require changes to the landscaping regulations that require a setback in the B3 zoning district to allow for landscaping. Along with these changes requested by the Railside Board, staff was suggesting changes to the landscaping regulations that would add the R- 3SL Medium Density Small Lot residential zone to the landscaping regulations. The final proposed change would update the requirements for additional landscaping when a property owner was making minimal expansions to the parking or building area on their property. Staff recommended approval. Amos Anson, 4234 Arizona Avenue spoke in support. No further public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9738 - Consideration of Approving Amendments to the Grand Island City Code Section 36-70 Heavy Business Zone and Section 36-102 Landscaping Requirements and Heavy Business Zone be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Stelk seconded the motion. Upon roll call vote, all voted aye. Motion adopted. This item was related to the aforementioned Public Hearing. Motion by Paulick, second by Minton to approve Ordinance #9738. City Clerk: Ordinance #9738 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9738 on second and final reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9738 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda items G-6 and G-8 (Resolutions #2019-195 and #2019- 197) were pulled for further discussion. Motion by Stelk, second by Hehnke to approve the Grand Island Council Session/Budget Work Session - 7/9/2019 Page 27 / 168 Page 3, City Council Regular Meeting, June 25, 2019 Consent Agenda excluding items G-6 and G-8. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of June 11, 2019 City Council Regular Meeting. Receipt of Official Document – Tort Claim filed by Jodi and Alfredo Lopez on behalf of their Minor Child, Antonio Lopez. Approving Re-Appointment of Kirk Ramsey and the Appointment of Tanya Hansen to the Occupation Tax Oversight Committee (Food & Beverage). #2019-193 - Approving Acquisition of Utility Easements - 1308 and 1316 Carol Street - Rhoads Enterprises, Inc.. #2019-194 - Approving Change Order #1 - Boiler Chemical Cleaning at Platte Generating Station with HydroChemPSC of Crossville, Illinois for an Increase of $38,384.16 and a Revised Contract Amount of $345,731.15. #2019-195 - Approving Amendment No. 1 for Professional Engineering Consulting Services for Broadwell Avenue & UPRR Grade Separation Study with HDR, Inc. of Omaha, Nebraska for an Increase Not-to-Exceed $185,123.00 and a Revised Contract Amount of $411,783.00. Public Works Director John Collins answered questions regarding this being a preliminary environmental study. Motion by Nickerson, second by Fitzke to approve Resolution #2019-195. Upon roll call vote, all voted aye. Motion adopted. #2019-196 - Approving Amendment No. 1 to Engineering Consulting Agreement for Sanitary Sewer Collection System Rehabilitation– Downtown; Project No. 2019-S-1 with Olsson, Inc. of Grand Island, Nebraska for an Increase of $61,063.00 and a Revised Contract Amount of $142,913.00. #2019-197 - Approving Public Transit Service and Office Space Agreements with Senior Citizens Industries, Inc. of Grand Island, Nebraska for the following amounts: July 1, 2019-June 30, 2020- $697,213.17 July 1, 2020- June 30, 2021- $718,129.57 July 1, 2021- June 30, 2022- $739,673.46 July 1, 2022- June 30, 2023- $761,863.66 July 1, 2023- June 30, 2024- $784,719.57 and Office space located at 1016 Diers Avenue, Suite 119 for an Annual Amount of $40,000.00 through July 31, 2021. Transit Program Manager, Charley Falmlen commented on the Transit Program. Discussion was held regarding the new software for ridership, transit needs analysis, and flexible fixed route. Ms. Falmlen stated they currently had 130 – 150 rides each day. Motion by Nickerson, second by Minton to approve Resolution #2019-197. Upon Roll call vote, all voted aye. Motion adopted. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 28 / 168 Page 4, City Council Regular Meeting, June 25, 2019 #2019-198 - Approving Agreement for the Grand Island Area Metropolitan Planning Organization (GIAMPO) Travel Demand Model and Long Range Transportation Plan with HDR Engineering, Inc. of Omaha, Nebraska in an Amount of $299,613.38 to be paid by Federal Reimbursement. #2019-199 - Approving Bid Award for Diffuser Replacement; Project No. 2019-WWTP-3 with Environmental Dynamics International, Inc. of Columbia, Missouri in an Amount of $25,913.00. #2019-200 – Approving Microsoft Licensing Agreement with CDW-G, a Nebraska State Contract reseller in an Amount of $327,463.44 expiring June 30, 2022. RESOLUTIONS: #2019-201 - Consideration of Approving CRA Area #16 Blighted and Substandard Study for 569.09 Acres located North of State Street and East of Webb Road (City of Grand Island). This item was related to the aforementioned Public Hearing. Staff recommended approval. Discussion was held concerning how to take property out of the Blighted and Substandard Area. Motion by Paulick, second by Minton to approve Resolution #2019-201. Upon roll call vote, all vote aye. Motion adopted. #2019-202 - Consideration of Approving CRA Area #29 Blighted and Substandard Study for 33.18 Acres located South of Wildwood Drive and East of U.S. Highway 281 (Station 31, LLC). This item was related to the aforementioned Public Hearing. Staff recommended approval. Keith Marvin with Marvin Planning Associates of David City, Nebraska answered questions regarding the requirements that made this area Blighted and Substandard. Drainage was mentioned. Motion by Minton, second by Hehnke to approve Resolution #2019-202. Upon roll call vote, Councilmembers Haase, Nickerson, Hehnke, Minton, Conley, Stelk, Fitzke, and Paulick voted aye. Councilmember Schutz voted no. Motion adopted. PAYMENT OF CLAIMS: Motion by Minton, second by Paulick to approve the payment of claims for the period of June 12, 2019 through June 25, 2019 for a total amount of $4,698,439.02. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 7:57 p.m. RaNae Edwards City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 29 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-2 Approving Re-Appointments of Todd Enck, Marv Webb, Brad Kissler, and Justin Oseka to the Building Code Advisory Board Mayor Steele has submitted the re-appointments of Todd Enck, Marv Webb, Brad Kissler, and Justin Oseka to the Building Code Advisory board. The appointments would become effective August 1, 2019 upon approval by the City Council and would expire on August 1, 2021. Staff Contact: Mayor Roger Steele Grand Island Council Session/Budget Work Session - 7/9/2019 Page 30 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 31 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-3 #2019-203 - Approving Bid Award - Coal Silo Inspection and NDE Services at Platte Generating Station Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session/Budget Work Session - 7/9/2019 Page 32 / 168 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:July 9, 2019 Subject:Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services Presenter(s):Timothy G. Luchsinger, Utilities Director Background The four coal silos inside the plant at Platte Generating Station are original to the plant. Similar coal silos have experienced weld failures in recent years resulting in the silo cones collapsing inside the plants, causing catastrophic equipment damage. Our Insurer, FM Global, has requested that we conduct an inspection of the silos. Platte Generating Station staff developed specifications to provide for the inspection of the four coal silos to determine the condition of the silos and maintain the structures serviceability. Discussion Specifications for the Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services were distributed to seven testing companies as well as being advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on June 27, 2019. The engineer’s estimate for this project was $200,000.00. Bids were received from two companies: Bidder Base Bid Adjustment Adjusted Bid Mistras Group, Inc. Longmont, Colorado $105,314.00 $-21,480.00 $83,474.00 Industrial Access, Inc., Cumming, Georgia $ 86,460.00 $86,460.00 Bids were reviewed by plant engineering staff. The proposal from Mistras Group, Inc., of Longmont, Colorado contained a basic error in the calculation of the test crew’s travel time where total man hours where entered instead of the crew hours. For the four-man crew, this resulted in four times the actual travel cost for a -$21,840 adjustment. The Grand Island Council Session/Budget Work Session - 7/9/2019 Page 33 / 168 resulting correct bid amount is $83,474.00. The Mistras Group, Inc., proposal is the low bid, is compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for the Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services to Mistras Group, Inc., of Longmont, Colorado, as the low responsive bidder, with the bid in the amount of $83,474.00. Sample Motion Move to approve the bid in the amount of $83,474.00 from Mistras Group, Inc., of Longmont, Colorado, for the Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 34 / 168 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 27, 2019 at 2:00 p.m. FOR:Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services DEPARTMENT:Utilities ESTIMATE:$200,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:June 7, 2019 NO. POTENTIAL BIDDERS:5 SUMMARY Bidder:Mistras Group, Inc. Longmont, CO Bid Security:Westchester Fire Insurance Co. Exceptions:Noted Base Option A Option B Option C Coal Silo Bunker Room Silo Wash Silo Pre-Test Inspection/NDE Preparation Down Preparation Material: NA No Bid No Bid No Bid Labor:$105,314.00 Sales Tax: N/A Base Bid:$105,314.00 Total Base Bid:$105,314.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 35 / 168 Bidder:Industrial Access, Inc. Cumming, GA Bid Security:Argonaut Insurance Co. Exceptions:Noted Base Option A Option B Option C Coal Silo Bunker Room Silo Wash Silo Pre-Test Inspection/NDE Preparation Down Preparation Material: N/A T & M T & M T & M Labor:$86,460.00 Sales Tax: N/A Base Bid:$86,460.00 Total Base Bid:$86,460.00 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, Interim City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Darrell Dorsey, PGS Plant Superintendent P2139 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 36 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-203 WHEREAS, the City of Grand Island invited sealed bids for Coal Silo Inspection and Non-Destructive Evaluation (NDE) Services, according to plans and specifications on file with the Utilities Department; and WHEREAS, on June 27, 2019, bids were received, opened and reviewed; and WHEREAS, Mistras Group, Inc., of Longmont, Colorado, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $83,474.00; and WHEREAS, the bid of Mistras Group, Inc., is less than the estimate for Coal Silo Inspection and NDE Services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Mistras Group, Inc., in the amount of $83,474.00 for Silo Inspection and NDE Services, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 37 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-4 #2019-204 - Approving Bid Award - Precipitator, Bottom Ash and Boiler Industrial Cleaning at Platte Generating Station - Fall 2019 Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session/Budget Work Session - 7/9/2019 Page 38 / 168 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:July 9, 2019 Subject:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2019 Presenter(s):Timothy G. Luchsinger, Utilities Director The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to volume and characteristics of the coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. The next outage is scheduled for September of this year. Specifications were developed by the plant maintenance staff for the removal of ash deposits throughout the precipitator and boiler including grit blasting of the electrostatic precipitator, bulk vacuuming of the associated ductwork and hoppers, and high-pressure water wash of the bottom ash system. Discussion The specifications for the Precipitator, Bottom Ash and Boiler Industrial Cleaning - Fall 2019, were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on June 27, 2019. Specifications were sent to seven potential bidders and responses were received as listed below. The engineer’s estimate for this project was $200,000.00. Bidder Bid Amount Adjusted Bid Amount W-S Industrial Services, Inc. Council Bluffs, Iowa $200,113.44 $205,912.81 Meylan Enterprises, Inc., Omaha, Nebraska $172,784.08 $173,591.49 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 39 / 168 The bids were reviewed by Utility Engineering staff. All bids were in compliance with the specifications and had no exceptions. The bid from Meylan Enterprises, Inc., showed taxes at 7.00%. Adjustment made to show the corrected 7.50% taxes. Otherwise, the bid from Meylan Enterprises, Inc. is compliant with specifications and less than the engineer’s estimate. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid of Meylan Enterprises, Inc., of Omaha, Nebraska, as the low responsive bidder, with a bid in the amount of $173,591.49. Sample Motion Move to approve the bid in the amount of $173,591.49 from Meylan Enterprises, Inc., for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2019. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 40 / 168 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:June 27, 2019 at 2:15 p.m. FOR:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Fall 2019 Outage DEPARTMENT:Utilities ESTIMATE:$200,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:June 7, 2019 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:W-S Industrial Council Bluffs, IA Bid Security:Merchants Bonding Co. Exceptions:None Precipitator Abrasive Vacuum Hydro-Blast Cleaning Services Services Material:$25,839.90 $37,046.26 $42,442.40 Labor:$17,022.00 $40,278.66 $28,917.58 Sales Tax:$ 3,214.64 $ 5,394.76 $ 5,352.00 Base Bid:$46,076.54 $77,324.92 $76,711.98 Total Base Bid:$200,113.44 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 41 / 168 Bidder:Meyland Enterprises, Inc. Omaha, NE Bid Security:Universal Surety Co. Exceptions:Noted Precipitator Abrasive Vacuum Hydro-Blast Cleaning Services Services Material:$ 5,119.80 $31,215.00 $42,110.00 Labor:$ 30,043.65 $32,016.00 $20,976.00 Sales Tax:$ 2,461.44 $ 4,426.17 $ 4,416.02 Base Bid:$ 37,624.89 $67,657.17 $67,502.02 Total Base Bid:$172,784.08 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Jerry Janulewicz, Interim City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Darrell Dorsey, PGS Plant Supt. P2138 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 42 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-204 WHEREAS, the City of Grand Island invited sealed bids for Precipitator, Bottom Ash and Boiler Industrial Cleaning Fall - 2019, according to plans and specifications on file with the Utilities Department; and WHEREAS, on June 27, 2019, bids were received, opened and reviewed; and WHEREAS Meylan Enterprises, Incl, of Omaha, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $173,591.49 and WHEREAS, the bid of Meylan Enterprises, Inc., is less than the estimate for Precipitator, Bottom Ash and Boiler Industrial Cleaning. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Meylan Enterprises, Inc., in the amount of $173,591.49 for Precipitator, Bottom Ash and Boiler Industrial Cleaning Fall - 2019, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 43 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-5 #2019-205 - Approving Unified Planning Work Program (UPWP) for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2020 Fiscal Year Transportation Planning Program Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 44 / 168 Council Agenda Memo From:John Collins PE, Public Works Director Meeting:July 9, 2019 Subject:Approving Unified Planning Work Program (UPWP) for the Grand Island Area Metropolitan Planning Organization (GIAMPO) for the 2020 Fiscal Year Transportation Planning Program Presenter(s):John Collins PE, Public Works Director Background All agreements must be approved by the City Council and will be acted on when agreements are received from the Nebraska Department of Transportation. In March 2013 the City of Grand Island was designated as an urbanized area with a population over 50,000 which require the metropolitan area to establish a transportation planning process in accordance to Title 23 CFR 450 of the current federal transportation bill. As a requirement in this process, the Metropolitan Planning Organization (MPO) develops annually a Unified Planning Work Program (UPWP) describing the work activities and funding required by the Grand Island Area Metropolitan Planning Organization (GIAMPO) to carry-out these mandates. This proposed FY 2020 UPWP, is unique in that it reflects previous federal and local funds that have been acted on by Council. The fiscal year for the MPO planning process is July 1, 2019 – June 30, 2020. The total cost of the Eligible Planning Activities under the agreement is currently estimated to be $392,067.76, with the federal share estimated to be $313,654.21, and the MPO’s share estimated to be $78,413.55. Discussion The Grand Island Area Metropolitan Planning Organization (GIAMPO) has drawn up a Unified Planning Work Program with the City of Grand Island for the purpose of assisting the Local Public Agency (LPA) in obtaining Federal approval and financial assistance to ensure a continued, comprehensive, and cooperative transportation planning process between the state and local governments for the Grand Island Metropolitan Planning Area for fiscal year 2020. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 45 / 168 The attached Exhibit “A” Grand Island Area Metropolitan Planning Organization (GIAMPO), Unified Planning Work Program describes the work to be carried out in accordance with 23 U.S.C. Section 134 of the Fixing America’s Surface Transportation Act (FAST Act), Transportation Bill and has been reviewed and approved by the GIAMPO Policy Board, Nebraska Department of Transportation, Federal Highway Administration, and Federal Transit Administration. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve a resolution authorizing the Mayor to sign the agreement. Sample Motion Move to approve authorization for the Mayor to sign the agreement. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 46 / 168 City of Grand Island DUNS # 040919607 Project No. C990(020) Section 5305 – FTA Planning AGREEMENT BETWEEN THE CITY OF GRAND ISLAND AND THE STATE OF NEBRASKA DEPARTMENT OF TRANSPORTATION Grand Island Council Session/Budget Work Session - 7/9/2019 Page 47 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning THIS AGREEMENT is between the City of Grand Island (hereinafter referred to as City) and the State of Nebraska, Department of Transportation (hereinafter referred to as the State). The purpose is to provide partial funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to be performed commencing July 1, 2019, as outlined in the FY20 Unified Planning Work Program (hereinafter referred to as Work Program) and attached to this Agreement. Funding for GIAMPO's portion of transportation planning activities is shown in the Unified Planning Work Program (hereinafter referred to as Program). The maximum amount of cash support from the State under this Agreement is $29,656 of 49 USC Section 5305(d) and (e) funds for Fiscal Year 2020. The Project funds referred to in this Agreement are subject to the enactment of final apportionment funding and the grant management requirements of the Federal Transit Administration Circular FTA C 5010.1D, Rev.1, August 27, 2012, and specifically, the Financial Management provisions contained in Chapter VI. The Federal Share of the Project funds will be from FTA Grant 1815-2019-2, Catalog of Federal Domestic Assistance #20.505. WHEREAS, the Federal transportation’s legislation requires that a continuing, comprehensive transportation planning process be carried on cooperatively between State and local governments in urban areas of over 50,000 population; and WHEREAS, City has agreed to establish and maintain a continuing comprehensive and cooperative transportation planning process in the Metropolitan Area on behalf of those governmental subdivisions; and WHEREAS, City has been designated as the recipient agency for planning funds pursuant to the Federal Transportation Administration’s legislation; and WHEREAS, the Federal transportation’s legislation requires the State to administer the 49 USC Section 5305 MPO Planning Funds for the Federal Transit Administration (FTA); NOW, THEREFORE, in consideration of these facts the parties agree as follows: I.SCOPE OF AGREEMENT A.The work performance under the terms of this Agreement for City's transportation planning program will be in accordance with the City’s FY 2020 Unified Planning Work Program included herewith as Attachment “C” and made a part of this Agreement. B.City shall: 1.Provide the necessary administration of committees and staff, and consult, collaborate and coordinate with the State to accomplish the objectives of the Program. 2.Assign qualified City staff personnel as needed to execute City's portion of the Program. 3.Coordinate all transit planning activities conducted by the GIAMPO with other transportation service providers in the area. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 48 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 2 4. Arrange for and conduct meetings and conferences to review working details and make presentations to the principals, participants and other interested groups and bodies as will best promote and effect cooperation, coordination and understanding in the Program. C. State shall: 1. Assign qualified personnel as needed to accomplish tasks assigned to or agreed to by the State. II. DURATION OF AGREEMENT City and the State agree to perform their responsibilities as outlined in the Program within the time of this Agreement. The Agreement shall cover all work performed commencing with the fiscal year beginning July 1, 2019 and ending June 30, 2020. III. PAYMENT A. The State agrees to pay for the services rendered by City under the terms of this Agreement, compensation on a cost reimbursement basis for costs incurred and to include direct and indirect costs in accordance with the applicable provisions of 23 CFR 172 and the contract cost principles and procedures set forth in 48 CFR Part 1.31.6 of the Federal Acquisition Regulation System. Direct and indirect costs shall not exceed, in any event, twenty-nine thousand six hundred fifty six dollars ($29,656) for costs incurred during fiscal year 2020. B. Payments will be made to City not more often than once each thirty (30) days, and shall be for services theretofore performed under this Agreement. City shall submit invoices within twenty (20) days following the end of the period covered by the account. The invoices or supplements thereto shall be the basis of payment pursuant hereto, and shall contain a statement of City 's estimate of the percentage of work completed and be signed by a responsible representative of City certifying that all of the items therein are true and correct for the work performed under the provisions of this Agreement. Payment shall be made subject to audit by duly authorized representatives of the State. The State upon receipt of the proper invoices will make every reasonable effort to provide payment to City within fifteen (15) calendar days thereafter. C. Payment for partial billings will be determined by multiplying the value of the percentage of work completed by 0.80. In no event may the total interim payments exceed eighty percent of the value of the total work completed and may not exceed $29,656 for fiscal year 2020. D. City shall submit to the State a listing of all City personnel positions that may be selected or assigned to the work contemplated herein. Said listing shall indicate the title or classification and salary range of each such position. It is understood that the salaries and expenses of the Chairperson of City, and the City Council will not be reimbursable as direct costs to Program. It is agreed that employees of City Grand Island Council Session/Budget Work Session - 7/9/2019 Page 49 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 3 whose time is directly assignable to the Program shall keep and sign a time record showing element of the Program, date and hours worked and title of position. E. It is understood that reimbursement for out-of-state, other than Nebraska, Iowa, and Kansas City, travel costs will not be requested by City unless written prior approval for such travel has been given by the State. The rate of reimbursement will be that allowed by the State for travel by its own employees. IV. CHANGES IN THE PROGRAM A. If, after consultation with the State, it is determined that changes to the Program are necessary, written approval by the State and the FTA shall be obtained. B. The parties to this Agreement agree to collaborate closely on the decisions affecting the composition, scope and duration of the work and those decisions shall receive the written approval of the State prior to proceeding with the Program. C. If, as the work progresses, major changes in the schedules, funding, scope, character or estimated total cost of the work to be performed is deemed necessary or desirable, adjustments for payment or modification in the performance of the work shall be submitted by supplemental agreement to the State for review and approval by the State and the FTA. V. REPORTS City shall prepare reports suitable for publication as indicated in the work program. A draft of each report shall be submitted to the State for review and approval. Upon final review and approval by the State, and the FTA, City will deliver a final report. Both draft and final reports can be transmitted electronically in a formatted file agreeable by the State. VI. INSPECTION OF WORK The State and authorized personnel of the FTA or any authorized representative of the Federal government shall at all times be accorded proper facilities for review and inspection of the work hereunder and shall at all times have access to the premises of all books, records, correspondence, instructions, receipts, vouchers and memoranda of every description pertaining to the work hereunder. VII. RECORDS City shall maintain an accurate cost-keeping system as to all costs incurred in connection with the subject of this Agreement and shall produce for examination books of account, bills, invoices and other vouchers, or certified copies thereof if originals be lost, at such reasonable time and place as may be designated by the State, FTA or any authorized representative of the Federal government and shall permit extracts and copies thereof to be made, during the contract period and for three (3) years after the date of final payment. VIII. AUDITS Grand Island Council Session/Budget Work Session - 7/9/2019 Page 50 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 4 City shall at all times afford a representative of the State, FTA, or any authorized representative of the Federal government, reasonable facilities for examination and audits of the cost account records; shall make such returns and reports to a representative as he may require, shall produce and exhibit such books, accounts, documents and property as he may desire to inspect, and shall in all things aid him in the performance of his duties. Lincoln shall be responsible for meeting the audit requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Super Circular). IX. OWNERSHIP OF DATA Originals of all documents including computer tapes, tracings, drawings, estimates, specifications, field notes, investigations, studies, etc., as instruments of service under terms of this Agreement are to be the joint property of the political jurisdiction and governmental agencies participating in the transportation planning process. Copies of said documents will be made available to such participants upon request at costs of such reproduction. X. PUBLICATION OR RELEASE OF INFORMATION A. Papers, interim reports, forms or other material which are a part of the work under contract will not be copyrighted without written approval of the State and FTA. B. Either party to the Agreement may initiate a request for publication of the final or interim reports, or any portions thereof. C. Publication by either party shall give credit to the other party and to the FTA. However, if the State or FTA does not wish to subscribe to the findings or conclusions of the study the following statement shall be included on the credit sheet: "The opinions, findings and conclusions expressed in this publication are those of the authors and not necessarily those of the State or the Federal Transit Administration." D. In the event of failure of agreement between the State and City relative to the publication of any reports during the period of the contract, each party reserves the right to publish independently, in which event the non-concurrence of the other party shall be set forth, if requested. E. Both written and oral releases are considered to be within the context of publication. However, there is no intention to limit discussion of the study with participants in the Transportation Planning Program, small technical groups or lectures to employees or students. Lectures to other groups which describe the plans are permissible. F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or published, the results of the investigation herein contemplated, during the period of the Agreement, without notifying the other party. G. When the scheduled time for presentation of a paper does not permit formal review and approval of a complete report, abstracts may be used for notification of intent to present a paper based on the study. Such presentation must protect the interest Grand Island Council Session/Budget Work Session - 7/9/2019 Page 51 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 5 of the other party by the inclusion of a statement in the paper and in the presentation to the effect that the paper had not been reviewed by the State. XI. CLAIMS City indemnifies, saves and holds harmless the State and all its agents and employees of and from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the work to be performed by City hereunder and further agrees to defend at its own sole cost and expense any action or proceeding commenced for the purpose of asserting any such claim of whatever character arising as a result of the action taken hereunder by City. It is further agreed that any and all employees of City and all other employees except employees of the State while engaged in the performance of any work or services required or provided for herein to be performed by City shall not be considered employees of the State, and that any and all claims that may or might arise under the Workers' Compensation Act of the State of Nebraska on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the State. XII. CONTRACTUAL SERVICES All agreements for contractual services pertinent to the Program and subject to partial reimbursement under this Agreement shall be submitted to the State for review and prior to final execution shall have been approved in writing by the State. City intends to provide the services pertinent to the Program with its own personnel. It is understood, however, that not less than fifty percent (50%) of such work will be performed with City personnel and/or by subcontract with other public agencies. XIII. CANCELLATION The State reserves the right to cancel this Agreement at any time it deems it to be in the best interest of the State upon giving thirty (30) days written notice of such cancellation to City. If the contract is cancelled under this provision, the State shall reimburse City for all expenses incurred and work completed to the date of cancellation. XIV. LIMITATIONS OF LAW It is mutually understood between the parties that the final authority in highway matters now vested in the State by federal and state statutory and case law shall not be affected by this Agreement. XV. NONDISCRIMINATION City agrees to abide by the provisions of the Nebraska Fair Employment Practices Act as provided by Neb.Rev.Stat. §48-1101, through 48-1126 (Reissue 2010); and all regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49 CFR, Parts 21 and 27 as set forth in Attachment "A" attached hereto and hereby made a part of this agreement. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 52 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 6 XVI. TITLE VI As the State is the recipient of the FTA Section 5305 funds and extends FTA financial assistance to City to comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq. and related provisions in regulation, the State shall provide assistance to City in complying with the general reporting requirements and shall monitor Lincoln’s compliance with Title VI (as outlined in Circular 4702.1B, Chapter III, 3, 10 and 11 and Appendix K). If City subcontracts any of its metropolitan planning organization activities that the State provides the FTA Section 5303 funds for these activities, these Title VI provisions shall extend to the subcontracts. XVII. DISADVANTAGED BUSINESS ENTERPRISES The Contractor, sub-recipient or sub-contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Department deems appropriate. XVIII. LOBBYING CERTIFICATION City agrees to abide by the provisions of the Federal Lobbying Certification. "Certification for grants, loans, and cooperative agreements" is included herewith as Attachment "B" and made a part of this agreement. XIX. EQUIPMENT A. The State agrees to participate in the cost of specialized items of equipment, not of a nature normally used or required in the regular administrative or engineering operations of City, which items are required for, and will be used primarily on work incident to this Agreement, and the cost of which is considered reasonable. B. City agrees to certify that items of equipment included in direct costs have been excluded from the indirect costs. C. City agrees to obtain the approval of the State and of the FTA prior to the purchase of an item of equipment of the type described above in Paragraph A. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 53 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 7 IN WITNESS WHEREOF, the parties have hereto caused this Agreement to be executed by their proper officers and representatives. EXECUTED by City this _____ day of _________________________ 2019. City of Grand Island ________________________________ EXECUTED by the State this _____ day of ____________________ 2019. STATE OF NEBRASKA DEPARTMENT OF TRANSPORTATION ________________________________ Ryan Huff, P.E. Intermodal Planning Engineer Grand Island Council Session/Budget Work Session - 7/9/2019 Page 54 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 8 ATTACHMENT “A” NONDISCRIMINATION CLAUSES During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor"), agrees as follows: (1) Compliance with Regulations: The Contractor will comply with the Regulations of the Department of Transportation relative to nondiscrimination in federally assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Parts 21 and 27, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The contractor, with regard to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of handicap, race, color or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix "A," "B," and "C" of Part 21 of the Regulations. (3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the ground of handicap, race, color or national origin. (4) Information and Reports: The contractor will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State Highway Department or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State Highway Department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the State Highway Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including but not limited to, (a) withholding of payments to the contractor under the contract until the contractor complies, and/or (b) cancellation, termination or suspension of the contract, in whole or in part. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 55 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning 9 (6) Incorporation of Provisions: The contractor will include the provisions of paragraph (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The contractor will take such action with respect to any subcontract or procurement as the State Highway Department or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State to enter into such litigation to protect the interests of the State, and in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 56 / 168 City of Grand Island Project No. C990(020) Section 5305 – FTA Planning ATTACHMENT “B” CERTIFICATION REGARDING LOBBYING Certification for Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer of employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" in accordance with its instructions as amended by “Government wide Guidance for New Restrictions on Lobbying. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all such sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Certified by the City of Grand Island this _____ day of _________________________ 2019. City of Grand Island ________________________________ Grand Island Council Session/Budget Work Session - 7/9/2019 Page 57 / 168 Grand Island AreaMetropolitan PlanningOrganization (GIAMPO)FY 2020 Unified Planning Work ProgramThe preparation of this document has been financed in part through funds from the Federal HighwayAdministration, Federal Transit Administration, the U.S. Department of Transportation, under theMetropolitan Planning Program, Section 104(f) of Title 23 U.S. Code, and Nebraska Department ofTransportation. The contents of this document do not necessary reflect the official views or policy ofthe U.S. Department of Transportation.APPROVED ON MAY 28, 2019 BY THE GIAMPO POLICY BOARD (RESOLUTION 2019-6}Attachment CGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 58 / 168 Grand Island Area Metropolitan Planning Organization (GIAMPO)Unified Planning Work Program for Fiscal Year 2020Policy Board MembersChair-Roger G.SteeIeVice-Chair ~ Gary QuandtMPO Director/Secretary-John CollinsGrand Island Mayor: Roger G. SteeleGrand Island City Council Members: Jason Conley/ Julie Hehnke/ Clay SchutzHall County Board of Supervisors Members: Ron Peterson/ Gary Q.uandtHall County Regional Planning Commission Chairperson: Pat O'NeillNebraska Department of Transportation Director: Kyle SchneweisEx-Officio (non-voting) Members include:FHWA Nebraska Division Administrator: Joseph WerningFTA Region VII Administrator: Mokhtee AhmadApproved Ex-Officio (non-voting) Other Members:City of Grand Island: Jerom Janulewicz/ John Collins, Keith Kurz/ Chad NabityNebraska Department of Transportation: Craig Wacker/ Wes WahlgrenFederal Transit Administration: Mark BechtelFederal Highway Administration: Justin LutherTechnical Committee MembersChair-Chad NabityVice Chair - Steve RiehleMPO Director/Secretary-John CollinsGrand Island Public Works Director: John CollinsGrand Island Interim City Administrator: Jerom JanulewiczGrand Island Manager of Engineering Services: Keith KurzGrand Island Transit Program Manager: Charley FalmlenHall County Regional Planning Director: Chad NabityHall County Public Works Director: Steve RiehleNDOT Intermodal Planning Division Manager or designee: Ryan HuffNDOT District Four Engineer: Wes WahlgrenMerrick County Public Works Director or Highway Superintendent: Mike MeyerOne representative from the Village of Alda: Ramona SchaferThe Board of the Central Nebraska Regional Airport may appoint one representative: Mike OlsonEx-Officio (non-voting) Members:FHWA Nebraska Division Transportation Planner or designee: Justin LutherFTA Region VII Transportation Planner or designee: Mark Bechtel/ Logan Daniels/ Daniel NguyenNDOT Local Projects Division Urban Engineer: Jodi GibsonGrand Island Finance Director: Patrick BrownGrand Island Street Superintendent: Shannon CallahanOne representative from the Union Pacific Railroad and one representative from the Burlington NorthernSanta Fe Railroad may be appointed to the committee by their respective companies; other rail systemoperators may be added by the Policy Board as needed: Sara Thompson Cassidy, Bentley TomlinOne representative from the Grand Island Area Chamber of Commerce: Cindy JohnsonOne representative from the Grand Island Area Economic Development Corporation: Mary Berliei I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 59 / 168 Table of ContentsMembership..............................................................................................................................................^Table of Contents....................................................................................................................................................... iiGeneral Acronyms...........................................................................................................................................^Introduction.....................................................................................................................................................What is the UPWP? ...............................................................................................................................................3What is GIAMPO?...............................................................................................................................................^Federal Requirements for Transportation Planning...................................................................................................5Planning Emphasis Areas............................................................................................................................................5FY 2019 GIAMPO Accomplishments...........................................................................................................................6MPOFY 2020 Work Elements.....................................................................................................................................6Element A-Unified Planning Work Program (UPWP)............................................................................................6Element B -Transportation Improvement Program (TIP) ......................................................................................7Element C- Public Participation Plan (PPP)............................................................................................................8Element D-Short Range Planning..........................................................................................................................9Element E- Long Range Transportation Plan (LRTP)........................................................................................... 10Element F-Transit Planning................................................................................................................................ 11Element G -Administration/System Management............................................................................................. 12Budget Table................................................................................................................................................. 14ii I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 60 / 168 ADAAICPAMPOAPACFRDOTFAST ActFHWAFTAFYGIAMPOGISHPMSLEPLRTPMAP-21M PAMPON DOTONE DOTPEApppTACTDMGeneral AcronymsAmericans with Disabilities ActAmerican Institute of Certified PlannersAssociation of Metropolitan Planning OrganizationsAmerican Planning AssociationCode of Federal RegulationsDepartment of TransportationFixing America's Surface Transportation ActFederal Highway AdministrationFederal Transit AdministrationFiscal YearGrand Island Area Metropolitan Planning OrganizationGeographical Information SystemHighway Performance Management SystemLimited English ProficiencyLong Range Transportation PlanMoving Ahead for Progress in the 21 Century ActMetropolitan Planning AreaMetropolitan Planning OrganizationNebraska Department of TransportationFederal Highway Administration and Federal Transit AdministrationPlanning Emphasis AreasPublic Participation PlanTechnical Advisory CommitteeTravel Demand Model1 I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 61 / 168 TIP Transportation Improvement ProgramUPWP Unified Planning Work Program3-C Continuing, Cooperative/ and Comprehensive2 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 62 / 168 IntroductionWhatistheUPWP?The purpose of the Unified Planning Work Program (UPWP) is to provide the citizens of the Grand Island AreaMetropolitan Planning Organization (GIAMPO) and all partnering governing bodies with an outline of theMetropolitan Planning Organization's (MPO) planned work activities for fiscal year 2020 (July 1, 2019 to June 30,2020). The UPWP is a budget document prepared annually/ and it may be amended by the GIAMPO Policy Boardas priorities and activities change.The UPWP provides guidance and serves as a management mechanism for scheduling/ budgeting, andevaluating the planning activities of GIAMPO. The UPWP defines the major administrative and technical workelements for a specific planning year and identifies the major sources of funding for these projects. The primarypurpose of the UPWP is to ensure adherence to/compliance with provisions of 23 CFR 450. The UPWP guidesGIAMPO in completing the work elements that lead to the development and implementation of the Long RangeTransportation Plan (LRTP) and Transportation Improvement Program (TIP).The work elements defined in the UPWP are reviewed and approved by GIAMPO/ ONE DOT (Federal HighwayAdministration and Federal Transit Administration)/ and the Nebraska Department of Transportation (NDOT)who in turn have designated the City of Grand Island as the contracting agent responsible for administering andperforming these elements approved within the program.What is GIAMPO?The Grand Island Area Metropolitan Planning Organization (GIAMPO) is the federally required MetropolitanPlanning Organization (MPO) to carry out the Continuing/ Cooperative/ and Comprehensive (3-C) transportationplanning process for the Grand Island metropolitan region. Responsibilities of GIAMPO include, but are notlimited to:> Providing the forum for local decision-making on transportation issues of a regional nature.> Encouraging and seeking public involvement throughout the planning and development of the area'stransportation plans and programs.> Facilitating the development of all planning elements for the Metropolitan Planning Area> Submitting transportation planning documents to the Federal Highway Administration (FHWA), FederalTransit Administration (FTA)/ and N DOT.GIAMPO is responsible for transportation planning activities within a geographic area identified as theMetropolitan Planning Area (MPA). GIAMPO's MPA is comprised of the City of Grand Island, Village of Alda,portions of Hall County/ and a portion of west Merrick County. The MPA is shown in Figure I.3 I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 63 / 168 Figure 1 - GIAMPO Metropolitan Planning Area (MPA)GIAMPO Metropolitan Planning AreaI I GIAMPO Metropolitan Planning Area[___J Grand Island Urbanized AreaI I AUa Zoning Jurisdiction^^1 Grand Island Zoning Juri$dictionI I City LimitsGIAMPO's structure is formed by two designated committees - Policy Board and Technical Advisory Committee(TAC). GIAMPO staff provides support to these committees.Policy BoardThe Policy Board is the governing body of GIAMPO. It is comprised of mostly elected officials that establish theoverall policy direction for GIAMPO's planning activities. The Policy Board has the final responsibility of theseactivities/ and it approves the MPO work products such as the UPWP/ LRTP/ and TIP.Technical Advisory CommitteeThe Technical Advisory Committee (TAC) is a staff-level committee/ which advises the Policy Board on technicalmatters related to MPO work products/ transportation policies, and other technical studies and plans consideredby GIAMPO. The TAG can establish subcommittees to provide technical and recommendations to them ontransportation-related projects or issues. In 2016, a Non-Motorized subcommittee was created to act as theadvisory body to the TAC on the development of the GIAMPO Bicycle and Pedestrian Master Plan.StaffThe GIAMPO staff will be available to aid local officials and concerned citizens in implementing transportationand various community improvement programs in an overall effort to enhance the area. Staff membersencourage and assist local leaders in several programs, with strong emphasis on the benefits of regionalcooperation and coordination. Currently/ the GIAMPO staff involved with transportation planning consists of aMPO Program Manager supported by the Director of Public Works/City Engineer and the Public Works staff inconjunction with the Director of the Hall County Regional Planning Department, and administrative staff.4 [ P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 64 / 168 MPO FY 2020 Staff Time EstimatesStaff (equivalent staff time) Estimated Staff Months Est. HoursProfessional Staff (MPO Program Manager) - Direct 11.08 1,920Administrative Staff (Administrative Coordinator) - Direct 0.14 25Federal Requirements for Transportation PlanningThe Fixing America's Surface Transportation Act or "FAST Act"/ became law on December 4, 2015, and continuesthe Metropolitan Planning program. This program continues the federal requirement of the metropolitantransportation planning process to be continuous/ cooperative, and comprehensive. The FAST Act includes ten(10) factors required for consideration in the planning process. The UPWP includes work activities to beaccomplished over fiscal year 2020 which will address these factors. The ten (10) factors are the following:1. Support the economic vitality of the metropolitan area/ especially by enabling global competitiveness,productivity/ and efficiency;2. Increase the safety of the transportation system for motorized and non-motorized users;3. Increase the security of the transportation system for motorized and non-motorized users;4. Increase the accessibility and mobility options available to people and for freight;5. Protect and enhance the environment/ promote energy conservation, improve the quality of life/ andpromote consistency between transportation improvements and State and local planned growth andeconomic development patterns;6. Enhance the integration and connectivity of the transportation system/ across and between modes/ forpeople and freight;7. Promote efficient system management and operation;8. Emphasize the preservation of the existing transportation system;9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwaterimpacts of surface transportation; and10. Enhance travel and tourism.Planning Emphasis AreasThe FHWA and FTA have jointly issued Planning Emphasis Areas (PEAs) for federal fiscal year 2016 that areplanning areas the MPOs and State Departments of Transportation (DOTs) are to address as they develop theirplanning work programs. Listed here are the three strategic objectives for surface transportation that highlightcurrent transportation planning regulations.Transition to Performance Based Planning and Programming - This is the implementation of a performancemanagement approach to transportation planning and programming.Promote Cooperation and Coordination across Transit Agency, MPO, and State Jurisdictions -This is to be acoordinated approach with State DOTs, MPOs, and providers of public planning to improve the effectivenessof transportation decision-makingthat better supports common goals.Access to Essential Services (Ladders of Opportunity) - The transportation planning process is used todevelop and implement analytical methods that identify gaps in the connectivity of the transportationsystem and develop infrastructure and operational solutions that provide adequate access to essentialservices.5 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 65 / 168 FY 2019 GIAMPO AccomplishmentsThe items listed below are the major activities completed during the previous fiscal year:> Approved amendments and/or administrative modifications to the Long Range Transportation Plan andFY 2019 Unified Planning Work Program> Adopted the FY 2020-2024 Transportation Improvement Program and FY 2020 Unified Planning WorkProgram for the GIAMPO Metropolitan Planning Area> Adopted the MPO targets for CY 2018-2021 NHS pavement and bridge condition performance measures/CY 2018-2021 NHS travel time reliability and freight reliability performance measures/ and CY 2019safety performance measures> Initiated the process to update the Travel Demand Model and Long Range Transportation Plan> Adoption of the GIAMPO Bicycle and Pedestrian Master Plan> Prepared a "DRAFT' Limited English Proficiency Plan> Continued development and maintenance of planning data repository/GIS datasetsMPO FY 2020 Work ElementsThe following pages detail the work elements that GIAMPO will undertake in FY 2020. These elements aredivided into Unified Planning Work Program/ Transportation Improvement Program/ Public Participation Plan/Short Range Planning Activities/ Long Range Transportation Plan/ Transit Planning/ and Administration/SystemManagement.Element A - Unified Planning Work Proeram (UPWP)Purpose:Develop and maintain the annual UPWP and budgetPrevious Work:• Monitored and maintained the FY 2019 UPWP• Developed the FY 2020 UPWP• Prepared quarterly progress reports and reimbursement requests to NDOTActivities:• Maintain the FY 2020 UPWP and budget, and amend the work program and budget throughamendments or administrative modifications as needed• Manage the GIAMPO funding streams and track the status of the UPWP budget and activities• Prepare quarterly progress reports that document activities accomplished and associated with theUPWP work elements• Prepare and submit quarterly reimbursement requests to NDOT• Coordinate GIAMPO's annual budget with the City of Grand Island's annual budget• Maintain the annual FHWA PL grant contract and any subsequent amendments• Coordinate with planning partners regarding UPWP activities• Prepare a "DRAFT" FY 2021 UPWP and budget• Finalize and adopt the FY 2021 UPWP and budgetWork Products:o Monitoring the FY 2020 UPWP and budgeto Quarterly progress reports and reimbursement requests6 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 66 / 168 Costs$ 2,367.60$ 1,775.70$ 5/327.10$ 1/183.80$ 1/183.80$ 0.00$ 11,838.00ScheduleQuarterlyOngoing3rd/4th Quarters4th QuarterOngoingo Amendments and administration modifications to the FY 2020 UPWP as neededo Annual "DRAFT" FY 2021 UPWPo Annual "FINAL" FY 2021 UPWPBudeet - 200 MPO Program Manager HoursQ.uarterly Progress Reports and Reimbursement RequestsFY 2020 UPWP Amendments/Admin Modifications"DRAFT" FY 2021 UPWP"FINAL" FY 2021 UPWPOther Activities (i.e. manage funding streams and budget)Other DirectTotal BudgetElement B -Transportation Improvement Program (TIP)Purpose:Develop/ maintain, and monitor a five-year program of transportation projects and the financial plan thatdemonstrates the program can reasonably be implemented. GIAMPO will monitor the program, and will alsocontinue the effort to gain public input on significant projects/ and will provide mechanisms to inform the publicof the funding availability for federal/ state/ and local projects.Previous Work:• Monitored and maintained the FY 2019-2023 TIP• Developed the FY 2020-2024 TIP• Prepared the Annual Listing of Federally Obligated Projects for FY 2018Activities:• Develop the Annual Listing of Federally Obligated Projects for FY 2019• Work with the City of Grand Island staff in developing the City's one and six street improvement plan for2020• Monitor the status of projects in the FY 2020-2024 TIP• Maintain, revise, and amend the FY 2020-2024 TIP through amendments and administrativemodifications as needed• Staff involvement on project related activities ensuring issues are properly identified and adequatelyaddressed for timely implementation• Coordinate with planning partners regarding TIP activities• Prepare the "DRAFT" FY 2021-2025 TIP, which includes the self-certification of the MPO PlanningProcess• Finalize and adopt the FY 2021-2025 TIPWork Products:o Annual Listing of Federally Obligated Projects for FY 2019o Amendments and administrative modifications to the FY 2020-2024 TIP as neededo "DRAFT" FY 2021-2025 TIPo "FINAL" FY 2021-2025 TIPBudget -175 MPO Program Manager Hours _Costs _ScheduleAnnual Listing of Federally Obligated Projects for FY 2019 $ 517.91 2nd QuarterFY 2020-2024 TIP Amendments/Admin Modifications $1/035.82 Ongoing7 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 67 / 168 Grand Island's 1 and 6 Year Street Improvement Plan"DRAFT'FY 2021-2025 TIP"FINAL" FY 2021-2025 TIPOther Activities (i.e. monitor the FY 2020-2024 TIP)Other DirectTotal BudgetElement C- Public Participation Plan (PPP)$ 1,035.82$ 5/179.13$ 1/553.74$ 1/035.83$ 0.00$ 10,358.252nd Quarter3rd/4th Quarters4th QuarterOngoingPurpose:Conduct public involvement activities in accordance with the Public Participation Plan (PPP) to effectively andcontinuously engage public input forthe transportation planning process.Previous Work:• Continued making updates and enhancements to the GIAMPO website• Published notices for meetings and/or public comment periods of MPO work products• Conducted public comment periods for MPO work products• Attended public information meeting for the Old Potash Highway improvement project• Prepared a "DRAFT" Limited English Proficiency (LEP) Plan/ which comprised a Limited EnglishProficiency analysis and Environmental Justice analysisActivities:• Continuing education about the MPO and the purpose of the MPO. This will be done with mediainterviews/ GITV/ and public speaking engagements with civic groups/ as requested.• Develop publications (i.e. pamphlets/ handouts/ brochures) about the MPO planning process andproducts as needed• The GIAMPO website will be maintained and updated for meeting notices/ agendas/ and/or minutes/and other information regarding transportation planning activities that affect the region.• Maintenance and updating of social media sites such as Facebook and Twitter to inform interestedparties on transportation planning activities• Attend public information meetings for transportation improvement projects and/or studies (as needed)• Conduct public comment periods for MPO work products (i.e. UPWP and TIP)• Publish notices for meetings and/or public comment periods of MPO work products (i.e. UPWP and TIP)• Maintain the GIAMPO stakeholder contact list• Amend and revise the current Public Participation Plan as needed• Maintain the Title VI Implementation Plan• Finalize and adopt the Limited English Proficiency Plan• Prepare a "DRAFT" Public Participation Plan UpdateWork Productso Continue to update GIAMPO websiteo Continue to update social media siteso Amendments/administrative modifications to the current Public Participation Plan as neededo "FINAL" Limited English Proficiency Plano "DRAFT" Public Participation Plan UpdateBudeet -150 MPO Proeram Manaeer HoursCostsScheduleTitle VI Mitigation/Assessment, including LEP PlanCurrent PPP Review$ 1,775.70$ 887.85OngoingOngoing8 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 68 / 168 "DRAFT" PPP UpdateWebsite Development/MaintenanceMPO EducationOther Activities (i.e. public notices)Other Direct (i.e. advertising)Total Budget2/663.551/775.70887.85887.851,500.001 rd in th$ 10,378.503ra/4tn QuartersOngoingOngoingOngoingElement D - Short Ranee PlanningPurpose:Carry out ongoing short range planning activities like mapping, data collection and maintenance/ highwayfunctional classification/ and performance measures.Previous Work:• Adopted the MPO targets for CY 2018-2021 NHS pavement and bridge condition performance measures/CY 2018-2021 NHS travel time reliability and freight reliability performance measures/ and CY 2019safety performance measures• Data interpretation• Compiled data for GIAMPO planning area• Developed a dataset for the City Geographic System (GIS) relating to crash data for 2017• Prepared maps for FY 2020-2024 TIP• Started collecting bicycle and pedestrians counts on multi-use trailsActivities:• Coordinate with NDOTand other agencies in obtaining data for the GIAMPO planning area• Continue to develop or maintain a planning data repository for the GIAMPO planning area (i.e.demographies/ socioeconomic/ traffic counts/ crashes)• Work with City of Grand Island's GIS Coordinator to develop and/or update datasets for the CityGeographical Information System (GIS) including roads, sidewalks/ bicycle routes, trails, traffic counts/crashes/ etc.• Assist NDOT in Highway Performance Management System (HPMS) data collection (i.e. traffic datacollection)• Provide technical assistance to local and state jurisdictions for their transportation projects as needed• Perform the following activities relating to performance measures:• Develop or update performance measures and targets in coordination with FHWA, FTA/ andNDOT relating to safety/ pavement and bridge condition, system performance/ and freight• Conduct data collection and analysis related to transportation performance measures• Work with City of Grand Island's GIS Coordinator to prepare maps for analysis, presentation/ and MPOwork products• Collect bicycle and pedestrian counts on multi-use trails and/or sidepaths• Assist the City of Grand Island staff with preparing grant applications via the Recreational Trails Programand Set Aside from ST Block Grant Program• Review and update the Highway Function Classification System in coordination with NDOT as neededWork Productso Performance measures and targetso Planning data repository/GIS datasetso Purchase of vehicle traffic counting equipment and supplieso Purchase of bicycle and pedestrian traffic counting equipment and supplies9 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 69 / 168 Budget - 235 MPO Program Manager HoursCosts$ 2,781.93$ 2/781.93$ 4,868.38$ 3/477.41$ 500.00$ 14,409.65ScheduleOngoingOngoingOngoingOngoingPerformance MeasuresData CollectionPlanning Database Repository/GIS Datasets and MappingOther Activities (i.e. grant preparation)Other Direct (vehicle and bike/ped traffic countingequipment and supplies)Total BudgetElement E - Long Range Transportation Plan (LRTPlPurpose:Implement and maintain the LRTP with regards to the intent and requirements of the FAST Act and guidance bythe FHWA/ FTA/ and NDOT. This work element will support transportation activities recommended by the LRTPthat lead to the development of an integrated multimodal transportation system to facilitate the safe andefficient movement of people and goods.Previous Work:• Reviewed TIP projects to ensure that TIP was consistent with the current LRTP• Amended and revised the current LRTP• Initiated the process of updating the Travel Demand Model for the LRTP Update• Started the process of updating the LRTP• Adopted the GIAMPO Bicycle and Pedestrian Master PlanActivities:• Amend and/or revise the current LRTP as necessary• Revisions to the GIAMPO Bicycle and Pedestrian Master Plan as needed• Maintain and refine the current regional travel demand model as needed• Analyze socioeconomic changes and land use proposals since the adoption of current LRTP• Continue updating the Travel Demand Model for the LRTP Update/ which include activities such asupdating and enhancing the baseline model and developing model runs for the base year network andfuture years networks• Continue the update of the LRTP/ which includes activities such as data collection/ reviewing andupdating the goals/ objectives/ and performance measures/ evaluating the existing transportationsystem's condition/performance, assessing future conditions and identifying emerging issues/ identifyinginvestment priorities/ policies/ and strategies/ developing a financial plan/ and conducting publicinvolvement and stakeholder outreach in the LRTP update process• Coordinate FAST Act performance measures with FHWA, FTA, and NDOT and continue working on theperformance monitoring and reporting required by the FAST Act for inclusion with the current LRTP andthe LRTP Update• Assist NDOT with statewide Long Range Transportation Plan and Freight Plan as neededWork Products:o Current LRTP amendments and/or revisionso Current Travel Demand Model maintenanceBudeet - 595 MPO Program Manager Hours _Costs _ScheduleAmendment and/or Revisions to the Current LRTP $ 7,043.61 OngoingTravel Demand Model & LRTP Update - GIAMPO Staff $ 26,413.54 Ongoing10 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 70 / 168 Other Activities (i.e. NDOTLRTP) $ 1/760.90 OngoingTravel Demand Model and LRTP Update - ProfessionalServices $260/000.00* OngoingOther Direct $ 0.00Total Budget $295,218.05includes $167/004.40 of FHWA PL Funds (This amount includes a carryover of $128,000.00 in PL Funds from the FY 2019 UPWPfor the TDM and LRTP Update.) and $40/995.60 of FTA Section 5305 Funds (This amount includes a carryover of $20,426.20 inSection 5305 Funds from the FY 2019 UPWPfortheTDM and LRTP Update.)Element F - Transit PlanningPurpose:This work element will conduct and coordinate the planning activities of the City Transit Program to meetapplicable federal, state/ and municipal requirements.Previous Work:• Prepared transit elements for the FY 2020 UPWP and FY 2020-2024 TIP• Reviewed the draft version of the Title VI Plan and ADA Policy Guide for the City of Grand Island TransitProgram• Coordinated a transit-related administrative modification to the FY 2018-2022 TIP• Began evaluating the historical ridership data for the Grand Island urbanized area• Reviewed the Request for Proposals for a Public Transit Provider for the City of Grand Island andparticipated on the proposals review committeeActivities:• Prepare transit elements for the FY 2021 UPWP and FY 2021-2025 TIP• Coordinate transit-related amendments/revisions to the FY 2020 UPWP/ FY 2020-2024 TIP/ and currentLRTP as needed• Perform the following activities relating to performance measures:• Establish or update performance measures and targets in coordination with FTA, NDOT, and theCity of Grand Island relating to transit asset management• Conduct data collection and analysis related to transit performance measures• Evaluate and track transit services and activities (i.e. identify gaps, monitor ridership)• Support the development of the LRTP Update• Maintain the annual FTA Section 5305 grant contract and any subsequent amendments• Attend relevant trainings, workshops, conferences, webinars/ and other educational opportunities thatinclude; but not limited to:• National Transit Institute- FTA• N DOT• Prepare for and/or attend relevant transit-related meetings• Provide support to FTA grants for transit services in the Grand Island urbanized area• Prepare quarterly progress reports and reimbursement requests (transit-related) to NDOT• Assist the City of Grand Island Transit Program with the implementation of the fiscally constrained planfrom the Regional Transit Needs Assessment and Feasibility StudyWork Products:o Performance measures and targetso Transit elements of the FY 2021 UPWP and FY 2021-2025 TIP11 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 71 / 168 Budget -175 MPO Program Manager HoursCosts$ 517.91$ 2,589.56$ 3/625.39$ 3/625.39$ 1.000.00$ 11,358.25Schedule4th Quarter3rd/4th QuartersOngoingOngoingOngoingPerformance MeasuresTransit Elements of UPWP and TIPData Collection and AnalysisOther Activities (i.e. transit-relating meetings)Other Direct (Travel/ Training/ Misc.)Total BudgetElement G - AdminJstration/Svstem ManagementPurpose:Carry out the administrative duties of the MPO. Activities include organizing meetings/ producing agenda/minutes/ committee support/ coordination of agencies/ and the general administration of the MPO. In addition/attend various meetings/ conferences/ workshops and training.Previous Work:• Held Policy Board and TAC meetings, including preparing agendas, minutes/ and supporting documents• Held Non-Motorized Subcommittee meetings/ including preparing agendas and supporting documents• Set meeting schedules for the Policy Board and TAC for calendar year 2019• Held monthly 61AMPO staff meetings/ including preparing agendas and supporting documents• Attended the peer exchange with the Utah Department of Transportation related to planning processes• Attended Grand Island Walkability Leadership meeting• Attended the Grand Island Resiliency Committee meetings• Attended the Grand Island Livable Community Core Team meetings• Attended the Nebraska American Planning Association ConferenceActivities:• Support the Policy Board and TAG/ which includes the following detailed activities and all other relatedactivities:• Develop/ compile, and distribute meeting packets/ including agendas/ staff reports/ and anyadditional information• Prepare presentations for meetings as needed• Record and transcribe meeting minutes• Provide training for new Policy Board and TAG members as needed• Maintain Policy Board and TAC bylaws• Maintain membership and contact lists• Support the Non-Motorized Subcommittee (TAC subcommittee), which includes the following detailedactivities and all other related activities:• Develop and distribute meeting agendas and other information• Prepare presentations for meetings as needed• Maintain membership and contacts• Attend relevant trainings/ workshops, conferences/ webinars/ and other educational opportunities thatinclude; but not limited to:• National Highway Institute" FHWA• N DOT• Nebraska Chapter of American Planning Association annual conference and other workshops• Nebraska Chapter of American Planning Association Fall Symposium• Association of Metropolitan Planning Organizations12 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 72 / 168 • Prepare for and/or attend relevant transportation-related meetings that include; but not limited to:• GIAMPO staff meetings• MPO Coordination meetings• NDOT-related meetings• Attend the Grand Island Resiliency Committee meetings• Attend the Grand Island Livable Community Core Team meetings• Complete timesheets to include with quarterly reimbursement requests• Prepare for and/or attend employee-related activities such as performance evaluation, work benefits/etc.• Perform other administrative duties such as maintaining GIAMPO-related records/ providing GIAMPO-related documents to the City of Grand Island Finance Department for the annual city audit, updatingagreements as needed, etc.• Purchase TransCAD technical support and software maintenance for a period of one yearWork Products:o Meeting agendas, minutes/ support documents/ and/or presentations for Policy Board, TAG/ and Non-Motorized Subcommitteeo General Administration of the established 3-C Transportation Planning Process for GIAMPO. Thisincludes attending educational opportunities, transportation-related meetings/ and employee-relatedactivities.Budget - 415 MPO Program Manaeer/Admin Staff HoursDirectProvide support for Policy Board/ TAC/ andNon-Motorized SubcommitteeMeeting Minutes and Other DocumentationGeneral Administration ofGIAMPOOther DirectOffice Expenses -Supplies, Phone, Postage, Misc.Computer Services/HardwareSoftware Maintenance/Support TransCADIndividual or Organizational Membership Feeswith APA/ AICP, and AMPOTravel/ Training, Conferences/ & Mileage ReimbursementTotal BudgetTotal UPWP BudgetIt is anticipated that the cost of implementing this UPWP for GIAMPO will be $392,067.76, during FY 2020.Based on the formula funding for MPOs in Nebraska/ in FY 2020 GIAMPO is eligible for up to $263/572.01Federal Highway Planning funds and $50/082.20 Federal Transit Section 5305 funds for staffing and otherexpenses. The City of Grand Island/ by agreement/ provides at least a 20% match. Total revenue for the MPOplanning program equals $392,067.76.Costs$ 7,226.88$ 3/613.44$ 13.249.28$ 24,089.60$ 2/097.46$ 5,300.00$ 1,200.00$ 820.00$ 5.000.00$ 14,417.46$ 38,507.06ScheduleOngoingOngoingOngoing13 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 73 / 168 Grand Island Area Metropolitan Planning OrganizationDISTRIBUTION OF COSTS BY WORK ELEMENTFY 2020 UPWPFY 2020 FHWA PL AND FTA 5305 - PROGRAM COSTSJuly 1,2019-June 30, 2020Project Number - PLG-1 (57), Control Number - 01001G, Agreement No. - UL1901CategoryCost CategoryUPWPDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MTO Program ManagerOther DirectTotal Unified Planning Work ftogramTIPDirect Labor - MTO R-ogram ManagerFringe/lndirect - MPO R-ogram ManagerOther DirectTotal Transportation Irrproverrent R-ogrampppDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerOther DirectTotal Rjblic Participation PlanShort Range PlanningDirect Labor - MR3 ftogram ManagerFringe/lndirect - MPO R-ogram ManagerOther DirectTotal Short Range StudiesLRTPDirect Labor - MPO R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerR-ofessional Services - Travel Demand Model (TDM)and LRTP UpdateOther DirectTotal Long Range Transportation RanTransit PlanningDirect Labor - MPO R-ogram ManagerFringe/lndirect - MPO Program ManagerOther DirectTotal Transit PanningAdministration/System ManagementDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerDirect Labor - Administrative AssistanceFringe/lndirect - Administrative AssistanceOther Direct Office D<pensesComputer ServicesSoftware Maintenance/Support TransCADIndividual and Organizational Membership FeesTravel, Training, Conferences, & Mileage ReimbursemsntTotal Admnistration/System ManagerrentSt. WorkHours20017515023559517539025Total7,858.003,980.000.00$11,838.006,875.753,482.500.00$10,358.255,893.502,985.001,500.00$10,378.509,233.154,676.50500.00$14,409.6523,377.5511,840.50260,000.000.00$295,218.056,875.753,482.501,000.00$11,358.2515,323.107,761.00795.25210.252,097.465,300.001,200.00820.005,000.00$38,507.06NE Federal80%6,286.4G3,184.000.00$9,470.405,500.602,786.000.00$8,286.604,714.802,388.001,200.00$8,302.807,386.523,741.20400.00$11,527.7218,702.049,472.40208,000.000.00$236,174.445,500.602,786.00800.00$9,086.6012,258.486,208.80636.20168.201,677.974,240.00960.00656.004,000.00$30,805.65Grand Island20%1,571.60796.000.00$2,367.601,375.15696.500.00$2,071.651,178.70597.00300.00$2,075.701,846.63935.30100.00$2,881.934,675.512,368.1052,000.000.00$59,043.611,375.15696.50200.00$2,271.653,064.621,552,20159.0542.05419.491,060.00240.00164.001,000.00$7,701.41Total100%7,858.003,980.000.00$11,838.006,875.753,482.500.00$10,358.255,893.502,985.001,500.00$10,378.509,233.154,676.50500.00$14,409.6523,377.5511,840.50260,000.000.00$295,218.056,875.753,482.501,000.00$11,358.2515,323.107,761.00795.25210.252,097.465,300.001,200.00820.005,000.00$38,507.0614 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 74 / 168 FHWA 2020 Direct Labor FHWAFringe/lndirect FHWA1770Other Direct (includes Professional Services for TDM & LRTP Update)FHWA Rr 2020 Grand Total FHWA PL UPWPFTA 2020 Direct Labor FTAFringe/lndirect FTA175Other Direct (includes Professional Services for TDM & LRTP Update)FTA FY 2020 Grand Total FTA Section 530569,356.3034,935.75225,172.96$329,465.016,875.753,482.5052,244.50$62,602.7555,485.0427,948.60180,138.37$263,572.015,500.602,786.0041,795.60$50,082.2013,871.266,987.1545,034.59$65,893.001,375.15696.5010,448.90$12,520.5569,356.3034,935.75225,172.96$329,465.016,875.753,482.5052,244.50$62,602.75NOTES:Total Highway Planning Federal Highway Administration - FHWATotal Transit Federal Transit Administration - FTATotal FY 2020 UPWPFHWA Available Revenue *FTA Available Revenue**Remaining FHWA FundsRemaining FTA FundsTotal Program Funds Remaining$329,465.011$62,602.751$392,067.761$263,572.01$50,082.20$313,654.21$65,893.00$12,520.55$78,413.55$329,465.01$62,602.75$392,067.76$329,465.011$62,602.75]$263,572.01$50,082.20$65,893.00$12,520.55$329,465.01$62,602.75$0.001$0.00|$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00*FHWA PL Funds:- Pi/ 2020 Allocation - $135,572.01 (B/en distribution - $40,000 and Population based distribution - $95,572.01)- Carryover f rom FY 2019 UR/VPforTDMand LRTP Update- $128,000.00** FTA Section 5305 Funds:- FY 2020 Allocation - $29,656.00- Carryover from FY 2019 UFWPfor TDM and LRTP Update - $20,426.20Anticipate to use $15,000 - $20,000 of the FY 2021 allocation in FTA Section 5305 Funds for the TDM and LRTP Update15 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 75 / 168 GIAMPO RESOLUTION NO. 2019-6Grand Island Area Metropolitan Planning OrganizationA Resolution Approving FY 2020 Unified Planning Work Program (UPWP)WHEREAS, the Grand Island Area Metropolitan Planning Organization (GIAMPO), isdesignated as the Metropolitan Planning Organization (MPO) for the Grand IslandUrbanized Area, by the Governor acting through the Nebraska Department ofTransportation (N DOT) in cooperation with locally elected officials of the Grand IslandUrbanized Area; andWHEREAS, the MPO, as required by metropolitan transportation planning activitiesperformed with funds provided under Title 23 U.S.C. and Title 49 U.S.C. Chapter 53shall be documented in a Unified Planning Work Program (UPWP), or simplifiedstatement of work in accordance with the provisions of this section and 23 CFR Part420 and must annually prepare a document that provides an overview of all purposedmajor work activities, funding levels and funding sources; andWHEREAS, the UPWP for Fiscal Year 2020, covering the period of July 1, 2019 to June30, 2020 has been prepared, submitted to the Nebraska Department of Transportation,made available for public comment for a fifteen (15) day period and has been reviewedand recommended for adoption by the Technical Advisory Committee (TAG) of theMPO, and now requires official approval form the Policy Board of the MPO; andNOW, THEREFORE BE IT RESOLVED, that the Policy Board of the Grand Island AreaMetropolitan Planning Organization approves and adopts the Unified 'Planning WorkProgram for Fiscal Year 2020.BE IT FURTHER RESOLVED, that the Chairperson is hereby authorized and directedto execute such agreement on behalf of the Grand Island Metropolitan PlanningOrganization.Certification:The foregoing resolution was approved by the Grand Island Area Metropolitan PlanningOrganization Policy Board at a regularly scheduled meeting held on May 28,2019.By:~s/^e^Roger Sf^ele, Mayor / Chairperson [ JoJ^n Collins, Public Works Dii^ctorGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 76 / 168 NEBRASKAGood Life. Great Journey.DEPARTMENT OF TRANSPORTATIONJune 4, 2019Mr. Justin Luther, AICPTransportation PlannerFederal Highway Administration, Nebraska DivisionFederal Building, Room 220100 Centennial Mali NorthLincoln, NE 68508-3803Dear Mr. Luther:SUBJECT: State Concurrence with the final FY2020 GIAMPO UPWPThe Nebraska Department of Transportation (NDOT) has reviewed the final FY2020 GIAMPO UPWP ineffect from July 1, 2019 thru June 30, 2020. The total dollar amount in the NDOT portion of FY2020GIAMPO PL Funding Summary agrees with the amount in our Final TMA/State PL Agreement.NDOT has received the signed Resolution #2019-6 adopting the FY2020 GIAMPO UPWP by theGIAMPO Policy Board at the May 28, 2019 meeting.NDOT is asking FHWA and FTA to review and approve FY2020 GIAMPO UPWP.Sincerely,RyanHuff.P.E.'Nebraska Department of TransportationChief Strategy OfficerStrategic Planning DivisionKyleSchneweis. P.E., DirectorDepartment ofTVansportatlon1500 Highway? OFFICE 402-471-4567 FAX 402-479-4325PO Box 94759 NDOT.ContactUsfanebraska.govLincoln, NE 68509-4759dot.nebraska.govCC: D. Nguyen, FTAR. Huff, NDOTJ. Gibson, NDOTK. Ruse, NDOTA. Starr, NDOTA. Zafft, GIAMPOJ. Collins, City of Grand IslandDivision fileGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 77 / 168 Public Works DepartmentWorking Together for aBetter Tomorrow, TodayJune 3, 2019Mr. Craig Wacker, AICPHighway Planning ManagerNebraska Department of TransportationP.O. Box 94759Lincoln, Nebraska 68509-4759RE: GIAMPO FY 2020 UPWPDear Mr. Wacker:Enclosed is the submittal of the Grand Island Area Metropolitan Planning Organization(GIAMPO) Unified Planning Work Program (UPWP) for State Fiscal Year 2020.The FY 2020 UPWP was adopted by the GIAMPO Policy Board at the May 28, 2019meeting. Enclosed is the MPO Policy Board Resolution to adopt the FY 2020 UPWP.Please contact me if you have questions.Sincerely,Allan Zafft, AICPMPO Program ManagerEnclosuresec: John Collins, City of Grand IslandCity Hall • 100 East First Street • PO Box 1968 • Grand Island, Nebraska 68802-1968(308) 385-5455 • Fax: (308) 385-5488 • Emergency: (308) 385-5432 • www.grand-island.comGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 78 / 168 Grand Island AreaMetropolitan PlanningOrganization (GIAMPO)FY 2020 Unified Planning Work ProgramThe preparation of this document has been financed in part through funds from the Federal HighwayAdministration, Federal Transit Administration, the U.S. Department of Transportation, under theMetropolitan Planning Program, Section 104(f) of Title 23 U.S. Code, and Nebraska Department ofTransportation. The contents of this document do not necessary reflect the official views or policy ofthe U.S. Department of Transportation.APPROVED ON MAY 28, 2019 BY THE GIAMPO POLICY BOARD (RESOLUTION 2019-6}Grand IslandCouncil Session/Budget Work Session - 7/9/2019Page 79 / 168 Grand Island Area Metropolitan Planning Organization (GIAMPO)Unified Planning Work Program for Fiscal Year 2020Policy Board MembersChair-Roger G.SteeIeVice-Chair ~ Gary QuandtMPO Director/Secretary-John CollinsGrand Island Mayor: Roger G. SteeleGrand Island City Council Members: Jason Conley/ Julie Hehnke/ Clay SchutzHall County Board of Supervisors Members: Ron Peterson/ Gary Q.uandtHall County Regional Planning Commission Chairperson: Pat O'NeillNebraska Department of Transportation Director: Kyle SchneweisEx-Officio (non-voting) Members include:FHWA Nebraska Division Administrator: Joseph WerningFTA Region VII Administrator: Mokhtee AhmadApproved Ex-Officio (non-voting) Other Members:City of Grand Island: Jerom Janulewicz/ John Collins, Keith Kurz/ Chad NabityNebraska Department of Transportation: Craig Wacker/ Wes WahlgrenFederal Transit Administration: Mark BechtelFederal Highway Administration: Justin LutherTechnical Committee MembersChair-Chad NabityVice Chair - Steve RiehleMPO Director/Secretary-John CollinsGrand Island Public Works Director: John CollinsGrand Island Interim City Administrator: Jerom JanulewiczGrand Island Manager of Engineering Services: Keith KurzGrand Island Transit Program Manager: Charley FalmlenHall County Regional Planning Director: Chad NabityHall County Public Works Director: Steve RiehleNDOT Intermodal Planning Division Manager or designee: Ryan HuffNDOT District Four Engineer: Wes WahlgrenMerrick County Public Works Director or Highway Superintendent: Mike MeyerOne representative from the Village of Alda: Ramona SchaferThe Board of the Central Nebraska Regional Airport may appoint one representative: Mike OlsonEx-Officio (non-voting) Members:FHWA Nebraska Division Transportation Planner or designee: Justin LutherFTA Region VII Transportation Planner or designee: Mark Bechtel/ Logan Daniels/ Daniel NguyenNDOT Local Projects Division Urban Engineer: Jodi GibsonGrand Island Finance Director: Patrick BrownGrand Island Street Superintendent: Shannon CallahanOne representative from the Union Pacific Railroad and one representative from the Burlington NorthernSanta Fe Railroad may be appointed to the committee by their respective companies; other rail systemoperators may be added by the Policy Board as needed: Sara Thompson Cassidy, Bentley TomlinOne representative from the Grand Island Area Chamber of Commerce: Cindy JohnsonOne representative from the Grand Island Area Economic Development Corporation: Mary Berliei I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 80 / 168 Table of ContentsMembership..............................................................................................................................................^Table of Contents....................................................................................................................................................... iiGeneral Acronyms...........................................................................................................................................^Introduction.....................................................................................................................................................What is the UPWP? ...............................................................................................................................................3What is GIAMPO?...............................................................................................................................................^Federal Requirements for Transportation Planning...................................................................................................5Planning Emphasis Areas............................................................................................................................................5FY 2019 GIAMPO Accomplishments...........................................................................................................................6MPOFY 2020 Work Elements.....................................................................................................................................6Element A-Unified Planning Work Program (UPWP)............................................................................................6Element B -Transportation Improvement Program (TIP) ......................................................................................7Element C- Public Participation Plan (PPP)............................................................................................................8Element D-Short Range Planning..........................................................................................................................9Element E- Long Range Transportation Plan (LRTP)........................................................................................... 10Element F-Transit Planning................................................................................................................................ 11Element G -Administration/System Management............................................................................................. 12Budget Table................................................................................................................................................. 14ii I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 81 / 168 ADAAICPAMPOAPACFRDOTFAST ActFHWAFTAFYGIAMPOGISHPMSLEPLRTPMAP-21M PAMPON DOTONE DOTPEApppTACTDMGeneral AcronymsAmericans with Disabilities ActAmerican Institute of Certified PlannersAssociation of Metropolitan Planning OrganizationsAmerican Planning AssociationCode of Federal RegulationsDepartment of TransportationFixing America's Surface Transportation ActFederal Highway AdministrationFederal Transit AdministrationFiscal YearGrand Island Area Metropolitan Planning OrganizationGeographical Information SystemHighway Performance Management SystemLimited English ProficiencyLong Range Transportation PlanMoving Ahead for Progress in the 21 Century ActMetropolitan Planning AreaMetropolitan Planning OrganizationNebraska Department of TransportationFederal Highway Administration and Federal Transit AdministrationPlanning Emphasis AreasPublic Participation PlanTechnical Advisory CommitteeTravel Demand Model1 I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 82 / 168 TIP Transportation Improvement ProgramUPWP Unified Planning Work Program3-C Continuing, Cooperative/ and Comprehensive2 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 83 / 168 IntroductionWhatistheUPWP?The purpose of the Unified Planning Work Program (UPWP) is to provide the citizens of the Grand Island AreaMetropolitan Planning Organization (GIAMPO) and all partnering governing bodies with an outline of theMetropolitan Planning Organization's (MPO) planned work activities for fiscal year 2020 (July 1, 2019 to June 30,2020). The UPWP is a budget document prepared annually/ and it may be amended by the GIAMPO Policy Boardas priorities and activities change.The UPWP provides guidance and serves as a management mechanism for scheduling/ budgeting, andevaluating the planning activities of GIAMPO. The UPWP defines the major administrative and technical workelements for a specific planning year and identifies the major sources of funding for these projects. The primarypurpose of the UPWP is to ensure adherence to/compliance with provisions of 23 CFR 450. The UPWP guidesGIAMPO in completing the work elements that lead to the development and implementation of the Long RangeTransportation Plan (LRTP) and Transportation Improvement Program (TIP).The work elements defined in the UPWP are reviewed and approved by GIAMPO/ ONE DOT (Federal HighwayAdministration and Federal Transit Administration)/ and the Nebraska Department of Transportation (NDOT)who in turn have designated the City of Grand Island as the contracting agent responsible for administering andperforming these elements approved within the program.What is GIAMPO?The Grand Island Area Metropolitan Planning Organization (GIAMPO) is the federally required MetropolitanPlanning Organization (MPO) to carry out the Continuing/ Cooperative/ and Comprehensive (3-C) transportationplanning process for the Grand Island metropolitan region. Responsibilities of GIAMPO include, but are notlimited to:> Providing the forum for local decision-making on transportation issues of a regional nature.> Encouraging and seeking public involvement throughout the planning and development of the area'stransportation plans and programs.> Facilitating the development of all planning elements for the Metropolitan Planning Area> Submitting transportation planning documents to the Federal Highway Administration (FHWA), FederalTransit Administration (FTA)/ and N DOT.GIAMPO is responsible for transportation planning activities within a geographic area identified as theMetropolitan Planning Area (MPA). GIAMPO's MPA is comprised of the City of Grand Island, Village of Alda,portions of Hall County/ and a portion of west Merrick County. The MPA is shown in Figure I.3 I Pa geGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 84 / 168 Figure 1 - GIAMPO Metropolitan Planning Area (MPA)GIAMPO Metropolitan Planning AreaI I GIAMPO Metropolitan Planning Area[___J Grand Island Urbanized AreaI I AUa Zoning Jurisdiction^^1 Grand Island Zoning Juri$dictionI I City LimitsGIAMPO's structure is formed by two designated committees - Policy Board and Technical Advisory Committee(TAC). GIAMPO staff provides support to these committees.Policy BoardThe Policy Board is the governing body of GIAMPO. It is comprised of mostly elected officials that establish theoverall policy direction for GIAMPO's planning activities. The Policy Board has the final responsibility of theseactivities/ and it approves the MPO work products such as the UPWP/ LRTP/ and TIP.Technical Advisory CommitteeThe Technical Advisory Committee (TAC) is a staff-level committee/ which advises the Policy Board on technicalmatters related to MPO work products/ transportation policies, and other technical studies and plans consideredby GIAMPO. The TAG can establish subcommittees to provide technical and recommendations to them ontransportation-related projects or issues. In 2016, a Non-Motorized subcommittee was created to act as theadvisory body to the TAC on the development of the GIAMPO Bicycle and Pedestrian Master Plan.StaffThe GIAMPO staff will be available to aid local officials and concerned citizens in implementing transportationand various community improvement programs in an overall effort to enhance the area. Staff membersencourage and assist local leaders in several programs, with strong emphasis on the benefits of regionalcooperation and coordination. Currently/ the GIAMPO staff involved with transportation planning consists of aMPO Program Manager supported by the Director of Public Works/City Engineer and the Public Works staff inconjunction with the Director of the Hall County Regional Planning Department, and administrative staff.4 [ P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 85 / 168 MPO FY 2020 Staff Time EstimatesStaff (equivalent staff time) Estimated Staff Months Est. HoursProfessional Staff (MPO Program Manager) - Direct 11.08 1,920Administrative Staff (Administrative Coordinator) - Direct 0.14 25Federal Requirements for Transportation PlanningThe Fixing America's Surface Transportation Act or "FAST Act"/ became law on December 4, 2015, and continuesthe Metropolitan Planning program. This program continues the federal requirement of the metropolitantransportation planning process to be continuous/ cooperative, and comprehensive. The FAST Act includes ten(10) factors required for consideration in the planning process. The UPWP includes work activities to beaccomplished over fiscal year 2020 which will address these factors. The ten (10) factors are the following:1. Support the economic vitality of the metropolitan area/ especially by enabling global competitiveness,productivity/ and efficiency;2. Increase the safety of the transportation system for motorized and non-motorized users;3. Increase the security of the transportation system for motorized and non-motorized users;4. Increase the accessibility and mobility options available to people and for freight;5. Protect and enhance the environment/ promote energy conservation, improve the quality of life/ andpromote consistency between transportation improvements and State and local planned growth andeconomic development patterns;6. Enhance the integration and connectivity of the transportation system/ across and between modes/ forpeople and freight;7. Promote efficient system management and operation;8. Emphasize the preservation of the existing transportation system;9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwaterimpacts of surface transportation; and10. Enhance travel and tourism.Planning Emphasis AreasThe FHWA and FTA have jointly issued Planning Emphasis Areas (PEAs) for federal fiscal year 2016 that areplanning areas the MPOs and State Departments of Transportation (DOTs) are to address as they develop theirplanning work programs. Listed here are the three strategic objectives for surface transportation that highlightcurrent transportation planning regulations.Transition to Performance Based Planning and Programming - This is the implementation of a performancemanagement approach to transportation planning and programming.Promote Cooperation and Coordination across Transit Agency, MPO, and State Jurisdictions -This is to be acoordinated approach with State DOTs, MPOs, and providers of public planning to improve the effectivenessof transportation decision-makingthat better supports common goals.Access to Essential Services (Ladders of Opportunity) - The transportation planning process is used todevelop and implement analytical methods that identify gaps in the connectivity of the transportationsystem and develop infrastructure and operational solutions that provide adequate access to essentialservices.5 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 86 / 168 FY 2019 GIAMPO AccomplishmentsThe items listed below are the major activities completed during the previous fiscal year:> Approved amendments and/or administrative modifications to the Long Range Transportation Plan andFY 2019 Unified Planning Work Program> Adopted the FY 2020-2024 Transportation Improvement Program and FY 2020 Unified Planning WorkProgram for the GIAMPO Metropolitan Planning Area> Adopted the MPO targets for CY 2018-2021 NHS pavement and bridge condition performance measures/CY 2018-2021 NHS travel time reliability and freight reliability performance measures/ and CY 2019safety performance measures> Initiated the process to update the Travel Demand Model and Long Range Transportation Plan> Adoption of the GIAMPO Bicycle and Pedestrian Master Plan> Prepared a "DRAFT' Limited English Proficiency Plan> Continued development and maintenance of planning data repository/GIS datasetsMPO FY 2020 Work ElementsThe following pages detail the work elements that GIAMPO will undertake in FY 2020. These elements aredivided into Unified Planning Work Program/ Transportation Improvement Program/ Public Participation Plan/Short Range Planning Activities/ Long Range Transportation Plan/ Transit Planning/ and Administration/SystemManagement.Element A - Unified Planning Work Proeram (UPWP)Purpose:Develop and maintain the annual UPWP and budgetPrevious Work:• Monitored and maintained the FY 2019 UPWP• Developed the FY 2020 UPWP• Prepared quarterly progress reports and reimbursement requests to NDOTActivities:• Maintain the FY 2020 UPWP and budget, and amend the work program and budget throughamendments or administrative modifications as needed• Manage the GIAMPO funding streams and track the status of the UPWP budget and activities• Prepare quarterly progress reports that document activities accomplished and associated with theUPWP work elements• Prepare and submit quarterly reimbursement requests to NDOT• Coordinate GIAMPO's annual budget with the City of Grand Island's annual budget• Maintain the annual FHWA PL grant contract and any subsequent amendments• Coordinate with planning partners regarding UPWP activities• Prepare a "DRAFT" FY 2021 UPWP and budget• Finalize and adopt the FY 2021 UPWP and budgetWork Products:o Monitoring the FY 2020 UPWP and budgeto Quarterly progress reports and reimbursement requests6 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 87 / 168 Costs$ 2,367.60$ 1,775.70$ 5/327.10$ 1/183.80$ 1/183.80$ 0.00$ 11,838.00ScheduleQuarterlyOngoing3rd/4th Quarters4th QuarterOngoingo Amendments and administration modifications to the FY 2020 UPWP as neededo Annual "DRAFT" FY 2021 UPWPo Annual "FINAL" FY 2021 UPWPBudeet - 200 MPO Program Manager HoursQ.uarterly Progress Reports and Reimbursement RequestsFY 2020 UPWP Amendments/Admin Modifications"DRAFT" FY 2021 UPWP"FINAL" FY 2021 UPWPOther Activities (i.e. manage funding streams and budget)Other DirectTotal BudgetElement B -Transportation Improvement Program (TIP)Purpose:Develop/ maintain, and monitor a five-year program of transportation projects and the financial plan thatdemonstrates the program can reasonably be implemented. GIAMPO will monitor the program, and will alsocontinue the effort to gain public input on significant projects/ and will provide mechanisms to inform the publicof the funding availability for federal/ state/ and local projects.Previous Work:• Monitored and maintained the FY 2019-2023 TIP• Developed the FY 2020-2024 TIP• Prepared the Annual Listing of Federally Obligated Projects for FY 2018Activities:• Develop the Annual Listing of Federally Obligated Projects for FY 2019• Work with the City of Grand Island staff in developing the City's one and six street improvement plan for2020• Monitor the status of projects in the FY 2020-2024 TIP• Maintain, revise, and amend the FY 2020-2024 TIP through amendments and administrativemodifications as needed• Staff involvement on project related activities ensuring issues are properly identified and adequatelyaddressed for timely implementation• Coordinate with planning partners regarding TIP activities• Prepare the "DRAFT" FY 2021-2025 TIP, which includes the self-certification of the MPO PlanningProcess• Finalize and adopt the FY 2021-2025 TIPWork Products:o Annual Listing of Federally Obligated Projects for FY 2019o Amendments and administrative modifications to the FY 2020-2024 TIP as neededo "DRAFT" FY 2021-2025 TIPo "FINAL" FY 2021-2025 TIPBudget -175 MPO Program Manager Hours _Costs _ScheduleAnnual Listing of Federally Obligated Projects for FY 2019 $ 517.91 2nd QuarterFY 2020-2024 TIP Amendments/Admin Modifications $1/035.82 Ongoing7 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 88 / 168 Grand Island's 1 and 6 Year Street Improvement Plan"DRAFT'FY 2021-2025 TIP"FINAL" FY 2021-2025 TIPOther Activities (i.e. monitor the FY 2020-2024 TIP)Other DirectTotal BudgetElement C- Public Participation Plan (PPP)$ 1,035.82$ 5/179.13$ 1/553.74$ 1/035.83$ 0.00$ 10,358.252nd Quarter3rd/4th Quarters4th QuarterOngoingPurpose:Conduct public involvement activities in accordance with the Public Participation Plan (PPP) to effectively andcontinuously engage public input forthe transportation planning process.Previous Work:• Continued making updates and enhancements to the GIAMPO website• Published notices for meetings and/or public comment periods of MPO work products• Conducted public comment periods for MPO work products• Attended public information meeting for the Old Potash Highway improvement project• Prepared a "DRAFT" Limited English Proficiency (LEP) Plan/ which comprised a Limited EnglishProficiency analysis and Environmental Justice analysisActivities:• Continuing education about the MPO and the purpose of the MPO. This will be done with mediainterviews/ GITV/ and public speaking engagements with civic groups/ as requested.• Develop publications (i.e. pamphlets/ handouts/ brochures) about the MPO planning process andproducts as needed• The GIAMPO website will be maintained and updated for meeting notices/ agendas/ and/or minutes/and other information regarding transportation planning activities that affect the region.• Maintenance and updating of social media sites such as Facebook and Twitter to inform interestedparties on transportation planning activities• Attend public information meetings for transportation improvement projects and/or studies (as needed)• Conduct public comment periods for MPO work products (i.e. UPWP and TIP)• Publish notices for meetings and/or public comment periods of MPO work products (i.e. UPWP and TIP)• Maintain the GIAMPO stakeholder contact list• Amend and revise the current Public Participation Plan as needed• Maintain the Title VI Implementation Plan• Finalize and adopt the Limited English Proficiency Plan• Prepare a "DRAFT" Public Participation Plan UpdateWork Productso Continue to update GIAMPO websiteo Continue to update social media siteso Amendments/administrative modifications to the current Public Participation Plan as neededo "FINAL" Limited English Proficiency Plano "DRAFT" Public Participation Plan UpdateBudeet -150 MPO Proeram Manaeer HoursCostsScheduleTitle VI Mitigation/Assessment, including LEP PlanCurrent PPP Review$ 1,775.70$ 887.85OngoingOngoing8 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 89 / 168 "DRAFT" PPP UpdateWebsite Development/MaintenanceMPO EducationOther Activities (i.e. public notices)Other Direct (i.e. advertising)Total Budget2/663.551/775.70887.85887.851,500.001 rd in th$ 10,378.503ra/4tn QuartersOngoingOngoingOngoingElement D - Short Ranee PlanningPurpose:Carry out ongoing short range planning activities like mapping, data collection and maintenance/ highwayfunctional classification/ and performance measures.Previous Work:• Adopted the MPO targets for CY 2018-2021 NHS pavement and bridge condition performance measures/CY 2018-2021 NHS travel time reliability and freight reliability performance measures/ and CY 2019safety performance measures• Data interpretation• Compiled data for GIAMPO planning area• Developed a dataset for the City Geographic System (GIS) relating to crash data for 2017• Prepared maps for FY 2020-2024 TIP• Started collecting bicycle and pedestrians counts on multi-use trailsActivities:• Coordinate with NDOTand other agencies in obtaining data for the GIAMPO planning area• Continue to develop or maintain a planning data repository for the GIAMPO planning area (i.e.demographies/ socioeconomic/ traffic counts/ crashes)• Work with City of Grand Island's GIS Coordinator to develop and/or update datasets for the CityGeographical Information System (GIS) including roads, sidewalks/ bicycle routes, trails, traffic counts/crashes/ etc.• Assist NDOT in Highway Performance Management System (HPMS) data collection (i.e. traffic datacollection)• Provide technical assistance to local and state jurisdictions for their transportation projects as needed• Perform the following activities relating to performance measures:• Develop or update performance measures and targets in coordination with FHWA, FTA/ andNDOT relating to safety/ pavement and bridge condition, system performance/ and freight• Conduct data collection and analysis related to transportation performance measures• Work with City of Grand Island's GIS Coordinator to prepare maps for analysis, presentation/ and MPOwork products• Collect bicycle and pedestrian counts on multi-use trails and/or sidepaths• Assist the City of Grand Island staff with preparing grant applications via the Recreational Trails Programand Set Aside from ST Block Grant Program• Review and update the Highway Function Classification System in coordination with NDOT as neededWork Productso Performance measures and targetso Planning data repository/GIS datasetso Purchase of vehicle traffic counting equipment and supplieso Purchase of bicycle and pedestrian traffic counting equipment and supplies9 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 90 / 168 Budget - 235 MPO Program Manager HoursCosts$ 2,781.93$ 2/781.93$ 4,868.38$ 3/477.41$ 500.00$ 14,409.65ScheduleOngoingOngoingOngoingOngoingPerformance MeasuresData CollectionPlanning Database Repository/GIS Datasets and MappingOther Activities (i.e. grant preparation)Other Direct (vehicle and bike/ped traffic countingequipment and supplies)Total BudgetElement E - Long Range Transportation Plan (LRTPlPurpose:Implement and maintain the LRTP with regards to the intent and requirements of the FAST Act and guidance bythe FHWA/ FTA/ and NDOT. This work element will support transportation activities recommended by the LRTPthat lead to the development of an integrated multimodal transportation system to facilitate the safe andefficient movement of people and goods.Previous Work:• Reviewed TIP projects to ensure that TIP was consistent with the current LRTP• Amended and revised the current LRTP• Initiated the process of updating the Travel Demand Model for the LRTP Update• Started the process of updating the LRTP• Adopted the GIAMPO Bicycle and Pedestrian Master PlanActivities:• Amend and/or revise the current LRTP as necessary• Revisions to the GIAMPO Bicycle and Pedestrian Master Plan as needed• Maintain and refine the current regional travel demand model as needed• Analyze socioeconomic changes and land use proposals since the adoption of current LRTP• Continue updating the Travel Demand Model for the LRTP Update/ which include activities such asupdating and enhancing the baseline model and developing model runs for the base year network andfuture years networks• Continue the update of the LRTP/ which includes activities such as data collection/ reviewing andupdating the goals/ objectives/ and performance measures/ evaluating the existing transportationsystem's condition/performance, assessing future conditions and identifying emerging issues/ identifyinginvestment priorities/ policies/ and strategies/ developing a financial plan/ and conducting publicinvolvement and stakeholder outreach in the LRTP update process• Coordinate FAST Act performance measures with FHWA, FTA, and NDOT and continue working on theperformance monitoring and reporting required by the FAST Act for inclusion with the current LRTP andthe LRTP Update• Assist NDOT with statewide Long Range Transportation Plan and Freight Plan as neededWork Products:o Current LRTP amendments and/or revisionso Current Travel Demand Model maintenanceBudeet - 595 MPO Program Manager Hours _Costs _ScheduleAmendment and/or Revisions to the Current LRTP $ 7,043.61 OngoingTravel Demand Model & LRTP Update - GIAMPO Staff $ 26,413.54 Ongoing10 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 91 / 168 Other Activities (i.e. NDOTLRTP) $ 1/760.90 OngoingTravel Demand Model and LRTP Update - ProfessionalServices $260/000.00* OngoingOther Direct $ 0.00Total Budget $295,218.05includes $167/004.40 of FHWA PL Funds (This amount includes a carryover of $128,000.00 in PL Funds from the FY 2019 UPWPfor the TDM and LRTP Update.) and $40/995.60 of FTA Section 5305 Funds (This amount includes a carryover of $20,426.20 inSection 5305 Funds from the FY 2019 UPWPfortheTDM and LRTP Update.)Element F - Transit PlanningPurpose:This work element will conduct and coordinate the planning activities of the City Transit Program to meetapplicable federal, state/ and municipal requirements.Previous Work:• Prepared transit elements for the FY 2020 UPWP and FY 2020-2024 TIP• Reviewed the draft version of the Title VI Plan and ADA Policy Guide for the City of Grand Island TransitProgram• Coordinated a transit-related administrative modification to the FY 2018-2022 TIP• Began evaluating the historical ridership data for the Grand Island urbanized area• Reviewed the Request for Proposals for a Public Transit Provider for the City of Grand Island andparticipated on the proposals review committeeActivities:• Prepare transit elements for the FY 2021 UPWP and FY 2021-2025 TIP• Coordinate transit-related amendments/revisions to the FY 2020 UPWP/ FY 2020-2024 TIP/ and currentLRTP as needed• Perform the following activities relating to performance measures:• Establish or update performance measures and targets in coordination with FTA, NDOT, and theCity of Grand Island relating to transit asset management• Conduct data collection and analysis related to transit performance measures• Evaluate and track transit services and activities (i.e. identify gaps, monitor ridership)• Support the development of the LRTP Update• Maintain the annual FTA Section 5305 grant contract and any subsequent amendments• Attend relevant trainings, workshops, conferences, webinars/ and other educational opportunities thatinclude; but not limited to:• National Transit Institute- FTA• N DOT• Prepare for and/or attend relevant transit-related meetings• Provide support to FTA grants for transit services in the Grand Island urbanized area• Prepare quarterly progress reports and reimbursement requests (transit-related) to NDOT• Assist the City of Grand Island Transit Program with the implementation of the fiscally constrained planfrom the Regional Transit Needs Assessment and Feasibility StudyWork Products:o Performance measures and targetso Transit elements of the FY 2021 UPWP and FY 2021-2025 TIP11 I PageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 92 / 168 Budget -175 MPO Program Manager HoursCosts$ 517.91$ 2,589.56$ 3/625.39$ 3/625.39$ 1.000.00$ 11,358.25Schedule4th Quarter3rd/4th QuartersOngoingOngoingOngoingPerformance MeasuresTransit Elements of UPWP and TIPData Collection and AnalysisOther Activities (i.e. transit-relating meetings)Other Direct (Travel/ Training/ Misc.)Total BudgetElement G - AdminJstration/Svstem ManagementPurpose:Carry out the administrative duties of the MPO. Activities include organizing meetings/ producing agenda/minutes/ committee support/ coordination of agencies/ and the general administration of the MPO. In addition/attend various meetings/ conferences/ workshops and training.Previous Work:• Held Policy Board and TAC meetings, including preparing agendas, minutes/ and supporting documents• Held Non-Motorized Subcommittee meetings/ including preparing agendas and supporting documents• Set meeting schedules for the Policy Board and TAC for calendar year 2019• Held monthly 61AMPO staff meetings/ including preparing agendas and supporting documents• Attended the peer exchange with the Utah Department of Transportation related to planning processes• Attended Grand Island Walkability Leadership meeting• Attended the Grand Island Resiliency Committee meetings• Attended the Grand Island Livable Community Core Team meetings• Attended the Nebraska American Planning Association ConferenceActivities:• Support the Policy Board and TAG/ which includes the following detailed activities and all other relatedactivities:• Develop/ compile, and distribute meeting packets/ including agendas/ staff reports/ and anyadditional information• Prepare presentations for meetings as needed• Record and transcribe meeting minutes• Provide training for new Policy Board and TAG members as needed• Maintain Policy Board and TAC bylaws• Maintain membership and contact lists• Support the Non-Motorized Subcommittee (TAC subcommittee), which includes the following detailedactivities and all other related activities:• Develop and distribute meeting agendas and other information• Prepare presentations for meetings as needed• Maintain membership and contacts• Attend relevant trainings/ workshops, conferences/ webinars/ and other educational opportunities thatinclude; but not limited to:• National Highway Institute" FHWA• N DOT• Nebraska Chapter of American Planning Association annual conference and other workshops• Nebraska Chapter of American Planning Association Fall Symposium• Association of Metropolitan Planning Organizations12 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 93 / 168 • Prepare for and/or attend relevant transportation-related meetings that include; but not limited to:• GIAMPO staff meetings• MPO Coordination meetings• NDOT-related meetings• Attend the Grand Island Resiliency Committee meetings• Attend the Grand Island Livable Community Core Team meetings• Complete timesheets to include with quarterly reimbursement requests• Prepare for and/or attend employee-related activities such as performance evaluation, work benefits/etc.• Perform other administrative duties such as maintaining GIAMPO-related records/ providing GIAMPO-related documents to the City of Grand Island Finance Department for the annual city audit, updatingagreements as needed, etc.• Purchase TransCAD technical support and software maintenance for a period of one yearWork Products:o Meeting agendas, minutes/ support documents/ and/or presentations for Policy Board, TAG/ and Non-Motorized Subcommitteeo General Administration of the established 3-C Transportation Planning Process for GIAMPO. Thisincludes attending educational opportunities, transportation-related meetings/ and employee-relatedactivities.Budget - 415 MPO Program Manaeer/Admin Staff HoursDirectProvide support for Policy Board/ TAC/ andNon-Motorized SubcommitteeMeeting Minutes and Other DocumentationGeneral Administration ofGIAMPOOther DirectOffice Expenses -Supplies, Phone, Postage, Misc.Computer Services/HardwareSoftware Maintenance/Support TransCADIndividual or Organizational Membership Feeswith APA/ AICP, and AMPOTravel/ Training, Conferences/ & Mileage ReimbursementTotal BudgetTotal UPWP BudgetIt is anticipated that the cost of implementing this UPWP for GIAMPO will be $392,067.76, during FY 2020.Based on the formula funding for MPOs in Nebraska/ in FY 2020 GIAMPO is eligible for up to $263/572.01Federal Highway Planning funds and $50/082.20 Federal Transit Section 5305 funds for staffing and otherexpenses. The City of Grand Island/ by agreement/ provides at least a 20% match. Total revenue for the MPOplanning program equals $392,067.76.Costs$ 7,226.88$ 3/613.44$ 13.249.28$ 24,089.60$ 2/097.46$ 5,300.00$ 1,200.00$ 820.00$ 5.000.00$ 14,417.46$ 38,507.06ScheduleOngoingOngoingOngoing13 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 94 / 168 Grand Island Area Metropolitan Planning OrganizationDISTRIBUTION OF COSTS BY WORK ELEMENTFY 2020 UPWPFY 2020 FHWA PL AND FTA 5305 - PROGRAM COSTSJuly 1,2019-June 30, 2020Project Number - PLG-1 (57), Control Number - 01001G, Agreement No. - UL1901CategoryCost CategoryUPWPDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MTO Program ManagerOther DirectTotal Unified Planning Work ftogramTIPDirect Labor - MTO R-ogram ManagerFringe/lndirect - MPO R-ogram ManagerOther DirectTotal Transportation Irrproverrent R-ogrampppDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerOther DirectTotal Rjblic Participation PlanShort Range PlanningDirect Labor - MR3 ftogram ManagerFringe/lndirect - MPO R-ogram ManagerOther DirectTotal Short Range StudiesLRTPDirect Labor - MPO R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerR-ofessional Services - Travel Demand Model (TDM)and LRTP UpdateOther DirectTotal Long Range Transportation RanTransit PlanningDirect Labor - MPO R-ogram ManagerFringe/lndirect - MPO Program ManagerOther DirectTotal Transit PanningAdministration/System ManagementDirect Labor - MR3 R-ogram ManagerFringe/lndirect - MR3 R-ogram ManagerDirect Labor - Administrative AssistanceFringe/lndirect - Administrative AssistanceOther Direct Office D<pensesComputer ServicesSoftware Maintenance/Support TransCADIndividual and Organizational Membership FeesTravel, Training, Conferences, & Mileage ReimbursemsntTotal Admnistration/System ManagerrentSt. WorkHours20017515023559517539025Total7,858.003,980.000.00$11,838.006,875.753,482.500.00$10,358.255,893.502,985.001,500.00$10,378.509,233.154,676.50500.00$14,409.6523,377.5511,840.50260,000.000.00$295,218.056,875.753,482.501,000.00$11,358.2515,323.107,761.00795.25210.252,097.465,300.001,200.00820.005,000.00$38,507.06NE Federal80%6,286.4G3,184.000.00$9,470.405,500.602,786.000.00$8,286.604,714.802,388.001,200.00$8,302.807,386.523,741.20400.00$11,527.7218,702.049,472.40208,000.000.00$236,174.445,500.602,786.00800.00$9,086.6012,258.486,208.80636.20168.201,677.974,240.00960.00656.004,000.00$30,805.65Grand Island20%1,571.60796.000.00$2,367.601,375.15696.500.00$2,071.651,178.70597.00300.00$2,075.701,846.63935.30100.00$2,881.934,675.512,368.1052,000.000.00$59,043.611,375.15696.50200.00$2,271.653,064.621,552,20159.0542.05419.491,060.00240.00164.001,000.00$7,701.41Total100%7,858.003,980.000.00$11,838.006,875.753,482.500.00$10,358.255,893.502,985.001,500.00$10,378.509,233.154,676.50500.00$14,409.6523,377.5511,840.50260,000.000.00$295,218.056,875.753,482.501,000.00$11,358.2515,323.107,761.00795.25210.252,097.465,300.001,200.00820.005,000.00$38,507.0614 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 95 / 168 FHWA 2020 Direct Labor FHWAFringe/lndirect FHWA1770Other Direct (includes Professional Services for TDM & LRTP Update)FHWA Rr 2020 Grand Total FHWA PL UPWPFTA 2020 Direct Labor FTAFringe/lndirect FTA175Other Direct (includes Professional Services for TDM & LRTP Update)FTA FY 2020 Grand Total FTA Section 530569,356.3034,935.75225,172.96$329,465.016,875.753,482.5052,244.50$62,602.7555,485.0427,948.60180,138.37$263,572.015,500.602,786.0041,795.60$50,082.2013,871.266,987.1545,034.59$65,893.001,375.15696.5010,448.90$12,520.5569,356.3034,935.75225,172.96$329,465.016,875.753,482.5052,244.50$62,602.75NOTES:Total Highway Planning Federal Highway Administration - FHWATotal Transit Federal Transit Administration - FTATotal FY 2020 UPWPFHWA Available Revenue *FTA Available Revenue**Remaining FHWA FundsRemaining FTA FundsTotal Program Funds Remaining$329,465.011$62,602.751$392,067.761$263,572.01$50,082.20$313,654.21$65,893.00$12,520.55$78,413.55$329,465.01$62,602.75$392,067.76$329,465.011$62,602.75]$263,572.01$50,082.20$65,893.00$12,520.55$329,465.01$62,602.75$0.001$0.00|$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00*FHWA PL Funds:- Pi/ 2020 Allocation - $135,572.01 (B/en distribution - $40,000 and Population based distribution - $95,572.01)- Carryover f rom FY 2019 UR/VPforTDMand LRTP Update- $128,000.00** FTA Section 5305 Funds:- FY 2020 Allocation - $29,656.00- Carryover from FY 2019 UFWPfor TDM and LRTP Update - $20,426.20Anticipate to use $15,000 - $20,000 of the FY 2021 allocation in FTA Section 5305 Funds for the TDM and LRTP Update15 I P ageGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 96 / 168 GIAMPO RESOLUTION NO. 2019-6Grand Island Area Metropolitan Planning OrganizationA Resolution Approving FY 2020 Unified Planning Work Program (UPWP)WHEREAS, the Grand Island Area Metropolitan Planning Organization (GIAMPO), isdesignated as the Metropolitan Planning Organization (MPO) for the Grand IslandUrbanized Area, by the Governor acting through the Nebraska Department ofTransportation (N DOT) in cooperation with locally elected officials of the Grand IslandUrbanized Area; andWHEREAS, the MPO, as required by metropolitan transportation planning activitiesperformed with funds provided under Title 23 U.S.C. and Title 49 U.S.C. Chapter 53shall be documented in a Unified Planning Work Program (UPWP), or simplifiedstatement of work in accordance with the provisions of this section and 23 CFR Part420 and must annually prepare a document that provides an overview of all purposedmajor work activities, funding levels and funding sources; andWHEREAS, the UPWP for Fiscal Year 2020, covering the period of July 1, 2019 to June30, 2020 has been prepared, submitted to the Nebraska Department of Transportation,made available for public comment for a fifteen (15) day period and has been reviewedand recommended for adoption by the Technical Advisory Committee (TAG) of theMPO, and now requires official approval form the Policy Board of the MPO; andNOW, THEREFORE BE IT RESOLVED, that the Policy Board of the Grand Island AreaMetropolitan Planning Organization approves and adopts the Unified 'Planning WorkProgram for Fiscal Year 2020.BE IT FURTHER RESOLVED, that the Chairperson is hereby authorized and directedto execute such agreement on behalf of the Grand Island Metropolitan PlanningOrganization.Certification:The foregoing resolution was approved by the Grand Island Area Metropolitan PlanningOrganization Policy Board at a regularly scheduled meeting held on May 28,2019.By:~s/^e^Roger Sf^ele, Mayor / Chairperson [ JoJ^n Collins, Public Works Dii^ctorGrand IslandCouncil Session/Budget Work Session - 7/9/2019Page 97 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-205 WHEREAS, the Grand Island Area Metropolitan Planning Organization (GIAMPO) in cooperation with the Nebraska Department of Roads has prepared a Unified Planning Work Program (UPWP) for the purpose of assisting the Local Planning Agency (LPA) in obtaining Federal approval and financial assistance to ensure a continued, comprehensive, and cooperative transportation planning process between the state and local governments for the Grand Island Metropolitan Planning Area for Fiscal Year 2020; and WHEREAS, the total cost of the Eligible Planning Activities under such agreement is currently estimated to be $392,067.76, with the federal share estimated at $313,654.21 and the MPO share estimated at $78,413.55 for Fiscal Year 2020, which begins July 1, 2019 and ends June 30, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Unified Planning Work Program (UPWP) for the Grand Island Metropolitan Planning Area for Fiscal Year 2020 is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 98 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-6 #2019-206 - Approving Application for the Nebraska Public Transportation Assistance Program Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 99 / 168 Council Agenda Memo From:Charley Falmlen, Transit Program Manager Meeting:July 9, 2019 Subject:Approving Application for the Nebraska Public Transportation Assistance Program Presenter(s):John Collins PE, Public Works Director Background On June 25, 2019 via Resolution No. 2019-197 City Council approved the agreement between the City and Senior Citizens Industries, Inc. of Grand Island, Nebraska for public transit services. Such approval consisted of an agreement providing compensation to Senior Citizens Industries, Inc (SCI.) in the total amount of $697,213.17 for the period of July 1, 2019 to June 30, 2020. The City has the option to renew the agreement beyond June 30, 2022 on an annual basis for a two (2) year period, after which time proposals will be solicited. Compensation for the extended service is at the following rates, billed monthly: July 1, 2020 through June 30, 2021- $718,129.57 annually and July 1, 2021 through June 30, 2022– $739,673.46 annually. Service will be provided both in the City of Grand Island and County of Hall via a unified system operated by Senior Citizens Industries, Inc. The Federal Transit Authority’s (FTA) 5307 Urbanized Area Formula Grants reimburse a portion of the City of Grand Island’s contract with SCI. Additionally, 5307 Urbanized Area Formula Grants reimburse the City for a portion of the public transit project administration conducted by the Public Works Transit Division. FTA reimburses the City for capital expenses at a ratio of 80/20, and operating expenses at a ratio of 50/50. Funds are available through the State of Nebraska Public Transportation Assistance Program to aid the City in meeting the required matching funds. If awarded, these State funds will be used towards the City’s local matching obligation for 5307Urbanized Area Formula Grants. Funds from the Nebraska Public Transportation Assistance Program are competitive, and the City must complete a new application every year. Last year, the City of Grand Island was awarded Nebraska Public Transportation Assistance Program funding in the amount $160,000.00 for the period of July 1, 2018 to June 30, 2019. Discussion Public Works Transit Division is requesting a resolution to move forward with the annual application for matching funds under the Nebraska Public Transportation Assistance Grand Island Council Session/Budget Work Session - 7/9/2019 Page 100 / 168 program in the amount of $182,417.60. Upon the State’s review of all submitted requests the City will be notified of the exact amount they are to receive, based on funds available vs. funds requested. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Application for the Nebraska Public Transportation Assistance Program to aid the City in providing public transit services. Sample Motion Move to approve the Application for the Nebraska Public Transportation Assistance Program. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 101 / 168 Application for the Nebraska Public Transportation Assistance Program I Project Name: Public Transit - Grand Island, Nebraska II SPONSORING CONTRACTOR VI DUNS NUMBER Legal Name: City of Grand Island 47-6006205 Address: 100 E. 1st Street PO Box 1968 Grand Island, Ne 68802 VIII BUDGET SUMMARY COSTS 1 Personnel (Enter from Page 6) $ 462,632.82 Telephone: 308-385-5444 2 Administrative (Enter from Page 7) 49,024.30 Executive Officer’s Name: Roger G. Steele Title: Mayor 3 Special Services (Enter from Page 7) 60,000.00 III SUBCONTRACTOR (if any) 4 Building Space and Utilities (Enter from Page 8) 49,754.16 Legal Name: Senior Citizens Industries, Inc Address: 1016 Diers Avenue Suite 119 Grand Island, Nebraska 68803 5 Fuel (Enter from Page 8) 71,321.49 6 Lubrication, Maintenance, Parts and Supplies (Enter from Page 9) 55,000.00 Telephone: 308-646-0069 Executive Officer’s Name: Theresa Englehardt 7 Other (Enter from Page 9) 168,622.23 Title: Executive Director 8 Total Operating Costs (Total of Lines 1-7 above) $ 916,355.00 (Check one below) Private for Profit Private Nonprofit Public INCOME IV Name of Person to be Responsible for Daily Operation of Project: Sharon Menke 9 Project Income (Enter from Page 10) $ 0.00 V IDENTIFY THE PERIOD FOR WHICH FUNDS ARE BEING REQUESTED 10 Net Operating Deficit (Line 8 minus Line 9, if any) 916,355.00 FROM UNTIL MONTH DAY YEAR MONTH DAY YEAR July 1 2019 June 30 2020 11 Federal Contribution (Enter from Page 10) 551,519.80 VI PERSON WHO PREPARED THIS APPLICATION 12 Net Eligible Operating Deficit (Line 10 minus Line 11, if any) $ 364,835.20 Name: Charley Falmlen Address: 1016 Diers Avenue Suite 119 Grand Island, NE 68803 13 Local Matching Revenue (Enter from Page 10) 182,417.60 14 State Funds Requested $ 182,417.60 Telephone: 308-646-6571 NAME AND TITLE OF INDIVIDUAL AUTHORIZED TO COMMIT LOCAL FUNDS TO THIS APPLICATION ON BEHALF OF SPONSORING CONTRACTOR Name: Roger G. Steele Title: (Mayor, City Administrator, Chairman of County Board, or Chairman of Governing Board) Mayor Signature: Date: FOR STATE OFFICE USE ONLY Project No.: Project Period: Project Year: Modal 23 (January, 2019) Page 1 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 102 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2019 Transportation Service Give total number of vehicles in operation. Give type and capacity of vehicles. Also, list whether or not vehicles have wheelchair lifts or ramps for wheelchairs. (Examples of type of vehicle include: transit bus, school bus, van, etc.) TYPE OF VEHICLE NUMBER OF VEHICLES VEHICLE CAPACITY VEHICLES WITH WHEELCHAIR LIFTS VEHICLES WITH WHEELCHAIR RAMPS VEHICLES WITHOUT LIFTS OR RAMPS 2014 Dodge Caravan 2 2 0 2 0 2013 Ford Small Bus 1 14 1 0 0 2008 Chevy Small Bus 1 14 1 0 0 2009 Chevy Small Bus 1 14 1 0 0 2014 Ford Small Bus 1 14 1 0 0 2015 Senator II Small Bus 2 1 4 2 0 2010 Ford Small Bus 3 14 3 0 0 2012 Chevy Van 1 12 0 0 1 Define the geographical boundaries of the area being provided transportation service. Describe the type and frequency of service (Dial-a-Ride, scheduled route, etc.). Senior Citizens Industries, Inc dba CRANE Public Transit is a portal-to-portal, demand-response service that operates within the city limits of Grand Island while serving the communities of Alda, Wood River, Cairo, and Doniphan. 24-hour notice is required from an individual needing transportation. Office hours for CRANE Public Transit are Monday-Friday 8:00 a.m. to 5:00 p.m. Buses run from Monday- Friday, 6:00 a.m. to 6:00 p.m., with the first available pick-up time being 6:00 a.m., and the last scheduled pick-up time at 5:00 p.m. All buses return to the parking lot by 6:00 p.m. Modal 23 Page 2 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 103 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 Transportation Service If your transportation service makes trips outside the geographical boundaries, whether on a regular or irregular basis, please identify the route, destination, and estimated frequency of these trips. CRANE Public Transit operates demand response service in areas outside the Urbanized Area of Grand Island. This includes service to Wood River, Cairo, Doniphan, and rural Hall County. Trips are scheduled 24 hours in advance and upon review of ridership statistics, it is estimated that this portion of transit services comprises approximately 5% of ridership. Reimbursement for trips outside of the Urbanized Area of Grand Island, are administered by Senior Citizens Industries directly to Hall County. No funding for trips or service outside of the Urbanized Area of Grand Island are included in this application budget. What other transportation services exist in the immediate area to be served? (Include intracity and intercity bus, taxi, AMTRAK service, air transportation, existing special transportation programs and subsidies for elderly, handicapped, low income, or other special groups. Exclude school bus systems.) Burlington Trailways - Burlington Trailways provides intercity service seven days a week from Grand Island. The bus station is co-located with Arrow Stage Lines in Grand Island. The buses are at the station in Grand Island at 12:50 am, 3:05 am, and 5:30 pm. Agency staff estimates approximately 50 boardings and deboardings occur in Grand Island each month. Popular destinations include Lincoln, Omaha, Des Moines, and Indianapolis. Agency staff report 18 buses are on the road during peak travel periods. The company has 39 vehicles in its fleet. Passengers on Burlington Trailways include many students, elderly, and people on fixed incomes Central City Mini Bus - Merrick County - The Mini Bus operates demand response, curb-to-curb service Monday through Friday from 7:00 am to 4:00 pm. Reservations are required 24-hour in advance. To travel to/from Grand Island, it is $10 round trip. The agency travels to Grand Island the first Monday of every month. The primary purpose of most passengers traveling from Central City to Grand Island are for medical appointments. Ryde Transit- Ryde Transit is based out of Kearney and travels to/from Grand Island on a weekly basis. The agency estimates approximately 10,000 annual trips to Grand Island. The majority of trips are for medical appointments in Grand Island. The one-way fare to Grand Island is $8.00 per person. Private Transit Providers - Other transportation providers within Hall County and Grand Island are private companies, taxis, and Uber. Modal 23 Page 3 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 104 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 Transportation Service How will the transportation service which you provide be coordinated with these other transportation systems? At this point and time, CRANE Public Transit provides a very specific service to Grand Island and the surronding area. There is little to no coordination taking place between CRANE Public Transit and the other listed organizations, other than on a referral basis. In the past, CRANE Public Transit partnered with local cab companies and offered taxi vouchers. The funding for said voucers is no longer available. In 2017 the Grand Island Area Metropolitan Planning Organization (GIAMPO) along with the City of Grand Island, finished a Transit Needs Analysis. The Transit Needs Analysis pointed to several service addition options, such as ride-share, and vanpool programs, which would be coordinated with the City of Grand Island, and were intented to address some of the shortcomings of the current demand-response system. Describe the fare structure of your transportation system: CRANE Public Transit operates on a fare structure of $2.00 per one-way trip. Modal 23 Page 4 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 105 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2019 Transportation Service In what way does your system provide for the transportation needs of the elderly and disabled? CRANE Public Transit offers a service that is public transportation, which includes elderly patrons and persons with disabilities. A wheelchair-accessible vehicle is used for riders in wheelchairs or other mobility devices. The vehicle fleet includes nine lift-equipped buses with a capacity for two wheelchairs each and two lowered floor mini-vans equipped with wheelchair ramps. CRANE Public Transit offers curb-to-curb service, and therefore drivers are available to help disabled and elderly persons onto and off of the bus. In addition to this, the City of Grand Island maintains a process for riders to request reasonable modifications, which allows for drivers to offer additional assistance as approved. Modal 23 Page 5 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 106 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 ITEMIZED BUDGET PERSONNEL COSTS a b c d e f PERSONNEL JOB TITLE OR CLASSIFICATION PERCENT NUMBER OF EMPLOYEES PROJECT SALARIES Yearly EMPLOYER’S SHARE OF FICA Yearly FRINGE BENEFITS (Detail in Budget Narrative or Notes) Yearly TOTAL PERSONNEL COSTS (Total of Items C, D, & E for each line entry) Yearly Senior Citizens Industries, Inc 100 17 $345,157.82 $23,749.00 $868.00 $369,774.82 City of Grand Island 100 1 $71,452.00 $5,466.00 $15,940.00 $92,858.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals $416,609.82 $29,215.00 $16,808.00 $462,632.82 Grand Total of Personnel Costs (Enter on Line VIII-1 of Page 1) $462,632.82 Fringe Benefits include total payment by Senior Citizens Industries of unemployment and worker's compensation benefits. Modal 23 Page 6 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 107 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 ITEMIZED BUDGET ADMINISTRATIVE COSTS ITEMIZED DESCRIPTION COST Senior Citizens Industries, Inc $45,724.30 City of Grand Island $3,300.00 Total Administrative Costs (Enter on Line VIII-2 of Page 1) $49,024.30 Administrative Costs Budget Narrative or Notes: Senior Citizens Industries - Training, Office Suport, Compliance Support, Administrative Support City of Grand Island - Travel & Training, Office Supplies, Legal Notices ITEMIZED BUDGET SPECIAL SERVICES COSTS ITEMIZED DESCRIPTION COST Software $60,000.00 Total Special Services Costs (Enter on Line VIII-3 of Page 1) $60,000.00 Special Services Costs Budget Narrative or Notes: Update to Sofware for Transit Operations Modal 23 Page 7 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 108 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 ITEMIZED BUDGET BUILDING SPACE AND UTILITIES COSTS ITEMIZED DESCRIPTION COST Senior Citizens Industries, Inc $42,554.16 City of Grand Island $7,200.00 Total Building Space and Utilities Costs (Enter on Line VIII-4 of Page 1) $49,754.16 Building Space and Utilities Costs Budget Narrative or Notes: Senior Citizens Industires - Rent & Utilities City of Grand Island - Telephone ITEMIZED BUDGET FUEL ITEMIZED DESCRIPTION COST Senior Citizens Industries $71,321.49 Total Fuel (Enter on Line VIII-5 of Page 1) $71,321.49 Fuel and Lubrication Costs Budget Narrative or Notes: Modal 23 Page 8 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 109 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 ITEMIZED BUDGET LUBRICATION, MAINTENANCE, PARTS AND SUPPLIES COSTS ITEMIZED DESCRIPTION COST Maintenance $55,000.00 Total Lubrication, Maintenance, Parts and Supplies Costs (Enter on Line VIII-6 of Page 1) $55,000.00 Maintenance, Maintenance Parts and Supplies Costs Budget Narrative or Notes: ITEMIZED BUDGET OTHER COSTS (Including Equipment Rental) ITEMIZED DESCRIPTION COST Senior Citizens Industries $81,122.23 City of Grand Island $87,500.00 Total Other Costs (Enter on Line VIII-7 of Page 1) $168,622.23 Other Costs Budget Narrative or Notes: Senior Citizens Industries - Equipment & Supplies, various operating costs City of Grand Island - Operations Service Expansion Modal 23 Page 9 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 110 / 168 Project Name: Public Transit - Grand Island, Nebraska Fiscal Year: 2020 ITEMIZED BUDGET ESTIMATED PROJECT INCOME SOURCES UNIT DESCRIPTION NO. OF UNITS UNIT RATE AMOUNT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Project Income (Enter on Line VIII-9 of Page 1) $0.00 ITEMIZED BUDGET FEDERAL CONTRIBUTION SOURCES AMOUNT FTA Operating Assistance $290,107.00 FTA Preventative Maintenance $44,000.00 FTA Support Equipment $1,600.00 FTA City Program Admin $105,312.80 FTA Operations Service Additions $110,500.00 Total Federal Contribution (Enter on Line VIII-11 of Page 1) $551,519.80 ITEMIZED BUDGET LOCAL MATCHING REVENUE SOURCES AMOUNT City of Grand Island $182,417.60 Total Matching Revenue (Enter on Line VIII-13 of Page 1) $182,417.60 Modal 23 Page 10 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 111 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-206 WHEREAS, funds are available through the State of Nebraska Public Transportation Assistance Program to aid the City financially in providing public transit services; and WHEREAS, the City of Grand Island is in contract with Senior Citizens Industries, Inc, for implementation of a Transit Program using 5307 Urbanized Area Formula Grants, and thereby eligible for State of Nebraska Public Transportation Assistance Program funds; and WHEREAS, such State funds will be used towards the City’s local matching obligation for 5307 Urbanized Area Formula Grants. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to sign the application and subsequent agreement for the Nebraska Public Transportation Assistance Program in an amount not to exceed $182,417.60. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 112 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-7 #2019-207 - Approving Amendment No. 2 to Environmental Monitoring Services for the Grand Island Regional Landfill Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 113 / 168 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:July 9, 2019 Subject:Approving Amendment No. 2 to Environmental Monitoring Services for the Grand Island Regional Landfill Presenter(s):John Collins PE, Public Works Director Background The City of Grand Island leased approximately 47.5 acres of private land located in Southeast Hall County from July 1966 through February 1984 to operate a landfill disposal facility to accept municipal waste in accordance with State rules and regulations. Following a local complaint to the Nebraska Department of Environmental Quality (NDEQ) in 2007 regarding groundwater in the vicinity of the closed landfill, the NDEQ conducted a preliminary assessment and site investigation. Groundwater sampling conducted during the site investigation detected four (4) volatile organic compounds (VOC) along the East property boundary at concentrations greater than their respective maximum contaminant levels (MCL). The NDEQ then hired a consulting firm to perform a Comprehensive Environmental Response, Compensation, and Liability Information System (CERCLIS) Site Investigation, which was submitted to the NDEQ on October 25, 2010. On October 16, 2013, the City of Grand Island received a letter from the NDEQ requiring the City to perform a Step 7 Detailed Site Assessment (DSA) for this property pursuant to Nebraska revised statutes, Title 118 – Groundwater Quality Standards and Use Classification. The purpose of the Step 7 DSA was to collect sufficient information to confirm whether or not the source of the contaminants is the former Grand Island Disposal Area. The City submitted a work plan for the Step 7 DSA to the NDEQ on March 10, 2014. This work plan was subsequently approved by the NDEQ on March 31, 2014. On November 7, 2018, the City of Grand Island received notice from NDEQ for development of a Remedial Action Work Plan. On November 6, 2018, via Resolution No. 2018-338, City Council approved an agreement with Olsson Inc. of Lincoln, Nebraska in the amount of $89,100.00 for environmental monitoring services at the Grand Island Regional Landfill. On December 18, 2018, via Resolution No. 2018-379, City Council approved an amendment to the original agreement with Olsson, Inc. of Lincoln, Nebraska in the Grand Island Council Session/Budget Work Session - 7/9/2019 Page 114 / 168 amount of $12,000.00. Such amendment provided for the Remedial Action Work Plan required by the Nebraska Department of Environmental Quality (NDEQ), which is a similar service to the original agreement. The scope of the original agreement was expanded to include the old landfill. Discussion The Solid Waste Division of the Public Works Department is responsible for the operation of the City’s 330 acre solid waste landfill. The landfill is in Hall County and located seven (7) miles north of Shelton, Nebraska at 19550 West Husker Highway, just east of the Hall/Buffalo County Line. At this time a second amendment is recommended to the original agreement with Olsson, Inc. to address preliminary cap design services required by NDEQ. Such services will be provided on a time and expense basis not to exceed $20,750.00, resulting in a revised agreement amount of $121,850.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 2 to the original agreement with Olsson, Inc. of Lincoln, Nebraska, in the amount of $20,750.00. Sample Motion Move to approve the resolution. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 115 / 168 Page 1 of 3 LETTER AGREEMENT AMENDMENT #2 Date: June 26, 2019 This AMENDMENT (“Amendment”) shall amend and become a part of the Letter Agreement for Professional Services dated October 29, 2019 between the City of Grand Island, Nebraska (“Client”) and Olsson, Inc. (“Olsson”) providing for professional services for the following Project (the “Agreement”): PROJECT DESCRIPTION AND LOCATION Project is located at: Former Grand Island Disposal Area - Phillips, Nebraska Project Description: Preliminary Cap Design Services SCOPE OF SERVICES Client and Olsson hereby agree that Olsson’s Scope of Services under the Agreement is amended by adding the services specifically described below for the additional compensation set forth below: Phase 121 – Preliminary Cap Design Services Task 1 – Survey Perform topographic survey of the site in Nebraska LDP coordinate system. Survey to include area in exhibit (approximately 40 acres) and adjacent roadways to centerline. A Nebraska one call locate ticket will be submitted for utility locations. Eight monitoring wells and one site well will be located, and casing and ground elevations recorded. A spreadsheet of well casing data will be provided as a deliverable. A Civil 3D drawing will be completed of the topographic survey. Survey of elevations under water surfaces is not included in this proposed fee. Task 2 – Site Visit Olsson Project Manager and cap Design Engineer will perform one site visit to the Former Disposal Area for visual inspection of existing landfill and adjacent property to determine existing drainage patterns. Task 3 – Preliminary Design / Grading Utilize Olsson topographic survey to review existing drainage patterns and determine contours for capping the existing landfill utilizing earthen cover, sloped to drain, to the extent of the boundary of the waste provided to Olsson. It is assumed the existing conditions allow slope to not require terracing or let down structures. Task 4 – Earthwork Volume Calculations Utilize Olsson topographic survey and Olsson grading plan in the digital terrain model to create a borrow soil volume of the proposed earthen cap. It is assumed 18 inches of soil currently cover the existing waste in preconstruction conditions, unless Owner can provide more accurate measurement. Excavation through existing intermediate cover is not included in this contract. Task 5 – Engineer’s Opinion of Probable Cost Utilize Olsson earthwork volume calculations to estimate cost for construction of earthen cap plus a perimeter fence. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 116 / 168 Page 2 of 3 Deliverables: Drawings and details of the grading plan for the cap repair. Estimate of earthwork and fence quantities and Engineer’s Opinion of Probable Cost. One revision after addressing Client comments. Assumptions/Project Limitations • Client will provide key for well access. SCHEDULE FOR OLSSON’S SERVICES Unless otherwise agreed, Olsson expects to perform its services covered by this Amendment as follows: Anticipated Start Date: July 15, 2019 (NTP) Anticipated Draft Completion Date: NTP + 10 weeks Olsson will endeavor to start its services on the Anticipated Start Date and to complete its services on the Anticipated Completion Date. However, the Anticipated Start Date, the Anticipated Completion Date, and any milestone dates are approximate only, and Olsson reserves the right to adjust its schedule and any or all of those dates at its sole discretion, for any reason, including, but not limited to, delays caused by Client or delays caused by third parties. COMPENSATION For the additional Scope of Services specifically set forth in this Amendment, Client shall pay Olsson the following fee in addition to the fee(s) set forth in the Agreement: COMPENSATION Client shall pay to Olsson for the performance of the Scope of Services, the actual time of personnel performing such services, and all actual reimbursable expenses in accordance with the Labor Billing Rate Schedule(s) and the Reimbursable Expense Schedule attached to the original Agreement. Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of invoice date. Olsson’s Scope of Services will be provided on a time and expense basis not to exceed $20,750. TERMS AND CONDITIONS OF SERVICE All provisions of the original Agreement not specifically amended herein shall remain unchanged. If this Contract Amendment satisfactorily sets forth your understanding of our agreement, please sign in the space provided below. Retain a copy for your files and return an executed original to Olsson. This proposal will be open for acceptance for a period of 30 days from the date set forth above, unless changed by us in writing. OLSSON, INC. By __________________________________ By __________________________________ Jason Byler, PE Jess Hurlbert, PE Grand Island Council Session/Budget Work Session - 7/9/2019 Page 117 / 168 Page 3 of 3 By signing below, you acknowledge that you have full authority to bind Client to the terms of this Amendment. If you accept this Amendment, please sign: City of Grand Island, Nebraska By _____________________________ Signature Printed Name ____________________ Title ____________________________ Dated: _________________________ Grand Island Council Session/Budget Work Session - 7/9/2019 Page 118 / 168 !?!?!?!? !?!? !?!? !?!? !> !>!> !> !>!> !> !> !> !> !> !> !> !> !> !> !> !> !> !>S Gunbarrel RdE Wildwood Dr MW01A MW01B MW02AMW02B MW03A MW03B MW04A MW04B MW05A MW05B GP04 GP13 GP03 GP14 GP02 GP01 GP12 GP11 GP09GP05 GP10 GP06 GP07 GP08 B-1 B-2 B-3 B-4 B-5 B-6 Data Source: ESRI - World ImageryF:\2018\3001-3500\018-3301\40-Design\GIS\18-11-19_NRPL_Closed Landfill Maps.mxd User: rdoty0 200 400 1 inch = 400 feet Former Grand Island Disposal Area (Closed)Hall County, NebraskaOlsson Project # 018-3301Site MapFigure 2 Legend Landfill Property Sample Locations !?Monitor Well (GNK Engineering, 2018) !>Direct Push (GNK Engineering, 2018) !>Direct Push (Terracon, 2010) Grand Island Council Session/Budget Work Session - 7/9/2019 Page 119 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-207 WHEREAS, on November 6, 2018, via Resolution No. 2018-338 the Grand Island City Council approved entering into an agreement with Olsson, Inc. of Lincoln, Nebraska in the amount of $89,100.00 for Environmental Monitoring Services for the Grand Island Regional Landfill; and WHEREAS, on December 18, 2018, via Resolution No. 2018-379, City Council approved an amendment to the original agreement in the amount of $12,000.00 to provide for the Remedial Action Work Plan required by the Nebraska Department of Environmental Quality (NDEQ); and WHEREAS, the original agreement is now being amended to address preliminary cap design serviced required by NDEQ; and WHEREAS, such amendment is in the amount of $20,750.00, for a revised agreement amount of $121,850.00; and WHEREAS, Amendment No. 2 to the original agreement with Olsson, Inc. of Lincoln, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 2 with Olsson, Inc. of Lincoln, Nebraska for the preliminary cap design services is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 120 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-8 #2019-208 - Approving Purchase of Stryker Power Cots and Power Load System Staff Contact: Cory Schmidt, Fire Chief Grand Island Council Session/Budget Work Session - 7/9/2019 Page 121 / 168 Council Agenda Memo From:Fire Chief Cory Schmidt Meeting:July 9, 2019 Subject:Purchase of Stryker Power Cots and Power Load System Presenter(s):Fire Division Chief Russ Blackburn Background The City Council approved budget for 2018-2019 included $85,000 for the purchase of two new Stryker Power Cots and two Stryker Power Load systems. The Fire Department has used the powered cots since we bought three in 2006. The two new cots will replace two of the 2006 models with around 50 operating hours each. (It takes about five to six seconds to raise or lower the cot.) Discussion The Power Load Systems are new for the GIFD. The system supports the cot while retracting the wheels for loading so personnel do not have the support the weight of the patient and the cot during this process and then it pulls the cot into a secure position in the ambulance eliminating the need to steer the cot into the securing brackets. This is where the greatest chance of injury is while loading a cot as it requires the person loading the cot to apply uneven forces or the rotate their body to steer the cot or a second person to enter the ambulance and steer the front of the cot in a stooping or squatting position. In the worst-case scenario during a collision, the firefighter paramedic and the patient are more protected from injury with the locking mechanism provided by the triple k compliant device. It secures the stretcher so it is not able to dislodge and become a projectile during a collision. It prevents additional harm to a citizen (patient) and a FF performing their job. During last week of June, Stryker had a sale on both systems. The purchase of two cots and two Power Loads is now $80,263.60. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: Grand Island Council Session/Budget Work Session - 7/9/2019 Page 122 / 168 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of two Stryker Power Cots and two Power Load systems from Stryker for the price of $80,263.60. Sample Motion Move to approve the purchase of two Stryker Power Cots and two Power Load systems from Stryker for the price of $80,263.60. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 123 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-208 WHEREAS, the Grand Island Fire Department has patient cots that are reaching the end of their useful life span and need to be replaced with new cots; and WHEREAS, the Stryker Power Load System is safer for the paramedics and patients and will reduce employee injuries; and WHEREAS, Stryker Medical had a sale on the price of the equipment in June of this year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to approve the purchase of two Stryker Power Cots and two Power Load systems from Stryker for the price of $80,263.60. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 124 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-9 #2019-209 - Approving 2019-2020 Fee Schedule Staff Contact: Patrick Brown Grand Island Council Session/Budget Work Session - 7/9/2019 Page 125 / 168 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:July 9, 2019 Subject:Consideration of Approving 2019-2020 Fee Schedule Presenter(s):Patrick Brown, Finance Director Background The 2019-2020 Fee Schedule is submitted to Council every year at budget time for consideration of fee changes. Discussion The proposed 2019-2020 Fee Schedule was discussed at the May 14, 2019 Budget Work Session. Questions regarding the fee schedule were discussed during the meeting. There are four changes to the fee schedule that was discussed. The Pole Attachment Fee has been changed from $6.00 annual fee to $12.94 annual fee. The increase was calculated based on guidance material from the American Public Power Association. The Bill and Collect Sewer (monthly charge) was changed to $0.00 from $10,450.00. The monthly charge has now been incorporated into the 77.2% reimbursement of Finance’s payroll which accounts for the utilities work the department does. A Telecommunications Registration fee of $500 was added. This registration fee is in the City’s municipal code (Chapter 34-5(B)) as follows; A registration shall remain in effect for a period of five (5) years from the date on which the City Administrator certifies that the information required pursuant to §34-6 has been submitted to the Administrator. A registration may be renewed by either submitting information in duplicate to the City Administrator as set forth in §34-6 or submitting affidavits in duplicate attesting that the information submitted for the initial registration remains unchanged except to the extent modified by attachments to said affidavits. Upon filing a registration renewal the registrant shall pay all fees as provided herein. Solid Waste is adding a $250 deposit for Charge Customers and Wastewater is adding a $500 deposit for New Septic Wastewater Haulers. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 126 / 168 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council adopt the 2019-2020 Fee Schedule. Sample Motion Move to approve the Fiscal Year 2019-2020 Fee schedule. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 127 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Administration Board of Adjustment Prior to Construction 200.00 200.00 200.00 Board of Adjustment After Construction/No Building Permit 350.00 350.00 350.00 Board of Adjustment After Construction/Not Conform 500.00 500.00 500.00 Conditional Use Permit 1000.00 1000.00 1000.00 Election Filing Fees - City Council 1% of salary 1% of salary 1% of salary Election Filing Fees - Mayor 1% of salary 1% of salary 1% of salary Haulers Permit (annual) Garbage 225.00 225.00 250.00 Haulers Permit (annual) Refuse 75.00 75.00 100.00 Pawnbroker License (annual)100.00 100.00 110.00 Pawnbroker Occupational Tax (annual)100.00 100.00 110.00 Blight Study Adoption 1100.00 1100.00 1100.00 Redevelopment Plan Adoption 1100.00 1100.00 1100.00 Redevelopment Plan Amendment 1100.00 1100.00 1100.00 Register of Deeds Filing fee 10.00 first page 6.00 each add'l page 10.00 first page 6.00 each add'l page 10.00 first page 6.00 each add'l page Liquor Licenses - Occupational Tax (annual)* Class A Retail beer, on sale*200.00 200.00 200.00 Class B Retail beer, off sale*200.00 200.00 200.00 Class C Retail liquor, on/off sale*600.00 600.00 600.00 Class D Retail liquor/beer, off sale*400.00 400.00 400.00 Class I Retail liquor, on sale*500.00 500.00 500.00 Class L Brew Pub*500.00 500.00 500.00 Class Z Micro Distiller LB-549*500.00 500.00 500.00 Catering Fee 200.00 200.00 200.00 Liquor License - School Fees (annual)*200.00 200.00 200.00 Class A Retail beer, on sale*100.00 100.00 100.00 Class B Retail beer, off sale*100.00 100.00 100.00 Class C Retail liquor, on/off sale*300.00 300.00 300.00 Class D Retail Liquor, Off sale*200.00 200.00 200.00 Class I Retail Liquor, on sale*250.00 250.00 250.00 Advertising Fee*10.00 10.00 10.00 Special Designated Liquor License*80.00 80.00 80.00 Natural Gas Company Rate Filing Fee 500.00 500.00 500.00 Certified copy 1.50 1.50 1.50 Telecommunications Registration Fee (5 years) NEW 500.00 *Fees regulated by State of Nebraska ANIMAL CONTROL SERVICES Pet License Fee - Un-neutered/un-spayed 41.00 41.00 41.00 Pet License Fee - Neutered/Spayed 16.00 16.00 16.00 Licensed after January 31 add $10.00 to above fees add $10.00 to above fees add $10.00 to above fees **$5.00 per license retained by registered veterinarian making sale Pet License Replacement Fee 5.00 5.00 5.00 Legal Proceeding holding fee 20.00+tax per day 20.00+tax per day 20.00+tax per day Deemed "Potentially Dangerous" fee 100.00 100.00 100.00 BUILDING DEPARTMENT Building Permit Fee, Electrical Permit Fee, Gas Permit Fee, Plumbing Permit Fee, Sign Permit Fee: Based on Valuation Estimated Valuations: 1.00 - 1,600.00 35.00 35.00 36.00 1,601.00 - 1,700.00 37.00 37.00 38.00 1,701.00 - 1,800.00 39.00 39.00 40.00 1,801.00 - 1,900.00 41.00 41.00 42.00 1,901.00 - 2,000.00 43.00 43.00 44.00 2,001 - 25,000 For each additional 1,000 or fraction, to and including 25,000 43.00 plus 7.40 43.00 plus 7.40 44.00 plus 7.60 25,001 - 50,000 For each additional 1,000 or fraction, to and including 50,000 218.35 plus 5.15 218.35 plus 5.15 218.80 plus 5.30 50,001 - 100,000 For each additional 1,000 or fraction, to and including 100,000 345.80 plus 3.85 345.80 plus 3.85 351.30 plus 3.95 100,001 and up For each additional 1,000 or fraction 537.80 plus 3.35 537.80 plus 3.35 548.80 plus 3.45 Plan Review Fee, Commercial (percentage of building permit fee)50%50%50% Plan Review Fee, Residential (percentage of building permit fee)10%10%10% Inspections outside of normal business hours*75.00 75.00 75.00 Reinspection Fee*50.00 50.00 50.00 Inspection for which no fee is specifically indicated*50.00 50.00 50.00 Additional plan review required by changes, additions or revisions to approve plans (minimum charge, one hour)*100.00 100.00 100.00 *Or the hourly cost to the jurisdiction, whichever is greater. The cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of all the employees involved Grand Island Council Session/Budget Work Session - 7/9/2019 Page 128 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Contractor Registration - New and Renewal for Electrical, Mechanical, Plumbing, Sign, Soft Water, Mover and Wrecker 100.00 100.00 100.00 New Contractor Set up fee 100.00 100.00 100.00 Registration card - Electrical, Mechanical, Plumbing: Master or Journeyman 20.00 20.00 25.00 License: Mechanical, Plumbing, Soft Water - Master 50.00 50.00 50.00 License: Mechanical, Plumbing, Soft Water - Journeyman 25.00 25.00 25.00 Board of Appeals application: Building, Electrical, Mechanical, Plumbing 50.00 50.00 55.00 Board of Appeals - Review of Decision/Test Fees: Building, Electrical, Mechanical, Plumbing 50.00 50.00 55.00 Investigation Fee 50.00 or cost of permit 50.00 or cost of permit 55.00 or cost of permit Mobile Home Park Registration (annual) Park with Facilities for 2 - 3 Mobile Homes 100.00 100.00 125.00 Park with Facilities for 4 - 15 Mobile Homes 125.00 125.00 150.00 Park with Facilities for 16 - 25 Mobile Homes 150.00 150.00 175.00 Park with Facilities for 26 - 50 Mobile Homes 175.00 175.00 200.00 Park with Facilities for 51 - 100 Mobile Homes 225.00 225.00 250.00 Park with Facilities for over 100 Mobile Homes 250.00 250.00 300.00 Mobile Sign Permit Fee for Special Event N/C 100.00 100.00 Mobile Sign Permit Fee for 45 days N/C 150.00 150.00 Temporary Buildings N/C 100.00 100.00 Water Well Registration (Groundwater Control Area Only)N/C 50.00 50.00 License Agreement SEE PUBLIC SEE PUBLIC SEE PUBLIC Denial of application for license agreement WORKS WORKS WORKS EMERGENCY MANAGEMENT Alarm Registration Fee (yearly)110.00 110.00 125.00 Digital Alarm Monitoring Fee (yearly-registration fee included)275.00 275.00 300.00 False Alarms (each)115.00 115.00 120.00 Audio Tapes (per tape, includes search costs)28.00 28.00 30.00 Video Alarm Monitor 1750.00 1750.00 1850.00 Emergency Medical Dispatch Protocol included in billing 36.00 36.00 40.00 Alarm Activity Report Fee 10.00 10.00 15.00 FINANCE DEPARTMENT FEES Returned Check Charge (All City Departments)50.00 50.00 50.00 FIRE DEPARTMENT FEES Gas leak calls that originate from Northwestern Energy which are found not to be an interior leak and with no threat to life or property 190.00/hr 190.00/hr 200.00/hr Heavy rescue response (extrication)250.00/hr 250.00/hr Eliminate Collision Response Fee (engine company)500.00/hr 500.00/hr Eliminate False Alarm fee for commercial alarm systems of more than three in 12 consecutive months 165.00 165.00 180.00 Site assessment fee open burn 200.00 200.00 220.00 Special display fireworks permit fee 200.00 200.00 220.00 Pyrotechnics fee 200.00 200.00 220.00 Environmental site assessment fee 25.00 25.00 30.00 Inspection callback fee for code violation requiring three or more visits 50.00 50.00 60.00 Nuisance Engine company run fee 190.00 190.00 200.00 Copy of Fire Report 10.00 10.00 10.00 Open Burning Permits 10.00 10.00 10.00 Underground tank installation and/or closure fee per tank 75.00 75.00 100.00 Underground tank inspection (once every 3 years)200.00 200.00 220.00 Education Fees Fire Extinguisher Class 50.00 minimum (up to 5 students) + 10.00 for each additional student 50.00 minimum (up to 5 students) + 10.00 for each additional student 75.00 minimum (up to 5 students) + 10.00 for each additional student CPR BLS Health Care Provider New (per 6 people, books not included) Books are 12.00 each 184.00 184.00 200.00 CPR Class Recertification (per 6 people, books are not included) Books are 12.00 each 134.00 134.00 150.00 HeartSaver AED (per 6 people, books not included) Books are 12.00 each 151.00 151.00 165.00 CPR for family/friends: All ages (per 6 people, books not included) Books are 7.50/5 books 84.00 84.00 95.00 HeartSaver CPR, AED and First Aid (per 6 people, books not included) Books are 13.95 each 284.00 284.00 300.00 Temporary Structures Grand Island Council Session/Budget Work Session - 7/9/2019 Page 129 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Tents over 200 sq ft 100.00 100.00 110.00 Canopies over 400 sq ft 100.00 100.00 110.00 Child Care Inspection* Consultation 50.00 50.00 60.00 0-8 people 40.00 40.00 50.00 0-12 people 50.00 50.00 60.00 13 + people 75.00 75.00 85.00 Fire Department Patch Request Fee 5.00 5.00 Eliminate Fire Safety Inspection Fees Major Event Life Safety Inspection Fee 100.00 per event 100.00 per event 125 per event State Fair Inspection Fee 1500.00/yr 1500.00/yr 1600.00/yr Hall County Fair Inspection Fee 250.00/yr 250.00/yr 275.00/yr Occupancy Use Permit Fee (once every three years)Refer to fire dept graduated scale Refer to fire dept graduated scale Refer to fire dept graduated scale Liquor Inspection (each)* Consumption 100.00 100.00 125.00 Non-consumption 50.00 50.00 75.00 Hospital, Nursing Home, Health Care (each inspection)* 50 beds or less*50.00 50.00 50.00 51-100 beds*100.00 100.00 100.00 101 or more beds*150.00 150.00 150.00 Foster Care Homes*40.00 40.00 40.00 Building Department Fee Blue Print Review, Commercial Fire Safety (each review)50%50%50% For duplicate building plans submitted within one (1) year of the review of the original plans 20%20%20% Alarm System Review 100.00 100.00 125.00 Sprinkler System Review $100.00/Riser +50.00/design area $100.00/Riser +50.00/design area $125.00/Riser +50.00/design area Hood System Review 100.00 100.00 125.00 Suppression System (other)100.00 100.00 125.00 Fireworks Permit 550.00 550.00 550.00 *Fees regulated by State of Nebraska Standby Fees Fire Engine//Rescue Company (3 employees + truck)195.00/hr 2 hour minimum 195.00/hr 2 hour minimum 210.00/hr 2 hour minimum Fire Safety Standby 75.00/hr 75.00/hr 100.00/hr Provide Emergency Services at planned event without Ambulance 75.00 per hour 2 hour minimum 75.00 per hour 2 hour minimum 100.00 per hour 2 hour minimum Ambulance (2 employees + ambulance)125.00 per hour 2 hour minimum 125.00 per hour 2 hour minimum 140.00 per hour 2 hour minimum AMBULANCE DIVISION Per call BLS (Basic Life Support) for non-emergency transportation, one way, 14.00 per mile 504.00 504.00 520.00 Per call for BLS emergency transportation, plus mileage, one way. 14.00 per mile 807.00 807.00 832.00 Per call for ALS (Advanced Life Support) Level 1 (ALS 1) non-emergency service, plus mileage. One way, 14.00 per mile 605.00 605.00 624.00 Per call for ALS Level 1 (ALS 1) emergency service, plus mileage, one way. 14.00 per mile 958.00 958.00 988.00 Per call for ALS Level 2 (ALS 2) Advanced care, emergency service, plus mileage, one way. 14.00 per mile 1386.00 1386.00 1430.00 Per call for ALS emergency service when patient is not transported but some service is rendered; (plus supplies)365.00 365.00 400.00 Additional Attendant 221.00 221.00 250.00 Specialty Care Transport N/A N/A N/A Mileage Fee, per patient mile 17.00 17.00 20.00 Lift Assist call to Care Facility 85.00 85.00 100.00 Transportation for Flight Crew from Airport to Hospital and Back 300.00 Per Round Trip 300.00 Per Round Trip 350.00 Per Round Trip The Fire Chief is authorized to negotiate ambulance fees based on insurance agreements, medicare and medicaid maximum allowable charges or when its in the best interest of the City. Mayor and Council have established fees for certain medical supplies used for ambulance calls based on prices currently charged by Saint Francis Medical Center. The Fire Chief is authorized to adjust prices and add or delete products as necessary. PARAMEDIC SERVICE RATES Oxygen 53.00 53.00 59.00 O.B. Kits 17.00 17.00 20.00 Splints (air and/or hare traction)22.00 22.00 26.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 130 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Spinal Immobilization 86.00 86.00 95.00 Advanced Airway 131.00 131.00 150.00 IV1 (if single IV is started)51.00 51.00 56.00 IV2 (multiple IV's started)86.00 86.00 95.00 Bandages 12.00 12.00 15.00 Combo Pad 46.00 46.00 50.00 Bone drill 110.00 110.00 125.00 Suction 12.00 12.00 15.00 LIBRARY Overdue charge on Library Materials (per item per day).15 Juvenile .30 Adult .15 Juvenile .30 Adult .15 Juvenile .30 Adult Interlibrary loan per item (plus postage)2.00 2.00 3.50 Photocopy/Computer Print (mono, 8 1/2"x11" or 14")0.10 0.10 0.10 Photocopy/Computer Print (mono, 11"x17")0.25 0.25 0.25 Photocopy/Computer Print (color, 8 1/2"x11")0.75 0.75 0.75 Photocopy/Computer Print (color, 8 1/2"x14")1.00 1.00 1.00 Photocopy/Computer Print (color, 11"x17")1.50 1.50 1.50 Microform Reader-printer copy 0.50 0.50 0.50 Replacement Fee for Lost ID Card 1.00/card 1.00/card 1.00/card Processing Fee for Lost Material Replacement Cost Replacement Cost Replacement Cost FAX Services Outgoing - Staff assisted - U.S. only 1st page 3.00 1st page 3.00 1st page 3.00 additional pages 1.50 additional pages 1.50 additional pages 1.50 Incoming - Staff assisted 1st page 2.00 1st page 2.00 1st page 2.00 additional pages 1.00 additional pages 1.00 Additional pages 1.00 Outgoing - Self service (Credit/Debit) - U.S.1st page 1.75 1st page 1.75 1st page 1.75 additional pages 1.00 additional pages 1.00 Additional pages 1.00 Outgoing - Self service (Credit/Debit) - International 1st page 3.95 1st page 3.95 1st page 3.95 additional pages 3.45 additional pages 3.45 additional pages 3.45 Non-Resident Annual Card Fee 40.00 40.00 40.00 Non Resident 3 Month Card Fee 10.00 10.00 10.00 Purchase of computer thumb drive 5.00 5.00 5.00 Purchase of computer head phones 1.00 1.00 1.00 Makerspace Non-Program Library Supplies - NEW 3-D Printer filament (per gram)0.10 Cricut Machine library-supplied 8 1/2"x11" paper (per sheet)0.10 Cricut Machine library-supplied 8 1/2"x11" card stock (per sheet)0.30 Thermal Laminating (per pouch) Bookmark/Index/ID Card 0.15 Letter size 0.20 Legal size 0.40 Button Maker (per button) Small (1")0.10 Large (2.25")0.15 Plotter/Large Format Printer/Vinyl Cutter (per foot)2.50 Laser Cutter/Engraver (per piece) Cork - 4" round or square 0.45 Glassware 1.50 Wood - 1/8” thick 8” x 8”1.00 10" x 10"1.15 12" x 12"1.50 Wood - 1/4” thick 12" x 12"2.50 PARKS AND RECREATION DEPARTMENT CEMETERY DIVISION Open/Close Grave (per burial) **oversize vault - add $150.00** Urn Vault over 16" x 16" - Add $50.00 Adult 750.00 750.00 800.00 Child 310.00 310.00 325.00 Ashes 260.00 260.00 275.00 Columbarium 205.00 205.00 225.00 Saturday Open/Close (per burial) Adult 850.00 850.00 900.00 Child 350.00 350.00 375.00 Ashes 300.00 300.00 375.00 Columbarium 235.00 235.00 250.00 Burial Space One 750.00 750.00 800.00 Two 1500.00 1500.00 1600.00 One-Half Lot (4 or 5 spaces)3000.00 3000.00 3200.00 Full Lot (8 or 10 spaces)6000.00 6000.00 6400.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 131 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Babyland 155.00 155.00 160.00 Cremation Space - Section J 350.00 350.00 400.00 Transfer Deed (each new deed)50.00 50.00 60.00 Columbarium 12x12 Niche - Single 625.00 625.00 650.00 Columbarium 12x12 Niche - Double 825.00 825.00 850.00 Columbarium Emblem Engraving (NEW)25.00 Burial Space w/flat markers in Section J One 625.00 625.00 650.00 Two 1250.00 1250.00 1300.00 One-half lot (4-5 spaces)2500.00 2500.00 2600.00 Full lot (8-10 spaces)5000.00 5000.00 5200.00 Cremation Space 325.00 325.00 400.00 Headstone Flagging Fee 35.00 35.00 40.00 RECREATION DIVISION The Parks and Recreation Director shall establish fees for miscellaneous merchandise sales, tournament and league play and special events and promotions Sports League/Tournaments - Per Team $100.00 - 650.00 per session $100.00 - 650.00 per session $125.00 - 650.00 per session Playground & miscellaneous Programs & camps 0-100.00 0-100.00 25.00-100.00 Kinder camp & Playground Pals 10.00 per participant 10.00 per participant 12.00 per participant Authorized Provider Red Cross Courses $25 - $200 $25 - $200 $30 - $200 Stolley Park Picnic Shelter (1/2 day)25.00 30.00 30.00 Stolley Park Picnic Shelter (all day)50.00 60.00 60.00 Stolley Park Kitchen (1/2 day)25.00 30.00 30.00 Stolley Park Kitchen (all day)50.00 60.00 60.00 Athletic Field Rental (per field)50.00 50.00 55.00 Athletic Field Preparation (1 time) per field 50.00 50.00 55.00 Athletic Field Preparation Additional services per field 25.00-200.00 25.00-200.00 30.00-200.00 Youth league per field per day 30.00 15.00 15.00 Adult/Select team league per field per day 50.00 35.00 35.00 Online reservation practice time per field 10.00/hour 10.00/hour 12.00/hour Soccer Recreational League Field Setup Fee per field 90.00 100.00 Soccer Select and Adult League Field Setup Fee per field 150.00 165.00 AQUATICS The Parks and Recreation Director shall establish fees for miscellaneous merchandise sales, tournament and league play and special events and promotions Lincoln Pool Daily Fees - ages 4 & under w/paying adult Free Free Free Daily Fees - ages 5 to 15 3.00 3.00 3.00 Daily Fees - ages 16 to 54 4.00 4.00 4.00 Daily Fees - ages 55 & Over 3.00 3.00 3.00 Lincoln Swimming Lessons per person/per session 30.00 30.00 35.00 Season Passes Ages 4 and under free free Free Youth ages 5-15 40.00 40.00 45.00 Adult ages 16-54 50.00 50.00 55.00 Senior age 55+40.00 40.00 45.00 Single parent family 90.00 90.00 95.00 Family 115.00 115.00 125.00 Private Pool Rental 150.00 per hour 150.00 per hour 175.00 per hour WATER PARK Locker/Life Jacket Rental 2.00/daily 3.00 deposit or driver's license 2.00/daily 3.00 deposit or driver's license 3.00/daily 2.00 deposit or driver's license Inner Tube Rental - Single 3.00/daily 1.00 deposit 3.00/daily 1.00 deposit 4.00/daily 1.00 deposit Inner Tube Rental - Double 4.00/daily 1.00 deposit 4.00/daily 1.00 deposit 5.00/daily 1.00 deposit Daily Fees Children age 4 & under w/paying adult Free Free Free Children ages 5 to 15 7.00 7.00 8.00 Adults ages 16 to 54 8.00 8.00 9.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 132 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Adults age 55 and over 7.00 7.00 8.00 Family One Day Pass (Family includes two adults and up to four children)24.00 24.00 30.00 Season Passes Children ages 5 to 15 75.00 75.00 80.00 Adults ages 16 to 54 85.00 85.00 90.00 Adults age 55 and over 75.00 75.00 80.00 Husband or Wife and Family 160.00 160.00 170.00 Family 190.00 190.00 200.00 Replace Season Pass 5.00 5.00 10.00 Gold Season Passes Children ages 5 - 15 95.00 95.00 100.00 Adults age 16 to 54 105.00 105.00 110.00 Adults age 55 and over 95.00 95.00 100.00 Husband or Wife and Family 200.00 200.00 210.00 Family 235.00 235.00 250.00 Group Fees - Age Group 10-29 people 5 to 15 6.75 6.75 7.00 10-29 people 16 to 54 7.75 7.75 8.00 10-29 people 55 and over 6.75 6.75 7.00 30-59 people 5 to 15 6.50 6.50 6.75 30-59 people 16 to 54 7.50 7.50 8.00 30-59 people 55 and over 6.50 6.50 6.75 60+ people 5 to 15 6.25 6.25 6.50 60+ people 16 to 54 7.25 7.25 7.50 60+ people 55 and over 6.25 6.25 6.50 Consignment Program - Island Oasis Age 5-15 5.50 5.50 5.75 Age 16-55 6.50 6.50 6.75 55 - Over 5.50 5.50 5.75 Family 22.00 22.00 25.00 Pool Rental 475.00/1 hr includes use of inner tubes 475.00/1 hr includes use of inner tubes 500.00/1 hr includes use of inner tubes All day facility rental 12:00 - 9:00 pm 15000.00 15000.00 15000.00 Swimming Lessons 30.00 per session 30.00 per session 35.00 per session Souvenir Stand items 1.00-20.00 1.00-20.00 2.00-20.00 Concession Stand Items .50-15.00 .50-15.00 1.00-15.00 GOLF COURSE The Parks and Recreation Director shall establish fees for miscellaneous merchandise sales, tournament and league play and special events and promotions. Weekday Golfing 9 holes - Seniors 55 and older 14.00 14.00 14.50 18 holes - Seniors 55 and older 20.50 20.50 21.00 9 holes 16.00 16.00 16.50 Additional 9 holes 6.50 6.50 7.00 18 holes Junior Golf-9 holes 11.00 11.00 11.50 Junior Golf-18 holes 17.50 17.50 18.00 9 holes weekend/holidays 18.50 18.50 19.00 18 holes weekend/holidays 25.00 25.00 27.00 Ages 15 and under w/ a paying adult 2.80 2.80 5.00 9 Hole Twilight Rate w/cart 15.00 15.00 18.00 Passes (annual) Purchased from December 1 through January 31 Adult Seven Day 530.00 530.00 550.00 Additional Family Member 233.00 233.00 245.00 Family Pass 762.00 762.00 775.00 Adult Five Day Pass (Mon-Fri only)400.00 400.00 425.00 Junior/Student 7 day pass includes full time college students 192.00 192.00 205.00 Senior 7 Day Pass (55 & Older)333.00 333.00 350.00 Passes (annual) Purchased from February 1 through June 30 Adult Seven Day 590.00 590.00 610.00 Additional Family Member 260.00 260.00 270.00 Family Pass 849.00 849.00 880.00 Adult Five Day Pass (Mon-Fri only)443.00 443.00 465.00 Junior/Student 7 day pass includes full time college students 209.00 209.00 220.00 Senior 7 Day Pass (55 & Older)366.00 366.00 385.00 Golf Car Pass, per rider 515.00 515.00 535.00 Passes (annual) Purchased from July 1 through November 30 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 133 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Adult Seven Day 295.00 295.00 305.00 Additional Family Member 130.00 130.00 135.00 Family Pass 424.00 424.00 440.00 Adult Five Day Pass (Mon-Fri only)222.00 222.00 235.00 Junior/Student 7 day pass includes full time college students 117.00 117.00 125.00 Senior 7 Day Pass (55 & Older)195.00 195.00 205.00 Golf Car Pass, per rider 258.00 258.00 270.00 Capital Maintenance Fee (included in daily green fee)(collected from each player per round played by an individual possessing a season pass) 2.80 2.80 3.25 Cart Rental 9 holes, per rider 11.00 11.00 11.50 18 holes, per rider 16.00 16.00 16.50 Golf Cart Punch Cards - 9 holes 135.00 135.00 140.00 Golf Cart Punch Cards - 18 holes 211.00 211.00 220.00 Ages 15 and under with paying adult No Cost No Cost No Cost Group Fees/Discount Booklets 25 - Rounds 460.00 460.00 475.00 50 - Rounds 865.00 865.00 900.00 Green Fee Discounts for large groups 25-49 people 5%5%5.0% 50-100 people 10%10%10.0% Over 100 people 15%15%15.0% HEARTLAND PUBLIC SHOOTING PARK The Parks & Recreation Director shall establish fees for miscellaneous merchandise sales, tournament and league play and special events and promotions. Archery (Adult) Practice range 7.50 7.50 7.75 Archery (Youth) Practice range 5.00 5.00 5.25 Archery (Adult) 3D Short Course 15.00 15.00 15.50 Archery (Adult) 3D Long Course 20.00 20.00 20.50 Archery (Youth) 3D Short Course 8.00 8.00 9.00 Archery (Youth) 3D Long Course 10.00 10.00 11.00 Archery Family Annual Pass 225.00 225.00 235.00 Archery Adult Annual Pass 130.00 130.00 140.00 Archery Youth Annual Pass 70.00 70.00 80.00 Archery Punch Card: 6 visits short course 75.00 75.00 80.00 Archery Punch Card: 6 visits long course 100.00 100.00 105.00 Adult Skeet/trap per round (25 targets/round) 6.75 6.75 7.00 Skeet/Trap - Youth Rate (age 18 & under) 5.25 5.25 5.50 Skeet/Trap Punch Card rate - 12 rounds @ 6.67/round 75.75 75.75 78.75 Adult Sporting Clays per round (50 targets/round) 19.00 19.00 19.50 Adult Sporting Clays per round (100 targets/round) 34.50 34.50 35.50 Sporting Clays - Punch Card rate - 6 rounds @ 18.33 /round 103.00 103.00 106.00 Youth Sporting Clays per round (50 target/round)14.00 14.00 14.50 Youth Sporting Clays per round (100 target/round)28.00 28.00 29.00 Counters - Trap/Skeet (per target)0.21 0.21 0.25 Counters - Sporting clays (per target)0.31 0.31 0.32 Adults 5 Stand per round (25 targets/round)7.50 7.50 7.75 Youth 5 Stand per round (25 targets/round)5.50 5.50 5.75 Daily fee Rifle/Handgun Adult per hour 12.00 12.00 12.75 Daily fee Rifle/Handgun Adult per day 15.00 15.00 16.00 Daily fee Rifle/Handgun Youth 7.50 7.50 8.00 3D Archery Short Range Punch Card (6 days)75.00 75.00 80.00 3D Archery Long Range Punch Cards (6 days)100.00 100.00 105.00 Family Pass Rifle/Handgun (12 months)195.00 195.00 200.00 Rifle Range Rental w/o RSO (Law Enforcement per day)105.00 105.00 110.00 Rifle Range Rental with RSO (Law Enforcement per day)210.00 210.00 220.00 Rifle Range Rental w/o RSO (Business Rate per day)525.00 525.00 550.00 Rifle Range Rental with RSO (Business Rate per day)630.00 630.00 655.00 Golf Cart Rental per round (per rider)7.00 7.00 8.00 Golf Cart Rental per half day 25.00 25.00 30.00 Golf Cart Rental per day (4 rider limit)50.00 50.00 60.00 Range time for Instructors with staff 5 per student minimum charge 21.00 21.00 22.00 Range time for Instructors without staff per student with no minimum 15.75 15.75 16.00 Classroom Rental (Shooting Sports Educational per day)105.00 105.00 110.00 Classroom Rental (Business Rate per day)210.00 210.00 225.00 Classroom Rental with associated shooting event N/C N/C N/C Camping with electricity/water (per night)35.00 35.00 37.00 Camping during events (per night)45.00 45.00 47.00 Camping for Youth no water/electricty (per night)5.00 5.00 5.00 Camping no water/electricity (per night)10.00 10.00 12.50 Off hours Law enforcement training (annual)1785.00 1785.00 1850.00 High School team practice (per target)0.15 0.15 0.16 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 134 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 **HPSP reserves the right to adjust trap, skeet and sporting clay fee's in relation to clay target costs** Stolley Park Train Individual Rates Ages 2 and under w/paying adult Free Free Free Single rider (4 and over)2.00 3.00 3.00 10 Ride Punch Card 17.50 17.50 20.00 25 Ride Punch Card 37.50 37.50 50.00 50 Ride Punch Card 62.50 62.50 75.00 Unlimited rides 100.00/hour 100.00/hour 150.00/hour Group Rates 10 to 24 Riders 1.75 each 1.75 each Eliminate 25 - 49 Riders 1.50 each 1.50 each Eliminate 50 + Riders 1.25 each 1.25 each Eliminate Community Fieldhouse Admission & Rental Prices Drop In: Children under 2 Free Free Free Children (2-4)2.00 2.00 2.25 Youth (5-15) & Seniors (55 & older)4.00 4.00 5.00 Adults (16-54)6.00 6.00 6.25 Student Pass Discount (Ages 16 and over w/student ID )5.00 5.00 5.25 City League Families "Game Night" & Before 5 pm Mon - Fri Children under 2 Free Free Eliminate Children (2-4)1.00 1.00 Eliminate Youth (5-18) & Seniors (55 & older)3.00 3.00 Eliminate Student Pass (Ages 16 and over w/student ID)4.00 4.00 Eliminate Adults 5.00 5.00 Eliminate (use of entire facility as long as area not previously reserved) Rental (Hourly) Full Turf Field (Primary hours)110.00 110.00 115.00 Full Turf Field (Non primary hours) M-F 2:00 pm-5:00 pm Sat 8:00 - 12:00 82.00 82.00 86.00 Full Turf Field Tournament (6 hour minimum)72.00/hr 72.00/hr 75.00/hr Half Turf Field (Primary hours)60.00 60.00 65.00 Half Turf Field Tournament (6 hour minimum)39.00/hr 39.00/hr 41.00/hr Half Turf Field (Non primary hours) M-F 2:00 pm-5:00 pm Sat 8:00-12:00 45.00 45.00 47.00 Basketball Court (Primary hours)30.00 30.00 32.00 Basketball Court (Non primary hours) M-F 2:00 pm-5:00 pm Sat 8:00-12:00 22.00 22.00 23.00 Basketball Court Tournament (6 hour minimum)19.00/hr 19.00/hr 20.00 Volleyball Court (Primary hours)20.00 20.00 22.00Volleyball Court (Non primary hours) M-F 2:00 pm-5:00 pm Sat 8:00-12:00 15.00 15.00 17.00 Volleyball Court Tournament (6 hour minimum)13.00/hr 13.00/hr 15.00/hr Batting Cage Rental Hour 25.00 25.00 28.00 League Fees: Per Individual Leagues 15.00-120.00 15.00-120.00 20.00-125.00 Per Team Leagues 100.00-650.00 100.00-650.00 110.00-650.00 Small meeting room 15.00/hr 15.00/hr 17.50/hr Kitchen/large room 30.00/hour 30.00/hour 32.00/hr Birthday Party pkg #1: Half field rental/room rental, up to 20 children ($3.00 per additional child)80.00-250.00 80.00-250.00 84.00-260.00 Bouncer rental 20.00/hour 20.00/hour 22.00/hour Facility rental (before or after hours)150.00/hour 150.00/hour 165.00/hour Overnight Lock in Package 600.00 600.00 630.00 Clinics/camps/tournaments 10.00 - 600.00 10.00 - 600.00 15.00-625.00 Season Passes for Fieldhouse (October thru April) Toddler Pass (ages 2-4)46.00 46.00 48.00 Youth Pass (5-15)70.00 70.00 73.00 Student Pass (Ages 16 and over w/student ID)92.00 92.00 96.00 Adult Pass (16-54)115.00 115.00 120.00 Senior (55+)70.00 70.00 73.00 Season Passes for Fieldhouse (January thru April) Toddler Pass (ages 2-4)29.00 29.00 30.00 Youth Pass (ages 5-15)41.00 41.00 43.00 Student Pass (ages 16 and over w/student ID)52.00 52.00 54.00 Adult Pass (ages 16-54)64.00 64.00 67.00 Senior (55+)41.00 41.00 43.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 135 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 10 Visit Punch Card Toddler (age 2-4) with supervising adult Free Free Free Youth (age 5-15)35.00 35.00 37.00 Student (ages 16 and over w/student ID)45.00 45.00 47.00 Adult (ages 16-54)55.00 55.00 58.00 Senior (age 55+)35.00 35.00 37.00 Planning Zoning Zoning Map Amendment: Grand Island 850.00 850.00 850.00 Ordinance Amendment 850.00 850.00 850.00 CD, RD, TD Rezoning, Grand Island 850.00 850.00 850.00 Subdivisions Preliminary Plat 400.00 plus 15.00/ lot 400.00 plus 15.00/ lot 450.00 plus 15.00/ lot Final Plat - Administrative Approval Grand Island 50.00 50.00 55.00 Final Plat Grand Island Jurisdiction 420.00 plus 10.00/ lot 420.00 plus 10.00/ lot 470.00 plus 10.00/ lot Vacation of Plat 250.00 250.00 275.00 Lots more than 10 acres Comprehensive Plan Map Amendment 850.00 850.00 850.00 Text Amendment 850.00 850.00 850.00 Publications Grand Island Street Directory 15.00 15.00 18.00 Comprehensive Plan Grand Island 85.00 85.00 100.00 Other Municipalities 60.00 60.00 75.00 Zoning Ordinances Grand Island 30.00 30.00 35.00 Other Municipalities 30.00 30.00 35.00 Subdivision regulations Grand Island 30.00 30.00 35.00 Other Municipalities 30.00 30.00 35.00 Grand Island 800 Scale Zoning Map Unassembled 125.00 125.00 150.00 Generalized Zoning Map 60.00 60.00 75.00 Future Land Use Map 60.00 60.00 75.00 Grand Island Street Map 15.00 15.00 20.00 Hall County Zoning Map Generalized 60.00 60.00 75.00 Zoning Map 2" = 1 mile 90.00 90.00 100.00 Road Map 15.00 15.00 20.00 Wood River, Cairo, Doniphan, Alda Basemap 10.00 10.00 15.00 Zoning Map 60.00 60.00 75.00 Other Maps School District Maps 60.00 60.00 75.00 Election District Maps 60.00 60.00 75.00 Fire District Maps 60.00 60.00 75.00 Custom Printed Maps 15.00/sq ft in 15.00/sq ft in 20.00/sq ft in Electronic Publications GIS Data CD 100.00 100.00 125.00 Aerial Photograph CD (MrSID Format)100.00 100.00 125.00 Comprehensive Plans All Jurisdictions 100.00 100.00 125.00 Zoning and Subdivision Regulations All Jurisdictions 50.00 50.00 75.00 Custom PDF Map 25.00/ 1/2 hr 25.00/ 1/2 hr 30.00/ 1/2 hr Research & Documentation Fee 150.00/hr Minimum 2 hr 150.00/hr Minimum 2 hr 175.00/hr Minimum 2 hr Flood Plain Letter of Map Interpretation 20.00 20.00 25.00 Review and Submission of LOMR 50.00 50.00 60.00 POLICE DEPARTMENT Copy of Public Record Reports/Walk in 3.00/1-5 pages, 1.00 each add'l 5 pages in 5 page increments 3.00/1-5 pages, 1.00 each add'l 5 pages in 5 page increments $5.00 per report up to 10 pages, then $1 each add'l 5 pages in 5 page increments Copy of Public Record Reports/Mail or Fax 5.00/1-5 pages, 1.00 for each add'l 5 pages in 5 page increments 5.00/1-5 pages, 1.00 for each add'l 5 pages in 5 page increments $10.00 per report up to 10 pages, then $1 each add'l 5 pages in 5 page increments Grand Island Council Session/Budget Work Session - 7/9/2019 Page 136 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Copy of Complete Records Mail/Fax/Email 5.00/ 1-5 pages, 1.00 for each add'l 5 pages in 5 page increments 5.00/ 1-5 pages, 1.00 for each add'l 5 pages in 5 page increments $10.00 per report up to 10 pages, then $1 each add'l 5 pages in 5 page increments Firearms Permit 5.00 5.00 5.00 Towing Fee - Day Actual Cost Actual Cost Actual Cost Towing Fee - Night Actual Cost Actual Cost Actual Cost Impoundment Fee for TOWED Vehicle 30.00 30.00 35.00 Storage Fee for Impounded Vehicle (per day)10.00 11.00 12.00 Alcohol Test for DUI (each time)149.15 149.15 149.15 Solicitor's Permit (30 day permit) 25.00 25.00 30.00 Solicitor's Permit - Application Fee (Nonrefundable)25.00 25.00 30.00 Street Vendor's Permit - Application Fee (Nonrefundable)25.00 25.00 30.00 Street Vendor's Permit - 30 days 25.00 25.00 30.00 Street Vendor's Permit - 90 days 60.00 60.00 75.00 Street Vendor's Permit - 365 days 200.00 200.00 250.00 Traffic Control Request for House/Building Move within City Limits of Grand Island Overtime Retail Rate for each Officer involved, 2 hr minimum Overtime Retail Rate for each Officer involved, 2 hr minimum Overtime Retail Rate for each Officer involved, 2 hr minimum Parking Ramp Permit Fees: Lower Level: "Reserved Monthly"25.00/month 25.00/month 30.00/month Middle & Upper levels: "Reserved Monthly"15.00/month 15.00/month Free Downtown Metered Parking 20.00 per 120 to 180 minutes 20.00 per 120 to 180 minutes 20.00 per 120 to 180 minutes Additional 60 minutes or fraction thereof 20.00 20.00 20.00 Downtown Express Zone Parking 25.00 per 21 to 40 minutes 25.00 per 21 to 40 minutes 25.00 per 21 to 40 minutes Additional 20 minutes or fraction thereof 25.00 25.00 25.00 Police Issued Parking Tickets (tickets issued away from downtown)20.00 20.00 25.00 Vehicle Auction Bid Fee (per event)10.00 10.00 15.00 Photographs/E-mail 10.00 10.00 15.00 Photographs/CD 15.00 15.00 20.00 PUBLIC INFORMATION GITV DVD (per segment)25.00 25.00 30.00 PUBLIC WORKS DEPARTMENT ENGINEERING Cut and/or Opening Permit 20.00 20.00 25.00 Sidewalk and/or Driveway permit 20.00 20.00 25.00 Sewer Tap Permit (Breakdown: PW 30.60, Building 59.40)85.00 85.00 90.00 GIS CD Aerial photos on CD or DVD 50.00 50.00 55.00 s.f. Paper Prints s.f. Mylar Sepia 2.25 2.25 2.50 Traffic Count Map 10.00 10.00 12.00 Aerial Photos - Individuals, businesses and consultants working for profit 3.50/sq. ft.3.50/sq. ft.3.75/sq. ft. Aerial Photos - City Depts, Hall County Depts, other non-profit organizations .50/sf .50/sf .75/sf Directory Map Planning sells Planning sells Planning sells Quarter Section or any part thereof 5.00 5.00 10.00 Photo Mosaic (dependent upon number of sections) Minimum of two (2)15.00 15.00 20.00 License Agreement Application (Non-refundable)175.00 175.00 185.00 License Agreement Appeal 100.00 100.00 105.00 Sanitary Sewer Engineering Plan Review 1% of project cost 1% of project cost 1% of project cost Storm Sewer Engineering Plan Review (if no paving in project)1% of project cost 1% of project cost 1% of project cost Permit and Plan Review Fee 0.15% of project cost 0.15% of project cost 0.20% of project cost Large copy prints (minimum $3.00 charge)1.00/sf 1.00/sf 1.00/sf Application for vacation of Right-of-Way or Easement (Non-refundable)175.00 175.00 185.00 Investigation Fee (per Section 30-28 of City Code)100.00 100.00 100.00 Late Charge (payment not received within 30 days)35.00 35.00 35.00 TRANSIT DIVISION - NEW One-Way Trip (collected by Crane contractor)2.00 STREETS DIVISION Pavement cut (sawed), whether bituminous or concrete 5.50/lf + 30.00 callout 5.50/lf + 30.00 callout 6.50/lf + 30.00 callout Grand Island Council Session/Budget Work Session - 7/9/2019 Page 137 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 Curb section milling for driveways 9.00/lf + 40.00 callout & permits 9.00/lf + 40.00 callout & permits 10.00/lf + 40.00 callout & permits Block party closure (waived for "National Night Out")75.00 75.00 75.00 Public Event Closure- per day/event 75.00 75.00 Rolloff/Shipping Container Placement in Public Right-of-Way 25.00 per week, or any part thereof 25.00/week or any part thereof Storm Sewer Cleaning 250.00/hr 250.00/hr 275.00/hr WASTEWATER TREATMENT (as Approved by Ordinance) Sewer Tap Permit (See engineering fees) Unauthorized connections/re-connections 375.00 375.00 400.00 Sewer Service Charge per month 8.24 8.24 8.24 Monthly sewer bill for customers without metered water usage 30.00 30.00 30.00 Monthly sewer bill for commercial/industrial customers without metered City water (cost per 100 cubic feet of sewage flow)3.52 3.52 3.52 TV Inspection of Sanitary Sewer (minimum $100.00 charge)1.25/ft 1.25/ft 1.30/ft TV Inspection of Sanitary Sewer Service Line (minimum 1 hour) -Televising Equipment 200.00/hr 200.00/hr 210.00/hr -Sanitary Sewer Collection Crew (2 employees)80.00/hr 80.00/hr 85.00/hr Sewer Cleaning 250.00/hr 250.00/hr 275.00/hr SEPTIC TANK CHARGES Charges for Septic Tank Sludge minimum fee 8.40 8.40 8.40 Charges for Septic Tank Sludge per 100 gallons 7.40 7.40 7.40 Charges for High Strength Septic Sludge per 1,000 gallons 420.00 420.00 420.00 New Septic Wastewater Haulers Deposit 500.00 FLOW CHARGES (Changes effective 1-1-2012) * Cost per 100 Cubic feet of Flow (customers discharging directly into City's Treatment Plant)1.1800 1.1800 1.1800 Cost per 100 Cubic feet of Flow (customers using City's collection system)3.5200 3.5200 3.5200 Cost per 100 Cubic feet of Flow (low strength customers using City's collection system)2.4700 2.4700 2.4700 Non-resident wastewater customers shall be charged 120% of the above flow charges 120%120%120% INDUSTRIAL WASTE SURCHARGES BOD Charge $/lb over 250 mg/l 0.3248 0.3248 0.3248 SS Charge $/lb over 250 mg/l 0.2177 0.2177 0.2177 Oil & Grease $/lb over 100 mg/l 0.1519 0.1519 0.1519 Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395 Ammonia (over 30 mg/l) Nitrates (over 25 mg/l)1.0299 1.0299 1.0299 BULK INDUSTRIAL WASTE DISCHARGE (per gallon) [negotiated]0.062 0.062 0.062 SUMP PUMP WASTE DISPOSAL (per gallon)0.19 0.19 0.19 LABORATORY ANALYSIS BOD 40.00 40.00 42.50 CBOD 40.00 40.00 42.50 Chloride 15.00 15.00 16.00 Conductivity 9.24 9.24 9.75 Nitrogen, Ammonia 12.00 12.00 12.75 Nitrogen, TKN 26.00 26.00 27.50 Oil and Grease 75.00 75.00 80.00 pH 10.00 10.00 10.50 Total Suspended Solids 24.64 24.64 26.50 Alkalinity 12.32 12.32 13.25 Chlorine, Free 12.32 12.32 13.25 COD 55.44 55.44 60.00 Nitrogen, Nitrate 24.64 24.64 26.75 Phosphorus, Total 24.64 24.64 26.75 SAMPLE COLLECTION FEE 40.00 40.00 42.50 LOW STRENGTH INDUSTRIAL SERVICE FOUR-PART CHARGES BOD Charge ($/lb over 0 mg/l)0.3248 0.3248 0.3248 SS Charge ($/lb over 0 mg/l)0.2177 0.2177 0.2177 Oil & Grease ($/lb over 0 mg/l)0.1519 0.1519 0.1519 Total Kjeldahl Nitrogen (TKN) ($/lb over 30 mg/l)0.0395 0.0395 0.0395 Nitrates (over 25 mg/l)1.0299 1.0299 1.0299 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 138 / 168 Fee Schedule for FY2019-2020 Budget Year 2018 2019 2020 EXCESSIVE POLLUTANT PENALTY If a person discharges amounts of permissible pollutants in excess of the amounts permitted in the discharge permit, a penalty of $1,000.00 per day of violation shall be imposed and paid by the person discharging wastes in violation of the permit 1,000.00 1,000.00 1100.00 HYDROGEN SULFIDE CHARGES SOLID WASTE Minimum Charge (Landfill) (up to 300 pounds)5.00 5.00 5.00 Minimum Charge (Transfer Station) (up to 260 pounds)5.00 5.00 5.00 Passenger tire 3.25/tire 3.25/tire 4.00/tire Passenger tire on rim 13.25/tire 13.25/tire 15.00/tire Truck tire 10.00/tire 10.00/tire 10.00/tire Truck tire on rim 25.00/tire 25.00/tire 25.00/tire Implement tire 25.00/tire 25.00/tire 25.00/tire Implement tire on rim 50.00/tire 50.00/tire 50.00/tire Special Waste (as designated by Superintendent)* Fee set by Superintendent based on product received Double the applicable rate Double the applicable rate Double the applicable rate Drive Off Fees 25.00 25.00 25.00 Appliances 10.00 10.00 10.00 Special Event Actual costs Actual costs Actual costs Solid Waste Charge Customers Deposit 250.00 LANDFILL SITE Asbestos, contaminated soils and other wastes requiring special handling may require Nebraska Department of Environmental Quality pre- approval and notification to landfill. General Refuse, solid waste (Residential Packer Truck)29.46/ton 29.46/ton 30.63/ton General Refuse, solid waste-+ and demolition material (Commercial/ Rolloffs)33.43/ton 33.43/ton 34.76/ton Contaminated Soil 16.07/ton 16.07/ton 16.71/ton Street Sweepings 4.29/ton 4.29/ton 4.46/ton Liquid waste - sludge not accepted not accepted not accepted Asbestos 91.05/ton 1 ton minimum 91.05/ton 1 ton minimum 94.69/ton 1 ton minimum Tails & by-products 36.85/ton 36.85/ton 38.32/ton Automotive Fluff 21.43/ton 21.43/ton 21.43/ton Late load fee 25.00/load 25.00/load 25.00/load Set pricing for special projects with the approval of the Public Works Director and City Administrator TRANSFER STATION General Refuse, solid waste (Residential Packer Truck)31.98/ton 31.98/ton 35.18/ton General refuse, solid waste and demolition materials (Commercial/roll- offs and small vehicles)39.74/ton 39.74/ton 43.71/ton COMPOST SITE All materials received at the compost site shall be clean of trash and debris. Plastic bags shall be removed by the hauler Grand Island Primary Residential Dwellings - clean grass, leaves or other compostable yard and garden waste, tree limbs/branches No Charge No Charge No Charge Commercial Hauler Yard Waste - clean grass, leaves or other Compostable yard and garden waste 39.74/ton 39.74/ton 39.74/ton Commercial Hauler - tree limbs/branches 39.74/ton 39.74/ton 39.74/ton Compost 10.00/cy 10.00/cy 10.00/cy Wood chips/mulch 3.00/cy 3.00/cy 3.00/cy UTILITY SERVICE FEES Late Charge (payment not received prior to next billing)2.00/plus 1% unpaid over 5.00 2.00/plus 1% unpaid over 5.00 2.00/plus 1% unpaid over 5.00 Return Check Charge 50.00 50.00 50.00 Turn on Charge (electric and water; does not pertain to new connections/ transfer of service)50.00 50.00 50.00 Disconnect fee (electric and water for any reason)50.00 50.00 50.00 Backflow Processing Fee 2.00/month 2.00/month 2.00/month Temporary Commercial Electric Service 150.00 150.00 150.00 Service Charge (new connections, transfer service)20.00 20.00 20.00 Fire Sprinkler System Connection Fee 127.50/yr 127.50/yr 127.50/yr Temporary Water Meter on Fire Hydrant 100.00 100.00 125.00 Locate Stop Box 40.00 40.00 40.00 Pole Attachment Fee 6.00/yr 6.00/yr 12.94/yr Bill and collect Sewer (monthly charge)10450.00 10450.00 0.00 Unauthorized connections/re-connections, meter tampering 375.00 375.00 375.00 Engineering Plan Review 1% Project Cost 1% Project Cost 1% Project Cost Water Main Taps - 2" or less 125.00 125.00 125.00 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 139 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-209 WHEREAS, the 2019-2020 budget process requires an update of the Fee Schedule for numerous services that the City provides; and WHEREAS, the City Council will be adopting the 2019-2020 Budget at the September 10, 2019 meeting; and WHEREAS, the Fee Schedule rates are incorporated into the Fiscal Year 2019- 2020 Budget revenue numbers. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the 2019-2020 proposed Fee Schedule be accepted and adopted. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019 _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 140 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-10 #2019-210 - Approving Change Order No. 5 to Edith Abbott Memorial Library Renovation Staff Contact: Steve Fosselman, Library Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 141 / 168 Council Agenda Memo From:Steve Fosselman, Library Director Meeting:July 9, 2019 Subject:Approving Change Order No. 5 to Edith Abbott Memorial Library Renovation Presenter(s):Steve Fosselman, Library Director Background Cheever Construction of Lincoln, Nebraska was awarded a $1,122,400.00 contract on June 12, 2018, via Resolution No. 2018-168, for renovations to the Edith Abbott Memorial Library. Change Order No. 1 was approved on October 23, 2018 via Resolution No. 2018-304 in the amount of $3,365.93, modifying the total contract to $1,125,765.93. Change Order No. 2 in the amount of $1,546.00 and Change Order No. 3 in the amount of $9,040.36 were approved on December 18, 2018 via Resolution No. 2018-382, modifying the total contract to $1,136,352.29. Change Order No. 4 was approved on February 26, 2019 via Resolution No. 2019-70 in the amount of $39,985.23, modifying the total contract to $1,176,337.52. Discussion As this construction contract concludes, Change Order No. 5 to the referenced project is being requested to add pay items for parking lot striping work, aluminum break metal cover, drywall work, painting, and a railing on the north side of the east emergency exit stoop. In order to complete this work Change Order No. 5 is necessary, which will result in a total contract increase of $4,506.00, modifying the total contract to $1,180,843.52. The Grand Island Public Library Foundation is responsible for financing all costs for this project that are not provided by the Grimminger estate funds from the 295 Special Project Account and project-specific grant funds received by the City, as per Resolution No. 2018-164 approved by the City Council on June 12, 2018. While there are non-contract aspects of the library renovation project still in progress, no further Cheever Construction contract change orders are anticipated. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 142 / 168 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 5 in the amount of $4,506.00 to Edith Abbott Memorial Library Renovation with Cheever Construction of Lincoln, Nebraska, modifying the total contract to $1,180,843.52. Sample Motion Move to approve Change Order No. 5 in the amount of $4,506.00 to Edith Abbott Memorial Library Renovation with Cheever Construction of Lincoln, Nebraska, modifying the total contract to $1,180,843.52. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 143 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 144 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 145 / 168 Grand Island Council Session/Budget Work Session - 7/9/2019 Page 146 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-210 WHEREAS, on June 12, 2018, via Resolution No.2018-168, the City of Grand Island awarded Cheever Construction of Lincoln, Nebraska the bid in the amount of $1,122,400.00 for renovations to the Edith Abbott Memorial Library; and WHEREAS, on October 23, 2018, via Resolution No. 2018-304, City Council approved Change Order No. 1, in the amount of $3,365.93 to such project, modifying the total contract to $1,125,765.93; and WHEREAS, on December 18, 2018, via Resolution No. 2018-382, City Council approved Change Order No. 2, in the amount of $1,546.00 and Change Order No. 3 in the amount of $9,040.36 to such project, modifying the total contract to $1,136,352.29; and WHEREAS, on February 26, 2019, via Resolution No. 2019-70, City Council approved Change Order No. 4 in the amount of $39,985.23 to such project, modifying the total contract to $1,176,337.52; and WHEREAS, it has been determined that modifications need to be made to allow for parking lot striping work, aluminum break metal cover, drywall work, painting, and a railing on the north side of the east emergency exit stoop; and WHEREAS, such modifications have been incorporated into Change Order No. 5; and WHEREAS, the result of such modifications will increase the contract amount by $4,506.00 for a revised contract price of $1,180,843.52; and WHEREAS, The Grand Island Public Library Foundation is responsible for financing all costs for this project that are not provided by the Grimminger estate funds from the 295 Special Project Account and project-specific grant funds received by the City, as per Resolution No. 2018-164 approved by the City Council on June 12, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 5 in the amount of $4,506.00 between the City of Grand Island and Cheever Construction of Lincoln, Nebraska to provide the modifications for a revised contract price of $1,180,843.52. - - - Grand Island Council Session/Budget Work Session - 7/9/2019 Page 147 / 168 - 2 - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 148 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item G-11 #2019-211 - Approving Sale of the Business Assets of The Chocolate Bar, Inc. and Sharena Anson to EPS June, Co. and the Guaranty of Promissory Note o/b/o EPS June, Co. and Perry Schutz Staff Contact: Jerry Janulewicz Grand Island Council Session/Budget Work Session - 7/9/2019 Page 149 / 168 Council Agenda Memo From:Jerry Janulewicz, City Attorney Meeting:July 9, 2019 Subject:The Chocolate Bar, Inc. Presenter(s):Jerry Janulewicz, City Attorney Background The City of Grand Island (“City”) and Downtown Business Improvement District (“BID”) entered into a Downtown Revitalization Fund Forgivable Loan Agreement (the “Agreement”) with The Chocolate Bar, Inc. whereby the City holds a promissory note secured by a Deed of Trust on certain real estate of The Chocolate Bar, Inc. and FAmous Construction, Inc. The Agreement and promissory note provide for annual reduction of principal due over five annual periods contingent upon continued operation of the Chocolate Bar restaurant. The Chocolate Bar, Inc., desires to sell its business assets to EPS, June, Co., a Nebraska corporation, and requests that the City and BID consent to such sale. On July 1, 2019, the BID granted consent to the proposed sale. EPS, June, Co., and Perry Schutz executed a guarantee of the above-mentioned promissory note in order to assure City and BID of the continued operation of a restaurant at the location of the Chocolate Bar restaurant. Discussion The Guaranty of Promissory Note by EPS, June, Co., and Perry Schutz does not limit or change the terms of the promissory note and deed of trust executed by The Chocolate Bar, Inc. and by FAmous Construction, Inc. Both entities remain liable on the promissory note secured by the deed of trust held by the City. The Guaranty operates to provide the City with additional entities to look to for payment of the promissory note should operation of the restaurant cease prior to the five-year loan forgiveness period provided by the Agreement. The proposed resolution, if approved by Council, approves the sale of the business assets of The Chocolate Bar, Inc. and of Sharena D. Anson to EPS June, Co. and approves the Guaranty of Promissory Note executed on behalf of EPS June, Co. and by Perry Shutz. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 150 / 168 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution. Sample Motion Move to approve the Resolution. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 151 / 168 GUARANTY OF PROMISSORY NOTE EPS, June, Co., a Nebraska corporation (referred to herein as the “Guarantor”), hereby irrevocably and unconditionally, guarantees to the City of Grand Island, a municipal corporation, and its successors and assigns (“Lender”), the prompt payment of the principal of, interest on, and all other amounts due under that certain Secured Promissory Note, dated September 27, 2016, made by FAmous Construction, Inc. and The Chocolate Bar, Inc. (individually and jointly referred to herein as the “Company”) in favor of Lender in the original principal amount of $159,200.00 (such promissory note is hereinafter referred to as the “Secured Promissory Note”), (ii) the full and prompt performance of all obligations of the Company to Lender under the aforesaid Secured Promissory Note, and the terms of the Agreement by and among the City of Grand Island, the Downtown Business Improvement District,, and The Chocolate Bar dated June 10, 2015, and (iii) Lender’s cost of collection and/or enforcing its rights and remedies (including but not limited to reasonable attorneys’ fees and disbursements) under the aforesaid Secured Promissory Note, this guaranty or any collateral security therefor. This Guarantee is given in consideration of Lender’s consent to sale of business assets of The Chocolate Bar, Inc. to EPS, JUNE, CO. Except for the limitation of Guarantor’s liability hereunder as aforesaid, this Guaranty is unconditional and absolute, the Guarantors each hereby waive notice of any default by Company, and Lender may proceed directly against Guarantor in the event of a default by Company under either of the aforesaid Secured Promissory Note or any collateral security therefor without being required to proceed first against Company. This Guaranty shall be governed by the laws of the State of Nebraska and may not be orally modified or released, but only by a written instrument signed by both the Lender and the Guarantor. This Guaranty shall not be impaired, released or terminated in the event of (i) the sale or transfer of the Company, any of the Company’s assets, or any voting equity securities in the Company, (ii) the release or discharge of Company in any creditors’, receivership, bankruptcy or other proceedings, (iii) the impairment, limitation or modification of the liability of Company in bankruptcy, or of any remedy for the enforcement of Company’s liability under the aforesaid Secured Promissory Note or any collateral security therefor resulting from the operation of any present or future provision of Title 11 of the United States Code or other statute or from the decision of any court, (iv) rejection or disaffirmance of the aforesaid Secured Promissory Note or any collateral security therefor in any such proceedings, (v) assignment or transfer of the aforesaid Secured Promissory Note or any collateral security therefor by Company, (vi) disability or other defense of Company, or (vii) dissolution or liquidation of Company or the cessation from any cause whatsoever of the business or liability of Company, but in any such event this Guaranty shall remain in full force and effect until all payments and obligations of Company to Lender have been fully paid and/or performed. This Guaranty shall be binding on the Guarantor and its successors and assigns, and shall at all times Grand Island Council Session/Budget Work Session - 7/9/2019 Page 152 / 168 inure to the benefit of the Lender and its successors and assigns. DATED: July ___, 2019. EPS, June, Co, a Nebraska corporation, Guarantor By:___________________________ Perry Schutz, Guarantor ACCEPTED AND AGREED TO as of July 9, 2019 City of Grand Island, Lender By: ________________________________ Roger G. Steele, Mayor [attest] __________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 153 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-211 WHEREAS, the City of Grand Island (“City”) and Downtown Business Improvement District (“BID”) entered into a Downtown Revitalization Fund Forgivable Loan Agreement (the “Agreement”) with The Chocolate Bar, Inc. whereby the City holds a promissory note secured by a Deed of Trust on certain real estate of The Chocolate Bar, Inc. and FAmous Construction, Inc.; and WHEREAS, the Agreement and promissory note provide for annual reduction of principal due over five annual periods contingent upon continued operation of the Chocolate Bar restaurant; and WHEREAS, The Chocolate Bar, Inc., desires to sell its business assets to EPS, June, Co., a Nebraska corporation, and requests that the City and BID consent to such sale; and WHEREAS, BID granted consent to the proposed sale: and WHEREAS, EPS, June, Co., executed a guarantee of the above-mentioned promissory note in order to assure City and BID of the continued operation of a restaurant at the location of the Chocolate Bar restaurant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, the sale of the business assets of The Chocolate Bar, Inc, and of Sharena D. Anson to EPS, June, Co. and the Guaranty of Promissory Note executed on behalf of EPS, June, Co. are hereby each approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 154 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item I-1 #2019-212 - Consideration of Approving the Appointment of Jerry Janulewicz as City Administrator Staff Contact: Mayor Roger Steele Grand Island Council Session/Budget Work Session - 7/9/2019 Page 155 / 168 Council Agenda Memo From:Mayor Roger G. Steele Meeting:July 9, 2019 Subject:Appointment of Statutory Officers Presenter(s):Mayor Roger G. Steele Background According to Article III – Appointed and Hired Officials, Section 2-30 Officers; Appointive of the Grand Island City Code and Neb. Rev. Stat., §16-308, the Mayor is required to appoint statutory officers for his term. Statutory officers include: 1).City Administrator 2).City Attorney 3)City Clerk 4)City Engineer/Public Works Director 5)City Treasurer/Finance Director These officers also must be approved by the City Council. Discussion According to Grand Island City Code Section 2-30, I am requesting approval of Jerom Janulewicz as the City Administrator. Mr. Janulewicz presently serves as the City Attorney in the Legal Department and Interim City Administrator. Previously Janulewicz was a partner at Mayer, Burns, Koenig and Janulewicz law firm in Grand Island from 2004 to 2015. Prior to going into private practice, Janulewicz was Hall County attorney from 2000 to 2004. As county attorney Janulewicz supervised the staff of deputy county attorneys and support staff, was responsible for prosecution of criminal offenses, provided general legal counsel to county officials, served as chief negotiator in labor negotiations, and served as the county coroner. From 1985 to 1995, Janulewicz was a deputy Hall County attorney and was appointed chief deputy Hall County attorney in 1995 where he served until 2000. Throughout his service as deputy county attorney, chief deputy, and county attorney, Janulewicz duties primarily involved advising county officials on legal matters, negotiating and preparing contracts, and representing Hall County in civil matters. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 156 / 168 Janulewicz earned a Bachelor of Arts in psychology from the University of Nebraska at Lincoln and earned with distinction his Juris Doctorate from the University of Nebraska College of Law. Besides Janulewicz’s extensive work experience in the legal field, he has been very involved in the Grand Island community serving on the Stuhr Museum of the Prairie Pioneer board of trustees, a past member of the Senior Citizens Industries board of directors, and a member on the Third City Community Clinic board of directors. Janulewicz is a member of the Nebraska State Bar Association, member of the Nebraska State Bar Association House of Delegates from 1991 to 2007, and a member of the Nebraska State Bar Association Executive Council from 1996 to 2002. It has been agreed upon that the annual base salary as per the annual salary and classification ordinance will be at pay step 4 of the position pay scale ($156,039.44 annually, $6,001.52 bi-weekly). There will be no separate employment contract. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Council is recommended to approve the appointment of Mr. Janulewicz. Sample Motion Move to approve the appointment of Jerom Janulewicz as the City Administrator for the City of Grand Island. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 157 / 168 Approved as to Form ¤ ___________ July 5, 2019 ¤ City Attorney R E S O L U T I O N 2019-212 WHEREAS, under Neb. Rev. Stat., §16-308, the office of City Administrator for the City of Grand Island, Nebraska, is an appointed position; and WHEREAS, under Grand Island City Code, §2-30, the office of City Administrator for the City of Grand Island, Nebraska shall be appointed by the mayor and approved by the council; and WHEREAS, the mayor has chosen on the basis of executive and administrative qualifications with special reference to actual experience, or knowledge of accepted practice in respect to the duties of the office, Jerom Janulewicz, to hold the office of City Administrator for the City of Grand Island, Nebraska; and WHEREAS, the mayor has chosen an annual base salary as per the annual salary and classification ordinance at pay step 4 of the position pay scale ($156,039.44 annually, $6,001.52 bi-weekly) with no separate employment contract; and WHEREAS, this position appointed by the Mayor and confirmed by the City Council shall hold the position to which they may be appointed until the end of the Mayor’s term of office; and WHEREAS, this position appointed by the Mayor may be removed at any time by the Mayor with approval of a majority of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the position of City Administrator is to be offered to Jerom Janulewicz and he is hereby duly appointed the City Administrator for the City of Grand Island, Nebraska, beginning July 9, 2019 until the end of the Mayor’s term of office. - - - Adopted by the City Council of the City of Grand Island, Nebraska, July 9, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session/Budget Work Session - 7/9/2019 Page 158 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item J-1 Approving Payment of Claims for the Period of June 26, 2019 through July 9, 2019 The Claims for the period of June 26, 2019 through July 9, 2019 for a total amount of $3,281,829.88. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session/Budget Work Session - 7/9/2019 Page 159 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item X-1 Strategy Session with Respect to FOP and IAFF Union Negotiations The City Council may hold a closed or Executive Session as permitted by Neb. Rev. Stat. Sec. 84-1410. Closed sessions may be held for, but shall not be limited to such reasons as: 1. Protection of the public interest. 2. Needless injury to the reputation of an individual. 3. Strategy sessions with respect to a. collective bargaining, b. real estate purchases, c. pending litigation, or d. imminent or threatened litigation. 4. Discussion regarding deployment of security personnel or devices. 5. For the Community Trust created under Sec. 81-1801.02, discussion regarding the amounts to be paid to individuals who have suffered from a tragedy of violence or natural disaster. Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session/Budget Work Session - 7/9/2019 Page 160 / 168 City of Grand Island Tuesday, July 9, 2019 Council Session/Budget Work Session Item S-1 Review Jackrabbit Run Golf Course, Heartland Public Shooting Park (HPSP), and Island Oasis Water Park Financials Staff Contact: Patrick Brown Grand Island Council Session/Budget Work Session - 7/9/2019 Page 161 / 168 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:July 9, 2019 Subject:Review Jackrabbit Run Golf Course, Heartland Public Shooting Park (HPSP), and Island Oasis Water Park Financials Presenter(s):Patrick Brown, Finance Director Background Jackrabbit Run Golf Course - opened to the public in July of 1977. It is a 175-acre, 18-hole championship course that is located northeast of Grand Island or east of the airport. The pro-shop is operated by a Golf Professional under a contract with the City. The course provides about 25,000 rounds of golf each year. The maintenance staff are City employees that consists of three full time employees and 2.5 seasonal FTE’s. Heartland Public Shooting Park (HPSP) - The City took over operations of HPSP in 2005 at the request of the Grand Island Skeet and Sporting Clays Club. HPSP consists of 420 acres of land. Improvements to the site include nine skeet ranges, eight trap ranges, a fifteen station sporting clays course, rifle and pistol ranges, a seven acre lake, RV campground and archery venue. The facility has been developed using near 3 million dollars of private funds along with city dollars. HPSP host numerous regional and national shooting sports event which includes the National 4H Championships, Zombies in the Heartland, USPSA Area 3 Championships, and more. Volunteers play a major role in the operation of the facility. HPSP has three full time, employees, one part time customer service representative, and 1.25 seasonal FTE’s. Island Oasis Water Park - Island Oasis opened to the public in 1993 replacing a then outdated Pier Park Swimming Pool. The facility features a wave pool, six slides, lazy river, lily pad, log walk, sand volleyball, and a full concession stand. Programming includes swim lessons, open swimming, group parties, and swim team practices. Attendance in recent years averages near 40,000 swimmers each summer. Discussion Jackrabbit Run Golf Course – The number of rounds have been decreasing the last five years along with revenues. Below is the estimated rounds played based on commission payouts to the golf professional. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 162 / 168 Fiscal Year 2014: 27,181 Fiscal Year 2015: 25,719 Fiscal Year 2016: 25,190 Fiscal Year 2017: 24,751 Fiscal Year 2018: 21,493 YTD (May) Fiscal Year 2019: 7,396 Currently the City has a contract with a golf professional for golf management services. It was approved on March 28, 2017 and is automatically renewed for successive terms of one year starting on May 1st of each year. In order to not renew requires a 120 day notice to the golf professional from the city. The golf professional is paid on a commission basis. Please see below: Golf Professional City Green Fees 11%89% Driving Range 80%20% Carts 25%75% Concessions 98%2% Alcohol 75%25% Lessons 98%2% Pro Shop 98%2% Sponsor Income 98%2% The golf professional is also eligible for bonus commission on rounds played and cart rental revenue. The minimum number of rounds to be played in order to pay out a bonus is 33,500. This bonus has not been paid out in the last five years. Cart revenue bonus has been paid out. In fiscal year 2018, the golf professional received a $7,000 bonus. The golf professional pays for any help that is needed at the golf course. The golf professional commission payout for the last three years is below. Fiscal Year 2016: $85,890 (prior to changes made in accounting) Fiscal Year 2017: $210,640 Fiscal Year 2018: 229,413 A five year financial analysis is attached to this memo. For the last five years, the golf course has lost $457,069. Heartland Public Shooting Park – A five year financial analysis is attached to this memo. For the last five years, HPSP has lost $1,092,547. City staff does understand that some of money lost is brought back to us through sales tax collection. How much sales tax collected that is attributed to HPSP is hard to quantify. Grand Island Council Session/Budget Work Session - 7/9/2019 Page 163 / 168 Island Oasis Water Park – A five year financial analysis is attached to this memo. For the last five years, Island Oasis Water Park has lost $681,879. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Direct staff to research alternative business models 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session/Budget Work Session - 7/9/2019 Page 164 / 168 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 Budget REVENUES OTHER REVENUE 52,669 38,215 38,293 33,374 97,977 27,800 FEES & SERVICES 1,289,072 1,308,145 1,242,572 1,455,069 1,400,307 1,454,550 INTERGOVERNMENTAL ‐ ‐ ‐ ‐ 202,500 ‐ TRANSFERS IN 497,384 ‐ ‐ 200,000 ‐ TOTAL REVENUES 1,839,125 1,346,360 1,280,865 1,688,443 1,700,784 1,482,350 EXPENSES PERSONNEL 823,641 914,243 965,729 954,163 944,913 993,440 OPERATING 784,683 744,585 792,875 926,410 890,707 914,960 CAPITAL 504,399 35,043 59,845 231,514 514,322 0 TOTAL EXPENSES 2,112,723 1,693,871 1,818,449 2,112,087 2,349,942 1,908,400 PROFIT <LOSS> (273,598) (347,511) (537,584) (423,644) (649,158) (426,050) 5 YEAR PROFIT <LOSS>(2,231,495) Jack Rabbit Golf Course, Heartland Public Shooting Park, Island Oasis Water Park Revenue minus Expenses Grand Island Council Session/Budget Work Session - 7/9/2019 Page 165 / 168 City of Grand IslandBudget to Report ‐ TypesDownload generated on 06/27/2019Funds FilterGOLF COURSE 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 Budget October thru May 2018‐19 REVENUES OTHER REVENUE 13,985 9,148 11,090 1,567 11,723 1,900 1,015 REVENUES GENERAL TAX REVENUE (74905) SALES TAX 36,189 36,163 34,048 44,805 44,213 41,200 19,998 REVENUES FEES AND SERVICES (74537) GREEN FEES 303,378 281,463 264,075 323,836 304,362 330,000 152,925 REVENUES FEES AND SERVICES (74708) EQUIPMENT RENTAL 166,187 166,920 161,723 165,501 164,158 170,000 67,752 REVENUES FEES AND SERVICES (74738) GOLF IMPROVEMENTS 65,024 71,704 68,331 15,470 ‐ ‐ ‐ REVENUES FEES AND SERVICES (74743) GOLF PRO COMMISSIONS 26,324 25,807 23,743 143,660 160,080 145,000 62,890 REVENUES OTHER FINANCING SRC (74805) TRANSFERS IN 497,384 ‐ ‐ 200,000 Cash infusion from GF‐ ‐ REVENUES OTHER FINANCING SRC (74830) SALE OF FIXED ASSETS‐ ‐ 643 TOTAL REVENUES TOTAL REVENUES 1,108,471 591,205 563,010 894,839 684,536 688,100 305,223 EXPENSES CAPITAL OUTLAY & CASH INFUSION 499,884 35,043 59,845 200,000 68,888 ‐ ‐ EXPENSES PERSONNEL SERVICES 301,648 312,249 327,505 320,070 309,316 278,721 198,956 EXPENSES OPERATING EXPENSES 322,039 307,704 345,391 449,012 440,536 437,985 238,380 TOTAL EXPENSES TOTAL EXPENSES 1,123,571 654,996 732,741 969,082 818,740 716,706 437,336 TOTAL REVENUES MINUS EXPENSES (15,100) (63,791) (169,731) (74,243) (134,204) (28,606) (132,113) 5 YEAR REVENUES MINUS EXPENSES(457,069) Grand IslandCouncil Session/Budget Work Session - 7/9/2019Page 166 / 168 City of Grand IslandBudget to Actual Report ‐ TypesDownload generated on 06/28/2019Funds Filter GENERAL FUNDOrganization FilterHEARTLAND PUBLIC SHOOTING PARKYEAR 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 Budget2018‐19 Oct. thru JuneREVENUES OTHER REVENUE (74736) DONATIONS & CONTRIBUTIONS 29,210 18,384 14,500 25,332 7,459 20,000 4,962REVENUES OTHER REVENUE (74773) CO‐PAY HEALTH INSURANCE 3,390 5,520 6,246 2,729 0 0 0REVENUES OTHER REVENUE (74795) OTHER REVENUE 305 4 200 0 76,953 500 0REVENUES OTHER REVENUE (74799) CREDIT CARD REBATE 0 172 0 0 0 0 0REVENUES INTERGOVERNMENTAL (74323) STATE OF NEBRASKA 0 0 0 0 202,500 0 0REVENUES FEES AND SERVICES (74627) SPORTING CLAY REVENUE‐YOUTH 4,121 6,140 5,788 4,477 4,713 6,000 3,010REVENUES FEES AND SERVICES (74595) OTHER FEES AND SERVICES 1,545 0 230 0 0 0 0REVENUES FEES AND SERVICES (74620) SPECIAL EVENTS REVENUE 189,723 250,985 211,054 298,631 286,491 290,000 230,816REVENUES FEES AND SERVICES (74625) SPORTING CLAY REVENUE 12,276 11,417 13,258 17,774 10,159 17,500 5,080REVENUES FEES AND SERVICES (74626) SPORTING CLAY REV‐PUNCH CARDS 737 854 1,552 495 709 1,000 785REVENUES FEES AND SERVICES (74630) SPORTING CLAY LEAGUE 0 0 0 0 0 0 0REVENUES FEES AND SERVICES (74635) TRAP REVENUE 5,479 5,017 4,715 6,394 6,909 5,000 3,535REVENUES FEES AND SERVICES (74636) TRAP REVENUE‐PUNCH CARDS 1,826 676 527 497 483 500 73REVENUES FEES AND SERVICES (74637) TRAP REVENUE‐YOUTH 23,074 5,665 5,624 4,117 7,401 5,000 5,364REVENUES FEES AND SERVICES (74640) TRAP LEAGUE 0 0 0 0 0 0 0REVENUES FEES AND SERVICES (74645) SKEET REVENUE 4,647 3,375 4,620 7,447 4,947 4,000 3,014REVENUES FEES AND SERVICES (74646) SKEET REVENUE‐PUNCH CARDS 5,949 4,713 5,315 5,505 3,534 5,000 2,205REVENUES FEES AND SERVICES (74647) SKEET REVENUE‐YOUTH 1,779 2,178 2,894 4,262 4,351 4,000 2,418REVENUES FEES AND SERVICES (74650) SKEET LEAGUE 0 0 0 0 0 0 0REVENUES FEES AND SERVICES (74652) 5‐STAND REVENUE 272 868 763 56 27 250 0REVENUES FEES AND SERVICES (74654) 5‐STAND REVENUE‐YOUTH 24 191 76 25 10 100 40REVENUES FEES AND SERVICES (74655) SHOTGUN SHELL REVENUE 2,000 2,438 1,740 2,403 1,285 2,500 1,831REVENUES FEES AND SERVICES (74660) RIFLE‐PISTOL LEAGUES 760 190 2,134 4,756 5,023 4,000 3,460REVENUES FEES AND SERVICES (74665) RIFLE‐PISTOL REVENUE 20,204 18,765 23,166 19,153 15,757 20,000 12,237REVENUES FEES AND SERVICES (74667) ARCHERY REVENUE 718 362 533 222 206 500 52REVENUES FEES AND SERVICES (74670) MISC MERCHANDISE SALES 2,938 2,170 2,390 2,427 1,545 3,000 1,127REVENUES FEES AND SERVICES (74708) EQUIPMENT RENTAL 6,370 6,322 7,619 5,363 7,352 5,000 7,425REVENUES FEES AND SERVICES (74709) EQUIP OR RV RENTAL 4,389 4,735 5,839 9,526 9,265 9,000 6,900REVENUES FEES AND SERVICES (74715) OTHER RENTAL 3,129 1,723 3,349 500 14,196 3,000 1,401REVENUES FEES AND SERVICES (74742) CONCESSIONS 1,408 2,903 2,680 2,439 2,918 2,500 1,846TOTAL REVENUES TOTAL REVENUES 326,273 355,767 326,812 424,530 674,193 408,350 297,581EXPENSES CAPITAL OUTLAY 4,515 0 0 31,514 435,884 0 9,145EXPENSES PERSONNEL SERVICES 206,674 273,184 311,205 313,593 308,426 332,230 219,697EXPENSES OPERATING EXPENSES 275,321 253,009 246,109 273,121 267,567 273,250 186,565TOTAL EXPENSES TOTAL EXPENSES 486,510 526,193 557,314 618,228 1,011,877 605,480 415,407REVENUES MINUS EXPENSES (160,237) (170,426) (230,502) (193,698) (337,684) (197,130) (117,826) 5 YEAR REVENUES MINUS EXPENSES(1,092,547) Grand IslandCouncil Session/Budget Work Session - 7/9/2019Page 167 / 168 City of Grand IslandBudget to Report ‐ TypesDownload generated on 07/01/2019Funds Filter GENERAL FUNDOrganization FilterWATER PARK 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 BudgetOCT TO JUNE 2018‐19 REVENUES OTHER REVENUE 5,779 4,987 6,257 3,746 1,842 5,400 430REVENUES FEES AND SERVICES (74540) SWIMMING LESSONS‐WATER PARK 13,225 14,000 15,600 16,140 15,405 16,000 14,280REVENUES FEES AND SERVICES (74709) EQUIP OR RV RENTAL 10,379 9,966 8,292 6,980 6,164 8,000 575REVENUES FEES AND SERVICES (74742) CONCESSIONS 92,494 91,088 93,950 85,103 83,142 90,000 13,277REVENUES FEES AND SERVICES (74754) SEASON PASSES ‐ WATER PARK 57,277 50,353 55,698 52,297 43,326 55,000 25,448REVENUES FEES AND SERVICES (74760) ADMISSIONS 195,024 201,698 195,422 181,998 173,239 190,000 20,685REVENUES FEES AND SERVICES (74761) GROUP SALES 24,124 20,767 10,462 15,111 13,042 15,000 3,403REVENUES FEES AND SERVICES (74767) AQUATIC UNIFORM SALES 3,992 4,424 4,069 4,323 3,466 4,000 2,160REVENUES FEES AND SERVICES (74778) SOUVENIR SALES 2,087 2,105 1,293 3,376 2,429 2,500 337TOTAL REVENUES TOTAL REVENUES 404,381 399,388 391,043 369,074 342,055 385,900 80,595EXPENSES TOTAL CAPITAL OUTLAY 0 0 0 0 9,550 0 0EXPENSES TOTAL PERSONNEL EXPENSES 315,319 328,810 327,019 320,500 327,171 382,489 94,028EXPENSES TOTAL OPERATING EXPENSES 187,323 183,872 201,375 204,277 182,604 203,725 169,970 TOTAL REVENUES LESS EXPENSES(98,261) (113,294) (137,351) (155,703) (177,270) (200,314) (183,403) 5 YEAR REVENUES MINUS EXPENSES(681,879) Grand IslandCouncil Session/Budget Work Session - 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