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12-18-2018 City Council Regular Meeting Packet City of Grand Island Tuesday, December 18, 2018 Council Session Packet City Council: Jason Conley Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Clay Schutz Mark Stelk Mayor: Roger G. Steele City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambers - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 12/18/2018 Page 1 / 176 City of Grand Island Tuesday, December 18, 2018 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Josh Sikes, Third City Christian Church, 4100 West 13th Street Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 12/18/2018 Page 2 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item E-1 Annual Report by Grand Island Area Economic Development Corp./Citizens Advisory Review Committee on the EDC Program Plan Council action will take place under Resolution item I-1. Staff Contact: Dave Taylor - EDC President Grand Island Council Session - 12/18/2018 Page 3 / 176 Council Agenda Memo From:Marlan Ferguson, City Administrator Meeting:December 18, 2018 Subject:Public Hearing Concerning the Annual Report by the Citizen Advisory Review Committee on the Economic Development Program Plan Presenter(s):Dave Taylor, EDC President Background The voters of the City of Grand Island approved an economic development plan at the November 6, 2012 election. Subsequent to the election, the city has adopted an ordinance that establishes the economic development plan and a Citizen Advisory Review Committee to oversee the process of approving applications for economic development incentives. The Citizen Advisory Review Committee is required by State Statute and the Grand Island City Code to make an annual report to the City Council. Discussion The Citizen Advisory Review Committee has been conducting regular meetings during the last six months as required by the City Code and the Nebraska Statutes. The committee looks forward to receiving and reviewing meritorious applications for consideration in the future. The committee received the annual report from the Economic Development Corporation at its meeting of December 6, 2018 and voted to forward it on to the City Council for its review and acceptance. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Accept the annual report of the Citizen Advisory Review Committee. 2.Do not accept the annual report of the Citizen Advisory Review Committee. Grand Island Council Session - 12/18/2018 Page 4 / 176 Recommendation City Administration recommends that the Council accept the annual report of the Citizen Advisory Review Committee. Sample Motion Move to accept the annual report of the Grand Island Area Economic Development Corporation/Citizen Advisory Review Committee. Grand Island Council Session - 12/18/2018 Page 5 / 176 Grand Island Council Session - 12/18/2018 Page 6 / 176 LB840 IMPACT LB840 Funds invested in Job Creation: $5,144,100 Jobs Created: 1026 Annual Wages Created from Incentives: $31,654,376 2015-2018 Average Wage Per Job Created: $16.92 Grand Island Council Session - 12/18/2018 Page 7 / 176 GIX Logistics 26 new jobs  Borer Wholesale 8 new jobs Inland Truck Parts 21 new jobs Hendrix Genetics 43 new jobs Inland Truck Parts Company LB840 Projects Grand Island Council Session - 12/18/2018 Page 8 / 176 LB840 BALANCE LB840 balance as of 11/26/2018 $1,871,804.67 LB840 job creation funds for GIX Logistics ($0) LB840 Borer Wholesale ($13,000) Inland Truck ($108,000) Hendrix Genetics ($238,334) 2019 EDC marketing funds ($350,000) LB840 job creation funds ending balance *as of 11/26/2018 $1,162,470.67 Grand Island Council Session - 12/18/2018 Page 9 / 176 FIRST TRADE DELEGATION VISIT APRIL 2018 Grand Island Council Session - 12/18/2018 Page 10 / 176 Grand Island Council Session - 12/18/2018 Page 11 / 176 NEBRASKA DELEGATION TO KENYA-AUGUST 2018 •GIAEDC •Senator Dan Quick •Laban Njuguna, entrepreneur •Experts in: •Irrigation •Animal nutrition & Science •Logistics & distribution •Food storage •Agriculture specialists Grand Island Council Session - 12/18/2018 Page 12 / 176 Grand Island Council Session - 12/18/2018 Page 13 / 176 Grand Island Council Session - 12/18/2018 Page 14 / 176 SECOND TRADE DELEGATION VISIT OCTOBER 2018 Grand Island Council Session - 12/18/2018 Page 15 / 176 KENYAN COFFEE: NEXT STEP •Work with Kenyan government, farmers, & co-op owners to import product to United States •Continue to explore US product export opportunities to Kenya •Continue to assist Laban with business plan & facilitation •Install of climate control system •Federal permitting processes •Partnership with Invest Nebraska Grand Island Council Session - 12/18/2018 Page 16 / 176 AVIATION & TALENT PIPELINE Grand Island Council Session - 12/18/2018 Page 17 / 176 GRAND ISLAND HOUSING •Last Community Housing Study to expire 2019 •23 member steering committee •10 month process •2020-2025 Grand Island Council Session - 12/18/2018 Page 18 / 176 2014 HOUSING STUDY HIGHLIGHTS •2014: •Recommended 1,700 new homes should be built by 2019 •56% of goal Grand Island Council Session - 12/18/2018 Page 19 / 176 PLATTE VALLEY INDUSTRIAL PARK- WEST •Block Party- October 2018 •Last 9.3 acres sold Grand Island Council Session - 12/18/2018 Page 20 / 176 Grand Island Council Session - 12/18/2018 Page 21 / 176 INDUSTRIAL FOUNDATION SUB. Grand Island Council Session - 12/18/2018 Page 22 / 176 CURRENT PROJECTS •Project Dorothy •Project Cold •Project Swan •Project Lift Off •Project Dairy •Project Deep Water •Project IQ •Project 365 •Project Spark •Project Maverick •Project Dairy •Project HD •Project Sledge Grand Island Council Session - 12/18/2018 Page 23 / 176 UPCOMING: •EDC staff will chair Connecting Young Nebraskans group 2018-2020 •Continue to have a board seat at SCEDD •2 - 4 LB840 applications in the pipeline for 2019 •Annual Meeting May 2019 Grand Island Council Session - 12/18/2018 Page 24 / 176 Community Marketing $167,400 47.8% Community Support $35,000 Prospect Development $93,100 Website Maintenance $8,000 Video $10,500 Travel $5,000 Professional Fees $15,800 Office $14,000 4% Office Equipment/Repairs $6,000 Supplies/Software $8,000 Occupancy $23,700 6.7% Rent $13,000 Utilities $0 Telecommunications $5,200 Insurance $4,000 Janitorial $1,500 Administration $144,900 41.4% Salaries $121,900 Insurance/Retirement $5,000 Conference Fees $3,000 Employment Taxes $15,000 Grand Island Council Session - 12/18/2018 Page 25 / 176 Grand Island Council Session - 12/18/2018 Page 26 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item E-2 Request of Hall Co. School Dist. #2, GIPS for Approval of a Conditional Use Permit to Construct Additional Parking Staff Contact: Craig Lewis Grand Island Council Session - 12/18/2018 Page 27 / 176 Council Agenda Memo From:Craig A. Lewis, Building Department Director Meeting:December 18, 2018 Subject:Request of Hall County School District #2, Grand Island Public Schools for approval of a conditional use permit to construct additional parking on to an existing parking lot at 1317 W.7th St. Grand Island, NE. Lots 2, 3, & 4, Blk. 14 Wallich’s Addition Presenter(s):Craig Lewis – Building Department Director Background This request is for approval of a conditional use permit to allow for the construction of additional parking at the above referenced address. The property is currently zoned R-4 High Density Residential and as such a parking lot is a listed conditional use. Conditional uses as listed in the zoning code must be approved by the City Council after a finding that the proposed use promotes the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. The existing parking lot on Lot 5 Block 14 of Wallich’s Addition was approved by the City Council on December 17, 2013. Discussion This proposal is to add to the existing parking lot on three adjacent properties east of the existing lot all of which are residential zoned properties south of Jefferson school. The properties are located south of the school and southeast of the intersection of 7th St. and Jefferson St. Dwellings and one detached garage currently exist on the sites, and it is proposed they would be removed to facilitate the construction and provide additional parking for the elementary school. Because the property is zoned R-4 the landscaping regulations provided in the City code would be required. A plan of the proposed construction has been provided with this application I would suggest that the following items will need to be included as part of the construction permit; permanent type, dust free surface in conformance with section 36-96, and landscaping as provided in section 36-102, the landscape provisions in the City Code. Grand Island Council Session - 12/18/2018 Page 28 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request for a conditional Use Permit finding that the proposed use is a listed conditional use in the zoning code and that it will not be detrimental to public health, safety, and the general welfare of the community. 2.Disapprove or /Deny the request finding that the proposal does not conform to the purpose of the zoning regulations. 3.Modify the request to meet the wishes of the Council. 4.Refer the matter to a special committee for a determination of a finding of fact. 5.Table the issue Recommendation City Staff recommends that the Council approve the conditional use permit with the condition that all applicable city code sections including landscaping are provided in compliance with the City Code and finding that the request does promote the health, safety, and general welfare of the community, protects property against blight and depreciation, and is generally harmonious with the surrounding neighborhood. Sample Motion Move to approve the requested conditional use permit as specified in the staff recommendation published in the Council packet and presented at the City Council meeting and finding that the application will conform with the purpose of the zoning regulations. Grand Island Council Session - 12/18/2018 Page 29 / 176 Grand Island Council Session - 12/18/2018 Page 30 / 176 Grand Island Council Session - 12/18/2018 Page 31 / 176 Grand Island Council Session - 12/18/2018 Page 32 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item F-1 #9715 - Consideration of Approving Annexation of Property Located at 2610 So. Engleman Road (Rowe Subdivision) (Third and Final Reading) Staff Contact: Chad Nabity Grand Island Council Session - 12/18/2018 Page 33 / 176 Council Agenda Memo From:Regional Planning Commission Meeting:December 18, 2018 Subject:An Ordinance to include Rowe Second Subdivision as an Addition to the City of Grand Island, Nebraska and the adjoining right-of -way Presenter(s):Chad Nabity, AICP Planning Director Background The Annexation Component of the Grand Island Comprehensive Development Plan as adopted by the Grand Island City Council on July 13, 2004 sets as the policy of Grand Island that any and all property subdivided adjacent to the Corporate Limits of the City of Grand Island be annexed into the City at the time of subdivision approval. Gary P. Rowe and Dee Rowe, husband and wife, as owners of the property submitted a plat of Rowe Second Subdivision an Addition to the City of Grand Island. The Hall County Regional Planning Commission recommended approval of the subdivision at their meeting on November 7, 2018. Discussion Staff has prepared an ordinance in accordance with the requirements of Nebraska Revised Statute §16-117. Annexation ordinances must be read on three separate occasions. This is the first reading of the ordinance. This ordinance includes exhibits showing the property to be considered for annexation and the legal descriptions of that property. Annexation of this property will not result in the extension of the Grand Island Zoning Jurisdiction. One residential lot would be added to the City as a result of this annexation. This property is located north of North Lane (in Westwood Park Mobile Home Park) and west of Engleman Road. Grand Island Council Session - 12/18/2018 Page 34 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass the annexation ordinance. Sample Motion Move to approve the annexation ordinance on first reading. Grand Island Council Session - 12/18/2018 Page 35 / 176 Developer/Owner Gary P. & Dee Rowe Grand Island Council Session - 12/18/2018 Page 36 / 176 2550 S. Engleman Road Grand Island, NE 68803 To create 1 lot west of Engleman Road and north of U.S. Highway 30 adjacent to Grand Island, Nebraska. Size: 1 lot 3.1922 acres Zoning: LLR Large Lot Residential Road Access: Engleman Road is a City Street 24’ Asphalt Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 12/18/2018 Page 37 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney ORDINANCE NO. 9715 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land comprised of Rowe Second Subdivision and all adjoining right-of-way in Hall County, Nebraska as more particularly described hereinafter and as shown on the subdivision plat and more particularly described in Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after Gary P. Rowe and Dee Rowe, husband and wife, as owner of the property submitted a plat of Rowe Second Subdivision an Addition to the City of Grand Island for approval; and WHEREAS, the Annexation Component of the Comprehensive Development Plan for the City of Grand Island requires that owners of property proposed for subdivision adjacent to the Corporate Limits submit such subdivisions as additions to the City; and * This Space Reserved For Register of Deeds * Grand Island Council Session - 12/18/2018 Page 38 / 176 ORDINANCE NO. 9715 (Cont.) - 2 - WHEREAS, according to NRSS §16-177 the City of Grand Island can upon petition of the property owner(s) of property contiguous and adjacent to the City Limits annex said property by ordinance; and WHEREAS, on November 20, 2018 the City Council of the City of Grand Island held a public hearing on such annexation and approved such annexation on first reading and on December 4, 2018 approved such annexation on second reading and on December 18, 2018 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation does not extend the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience Grand Island Council Session - 12/18/2018 Page 39 / 176 ORDINANCE NO. 9715 (Cont.) - 3 - and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Grand Island Council Session - 12/18/2018 Page 40 / 176 ORDINANCE NO. 9715 (Cont.) - 4 - Enacted: December 18, 2018. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 41 / 176 ORDINANCE NO. 9715 (Cont.) - 5 - Exhibit A LEGAL DESCRIPTION A tract of land comprising a part of the East Half of the Northeast Quarter (E1/2 NE1/4) of Section Twenty Seven (27), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows including all adjacent right of way adjacent to and extending there from: First to ascertain the point of beginning, start at the southeast corner of said East Half of the Northeast Quarter (E1/2 NE1/4); thence N00°09'46"E, along and upon the east line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Three Hundred Ninety and Ninety Eight Hundredths (390.98) feet to the ACTUAL point of beginning; thence S89°59'41"W, a distance of Six Hundred Fifty Nine and Sixty Two Hundredths (659.62) feet; thence S00°12'31"W, a distance of Three Hundred Ninety One and Seventy Six Hundredths (391.76) feet to a point on the south line said East Half of the Northeast Quarter (E1/2 NE1/4); thence N89°55'40"E, along and upon the south line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Three Hundred Twenty Nine and Ninety Seven Hundredths (329.97) feet to the southwest corner of Lot One (1), Rowe Subdivision in the City of Grand Island, Hall County, Nebraska; thence N00°11'12"E, along and upon the west line of Lots One (1) and Two (2), of said Rowe Subdivision, a distance of Three Hundred Sixty One and Forty Nine Hundredths (361.49) feet to the northwest corner of Lot Two (2), of said Rowe Subdivision; thence S89°59'04"E, along and upon the north line of Lot Two (2), of said Rowe Subdivision and it's easterly prolongation, a distance of Three Hundred Twenty Nine and Eighty Two Hundredths (329.82) feet to a point on the east line of said East Half of the Northeast Quarter (E1/2 NE1/4); thence N00°09'46"E, along and upon the east line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Thirty (30.00) feet to a the ACTUAL point of beginning and containing 3.192 acres, more or less. Grand Island Council Session - 12/18/2018 Page 42 / 176 ORDINANCE NO. 9715 (Cont.) - 6 - Grand Island Council Session - 12/18/2018 Page 43 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item F-2 #9716 - Grand Island, Nebraska Firefighter's Retirement System Plan and Trust Staff Contact: Patrick Brown Grand Island Council Session - 12/18/2018 Page 44 / 176 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:December 18, 2018 Subject:Consideration to Amend the City of Grand Island, Nebraska Firefighter’s Retirement System Plan and Trust Presenter(s):Patrick Brown, Finance Director Background On December 30, 2013 Council approved Ordinances 9463 and 9464 to amend and restate the City of Grand Island, Nebraska Firefighter’s Retirement System Plan and Trust. The retirement plan documents are scheduled to be restated every five years pursuant to IRS Revenue Procedure 2007-44. A restatement must incorporate into the plan documents all changes in the federal tax and state retirement plan laws and regulations since the last restatement. The IRS changed plan document requirements beginning in 2017 that restatement of the plan is no longer the case. The general rule now is that plans must be amended annually as needed for any applicable changes in laws, regulations, or other guidance, as well as for voluntary changes. Discussion Attached is Amendment 2 to the City of Grand Island – Firefighter’s Retirement Plan and Trust. The amendments to the plans are due to changes to the state and federal statutes. Thomas McKeon, of Fitzgerald Schorr, PC, LLO located at 200 Regency One, 10050 Regency Cr., Omaha, Nebraska, does not anticipate that they will substantially affect operation or administration of the plans. The amendment to the plan includes (in summary); Limitations Applicable If the Plan Sponsor Is In Bankruptcy - a member or beneficiary is not permitted to elect, and the Plan shall not pay, a single sum payment or other optional form of benefit that includes a prohibited payment with an annuity starting date that occurs during any period in which Grand Island Council Session - 12/18/2018 Page 45 / 176 the Plan sponsor is a debtor in a case under title 11, United States Code, or similar Federal or State law. Police, Fire and Neb. Rev. Stat. Section 1—3501 Municipal Plans – Annual Report - an annual report shall be filed as required for each Police Plan, Fire Plan or other municipal Plan established pursuant to Neb. Rev. Stat. Section 19-3501. The report shall be filed with the Public Employees Retirement Board and the Auditor of Public Accounts. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve to amend the Firefighter’s Retirement System Plan and Trust. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 46 / 176 1 CITY OF GRAND ISLAND, NEBRASKA FIREFIGHTERS’ RETIREMENT SYSTEM PLAN AND TRUST Amendment No. 2 The City of Grand Island, Nebraska Firefighters’ Retirement System Plan and Trust is hereby amended as follows: I.Section 3.7.2 (Part I) (Section 3) of the Basic Plan Document is hereby deleted and replaced in its entirety with the following (effective as of January 1, 2016): “Section 3. Limitations Applicable If the Plan Sponsor Is In Bankruptcy. Notwithstanding any other provisions of the Plan, a Member or beneficiary is not permitted to elect, and the Plan shall not pay, a single sum payment or other optional form of benefit that includes a prohibited payment with an annuity starting date that occurs during any period in which the Plan sponsor is a debtor in a case under title 11, United States Code, or similar Federal or State law, except for payments made within a Plan Year with an annuity starting date that occurs on or after the date on which the Plan's enrolled actuary certifies that the adjusted funding target attainment percentage of suchPlan (determined by not taking into account any adjustment of segment rates under Internal Revenue Code section 430(h)(2)(C)(iv))is not less than 100 percent. In addition, during such period in which the Plan sponsor is a debtor, the Plan shall not make any payment for the purchase of an irrevocable commitment from an insurer to pay benefits or any other payment or transfer that is a prohibited payment, except for payments that occur on a date within a Plan Year that is on or after the date on which the Plan's enrolled actuary certifies that the adjusted funding target attainment percentage of such Plan (determined by not taking into account any adjustment of segment rates under Internal Revenue Code section 430(h)(2)(C)(iv)) is not less than 100 percent. The limitation set forth in this Section 3 does not apply to any payment of a benefit which under § 411(a)(11) of the Internal Revenue Code may be immediately distributed without the consent of the Member.” II.Section 12.13(b) of the Basic Plan Document is hereby deleted and replaced in its entirety with the following: (b)Police, Fire and Neb. Rev. Stat. Section 19-3501 Municipal Plans- Annual Report (1)Pre-2018 Requirements. Beginning December 31, 1998 through December 31, 2017: (a)In addition to immediately preceding provisions of this Section 12.13, , an annual report shall be filed as required for each Police Plan, Fire Plan or other municipal Plan established pursuant to Neb. Rev. Stat. Section 19-3501. The report shall be filed with the Grand Island Council Session - 12/18/2018 Page 47 / 176 2 Public Employees Retirement Board and the Auditor of Public Accounts and include: (i)The number of persons participating in the retirement Plan; (ii)The contribution rates of Participants in the Plan; (iii)Plan assets and liabilities; (iv)The names and positions of persons administering the Plan; (v)The names and positions of persons investing Plan assets; (vi)The form and nature of investments; (vii)A full description of investment policies and options available to Plan participants; (viii)For the defined benefit component of the Plan, if any, the levels of benefits of Participants, the number of Participants eligible for benefits and the total present value of such Participants’ benefits, as well as the funding source to pay for such benefits; and (b)In addition to immediately preceding provisions of this Section 12.13, an annual report shall be prepared with respect to the defined benefit component of the Plan, if any, if said component was open to new members on January 1, 2004. Said report, if applicable, shall be filed with the Public Employees Retirement Board and the Nebraska Retirement Systems Committee of the Legislature, with a copy submitted to the Auditor of Public Accounts, in accordance with applicable Nebraska statutes. Such report shall consist of a full actuarial analysis of the Plan. The analysis shall be prepared by an independent private organization or public entity employing actuaries who are members in good standing of the American Academy of Actuaries, and which organization or entity has demonstrated expertise to perform this type of analysis and is unrelated to any organization offering investment advice or which provides investment management services to the Plan. The report to the Nebraska Retirement Systems Committee shall be submitted electronically. (2) Beginning 2018. Beginning December 31, 2018, and each December 31 thereafter, an annual report with respect to the defined benefit component of the Plan, if any, shall be prepared and electronically filed with the Auditor of Public Accounts and the Nebraska Grand Island Council Session - 12/18/2018 Page 48 / 176 3 Retirement Systems Committee of the Legislature. If said component was open to new members on January 1, 2004, the report shall be in addition to the reports required by Neb. Rev. Stat. § 13-2402. The report shall be on a form prescribed by the Auditor of Public Accounts and shall include: (i.)The levels of benefits of Participants in the Plan, the number of Participants who are eligible for a benefit, the total present value of such Participants’ benefits, and the funding sources which will pay for such benefits; and (ii.)A copy of a full actuarial analysis of the defined benefit component of such Plan. The analysis shall be prepared by an independent private organization or public entity employing actuaries who are members in good standing of the American Academy of Actuaries, and which organization or entity has demonstrated expertise to perform this type of analysis and is unrelated to any organization which offers investment advice or provides investment management services to the Plan. (3) The Auditor of Public Accounts may, but is not required to, prepare a review of the reports described in this Section 12.13 in accordance with Nebraska Statutes. III.All provisions of the Plan shall be deemed revised to be consistent with the revisions made by this Amendment No. 2. IV.This Amendment No. 2 supersedes any provisions of the Plan to the extent inconsistent with the provisions of this Amendment. This amendment is hereby executed this day of , 2018. CITY OF GRAND ISLAND, a Nebraska municipality By: , Mayor Grand Island Council Session - 12/18/2018 Page 49 / 176 ORDINANCE NO. #9716 An ordinance of the Mayor and City council of the City of Grand Island, Nebraska to amend the City of Grand Island, Nebraska Firefighters’ Retirement System Plan and Trust; to authorize further actions; and to provide for repeal of conflicting Ordinances, severability and the effective date hereof. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Pursuant to Nebraska Statutes, Sections 16-1020 through and including 16- 1042, the City of Grand Island maintains the City of Grand Island, Nebraska Firefighters’ Retirement System Plan and Trust embodied in plan documents including an adoption agreement and basic plan document constituting an integral part thereof, as well as various amendments required by applicable law (“Plan”). SECTION 2. The Mayor and City Council are authorized and desire to amend the Plan; specifically, to incorporate recent statutory changes, which amendment is presented with this Ordinance (“Amendment No. 2”). SECTION 3. The Mayor and City Council do hereby approve and adopt said Amendment No. 2, effective on the date(s) set forth therein. SECTION 4. The Mayor is authorized to execute Amendment No. 2 on behalf of the City, and the City Administrator is authorized and directed to provide the same to the Trustee (for its written acceptance, if determined necessary or appropriate), and if directed in this Ordinance or otherwise determined necessary or advisable, to cause said Amendment No. 2 to be submitted, together with such supporting data as may be necessary or advisable and applicable application fee, to the Internal Revenue Service for ruling as to whether the same complies with Grand Island Council Session - 12/18/2018 Page 50 / 176 the pertinent provisions of the Internal Revenue Code of the United States and, in particular, Sections 401(a) and 501(a) thereof, with authority to make any changes in or to Amendment No. 2 and other Plan documents and take such further actions as the City Administrator determines necessary or appropriate to obtain a favorable ruling or maintain the qualified status of the Plan. SECTION 5. All ordinances and parts of ordinances as previously enacted to the extent in conflict with this Ordinance or any part hereof are hereby repealed. SECTION 6. If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be unconstitutional or invalid, such unconstitutionality or invalidity shall not affect the validity of the remaining portions of this Ordinance. The Mayor and City Council hereby declare that it would have passed this Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or invalid. SECTION 7. This Ordinance shall be in force and take effect from and after passage, approval and publication as provided by law. Enacted: December 18, 2018 __________________________________ Roger G Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 51 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item F-3 #9717 - Grand Island , Nebraska Police's Retirement System Plan and Trust Staff Contact: Patrick Brown, Finance Director Grand Island Council Session - 12/18/2018 Page 52 / 176 Council Agenda Memo From:Patrick Brown, Finance Director Meeting:December 18, 2018 Subject:Consideration to Amend the City of Grand Island, Nebraska Police’s Retirement System Plan and Trust Presenter(s):Patrick Brown, Finance Director Background On December 30, 2013 Council approved Ordinances 9463 and 9464 to amend and restate the City of Grand Island, Nebraska Police’s Retirement System Plan and Trust. The retirement plan documents are scheduled to be restated every five years pursuant to IRS Revenue Procedure 2007-44. A restatement must incorporate into the plan documents all changes in the federal tax and state retirement plan laws and regulations since the last restatement. The IRS changed plan document requirements beginning in 2017 that restatement of the plan is no longer the case. The general rule now is that plans must be amended annually as needed for any applicable changes in laws, regulations, or other guidance, as well as for voluntary changes. Discussion Attached is Amendment 2 to the City of Grand Island – Police’s Retirement Plan and Trust. The amendments to the plans are due to changes to the state and federal statutes. Thomas McKeon, of Fitzgerald Schorr, PC, LLO located at 200 Regency One, 10050 Regency Cr., Omaha, Nebraska, does not anticipate that they will substantially affect operation or administration of the plans. The amendment to the plan includes (in summary); Limitations Applicable If the Plan Sponsor Is In Bankruptcy - a member or beneficiary is not permitted to elect, and the Plan shall not pay, a single sum payment or other optional form of benefit that includes a prohibited payment with an annuity starting date that occurs during any period in which Grand Island Council Session - 12/18/2018 Page 53 / 176 the Plan sponsor is a debtor in a case under title 11, United States Code, or similar Federal or State law. Police, Fire and Neb. Rev. Stat. Section 1—3501 Municipal Plans – Annual Report - an annual report shall be filed as required for each Police Plan, Fire Plan or other municipal Plan established pursuant to Neb. Rev. Stat. Section 19-3501. The report shall be filed with the Public Employees Retirement Board and the Auditor of Public Accounts. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve to amend the Police’s Retirement System Plan and Trust. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 54 / 176 1 CITY OF GRAND ISLAND, NEBRASKA POLICE OFFICERS’ RETIREMENT SYSTEM PLAN AND TRUST Amendment No. 2 The City of Grand Island, Nebraska Police Officers’ Retirement System Plan and Trust is hereby amended as follows: I.Section 3.7.2 (Part I) (Section 3) of the Basic Plan Document is hereby deleted and replaced in its entirety with the following (effective as of January 1, 2016): “Section 3. Limitations Applicable If the Plan Sponsor Is In Bankruptcy. Notwithstanding any other provisions of the Plan, a Member or beneficiary is not permitted to elect, and the Plan shall not pay, a single sum payment or other optional form of benefit that includes a prohibited payment with an annuity starting date that occurs during any period in which the Plan sponsor is a debtor in a case under title 11, United States Code, or similar Federal or State law, except for payments made within a Plan Year with an annuity starting date that occurs on or after the date on which the Plan's enrolled actuary certifies that the adjusted funding target attainment percentage of suchPlan (determined by not taking into account any adjustment of segment rates under Internal Revenue Code section 430(h)(2)(C)(iv))is not less than 100 percent. In addition, during such period in which the Plan sponsor is a debtor, the Plan shall not make any payment for the purchase of an irrevocable commitment from an insurer to pay benefits or any other payment or transfer that is a prohibited payment, except for payments that occur on a date within a Plan Year that is on or after the date on which the Plan's enrolled actuary certifies that the adjusted funding target attainment percentage of such Plan (determined by not taking into account any adjustment of segment rates under Internal Revenue Code section 430(h)(2)(C)(iv)) is not less than 100 percent. The limitation set forth in this Section 3 does not apply to any payment of a benefit which under § 411(a)(11) of the Internal Revenue Code may be immediately distributed without the consent of the Member.” II.Section 12.13(b) of the Basic Plan Document is hereby deleted and replaced in its entirety with the following: (b)Police, Fire and Neb. Rev. Stat. Section 19-3501 Municipal Plans- Annual Report (1)Pre-2018 Requirements. Beginning December 31, 1998 through December 31, 2017: (a)In addition to immediately preceding provisions of this Section 12.13, , an annual report shall be filed as required for each Police Plan, Fire Plan or other municipal Plan established pursuant to Neb. Rev. Stat. Section 19-3501. The report shall be filed with the Grand Island Council Session - 12/18/2018 Page 55 / 176 2 Public Employees Retirement Board and the Auditor of Public Accounts and include: (i)The number of persons participating in the retirement Plan; (ii)The contribution rates of Participants in the Plan; (iii)Plan assets and liabilities; (iv)The names and positions of persons administering the Plan; (v)The names and positions of persons investing Plan assets; (vi)The form and nature of investments; (vii)A full description of investment policies and options available to Plan participants; (viii)For the defined benefit component of the Plan, if any, the levels of benefits of Participants, the number of Participants eligible for benefits and the total present value of such Participants’ benefits, as well as the funding source to pay for such benefits; and (b)In addition to immediately preceding provisions of this Section 12.13, an annual report shall be prepared with respect to the defined benefit component of the Plan, if any, if said component was open to new members on January 1, 2004. Said report, if applicable, shall be filed with the Public Employees Retirement Board and the Nebraska Retirement Systems Committee of the Legislature, with a copy submitted to the Auditor of Public Accounts, in accordance with applicable Nebraska statutes. Such report shall consist of a full actuarial analysis of the Plan. The analysis shall be prepared by an independent private organization or public entity employing actuaries who are members in good standing of the American Academy of Actuaries, and which organization or entity has demonstrated expertise to perform this type of analysis and is unrelated to any organization offering investment advice or which provides investment management services to the Plan. The report to the Nebraska Retirement Systems Committee shall be submitted electronically. (2) Beginning 2018. Beginning December 31, 2018, and each December 31 thereafter, an annual report with respect to the defined benefit component of the Plan, if any, shall be prepared and electronically filed with the Auditor of Public Accounts and the Nebraska Grand Island Council Session - 12/18/2018 Page 56 / 176 3 Retirement Systems Committee of the Legislature. If said component was open to new members on January 1, 2004, the report shall be in addition to the reports required by Neb. Rev. Stat. § 13-2402. The report shall be on a form prescribed by the Auditor of Public Accounts and shall include: (i.)The levels of benefits of Participants in the Plan, the number of Participants who are eligible for a benefit, the total present value of such Participants’ benefits, and the funding sources which will pay for such benefits; and (ii.)A copy of a full actuarial analysis of the defined benefit component of such Plan. The analysis shall be prepared by an independent private organization or public entity employing actuaries who are members in good standing of the American Academy of Actuaries, and which organization or entity has demonstrated expertise to perform this type of analysis and is unrelated to any organization which offers investment advice or provides investment management services to the Plan. (3) The Auditor of Public Accounts may, but is not required to, prepare a review of the reports described in this Section 12.13 in accordance with Nebraska Statutes. III.All provisions of the Plan shall be deemed revised to be consistent with the revisions made by this Amendment No. 2. IV.This Amendment No. 2 supersedes any provisions of the Plan to the extent inconsistent with the provisions of this Amendment. This amendment is hereby executed this day of , 2018. CITY OF GRAND ISLAND, a Nebraska municipality By: , Mayor Grand Island Council Session - 12/18/2018 Page 57 / 176 ORDINANCE NO. #9717 An ordinance of the Mayor and City Council of the City of Grand Island, Nebraska to amend the City of Grand Island, Nebraska Police Officers’ Retirement System Plan and Trust; to authorize further actions; and to provide for repeal of conflicting Ordinances, severability and the effective date hereof. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. Pursuant to Nebraska Statutes, Sections 16-1001 through and including 16- 1019, the City of Grand Island maintains the City of Grand Island, Nebraska Police Officers’ Retirement System Plan and Trust embodied in plan documents including an adoption agreement and basic plan document constituting an integral part thereof, as well as various amendments required by applicable law (“Plan”). SECTION 2. The Mayor and City Council are authorized and desire to amend the Plan; specifically, to incorporate recent statutory changes, which amendment is presented with this Ordinance (“Amendment No. 2”). SECTION 3. The Mayor and City Council do hereby approve and adopt said Amendment No. 2, effective on the date(s) set forth therein. SECTION 4. The Mayor is authorized to execute Amendment No. 2 on behalf of the City, and the City Administrator is authorized and directed to provide the same to the Trustee (for its written acceptance, if determined necessary or appropriate), and if directed in this Ordinance or otherwise determined necessary or advisable, to cause said Amendment No. 2 to be submitted, together with such supporting data as may be necessary or advisable and applicable application fee, to the Internal Revenue Service for ruling as to whether the same complies with Grand Island Council Session - 12/18/2018 Page 58 / 176 the pertinent provisions of the Internal Revenue Code of the United States and, in particular, Sections 401(a) and 501(a) thereof, with authority to make any changes in or to Amendment No. 2 and other Plan documents and take such further actions as the City Administrator determines necessary or appropriate to obtain a favorable ruling or maintain the qualified status of the Plan. SECTION 5. All ordinances and parts of ordinances as previously enacted to the extent in conflict with this Ordinance or any part hereof are hereby repealed. SECTION 6. If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be unconstitutional or invalid, such unconstitutionality or invalidity shall not affect the validity of the remaining portions of this Ordinance. The Mayor and City Council hereby declare that it would have passed this Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or invalid. SECTION 7. This Ordinance shall be in force and take effect from and after passage, approval and publication as provided by law. Enacted: December 18, 2018 __________________________________ Roger G Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 59 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-1 Approving Minutes of December 4, 2018 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 12/18/2018 Page 60 / 176 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING December 4, 2018 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City hall, 100 East First street, on December 4, 2018. Notice of the meeting was given in The Grand Island Independent on November 28, 2018. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following city Council members were present: Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, Mitch Nickerson and Mike Paulick. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk Pro Tem Norma Hernandez, Finance Director Patrick Brown, City Attorney Jerry Janulewicz, and Public Works Director John Collins. INVOCATION was given by Pastor Julio Venegas, Abundant Life Christian Center, 3411 West Faidley Ave followed by the PLEDGE OF ALLEGIANCE. PRESENTATIONS AND PROCLAMATIONS: Recognition of Service of Councilmember Linna Dee Donaldson: Mayor Jensen presented Councilmember Linna Dee Donaldson with a plaque and recognized her service to the community as Councilmember for Ward 3. Recognition of Service of Councilmember Roger Steele: Mayor Jensen presented Councilmember Roger Steele with a plaque and recognized his service to the community as Councilmember for Ward 2. Recognition of Service of Mayor Jeremy L Jensen: City Administrator Marlan Ferguson presented Mayor Jensen with a plaque and recognized his service to the community as Mayor. SPECIAL ITEMS: Approving Minutes of November 20, 2018 City Council Regular Meeting. Motion by Stelk, second by Hehnke to approve the minutes of the November 20, 2018 City Council meeting. Upon roll call vote, all voted aye. Motion adopted. Approving Payment of Claims for the Period of November 21, 2018 through December 4, 2018: Motion by Minton, second by Fitzke to approve the payment of claims for the period of November 21, 2018 through December 4, 2018 for a total amount of $5,312,375.53. Unanimously approved. Acceptance of Election Certificate: Motion by Donaldson, second by Paulick to accept the Election Certificate for the November 6, 2018 General Election. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 12/18/2018 Page 61 / 176 Comments by Outgoing Elected Official Councilmember Linna Dee Donaldson: Council Donaldson stated it was a great honor to serve for 8 years on council. Mentioned that residents of Grand Island were in good hands with this Administration and members of the Council along with the department directors and their staff. Comments by Outgoing Elected Official Councilmember Roger Steele: Council Steele stated having worked with Council and Administration, he assures the people of Grand Island that there is a pre-eminent governing body with the present city representatives. Thanked all City Employees for working hard every day and having the best intentions for the people of Grand Island. Comments by Outgoing Elected Official Mayor Jeremy L. Jensen. Reflected on his journey as Mayor and how much of an honor it has been. He mentioned the number of director’s meetings he attended and how he felt a sense of relief sitting in those meetings, knowing that all the directors and staff do such a good job and the importance of each one’s roles that contribute to running the City organizations. Thanked everyone for their support. Recess: A brief Recess was taken at 7:29 pm for the transition to the new governing body. Council reconvened at 7:43 p.m. Administration of Oath to Newly Elected Mayor and Councilmembers: City Attorney Jerry Janulewicz administered the Oath of Office to newly elected Mayor Roger Steele. Mr. Janulewicz then administered the Oath of Office to newly elected Councilmembers Clay Schutz – Ward 2 and Jason Conley – Ward 3, and returning Councilmembers Vaughn Minton – Ward 1, Mitchell Nickerson – Ward 4, and Michelle Fitzke – Ward 5. Seating of Newly Elected Councilmembers followed by Roll Call: The following members were present: Mayor Roger Steele, Councilmembers Chuck Haase, Mitch Nickerson, Julie Hehnke, Clay Schutz, Vaughn Minton, Jason Conley, Mark Stelk, Jeremy Jones, Michelle Fitzke and Mike Paulick. Comments by Newly Elected Officials: Councilmember’s Clay Schutz, Jason Conley, Vaughn Minton, Mitchell Nickerson and Michelle Fitzke each thanked the citizens of Grand Island for the opportunity to represent them and looked forward to moving forward. Comments by New Mayor Roger Steele: Stated that Grand Island must stand together and overcome anything that challenges the community, Grand Island is a community that stands for the ideal that all people should be treated with respect and is proud of our city government and employees. Stated he is proud to be the Mayor of Grand Island. Election of City Council President: City Clerk Pro Tem Norma Hernandez reported that the City Council was required to elect one Councilmember to the office of Council President. The term is for a one-year period. The Council President automatically assumes the duties of the Mayor in the event that the Mayor is absent or otherwise unable to fulfill his/her duties. Nebraska law allows the election of the Council President to be by secret ballot. The total number of votes for each candidate; however, must be stated and recorded in the Minutes. Past practice has included a run-off election between the top two nominees, if necessary. The City Clerk will prepare, Grand Island Council Session - 12/18/2018 Page 62 / 176 distribute, and count ballots. Nominations to fill the vacancy are in order. A second is not required on nominations. Councilmember Paulick nominated Chuck Haase. Councilmember Fitzke nominated Councilmember Vaughn Minton. There were no further nominations. City Clerk Pro Tem Norma Hernandez called for the first ballot. It was reported that Councilmember Minton received 6 votes and Councilmember Haase had received 4. Mayor Steele declared Councilmember Minton the new Council President for 2019. Motion by Haase, second by Paulick to cast a unanimous vote for Vaugh Minton. At this time Councilmember, Mike Paulick vacated the meeting. BOARD OF EQUALIZATION: Consideration of Determining Benefits for Sanitary Sewer District No. 540T; West US Highway 30 and Engleman Road / West Park Plaza Sanitary Sewer Extension – this Agenda Item (D-1) was pulled from the Council Agenda. PUBLIC HEARINGS: Public hearing on Acquisition of Utility Easement in Section 26-11-10; Northeast Corner of Husker Highway & Engleman Road (Indianhead Golf Club, LLC). Public Works Director John Collins reported that acquisition of a public utility easement was needed to aid in providing utilities to the area North of Husker Highway and East of Engleman Road. The easement will allow access for the construction, operation, maintenance, extension, repair, replacement, and removal of utility appurtenances within the easement. Staff recommended approval. No public testimony was heard. ORDINANCES: Planning Director, Chad Nabity, reported that this is a one residential lot that would be added to the City as a result of this annexation. This property is located north of North Lane (in Westwood Park Mobile Home Park) and west of Engleman Road. The Planning Commission did recommend approval of this. #9714 - Consideration of Approving Annexation of Property Located at 2610 So. Engleman Road (Rowe Second Subdivision) (Second Reading) Motion by Stelk, second by Minton to approve Ordinance #9714. City Clerk Pro Tem Norma Hernandez: Ordinance #9714 on second reading. All those in favor of the passage of this ordinance on second reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted. CONSENT AGENDA: Consent agenda item #G-8 (2018-364) was pulled until the next Council Meeting scheduled for December 18, 2018. Item #G-9 (#2018-365) was pulled from the agenda for further discussion. Grand Island Council Session - 12/18/2018 Page 63 / 176 Motion by Jones, second by Hehnke to approve the Consent Agenda excluding item #G-8 (2018- 364) and G-9 (#2018-365). Upon roll call vote, all voted aye. Motion adopted. #2018-357 - Approving Surety Bonds for Mayor and City Councilmembers #2018-358 - Approving Outage Management System between the City of Grand Island Utilities Department and Open Systems International, Inc. #2018-359 - Approving Update of the Designated Depositories List #2018-360 - Approving Maintenance Agreement No. 12 Renewal with the Nebraska Department of Transportation for Calendar Year 2019 #2018-361 - Approving Award of Snow Removal Operations- Downtown Parking Lots #2018-362 - Approving Acquisition of Utility Easement in Section 26-11-10; Northeast Corner of Husker Highway & Engleman Road (Indianhead Golf Club, LLC) #2018-363 - Approving Temporary Construction Easement in Section 26-11-10; Northeast Corner of Husker Highway & Engleman Road (Indianhead Golf Club, LLC) #2018-366 - Approving Purchase of Herman Miller Line Furniture for Edith Abbott Memorial Library Renovation #2018-367 - Approving Purchase of Multiple Manufacturers’ Furniture for Edith Abbott Memorial Library Renovation #2018-368 - Approving the Purchase of Radio Transmission Equipment for 911 Center #2018-369 - Approving Purchase of an Articulated Wheel Loader for the Heartland Public Shooting Park Public Works Director, John Collins, spoke in support of item G-9 - #2018-365 - Amending the 2018/2019 Fee Schedule Regarding Parking Fees; Director John Collins discussed the Chamber parking lot and parking ramp fees that are not being charged, and establishing the fee schedule. Motion by Nickerson to approve with clarification from Chief Falldorf stating there is a fee on first level of parking ramp that will be attained, parking permits sold by police department. Confusion of the signs in parking ramp comes from the signs stating designated spots for parking with a permit, but there is no designated spots on the 2nd or 3rd level, 2nd & 3rd levels are free.- second by Jones to approve Resolution #2018-365. Upon roll call vote, all voted aye. Motion adopted. Grand Island Council Session - 12/18/2018 Page 64 / 176 RESOLUTIONS: #2018-370 - Consideration of Approving Appointment of RaNae Edwards MMC as City Clerk. Motion by Hehnke, second by Stelk to approve Resolution #2018-370. Upon roll call vote, all voted aye. Motion adopted. #2018-371 - Consideration of Approving Appointment of Patrick Brown as Treasurer/Finance Director. Motion by Minton, second by Fitzke to approve Resolution #2018-371. Upon roll call vote, all voted aye. Motion adopted. #2018-372 - Consideration of Approving the Appointment of Jerry Janulewicz as City Attorney Motion by Jones, second by Minton to approve Resolution #2018-372. Upon roll call vote, all voted aye. Motion adopted. #2018-373 - Consideration of Approving Appointment of John Collins P.E. as Engineer/Public Works Director Motion by Hehnke, second by Stelk to approve Resolution #2018-373. Upon roll call vote, all voted aye. Motion adopted. #2018-374 - Consideration of Approving Contract with Brent Clark as Assistant City Administrator Motion by Nickerson, second by Minton to approve Resolution #2018-374. Upon roll call vote, all voted aye. Motion adopted. ADJOURNMENT: The meeting was adjourned at 8:25pm. Grand Island Council Session - 12/18/2018 Page 65 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-2 #2018-375 - Approving Certificate of Final Completion for Emergency Sanitary Sewer Repair on the North Interceptor- Seedling Mile Road Area Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 66 / 176 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:December 18, 2018 Subject:Approving Certificate of Final Completion for Emergency Sanitary Sewer Repair on the North Interceptor- Seedling Mile Road Area Presenter(s):John Collins PE, Public Works Director Background Emergency sanitary sewer repairs were needed for the North Interceptor in the Seedling Mile Road area. On May 16, 2018, a seriously buckled section of sanitary sewer pipe was discovered in the North Interceptor. The pipe section in question (at least 200 feet) was raised between 30 and 48 inches from its normal grade line. This section is a 54-inch sanitary sewage line that handles approximately 40% of the household and commercial wastewater in the City. Exactly what may have caused this failure is under investigation. While the problem had not yet prevented flow, it was definitely a very serious problem that the City had to address on an emergency basis. As shown in the picture below, the north interceptor pipe floated in 2 locations. Forensic analysis eliminated most common causes, but identified several minor deficiencies that could have contributed. One of the bells was cracked, but this was possibly from excavating to repair; no defects were found in the pipe. Records indicate that the contractor and consultants met the requirements of their contract. Since this project we have increased inspection requirements utilizing staff for video and analysis. Records and testing are insufficient for determining the cause of this failure. Grand Island Council Session - 12/18/2018 Page 67 / 176 The hollow walls of this type of large PVC pipe makes it easy to fracture the bells during installation by inserting the tail too far into the bell. The manufacturer specifies that the tail be inserted only partially into the bell to prevent this, with the expectation that installing the next segments will push the tail further into the bell so that it is properly seated. The most likely cause of the failure is that one or more joints were not fully seated and the force of the startup caused a joint or two to rise and pull apart. Vibrations from construction, fines and organic material further facilitated the failure. This type of failure is unlikely to occur again as the City has employed experts on staff and has improved its inspections. On June 26, 2018, via Resolution No. 2018-191, City Council approved necessary repairs be completed by Myers Construction, Inc. of Broken Bow, Nebraska in the amount of $438,456.00. On October 23, 2018, via Resolution No. 2018-314, City Council approved Change Order No. 1 to the original agreement in order to adjust line item quantities in the total amount of $33,901.60, resulting in a revised amount of $472,357.60. Grand Island Council Session - 12/18/2018 Page 68 / 176 Discussion The project was completed in accordance with the terms, conditions, and stipulations of the contract, plans and specifications. Construction was completed for a total cost of $472,357.60. Additional project costs are shown below. Additional Project Costs: Public Works Engineering Services $ 3,233.85 Olsson Associates- Engineering Services $ 42,250.00 Nebraska Machinery $ 14,192.00 Additional Costs Total= $ 59,675.85 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the Certificate of Final Completion for Emergency Sanitary Sewer Repair on the North Interceptor- Seedling Mile Road Area. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 69 / 176 ENGINEER’S CERTIFICATE OF FINAL COMPLETION North Interceptor- Seedling Mile Road Area CITY OF GRAND ISLAND, NEBRASKA December 18, 2018 TO THE MEMBERS OF THE COUNCIL CITY OF GRAND ISLAND GRAND ISLAND, NEBRASKA This is to certify that North Interceptor- Seedling Mile Road Area has been fully completed by Myers Construction, Inc. of Broken Bow, Nebraska under the contract dated July 6, 2018. The work has been completed in accordance with the terms, conditions, and stipulations of said contract and complies with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943. Item No.Description Total Quantity Unit Unit Price Total Cost Base Bid Section- 1 Mobilization / Demobilization 1.00 LS $ 25,000.00 $ 25,000.00 2 Remove Existing 54" Pipe 196.00 LF $ 150.00 $ 29,400.00 3 54" Gravity Sewer Line, DR 41 196.00 LF $ 350.00 $ 68,600.00 4 Sewer Connection 2.00 EA $ 15,000.00 $ 30,000.00 5 Concrete Encasement 472.00 LF $ 130.00 $ 61,360.00 6 Surface Restoration 1.00 LS $ 7,500.00 $ 7,500.00 7 Dewatering 1.00 LS $115,000.00 $115,000.00 8 Bypass Pumping 1.00 LS $ 80,000.00 $ 80,000.00 9 Traffic Control 1.00 LS $ 6,500.00 $ 6,500.00 10 Erosion Control 1.00 LS $ 4,500.00 $ 4,500.00 11 Remove and Replace Concrete Flow Liner 253.30 LS $ 152.00 $ 38,501.60 CO1-1 Additional Concrete for Concrete Encasement 1.00 SY $ 5,996.00 $ 5,996.00 Total Base Bid=$ 472,357.60 Additional Costs: Public Works Engineering Services $ 3,233.85 Olsson Associates- Engineering Services $ 42,250.00 Nebraska Machinery $ 14,192.00 Additional Costs Total= $ 59,675.85 Total Project Cost= $532,033.45 I hereby recommend that the Engineer’s Certificate of Final Completion for North Interceptor- Seedling Mile Road Area be approved. _______________________________________________________________________________ John Collins – City Engineer/Public Works Director Roger G. Steele – Mayor Grand Island Council Session - 12/18/2018 Page 70 / 176 SPIGOT OR TAILBELL OR SOCKETPIPING BELL JOINT EXHBITCONCEPTUAL RENDERINGLONGITUDINAL CROSS SECTIONGrand IslandCouncil Session - 12/18/2018Page 71 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-375 WHEREAS, the City Engineering/Public Works Director for the City of Grand Island issued a Certificate of Final Completion for North Interceptor in the Seedling Mile Road area certifying that Myers Construction, Inc. of Broken Bow, Nebraska, under contract, has completed such project for the total construction amount of $472,357.60; and WHEREAS, the City Engineer/Public Works Director recommends the acceptance of the project; and WHEREAS, additional project costs equate to $59,675.85, as shown ADDITIONAL COSTS Public Works Engineering Services $ 3,233.85 Olsson Associates- Engineering Services $ 42,250.00 Nebraska Machinery $ 14,192.00 Additional Costs Total= $ 59,675.85 WHEREAS, the Mayor concurs with the recommendation of the City Engineer/Public Works Director, and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Certificate of Final Completion for North Interceptor in the Seedling Mile Road area, in the amount of $532,033.45 is hereby confirmed. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 72 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-3 #2018-376 - Approving Designating the East Portion of Mansfield Road, North and South of Horseshoe Place, as No Parking Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 73 / 176 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:December 18, 2016 Subject:Approving Designating the East Portion of Mansfield Road, North and South of Horseshoe Place, as No Parking Presenter(s):John Collins PE, Public Works Director Background Council action is required to designate No Parking on any public street. A request was submitted by the property owners of 4140 Horseshoe Place and 1733 Mansfield Road to eliminate parking on the east side of Mansfield Road, north of Horseshoe Place to the hike/bike trail and south of Horseshoe Place to the concrete section, as shown on the attached sketch. This segment of Mansfield Road is a narrow asphalt section that becomes congested with parked cars and creates an obstructed view for traffic and pedestrians, many of which are students from Engleman Elementary. Discussion The Public Works Department reviewed the request for this area and concurs with the request to eliminate parking on the east side of Mansfield Road, north of Horseshoe Place to the hike/bike trail and south of Horseshoe Place to the concrete section, as requested. This parking restriction will make for safer walkability for students, as well as relieve the congestion in the area. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution designating the east side of Mansfield Road, north and south of Horseshoe Place, as No Parking. Grand Island Council Session - 12/18/2018 Page 74 / 176 Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 75 / 176 Grand Island Council Session - 12/18/2018 Page 76 / 176 MANSFIELD ROAD HORSESHOE PLACEENGLEMANELEMENTARYSCHOOLCOUNCIL PRESENTATIONGRAND ISLAND, NEBRASKAMANSFIELD ROAD NO PARKING EXHIBITGrand IslandCouncil Session - 12/18/2018Page 77 / 176 COUNCIL PRESENTATIONGRAND ISLAND, NEBRASKAMANSFIELD ROAD NO PARKING EXHIBITGrand Island Council Session - 12/18/2018 Page 78 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-376 WHEREAS, the City Council, by authority of §22-77 of the Grand Island City Code, may by resolution, entirely prohibit or fix a time limit for the parking and stopping of vehicles in or on any public street, public property, or portion thereof; and WHEREAS, due to safety issues, the Public Works Department is requesting No Parking be allowed on the east side of Mansfield Road, north and south of Horseshoe Place; and WHEREAS, it is recommended that such restricted parking request be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.A No Parking Zone is hereby designated on the east side of Mansfield Road, north of Horseshoe Place to the hike/bike trail and south of Horseshoe Place to the concrete section. 2.The City’s Street Division of the Public Works Department shall erect and maintain the signs and pavement markings as necessary to effect the above regulation. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 79 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-4 #2018-377 - FTE Request for the Fleet Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 80 / 176 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:December 18, 2018 Subject:FTE Request for the Fleet Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The purpose of a repair shop in government in order of importance is: 1.Repair equipment during emergencies (Streets, Utilities, Police, Fire, etc.) 2.Repair specialty equipment 3.Repair security sensitive equipment Fleet Services has been able to provide services cost effectively, but this is not the norm for most of the country. Discussion The current FTE allocation is the minimum practical to provide the needed services, and Fleet Services operates well under normal conditions. However, of the 3 mechanics, one has submitted his retirement notice effective January 4, 2019, and another is on extended medical leave and anticipates retirement later this year. To continue operations during this time we are requesting to hire an additional Fleet Services Mechanic. An additional Fleet Services Mechanic would cost between $76,000 and $84,000 per year (salary plus benefits); the financial impact to the 2018/2019 budget would be no more than 70% of salary plus benefits. Per the Finance Department even though the Fleet Division would be over their salary budget line item for FY 2018/2019, the City as a whole would not exceed the originally approved budget authority. An FTE Amendment is required to approve the changes in the 2018/2019 budget FTE schedule. Grand Island Council Session - 12/18/2018 Page 81 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the FTE addition for Fleet Services Division of the Public Works Department. Sample Motion Motion to approve the resolution. Grand Island Council Session - 12/18/2018 Page 82 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-377 WHEREAS, the City approves the FTE’s for each department as part of the budget process; and WHEREAS, an amendment is required to allow changes to be made to the FTE schedule; and WHEREAS, the Public Works Department has requested one (1) additional Fleet Services Mechanic; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized to execute the FTE Amendment. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 83 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-5 #2018-378 - Approving Change Order No. 2 for 13th Street Paving Improvements; Project No. 2018-P-1 and 13th Street Water Main Improvements; Project No. 2018-W-5 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 84 / 176 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:December 18, 2018 Subject:Approving Change Order No. 2 for 13th Street Paving Improvements; Project No. 2018-P-1 and 13th Street Water Main Improvements; Project No. 2018-W-5 Presenter(s):John Collins PE, Public Works Director Background Blessing Construction of Kearney, Nebraska was awarded a $1,975,887.43 contract on February 27, 2018, via Resolution No. 2018-58, for the roadway improvements along 13th Street from North Road to Moores Creek, as well as intersection improvements at 13th Street and North Road. On August 28, 2018, via Resolution No. 2018-256, City Council approved Change Order No. 1 for 13th Street Paving Improvements, which addressed changes that arose in the field once the project was underway. Such work included lowering the waterline near Sagewood Avenue, a new tee for the fire hydrant in the northwest corner of 13th Street and North Road, installation of new fire hydrant near Summerfield Estates, plugs for 18” storm sewer piping extensions in the northeast corner of 13th Street and North Road, excavating and backfilling for the water valve at Sagewood Avenue, potholing for unknown utility conflicts with proposed design utility installation, as well as adding crushed concrete in over-excavated areas where suitable fill had previously been attempted to correct the subgrade issued and failed. The cost associated with Change Order No. 1 was a total of $25,247.12, resulting in a revised contract amount of $2,001,134.55. Discussion Change Order No. 2 for 13th Street improvements is being requested to address line item quantities, completion time extension, as well as liquidated damages the contractor has incurred. Such changes are detailed below. Grand Island Council Session - 12/18/2018 Page 85 / 176 Item No.Description Quantity Unit Unit Price Total Price CO2-1 Furnish & Install 18” Concrete Flared End Section 2.00 EA $ 975.00 $ 1,950.00 CO2-2 Restocking Fee for CMP Piping 1.00 LS $1,050.00 $ 1,050.00 CO2-3 Furnish & Install 18” Concrete Collar 1.00 EA $ 575.00 $ 575.00 CO2-4 Furnish & Install Concrete Block Retaining Wall 1.00 LS $3,135.00 $ 3,135.00 CO2-5 Additional Bond Premium 1.65%1.00 LS $ 110.72 $ 110.72 CO2-6 LD for 13th North Road Intersection 16.00 DAY $ -500.00 $ (8,000.00) CO2-7 LD for Phase 1a & 1b (Nov 12 to Nov 19)7.00 DAY $ -250.00 $ (1,750.00) CO2-8 LD for Substantial Completion Date (Nov 1 to Nov 30) Road Open 29.00 DAY $ -250.00 $ (7,250.00) Change Order No. 2 Total =$(10,179.28) Change Order No. 2 will also grant a final completion date extension from November 1, 2018 to May 31, 2019, which will allow for final cleanup work on the project. The cost associated with Change Order No. 2 results in a reduction of $10,179.28, for a revised contract amount of $1,990,955.27. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 2 for the 13th Street Paving Improvements; Project No. 2018-P-1 and 13th Street Water Main Improvements; Project No. 2018-W-5 with Blessing Construction of Kearney, Nebraska. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 86 / 176 CHANGE ORDER NO. 2 PROJECT:13th Street Paving Improvements; Project No. 2018-P-1 and 13th Street Water Main Improvements; Project No. 2018-W-5 CONTRACTOR:Blessing Construction AMOUNT OF CONTRACT: $1,975,887.43 CONTRACT DATE: March 8, 2018 Address line item quantities, completion time extension, as well as liquidated damages the contractor has incurred. Such changes are detailed below. Item No.Description Quantity Unit Unit Price Total Price CO2-1 Furnish & Install 18” Concrete Flared End Section 2.00 EA $ 975.00 $ 1,950.00 CO2-2 Restocking Fee for CMP Piping 1.00 LS $1,050.00 $ 1,050.00 CO2-3 Furnish & Install 18” Concrete Collar 1.00 EA $ 575.00 $ 575.00 CO2-4 Furnish & Install Concrete Block Retaining Wall 1.00 LS $3,135.00 $ 3,135.00 CO2-5 Additional Bond Premium 1.65%1.00 LS $ 110.72 $ 110.72 CO2-6 LD for 13th North Road Intersection 16.00 DAY $ -500.00 $ (8,000.00) CO2-7 LD for Phase 1a & 1b (Nov 12 to Nov 19)7.00 DAY $ -250.00 $ (1,750.00) CO2-8 LD for Substantial Completion Date (Nov 1 to Nov 30) Road Open 29.00 DAY $ -250.00 $ (7,250.00) Change Order No. 2 Total =$(10,179.28) Contract Price Prior to this Change Order…………………………………$1,975,887.43 Change Order No. 1………………………………………………………….$ 25,247.12 Net Decrease Resulting from this Change Order……………………………$ (10,179.28) Revised Contract Price Including this Change Order………………………$1,990,955.27 Notice to Proceed Date ------------------------------------------------------------------------------March 9, 2018 Original Completion Date ---------------------------------------------------------------------------November 1, 2018 Revised Completion Date --------------------------------------------------------------------------May 31, 2019 Grand Island Council Session - 12/18/2018 Page 87 / 176 2 | Page City of Grand Island | Change Order No. 2 13th Street Paving Improvements; Project No. 2018-P-1 & 13th Street Water Main Improvements; Project No. 2018-W-5 The Above Change Order Accepted: Blessing Construction By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 12/18/2018 Page 88 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-378 WHEREAS, on February 27, 2018, via Resolution No.2018-58, the City of Grand Island awarded Blessing Construction of Kearney, Nebraska the bid in the amount of $1,975,887.43 for 13th Street Paving Improvements; Project No. 2018-P-1 and 13th Street Water Main Improvements; Project No. 2018-W-5; and WHEREAS, on August 28, 2018, via Resolution No. 2018-256, City Council approved Change Order No. 1 in the amount of $25,247.12 to address changes that arose in the field once construction was underway; and WHEREAS, it has been determined that additional modifications are necessary to complete such project; and WHEREAS, such modifications have been incorporated into Change Order No. 2; and WHEREAS, the cost associated with such change order results in a reduction of $10,179.28, resulting in a revised contract amount of $1,990,955.27. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2, at a reduction of $10,179.28, between the City of Grand Island and Blessing Construction of Kearney, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 89 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-6 #2018-379 - Approving Amendment No. 1 to Environmental Monitoring Services for the Grand Island Regional Landfill Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 90 / 176 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:December 18, 2018 Subject:Approving Amendment No. 1 to Environmental Monitoring Services for the Grand Island Regional Landfill Presenter(s):John Collins PE, Public Works Director Background The City of Grand Island leased approximately 47.5 acres of private land located in Southeast Hall County from July 1966 through February 1984 to operate a landfill disposal facility to accept municipal waste in accordance with State rules and regulations. Following a local complaint to the Nebraska Department of Environmental Quality (NDEQ) in 2007 regarding groundwater in the vicinity of the closed landfill, the NDEQ conducted a preliminary assessment and site investigation. Groundwater sampling conducted during the site investigation detected four (4) volatile organic compounds (VOC) along the East property boundary at concentrations greater than their respective maximum contaminant levels (MCL). The NDEQ then hired a consulting firm to perform a Comprehensive Environmental Response, Compensation, and Liability Information System (CERCLIS) Site Investigation, which was submitted to the NDEQ on October 25, 2010. On October 16, 2013, the City of Grand Island received a letter from the NDEQ requiring the City to perform a Step 7 Detailed Site Assessment (DSA) for this property pursuant to Nebraska revised statutes, Title 118 – Groundwater Quality Standards and Use Classification. The purpose of the Step 7 DSA was to collect sufficient information to confirm whether or not the source of the contaminants is the former Grand Island Disposal Area. The City submitted a work plan for the Step 7 DSA to the NDEQ on March 10, 2014. This work plan was subsequently approved by the NDEQ on March 31, 2014. On November 7, 2018, the City of Grand Island received notice from NDEQ for development of a Remedial Action Work Plan. Grand Island Council Session - 12/18/2018 Page 91 / 176 Discussion The Solid Waste Division of the Public Works Department is responsible for the operation of the City’s 330 acre solid waste landfill. The landfill is in Hall County and located seven (7) miles north of Shelton, Nebraska at 19550 West Husker Highway, just east of the Hall/Buffalo County Line. On November 6, 2018, via Resolution No. 2018-338, City Council approved an agreement with Olsson Inc. of Lincoln, Nebraska in the amount of $89,100.00 for environmental monitoring services at the Grand Island Regional Landfill. At this time an amendment is recommended to the original agreement with Olsson, Inc. to address the Remedial Action Work Plan required by NDEQ, which are similar services to the original agreement. The scope of the original agreement is being expanded to include the old landfill. Such services will be provided on a time and expense basis not to exceed $12,000.00, resulting in a revised agreement amount of $101,100.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 1 to the original agreement with Olsson, Inc. of Lincoln, Nebraska, in the amount of $12,000.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 12/18/2018 Page 92 / 176 Page 1 of 2 LETTER AGREEMENT AMENDMENT #1 Date: December 7, 2018 This AMENDMENT (“Amendment”) shall amend and become a part of the Letter Agreement for Professional Services dated October 29, 2019 between the City of Grand Island, Nebraska (“Client”) and Olsson, Inc. (“Olsson”) providing for professional services for the following Project (the “Agreement”): PROJECT DESCRIPTION AND LOCATION Project is located at: Phillips, Nebraska Project Description: Remedial Action Work Plan for the Former Grand Island Disposal Area SCOPE OF SERVICES Client and Olsson hereby agree that Olsson’s Scope of Services under the Agreement is amended by adding the services specifically described below for the additional compensation set forth below: Phase 300 – Remedial Action Work Plan  Compare NDEQ proposed Preliminary Cleanup Levels to available groundwater data. If desired, propose alternate cleanup levels to NDEQ prior to the February 5, 2019 deadline.  Develop a Remedial Action Work Plan (RAWP) meeting the requirements of the letter from Nebraska Department Environmental Quality dated November 7, 2018. The RAWP will detail actions that will be initiated in response to the groundwater contamination occurrence and is anticipated to include up to: o Institutional control requirements  Outlines the domestic well installation watch area to be implemented and contingency plan if potable water supplies are found to be threatened by contamination o Groundwater Monitoring Sampling and Analysis Plan (SAP)  Assumes a SAP similar to the active landfill is approved by NDEQ o Groundwater Monitoring Well Construction Plan  Includes construction details of the additional wells being required o Cleanup Levels o Landfill Cap Operation & Maintenance (O&M) Plan  Plan will likely focus on vegetation requirements and prevention of ponding water on cap. May require filling of “duck pond” located over the landfill.  Includes preparation of a draft remedial action work plan, response to NDEQ comments, and finalization of the plan.  Excludes site visit. SCHEDULE FOR OLSSON’S SERVICES Unless otherwise agreed, Olsson expects to perform its services covered by this Amendment as follows: Anticipated Start Date: January 2, 2019 Anticipated Completion Date: May 15, 2019 Grand Island Council Session - 12/18/2018 Page 93 / 176 Page 2 of 2 Olsson will endeavor to start its services on the Anticipated Start Date and to complete its services on the Anticipated Completion Date. However, the Anticipated Start Date, the Anticipated Completion Date, and any milestone dates are approximate only, and Olsson reserves the right to adjust its schedule and any or all of those dates at its sole discretion, for any reason, including, but not limited to, delays caused by Client or delays caused by third parties. COMPENSATION For the additional Scope of Services specifically set forth in this Amendment, Client shall pay Olsson the following fee in addition to the fee(s) set forth in the Agreement: COMPENSATION Client shall pay to Olsson for the performance of the Scope of Services, the actual time of personnel performing such services, and all actual reimbursable expenses in accordance with the Labor Billing Rate Schedule(s) and the Reimbursable Expense Schedule attached to the original Agreement. Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of invoice date. Olsson’s Scope of Services will be provided on a time and expense basis not to exceed $12,000. TERMS AND CONDITIONS OF SERVICE All provisions of the original Agreement not specifically amended herein shall remain unchanged. If this Contract Amendment satisfactorily sets forth your understanding of our agreement, please sign in the space provided below. Retain a copy for your files and return an executed original to Olsson. This proposal will be open for acceptance for a period of 30 days from the date set forth above, unless changed by us in writing. OLSSON, INC. By __________________________________ By __________________________________ Jason Byler, PE Bill Imig, CHMM By signing below, you acknowledge that you have full authority to bind Client to the terms of this Amendment. If you accept this Amendment, please sign: City of Grand Island, Nebraska By _____________________________ Signature Printed Name ____________________ Title ____________________________ Dated: _________________________ Grand Island Council Session - 12/18/2018 Page 94 / 176 Grand Island Council Session - 12/18/2018 Page 95 / 176 Grand Island Council Session - 12/18/2018 Page 96 / 176 Grand Island Council Session - 12/18/2018 Page 97 / 176 Grand Island Council Session - 12/18/2018 Page 98 / 176 Grand Island Council Session - 12/18/2018 Page 99 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-379 WHEREAS, on November 6, 2018, via Resolution No. 2018-338 the Grand Island City Council approved entering into an agreement with Olsson, Inc. of Lincoln, Nebraska in the amount of $89,100.00 for Environmental Monitoring Services for the Grand Island Regional Landfill; and WHEREAS, the original agreement is now being amended to include the Remedial Action Work Plan required by the Nebraska Department of Environmental Quality (NDEQ) pertaining to the previously leased 47.5 acres of private land used to operate a landfill disposal facility in southeast Hall County from July 1966 through February 1984 for the City; and WHEREAS, such amendment is in the amount of $12,000.00, for a revised agreement amount of $101,100.00; and WHEREAS, Amendment No. 1 to the original agreement with Olsson, Inc. of Lincoln, Nebraska is required to proceed with this project NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Olsson, Inc. of Lincoln, Nebraska for the Remedial Action Work Plan is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 100 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-7 #2018-380 - Approving Purchase of a New Street Sweeper for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 12/18/2018 Page 101 / 176 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:December 18, 2018 Subject:Approving Purchase of a New Street Sweeper for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Streets Division’s Street Sweeping program consists of four (4) Street Sweepers that sweep the entire City (curb and gutter streets) once in the spring and once in the fall. During summer months a single Street Sweeper is used to sweep routes and other locations as needed. The Street Sweepers are also used to sweep specific areas including downtown before special events and the State Marathon Route. Unit 243 is a 2000 Elgin Pelican Street Sweeper with over 13,500 hours and a repair cost to purchase price ratio of 1.60. This unit is due for replacement and the new street sweeper will be moved to the front-line position, logging the most hours each year, and the current front-line machine will be used as a seasonal unit. The Streets Division has funds approved in the 2018-2019 FY budget to purchase a Street Sweeper. Discussion The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA), now known as Sourcewell, with Resolution 2014-326. To meet competitive bidding requirements, the Streets Division obtained pricing from the (NJPA) Sourcewell Contract No. 122017-FSC awarded to Federal Signal Corporation; with Nebraska Environmental Products of Lincoln, NE assigned as our authorized dealer. Per the Sourcewell Contract No. 122017-FSC the price for a new 2019 Elgin Pelican Street Sweeper, that meets the City’s requirements, will be $220,862.35. Nebraska Environmental is offering $7,500 for trade-in of the 2000 Elgin Pelican but Public Works is of the opinion that the City would receive more money for the used equipment by selling as surplus. Grand Island Council Session - 12/18/2018 Page 102 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of an Elgin Pelican Street Sweeper from Nebraska Environmental Products of Lincoln, NE for a purchase price of $220,862.35. Sample Motion Motion to approve the purchase of an Elgin Pelican Street Sweeper from Nebraska Environmental Products of Lincoln, NE for a purchase price of $220,862.35. Grand Island Council Session - 12/18/2018 Page 103 / 176 Pelican® Grand Island Council Session - 12/18/2018 Page 104 / 176 Elgin Sweeper doesn’t offer just one sweeping technology – we take an application- based approach to solving our customers sweeping needs. Our team works with each customer to ensure that you get a machine that fits your specifications, with the right chassis, engine configuration, fuel requirements and options. The Pelican has roots dating back to 1914 and has been continuously improved in design and production. Elgin sweepers are manufactured in an ISO:9001 certified manufacturing plant. Products are painted prior to assembly and quality tested. Elgin Pelicans are proudly assembled in the U.S.A. using only the finest materials. Elgin Sweepers are built for clean, backed for life. Through- out the life of the sweeper, we offer training to your team on proper use and maintenance. We have a world-wide network of experienced dealers with factory trained technicians and a local stock of OEM parts and accessories, to ensure total customer peace of mind. APPLICATION SOLUTIONS POWERFUL SUPPORT UNMATCHED QUALITY 1 PELICAN® - LEGENDARY, DEPENDABLE PERFORMANCE. To assure that the legendary Elgin Pelican continues to meet the needs of its customers and the industry, Elgin Sweeper raised the bar again and set a new benchmark for the industry standard. Based on a design that has been continually improved since 1914, the newest Pelican model combines maneuverability, economy, serviceability, and single-lane dumping with a sweep system that easily handles heavy, compacted dirt and bulky debris, as well as smaller particles found in the street. If you need an all-around sweeper with incredible digging power the Pelican is the perfect solution. • Isolation-mounted cab for cleaner, quieter, more comfortable operation • Improved 360º visibility • Incredible ease of operation • Superior durability, stability, and maneuverability • Easy access for service and maintenance Customized with your choice of options, the Pelican is a durable, reliable answer to your sweeper needs. Grand Island Council Session - 12/18/2018 Page 105 / 176 UNIQUE SINGLE-ENGINE THREE-WHEEL DESIGNThe durable purpose-built chassis features a compact frame to maximize maneuverability and position the load low and between front wheels for stability. The high steering angle and tight turning radius allow sweeping extremely close to obstacles and following curb lines. POWERFUL BROOM SYSTEMHydraulically-driven free-floating side and main brooms work as a system to sweep material from the curb and street into the debris hopper. Side brooms protrude up to 13 in (330 mm) beyond the tire to capture more curb debris. The large main broom features variable-speed and down-pressure to adapt to changing conditions and follow road contours. NO-JAM CONVEYORNo-Jam Conveyor: The Pelican’s standard No-Jam chevron belt conveyor features angled molded-in full width cleats that carry more large debris as well as small fines efficiently into the hopper. The chevron belt provides improved hopper loading, better belt tracking, superior debris pick-up, reduced sticking and quieter operation than other belts. Material loads to the front and center first to allow maximum use of the hopper capacity. 360° VISIBILITY AND OPERATOR ERGONOMICSThe Pelican’s isolation-mounted cab provides a clean, quiet, and comfortable environment for the operator. Filtered fresh air conditioning and heater/defroster come standard. Large windows, see-through doors, and full-width windshield allow for 360° degree visibility. EASY MAINTENANCEAccess to service points is simple with most accessible from ground-level. O-ring face seal hydraulic fittings are used and the electrical system features snap-together connections and color-coded wires for quick identification. The unit is equipped with a combination of in-cab and site gauges to monitor fluid levels. ECOINFUSED® TECHNOLOGYElgin Sweeper has made advancing the use of cleaner, safer, and more efficient technologies for sweeping roads and streets a priority, with innovations that provide the powerful performance, fuel economy and overall value our municipal and contractor customers demand. Today’s environmentally efficient Pelican is designed with exclusive EcoInfused Technology, representing years of unmatched innovation and success combining the science of horsepower management with the ability to do more with less. 2 Grand Island Council Session - 12/18/2018 Page 106 / 176 DURABLE, RELIABLE, AND EASY TO USE REAR SUSPENSIONSwing-arm suspension with twin parallel heavy-duty shock absorbing spring coils and an integrated single coil rubber spring assist provide effective suspension dampening through the entire range of travel. The design enhances ride quality and comfort in the cab while reducing stress on the sweeper frame – especially when operating in pothole conditions or on rough, uneven roads. SINGLE ENGINE POWEREDThe Pelican is powered by the John Deere 4045T 4.5L, 4-cylinder turbocharged diesel engine. The engine is capable of operating on bio-diesel up to B20. LOW-MAINTENANCE DRIVE SYSTEMWith a unique wheel motor design for outstanding power and minimal maintenance, steep grades are no problem. Integrated sensors precisely measure road speed and adjust power requirements according to the load. HEAVY-DUTY BRAKE SYSTEMThe Pelican features twin-caliper (ea), power disc brakes and a dynamic braking design that significantly reduces wear on service brakes. All brake components are easy to access and economical to maintain. HYDRAULIC SWEEP SYSTEMControlled by engine RPM and operated independently of direction and ground speed, the Pelican’s broom speed provides digging power at slow or zero ground speeds. A foot pedal controls speed and sweeper direction through the hydrostatic transmission. 120 in sweep path (3048 mm) DURABLE, PURPOSE-BUILT CHASSISThe Pelican’s heavy-duty construction and compact frame ensures a tight turning radius and years of reliable, low-maintenance operation. A balanced design provides stable sweeping and dumping. The hopper load is positioned low between the two front wheels for stability and safety. The axle support and hopper lift system are integral parts of the chassis. OUTSTANDING MANEUVERABILITYThe Pelican’s high steering angle and tight turning radius allows for quick turns, sweeping extremely close to obstacles and following curbs without climbing or scuffing tires. The dual-tire guide wheel increases stability and steering traction. EFFICIENT, COMFORTABLE CABThe clean, quiet and spacious isolation-mounted cab features large windows, wide see-through doors and a full-width windshield for 360° visibility. The center console is easily accessed from both left and right driving positions. Fingertip controls include illuminated and graphically identified gauges and rocker switches. 3 Grand Island Council Session - 12/18/2018 Page 107 / 176 DURABLE, RELIABLE, AND EASY TO USE SUPERIOR MECHANICAL SWEEPER DESIGN MAIN BROOMThe 35 in x 66 in (889 mm x 1676 mm) hydraulically driven polypropylene main broom features variable speed (variable with engine RPM) for optimal sweeping in changing conditions. To protect the broom mechanism, the broom raises automatically when the sweeper is reversed and is returned to its sweep position and previously set down pressure when a forward direction is resumed. SIDE BROOMHydraulically driven side brooms are rugged construction, 36 in (914 mm) in diameter and protrude up to 13 in (330 mm) beyond the outside of the tire while sweeping to capture more gutter debris. NO-JAM DEBRIS CONVEYORThe standard conveyor system features a chevron belt with angled molded-in full width cleats that moves material to the center of the belt for less spill over, and throws it to the center of the hopper for improved hopper fill without jamming. New poly/nylon high-strength belt material on the conveyor delivers long wear for maximum uptime. An optional built-in washdown provides quick and easy clean-up. VARIABLE HEIGHT FRONT DUMP HOPPERThe Pelican’s front dump hopper is ideal for single-lane dumping, which ensures minimal traffic interruption. The hopper can be dumped from ground level up to 9 ft 6 in (2895 mm) high. The load can be easily observed from the cab by lifting and rolling the hopper. The hopper’s 3.5 cu yd (2.7 cu m), 9,000 lb (4082 kg) capacity provides maximum sweep time. For easy inspection, the hopper rolls out and rests on the ground. CORROSION-RESISTANT WATER SYSTEMA corrosion-resistant polyethylene water tank supplies the dust suppression system with 220 gallons (833 L) of water. The exclusive Elgin water pump can run dry without damaging the machine’s water system. For convenience and ease of maintenance, a water-level gauge is visible from the cab. EASE OF MAINTENANCEEasy servicing lowers ownership costs and increases sweeper usage. O-ring face seal hydraulic fittings assure leak-free connections, while the electrical system’s weatherproof snap-together connectors and stamped color-coded wires allow quick identification. To ensure easy monitoring of fluid levels, the hydraulic tank directly behind the cab features a sight glass inspection tube. 4 MEMORY SWEEP® Elgin’s exclusive Memory Sweep feature allows the operator to resume all previous sweeper settings, even broom tilt if so equipped, with one touch control. This feature enhances operator productivity and reduces operator fatigue. Memory Sweep incorporates a multi-screen display that indicates engine hours and water tank level as well as system diagnostics. This screen also displays optional features such as broom tilt angle and broom hours. Grand Island Council Session - 12/18/2018 Page 108 / 176 WATERLESS PELICAN The Pelican with optional dry dust control maintains all the popular features and sweeping performance that have made the Pelican the best selling three-wheel sweeper–without the use of water for dust suppression. This means increased pick-up of fine particles over traditional, wet dust control sweepers, proven reliable year-round sweeping and significant water conservation. DRY DUST CONTROL SYSTEM The Pelican with dry dust control features a patented system that includes a dust skirting system, dust separator in the hopper, and a dust control fan with a maintenance-free filter, working together to control fugitive dust without the use of spray water. The Pelican’s waterless dust control system means operators sweep more and spend less time filling tanks enhancing productivity. Without water, mud doesn’t build up on components, reducing clean-up time at the end of the shift. Since there is no water, sweeping in freezing weather conditions is possible which helps meet the growing demand for quick pick-up of winter-time road sand, salt, and cinders. Perhaps the most important benefits are those for the environment including a smaller water footprint, as well as reduced road silt that can be left as a film from waterbased dust control sweepers. PATENTED FILTRATION SYSTEM The powerful vacuum system on the sweeper creates an air stream through the debris hopper, conveyor, and skirted areas. The inward rushing air carries the airborne dust into the debris hopper where it’s allowed to settle out with the rest of the swept debris. A majority of the fugitive dust falls into the hopper with only a fraction of the dust making it to the filter. When the filter becomes loaded, it can be mechanically cleaned with an on-board cleaning system so sweeping can continue. A long life, low maintenance, dry filter element is installed between the debris hopper and the fan. *Industrial Pelican Option Available - consult factory for details. 5 Grand Island Council Session - 12/18/2018 Page 109 / 176 3235127.35 WHEEL BASE 2599102.3 590 23.2 4884192.3 232591.5 LIFELINER® HOPPER SYSTEM The LifeLiner system is a specially designed hopper liner and finish system that greatly improves the life, durability, and functionality of a sweeper hopper. LIMB GUARD Heavy-duty guards surround cab and protect sweeper by guiding low- hanging tree limbs up and over the Pelican. Available in right hand, left hand, or dual configuration. LIGHTING PACKAGES A variety of lighting packages are available for the Pelican to enhance safety and visibility. OPTIONAL ENHANCEMENTS SPECIFICATIONS: ADDITIONAL OPTIONS 119.7 in (3040 mm)192 in (4877 mm) 127.4 in (3236 mm)102 in (2591 mm) 120 in (3048 mm) SWEEPING PATH One side broom 8 ft (2438 mm) Two side brooms 10 ft (3048 mm) HOPPER CAPACITY Volumetric Capacity: 3.5 cu yds (2.7 cu m) HOPPER DUMPING Maximum dump height: 9 ft 6 in (2895 mm) TRAVEL SPEED 20 mph (32 Km/h) WATER SPRAY SYSTEM Tank capacity: 220 gal. (833 L) ENGINE (make and type) John Deere 4045T Horsepower 74 hp (55 kW) @ 2,400 RPM Tier 4F low emission diesel *Tier 3 model dependant • Auto-Lube automatic lubrication system • Conveyor, lower roller washout • Various dirt shoe offerings • Engine pre-cleaner • In-cab side broom tilt • Lower roller deflector • Air suspension seat(s) • Cold weather start aid • Heated/remote mirrors 6 Grand Island Council Session - 12/18/2018 Page 110 / 176 Specifications subject to change without notice. Some photos shown with optional equipment. Elgin® Pelican® Memory Sweep® and LifeLiner® are registered trademarks of Elgin Sweeper Company.Covered under US Patent #7,281, 296 B2 & 6,584,157 B2, and Canadian Patent #CA2475362 Effective 3/18 P/N 0705031-H Printed in U.S.A. ©2018 Elgin Sweeper Company 1300 W. Bartlett Road • Elgin, IL 60120 U.S.A. (847) 741-5370 Phone • (847) 742-3035 Fax WARRANTY Elgin Sweeper Company backs the Pelican sweeper with a one-year limited warranty. The Pelican is warranted against defects in material or workmanship for a period of 12 months from the date of delivery to the original purchaser. Optional extended warranty packages are available. Consult your Elgin dealer for complete warranty information. The ESCO/FSM warranty shall not apply to major components or trade accessories such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires, and batteries that have a separate warranty by the original manufacturer. elginsweeper.com Your Local Elgin Dealer Is: Instead of one-size-fits- all solutions, we’ll work with you to select the sweeping technology that fits your specific needs. We’re here to help you maintain your Elgin and train your operators to ensure the job is done right. IN THE STREETS Our dealers don’t just sell you an Elgin; they’re available to answer your questions and provide service for the life of the machine. IN THE PLANNING ELGIN SWEEPER IS YOUR PARTNER... INTO THE FUTURE Grand Island Council Session - 12/18/2018 Page 111 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-380 WHEREAS, Sourcewell, formerly known as the National Joint Powers Alliance, cooperative purchasing group was utilized to secure competitive bids for a New Street Sweeper by the Streets Division of the Public Works Department; and WHEREAS, Sourcewell Contract No. 122017-FSC was awarded to Federal Signal Corporation and authorized Nebraska Environmental Products to offer said contract pricing to the City of Grand Island, Nebraska; and WHEREAS, the Public Works Department has recommended the purchase of a 2019 Elgin Pelican Street Sweeper from Nebraska Environmental Products of Lincoln, NE for a purchase price of $220,862.35; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that a purchase order and subsequent payment for the 2019 Elgin Pelican Street Sweeper from Nebraska Environmental Products of Lincoln, NE is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 112 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-8 #2018-381 - Approving Final Plat and Subdivision Agreement for Rowe Second Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 12/18/2018 Page 113 / 176 Council Agenda Memo From:Regional Planning Commission Meeting:December 18, 2018 Subject:Rowe Second Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located west of Engleman Road north of U.S. Highway 30 adjacent to Grand Island, Nebraska. (1 lot, 3.1922 acres). This property is zoned LLR Large Lot Residential and is part of the East Half (E1/2) Northeast Quarter (NE1/4) of Section Twenty-seven (27), Township Eleven (11) north, Range Ten (10) west of the 6th P.M., Hall County, Nebraska. Discussion The final plat for Rowe Second Subdivision was considered by the Regional Planning Commission at the November 7, 2018 meeting. A motion was made by Jaye Monter and seconded Tony Randone by to approve the final plat as presented. A roll call vote was taken and the motion passed with 7 members present and voting in favor (O’Neill, Ruge, Monter, Mauer, Rubio, Kjar, and Randone) and no members present voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 12/18/2018 Page 114 / 176 Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 12/18/2018 Page 115 / 176 Developer/Owner Gary P. & Dee Rowe Grand Island Council Session - 12/18/2018 Page 116 / 176 2550 S. Engleman Road Grand Island, NE 68803 To create 1 lot west of Engleman Road and north of U.S. Highway 30 adjacent to Grand Island, Nebraska. Size: 1 lot 3.1922 acres Zoning: LLR Large Lot Residential Road Access: Engleman Road is a City Street 24’ Asphalt Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 12/18/2018 Page 117 / 176 Grand Island Council Session - 12/18/2018 Page 118 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-381 WHEREAS Gary P. Rowe and Dee Rowe, husband and wife, being the said owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “ROWE SECOND SUBDIVISION”, a subdivision on a tract of land comprising part of the East Half of the Northeast Quarter (NE1/4) of Section Twenty-seven (27), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of ROWE SECOND SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 119 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-9 #2018-382 - Approving Change Orders No. 2 and 3 to Edith Abbott Memorial Library Renovation Staff Contact: Steve Fosselman, Library Director Grand Island Council Session - 12/18/2018 Page 120 / 176 Council Agenda Memo From:Steve Fosselman, Library Director Meeting:December 18, 2018 Subject:Approving Change Orders No. 2 and 3 to Edith Abbott Memorial Library Renovation Presenter(s):Steve Fosselman, Library Director Background Cheever Construction of Lincoln, Nebraska was awarded a $1,122,400.00 contract on June 12, 2018, via Resolution No. 2018-168, for renovations to the Edith Abbott Memorial Library. Change Order No. 1 was approved on October 23, 2018 via Resolution No. 2018-304 in the amount of $3,365.93, modifying the total contract to $1,125,765.93. Discussion Change Order No. 2 to the referenced project is being requested to add pay items for power modifications to a meeting room for AV equipment and relocation of a meeting room light. The total for Change Order No. 2 is $1,546.00. Change Order No. 3 to the referenced project is being requested to add pay items for additional wall repairs, painting and wall coverings and a water cooler GFCI breaker. The total Change Order No. 3 is $9,040.36. In order to complete this work Change Orders No. 2 and 3 are necessary, which will result in a total contract increase of $10,586.36, modifying the total contract to $1,136,352.29. The Grand Island Public Library Foundation is responsible for financing all costs for this project that are not provided by the Grimminger estate funds from the 295 Special Project Account and project-specific grant funds received by the City, as per Resolution No. 2018-164 approved by the City Council on June 12, 2018. Grand Island Council Session - 12/18/2018 Page 121 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 2 in the amount of $1,546.00 and Change Order No. 3 in the amount of $9,040.36 to Edith Abbott Memorial Library Renovation with Cheever Construction of Lincoln, Nebraska, for a total increase of $10,586.36, modifying the total contract to $1,136,352.29. Sample Motion Move to approve Change Order No. 2 in the amount of $1,546.00 and Change Order No. 3 in the amount of $9,040.36 to Edith Abbott Memorial Library Renovation with Cheever Construction of Lincoln, Nebraska, for a total increase of $10,586.36, modifying the total contract to $1,136,352.29. Grand Island Council Session - 12/18/2018 Page 122 / 176 Grand Island Council Session - 12/18/2018 Page 123 / 176 Grand Island Council Session - 12/18/2018 Page 124 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-382 WHEREAS, on June 12, 2018, via Resolution No.2018-168, the City of Grand Island awarded Cheever Construction of Lincoln, Nebraska the bid in the amount of $1,122,400.00 for renovations to the Edith Abbott Memorial Library; and WHEREAS, on October 23, 2018, via Resolution No. 2018-304, City Council approved Change Order No. 1, in the amount of $3,365.93 to such project, modifying the total contract to $1,125,765.93; and WHEREAS, it has been determined that modifications need to be made to allow for power modifications to a meeting room for AV equipment, relocation of a meeting room light, additional wall repairs, painting and wall coverings and a water cooler GFCI breaker; and WHEREAS, such modifications have been incorporated into Change Order No. 2 in the amount of $1,546.00 and Change Order 3 in the amount of $9,040.36; and WHEREAS, the result of both change orders will increase the contract amount by $10,586.36, for a revised contract price of $1,136,352.29; and WHEREAS, The Grand Island Public Library Foundation is responsible for financing all costs for this project that are not provided by the Grimminger estate funds from the 295 Special Project Account and project-specific grant funds received by the City, as per Resolution No. 2018-164 approved by the City Council on June 12, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 2 in the amount of $1,546.00 and Change Order 3 in the amount of $9,040.36, for a total increase of $10,586.36 between the City of Grand Island and Cheever Construction of Lincoln, Nebraska to provide the modifications for a revised contract price of $1,136,352.29. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 125 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-10 #2018-383 - Interlocal Cooperation Agreement By & Between Hall Co. Airport Authority & City of GI Staff Contact: Jerry Janulewicz Grand Island Council Session - 12/18/2018 Page 126 / 176 Council Agenda Memo From:Jerry Janulewicz Meeting:December 18, 2018 Subject:Interlocal Agreement With Hall County Airport Authority. Presenter(s): Jerry Janulewicz Background The Hall County Airport Authority is required to provide certified sworn law enforcement officers at the TSA passenger security area in the airport terminal building. Beginning in 2016, Grand Island city police officers were provided by the Authority through an interlocal agreement with the City of Grand Island. The current interlocal agreement will end on December 31, 2018. Under this agreement, the Authority pays the City at the rate of $30.00 per officer hour for officers assigned airport security. The officers are provided to the Authority on an as needed basis corresponding with passenger airplane departure schedules. The Authority is requesting that the City agree to continue this arrangement for an additional two years beginning January 1, 2019 at a rate of $35.00 per officer hour. Discussion Prior to adoption of the current budget, council discussed a proposal to allow the City’s police department to hire part-time certified police officers to be assigned solely to airport security, thereby maximizing the use of full time officers for other law enforcement duties. This proposal was not approved by Council. Thus, if the proposed interlocal agreement is approved, airport security duties will continue to be provided by the City through the use of regular full-time officers during the officers’ regular duty schedules. The hourly rate paid the city per officer hour will increase from $30.00 to the new rate of $35.00. This proposed agreement was considered and approved by the Hall County Airport Authority at is December 12, 2018 meeting. Grand Island Council Session - 12/18/2018 Page 127 / 176 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council move to approve the Interlocal Agreement with the Hall County Airport Authority. Sample Motion Move to approve Resolution No. 2018-383. Grand Island Council Session - 12/18/2018 Page 128 / 176 1 INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE HALL COUNTY AIRPORT AUTHORITY AND THE CITY OF GRAND ISLAND THIS INTERLOCAL COOPERATION AGREEMENT is entered into this ______ day of December, 2018, by and between HALL COUNTY AIRPORT AUTHORITY, a political subdivision (“Authority”) and City OF GRAND ISLAND, NEBRASKA, a municipal corporation (“City”). 1.STATEMENT OF PURPOSE. The purpose of this Agreement is to establish an interlocal agreement by which City will provide to Authority uniformed, sworn and certified police officers to carry out the operational terms and conditions of the LAW ENFORCEMENT PERSONNEL REIMBURSEMENT PROGRAM (“Program”) as set forth in the Law Enforcement Officer Program Statement of Joint Objectives applicable to Transportation Security Administration (“TSA”) and Authority and in accordance with 49 C.F.R Part 1542. 2.CITY'S RESPONSIBILITIES AND DUTIES. City's responsibilities and duties shall include: a.City will assign police officers (“LEOs”) on-site at the Central Nebraska Regional Airport (“Airport”) during TSA Screening checkpoint operating hours, and to provide law enforcement support to the passenger-screening checkpoints in keeping with requirements provided by TSA in accordance with the current Security Directive SD 1542-18-01 (series), regulations, and other authorities regarding law enforcement services, subject to modification in how the checkpoints are stationed as necessary based on changes in threat levels, surges, seasonality and/or other circumstances as determined by the TSA Federal Security Director (“FSD”) in consultation with Authority. At a minimum, LEOs will: (i) support TSA’s screening operations, including dealing with attempts to bring prohibited items through the checkpoint, disorderly persons and similar tasks, (ii) follow an established law enforcement response standard which is mutually acceptable to the FSD, Authority and City. In addition the FSD, Authority and City will determine, where appropriate, the level of participation in TSA’s Layered Security Programs, such as Playbook, Table Top Exercises, Breach Drills and Joint Vulnerability Assessments. City will promptly provide incident reports, police reports and other information when requested by TSA as part of a regulatory investigation and will fully cooperate with regulatory investigations. b.City shall have sole and exclusive discretion to assign, supervise and evaluate its LEOs assigned pursuant to the preceding paragraph. The parties agree that the LEOs provided by City in furtherance of the Program shall continue as employees of City and are not employees of Authority or TSA. c.All LEOs assigned to the Airport shall be trained, qualified, certified, sworn, uniformed and competent to carry out the operational duties of the Program. Grand Island Council Session - 12/18/2018 Page 129 / 176 2 d.Credentials of LEOs and verification will be provided upon request to Authority and FSD. Authority shall provide TSA/FAA training materials to City at no cost. Each LEO shall possess all of the qualifications of a LEO set forth in 49 C.F.R. Sec. 1542.217 (as may be amended from time to time). e.City shall provide to Authority such reports, records, information and documents as are necessary for Authority to carry out its responsibilities and duties pursuant to the Program and to obtain reimbursement as provided in the Agreement. f.As mandated by the TSA in the Program, TSA shall have the right to examine or audit relevant financial records for a period of three (3) years after expiration of the terms of this Agreement as follows: i.As used in this clause, the term “records” includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form. ii.City shall maintain and authorized Federal officials shall have the right to examine and audit all records and other evidence sufficient to reflect properly all hours claimed to have been incurred in performance of this Agreement. This right of examination shall include inspection at all reasonable times of City’s offices, or parts of them, engaged in performing services pursuant to this Agreement. City, upon request shall provide notice to TSA of the location and custodian of supporting documentation to include Time Sheets, Payroll Report or Other Documentation that substantiates the hours worked under this Agreement and will make them available for review during normal working hours when requested by an authorized Federal official. iii.The Comptroller General of the United States, or an authorized representative, shall have access to and the right to examine any of City's directly pertinent records involving transactions related to this Agreement. This Article may not be construed to require City to create or maintain any record that it does not maintain in the ordinary course of business or pursuant to a provision of law. iv.City shall make available at its office at all reasonable times the records, materials and other evidence described in preceding sections (i), (ii) and (iii) of this article, for examination, audit, or reproduction, until three (3) years after final payment under this Agreement, or for any longer period required by statute or by other clauses of the RA. In addition: g.If this Agreement is completely or partially terminated, the records relating to the work terminated shall be made available for three (3) years after any resulting final termination settlement; and h.Records relating to appeals under the "Contract Disputes" clause or to litigation or the settlement of contract disputes arising under or relating to the Program shall be made available until such appeals, litigation, or contract disputes are finally resolved. Grand Island Council Session - 12/18/2018 Page 130 / 176 3 3.RECORDS AND RELEASE OF INFORMATION. In the course of service under this Agreement, The LEOs may have access to certain information called "Sensitive Security Information" or “SSI”, which is protected by Federal statute and regulation. City shall take appropriate measures to protect proprietary, privileged or otherwise confidential information that may come into the LEOs possession as a result of services provided pursuant to this Agreement. 4.AUTHORITY RESPONSIBILITIES AND DUTIES. Authority responsibilities and duties shall include: a.Authority shall reimburse City for providing LEOs for the Airport as provided herein at the rate of $ 35.00 per hour regardless of the actual cost to City for each LEO at the time of service. Billing for reimbursement in excess of 1.0 hours shall be rounded as follows: 15 minutes or less shall be rounded down to the nearest hour; 16 minutes or more shall be rounded up to the nearest hour with a minimum billing period of not less than 1.0 hours. The foregoing amount shall be payable by Authority to City within 30 days of receipt of periodic statements to be sent by City to Authority. b.Authority shall advise City of any operational deficiencies Authority finds or receives notice of in the performance of this Agreement by the LEOs. c.Authority shall provide premises at the Airport for the LEOs assigned to the Airport which are suitable for performance of the duties required by the Program located as set forth on attached Exhibit “A”. City will provide furnishings, telephone, and other amenities in its discretion. d.Authority shall consult regularly with City concerning the Program to request any modifications to this Agreement which are deemed reasonable, appropriate and prudent and in conformity with the Program and associated documents. 5.DURATION. This Agreement shall be effective January 1, 2019 thru December 31, 2020, unless earlier terminated by Authority or City. If the Program is further extended by the TSA, the hourly payment from Authority to City shall be renegotiated with City. Notwithstanding the foregoing, this Agreement may be terminated earlier by either Authority or City providing thirty (30) days written notice to the other. 6.ACQUISITION, OWNERSHIP AND DISPOSAL OF PERSONAL PROPERTY. All personal property and fixtures acquired and used in furtherance of the Program shall be owned by the entity which pays for said personal property or fixture. In the event the Program is terminated or is not superseded by another Interlocal Cooperation Agreement, the parties shall take possession of their respective personal property and fixtures or said property may be left in place at the Airport, whichever is mutually agreeable to the parties. The parties acknowledge and agree that all computer software and licenses shall remain the property of City. 7.SEPARATE ENTITY. The parties agree that no separate entity is created by this Agreement. Grand Island Council Session - 12/18/2018 Page 131 / 176 4 8.CHOICE OF LAWS. This Agreement shall be construed in accordance with the laws of the State of Nebraska, including, but not limited to, the Interlocal Cooperation Act, Neb. Rev. Stat., §13-801 et seq., as amended. 9.ENTIRE AGREEMENT. This Agreement shall constitute the entire agreement between City and Authority relating to the Program and may be amended only in writing, duly approved, adopted and executed by the respective parties. 10.NOTICES. All notice envisioned under the terms and conditions of this Agreement shall be sent to the other party by first class, United States mail, postage prepaid and addressed as follows: City of Grand Island Hall County Airport Authority Attn: Mayor Attn: Executive Director PO Box 1968 3855 Sky Park Road Grand Island, NE 68802 Grand Island, NE 68801 CITY OF GRAND ISLAND, NEBRASKA, A Municipal corporation, Dated: __________________BY_________________________________ Roger G. Steele, Mayor Attest: ______________________________ RaNae Edwards, City Clerk HALL COUNTY AIRPORT AUTHORITY, A Political Subdivision Dated: ___________________BY_________________________________ Michael J. Olson, Executive Director Attest: ______________________________ , Administrative Assistant Grand Island Council Session - 12/18/2018 Page 132 / 176 R E S O L U T I O N 2018 - 383 WHEREAS, The Hall County Airport Authority (“Airport”) is required by federal regulations and as conditions to its federal grant agreements to provide on-site uniformed, sworn and certified police officers support to the Transportation Security Administration (“TSA”) passenger screening checkpoints during checkpoint operating hours, and WHEREAS, the Airport is requesting that the City of Grand Island continue to provide such law enforcement officers at the Airport during such screening operating hours, and WHEREAS, beginning January 1, 2019, the Hall County Airport Authority will reimburse the City at the rate of $35.00 per hour per officer for providing law enforcement services to the Airport under an Interlocal Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement with the Hall County Airport Authority. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute the Interlocal Agreement between the Hall County Airport Authority and the City of Grand Island, Nebraska for the period January 1, 2019 through December 31, 2020, unless earlier terminated by Authority or City. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. ____________________________________ Roger G. Steele, Mayor Attest: ______________________________________ RaNae Edwards, City Clerk Approved as to Form: __________ December 18, 2018 City Attorney Grand Island Council Session - 12/18/2018 Page 133 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-11 #2018-384 - Approving Authorization for Representation(s) for the D.A. Davidson Fire & Police Pension Reserve Funds Staff Contact: Patrick Brown Grand Island Council Session - 12/18/2018 Page 134 / 176 Council Agenda Memo From:Patrick J. Brown, Finance Director Meeting:December 18, 2018 Subject:Approving Authorization for the Finance Director and Assistant Finance Director to be the City’s representatives for the D.A. Davidson Fire and Police Pension Reserve Fund – Fund 825 Presenter(s):Patrick J. Brown, Finance Director Background By resolution adopted August 15, 2013, the City Council of the City of Grand Island established Fund Account 825 - Fire and Police Pension Reserve Fund and subsequently transferred all funds held in Account 805 – Police Pension Reserve Fund, Account 810 – Fire Pension Reserve Fund, and Account 800 – Fire and Police Pension Reserve Fund into Fund Account 825 – Fire and Police Pension Reserve Fund. The 825 Funds are invested with D.A. Davidson & Co., a Montana Corporation authorized to do business in the State of Nebraska. Discussion Due to changes in City officials and employees, the City is required to designate such officers and/or employees who are authorized to act on behalf of the City with respect to Account 825 - Fire and Police Pension Reserve Fund invested with D.A. Davidson & Co., designated as Account #4276-2427, Branch #1802. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the Resolution as presented. 2.Postpone the issue to a future meeting. 3.Table no action. Grand Island Council Session - 12/18/2018 Page 135 / 176 Recommendation City Administration recommends Council approve authorization for the Finance Director and Assistant Finance Director to be the City’s representatives for the D.A. Davidson Fire and Police Pension Reserve Fund – Fund 825 Sample Motion Move to approve the authorization for the Finance Director and Assistant Finance Director to be the City’s representatives for the D.A. Davidson & Co. - Fire and Police Pension Reserve Fund – Fund 825. Grand Island Council Session - 12/18/2018 Page 136 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-384 WHEREAS, by resolution adopted August 15, 2013, the City Council of the City of Grand Island established Fund Account 825 - Fire and Police Pension Reserve Fund and transferred to said account all funds held in Account 805 – Police Pension Reserve Fund, Account 810 – Fire Pension Reserve Fund, and Account 800 – Fire and Police Pension Reserve Fund; and WHEREAS, pursuant to the authority of Neb.Rev.Stat. §§ 16-1016 and 16-1036, police pension funds and firefighter pension funds of a city of the first class may be invested with investment managers registered under the federal Investment Advisers Act of 1940, to invest, reinvest, and otherwise manage such portion of the assets of the retirement system as may be assigned by the city or retirement committee and shall be invested pursuant to policies adopted by the Nebraska Investment Council; and WHEREAS, funds in Account 825 – Fire and Police Pension Reserve Fund are invested with D.A. Davidson & Co., a Montana Corporation authorized to do business in the State of Nebraska; and WHEREAS, D.A. Davidson & Co. is registered under the federal Investment Advisers Act of 1940, as amended; and WHEREAS, due to changes in City officials and employees, City is required to designate such officers and/or employees who are authorized to act on behalf of the City with respect to Account 825 - Fire and Police Pension Reserve Fund invested with D.A. Davidson & Co., designated as Account #4276-2427, Branch #1802. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, as follows: 1.Funds of the City of Grand Island held or designated in Account 825 – Fire and Police Pension Reserve Fund, as now owned or hereafter acquired by the City of Grand Island in its own right or in a fiduciary capacity, shall be invested with D.A. Davidson & Co. and shall be invested pursuant to policies adopted by the Nebraska Investment Council. 2.City Finance Director Patrick J. Brown and Assistant City Finance Director William Clingman, and each of them, be, and hereby are, authorized and empowered, solely with respect to City of Grand Island Account 825 – Fire and Police Pension Reserve Fund, to enter orders for the purchases of securities, stocks and bonds as such are authorized pursuant to policies of the Nebraska Investment Council and as now owned or hereafter acquired, and to enter orders for the sales, assignments, and transfers of such securities, stocks and bonds, and said individuals, and each of them, is authorized and empowered to give instructions in every respect concerning said account with D.A.Davidson & Co., and said D.A. Davidson & Co. is authorized and empowered to make payment of monies to the City of Grand Island or on its account as they and each of them may order and direct, and they and each of them is authorized and empowered to Grand Island Council Session - 12/18/2018 Page 137 / 176 - 2 - execute any and all agreements with said D.A. Davidson & Co. on behalf of the City of Grand Island in connection with said account in order to conform with the rules and regulations of D.A. Davidson & Co. concerning any of the aforesaid transactions, and in all matters and things before mentioned said officer and individual, and each of them alone, is authorized to act for the City of Grand Island and on its behalf. 3.The authority vested above will be a continuing one and will remain in full force and effect until D.A. Davidson & Co. shall receive from the City of Grand Island a written notice of the revocation of such authority; and the persons named (and their successors) shall be presumed to be continuously the holders of such offices and authority until D.A. Davidson & Co. receives from the City of Grand Island a written notice of the designation of their successors, properly certified by the City Clerk. 4.The City Clerk be, and hereby is authorized to certify to D.A. Davidson & Co. the foregoing resolution. - - - Adopted by the City Council of the City of Grand Island, Nebraska, _______, 2018. _______________________________________ Roger G Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk I, RaNae Edwards, City Clerk in and for the City of Grand Island in the State of Nebraska, do hereby certify that at a meeting of the City Council of the City of Grand Island, a body politic and corporate and a political subdivision of the State of Nebraska, held on the above-mentioned date and duly called, a quorum being present and voting, the foregoing resolution, upon motion made, seconded, and carried, was duly adopted and is now in full force and effect. ___________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 138 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item G-12 #2018-385 - Approving 2017 Consolidated Annual Performance and Evaluation Report (CAPER) for Community Development Block Grant Funding Staff Contact: Amber Alvidrez Grand Island Council Session - 12/18/2018 Page 139 / 176 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting Date:December 18, 2018 Subject:Approving 2017 Consolidated Annual Performance and Evaluation Report (CAPER) for Community Development Block Grant Funding. Presenter(s):Amber Alvidrez, Community Development Administrator Background The Consolidated Annual Performance & Evaluation Report describes accomplishments and progress throughout the past fiscal year with Community Development Block Grant, Federal funding from Housing & Urban Development. Grand Island began the process of becoming an Entitlement Community in September 2015. All entitlement grantees are required to complete a 3, 4 or 5 year Consolidated Plan that is carried out by an Annual Action Plan, at the end of each fiscal year a Consolidated Annual Performance & Evaluation Report must be completed. The City has chosen to complete a 3-year Consolidated Plan, which is valid from October 2016- October 2019. A separate Annual Action Plan is prepared for each Fiscal Year, in which a Consolidated Plan is not created. All Grantees are to prepare a Consolidated Annual Performance & Evaluation Report each fiscal year in order to show progress towards accomplishments and goals listed throughout the City of Grand Island’s Consolidated Plan and Annual Action Plan. A public comment regarding the 2017 Consolidated Annual Performance & Evaluation Report was completed, with a start date of November 19, 2018 ending on December 18, 2018. This public comment notified the public of the Community Development Division’s prepared Consolidated Annual Performance & Evaluation Report; all public comments made throughout the public comment period are recorded and will be submitted to the U.S. Department of Housing and Urban Development (HUD), along with the final 2017 Consolidated Annual Performance & Evaluation Report. Discussion The Consolidated Annual Performance & Evaluation Report addresses the $360,253 in entitlement grant funds under the Community Development Block Grant (CDBG) program and identifies progress towards community development priority needs, Grand Island Council Session - 12/18/2018 Page 140 / 176 objectives, and activities that were implemented during fiscal year 2017-2018 as a result of Community Development Block Grant Funds. The proposed Consolidated Annual Performance & Evaluation Report was made available for review at the following locations on November 18, 2018: Grand Island City Hall, City Clerk’s Office, 100 E. 1st Street, Grand Island, NE 68801. City of Grand Island’s website at www.grand-island.com categorized under “Regional Planning” then “Community Development” Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Accept the report on the Community Development Block Grant 2017 Consolidated Annual Performance & Evaluation Report. 2.Do not accept the report on the Community Development Block Grant 2017 Consolidated Annual Performance & Evaluation Report. Recommendation City Administration recommends that the Council accept the report on the Community Development Block 2017 Consolidated Annual Performance & Evaluation Report. Sample Motion Move to accept the report on the Community Development Block Grant 2017 Consolidated Annual Performance & Evaluation Report. Grand Island Council Session - 12/18/2018 Page 141 / 176 CAPER 1 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. Throughout the City of Grand Island’s second year as an entitlement community, the City expended Community Development Block Grant (CDBG) funds on activities within the community that would create progress on the goals presented in the 2017 Annual Action Plan. Of the 2017 proposed projects the City was able to expend $129,451.05 on the Public Works Project; the funds were used to complete ADA compliant Ramps on sidewalks in a low to moderate income census tract. The City Of Grand Island was also able to expend $5168.45 of the $25,000 that was allocated for Public Services; these funds were awarded to the Multicultural Coalition of Grand Island (MCCof GI). The Multicultural Coalition was able to start their new program which includes the Immigration Legal Services, which will help serve a vulnerable population within the City Of Grand Island. The MC was able to start their new Immigration Legal Services Program. The Immigration Legal Services includes Counseling for immigration clients, completing immigration forms and representing clients at U.S. Citizenship and immigration Services interviews. Pursuant to this the MC was able to secure Department of Justice Accreditation which allow the organization and its accredited representatives the authority to practice immigration Law to support the ever changing demographic if Grand Island. The projects listed in the 2016 and 2017 Annual Action Plan are either completed or currently under way. The City continues to make progress towards goals that were set in the 2016-2018 Consolidated Plan. To meet housing Goals the city continues to work with the Housing Development Corporation to continue the Purchase, Rehab, Resell program, This program has allowed a low to moderate income person purchase a home in Grand Island. The Small business Rental Assistance Program and the Revitalization Fund were projects that were Combined. These Projects are making progress to cultivate small and emerging businesses and creates reinvestment opportunities downtown, by aiding small business in the blight and Substandard Area #1. The Small Business Rental Assistance was able to expend $7560.00 this program year to bring a new business to Downtown Grand Island also making improvements to the Blight and Substandard Area #1. The Small Business Rental Assistance is being administered by the Downtown Business Improvement known as Railside. CDBG funds were awarded in the form of a public service Grant, the Agency had to be able to meet the national objectives of CDBG and make progress towards the goals set in the 2016-2018 Consolidated Plan. The Grant funds were awarded to the Literacy Council. The TLC is able to offer English as a second language (ESL) and various other forms of education/training to immigrants and refugees who are located in the City Of Grand Island. The Literacy Council of Grand Island used the CDBG funds to hire teachers, offer additional instruction to group classes(reducing their waiting list), and expand their Language Lab by adding equipment and new literacy/ ESL software. Additionally, the Literacy Council of Grand Island will begin offering life skills classes focusing on finances, health, etc. and will expand their office hours to accommodate the growing student demand and availability. The TLC was able to serve 365 illiterate adults within the City of Grand Island. Grand Island Council Session - 12/18/2018 Page 142 / 176 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Homeowner Housing Rehabilitated Household Housing Unit 100 0 0.00% 0 0 0 Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Direct Financial Assistance to Homebuyers Households Assisted 25 0 0.00% Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $Buildings Demolished Buildings 15 0 0.00% Increase and Preserve Affordable Housing Affordable Housing Public Housing Homeless CDBG: $ Housing Code Enforcement/Foreclosed Property Care Household Housing Unit 15 0 0.00% Grand Island Council Session - 12/18/2018 Page 143 / 176 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Increase Economic Opportunities Non-Housing Community Development CDBG: $ Facade treatment/business building rehabilitation Business 2 0 0.00% 1 Increase Economic Opportunities Non-Housing Community Development CDBG: $Jobs created/retained Jobs 5 0 0.00% 0 Increase Economic Opportunities Non-Housing Community Development CDBG: $Businesses assisted Businesses Assisted 15 0 0.00% 1 Program Administration Affordable Housing Public Housing Homeless Non- Homeless Special Needs Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 480 0 0.00% Grand Island Council Session - 12/18/2018 Page 144 / 176 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Administration Affordable Housing Public Housing Homeless Non- Homeless Special Needs Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 20 0 0.00% Program Administration Affordable Housing Public Housing Homeless Non- Homeless Special Needs Non-Housing Community Development CDBG: $Other Other 1 0 0.00% Provide Supportive Services for At- Risk & Homeless Homeless Non- Homeless Special Needs CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 30 0 0.00% Grand Island Council Session - 12/18/2018 Page 145 / 176 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Provide Supportive Services for At- Risk & Homeless Homeless Non- Homeless Special Needs CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 20 0 0.00% Provide Supportive Services for At- Risk & Homeless Homeless Non- Homeless Special Needs CDBG: $ Homeless Person Overnight Shelter Persons Assisted 10 0 0.00% Provide Supportive Services for At- Risk & Homeless Homeless Non- Homeless Special Needs CDBG: $Homelessness Prevention Persons Assisted 20 0 0.00% Revitalize Neighborhoods & Districts Non- Homeless Special Needs Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 0 0 480 0 0.00% Revitalize Neighborhoods & Districts Non- Homeless Special Needs Non-Housing Community Development CDBG: $Other Other 1 0 0.00% Table 1 - Accomplishments – Program Year & Strategic Plan to Date Grand Island Council Session - 12/18/2018 Page 146 / 176 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. The City of Grand Island has pursued a variety of strategies to prioritize the identified of the community. The primary obstacle to meeting the underserved needs is the lack of sufficient financial resources. It is evident, even within the City Of Grand Island’s first years as an entitlement Community that several qualifying projects will go unfunded or receive only partial funding due to lack of available finances. For this reason, the City has sought to prioritize projects which have the most capacity for making its plans become a reality, and also those which will address some of the largest needs within the community, while using the smallest amount of required resources. This year the City’s Public Works Department was able to use CDBG funds to replace existing curb ramps with new ADA compliant Ramps in a low to moderate income LMI Block. The City of Grand Island was also able to work with the Multicultural Coalition in order to serve a vulnerable population. The MC had secured other funds to help create their new program, a Legal Immigration Center. With the help of the CDBG funding the MC was able to help with Counseling for immigration clients, completing immigration forms and representing clients at U.S. Citizenship and immigration Services interviews. Pursuant to this the MC was able to secure Department of Justice Accreditation which allow the organization and its accredited representatives the authority to practice immigration Law to support the ever changing demographic if Grand Island. With prior years funding the Literacy Council of Grand Island has used the CDBG funds in order to purchase new equipment for a learning lab to better serve clients. The literacy Council specializes in providing educational services free of charge to all residents of Grand Island which aids in providing economic opportunities for residents within the City Of Grand Island Council Session - 12/18/2018 Page 147 / 176 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Grand Island. The City worked with Downtown Business Improvement District (BID) in order to create progress in cultivating small and emerging businesses while also creating re-investment opportunities within Grand Island. CDBG funds were used in two projects that were later combined from the 2016 Annual Action Plan. Small Business Rental Assistance and Revitalization fund are both being expended in the Blight and Substandard Area #1. Another goal prioritized by the City in the 2016-2018 Consolidated Plan is to increase Quality and Affordable Housing in Grand Island. The City was able to use partnerships such as working with the Housing Development Corporation in order to create the Purchase Rehab Resell program. The HDC was able to secure $500,000 in 2016 from the Nebraska Affordable Housing Trust Fund. The program will purchase sub-standard homes at market rate, and do extensive renovation to them. Once the renovation is completed, the home will be sold to an income qualifying individual or family, for the original purchase price. Grand Island Council Session - 12/18/2018 Page 148 / 176 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 230 Black or African American 278 Asian 13 American Indian or American Native 0 Native Hawaiian or Other Pacific Islander 0 Total 521 Hispanic 242 Not Hispanic 279 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative This table represents the number of people served by the Literacy Council (TLC) and the Multicultural Coalition. This year’s Public Service Grant Recipient was the Multicultural Coalition (MC). The MC was able to start their new Immigration Legal Services Program. The Immigration Legal Services includes Counseling for immigration clients, completing immigration forms and representing clients at U.S. Citizenship and immigration Services interviews. Pursuant to this the MC was able to secure Department of Justice Accreditation which allow the organization and its accredited representatives the authority to practice immigration Law to support the ever changing demographic if Grand Island. The TLC is an activity from the prior year funding; TLC was able to expend CDBG funds to update its language lab along with hiring more staff to help tutor classes. TLC currently offers life skills classes focusing on finances, health, etc. and was able to expand its office hours to accommodate the growing student demand and availability. Grand Island Council Session - 12/18/2018 Page 149 / 176 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 623,671 241,551.78 Table 3 - Resources Made Available Narrative Throughout the program year, the City of Grand Island received an allocation amount of $360,253.00 of CDBG. As shown in the table above 241,551.78 was expended throughout this program year. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description Blight & Substandard Area #1 32 19 City of Grand Island 45 38 LMI Census Tracts 23 43 Table 4 – Identify the geographic distribution and location of investments Narrative The Table above represents funding that has been expended to date. CDBG funds that have been used were expended as follows: The Public Works project and Lion Club Park project was able to use funds in a LMI census tract. The Publics work project has expended CDBG funds to replace existing curb ramps with new ADA compliant Ramps in a low to moderate income LMI Block, while Lions Club Park was able to replace old and broken Park equipment with a new ADA compliant Playground in a Low to Moderate Area. Grand Island Council Session - 12/18/2018 Page 150 / 176 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. AS an entitlement Community the City of grand Island does not require leveraged funds. Even so, out of the 2017 Annual Action Plan projects proposed, the Public Service Grant was awarded to Multicultural Coalition, who was able to leverage $149,400 in order to create their new Immigration Services. In prior year funding the Housing Development Corporation used the CDBG fund that were awarded to them as matching funds in order to receive a grant from the Nebraska Affordable Housing Trust Fund. Those funds along with CDBG were able to create their Purchase Rehab, Resell program that will allow the HDC to help provide suitable housing for low-to-moderate income persons within the City of Grand Island. The City of Grand Island always encourages recipients to use matching funds and leveraged funds in order for the project to have the most impact as possible within the community. Grand Island Council Session - 12/18/2018 Page 151 / 176 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 10 0 Number of Non-Homeless households to be provided affordable housing units 40 0 Number of Special-Needs households to be provided affordable housing units 0 0 Total 50 0 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 2 1 Number of households supported through Acquisition of Existing Units 0 0 Total 2 1 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. At this time the City of Grand Island is currently working on making progress towards meeting housing goals that were prioritized within the 2016-2018 consolidated Plan. In prior years the City had allocated CDBG funds to Habitat for Humanity and Housing Development Corporation. CDBG funds that were expended to Habitat for Humanity have gone towards lot acquisition, although due to the low number of available real estate listings, Habitat for Humanity encountered some environmental issues with lots that were available. Due to these issues, Habitat for Humanity has purchased a large lot that will hold 22 homes that will be made Grand Island Council Session - 12/18/2018 Page 152 / 176 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) available to Low income families. The Habitat for Humanity has worked with the City Of Grand Island in order to change zoning regulations for each plot that will hold a home. The City has failed to complete an environmental review for the land purchased by Habitat for Humanity, at this time the City has completed repayment of CDBG funds to HUD. The City of Grand Island has also been a supporter of the Housing Development Corporation and has allocated CDBG funds to HDC’s Purchase, Rehab, and resell program. HDC has a goal of impacting more than ten households. HDC was able to secure additional funding from other sources rather than two homes will go to LMI people or people who fit in the criteria of 80% AMI. HDC secured additional funding and since created their Purchase, Rehab, Resell program which has completed renovations on one house which has been sold to a Low to moderate income person. Discuss how these outcomes will impact future annual action plans. The City of Grand Island works hard to continue progressing towards the housing goals set in the 2016-2018 Consolidated Plan. The Habitat for Humanity program will be hard to fund again in future years, even with the idea that more affordable housing will be available. The City Of Grand Island may not have more adequate available space in the next few program years. Therefore the City may continue to go in other directions such as Housing Development Corporations Purchase, Rehab, and Resell. As this program purchases houses within the community and “rehabs “them, which in turn aides not only LMI persons but can help the appeal of a neighborhood. The revitalization Fund and Small Business Rental Assistance programs also continue to help meet goals that were set in the 2016-2018 Consolidated Plan by continuing to make progress in revitalizing neighborhoods and districts. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 30 0 Low-income 11 0 Moderate-income 5 0 Total 46 0 Table 7 – Number of Households Served Narrative Information Grand Island Council Session - 12/18/2018 Page 153 / 176 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) In this year’s 2017 Annual Action Plan’s allocation to the Multicultural Coalition has been able to service families and households that are a vulnerable population. MC has been completing income surveys and the numbers in the above chart reflects the clients they have served. The actives from prior year funding such as Housing Development Corporation will continue to use funds to help LMI persons. At this time activities are still in process and have not been fully completed, as they progress these numbers will increase. The Literacy Council of Grand Island does not track low-income persons although the Literacy council serves refugees and illiterate adults as well as other minority groups by offering services free of charge to anyone who is in need of educational help. Grand Island Council Session - 12/18/2018 Page 154 / 176 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Throughout this program year, the City of Grand Island did not partake in any projects that specifically targeted homelessness. The City continues to support local area Continuum of Care (CoC) by having a staff member from the Community Development Division attend the meetings. The CoC has several local agencies that serve homeless persons. Agencies such as Salvation Army and Hope Harbor are available within the City Of Grand Island. Both agencies are well suited for helping reduce the amount of homelessness in the community. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Grand Island did not use nay CDBG funds in addressing the emergency shelter and transitional housing needs of homeless persons. The City of Grand Island continues to support local non-profits such as the Continuum of Care (CoC) to help address these needs within the community. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City of Grand Island did not use any CDBG funds in regards to homeless persons. The City of Grand Island does support local agencies such as the Continuum of Care and other Local non- profits to continue seeking financial help from other State and Federal Entities. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City of Grand Island did not use any CDBG funds in regards to homeless persons. The City of Grand Island Council Session - 12/18/2018 Page 155 / 176 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) Grand Island does support local agencies such as the Continuum of Care and other Local non- profits to continue seeking financial help from other State and Federal Entities. Grand Island Council Session - 12/18/2018 Page 156 / 176 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City of Grand continues to support agencies such as the Hall County Housing Authority. The Hall County Housing Authority (HCHA) currently has the Public Housing Program which allows the HCHA to offer 391 apartments and scattered homes in the Hall County area at an income based rate. The City Of Grand Island was working with Hall County Housing Authority and other non-profits in developing the Housing Improvement Partnership (HIP) with funds that were allocated from the 2016 Annual Action Plan. At this time the HIP will no longer continue as the leveraging funds that will be needed are no longer be a possible. The City will continue to work with the Housing Development Corporation in order to continue to create housing programs. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The City of Grand Island continues to coordinate with the Continuum of Care (CoC) in order to partner with other non-profits to meet needs that are within the Community of Grand Island. The City of Grand Island welcomes and encourages the participation of all of its citizens in the development of these plans and in the review of progress in implementing plan activities. The City particularly encourages involvement by low and moderate income households, individuals residing in areas targeted for program activities, minorities and non-English speaking persons, as well as persons with disabilities. In addition, residents of public housing and other assisted housing groups are encouraged to participate. We encourage local and regional institutions and other organizations including businesses, neighborhoods associations, housing developers including the hall County Housing Authority, and Community and Faith Based organizations to become involved in the planning process. Opportunities for citizen involvement occur in the initial stages of developing the long range plan and the Annual Action Plan as well as during the implementation of activates. These opportunities include: -Participation in public hearings to discuss needs, available funds and project/program activities -Participation in meetings with committees and focus groups involved in planning housing and community development activities. -Review and comment on proposed plans and activities such as: The Fair Housing Plan, Grand Island Council Session - 12/18/2018 Page 157 / 176 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) The Citizen Participation Plan, The Consolidated Plan, the Annual Action Plan, Amendments to the Plans, Consolidated Annual Performance Reports (CAPERS) Actions taken to provide assistance to troubled PHAs The City of Grand Island has no plans of Action in this specified area at this time. Grand Island Council Session - 12/18/2018 Page 158 / 176 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Grand Island continues to work with the Housing Development Corporation, and local developers to create affordable Housing the city continues to use the new ordinance to amend Chapter 36, article V of the Grand Island City code specifically, to add section 36-64.1 creating a new zoning district classification of medium density small lot zoning district. Habitat for Humanity was able to benefit from this by purchasing a lot which will be able to hold up to 22 housing units in the future. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) In the 2017 Annual Action Plan the City of Grand Island allocated funds that would repair sidewalks in a LMI census track. These repairs placed many ADA compliant sidewalk curb ramps to help serve vulnerable populations in the designated area. The City was also able to use funds to help to redesign Lions club Park in Grand Island. The park is located in a LMI census tract and was in need of many repairs, the new playground will be ADA accessible to serve children with special needs. Lions Club Park is not yet completed but work has begun. The City of Grand Island continues to find new ways to develop affordable housing and economic opportunities. The City continues to provide support to many organizations within the community as well as organizations that are receiving CDBG funds from prior years. While working collaboratively with other organizations the City continues to expend CDBG funds on projects such as the Small business Rental Assistance Program in order to help the Downtown Business Improvement District also known as Railside acquire new businesses in the area. This helps the community economically along with continuing the progress of revitalization of neighborhoods and districts. As the City continues to work with other organizations well suited for meeting the goals by using activities which meet national objectives and serve the needs of developing stable neighborhoods and/ or addressing housing needs or income-qualifying senior citizens. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) With prior funding the City of Grand Island funds multiple housing programs including payment assistance and owner occupied rehabilitation programs; all of which require a lead based paint inspection on all homes built prior to 1978. Homes that were built prior to 1978 are presumed or tested to have lead-based paint. Grand Island Council Session - 12/18/2018 Page 159 / 176 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) The City Of Grand Island did not directly operate any rehabilitation efforts during 2016 or 2017 Annual action plan period. For this reason, the Leas based Paint Guidelines which apply are those directly related to sub-recipients of CDBG funds. The following actions are included in the City’s Community Development Policy and Procedures Document: “At a minimum, sub-recipient is required to: a) Notify a purchaser or lessee of the presence of any known lead-based paint and/or; lead- based paint hazards; b) paint test surfaces to be disturbed or removed during rehabilitation for the presence of lead- based paint, or presume lead-based paint and notify the occupants of the results within 15 days of when the evaluation report is received or the presumption is made; c) Provide each occupied dwelling unit discussed in (a) and (b) in the preceding section with the EPA-approved lead hazard information pamphlet Protect Your Family from Lead in Your Home or EPA- approved equivalent; d)Reduce Lead Hazards as required by the applicable subparts of Part 35(full description of Part 35 is available in the Community Development Policy and Procedures, it states the varying levels of requirements, in relation to the level of financial assistance provided0; and e) Perform clearance testing, including dust testing, before re-occupancy after all but minimal (“de minimis”) amounts of paint disturbances.” It should also be noted that the Community Development Policy and Procedures states that “Where regulations differ, Sub-recipients are held to the stricter of the standards.” At this point and time, the City of sees the implementation and enforcement of the above guidelines as actively attempting to reduce Lead Based Paint Hazards. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The projects from the 2017 Annual Action Plan such as the Public Service Grant that was awarded to the Multicultural Coalition (MC) of Grand Island. The MC was able to start their new Immigration Legal Services Program. The Immigration Legal Services includes Counseling for immigration clients, completing immigration forms and representing clients at U.S. Citizenship and immigration Services interviews. Pursuant to this the MC was able to secure Department of Justice Accreditation which allow the organization and its accredited representatives the authority to practice immigration Law to support the ever changing demographic if Grand Island. The goal of this program is to help families have appropriate documentation to gain access to jobs and other needs they may have. Grand Island Council Session - 12/18/2018 Page 160 / 176 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) Projects from the 2016 Annual Action plan that have continued to this program year and also had a goal in reducing the number of poverty level families is the Literacy Council of Grand Island which was able to complete their program throughout this program year. The TLC was able to use fund to provide more tutoring services, this was done by hiring more staff/tutors and updating lab equipment. Other projects from the2016 Annual Action Plan such as Purchase Rehab Resell by the Housing Development Corporation continues to achieve progress in reducing the number of poverty level families within the City of Grand Island. Additionally, other Sectors of Grow Grand Island are working to address the needs of Poverty Level families, including workforce initiatives and education initiatives. The City of Grand Island’s Emergency Management Department, police Department and Fire Department also has various programs that support poverty-level families. It is the intent of the City to continue to support the progress in its efforts to address the poverty needs. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City of Grand Island Continues to work closely with community partners through the local and regional Continuum of Care groups. The City continues to support agencies such as the Salvation Army, Hope Harbor, Housing Development Corporation and Hall County Housing Authority. With these Partnerships, the City Continues to make progress towards providing services to vulnerable populations. Although current progress in serving homeless or poverty stricken persons is achieved though these partnerships die to the different expertise each agency offers. The City has also worked closely with the Grand Island Area Economic Development Corporation (GIAEDC). The GIAEDC was able to fund and complete the current Housing Study for the City the Grand Island. This allowed the City and partnering agencies to continue progress in addressing the needs of homeless and poverty stricken persons within the City of Grand Island. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City of Grand Island continues to participate in monthly meetings with the local Continuum of Care. The City and other non-Profit partners within the CoC continue to cooperate in finding ideas to meet the housing and residential needs within the community of Grand Island. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Lack of affordable housing is influenced by a very broad range of public and private sector factors. According to the 2014 Housing Study and workforce housing needs survey, the primary impediments to affordable housing are: Grand Island Council Session - 12/18/2018 Page 161 / 176 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) For Homeowners: -Housing prices -Cost of utilities -Lack of sufficient homes for sale -Wages For Renters: -Cost of rent -Lack of decent rental units in price range -Cost of utilities -Wages Municipal regulations such as zoning ordinances and subdivision regulations can provide restrictive parameters for the development of new affordable housing and residential investment. In regard to furthering affordable housing, the City continues to work towards providing for a range of housing types and densities for all economic segments of the population. The City encourages equal and fair access to housing for renters and homeowners. The City also promotes accessibility by providing affordable housing by formulating innovative policies, regulations and practices, and establishing secure funding mechanisms and targeting affordability programs toward household with income considered low to moderate income. In order to overcome these impediments the City Of Grand Island works towards making progress on goals that were prioritized by the City in the 2016-20181 Consolidated Plan, which were to increase affordable housing options within the city and provide support services for neighborhoods and vulnerable populations. Progress towards goals was made by working with local partnerships such as the continuum of care, Housing Development Corporation, Habitat for Humanity and Hall County Housing Authority. The Following Annual Action Plan activities were funded during the 2016 CDBG program year to address housing issues: Habitat for Humanity was able to purchase a lot that will later hold homes for persons or families meeting LMI standards; Housing Development Corporation used funds to create a program that will purchase sub-standard homes at market rate, and do an extensive renovation to them. Once Grand Island Council Session - 12/18/2018 Page 162 / 176 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) the renovation is complete, the home will be sold to an income qualifying individual or family, for the original purchase price. Grand Island Council Session - 12/18/2018 Page 163 / 176 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City of Grand Island executes contracts for all CDBG activities. These contracts meet the applicable program and federal requirements. The City monitors contracts for compliance with these program requirements, including general management, performance goals, financial management, data collection, reporting, eligibility determinations, non-discrimination, fair housing, affirmative marketing, Davis-Bacon labor compliance, etc. In accordance with 24 CFR Part 85.36(e) and 84.44(b), the City will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible. Community Development Division staff is responsible for monitoring program activities to assure timely use of the funds and compliance with HUD regulations and guidelines in implementing program activities under the programs. Basic tools used to accomplish this include, Contractual obligations of grant recipients which consists of a written document outlining what is expected of both sub-recipient and the City of Grand Island. Each Sub- recipient is required to complete quarterly reporting which includes the amount of clients/households/ business that have been served, progress to meeting national objective, as well as a brief explanation of progress and/ or lack of progress and updates. Every six months the Community Development Division will conduct an on-site monitoring for each sub- recipient in order to ensure that all compliances are being followed such as retention of files and financials are being kept according to contractual obligations. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The most recent version of the Citizen Participation Plan was adopted by City Council on April 26, 2016 to include all new and additional parameters as identified in regard to becoming an Entitlement Community. The Citizen Participation Plan intends to make the community aware Grand Island Council Session - 12/18/2018 Page 164 / 176 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) of CDBG projects and processes, as well as to make the pathway for becoming involved with review of CDBG funding as accessible as possible. A copy of the citizen participation plan, which includes public hearing time frames and varying methods in which the Community Development Division will make information available is accessible on the City of Grand Island’s website at www.grand-island.com, under the Community Development section or available in print from the Community Development Division directly at Grand Island City Hall, 100 E. 1st Street, Grand Island, Nebraska. Outside of the public hearing process, opportunities to comment on proposed plans and other documents are available to the general public and other persons affected by the activities of the programs. A notice will be published in the Grand Island Independent in English, with directions for translation in Spanish, providing 30 calendar days for the public to comment on the Citizen Participation Plan, Consolidated Plan, Annual Action Plan, Plan Amendments and the Consolidated Annual Performance Evaluation Report. At this time no comments have been received for the 2018 Consolidated Annual Performance Evaluation Report. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City of Grand Island continues to focus on the objectives and goals that were outlined in the 2016-2018 Consolidated plan and 2017 Annual Action plan, at this time there are no changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. Grand Island Council Session - 12/18/2018 Page 165 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-385 WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement Community; and WHEREAS, the United States Department of Housing and Urban Development requires multiple certifications in order to comply with the Community Development Block Grant Program requirements; and WHEREAS, all grantees are required to report on accomplishments and progress toward Consolidated Plan goals in the Consolidated Annual Performance and Evaluation Report (CAPER) ; and WHEREAS, the Community Development Division created the required documentation to serve under the Entitlement Program and completed 30 day public comment per program requirements. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA that the City of Grand Island, Nebraska is hereby approves and adopts Community Development Block Grant, 2017 Consolidated Annual Performance & Evaluation Report; and the Mayor is hereby authorized to sign such certifications on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 166 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item H-1 Consideration of Request of Hall Co. School Dist. #2, GIPS for Approval of a Conditional Use Permit to Construct Additional Parking This item relates to the aforementioned Public Hearing Item E-2 Staff Contact: Craig Lewis Grand Island Council Session - 12/18/2018 Page 167 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item I-1 #2018-386 - Consideration of Approving Funding for the Grand Island Area Economic Development Corporation/Citizen Advisory Review Committee on the Economic Development Program Plan. This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Dave Taylor - EDC President Grand Island Council Session - 12/18/2018 Page 168 / 176 Council Agenda Memo From:Dave Taylor, EDC President Meeting:December 18, 2018 Subject:Approving Economic Development Funding Request Presenter(s):Dave Taylor, EDC President Background On November 6, 2012, the voters of the City of Grand Island approved a new ten year Economic Development Program. The program is in conformance with Neb. Rev. Stat. 18-2710 and provides for annual funding of $750,000 by the City. Discussion A request has been received from the Grand Island Area Economic Development Corporation, duly approved by the Citizen’s Review Committee for payment of $350,000. Funding will be used for inbound and outbound marketing and business recruitment initiatives. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the request for funds. 2.Disapprove or Deny the request for funds. 3.Modify the Resolution to meet the wishes of the Council. 4.Table the issue. Recommendation City Administration recommends that the Council approve the request for funds. Sample Motion Move to approve the request for funds to allow payment of $350,000 to the Grand Island Area Economic Development Corporation. Grand Island Council Session - 12/18/2018 Page 169 / 176 Date Application Submitted: November 28, 2018 Grand Island Area Economic Development Corporation Grand Island Area Economic Development Corporation LB-840 Application The Grand Island Area Economic Development Corporation's mission is to facilitate the creation of jobs and economic opportunities for the regional trade area. Part I. GENERAL INFORMATION APPLICANT IDENTIFICATION Company Name: Grand Island Area Economic Development Corporation Mailing Address: 123 North Locust Street, Suite 201B City: Grand Island State: NE Zip Code: 68802 Phone: 308-381-7500 Applicant Website: grandisland.org Business Classification (select all that apply): DNew Business DExpansion of Existing Business DSpec Building DOther Corporation DPartnership DProprietor DOther MAIN CONTACT INFORMATION Name: Dave Taylor Connection to Business: President Mailing Address: 123 North Locust Street, Suite 201B City: Grand Island State: NE Zip Code: 68802 Email Address: dtaylor@grandisland.org Phone Number: 308-381-7500 FUNDING REQUESTED: The Grand Island Area Economic Development Corporation is requesting Three Hundred Fifty Thousand and no/100 ($350,000), as authorized by State Statute 13-315 and 18-2710 (LB840). Funding will be used for community inbound and outbound marketing and business recruitment initiatives. Company Name: Grand Island Area Economic Development Corporation Grand Island Council Session - 12/18/2018 Page 170 / 176 Date Application Submitted: November 28, 2018 PART III. SIGNATURES I hereby represent, this application and supporting information is accurate, and may be relied upon by representatives of the Grand Island Area Economic Development Corporations and the City of Grand Island. I further represent that there is no legal action underway or being contemplated that would impact the capacity of this company to effectively proceed with this project. Dated this 28th day of November, 2018. By: _ __u y_· --- -- Its: President ------------------------- Company Name: Grand Island Area Economic Development Corporation Grand Island Council Session - 12/18/2018 Page 171 / 176 Date Application Submitted: November 28, 2018 PART IV. APPROVAL OF AREA AGENCIES Reviewed by the Grand Island Area Economic Development Elected Trustees Date of review: 1 t. ,'l;l \ Comments: Approved'r/,.{P./ :d L Signature of Chairman: _ M---'.J:S!:... ...L_:.y::........::.=--- ----- - -- Reviewed by the Citizen's Review Committee Date of Review: \'}_..\Q. VO\ Comments: Approved Signature of Chairma Referred to the Grand Island City Council Date of Review: Comments: Approved ·Disapproved D Signature of May ,!j. Mayor Roger Steele. Company Name: Grand Island Area Economic Development Corporation Grand Island Council Session - 12/18/2018 Page 172 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2018-386 WHEREAS, on November 6, 2012, the voters of the City of Grand Island approved a new ten year Economic Development Program in conformity with Neb. Rev. Statute No. 18-2710; and WHEREAS, the program provides for $750,000 in annual funding to be provided by the City of Grand Island; and WHEREAS, a request has been made by the Grand Island Area Economic Development Corporation and the Economic Development Program’s Citizens Advisory Review Committee for the payment of $350,000 to be used for inbound and outbound marketing and business recruitment initiatives. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that approval is given to forward $350,000 in City funding to the Grand Island Area Economic Development Corporation in accordance with the Economic Development Program in quarterly allocations of $87,500. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 173 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item I-2 #2018-387 - Consideration of Approving the Annual Report by the Grand island Area Economic Development Corporatation This Item relates to the aforementioned Public hearing item E-1. Staff Contact: Dave Taylor - EDC President Grand Island Council Session - 12/18/2018 Page 174 / 176 Approved as to Form ¤ ___________ December 14, 2018 ¤ City Attorney R E S O L U T I O N 2017-387 WHEREAS, Neb. Rev. Stat. §18-2715(3) and Grand Island City Code §38-5 requires a report by the Citizens Advisory Review Committee to the City Council at least once every six months on its findings and suggestions on the administration of the Economic Development Plan; and WHEREAS, a public hearing on the report submitted by the Citizens’ Advisory Review Committee was held at a regular session of the Grand Island City Council on December 18, 2018; and WHEREAS, said report gave information about the activities of the past six months that have taken place pursuant to the Economic Development Plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the annual report of the Citizens Advisory Review Committee is hereby accepted and approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, December 18, 2018. _______________________________________ Roger G. Steele, Mayor Attest: _______________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 12/18/2018 Page 175 / 176 City of Grand Island Tuesday, December 18, 2018 Council Session Item J-1 Approving Payment of Claims for the Period of December 5, 2018 through December 18, 2018. The Claims for the period of December 5, 2018 through December 18, 2018 for a total amount of $6,031,564.17 . A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 12/18/2018 Page 176 / 176