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01-22-2019 City Council Regular Meeting Packet City of Grand Island Tuesday, January 22, 2019 Council Session Agenda City Council: Jason Conley Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Justin Scott Mark Stelk Mayor: Roger G. Steele City Administrator: Jerry Janulewicz City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 1/22/2019 Page 1 / 215 City of Grand Island Tuesday, January 22, 2019 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Nathan Frew, Abundant Life Christian Center, 3411 West Faidley Avenue Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 1/22/2019 Page 2 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item C-1 Recognition of Randy Leiser, Electric Underground Superintendent for 30 Years of Service with the City of Grand Island The Mayor and City Council will recognize Randy Leiser, Electric Underground Superintendent with the Utilities Department for 30 years of service with the City of Grand Island. Mr. Leiser was hired as a Wireman II on January 16, 1989 and was promoted to his current position of Electric Underground Superintendent on October 25, 1999. We congratulate Mr. Leiser on his dedicated service to the City of Grand Island for the past 30 years. Staff Contact: Mayor Roger Steele Grand Island Council Session - 1/22/2019 Page 3 / 215 Grand IslandCouncil Session - 1/22/2019Page 4 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 3551 N. Highway 281 - Levering Council action will take place under Consent Agenda item G-6. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 5 / 215 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:January 22, 2019 Subject:Acquisition of Utility Easement – 3551 N. Highway 281 - Levering Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Lawrence J. and Sarah Lynn Levering, located through a part of Lot Three (3), Pulte Second Subdivision, Hall County, Nebraska (3551 N. Highway 281), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion Grones Outdoor Power is upgrading an existing facility located at 3551 N. Highway 281. As part of the work, the Utilities Department needs to re-route the existing three-phase overhead power line and install a pad-mounted transformer to provide service to the upgraded building. The proposed easement will allow the Utilities Department to install, access, operate and maintain the electrical infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 1/22/2019 Page 6 / 215 Grand Island Council Session - 1/22/2019 Page 7 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item E-2 Public Hearing on Acquisition of Utility Easement - 2004 N. Wheeler - Holiday Gardens I, LLC Council action will take place under Consent Agenda item G-7. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 8 / 215 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Stacy Nonhof, Assistant Utilities Director Meeting:January 22, 2019 Subject:Acquisition of Utility Easement – 2004 N. Wheeler – Holiday Gardens I, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire an easement relative to the property of Holiday Gardens I, LLC, located through a part of Lot Three (3), Holiday Gardens Subdivision, in the City of Grand Island, Hall County, in order to have access to install, upgrade, maintain, and repair power appurtenances, including water lines. Discussion The Utilities Department needs to upgrade the water main going into Holiday Garden Apartments located at 2004 N. Wheeler Avenue due to a conflict with the existing storm sewer. As part of the work, the department will re-route a new 6” water main from Wheeler Avenue to the west, 125 feet, and install a new fire hydrant. The proposed easement will allow the Utilities Department to install, access, operate and maintain the water main infrastructure at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 1/22/2019 Page 9 / 215 Grand Island Council Session - 1/22/2019 Page 10 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item E-3 Public Hearing on Request to Rezone Property located South of Craig Drive, East of Mansfield Road, North of 13th Street and West of North Road from R-1 – Suburban Residential to R-2 Low Density Residential and R-3 Medium Density Residential (Rhoads Enterprises, Inc.) Council action will take place under Ordinances item F-1. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 11 / 215 Council Agenda Memo From:Regional Planning Commission Meeting:January 22, 2019 Subject:Rezone Lot 2 of B and M Estates from R1 Suburban Density Residential to R2 Low Density Residential and R3 Medium Density Residential Presenter(s):Chad Nabity AICP, Regional Planning Director Background Josh Rhoads with Horizon Builders has an option to purchase Lot 2 of B and M Estates Subdivision for residential development and has requested a zoning change on the property. He is requesting that the zoning on the north and west ends of the property be changed to R2 Low Density Residential, the same zoning district that is immediately adjacent to that property and that the south portion of the property along 13th Street be changed to R3 Medium Density Residential. Discussion Mr. Rhoads did include a drawing of the proposed development including proposed lot sizes and a proposed layout for the streets. Those are included with his application and attached. The lots as proposed would meet the minimum requirements for the R2 and R3 zoning districts. A preliminary and final plat will be submitted for consideration if the rezoning is approved. At the regular meeting of the Regional Planning Commission, held January 2, 2019 the above item was considered following a public hearing. O’Neill opened the public hearing. Nabity mentioned the property is lot 2 of B&M Estates Subdivision. It was subdivided last summer. It is located east of Mansfield and north 13th Street. The proposed rezoning is 2 potential rezoning districts. Changing it from R1– Suburban Density Residential to R2- Low Density Residential and R3 - Medium Density Residential. The whole area is planned for low to medium density residential. The property to the north and west is already zoned R2- Low Density Residential. The property Grand Island Council Session - 1/22/2019 Page 12 / 215 to the south (south of 13th Street) is still zoned R-1– Suburban Density Residential and Nabity does anticipate to get request for a zone change on that property. Carol Street would extend to 13th Street and would be the only access to 13th Street. Josh Rhoades is proposing to buy the property. He is proposing to 3 lots along Mansfield Road and lots on the north side of the new street, a cu de sac extending each way to the east and west of Carol Street extended to 13th Street. Steve Spiehs – 4037 Craig Drive - concern was if there was going to be an alley behind his property. It was explained it was a 10 foot utility easement. Scott Schliecher – 4067 Craig Drive – Asked if Carol Street would be designed with a jog in it to slow down traffic between 13th Street and Craig Drive. No other members of the public asked to speak. O’Neill closed the public hearing. A motion was made by Hendricksen and second by Ruge to rezone property platted as Lot 2 of B & M Estates from R1 – Suburban Density Residential to R2 Low Density Residential and R3 Medium Density Residential. The motion carried with seven members in favor (O’Neill, Ruge, Robb, Rubio, Hedricksen, Randone and Kjar). The memo sent to the planning commission with staff recommendation is attached for review by Council. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the rezoning request as presented 2.Modify the rezoning request to meet the wishes of the Council 3.Postpone the issue Recommendation City Administration recommends that the Council approve the proposed changes as recommended. Sample Motion Move to approve the ordinance as presented. Grand Island Council Session - 1/22/2019 Page 13 / 215 Grand Island Council Session - 1/22/2019 Page 14 / 215 Agenda Item 6 PLANNING RECOMMENDATION TO REGIONAL PLANNING COMMISSION: January 2, 2019 SUBJECT: Zoning Change (C-09-2018GI) PROPOSAL: To rezone approximately 6.866 acres of land north of 13th Street and east of Mansfield Road, from R-1 Suburban Residential Zone to R-2 Low Density Residential Zone and R-3 Medium Density Residential Zone, in the City of Grand Island. The purpose of this rezoning request is to make the zoning consistent across the northern portion and most westerly portion of the property by extending the R-2 residential zone from adjacent properties, along with a zoning change along the southern portion of the property to an R-3 medium residential zone with backing 13th street onto to provide a buffer from a high volume street. OVERVIEW: Site Analysis Current zoning designation: R-1: Suburban Residential Zone Intent of zoning district R-1: To provide for residential neighborhoods at a maximum density of four to five dwelling units per acre with supporting community facilities. Permitted and conditional uses: R-1: Agricultural uses, recreational uses and residential uses at a density of 4 dwelling units per acre Proposed zoning district R-2: Residential uses with a density of 1 unit per 6,000 square feet of property. Minimum lot size of 6,000 square feet. Churches, schools, parks are permitted in this zoning district R-3: Residential uses with a density of 1 unit per 3,000 square feet of property. Minimum lot size of 6,000 square feet. Churches, schools, parks and some limited non-profit operations and day care facilities are also allowed as permitted or conditional uses in this district. Comprehensive Plan Designation: Designated for Low to Medium Density Residential Development. Existing land uses: Vacant Ground Adjacent Properties Analysis Current zoning designations: North: R-2: Low Density Residential Zone South: R-1: Suburban Residential Zone East: R-1: Suburban Residential Zone West: R-2: Low Density Residential Zone Grand Island Council Session - 1/22/2019 Page 15 / 215 Intent of zoning district: R-1: To provide for residential neighborhoods at a maximum density of four to five dwelling units per acre with supporting community facilities. R-2: To provide for residential neighborhoods at a maximum density of seven dwelling units per acre with supporting community facilities. Permitted and conditional uses: R-1: Residential uses at a density of 4 dwelling units per acre, agricultural uses, and recreational uses R-2: Residential uses with a density of 1 unit per 6,000 square feet of property. Minimum lot size of 6,000 square feet. Churches, schools, parks are permitted in this zoning district Comprehensive Plan Designation: All Directions: Designated for Low to Medium Density Residential Development. Existing land uses: North: Single-Family Residential South: Vacant Lot & Hall County Emergency Management Facility East: Suburban residential lot with Single Family Home West: Church and Single-Family Attached Residential. Grand Island Council Session - 1/22/2019 Page 16 / 215 EVALUATION: Positive Implications:  Consistent with the City’s Comprehensive Land Use Plan: The subject property is designated low to medium density residential development. (Typically R-2 & R-3).  Accessible to Existing Municipal Infrastructure: City water and sewer services are available to service the rezoning area.  Constent with the existing residential development: This property is adjacent to an existing low density single-family residential development. This proposal extends the R-2 low-density zoning across the northern portion and most westerly portion of the property. The southern portion of the property will be zoned R-3 Negative Implications: No Negative Consequences Foreseen Other Considerations This proposal is consistent with the 2004 comprehensive plan. RECOMMENDATION: That the Regional Planning Commission recommend that the Grand Island City Council change the zoning on the this site from R-1 Suburban Residential Zone to R- 2 Low Density Residential Zone and R-3 Medium Density Residential Zone as requested and shown on the attached map. ___________________ Rashad Moxey, Planner I Grand Island Council Session - 1/22/2019 Page 17 / 215 2018 Existing Zoning Map Grand Island Council Session - 1/22/2019 Page 18 / 215 2004 Future Land Use Map as Adopted with the Grand Island Comprehensive Plan Grand Island Council Session - 1/22/2019 Page 19 / 215 Grand Island Council Session - 1/22/2019 Page 20 / 215 Grand Island Council Session - 1/22/2019 Page 21 / 215 Grand Island Council Session - 1/22/2019 Page 22 / 215 Grand Island Council Session - 1/22/2019 Page 23 / 215 Grand Island Council Session - 1/22/2019 Page 24 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item E-4 Public Hearing on Amendments to the Grand Island City Code Section 36-96 Off Street Parking Requirements and the Addition of Section 36-107 Public Facilities Council action will take place under Ordinances item F-2. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 25 / 215 Council Agenda Memo From:Regional Planning Commission Meeting:January 22, 2019 Subject:Zoning Changes related to Downtown Parking Requirements and Public Facilities Chapter 36 Presenter(s):Chad Nabity, AICP Planning Director Background At the January 8, 2019 Grand Island City Council meeting, Council voted to disband Parking District 1 in Downtown Grand Island. Parking District 1 is referenced in the off street parking regulation section of Chapter 36. The proposed change replaces that reference with the boundary description of the parking district. The second change has been suggested to insure that the City can build city owned and operated facilities in any zoning district. Discussion The City of Grand Island has identified two areas where parking requirements are not enforced. The first is within the confines of Parking District No. 1 as defined in Chapter 13 (the Central Business District) of the Grand Island City Code. The second is the 4th Street Business District as defined in Chapter 36 Section 96. The Fourth Street District is defined by a boundary description based on the surrounding streets. The Central Business District is defined the same way in Chapter 13. This change would replace the reference to Parking District No. 1 with an actual description of the boundaries similar to the description use for the Fourth Street District. Staff is suggesting this now because it is likely that Parking District No. 1 will be repealed and replaced with Parking District No. 3 to allow for changes in the way assessments are made. The Changes proposed for Chapter 36 Section 107 would clarify that the City and other Government entities have the ability to locate government owned and operated facilities in any zoning district unless specifically prohibited. This would not apply to facilities rented or leased by a government entity or to those that they do not operate. Grand Island Council Session - 1/22/2019 Page 26 / 215 §36-96. Off-Street Parking Requirements (A) Purposes: (1) It is the intent of this section that all buildings and uses shall provide off-street parking and loading facilities in a minimum amount as required herein to meet the needs of such buildings and uses on private property and under the same ownership as such buildings or uses. The accommodations may consist of lots, garages, or other buildings, and accessories; they may be surface facilities or facilities above or under the ground. (2) It is the further intent of this section that all off-street parking and loading spaces and facilities shall be sited and built according to the requirements contained in this section, and shall require an application for and issuance of a building permit pursuant to §8-22. (B) Application. Each building or use hereafter constructed, and each addition to or altered building or use shall be provided with off-street parking and loading spaces as required herein. Each off-street parking space or loading facility and space hereafter constructed, upon proper application and permit being granted shall be sited and constructed pursuant to the requirements of this section. No application for a building permit for such building, addition, alteration, or use shall be approved unless accompanied by a plot plan showing the location and amount of off-street parking and loading spaces as required herein for the existing or proposed building or use and including all such additions or alterations. No occupancy or use permit shall be issued unless the required parking and loading facilities shall have been provided in accordance with the approved plot plan. Requirements shall be applicable to all zones and districts but not to include the following business districts or tracts of land as identified below: (1) Central Business District as identified and described in Chapter 13 of this code as the Downtown Improvement and Parking District No. 1. Beginning at the intersection of Sycamore Street and First Street; thence westerly on First Street to Pine Street; thence southerly on Pine Street to the southerly boundary of Courthouse Addition; thence westerly along the southerly boundary of Courthouse Addition to Locust Street; thence westerly on Division Street to Walnut Street; thence northerly on Walnut Street to the alley between Division Street and First Street; thence westerly on said alley to Cedar Street; thence northerly on Cedar Street to the alley between Second Street and Third Street; thence westerly on said alley to Elm Street; thence northerly on Elm Street to a point 40 feet north of the southerly right-of-way line of the Union Pacific Railroad; thence easterly parallel to and 40 feet from said right-of- way line to Walnut Street; thence northerly on Walnut Street to a point 100 feet north of the northerly right-of-way line of South Front Street; thence easterly parallel to and 100 feet from said right-of-way line to Kimball Avenue extended; thence southerly on Kimball Avenue extended and Kimball Avenue to the alley between Third Street and Second Street; thence southerly on Sycamore Street to the point of beginning. (2) Fourth Street Business District. Beginning at the intersection of Eddy Street and the alley in the block between Fourth and Fifth Streets; thence easterly on the alley to the intersection of the alley with Sycamore Street; thence southerly on Sycamore Street to 100 feet south of the south right-of-way line of North Front Street; thence westerly on the aforesaid line to its intersection with Eddy Street; thence northerly on Eddy Street to the point of beginning. Grand Island Council Session - 1/22/2019 Page 27 / 215 (3) Tracts of land ten acres or more used for seasonal events (one event every three months) of not more than fourteen consecutive days in duration and a minimum of fourteen days between events. (C) Area and Computation: An off-street parking space shall be of appropriate dimensions of not less than 180 square feet exclusive of access or maneuvering area, ramps, columns, etc., and shall have a vertical clearance of not less than seven feet. An off-street loading space shall be of appropriate dimensions of not less than 360 square feet exclusive of access or maneuvering area, ramps, columns, etc., and shall have a vertical clearance of not less than fourteen feet. When determination of the number of off-street parking or loading spaces required by this chapter results in a requirement of a fractional space, any fraction of one-half or less may be disregarded while a fraction in excess of one-half shall be counted as one parking space. (D) Location: All off-street parking spaces shall be on the same lot as the building or within 300 feet of the lot. Permanent off-street parking spaces shall not be permitted within the required front yard setback, provided, however, that for a building containing three dwelling units or less, one space per unit may be placed within the front yard setback if such space is not directly in front of the building excluding garages or carports. Residential Garages with overhead doors facing the street shall provide a 25 foot setback between the garage door and the property line. (E) Collective Facilities: Off-street parking facilities for separate or mixed buildings or uses may be provided collectively so long as the total number of spaces is not less than the sum of the separate required spaces, and provided further, that the requirement concerning location of such facility with respect to distance from the building or use served shall be complied with. In order to eliminate a multiplicity of entrances and exits and diminish traffic hazards to conserve space where space is at a premium and to promote orderly development generally, the city council is hereby authorized to plan and group parking facilities collectively for a number of businesses in a given area, and especially in the central business district, in such a manner as to obtain a maximum of efficiency and capacity in parking and traffic movement. (F) Employee Parking: Parking spaces required on an employee basis shall be based on the maximum number of employees on duty on the premises at any one time. (G) Design Standards. All off-street parking and loading facilities shall be designed with appropriate means of vehicular access to a street or alley and contain adequate and safe maneuvering areas. Detailed plans shall be submitted to the public works director for approval of all curb cuts or driveway openings before a permit may be obtained therefor. No signs shall be displayed except such signs as required for the orderly use of the facilities. All facilities shall be provided with a permanent type, dust-free surface meaning asphaltic cement concrete, Portland cement concrete, or paving brick. All parking lots containing five or more parking spaces, which are within 30 feet of property occupied by a residential use in a Large Lot Residential Zoning District or of property within a Suburban Residential Zoning District, Low Density Residential Zoning District, Medium Density Residential Zoning District, High Density Residential Zoning District or Residential Development Zoning District, shall provide a sight-obscuring fence or screen not less than six feet nor more than eight feet in height along the boundary of the parking lot adjacent to such districts. No fence or screen shall be required Grand Island Council Session - 1/22/2019 Page 28 / 215 between abutting parking lots or adjacent to an alley. The height of any fence or screen shall be subject to other restrictions provided by the City Code. (H) Maintenance: The parking and loading facilities required by this section shall be provided and maintained so long as the use exists which the facilities are designed to serve. Reasonable precautions must be taken by the owners of particular uses to assure the use of the parking facilities only by the employees or the social or business visitors of the premises for which the facilities are provided. The facilities must be so designed and maintained as not to constitute a nuisance at any time and must not be used in such a manner as to constitute a hazard or unreasonable impediment to traffic. (I) Reduction of Number of Spaces: Off-street parking or loading facilities shall not be reduced in total extent, after their provision required hereunder, except upon the approval of the Board of Adjustment, and then only after proof that the parking or loading spaces are no longer required by reason of a change in use of the premises of which the facilities are adjunct. (J) Requirement for Uses Not Listed: For any use not listed, the Board of Adjustment shall determine the proper requirement by classifying the proposed use among the uses specified herein so as to assure equal treatment. (K) Administration and Enforcement: The off-street parking and loading provisions of this section shall be administered by the zoning official and enforced by the chief building official, who shall also serve in advisory capacity to the city council on matters relative to any phase of such provisions. (L) Penalty for Violation: The provisions of parking and loading facilities as required by this section shall be a continuing obligation of the owner or sponsor of a given building or use so long as the building or use is in existence and so long as parking and loading facilities are required hereunder in connection therewith, and it shall be unlawful to discontinue, change, or dispense with such facilities without establishing alternate facilities that meet the requirements herein. Penalty provisions applicable to this chapter as a whole shall apply to the violations of these provisions. In addition, at such time as the facilities required hereunder shall fail to continue to be available for the purpose, the building permit for the structures to which the facilities are adjunct and the use or occupancy permits issued for the premises shall be canceled and become null and void. Amended by Ordinance No. 8976, effective 06-08-2005 Amended by Ordinance No. 9151, effective 12-18-2007 Amended by Ordinance No. 9229, effective 09-09-2009 Amended by Ordinance No. 9574, effective 03-15-2016 Amended by Ordinance No. 9689, effective 06-12-2018 §36-107. Reserved Public Facilities: Unless specifically prohibited, public facilities (eg. schools, fire stations, police stations, government offices) owned and operated by a government entity are permitted in all zoning districts subject to the setbacks and rules for that district. Grand Island Council Session - 1/22/2019 Page 29 / 215 From the January 2nd Regional Planning Commission Meeting Minutes: O’Neill opened the public hearing. Nabity stated the proposal of some amendments. Council is going to consider a proposal next week to disband Parking District 1. It is the area that the businesses are taxed specifically on their public space to help maintain the downtown parking lot. These businesses were exempt from having to put in parking. They are recreating district 3 to match district 1. Language that is used in Chapter 13 will also be used in Chapter 36. The last change is adding Public Facilities to Chapter 36-107. No members of the public asked to speak during the hearing. O’Neill closed the public hearing. A motion was made by Robb and second Rubio proposed amendments to Section 36-96 Off Street Parking Requirements relative to Definition of the Central Business District and the addition of Section 36-107 Public Facilities. Motion carried with all seven members voting in favor (O’Neill, Ruge, Robb,Rubio,Hedricksen, Randone and Kjar). Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the proposed changes as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 1/22/2019 Page 30 / 215 Agenda Item # 7 PLANNING DIRECTOR RECOMMENDATION TO REGIONAL PLANNING COMMISSION: December 21, 2018 SUBJECT: Concerning proposed to and Section 36-96 Off Street Parking Requirements relative to the definition of the Central Business District and Section 36-107 Reserved relative to the construction of Public Facilities in all zoning districts. (C-10-2019GI) PROPOSAL: To Define the Central Business District Parking Exemption by the actual description of the boundaries of the area instead of by reference to Chapter 13 and Downtown Parking District No. 1. A map of the proposed Parking District 3 is attached and the boundaries are identical to those used for Parking District 1. To specify that public facilities owned and operated by a government entity are permitted in all zoning districts unless specifically prohibited. OVERVIEW: The City of Grand Island has two identified areas where parking requirements are not enforce. The first is within the confines of Parking District No. 1 as defined in Chapter 13 (the Central Business District) of the Grand Island City Code. The second is the 4th Street Business District as defined in Chapter 36 Section 96. The Fourth Street District is defined by a boundary description based on the surrounding streets. The Central Business District is defined the same way in Chapter 13. This change would replace the reference to Parking District No. 1 with an actual description of the boundaries similar to the description use for the Fourth Street District. Staff is suggesting this change, at this time, because it is likely that Parking District No. 1 will be repealed and replaced with Parking District No. 3 to allow for changes in the way assessments are made. The Changes proposed for Chapter 36 Section 107 would clarify that the City and other Government entities have the ability to locate government owned and operated facilities in any zoning district unless specifically prohibited. This would not apply to facilities rented or leased by a government entity or to those that they do not operate. Grand Island Council Session - 1/22/2019 Page 31 / 215 The proposed changes are attached with strike outs and highlights. RECOMMENDATION: That the Regional Planning Commission recommend that the Grand Island City Council approve the changes to the Grand Island Zoning Ordinance as presented. ___________________ Chad Nabity AICP, Planning Director Grand Island Council Session - 1/22/2019 Page 32 / 215 WA L N U T S T N WA L N U T S T S4TH ST W 1S T ST E C L E B U R N S T N C E D A R S T S5TH S T W 3 R D ST ESYCAMORE ST SNO R THFRON T ST W K I MB A L L A V E S O A K S T N D IV ISIO N ST W1ST ST W D IV IS IO N S T E S O U TH F R O N T ST W 2 N D ST E 3 R D ST W 2N D ST W E L M S T N WH E E L E R A V E SWH E E L E R A V E N L O C U S T S T N S Y C A MO R E S T N C E D A R S T N K I MB A L L A V E N COURT ST E LOCUST ST SPINE ST SPIN E S T N S O U TH F R O N T ST E · Parking District 3Assesment Legend City of Grand Island Owned Lots Parking District 3 Parcels Grand Island Council Session - 1/22/2019 Page 33 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item E-5 Public Hearing on Amendment to the Redevelopment Plan for CRA No. 1 located at 411 West 3rd Street (Paramount Development, LLC) Council action will take place under Resolutions item I-1. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 34 / 215 Council Agenda Memo From:Chad Nabity, AICP Meeting:January 22, 2019 Subject:Site Specific Redevelopment Plan for CRA Area #1 Presenter(s):Chad Nabity, AICP CRA Director Background In 2000, the Grand Island City Council declared property referred to as CRA Area #1 as blighted and substandard and approved a generalized redevelopment plan for the property. The generalized redevelopment plan authorized the use of Tax Increment Financing (TIF) for the acquisition of property, redevelopment of property, site preparation including demolition, landscaping and parking. TIF can also be used for improvements to and expansion of existing infrastructure including but not limited to: streets, water, sewer, drainage. Paramount Development LLC has submitted an application for tax increment financing to aid in the redevelopment of property on the first floor of the westerly portion of the old Sears building at 411 W. 3rd Street. The proposal would redevelop 6500 square feet of property on the main floor of the building for commercial and residential space including one handicapped accessible apartment. Staff has prepared a redevelopment plan for this property consistent with the TIF application. The CRA reviewed the proposed development plan on December 12, 2018 and forwarded it to the Hall County Regional Planning Commission for recommendation at their meeting on January 2, 2019. The CRA also sent notification to the City Clerk of their intent to enter into a redevelopment contract for this project pending Council approval of the plan amendment. The Hall County Regional Planning Commission held a public hearing on the plan amendment at a meeting on January 2, 2019. The Planning Commission approved Resolution 2019-04 in support of the proposed amendment, declaring the proposed amendment to be consistent with the Comprehensive Development Plan for the City of Grand Island. The CRA approved Resolution 292 forwarding the redevelopment plan along with the recommendation of the planning commission to the City Council for consideration. Grand Island Council Session - 1/22/2019 Page 35 / 215 Discussion Tonight, Council will hold a public hearing to take testimony on the proposed plan (including the cost benefit analysis that was performed regarding this proposed project) and to enter into the record a copy of the plan amendment that would authorize a redevelopment contract under consideration by the CRA. Council is being asked to approve a resolution approving the cost benefit analysis as presented in the redevelopment plan along with the amended redevelopment plan for CRA Area #1 and authorizes the CRA to execute a contract for TIF based on the plan amendment and to find that this project would not be financially feasible at this location without the use of TIF. The redevelopment plan amendment specifies that TIF will be used to offset allowed costs for redevelopment for improvements to and rehabilitation of the main floor of this building for commercial and residential purposes. The cost benefit analysis included in the plan finds that this project meets the statutory requirements for an eligible TIF project and that it will not negatively impact existing services within the community or shift additional costs onto the current residents of Grand Island and the impacted school districts. The bond for this project will be issued for a period of 15 years. The proposed bond for this project will be issued for the amount of $199,000. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the resolution 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation The CRA and Hall County Regional Planning Commission recommend that the Council approve the Resolution necessary for the adoption and implementation of this plan. Sample Motion Move to approve the resolution as submitted. Grand Island Council Session - 1/22/2019 Page 36 / 215 Redevelopment Plan Amendment Grand Island CRA Area 1 December 2018 The Community Redevelopment Authority (CRA) of the City of Grand Island intends to amend the Redevelopment Plan for Area 1 with in the city, pursuant to the Nebraska Community Development Law (the “Act”) and provide for the financing of a specific infrastructure related project in Area 1. Executive Summary: Project Description THE REDEVELOPMENT OF A PORTION OF THE OLD SEARS BUILDING LOCATED AT 411 W. 3RD STREET FOR COMMERCIAL AND RESIDENTIAL USES, INCLUDING ACQUISTION, FIRE/LIFE SAFETY IMPROVEMENTS AND BUILDING REHABILITATION AND REMODELING. The use of Tax Increment Financing to aid in rehabilitation expenses associated with redevelopment of the first floor the west side of Old Sears located at 411 W. 3rd street for 6,500 square foot of commercial space and one 500 square foot luxury one bedroom accessible apartment. This is the first of the anticipated additional TIF applications will be proposed for commercial uses within the remainder of the building. The use of Tax Increment Financing is an integral part of the development plan and necessary to make this project profitable. The project will result in renovating a portion of this building into a market rate residential unit and 6,500 square feet of first floor commercial space. This project would not be feasible without the use of TIF. Paramount Development LLC is the purchasing the rights to this section of the building through a condominium arrangement. They are purchasing the property for $52,000. The purchase price is included as an eligible TIF activity. The building is currently vacant. The developer is responsible for and has provided evidence that they can secure adequate debt financing to cover the costs associated with the remodeling and rehabilitation of this building. The Grand Island Community Redevelopment Authority (CRA) intends to pledge the ad valorem taxes generated over the 15 year period beginning January 1, 2020 towards the allowable costs and associated financing for rehabilitation. TAX INCREMENT FINANCING TO PAY FOR THE REHABILITATION OF THE PROPERTY WILL COME FROM THE FOLLOWING REAL PROPERTY: Property Description (the “Redevelopment Project Area”) The second floor and necessary first floor exits and entrances at 411 W. 3rd Street in Grand Island Nebraska. The actual legal will be provided with the master deed for the condominium. Grand Island Council Session - 1/22/2019 Page 37 / 215 Legal Descriptions: The first floor of the building on the easterly 44 feet of Lot Three (3) in Block Sixty-Three (63) in the Original Town, now City of Grand Island, Hall County, Nebraska. Existing Land Use and Subject Property Grand Island Council Session - 1/22/2019 Page 38 / 215 The tax increment will be captured for the tax years the payments for which become delinquent in years 2020 through 2034 inclusive. The real property ad valorem taxes on the current valuation will continue to be paid to the normal taxing entities. The increase will come from rehabilitation of this portion of the building for commercial and residential uses as permitted in the B3 Heavy Business Zoning District. Statutory Pledge of Taxes. In accordance with Section 18-2147 of the Act and the terms of the Resolution providing for the issuance of the TIF Note, the Authority hereby provides that any ad valorem tax on the Redevelopment Project Area for the benefit of any public body be divided for a period of fifteen years after the effective date of this provision as set forth in the Redevelopment Contract, consistent with this Redevelopment Plan. Said taxes shall be divided as follows: a. That portion of the ad valorem tax which is produced by levy at the rate fixed each year by or for each public body upon the redevelopment project valuation shall be paid into the funds, of each such public body in the same proportion as all other taxes collected by or for the bodies; and b. That portion of the ad valorem tax on real property in the redevelopment project in excess of such amount, if any, shall be allocated to and, when collected, paid into a special fund of the Authority to pay the principal of; the interest on, and any premiums due in connection with the bonds, loans, notes, or advances on money to, or indebtedness incurred by, whether funded, refunded, assumed, or otherwise, such Authority for financing or refinancing, in whole or in part, a redevelopment project. When such bonds, loans, notes, advances of money, or indebtedness including interest and premium due have been paid, the Authority shall so notify the County Assessor and County Treasurer and all ad valorem taxes upon real property in such redevelopment project shall be paid into the funds of the respective public bodies. Pursuant to Section 18-2150 of the Act, the ad valorem tax so divided is hereby pledged to the repayment of loans or advances of money, or the incurring of any indebtedness, whether funded, refunded, assumed, or otherwise, by the CRA to finance or refinance, in whole or in part, the redevelopment project, including the payment of the principal of, premium, if any, and interest on such bonds, loans, notes, advances, or indebtedness. Redevelopment Plan Amendment Complies with the Act: The Community Development Law requires that a Redevelopment Plan and Project consider and comply with a number of requirements. This Plan Amendment meets the statutory qualifications as set forth below. 1. The Redevelopment Project Area has been declared blighted and substandard by action of the Grand Island City Council on December 19, 2000.[§18-2109] Such Grand Island Council Session - 1/22/2019 Page 39 / 215 declaration was made after a public hearing with full compliance with the public notice requirements of §18-2115 of the Act. 2. Conformation to the General Plan for the Municipality as a whole. [§18-2103 (13) (a) and §18-2110] Grand Island adopted a Comprehensive Plan on July 13, 2004. This redevelopment plan amendment and project are consistent with the Comprehensive Plan, in that no changes in the Comprehensive Plan elements are intended. This plan merely provides funding for the developer to rehabilitate the building for permitted uses on this property as defined by the current and effective zoning regulations. The Hall County Regional Planning Commission held a public hearing at their meeting on January 2, 2019 and passed Resolution 2019-04 confirming that this project is consistent with the Comprehensive Plan for the City of Grand Island. The Grand Island Public School District has submitted a formal request to the Grand Island CRA to notify the District any time a TIF project involving a housing subdivision and/or apartment complex is proposed within the District. The school district was notified of this plan amendment at the time it was submitted to the CRA for initial consideration. 3. The Redevelopment Plan must be sufficiently complete to address the following items: [§18-2103(13) (b)] a. Land Acquisition: The Redevelopment Plan for Area 1 provides for real property acquisition and this plan amendment does not prohibit such acquisition. There is no proposed acquisition by the authority. b. Demolition and Removal of Structures: The project to be implemented with this plan does not provide for the demolition and removal any structures on this property. Demotion of internal structures to accommodate the redevelopment is anticipated and permitted. c. Future Land Use Plan See the attached map from the 2004 Grand Island Comprehensive Plan. All of the area around the site in private ownership is planned for Downtown Commercial development; this includes housing and commercial uses within the same structure. This property is in private ownership. [§18-2103(b) and §18-2111] The attached map also is an accurate site plan of the area after redevelopment. [§18-2111(5)] Grand Island Council Session - 1/22/2019 Page 40 / 215 City of Grand Island Future Land Use Map Grand Island Council Session - 1/22/2019 Page 41 / 215 d. Changes to zoning, street layouts and grades or building codes or ordinances or other Planning changes. The area is zoned B3-Heavy Business zone. No zoning changes are anticipated with this project. No changes are anticipated in street layouts or grades. No changes are anticipated in building codes or ordinances. Nor are any other planning changes contemplated. [§18-2103(b) and §18-2111] e. Site Coverage and Intensity of Use The developer is rehabilitating the existing building. The developer is not proposing to increase the size of the building and current building meets the applicable regulations regarding site coverage and intensity of use. [§18-2103(b) and §18-2111] f. Additional Public Facilities or Utilities Sewer and water are available to support this development. . Electric utilities are sufficient for the proposed use of this building. No other utilities would be impacted by the development. The developer will be responsible for replacing any sidewalks damaged during construction of the project. No other utilities would be impacted by the development. [§18-2103(b) and §18-2111] 4. The Act requires a Redevelopment Plan provide for relocation of individuals and families displaced as a result of plan implementation. This property is vacant and has been vacant for more than 1 year; no relocation is contemplated or necessary. [§18-2103.02] 5. No member of the Authority, nor any employee thereof holds any interest in any property in this Redevelopment Project Area. [§18-2106] No members of the authority or staff of the CRA have any interest in this property. Tom Gdowski, is President of Equitable bank and most likely will be part of the bank approval of a loan for this project. 6. Section 18-2114 of the Act requires that the Authority consider: a. Method and cost of acquisition and preparation for redevelopment and estimated proceeds from disposal to redevelopers. The developer is purchasing the rights to just this portion of the property through a condominium arrangement for $52,000. The estimated costs of rehabilitation of this Grand Island Council Session - 1/22/2019 Page 42 / 215 property is $484,0000, planning related expenses for Architectural and Engineering services of $8,000 and are included as a TIF eligible expense. Legal, Developer and Audit Fees of $9,600 including a reimbursement to the City and the CRA of $5,600 are included as TIF eligible expense. The total of eligible expenses for this project exceeds $540,000. No property will be transferred to redevelopers by the Authority. The developer will provide and secure all necessary financing. b. Statement of proposed method of financing the redevelopment project. The developer will provide all necessary financing for the project. The Authority will assist the project by granting the sum of $199,000 from the proceeds of the TIF. This indebtedness will be repaid from the Tax Increment Revenues generated from the project. TIF revenues shall be made available to repay the original debt and associated interest after January 1, 2021 through December 2034. c. Statement of feasible method of relocating displaced families. No families will be displaced as a result of this plan. 7. Section 18-2113 of the Act requires: Prior to recommending a redevelopment plan to the governing body for approval, an authority shall consider whether the proposed land uses and building requirements in the redevelopment project area are designed with the general purpose of accomplishing, in conformance with the general plan, a coordinated, adjusted, and harmonious development of the city and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity, and the general welfare, as well as efficiency and economy in the process of development, including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of the healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreational and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of insanitary or unsafe dwelling accommodations or conditions of blight. The Authority has considered these elements in proposing this Plan Amendment. This amendment, in and of itself will promote consistency with the Comprehensive Plan. This will have the intended result of preventing recurring elements of unsafe buildings and blighting conditions. This will accomplish the goal of both the Downtown Business Improvement District and the Grand Island City Council of increasing the number of residential units available in the Downtown area and refurbish street level commercial space that has been vacant for several years. Grand Island Council Session - 1/22/2019 Page 43 / 215 8. Time Frame for Development Development of this project is anticipated to be completed between February 2019 and December of 2019. Excess valuation should be available for this project for 15 years beginning with the 2020 tax year. 9. Justification of Project This is an historic building in downtown Grand Island that will be preserved with this project. The addition of a new residential unit is consistent with goals to build 50 new residential units in downtown Grand Island by 2019 and with the goals of the 2014 Grand Island housing study and Grow Grand Island. The primary use of the street level space for commercial development is consistent with the long term development plans for Downtown. 10. Cost Benefit Analysis Section 18-2113 of the Act, further requires the Authority conduct a cost benefit analysis of the plan amendment in the event that Tax Increment Financing will be used. This analysis must address specific statutory issues. As authorized in the Nebraska Community Development Law, §18-2147, Neb. Rev. Stat. (2012), the City of Grand Island has analyzed the costs and benefits of the proposed Redevelopment Project, including: Project Sources and Uses. Approximately $199,000 in public funds from tax increment financing provided by the Grand Island Community Redevelopment Authority will be required to complete the project. This investment by the Authority will leverage $393,600 in private sector financing; a private investment of $2.03 for every TIF dollar invested. Use of Funds Source of Funds. Description TIF Funds Other Grants Private Funds Total Site Acquisition $52,000 _$0 $52,000 Legal and Plan*$9,600 $0 $9,600 Engineering/Arch $8,000 $0 $8,000 Renovation $129,400 $354,600 $484,000 Contingency $50,000 $50,000 TOTALS $199,000 $393,600 $603,600 Tax Revenue. The property to be redeveloped is anticipated to have a January 1, 2019, valuation of approximately $52,000. Based on the 2017 levy this would result in a real property tax of approximately $1,171. It is anticipated that the assessed value will increase by $588,000 upon full completion, as a result of the site redevelopment. This development will result in an estimated tax increase of over $13,245 annually. The tax Grand Island Council Session - 1/22/2019 Page 44 / 215 increment gained from this Redevelopment Project Area would not be available for use as city general tax revenues, for a period of 15 years, or such shorter time as may be required to amortize the TIF bond, but would be used for eligible private redevelopment costs to enable this project to be realized. Estimated 2019 assessed value:$ 52,000 Estimated value after completion $ 640,000 Increment value $ 588,000 Annual TIF generated (estimated)$ 13,245 TIF bond issue $ 199,000 (a) Tax shifts resulting from the approval of the use of Tax Increment Financing; The redevelopment project area currently has an estimated valuation of $52,000. The proposed redevelopment will create additional valuation of $640,000. No tax shifts are anticipated from the project. The project creates additional valuation that will support taxing entities long after the project is paid off. (b) Public infrastructure and community public service needs impacts and local tax impacts arising from the approval of the redevelopment project; No additional public service needs have been identified. Existing water and waste water facilities will not be impacted by this development. The electric utility has sufficient capacity to support the development. It is not anticipated that this will impact schools in any significant way. Fire and police protection are available and should not be negatively impacted by this development. The addition of life safety elements to this building including fire sprinklers and a second exit actually reduce the chances of negative impacts to the fire department. (c) Impacts on employers and employees of firms locating or expanding within the boundaries of the area of the redevelopment project; This will provide additional housing and commercial space options in the downtown area consistent with the planned development in Downtown Grand Island. (d) Impacts on other employers and employees within the city or village and the immediate area that are located outside of the boundaries of the area of the redevelopment project; and This project will not have a negative impact on other employers in any manner different from any other expanding business within the Grand Island area. This will provide housing options for employees of Downtown businesses that wish to live Downtown and will refurbish Downtown commercial space. (e) Impacts on student populations of school districts within the City or Village: Grand Island Council Session - 1/22/2019 Page 45 / 215 This development will have a minimal impact on the Grand Island School system as it will likely not result in any increased attendance. The unit to be developed with this project is a one bedroom unit and unlikely to be a family unit, especially for families with school age children. The average number of persons per household in Grand Island for 2012 to 2016 according the American Community Survey is 2.65. One additional household in a one bedroom unit would likely house a maximum of two people. According to the 2010 census 19.2% of the population of Grand Island was between the ages of 5 and 18. If the averages hold it would be expected that there would be no additional school age children generated by this development. According to the National Center for Educational Statistics1 the 2015-16 enrollment for GIPS was 9,698 students and the cost per student in 2013-14 was $12,343 of that $5,546 is generated locally. It is unlikely that there will be any school age children associated with this project. (f) Any other impacts determined by the authority to be relevant to the consideration of costs and benefits arising from the redevelopment project. This project is consistent the goals of the Council, the Downtown BID, the CRA, and Grow Grand Island to create additional housing units in downtown Grand Island. Time Frame for Development Development of this project is anticipated to be completed during between December of 2018 and December of 2019. The base tax year should be calculated on the value of the property as of January 1, 2019. Excess valuation should be available for this project for 15 years beginning in 2020 with taxes due in 2021. Excess valuation will be used to pay the TIF Indebtedness issued by the CRA per the contract between the CRA and the developer for a period not to exceed 15 years or an amount not to exceed $199,000 the projected amount of increment based upon the anticipated value of the project and current tax rate. Based on the estimates of the expenses of the rehabilitation the developer will spend at least $603,000 on TIF eligible activities in excess of other grants given. 1 https://nces.ed.gov/ccd/districtsearch/district_detail.asp?ID2=3100016 Grand Island Council Session - 1/22/2019 Page 46 / 215 1522 S. Gunbarrel Rd, Grand Island, NE 68801 Paramount Development LLC (308) 218-9497 (308) 381-1697 Sonja Weinrich - sonjaweinrich3140@gmail.com Applicant is a newly formed real estate business, which has mainly been focused on multi family and single family residential properties. Gary and Sonja Weinrich currently own several residential rental properties and are developing more multifamily housing units. Pat O'Neill is a demolition and earthwork contractor with commercial and agricultural land. Grand Island Council Session - 1/22/2019 Page 47 / 215 Grand Island Entrpreneirial Inc.- owned by Ray O'Connor The building will be split off with multiple condo agreements. Paramount Development will purchase approximately 6500 sq ft of commercial space office spaces. Common space would consist of men's and women's restroom and hallways. Back portion of property will have a handicap accessible1 bed luxury on main level. This project would mainly consist of development of commercial apt with approx. 500 sq ft. New windows and doors added on 3rd St and Walnut St. 52,000 484,000 Grand Island Council Session - 1/22/2019 Page 48 / 215 8,000 5,000 4,000 50,000 640,000 85,000 603,000 340000 Grand Island Council Session - 1/22/2019 Page 49 / 215 General Contractor is Paramount Development, 1522 S. Gunbarrel Rd, Architect is Tobias Scott Gay 1470 31st Avenue, Columbus, NE 68601 402-562-6074 Engineer: Michael Spelenik 201 E. 2nd Street, Grand Island, NE 68801 308-384-8750 Grand Island, NE 68801 308-218-9497 Based on a market valuation of $100 per sq foot, we believe the completed building will be worth approx $640,000. This should generate approximate annual taxes of $14,000 for a 15 year total of $210,000. Feb 1, 2019 July 1, 2019 NA NA NA NA 210,000 TIF will generate $178,000 of start up funding after bank interest. Grand Island Council Session - 1/22/2019 Page 50 / 215 We are requesting the maximum amount of TIF as permitted based upon the assumed tax value after construction. We are requesting approximately $210,000 in TIF to be allocated to allowable expenses including acquisition, renovation expenses and new utilities. A large financial gap exists on this project after conventional financing is utilized. A combination of additional owner equity and TIF funds will be needed to proceed with this project and make a sufficient return. Grand Island Council Session - 1/22/2019 Page 51 / 215 This is a newly formed LLC this year so there are no financial statements available yet. Gary and Sonja Weinrich own Weinrich Developments Inc and Pat O'Neill owns O'Neill Wood Resources and O'Neill Transportation. Their companies have all worked on numerous large projects. Weinrich Developments Inc. just completed a TIF project at 206 S. Plum St. Gary & Sonja Weinrich and Pat & Chris O'Neill are owners of Paramount Development LLC. Grand Island Council Session - 1/22/2019 Page 52 / 215 W/O TIF With TIF Gross Residential and Commercial Rent $92,400.00 $92,400.00 Vacancy 5%$4,620.00 $4,620.00 Revenue $87,780.00 $87,780.00 Total Operating Expenses $26,000.00 $26,000.00 Net Operating Income $61,780.00 $61,780.00 Debt Service (P & I) Equitable Bank $49,776.00 $28,068.00 Estimated Taxes $14,000.00 $14,000.00 Estimated Insurance $5,000.00 $5,000.00 $68,776.00 $47,068.00 -$6,996.00 $14,712.00 Estimated Operating Proforma 411 W. 3rd St Sears Building Main Level Estimated Net Cash Flow Grand Island Council Session - 1/22/2019 Page 53 / 215 DESCRIPTION QTY UNIT TOTAL Acquision 6400 S.F $52,000.00 1 Bedroom Apartment Buildout 500 S.F $17,000.00 Cabinets, countertops & Hardware $4,000.00 Sink, disposal & faucet $750.00 Appliances 4 piece $2,400.00 Handicap accessible shower $5,000.00 Bathroom Tile and Accessories $1,000.00 Flooring-Vinyl Plank $2,000.00 Light Fixtures & 2 ceiling fans $700.00 Doors, Frames and Accessories $800.00 Vanity, faucet, hardware and ADA toilet $1,200.00 Medicine cabinet $100.00 2 windows added $3,000.00 Paint and primer $600.00 Plumbing $5,000.00 Electrical $5,000.00 HVAC $5,000.00 APARTMENT ESTIMATED TOTAL $53,550.00 Commercial Space Demolition $14,250.00 Buildout various office spaces 5900 S.F.$125,000.00 New windows $50,000.00 Drop Ceiling 6400 S.F.$15,000.00 Lighting $17,500.00 Restroom Renovations $30,000.00 Flooring & Install $27,000.00 Décor $3,000.00 Window Coverings $2,000.00 INTERIOR TOTAL $283,750.00 Break room Coffee and snack vending machine $6,400.00 2 Tables and chairs $1,000.00 Sink, faucet and hardware $700.00 Cabinets and hardware $2,100.00 Refrigerator and microwave $1,500.00 BREAK ROOM TOTAL $11,700.00 HVAC $20,000.00 Electrical $30,000.00 Plumbing $10,000.00 Fire Sprinklers 6400 S.F.$23,000.00 TOTAL $83,000.00 TOTAL CONSTRUCTION COSTS $484,000.00 Old Sears Building Renovation Estimate Grand Island Council Session - 1/22/2019 Page 54 / 215 Grand Island Council Session - 1/22/2019 Page 55 / 215 Paramount Development LLC Old Sears Main Floor Commercial and Residential COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA RESOLUTION NO. 290 RESOLUTION OF THE COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA, SUBMITTING A PROPOSED REDEVELOPMENT CONTRACT TO THE HALL COUNTY REGIONAL PLANNING COMMISSION FOR ITS RECOMMENDATION WHEREAS, this Community Redevelopment Authority of the City of Grand Island, Nebraska ("Authority"), pursuant to the Nebraska Community Development Law (the "Act"), prepared a proposed redevelopment plan (the "Plan") a copy of which is attached hereto as Exhibit 1, for redevelopment of an area within the city limits of the City of Grand Island, Hall County, Nebraska; and WHEREAS, the Authority is required by Section 18-2112 of the Act to submit said to the planning board having jurisdiction of the area proposed for redevelopment for review and recommendation as to its conformity with the general plan for the development of the City of Grand Island, Hall County, Nebraska; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: The Authority submits to the Hall County Regional Planning Commission the proposed Plan attached to this Resolution, for review and recommendation as to its conformity with the general plan for the development of the City of Grand Island, Hall County, Nebraska. Passed and approved this 12th day of December, 2018 COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA. By___________________________ Chairperson ATTEST: __________________________ Secretary Grand Island Council Session - 1/22/2019 Page 56 / 215 Paramount Development LLC Old Sears Main Floor Commercial and Residential COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA RESOLUTION NO. 291 RESOLUTION OF THE COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA, PROVIDING NOTICE OF INTENT TO ENTER INTO A REDEVELOPMENT CONTRACT AFTER THE PASSAGE OF 30 DAYS AND OTHER MATTERS WHEREAS, this Community Redevelopment Authority of the City of Grand Island, Nebraska ("Authority"), has received an Application for Tax Increment Financing under the Nebraska Community Development Law (the “Act”) on a project within Redevelopment Area 1, from Paramount Development LLC.., (The "Developer") for redevelopment of property located at 411 W. 3rd Street the main floor of the west side of the old Sears building, an area within the city limits of the City of Grand Island, as set forth in Exhibit 1 attached hereto area; and WHEREAS, this Community Redevelopment Authority of the City of Grand Island, Nebraska ("Authority"), is proposing to use Tax Increment Financing on a project within Redevelopment Area 2; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section 1. In compliance with section 18-2114 of the Act, the Authority hereby gives the governing body of the City notice that it intends to enter into the Redevelopment Contract, attached as Exhibit 1, with such changes as are deemed appropriate by the Authority, after approval of the redevelopment plan amendment related to the redevelopment project described in the Redevelopment Contract, and after the passage of 30 days from the date hereof. Section 2. The Secretary of the Authority is directed to file a copy of this resolution with the City Clerk of the City of Grand Island, forthwith. Passed and approved this 12th day of December, 2018. COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF GRAND ISLAND, NEBRASKA. By ___________________________ Chairperson ATTEST: ___________________ Secretary Grand Island Council Session - 1/22/2019 Page 57 / 215 Grand Island Council Session - 1/22/2019 Page 58 / 215 Grand Island Council Session - 1/22/2019 Page 59 / 215 Grand Island Council Session - 1/22/2019 Page 60 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item F-1 #9719 - Consideration of Approving Request to Rezone Property located South of Craig Drive, East of Mansfield Road, North of 13th Street and West of North Road from R-1 – Suburban Residential to R-2 Low Density Residential and R-3 Medium Density Residential (Rhoads Enterprises, Inc.) This item relates to the aforementioned Public Hearing item E-3. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 61 / 215 Approved as to Form ¤ ___________ October 18, 2006 ¤ City Attorney ORDINANCE NO. 9719 An ordinance rezoning a certain tract of land within the zoning jurisdiction of the City of Grand Island; changing the land use classification of Lot 2 of B and M Estates Subdivision in the City of Grand Island, Hall County, Nebraska, from R-1 Suburban Density Residential to R-2 Low Density Residential Zone and R-3 Medium Density Residential as more particularly described below; directing that such zoning change and classification be shown on the Official Zoning Map of the City of Grand Island; and providing for publication and an effective date of this ordinance. WHEREAS, the Regional Planning Commission on January 2, 2019, held a public hearing on the proposed zoning of such area; and WHEREAS, notice as required by Section 19-923, R.R.S. 1943, has been given to the Boards of Education of the school districts in Hall County, Nebraska; and WHEREAS, after public hearing on January 22, 2019, the City Council found and determined the change in zoning be approved and made. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The following tract of land is hereby rezoned, reclassified and changed from R-1 Suburban Density Residential to R-2 Low Density Residential Zone; ALL OF LOT 2 B AND M ESTATES SUBDIVISION ALONG WITH ALL ADJOINING RIGHT OF WAY FOR MANSFIELD ROAD WEST OF SAID LOT 2. LESS AND EXCEPT A TRACT DESCRIBED BELOW PROPOSED FOR REZONING TO R3. SECTION 2. The following tract of land is hereby rezoned, reclassified and changed from R-1 Suburban Density Residential to R-3 Medium Density Residential Zone; Grand Island Council Session - 1/22/2019 Page 62 / 215 ORDINANCE NO. 9719 (Cont.) - 2 - A TRACT OF LAND CONSISTING OF PART OF LOT 2, B AND M ESTATEDS SUBDIVISION, IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 2, B AND M ESTATES SUBDIVISION AND ALSO BEING THE POINT OF BEGINNING; THENCE 589°26'54"W, ALONG THE SOUTH LINE OF SAID LOT 2, A DISTANCE OF 875.89 FEET; THENCE N01°38'54"W A DISTANCE OF 166.37 FEET; THENCE N89°26'54"E A DISTANCE OF 875.10 FEET TO A POINT ON THE EAST LINE OF SAID LOT 2; THENCE 501°55'08"E A DISTANCE OF 166.39 FEET TO THE POINT OF BEGINNING. SAID R3 ZONING TRACT CONTAINS A CALCULATED AREA OF 145,628.56 SQUARE FEET OR 3.34 ACRES ALONG WITH THE NORTH ½ OF THE ADJOINING RIGHT OF WAY FOR 13TH STREET. SECTION 3. That the Official Zoning Map of the City of Grand Island, Nebraska, as established by Section 36-51 of the Grand Island City Code be, and the same is, hereby ordered to be changed, amended, and completed in accordance with this ordinance. SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication, within fifteen days in one issue of the Grand Island Independent as provided by law. Enacted: January 22, 2019 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 63 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item F-2 #9720 - Consideration of Approving Amendments to the Grand Island City Code Section 36-96 Off Street Parking Requirements and the Addition to Section 36-107 Public Facilities This item relates to the aforementioned Public Hearing item E-4. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 64 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney ORDINANCE NO. 9720 An ordinance to amend Chapter 36 of the Grand Island City Code specifically, to amend Section 36-96 Off-Street Parking Requirements and Section 36-107 Reserved; to repeal any ordinance or parts of ordinances in conflict herewith; and to provide for publication in pamphlet form and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sections 36-96 and 36-107 of the Grand Island City Code is hereby amended to read as follows: §36-96. Off-Street Parking Requirements (A) Purposes: (1) It is the intent of this section that all buildings and uses shall provide off-street parking and loading facilities in a minimum amount as required herein to meet the needs of such buildings and uses on private property and under the same ownership as such buildings or uses. The accommodations may consist of lots, garages, or other buildings, and accessories; they may be surface facilities or facilities above or under the ground. (2) It is the further intent of this section that all off-street parking and loading spaces and facilities shall be sited and built according to the requirements contained in this section, and shall require an application for and issuance of a building permit pursuant to §8-22. (B) Application. Each building or use hereafter constructed, and each addition to or altered building or use shall be provided with off-street parking and loading spaces as required herein. Each off-street parking space or loading facility and space hereafter constructed, upon proper application and permit being granted shall be sited and constructed pursuant to the requirements of this section. No application for a building permit for such building, addition, alteration, or use shall be approved unless accompanied by a plot plan showing the location and amount of off-street parking and loading spaces as required herein for the existing or proposed building or use and including all such additions or alterations. No occupancy or use permit shall be issued unless the required parking and loading facilities shall have been provided in accordance with the approved plot plan. Requirements shall be applicable to all zones and districts but not to include the following business districts or tracts of land as identified below: (1) Central Business District as identified and described in Chapter 13 of this code as the Downtown Improvement and Parking District No. 1. Beginning at the intersection of Sycamore Street and First Street; thence westerly on First Street to Pine Street; thence southerly on Pine Street to the southerly boundary of Courthouse Addition; thence westerly along the southerly boundary of Courthouse Addition to Locust Street; thence westerly on Division Street to Walnut Street; thence northerly on Walnut Street to the alley between Division Street and First Street; thence westerly on said alley to Cedar Street; thence northerly on Cedar Street to the alley Grand Island Council Session - 1/22/2019 Page 65 / 215 ORDINANCE NO. 9720 2 between Second Street and Third Street; thence westerly on said alley to Elm Street; thence northerly on Elm Street to a point 40 feet north of the southerly right-of-way line of the Union Pacific Railroad; thence easterly parallel to and 40 feet from said right-of-way line to Walnut Street; thence northerly on Walnut Street to a point 100 feet north of the northerly right-of-way line of South Front Street; thence easterly parallel to and 100 feet from said right-of-way line to Kimball Avenue extended; thence southerly on Kimball Avenue extended and Kimball Avenue to the alley between Third Street and Second Street; thence southerly on Sycamore Street to the point of beginning. (2) Fourth Street Business District. Beginning at the intersection of Eddy Street and the alley in the block between Fourth and Fifth Streets; thence easterly on the alley to the intersection of the alley with Sycamore Street; thence southerly on Sycamore Street to 100 feet south of the south right-of-way line of North Front Street; thence westerly on the aforesaid line to its intersection with Eddy Street; thence northerly on Eddy Street to the point of beginning. (3) Tracts of land ten acres or more used for seasonal events (one event every three months) of not more than fourteen consecutive days in duration and a minimum of fourteen days between events. (C) Area and Computation: An off-street parking space shall be of appropriate dimensions of not less than 180 square feet exclusive of access or maneuvering area, ramps, columns, etc., and shall have a vertical clearance of not less than seven feet. An off-street loading space shall be of appropriate dimensions of not less than 360 square feet exclusive of access or maneuvering area, ramps, columns, etc., and shall have a vertical clearance of not less than fourteen feet. When determination of the number of off-street parking or loading spaces required by this chapter results in a requirement of a fractional space, any fraction of one-half or less may be disregarded while a fraction in excess of one-half shall be counted as one parking space. (D) Location: All off-street parking spaces shall be on the same lot as the building or within 300 feet of the lot. Permanent off-street parking spaces shall not be permitted within the required front yard setback, provided, however, that for a building containing three dwelling units or less, one space per unit may be placed within the front yard setback if such space is not directly in front of the building excluding garages or carports. Residential Garages with overhead doors facing the street shall provide a 25 foot setback between the garage door and the property line. (E) Collective Facilities: Off-street parking facilities for separate or mixed buildings or uses may be provided collectively so long as the total number of spaces is not less than the sum of the separate required spaces, and provided further, that the requirement concerning location of such facility with respect to distance from the building or use served shall be complied with. In order to eliminate a multiplicity of entrances and exits and diminish traffic hazards to conserve space where space is at a premium and to promote orderly development generally, the city council is hereby authorized to plan and group parking facilities collectively for a number of businesses in a given area, and especially in the central business district, in such a manner as to obtain a maximum of efficiency and capacity in parking and traffic movement. (F) Employee Parking: Parking spaces required on an employee basis shall be based on the maximum number of employees on duty on the premises at any one time. (G) Design Standards. All off-street parking and loading facilities shall be designed with appropriate means of vehicular access to a street or alley and contain adequate and safe maneuvering areas. Detailed plans shall be submitted to the public works director for approval of all curb cuts or driveway openings before a permit may be obtained therefor. No signs shall be displayed except such signs as required for the orderly use of the facilities. All facilities shall be provided with a Grand Island Council Session - 1/22/2019 Page 66 / 215 ORDINANCE NO. 9720 3 permanent type, dust-free surface meaning asphaltic cement concrete, Portland cement concrete, or paving brick. All parking lots containing five or more parking spaces, which are within 30 feet of property occupied by a residential use in a Large Lot Residential Zoning District or of property within a Suburban Residential Zoning District, Low Density Residential Zoning District, Medium Density Residential Zoning District, High Density Residential Zoning District or Residential Development Zoning District, shall provide a sight-obscuring fence or screen not less than six feet nor more than eight feet in height along the boundary of the parking lot adjacent to such districts. No fence or screen shall be required between abutting parking lots or adjacent to an alley. The height of any fence or screen shall be subject to other restrictions provided by the City Code. (H) Maintenance: The parking and loading facilities required by this section shall be provided and maintained so long as the use exists which the facilities are designed to serve. Reasonable precautions must be taken by the owners of particular uses to assure the use of the parking facilities only by the employees or the social or business visitors of the premises for which the facilities are provided. The facilities must be so designed and maintained as not to constitute a nuisance at any time and must not be used in such a manner as to constitute a hazard or unreasonable impediment to traffic. (I) Reduction of Number of Spaces: Off-street parking or loading facilities shall not be reduced in total extent, after their provision required hereunder, except upon the approval of the Board of Adjustment, and then only after proof that the parking or loading spaces are no longer required by reason of a change in use of the premises of which the facilities are adjunct. (J) Requirement for Uses Not Listed: For any use not listed, the Board of Adjustment shall determine the proper requirement by classifying the proposed use among the uses specified herein so as to assure equal treatment. (K) Administration and Enforcement: The off-street parking and loading provisions of this section shall be administered by the zoning official and enforced by the chief building official, who shall also serve in advisory capacity to the city council on matters relative to any phase of such provisions. (L) Penalty for Violation: The provisions of parking and loading facilities as required by this section shall be a continuing obligation of the owner or sponsor of a given building or use so long as the building or use is in existence and so long as parking and loading facilities are required hereunder in connection therewith, and it shall be unlawful to discontinue, change, or dispense with such facilities without establishing alternate facilities that meet the requirements herein. Penalty provisions applicable to this chapter as a whole shall apply to the violations of these provisions. In addition, at such time as the facilities required hereunder shall fail to continue to be available for the purpose, the building permit for the structures to which the facilities are adjunct and the use or occupancy permits issued for the premises shall be canceled and become null and void. Amended by Ordinance No. 8976, effective 06-08-2005 Amended by Ordinance No. 9151, effective 12-18-2007 Amended by Ordinance No. 9229, effective 09-09-2009 Amended by Ordinance No. 9574, effective 03-15-2016 Amended by Ordinance No. 9689, effective 06-12-2018 Grand Island Council Session - 1/22/2019 Page 67 / 215 ORDINANCE NO. 9720 4 §36-107. Reserved Public Facilities: Unless specifically prohibited, public facilities (eg. schools, fire stations, police stations, government offices) owned and operated by a government entity are permitted in all zoning districts subject to the setbacks and rules for that district. SECTION 2. Sections 36-96 and 36-107 as existing prior to this amendment, and any ordinances or parts of ordinances in conflict herewith, are repealed. SECTION 3. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 4. That this ordinance shall be in force and take effect from and after its passage and publication in pamphlet form within 15 days according to law. Enacted: January 22, 2019 ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 68 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item F-3 #9721 - Consideration of Creation of Sanitary Sewer District No. 543; Willow Street Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/22/2019 Page 69 / 215 Council Agenda Memo From:Keith Kurz, Assistant Public Works Director Meeting:January 22, 2019 Subject:Consideration of Creation of Sanitary Sewer District No. 543; Willow Street Presenter(s):John Collins, Public Works Director Background Council action is needed to create a sanitary sewer district. The boundary for the proposed district was selected in order to serve an area previously unserved that is located north of 4th Street, east of Congdon Avenue (see attached sketch). Sanitary sewer was requested in this area in 2003 and again in September 2017. The proposed district boundary would eliminate around fifteen (15) septic tanks and provide sanitary service to approximately twenty-one (21) lots. It appears from phone conversations and in person meetings that the majority of the property owners are in support of sanitary sewer, with one (1) voicing opposition, and the remainder giving no comment. Of the fifteen (15) septic tanks at least three (3) may be in failure and discharging poorly treated waste directly to groundwater. There is a portion of this area that is not served by City water and is operating private drinking water wells. It is advantageous to construct such sanitary sewer main now, as there is Community Development Block Grant (CDBG) funding available for 2019, which will reduce the assessment amount for the property owners by about half. Discussion If the district is created, a notice will be mailed to all affected property owners, a 30-day protest period allowed and an open house meeting held to review the project with property owners. The Public Works Department recommends that the assessments for the district be spread equally across the lots in the district with a ten (10) year repayment schedule. The current estimate is shown below. Total District- $375,000.00- $400,000.00 City share due to rehab of existing line- $65,000.00- $75,000.00 Grant Funds- $155,000.00 Grand Island Council Session - 1/22/2019 Page 70 / 215 Assessment per parcel- $9,000.00- $10,000.00 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the creation of Sanitary Sewer District No. 543. Sample Motion Move to approve the resolution. Grand Island Council Session - 1/22/2019 Page 71 / 215 PROPOSED DISTRICT BOUNDARY LIMITSWILLOW STREET SANITARY SEWER DISTRCITGRAND ISLAND, NEBRASKAP.O.B.WILLOW STREET FO U R T H S T R E E T SEVENTH S TR EE T CONGDON AVENUESIX TH S TR EE T F I F TH S TR EE T GEDDES STREETGrand IslandCouncil Session - 1/22/2019Page 72 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney This Space Reserved for Register of Deeds ORDINANCE NO. 9721 An ordinance creating Sanitary Sewer District No. 543 of the City of Grand Island, Nebraska; defining the boundaries thereof; providing for the laying of sanitary sewer mains in said district; providing for plans and specifications and securing bids; assessing the costs of such improvements; providing for certification to the Register of Deeds; and providing for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Sanitary Sewer District No. 543 is hereby created for the construction of an 8” inch gravity sanitary sewer system within Sanchez Subdivision, Lambert’s Sixth Subdivision, Lambert’s Fourth Subdivision, Lambert’s Third Subdivision, Cottage Grove Addition, part of Lambert’s Subdivision and part of Section Ten (10), Township Eleven (11) North, Range Nine (9) West of the 6th p.m. all within the City of Grand Island, Hall County, Nebraska. SECTION 2. The boundaries of such sanitary sewer district shall be as follows: COMMENCING AT THE NORTHWEST CORNER OF LOT TWO (2), SANCHEZ SUBDIVISION TO THE CITY OF GRAND ISLAND, SAID POINT BEING ACTUAL POINT OF BEGINNING; THENCE EASTERLY ON THE NORTH LINE OF SAID LOT TWO (2), SANCHEZ SUBDIVISION TO THE WEST LINE OF LOT ONE (1), SANCHEZ SUBDIVISION; THENCE NORTHERLY ON THE WEST LINE OF SAID LOT ONE (1), SANCHEZ SUBDIVISION; TO THE NORTHWEST CORNER OF SAID LOT ONE (1), SANCHEZ SUBDIVISION; THENCE EASTERLY ON THE NORTH LINE OF SAID LOT ONE (1), SANCHEZ SUBDIVISION TO THE NORTHEAST CORNER OF SAID LOT ONE (1), SANCHEZ SUBDIVISION; THENCE SOUTHERLY ON THE EASTERLY LINE OF SAID LOT ONE (1), SANCHEZ SUBDIVISION TO A POINT ON THE SOUTH LINE OF THE Grand Island Council Session - 1/22/2019 Page 73 / 215 ORDINANCE NO. 9721 (Cont.) - 2 - NORTHEAST QUARTER (NE1/4) OF SAID SECTION TEN (10), TOWNSHIP ELEVEN (11) NORTH, RANGE NINE (9) WEST; THENCE EASTERLY ON THE SOUTH LINE OF SAID NORTHEAST QUARTER (NE1/4) OF SAID SECTION TEN (10), TOWNSHIP ELEVEN (11) NORTH, RANGE NINE (9) WEST TO THE SOUTHWEST CORNER OF A TRACT OF LAND MORE PARTICULARLY DESCRIBED IN INSTRUMENT #92110935 IN THE HALL COUNTY REGISTER OF DEEDS OFFICE; THENCE NORTHERLY ON THE WESTERLY LINE OF SAID TRACT OF LAND AS MORE PARTICULARLY DESCRIBED IN INSTRUMENT #92110935 TO THE NORTHWEST CORNER OF SAID TRACT OF LAND AS MORE PARTICULARLY DESCRIBED IN INSTRUMENT #92110935; THENCE CONTINUINING NORTHERLY ON THE WESTERLY LINE OF A TRACT OF LAND MORE PARTICULALRY DESCRIBED IN INSTRUMENT #201407887 IN THE HALL COUNTY REGISTER OF DEEDS OFFICE TO THE NORTHWEST CORNER OF SAID TRACT OF LAND AS DESCRIBED IN INSTRUMENT #201407887; THENCE EASTERLY ON THE NORTH LINE OF SAID TRACT OF LAND AS DESCRIBED IN INSTRUMENT #201407887 TO A POINT ON THE WESTERLY LINE OF LOT ELEVEN (11), FRANK P BARK’S SUBDIVISION; THENCE SOUTHERLY ON THE WEST LINE OF SAID FRANK P BARK'S SUBDIVISION TO THE SOUTHWEST CORNER OF LOT ELEVEN (11), FRANK P BARK'S SUBDIVISION; THENCE EASTERLY ON THE SOUTH LINE OF SAID LOT ELEVEN (11), FRANK P BARK'S SUBDIVISION TO THE NORTHERLY EXTENSION OF THE WEST LINE OF LOT TWO (2), COTTAGE GROVE THIRD SUBDIVISION TO THE CITY OF GRAND ISLAND; THENCE SOUTHERLY ON SAID NORTHERLY EXTENTION LINE AND THE WEST LINE OF SAID LOT TWO (2), COTTAGE GROVE THIRD SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT TWO (2), COTTAGE GROVE THIRD SUBDIVISION; THENCE EASTERLY ON THE SOUTH LINE OF SAID LOT TWO (2), COTTAGE GROVE THIRD SUBDIVISION TO THE SOUTHEAST CORNER OF SAID LOT TWO (2) COTTAGE GROVE THIRD SUBDIVISION; THENCE SOUTHERLY ON THE WEST LINE OF LOT ONE (1), COTTAGE GROVE THIRD SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT ONE (1), COTTAGE GROVE THIRD SUBDIVISION; THENCE SOUTHERLY ON THE WEST LINE OF LOT TWO (2), COTTAGE GROVE SECOND SUBDIVISION TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF 4TH STREET; THENCE SOUTHEASTERLY ON SAID NORTHERLY RIGHT OF WAY LINE OF 4TH STREET TO A POINT ON THE EAST LINE OF LOT TWO (2), LAMBERT'S FOURTH SUBDIVISION TO THE CITY OF GRAND ISLAND; THENCE SOUTH ON THE EAST LINE OF SAID LOT TWO (2), LAMBERT'S FOURTH SUBDIVISION TO THE SOUTHEAST CORNER OF SAID LOT TWO (2), LAMBERT'S FOURTH SUBDIVISION; THENCE SOUTHEASTERLY ON THE SOUTH LINE OF SAID LAMBERT'S FOURTH SUBDIVISION TO THE SOUTHWEST CORNER OF LOT ONE (1), LAMBERT'S FOURTH SUBDIVISION; THENCE NORTHWESTERLY ON THE EAST LINE OF SAID LOT ONE (1), LAMBERT'S FOURTH SUBDIVISION TO THE NORTHWEST CORNER OF SAID LOT ONE (1), LAMBERT'S FOURTH SUBDIVISION; THENCE NORTHEASTERLY ON THE NORTH LINE OF SAID LOT ONE (1), LAMBERT'S FOURTH SUBDIVISION FOR A DISTANCE OF 130.00 FEET; THENCE NOTHWESTERLY AND PERPENDICULAR TO SAID NORTH LINE OF LOT ONE (1), LAMBERT'S FOURTH SUBDIVISION TO A POINT 19.88 FEET NORTH OF THE SOUTH LINE OF LOT THIRTEEN (13), LAMBERT'S SUBDIVISION TO THE CITY OF GRAND ISLAND; THENCE SOUTHWESTERLY ON A LINE 19.88 FEET DISTANT AND PARALLEL TO SAID SOUTH LINE OF LOT THIRTEEN (13), LAMBERT'S SUBDIVISION TO A POINT ON THE WEST LINE OF SAID LOT THIRTEEN (13) LAMBERT'S SUBDIVISION; THENCE NORTHWESTERLY ON THE WEST LINE OF SAID LAMBERT'S SUBDIVISION TO THE SOUTHWEST CORNER OF LOT TEN (10), LAMBERT'S SUBDIVISION; THENCE NORTHEASTERLY ON THE SOUTH LINE OF SAID LOT TEN (10), LAMBERT'S SUBDIVISION TO THE SOUTHEAST CORNER OF SAID LOT TEN (10), LAMBERT'S SUBDIVISION; THENCE NORTHWESTERLY ON THE EAST LINE OF SAID LOT Grand Island Council Session - 1/22/2019 Page 74 / 215 ORDINANCE NO. 9721 (Cont.) - 3 - TEN (10), LAMBERT'S SUBDIVISION TO THE NORTHEAST CORNER OF SAID LOT TEN (10), LAMBERT'S SUBDIVISION; THENCE SOUTHWESTERLY ON THE NORTH LINE OF SAID LOT TEN (10), LAMBERT'S SUBDIVISION TO THE NORTHWEST CORNER OF SAID LOT TEN (10), LAMBERT'S SUBDIVISION; THENCE NORTHWESTERLY ON THE WEST LINE OF LOT NINE (9), LAMBERT'S SUBDIVISION TO THE NORTHWEST CORNER OF SAID LOT NINE (9), LAMBERT'S SUBDIVISON; THENCE NORTHEASTERLY ON THE NORTH LINE OF SAID LOT NINE (9), LAMBERT'S SUBDIVISION TO THE NORTHEAST CORNER OF SAID LOT NINE (9), LAMBERT'S SUBDIVISION; THENCE NORTHWESTERLY ON THE WEST LINE OF LOT FIVE (5), LAMBERT'S SUBDIVISION TO THE SOUTHEAST CORNER OF LOT TWO (2), LAMBERT'S THIRD SUBDIVISION; THENCE SOUTHWESTERLY ON THE SOUTH LINE OF SAID LOT TWO (2), LAMBERT'S THIRD SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT TWO (2), LAMBERT'S THIRD SUBDIVISION; THENCE NORTHWESTERLY ON THE WEST LINE OF SAID LOT TWO (2), LAMBERT'S THIRD SUBDIVISION AND A NORTHERLY EXTENTION THEREOF TO A POINT ON THE SOUTHERLY LINE OF SAID LOT TWO (2), SANCHEZ SUBDIVISION; THENCE SOUTHWESTERLY ON THE SOUTH LINE OF SAID LOT TWO (2), SANCHEZ SUBDIVISION TO THE SOUTHWEST CORNER OF SAID LOT TWO (2), SANCHEZ SUBDIVISION; THENCE NORTHWESTERLY ON THE WEST LINE OF SAID LOT TWO (2), SANCHEZ SUBDIVISION TO THE POINT OF BEGINNING. SAID DISTRCT BOUNDARY CONTAINS APPROXIMATELY 27.47 ACRES MORE OR LESS OF WHICH APPROXIMATELY 2.17 ACRES MORE OR LESS IS EXISTING ROAD RIGHT-OF-WAY. SECTION 3. Said improvement shall be made in accordance with plans and specifications approved by the Engineer for the City, who shall estimate the costs thereof. Bids for the construction of such sanitary sewer shall be taken and contracts entered into in the manner provided by law. SECTION 4. All improvements shall be made at public cost, but the cost thereof shall be assessed upon the lots and lands in the district specially benefited thereby as provided by law SECTION 5. This ordinance shall be in force and take effect from and after its passage, approval and publication, without the plat, as provided by law. SECTION 6. This ordinance, with the plat, is hereby directed to be filed in the office of the Register of Deeds of Hall County, Nebraska. Grand Island Council Session - 1/22/2019 Page 75 / 215 ORDINANCE NO. 9721 (Cont.) - 4 - SECTION 7. After passage, approval and publication of this ordinance, notice of the creation of said district shall be published in the Grand Island Independent, a legal newspaper published and of general circulation in said City, as provided by law. Enacted: January 22, 2019. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 76 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-1 Approving Minutes of January 8, 2019 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 1/22/2019 Page 77 / 215 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING January 8, 2019 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on January 8, 2019. Notice of the meeting was given in The Grand Island Independent on January 2, 2019. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following City Council members were present: Michelle Fitzke, Mark Stelk, Jason Conley, Vaughn Minton, Clay Schutz, Julie Hehnke, Mitch Nickerson, and Chuck Haase. Councilmember Jeremy Jones and Mike Paulick were absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Patrick Brown, City Attorney Jerry Janulewicz, and Public Works Director John Collins. INVOCATION was given by Pastor Bill Pavuk, St. Pauls Lutheran Church, 1515 South Harrison Street followed by the PLEDGE OF ALLEGIANCE. BOARD OF EQUALIZATION: Motion by Minton, second by Hehnke to adjourn to the Board of Equalization. Motion adopted. #2019-BE-1 - Consideration of Determining Benefits for Sanitary Sewer District No. 540T; West US Highway 30 and Engleman Road/West Park Plaza Sanitary Sewer Extension. Public Works Director John Collins reported that Sanitary Sewer District No. 540T was completed. Total project cost equates to $1,071,845.30, of which $707,067.31 was eligible to be used to calculate the connection fees for properties within the district. The remaining costs were City responsibility and were associated with the West US Highway 30 and Engleman Road portion of this project (2017-S-3). Staff recommended approval. Michael Sands, 1700 Farnum Street, Omaha, Nebraska on behalf of Ascentia spoke in support. Jerry Poels, 3418 So. Deann Road wanted to know what the benefit was in hooking up to the sewer district. Motion by Minton, second by Stelk to approve Resolution #2019-BE-1. Upon roll call vote, all voted aye. Motion adopted. RETURN TO REGULAR SESSION: Motion by Schutz, second by Minton to return to Regular Session. Motion adopted. PUBLIC HEARINGS: Public Hearing on Request from Curl Curl, LLC dba Bonzai Beach Club, 107 No. Walnut Street for a Catering Designation to Class “C-46038” Liquor License. City Clerk RaNae Edwards reported that an application for a catering designation to Class “C-46038” Liquor License had been received from Curl Curl, LLC dba Bonzai Beach Club, 107 No. Walnut Street. Ms. Grand Island Council Session - 1/22/2019 Page 78 / 215 Page 2, City Council Regular Meeting, January 8, 2019 Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on December 17, 2018; notice to the general public of date, time, and place of hearing published on December 29, 2018; notice to the applicant of date, time, and place of hearing mailed on December 20, 2018; along with Chapter 4 of the City Code. Staff recommended approval. No public testimony was heard. Public Hearing on Request from Sin City, LLC dba Sin City Grill, 410 West 3rd Street for a Catering Designation to Class “C-88667” Liquor License. City Clerk RaNae Edwards reported that an application for a catering designation to Class “C-88667” Liquor License had been received from Sin City, LLC dba Sin City Grill, 410 West 3rd Street. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on December 17, 2018; notice to the general public of date, time, and place of hearing published on December 29, 2018; notice to the applicant of date, time, and place of hearing mailed on December 20, 2018; along with Chapter 4 of the City Code. Staff recommended approval. No public testimony was heard. Public Hearing on Applications Received for Operation of Private Parking Facilities, Establishing Vehicle Offstreet Parking District No. 3, and Disestablishing Parking District No. 1. City Attorney Jerry Janulewicz reported that if adopted, the ordinance would accomplish the following: Establish Vehicle Offstreet Parking District No. 3; disestablish the Downtown Improvement and Parking District (Parking District No. 1) and repeal relevant city code sections; and transfer 2018-19 budget authority from Parking District No. 1 to Vehicle Offstreet Parking District No. 3.Staff recommended approval. Amos Anson, 4234 Arizona Avenue spoke in support. No further public testimony was heard. Public Hearing on Acquisition of Utility (Water) Easement - Lot Thirteen (13) Bosselman Brothers Subdivision - 2030 East Highway 30 (CIK Investments, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility water easement located at 2030 East Highway 30 was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including water lines. This easement would allow the Utilities Department to install, access, operate and maintain the water infrastructures at this location for Midwest Truck Wash. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility (Electrical) Easement - Lot Nine (9), Bosselman Brothers Subdivision - 2030 East Highway 30 (CIK Investments, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility electrical easement located at 2030 East Highway 30 was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would allow the Utilities Department to install a pad-mounted transformer to provide service to the new Midwest Truck Wash building. The proposed easement would also allow the department to install, access, operate and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 121 S. Pine (County of Hall, State of Nebraska). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 121 S. Pine Street was needed in order to have access to install, upgrade, maintain, and Grand Island Council Session - 1/22/2019 Page 79 / 215 Page 3, City Council Regular Meeting, January 8, 2019 repair power appurtenances, including lines and transformers. This easement would allow the Utilities Department to install, access, operate and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 4586 Gold Core Drive (GMD, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 4586 Gold Core Drive was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would allow the Utilities Department to install, access, operate and maintain the electrical infrastructure at this location for Bimbo Bakery. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 411 S. Webb Road (Grand Island Commercial Ventures, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 411 S. Webb Road was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement would allow the Utilities Department to install, access, operate and maintain an underground power line, transformer and related electrical infrastructure to serve the new business under construction. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 3515 N. Highway 281 (Donald and Kandy Mustion). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 3515 N. Highway 281 was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Tilley Sprinkler Systems and Landscaping is upgrading an existing facility located at 3515 N. Highway 281. As part of the work, the Utilities Department needed to re-route the existing three-phase overhead power line and install a pad-mounted transformer to provide service to the upgraded building. The proposed easement would allow the department to install, access, operate and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - West Side of US Highway 281 and South of Rae Road (Ponderosa Lake Estates Subdivision Homeowners Assoc., Inc.). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located on the west side of US Highway 281 and south of Rae Road was needed in order to have access to install, upgrade, maintain, and repair electric utilities and appurtenances. This easement would provide a pathway for a new underground powerline that would replace the existing overhead power line along the west side of Highway 281. The new power line would provide service for the future commercial area south of Rae Road and would provide electrical feeder capacity to the Prairie Commons Subdivision area currently being developed. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - Lot One (1), Ponderosa Lake Estates 7th Subdivision (Prataria Ventures, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located on the west side of Highway 281 and south of Rae Road was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement is one of three that would provide a pathway for a new underground powerline that would replace the existing overhead power line along the west side Grand Island Council Session - 1/22/2019 Page 80 / 215 Page 4, City Council Regular Meeting, January 8, 2019 of Highway 281. The new power line would provide service for the future commercial area south of Rae Road, and would provide electrical feeder capacity to the Prairie Commons Subdivision area currently being developed. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - Lots Three (3) & Four (4), Ponderosa Village Subdivision (Prataria Ventures, LLC). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located on the west side of Highway 281 and south of Rae Road was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. This easement is one of three that would provide a pathway for a new underground powerline that would replace the existing overhead power line along the west side of Highway 281. The new power line would provide service for the future commercial area south of Rae Road, and would provide electrical feeder capacity to the Prairie Commons Subdivision area currently being developed. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - 204 S. Cedar Street (St. Mary's Church). Utilities Director Tim Luchsinger reported that acquisition of a utility easement located at 204 S. Cedar Street was needed in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. St. Mary’s Church is upgrading their electrical service to the church and rectory building. As part of the work, the Utilities Department needs to install a three-phase pad-mounted transformer to provide electric service for the upgrade. The proposed easement would allow the department to install, access, operate and maintain the electrical infrastructure at this location. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Sidewalk Easement at 1221 N Beal Street (English/Buchanan). Public Works Director John Collins reported that acquisition of a sidewalk easement was needed at the southeast corner of Beal Street and 13th Street to accommodate the curb ramp at this intersection. The property owner had signed the necessary document to grant a public sidewalk easement. Staff recommended approval. No public testimony was heard. Public Hearing on One & Six Year Street Improvement Plan. Public Works Director John Collins reported that the One & Six Year Street Improvement Plan consists of the transportation projects in the Capital Improvement Program and was mandatory by State Law as part of the requirements to receive approximately five million dollars of state gas tax funds each year. The Public Works Department developed this program through a process to prioritize street projects taking into consideration many factors. A PowerPoint presentation was given. Staff recommended approval. No public testimony was heard. ORDINANCES: Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title on three different days are suspended and that ordinance numbered: #9718 - Consideration of Establishing Vehicle Offstreet Parking District No. 3 Grand Island Council Session - 1/22/2019 Page 81 / 215 Page 5, City Council Regular Meeting, January 8, 2019 be considered for passage on the same day upon reading by number only and that the City Clerk be permitted to call out the number of this ordinance on second reading and then upon final passage and call for a roll call vote on each reading and then upon final passage.” Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion adopted. This item was related to the aforementioned Public Hearing. City Attorney Jerry Janulewicz stated no protests had been filed. Benefits were discussed. Amos Anson, 4234 Arizona Avenue spoke in support. Motion by Haase, second by Stelk to approve Ordinance #9718. City Clerk: Ordinance #9718 on first reading. All those in favor of the passage of this ordinance on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. City Clerk: Ordinance #9718 on second and final reading. All those in favor of the passage of this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. Mayor Steele: By reason of the roll call votes on first reading and then upon second and final readings, Ordinance #9718 is declared to be lawfully adopted upon publication as required by law. CONSENT AGENDA: Consent Agenda item G-23 (Resolution #2019-19) was pulled from the agenda for further discussion. Motion by Minton, second by Fitzke to approve the Consent Agenda excluding item G-23. Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of December 18, 2018 City Council Regular Meeting. Approving Re-Appointments to the Electrical Board. Approving Re-Appointments to the Mechanical Examining Board. Approving Re-Appointments to the Plumbing Board. #2019-1 - Approving Request from Curl Curl, LLC dba Bonzai Beach Club, 107 No. Walnut Street for a Catering Designation to Class “C-46038” Liquor License. #2019-2 - Approving Request from Sin City, LLC dba Sin City Grill, 410 West 3rd Street for a Catering Designation to Class “C-88667” Liquor License. #2019-3 - Approving Acquisition of Utility (Water) Easement - through a part of Lot Thirteen (13), Bosselman Brothers Subdivision - 2030 East Highway 30 (CIK Investments). Grand Island Council Session - 1/22/2019 Page 82 / 215 Page 6, City Council Regular Meeting, January 8, 2019 #2019-4 - Approving Acquisition of Utility (Electrical) Easement - through a part of Lot Nine (9), Bosselman Brothers Subdivision - 2030 East Highway 30) (CIK Investments, LLC). #2019-5 - Approving Acquisition of Utility Easement - 121 S. Pine Street (County of Hall, State of Nebraska). #2019-6 - Approving Acquisition of Utility Easement - 4586 Gold Core Drive (GMD, LLC). #2019-7 - Approving Acquisition of Utility Easement - 411 S. Webb Road (Grand Island Commercial Ventures, LLC). #2019-8 - Approving Acquisition of Utility Easement - 3515 N. Highway 281 (Donald and Kandy Mustion). #2019-9 - Approving Acquisition of Utility Easement - West Side of US Highway 281 and South of Rae Road (Ponderosa Lake Estates Subdivision Homeowners Assoc., Inc.). #2019-10 - Approving Acquisition of Utility Easement - Lot One (1) Ponderosa Lake Estates 7th Subdivision (Prataria Ventures, LLC). #2019-11 - Approving Acquisition of Utility Easement - Lot Three (3) and Lot Four (4), Ponderosa Village Ventures, LLC (Prataria Ventures, LLC). #2019-12 - Approving Acquisition of Utility Easement - 204 S. Cedar Street (St. Mary's Church). #2019-13 - Approving Purchase of Distribution Transformers with ERMCO, Inc., of Iowa City, Iowa and Graybar Electric Company, Inc., of Omaha, Nebraska. #2019-14 - Approving Purchase of Power and Concentric Neutral Cable with Wesco Distribution, Inc. of Grand Island, Nebraska. #2019-15 - Approving Proposal for Effluent Limitation Guidelines and Bottom Ash Transport Water Assessment Services with Fith Infrastructure & Environment, LLC of Peoria, Illinois in an Amount of $133,622.00. #2019-16 - Approving Change Order #1 - Water Main Project 2018-W-3 - Golden Age Subdivision with Van Kirk Brothers Contracting of Sutton, Nebraska for an Increase of $10,216.43 and a Revised Contract Amount of $210,011.50. #2019-17 - Approving Re-Allocation of FTE - Utilities Civil Engineering Manager to Utilities Civil Engineer I/II/Sr. #2019-18 - Approving Acquisition of Sidewalk Easement at 1221 N Beal Street (English/Buchanan). Grand Island Council Session - 1/22/2019 Page 83 / 215 Page 7, City Council Regular Meeting, January 8, 2019 #2019-19 - Approving Benefits for Sanitary Sewer District No. 540T; West US Highway 30 and Engleman Road/West Park Plaza Sanitary Sewer Extension. Motion by Haase, second by Fitzke to approve Resolution #2019-19. Upon roll call vote, all voted aye. Motion adopted. #2019-20 - Approving the Certificate of Compliance with the Nebraska Department of Transportation for Maintenance Agreement No. 12; Calendar Year 2018. #2019-21 - Approving Change Order No. 4 for Lift Station No. 20 Upgrade and Force Main Rehabilitation & Lift Station No. 14 Abandonment; Project No. 2017-S-1 with The Diamond Engineering Company of Grand Island, Nebraska for an Increase of $29,657.48 and a Revised Contract Amount of $2,433,753.54. #2019-22 - Approving Change Order No. 2 for Cell 3 Liner and Leachate System at the Grand Island Regional Landfill with Van Kirk Bros. Contracting of Sutton, Nebraska for a Decrease of $49,433.23 and a Revised Contract Amount of $3,023,621.17. #2019-23 - Approving Amendment No. 3 for Engineering Services Related to Cell 3 Liner Construction at the Grand Island Regional Landfill with HDR Engineering, Inc. of Omaha, Nebraska for an Increase of $81,690.00 and a Revised Contract Amount of $421,600.00. #2019-24 - Approved Change Order No. 4 on the EM911 Facility with Chief Construction of Grand Island, Nebraska for an Increase of $4,996.00 and a Revised Contract Amount of $3,151,108.00. #2019-25 - Approving Purchase of Emergency Operations Center Equipment & Furniture from Eakes Office Solutions of Grand Island, Nebraska in the amount of $26,649.36. RESOLUTIONS: #2019-26 - Consideration of Approving the One & Six Year Street Improvement Plan. This item was related to the aforementioned Public Hearing. Staff recommended approval. Jerry Poels, 341 South Deann Road commented on the round-a-bouts. Motion by Nickerson, second by Minton to approve Resolution #2019-26. Upon roll call vote, all voted aye. Motion adopted. #2019-27 - Consideration of Setting the Date for Board of Equalization for Parking District Number 3. This item was related to the aforementioned Public Hearing. Staff recommended approval. Motion by Haase, second by Stelk to approve Resolution #2019-27. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 1/22/2019 Page 84 / 215 Page 8, City Council Regular Meeting, January 8, 2019 PAYMENT OF CLAIMS: Motion by Minton, second by Schutz to approve the payment of claims for the period of December 19, 2018 through January 8, 2019 for a total amount of $3,951,365.21. Upon roll call vote, all voted aye. Motion adopted. ADJOURN TO EXECUTIVE SESSION: Motion by Minton, second by Hehnke to adjourn to Executive Session at 8:10 p.m. for the purpose of a strategy session with respect to the Veteran’s Home Phase II Property Acquisition. Unanimously approved. RETURN TO REGULAR SESSION: Motion by Minton, second by Fitzke to return to Regular Session at 8:58 p.m. Unanimously approved. ADJOURNMENT: The meeting was adjourned at 8:59 p.m. RaNae Edwards City Clerk Grand Island Council Session - 1/22/2019 Page 85 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-2 Approving Minutes of January 15, 2019 City Council Study Session Staff Contact: RaNae Edwards Grand Island Council Session - 1/22/2019 Page 86 / 215 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL STUDY SESSION January 15, 2019 Pursuant to due call and notice thereof, a Study Session of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on January 15, 2019. Notice of the meeting was given in the Grand Island Independent on January 9, 2019. Mayor Roger G. Steele called the meeting to order at 7:00 p.m. The following Councilmembers were present: Mike Paulick. Michelle Fitzke, Jeremy Jones, Mark Stelk, Jason Conley, Vaughn Minton, Clay Schutz, Mitch Nickerson, and Chuck Haase. Councilmember Julie Hehnke was absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Patrick Brown, City Attorney Jerry Janulewicz and Public Works Director John Collins. INVOCATION was given by Mayor Steele followed by the PLEDGE OF ALLEGIANCE. SPECIAL ITEMS: Friends of the Grand Island Parks Presentation. James Truell on behalf of Friends of Grand Island Parks gave a PowerPoint presentation. This was a volunteer group formed after the 2017/2018 Budget cuts to the Parks and Recreation budget. The Mission of Friends of Grand Island Parks (FGIP) was to provide support to the City of Grand Island in order to assist in developing, maintaining, and increasing the value and importance of city parks as a place of natural beauty, culture, recreation and education for this and future generations. This was a nonprofit fund sponsored by the Grand Island Community Foundation. Mentioned were the 20 parks currently in the City of Grand Island. It was the vision of FGIP to assist in developing, maintaining, and increasing the value and importance of city parks to ensure these parks are part of daily life for this and future generations and in turn shape the character of the Grand Island area. Their goal was to make Grand Island the destination site to see gorgeous parks with amazing art. Presented was their vision of Stolley Park by revitalizing the current 4 large gardens into 8 smaller “themed” gardens with additional paths made from pavers and crushed rock. Each garden would have artwork reflecting the garden’s theme. Reviewed were the eight garden themes: A-B-C Garden, Kaleidoscope Garden, Sensory Garden, Pollinator Garden, Vintage Garden, Healing Garden, Peace Garden, and Vintage Rose Garden. The west end of the garden would include a Celebration Circle with additional seating or tables and a stage that could be used for special events such as weddings, anniversary celebrations, marriage proposals, or weekend concerts/performances. FGIP planned on “growing” an endowed fund to support the G.I. parks, ensuring a sound future. Grand Island Council Session - 1/22/2019 Page 87 / 215 Page 2, City Council Study Session, January 15, 2019 Mentioned were the FGIP volunteers of which 87 individuals volunteered more than 4,100 hours this past year. 28 of those volunteers were adults with disabilities. The following goals for next spring were: Build a bigger volunteer base Continue to urge the city to find the funding for full time and part time seasonal garden help Work on their FGIP Strategic Plan Begin scheduling themed events in the parks during the spring and summer Begin a capital campaign for FGIP Begin work on accumulating funds for an endowment that would support FGIP Watch for the article in NE Life Magazine featuring F.G.I.P. Begin work on the Stolley project Work on Stolley infrastructure including lights, a water feature, restore pavers and pathways to be handicapped accessible and safe, install watering system for the garden, replace benches, and repair existing gazebos Begin work on the Celebration Circle, wall, rose garden and Celebration Stage Complete one or more themed gardens with sculptures Comments were made by Council concerning the importance of parks like this and thanking those people who volunteered. Vikki Deuel, 2531 Jan Street commented on building an endowment fund and that this group was a non-profit 501(c) 3 organization. Requested was for the City to put $15,000.00 back in the Parks budget to hire seasonal help. They were also looking at grants. Parks and Recreation Director Todd McCoy answered questions regarding the cost of maintaining the parks. He stated it was too soon to tell what that cost would be. Tax Increment Financing (TIF) Processes and Procedures in Grand Island. Regional Planning Director Chad Nabity explained what TIF was, the process of a TIF application, the impact of using it, how it had been used in Grand Island, and when it should be used. TIF was a method authorized by the Nebraska Constitution that allowed cities to use an increase in real estate taxes to rehabilitate substandard and blighted areas. He stated substandard meant a predominance of improvements which were dilapidated, deteriorated, old, obsolete, overcrowded and which was detrimental to public health, safety, morals or welfare. Blighted meant generally an area in which there were: deteriorated structures, defective or inadequate street layout, faulty lot layout, insanitary or unsafe conditions, diversity or ownership, improper or obsolete platting, existence of conditions which endanger life or property by fire or other causes, or any combination which substantially impairs the sound growth of the community, retards the provision of housing or constitutes an economic or social liability and is detrimental to public health, safety, morals or welfare. Also mentioned was that it had to have one of these: average age of structures more than 40 years; unemployment 120% of state average; more than 1/2 of plotted land had been undeveloped and in city limits for 40 years; per capita income was lower than city average; or area had stable or decreasing population based on census. Grand Island Council Session - 1/22/2019 Page 88 / 215 Page 3, City Council Study Session, January 15, 2019 Mr. Nabity stated before a TIF application was considered he would meet with CRA staff and others if needed to discuss the project. He would look to see if the area had been declared blighted and substandard and if the proposed project was consistent with the comprehensive plan. He would also look at how much of an increment would be created and if there were eligible expenditures. Explained was the “but for test”. TIF could not be authorized unless the project was one which: a.) would not occur in the substandard and blighted area without TIF, and b.) was not financially feasible without TIF. Also explained were the Cost Benefit Analysis, TIF Bond, limitation of uses of TIF, and the purpose of the CRA. Some of the benefits for using TIF could be: Preserve the Downtown Core Retain and Attract Retail Development Create Base Employment Support Infill Development Use Micro Blight and Small Projects to Remove and Remediate Problem Properties Presented was the time frame for a TIF project. Discussion was held regarding de-blighting an area by the City Council. Cities of the first class could not blight more that 35%. The City of Grand Island was currently at approximately 20%. Questions were brought forward as to the Council knowing what the project that would be using TIF was before an area was declared blighted and substandard. Mentioned was the possibility of creating a policy for TIF. Council took a break at 8:54 p.m. and reconvened at 9:02 p.m. Amos Anson, 4234 Arizona Avenue gave a PowerPoint presentation concerning the benefits of TIF projects. He showed a graph of those projects in downtown/Railside that did not use TIF. He spoke in support of TIF. Ray O’Connor, 611 Fleetwood Road spoke in support of TIF and showed examples of successful projects in Kearney by using TIF. He mentioned the balance between the schools, employers, and housing for people moving into Grand Island with regards to TIF. James Duff, 2623 West Waugh read several articles/studies regarding research he had done on TIF. Councilmember Haase suggested that there be a committee created to draft a TIF policy to be brought back to Council at the Council Retreat in February. He suggested the following people be members of the committee: Councilmembers Vaughn Minton, Mike Paulick, Chuck Haase, Tom Gdowski, ex-officio members Regional Planning Director Chad Nabity, Finance Director Patrick Brown and Assistant City Administrator Brent Clerk. Mayor Steele stated he would leave the decision of a sub-committee up to the Council President. Grand Island Council Session - 1/22/2019 Page 89 / 215 Page 4, City Council Study Session, January 15, 2019 Cindy Johnson, Chamber of Commerce President and Dave Taylor, Grand Island Area Economic Development Corporation President spoke of the importance of housing in our community. Council President Minton stated he agreed to have a sub-committee created to study a TIF policy. Mayor Steele commented on sub-committees and encouraged the committee to keep an open mind. ADJOURNMENT: The meeting was adjourned at 10:05 p.m. RaNae Edwards City Clerk Grand Island Council Session - 1/22/2019 Page 90 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-3 Approving Request from Luz Elena Castillo Rodriquez, 647 E. Meves for Liquor Manager Designation for Fiesta Latina, 2815 South Locust Street Staff Contact: RaNae Edwards Grand Island Council Session - 1/22/2019 Page 91 / 215 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:January 22, 2019 Subject:Request from Luz Elena Castillo Rodriquez, 647 E. Meves for Liquor Manager Designation with Fiesta Latina, 2815 South Locust Street Presenter(s):RaNae Edwards, City Clerk Background Luz Elena Castillo Rodriquez, 647 E. Meves has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Fiesta Latina, 2815 South Locust Street. This application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Staff recommends approval. Ms. Rodriquez has completed a state approved alcohol server/seller training program. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 1/22/2019 Page 92 / 215 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Luz Elena Castillo Rodriquez, 647 E. Meves for Liquor Manager Designation in conjunction with the Class “C-34765” Liquor License for Fiesta Latina, 2815 South Locust Street. Grand Island Council Session - 1/22/2019 Page 93 / 215 Grand Island Council Session - 1/22/2019 Page 94 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-4 Approving Councilmember Appointments to Boards and Commissions Staff Contact: Mayor Roger Steele Grand Island Council Session - 1/22/2019 Page 95 / 215 Council Agenda Memo From:Mayor Roger G. Steele Meeting:January 22, 2019 Subject:Approving Councilmember Appointments to Boards and Commissions for 2019 Presenter(s):Mayor Roger G. Steele Background It is customary each year for the Mayor to recommend appointments of Councilmember’s to represent the City on various Boards and Commissions. Discussion The following appointments have been submitted by the Mayor for approval. These appointments will become effective January 1, 2019 and will expire on December 31, 2019: Animal Advisory Board: Jeremy Jones Building Code Advisory:Mike Paulick Central District Health Board (Term of 3 years)Chuck Haase Central NE Humane Society:Mitch Nickerson Citizen Advisory Review Committee:Vaughn Minton Community Development Advisory Board:Jason Conley Community Redevelopment Authority:Vaughn Minton Emergency Management/Communications:Michelle Fitzke Jason Conley Firefighters Pension Committee:Mark Stelk Fonner Park BID 2013:Mitch Nickerson (So. Locust – Stolley to Fonner) Grand Generation Board:Mark Stelk Grand Island Council Session - 1/22/2019 Page 96 / 215 Heartland Events Center Board:Chuck Haase Law Enforcement Co-Location Committee:Jeremy Jones Library Board:Vaughn Minton Metropolitan Planning Organization Policy Board:Julie Hehnke Jason Conley Clay Schutz Police Pension Committee:Mark Stelk Problem Resolution Team:Mike Paulick Michelle Fitzke Railside BID Julie Hehnke Regional Planning Commission:Clay Schutz South Locust Street BID 2013 Mike Paulick (So. Loucst – Hwy 34 to Stolley) Systems Information Advisory Committee Jeremy Jones (City/County) Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve the appointments of Councilmember’s to Board and Commissions 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the recommendation of the Mayor. Sample Motion Move to approve the appointments of Councilmember’s to the Boards and Commissions for 2019 as recommended by the Mayor. Grand Island Council Session - 1/22/2019 Page 97 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-5 #2019-28 - Approving Final Plat and Subdivision Agreement for Brach’s Seventh Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 98 / 215 Council Agenda Memo From:Regional Planning Commission Meeting:January 22, 2019 Subject:Brach’s Seventh Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located south of LaMar Avenue and west of Harrison Street in the jurisdiction of Grand Island, Nebraska. (1 lot, 0.97 acres). This property is zoned R1- Suburban Density Residential. Discussion The final plat for Brach’s Seventh Subdivision was considered by the Regional Planning Commission at the January 2, 2018 meeting. A motion was made by Ruge and seconded by Kjar to approve the final plat as presented. A roll call vote was taken and the motion passed with 7 members present and voting in favor (O’Neill, Ruge, Robb, Rubio, Hedricksen, Randone and Kjar) no members present voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 1/22/2019 Page 99 / 215 Grand Island Council Session - 1/22/2019 Page 100 / 215 Developer/Owner Kirk C. and Tanya J. Hansen 2007 Lamar Ave. Grand Island, NE 68803 To create 1 lot on the south of LaMar Avenue and west of Harrison Street in the City of Grand Island, in Hall County, Nebraska. Size: 1.97 acres Zoning: R1 – Suburban Density Residential Road Access: Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 1/22/2019 Page 101 / 215 Grand IslandCouncil Session - 1/22/2019Page 102 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019- WHEREAS Kirk C. Hansen and Tanya J. Hansen, husband and wife, being the said owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “BRACH’S SEVENTH SUBDIVISION”, a subdivision on a tract of land comprising all of Lot 1 of Brach’s Sixth Subdivision and part of 10A and part of Lot 11A, identified as “Lake Front Tract Abutting Brach’s Lake” shown on the City Engineering Department plat “Brach Lake” dated 9-29-72, fled in Deed Book 104B, page 25, Hall County Register Deeds Office, In the Northwest Quarter of the Northwest Quarter (NW1/4, NW1/4) of Section Twenty Three (23), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of BRACHS SEVENTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 103 / 215 Grand IslandCouncil Session - 1/22/2019Page 104 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-6 #2019-29 - Approving Acquisition of Utility Easement - 3551 N. Highway 281 - Levering This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 105 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-29 WHEREAS, a public utility easement is required by the City of Grand Island from Lawrence J. and Sarah Lynn Levering to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including power lines and; WHEREAS, a public hearing was held on January 22, 2019, for the purpose of discussing the proposed acquisition of twenty (20.0) foot utility easements located through a part of Lot Three (3), Pulte Second Subdivision in Hall County, Nebraska; and more particularly described as follows: The westerly twenty (20.0) feet of Lot Three (3), Pulte Second Subdivision, Hall County, Nebraska. The above-described easement and right-of-way containing a total of 0.14 acres, more or less, as shown on the plat dated 12/3/2018, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire public utility easements from Lawrence J. and Sarah Lynn Levering, on the above-described tracts of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 106 / 215 Grand Island Council Session - 1/22/2019 Page 107 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-7 #2019-30 - Approving Acquisition of Utility Easement - 2004 N. Wheeler - Holiday Gardens I, LLC This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 108 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-30 WHEREAS, a public utility easement is required by the City of Grand Island from Holiday Gardens I, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including water lines and; WHEREAS, a public hearing was held on January 22, 2019, for the purpose of discussing the proposed acquisition of a utility easement located through a part of Lot Three (3), Holiday Gardens Subdivision, in the City of Grand Island, Hall County, Nebraska; and more particularly described as follows: Commencing at the Southeast corner of Lot Three (3), Holiday Gardens Subdivision; thence northerly, along the easterly line of said Lot Three (3), on an assumed bearing of N28°59’15”W, a distance of sixteen and thirty-nine hundredths (16.39) feet to the ACTUAL Point of Beginning; thence continuing N28°59’15”W, along the easterly line of said Lot Three (3), a distance of eighteen and seventy-two hundredths (18.72) feet; thence N88°12’02”W, a distance of eighteen and ninety-two hundredths (18.92) feet to a point on the easterly line of an existing Utility Easement described in Document No. 83-001755; thence S22°10’51”W, along the easterly line of said existing Utility Easement, a distance of seventeen and six hundredths (17.06) feet; thence S88°12’02”E, a distance of thirty four and fifty-nine hundredths (34.59) feet to a point on the easterly line of said Lot Three (3) being the said Point of Beginning. The above-described easement and right-of-way containing a combined total of .01 acres more or less as shown on the plat dated 12/20/2018, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Holiday Gardens I, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. ____________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 109 / 215 Grand Island Council Session - 1/22/2019 Page 110 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-8 #2019-31 - Approving Bid Award - Bottom Ash and Boiler Industrial Cleaning - Spring 2019 Outage Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 111 / 215 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:January 22, 2019 Subject:Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2019 Outage Presenter(s):Timothy G. Luchsinger, Utilities Director The electrostatic precipitator at the Platte Generating Station is the air quality control equipment used to remove coal ash particulates from the plant’s boiler flue gas stream. Proper performance of this equipment is required as part of the plant’s operating permit. Due to the volume and characteristics of coal ash, the precipitator must be grit blasted twice a year to remove ash build-up to allow the plant to remain below permitted emission levels. In addition to maintaining performance, removal of the ash deposits also allows an inspection of the precipitator internal surfaces and components. The next outage is scheduled for March of this year. Specifications were developed by the plant maintenance staff for the removal of ash deposits throughout the precipitator and boiler including grit blasting of the electrostatic precipitator, bulk vacuuming of the associated ductwork and hoppers, and high pressure water wash of the bottom ash system. Discussion Specifications for the Precipitator, Bottom Ash and Boiler Industrial Cleaning-Spring 2019 Outage were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on January 8, 2019. Specifications were sent to seven potential bidders and responses were received as listed below. The engineer’s estimate for this project was $160,000.00. Bidder Bid Amount Meylan Enterprises, Inc., Omaha, NE $156,178.27 W-S Industrial Services, Inc., Council Bluffs, IA $182,698.06 The bids were reviewed by Utility Engineering staff. Both bids were in compliance with the specifications and had no exceptions. The bid from Meylan Enterprises, Inc. is compliant with specifications and less than the engineer’s estimate. Grand Island Council Session - 1/22/2019 Page 112 / 215 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the bid of Meylan Enterprises, Inc., of Omaha, Nebraska, as the low responsive bidder, with a bid in the amount of $156,178.27. Sample Motion Move to approve the bid in the amount of $156,178.27 from Meylan Enterprises, Inc., for the Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2019 Outage. Grand Island Council Session - 1/22/2019 Page 113 / 215 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:January 8, 2019 @ 2:00 p.m. FOR:Participator, Bottom Ash & Boiler Industrial Cleaning – Spring 2019 Outage DEPARTMENT:Utilities Department ESTIMATE:$160,000.00 FUND/ACCOUNT:520 PUBLICATION DATE:December 5, 2018 NO. POTENTIAL BIDDERS:7 SUMMARY Bidder:W-S Industrial Services, Inc Council Bluffs, IA Bid Security:Merchants Bonding Company (Mutual) Exceptions:None Precipitator Abrasive Air Heater Vacuum Hydro-Blast Cleaning Wash Services Services Material:$20,233.40 $27,991.48 $20,174.00 $21,232.97 Labor:$21,494.00 $ 8,448.00 $32,868.00 $18,304.00 Sales Tax:$ 2,920.92 $ 2,550.76 $ 3,712.94 $ 2,767.59 Base Bid:$44,648.32 $38,990.24 $56,754.94 $42,304.56 Total Base Bid:$182,698.06 Grand Island Council Session - 1/22/2019 Page 114 / 215 Bidder:Melyan Enterprises, Inc. Omaha, NE Bid Security:Universal Surety Company Exceptions:Noted Precipitator Abrasive Air Heater Vacuum Hydro-Blast Cleaning Wash Services Services Material:$ 4,876.00 $25,045.00 $23,545.00 $21,510.00 Labor:$28,613.00 $ 7,524.00 $24,360.00 $10,488.00 Sales Tax:$ 2,344.23 $ 2,279.83 $ 3,353.35 $ 2,239.86 Base Bid:$35,833.23 $34,848.83 $51,258.35 $34,237.86 Total Base Bid:$156,178.27 cc:Tim Luchsinger, Utilities Director Karen Nagel, Utilities Admin. Asst. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Darrell Dorsey, PGS Plant Superintendent P2090 Grand Island Council Session - 1/22/2019 Page 115 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-31 WHEREAS, the City of Grand Island invited sealed bids for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2019, according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 8, 2019, bids were received, opened and reviewed; and WHEREAS Meylan Enterprises, Inc., of Omaha, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $156,178.27; and WHEREAS, the bid of Meylan Enterprises, Inc., is less than the estimate for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2019. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Meylan Enterprises, Inc., in the amount of $156,178.27, for Precipitator, Bottom Ash and Boiler Industrial Cleaning – Spring 2019, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 116 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-9 #2019-32 - Approving Certificate of Final Completion for Water Main Project 2018-W-3 - Golden Age Subdivision Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 1/22/2019 Page 117 / 215 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:January 22, 2019 Subject:Water Main Project 2018-W-3 – Golden Age Subdivision Certificate of Final Completion Presenter(s):Timothy Luchsinger, Utilities Director Background Water Main Project 2018-W-3 installed approximately 1,740 linear feet of new City water main within Golden Age Subdivision. The project supplemented the existing 4” and 6” diameter water lines with new 10”, 8”, and 6” ductile iron pipe. The work provided increased capacity and fire protection for the area. A site map of the area is attached for reference. Discussion The project has been completed by Van Kirk Brothers Contracting of Sutton, Nebraska, in accordance with the terms and conditions of the contract documents and plans. The final contract amount for the work was $210,011.50. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Water Main Project 2018-W-3; Golden Age Subdivision. Sample Motion Move to approve the Certificate of Final Completion for Water Main Project 2018-W-3, Golden Age Subdivision. Grand Island Council Session - 1/22/2019 Page 118 / 215 Grand Island Council Session - 1/22/2019 Page 119 / 215 Grand Island Council Session - 1/22/2019 Page 120 / 215 Grand Island Council Session - 1/22/2019 Page 121 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-32 WHEREAS, the Utilities Engineer and Public Works Director have issued a Certificate of Final Completion for Water Main Project 2018-W-3 within Golden Age Subdivision of the City of Grand Island, Nebraska, certifying that Van Kirk Brothers Contracting of Sutton, Nebraska, has completed such project according to the terms, conditions and stipulations of the contract, plans and specifications for such improvements; and WHEREAS, the Public Works Director recommends the acceptance of the Engineer’s Certificate of Final Completion; and WHEREAS, the Mayor concurs with the recommendation of the Public Works Director’s recommendation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Certificate of Final Completion for Water Main Project 2018-W-3 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 122 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-10 #2019-33 - Approving the Setting of the Board of Equalization Date Hearing for Lot One - Rowe Second Subdivision in Water Main District 421T Staff Contact: Tim Luchsinger, Utilities Director Grand Island Council Session - 1/22/2019 Page 123 / 215 Council Agenda Memo From:Timothy Luchsinger, Utilities Director Meeting:January 22, 2019 Subject:Water Main District 421T – Rowe Second Subdivision Presenter(s):Timothy Luchsinger, Utilities Director Background Water Main District 421T was originally created to provide municipal water service to the area along Stolley Park Road from Freedom Drive to Engleman Road, and along Engleman Road from Stolley Park Road to Highway 30. All construction was completed, placed in service and incorporated into the City system. In March 1999, the City Council sat as a Board of Equalization to establish the fees for each property within the district’s boundary. The district was done as a connection fee (tap district where customers are not charged for the cost of the main until they “tap” the main for service. The total cost for construction was $302,957.85. The fees for properties connecting to the water main were based on taking the total chargeable amount of $194,877.55 and dividing it by the district’s footage of 12,992.1 feet. This established a fee of $14.999719 per front foot, which is collected when the property owners begin receiving City service. The remaining amount of $108,080.30 was a cost to the Utilities Department for over- sizing the main to meet existing and future system usage, pressure demands, and fire flow requirements. Discussion Gary P. Rowe and Dee Rowe, husband and wife, are owners of a recently subdivided tract of land, being Lot One (1), Rowe Second Subdivision, consisting of a single residential lot. The subdivision is on the west side of Engleman Road and north of the West Park Plaza Mobile Home Park. At the time District 421T was constructed, the property was not within the district’s boundary. The Rowe’s are building a home on their property and desire to connect to the City water main. Due to the new configuration of the property and with its access to the existing water main in Engleman Road, it is necessary to establish the appropriate connection fee. Grand Island Council Session - 1/22/2019 Page 124 / 215 It is recommended the connection fee for Lot One (1) Rowe Second Subdivision be established as: 30 linear feet frontage x $14.999719 per front foot = $499.99 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council sit at a Board of Equalization on February 26, 2019 and establish the connection fees for the property within Rowe Second Subdivision in the City of Grand Island, Nebraska. Sample Motion Move to approve that the Council sit as a Board of Equalization on February 26, 2019 to establish the connection fee for Lot One (1), Rowe Second Subdivision within Water Main District 421T. Grand Island Council Session - 1/22/2019 Page 125 / 215 Grand Island Council Session - 1/22/2019 Page 126 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-33 WHEREAS, Water Main District 421T was constructed in the year 1999 along Stolley Park Road from Freedom Drive to Engleman Road, and along Engleman Road from Stolley Park Road to Highway 30; and WHEREAS, the district was done as a connection fee (tap) district and upon completion of the work the Council sat as a Board of Equalization to establish fees for each property within the district’s boundary. The Board of Equalization hearing for Water Main District 421T was held in March of 1999; and WHEREAS, one of those tracts of land within Water Main District 421T has recently been re-subdivided, which requires the appropriate connection fees to be established. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City Council will sit as a Board of Equalization on February 26, 2019 to determine benefits and set the “tap” fees for the newly subdivided lot. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 127 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-11 #2019-34 - Approving Agreement with Engineering and Research International, Inc. for 2019 Pavement Condition Assessment Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/22/2019 Page 128 / 215 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 22, 2019 Subject:Approving Agreement with Engineering and Research International, Inc. for 2019 Pavement Condition Assessment Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for 2019 Pavement Condition Assessment was advertised in the Grand Island Independent on September 28, 2018. The RFQ was also sent to nine (9) potential proposers by the Engineering Division of the Public Works Department. The City is required to assess roadway pavement every three (3) years, at a minimum. Such assessment is used to determine roadways that become part of the annual maintenance project, as well as roadways that require more substantial work or rebuild. This information is also used for the City’s annual audit and for GASB 34 (GASB 34 provides a comprehensive framework for financial reporting with the objective of making annual reports easier to understand and more useful to the people who rely upon the financial condition contained therein). The most significant aspect of Statement 34 was that for the first time general infrastructure assets (such as roads, bridges and dams) were to be reported together with related depreciation or preservation costs. Discussion Five (5) submittals were received on October 18, 2018, with evaluation of each by Public Work staff based on established criteria in the RFQ. The pavement condition assessment and pavement management services were a requirement of the scope of services. Engineering and Research International, Inc. (ERI) of Savoy, Illinois was selected as the best qualified firm to perform the requested services. An agreement was negotiated for the services to be performed at actual costs with a maximum amount of $154,542.55. It is anticipated that all work will be completed before the end of this fiscal year. Grand Island Council Session - 1/22/2019 Page 129 / 215 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the agreement with Engineering and Research International, Inc. of Savoy, Illinois for pavement condition assessment and pavement management services to be performed at actual costs with a maximum amount of $154,542.55. Sample Motion Move to approve the agreement. Grand Island Council Session - 1/22/2019 Page 130 / 215 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR 2019 PAVEMENT CONDITION ASSESSMENT RFP DUE DATE:October 18, 2018 at 4:30 p.m. DEPARTMENT:Public Works PUBLICATION DATE:September 28, 2018 NO. POTENTIAL BIDDERS:9 SUMMARY OF PROPOSALS RECEIVED MDS Technologies, Inc.Benesch Park Ridge, IL Grand Island, NE IMS Infrastructure Management Services, Inc.Mandli Communications Tempe, AZ Fitchburg, WI Engineering & Research Int’l, Inc. Savoy, IL cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. Public Works Director P2078 Grand Island Council Session - 1/22/2019 Page 131 / 215 Revised 12/18 PROFESSIONAL SERVICES CONTRACT Between CITY OF GRAND ISLAND 100 East 1st Street PO Box 1968 Grand Island, NE 68802 And ENGINEERING AND RESEARCH INTERNATIONAL, INC. (ERI) THIS CONTRACT IS MADE by and between the City of Grand Island, a Nebraska charter Municipality ("Grand Island") and ERES International, Inc. d/b/a/Engineering and Research International, Inc. (ERI) a Corporation, Incorporated in the State of Illinois (consultant) with a principal mailing address of 1401 Regency Drive East Savoy, IL 61874 each duly authorized. NOW, THEREFORE, in consideration of the mutual promises, covenants, conditions and terms to be kept and performed, it is agreed by the parties as follows: SECTION l GENERAL The general purpose of this contract, as fully detailed in the below referenced documents, is to provide the Professional Services for 2019 Pavement Condition Assessment (Including Optional Services Requested by the City of Grand Island). All such work or services contained in this Contract are supplemented by the following, which are attached hereto and made a part hereof or incorporated by reference as if fully written out or attached to this Contract: Notice to Bidders Project Specifications including all Addenda if applicable Acknowledgment and Acceptance of Conditions Consultant's Bid/ Quote/ Proposal SECTION 2 TERM Unless otherwise specified, this Contract shall be effective as of the date the contract is signed by the Mayor, and shall either (note whichever is applicable): a) ____ continue in effect until all obligations are performed in accordance with the Contract not to exceed one year, b) ____ shall expire in ( ____) years. Grand Island Council Session - 1/22/2019 Page 132 / 215 Revised 12/18 If there is an option to renew it is as follows: a) ____ for one year b) ____ on a month to month basis c) ____ for the number of years of the original terms d) ____ not applicable e) ____ other (__________________). SECTION 3 TIME OF PERFORMANCE Consultant shall commence performance of the work under this Agreement upon receipt of an executed copy of this Agreement and shall complete its work within the time specified by the Department in its request for proposals or, if no time is specified, within a reasonable period of time SECTION 4 RESPONSIBILITIES OF THE CONSULTANT A. Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all services furnished by Consultant under this Agreement and shall perform such professional services as may be necessary to accomplish the work required to be performed under this Agreement, in accordance with this Agreement and any applicable federal, state or local regulations. Consultant shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in the services it performs. B. Grand Island's approval of the services or materials furnished under this Agreement shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. Grand Island's review, approval, acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. C. Consultant shall be and shall remain liable, in accordance with applicable law, for all damages to Grand Island caused by Consultant's negligent performance of any of the services furnished under this Agreement, except for errors, omissions or other deficiencies to the extent attributable to Grand Island, Grand Island-furnished data or any third party. Consultant shall not be responsible for any time delays in the project caused by circumstances beyond Consultant's control. Grand Island Council Session - 1/22/2019 Page 133 / 215 Revised 12/18 SECTION 5 REQUIREMENTS CONTRACT If this contract is a requirement contract it provides that the Consultant will sell the City all of the professional services that are the subject of this contract that the City, in good faith, needs. If the quantity was not specified in the bid or RFP then the City will provide the Consultant with a reasonable estimate of the quantities to be purchased upon request. If the City's needs go unreasonably beyond that which the parties have established as the anticipated quantity the Consultant may provide the goods or services or may decline if it is unable to do so. In that event the City may purchase the goods or services from another vendor. SECTION 6 PAYMENT A. The City of Grand Island shall pay Consultant for the services rendered under this Agreement in accordance with the Consultant's price proposal submission or as negotiated price under this agreement. B. Consultant may request monthly progress payments and the City of Grand Island will make them as soon as practicable upon submission of statements requesting payment by Consultant to the City of Grand Island. No payment request shall exceed the purchase Order amount as the estimated value of the work under this Agreement. Consultant shall prepare the estimates of work performed and shall supplement them with such supporting data to include a tabulation of work-hours at the appropriate rates as Grand Island may require. Time billed shall be limited to hours actually worked on the project. C. Consultant shall submit separate invoices referencing the purchase order issued for the project. Invoice(s) shall be emailed to timg@grand-island.com or mailed to City of Grand Island, Public Works Department, 100 East First Street, Grand Island, NE 68801. SECTION 7 CHANGE ORDERS A If the City of Grand Island seeks to make any change in the scope of work, including but not limited to changes in the specifications, deliverables or details, it shall request the same from Consultant via written change order. Any increases or decreases in the Consultant's costs, or the time required for the performance of any part of the work under this Contract, shall be clearly articulated and the Contract will be deemed modified as of the change order, which shall be signed by both parties. Grand Island Council Session - 1/22/2019 Page 134 / 215 B. If Consultant needs to seek a change order from the City the same shall be submitted in writing for review. Any approved increase or decrease in costs or change in the time for performance will be indicated and the Contract will be deemed modified as of the change order, which shall be signed by both parties. SECTION 8 REUSE OF DOCUMENTS All software specifically purchased and charged to the Project, plans and specifications, maps, drawings, digital data specifications, plots, reports, database scheme, database dictionary, and any other products, materials relating to the Project or prepared in connection with the Project, are the exclusive property of City of Grand Island and shall be delivered to Grand Island in accordance with the Project schedule or upon termination of the Project. The Consultant shall not assert or establish any right or claim under design patent or copyright laws to any of the materials created or produced specifically for, and in conjunction with the Project. The Consultant shall not utilize the data, software, plots, reports or other material related to the Project on other similar projects, for other customers, or for any type of commercial, marketing or promotional purpose without the prior written consent of Grand Island. The Consultant shall retain ownership of Consultant's standard details and specifications used on the Project. City of Grand Island shall not utilize Consultant's standard details and specifications used on the project without the prior written consent of Consultant. SECTION 9 TERMINATION A. Either party may terminate this Contract, in whole or part, in writing, if the other party substantially fails to fulfill its obligations under this Contract through no fault of the terminating party. However, no such termination may be effected unless the other party is given (1) not less than ten (10) calendar days written notice of intent to terminate and (2) an opportunity for consultation with the terminating party before termination. B. The City of Grand Island may terminate this Contract, in whole or part, in writing, for its convenience, after issuing thirty (30) days written notice to the Consultant. Grand Island Council Session - 1/22/2019 Page 135 / 215 Revised 11/15 C. If Grand Island terminates for default, an equitable adjustment in the price provided for in this Contract shall be made, but: (1) no amount shall be allowed for anticipated profit on unperformed services or other work, and (2) any payment due to Consultant at the time of termination may be adjusted to the extent of any additional costs Grand Island incurs because of Consultant's default. If Consultant terminates for default or if Grand Island terminates for convenience, the equitable adjustment shall provide for payment to Consultant of reasonable expenses incurred before the termination, in addition to termination settlement costs Consultant reasonably incurs relating to commitments that had become firm before the termination. D. Upon receipt of a termination action under paragraphs A or B of this section, Consultant shall: (1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver or otherwise make available to Grand Island all completed or partially completed supplies and manufacturing materials that the Consultant has specifically produced or acquired for the terminated portion of the Contract. E. Upon termination under paragraphs A or B of this section, Grand Island may take over the work and prosecute the same to completion by agreement with another party or otherwise. Any work Grand Island takes over for completion will be completed at Grand Island's risk, and Grand Island will hold harmless Consultant from all claims and damages arising out of improper use of Consultant's work. SECTION 10 AUDIT AND EXAMINATION OF ACCOUNTS Consultant shall maintain books, records, documents and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles. Grand Island shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. SECTION 11 ASSIGNMENT; COMPLIANCE WITH LAW Neither party may assign or transfer rights and obligations under this Agreement without the written consent of the other party. Each party agrees that it will perform its obligations in accordance with all applicable laws, rules and regulations now or hereinafter in effect. Grand Island Council Session - 1/22/2019 Page 136 / 215 Revised 11/15 SECTION 12 REMEDIES A All claims, counterclaims, disputes and other matters in question between Grand Island and the Consultant arising out of or relating to this Contract or its breach will be decided in a court of competent jurisdiction in Hall County, Nebraska. This Contract shall be deemed to be executed in the City of Grand Island, Hall County, State of Nebraska and shall be governed in all respects, including validity, interpretation and effect, and construed in accordance with the laws of the State of Nebraska, as applicable to contracts entered into and to be performed entirely within Nebraska. Any litigation arising between Grand Island and Consultant arising under or regarding this Contract shall occur, if in the state courts, in the Hall County court having jurisdiction thereof, or if in the federal courts, in the United States District Court for the Nebraska. SECTION 13 INDEMNIFICATION A. Consultant, for itself and its related entities, agents, employees, subcontractors and the agents and employees of said subcontractors, agrees to and shall indemnify, hold harmless and defend Grand Island, its successors, assigns, officers, employees, agents and appointed and elected officials, for any claim, cost, loss, damage or obligation whatsoever in nature (including reasonable attorney’s fees and expenses) arising out of or through in any way from Consultant's breach of any of the conditions of this Contract; excluding, however, claims arising from Grand Island's negligence, omission or willful misconduct and for which immunity is not provided by the Nebraska Code for such negligence, omission or willful misconduct. This exception shall not extend to acts, omissions, or intentional torts occurring as a result of or in response to any emergency. The indemnification obligation shall not be limited in any way by the insurance requirements but shall be in addition to those requirements. B. If the Consultant subcontracts any part of the work required under this Contract, subject to City of Grand Island written approval of each such subcontract(s), it shall require its subcontractor to indemnify Grand Island in accordance with this section. Consultant shall provide to Grand Island in writing information about each subcontractor as Grand Island shall request from time to time. Grand Island Council Session - 1/22/2019 Page 137 / 215 Revised 11/15 SECTION 14 ASSIGNMENT; COMPLIANCE WITH LAW Neither party may assign or transfer rights and obligations under this Contract without the written consent of the other party. Each party agrees that it will perform its obligations in accordance with all applicable Nebraska laws, rules, and regulations now or hereinafter in effect. SECTION 15 EQUAL EMPLOYMENT OPPORTUNITY Consultant agrees that it will not discriminate against any customer, employee or applicant for employment because of race, ancestry, religion, color, sex, age, national origin or disability. SECTION 16 INDEPENDENT CONSULTANT The Contract shall not be construed as creating an employer-employee relationship, a partnership or a joint venture. The Consultant's services shall be those of an independent Consultant. The Consultant agrees and understands that the Contract does not grant any rights or privileges established for employees of the City. SECTION 17 ENTIRE AGREEMENT This Contract, including any subsequent amendments, contains all representations and the entire understanding of the agreement between the parties. No changes to this Contract shall be valid unless made by a written amendment executed and approved by the parties. Time is of the essence of this Contract. The invalidity or unenforceability of any provision of this Contract shall not affect the validity or enforceability of any other provision of this Contract. SECTION 18 CONFLICTS In the event of a conflict between the terms and conditions in the foregoing sections of this Contract and the terms and conditions in any of the Consultant's Bid/Quote/Proposal or other Consultant documents attached or incorporated by reference to this Contract, the foregoing terms and conditions shall control unless Grand Island specifically waives such terms and conditions in writing. Grand Island Council Session - 1/22/2019 Page 138 / 215 Grand IslandCouncil Session - 1/22/2019Page 139 / 215 Revised 11/15 CITY OF GRAND ISLAND: (Mayor's Signature) APPROVED AS TO FORM: Grand Island Council Session - 1/22/2019 Page 140 / 215 Grand IslandCouncil Session - 1/22/2019Page 141 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 1 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 I. PROJECT OVERVIEW The purpose of this submittal is to provide the City of Grand Island with the draft project scope of work and the fee for the completion of the 2019 Pavement Condition Assessment Study. The following sections provide the description of various project tasks, task descriptions, task activities, deliverables, project schedule and project fees. The 2019 Pavement Condition Assessment Study will examine the overall condition of the City’s public road network that will eventually result in the identification of Maintenance and Rehabilitation (M&R) projects and recommended options for maintaining and/or improving the current network-level pavement condition (average OCI). The City of Grand Island, NE public road network consists of approximately 323 segment miles (3,605 pavement segments). The City’s current pavement database is maintained in Cartegraph OMS software. ERI team will work closely with the City to provide a process that will result in the development of a regionally–oriented long-term pavement management program that will provide the City of Grand Island a safe, reliable and economic street pavement network. The project objective of this study is to provide assistance and guidance to the City in the use of the Cartegraph OMS software to determine existing pavement conditions, predict future pavement conditions, predict financial needs, and identify and prioritize pavement maintenance and rehabilitation (M&R) projects as an integral part of a multi-year program for preservation, maintenance and improvement of City streets. The following tasks will be performed for the 2019 Pavement Condition Assessment Study which include base project tasks and optional project tasks as outlined in the RFQ dated September 2018. The overall work program consists of eleven tasks that are listed below: Section A. Pavement Condition Assessment Task 1: Project Development Task 2: Background Data Collection Task 3: Records Review Task 4: Uniform Pavement Sections Task 5: Pavement Condition Assessment Task 6: Value Added Ground Penetrating Radar Data Collection Section B. Pavement Management Services Task 7: Additional Background Data Collection Task 8: Review of the City’s pavement segment data with recommendations for correcting any errors and omissions. Task 9: Review of the City’s historical pavement condition information, construction and maintenance history, etc. and recommendations for necessary changes. Grand Island Council Session - 1/22/2019 Page 142 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 2 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 Task 10: Review of the City’s Cartegraph OMS pavement management configuration (i.e. prediction groups, impacts, condition groups, activities, protocols, triggers, etc.) and recommendations for necessary changes. Task 11: Conduct an on-site workshop, which will provide training for City staff on the use of the Scenario Builder component of Cartegraph OMS and assist the City with creating and running up to five budget scenarios. The Scope of Work that provides further detail for each task deliverables are described below. The tasks are described in terms of overall objectives, the activities to be completed, and deliverables. The project schedule is also provided that includes milestones, key meetings and events. Grand Island Council Session - 1/22/2019 Page 143 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 3 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 DELIVERABLES The 2019 Pavement Condition Assessment Study will entail a number of deliverables. The deliverables are listed below. All technical memorandums and project reports will have drafts and a final version. Task No. Task Description Activities Deliverables Section A. Pavement Condition Assessment 1 Project Development o To initiate the project, a kickoff meeting will be held at City’s office between ERI and the appropriate City staff to review the schedule, budget, key milestones, deliverables and other administrative items. Also, request a list of planned construction projects that may impact our field data collection activities o Supervision/scheduling, daily staff assignments and task monitoring, monitoring of the project schedule and budget and monthly progress reports o Project kickoff meeting minutes o Provide updated Project Schedule o Monthly progress reports 2 Background Data Collection ERI will obtain the following background data from the City: o City’s existing Cartegraph OMS test Database o City’s latest road centerline Geodatabase/shapefile 3 Records Review o Review the City’s Cartegraph OMS test database for the existing pavement management inspection configuration (ie., pavement distress definitions as per ASTM D 6433 and FHWA-RD-03-31 and IRI as per ASTM E1926) o Review the existing pavement inventory configuration in City’s Cartegraph OMS and verify if it matches with the City’s latest road centerline shapefile/geodatabase (ie., total number of records, unique identifier used for GIS linkage and whether the required attributes for defining inventory information are complete and available for new pavement segments). If the required attributes are not readily available, then the City will provide the information for successful data load into Cartegraph OMS. o Draft and final technical memo of existing pavement distress definitions in City’s OMS test database and recommend modifications, if needed 4 Uniform Pavement Sections o Identify the final GIS shapefile to be used for Inspection data load o Identify the final uniform pavement segments with proper unique identifier and with completed inventory information o Create field data collection maps to perform 2019 pavement condition assessment o Prepared Draft and final field GIS maps for City’s review Grand Island Council Session - 1/22/2019 Page 144 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 4 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 5 Pavement Condition Assessment 5.1 Field Data Collection o Mobilize the Automated Pavement Data Collection Vehicle System to Grand Island, NE o Collect high-resolution downward pavement imagery on City’s road network of approx. 323 segment miles. The vehicle will be driven once on each segment o Collect simultaneously continuous pavement profile data on City’s road network o VALUE-ADDED SERVICE: Collect simultaneously high- resolution forward imagery (two camera views; 1-forward and 1- sign) at 20-foot intervals on City’s road network o Perform QC/QA of field data collected and ensure the data was collected on all segments while the crew is still in the field 5.2 Pavement Distress Data Reduction o Preform data reduction by conducting pavement distress identification and quantification by review of the pavement images in accordance with the final technical memo submitted under Task 3 and approved by the City o Post process pavement profile data for IRI, rutting and faulting information o Load the pavement condition data into City’s Cartegraph OMS test database with the help of Cartegraph and in conjunction with the City’s GIS coordinator o Upon City’s review, correct all identified issues within Cartegraph OMS after data load, if any. o Upon City’s approval, Load the pavement condition data into City’s Cartegraph OMS production database with the help of Cartegraph o Provide the list of segments after the completion of field data collection where the pavement data was not collected due to either construction activities, road closed, or doesn’t exist in the field due to new developments and/or alignments o Load Inspection Data to City’s Cartegraph OMS test and production database 6 Value Added Ground Penetrating Radar Data Collection o Collect simultaneously Ground Penetrating Radar (GPR) data on City’s road network GPR data collection will be performed at no additional cost to the City. However, the data will not be processed as part of this project and may be requested as separate project for project level decisions. Grand Island Council Session - 1/22/2019 Page 145 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 5 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 Task No. Task Description Activities Deliverables Section B. Pavement Management Services 7 Additional Background Data Collection The following additional background data would be collected with the help of City staff: o City’s current maintenance and rehabilitation design policies o Construction and maintenance history data for the City streets o Traffic count data for the City street (if available) o Recent Maintenance and Rehabilitation (M&R) cost data based on local practices (if available) o City’s previous reports, memorandums and other records related to this project 8 Review of the City’s pavement segment data with recommendations for correcting any errors and omissions o We will identify the road segments with or without curb and gutter and associate the available curb clearance (based on the 2019 pavement condition survey) information to the road segments. This information will be useful in the development of prediction models and Maintenance and Rehabilitation (M&R) program. Based on our experience this classification of road segments will provide a better approach for making project level decisions. o Review the Cartegraph OMS database and identify the road segments (concrete, asphalt, gravel and brick roads) that do not comply with the minimum sample size requirements as per the ASTM D6433. Provide recommendations on how to include these segments in the development of M&R program. o If any discrepancies are found in the City’s GIS based on the 2019 pavement condition survey, then we will provide the City with recommendations for correcting any errors and omissions o Compare PCI values from 2019 survey calculated using Cartegraph OMS as well as PAVER software and provide necessary recommendations. o Provide the estimated available curb clearance information to the City in the Cartegraph OMS database o Provide the list of segments that do not meet the ASTM minimum sample unit size criteria o Provide the list of segments with errors found in segmentation and condition information based on 2019 survey o Provide the summary report on the PCI comparison results from Cartegraph OMS and PAVER software Grand Island Council Session - 1/22/2019 Page 146 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 6 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 Assumptions for Task 8: - The City’s street GIS centerline shapefile is accurate and complete. It is also assumed that the GIS and Cartograph OMS is updated to include new road segments and deletion of non-existing road segments. - The associated attribute information such as Segment ID, Street Name, Segment Length, Width, Area, Surface Type, Functional class, Council Districts etc., are up to date and accurate. 9 Review of the City’s historical pavement condition information, construction and maintenance history, etc. and recommendations for necessary changes Review of Historical Pavement Condition o Review the distress rating for 10% of randomly selected sections o Review all sections with a PCI score of 100 – indicates sections that may have been skipped during the data processing phase or verify if the pavement was recently overlaid and/or reconstructed o Identify and Review all sections with no PCI score – indicates either that a section was missed or could not be tested o Review distress types recorded for asphalt and concrete pavements to ensure they are consistent with the ASTM specification and FHWA classification. Particularly, review how the PCC slabs (longer than 30 feet) were rated o Review of sample areas/sizes used in the PCI calculation – ensures that PCI calculation is performed correctly o Review distress types recorded for gravel and brick pavements and the rating method used to compute condition values o Ensure that mapped PCI scores are displaying on the correct section with the correct score – makes sure no data transfer error happens when transferring to OMS database. o Review the profile data (IRI) for 10% of randomly selected sections and compare with the 2019 data collection to define the resolution, accuracy and repeatability of the profile data. o Review City’s procedure in combining PCI and IRI to derive OCI and recommend necessary changes Review of Construction and Maintenance History The last construction date is the date when the pavement was constructed new or when the pavement was reconstructed or o Provide the list of segments with errors found in historical pavement condition data and construction and maintenance history data o Provide recommendation for necessary changes in the calculation of OCI, if needed Grand Island Council Session - 1/22/2019 Page 147 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 7 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 the pavement received a thicker structural overlay. The maintenance activities such as placing of slurry seal, crack sealing, micro surfacing, and pothole repair or patching etc., do not change the last construction date. The pavement surface type and last construction date for select sections will be reviewed by the review of As-built drawings (if available) and compare with the 2019 condition inspection data. Identify the segments in the City’s network for which the last construction date is not available and provide recommendations. 10 Review of the City’s Cartegraph OMS pavement management configuration (i.e. prediction groups, impacts, condition groups, activities, protocols, triggers, etc.) and recommendations for necessary changes o Pavement maintenance and pavement preservation policies that address localized preventive/preservation, localized safety and global preventive/preservation maintenance and rehabilitation (M&R) requirements will be reviewed. o Knowledge about the historic and future condition of the pavement is required for inspection scheduling, life cycle costing, benefit analysis and budget optimization. Individual pavement condition prediction models for each surface type will also be reviewed based on the previous and current OCI and the pavement current construction history data. o The current relationships between OCI vs. localized preventive maintenance cost and OCI vs. M&R cost will be reviewed based on the local M&R cost data for each zone within the City street network. These relationships and M&R decision trees will also be reviewed as part of this task. o Draft and final technical memo with details of pavement treatments available for consideration, recommendation for pavement treatments by category, conditions and triggers to consider for each pavement treatment, and unit cost data 11 Conduct an on- site workshop, which will provide training for City staff on the use of the Scenario Builder component of Cartegraph OMS and assist the City with creating and running up to five budget scenarios o Our team will train the City staff in use of the Scenario Builder to develop a multi-year capital improvement program to help determine long-term budget funding constraints, assist the City with creating and running up to five budget scenarios as identified in the RFQ o Eliminate Backlog. Eliminate all unfunded major M&R requirements by the year 2025. o Maintain the average OCI of the street system at 74 through the year 2025. o Maintain Current Budget. Assume that the current annual budget is maintained. o Safety Maintenance Only. Grand Island Council Session - 1/22/2019 Page 148 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 8 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 II. PROJECT SCHEDULE ERI has prepared a tentative project schedule as shown in Table 1. A detailed project schedule will be provided to the City within one (1) week after the project kick-off meeting. The schedule as shown will provide the proposed data collection, analysis and delivery tasks for this project. Grand Island Council Session - 1/22/2019 Page 149 / 215 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 1 Project Development KM PR PR PR PR PR PR PR PR PR PR PR PR 2 Background Data Collection 3 Records Review 4 Uniform Pavement Sections 5 Pavement Condition Assessment * Data Collection * Data Reduction * Data Upload to City's Cartegraph OMS 6 Value Added Ground Penetrating Radar Data Collection 7 Additional Background Data Collection and Review 8 Review of City's Pavement Segment Data 9 Review of City's Historical Pavement Condition Data and Construction and Maintenance History Information 10 Review of City's Cartegrapgh OMS Configuration WR 11 On-Site Workshop to Train City Staff OW Notes: KM Kick-Off Meeting PR Monthly Progress Reports WR Written review of City's Cartegraph Pavement Management Database OW On-Site Workshop October-19 November-19 December-19 January-20 February-20May-19 June-19 July-19 August-19 September-19April-19 TABLE 1: TENTATIVE PROJECT SCHEDULE TASK #Project Task Description February-19 March-19 Grand Island Council Session - 1/22/2019 Page 150 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 10 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 III. PROJECT COST The Cost Proposal is shown in Table 2 which lists the tasks described in our proposal and associated cost. The cost of the proposed services will not exceed the estimated cost without prior authorization from the City. The cost for any other additional services will be provided upon request. Table 2: Cost Proposal Task No. Task Description Cost Section A. Pavement Condition Assessment 1 Project Development $ 1820.00 2 Background Data Collection $ 675.00 3 Records Review $ 675.00 4 Uniform Pavement Sections $ 1075.00 5 Pavement Condition Assessment $ 59,398.07 6 Value Added Ground Penetrating Radar Data Collection $ 0.00 TOTAL COST Section A $63,643.07 Section B. Pavement Management Services 7 Background Data Collection and Data Review for Section B Tasks $8,200.00 8 Review of the City’s pavement segment data with recommendations for correcting any errors and omissions $19,227.40 9 Review of the City’s historical pavement condition information, construction and maintenance history, etc. and recommendations for necessary changes $32,532.08 10 Review of the City’s Cartegraph OMS pavement management configuration (i.e. prediction groups, impacts, condition groups, activities, protocols, triggers, etc.) and recommendations for necessary changes $17,240.00 11 On-site workshop to Train City Staff $13,700.00 TOTAL COST Section B $90,899.48 TOTAL PROJECT COST (Section A + Section B) $154,542.55 Grand Island Council Session - 1/22/2019 Page 151 / 215 Final Project Scope Statement City of Grand Island, Nebraska Page 11 of 11 Engineering and Research International, Inc. 1401 Regency Drive East Savoy, IL 61874 Assumptions:  It is assumed that the City will provide all necessary clearances to perform the work.  The actual quantities will be reviewed with the City and adjusted as needed. The quantities (and resulting costs) may therefore be adjusted to fit the actual needs for the City's Pavement Condition Survey Project.  All costs are based on an assumed quantity of approximately 322.67 segment miles of pavement  All costs are prepared based on the assumption that No Traffic Control is needed for the Automated Pavement Condition Survey Grand Island Council Session - 1/22/2019 Page 152 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-34 WHEREAS, on September 28, 2018 the Engineering Division of the Public Works Department for the City of Grand Island, advertised for Request for Qualifications for Consulting Services for Pavement Condition Assessment and Pavement Management Services; and WHEREAS, on October 18, 2018 Proposals for such services were opened and evaluated by Public Works staff based on established criteria; and WHEREAS, the proposal submitted by Engineering and Research International, Inc. of Savoy, Illinois received the highest ranking based on the established criteria; and WHEREAS, such work will consist of pavement condition assessment and pavement management services; and WHEREAS, the agreement was negotiated for the work to be performed at actual costs with a maximum amount of $154,542.55. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement with Engineering and Research International, Inc. of Savoy, Illinois for actuals costs with a maximum amount of $154,542.55 for pavement condition assessment and pavement management services is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to enter into such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 153 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-12 #2019-35 - Approving Agreement with Iteris, Inc. for 2019 Signal Timing Project Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 1/22/2019 Page 154 / 215 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:January 22, 2019 Subject:Approving Agreement with Iteris, Inc. for 2019 Signal Timing Project Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for Traffic Engineering Services - Signal Timing was advertised in the Grand Island Independent on September 8, 2018. The RFQ was also sent to eighteen (18) potential firms by the Engineering Division of the Public Works Department. To optimize traffic signal timings/operations along the US 281 Highway Corridor from Capital Avenue to Highway 30 interchange proposals were requested for traffic engineering services. It is assumed that four optimized timing plans will be required including AM, Midday, PM, and Off-Peak time periods. The consultant will work with City staff to implement the optimized timings into existing equipment. Discussion Four (4) submittals were received on September 25, 2018, with evaluation of each by Public Work staff based on established criteria in the RFP. Iteris, Inc. of Lincoln, Nebraska was selected as the best qualified firm to perform the requested services. An agreement was negotiated for the services to be performed at actual costs with a maximum amount of $77,346.91. It is anticipated that all work will be completed before the end of this fiscal year. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 1/22/2019 Page 155 / 215 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the agreement with Iteris, Inc. of Lincoln, Nebraska for the 2019 Signal Timing project with services to be performed at actual costs at a maximum amount of $77,346.91. Sample Motion Move to approve the agreement. Grand Island Council Session - 1/22/2019 Page 156 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-35 WHEREAS, on September 8, 2018 the Engineering Division of the Public Works Department for the City of Grand Island, advertised for Request for Qualifications for the 2019 Signal Timing project; and WHEREAS, on September 25, 2018 submittals for such services were opened and evaluated by Public Works staff based on established criteria; and WHEREAS, the proposal submitted by Iteris, Inc. of Lincoln, Nebraska received the highest ranking based on the established criteria; and WHEREAS, such work will optimize traffic signal timing/operations along the US 281 Highway Corridor from Capital Avenue to Highway 30 interchange; and WHEREAS, the agreement was negotiated for the work to be performed at actual costs with a maximum amount of $77,346.91. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the agreement with Iteris, Inc. of Lincoln, Nebraska for actuals costs with a maximum amount of $77,346.91 for the 2019 Signal Timing project is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to enter into such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 157 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-13 #2019-36 - Approving State Bid Award for a Skid Loader for the Parks Division of the Parks & Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 1/22/2019 Page 158 / 215 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 22, 2019 Subject:Purchase of One (1) New Skid Loader and Attachments for the Parks Division Presenter(s):Todd McCoy, Parks and Recreation Director Background The Parks Division budgeted this year to replace a 1998 Dunuser Post Hole Digger, a 1986 Vermeer Stump Grinder, and a 2006 Land Pride Brush Cutter. The units will be replaced with One (1) Skid Loader and Attachments. The new unit will provide additional job functions and provide additional years of service to the Parks Division operation. Discussion The loader specifications awarded under State of Nebraska contract meet the requirements for the Parks Division. Central Nebraska Bobcat of Grand Island, Nebraska submitted a bid with no exceptions in the amount of $70,991.61 for one (1) new Compact Track Loader and four (4) attachments. The purchase will be funded from capital account 41044401-85615. State of Nebraska Contract: 14660 OC One (1) T595 T4 Bobcat Compact Track Loader One (1) Box Blade Attachment One (1) 15C Auger Drive Unit Attachment One (1) 72” Landplane Attachment One (1) 72” Brushcat Stump Grinder Attachment Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee Grand Island Council Session - 1/22/2019 Page 159 / 215 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of one (1) new Compact Track Loader and four (4) attachments from Central Nebraska Bobcat of Grand Island, Nebraska. The total purchase price is $70,991.61. Sample Motion Move to approve the purchase of one (1) new Compact Track Loader and four (4) attachments for the Parks Division is the amount of $70,991.61. Grand Island Council Session - 1/22/2019 Page 160 / 215 Grand Island Council Session - 1/22/2019 Page 161 / 215 Grand Island Council Session - 1/22/2019 Page 162 / 215 Grand Island Council Session - 1/22/2019 Page 163 / 215 Grand Island Council Session - 1/22/2019 Page 164 / 215 Grand Island Council Session - 1/22/2019 Page 165 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-36 WHEREAS, the Parks Division of the Parks & Recreation Department for the City of Grand Island, budgeted for one (1) Skid Loader with attachments in the 2018/2019 fiscal year; and WHEREAS, said loader, one (1) T595 T4 Bobcat Compact Tract Loader with attachments, can be obtained from the State Contract holder; and WHEREAS, purchasing the loader with attachments from the State Contract #14660 OC meets all statutory bidding requirements; and WHEREAS, the funding for such loader with attachments is provided in the 2018-2019 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of one (1) T595 T4 Bobcat Compact Tract Loader with attachments in the total amount of $70,991.61 from the State Contract holder, Central Nebraska Bobcat of Grand Island, Nebraska is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 166 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-14 #2019-37 - Approving State Bid Award for Two (2) 72 Inch Turf Mowers for the Parks Division of the Parks & Recreation Department Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 1/22/2019 Page 167 / 215 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 22, 2019 Subject:Purchase of Two (2) New Commercial 72” Mowers for the Parks Division Presenter(s):Todd McCoy, Parks and Recreation Director Background The Parks Division budgeted this year to replace a 1999 and 2000 Ransome 72” mowers. The replacement mowers are necessary as the current units are becoming less dependable. The new mowers will provide additional years of service to the Parks Division operation. Discussion The mower specifications awarded under State of Nebraska contract meet the requirements for the Parks Division. Grand Kubota of Grand Island, Nebraska submitted a bid with no exceptions in the amount of $40,412.42 for two (2) new mowers. The purchase will be funded from capital account 41044401-85615. State of Nebraska Contract: 14777 OC Two (2) F3990 4WD Kubota 72” Mowers Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/22/2019 Page 168 / 215 Recommendation City Administration recommends that the Council approve the purchase of two (2) new F3990 4WD Kubota 72” Mowers from Grand Kubota of Grand Island, Nebraska. The total purchase price is $40,412.42. Sample Motion Move to approve the purchase of two (2) new F3990 4WD Kubota 72” Mowers for the Parks Division is the amount of $40,412.42. Grand Island Council Session - 1/22/2019 Page 169 / 215 Grand Island Council Session - 1/22/2019 Page 170 / 215 Grand Island Council Session - 1/22/2019 Page 171 / 215 Grand Island Council Session - 1/22/2019 Page 172 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-37 WHEREAS, the Parks Division of the Parks & Recreation Department for the City of Grand Island, budgeted for two (2) 72” mowers in the 2018/2019 fiscal year; and WHEREAS, said mowers, two (2) F3990 4WD Front Mowers w/foldable ROPS, can be obtained from the State Contract holder; and WHEREAS, purchasing the mowers from the State Contract #14777 OC meets all statutory bidding requirements; and WHEREAS, the funding for such mowers is provided in the 2018-2019 budget. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of two (2) 72” mowers in the total amount of $40,412.42 from the State Contract holder, Grand Kubota from Grand Island, Nebraska is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 173 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-15 #2019-38 - Approving Contract for Concession Stand Operations for the Softball/Baseball Fields at the Veterans Athletic Field East Complex Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 1/22/2019 Page 174 / 215 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 22, 2019 Subject:Concession Stand Contract Award Veterans Athletic Field Complex Presenter(s):Todd McCoy, Parks and Recreation Director Background On November 20, 2018 a request for proposals to operate the east concession stand at the Veterans Athletic Field Complex was advertised. One proposal was received. The lone proposal came from Rathjen & Son Enterprises, Inc. dba The Snow. Discussion The Snow proposal meets all requirements as stated in the RFP and offers to pay the City 10% of the gross sales for the right to provide the concession services. The Snow has successfully managed the Veterans Complex Concessions since 2012. The adult softball association and other tournament directors have given positive references for The Snow continuing to manage the concession operation. The proposed agreement would expire after three years. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/22/2019 Page 175 / 215 Recommendation City Administration recommends that the Council award the concession rights to Rathjen and Son Enterprises, Inc. dba The Snow. Sample Motion Move to contract with Rathjen and Son Enterprises Inc. dba The Snow for concession stand operation for a three year agreement at the Veterans Athletic Field Complex. Grand Island Council Session - 1/22/2019 Page 176 / 215 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR CONCESSION STAND OPERATIONS FOR SOFTBALL/BASEBALL FIELDS AT VETERANS ATHLETIC FIELD COMPLEX RFP DUE DATE:December 6, 2018 at 4:00 p.m. DEPARTMENT:Parks & Recreation PUBLICATION DATE:November 20, 2018 NO. POTENTIAL BIDDERS:1 SUMMARY OF PROPOSALS RECEIVED Rathjen & Son Enterprises, Inc. (DBA: The Snow) Grand Island, NE cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Rec. Admin. Assist. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent P2088 Grand Island Council Session - 1/22/2019 Page 177 / 215 Grand Island Council Session - 1/22/2019 Page 178 / 215 Grand Island Council Session - 1/22/2019 Page 179 / 215 Grand Island Council Session - 1/22/2019 Page 180 / 215 Grand Island Council Session - 1/22/2019 Page 181 / 215 Grand Island Council Session - 1/22/2019 Page 182 / 215 Grand Island Council Session - 1/22/2019 Page 183 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-38 WHEREAS, the Parks and Recreation Department of the City of Grand Island invited sealed proposals for Concession Stand Operations at the Veteran’s Athletic Field East Complex; and WHEREAS, on December 6, 2018, one (1) proposal was received and reviewed; and WHEREAS, Rathjen & Son Enterprises, Inc., DBA: The Snow of Grand Island, Nebraska submitted a proposal in accordance with the terms of the advertisement for proposals. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal of Rathjen & Son Enterprises, Inc., DBA: The Snow of Grand Island, Nebraska, is hereby accepted and approved as the lowest responsive proposal submitted, and that the contract by and between the City and the Vendor be and hereby is approved, and the Mayor is authorized to sign such contract on behalf of the City. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 184 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-16 #2019-39 - Approving Contract to Provide and Install New Commercial Pool Heaters at Island Oasis Water Park Staff Contact: Todd McCoy, Parks & Recreation Director Grand Island Council Session - 1/22/2019 Page 185 / 215 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 22, 2019 Subject:Provide and Install three (3) New Commercial Pool Heaters at Island Oasis Water Park Presenter(s):Todd McCoy, Parks and Recreation Director Background On December 6, 2018 the Parks and Recreation Department advertised a Request for Proposals (RFP) to Provide and Install Three (3) New Commercial Pool Heaters at Island Oasis Water Park. The existing heaters are in poor condition and are unreliable and costly to repair. Discussion Two proposals were received. Island Indoor Climate of Grand Island, Nebraska Island Pool and Spa of Grand Island, Nebraska The Parks and Recreation Department recommends accepting the proposal from Island Indoor Climate to provide and install three (3) new Laars 1,999,000 BTU, 85% thermal efficiency pool heaters in the amount of $81,440.00. The project will be funded by Keno revenue capital funds. Grand Island Council Session - 1/22/2019 Page 186 / 215 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council accept the proposal from Island Indoor Climate of Grand Island, Nebraska to provide and install three (3) new Laars 1,999,000 BTU, 85% thermal efficiency pool heaters in the amount of $81,440.00. Sample Motion Move to approve the proposal from Indoor Climate to provide and install three (3) new pool heaters in the amount of $81,440.00 at Island Oasis Water Park. Grand Island Council Session - 1/22/2019 Page 187 / 215 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL TO PROVIDE AND INSTALL THREE (3) NEW COMMERCIAL POOL HEATERS RFP DUE DATE:January 8, 2019 @ 4:00 pm DEPARTMENT:Parks & Recreation PUBLICATION DATE:December 6, 2018 NO. POTENTIAL BIDDERS:8 SUMMARY OF PROPOSALS RECEIVED Island Pool & Spa Island Indoor Climate Grand Island, NE Grand Island, NE cc:Todd McCoy, Parks & Recreation Director Patti Buettner, Parks & Recreation Admin. Asst. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Jeremy Bachmann, Parks & Recreation Superintendent P2089 Grand Island Council Session - 1/22/2019 Page 188 / 215 Grand Island Council Session - 1/22/2019 Page 189 / 215 Grand Island Council Session - 1/22/2019 Page 190 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-39 WHEREAS, the Parks and Recreation Department of the City of Grand Island invited sealed proposals to Provide and Install Three (3) New Commercial Pool Heaters for Island Oasis Water Park; and WHEREAS, on January 8, 2019, two (2) proposals were received and reviewed; and WHEREAS, Island Indoor Climate of Grand Island, Nebraska submitted a proposal for such project in accordance with the Request for Proposals; and WHEREAS, a contract amount of $81,440.00 has been negotiated; and WHEREAS, such project will be funded through the Keno Fund. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the proposal from Island Indoor Climate of Grand Island, Nebraska, to Provide and Install Three (3) New Commercial Pool Heaters for Island Oasis Water Park is hereby approved at a cost of $81,440.00. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 191 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-17 #2019-40 - Approving First Amendment to Interlocal Agreement with Hall County Regarding Library Services to Hall County Residents Staff Contact: Steve Fosselman, Library Director Grand Island Council Session - 1/22/2019 Page 192 / 215 Council Agenda Memo From:Steve Fosselman, Library Director Meeting:January 22, 2019 Subject:Approving First Amendment to Interlocal Agreement with Hall County Regarding Library Services to Hall County Residents Presenter(s):Steve Fosselman, Library Director Background In 2016 an interlocal agreement was executed regarding library services to Hall County residents. This agreement’s duration was October 1, 2016 through October 1, 2018. During the first year of the contract, annual payment by the County to the Library was $15,000. During the second year of the contract, annual payment by the County to the Library was $20,000. Discussion Negotiations between the Grand Island Public Library Board and Hall County Supervisors occurred in 2018, with the Library continuing to provide service to Hall County residents in good faith while negotiations continued. The first amendment to this interlocal agreement has been successfully negotiated to permit annual payment of $20,000, payable in equal quarterly amounts, by the County to the Library, for a one year period from October 1, 2018 through October 1, 2019. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 1/22/2019 Page 193 / 215 Recommendation City Administration recommends that the Council approve the first amendment to an interlocal agreement with Hall County regarding library services to Hall County residents. Sample Motion Move to approve the first amendment to an interlocal agreement with Hall County regarding library services to Hall County residents. Grand Island Council Session - 1/22/2019 Page 194 / 215 Grand IslandCouncil Session - 1/22/2019Page 195 / 215 Grand IslandCouncil Session - 1/22/2019Page 196 / 215 Grand IslandCouncil Session - 1/22/2019Page 197 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-40 WHEREAS, the Interlocal Cooperation Act, NEB.REV.STAT. §13-801 et seq., provides that units of local government of the State of Nebraska and Nebraska state agencies may enter into agreement for the joint and cooperative exercise of powers, privileges or authority capable of being exercised by either agency; and WHEREAS, the Interlocal Cooperation Act further provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or other undertaking which each public agency entering into the contract is authorized by law to perform; and WHEREAS, County and Library wish to enter into the first amendment to an interlocal agreement for the purpose of granting library use and privileges and for providing library cards to Hall County residents living outside the city limits of Grand Island, and WHEREAS, Nebraska Revised Statute Sec. 51-208 authorizes the library board of any public city library to contract with the county board in which the library is located to furnish the use and privileges of its library to the inhabitants of such county to the extent and upon such terms as may be agreed upon. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the First Amendment to the Interlocal Cooperation Agreement by and between the City of Grand Island, Grand Island Library Board and the County of Hall, Nebraska, for library services to the residents of Hall County is hereby approved; and the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 198 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item G-18 #2019-41 - Approving Purchase of Luminaire Poles, ACSR Wire and Accessories Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 1/22/2019 Page 199 / 215 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:January 22, 2019 Subject:Luminaire Poles, ACSR Wire, and Accessories Presenter(s):Timothy Luchsinger, Utilities Director Background The Electric Stores Department needs to replace inventory and plan for the construction needs of the Underground & Overhead Departments this summer. Specifications were developed for the needed items, documents were created and mailed to six potential vendors and posted on the City’s web site. Sufficient funds are budgeted in this year’s budget to replace this material. The estimate for this material was $176,000.00. Discussion Proposals were received on January 15, 2019. Six proposals were received. Prices quoted were required to be firm for 30 days. The results are as follows: Kriz-Davis Graybar Wesco Dutton- Lainson Resco Husker Electric Supply 1 Valmont St. Lt. Poles $1,834.00 Each $1,771.43 Each $1,854.00 Each $1,773.00 Each $1,749.00 Each $1,757.00 Each 2 Foundation Anchors $439.00 Each $420.40 Each $440.00 Each $428.51 Each $417.00 Each $416.00 Each 3 4/0 T2 ACSR Wire $1.82 lb.N/Q $1.56 lb.$1.70 lb.$1.67 lb.$1.69 lb. 4 Hendrix Post Insulators $4.49 Each N/Q $4.34 Each $4.54 Each $4.52 Each N/Q Grand Island Council Session - 1/22/2019 Page 200 / 215 Kriz-Davis Graybar Wesco Dutton- Lainson Resco Husker Electric Supply 5 Clamp Pins $17.34 Each N/Q $15.50 Each $13.34 Each $16.41 Each N/Q 6 Pole Top Pins $7.90 Each N/Q $6.95 Each $7.10 Each $7.06 Each N/Q 7 #2 T2 Wraplocks $7.39 Each N/Q $7.79 Each $7.01 Each $7.65 Each N/Q 8 4/0 T2 Wraplocks $8.67 Each N/Q $9.25 Each $8.32 Each $9.05 Each N/Q Lowest prices for each item are as follows: 1 26 EA @ $1,749.00 =$45,474.00 RESCO 2 35 EA @ $416.00 =$14,560.00 Husker Electric 3 31,860 lb. @ $1.56 =$49,701.60 WESCO 4 630 EA @ $4.34 =$2,734.20 WESCO 5 500 EA @ $13.34 =$6,670.00 Dutton-Lainson 6 150 EA @ $6.95 =$1,042.50 WESCO 7 200 EA @ $7.01 =$1,402.00 Dutton-Lainson 8 500 EA @ $8.32 =$4,160.00 Dutton-Lainson Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that City Council approve the purchase of Valmont Steel Street Light Poles, Screw-in Foundations, 4/0 T2 ACSR Wire, and Miscellaneous Items from the following vendors: Grand Island Council Session - 1/22/2019 Page 201 / 215 Items #1, from RESCO in the amount of $45,474.00. Item #2 from Husker Electric in the amount of $14,560.00. Item #3, 4, and 6 from WESCO in the amount of $53,478.30. Items #5, 7 and 8 from Dutton-Lainson in the amount of $12,232.00. Total purchase price of all items is $125,744.30 + $8,802.10 (Sales Tax) = $134,546.40. Sample Motion Move to approve the purchase of Valmont Steel Street Light Poles, Screw-in Foundations, 4/0 T2 ACSR Wire and Miscellaneous Items in the amount of $134,546.40 specified by items and vendors below: Items #1, from RESCO in the amount of $45,474.00. Item #2 from Husker Electric in the amount of $14,560.00. Item #3, 4 and 6 from WESCO in the amount of $53,478.30. Items #5, 7 and 8 from Dutton-Lainson in the amount of $12,232.00. Grand Island Council Session - 1/22/2019 Page 202 / 215 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR PROPOSAL FOR LUMINAIRE POLES, ACSR WIRE, AND ACCESSORIES RFP DUE DATE:January 15, 2019 at 4:00 p.m. DEPARTMENT:Utilities PUBLICATION DATE:December 26, 2018 NO. POTENTIAL BIDDERS:7 SUMMARY OF PROPOSALS RECEIVED Husker Electric Supply Co.RESCO Lincoln, NE Middleton, WI Graybar Electric Company, Inc.WESCO Distribution, Inc. North Platte, NE Des Moines, IA Kriz-Davis Dutton-Lainson Company Grand Island, NE Hastings, NE cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Mark Merrill, Utilities Dept. Ryan Schmitz, Assist. Utilities Director P2093 Grand Island Council Session - 1/22/2019 Page 203 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-41 WHEREAS, the City of Grand Island invited proposals for Luminaire Poles, ACSR Wire and Accessories, according to plans and specifications on file with the Utilities Department; and WHEREAS, on January 15, 2019 proposals were received, opened and reviewed; and WHEREAS, six proposals were received for the various items, and the items are listed below: Kriz-Davis Graybar Wesco Dutton- Lainson Resco Husker Electric Supply 1 Valmont St. Lt. Poles $1834.00 Each $1,771.43 Each $1,854.00 Each $1,773.00 Each $1,749.00 Each $1,757.00 Each 2 Foundation Anchors $439.00 Each $420.40 Each $440.00 Each $428.51 Each $417.00 Each $416.00 Each 3 4/0 T2 ACSR Wire $1.82 lb.N/Q $1.56lb.$1.70 lb.$1.67 lb.$1.69 lb. 4 Hendrix Post Insulators $4.49 Each N/Q $4.34 Each $4.54 Each $4.52 Each N/Q 5 Clamp Pins $17.34 Each N/Q $15.50 Each $13.34 Each $16.41 Each N/Q 6 Pole Top Pins $7.90 Each N/Q $6.95 Each $7.10 Each $7.06 Each N/Q 7 #2 T2 Wraplocks $7.39 Each N/Q $7.79 Each $7.01 Each $7.65 Each N/Q 8 4/0 T2 Wraplocks $8.67 Each N/Q $9.25 Each $8.32 Each $9.05 Each N/Q Grand Island Council Session - 1/22/2019 Page 204 / 215 - 2 - Lowest prices for each item are as follows: 1 26 EA @ $1,749.00 =$45,474.00 RESCO 2 35 EA @ $416.00 =$14,560.00 Husker Electric 3 31,860 lb @ $1.56 =$49,701.60 WESCO 4 630 EA @ $4.34 =$2,734.20 WESCO 5 500 EA @ $13.34 =$6,670.00 Dutton-Lainson 6 150 EA @ $6.95 =$1,042.50 WESCO 7 200 EA @ $7.01 =$1,402.00 Dutton-Lainson 8 500 EA @ $8.32 =$4,160.00 Dutton-Lainson Total Amount $125,744.30 + $8,802.10 (Sales Tax) = $134,546.40 WHEREAS, the price of Item #1, from RESCO is the lowest amount quoted in the amount of $45,474.00; and WHEREAS, the price for Item #2 from Husker Electric is the lowest amount quoted in the amount of $14,560; and WHEREAS, the prices for Items #3, #4 and #6 from WESCO are the lowest amount quoted in the amount $53,478.30; and WHEREAS, the prices for Items #5, #7 and #8 from Dutton-Lainson are the lowest amount quoted in the amount of $12,232.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that amounts quoted in the above statement are lower than the estimate of $176,000.00 for the items and they are hereby approved as the lowest responsible cost. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________ Roger G. Steele, Mayor Attest: ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 205 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item I-1 #2019-42 - Consideration of Approving Amendment to the Redevelopment Plan for CRA No. 1 located at 411 West 3rd Street (Paramount Development, LLC) This item relates to the aforementioned Public Hearing item E-5. Staff Contact: Chad Nabity Grand Island Council Session - 1/22/2019 Page 206 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2018-42 WHEREAS, the City of Grand Island, Nebraska, a municipal corporation and city of the first class, has determined it be desirable to undertake and carry out urban redevelopment projects in areas of the City which are determined to be substandard and blighted and in need of redevelopment; and WHEREAS, the Nebraska Community Development Law, Chapter 18, Article 21, Nebraska Reissue Revised Statutes of 2007, as amended (the "Act"), prescribes the requirements and procedures for the planning and implementation of redevelopment projects; and WHEREAS, the City has previously declared Redevelopment Area No. 1 of the City to be substandard and blighted and in need of redevelopment pursuant to the Act; and WHEREAS, the Community Redevelopment Authority of the City of Grand Island, Nebraska (the "Authority"), has prepared a Redevelopment Plan pursuant to Section 18-2111 of the Act, and recommended the Redevelopment Plan to the Planning Commission of the City; and WHEREAS, the Planning Commission of the City reviewed the Redevelopment Plan pursuant to the Act and submitted its recommendations, to the City, pursuant to Section 18-2114 of the Act; and WHEREAS, following consideration of the recommendations of the Authority to the Planning Commission, the recommendations of the Planning Commission to the City, and following the public hearing with respect to the Redevelopment Plan, the City approved the Plan; and WHEREAS, there has been presented to the City by the Authority for approval a specific Redevelopment Project within the Redevelopment Plan and as authorized in the Redevelopment Plan, such project to be as follows: to acquire, rehabilitate and reconstruct the westerly portion of the old Sears building at 411 W. Third Street in Grand Island for main floor commercial and residential uses. All redevelopment activities will occur in Grand Island, Hall County, Nebraska; and WHEREAS, the City published notices of a public hearing and mailed notices as required pursuant to Section 18-2115 of the Act and has, on the date of the Resolution held a public hearing on the proposal to amend the Redevelopment Plan to include the Redevelopment Project described above. NOW, THEREFORE, be it resolved by the City Council of the City of Grand Island, Nebraska: Grand Island Council Session - 1/22/2019 Page 207 / 215 2 1.The Redevelopment Plan of the City approved for Redevelopment Area No. 1 in the city of Grand Island, Hall County, Nebraska, including the Redevelopment Project described above, is hereby determined to be feasible and in conformity with the general plan for the development of the City of Grand Island as a whole and the Redevelopment Plan, including the Redevelopment Project identified above, is in conformity with the legislative declarations and determinations set forth in the Act; and it is hereby found and determined that (a) the redevelopment project in the plan would not be economically feasible without the use of tax-increment financing, (b) the redevelopment project would not occur in the community redevelopment area without the use of tax-increment financing, and (c) the costs and benefits of the redevelopment project, including costs and benefits to other affected political subdivisions, the economy of the community, and the demand for public and private services have been analyzed by the City and have been found to be in the long-term best interest of the community impacted by the redevelopment project. The City acknowledges receipt of notice of intent to enter into the Redevelopment Contract in accordance with Section 18-2119 of the Act and of the recommendations of the Authority and the Planning Commission. 2.Approval of the Redevelopment Plan is hereby ratified and reaffirmed, as amended by this Resolution, and the Authority is hereby directed to implement the Redevelopment Plan in accordance with the Act. 3.Pursuant to Section 18-2147 of the Act, ad valorem taxes levied upon real property in the Redevelopment Project included or authorized in the Plan which is described above shall be divided, for a period not to exceed 15 years after the effective date of this provision, which effective date shall set by the Community Redevelopment Authority in the redevelopment contract as follows: a.That proportion of the ad valorem tax which is produced by levy at the rate fixed each year by or for each public body upon the Redevelopment Project Valuation (as defined in the Act) shall be paid into the funds of each such public body in the same proportion as all other taxes collected by or for the bodies; and b.That proportion of the ad valorem tax on real property in the Redevelopment Project in excess of such amount, if any, shall be allocated to, is pledged to, and, when collected, paid into a special fund of the Authority to pay the principal of, the interest on, and any premiums due in connection with the bonds, loans, notes or advances of money to, or indebtedness incurred by, whether funded, refunded, assumed, or otherwise, such Authority for financing or refinancing, in whole or in part, such Redevelopment Project. When such bonds, loans, notes, advances of money, or indebtedness, including interest and premium due have been paid, the Authority shall so notify the County Assessor and County Treasurer and all ad valorem taxes upon real property in such Redevelopment Project shall be paid into the funds of the respective public bodies. Grand Island Council Session - 1/22/2019 Page 208 / 215 3 c.The Mayor and City Clerk are authorized and directed to execute and file with the Treasurer and Assessor of Hall County, Nebraska, an Allocation Agreement and Notice of Pledge of Taxes with respect to each Redevelopment Project. 4.The City hereby finds and determines that the proposed land uses and building requirements in the Redevelopment Area are designed with the general purposes of accomplishing, in accordance with the general plan for development of the City, a coordinated, adjusted and harmonious development of the City and its environs which will, in accordance with present and future needs, promote health, safety, morals, order, convenience, prosperity; and the general welfare, as well as efficiency and economy in the process of development; including, among other things, adequate provision for traffic, vehicular parking, the promotion of safety from fire, panic, and other dangers, adequate provision for light and air, the promotion of a healthful and convenient distribution of population, the provision of adequate transportation, water, sewerage, and other public utilities, schools, parks, recreation and community facilities, and other public requirements, the promotion of sound design and arrangement, the wise and efficient expenditure of public funds, and the prevention of the recurrence of unsanitary or unsafe dwelling accommodations, or conditions of blight. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 209 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item I-2 #2019-43 - Consideration of Approving Additional Staff to Operate the Expanded Veterans Athletic Field Complex Staff Contact: Todd McCoy Grand Island Council Session - 1/22/2019 Page 210 / 215 Council Agenda Memo From:Todd McCoy, Parks and Recreation Director Meeting:January 22, 2019 Subject:Consideration of Approving Additional Staff to Operate the Expanded Veterans Athletic Field Complex Presenter(s):Todd McCoy Background On October 24, 2017 City Council approved Resolution 2017-306 to expand the Veterans Athletic Field Complex adding six youth multipurpose baseball/softball fields, a concession and restroom facilities, additional parking, a connection to Eagle Scout Park from the north and a splash pad. The project is 95% complete and scheduled to open this spring. Discussion To maintain the new facilities the Parks Department is requesting the addition of One (1) Full-time Park Maintenance Worker, One (1) Six Month Seasonal Park Worker, and Two Grand Island Council Session - 1/22/2019 Page 211 / 215 (2) Three Month Seasonal Park Workers. Below is the estimated annual expense associated with the additional staff. Account Description Amount 10044403-85105 Salaries $66,087 10044403-85110 Overtime $500 10044403-85115 FICA $5,151 10044403-85120 Health Ins. $13,116 10044403-85125 Life Ins.$91 10044403-85130 Disability Ins. $110 10044403-85145 Pension Cont. $2,584 10044403-85150 Workers Comp.$1,064 10044403-85160 Other Employee Bene $47 10044403-85165 Unemployment $928 $89,678 The estimated personnel expense for 2019 will be $56,678.00 because the facility will operate less than a full year. Due to anticipated City staff vacancies the additional personnel expenses are figured to be absorbed in the current 2018-19 budget. Veterans Complex staffing duties will include but not limited to mowing, weed-eating, fertilizing, weed and pest control, aeration, infield maintenance, painting foul lines, cleaning restrooms, dumping trash containers, litter pickup, general facility repairs, equipment maintenance, tree and landscape care, patron/vendor services, irrigation operation and repairs, splash pad maintenance, irrigation/facility seasonal startup and shutdowns, etc. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the City Council approve the addition of One (1) Full-time Park Maintenance Worker, One (1) Six Month Seasonal Park Worker, and Two (2) Three Month Seasonal Park Workers to operate the expanded Veterans Athletic Field Complex. Sample Motion Grand Island Council Session - 1/22/2019 Page 212 / 215 Motion to approve the additional Parks staff to operate the expanded Veterans Athletic Field Complex. Grand Island Council Session - 1/22/2019 Page 213 / 215 Approved as to Form ¤ ___________ December 12, 2019 ¤ City Attorney R E S O L U T I O N 2019-43 WHEREAS, the Grand Island City Council approves a schedule of full time equivalent positions as part of the City’s annual budget process; and WHEREAS, the Parks Division of the Parks & Recreation Department has requested the addition of one (1) Full-time Park Maintenance Worker, one (1) six month seasonal park worker and two (2) three month seasonal park workers; and WHEREAS, because of the city’s expansion of city services and operations at the Veterans Athletic Field Complex, additional staffing is necessary; and WHEREAS, the Parks Division of the Parks & Recreation Department will increase its current FTE schedule by two (2). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the aforementioned changes to the City FTE Schedule. - - - Adopted by the City Council of the City of Grand Island, Nebraska, January 22, 2019. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 1/22/2019 Page 214 / 215 City of Grand Island Tuesday, January 22, 2019 Council Session Item J-1 Approving Payment of Claims for the Period of January 9, 2019 through January 22, 2019 The Claims for the period of January 9, 2019 through January 22, 2019 for a total amount of $5,380,678.66. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 1/22/2019 Page 215 / 215