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11-20-2018 City Council Regular Meeting Packet City of Grand Island Tuesday, November 20, 2018 Council Session Packet City Council: Linna Dee Donaldson Michelle Fitzke Chuck Haase Julie Hehnke Jeremy Jones Vaughn Minton Mitchell Nickerson Mike Paulick Roger Steele Mark Stelk Mayor: Jeremy L. Jensen City Administrator: Marlan Ferguson City Clerk: RaNae Edwards 7:00 PM Council Chambes - City Hall 100 East 1st Street, Grand Island, NE 68801 Grand Island Council Session - 11/20/2018 Page 1 / 233 City of Grand Island Tuesday, November 20, 2018 Call to Order This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room as required by state law. The City Council may vote to go into Closed Session on any agenda item as allowed by state law. Invocation - Pastor Dan Bremer, Grace Lutheran Church, 545 East Memorial Drive Pledge of Allegiance Roll Call A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS Individuals who have appropriate items for City Council consideration should complete the Request for Future Agenda Items form located at the Information Booth. If the issue can be handled administratively without Council action, notification will be provided. If the item is scheduled for a meeting or study session, notification of the date will be given. B - RESERVE TIME TO SPEAK ON AGENDA ITEMS This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve time to speak. Please come forward, state your name and address, and the Agenda topic on which you will be speaking. Grand Island Council Session - 11/20/2018 Page 2 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item E-1 Public Hearing on Acquisition of Utility Easement - 3216 US Highway 34 - NPT Trucking, LLC Council action will take place under Consent Agenda item G-6. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/20/2018 Page 3 / 233 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:November 20, 2018 Subject:Acquisition of Utility Easement – 3216 U S Highway 34 – NPT Trucking, LLC Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of NPT Trucking, LLC, located through a part of Lot Two (2) Meadow Lane Seventh Subdivision, in Hall County, Nebraska (on the north side of US Highway 2 & 34 and West of Shady Bend Road), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The property at 3216 US Highway 34 is part of a new commercial development. The proposed easement will allow the Utilities Department to install, access, operate and maintain an underground power line, transformer and related electrical infrastructure to serve the new business at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 11/20/2018 Page 4 / 233 Grand Island Council Session - 11/20/2018 Page 5 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item E-2 Public Hearing on Acquisition of Utility Easement - 3230 US Highway 34 - Fast Track Buildings & Construction, LLC Council action will take place under Consent Agenda item G-7. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/20/2018 Page 6 / 233 Council Agenda Memo From:Tim Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting:November 20, 2019 Subject:Acquisition of Utility Easement – 3230 U S Highway 34 – Fast Track Buildings & Construction Presenter(s):Timothy Luchsinger, Utilities Director Background Nebraska State Law requires that acquisition of property must be approved by City Council. The Utilities Department needs to acquire utility easement relative to the property of Fast Track Buildings & Construction, LLC, through a part of Lot One (1), Meadow Lane Seventh Subdivision, Hall County, Nebraska (3230 US Highway 34), in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. Discussion The property at 3230 US Highway 34 is part of a new commercial development. The proposed easement will allow the Utilities Department to install, access, operate and maintain an underground power line, transformer and related electrical infrastructure to serve the new business at this location. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Make a motion to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution for the acquisition of the easement for one dollar ($1.00). Sample Motion Move to approve acquisition of the Utility Easement. Grand Island Council Session - 11/20/2018 Page 7 / 233 Grand Island Council Session - 11/20/2018 Page 8 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item E-3 Public Hearing on Annexation of Property Located at 2610 So. Engleman Road (Rowe Second Subdivision) Council action will take place under Ordinances item F-3. Staff Contact: Chad Nabity Grand Island Council Session - 11/20/2018 Page 9 / 233 Council Agenda Memo From:Regional Planning Commission Meeting:November 20, 2018 Subject:An Ordinance to include Rowe Second Subdivision as an Addition to the City of Grand Island, Nebraska and the adjoining right-of -way Presenter(s):Chad Nabity, AICP Planning Director Background The Annexation Component of the Grand Island Comprehensive Development Plan as adopted by the Grand Island City Council on July 13, 2004 sets as the policy of Grand Island that any and all property subdivided adjacent to the Corporate Limits of the City of Grand Island be annexed into the City at the time of subdivision approval. Gary P. Rowe and Dee Rowe, husband and wife, as owners of the property submitted a plat of Rowe Second Subdivision an Addition to the City of Grand Island. The Hall County Regional Planning Commission recommended approval of the subdivision at their meeting on November 7, 2018. Discussion Staff has prepared an ordinance in accordance with the requirements of Nebraska Revised Statute §16-117. Annexation ordinances must be read on three separate occasions. This is the first reading of the ordinance. This ordinance includes exhibits showing the property to be considered for annexation and the legal descriptions of that property. Annexation of this property will not result in the extension of the Grand Island Zoning Jurisdiction. One residential lot would be added to the City as a result of this annexation. This property is located north of North Lane (in Westwood Park Mobile Home Park) and west of Engleman Road. Grand Island Council Session - 11/20/2018 Page 10 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council pass the annexation ordinance. Sample Motion Move to approve the annexation ordinance on first reading. Grand Island Council Session - 11/20/2018 Page 11 / 233 Developer/Owner Gary P. & Dee Rowe Grand Island Council Session - 11/20/2018 Page 12 / 233 2550 S. Engleman Road Grand Island, NE 68803 To create 1 lot west of Engleman Road and north of U.S. Highway 30 adjacent to Grand Island, Nebraska. Size: 1 lot 3.1922 acres Zoning: LLR Large Lot Residential Road Access: Engleman Road is a City Street 24’ Asphalt Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 11/20/2018 Page 13 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item E-4 Public Hearing on Acquisition of Drainage Easement in Connell Industrial Park Second Subdivision (2110 E Highway 30- Overhead Door Corp) Council action will take place under Consent Agenda item G-13. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 14 / 233 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:November 20, 2018 Subject:Public Hearing on Acquisition of Drainage Easement in Connell Industrial Park Second Subdivision (2110 E Highway 30- Overhead Door Corp) Presenter(s):John Collins PE, Public Works Director Background Nebraska State Statutes stipulate that the acquisition of property requires a public hearing be conducted with the acquisition approved by the City Council. The easement will aid in providing drainage for the area north of US Highway 30. Discussion The easement will allow access for the construction, operation, maintenance, extension, repair, replacement, and removal of drainage appurtenances within the easement. The new easement will be a total of thirty-five (35) feet wide on the east end of the property, and forty (40) feet wide on the south end of the property, as shown on the attached drawing. Property owner is dedicating such easement to the City, with no cost involved. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Grand Island Council Session - 11/20/2018 Page 15 / 233 Recommendation City Administration recommends that the Council conduct a Public Hearing and approve acquisition of the drainage easement in Connell Industrial Park Second Subdivision. Sample Motion Move to approve the acquisition of the drainage easement. Grand Island Council Session - 11/20/2018 Page 16 / 233 N26°59'46"W 40.00'(M) N62°5 2' 4 4 " E 2 6 8. 6 0' ( M) N17°46'34"E 60.62'(M)N27°19 '36 "W 711 .86 ' (M ) N62°51'35"E 35.00'(M)S27°19 '36 "E 794 .81 ' (M ) 796 .70 ' (P ) S62°5 2' 4 4 " W 3 4 6. 7 8' ( M) 3 4 2' ( P ) 2018-2755PROJECT NO: DRAWN BY: 11.09.2018DATE: JMJ EXHIBITDRAINAGE/UTILITY EASEMENT 1FAX 308.384.8752 TEL 308.384.8750 201 East 2nd Street Grand Island, NE 68802 P.O.B. Grand Island Council Session - 11/20/2018 Page 17 / 233 US HIG H W A Y 3 0 0 75 150 SCALE : 1" = 150' A EXHIBITCONNELL INDUSTRIAL PARK SECOND SUBDIVISIONGRAND ISLAND, NEBRASKADRAINAGE / UTILITY EASEMENTGrand Island Council Session - 11/20/2018 Page 18 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item F-1 #9713 - Consideration of Approving Salary Ordinance Staff Contact: Aaron Schmid, Human Resources Director Grand Island Council Session - 11/20/2018 Page 19 / 233 Council Agenda Memo From:Aaron Schmid, Human Resources Director Meeting:November 20, 2018 Subject:Consideration of Approving Salary Ordinance No. 9713 Presenter(s):Aaron Schmid, Human Resources Director Background The salary ordinance for employees of the City of Grand Island comes before Council when changes are necessary. The following explains the proposed changes to the salary ordinance. Discussion The proposed salary ordinance includes two changes. The first is the addition of the Assistant City Administrator classification. The second proposed change is a correction to the amount of medical leave payout for non-union employees upon retirement. The change, originally presented during budget season, was for 53% payout. The ordinance, however, did not include the change when presented during the August 21st Council Meeting. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve proposed Salary Ordinance No. 9713. Sample Motion Move to approve Salary Ordinance No. 9713. Grand Island Council Session - 11/20/2018 Page 20 / 233 Approved as to Form ¤ ___________ November 14, 2018 ¤ City Attorney ORDINANCE NO. 9713 An ordinance to amend Ordinance 9701 known as the Salary Ordinance which lists the currently occupied classifications of officers and employees of the City of Grand Island, Nebraska and established the ranges of compensation of such officers and employees; to rename the IBEW Service/Clerical union to IBEW Service/Clerical/Finance union; remove the non- union position and salary range of CADD Operator; to move the non-union position and salary range of Biosolids Technician to the IBEW Wastewater Treatment Plant labor agreement; to add the non-union position and salary range of Administrative Coordinator – Public Works; to rename the IBEW Wastewater Treatment Plant position and salary range of Maintenance Mechanic II to Lead Maintenance Mechanic; to add the IBEW Wastewater Treatment Plant position and salary range of Lead Maintenance Worker; to move the IBEW Wastewater Treatment Plant position and salary range of Wastewater Clerk to the IBEW Service/Clerical/Finance labor agreement and rename to Wastewater Secretary; to move the IBEW Finance positions of Accounting Clerk, Cashier, Payroll Clerk and Senior Accounting Clerk to the IBEW Service/Clerical/Finance labor agreement; to remove the IBEW Service/Clerical/Finance positions and salary ranges of Community Development Specialist and Finance Secretary; to move the IBEW Service/Clerical/Finance position of Stormwater Program Manager to the IBEW Wastewater Treatment Plant labor agreement; to move the IBEW Service/Clerical/Finance positions of Community Development Administrator and Planning Technician to non-union; to rename the position of Planning Technician to Planner I; to amend the salary ranges of non-union employees; to amend the salary ranges of employees covered under the AFSCME labor agreement; to amend the salary ranges of employees covered under the FOP labor agreement; to amend the salary ranges of employees covered under the IBEW Service/Clerical/Finance labor agreement; to amend the salary ranges of employees covered Grand Island Council Session - 11/20/2018 Page 21 / 233 ORDINANCE NO. 9713 (Cont.) - 2 - under the IBEW Utilities labor agreement; to amend the salary ranges of employees covered under the IBEW Wastewater Treatment Plant labor agreement; to add the non-union position and salary range of Assistant City Administrator; to amend non-union employees’ medical leave payout at retirement; and to repeal those portions of Ordinance No. 9701 and any parts of other ordinances in conflict herewith; to provide for severability; to provide for the effective date thereof; and to provide for publication of this ordinance in pamphlet form. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. The currently occupied classifications of officers and general employees of the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by Personnel Rules & Regulations) to be paid for such classifications, and the number of hours and work period which certain officers and general employees shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accountant 25.4176/37.3059 Exempt Accounting Technician – Solid Waste 20.4135/25.5983 40 hrs/week Administrative Coordinator – Public Works 21.0448/30.1839 40 hrs/week Assistant City Administrator 47.3558/72.3558 Exempt Assistant to the City Administrator 23.9618/33.7313 Exempt Assistant Finance Director 34.4964/49.8218 Exempt Assistant Public Works Director/Engineering 39.4911/60.6920 Exempt Assistant Utilities Director – Engineering/Business Operations 53.2059/76.7068 Exempt Assistant Utilities Director – Production 55.2358/78.5200 Exempt Assistant Utilities Director – Transmission 55.2358/80.7106 Exempt Attorney 33.3878/49.5623 Exempt Building Department Director 39.4994/58.8688 Exempt Cemetery Superintendent 25.3679/37.5818 Exempt Grand Island Council Session - 11/20/2018 Page 22 / 233 ORDINANCE NO. 9713 (Cont.) - 3 - Classification Hourly Pay Range Min/Max Overtime Eligibility City Administrator 72.5689/84.7320 Exempt City Attorney 48.7458/67.6894 Exempt City Clerk 32.6094/43.8784 Exempt Civil Engineer I 31.3740/44.5826 Exempt Civil Engineer II 35.6038/51.2718 Exempt Civil Engineering Manager – Utility PCC 44.4149/64.5361 Exempt Collection System Supervisor 25.5843/37.1801 40 hrs/week Community Development Administrator 22.2152/31.9410 40 hrs/week Community Service Officer – Part time 16.6145/22.9328 40 hrs/week Custodian – Library, Police 14.8724/21.2973 40 hrs/week Customer Service Representative – Part time 10.3343/14.2929 40 hrs/week Customer Service Team Leader 20.7894/28.4586 Exempt Electric Distribution Superintendent 40.8173/53.4810 Exempt Electric Distribution Supervisor 38.8735/50.3708 40 hrs/week Electric Underground Superintendent 34.3938/50.3708 Exempt Electrical Engineer I 29.7414/42.9960 Exempt Electrical Engineer II 34.4966/49.8219 Exempt Emergency Management Deputy Director 27.9420/41.0980 Exempt Emergency Management Director 39.7678/58.8688 Exempt Engineer I – Public Works 32.4088/46.0449 Exempt Engineer I – WWTP 32.4088/45.5980 Exempt Engineering Technician - WWTP 22.3395/30.8402 40 hrs/week Equipment Operator - Solid Waste 19.1228/27.4334 40 hrs/week Finance Director 45.2304/68.9093 Exempt Finance Operations Supervisor 23.8680/33.5266 Exempt Fire Chief 44.5425/67.8870 Exempt Fire EMS Division Chief 37.7869/54.7969 Exempt Fire Operations Division Chief 37.7869/54.7969 Exempt Fire Prevention Division Chief 36.9780/52.9894 Exempt Fleet Services Shop Foreman 25.1774/37.5923 40 hrs/week GIS Coordinator - PW 29.5253/44.0349 Exempt Golf Course Superintendent 26.0023/37.5273 Exempt Grounds Management Crew Chief – Cemetery 21.8534/31.6579 40 hrs/week Grounds Management Crew Chief – Parks 23.2523/33.3743 40 hrs/week Human Resources Director 39.8756/59.5543 Exempt Grand Island Council Session - 11/20/2018 Page 23 / 233 ORDINANCE NO. 9713 (Cont.) - 4 - Classification Hourly Pay Range Min/Max Overtime Eligibility Human Resources Benefits/Risk Mgmt Coordinator 24.2047/35.8144 40 hrs/week Human Resources Recruiter 24.2047/35.8144 40 hrs/week Human Resources Specialist 24.2047/35.8144 40 hrs/week Information Technology Manager 38.6965/58.4076 Exempt Legal Secretary 21.6248/29.2254 40 hrs/week Librarian I 23.8678/31.7959 Exempt Librarian II 26.6486/35.6584 Exempt Library Assistant I 15.2890/22.0959 40 hrs/week Library Assistant II 18.8943/26.7481 40 hrs/week Library Director 43.0115/65.7858 Exempt Library Page 10.8694/14.9948 40 hrs/week Library Secretary 17.0920/23.6820 40 hrs/week Maintenance Worker – Golf 16.6835/26.1331 40 hrs/week Meter Reader Supervisor 23.8680/31.0566 Exempt MPO Program Manager 25.9216/38.9086 Exempt Office Manager – Police Department 20.2143/29.0792 40 hrs/week Parks and Recreation Director 43.2699/65.8349 Exempt Parks Superintendent 32.2288/47.7180 Exempt Payroll Specialist 20.8275/30.2425 40 hrs/week Planner I 24.4580/34.4113 40 hrs/week Planning Director 41.1253/62.1008 Exempt Police Captain 37.8828/54.5883 Exempt Police Chief 46.9559/68.9541 Exempt Power Plant Maintenance Supervisor 36.0700/48.7336 Exempt Power Plant Operations Supervisor 38.2919/52.9418 Exempt Power Plant Superintendent – Burdick 43.3419/61.4949 Exempt Power Plant Superintendent – PGS 49.9665/70.8616 Exempt Public Information Officer 28.6824/42.7689 Exempt Public Works Director 46.5520/69.3499 Exempt Public Works Engineer 33.8344/48.9240 Exempt Receptionist 16.7278/26.3534 40 hrs/week Recreation Coordinator 23.8673/34.1561 Exempt Recreation Superintendent 32.9251/50.1631 Exempt Regulatory and Environmental Manager 39.9351/57.4829 Exempt Senior Civil Engineer 35.8250/53.1100 Exempt Grand Island Council Session - 11/20/2018 Page 24 / 233 ORDINANCE NO. 9713 (Cont.) - 5 - Classification Hourly Pay Range Min/Max Overtime Eligibility Senior Electrical Engineer 39.1531/54.9101 Exempt Senior Public Safety Dispatcher 20.2483/27.1975 40 hrs/week Senior Utility Secretary 19.6160/26.7083 40 hrs/week Shooting Range Superintendent 28.8143/43.6210 Exempt Solid Waste Division Clerk - Full Time 19.8887/25.1375 40 hrs/week Solid Waste Division Clerk - Part Time 17.9704/23.1635 40 hrs/week Solid Waste Foreman 23.0852/32.2355 40 hrs/week Solid Waste Superintendent 33.6351/49.6103 Exempt Street Superintendent 31.9828/47.5911 Exempt Street Foreman 24.5323/35.9473 40 hrs/week Transit Program Manager 27.6441/39.7070 Exempt Turf Management Specialist 23.3691/33.0815 40 hrs/week Utilities Director 75.6708/100.8696 Exempt Utility Production Engineer 38.6044/56.9070 Exempt Utility Warehouse Supervisor 27.3045/38.4197 40 hrs/week Victim Assistance Unit Coordinator 16.7011/24.3626 40 hrs/week Victim/Witness Advocate 15.3088/22.3317 40 hrs/week Wastewater Plant Chief Operator 24.5094/35.6860 40 hrs/week Wastewater Plant Engineer 35.1446/53.7915 Exempt Wastewater Plant Operations Engineer 33.9495/50.7635 Exempt Wastewater Plant Maintenance Supervisor 26.1162/37.0800 40 hrs/week Wastewater Plant Regulatory Compliance Manager 33.9519/40.5320 Exempt Water Superintendent 32.4361/47.4399 Exempt Water Supervisor 25.6222/37.2785 40 hrs/week Worker / Seasonal 9.0000/20.0000 Exempt Worker / Seasonal 9.0000/20.0000 40 hrs/week Worker / Temporary 9.0000/20.0000 40 hrs/week Worker / Parks & Recreation Part time 9.0000/20.0000 40 hrs/week A shift differential of twenty-five cents ($0.25) per hour shall be added to the base hourly wage for persons in the employee classification Senior Public Safety Dispatcher who work any hours or portion thereof between 3:00 p.m. and 11:00 p.m. Employees who work any hours or portion thereof from 11:00 p.m. to 7:00 a.m. will receive a shift differential of thirty-five cents ($0.35) Grand Island Council Session - 11/20/2018 Page 25 / 233 ORDINANCE NO. 9713 (Cont.) - 6 - per hour. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. Aquatics staff who refer new lifeguards will receive a stipend for the referral, upon meeting the following criteria: • The referral cannot have worked as a City of Grand Island lifeguard in the past. • The referral must pass a background check, complete and pass a free lifeguard class, and work for at least 80 hours. • Aquatics staff shall be paid for their referral as follows: o 1 referral – $50.00 o 2 referrals - $75.00 o 3 or more referrals - $100.00 SECTION 2. The currently occupied classifications of employees of the City of Grand Island included under the AFSCME labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the AFSCME labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Equipment Operator – Streets 20.8650/30.9087 40 hrs/week Fleet Services Mechanic 23.3145/34.5422 40 hrs/week Horticulturist 23.8961/35.4669 40 hrs/week Maintenance Worker – Cemetery 19.7275/29.2485 40 hrs/week Maintenance Worker – Parks 19.4596/28.8679 40 hrs/week Maintenance Worker – Streets 19.4506/28.8342 40 hrs/week Senior Equipment Operator – Streets 22.3929/33.2126 40 hrs/week Senior Maintenance Worker – Streets 22.2384/32.9835 40 hrs/week Traffic Signal Technician 22.0846/32.7555 40 hrs/week Grand Island Council Session - 11/20/2018 Page 26 / 233 ORDINANCE NO. 9713 (Cont.) - 7 - SECTION 3. The currently occupied classifications of employees of the City of Grand Island included under the IBEW Utilities labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Utilities labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Administrative Assistant-Utilities 20.9460/29.8445 40 hrs/week Custodian 17.3168/21.0872 40 hrs/week Electric Distribution Crew Chief 37.0224/47.9722 40 hrs/week Electric Underground Crew Chief 37.0224/47.9722 40 hrs/week Engineering Technician I 23.8510/32.0670 40 hrs/week Engineering Technician II 29.9718/39.4988 40 hrs/week Instrument Technician 33.1614/43.7035 40 hrs/week Lineworker Apprentice 25.1723/35.3408 40 hrs/week Lineworker First Class 32.8865/40.7273 40 hrs/week Materials Handler 28.6888/36.1261 40 hrs/week Meter Reader 20.1230/26.7263 40 hrs/week Meter Technician 29.2636/34.7615 40 hrs/week Power Dispatcher I 32.2196/40.5910 40 hrs/week Power Dispatcher II 37.0073/46.2622 40 hrs/week Power Plant Maintenance Mechanic 31.2470/40.4060 40 hrs/week Power Plant Operator 33.9389/40.6280 40 hrs/week Senior Engineering Technician 33.0689/42.4548 40 hrs/week Senior Materials Handler 32.0346/41.7391 40 hrs/week Senior Meter Reader 22.0869/27.5281 40 hrs/week Senior Power Dispatcher 43.1678/53.3108 40 hrs/week Senior Power Plant Operator 39.0075/47.6899 40 hrs/week Senior Substation Technician 39.6994/43.5393 40 hrs/week Senior Water Maintenance Worker 25.3454/34.6647 40 hrs/week Substation Technician 38.6434/40.2734 40 hrs/week Grand Island Council Session - 11/20/2018 Page 27 / 233 ORDINANCE NO. 9713 (Cont.) - 8 - Classification Hourly Pay Range Min/Max Overtime Eligibility Systems Technician 36.7811/43.7215 40 hrs/week Tree Trim Crew Chief 30.4536/39.9929 40 hrs/week Utility Electrician 30.8538/40.8122 40 hrs/week Utility Groundman 20.0125/28.0000 40 hrs/week Utility Secretary 19.6654/27.5793 40 hrs/week Utility Technician 32.0705/41.3716 40 hrs/week Utility Warehouse Clerk 23.0871/28.9806 40 hrs/week Water Maintenance Worker 23.0941/30.9200 40 hrs/week Wireworker I 23.7176/35.1107 40 hrs/week Wireworker II 32.8865/40.7273 40 hrs/week SECTION 4. The currently occupied classifications of employees of the City of Grand Island included under the FOP labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the FOP labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Police Officer 21.9840/33.6797 Police Sergeant 27.5151/41.3182 OVERTIME ELIGIBILITY The City has reserved its right to the utilization of the 207(k) FLSA exemption and will implement this as the hours of work effective the first full pay period following the execution of the labor agreement. The pay period for purposes of calculating overtime shall consist of a fourteen (14) day cycle that runs concurrent with the City’s current payroll cycle. For purposes of calculating eligibility for overtime, “hours worked” shall include actual hours worked, Grand Island Council Session - 11/20/2018 Page 28 / 233 ORDINANCE NO. 9713 (Cont.) - 9 - vacation, personal leave and holiday hours. Employees shall be eligible for overtime when they exceed their hours scheduled for work in the fourteen (14) day pay cycle with a minimum of eighty (80) hours. There shall also be established for each employee in the bargaining unit a Training and Special Events bank of thirty (30) hours per individual per contract year. Each employee may be scheduled for training or special event duty with a minimum of seven (7) days notice prior to the commencement of the pay period and the training and special events bank hours may be added to the eighty (80) hour, two (2) week pay period up to eighty-six (86) hours and these hours shall not be eligible for overtime. Training and special events hours worked in excess of eighty-six (86) hours in a two week pay period will be eligible for overtime, but will not be subtracted from the Training and Special Events bank. All work completed after eighty (80) hours in a pay period that is performed for work that is funded by grants from parties outside or other than the City of Grand Island, shall be paid overtime for the time worked after eighty (80) hours, if the time is funded at overtime rates by the grant. Any such grant hours are not deducted from the Training and Special Events bank. SECTION 5. The currently occupied classifications of employees of the City of Grand Island included under the IAFF labor agreement, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees included under the IAFF labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Fire Captain 19.9429/27.6524 212 hrs/28 days Firefighter / EMT 15.1020/21.9163 212 hrs/28 days Firefighter / Paramedic 17.0188/24.0361 212 hrs/28 days Life Safety Inspector 22.9354/32.5426 40 hrs/week Shift Commander 24.3197/31.8276 212 hrs/28 days Grand Island Council Session - 11/20/2018 Page 29 / 233 ORDINANCE NO. 9713 (Cont.) - 10 - IAFF employees, with the exception of the Life Safety Inspector, will be eligible for overtime pay for hours worked in excess of 212 hours in each 28-day pay period, unless recall or mandatory overtime is required as specified in the IAFF labor agreement. When an employee is assigned as an Apparatus Operator (not including ambulance or service vehicles) the employee will receive an additional fifty cents ($.50) per hour. SECTION 6. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW Wastewater Treatment Plant labor agreement, and the ranges of compensation salary and wages, excluding shift differential as provided by contract, to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW Wastewater Treatment Plant labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Technician – WWTP 18.3776/26.2964 40 hrs/week Biosolids Technician 20.7169/31.1405 40 hours/week Equipment Operator – WWTP 19.1650/26.9327 40 hrs/week Lead Maintenance Mechanic 22.2125/31.4897 40 hrs/week Lead Maintenance Worker 20.6840/29.1045 40 hrs/week Lead Wastewater Plant Operator 23.0146/32.9929 40 hrs/week Maintenance Mechanic I 19.1067/27.3618 40 hrs/week Maintenance Worker – WWTP 19.5859/27.9312 40 hrs/week Stormwater Program Manager 22.6923/32.5421 40 hrs/week Wastewater Plant Laboratory Technician 20.9751/29.3886 40 hrs/week Wastewater Plant Operator I 18.9093/26.5922 40 hrs/week Wastewater Plant Operator II 21.2008/29.8757 40 hrs/week Employees covered under the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled to work swing shift will receive an additional twenty-five ($0.25) cents ) per Grand Island Council Session - 11/20/2018 Page 30 / 233 ORDINANCE NO. 9713 (Cont.) - 11 - hour; employees who are regularly scheduled to work graveyard shift will receive an additional thirty-five cents ($0.35) per hour for wages attributable to those shifts. SECTION 7. The currently occupied classifications of the employees of the City of Grand Island included under the IBEW-Service/Clerical/Finance labor agreement, and the ranges of compensation salary and wages to be paid for such classifications, and the number of hours and work period which certain such employees included under the IBEW- Service/Clerical/Finance labor agreement shall work prior to overtime eligibility are as follows: Classification Hourly Pay Range Min/Max Overtime Eligibility Accounting Clerk 17.7758/24.2708 40 hrs/week Accounting Technician – Streets 19.9200/26.4282 40 hrs/week Accounts Payable Clerk 18.4984/26.5419 40 hrs/week Administrative Assistant-Bldg, Fire, Parks, Planning 20.0426/28.7466 40 hrs/week Administrative Assistant – Public Works 20.4207/29.3814 40 hr/week Audio Video Technician 21.2374/29.4381 40 hrs/week Building Inspector 22.7509/32.9099 40 hrs/week Cashier 17.2814/23.6180 40 hrs/week Community Service Officer 16.6145/22.9328 40 hrs/week Computer Operator 23.8896/31.8635 40 hrs/week Computer Technician 24.7416/33.5337 40 hrs/week Crime Analyst 22.6482/31.1060 40 hrs/week Electrical Inspector 22.8055/32.8844 40 hrs/week Emergency Management Coordinator 20.4171/29.3814 40 hrs/week Engineering Technician – Public Works 22.3539/31.5264 40 hrs/week Evidence Technician 17.9858/26.2599 40 hrs/week GIS Coordinator 28.7388/41.3762 40 hrs/week Maintenance Worker I – Building, Library, Police 16.8177/23.1103 40 hrs/week Maintenance Worker II – Building, Library, Police 18.4044/24.8862 40 hrs/week Payroll Clerk 18.6910/25.2615 40 hrs/week Plans Examiner 23.3889/33.8515 40 hrs/week Plumbing/Mechanical Inspector 22.8092/32.7715 40 hrs/week Police Records Clerk 16.7092/23.7332 40 hrs/week Public Safety Dispatcher 18.4432/25.9508 40 hrs/week Grand Island Council Session - 11/20/2018 Page 31 / 233 ORDINANCE NO. 9713 (Cont.) - 12 - Senior Accounting Clerk 19.7576/26.6310 40 hrs/week Shooting Range Operator 24.2995/32.8535 40 hrs/week Wastewater Secretary 18.8374/26.5845 40 hrs/week The hourly rates for Community Service Officers training new Community Service Officers shall increase three percent (3%) during the training period. SECTION 8. A shift differential of twenty-five cents ($0.25) per hour shall be added to the base hourly wage for persons in the employee classification Public Safety Dispatcher who work a complete shift between 3:00 p.m. and 11:00 p.m. A shift differential of thirty-five cents ($0.35) per hour shall be added to the base hourly wage for persons in the employee classification of Public Safety Dispatcher who work a complete shift between 11:00 p.m. to 7:00 a.m. This does not include persons who work the day shift. Shift differential will only be paid for actual hours worked. Paid leave will not qualify for the shift differential pay. A shift differential of $0.25 per hour shall be added to the base hourly wage for persons who work rotating shifts covered by the IBEW Utilities labor agreement in the employee classifications of Power Dispatcher I, Power Dispatcher II, Power Plant Operator, Senior Power Dispatcher and Senior Power Plant Operator. All employees covered under the FOP labor agreement and are regularly assigned to a shift whose majority of hours occur between 1800 hours and 0600 hours, shall be paid an additional thirty-five cents ($0.35) per hour. Full time employees covered in the AFSCME labor agreement normally assigned to a work schedule commencing between 4 a.m. and 11 a.m., who are temporarily assigned to a work schedule commencing before 4 a.m. or after 11 a.m., shall receive a shift differential of twenty-five cents ($0.25) per hour added to the base hourly rate for the hours worked during such temporary assignment. Full time employees covered in the IBEW Wastewater Treatment Plant labor agreement who are regularly scheduled Grand Island Council Session - 11/20/2018 Page 32 / 233 ORDINANCE NO. 9713 (Cont.) - 13 - to work swing shift will receive an additional twenty-five cents ($0.25) per hour; employees who are regularly schedule to work graveyard shift will receive an additional thirty-five cents ($0.35) per hour for wages attributable to those shifts. Employees working twelve (12) or ten (10) hour shifts will receive an additional twenty-five cents ($0.25) per hour for wages attributable to the evening shift. The classification of employees included under labor agreements with the City of Grand Island, and the ranges of compensation (salary and wages, excluding shift differential as provided by contract) to be paid for such classifications, and the number of hours and work period which certain such employees shall work prior to overtime eligibility are as stated above. Each employee covered by the IAFF labor agreement after their first year, except Life Safety Inspector, will be credited Five Hundred Twenty-five dollars ($525.00) annual credit to be used for the purchase of the uniform item purchases as needed. New hires will receive Four Hundred dollars ($400.00) credit for the purchase of initial uniforms. After probation they shall receive an additional Five Hundred dollars ($500.00) for the purchase of a Class A uniform or other items as necessary. All employees of the FOP labor agreement shall be paid a clothing and uniform allowance in addition to regular salary at the rate of Three Hundred Twenty-five dollars ($325.00) semi-annually. If any such employee covered by the FOP labor agreement shall resign, or his or her employment be terminated for any reason whatsoever, the clothing allowance shall be paid on a prorata basis, but no allowance shall be made for a fraction of a month. New employees covered by the IBEW Utilities labor agreement who are required to wear full fire retardant (FR) clothing will be eligible for a one-time reimbursement up to One Thousand Two Hundred dollars ($1,200.00) to purchase or rent required uniforms. All other employees required to wear full FR clothing will be eligible for reimbursement up to Seven Hundred ($700.00) in Grand Island Council Session - 11/20/2018 Page 33 / 233 ORDINANCE NO. 9713 (Cont.) - 14 - Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00). The non-union position of Meter Reader Supervisor who are required to wear full fire retardant clothing will be eligible for an annual stipend of Seven Hundred dollars ($700.00) in Years 1 and 2; in Year 3 eligible up to One Thousand dollars ($1,000.00) to purchase or rent required uniforms. Those employees who are required to wear partial fire retardant clothing will be eligible for an annual stipend of Three Hundred Fifty dollars ($350.00). Employees will be reimbursed for said purchases with a receipt showing proof of purchase.. Employees in the non-union Community Service Officer Part Time position shall be paid a prorated uniform allowance based on hours worked, not to exceed Twenty-five dollars ($25.00) per pay period. Full-time Community Services Officers shall be paid a uniform allowance at the rate of Twenty-five dollars ($25.00) per pay period. Fire Chief and Fire Division Chiefs shall be paid a clothing allowance of Four Hundred Eighty-four dollars and eight cents ($484.08) per year, divided into twenty-four (24) pay periods. Police Chief and Police Captains shall be paid a clothing allowance of Six hundred Fifty dollars ($650.00) per year, divided into twenty-six (26) pay periods. Non-union employees and employees covered by the AFSCME labor agreement, FOP labor agreement, IAFF labor agreement, IBEW Service/Clerical/Finance and Wastewater Treatment Plant labor agreements may receive an annual stipend not to exceed One Thousand Five Hundred dollars ($1,500.00) for bilingual pay. Employees covered by the AFSCME labor agreement shall be granted a meal allowance of Ten Dollars ($10.00) if they are required to work two (2) hours overtime consecutively with their normal working hours during an emergency situation, and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Grand Island Council Session - 11/20/2018 Page 34 / 233 ORDINANCE NO. 9713 (Cont.) - 15 - Employees covered by the IBEW - Utilities labor agreement and the IBEW – Wastewater Treatment Plant labor agreement shall be allowed a meal allowance for actual cost, or up to Twelve dollars ($12.00) per meal, if they are required to work two (2) hours overtime consecutively with their normal working hours and if such overtime would normally interfere with and disrupt the employee’s normal meal schedule. Direct supervisors of employees who are covered by labor agreements which allow overtime meal allowance shall be entitled to the same meal allowance benefit. Non-exempt direct supervisors of employees who are covered by labor agreements which allow stand-by pay shall be entitled to the same stand-by pay benefit. Utilities Department personnel in the IBEW bargaining unit and the classifications of Meter Reader Supervisor, Power Plant Superintendent, Power Plant Supervisor, Electric Distribution Superintendent, Electric Distribution Supervisor, Water Superintendent, Water Supervisor, and Electric Underground Superintendent shall be eligible to participate in a voluntary uniform program providing an allowance up to Eighteen dollars ($18.00) per month. When protective clothing is required for personnel covered by the IBEW Utilities and IBEW Wastewater Treatment Plant labor agreements and employees covered by the AFSCME labor agreement, except the Fleet Services Division of the Public Works Department, the City shall pay sixty percent (60%) of the actual cost of providing and cleaning said clothing and the employees forty percent (40%) of said cost. Full-time Fleet Services personnel shall receive a uniform allowance of Twelve Dollars ($12) biweekly. Public Works Department personnel in the job classifications of Fleet Services Shop Foreman and Fleet Services Mechanic shall receive a tool allowance of Thirty dollars ($30.00) biweekly. SECTION 9. Employees shall be compensated for unused medical leave as follows: Grand Island Council Session - 11/20/2018 Page 35 / 233 ORDINANCE NO. 9713 (Cont.) - 16 - (A) All employees covered in the IBEW Utilities labor agreement shall have a contribution to a VEBA made on their behalf for fifty-three percent (53%) of their accumulated medical leave at the time of their retirement, early retirement, or death, not to exceed five hundred eighty-six and eighteen hundredths (586.18) hours [calculated at 53% x 1,106 hours], the rate of compensation to be based on the employee’s salary at the time of retirement or death. Employees covered in the IAFF labor agreement, with the exception of Life Safety Inspector, shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-eight percent (38%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred ninety-eight and eighty-eight hundredths hours (598.88) [calculated at 38% x 1,576 hours]. The Life Safety Inspector shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty percent (50%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred forty-two (542) hours [calculated at 50% x 1,084 = 542]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the IBEW Service/Clerical/Finance labor agreements shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five percent (35%) of their accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement, not to exceed four-hundred sixty-eight and sixty-five- hundredths (468.65) hours [calculated at 35% x 1,339 hours]. Employees covered by the IBEW Wastewater labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-six percent (36%) of their Grand Island Council Session - 11/20/2018 Page 36 / 233 ORDINANCE NO. 9713 (Cont.) - 17 - accumulated medical leave at the time of retirement, early retirement, or death, based on the employee’s salary at the time of retirement not to exceed four- hundred eighty-two and four-hundredths hours (482.04) [calculated at 36% x 1,339 hours]. Non-union employees shall have a contribution to a VEBA made on their behalf in lieu of payment for fifty-three percent (5053%) of their accumulated medical leave at the time of their retirement, not to exceed five hundred fifty-threeeighty-six and eighteen-hundredths (586.18) hours ([calculated at 5053% x 1,106 = 553hours). ]. The amount of contribution will be based upon the employee’s salary at the time of retirement. Employees covered by the AFSCME labor agreement shall have a contribution to a VEBA made on their behalf in lieu of payment for thirty-five percent (35%) of their accumulated medical leave bank at the time of their retirement, based on the employee’s salary at the time of retirement not to exceed four hundred sixty-eight and sixty-five hundredths hours (468.65) [calculated at 35% x 1,339 hours]. Employees covered under the FOP labor agreement shall be paid thirty-seven and one-half percent (37.5%) of their accumulated medical leave bank at the time of their retirement, not to exceed four hundred eighty hours (480) [calculated at 37.5% x 1,280 hours], based on the employee’s salary at the time of retirement. If death occurs while in the line of duty, employees covered under the FOP labor agreement shall be paid one hundred percent (100%) of their accumulated medical leave bank at the time of their death, not to exceed one-thousand two-hundred eighty (1,280) hours, based on the employee’s salary at the time of their death. Grand Island Council Session - 11/20/2018 Page 37 / 233 ORDINANCE NO. 9713 (Cont.) - 18 - (B) The City Administrator and department heads shall have a contribution made to their VEBA for one-half (1/2) of their accumulated medical leave, not to exceed thirty (30) days of pay, upon their resignation, the rate of compensation to be based upon the salary at the time of termination. Compensation for unused medical leave at retirement shall be as provided for non-union employees. (C) The death of an employee shall be treated the same as retirement, and payment shall be made to the employee’s beneficiary or estate for one-half (1/2) of all unused medical leave for non-union employees and as defined in labor agreements for all other employees. SECTION 10. Non-union employees shall have a contribution made on their behalf to their VEBA account in the amount of Thirty dollars ($30.00) per pay period. Employees represented by the IBEW Utilities labor agreement, IBEW Service/Clerical/Finance labor agreement and the IBEW Wastewater Treatment Plant labor agreement, shall have a contribution made on their behalf to their VEBA account in the amount of Twenty Dollars ($20.00) per pay period. Employees represented by the IAFF labor agreement shall have a contribution made on their behalf to the VEBA account of Ten Dollars ($10.00) per pay period. SECTION 11. An employee, who is represented by the following labor agreements, shall annually receive longevity pay based upon the total length of service with the City. Such pay shall be effective beginning with the first full pay period following completion of the specified years of service. AFSCME, IBEW-Wastewater Treatment Plant and IBEW Service/Clerical/Finance pay shall be effective the first full pay period in October 2018. Payment shall be made on a prorated basis on each regular pay day. The following rate schedule shall apply for those employees who are represented by the FOP labor agreement: Grand Island Council Session - 11/20/2018 Page 38 / 233 ORDINANCE NO. 9713 (Cont.) - 19 - Ten (10) years (beginning 11th year) $ 645.50 Fifteen (15) years (beginning 16th year) $ 830.50 Twenty (20) years (beginning 21st year) $1,032.50 Twenty-five (25) years (beginning 26th year) $1,247.50 Those employees who are represented by the AFSCME labor agreement shall annually receive longevity pay as follows: Five (5) years (beginning 6th year) $226.00 Ten (10) years (beginning 11th year) $443.00 Fifteen (15) years (beginning 16th year) $624.00 Twenty (20) years (beginning 21st year) $796.00 Twenty-five (25) years (beginning 26th year) $994.00 Those employees who are represented by the IBEW-Wastewater Treatment Plant and IBEW Service/Clerical/Finance labor agreements shall annually receive longevity pay as follows: Five (5) years (beginning 6th year) $ 226.00 Ten (10) years (beginning 11th year) $ 443.00 Fifteen (15) years (beginning 16th year) $ 624.00 Twenty (20) years (beginning 21st year) $ 796.00 Twenty-five (25) years (beginning 26th year) $ 994.00 Forty (40) years (beginning 41st year) $1,174.00 SECTION 12. The validity of any section, subsection, sentence, clause, or phrase of this ordinance shall not affect the validity or enforceability of any other section, subsection, sentence, clause, or phrase thereof. SECTION 13. The adjustments identified herein shall be effective on the date of passage and publication in pamphlet form in one issue of the Grand Island Independent as provided by law, effective .October 14, 2018 Grand Island Council Session - 11/20/2018 Page 39 / 233 ORDINANCE NO. 9713 (Cont.) - 20 - SECTION 14. Those portions of Ordinance No. 9701 and all other parts of ordinances in conflict herewith be, and the same are, hereby repealed. Enacted: November 20, 2018 Jeremy L. Jensen, Mayor Attest: Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 40 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item F-2 #9714 – Consideration of Imposing an Additional One-Half Percent Sales Tax Staff Contact: Marlan Ferguson Grand Island Council Session - 11/20/2018 Page 41 / 233 Council Agenda Memo From:Jerry Janulewicz, City Attorney Meeting:November 20, 2018 Subject:Additional ½ Percent Sales Tax Presenter(s):Marlan Ferguson, City Administrator Jerry Janulewicz, City Attorney Background Nebraska Statutes permit cities to impose or increase city sales tax at a rate greater than 1½ percent. At the November 6, 2018 general election, the city’s electorate authorized enactment of an additional one-half percent (1/2%) city sales and use tax upon the same transactions within the City on which the State of Nebraska is authorized to impose a tax, with 100% of the revenue from the increased rate to be used for the following projects: (1) public highways; (2) municipal streets, bridges, and sidewalks; (3) buildings and capital equipment used in the operation of city government; (4) parking facilities; and (5) public safety equipment necessary for the provision of city public safety services, which increased rate shall terminate not more than ten years after the effective date of the increased sales and use tax or if some or all of the revenue is pledged for payment of bonds, until the payment in full of such bonds and any refunding bonds, whichever date is later. The ballot measure also authorized an increase of the City’s budgeted restricted funds for fiscal year 2019-20 by $5,500,000, sixteen percent (16%) over the 2018-19 restricted funds, to permit the expenditure of revenue from the increased rate. Discussion Through approval of the sales and use tax ballot question by the City’s electorate at the November 6, 2018 general election, the City of Grand Island is empowered to increase the local sales and use tax rate by one-half percent (½%) to two percent (2%) with the revenue from such increased rate to be used for the purposes and for such time as set forth above. In addition, the City is authorized to increase its budgeted restricted funds for fiscal year 2019-2020 by $5,500,000, which is sixteen percent (16%) over the current year’s restricted funds, to permit expenditure of revenue from the increased tax rate. Grand Island Council Session - 11/20/2018 Page 42 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve and adopt the ordinance. Sample Motion Move to adopt Ordinance No. 9714. Grand Island Council Session - 11/20/2018 Page 43 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney ORDINANCE NO. 9714 An ordinance to adopt an additional one-half (1/2) cent sales and use tax in the City of Grand Island, Hall County, Nebraska; to provide for filing with the Nebraska Tax Commissioner a certified copy of this Ordinance, a certified map of the City of Grand Island, a certified copy of the election results, and a statement from the Hall County Election Commissioner indicating that the question of imposing a sales and use tax within the City of Grand Island has not been voted on and failed within the twenty-three months preceding the November 6, 2018 general election to the Nebraska Tax Commissioner; and to provide for publication and the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. By reason of the approval of the voters of the City of Grand Island at the general election held on November 6, 2018, Grand Island does hereby impose a sales and use tax of an additional one-half of one percent upon the same transactions within the City on which the State of Nebraska is authorized to impose a tax pursuant to the Nebraska Revenue Act of 1967, as amended from time to time, and such sales and use tax shall be in addition to the one percent sales and use tax imposed by the City in Ordinance No. 7600 and in addition to the one- half of one percent sales and use tax imposed by the City in Ordinance No. 8910, and the administration of such sales and use taxes shall be by the Nebraska Tax Commissioner pursuant to Neb. Rev. Stat. §77-27,143. SECTION 2. The sales and use tax imposed by this Ordinance shall commence on the first day of the next calendar quarter which is at least one hundred twenty days following Grand Island Council Session - 11/20/2018 Page 44 / 233 ORDINANCE NO. 9714 (Cont.) - 2 - receipt by the Tax Commissioner of a certified copy of this Ordinance as set forth in Neb. Rev. Stat. §77-27,143. SECTION 3. The proceeds of the sales and use taxes imposed by this Ordinance shall be used for the following projects: (1) public highways; (2) municipal streets, bridges, and sidewalks; (3) buildings and capital equipment used in the operation of city government; (4) parking facilities; and (5) public safety equipment necessary for the provision of city public safety services, which increased rate shall terminate not more than ten years after the effective date of the increased sales and use tax or if some or all of the revenue is pledged for payment of bonds, until the payment in full of such bonds and any refunding bonds, whichever date is later. SECTION 4. By reason of the approval of the voters of the City of Grand Island at the general election held on November 6, 2018, the City of Grand Island shall increase its budgeted restricted funds for fiscal year 2019-20 by $5,500,000, sixteen percent (16%) over the 2018-19 restricted funds, to permit the expenditure of revenue from the increased rate. SECTION 5. After passage and adoption of this Ordinance, the City Clerk is hereby directed to mail a certified copy of this Ordinance together with a certified map of the City of Grand Island, a certified copy of the election results and a statement from the Hall County Election Commissioner indicating that the question of imposing a sales and use tax within the City of Grand Island has not been voted on and failed within the twenty-three months preceding the November 6, 2018 general election to the Nebraska Tax Commissioner. SECTION 6. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. Grand Island Council Session - 11/20/2018 Page 45 / 233 ORDINANCE NO. 9714 (Cont.) - 3 - Enacted: November 20, 2018. ____________________________________ Jeremy L. Jensen, Mayor Attest: ________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 46 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item F-3 #9715 - Consideration of Approving Annexation of Property Located at 2610 So. Engleman Road (Rowe Second Subdivision) (First Reading) This item relates to the aforementioned Public Hearing item E-3. Staff Contact: Chad Nabity Grand Island Council Session - 11/20/2018 Page 47 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney ORDINANCE NO. 9715 An ordinance to extend the boundaries and include within the corporate limits of, and to annex into the City of Grand Island, Nebraska, a tract of land comprised of Rowe Second Subdivision and all adjoining right-of-way in Hall County, Nebraska as more particularly described hereinafter and as shown on the subdivision plat and more particularly described in Exhibit “A” attached hereto; to provide service benefits thereto; to repeal any ordinance or resolutions or parts of thereof in conflict herewith; to provide for publication in pamphlet form; and to provide the effective date of this ordinance. WHEREAS, after Gary P. Rowe and Dee Rowe, husband and wife, as owner of the property submitted a plat of Rowe Second Subdivision an Addition to the City of Grand Island for approval; and WHEREAS, the Annexation Component of the Comprehensive Development Plan for the City of Grand Island requires that owners of property proposed for subdivision adjacent to the Corporate Limits submit such subdivisions as additions to the City; and * This Space Reserved For Register of Deeds * Grand Island Council Session - 11/20/2018 Page 48 / 233 ORDINANCE NO. 9715 (Cont.) - 2 - WHEREAS, according to NRSS §16-177 the City of Grand Island can upon petition of the property owner(s) of property contiguous and adjacent to the City Limits annex said property by ordinance; and WHEREAS, on November 20, 2018 the City Council of the City of Grand Island held a public hearing on such annexation and approved such annexation on first reading and on December 4, 2018 approved such annexation on second reading and on December 18, 2018 approved such annexation on third and final reading. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. It is hereby found and determined that: (A) The above-described tracts of land are urban or suburban in character, and that the subject properties are contiguous or adjacent to the corporate limits of said City. (B) The subject lands will receive the material benefits and advantages currently provided to land within the City's corporate limits including, but not limited to police, fire, emergency services, street maintenance, and utilities services upon annexation to the City of Grand Island, Nebraska, and that City electric, water and sanitary sewer service is available, or will be made available, as provided by law. (C) The various zoning classifications of the land shown on the Official Zoning Map of the City of Grand Island, Nebraska, are hereby confirmed and that this annexation does not extend the extraterritorial zoning jurisdiction. (D) There is unity of interest in the use of the said tract of land, lots, tracts, highways and streets (lands) with the use of land in the City, and the community convenience Grand Island Council Session - 11/20/2018 Page 49 / 233 ORDINANCE NO. 9715 (Cont.) - 3 - and welfare and in the interests of the said City will be enhanced through incorporating the subject land within the corporate limits of the City of Grand Island. SECTION 2. The boundaries of the City of Grand Island, Nebraska, be and are hereby extended to include within the corporate limits of the said City the contiguous and adjacent tract of land located within the boundaries described above. SECTION 3. The subject tract of land is hereby annexed to the City of Grand Island, Hall County, Nebraska, and said land and the persons thereon shall thereafter be subject to all rules, regulations, ordinances, taxes and all other burdens and benefits of other persons and territory included within the City of Grand Island, Nebraska. SECTION 4. The owners of the land so brought within the corporate limits of the City of Grand Island, Nebraska, are hereby compelled to continue with the streets, alleys, easements, and public rights-of-way that are presently platted and laid out in and through said real estate in conformity with and continuous with the streets, alleys, easements and public rights-of-way of the City. SECTION 5. That a certified copy of this Ordinance shall be recorded in the office of the Register of Deeds of Hall County, Nebraska and indexed against the tracts of land. SECTION 6. Upon taking effect of this Ordinance, the services of said City shall be furnished to the lands and persons thereon as provided by law, in accordance with the Plan for Extension of City Services adopted herein. SECTION 7. That all ordinances and resolutions or parts thereof in conflict herewith are hereby repealed. SECTION 8. This ordinance shall be in full force and effect from and after its passage, approval and publication, in pamphlet form, as provided by law. Grand Island Council Session - 11/20/2018 Page 50 / 233 ORDINANCE NO. 9715 (Cont.) - 4 - Enacted: December 18, 2018. ____________________________________ Roger G. Steele, Mayor Attest: ________________________________ RaNae Edwards, City Clerk Grand Island Council Session - 11/20/2018 Page 51 / 233 ORDINANCE NO. 9715 (Cont.) - 5 - Exhibit A LEGAL DESCRIPTION A tract of land comprising a part of the East Half of the Northeast Quarter (E1/2 NE1/4) of Section Twenty Seven (27), Township Eleven (11) North, Range Ten (10) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and more particularly described as follows including all adjacent right of way adjacent to and extending there from: First to ascertain the point of beginning, start at the southeast corner of said East Half of the Northeast Quarter (E1/2 NE1/4); thence N00°09'46"E, along and upon the east line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Three Hundred Ninety and Ninety Eight Hundredths (390.98) feet to the ACTUAL point of beginning; thence S89°59'41"W, a distance of Six Hundred Fifty Nine and Sixty Two Hundredths (659.62) feet; thence S00°12'31"W, a distance of Three Hundred Ninety One and Seventy Six Hundredths (391.76) feet to a point on the south line said East Half of the Northeast Quarter (E1/2 NE1/4); thence N89°55'40"E, along and upon the south line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Three Hundred Twenty Nine and Ninety Seven Hundredths (329.97) feet to the southwest corner of Lot One (1), Rowe Subdivision in the City of Grand Island, Hall County, Nebraska; thence N00°11'12"E, along and upon the west line of Lots One (1) and Two (2), of said Rowe Subdivision, a distance of Three Hundred Sixty One and Forty Nine Hundredths (361.49) feet to the northwest corner of Lot Two (2), of said Rowe Subdivision; thence S89°59'04"E, along and upon the north line of Lot Two (2), of said Rowe Subdivision and it's easterly prolongation, a distance of Three Hundred Twenty Nine and Eighty Two Hundredths (329.82) feet to a point on the east line of said East Half of the Northeast Quarter (E1/2 NE1/4); thence N00°09'46"E, along and upon the east line of said East Half of the Northeast Quarter (E1/2 NE1/4), a distance of Thirty (30.00) feet to a the ACTUAL point of beginning and containing 3.192 acres, more or less. Grand Island Council Session - 11/20/2018 Page 52 / 233 ORDINANCE NO. 9715 (Cont.) - 6 - Grand Island Council Session - 11/20/2018 Page 53 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-1 Approving Minutes of November 6, 2018 City Council Regular Meeting Staff Contact: RaNae Edwards Grand Island Council Session - 11/20/2018 Page 54 / 233 CITY OF GRAND ISLAND, NEBRASKA MINUTES OF CITY COUNCIL REGULAR MEETING November 6, 2018 Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First Street, on November 6, 2018. Notice of the meeting was given in The Grand Island Independent on October 31, 2018. Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke, Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, and Mike Paulick. Councilmember Roger Steele was absent. The following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Patrick Brown, City Attorney Jerry Janulewicz, and Public Works Director John Collins. INVOCATION was given by Pastor Parker Loghry, First City Christian Church, 4100 West 13th Street followed by the PLEDGE OF ALLEGIANCE. PRESENTATIONS AND PROCLAMATIONS: Recognition of Barry Burrows, Grounds Management Crew Chief with the Parks and Recreation Department for 20 Years of Service with the City of Grand Island. The Mayor and City Council recognized Barry Burrows, Grounds Management Crew Chief with the Parks and Recreation Department for his 20 years of service with the City of Grand Island. Parks and Recreation Director Todd McCoy commented on the job Mr. Burrows does. Mr. Burrows was present for the recognition and thanked the Mayor and City Council. PUBLIC HEARINGS: Public Hearing on Request from LaMexicana, Inc. dba La Mexicana, 3333 Ramada Road, Suite B for an Addition to their Class “I-122455” Liquor License. City Clerk RaNae Edwards reported that an application for an addition to Class “I-122455” Liquor License had been received from LaMexicana, Inc. dba La Mexicana, 3333 Ramada Road, Suite B. Ms. Edwards presented the following exhibits for the record: application submitted to the Liquor Control Commission and received by the City on October 22, 2018; notice to the general public of date, time, and place of hearing published on October 27, 2018; notice to the applicant of date, time, and place of hearing mailed on October 22, 2018; along with Chapter 4 of the City Code. Staff recommended approval contingent upon final inspections. No public testimony was heard. Public Hearing on Acquisition of Utility Easement - North of US Highway 30 and West of Shady Bend Road - North Shady Bend Road, LLC. Utilities Director Tim Luchsinger reported that a utility easement was needed north of US Highway 30 and west of Shady Bend Road in order to have access to install, upgrade, maintain, and repair power appurtenances, including lines and transformers. The Utilities Department had an existing overhead power line located on Lot Two (2), Terminal Grain Subdivision. The property to the north (Lot One) was owned by the Grand Island Council Session - 11/20/2018 Page 55 / 233 Page 2, City Council Regular Meeting, November 6, 2018 Aurora Cooperative Elevator Company. They were in the process of upgrading their electrical service. The Utilities Department needed to acquire two ten (10) foot easements across Lot Two (2) for the extension of underground power lines for the Co-op’s upgrade. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Right-of-Way in Hagges’ Subdivision- Hall County School District 2; 1621 West Stolley Park Road (Parcel No. 400041634) and 2019 William Street (Parcel No. 400041642). Public Works Director John Collins reported that acquisition of a public right-of-way was needed to allow for the realignment of William Street due to the new Stolley Park Elementary School improvement. Staff recommended approval. No public testimony was heard. Public Hearing on Acquisition of Public Right-of-Way in Industrial Foundation Subdivision; South of Schimmer Drive, West of Blaine Street (Parcel No. 400209144, 400209146, 400209147, and 400209148- PVIPE, LLC). ). Public Works Director John Collins reported that acquisition of a public right-of-way was needed to allow for temporary turn arounds at the end of the platted streets within Industrial Foundation Subdivision. Staff recommended approval. No public testimony was heard. CONSENT AGENDA: Motion by Paulick, second by Stelk to approve the Consent Agenda excluding item G-6 (Resolution #2018-332). Upon roll call vote, all voted aye. Motion adopted. Approving Minutes of October 23, 2018 City Council Regular Meeting. #2018-328 - Approving on Request from LaMexicana, Inc. dba La Mexicana, 3333 Ramada Road, Suite B for an Addition to their Class “I-122455” Liquor License. #2018-329 - Approving Acquisition of Utility Easement - North of US Highway 30 and West of Shady Bend Road - North Shady Bend Road, LLC. #2018-330 - Approving Zetron Radio Console Repair and Upgrade with Platte Valley Communications of Grand Island, Nebraska in an amount of $68,000.00. #2018-331 - Approving Resolution to Join East Central Regional 911 Group. #2018-332 - Approving Purchase of Emergency Call Works 911 System from Motorola Solutions, Inc. in an amount of $242,583.70. This item was pulled from the agenda at the request of the Emergency Management Director. #2018-333 - Approving Acquisition of Public Right-of-Way in Hagges’ Subdivision- Hall County School District 2; 1621 West Stolley Park Road (Parcel No. 400041634) and 2019 William Street (Parcel No. 400041642). #2018-334 - Approving Acquisition of Public Right-of-Way in Industrial Foundation Subdivision; South of Schimmer Drive, West of Blaine Street (Parcel No. 400209144, 400209146, 400209147, and 400209148- PVIPE, LLC). Grand Island Council Session - 11/20/2018 Page 56 / 233 Page 3, City Council Regular Meeting, November 6, 2018 #2018-335 - Approving Certificate of Final Completion for West Stolley Park Road and Engleman Road Sanitary Sewer Extension; Project No. 2017-S-3 and Sanitary Sewer District No. 540T with The Diamond Engineering Company of Grand Island, Nebraska. #2018-336 - Approving Amendment No. 3 to Engineering Consulting Agreement for 13th Street Roadway Improvements; Project No. 2018-P-1 with Alfred Benesch & Company of Lincoln, Nebraska for an Increase of $29,644.00 and a Revised Contract Amount of $441,822.22. #2018-337 - Approving Award of Professional Engineering Consulting Services for Sanitary Sewer Collection System Rehabilitation– Downtown; Project No. 2019-S-1 with Olsson, Inc. of Grand Island, Nebraska in an Amount not-to-exceed $81,850.00. #2018-338 - Approving Environmental Monitoring Services for the Grand Island Regional Landfill with Olsson, Inc. of Lincoln, Nebraska in an Amount of $89,100.00. #2018-339 - Approving Agreement Between the City of Grand Island and Indianhead Golf Club, LLC Regarding Sanitary Sewer Assessments. PAYMENT OF CLAIMS: Motion by Minton, second by Fitzke to approve the payment of claims for the period of October 24, 2018 through November 6, 2018 for a total amount of $4,177,371.58. Upon roll call vote, all voted aye. Motion adopted. Councilmember Haase voted no on check #6025 to Security First Bank in the amount of $64,678.97. ADJOURNMENT: The meeting was adjourned at 7:13 p.m. RaNae Edwards City Clerk Grand Island Council Session - 11/20/2018 Page 57 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-2 Approving Re-Appointment of Jolene Wojcik to the Grand Island Facilities Corporation Mayor Jensen has submitted the re-appointment of Jolene Wojcik to the Grand Island Facilities Corporation board. The appointment would become effective December 1, 2018 upon approval by the City Council and would expire on November 30, 2021. Staff Contact: Mayor Jeremy Jensen Grand Island Council Session - 11/20/2018 Page 58 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-3 Approving Request from Kyle Nitchals, 3755 Norseman Avenue for Liquor Manager Designation for Sam’s Club 6461, 1510 N. Diers Avenue Staff Contact: RaNae Edwards Grand Island Council Session - 11/20/2018 Page 59 / 233 Council Agenda Memo From:RaNae Edwards, City Clerk Meeting:November 20, 2018 Subject:Request from Kyle Nitchals, 3755 Norseman Avenue for Liquor Manager Designation with Sam’s Club 6461, 1510 N. Diers Avenue Presenter(s):RaNae Edwards, City Clerk Background Kyle Nitchals, 3755 Norseman Avenue has submitted an application with the City Clerk’s Office for a Liquor Manager Designation in conjunction with Sam’s Club 6461, 1510 N. Diers Avenue. This application has been reviewed by the Police Department and City Clerk’s Office. See Police Department report attached. Discussion City Council action is required and forwarded to the Nebraska Liquor Control Commission for issuance of all liquor manager designations. All departmental reports have been received. Staff recommends approval contingent upon completion of a state approved alcohol server/seller training program. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Approve the requests. 2.Forward the requests with no recommendation. 3.Take no action on the requests. Grand Island Council Session - 11/20/2018 Page 60 / 233 Recommendation City Administration recommends that the Council approve the request for Liquor Manager Designation. Sample Motion Move to approve the request from Kyle Nitchals, 3755 Norseman Avenue for Liquor Manager Designation in conjunction with the Class “C-086818” Liquor License for Sam’s Club 6461, 1510 N. Diers Avenue with the stipulation that Mr. Nitchals complete a state approved alcohol server/seller training program. Grand Island Council Session - 11/20/2018 Page 61 / 233 318 Grand Island Police Department Supplemental Report Date, Time: Fri Oct 26 14:05:00 CDT 2018 Reporting Officer: Vitera Unit- CID Kyle Nitchals is applying to become the liquor manager at Sam's Club. Kyle's spouse signed a Spousal Affidavit of Non-Participation form. Kyle has lived in Grand Island since 2016. Before that, he lived in Omaha, Des Moines, and Ames. Kyle disclosed two speeding and one DUI conviction. I checked Kyle through Spillman and NCJIS. Kyle did not have an entry in Spillman, and his only entry in NCJIS is one for his driver's license which includes the convictions he mentioned and nothing else. Kyle has a valid Nebraska driver's license and no outstanding warrants for his arrest. I ran Kyle through a paid law enforcement-only database which tends to provide mostly personal identifying information and information about civil issues. I did not find anything out of the ordinary. The Grand Island Police Department has no objection to Kyle Nitchals becoming the liquor manager at Sam's Club. Grand Island Council Session - 11/20/2018 Page 62 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-4 #2018-340 - Approving Final Plat and Subdivision Agreement for Front Porch Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 11/20/2018 Page 63 / 233 Council Agenda Memo From:Regional Planning Commission Meeting:November 20, 2018 Subject:Front Porch Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located north of U.S. Highway 30 and west of Willow Street, Capital Avenue and west of Webb Road in Grand Island, Nebraska. (1 lot, 0.55 acres). This property is zoned M2 Heavy Manufacturing. Discussion The final plat for Front Porch Subdivision was considered by the Regional Planning Commission at the November 7, 2018 meeting. A motion was made by Jaye Monter and seconded Tony Randone by to approve the final plat as presented. A roll call vote was taken and the motion passed with 7 members present and voting in favor (O’Neill, Ruge, Monter, Mauer, Rubio, Kjar and Randone) and no members present voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 11/20/2018 Page 64 / 233 Grand Island Council Session - 11/20/2018 Page 65 / 233 Developer/Owner Frank W. Huntley/General Partner/ The Merle Family Limited Partnership 140 S Brentwood St. Lakewood, CO 80226 To create 1 lot north of U.S. Highway 30 and west of Willow Street Capital Avenue and west of Webb Road, in the City of Grand Island, in Hall County, Nebraska. . Size: 1 lot, 0.55 acres Zoning: M2 Heavy Manufacturing Road Access: Existing Gravel Street Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 11/20/2018 Page 66 / 233 Grand Island Council Session - 11/20/2018 Page 67 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-340 WHEREAS Known all men by these presents, that Merle Family Limited Partnership, Frank W Huntley, General Partner, being the said owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “FRONT PORCH SUBDIVISION”, a subdivision being part of the Northeast Quarter (NE1/4) of Section Fifteen (15), Township Eleven (11) North, Range Nine (9) West of the 6th P.M., in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of FRONT PORCH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 68 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-5 #2018-341 - Approving Final Plat and Subdivision Agreement for The Village Fifth Subdivision Staff Contact: Chad Nabity Grand Island Council Session - 11/20/2018 Page 69 / 233 Council Agenda Memo From:Regional Planning Commission Meeting:November 20, 2018 Subject:The Village Fifth Subdivision – Final Plat Presenter(s):Chad Nabity, AICP, Regional Planning Director Background This property is located south of Woodland Drive and west of Ramada Road., in the City of Grand Island, in Hall County, Nebraska. (26 lots, 9.07 acres). Discussion The final plat for The Village Fifth Subdivision was considered by the Regional Planning Commission at the November 7, 2018 meeting. A motion was made by Jaye Monter and seconded Tony Randone by to approve the final plat as presented. A roll call vote was taken and the motion passed with 7 members present and voting in favor (O’Neill, Ruge, Monter, Mauer, Rubio, Kjar and Randone) and no members present voting no. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council approve the final plat as presented. Sample Motion Move to approve as recommended. Grand Island Council Session - 11/20/2018 Page 70 / 233 Grand Island Council Session - 11/20/2018 Page 71 / 233 Developer/Owner Thayer Family LLC 404 Woodland Dr Grand Island, NE 68801 To create 26 lots south of Woodland Drive and west of Ramanda Road., in the City of Grand Island, in Hall County, Nebraska. Size: 26 lots 9.07 acres Zoning: RD Residential Development Zone Road Access: Private Streets already built within the development as previously approved Water Public: City water is available. Sewer Public: City sewer is available. Grand Island Council Session - 11/20/2018 Page 72 / 233 Grand Island Council Session - 11/20/2018 Page 73 / 233 Grand Island Council Session - 11/20/2018 Page 74 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-241 WHEREAS Thayer Family LLC, being the said owner of the land described hereon, have caused the same to be surveyed, subdivided, platted and designated as “THE VILLAGE FIFTH SUBDIVISION”, a subdivision on a tract of land comprising all of lots 1, 2, 3, 4, and 5, The Village Fourth Subdivision in the City of Grand Island, Hall County, Nebraska, and has caused a plat thereof to be acknowledged by it; and WHEREAS, a copy of the plat of such subdivision has been presented to the Boards of Education of the various school districts in Grand Island, Hall County, Nebraska, as required by Section 19-923, R.R.S. 1943; and WHEREAS, a form of subdivision agreement has been agreed to between the owner of the property and the City of Grand Island. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the form of subdivision agreement herein before described is hereby approved, and the Mayor is hereby authorized to execute such agreement on behalf of the City of Grand Island. BE IT FURTHER RESOLVED that the final plat of THE VILLAGE FIFTH SUBDIVISION, as made out, acknowledged, and certified, is hereby approved by the City Council of the City of Grand Island, Nebraska, and the Mayor is hereby authorized to execute the approval and acceptance of such plat by the City of Grand Island, Nebraska. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 75 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-6 #2018-342 - Approving Acquisition of Utility Easement - 3216 US Highway 34 - NPT Trucking, LLC This item relates to the aforementioned Public Hearing item E-1. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/20/2018 Page 76 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-342 WHEREAS, a public utility easement is required by the City of Grand Island from NPT Trucking, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 20, 2018, for the purpose of discussing the proposed acquisition of a ten (10.0) foot utility easement located through a part of Lot Two (2), Meadow Lane Seventh Subdivision, in Hall County, Nebraska; and more particularly described as follows: The northerly Ten (10.0) feet of the southerly Forty (40.0) feet of Lot Two (2), Meadow Lane Seventh Subdivision, Hall County, Nebraska; and The easterly Ten (10.0) feet of the northerly Twenty (20.0) feet of the southerly Sixty (60.0) feet of Lot Two (2), Meadow Lane Seventh Subdivision, Hall County, Nebraska. The above-described easement and right-of-way containing a combined total of 0.085 acres more or less as shown on the plat dated 10/17/2018, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from NPT Trucking, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. __________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 77 / 233 Grand Island Council Session - 11/20/2018 Page 78 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-7 #2018-343 - Approving Acquisition of Utility Easement - 3230 US Highway 34 - Fast Track Buildings & Construction, LLC This item relates to the aforementioned Public Hearing item E-2. Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/20/2018 Page 79 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-343 WHEREAS, a public utility easement is required by the City of Grand Island from Fast Track Buildings & Construction, LLC, to survey, construct, inspect, maintain, repair, replace, relocate, extend, remove, and operate thereon, public utilities and appurtenances, including lines and transformers; and; WHEREAS, a public hearing was held on November 20, 2018, for the purpose of discussing the proposed acquisition of a ten (10.0) foot utility easement located through a part of Lot One (1), Meadow Lane Seventh Subdivision, in Hall County, Nebraska; and more particularly described as follows: The northerly Ten (10.0) feet of the southerly Forty (40.0) feet of Lot One (1), Meadow Lane Seventh Subdivision, Hall County, Nebraska; and The westerly Ten (10.0) feet of the northerly Twenty (20.0) feet of the southerly Sixty (60.0) feet of Lot One (1), Meadow Lane Seventh Subdivision, Hall County, Nebraska. The above-described easement and right-of-way containing a combined total of 0.068 acres more or less as shown on the plat dated 10/17/2018, marked Exhibit "A", attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to acquire a public utility easement from Fast Track Buildings & Construction, LLC, on the above-described tract of land. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. ___________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 80 / 233 Grand Island Council Session - 11/20/2018 Page 81 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-8 #2018-344 - Approving Bid Award - City Wellfield Pump #2 Motor Staff Contact: Tim Luchsinger, Stacy Nonhof Grand Island Council Session - 11/20/2018 Page 82 / 233 Council Agenda Memo From:Timothy G. Luchsinger, Utilities Director Stacy Nonhof, Assistant City Attorney Meeting Date:November 20, 2018 Subject:City Wellfield Low Service Pump #2 Motor Presenter(s):Timothy G. Luchsinger, Utilities Director Background The City’s Platte River Well Field Pumping Station currently includes three low service pumps. The Wellfield low service pump #2 electric motor failed on August 29, 2018. Plant engineering staff evaluated the repair of the existing 300 hp motor and the purchase of a new higher efficiency variable frequency drive motor and determined a new motor would be more cost effective. Specifications were drafted by plant staff for the replacement of City Wellfield Low Service Pump #2 electric motor, mounting hardware and accessories. The Request for Bids was advertised and sent out in accordance with City purchasing procedures. Discussion Specifications for the City Wellfield Low Service Pump #2 Motor were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on November 1, 2018. The engineer’s estimate for this project was $30,000.00. Bidder Bid Price Adjusted Bid Price (with Taxes Included) Hupp Electric Motors (Option #1) Marion, Iowa $25,315.00 $26,922.55 Hupp Electric Motors (Option #2) Marion, Iowa $30,990.00 $32,994.80 Northwest Electric, LLC Columbus, Nebraska $68,675.50 Bids were reviewed by plant engineering staff and found the low bid is compliant with specifications and less than the engineer’s estimate. Grand Island Council Session - 11/20/2018 Page 83 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that Council award the Contract for the City Wellfield Low Service Pump #2 Motor to Hupp Electric Motors of Marion, Iowa, as the low responsive bidder, with the bid in the amount of $26,922.55. Sample Motion Move to approve the bid from Hupp Electric Motors in the amount of $26,922.55 for the City Wellfield Low Service Pump #2 Motor. Grand Island Council Session - 11/20/2018 Page 84 / 233 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 1, 2018 @ 2:00pm FOR:City Wellfield Pump 2 Motor DEPARTMENT:Utilities Department ESTIMATE:$30,000.00 FUND/ACCOUNT:525 PUBLICATION DATE:October 3, 2018 NO. POTENTIAL BIDDERS:4 SUMMARY Bidder:Hupp Electric Motors Northwest Electric, LLC Marion, IA Columbus, NE Bid Security:North American Specialty Ins. Co.Granite Re, Inc. Exceptions:Noted Noted Bid Price: Option #1 Option #2 (Tatung)(Toshiba) Material:$22,965.00 $28,640.00 $60,887.50 Labor:$ 2,350.00 $ 2,350.00 $ 3,295.00 Sales Tax: N/A___ N/A__$ 4,493.00 Total Bid:$25,315.00 $30,990.00 $68,675.50 cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Asst. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Karen Nagel, Utilities Secretary Tylor Robinson, Production Engineer P2079 Grand Island Council Session - 11/20/2018 Page 85 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-344 WHEREAS, the City of Grand Island invited sealed bids for City Wellfield Pump #2 Motor, according to plans and specifications on file with the Utilities Department; and WHEREAS, on November 1, 2018, bids were received, opened and reviewed; and WHEREAS, Hupp Electric Motors of Marion, Iowa, submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $26,922.55; and WHEREAS, the bid of Hupp Electric Motors is less than the estimate for Wellfield Pump #2 Motor. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Hupp Electric Motors, in the amount of $26,922.55 for Wellfield Pump #2 Motor, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 86 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-9 #2018-345 - Approving Bid Award for Snow Removal Operations for Law Enforcement Center Staff Contact: Robert Falldorf, Police Chief Grand Island Council Session - 11/20/2018 Page 87 / 233 Council Agenda Memo From:Robert Falldorf, Police Chief Meeting Date:November 20, 2018 Subject:Snow Removal Operations – Law Enforcement Center Presenter(s):Robert Falldorf, Police Chief Background The City solicited sealed bids for snow removal operations for the Law Enforcement Center located at 111 Public Safety Drive in Grand Island. Discussion The specifications for snow removal operations for the Law Enforcement Center in Grand Island were advertised and issued for bid in accordance with the City Purchasing Code. Bids were publicly opened on October 30, 2018, and responses were received as listed below. The engineer’s estimate for this project was: Engineer’s Estimate: Trucks for Hauling Snow -------------$75.00 per hour Tractor Loader w/ Box Blade ---------$250.00 per hour Tractor with Pull Blade ---------------- $350.00 per hour Skid Steer Loader ----------------------$175.00 per hour Bidder Bid Prices Amp Works – Snow, Grand Island, NE <3” Snow: $ 495.00 3.1-6” Snow: $ 891.00 6.1-9” Snow: $1425.00 9.1-12” Snow: $1995.00 12”+ per “ Snow: $ 195.00 The bid was reviewed by Police Department and City staff for conformance and met the bid specifications. Grand Island Council Session - 11/20/2018 Page 88 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation The Police Department recommends that the Council award the Contract for snow removal operations at the Law Enforcement Center to AMP Works - Snow, Grand Island, NE., as the only compliant bidder, for the following bid prices: <3” Snow: $ 495.00 3.1-6” Snow: $ 891.00 6.1-9” Snow: $1425.00 9.1-12” Snow: $1995.00 12”+ per “ Snow: $ 195.00 Sample Motion Move to approve the bid from AMP Works – Snow for snow removal operations at the Law Enforcement Center for the following bid prices: <3” Snow: $ 495.00 3.1-6” Snow: $ 891.00 6.1-9” Snow: $1425.00 9.1-12” Snow: $1995.00 12”+ per “ Snow: $ 195.00 Grand Island Council Session - 11/20/2018 Page 89 / 233 Grand Island Council Session - 11/20/2018 Page 90 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-345 WHEREAS, the City of Grand Island invited sealed bids for snow removal operations at the Law Enforcement Center, according to plans and specifications on file with the Police Department; and WHEREAS, on October 30, 2018, bids were received, opened and reviewed; and WHEREAS, AMP Works-Snow, Grand Island, NE., submitted the only compliant bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of: <3” Snow: $ 495.00 3.1-6” Snow: $ 891.00 6.1-9” Snow: $1425.00 9.1-12” Snow: $1995.00 12”+ per “ Snow: $ 195.00 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of AMP Works-Snow, in the amount listed above, for snow removal operations at the Law Enforcement Center, is hereby approved as the lowest responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________ Jeremy L. Jensen, Mayor Attest: ___________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 91 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-10 #2018-346 - Approving Lease Purchase of a Combination Sewer Cleaner Truck for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 92 / 233 Council Agenda Memo From:Shannon Callahan, Street Superintendent Meeting:November 20, 2018 Subject:Approving Lease Purchase of a Combination Sewer Cleaner Truck for the Streets Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background The Streets Division began a full-time storm sewer cleaning program in the Spring of 2014. The program start-up included many organizational changes such as the out- sourcing of pavement markings during the summer and re-assignment of staff from other programs to fill the required storm sewer cleaning crew. Below are highlights/progress of the storm sewer cleaning program: Sewer Combination Cleaner Truck Procured In August of 2013 a capital lease purchase was approved for the Streets Division’s first combination sewer cleaner truck (Combo Unit). The last payment for the Combo Unit, a 2014 Vactor, was made in November 2017. Program Initiation The new Combo Unit was delivered in April of 2014 and the streets division began flushing storm sewer pipes as a routine program. Development of “Hot-Spot” list A “Hot-Spot” list was developed that included locations with know or re-occurring drainage issues that the Streets Division was regularly called to address during rain events. Currently the “hot-spot” areas are checked and cleaned twice per year which has allowed the Streets Division to be proactive instead of reactive and avoid many call-outs during times of intense rainfall. A variety of drainage structures make up the “Hot-Spot” list: Underpass storm drains and well pits, the 2nd St Overpass storm drains, Suck’s lake inlet/outlet pipes, junction boxes with trash screens, and storm sewer siphons. The “Hot-Spot” list is a dynamic with Grand Island Council Session - 11/20/2018 Page 93 / 233 locations being added as they are found. Development of Storm Sewer Watersheds The storm sewer cleaning program was modeled after the existing Sanitary Sewer Cleaning program in which areas are cleaned based on a watershed/sewershed. Due to the extensive network of storm sewer pipes the development of the storm sewer watersheds took a good deal of time and effort by Public Works GIS Staff. Production & Work Tracking Cartegraph, an asset management program, was implemented and has been used to electronically track the storm sewer that has been cleaned, resources used, and the amount of material that has been recovered from the system. Below are the production numbers since the program began until October 2018. 131,653 feet of storm sewer pipe flushed (various diameters, map attached) 6,978 storm sewer inlets cleaned 477 cubic yards (~50 dump trucks) of debris removed from storm sewer system Discussion Due to the decline in resale value of the existing combination sewer cleaner truck and the rapid increase in purchase price, Streets Division recommended purchasing a new Combo Unit via a capital lease purchase arrangement. An advance payment of $10,000 was budgeted and approved in this fiscal year in order to begin the process of ordering the new equipment. Currently the lead time for a new sewer combination cleaner truck is approximately nine (9) months therefore it is necessary to “get in line” for a new unit to receive it before next summer. The City of Grand Island City Council approved the use of the National Joint Powers Alliance Buying Group (NJPA), now known as Sourcewell, with Resolution 2014-326. To meet competitive bidding requirements, the Streets Division obtained pricing from the (NJPA) Sourcewell Contract No. 122017-FSC awarded to Federal Signal Corporation; with Nebraska Environmental Products of Lincoln, NE assigned as our authorized dealer. Per the Sourcewell Contract No. 122017-FSC the price for a new 2019 Vactor, that meets the City’s requirements, will be $414,556.55. Nebraska Environmental is offering $115,000 for trade-in of the 2014 Vactor making the net purchase price $299,556.55. Public Works staff is also recommending financing this purchase through a capital lease purchase agreement with National Cooperative Leasing, per Sourcewell (NJPA) Contract No. 032615-NCL. The capital lease purchase agreement would consist of an advanced payment of $10,000 to occur this fiscal year followed by five (5) annual payments of $66,440.18 starting in November 2019 (FY 2020); annual payments would require approval with the budget each fiscal year. A summary of recommended purchase and capital lease purchase terms is below and Grand Island Council Session - 11/20/2018 Page 94 / 233 justification calculations attached. Vendor Nebraska Environmental Products, Sourcewell (NJPA) Contract No. 122017-FSC Purchase Price $414,556.55 Trade-In – 2014 Vactor $115,000.00 Net Price $299,556.55 Financial Institution National Cooperative Leasing, Sourcewell (NJPA) Contract No. 032615-NCL Advance Payment (this FY)$10,000 Interest Rate 4.76% Annual Payments (begin FY 2020)5 at $66,440.18 Pay-off Amount $1.00 Total Repayment Amount $342,201.90 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of a Combination Sewer Cleaner Truck from Nebraska Environmental Products of Lincoln, NE for a net purchase price of $299,556.55 and the lease purchase agreement with National Cooperative Leasing of Alexandria, MN. Sample Motion Move to approve the purchase of a new Combination Sewer Cleaner Truck from Nebraska Environmental Products of Lincoln, NE for a net purchase price of $299,556.55 and the capital lease purchase agreement with National Cooperative Leasing of Alexandria, MN. Grand Island Council Session - 11/20/2018 Page 95 / 233 Grand Island Council Session - 11/20/2018 Page 96 / 233 New Vactor Future Purchase Price 2019 2020 2021 2022 2023 2024 2025 $115,000.00 $105,000.00 $95,000.00 $85,000.00 $75,000.00 $65,000.00 $55,000.00 $414,556.55 $435,284.38 $457,048.60 $479,901.03 $503,896.08 $529,090.88 $555,545.43 $299,556.55 $330,284.38 $362,048.60 $394,901.03 $428,896.08 $464,090.88 $500,545.43 TARGET $428,896.08 2019 2020 2021 2022 2023 Total $10,000.00 $81,582.21 $81,582.21 $81,582.21 $81,583.21 $336,329.84 $10,000.00 $99,300.00 $99,300.00 $99,300.00 $99,300.00 $407,200.00 $10,200.00 $111,690.00 $215,209.80 $320,800.00 $428,502.00 TARGET $464,090.88 2019 2020 2021 2022 2023 2024 Total $10,000.00 $66,440.18 $66,440.18 $66,440.18 $66,440.18 $66,441.18 $342,201.90 $10,000.00 $85,300.00 $85,300.00 $85,300.00 $85,300.00 $85,300.00 $436,500.00 $10,200.00 $97,410.00 $186,364.20 $277,097.48 $369,645.43 $464,044.34 TARGET $500,545.43 2019 2020 2021 2022 2023 2024 2025 Total $10,000.00 $56,519.72 $56,519.72 $56,519.72 $56,519.72 $56,519.72 $56,520.72 $349,119.32 $10,000.00 $76,000.00 $76,000.00 $76,000.00 $76,000.00 $76,000.00 $76,000.00 $466,000.00 $10,200.00 $87,924.00 $167,202.48 $248,066.53 $330,547.86 $414,678.82 $500,492.39 *Assume 2% interest on savings balance at end of year. *Savings Balance (year end) Savings Contribution Lease Purchase Payment *Savings Balance (year end) Savings Contribution Lease Purchase Payment 4-Year Term 2014 Vactor Trade Value, estimate $10k annual decrease New Vactor Purchase Price, estimate 5% annual increase Fiscal Year Net Purchase Price (Target) The tables below, compare the total amount spent for Capital Lease Purchase payments and the total amount spent when making annual contributions into savings. The target net purchase price, calculated above, is used as the target amount to save during the given term. Totals are the amount of "cash" or expense required for each type of finiancial plan to purchase and pay for a new Combination Sewer Cleaner Truck. Fiscal Year Fiscal Year Fiscal Year 5-Year Term 6-Year Term *Savings Balance (year end) Savings Contribution Lease Purchase Payment Attachment No. 2 Grand Island Council Session - 11/20/2018 Page 97 / 233 Streets Capital - Debt Schedule Updated 11/01/2018 CURRENT FY FY FY FY FY FY FY FY 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Snow Blower, Front-End Loader Mounted 15,973 15,973 15,973 15,973 Asphalt Reclaiming/Trenching Machine 22,415 22,415 22,415 Sewer Combo Unit - Lease Purchase 37,535 37,535 37,535 37,535 Motorgrader (2016 approved. Payment 1 of 5)45,723 45,723 45,723 45,723 45,723 Mowing Tractors (3)42,266 42,266 42,266 42,267 TOTAL LEASE PURCAHSE PAYMENTS 75,923 75,923 121,646 141,497 87,989 87,989 87,990 0 0 0 CURRENT with NEW COMBO UNIT 2015 2016 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 2013 Snow Blower, Front-End Loader Mounted $15,973 $15,973 $15,973 $15,973 Asphalt Reclaiming/Trenching Machine $22,415 $22,415 $22,415 2014 Sewer Combo Unit - Lease Purchase $37,535 $37,535 $37,535 $37,535 2019 Sewer Combo Unit dp $66,441 $66,441 $66,441 $66,441 $66,441 Motorgrader (2016 approved. Payment 1 of 5)$45,723 $45,723 $45,723 $45,723 $45,723 Mowing Tractors (3)$42,266 $42,266 $42,266 $42,267 TOTAL LEASE PURCAHSE PAYMENTS $75,923 $75,923 $121,646 $141,497 $87,989 $154,430 $154,431 $66,441 $66,441 $66,441 PROPOSED EXISTING, APPROVED dp = Downpayments are calculated with initial FY capital purchase budget Attachment No. 3 Grand Island Council Session - 11/20/2018 Page 98 / 233 November 30, 2018 December 31, 2018 City of Grand Island STS 1111 West N 4th St Grand Island, NE 68801 Re: Municipal Lease/Purchase Financing Proposal Dear Sir or Madam: LESSEE: City of Grand Island STS LESSOR: Lease Servicing Center, Inc. dba National Cooperative Leasing & it’s assigns EQUIPMENT: 2019 Vactor 2100 EQUIPMENT COST: DOWN-PAYMENT:$0 AMOUNT FINANCED: TERM: 4 Years 5 Years 6 Years ANNUAL LEASE PAYMENTS:1 @ $10,000.00 1 @ $10,000.00 1 @ $10,000.00 4 @ $81,582.51 5 @ $66,440.18 6 @ $56,519.72 Rate:4.96%4.76%4.71% PURCHASE OPTION:$1.00 PRICING: Friday, November 30, 2018 $299,556.55 November 6, 2018 Monday, December 31, 2018 Lease Servicing Center, Inc. dba National Cooperative Leasing (“NCL”) is pleased to propose to the City of Grand Island STS the following tax-exempt Lease/purchase transaction as outlined below. Under this transaction, the City of Grand Island STS would enter into a municipal Lease/purchase agreement with NCL for the purpose of acquiring a 2019 Vactor 2100. This transaction is subject to formal review and approval by both the Lessor and Lessee. The Rates and Payments outlined above are locked, provided this proposal is accepted by the Lessee by November 30, 2018 and the transaction closes/funds prior to December 31, 2018. After these days, the final Rate and Payments shall be adjusted commensurately with market rates in effect at the time of funding and shall be fixed for the entire lease term. $299,556.55 FIRST PAYMENT DUE: At Lease Commencement 220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 706 591 9057 www.nationalcooperativeleasing.com Grand Island Council Session - 11/20/2018 Page 99 / 233 DOCUMENTATION FEE: $250 paid to Lessor at closing DOCUMENTATION: At Lease Commencement 1 Month from Lease CommencementTITLE / INSURANCE: 2 Months from Lease Commencement 3 Months from Lease Commencement 4 Months from Lease Commencement 5 Months from Lease Commencement 6 Months from Lease Commencement 7 Months from Lease Commencement 8 Months from Lease CommencementTAX STATUS: 9 Months from Lease Commencement 10 Months from Lease Commencement 11 Months from Lease Commencement 12 Months from Lease CommencementSOURCEWELL CONTRACT: Sincerely, ACCEPTANCE ACCEPTED: DATE: NAME: TITLE: PHONE: Jake Ost -(866) 763-7600 WE ARE PROVIDING THE INFORMATION CONTAINED HEREIN FOR INFORMATIONAL PURPOSES ONLY IN CONNECTION WITH POTENTIAL ARMS-LENGTH COMMERCIAL BANKING TRANSACTIONS. IN PROVIDING THIS INFORMATION, WE ARE ACTING FOR OUR OWN INTEREST AND HAVE FINANCIAL AND OTHER INTERESTS THAT DIFFER FROM YOURS. WE ARE NOT ACTING AS A MUNICIPAL ADVISOR OR FINANCIAL ADVISOR TO YOU, AND HAVE NO FIDUCIARY DUTY TO YOUR OR ANY OTHER PERSON PURSUANT TO SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934. THE INFORMATION CONTAINED IN THIS DOCUMENT IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS "ADVICE" WITHIN THE MEANING OF SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934 AND THE MUNICIPAL ADVISOR RULES OF THE SEC. WE ARE NOT RECOMMENDING THAT YOU TAKE AN ACTION WITH RESPECT TO THE INFORMATION CONTAINED HEREIN. BEFORE ACTING ON THIS INFORMATION, YOU SHOULD DISCUSS IT WITH YOUR OWN FINANCIAL AND/OR MUNICIPAL, LEGAL, ACCOUNTING, TAX AND OTHER ADVISORS AS YOU DEEM APPROPRIATE. IF YOU WOULD LIKE A MUNICIPAL ADVISOR THAT HAS LEGAL FIDUCIARY DUTIES TO YOU, THEN YOU ARE FREE TO ENGAGE A MUNICIPAL ADVISOR TO SERVE IN THAT CAPACITY. Lessor shall provide all of the documentation necessary to close this transaction. This documentation shall be governed by the laws of the State of lessee. Lessee shall retain title to the equipment during the lease term. Lessor shall be granted a perfected security interest in the equipment and the Lessee shall keep the equipment free from any/all liens or encumbrances during the term. Lessee shall provide adequate loss and liability insurance coverage, naming Lessor as additional insured and loss-payee. Interest under the Financing will be tax-exempt and shall be designated by Lessee as a Qualified Tax Exempt Obligation pursuant to Section 265(b)(3) of the IRS Code. We appreciate this opportunity to offer an NCL Financing Solution. Please do not hesitate to contact me if you have any questions at (866) 763-7600. Acceptance of this proposal is required prior to credit underwriting by NCL. Upon acceptance of this proposal, please scan and e-mail to my attention. Thank you again. As a duly authorized agent of the City of Grand Island STS, I hereby accept the terms of this proposal as outlined above and intend to close this financing with NCL, subject to final approval. NCL has been competitively bid and awarded a contract through Sourcewell (Formerly NJPA). NCL's Sourcewell Contract # is 032615-NCL.#032615-NCL jost@lscfinancial.com 220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 706 591 9057 www.nationalcooperativeleasing.com Grand Island Council Session - 11/20/2018 Page 100 / 233 Grand Island Council Session - 11/20/2018 Page 101 / 233 Grand Island Council Session - 11/20/2018 Page 102 / 233 Grand Island Council Session - 11/20/2018 Page 103 / 233 Grand Island Council Session - 11/20/2018 Page 104 / 233 Vactor Public Utility Equipment #122017-FSC Maturity Date: 02/20/2022 Phone: 847-622-7153 Email:dpanizzi@elginsweeper.com Contact Information Vendor Contact Information To purchase off this contract or for questions regarding products and pricing, please contact: David Panizzi Sourcewell Contact Information For questions regarding contract documentation or the solicitation process, please contact: Products & ServicesContract DocumentsPricingContact Information  Page 1 of 3122017-FSC | Sourcewell 11/7/2018https://www.sourcewell-mn.gov/cooperative-purchasing/122017-fsc-0 Grand Island Council Session - 11/20/2018 Page 105 / 233 Phone: 218-895-4139 Email:kelly.pearson@sourcewell-mn.gov Phone: 218-895-4179 Email:karen.otremba@sourcewell-mn.gov Kelly Pearson, Contract Administrator Karen Otremba, Contract Administration Specialist Page 2 of 3122017-FSC | Sourcewell 11/7/2018https://www.sourcewell-mn.gov/cooperative-purchasing/122017-fsc-0 Grand Island Council Session - 11/20/2018 Page 106 / 233 Become a Member Simply complete the online application or contact the Membership Team at membership@sourcewell-mn.gov or 877-585-9706. Search Vendors & Contracts General Contracts ezIQC Contracts Sourcewell’s website may contain links to nongovernment websites being provided as a convenience and for informational purposes only. Sourcewell neither endorses nor guarantees, in any way, the external organization’s services, advice, or products included in these website links. Sourcewell bears no responsibility for the accuracy, legality, or timeliness of any content on the external site or for that of subsequent links. All questions related to content on external sites should be addressed directly to the host of that particular website.  Sourcewell for Vendors  Terms & Conditions Privacy Policy Sitemap Accessibility © 2018 Sourcewell. All rights reserved. Page 3 of 3122017-FSC | Sourcewell 11/7/2018https://www.sourcewell-mn.gov/cooperative-purchasing/122017-fsc-0 Grand Island Council Session - 11/20/2018 Page 107 / 233 From:Panizzi, David To:Shannon Callahan Cc:Larson, Hunter Subject:RE: Vactor 2100i from Shannon Callahan Date:Tuesday, October 16, 2018 10:02:03 AM Hi Shannon, Thanks for the contact and for your interest in our Sourcewell contract. I can confirm that Nebraska Environmental Products is our contracted dealer and is the dealer that you should work with in purchasing a Vactor 2100 i-series. Nebraska Environmental is authorized to offer Sourcewell member pricing that is consistent with our Sourcewell contract #122017-FSC. Again, thanks and best regards, David David A. Panizzi Business Development Manager Elgin Sweeper/Vactor Manufacturing 847-622-7153 From: Shannon Callahan [mailto:shannonc@grand-island.com] Sent: Tuesday, October 16, 2018 9:01 AMTo: Panizzi, DavidSubject: Vactor 2100i from Shannon Callahan David, The City of Grand Island, Nebraska is a member of the NJPA (Sourcewell) and is interested in purchasing a Vactor 2100i. Can you verify that Nebraska Environmental is the vendor we should work with to receive Contract #12017-FSC pricing? Thanks Shannon Shannon Callahan, E.I.T. Street Superintendent308-385-5322 - Officeshannonc@grand-island.com Grand Island Council Session - 11/20/2018 Page 108 / 233 Grand Island Council Session - 11/20/2018 Page 109 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-346 WHEREAS, Sourcewell, formerly known as the National Joint Powers Alliance, cooperative purchasing group was utilized to secure competitive bids for a New Combination Sewer Cleaner Truck and Capital Lease Purchase financing by the Streets Division of the Public Works Department; and WHEREAS, Sourcewell Contract No. 122017-FSC was awarded to Federal Signal Corporation and authorized Nebraska Environmental Products to offer said contract pricing to the City of Grand Island, Nebraska; and WHEREAS, Sourcewell Contract No. 032615-NCL was awarded to National Cooperative Leasing; and WHEREAS, the new equipment options and trade-in terms were negotiated with Nebraska Environmental Products for a net purchase price of $299,556.55; and WHEREAS, such amount will be financed by National Cooperative Leasing of Alexandria, MN through a capital lease purchase agreement; and WHEREAS, a payment of $10,000.00 will be paid in advance followed by five (5) annual payments of $66,440.18 and a pay-off amount of $1.00 ; and WHEREAS, the total repayment amount will be $342,201.90. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of a new Combination Sewer Cleaner Truck from Nebraska Environmental Products of Lincoln, NE for a net purchase price of $299,556.55 is hereby approved. BE IT FURTHER RESOLVED, that the City Finance Director is hereby authorized and directed to execute such lease purchase agreement with National Cooperative Leasing of Alexandria, MN on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 110 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-11 #2018-347 - Approving Bid Award for Four (4) Solid Rubber Loader Wheels for the Solid Waste Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 111 / 233 Council Agenda Memo From:Jeff Wattier, Solid Waste Superintendent Meeting:November 20, 2018 Subject:Approving Bid Award for Four (4) Solid Rubber Loader Wheels for the Solid Waste Division of the Public Works Department Presenter(s):John Collins PE, Public Works Director Background On October 23, 2018 the Solid Waste Division of the Public Works Department advertised for bids for four (4) Solid Rubber Loader Wheels. These wheels will be mounted on the existing 2016 Caterpillar 938M loader, which is used for pushing and loading solid waste on a daily basis. Discussion One (1) bid was received and opened on November 1, 2018. The Solid Waste Division of the Public Works Department and the Purchasing Division of the Attorney’s office reviewed the bid that was received. The bid by SETCO Solid Tire of Idabel, Oklahoma meets all of the specifications. BIDDER BID SETCO Solid Tire of Idabel, Oklahoma $25,510.00 Funds were budgeted for Fiscal Year 2018/2019 and are available in Account No. 50530043-85325. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of four (4) Solid Rubber Loader Wheels for the Solid Waste Division from SETCO Solid Tire of Idabel, Oklahoma in the amount of $25,510.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/20/2018 Page 112 / 233 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE:November 1, 2018 at 2:15 p.m. FOR:(4) Solid Rubber Loader Wheels DEPARTMENT:Public Works ESTIMATE:$28,000.00 FUND/ACCOUNT:50530043-85325 PUBLICATION DATE:October 23, 2018 NO. POTENTIAL BIDDERS:2 SUMMARY Bidder:SETCO Solid Tire Idabel, OK Exceptions:None Base Bid Price:$25,510.00 Extended Warranty: N/A___ Total Bid:$25,510.00 Delivery Date:2 weeks ARO cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Jeff Wattier, Solid Waste Supt. P2082 Grand Island Council Session - 11/20/2018 Page 113 / 233 Approved as to Form ¤ ___________ November 16, 20182 ¤ City Attorney R E S O L U T I O N 2018-347 WHEREAS, the City of Grand Island invited sealed bids for four (4) Solid Rubber Loader Wheels for the Solid Waste Division of the Public Works Department, according to specifications on file with the Public Works Department; and WHEREAS, on November 1, 2018 bids were received, opened and reviewed; and WHEREAS, SETCO Solid Tire of Idabel, Oklahoma submitted a bid in accordance with the terms of the advertisement of bids and specifications and all other statutory requirements contained therein, such bid being in the net amount of $25,510.00; and WHEREAS, SETCO Solid Tire’s bid is fair and reasonable for such item. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of SETCO Solid Tire of Idabel, Oklahoma in the amount of $25,510.00 for four (4) Solid Rubber Loader Wheels for the Solid Waste Division is hereby approved as the lowest responsive and responsible bid. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 114 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-12 #2018-348 - Approving Change Order No. 3 for Sanitary Sewer Manhole Flow Monitoring/Rehabilitation; Project No. 2018- WWTP-2 Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 115 / 233 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:November 20, 2018 Subject:Approving Change Order No. 3 for Sanitary Sewer Manhole Flow Monitoring / Rehabilitation; Project No. 2018-WWTP-2 Presenter(s):John Collins PE, Public Works Director Background The Diamond Engineering Company of Grand Island, Nebraska was awarded a $205,966.99 contract on May 22, 2018, via Resolution No. 2018-145, for Sanitary Sewer Manhole Flow Monitoring / Rehabilitation; Project No. 2018-WWTP-2. On June 26, 2018, via Resolution No. 2018-187, City Council approved Change Order No. 1 for such project to allow for installation of an additional flow meter, which will capture South Interceptor Sewer Shed 3. Change Order No. 1 resulted in an increase of $29,488.62 to the original contract, for a revised total amount of $235,455.61. On September 25, 2018, via Resolution No. 2018-282, City Council approved Change Order No. 2 for such project to allow additional time for completion. There was no effect to the contract amount of $235,455.61. The project has two (2) main components. 1) Install flowmeters at six (6) critical points along the South Interceptor. These flowmeters will help wastewater staff evaluate flow conditions and capacity with in the South Interceptor and will aid in decision making and planning. Information is sent wirelessly and can be monitored in real time. 2) Manhole rehabilitation is the second component to the project. Three (3) of the six (6) South Interceptor manholes require structural rehab in order for permanent flowmeters to be bolted successfully into place. The sanitary sewer manhole rehab will also eliminate infiltration and provide protection from hydrogen sulfide gas and corrosion. Discussion Change Order No. 3 is being requested for such project to allow compensation to the contractor due to two (2) of the three (3) manholes being rehabilitated are five (5) foot in diameter and not the originally bid four (4) foot diameter. Grand Island Council Session - 11/20/2018 Page 116 / 233 Cost of Change Order No. 3 is $3,050.00, resulting in a revised contract amount of $238,505.61. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Change Order No. 3 for Sanitary Sewer Manhole Flow Monitoring / Rehabilitation; Project No. 2018-WWTP-2 with The Diamond Engineering Company of Grand Island, Nebraska in the amount of $3,050.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/20/2018 Page 117 / 233 CHANGE ORDER NO. 3 PROJECT:Sanitary Sewer Manhole Flow Monitoring / Rehabilitation; Project No. 2018-WWTP-2 CONTRACTOR:The Diamond Engineering Company AMOUNT OF CONTRACT: $205,966.99 CONTRACT DATE: May 31, 2018 Allow additional time to complete such project. Contract Price Prior to this Change Order…………………………………$205,966.99 Net Increase Resulting from Change Order No. 1…………………………$ 29,488.62 Net Increase Resulting from Change Order No. 2………………………...$ 0.00 Net Increase Resulting from Change Order No. 3…………………………$ 3,050.00 Revised Contract Price ……………………………………………………… $238,505.61 The Above Change Order Accepted: The Diamond Engineering Company By____________________________________Date_______________________ Approval Recommended: By______________________________________________Date________________ John Collins PE, Public Works Director/City Engineer Approved for the City of Grand Island, Nebraska By____________________________________Date________________________ Mayor Attest_________________________________ City Clerk Grand Island Council Session - 11/20/2018 Page 118 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-348 WHEREAS, on May 22, 2018, via Resolution No.2018-145, the City of Grand Island awarded The Diamond Engineering Company of Grand Island, Nebraska the bid in the amount of $205,966.99 for Sanitary Sewer Manhole Flow Monitoring / Rehabilitation; Project No. 2018-WWTP-2; and WHEREAS, on June 26, 2018, via Resolution No. 2018-187, City Council approved Change Order No. 1, in the amount of $29,488.62, to such project to allow for installation of an additional flow meter, which will capture South Interceptor Sewer Shed 3; and WHEREAS, on September 25, 2018, via Resolution No. 2018-282, City Council approved Change Order No. 2 to such project to allow additional time for completion; and WHEREAS, such change order did not affect the contract amount of $235,455.61; and WHEREAS, it has been determined that two (2) of the three (3) manholes being rehabilitated are five (5) foot in diameter and not the originally bid four (4) foot diameter; and WHEREAS, Change Order No. 3 is necessary to account for the discrepancy and complete the project; and WHEREAS, the result of such modifications will increase the contract amount by $3,050.00, resulting in a revised contract amount of $238,505.61. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is, authorized and directed to execute Change Order No. 3 in the amount of $3,050.00 between the City of Grand Island and The Diamond Engineering Company of Grand Island, Nebraska to provide the modifications. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 119 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-13 #2018-349 - Approving Acquisition of Drainage Easement in Connell Industrial Park Second Subdivision (2110 E Highway 30- Overhead Door Corp) This item relates to the aforementioned Public Hearing item E-4. Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 120 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-349 WHEREAS, a drainage/utility easement is being dedicated by the property owner of 2110 E Highway 30 to the City of Grand Island, Hall County, Nebraska and more particularly described as follows: COMMENCING AT THE SOUTHERLY CORNER OF LOT 1, CONNELL INDUSTRIAL PARK SECOND SUBDIVISION, SAID POINT BEING THE POINT OF BEGINNING; THENCE ON AN ASSUMED BEARING OF N26o59’46”W, ALONG THE SOUTHWESTERLY LINE OF SAID LOT 1, A DISTANCE OF 40.00 FEET; THENCE N62o52’44”E, PARALLEL WITH THE SOUTHEASTERLY LINE OF SAID LOT 1, A DISTANCE OF 268.60 FEET; THENCE N17o46’34”E A DISTANCE OF 60.62 FEET; THENCE N27o19’36”W, PARALLEL WITH THE NORTHEASTERLY LINE OF SAID LOT 1, A DISTANCE OF 711.86 FEET TO A POINT ON THE NORTHWESTERLY LINE OF SAID LOT 1; THENCE N62o51’35”E, ALONG SAID NORTHWESTERLY LINE OF LOT 1, A DISTANCE OF 35.00 FEET TO THE NORTHERLY CORNER OF SAID LOT 1; THENCE S27o19’36”E, ALONG THE NORTHEASTERLY LINE OF SAID LOT 1, A DISTANCE OF 794.81 FEET TO THE EASTERLY CORNER OF SAID LOT 1, AND ALSO BEING THE NORTHWESTERLY RIGHT-OF-WAY LINE OF U.S. HIGHWAY 30; TEHNCE S62o52’44”W, ALONG SAID RIGHT-OF-WAY LINE, A DISTANCE OF 346.78 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS A CALCUATED AREA OF 41,206.49 SQURE FEET OR 0.946 ACRES MORE OR LESS. WHEREAS, an agreement for the easement has been reviewed and approved by the City Legal Department; and WHEREAS, there is no cost involved in the acquisition of such easement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and hereby is, authorized to enter into the Agreement for the drainage/utility easement on the above described tract of land. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 121 / 233 N26°59'46"W 40.00'(M) N62°5 2' 4 4 " E 2 6 8. 6 0' ( M) N17°46'34"E 60.62'(M)N27°19 '36 "W 711 .86 ' (M ) N62°51'35"E 35.00'(M)S27°19 '36 "E 794 .81 ' (M ) 796 .70 ' (P ) S62°5 2' 4 4 " W 3 4 6. 7 8' ( M) 3 4 2' ( P ) 2018-2755PROJECT NO: DRAWN BY: 11.09.2018DATE: JMJ EXHIBITDRAINAGE/UTILITY EASEMENT 1FAX 308.384.8752 TEL 308.384.8750 201 East 2nd Street Grand Island, NE 68802 P.O.B. Grand Island Council Session - 11/20/2018 Page 122 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-14 #2018-350 - Approving Award of Professional Engineering Consulting Services for Broadwell Avenue & UPRR Grade Separation Study Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 123 / 233 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:November 20, 2018 Subject:Approving Award of Professional Engineering Consulting Services for Broadwell Avenue & UPRR Grade Separation Study Presenter(s):John Collins PE, Public Works Director Background A Request for Qualifications (RFQ) for engineering consulting services for Broadwell Avenue & Union Pacific Railroad (UPRR) Grade Separation Study was advertised in the Grand Island Independent on September 8, 2018. The RFQ was also sent to eighteen (18) potential firms by the Engineering Division of the Public Works Department. Continuing to explore ways to accommodate the growing traffic within the city, Public Works Engineering staff plans to complete a feasibility study for a grade separation structure with the UPRR to be located at or around the existing Broadwell Avenue crossing north of 3rd Street. This study is necessary for the city to submit to the Nebraska Department of Transportation (NDOT) in order to secure potential federal funding for assistance in building a grade separation in this area. Without the study, additional funding sources cannot be secured. Due to the length of this process, it was decided to go ahead with this study in order to begin this process. A Concept Design Report for Broadwell Avenue Grade Separation across the UPRR Tracks was done in 2004 and will be used as the starting point for this study. Discussion Four (4) submittals were opened on September 25, 2018, reviewed and scored. Using the evaluation criteria set out in the Request for Qualifications the submittal from HDR Engineering, Inc. of Omaha, Nebraska was scored as the highest ranking firm. Negotiations with the selected firm resulted in an agreed upon amount of $226,660.00 for such services. Grand Island Council Session - 11/20/2018 Page 124 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the award of Professional Engineering Consulting Services for Broadwell Avenue & UPRR Grade Separation Study to HDR Engineering, Inc. of Omaha, Nebraska for an amount not to exceed $226,660.00. Sample Motion Move to approve the award of the proposal. Grand Island Council Session - 11/20/2018 Page 125 / 233 Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES FOR THE PUBLIC WORKS DEPARTMENT 2019 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS RFP DUE DATE:September 25, 2018 at 4:00 p.m. DEPARTMENT:Public Works PUBLICATION DATE:September 8, 2018 NO. POTENTIAL BIDDERS:18 SUMMARY OF PROPOSALS RECEIVED Felsburg Holt & Ullevig HDR Engineering, Inc. Lincoln, NE Omaha, NE Alfred Benesch Iteris Inc. Grand Island, NE Lincoln, NE Olsson Associates Grand Island NE cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Patrick Brown, Finance Director Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. Public Works Director P2070 Grand Island Council Session - 11/20/2018 Page 126 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-350 WHEREAS, the City Of Grand Island invited submittals for professional engineering consulting services for Broadwell Avenue & UPRR Grade Separation Study, according to the Request For Qualifications (RFQ) on file with the Engineering Division of the Public Works Department; and WHEREAS, on September 25, 2018 submittals were received, reviewed, and evaluated in accordance with established criteria in the RFQ; and WHEREAS, HDR Engineering, Inc. of Omaha, Nebraska submitted qualifications in accordance with the terms of the Request for Qualifications and all statutory requirements contained therein and the City Procurement Code with the work performed at an amount not to exceed $226,660.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the submittal from HDR Engineering, Inc. of Omaha, Nebraska for professional engineering consulting services for Broadwell Avenue & UPRR Grade Separation Study is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such agreement on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 127 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-15 #2018-351 - Approving Memorandum of Understanding for Housing Study and Analysis of Impediments Staff Contact: Amber Alvidrez Grand Island Council Session - 11/20/2018 Page 128 / 233 Council Agenda Memo From:Amber Alvidrez, Community Development Meeting:November 20, 2018 Subject:Approving Memorandum of Understanding with Grand Island Area Economic Development Corporation Presenter(s):Amber Alvidrez, Community Development Administrator Background In May 2018, the City of Grand Island received the annual allocation letter with a total allocation of $414,017 from the United States Department of Housing and Urban Development’s Community Development Block Grant Program. In August 2018, City Council approved the 2018-2019 Annual Action Plan, which included various projects throughout Grand Island, all of which benefit low to moderate income persons or areas. Each one of these projects requires a separate agreement, which comes before City Council. Discussion The Community Development Division has included a Housing Study and Analysis of impediments as a part of the activities that were included in the 2018-2019 Annual Action Plan. The City of Grand Island is required by the Department of Housing and Urban Development to have an updated Housing Study and Analysis of Impediments at all times in order to receive Community Development Block Grant funding. At this time the City of Grand Island’s current Housing Study is set to expire in 2019. The City of Grand Island does not have a current Analysis of Impediments. To complete both documents the Community Development Division is partnering with the Grand Island Area Economic Development Corporation (GIADC). At this time the GIAEDC has contracted Hanna: Keelan and Associates to conduct both documents for the City. The GIAEDC has been able to secure funds from the Nebraska Investment Finance Authority (NIFA) in the amount of $19,600. Leaving the City’s CDBG funds to pay $20,400.00 of the remaining cost of the studies. For these reasons, the City of Grand Island has allocated twenty thousand and four hundred dollars and no cents ($20,400) from the Community Development Block Grant Grand Island Council Session - 11/20/2018 Page 129 / 233 program to assist in the creation of the 2020 City of Grand Island’s Housing Study and Analysis of Impediments. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approves The Memorandum of Understanding with the Grand Island Area Economic Development Corporation and authorizes Mayor to sign all related documents. Sample Motion Move to approve CDBG Memorandum of Understanding with Grand Island Area Economic Development Corporation. Grand Island Council Session - 11/20/2018 Page 130 / 233 AGREEMENT THIS AGREEMENT is made and entered into on this _____ day of November, 2018, by the Grand Island Area Economic Development Corporation and between the CITY OF GRAND ISLAND, NEBRASKA, A Municipal Corporation, hereinafter referred to as “City” and THE GRAND ISLAND AREA ECONOMIC DEVELOPMENT CORPORATION, A Corporation, hereinafter referred to as “GIAEDC”. 1. Statement of Purpose. The purpose of this Agreement is to set forth the terms and conditions under which the GIAEDC will participate in the 2020 City of Grand Island Housing Study and Analysis of Impediments, including the procurement of services and contract with consultant and/or firm (Hanna:Keelan Associates, P.C.). The GIAEDC is responsible to: A. Obtain Grant funds through Nebraska Investment Finance Authority (NIFA) and complete all additional obligations to NIFA such as providing Quarterly reports; Acknowledging the NIFA Award on any report or written and verbal communication published or released with respect to the Study/Analysis: Representatives from NIFA shall be invited to any presentation or ceremony held upon completion of the Study/Analysis. B. Facilitate the Consultant’s accomplishment of the following services: 1. To prepare a Community Housing Study and Analysis of Impediments to Fair Housing for the City of Grand Island. The detailed Scope of Work, Time Line and costs for conducting the Housing Study/Analysis of Impediments. C. Provide general information required to provide analysis and profile of the demographic, housing stock and housing support services in Grand Island, Nebraska. Assist Consultants in scheduling and facilitating meetings with housing interest and stakeholders in Grand Island, Nebraska for the implementation of the proposed citizen Participation. Upon request by the consultant, the GIAEDC will inform the Consultant as to the whereabouts of various data/information, necessary to complete the Study/Analysis. The collection of various data/information needs will be the sole responsibility of the Consultant. Grand Island Council Session - 11/20/2018 Page 131 / 233 2. Parties’ Shares. Currently GIADC secured funds through the Nebraska Investment Finance Authority in the amount of $19,600 through a competitive grant. The City Of Grand Island will expend $20,400 of Community Development Block Grant funds from the City’s 2018 Annual Action Plan allocation. 3. Entire Agreement. This Agreement constitutes the entire agreement between the City and GIAEDC, notwithstanding any other oral agreements or understandings to the contrary and may be amended only in writing, approved and executed as required by law. CITY OF GRAND ISLAND, NEBRASKA Attest:A Municipal Corporation ______________________________by___________________________________ Aaron Schmid, City Clerk Pro Tem Jeremy L. Jensen, Mayor STATE OF NEBRASKA ) ) ss. COUNTY OF HALL ) The foregoing instrument was acknowledged before me this _____day of November, 2018, by Jeremy L. Jensen, Mayor of the City of Grand Island, A Municipal Corporation, on behalf of the corporation. ____________________________________ Notary Public Grand Island Council Session - 11/20/2018 Page 132 / 233 THE GRAND ISLAND AREA ECOMONIC DEVELOPMENT CORPORATION A Nebraska Corporation, by___________________________________ Dave Taylor, President STATE OF NEBRASKA ) ) ss. COUNTY OF HALL ) The foregoing instrument was acknowledged before me this _____day of November, 2018, by Dave Taylor, President of the Grand Island Area Economic Development Corporation, a Nebraska Corporation, on behalf of the corporation. ____________________________________ Notary Public Grand Island Council Session - 11/20/2018 Page 133 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-351 WHEREAS, on August 25, 2015, the City of Grand Island became an Entitlement Community; and WHEREAS, the United States Department of Housing and Urban Development requires multiple certifications in order to comply with the Community Development Block Grant Program requirements; and WHEREAS, all grantees are required to have an updated Housing Study and Analysis of Impediments; and WHEREAS, the Community Development Division is partnering with Grand Island Area Economic Development Corporation to complete both the Grand Island Housing Study and Analysis of Impediments. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA hereby approves and adopts the Memorandum of Understanding between the City of Grand Island and the Economic Development Corporation. Mayor is hereby authorized to sign such certifications on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018 _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 134 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-16 #2018-352 - Approving Renewal Contract for 911 Mapping Software Staff Contact: Jon Rosenlund Grand Island Council Session - 11/20/2018 Page 135 / 233 Council Agenda Memo From:Jon Rosenlund, Emergency Management Director Meeting:November 20, 2018 Subject:911 Mapping Software Contract/License Renewal Presenter(s):Jon Rosenlund, Emergency Management Director Background The Grand Island Emergency Center currently contracts with GeoComm to provide software for 911 call mapping. The current 5 year contract will expire in February 2019. With the end of that contract approaching, and in conjunction with adding 911 consoles at the new facility, a new contract with GeoComm has been submitted to include a 5 year term for consoles at the main and alternate 911 centers for a total of $76,217. Payment of this contract is made through a combination of the Landline and Wireless E911 Funds. Discussion The Grand Island Emergency Center currently contracts with GeoComm to provide software for 911 call mapping. Annual payments are made for that contract to maintain the software support and licenses for each 911 console. That current 5 year contract will end in February 2019. With the end of that contract approaching, and in conjunction with adding 911 consoles at the new facility, a new contract with GeoComm has been submitted to include a 5 year term and a total of $76,217. This price includes support for the 5 new consoles in the new facility and a half-price cost per console for the 4 alternate 911 consoles we will maintain here at City Hall. Thus, both the main and alternate 911 centers will have full mapping and identical systems. Annual payments of this contract will be as follows: Year 1: $20,717.00 Year 2: $13,875.00 Year 3: $13,875.00 Year 4: $13,875.00 Year 5: $13,875.00 Payment of this contract is made through a combination of the 215 Landline and 216 Wireless E911 Funds. Grand Island Council Session - 11/20/2018 Page 136 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the contract from GeoComm for $76,217.00. Sample Motion Move to approve the contract from GeoComm for $76,217.00. Grand Island Council Session - 11/20/2018 Page 137 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 1 of 13 Work Order # 20181107-HCNE GeoComm Dispatch Map (Standard) November 7, 2018 Geo-Comm, Inc. 601 W. Saint Germain St. St Cloud, MN 56301 Phone (320) 240-0040 Fax (320) 240-2389 Hall County, Nebraska Larry Smith, Director | Grand Island Emergency Communications 100 East First Street Grand Island, NE 68801 (308) 385-5372 larrys@callcountyne.gov Description Total Price GIS Map Data Review Service $1,995 Dispatch Map Software GIS Data Build Service $1,000 Dispatch Map Implementation Services Remote (Qty 9) Licenses $4,826 Dispatch Map Training Services Remote (Qty 9) Licenses $1,016 Project Management Services $1,000 Standard Dispatch Map Term Licensing (Qty 4) Backup Licenses; Year 1 $4,250 Standard Dispatch Map Term Licensing (Qty 4) Migrating Licenses; Year 1 $7,700 Standard Dispatch Map Term Licensing (Qty 1) New License; Year 1 $2,125 Standard Dispatch Map Term Licensing (Qty 4) Backup Licenses; Year 2 $4,250 Standard Dispatch Map Term Licensing (Qty 4) Migrating Licenses; Year 2 $7,700 Standard Dispatch Map Term Licensing (Qty 1) New License; Year 2 $2,125 Standard Dispatch Map Term Licensing (Qty 4) Backup Licenses; Year 3 $4,250 Standard Dispatch Map Term Licensing (Qty 4) Migrating Licenses; Year 3 $7,700 Standard Dispatch Map Term Licensing (Qty 1) New License; Year 3 $2,125 Standard Dispatch Map Term Licensing (Qty 4) Backup Licenses; Year 4 $4,250 Standard Dispatch Map Term Licensing (Qty 4) Migrating Licenses; Year 4 $7,700 Standard Dispatch Map Term Licensing (Qty 1) New License; Year 4 $2,125 Standard Dispatch Map Term Licensing (Qty 4) Backup Licenses; Year 5 $4,250 Standard Dispatch Map Term Licensing (Qty 4) Migrating Licenses; Year 5 $7,700 Standard Dispatch Map Term Licensing (Qty 1) New License; Year 5 $2,125 GIS Services One-Time Price Adjustment: ($2,995) Annual Price Adjustment; Year 1 ($200) Annual Price Adjustment; Year 2 ($200) Grand Island Council Session - 11/20/2018 Page 138 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 2 of 13 Annual Price Adjustment; Year 3 ($200) Annual Price Adjustment; Year 4 ($200) Annual Price Adjustment; Year 5 ($200) Five Year Total: $76,217 Geo-Comm, Inc (GeoComm) will upgrade Hall County’s existing GeoLynx Desktop software to GeoComm Dispatch Map (Dispatch Map) software. A full scope of work is attached to this Work Order as Exhibit A. Hall County responsibilities are attached to this Work Order as Exhibit B. GeoComm will honor Hall County’s existing GeoLynx Software Support and Maintenance agreement through its established expiration date at which time the renewal Software Support and Maintenance contract will reflect the Dispatch Map rates quoted herein. On an up to quarterly basis, GeoComm will update the GIS map data package used within Dispatch Map. Hall County will be responsible for providing GeoComm current GIS map data on an up to quarterly basis for the update. GeoComm will process the data and advise whether the data passes or fails minimum Dispatch Map mapping GIS requirements. The service does not include a detailed data quality report or map data update services.The GIS data will be provided back to Hall County as an .mmpk for distribution to the Dispatch Map workstations. Hall County agrees to pay GeoComm: • $20,717.00 invoiced net 45 days upon completion of installation and training • $13,875.00 invoiced net 45 days at the start of year two support • $13,875.00 invoiced net 45 days at the start of year three support • $13,875.00 invoiced net 45 days at the start of year four support • $13,875.00 invoiced net 45 days at the start of year five support Agency: Hall County, Nebraska Agency PO# (if required by Customer) Print Name: Signature: Date: Grand Island Council Session - 11/20/2018 Page 139 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 3 of 13 Exhibit A – Scope of Work Dispatch Map offers the latest in cutting edge mapping software. The fully featured mapping application provides professional-grade mapping with tools specifically tailored for 9-1-1 emergencies. Utilizing Esri's leading Geographic Information Systems (GIS) technology, Dispatch Map provides sophisticated GIS in today's 9-1-1 centers. Dispatch Map allows Dispatch Centers to map traditional 9-1-1 calls and add accurate indoor locations from phones through RapidSOS NG9-1-1 Clearinghouse. Project Approach GeoComm will complete the following phases for timely completion of your project. • Phase One: Project Initiation • Phase Two: Software Map Build • Phase Three: System Configuration and Implementation • Phase Four: System Training • Phase Five: Acceptance Test Plan Execution • Phase Six: Software Support and Maintenance GeoComm will provide regular status updates which will include: • General progress updates • Meetings held, planned, or needed • Issues/problems encountered or anticipated • Goals for the next reporting period • Schedule review • Customer responsibilities Phase One: Project Initiation At the start of the project, GeoComm will assign a project team. The project team will be assigned the project elements, both technical and administrative, to ensure timely completion of the project. The team is a combination of the project-appropriate GIS and 9-1-1 systems experts who will collaborate to deliver the required project components. One of the first activities of the project team will be to ensure the team has an accurate understanding of Hall County’s project objectives. The team will communicate internally to understand the scope of work, project schedule, and individual responsibilities. This is an important step towards successful and timely project completion. Once the team is established and has communicated the project objectives, a project initiation meeting will be scheduled and conducted with Hall County’s project team. At this meeting, the Grand Island Council Session - 11/20/2018 Page 140 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 4 of 13 GeoComm team will present our approach and anticipated project schedule. The meeting agenda will include: • Introductions and identification of project team members and roles • Timeline and deliverable review • Project approach review • Project communication methods Phase Two: Software Map Build Prior to configuring your map data for use in Dispatch Map, we will review your GIS data for issues related to the accuracy and synchronization of the GIS map data, Master Street Address Guide (MSAG), and Automatic Location Information (ALI) database. Various reviews will be completed to identify issues that could adversely affect emergency response. Upon completion of the data review, GeoComm will configure the GIS data for use in Dispatch Map. The data will be built to meet minimum Dispatch Map map data specifications. The final map data build will be tested by GeoComm’s team of GIS professionals to ensure it meets minimum specifications and functions to meet your needs and preferences. After the data has been tested, it will be made ready for deployment within the software. Phase Three: System Configuration and Implementation At this point in the project, the project team will be coordinating a time for remote implementation services. GeoComm will provide documentation and training as needed to improve overall project success and future system maintenance understanding. System implementation is planned with the project team to ensure the least disruption to existing, on-going operations. Prior to implementation, Hall County must ensure all requirements within this work order are met. When implementing Dispatch Map, GeoComm will: • Install and configure the software • Configure settings and features • Assist in standard system set up (i.e. Saved Places, RapidSOS, Pictometry) Phase Four: System Training GeoComm will provide Hall County comprehensive user and administrator training. The following training sessions will enable system users and administrators to maximize the system usage following installation. System Administrators are encouraged to participate in one User Training session to better understand system functionality. Training will be provided remotely. Grand Island Council Session - 11/20/2018 Page 141 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 5 of 13 Administrator Training User Training Audience System Administrators System Users Duration Up to 2 hours 2-3 hours (depending on functionality) Class Size 2-4 12 Number of Sessions 1 2 Course Content Introduction System Architecture • GeoComm Essential Server • Databases • Network communication • Map data Installation • Reconfiguration • Reinstallation Maintenance Procedures • Adding updated map data Configuration Options • Configurable settings Introduction General Background Instruction • Map Layers • Layer Types • Function of Map Data Functionality Training • Core PSAP mapping functionality Procedural Training • Scenario-based training • Hands-on-learning Help Guide Browser-based help is accessible through a single click from within the application. Assistance for specific topics can be accessed through the search feature or from the categories displayed at the top of the page. The on-screen help guide information is always up-to-date. With each service pack or system release, the on-screen help information is updated, eliminating out-of-date paper manuals. Phase Five: Acceptance Test Plan Execution After the software is implemented and training is complete, GeoComm will complete a software acceptance test plan to ensure the final installation has been tested. GeoComm’s technical team will work with Hall County to ensure all functionality contracted for is included in the final system. If any gaps are identified, a plan for resolution will be developed. Phase Six: Software Support and Maintenance Dispatch Map is offered to Hall County as term licensing for a contract period of three years. Immediately following software installation, software support and maintenance will commence and continue for three years. GeoComm’s software support and maintenance includes: • Support Desk Services Grand Island Council Session - 11/20/2018 Page 142 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 6 of 13 • Remote Connection Services • Recurring Map Package Creation • Software Updates and Enhancements • Software Reinstallation Support Desk Services Support desk services consist of technical assistance and product use coaching by trained, experienced specialists in an advisory capacity via a toll-free telephone number or e-mail relating to the operation of any portion of the GeoComm Family of Products. All calls for service are logged in NetSuite, GeoComm’s customer relationship management software. Upon receiving communication regarding a software issue, the Technical Support Analyst will work with you to resolve it. If all analysts are busy assisting other customers, a return telephone call will be made. Emergency calls are addressed 24 hours a day, 7 days a week via a toll-free number/pager system based on mission critical nature of the GeoComm solutions implemented as indicated in the response table below. A technical staff member will return your emergency calls requiring immediate attention. GeoComm defines emergency calls as one of the following: • Software fails to process incoming 9-1-1 calls • An ALI format change has taken place which requires reparsing • System locks up repeatedly without ability to recover Our response to customer issues is fast because GeoComm develops all software components, trains our technicians on advanced troubleshooting methods, can remotely connect to your system, and can interact with your software remotely. This results in quicker diagnosis and call closure. Ultimately, this means less downtime and maximum software functionality benefits. During our regular business hours, 8 a.m. to 5 p.m. Central Standard Time, Monday through Friday, excluding holidays, you will be allowed unlimited toll-free calls and e-mails related to any concern with the software. If the technical support line is called outside of regular business hours with non-emergency matters that could be addressed during regular business hours, you will be billed for such calls at an hourly rate (minimum one hour). These fees will be payable, in addition to the normal annual support and maintenance fee, within 30 days of receiving an invoice. GeoComm’s response time commitment is depicted in the following table: Priority Description Response Time Critical Impact – Service Not Available Service is unavailable or halted Data is unavailable or nonfunctional Service productivity or functionality is severely compromised Less than one (1) clock hour 24 x 7 Grand Island Council Session - 11/20/2018 Page 143 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 7 of 13 Priority Description Response Time There is a complete loss of service for all End Users and there is no ability to avoid or reduce the incident via a workaround Major Impact – Severely Impaired Service performance/functionality for all End Users is seriously impaired or degraded Data accuracy is seriously impaired There is no ability to avoid or reduce the effect of the incident via a workaround Less than one (1) clock hour 24 x 7 Minor Impact – Minimal Degraded Performance or Functionality; Single User Issues Service has encountered a non-critical issue with minimal loss of performance/functionality Data accuracy is minimally degraded May be identified as a functional defect Complete stoppage of a Single End User A partial loss of service for an End User and there is a way to reduce the effect or completely avoid the impact of the incident via a workaround at a reasonable cost Less than two (2) business hours Monday through Friday 8 a.m. to 5 p.m. Central Standard Time Low Impact – Single User Application Issue Service is unavailable or degraded (not a complete work stoppage) for a Single End User There is a way to reduce the effect or completely avoid the impact of the incident via a workaround at a reasonable cost Less than four (4) business hours Monday through Friday 8 a.m. to 5 p.m. Central Standard Time No Impact Password resets Requests for access rights File restores Issues of similar importance Less than 48 business hours Monday through Friday 8 a.m. to 5 p.m. Central Standard Time Concerns or questions specifically related to GIS can be answered by a GeoComm GIS Specialist but will be billed at an hourly rate with a minimum billable charge of one hour. Remote Connection Services Support includes remote connection into your software for troubleshooting by Technical Support Analysts. The standard and preferred method for connection is GoToAssist over the Internet. GoToAssist sessions are protected by end-to-end, government-approved, 128-bit Advanced Encryption Standard (AES) encryption, as well as Secure Sockets Layer (SSL) encryption of point-to-point connections. In addition, GeoComm supports common Virtual Private Network (VPN)s for remote connection. Remote connection services do not cover calls related to issues with other vendors’ systems. Recurring Map Package Creation Hall County will be allowed recurring GIS data uploads to the internal GeoComm GIS system to receive updated map packages for Dispatch Map. Upon data submittal, GeoComm will: Grand Island Council Session - 11/20/2018 Page 144 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 8 of 13 • Transform data into required schema (if schema differs from time of initial system installation) • Review submitted GIS data to ensure there are no critical errors • Develop a map package (.mmpk) for use in Dispatch Map • Create the local area configuration file (.mmds) if local imagery is provided in the required format and loaded into Dispatch Map After the map packages have been created and passed QC, we will upload the local aerial image configuration file (.mmds), and map package (.mmpk) to our Sharefile site and send a link of the location to Hall County for downloading. GIS Analysis reports are not included as a deliverable under the basic recurring map package creation service. A completed map package will be returned to Hall County within five (5) business days of receipt of all GIS data meeting minimum requirements. If the data does not meet minimum requirements, we will notify the submitting agency and request updated data. Once new data has been received, we will provide a completed map package within five (5) business days. Hall County is responsible for placing the completed map package into the Dispatch Map software. Software Updates and Enhancements GeoComm recognizes the importance of continued software enhancements and innovation. Our software applications are systematically developed to ensure new software enhancements and latest technological changes are incorporated regularly into each of our software application. Our Product Management Team is responsible for staying on top of all industry-related developments and incorporating desirable features into our software family of products. Features incorporated into the latest software releases are based on a variety of factors, such as industry changes, customer requested enhancements, and the overall impact to our customer base, etc. GeoComm regularly releases service packs and feature packs containing fixes and new functionality, respectively. Software support and maintenance customers are eligible for all new service packs and feature packs for the term of their agreement. GeoComm will work with eligible customers to upgrade to the latest release at an agreeable time. Software Reinstallation In the event of a hardware failure, GeoComm will reinstall the server or desktop software applications as part of the current support and maintenance agreement. Hall County will be responsible for repairing or replacing the affected hardware. If Hall County can provide GeoComm with a remote connection to the system, reinstallation can be performed remotely. If Hall County does not have remote access into their system for GeoComm’s technicians to Grand Island Council Session - 11/20/2018 Page 145 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 9 of 13 perform the work remotely, Hall County will be responsible to pay for the shipment of the system to and from GeoComm to complete the work. Note: Software reinstallation pertains to emergency hardware failures only and does not cover planned hardware upgrades for the server or workstation hardware. Software Support Exclusions GeoComm software support obligations shall not extend to: • Calls for service related to third party hardware or network components • Software reinstallation due to: o Hardware replacement or upgrade o Purposeful reformatting of hard drives due to malware or virus infections • Manually retrieving call records, Computer Aided Dispatch (CAD) incidents, or AVL data for an end user for reasons other than those covered under GIS and Technical Support maintenance agreement. o Covered retrieval services include those related to GIS Managed Services and/or troubleshooting software defects • Requests for customized features or functionality programming • Troubleshooting issues upstream from GeoComm’s applications (i.e. ALI delivery problems) • Calls unrelated to any GeoComm product or service GeoComm Deliverables General Project Support • Project schedule • Regular status reports and conference calls GeoComm Dispatch Map • 4 GeoComm Dispatch Map (Standard) backup software licenses (term licensing) • 4 GeoComm Dispatch Map (Standard) migration software licenses (term licensing) • 1 GeoComm Dispatch Map (Standard) new software license (term licensing) • Remote installation, configuration, and training • Acceptance test plan • Five years of software support and maintenance services Grand Island Council Session - 11/20/2018 Page 146 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 10 of 13 Exhibit B – Customer Responsibilities It is requested that Hall County provide the following general project support: • Assist in coordinating and attend periodic conference calls • Provide pertinent project information and documentation • Assist in ongoing quality assurance • Provide a single point of contact at Hall County available for communication throughout the project and system implementation • Assign appropriate staff to attend the training courses provided • Have standard IT procedures in place including disaster recovery, system backups, etc. • Keep and maintain backup copies of current software and current map data files • Provide a projector for use during all onsite training • Provide Internet connection for remote training participants • Submit required GIS information (e.g. GIS map data, public safety databases, and/or other resources) to our website (http://www.geo-comm.com/data-submission). In addition to the requirements above, Hall County will be responsible for the following project- specific support: Software Map Build • Provide GIS data meeting minimum requirements, including: o Required GIS layers with fields present o GIS data in one of the following formats: file geodatabase, personal geodatabase or shapefile. If shapefiles are provided, following extensions for each layer must be included: .shp, shx, dbf, prj o GIS data layers in ArcGIS-supported projection and not projected as Web Mercator Auxiliary Sphere o GIS data point layers which are not multipoint layers o Road Centerline and Emergency service responder polygon layers must not contain complex geometry such as “Circular” or “Bezier” arcs o Only alphanumeric or underscore ('_') characters are supported in layer names or table names (this applies also to sheet names in Excel spreadsheets). Underscores (‘_’) or numbers may not be used to start a layer name o Only alphanumeric or underscore ('_') characters are supported in field names in layers or tables. Underscores (‘_’) or numbers may not be used to start a field name o MSAG in Microsoft Excel format Grand Island Council Session - 11/20/2018 Page 147 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 11 of 13 o ALI database (also known as TN extract or telephone records) in Microsoft Excel format o Local aerial imagery information for aerial imagery meeting minimum requirements for use in Dispatch Map including file type and projection (details to be provided in form at the start of project) Note: Typically, the 9-1-1 administrator knows who to contact to obtain the MSAG and ALI database: either from a hired E9-1-1 Database Coordinator or form someone within your agency. Dispatch Map Workstation Requirements • Install, configure, maintain, and support at least one workstation computer meeting the specifications listed below for each license of GeoComm Dispatch Map System Component Requirement Operating system Windows 10, 64-bit Windows 8.1, 64-bit Windows 7, 64-bit Note: The operating system must have the latest Windows updates Microsoft .NET framework Microsoft .NET Framework 4.5.2 or newer Input Device Keyboard and mouse or touchpad CPU 2.5 GHz quad core or faster Available Hard Drive Space 80 GB or more RAM 8 GB or more; 2 - 4 GB dedicated Graphics Card 1 GB or more RAM; Support DirectX 11 Direct3D feature level 9_3 or newer Note: The video card driver must have the latest available updates Display 1400 x 1050 resolution or higher PowerShell 4.0 or higher Notes: Sufficient hard drive space on each workstation is required if local aerial imagery will be used which may require more space. Gen 6 and later CPUs from Intel must run an OS of Windows 10 due to a limitation with USB3 displaylink driver support. System requirements are current at the time of document drafting. Requirements are subject to change. Please contact GeoComm Technical Support to obtain the latest system requirements. • Make remote connections available on each workstation. GeoComm will test the connection prior to arrival to ensure it provides the expected connectivity between GeoComm and Customer workstations. Without remote access, support will be limited. • All computers must be installed and connected to the Local Area Network (LAN). GeoComm is not responsible for set up or maintenance of the LAN connections or LAN infrastructure. Grand Island Council Session - 11/20/2018 Page 148 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 12 of 13 o Facilities not properly set up may cause significant delay in GeoComm’s portion of the installation. Additional professional services from GeoComm may be required to accomplish installation in this case. The cost of these professional services shall be invoiced according to our labor rates at the time. • Provide serial ALI feed from E9-1-1 ALI controller CAD ports to a serial to TCP device which will be consumed by Dispatch Map Server to plot calls in Dispatch Map. The ALI controller CAD ports must export fixed format space delimited NENA standard 9-1-1 ALI records for all answered 9-1-1 calls. The CAD ports should be configured as outlined in documentation which will be provided by GeoComm. • GeoComm’s applications are coded to the current operating system specifications. It is Hall County’s responsibility to manage the installation and upgrade of the mapping systems to guarantee optimal performance and functionality of their systems. Dispatch Map Internet Requirements Internet is required to make use of the following Dispatch Map features: • RapidSOS NG9-1-1 Clearinghouse locations for plotting supplemental 9-1-1 call locations • ArcGIS Online surrounding county maps • ArcGIS Online search • Pictometry Connect for Dispatch Map Standard licensing Note: Access to Pictometry Connect requires proper licensing with EagleView Bandwidth must meet the following requirements based on the number of Dispatch Map workstations accessing these features: Number of workstations Bandwidth Requirement 1 - 3 1.5 Mbps or higher 4 - 6 3 Mbps or higher 7 - 10 5 Mbps or higher Dispatch Map Server Requirements • Dispatch Map requires Linux to be installed on server hardware for system functionality. Hall County is responsible for installing Linux. • A Digi One SP model is required to receive 9-1-1/ALI data and send it to the server o Alternatively, a Digi PortServer TS model along with an adapter is required if the County receives ANI/ALI from multiple sources and/or requires an ANI/ALI feed split • One (1) server or a Virtual Machine (VM) meeting the following requirements is required: Grand Island Council Session - 11/20/2018 Page 149 / 233 Hall County, Nebraska GeoComm Dispatch Map Work Order # 20181107-HCNE Page 13 of 13 System Component Requirement Operating system Ubuntu Server 18.04 LTS 64-bit Display 1400 x 1050 resolution or higher Input Device Keyboard and mouse CPU 2.5 GHz quad core or better, Gen 6 or later for Intel Available Hard Drive Space 250 GB or more RAM 8 GB or more dedicated Internet bandwidth 1.5 Mbps Grand Island Council Session - 11/20/2018 Page 150 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-352 WHEREAS, the City of Grand Island, Nebraska, operates an emergency 911 call center through interlocal agreement with Hall County; and WHEREAS, the Grand Island Emergency Center utilizes mapping software provided and maintained by GeoComm to indicate the location of 911 calls within Hall County; and WHEREAS, the current 5 year contract for 911 mapping software license and maintenance with GeoComm will expire in February 2019; and WHEREAS, the Grand Island Emergency Center will soon have 5 new consoles at a new 911 facility and 4 consoles at the alternate in 911, all requiring adequate mapping software and maintenance, and WHEREAS, a renewal contract proposal has been provided by GeoComm which will provide 5 years of software license and maintenance for all 9 consoles among the new and alternate 911 centers, totaling $76,217.00, with the first annual payment of $20,717.00 and subsequent payments for year 2 through year 5 of $13,875.00 each year, paid through the landline and wireless E911 funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that: 1.The Mayor is hereby authorized and directed to approve this contract with GeoComm for the amount of $76,217.00 on behalf of the City of Grand Island and the Grand Island Emergency Center. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018 _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 151 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-17 #2018-353 - Approving Purchase of New 911 Radio Consoles Staff Contact: Jon Rosenlund Grand Island Council Session - 11/20/2018 Page 152 / 233 Council Agenda Memo From:Jon Rosenlund, Director of Emergency Management Meeting:November 20, 2018 Subject:Radio Consoles for New Facility Presenter(s):Jon Rosenlund Background The 911 Center utilizes a Zetron Radio Console to communicate with local emergency agencies. As the completion of the new 911 Center approaches, the Department plans to install 5 new dispatcher workstations and will need radio consoles at each workstation, as well as backroom equipment for controlling those consoles. Equipment and software for this project is quoted at $307,936.30 by Platte Valley Communications, the local and sole-source Zetron provider. Payment for this equipment will be made through fund balances of the 215 Landline E911 Fund. Discussion The Emergency Management Department has 4 Zetron radio consoles operating in the 911 Center and one Zetron console in the Emergency Operations Center. These consoles provide dispatchers access to use the various county radio frequencies to communicate with all the local emergency management agencies. We also use the consoles to activate sirens and perform various other communications functions. With the construction of a new 911 Facility at 1210 N. North Road in Grand Island, the Department plans to install 5 dispatcher workstations, each will need radio consoles. In order to maintain continuity of systems and decrease any drop in service, as well as maintain lower operating and maintenance costs, the Department is recommending that the same equipment be installed for telephone, radio, mapping and other critical systems between the Main and Alternate 911 centers. As such, the Department recommends installing 5 new Zetron radio consoles at these new workstations. Platte Valley Communications, the authorized sole-source Zetron provider in our area, has provided a quote for $307,936.30 to install 5 Zetron Radio consoles, all necessary backroom controller equipment and related software. Payment for this equipment comes from the Landline E911 Fund Balance. Grand Island Council Session - 11/20/2018 Page 153 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of the Zetron Radio Console Installation for $307,936.30 to Platte Valley Communications. Sample Motion Move to approve the purchase of the Zetron Radio Console Installation for $307,936.30 to Platte Valley Communications. Grand Island Council Session - 11/20/2018 Page 154 / 233 Grand Island Council Session - 11/20/2018 Page 155 / 233 Grand Island Council Session - 11/20/2018 Page 156 / 233 Grand Island Council Session - 11/20/2018 Page 157 / 233 Grand Island Council Session - 11/20/2018 Page 158 / 233 Grand Island Council Session - 11/20/2018 Page 159 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-353 WHEREAS, the Grand Island Emergency Center operates Zetron Radio Consoles to dispatch and communicate with local emergency response agencies as well as activate outdoor warning sirens and perform other emergency tasks; and WHEREAS, the Emergency Management Department is preparing to equip a new 911 Center at 1210 N. North Road with 5 new emergency 911 workstations, each requiring a radio console; and WHEREAS, maintaining the same equipment for the Main and Alternate 911 Centers will reduce cost, provide better redundancy, and ensure adequate proficiency of personnel; and WHEREAS, Platte Valley Communications, the sole-source provider of Zetron Radio Consoles, has provided a proposal to install all necessary equipment, software and hardware for 5 dispatcher consoles for a total of $307,936.30. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, to approve the purchase of the Zetron Radio Console Equipment though Platte Valley Communications for a total of $68,000. - - - Adopted by the City Council of the City of Grand Island, Nebraska, 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 160 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item G-18 #2018-332 - Approving Purchase of Emergency Call Works 911 System Staff Contact: Jon Rosenlund Grand Island Council Session - 11/20/2018 Page 161 / 233 Council Agenda Memo From:Jon Rosenlund, Emergency Management Director Meeting:November 20, 2018 Subject:911 Telephone System Upgrade Purchase Presenter(s):Jon Rosenlund, Emergency Management Director Background With the construction of a new EM911 Facility on North Road requiring 5 new 911 telephone stations, and as the 4 current 911 telephone stations in City Hall are in need of a physical and software upgrade, the Department has secured a quote by the current 911 system (Call Works) provider, Motorola Solutions Inc. for an equipment and software upgrade to complete the 911 telephone system needs of both the new and alternate 911 Centers. Discussion Since 2012, the Grand Island Emergency Center receives 911 calls on a system named Call Works which is owned by Motorola Solutions Inc. With the construction of the new Emergency Management-911 Center on North Road requiring five (5) new 911 stations, and the need to upgrade equipment and software for the current four (4) 911 stations in City Hall for an alternate 911 Public Safety Answering Point (PSAP), the Department has secured a quote from Motorola Solutions for all nine (9) stations and software support for a period of five (5) years. Cost for installation and the first year of software support is $166,318.42. Subsequent four (4) years of software support will cost $19,066.32 annually. Total cost over a 5 year period will be $242,583.70. Working with the Public Service Commission, the Department has received authorization to utilize Set Aside E911 Wireless Funds (kept as Restricted Fund Balance in the 216 Fund) for 100% (or $166,318.42) of the new equipment and the first year of software maintenance. A mix of 216 & 215 Funds will be used for subsequent years of software support. This proposal also includes moving 911 host equipment from Columbus, NE, to Grand Island in an effort to join the East Central 911 shared phone system, a collection of other jurisdictions using Call Works, using statewide networks to share backroom equipment, decreasing costs and making the Grand Island Emergency Center eligible for quicker migration to NextGen911 with other East Central 911 PSAPs in the future. Grand Island Council Session - 11/20/2018 Page 162 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council accept the contract from Motorola Solutions Inc. for $242,583.70. Sample Motion Move to approve the contract from Motorola Solutions Inc. for $242,583.70. Grand Island Council Session - 11/20/2018 Page 163 / 233 The design, technical, pricing, and other information (“Information”) furnished with this budgetary submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. The Information provided in this budgetary submission is provided for evaluation purposes only and does not constitute a binding offer to sell or license any Motorola Solutions product or services. Motorola Solutions is making no representation, warranties, or commitments with respect to pricing, products, payment terms, credit, or terms and conditions. A firm offer would require more information and further detailed analysis of the requirements. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2017 Motorola Solutions, Inc. All rights reserved. GRAND ISLAND, NEBRASKA OCTOBER 11, 2018 - CONVERT EXISTING GRAND ISLAND PSAP (CITY HALL) TO A BACK UP SITE - ADD TO THE EAST CENTRAL FEDERATION Grand Island Council Session - 11/20/2018 Page 164 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i TABLE OF CONTENTS Section 1 CallWorks ....................................................................................................................................... 1-1 1.1 Introduction ...................................................................................................................... 1-1 1.2 Key System Capabilities and Differentiators .................................................................... 1-2 1.3 Enhancements CallWorks Brings to the PSAP ................................................................ 1-3 Section 2 System Description ......................................................................................................................... 2-1 2.1 Our Vision is the New 9-1-1 Reality ................................................................................. 2-1 2.2 Summary of Our Offer ..................................................................................................... 2-2 2.3 Equipment List ................................................................................................................. 2-3 2.3.1 North Road - Host Site 1 .............................................................................................. 2-3 2.3.2 City Hall – Backup Site ................................................................................................ 2-4 2.3.3 Optional Spare Equipment ........................................................................................... 2-4 Section 3 Pricing............................................................................................................................................. 3-6 3.1 Pricing Summary ............................................................................................................. 3-6 3.1.1 Primary PSAP .............................................................................................................. 3-6 Grand Island Council Session - 11/20/2018 Page 165 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-1 SECTION 1 CALLWORKS 1.1 INTRODUCTION Tackling one of the toughest 9-1-1 public safety dilemmas, CallStation from CallWorks is pioneering the convergence of Next Generation 9-1-1 Call Taking, Mapping, IP based telecommunications systems and integration services. Our state-of-the-art solution is the only natively integrated, browser-based, VoIP and Network centric design in the industry. Using the latest software design and telephony technologies, our native i3-compatible application manages the receipt of emergency calls with a simpler, easier-to-use work-flow approach and user interface designed to work the way you do, today. We endorse the forward thinking of Grand Island, NE to advance their level of public safety service for the citizens of the region. Our system was specifically designed and developed for IP based solutions supporting Single Back Room, Geo-Diverse and Federated Next Generation solutions. The system has a complex but simple array of features, many critical to the way that you manage your centers today. Our objective is to provide Grand Island, NE with the hardware, software, legacy interfaces, connections and related components along with a suite of professional services that will secure your future with the necessary benefits that allow your staff to serve and protect its citizens with the most economical and efficient Next Generation call handling solution. Motorola Solutions, is pleased to present Grand Island, NE, a state-of-the-art, integrated IP based NG9-1-1, Federated system including all identified customer requirements for a comprehensive solution. The CallWorks platform provides for a more cost effective and easy to use solution focused on eliminating traditional costly integration and maintenance of proprietary legacy systems while revolutionizing the 9-1-1 call taking to dispatch workflow. CallWorks is aware that many PSAPs, dispatch agencies and distribution channels desire a balance between mainstream and state-of-the-art, next generation technology and generally seek to employ a total solution that will prolong the life of the proposed system at a lower cost. With this in mind, CallWorks provides a solution that is based upon advanced, yet proven technology derived from current IT, IP, VoIP, HTML 5, and Web services standards, yet allows smooth migration as next generation 9-1-1 matures. The proposed solution, while supporting legacy and NG9-1-1, provides open architecture for both the hardware, software and network components unlike any competitive offering. This solution as proposed to Grand Island, NE, addresses and includes all the hardware, software, associated project management, installation, IP migration and transition, user training and other services as requested. CallWorks products are an integral part of Motorola Solutions' end-to-end Public Safety Software Enterprise. From answering thousands of emergency calls and text messages to processing video, disparate evidence and records, Motorola Solutions is helping agencies transform into intelligence-driven command centers, enabling them to make more informed decisions resulting in better outcomes. Learn more about Motorola Solutions' wide-ranging product portfolio. Grand Island Council Session - 11/20/2018 Page 166 / 233 Grand Island, NE October 11, 2018 Use or disclosure of this budgetary proposal is subject CallWorks to the restrictions on the cover page. 1-2 CallWorks Motorola Solutions Confidential Restricted 1.2 KEY SYSTEM CAPABILITIES AND DIFFERENTIATORS The CallWorks solution provides many significant advantages. Listed below are highlights of a few of the many unique standout capabilities of the CallWorks system.  Operating Systems - Technologically advanced Call Handling systems based on the Linux Operating System, Web services and an application framework developed using state-of- the-art Web services techniques and the JAVA development environment. User interfaces require only a browser for all applications and are optimized for Mozilla Firefox ESR, which is fast, efficient and less costly to operate. Workstations operate on the current shipping release of the Windows Operating system for desktops.  Database - Integrated systems designed and delivered as a standard with the MySQL Relational Database Management System. The database architecture allows for open, extensive information sharing, comprehensive reporting and scalability for adding additional capabilities in the future as required.  Telecom / 9-1-1 - CallWorks provides as a standard component, an industry-leading, custom CallWorks distribution of the VoIP Asterisk softswitch from Digium, Inc. This custom distribution of Asterisk, engineered and packaged with mature Media Gateways from AudioCodes, provides traditional telecom interfaces to the PSTN and Legacy CAMA interfaces as well as general administrative capabilities, including voice mail and more. The system is highly configurable to support 9-1-1, emergency, non-emergency and administrate telephony needs. CallWorks, via its SipWorks interface, also provides emerging i3 Next Generation connectivity.  Call Handling Functions – The CallWorks call handling functions are very robust and include, but are not limited to, single button transfers (on and off net) via an extensive directory, ALI displayed on the VoIP telephone as a backup, integrated call control from the Map, silent monitoring, barge-in, override, unlimited multi-party conferencing, abandoned call management, ACD, integrated SMS call processing, released call review, and much more.  Headset/Radio - Traditional headset and radio interfaces are provided by a Power Over Ethernet Audio Interface Unit (AIU). This provides all necessary analog interconnections for managing Call Taker/Dispatcher headsets and radio system integration. A connection is not required at the Call Taker workstation and is powered via the network, saving complex power cords and supplies at the workstation. This design eliminates the headaches of using the PC as the voice management component with complex driver and OS maintenance concerns. The Audio Interface Unit (AIU) is not required for system use. A Polycom telephone is all that is actually required. The AIU also does not arbitrate telecom and radio traffic. If that is required, it serves as the CallWorks interface to a Radio system managed arbitrator.  Notifications - Another strategic advantage of the integrated CallWorks Messaging Engine is the capability to provide automated outbound notifications as part of a service request status change or a global announcement. Authorized users may create and manage notifications from AdminiStation.  Call Recording – Although the CallWorks platform is not officially marketed as a Long-Term Recorder, the system records and stores all 9-1-1 calls for IRR purposes at each workstation in a traditional fashion. 9-1-1 call recordings are made available for playback from the Call Screen. Additionally, call recordings are available for playback and for long- term download from DecisionStation. Calls may be played back with permission from any Grand Island Council Session - 11/20/2018 Page 167 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-3 location where DecisionStation is configured. The system can be configured to record administrative calls as well.  Architecture - The browser based, redundant and High Availability (HA) architecture of our systems allow for centralization and integration of server applications, VoIP switching and the database, while also allowing extensive remote access without the burden of excessive implementation and cost. For larger or regional initiatives, the system is extensible over a network in Federated, Geo-Diverse configurations as well as centralized hosting.  COTS Design - CallWorks is dedicated to utilizing off-the-shelf, yet highly configurable hardware solutions that eliminate costly implementations and excessive maintenance costs. CallWorks standardizes with Cisco networking components, Dell workstation computing hardware, Dell HA Servers, APC Power Management Systems, AudioCodes Gateways, and Polycom VoIP telephones.  Implementation – The system may be installed and serviced by CallWorks or through extensive channel relationships or locally provided by authorized dealers. Users may also be trained to be Customer Owned and Maintained (COAM) if desired. Hosted solutions may also be available in your area.  Ease of Use - The CallWorks system offers the most intuitive and easy-to-use interface available in the industry today by simply requiring a browser. This user-friendly and easy-to- deploy method provides significant time and cost savings in training new personnel.  Support - CallWorks provides quality, around-the-clock customer care and service with remote monitoring as a standard offering. At any time or day of night, a member of our highly skilled service team is available to assist customers with any questions or concerns. 1.3 ENHANCEMENTS CALLWORKS BRINGS TO THE PSAP Our systems refine and enhance workflow, while easing many of the issues commonly found in today's PSAPs and dispatch centers. The following address the issues core to the CallWorks platform:  Workflow - One of the primary goals of the CallWorks platform is to streamline the effort of the typical Call Taker/Dispatcher. Most Call Takers and Dispatchers use very sparingly the expensive and complex IWS solutions sold for years for the purpose of answering and managing 9-1-1 calls for service. With the deployment of CAD / Incident Management and Mapping solutions to a large portion of PSAPs, most use those tools for the bulk of the dispatch process after call answer. Our vision was to truly integrate the processes such that a single application could be deployed and managed to work the way the centers actually do, by taking calls, mapping those calls and dispatching and managing resources in a much simpler, more flexible and inexpensive manner.  Lack of Complexity – CallWorks sought to completely eliminate the continuing complexity of the IWS PC itself. The legacy and most current IWS competitive offerings continue to provide overly complex IWS designs through heavy client applications, specific sound cards, TDD modems and headset interface devices leading to maintenance intensive deployments and on-going driver, patch and OS compatibility support issues. CallWorks targeted the ability to more closely align with a network offering by allowing faster deployment as well as providing a simpler environment to maintain. This was accomplished by delivering a new architecture in which only an Internet Browser is needed at the desktop where specific hardware and drivers are not required. This creates an IWS replacement that requires no application software installation or client-side driver support. There is also no cabling Grand Island Council Session - 11/20/2018 Page 168 / 233 Grand Island, NE October 11, 2018 Use or disclosure of this budgetary proposal is subject CallWorks to the restrictions on the cover page. 1-4 CallWorks Motorola Solutions Confidential Restricted between the VoIP Telephone set, the Headset Interface device and the IWS PC. This clean and simple design also enhances cohabitation with other applications critical to the user, such as Radio and third-party CAD or mapping applications as required. Note: The CallWorks Platform does NOT require Internet connectivity to operate. The platform simply shares those technological advancements and capabilities.  User Interface - The CallWorks System provides an industry first browser-based application environment for all users interfacing to the system including call taking, mapping, dispatch, reporting and management. This creates an easy-to-use, install and maintain environment. The environment enhances our capability to support hosting and networked deployments, allowing for easier transition as NG9-1-1 progresses.  Audio Interface Unit – The CallWorks AIU is responsible for providing analog headset/handset connections for the primary Call Taker and optionally a Supervisor/Trainer using dual jacks. The AIU is Powered Over Ethernet and does not require AC power. The AIU also supports traditional radio system interface if radio-based headset sharing is desired.  Enhanced Location: RapidSOS location integration. CallWorks offers seamless integration with RapidSOS improved wireless location / GPS coordinates. This integration offers the RapidSOS coordinates as a supplemental source to the traditional ALI data so the Call Taker can compare the two location reports and use the one, which is most useful in the context of the call. In most cases this will be the RapidSOS coordinates which are provided both in text and on a map plot with dynamic updates. If the RapidSOS integration is configured and the location data is available, this information is recorded in call details for reporting and data exports.  Reporting - With CallWorks DecisionStation, authorized users can monitor live operations for calls, view canned reports, perform ad-hoc database queries, and more. DecisionStation is browser-based and can be accessed from any workstation on the network, i.e. no software to install or license.  Remote Support - A vital component in supporting systems is access. With CallWorks’ simplified design, all devices and components down to the telephone and headset units are IP endpoints and remotely addressable. CallWorks has unprecedented remote reverse VPN access, monitoring and control capability via the customer provided broadband connection. We can quickly and easily assist customer and channels in troubleshooting or scheduled maintenance as needed. Additionally, CallWorks has further engineered a robust power distribution unit (PDU) within the rack that is also network addressable as needed. CallWorks includes out of band management access to all of the back room devices through a serial distribution unit. Through this device, which is connected to most of the network infrastructure devices in the back room such as Gateways, Switches, and the Server, we can serially access many devices for additional root level support if required. Secure remote control will access workstations quickly to troubleshoot and manage without impacting the productivity of users. CallWorks can detect performance problems with the use of Windows performance registry counters and Windows Management Instrumentation (WMI) queries.  CallStation is VoIP based with a legacy CAMA interface, complies with Next Generation 9- 1-1 and its messaging platform is consolidated with Emergency and Administrative call taking served by NENA compliant standard telephony. External VoIP sets from Polycom, Inc. are available as needed along with a traditional CAD spill for integration into other third- party products like CAD, Long-Term Recorders and Mapped ALI if desired. Browser based Mapped ALI can be added if needed at no additional charge outside of necessary professional services. DispatchStation (CAD) can be added to those sites that need or may be considering an upgrade for a totally integrated solution. Grand Island Council Session - 11/20/2018 Page 169 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-5  Each deployment includes an administrative application (AdminiStation), a reporting solution (DecisionStation), and a real-time statistics monitor (Status Monitor).  AdminiStation is a browser-based access capability used by system managers, maintenance staff, supervisors or other authorized personnel to facilitate the set-up, configuration and on-going management of each agency, PSAP or regional network as required.  DecisionStation is a browser-based access capability used by system managers, maintenance staff, supervisors, remote locations or precincts, mobile users or other authorized personnel to view real time and historical call detail records, active call monitor, data mining, reports, and much more.  Status Monitor is a browser-based access capability used by authorized personnel to view real time statistics on all counts by status, average call answer time and duration, and user status. The Status Monitor is primarily intended for large screen, high- resolution monitors. CallStation with Mapping Call Taker Position Grand Island Council Session - 11/20/2018 Page 170 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-1 SECTION 2 SYSTEM DESCRIPTION 2.1 OUR VISION IS THE NEW 9-1-1 REALITY CallWorks is proud to offer a comprehensive Next Generation public safety solution that provides users with the confidence and peace of mind that comes from the knowledge that they are dealing with highly respected and experienced leaders in 9-1-1 call taking and dispatch solutions. CallWorks works closely with its customers to exceed expectations and to ensure the delivery and approach they require. The challenges ahead will not end with Next Generation 9-1-1. Unfortunately, many vendors that you rely on today would have you believe that simply installing a Voice over Internet Protocol (VoIP) solution prepares you for NG9-1-1. CallWorks knows this is not the case. At CallWorks, we are not content to simply keep up with existing standards and follow current trends. With our products, CallWorks not only seeks to anticipate the next steps in NG9-1-1, but to also shape the future of the industry. When you select CallWorks, you are getting a partner with a far-reaching vision and innovative products that go beyond the defined standards to deliver real value, immediate benefits and a lower total cost of ownership. The CallWorks proposal provides a complete solution that:  Is designed to industry standard(s) including the NENA i3 standard with on-going support and known total cost of ownership for the desired contract term.  Provides a redundant and highly available foundation for NG9-1-1 that is designed to support core i3 functionality, both now and in the future. CallWorks guarantees on-going i3 compliance for 9-1-1 Call Taking CPE. A single standard i3 connection to the ESInet per PSAP is included. A purchasable option to support multiple connections to the ESInet may be required based on Agency, State, or ESInet provider specifications as standards develop and progress.  Is remotely monitored, secure, resilient, and resistant to cyber-attack and penetration.  Provides the ability to remotely monitor, manage and support the systems on a 24/7/365 basis.  Is able to support and integrate with Interim SMS Text-to-9-1-1 solutions as well as native NGCS i3 standards.  Provides increased fault tolerance, reliability, resiliency and disaster recovery through Federated system designs.  Provides clear demarcations of responsibility and accountability in the handling of all traffic related to an emergency request originating from the public and delivered to a PSAP via the NG9-1-1 ecosystem.  Provides a seamless Managed IP, NG9-1-1 ready infrastructure proactively managed and administered through a combination of CallWorks and Motorola Solutions local support teams.  Provides Enterprise wide Real-Time Monitoring, Dashboard Reporting and MIS. Grand Island Council Session - 11/20/2018 Page 171 / 233 Grand Island, NE October 11, 2018 Use or disclosure of this budgetary proposal is subject CallWorks to the restrictions on the cover page. 2-2 System Description Motorola Solutions Confidential Restricted Additional information may be obtained from our website at www.MotorolaSolutions.com/CallWorks. 2.2 SUMMARY OF OUR OFFER CallWorks proposes an all-inclusive, Federated NG9-1-1 Call Handling platform delivered over dedicated engineered Local Area Network. This LAN is capable of supporting multiple redundant controllers at Primary and Back-Up PSAP locations as required. Connectivity between locations is assumed will be delivered over a customer-provided and managed MPLS or equivalent IP transport network. CallWorks is responsible for removing the host at the Columbus water tower and moving it to Grand Island’s North Road Site making Grand Island 1 of 2 host sites for the East Central Region. Grand Island is responsible for providing connectivity between the new site North Road and the backup site City Hall.  Geo-Diverse and Federated redundant back room architecture for the two PSAP locations  New North Road Site:  (5) full licenses for a total of (5) positions  Reusing (4) Full CallStation Licenses from original purchase at the Grand Island PSAP  Purchasing (1) Full CallStation License  Each position is equipped with a Dell Workstation, dual 22” LCD Wide Screen Monitors, a VoIP Phone, AIU for radio integration and Genovation keypad  (2) ALI circuits  (1) Equipment cabinet UPS  (1) Printers  SIP Trunk Interface from CallWorks 9-1-1 to customer provided local Asterisk PBX  SMS MSRP TCC Connectivity access license for a direct connection to a TCC. Customer is responsible for the TCC text service and connectivity costs.  Existing City Hall Site:  Reuse current hardware to create existing (4) position site as a backup site  (4) limited use/dark licenses  (16) FXS Ports for CAMA Trunks (includes room for growth)  (24) FXO Ports for Admin Lines (includes room for growth)  Providing a Hardware Refresh of the following:  (2) Cisco 24-port POE  (1) ISR 4331 Router  (4) Dell Workstations  (4) VoIP Phones  Columbus WT Site:  Decommission Site as a Host, and move to Grand Island North Road Site as Host one  Customer provided IP network to back up remote location to CallWorks specifications.  Designed to support up to fifty (50) concurrent Call Taker positions  Basic GIS management services to support the hosted Mapping capabilities in Call Handling  Optional utilization of the integrated CallWorks Mapped ALI solution as a browser tab to see calls ringing into the PSAP before answer with integrated call control, offered at no cost. Grand Island Council Session - 11/20/2018 Page 172 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-3 Customer must supply a complete ESRI-based GIS formatted map (shapefile) thirty to sixty days prior to onsite system installation.  Serial Interfaces to CAD, Mapping, LTR, other as required  Support for NGCS i3 based Text-to-9-1-1  NG9-1-1, i3 core functions and capabilities for future ESInet deployment. A single standard i3 connection to the ESInet per PSAP is included.  Call management and reporting services  Data collection and reporting services on all 9-1-1 transactions  Continuous workstation performance monitoring and enterprise workstation antivirus protection  System and component level monitoring, alarming, diagnostics and reporting services  All-inclusive software support, updates, and upgrades for the contract term, no surprise charges  24/7/365 Help desk, trouble ticketing and customer support services  Installation, testing, training, maintenance and on-site support services by CallWorks and Motorola Solutions  Project management services for the planning, design, testing, installation and operation of the systems for contract term 2.3 EQUIPMENT LIST Below is the equipment list that details the end user hardware proposed. 2.3.1 North Road - Host Site 1 Qty Part Number Hardware and Software Components 5 ECX100101-2 WKS PC, Dual Video, 4G RAM, with Dual NIC 10 ECX100103 MONITOR, 22WM” FP, BLK 5 ECX100001-NS AUDIO INTERFACE UNIT (AIU) 5 ECX100201-1 Polycom VVX410 VoIP Phone 5 ECX100204 Keypad, Genovation 24 Keypad 4 ECX200001 CALLSTATION License **Reusing these from original purchase, no charge 1 ECX200001-LU CALLSTATION License 1 ECX200004 DECISIONSTATION, SITE License 1 ECX200006 ADMINISTATION, SITE License 1 ECX200007 MESSAGEWORKS, SITE License 1 ECX200008 SIPWORKS, i3/IP INTERFACE, PSAP License 1 ECX200020 SMS - MSRP TCC Connectivity Lic. (Access License Only) 1 ECX500001-24CH CABINET ASSM, 24 RU, COMPLETE 2 ECX500003 SWITCH, CISCO (X SERIES), 24-POE, 1/10/100 1 ECX500005-1 ROUTER, ISR 4331 (Remote, 3rd party) 1 ECX500005-2 ROUTER, ISR 4331 (Enterprise) 1 ECX500007 MISC. MAT., CABLES, LOT 2 ECX500008 ALI MODEM, E911 CSU/DSU 1 ECX500009-1 PRINTER, HP LaserJet Pro M252 1 ECX500017 IP to Serial Dist., 16 port 1 ECX500103 UPS - Smart-UPS X 3000VA Grand Island Council Session - 11/20/2018 Page 173 / 233 Grand Island, NE October 11, 2018 Use or disclosure of this budgetary proposal is subject CallWorks to the restrictions on the cover page. 2-4 System Description Motorola Solutions Confidential Restricted 2.3.2 City Hall – Backup Site Qty Part Number Hardware and Software Components 4 ECX200001-LU CALLSTATION License, Limited Use / Dark 2 ECX100305-2 Mediant 1000 Chassis (CAMA), M1KB-2AC (Capacity Max- 6 Cards) 4 ECX100305-3 Mediant 1000 Gateway FXS Card (CAMA), M1KB-VM-4FXS (1 card per 4 Ports) 3 ECX100311 Media Gateway, 8 port FXO to SIP 1 ECX100315** Rack Shelf, Media Gateway, 2 GW per Shelf 2 ECX500003 SWITCH, CISCO (X SERIES), 24-POE, 1/10/100 1 ECX500005-1 ROUTER, ISR 4331 (Remote, 3rd party) 1 ECX500005-2 ROUTER, ISR 4331 (Enterprise) 2.3.3 Optional Spare Equipment Qty Part Number Hardware and Software Components 1 ECX100001-NS AUDIO INTERFACE UNIT (AIU) 1 ECX100201-1 Polycom VVX410 VoIP Phone 1 ECX100305-3 Mediant 1000 Gateway FXS Card (CAMA), M1KB-VM-4FXS (1 card per 4 Ports) 1 ECX100311 Media Gateway, 8 port FXO to SIP Grand Island Council Session - 11/20/2018 Page 174 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-5 Geo-Diverse PSAP D Grand Island Council Session - 11/20/2018 Page 175 / 233 Grand Island, NE October 11, 2018 Use or disclosure of this budgetary proposal is subject CallWorks to the restrictions on the cover page. 3-6 Pricing Motorola Solutions Confidential Restricted SECTION 3 PRICING 3.1 PRICING SUMMARY 3.1.1 Primary PSAP CallWorks Base Pricing Summary LIST PRICE OFFER PRICE North Road Site $173,943.37 $100,903.89 City Hall Back Up Site $98,376.61 $40,024.98 Decommission & Move $4,179.45 $3,970.48 Turn-Key Base System Total: $276,499.43 $144,899.35 Primary System Options Software Support - Year 2 $17,089.84 $17,089.84 Software Support - Year 3 $17,089.84 $17,089.84 Software Support - Year 4 $17,089.84 $17,089.84 Software Support - Year 5 $17,089.84 $17,089.84 Primary System Options . Extended Hardware Warranty - Year 2 $1,976.48 $1,976.48 Extended Hardware Warranty - Year 3 $1,976.48 $1,976.48 Extended Hardware Warranty - Year 4 $1,976.48 $1,976.48 Extended Hardware Warranty - Year 5 $1,976.48 $1,976.48 System Spares Recommended System Spares $3,137.00 $2,35.275 Grand Island Council Session - 11/20/2018 Page 176 / 233 Grand Island, NE October 11, 2018 CallWorks Use or disclosure of this budgetary proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Pricing 3-7 Accepted by: MOTOROLA SOLUTIONS, INC. CITY OF GRAND ISLAND, NE By: __________________________________ By: ______________________________________ Name: Name: ___________________________________ Title:_______________________________ Title: _____________________________________ Date:_________________________________ Date: _____________________________________ Grand Island Council Session - 11/20/2018 Page 177 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-332 WHEREAS, the City of Grand Island, Nebraska, operates an emergency 911 call center through interlocal agreement with Hall County; and WHEREAS, the Grand Island Emergency Center, managed by the Grand Island Emergency Management Department is the Public Safety Answering Point for all of Hall County; and WHEREAS, the current 911 telephone system, Call Works, requires an upgrade for the soon-to-be constructed 911 Center as well as maintaining updated consoles in City Hall for an Alternate 911 Center; and WHEREAS, Council has budgeted for the installation of a replacement 911 telephone system to include a 5 year support agreement through landline and wireless E911 Funds, and WHEREAS, a quote was provided by Motorola Solutions Inc. for the upgraded Call Works equipment, including 4 upgraded consoles in the City Hall Alternate and 5 new consoles in the new facility was received by the City for $166,318.42 in year one and subsequent 4 years of software support and hardware warrantee for an annual cost of $19,066.32, for a total contract cost of $242,583.70. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor is hereby authorized and directed to approve this contract with Motorola Solutions Inc. on behalf of the City of Grand Island in the amount of $242,583.70. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 178 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item H-1 Consideration of Forwarding Blighted and Substandard Study for Proposed Area #28 to the Hall County Regional Planning Commission (Tunnel Wash I LLC) Staff Contact: Chad Nabity Grand Island Council Session - 11/20/2018 Page 179 / 233 Council Agenda Memo From:Chad Nabity, AICP Meeting:November 20, 2018 Subject:Proposed Blighted and Substandard Area #28 Presenter(s):Chad Nabity, Director Grand Island CRA Background Attached you will find a copy of a Blighted and Substandard Study as prepared for Tunnel Wash I LLC by Marvin Planning Consultants. This study is approximately 78.45 acres of property in northwest Grand Island located between U.S. Highway 281 and Webb Road; and State and 13th Streets. The study as prepared and submitted indicates that this property could be considered blighted and substandard. The full study is attached for your review and consideration. Tunnel Wash I LLC has submitted this study for the review and consideration of the Grand Island City Council as permitted by Nebraska law. If the blight and substandard designation is approved a TIF application will likely be submitted for redevelopment of property within the study area. The decision on whether to declare an area blighted and substandard is entirely within the jurisdiction of the City Council with a recommendation from the Planning Commission. The question before Council will be whether to send the study to the Planning Commission for its review and feedback. If the item is not sent to the Planning Commission, the Council cannot declare the area blighted and substandard. Planning Commission will meet December 5 and would have a recommendation ready following that meeting. Once an area has been declared blighted and substandard the CRA can accept redevelopment proposals for the area that might, or might not, include an application for Tax Increment Financing. Should this be approved, you can anticipate that Tunnel Wash I LLC will submit an application for TIF to assist with the costs associated with redeveloping some portion of this property. Grand Island Council Session - 11/20/2018 Page 180 / 233 Discussion The action item tonight relates to the study for proposed CRA Area No. 28 in northwest Grand Island as shown below. The study was prepared for 78.45 acres, all of which are in the Grand Island City Limits. Grand Island City Attorney Jerry Janulewicz has reviewed the Nebraska Statutes and case law pertaining to the declaration of property as blighted and substandard. His comments on this application are as follows: The statutes which provide for the creation of a redevelopment area or redevelopment project within a redevelopment area require the following procedure: A request is made to the city council to declare an area to be substandard and blighted and in need of development for purposes of enabling the creation of a redevelopment area or a redevelopment project within a redevelopment area. The city council submits the question of whether an area is substandard and blighted to the planning commission for its review and recommendation prior to making its declaration that an area is substandard and blighted. The planning commission must hold a public hearing and submit its written recommendations within 30 days of holding a public hearing on the request. Upon receipt of the recommendations from the planning commission the city council may make its findings and declaration with respect to the property within an area. Unless the city council of the city in which such area is located has, by resolution adopted after a public hearing with notice, declared such area to be a substandard and blighted Grand Island Council Session - 11/20/2018 Page 181 / 233 area in need of redevelopment, the Community Redevelopment Agency cannot prepare a redevelopment plan for a redevelopment project area. Following a declaration that an area is substandard and blighted, the Community Redevelopment Agency is authorized to prepare or cause to be prepared and recommend redevelopment plans to the governing body of the city and to undertake and carry out redevelopment projects within its area of operation and may enter into contracts with redevelopers of property containing covenants, restrictions, and conditions regarding the use of such property for residential, commercial, industrial, or recreational purposes or for public purposes in accordance with the redevelopment plan and such other covenants, restrictions, and conditions as the authority may deem necessary to prevent a recurrence of substandard and blighted areas or to effectuate the purposes of the Community Development Law, and to provide grants, loans, or other means of financing to public or private parties in order to accomplish the rehabilitation or redevelopment in accordance with a redevelopment plan. Within the area of operation of the Community Redevelopment Authority, the authority may exercise its statutory powers with respect to the redevelopment project. Neb. Rev. Stat. §§ 18-2107; 18-2109. As stated in Fitzke v. City of Hastings, 582 N.W.2d 301 (Neb. 1998): A CRA is not authorized to prepare a redevelopment plan for a redevelopment project area unless the governing body of the city first enacts a resolution declaring such area to be “a substandard or blighted area in need of redevelopment.” § 18–2109. After such a declaration has been made and a redevelopment plan has been prepared and approved, a CRA is authorized to enter into contracts with redevelopers of property containing covenants, restrictions, and conditions regarding the use of such property for residential, commercial, industrial, or recreational purposes or for public purposes in accordance with the redevelopment plan and such other covenants, restrictions, and conditions as the [CRA] may deem necessary to prevent a recurrence of substandard or blighted areas ... and to provide grants, loans, or other means of financing to public or private parties in order to accomplish the rehabilitation or redevelopment in accordance with a redevelopment plan.§ 18–2107(4). The CRA may utilize tax increment financing to pay for redevelopment projects undertaken pursuant to the CDL. § 18–2124. “Under this statutory scheme, a private development project would be eligible for tax increment financing only if it is included within an area which has previously been declared blighted or substandard and is in furtherance of an existing redevelopment plan for that area. The declaration of property as blighted or substandard is not simply a formality which must be met in order to assist a private developer with tax increment financing; it is the recognition of a specific public purpose which justifies the expenditure of public funds for redevelopment.” Fitzke, id, citing Monarch Chemical Works, Inc. v. City of Omaha, 203 Neb. 33, 277 N.W.2d 423 (1979). The legislative intent underlying the Community Development Law is the elimination of blighted and substandard areas and to prevent the reoccurrence of blight through a cooperative effort of the public and private sectors, not to aid private developers. Fitzke, id. At this point, Council is only making a decision about whether to forward the study to the Planning Commission for its recommendation or not. According to NRSS §18-2109, it is clear that the Planning Commission must hold a public hearing and have the opportunity to review the Blight Study prior to Council declaring the property substandard and Grand Island Council Session - 11/20/2018 Page 182 / 233 blighted. If Council wishes to consider a declaration of substandard and blight, State Statute requires that the question of whether an area is substandard and blighted is submitted to the Planning Commission for hearing, review and recommendation. Blighted Area of the Community The city of Grand Island, as a City of the First Class, is permitted to designate an area of up to 35% of the municipal limits as blighted and substandard. As of November 1, 2018, 20.11% of the City has been declared blighted and substandard. Area 28 (this study) would add another 0.41% bringing the total area declared to 20.52%. The CRA commissioned a study of the Veteran’s Home property (Proposed Area 16) that covered 530 acres and would, if approved, add 2.76% to the total area declared blighted and substandard. If both areas were to be approved and there are no changes in the city limits or areas declared blighted and substandard, 23.28% of the city would be declared blighted and substandard. It does not appear that the declaration of Area 28 would significantly impact the City’s ability to declare other areas blighted and substandard. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to forward the Study to the Planning Commission for its recommendation. 2.Move to not forward the Study to the Planning Commission for its recommendation. 3.Refer the issue to a committee. 4.Postpone the issue to future date. 5.Take no action on the issue. Recommendation City Administration recommends that the Council move to forward the study to the Planning Commission if Council wishes to consider the use of Tax Increment Financing as a redevelopment tool for this property. Sample Motion Move to forward the Study to the Planning Commission for their review and recommendation. Grand Island Council Session - 11/20/2018 Page 183 / 233 Grand Island, Nebraska Blight and Substandard Study - Area 28 Prepared for: Tunnel Wash I LLC Grand Island Council Session - 11/20/2018 Page 184 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 1 PURPOSE OF THE BLIGHT AND SUBSTANDARD STUDY The purpose of completing this Blight and Substandard study is to examine existing conditions within a specific part of Grand Island. Tunnel Wash I LLC commissioned the study to analyze the possibility of declaring the area as blighted and substandard. The City of Grand Island, when considering conditions of Blight and Substandard, look at those issues and definitions provided for in the Nebraska Community Redevelopment Law as found in Chapter 18, Section 2104 of the Revised Nebraska State Statutes, as follows: “The governing body of a city, to the greatest extent it deems to be feasible in carrying out the provisions of the Community Development Law, shall afford maximum opportunity, consistent with the sound needs of the city as a whole, to the rehabilitation or redevelopment of the community redevelopment area by private enterprises. The governing body of a city shall give consideration to this objective in exercising its powers under the Community Development Law, including the formulation of a workable program, the approval of community redevelopment plans consistent with the general plan for the development of the city, the exercise of its zoning powers, the enforcement of other laws, codes, and regulations, relating to the use of land and the use and occupancy of buildings and improvements, the disposition of any property acquired, and the providing of necessary public improvements.” The Nebraska Revised Statutes §18-2105 continues by granting authority to the governing body for the formulation of a workable program; disaster assistance; effect. The statute reads, “The governing body of a city or an authority at its direction for the purposes of the Community Development Law may formulate for the entire municipality a workable program for utilizing appropriate private and public resources to eliminate or prevent the development or spread of urban blight, to encourage needed urban rehabilitation, to provide for the redevelopment of substandard and blighted areas, or to undertake such of the aforesaid activities or other feasible municipal activities as may be suitably employed to achieve the objectives of such workable program. Such workable program may include, without limitation, provision for the prevention of the spread of blight into areas of the municipality which are free from blight through diligent enforcement of housing, zoning, and occupancy controls and standards; the rehabilitation or conservation of substandard and blighted areas or portions thereof by replanning, removing congestion, providing parks, playgrounds, and other public improvements by encouraging voluntary rehabilitation and by compelling the repair and rehabilitation of deteriorated or deteriorating structures; and the clearance and redevelopment of substandard and blighted areas or portions thereof.” “Notwithstanding any other provisions of the Community Development Law, where the local governing body certifies that an area is in need of redevelopment or rehabilitation as a result of flood, fire, hurricane, earthquake, storm, or other catastrophe respecting which the Governor of the state has certified the need for disaster assistance under federal law, the local governing body may approve a redevelopment plan and a redevelopment project with respect to such area without regard to the provisions of the Community Development Law requiring a general plan for the municipality and notice and public hearing or findings other than herein set forth.” Based on the Nebraska Revised Statutes §18-2103 the following definitions shall apply: “Blighted area means an area (a) which, by reason of the presence of a substantial number of deteriorated or deteriorating structures, existence of defective or inadequate street layout, faulty lot layout in relation to size, adequacy, accessibility, or usefulness, insanitary or unsafe conditions, deterioration of site or other improvements, diversity of ownership, tax or special assessment delinquency exceeding the fair value of the land, defective or unusual conditions of title, improper subdivision or obsolete platting, or the existence of conditions which endanger life or property by fire and other causes, or any combination of such factors, substantially Grand Island Council Session - 11/20/2018 Page 185 / 233 Blight and Substandard Study Page 2 City of Grand Island, Nebraska • December 2018 impairs or arrests the sound growth of the community, retards the provision of housing accommodations, or constitutes an economic or social liability and is detrimental to the public health, safety, morals, or welfare in its present condition and use and (b) in which there is at least one of the following conditions: (i) Unemployment in the designated area is at least one hundred twenty percent of the state or national average; (ii) the average age of the residential or commercial units in the area is at least forty years; (iii) more than half of the plotted and subdivided property in an area is unimproved land that has been within the city for forty years and has remained unimproved during that time; (iv) the per capita income of the area is lower than the average per capita income of the city or village in which the area is designated; or (v) the area has had either stable or decreasing population based on the last two decennial censuses. In no event shall a city of the metropolitan, primary, or first class designate more than thirty-five percent of the city as blighted, a city of the second class shall not designate an area larger than fifty percent of the city as blighted, and a village shall not designate an area larger than one hundred percent of the village as blighted. A redevelopment project involving a formerly used defense site as authorized under section 18-2123.01 shall not count towards the percentage limitations contained in this subdivision;” “Extremely blighted area means a substandard and blighted area in which: (a) The average rate of unemployment in the area during the period covered by the most recent federal decennial census is at least two hundred percent of the average rate of unemployment in the state during the same period; and (b) the average poverty rate in the area exceeds twenty percent for the total federal census tract or tracts or federal census block group or block groups in the area;” “Substandard area means an area in which there is a predominance of buildings or improvements, whether nonresidential or residential in character, which, by reason of dilapidation, deterioration, age or obsolescence, inadequate provision for ventilation, light, air, sanitation, or open spaces, high density of population and overcrowding, or the existence of conditions which endanger life or property by fire and other causes, or any combination of such factors, is conducive to ill health, transmission of disease, infant mortality, juvenile delinquency, and crime, (which cannot be remedied through construction of prisons), and is detrimental to the public health, safety, morals, or welfare; and” “Workforce housing means: (a) Housing that meets the needs of today's working families; (b) Housing that is attractive to new residents considering relocation to a rural community; (c) Owner-occupied housing units that cost not more than two hundred seventy-five thousand dollars to construct or rental housing units that cost not more than two hundred thousand dollars per unit to construct. For purposes of this subdivision (c), housing unit costs shall be updated annually by the Department of Economic Development based upon the most recent increase or decrease in the Producer Price Index for all commodities, published by the United States Department of Labor, Bureau of Labor Statistics; (d) Owner-occupied and rental housing units for which the cost to substantially rehabilitate exceeds fifty percent of a unit's assessed value; and (e) Upper-story housing.” This Blight and Substandard Study is Blighted and Substandard Area 28. The Study is intended to give the Grand Island Community Redevelopment Authority, Hall County Regional Planning Commission and Grand Island City Council the basis for identifying and declaring Blighted and Substandard conditions are existing within the City’s jurisdiction and as allowed under Chapter 18. Through this process, the City and property owners will attempt to address economic and/or social liabilities which are harmful to the well-being of the entire community. Grand Island Council Session - 11/20/2018 Page 186 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 3 Figure 1 shows the study area of this report. A Redevelopment Plan to be submitted in the future containing, by law, definite local objectives regarding appropriate land uses, improved traffic, public transportation, public utilities, and other public improvements, and the proposed land uses and building requirements in the redevelopment area and shall include: • The boundaries defining the blighted and substandard areas in question (including existing uses and conditions of the property within the area), and • A list of the conditions present, which qualify the area as blighted and substandard. Through the redevelopment process, the City of Grand Island can guide future development and redevelopment throughout the area. The use of the Community Redevelopment Act by the City of Grand Island is intended to redevelop and improve the area. Using the Community Redevelopment Act, the City of Grand Island can assist in the elimination of negative conditions and implement different programs/projects identified for the City. Grand Island Council Session - 11/20/2018 Page 187 / 233 Blight and Substandard Study Page 4 City of Grand Island, Nebraska • December 2018 BLIGHT AND SUBSTANDARD ELIGIBILITY STUDY This study targets a specific area within an established part of the community for evaluation. The area indicated in Figure 1 of this report. The findings are presented in the coming pages of the report. Study Area The following is the description of the designated area within Grand Island. Point of beginning is the intersection of the centerlines of US Highway 281 and West State Street; thence bearing easterly along the centerline of West State Street to the intersection of the centerline of North Webb Road; thence, southerly along the centerline of North Webb Road to the intersection with the centerline of West 13th Street; thence, westerly along the centerline of West 13th Street to the intersection with the centerline of US Highway 281; thence, northerly along the centerline of US Highway 281 to the point of beginning. EEXXIISSTTIINNGG LLAANNDD UUSSEESS The term “Land Use” refers to the developed uses in place within a building or on a specific parcel of land. The number and type of uses are constantly changing within a community and produce some impacts either benefitting or detracting from the community. Existing patterns of land use are often fixed in older communities and neighborhoods, while development in newer areas is often reflective of current development practices. The study area is within a highly commercial part of Grand Island. There are commercial uses to all sides of the study, including the redeveloping area of Blight and Substandard Area 9 from 2012. Existing Land Use Analysis within Study Area As part of the planning process, a survey conducted through both in-field observations, as well as data collection online using the Hall County Assessors website. This survey noted the use of each parcel of land within the study area. These data from the survey are found in the following paragraphs. TABLE 1: EXISTING LAND USE, GRAND ISLAND - 2018 Type of Use Acres Percent of Developed land within the Study Area Percent of Study Area Residential 0 0.0% 0.0% Single-family 0 0.0% 0.0% Multi-family 0 0.0% 0.0% Manufactured Housing 0 0.0% 0.0% Commercial 63.45 87.3% 80.9% Industrial 0 0.0% 0.0% Quasi-Public/Public 0 0.0% 0.0% Parks/Recreation 0 0.0% 0.0% Transportation 9.22 12.7% 11.7% Total Developed Land 72.67 100.0% - Vacant/Agriculture 5.78 7.4% Total Area 78.45 100.0% Source: Marvin Planning Consultants 2018 Table 1 includes the existing land uses for the entire study area. The table contains the total acres determined per land use from the survey; next is the percentage of those areas compared to the total developed land; and finally, the third set of data compare the all land uses to the total area within the Study Area. The Study Area is made up of Commercial (80.9%), Open Space (7.4%), and Transportation oriented land (street and R.O.W)(11.7%). The entire area considered completely developed. Grand Island Council Session - 11/20/2018 Page 188 / 233 W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road 281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYSTUDY AREA MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.07.2018 0 200 400100Feet 1 " = 200 feet LEGEND Blight Study Area FIGURE 1 Grand Island Council Session - 11/20/2018 Page 189 / 233 W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYEXISTING LAND USE MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.11.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND Blight Study Area FIGURE 2 Existing Land Use Commercial Open Space Transportation Grand Island Council Session - 11/20/2018 Page 190 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 7 FFIINNDDIINNGGSS OOFF BBLLIIGGHHTT AANNDD SSUUBBSSTTAANNDDAARRDD CCOONNDDIITTIIOONNSS EELLIIGGIIBBIILLIITTYY SSTTUUDDYY This section of the study examines the conditions found within the study area. The Findings Section reviews the conditions based upon the statutory definitions. CONTRIBUTING FACTORS UNDER PART A OF THE BLIGHT DEFINITION There were some conditions examined and evaluated in the field and online. Some conditions are reviewed in detail, on the following pages, while some of the statutory conditions are not present. Structural Conditions Existing structural conditions of buildings in the study area were determined using the Hall County Assessor’s database. Structures rated out as either Very Good, Good, Fair, Average, or badly worn. Based upon the data provided to the planning team, the following is the breakdown for structures in the study area: • 0 ( 0.0%) structures rated as very good • 2 ( 5.3%) structures rated as good • 0 ( 0.0%) structure rated as fair • 36 (94.7%) structures rated as average • 0 ( 0.0%) structures rated as badly worn The exterior portion of the mall is beginning to show considerable wear, likely to deferred maintenance. In the photos above there are examples of where masonry construction has been compromised and is in danger of falling from the building onto the ground. Base upon a visual ground inspection, it appears like there is considerable water penetration in the brick and mortar system. Grand Island Council Session - 11/20/2018 Page 191 / 233 Blight and Substandard Study Page 8 City of Grand Island, Nebraska • December 2018 An assumption was made, based upon the data, that an average condition or less would constitute less than desirable conditions due to age and condition of the structure/building. It is common for older structures to get more maintenance and upkeep to maintain a good or higher condition. Even an average structure shows some signs of deteriorating which in turn can become a dilapidated structure in the future if not maintained. Overall, 94.7% of the structures in this study area are an average condition or worse. Due to the stated conditions found in the Hall County Assessor’s data, the condition of the structures are a contributing factor. Deterioration of Site or Other Improvements Site Improvements Conditions The site improvements include the areas determined to be common areas for public ingress and egress to the study area as well as the area designed to move vehicular traffic through the site. Also, this includes the actual surface parking areas. The condition of the site improvements varies greatly. The Study Area contains a major deteriorated condition; the parking areas throughout the area, as well as the demarcated driving areas. The parking areas throughout the entire Study Area are in a serious state of deterioration. They are not yet in a dilapidated condition. The parking surface and driving areas contain major surface cracking, small break-ups and spawling. These conditions have been likely caused by several circumstances over the years, including: • Lack of maintenance • Sub-soil conditions • Heavier than expected traffic • Freeze/thaw cycles Preventing a number of these items are possible through proper design, enforcement, and maintenance, with maintenance being a key. Photos 1 through 10 indicate examples of different deteriorated conditions within the parking and driving areas across the entire site. Due to a large amount of broken pavement in the Study Area, the parking areas are considered to be deteriorated or in a state of deteriorating; therefore, they are a direct contributing factor to the conditions of blight. Indication of previous ponding and deterioration Photo2 Photo1 Grand Island Council Session - 11/20/2018 Page 192 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 9 Photo 3 Photo 4 Photo 5 Photo 6 Photo 7 Photo 8 Photo 9 Photo 10 Grand Island Council Session - 11/20/2018 Page 193 / 233 Blight and Substandard Study Page 10 City of Grand Island, Nebraska • December 2018 Diversity of Ownership Throughout the study area, there are 12 different property owners. However, in most cases, the difference is that one company owns the structure on the site; while, another entity, usually, Conestoga North or Conestoga Realty owns the ground underneath the structure. This creates potential issues with future redevelopment of structures and property if the different ownership groups disagree. Also, the fact structures sit on land owned by another party will create a potential detriment to future redevelopment. Due to this factor, it may be necessary for a public intervention to guide future redevelopment activities in this specific study area. Based upon the analysis, sufficient ownership issues present to make Diversity of Ownership a contributing factor for Blighting. Improper Subdivision or Obsolete Platting Improper Subdivision or Obsolete Platting is present in several ways. These factors are bulleted below: • First and foremost are the private streets on the north side of the study area, Conestoga Drive and Overland Road. • The developed area in the northeast corner of the study area has been built out in a clustered manner, making traffic circulation difficult. • The positioning of lots along West State Street and North Webb Road have access drives in a manner that makes traffic control and congestion problematic. See Figure 5 for specific locations of the discussed items above. Based upon the analysis, sufficient ownership issues present to make Improper Subdivision or Obsolete Platting a contributing factor for Blighting. Faulty Lot Layout Similar to Improper Subdivision or Obsolete Platting, Faulty Lot Layout is present in similar ways. These factors are bulleted below: • The developed area in the northeast corner of the study area has been built out in a clustered manner, making traffic circulation difficult. • The positioning of lots along West State Street and North Webb Road have access drives in a manner making traffic control and congestion problematic. See Figure 6 for specific locations of the discussed items above. Based upon the analysis, sufficient ownership issues present to make Faulty Lot Layout a contributing factor for Blighting. Combination of factors which are impairing and/or arresting sound growth There are several factors present within the study area meeting this criterion are discussed in the following paragraphs. Functional Obsolescence The primary structure within the study area is the Conestoga Mall. The mall was constructed in the mid-1970’s and was designed using common mall layouts and concepts. However, as the retail markets have been changing, these types of facilities have been losing popularity. It is a similar issue seen by the Grand Island Mall which was declared Blighted and Substandard in 2012 and has been the focus of several redevelopment projects since the declaration. Malls and retail use constructed in today’s economy are more open air, even in colder climate regions. The newer mall models are doing more to make the shopping experience more than “just shopping.” These older regional malls have lost favor with consumers across the United States. Some examples within the region include the Imperial Mall in Hastings, the mall in North Platte, the mall in Hutchinson, KS. The phenomena have also affected larger cities such as Omaha; Kansas City, MO; Overland Park, KS; and more. The survival of this mall into the future, including survival of its Functional Obsolescence, will be dependent on ownership willing to re-focus the mall itself. Grand Island Council Session - 11/20/2018 Page 194 / 233 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKACONESTOGA MALL BLIGHT STUDYSTRUCTURECONDITION MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.07.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND Blight Study Area FIGURE 3 Structure Condition Poor!( Average!( Good!( Grand Island Council Session - 11/20/2018 Page 195 / 233 W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYDETERIORATION OFSITE OR OTHERIMPROVEMENTS MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.11.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND FIGURE 4 Location of Parking LotDeterioration Blight Study Area Grand Island Council Session - 11/20/2018 Page 196 / 233 W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYIMPROPER SUBDIVISION OROBSOLETE PLATTING MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.11.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND FIGURE 5 Congested Clustering Blight Study Area Private Street Grand Island Council Session - 11/20/2018 Page 197 / 233 kjkjkjkjkjkjkjkjkjkjkjkjkjW. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYFAULTY LOT LAYOUT MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.11.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND FIGURE 6 Congested Clustering Blight Study Area Access Points too closekj Grand Island Council Session - 11/20/2018 Page 198 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 15 Retail Markets of the 21st Century Retail in the 21st Century has been evolving rapidly. The evolution led by consumers wanting more than the 1960 to 1970 malls with their shopping experience has been a big factor; however, the rise of e-commerce and Amazon has also been a major contributing factor to the retail revolution. With the retail revolution of the 21st Century, several mainstream retailers have had trouble competing. Several retailers, including several anchors at the Conestoga Mall, have had economic issues. The past year saw Bon-Ton declare Chapter 7 bankruptcy which shut down all their retail stores including the Younkers Store at Conestoga Mall. Also, Sears has recently filed for Chapter 11 bankruptcy protection, and the announcement on November 8, 2018 that the Conestoga Mall store will be closing by February. Retail analysts are continually talking about the potential bankruptcy of JC Penny, which is a major anchor of the Conestoga Mall. Once, Sears closes their store in early 2019, two of the five anchors (40%) will have closed their doors. A lack of major retailers located at Conestoga Mall impairs and arrests sound growth of this facility in the future. The buildup of the mall area Looking at the Conestoga Mall on aerials, the mall located on the southernmost location of the land. North of the primary mall was eventual built-out with smaller strip centers. These strip centers to the north impair the future expansion of the primary mall. Also, the location of the primary mall and strip centers creates an issue with expanding parking on the mall property. These factors do impair and arrest sound growth of the study area. Defective/Inadequate Street Layouts Under normal blight evaluation, this criteria would apply to public streets. However, in the case of this study are, it applies to the internal traffic circulation of the mall property and the adjoining strip centers to the north. Figure 8 indicates the primary and secondary circulation loops. The Figure also indicates potential concerns with the layouts on the site. There are enough circulation concerns on-site to make Defective/Inadequate Street Layouts a contributing factor to declaring the area as Blighted. Grand Island Council Session - 11/20/2018 Page 199 / 233 Blight and Substandard Study Page 16 City of Grand Island, Nebraska • December 2018 CONTRIBUTING FACTORS UNDER PART B OF THE BLIGHT DEFINITION There were some conditions examined and evaluated in the field and online. Some conditions will be reviewed in detail, on the following pages, while some of the statutory conditions are not present. Age of Structure Age of structures can be a contributing factor to the blighted and substandard conditions in an area. Statutes allow for a predominance of structures 40 years of age or older to be a contributing factor regardless of their condition. The following paragraphs document the structural age of the structures within the Study Area. Note the age of structure was determined from the Appraisal data within the Hall County Assessor’s website data. TABLE 2: AVERAGE STRUCTURAL AGE, BY METHOD - 2018 Owner Year Built Number of Structures Age Cumulative Age Balznailstics 1960 1 59 59 Mehring 1970 1 49 108 Norwest Bank 1974 1 45 153 Conestoga North 1974 3 135 288 Powhein LLC 1974 1 45 333 Conestoga Realty 1975 11 484 817 Conestoga Realty 1975 2 88 905 Pathway Bancorp 1975 3 132 1037 Jomida Inc 1975 2 88 1125 Conestoga Realty 1976 1 43 1168 Conestoga North 1976 1 43 1211 Conestoga North 1978 1 41 1252 Conestoga North 1978 1 41 1293 Runza Drive Inn 1979 1 40 1333 Conestoga Realty 1980 1 39 1372 Home Federal Savings & Loan 1989 1 30 1402 Mehring 1993 1 26 1428 General Mills Restaurants 1995 1 24 1452 Mehring 1996 1 23 1475 Mehring 1996 1 23 1498 Powhein LLC 1998 1 21 1519 McDonalds 2007 1 12 1531 38 1531 Average Age 40.3 Source: Hall County Assessor’s and Marvin Planning Consultants 2018 Another method to analyze this area is using square footage. State statute discusses commercial units; in the commercial world, it is not about the building as much as it is about square footage. Therefore, this analysis is also examining the age of the built square footage. Based upon data from the Hall County Assessor’s office, there is a total of 651,412 built square footage in the area. Of the 651,412 total square footage, 611,965 built square feet are 40 years or old, which is 93.94% of the total build out. Therefore, more than 50% of the square footage is 40 years of age or older. Grand Island Council Session - 11/20/2018 Page 200 / 233 W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetkjBlind IntersectionkjLoading Service AreakjService Area / CongestionkjLoading Dock / Congestion kjAwkward Route kjOdd Intersection kj Dead Ends kjNo Through Traffic kjNo Through Traffic CITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYDEFECTIVE / INADEQUATESTREET LAYOUT MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.11.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND FIGURE 7 Secondary Circulation Loop Primary Circulation Loop Blight Study Area Grand Island Council Session - 11/20/2018 Page 201 / 233 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(W. State StreetW. 13th StreetDiers Avenue W. State StreetW. 13th StreetN. Webb Road £¤281 Overland Road Conestoga Drive W. 14th StreetW. 15th StreetW. 16th StreetW. 17th StreetW. 18th StreetWestside StreetW. 13th StreetW. State StreetCITY OF GRAND ISLAND, NEBRASKA CONESTOGA MALL BLIGHT STUDYSTRUCTURE AGE MAP PROJECTION: NE State Plane (Ft.)DATUM: NAD 83DATE: 11.07.2018 0 200 400100Feet 1 " = 200 feet¯LEGEND Blight Study Area FIGURE 8 Structure Age Less than 40 Years!( 40 Years or Older!( Grand Island Council Session - 11/20/2018 Page 202 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 19 The final means to examine the age of structures is the actual number of structures within the 40 years or more or less than 40 years categories. Overall, there are 38 structures within the study area, based upon the Hall County Assessor’s data (Hall County Assessor divides the primary mall structure into 11 separate units, thus 38 total). After researching the structural age on the Hall County Assessor’s and Treasurer’s websites, the following breakdown was determined: • 30 (78.9%) unit was determined to be 40 years of age or older • 8 (21.1%) unit was determined to be less than 40 years of age However, when examining the age based upon a cumulative approach, as in Table 2, the average age of the primary structures is equal to 40.3 years; thus, meeting the requirements of the statutes. The age of the structures would be a direct contributing factor. Stable or decreasing population based upon the last two decennial census The population of the study area has seen a stable population based upon the last two decennial census’. Over the course of the past 40 years there have not been any residential units within this study area. Therefore, stable or decreasing population based upon the last two decennial censuses is a contributing factor to the blighted conditions of the area. These conditions are contributing to the blighted conditions of the study area. Criteria under Part A of the Blight Definition • Substantial number of deteriorating structures o Within the study are 94.7% of the structures were deemed to be in either average or badly worn condition. o Two (5.3%) structures has been deemed as being in good condition. o Several locations around the primary mall are indicating moisture damage to the brick façade, with some locations • Deterioration of site or other improvements o The majority of the asphalt parking areas around the primary mall is in a deteriorating state and appears to have forgone updating for a considerable time. o There are several places where the parking surfaces are in a worse than deteriorated state based upon the photographs in the report. • Diversity of Ownership o There are 12 different property owners within the study area. o The majority of the buildings owned by corporations, sit on top of ground owned by another party, typically, Conestoga Realty or Conestoga North. • Improper Subdivision or Obsolete Platting o First and foremost are the private streets on the north side of the study area, Conestoga Drive and Overland Road. o The developed area in the northeast corner of the study area has been built out in a clustered manner, making traffic circulation difficult. o The positioning of lots along West State Street and North Webb Road have access drives in a manner that makes traffic control and congestion problematic. • Faulty Lot Layout o The developed area in the northeast corner of the study area has been built out in a clustered manner, making traffic circulation difficult. o The positioning of lots along West State Street and North Webb Road have access drives in a manner making traffic control and congestion problematic. Grand Island Council Session - 11/20/2018 Page 203 / 233 Blight and Substandard Study Page 20 City of Grand Island, Nebraska • December 2018 • Combination of factors which are impairing and/or arresting sound growth o Functional Obsolescence is a contributing factor to sound growth o Retail markets of the 21st Century are impairing growth of the area o The buildup of the outlots of the mall area • Defective/Inadequate street layouts o The layout of the primary and secondary thoroughfares on site are in conflict with key functional areas such as deliveries and loading docks o The two primary streets entering the mall property from the north are private streets o There are several points along the outer travel route that comes into conflict with secondary travel paths. Criteria under Part B of the Blight Definition • The average age of the residential or commercial units in the area is at least forty years o 30 (78.9%) buildings or improvements were determined to be 40 years of age or older o 8 (21.1%) buildings or improvements were determined to be less than 40 years of age o The average age based upon a cumulative age calculation is 40.3 years. o 93.94% of the built square footage in the study area is 40 years of age or older. • Stable or decreasing population based upon the last two decennial census o The study area has had a stable or decreasing population over the last two decennial census. The other criteria for Blight were not present in the area, these included: • Insanitary and Unsafe Conditions • Dangerous conditions to life or property due to fire or other causes • Tax or special assessment delinquency exceeding fair value of the land. • Defective or unusual condition of title, • Unemployment in the designated area is at least 120% of the state or national average. • The per capita income of the area is lower than the average per capita income of the city or village in which the area is designated. These issues were either not present or were limited enough as to have little impact on the overall condition of the study area. Grand Island Council Session - 11/20/2018 Page 204 / 233 Blight and Substandard Study City of Grand Island, Nebraska • December 2018 Page 21 Substandard Conditions Average age is at least 40 years Age of structures can be a contributing factor to the substandard conditions in an area. Statutes allow for a predominance of structures 40 years of age or older to be a contributing factor regardless of their condition. The following paragraphs document the structural age of the structures within the Study Area. Note the age of structure was determined from the Appraisal data within the Hall County Assessor’s website data. TABLE 2: AVERAGE STRUCTURAL AGE, BY METHOD - 2018 Owner Year Built Number of Structures Age Cumulative Age Balznailstics 1960 1 59 59 Mehring 1970 1 49 108 Norwest Bank 1974 1 45 153 Conestoga North 1974 3 135 288 Powhein LLC 1974 1 45 333 Conestoga Realty 1975 11 484 817 Conestoga Realty 1975 2 88 905 Pathway Bancorp 1975 3 132 1037 Jomida Inc 1975 2 88 1125 Conestoga Realty 1976 1 43 1168 Conestoga North 1976 1 43 1211 Conestoga North 1978 1 41 1252 Conestoga North 1978 1 41 1293 Runza Drive Inn 1979 1 40 1333 Conestoga Realty 1980 1 39 1372 Home Federal Savings & Loan 1989 1 30 1402 Mehring 1993 1 26 1428 General Mills Restaurants 1995 1 24 1452 Mehring 1996 1 23 1475 Mehring 1996 1 23 1498 Powhein LLC 1998 1 21 1519 McDonalds 2007 1 12 1531 38 1531 Average Age 40.3 Source: Hall County Assessor’s and Marvin Planning Consultants 2018 Another method to analyze this area is using square footage. State statute discusses commercial units; in the commercial world, it is not about the building as much as it is about square footage. Therefore, this analysis is also examining the age of the built square footage. Based upon data from the Hall County Assessor’s office, there is a total of 651,412 built square footage in the area. Of the 651,412 total square footage, 611,965 built square feet are 40 years or old, which is 93.94% of the total build out. Therefore, more than 50% of the square footage is 40 years of age or older. The final means to examine the age of structures is the actual number of structures within the 40 years or more or less than 40 years categories. Overall, there are 38 structures within the study area, based upon the Hall County Assessor’s data. After researching the structural age on the Hall County Assessor’s and Treasurer’s websites, the following breakdown was determined: • 30 (78.9%) unit was determined to be 40 years of age or older • 8 (21.1%) unit was determined to be less than 40 years of age Grand Island Council Session - 11/20/2018 Page 205 / 233 Blight and Substandard Study Page 22 City of Grand Island, Nebraska • December 2018 However, when examining the age based upon a cumulative approach, as in Table 2, the average age of the primary structures is equal to 40.3 years; thus, meeting the requirements of the statutes. The age of the structures would be a direct contributing factor. Substandard Summary Nebraska State Statute requires that “…an area in which there is a predominance of buildings or improvements, whether nonresidential or residential in character, which, by reason of dilapidation, deterioration, age or obsolescence, inadequate provision for ventilation, light, air, sanitation, or open spaces, high density of population and overcrowding, or the existence of conditions which endanger life or property by fire and other causes, or any combination of such factors, is conducive to ill health, transmission of disease, infant mortality, juvenile delinquency, and crime, (which cannot be remedied through construction of prisons), and is detrimental to the public health, safety, morals, or welfare;” This Study Area in Grand Island meets the defintion of Substandard as defined in the Revised Nebraska State Statutes. FINDINGS FOR GRAND ISLAND BLIGHT STUDY AREA #28 Blight Study Area #28 has several items contributing to the Blight and Substandard Conditions. These conditions include: Blighted Conditions under Part A • Substantial number of deteriorating structures • Deterioration of site or other improvements • Diversity of Ownership • Improper Subdivision or Obsolete Platting • Faulty Lot Layout • Combination of factors which are impairing and/or arresting sound growth • Defective/Inadequate street layouts Criteria under Part B of the Blight Definition • The average age of the residential or commercial units in the area is at least forty years • Stable or decreasing population based upon the last two decennial census Substandard Conditions • Average age of the structures in the area is at least forty years Grand Island Council Session - 11/20/2018 Page 206 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item I-1 #2018-354 - Consideration of Approving Resolution of Intent to Create Parking District #3 and for the Dissolution of Parking District #1 Staff Contact: Jerry Janulewicz, Patrick Brown Grand Island Council Session - 11/20/2018 Page 207 / 233 Council Agenda Memo From:Patrick Brown, Finance Director Jerry Janulewicz, City Attorney Meeting:November 20, 2018 Subject:Resolution of Intent to Establish Vehicle Off-Street Parking District No. 3 and Disestablishment of the Downtown Improvement and Parking District (District #1) Presenter(s):William Clingman, Assistant Finance Director Background Ordinance No. 5854 established the Downtown Improvement and Parking District, or “Parking District #1,” in 1975. This original ordinance in its entirety has been included. This ordinance used the following method to collect the license and occupation tax: License and occupation tax shall be collected from each user of space within the district based upon the square foot space wherein customers, patients, or clients, or other invitees, are received, and space from time to time used or available for use in connection with the business or profession of the user. Rooms or floor space not open to and not used by customers, patients, clients, or other invitees, shall be excluded from computation of floor space, to wit… The ordinance also included a list of exclusions from the tax, the three we have focused most on are: Religious organization property excluded from paying general real estate taxes by Hall County Board of Equalization. Space owned or used by political subdivisions. Residences used for residential purposes for more than 30 days prior to the effective date of this ordinance, or the date of any taxes due under this ordinance. Discussion The goal of the new Parking District #3 is to better balance those paying into the Parking District with those who are using and/or most benefit from the Parking District. The first change for the new district is changing from an occupation tax to a special assessment. Grand Island Council Session - 11/20/2018 Page 208 / 233 This allows those who utilize the parking to pay into the district with no exceptions. The second change is how the charge is calculated. The original district was effectively charged based upon space open to the public and at the time this was effective since downtown was primarily retail businesses. District #3 will charge the assessment based upon square footage of the entire building, which is more appropriate for the current district as the downtown area has shifted from primarily retail to a mix of office buildings and retail. Both of whom get benefit from the parking the district provides. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Amend the resolution 3.Refer the issue to a Committee 4.Postpone the issue to future date 5.Take no action on the issue Recommendation City Administration recommends that the Council approve the resolution of intent to establish Vehicle Off-Street Parking District No. 3 and the disestablishment of the Downtown Improvement and Parking District (District #1). Sample Motion Move to approve the resolution as presented. Grand Island Council Session - 11/20/2018 Page 209 / 233 Parking District Creation and DissolutionGrand IslandCouncil Session - 11/20/2018Page 210 / 233 District MapGrand IslandCouncil Session - 11/20/2018Page 211 / 233 Occupation TaxBased on space open to the publicExcludes the following:Non-profitsPolitical subdivisionsResidencesDowntown Improvement and Parking District (#1)Grand IslandCouncil Session - 11/20/2018Page 212 / 233 Special AssessmentBased on square footage of the buildingNo exclusion for who has to pay(New) Parking District #3Grand IslandCouncil Session - 11/20/2018Page 213 / 233 Business mix has changed since 1975Better alignment with usersOpportunity for parking improvementsWhy change now?Grand IslandCouncil Session - 11/20/2018Page 214 / 233 Resolution of intent approved by Council on 11/20/18Publication in the paper for 4 consecutive weeks 30 daysPublic hearing held on 1/8/2019 for (potential) final creation of District #3 and dissolution of District #1Protest can be received up until the meeting on 1/8/2019Protest calculated based on assessed value of the propertyTimeline for ChangeGrand IslandCouncil Session - 11/20/2018Page 215 / 233 ORDINANCE NO. 5854 An ordinance to amend the Grand Island City Code by adding a new chapter to be number lrO, pertaining to the establishment of a downtown improvement and parking district; to describe the boundaries thereof; to impose the general license and occupation tax upon the businesses and professions in su~ district; to establish the rates of such additional tax; to provide for assessment, collection, and uses thereof; to provide for a penalty; to provide for severability; and to provide the effective date of this ordinance. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA: SECTION 1. On June 16, 1975, the Mayor and City Council of the City of Grand Island, Nebraska, duly adopted a Resolution of Intention to establish a downtown improvement and parking district as provided in the .owntown Improvement and Parking District Act of 1969. SECTION 2. Pursuant to said Resolution of Intent, and after due and legal notice having been published and mailed as provided by law, a hearing thereon was held by said City Council at the city council chambers in the City Hall of Grand Island, Nebraska, at 7:00 p.m., on June 30, 1975. SECTION 3. That the Grand Island City Code is hereby amended by adding thereto Chapter 40, entitled "Downtown Improvement and Parking District" to read as follows: CHAPTER 40 DCMNTCWN IMPROVEMENT AND PARKING DISTRICT Section 40-1. CREATION OF DISTRICT That there is hereby created and established a Downtown Improvement and Parking District in the City of Grand Island, Nebraska, with the following boundaries, to wit: E 0:: 0 If)J.. r-- m cr: c:( a.. t w z: 0 0 n.. lLl c:( -' Beginning at the intersection of Sycamore Street and First Street; thence westerly on First Street to Pine Street; thence southerly on Pine Street to the southerly boundary of Courthouse Addition; thence westerly along the southerly bOillldary of Courthouse Addition to Locust Street; thence westerly on Division Street to Walnut Street; thence northerly on Walnut Street to the alley between Division Street and First Street; thence westerly on said alley to Cedar Street; thence northerly on Cedar Street to the alley between Second Street and Third Street; thence westerly on said alley to Elm Street; thence northerly on Elm street -to a point 40 feet north of the southerly right-of-way line of the Union Pacific Railroad; thence easterly parallel to -and 40 feet from said right-of-way line to Walnut Street; thence northerly on Walnut Street to a point 100 feet north of the northerly right-of~way of South Front Street,; thence easterly parallel to and 100 feet from said right-of-way line to Kimball Avenue extended; thence southerly on Kimball Avenue extended and Kimball Avenue to the alley between Third Street and Second Street; thence westerly on said alley to Sycamore Street; thence southerly on Sycamore Street to the point of beginning. Section 40-2. TAX Business and professional offices located within the boundaries of the Downtown nnprovement and Parking District shall be subject to the additional tax as provided herein. Section 40-3. TAX RATE The initial annual rate of the general license and occupation tax and classification of businesses are as follows: 1) 6~ square foot floor space upon all space used for business ,and profes'sional offices in the district, Provided; 2) $40.00 minimum annual tax for any single business or professional Office, should the tax rate under (1) above be less than $40.00; 3) . Any business or professional office operating and maintaining any off-street parking place within said downtown improvement a.nd parking district which is hereby defined as 180 square feet which may be rea.sonably used for parking a motor vehicle shall receive $5.00 cred.it in computing the tax due under (1) above, but in no event shall pay less than the minimum annual tax as set forth in (2) above. Grand Island Council Session - 11/20/2018 Page 216 / 233 ORDINANCE NO. 5854 (Cont'd) Section 40-4. USE OF REVENUE The proposed uses to this additional revenue derived from the imposition of a general business license and occupation tax on businesses and users of the space within the district, are as follows: 1) The acquisition, construction, maintenance, and operation of public off-street parkingfacilitiesforthebenefitofthedistrictareaonwhichnochargeforuseshallbemade. 2) Improvement and decoration of any public place in the district area. 3) Promotion of pUblic events which are to take place on or in pUblic places in the district area. 4) Creation and implementing of a plan for improving the general architectural design of public areas in the district area. 5) The development of any public activities in the district area. 6) Any other project or undertaking for the betterment of the public facilities in the district area, whether the project be capital or noncapital in nature. Section 40-5. OCCUPATIONS TAXED The license and occupation tax shall be fair, equitable, and uniform as to class and shall be based primarily on the square footage of the owner's or user's place of business or professional office space. License and occupation tax shall be collected from each user of space within the district based upon the square foot space wherein customers, patients, or clients, or other invitees, are received, and space from time to time used or available for use in connection with the business or profession of the user. Rooms or floor space not open to and not used by customers, patients, clients, or other invitees, shall be excluded from computation of floor space, to wit: 1)Hallways used by the public to gain access to more than one user of space within a building. 2 ) 3) 4) 5) 6) 7) 8) Elevators. sta~rways. Employees lounges and coffee rooms. Warehouse and storage areas, including used car lots. Private parking spaces and driveways. Furnace rooms. Religious organization property excluded from paying general real estate taxes byHallCountyBoardof, Equalization. 9) 10) Space owned or used by political subdivisions. Residences used for residential purposes for more than 30 days prior to the effective date of this ordinance, or the date of any taxes due under this ordinance. 11) Private kitchens. 12) Utilities areas. 13) Maintenance closets. 14) Shipping and receiving areas. 15)' Restrooms. 16) Restricted manufacturing areas. 17} Restricted equipment areas. 2 - Grand Island Council Session - 11/20/2018 Page 217 / 233 ORDINANCE NO. 5854 (contrd) Section 40-6. TAX COMPUTATIO~ The city clerk-finance director is authorized and directed, with the advice and recommendations of the Downtown Improvement Board, to determine and compute the tax in accordance herewith. Section 40-7. OBJECTION TO TAXES Objections to the determination of amount of additional tax may be made in writing to the city clerk, specifying the basis of such objection. All such objections shall'be made within 20 days after the due date thereof, or shall be deemed waived. All timely objections shall be submitted to the Downtown Improvement Board for its consideration, review, and.recommendations. The ~syor and City Council shall make the final determination of all such objections, at any regular or special meeting, after notice thereof to said objector. Section 40-8. ANNUAL TAX The license and occupation tax imposed by the preceding sections is an annual tax and shall be due and payable on the first day of May each year, commencing May 1, 1976, for the year in advance; Provided" the initial tax shall be one full annual tax payment due on the first day of August 1975 which shall be for the period from August 1, 1975, until April 30, 1976. Businesses and professional offices starting after any tax due date of any year shall pay a prorata tax for the balance of that tax year. Upon payment thereof to the city clerk, the clerk shall give a receipt therefor, properly dated and specifying the person paying, the name of the business or profession on whose behalf the tax is being paid, the amount thereof, and for what period the tax is paid. It.is hereby made the duty of every person, partnership, firm, or corporation, engaged in carrying on any business or occupation within the limits of the district as provided on which a license and occupation tax is levied by this ordinance, to pay said tax at the times provided for its payment herein. Section 110-9. SEGREGATION OF FUNDS The city clerk-finance director shall place all taxes collected hereunder in a special fund to be used exclusively for the purposes described in this chapter. Section 40-10. PENALTY Any person who shall refuse or neglect to pay the general license or occupation tax levied by this chapter, or who transacts or engages in any profession within the district herein established without having complied with the provisions of this chapter shall be guilty of a violation of this Code and may be punished as provided in Section 1-7 of this Code. Any person, partnership, or corporation whose duty is made by this chapter to pay any license tax and who does not pay the same shall be liable for an action for the recovery of the amount of such license tax, Provided, S11Ch remedy shall not be deemed as being concurrent with other remedies herein provided. 3 - Grand Island Council Session - 11/20/2018 Page 218 / 233 Grand Island Council Session - 11/20/2018 Page 219 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-354 A RESOLUTION OF INTENT TO ESTABLISH VEHICLE OFFSTREET PARKING DISTRICT NO. 3 OF THE CITY OF GRAND ISLAND, NEBRASKA AND THE BOUNDARIES THEREOF; INVITING PRIVATE OWNERSHIP AND OPERATION OF OFFSTREET PARKING FACILITIES AND NOTICE OF PUBLIC HEARING THEREON; PROVIDING FOR NOTICE AND PUBLIC HEARING ON CREATION OF SAID DISTRICT; TO PROVIDE NOTICES IN RELATION THERETO; AND TO PROVIDE NOTICE AND PUBLIC HEARING ON THE DISESTABLISHMENT OF THE DOWNTOWN IMPROVEMENT AND PARKING DISTRICT CREATED BY ORINANCE NO. 5854 CONCURRENT WITH THE ESTABLISHMENT OF PROPOSED VEHICLE OFFSTREET PARKING DISTRICT NO. 3. WHEREAS, pursuant to the authority granted by the Offstreet Parking District Act, R.R.S. Nebraska §§ 19-3301 through 19-3327, as amended, the Mayor and Council of the City of Grand Island intend to establish Vehicle Offstreet Parking District No. 3 of the City of Grand Island, Nebraska; and WHEREAS, concurrent with the establishment of Vehicle Offstreet Parking District No. 3, the Mayor and City Council intend to disestablish the currently existing Downtown Improvement and Parking District created and established on June 30, 1975 by Ordinance No. 5854; and WHEREAS, notice inviting private ownership and operation of parking facilities within the proposed district and public hearing on proposals received is required prior to establishment of a Vehicle Offstreet Parking District pursuant to the Offstreet Parking District Act; and WHEREAS, public hearings are required on the establishment of a Vehicle Offstreet Parking District and on the disestablishment of a Business Improvement and Parking District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, as follows: 1.The City of Grand Island intends to establish Vehicle Offstreet Parking District No. 3 of the City of Grand Island, Nebraska (hereinafter referred to as the “District”). The boundaries of the proposed District, which boundaries include all the land in the District which will be specially benefited thereby and which are currently included within Grand Island Council Session - 11/20/2018 Page 220 / 233 - 2 - the existing Downtown Improvement and Parking District created and established on June 30, 1975 by Ordinance No. 5854, are as follows: Beginning at the intersection of Sycamore Street and First Street; thence westerly on First Street to Pine Street; thence southerly on Pine Street to the southerly boundary of Courthouse Addition; thence westerly along the southerly boundary of Courthouse Addition to Locust Street; thence westerly on Division Street to Walnut Street; thence northerly on Walnut Street to the alley between Division Street and First Street; thence westerly on said alley to Cedar Street; thence northerly on Cedar Street to the alley between Second Street and Third Street; thence westerly on said alley to Elm Street; thence northerly on Elm Street to a point 40 feet north of the southerly right-of-way line of the Union pacific Railroad; thence easterly parallel to and 40 feet from said right-of-way line to Walnut Street; thence northerly on Walnut Street to a point 100 feet north of the northerly right-of-way of South Front Street; thence easterly parallel to and 100 feet from said right-of-way line to Kimball Avenue extended; thence southerly on Kimball Avenue extended and Kimball Avenue to the alley between Third Street and Second Street; thence westerly on said alley to Sycamore Street; thence southerly on Sycamore Street to the point of beginning. 2.The purpose of the District is to provide for the maintenance, repair, reconstruction and operation of the currently existing, City-owned, offstreet public parking facilities located within the District excepting and excluding parking facilities located upon Lots One (1), Two (2), and Three (3), Parking Ramp Subdivision, a replat of Lots 5, 6, and 7, Block 79, Original Town of Grand Island, Hall County, Nebraska. 3.Application is invited for private ownership and operation of offstreet parking facilities within the District. A public hearing on any application received shall be held on January 8, 2019 at 7:00 p.m. in the City Council Chambers, 100 East First Street, Grand Island, Nebraska. Applications must be physically received no later than 5:00 p.m. local time on January 8, 2019, at the office of the City Clerk, 100 East First Street, Grand Island Council Session - 11/20/2018 Page 221 / 233 - 3 - Grand Island, Nebraska, to be considered at said public hearing. 4.No funds are currently proposed to be expended for property acquisition or new construction of offstreet parking facilities within the District. 5.A public hearing on establishment of the District and on disestablishment of the Downtown Improvement and Parking District created and established on June 30, 1975 by Ordinance No. 5854 shall be held on January 8, 2019 at 7:00 p.m., in the City Council Chambers, 100 East First Street, Grand Island, Nebraska. Not later than the hour set for the hearing any owner or any person interested in any real estate within the proposed district may severally or with other owners file with the city clerk written objections to the thing proposed to be done, the extent of the proposed district, or both, and every person so interested shall have a right to protest on any grounds and to object to his real estate being included in the district, and at such hearing all objections and protests shall be heard and passed upon by the mayor and city council. 6.If the owners of the record title representing more than fifty percent of the taxable valuation of all of the taxable real property included in such proposed district or districts and who were such owners at the time the notice of hearing on objections to the creation of the district was first published file with the city clerk within twenty days of the first publication of the notice written objections to the formation of the district, such district shall not be formed and Downtown Improvement and Parking District created and established by Ordinance No. 5854 shall not be disestablished. If objections are not filed by owners of such fifty percent of the taxable valuation of all of the taxable real property and if the mayor and city council find, after considering any other protests and objections that may be filed and after considering the evidence presented at the hearing, that the public health, welfare, convenience, or necessity requires the formation of such an offstreet parking district and facilities, then such district shall be formed by ordinance and the Mayor and Council shall consider and take action on the disestablishment of Downtown Improvement and Parking District created and established by Ordinance No. 5854. 7.Revenues for the District are proposed to be raised by annual special assessments against the real property located in the District to the extent of special benefit based upon Grand Island Council Session - 11/20/2018 Page 222 / 233 - 4 - total building area or such other means and method as permitted by law. 8.This Resolution shall be published once per week for four consecutive weeks in a legal newspaper published within the City. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018 _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 223 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item I-2 #2018-355 - Approving Amendment No. 1 to Engineering Consulting Agreement for Old Potash Highway Corridor Study Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 11/20/2018 Page 224 / 233 Council Agenda Memo From:Keith Kurz PE, Assistant Public Works Director Meeting:November 20, 2018 Subject:Approving Amendment No. 1 to Engineering Consulting Agreement for Old Potash Highway Corridor Study Presenter(s):John Collins PE, Public Works Director Background This project will establish a master plan for the Old Potash Highway corridor from approximately North Road to Webb Road, including intersections to the north and south of Old Potash Highway. The interaction between the various traffic features is complex, making it necessary to create an overall master plan to ensure that the individual projects will function together and address other safety issues in these areas. It is anticipated that this plan will include widening and reconfiguring Old Potash Highway, signal and geometric improvements at each intersection, access management throughout the corridor, and probably improvements to the north and south of the Old Potash Highway corridor. Improvements are needed to allow the corridor to safely handle the ever increasing traffic in this area. On October 10, 2017, via Resolution No. 2017-280, City Council approved an Engineering Services Agreement with Olsson Associates of Grand Island, Nebraska in the amount of $249,963.26 for Old Potash Highway Corridor Study. Due to efficiencies in scheduling/planning, $67,000.00 was unused on the original contract. Discussion With the completion of the study it is now time to move forward with final engineering design for the first phase of the overall construction project. Phase I will involve roadway and intersection improvements along the Old Potash corridor from Webb Road on the east to the post office on the west end. An amendment to the original agreement with Olsson, Inc. is requested at this time, in the amount of $733,500.00, combined with the unused portion of the original contract the revised agreement amount is $916,463.26. Grand Island Council Session - 11/20/2018 Page 225 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve Amendment No. 1 to the original agreement with Olsson, Inc. of Grand Island, Nebraska, in the amount of $733,500.00. Sample Motion Move to approve the resolution. Grand Island Council Session - 11/20/2018 Page 226 / 233 www.olsson.com TEL 308.384.8750 FAX 308.384.8752 201 East 2nd Street Grand Island, NE 68802 OLD POTASH HWY.CLAUDE RD.GOLD RD.HWY. 281WEBB RD.HWY. 30WILMAR AVE.DIERS AVE.FAIDLEY AVE. KAUFMAN AVE.OLD POTASH HIGHWAY SURVEY LIMITS KAUFMAN CELL OUTLET SURVEY LIMITS NORTH ROADGrand Island Council Session - 11/20/2018 Page 227 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-355 WHEREAS, on October 10, 2017, via Resolution No. 2017-280 the Grand Island City Council approved entering into an agreement with Olsson Associates of Grand Island, Nebraska in the amount of $249,963.26 for Old Potash Highway Corridor Study; and WHEREAS, the original agreement is now being amended to include preliminary engineering design for such project, as well as account for an unused amount of $67,000.00 due to efficiencies in scheduling/planning; and WHEREAS, such amendment is in the amount of $733,500.00, for a revised agreement amount of $916,463.26; and WHEREAS, Amendment No. 1 to the original agreement with Olsson, Inc. of Grand Island, Nebraska is required to proceed with this project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that Amendment No. 1 with Olsson, Inc. of Grand Island, Nebraska for preliminary engineering design services related to Old Potash Highway Corridor is hereby approved. BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute such amendment on behalf of the City of Grand Island. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 228 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item I-3 #2018-356 - Consideration of Approving the Position of Assistant City Administrator Staff Contact: Marlan Ferguson Grand Island Council Session - 11/20/2018 Page 229 / 233 Council Agenda Memo From:Marlan Ferguson, City Administrator Meeting:November 20, 2018 Subject:Assistant City Administrator Presenter(s):Marlan Ferguson, City Administrator Councilman Roger Steele Background Over the last couple years there has been some internal discussion concerning establishing the position of Assistant City Administrator (ACA). This is a good time to consider adding an Assistant Administrator position to the city staff. The Assistant to the Administrator position was established in 2004 and last year when that position became vacant it was not filled due to budget concerns. This past September the Public Information Officer position became vacant and has not been replaced, although funds have been budgeted. This would be an opportune time to combine those two into one position. The ACA could oversee the Media Relations, the GITV, and Website with cooperation from other departments. One of the most urgent forthcoming needs is for the Veterans Property Phase II, transfer of the buildings to the city. We need a point man (person) that works closely with the City Administrator and Mayor on this project. The other duties that would be assigned would be economic development, including working with the utilities department as a liaison for the Mayor and Administrator. Funding could come from the salary of the PIO, Veterans Farm income, and from the Utility department. It is fairly common practice for cities of the First Class to have Assistant Managers or Administrators. Discussion Councilman and Mayor Elect Steele has been informed that current City Administrator Marlan Ferguson plans to retire but is willing to serve through a transition period with a target date of March 1st 2019. Mr. Steele would negotiate a contract with a new Administrator and with the intent that they would be in an assistant role until which time Marlan retired. This would allow the new Administrator time to get acquainted with the community, staff and projects and would make a seamless transition. Grand Island Council Session - 11/20/2018 Page 230 / 233 Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1.Move to approve 2.Refer the issue to a Committee 3.Postpone the issue to future date 4.Take no action on the issue Recommendation City Administration recommends that the Council approve and adopt the resolution for the position of Assistant City Administrator. Sample Motion Move to approve the position of Assistant City Administrator. Grand Island Council Session - 11/20/2018 Page 231 / 233 Approved as to Form ¤ ___________ November 16, 2018 ¤ City Attorney R E S O L U T I O N 2018-356 WHEREAS, office of Assistant to the City Administrator for the City of Grand Island, Nebraska, was established in 2004; and WHEREAS, that position became vacant last year and was not filled, and WHEREAS, the position of Public Information Officer position became vacant in September of this year and has not been filled, and WHEREAS, there is an opportunity to combine those two positions into one position under the title of Assistant City Administrator. This position would oversee the Media Relations, the GITV, the Website, and the Veterans Property Phase I and II. Other duties as assigned by the Mayor and City Administrator. The Assistant City Administrator would act on behalf of the City Administrator in his absence. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the position of Assistant Administrator is established. - - - Adopted by the City Council of the City of Grand Island, Nebraska, November 20, 2018. _______________________________________ Jeremy L. Jensen, Mayor Attest: _______________________________________ Aaron Schmid, City Clerk Pro Tem Grand Island Council Session - 11/20/2018 Page 232 / 233 City of Grand Island Tuesday, November 20, 2018 Council Session Item J-1 Approving Payment of Claims for the Period of November 7, 2018 through November 20, 2018 The Claims for the period of November 7, 2018 through November 20, 2018 for a total amount of $5,364,419.67. A MOTION is in order. Staff Contact: Patrick Brown Grand Island Council Session - 11/20/2018 Page 233 / 233