08-22-2017 City Council Regular Meeting Packet
City of Grand Island
Tuesday, August 22, 2017
Council Session Packet
City Council:
Linna Dee Donaldson
Michelle Fitzke
Chuck Haase
Julie Hehnke
Jeremy Jones
Vaughn Minton
Mitchell Nickerson
Mike Paulick
Roger Steele
Mark Stelk
Mayor:
Jeremy L. Jensen
City Administrator:
Marlan Ferguson
City Clerk:
RaNae Edwards
7:00 PM
Council Chambers - City Hall
100 East 1st Street
Grand Island Council Session - 8/22/2017 Page 1 / 219
City of Grand Island Tuesday, August 22, 2017
Call to Order
This is an open meeting of the Grand Island City Council. The City of Grand Island abides by the Open
Meetings Act in conducting business. A copy of the Open Meetings Act is displayed in the back of this room
as required by state law.
The City Council may vote to go into Closed Session on any agenda item as allowed by state law.
Invocation - Pastor Bill Rowland, Beacon of Hope Church, 2525 West State
Street
Pledge of Allegiance
Roll Call
A - SUBMITTAL OF REQUESTS FOR FUTURE ITEMS
Individuals who have appropriate items for City Council consideration should complete the Request for
Future Agenda Items form located at the Information Booth. If the issue can be handled administratively
without Council action, notification will be provided. If the item is scheduled for a meeting or study
session, notification of the date will be given.
B - RESERVE TIME TO SPEAK ON AGENDA ITEMS
This is an opportunity for individuals wishing to provide input on any of tonight's agenda items to reserve
time to speak. Please come forward, state your name and address, and the Agenda topic on which you will
be speaking.
Grand Island Council Session - 8/22/2017 Page 2 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item C-1
Recognition of Patricia Buettner, Parks and Recreation
Administrative Assistant for 35 Years of Service with the City of
Grand Island
The Mayor and City Council will recognize Parks & Recreation Administrative Assistant Patricia
Buettner for 35 years of service with the City of Grand. Ms. Buettner was hired as a Clerk III in the
Parks Department on August 9, 1982, was promoted to Assistant Recreation Director on July 25, 1985,
moved to Recreation Assistant on February 1, 1988, to Recreation Programs Coordinator on April 1,
1992, to Administrative Secretary on August 2, 1993, to Parks & Recreation Secretary on November 11,
1996, and to her current position of Administrative Assistant on October 6, 2014. We congratulate Ms.
Buettner on her dedicated service to the City of Grand Island for the past 35years.
Staff Contact: Mayor Jeremy Jensen
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City of Grand Island
Tuesday, August 22, 2017
Council Session
Item D-1
#2017-BE-4 - Consideration of Determining Benefits and Levy
Special Assessments for Sterling Estates Fourth Subdivision –
Ebony Lane; Paving District No. 1262
Council action will take place under Ordinances item F-2.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 5 / 219
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:August 22, 2017
Subject:Consideration of Determining Benefits and Levy Special
Assessments for Sterling Estates Fourth Subdivision –
Ebony Lane; Paving District No. 1262
Presenter(s):John Collins PE, Public Works Director
Background
The Certificate of Final Completion for Sterling Estates Fourth Subdivision – Ebony
Lane; Paving District No. 1262 was approved by City Council on July 11, 2017, via
Resolution No. 2017-199; with August 22, 2017 set as the date for Council to sit as the
Board of Equalization. The Diamond Engineering Company of Grand Island, Nebraska
was hired to perform such work in the amount of $172,967.00. Work was completed at a
price of $173,597.00; with additional costs of $12,827.73, all detailed below.
Original Bid $ 172,967.00
Overruns $ 630.00
Sub Total (Construction Price) = $ 173,597.00
Additional Costs:
Public Works Engineering Division – Project Administration $ 5,207.91
Olsson Associates – Survey & Construction Observation $ 7,500.00
The Grand Island Independent – Advertising $ 119.82
Sub Total of Additional Costs = $ 12,827.73
TOTAL COST = $ 186,424.73
Total project costs equate to $186,424.73, all of which is assessable to property owners
within this district.
All work has been completed and special assessments have been calculated for the
improvements.
Nebraska Revised Statute Section 16-622 states, "The cost of making such improvements
of the streets and alleys within any street improvement district shall be assessed upon the
lots and lands in such district specially benefited therby in proportion to such benefits."
Grand Island Council Session - 8/22/2017 Page 6 / 219
Paving Assessment Districts are either petitioned by property owner(s) or ordered
via an Ordinance by City Council
Although each district must be reviewed individually, the same basic principles
are generally used in each case. The assessable area, or district boundary, is
usually established by including all property which extends back from the
improved street half way to the next parallel street. 300 feet as the maximum
limit for this distance.
Improvements due to street widths over 37 feet for residential streets and 41 feet
commercial streets are not assessed to property owners
Replacement costs for existing paving are not included in assessment costs
Nebraska Revised Statute Section 16-633 states, "If, in any city of the first class, there
shall be any real estate belonging to any county, school district, city, municipal or other
quasi-municipal corporation abutting upon the street, avenue or alley whereon paving or
other special improvements have been ordered, it shall be the duty of the county board,
board of education or other proper officers to pay such special taxes".
Discussion
The costs for this project will be assessed to the adjacent property. The payments are
spread over ten (10) years at 7% simple interest. The first payment of principle only at
1/10th of the assessment is due 10 days after filing of the ordinance that levies the costs as
approved at the Board of Equalization. The City has had multiple correspondences with
the property owners and sent a reminder letter advising them that the BOE is scheduled
for August 11, 2015 and the first payment will be due shortly after.
The final assessment for each lot is listed in both the Resolution and Ordinance for this
item.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council meet as the Board of Equalization to
determine benefits and pass an ordinance to levy Special Assessments to the individual
properties.
Grand Island Council Session - 8/22/2017 Page 7 / 219
Sample Motion
(Sample Motion for the Board of Equalization)
Move to approve the resolution establishing benefits for Sterling Estates Fourth
Subdivision – Ebony Lane; Paving District No. 1262.
(Sample Motion for the Ordinance)
Move to approve the ordinance levying the assessments for Sterling Estates Fourth
Subdivision – Ebony Lane; Paving District No. 1262.
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Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-BE-4
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA, sitting as a Board of Equalization for Sterling Estates Fourth
Subdivision – Ebony Lane; Paving District No. 1262, after due notice having been given thereof,
that we find and adjudge:
That total project cost is $186,424.73, with benefits accruing to the real estate in
such district to be the total sum of $186,424.73; and
Such benefits are based on Sterling Estates Fourth Subdivision – Ebony Lane;
Paving District No. 1262 at the adjacent property; and
According to the actual cost of Sterling Estates Fourth Subdivision – Ebony Lane;
Paving District No. 1262 adjacent to the respective lots, tracts, and real estate within such paving
district area, such benefits are the sums set opposite the description as follows:
Parcel
No.Owner Legal Description Assessment
by Frontage
400149902
NIEDFELT PROPERTY MANAGEMENT
PREFERRED, LLC
LOT 1, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 19,847.65
400149903
NIEDFELT PROPERTY MANAGEMENT
PREFERRED, LLC
LOT 2, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 20,840.03
400149904 JMH DEVELOPMENT, LLC
LOT 3, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 21,320.35
400495615 CITY OF GRAND ISLAND
OUTLOT A, STERLING ESTATES
FOURTH SUBDIVISION $ 124,416.70
$ 186,424.73
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 15 / 219
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PROPOSED PROPERTY LINE
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~ ... ~--------------------------------------------------,------------------, OWNERS: NIEDFELT PROPERTY MANAGEMENT PREFERRED LLC./ CITY OF GRAND ISLAND
SUBDIVIDER: NIEDFELT PROPERTY MANAGEMENT PREFERRED LLC./ CITY OF GRAND ISLAND
SURVEYOR: OLSSON ASSOCIATES
(NOT A PART) M
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ASSOCIATES
201 East 2nd Street
P.O. Box 1072
Grand Island, NE 68802-1072
TEL 308.384.8750
FAX 308.384.8752
PROJECT NO. 2014-1966
ENGINEER: OLSSON ASSOCIATES
NUMBER OF LOTS: 27 NIEDFEL T SURVEY RECORDED DISTANCE DOC. NO. 0200905078
SHEET 1 OF 2 oo rn ~------------------------------------_.----~~----_.----------------------------------------------------------------------------------------------------------------------------------------------------------~
Grand Island Council Session - 8/22/2017 Page 16 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item E-1
Public Hearing on Request to Rezone 1104 and 1120 East Bismark
Road from R-2 – Low Density Residential to B-2 – General
Business (William & Kristine Carey)
Council action will take place under Ordinances item F-1.
Staff Contact: Chad Nabity
Grand Island Council Session - 8/22/2017 Page 17 / 219
Council Agenda Memo
From:Regional Planning Commission
Meeting:August 22, 2017
Subject:Rezone from R-2 Low Density Residential to B-2
General Business
Presenter(s):Chad Nabity AICP, Regional Planning Director
Background
The request is to rezone approximately 10.24 acres of land north of Bismark Avenue and
west of Stuhr Road. This property contains two single family residences adjacent to the
Super Bowl and East Park on Stuhr/Cherry Park Apartments The property is located in
the City of Grand Island. The applicant is asking that the zoning on this property be
changed from R-2-Low Density Residential Zone to B-2 General Business. The owner of
the easterly piece is proposing to use the northerly portion of this property for his
mowing and landscaping business. The adjoining property owner is supportive of the
application and providing for commercial uses between Cherry Street and Stuhr Road.
Discussion
At the regular meeting of the Regional Planning Commission, held August 2, 2017, the
above item was considered following a public hearing.
O’Neill opened the public hearing.
Zach Butz, 308 N. Locust, spoke in favor of the rezoning. Butz is an attorney
representing Carey and Carey’s business, Lawnscape. Butz said the business is a
long-term business that Carey wants to pass on to his children. The business has
15 employees. There is very little foot traffic into the business site. Most client
contact is held over the phone. There are no deliveries from semi trucks. No
mulch will be stored on the site. Butz said a metal building and white rock
parking is the primary change that will occur. There will be no noise issues and
the business runs at normal daytime hours.
Bill Carey, 1120 E. Bismark, spoke in favor of the rezoning. Carey said no grass
clippings and no wood chips will be stored on this site.
O’Neill closed the public hearing.
Grand Island Council Session - 8/22/2017 Page 18 / 219
A motion was made by Robb and seconded by Randone to approve the rezoning
based on the fact that it is in compliance with the comprehensive plan of the City
of Grand Island.
The motion carried with seven members in favor (Allan, O’Neill, Ruge, Maurer,
Robb, Rainforth and Randone) and no members voting no or abstaining.
The memo sent to the planning commission with staff recommendation is
attached for review by Council.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the rezoning request as presented
2.Modify the rezoning request to meet the wishes of the Council
3.Postpone the issue
Recommendation
City Administration recommends that the Council approve the proposed changes as
recommended.
Sample Motion
Move to approve the ordinance and development plan as presented.
Grand Island Council Session - 8/22/2017 Page 19 / 219
Grand Island Council Session - 8/22/2017 Page 20 / 219
Agenda Item # 5
PLANNING DIRECTOR RECOMMENDATION TO REGIONAL PLANNING
COMMISSION:
July 19, 2017
SUBJECT:Zoning Change (C-29-2017GI)
PROPOSAL:This application includes approximately 10.24 acres of land north of
Bismark Avenue and west of Stuhr Road. This is the property containing two single
family residences adjacent to the Super Bowl and East Park on Stuhr/Cherry Park
Apartments The property is located in the City of Grand Island.
The applicant is asking that the zoning on this property be changed from R-2-Low
Density Residential Zone to B-2 General Business. The owner of the easterly piece is
proposing to use the northerly portion of this property for his mowing and landscaping
business. The adjoining property owner is supportive of the application and providing for
commercial uses between Cherry Street and Stuhr Road.
OVERVIEW:
Site Analysis
Current zoning designation:R-2-Low Density Residential Zone.
Intent of zoning district R-2 To provide for residential neighborhoods at a
maximum density of seven dwelling units per acre
with supporting community facilities.
Existing land uses.Single Family Residential along Bismark with
vacant property to the north.
Proposed Zoning Designation B-2 General Business
Intent of Zoning District B-2 The intent of this zoning district is to provide for
the service, retail and wholesale needs of the
general community. This zoning district will contain
uses that have users and traffic from all areas of
the community and trade areas, and therefore will
have close proximity to the major traffic corridors of
the city. Residential uses are permitted at the
density of the (R-4) High Density Residential
Zoning District.
Comprehensive Plan Designation:The back portion of this property is designated for
General Commercial uses.
Adjacent Properties Analysis
Current zoning designations:East: M-2 Heavy Manufacturing Zone, LLR- Large
Lot Residential Zone
South: R1-Suburban Density Residential Zone,
Grand Island Council Session - 8/22/2017 Page 21 / 219
North: RD-Residential Development Zone
West: CD-Commercial Development Zone
Intent of zoning district M-2 The intent of this zoning district is to provide
for the greatest amount of manufacturing,
warehousing, wholesaling and business uses.
Conditional use permits are required for those uses
with more significant health and safety concerns.
LLR To provide for a transition from rural to urban
uses, and is generally located on the fringe of the
urban area. This zoning district permits residential
dwellings at a maximum density of two dwelling
units per acre, as well as other open space and
recreational activities.
R-1 To provide for residential neighborhoods at a
maximum density of four to five dwelling units per
acre with supporting community facilities.
RD The intent of this zoning district is to permit a
more flexible regulation of land use, and so as to
more fully implement comprehensive planning for
large parcels of land proposed predominantly for
residential use.
CD The intent of this zoning district is to permit a
more flexible regulation of land use so as to more
fully implement comprehensive planning for large
parcels of land proposed for commercial use.
Comprehensive Plan Designation:North: General Commercial and Public Uses.
East: General Commercial, Manufacturing and
Medium Density Residential to Office Uses
West: Parks and Recreation Uses
South: Low to Medium Density Residential Uses
Existing land uses:East: Single Family Residential, Semi-Trailer
Parking and Cell Tower
North Apartments and Power Plant
West: Super Bowl Fun Center
South: Single Family Residential
Grand Island Council Session - 8/22/2017 Page 22 / 219
Future Land Use Map from Grand Island Comprehensive Plan
Grand Island Council Session - 8/22/2017 Page 23 / 219
Future Land Use Map Descriptions and Policies
MO - Medium Residential to Office
This land use area is intended to provide for a mixture of single-family housing units with multi-family
housing alternatives such as townhouse, condo or apartment buildings - residential densities of more than
15 dwelling units per acre. In addition to residential uses in the MO, limited commercial in the form of
offices is also allowed. This area has a higher density of dwellings per acre as compared to the LM land
use district.
The MO district will tend to bring more vehicles, potentially wider streets and faster traffic, and more
opportunity for a diversity of uses. Therefore, a development must be effectively sited, landscaped, and
buffered, as well as having adequate provisions for open space. Architectural features will also be a key
element in blending the mix of residential densities and limited office uses. The Medium Density
Residential/Office Area is appropriate for smaller scale mixed residential/office use development where a
variety of densities can be accomplished.
LM - LOW TO MEDIUM RESIDENTIAL
The Low to Medium Residential land use would encompass residential uses with a density up to 15
dwelling units per acre. City services such as water and sewer should be provided in areas where densities
with one dwelling unit per acre.
This land use area is intended to allow for the continuation of some typical density subdivision
developments, similar to those that exist along the edges of the community.
GC - GENERAL COMMERCIAL
The General Commercial classification designates areas for small-scale, neighborhood-serving retail and
office uses. Neighborhood business areas should be located as business clusters rather than stripped
commercial development, and include such traditional, pedestrian accessible uses as bakeries, banks,
bookstores, etc. This land use also allows for a retail mix with some office, restaurants, and other places
that are more compact and used for day-to-day errands.
M - MANUFACTURING
The Manufacturing area is intended to accommodate a broad range of manufacturing uses that are not
compatible with other less intensive uses. Within these designated areas performance policies should be
followed to offset the secondary effects attributed with these uses. Additional requirements such as
landscape screening and buffers will be highly encouraged to buffer from adjacent non-compatible uses.
Grand Island Council Session - 8/22/2017 Page 24 / 219
EVALUATION:
Positive Implications:
Consistent with the City’s Comprehensive Land Use Plan: The back portion of the
subject property is designated for general commercial use.
Consistent with uses that would be encouraged if an east by pass is constructed
along this route. Plans have been proposed for an east bypass that would connect
the South Locust I-80 interchange to Stuhr Road and Stuhr Road to Sky Park Road.
This would provide direct access from I-80 to the airport. While the plan is a long
way from completion, this rezoning would be consistent with the uses expected along
such a route.
Negative Implications:
Uses other than those proposed are allowed in the B2 zoning district: Potential uses
for the site would include a convenience store, night club/bar, restaurant, and strip
commercial. A copy of the uses allowed in the B2 Zoning District is attached.
RECOMMENDATION:
That the Regional Planning Commission recommend that the Grand Island City
Council change the zoning on this site from LLR Large Lot Residential to B-2
General Business.
___________________ Chad Nabity AICP, Planning Director
Grand Island Council Session - 8/22/2017 Page 25 / 219
Grand Island Council Session - 8/22/2017 Page 26 / 219
§36-68. (B-2) General Business Zone
Intent: The intent of this zoning district is to provide for the service, retail and wholesale needs of
the general community. This zoning district will contain uses that have users and traffic from all areas of
the community and trade areas, and therefor will have close proximity to the major traffic corridors of the
City. Residential uses are permitted at the density of the (R-4) High Density Residential Zoning District.
(A) Permitted Principal Uses: The following principal uses are permitted in the (B-2) General Business
Zoning District.
(1) Stores and shops that conduct retail business, provided, all activities and display goods are carried
on within an enclosed building except that green plants and shrubs may be displayed in the open, as
per the Zoning Matrix [Attachment A hereto]
(2) Office and office buildings for professional and personal service as found in the Zoning Matrix
[Attachment A hereto]
(3) Agencies as found in the Zoning Matrix [Attachment A hereto]
(4) Dwelling units
(5) Board and lodging houses, fraternity and sorority houses
(6) Truck, bush and tree farming, provided, there is no display or sale at retail of such products on the
premises
(7) Public parks and recreational areas
(8) Country clubs
(9) Public, parochial and private schools having a curriculum equivalent to an elementary or higher
educational level
(10) Colleges offering courses of general instruction, including convents, monasteries, dormitories, and
other related living structures when located on the same site as the college
(11) Churches, synagogues, chapels, and similar places of religious worship and instruction of a quiet
nature
(12) Utility substations necessary to the functioning of the utility, but not including general business
offices, maintenance facilities and other general system facilities, when located according to the yard
space rules set forth in this section for dwellings and having a landscaped or masonry barrier on all
sides. Buildings shall be of such exterior design as to harmonize with nearby properties
(13) Public and quasi-public buildings for cultural use
(14) Railway right-of-way but not including railway yards or facilities
(15) Nonprofit community buildings and social welfare establishments
(16) Hospitals, nursing homes, convalescent or rest homes
(17) Radio and television stations (no antennae), private clubs and meeting halls
(18) Vocational or trade schools, business colleges, art and music schools and conservatories, and
other similar use
(19) Preschools, nursery schools, day care centers, children's homes, and similar facilities
(20) Group Care Home with less than eight (8) individuals
(21) Elderly Home, Assisted Living
(22) Stores and shops for the conduct of wholesale business, including sale of used merchandise
(23) Outdoor sales and rental lots for new and used automobiles, boats, motor vehicles, trailers,
manufactured homes, farm and construction machinery, etc.
(24) Specific uses such as: archery range, billboards, drive-in theater, golf driving range, storage yard
(no junk, salvage or wrecking)
(25) Manufacture, fabrication or assembly uses incidental to wholesale or retail sales wherein not more
than 20% of the floor area is used
(26) Other uses as indicated in the Zoning Matrix [Attachment A hereto]
(B) Conditional Uses: The following uses are subject to any conditions listed in this chapter and are subject
to other conditions relating to the placement of said use on a specific tract of ground in the (B-2) General
Business Zoning District as approved by City Council.
(1) Recycling business
(2) Towers
(3) Other uses as indicated in the Zoning Matrix [Attachment A hereto]
(C) Permitted Accessory Uses:
(1) Building and uses accessory to the permitted principal use.
Grand Island Council Session - 8/22/2017 Page 27 / 219
(D) Space Limitations:
Uses Minimum Setbacks
A B C D E
Minimum
Parcel
Area (feet)
Minimum
Lot Width
(feet)
Front
Yard
(feet)
Rear
Yard
(feet)
Side
Yard
(feet)
Street
Side
Yard
(feet)
Maximum
Ground
Coverage
Maximum
Building
Height (feet)
Permitted
Uses
3,000 30 10 01 02 10 100%55
Condition
al Uses
3,000 30 10 01 02 10 100%55
1 No rear yard setback is required unless bounded by an alley, then a setback of 10 feet is required.
2.No side yard setback is required, but if provided, not less than five feet, or unless adjacent to a
parcel whose zone requires a side yard setback, then five feet. When adjacent to a public alley, the
setback is optional and may range from 0 feet to 5 feet.
(E) Miscellaneous Provisions:
(1) Supplementary regulations shall be complied with as defined herein
(2) Only one principal building shall be permitted on one zoning lot except as otherwise provided
herein.
Grand Island Council Session - 8/22/2017 Page 28 / 219
Abstracting services
Accounting & bookkeeping services
Advertising services, direct mail
Advertising services, general
Agricultural, business and personal
credit services including credit union
Agricultural chemical & fertilizers -
wholesale
Agricultural fertilizers, hazardous &
non hazardous - retail
Agricultural operations
Air conditioning, heating &
plumbing contracting services
Alteration, pressing & garment
repair services
Ambulance services
Animal hospital services
Antiques - retail
Apparel & accessories - retail
Appliances (household) - retail
Appliance repair services
Architectural, engineering &
planning - professional services
Arenas & fieldhouses
Armateur rewinding services
Armed forces reserve center
Art galleries, publicly owned
Artists - painters, sculptors,
composers, & authors
Athletic field or playfield
Auditing, accounting & bookkeeping
services
Auditoriums, public
Automobile & other motor vehicle
repair services
Automobile & other motor vehicles -
retail
Automobile & truck rental services
Automobile equipment - wholesale
Automobile parts & supplies - retail
Automobile wash services
Bait shops
Bakeries non-manufacturing - retail
Banking services
Barber services
Batch Plants - temporary
Beauty services
Bed and breakfast residence
Beer, wine & alcoholic beverages -
wholesale
Bicycles - retail
Blueprinting & photocopying
services
Boarding & rooming houses
Boat sales, service and rentals
Bookkeeping, auditing & accounting
services
Books, magazines & newspapers
distributing - wholesale
Books - publishing & printing
Books - retail
Bottled gas - retail
Bowling alleys
Building materials - retail
Building materials & lumber -
wholesale
Business & management consulting
services
Business offices not elsewhere listed
Butter - manufacturing
Cable TV maintenance yard
Cameras & photographic supplies -
retail
Camp grounds, general
Camp grounds, group
Candy, nut, & confectionery - retail
Carpentry & wood flooring services
Carpet & rug cleaning & repair
service
Charitable & welfare services
Chiropractors, optometrists, & other
similar health services
Churches , synagogues & temples
Civic, social & fraternal associations
Clock, watch & jewelry repair
services
Commercial & industrial machinery,
equipment & supplies - wholesale
Commodity & securities brokers,
dealers & exchanges & services
Confectionery, nut & candy - retail
Construction & lumber materials -
wholesale
Construction services - temporary
Convalescent,, nursing & rest home
services
Convents
Convenience store
Country club
Credit reporting, adjustment &
collection services
Credit unions & agricultural,
business & personal credit services
Crematory, funeral & mortuary
services
Curtains, draperies & upholstery -
retail
Dairy products - retail
Dairy products - wholesale
Day care centers
Dental laboratory services
Dental services
Department stores - retail
Detective & protective services
Direct mail advertising services
Direct selling organizations - retail
Discount & variety stores - retail
Disinfecting & exterminating
services
Dormitories, college
Draperies, curtains & upholstery -
retail
Drug & proprietary - retail
Dry cleaning & laundering, self
service
Dry cleaning, laundering & dyeing
services, except rugs
Dry goods & general merchandise -
retail
Dry goods & notions - wholesale
Duplicating, mailing, & stenographic
services
Dwelling, multi-family
Dwelling, single-family
Dwelling, two-family
Dyeing, dry cleaning & laundry
services, except rugs
Egg & poultry - retail
Electrical apparatus & equipment,
wiring supplies, & construction
materials - wholesale
Electrical contractor services
Electrical appliances, phonographs,
televisions, tape players & radio sets
- wholesale
Electrical repair services, except
radio & television
Electrical supplies - retail
Electricity regulating substations
Employment services
Engineering, planning architectural
professional services
Equipment & supplies for service
establishments - wholesale
Equipment rental & leasing services
Exhibition halls
Exterminating
Fairgrounds
Farm machinery & equipment - retail
Farm products warehousing &
storage excluding stockyards -
nonhazardous
Farm supplies - retail
Farms, commercial forestry
Farms, grain crops
Farms, hay & alfalfa
Farms, fiber crops
Farms, fruits, nuts or vegetables
Farms, nursery stock
Feeds, grains & hay - retail
Fertilizers, agricultural nonhazardous
- retail
Fieldhouses & arenas
Fire protection & related activities
Fish & seafood's - retail
Fish & seafood's - wholesale
Floor covering - retail
Florists - retail
Food lockers & storage services
Fraternal, civic & social associations
Fraternity & sorority houses
Fruits & vegetables (fresh) -
wholesale
Fruits & vegetables - retail
Fuel, except fuel oil & bottled gas -
retail
Fuel oil - retail
Funeral, mortuary & crematory
services
Fur repair & storage services
Furniture & home furnishings -
wholesale
Furniture - retail
Furniture repair & reupholstery
services
Furies & fur apparel - retail
Garden supplies & landscape nursery
- retail
Garment repair, alteration & pressing
services
Gasoline service stations - retail
General stores - retail
Gifts, novelties & souvenirs - retail
Glass, paint & wallpaper - retail
Grains, feeds & hay - retail
Green houses
Groceries - retail
Grand Island Council Session - 8/22/2017 Page 29 / 219
Group care home
Gymnasiums & athletic clubs
Hardware - retail
Hardware - wholesale
Hay, grains & feeds - retail
Health resorts
Health & exercise spas
Hearing aids, optical goods,
orthopedic appliances & other
similar devices - retail
Heating, air conditioning &
plumbing contracting services
Heating & plumbing equipment &
supplies - retail
Hobby supplies - retail
Holding & investment services
Hospital services
Hotels, tourist courts, & motels
Household appliances - retail
Ice - retail
Ice skating rinks, indoor
Insurance agents & brokers services
Insurance carriers
Internet service
Investment & holding services
Janitorial services
Jewelry - retail
Jewelry, watch & clock repair
services
Labor unions & similar labor
organizations
Landscape contracting services
Landscape nursery & garden
supplies - retail
Lapidary work
Laundering & dry cleaning, self-
service
Laundering, dry cleaning & dyeing
services, except rugs
Lawn care - services
Legal services
Libraries
Liquor - retail
Locksmith services
Lumber & building materials -
wholesale
Lumber yards - retail
Magazines & newspapers - retail
Mailing, duplicating, & stenographic
services
Management & business consulting
services
Masonry, stonework, tile setting &
plastering services
Massage services
Meat & meat packing products -
wholesale
Meats - retail
Medical clinics, out-patient services
Medical laboratory services
Miniature golf
Manufactured homes on permanent
foundation
Mobile homes & accessories - retail
Monasteries
Monuments - retail
Motels, hotels, & tourist courts
Motorcycle & bicycle sales, rental &
service
Mortuary, funeral & crematory
services
Museums
Musical instruments & supplies -
retail
Newspaper & magazines - retail
Newspapers, books & magazines
distribution - wholesale
Newspapers publishing & printing
News syndicate services
Notions, dry goods - wholesale
Novelties, gifts & souvenirs - reail
Nursery stock farms
Nursing, convalescent & rest home
services
Optical goods, hearing aids,
orthopedic appliances & other
similar devices - retail
Optometrists, chiropractors & other
similar health services
Orphanages
Paint, glass, & wallpaper - retail
Painting & paper hanging services
Paper & paper products - wholesale
Paper hanging & painting services
Parks, public
Periodicals, publishing & printing
Petroleum pipeline R/W
Pets & pet grooming - retail
Photocopying & blue printing
services
Photoengraving
Photofinishing services
Photographic studios & services
Photographic supplies & cameras -
retail
Physicians' services
Planetarium
Planning, architectural &
engineering professional services
Plastering, masonry, stone work &
tile setting services
Playfields & athletic fields
Playgrounds
Play lot or tot lot
Plumbing & heating equipment &
supplies - retail
Plumbing, heating, & air
conditioning contracting services
Poultry & small game dressing &
packing
Pressing, alteration & garment repair
services
Printing, commercial
Printing & publishing of newspapers
Printing & publishing of periodicals
Private clubs
Professional equipment & supplies -
wholesale
Professional membership
organizations
Professional offices not elsewhere
listed
Quarrying, gravel, sand & dirt
Quarrying, stone
Race tracks & courses - animals
Radio broadcasting studios
Radios, televisions, phonographs,
recorders, & tape players repair
services
Radios, televisions, phonographs,
recorders & tape players - retail
Radio transmitting stations & towers
Railroad right-of-way
Real estate agents, brokers &
management services
Recreational vehicles & equipment -
retail
Recreation centers
Rectories
Refrigerated warehousing (except
food lockers)
Resorts (general)
Rest, nursing, & convalescent home
services
Restaurants
Restaurants, drive-in
Retirement homes
Reupholstery & furniture repair
services
Roller skating rinks - indoor
Roofing & sheet metal contracting
services
Rooming & boarding houses
Rug & carpet cleaning & repair
services
Sausages & other prepared meat
products - manufacturing
Savings & loan associations
Schools, art
Schools, barber
Schools, beauty
Schools, business
Schools, colleges
Schools, computer
Schools, correspondence
Schools, dancing
Schools, day care
Schools, driving
Schools, junior college
Schools, music
Schools, nursery
Schools, pre-primary
Schools, primary
Schools, professional
Schools, secondary
Schools, stenographic
Schools, technical
Schools, trade
Schools, universities
Schools, vocational
Scientific & educational research
services
Second hand merchandise - retail
Seed and feed sales
Sheet metal & roofing contracting
services
Shoe repair, shoe shining, & hat
cleaning services
Shoes - retail
Shoes - wholesale
Social, civic & fraternal associations
Social correctional, treatment &
counseling services
Sorority & fraternity houses
Souvenirs, gifts, novelties - retail
Sporting goods - retail
Stadiums
Stationery - retail
Grand Island Council Session - 8/22/2017 Page 30 / 219
Stenographic, duplicating, & mailing
services
Stone work, masonry, title setting, &
plastering services
Storage - mini
Storage & warehousing of
nonhazardous products
Storage & warehousing of household
goods
Swimming clubs
Synagogues, churches, & temples
Tailoring (custom)
Taverns
Taxcicab dispatch
Telegraph communications
Telephone business office
Telephone exchange stations
Telephone maintenance yard
Telephone relay towers (microwave)
Television broadcasting studios
Television, radios, phonographs,
recorders & tape players repair
services
Television, radios, phonographs,
recorders, & tape players - retail
Television transmitting stations &
relay towers
Temples, churches, & synagogues
Tennis clubs
Theaters, legitimate
Theaters, motion picture, indoor
Tile setting, masonry, plastering &
stone work services
Tires & inner tubes - wholesale
Title abstracting services
Tobacco & tobacco products -
wholesale
Tot lot or play lot
Tourist courts, hotels, & motels
Travel arranging services
Truck & automobile rental services
Utility substations, pumping station,
water reservoir & telephone
exchange
Upholstery, draperies, & curtains -
retail
Variety & discount stores - retail
Vending machine operations - retail
Veterinarian services
Wallpaper, paint & glass - retail
Warehousing & storage of household
goods
Watch, clock, & jewelry repair
services
Water well drilling services
Welding & blacksmith services
Welfare & charitable services
Wine, beer, & alcoholic beverages -
wholesale
Wool & mohair - wholesale
Grand Island Council Session - 8/22/2017 Page 31 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item E-2
Public Hearing on Acquisition of Sidewalk Easement at 2221 West
Charles Street (Maloy)
Council action will take place under Consent Agenda item G-9.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 32 / 219
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:August 22, 2017
Subject:Public Hearing on Acquisition of Sidewalk Easement at
2221 West Charles Street (Maloy)
Presenter(s):John Collins PE, Public Works Director
Background
Property owner of 2221 West Charles Street was notified by Code Enforcement of a
broken sidewalk in the public right-of-way adjacent to the property. Due to the age of the
tree and the sidewalk repairs necessary the property owner requested to curve the
sidewalk around the tree, rather than removing or trimming the tree back.
Nebraska State Statutes stipulate that the acquisition of property requires a public hearing
to be conducted with the acquisition approved by the City Council.
Discussion
A sidewalk easement is needed to allow for public use of such adjacent to 2221 West
Charles Street. The property owner has signed the necessary document to grant a public
sidewalk easement, which allows for a three (3) foot wide easement, as shown on the
attached drawing. There will be no compensation to the property owner for such
easement.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 8/22/2017 Page 33 / 219
Recommendation
City Administration recommends that the Council conduct a Public Hearing and approve
acquisition of the sidewalk easement from Teresa Maloy at 2221 West Charles Street,
Grand Island, Nebraska.
Sample Motion
Move to approve the acquisition of the sidewalk easement.
Grand Island Council Session - 8/22/2017 Page 34 / 219
- 1 -
PUBLIC SIDEWALK EASEMENT
TERESA L. MALOY, Owner, herein called the Grantor, in consideration of ONE DOLLAR
($1.00) and other consideration, receipt of which is hereby acknowledged, hereby grant and convey
unto the
CITY OF GRAND ISLAND, NEBRASKA,
a municipal corporation in Hall County, State of Nebraska, herein called the Grantee, a permanent
and perpetual easement for public use of the sidewalks upon, over, along, across, in, and through a
part of Ashton Place Subdivision, in the City of Grand Island, Hall County, Nebraska and more
particularly described as follows:
A Three (3.0) foot wide tract of land comprising of the northerly Three (3.0) feet of Lot Six
(6), Block Five (5), Ashton Place Subdivision, all in the City of Grand Island, Nebraska, said
tract containing 0.0035 acres (153.0 square feet) more or less.
Together with the following rights, namely, unrestricted ingress and egress under, over,
and across such land for the purpose of exercising the rights herein granted and the right to clear
and keep clear of trees, roots, brush, hedges, undergrowth, and other obstructions from the
surface of such tracts interfering with the location, construction, inspection, repair, replacement,
removal, maintenance, and use of such public sidewalks.
The Grantors, for themselves, their heirs, executors, administrators, successors, and assigns,
hereby covenant that no buildings, fences, or structures shall be erected or permitted within the
• THIS SPACE RESERVED FOR REGISTER OF DEEDS •
Grand Island Council Session - 8/22/2017 Page 35 / 219
- 2 -
easement area and that the easement herein granted shall run with the title to such tract of land and
be binding upon the Grantors, their successors and assigns.
DATED: ________________, 2017
GRANTOR:
Teresa L. Maloy, Owner
__________________________________
STATE OF NEBRASKA )
) ss
COUNTY OF HALL )
On this day of ________________, 2017 before me, the undersigned, a Notary Public in and for said
County and State, personally appeared TERESA L. MALOY, OWNER, to me known to be the identical persons who
signed the foregoing Public Utility Easement and acknowledge the execution thereof to be their voluntary act and deed as
such officer on behalf of said company for the purpose therein expressed.
WITNESS my hand and Notarial Seal the date above written.
_______________________________________
Notary Public
Grand Island Council Session - 8/22/2017 Page 36 / 219
Grand Island Council Session - 8/22/2017 Page 37 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item F-1
#9643 - Consideration of Request to Rezone 1104 and 1120 East
Bismark Road from R-2 – Low Density Residential to B-2 –
General Business (William & Kristine Carey)
This item relates to the aforementioned Public Hearing item E-1.
Staff Contact: Chad Nabity
Grand Island Council Session - 8/22/2017 Page 38 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
ORDINANCE NO. 9643
An ordinance rezoning a certain tract of land within the zoning jurisdiction of the
City of Grand Island; changing the land use classification of a tract of land comprised of Lots
One (1) and Two (2) of Bohnart Subdivision in Grand Island, Hall County, Nebraska, from R-2
Low Density Residential to B2 General Business Zone; directing that such zoning change and
classification be shown on the Official Zoning Map of the City of Grand Island; and providing
for publication and an effective date of this ordinance.
WHEREAS, the Regional Planning Commission on August 2, 2017, held a public
hearing and made a recommendation on the proposed zoning of such area; and
WHEREAS, notice as required by Section 19-923, R.R.S. 1943, has been given to
the Boards of Education of the school districts in Hall County, Nebraska; and
WHEREAS, after public hearing on August 22, 2017, the City Council found and
determined the change in zoning be approved and made.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. The following tract of land is hereby rezoned, reclassified and
changed from R2 Low Density Residential Zone to B2 General Business Zone:
Lots One (1) and Two (2) of Bohnart Subdivision in Grand Island, Hall County,
Nebraska along with one half (½) of the adjoining street right of way
SECTION 2. That the Official Zoning Map of the City of Grand Island,
Nebraska, as established by Section 36-51 of the Grand Island City Code be, and the same is,
hereby ordered to be changed, amended, and completed in accordance with this ordinance.
Grand Island Council Session - 8/22/2017 Page 39 / 219
ORDINANCE NO. 9643 (Cont.)
- 2 -
SECTION 3. That this ordinance shall be in force and take effect from and after
its passage and publication, within fifteen days in one issue of the Grand Island Independent as
provided by law.
Enacted: August 22, 2017
____________________________________
Jeremy L. Jensen, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 40 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item F-2
#9644 - Consideration of Assessments for Sterling Estates Fourth
Subdivision – Ebony Lane; Paving District No. 1262
This item relates to the aforementioned Board of Equalization item D-1.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 41 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
This Space Reserved for Register of Deeds
ORDINANCE NO. 9644
An ordinance assessing and levying a special tax to pay the cost of Sterling
Estates Fourth Subdivision – Ebony Lane; Paving District No. 1262 of the City of Grand Island,
Nebraska; providing for the collection of such special tax; repealing any provisions of the Grand
Island City Code, ordinances, and parts of ordinances in conflict herewith; and to provide for
publication and the effective date of this ordinance.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. There is hereby assessed upon the following described lots, tracts
and parcels of land specially benefited, for the purpose of paying the cost of Sterling Estates
Fourth Subdivision – Ebony Lane; Paving District No. 1262, as adjudged by the Mayor and
Council of the City, to the extent of benefits thereto by reason of such improvement, after due
notice having been given thereof as provided by law; and a special tax for such cost of
construction is hereby levied at one time upon such lots, tracts and land as follows:
Parcel
No.Owner Legal Description
Assessment
by Frontage
400149902
NIEDFELT PROPERTY MANAGEMENT
PREFERRED, LLC
LOT 1, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 19,847.65
400149903
NIEDFELT PROPERTY MANAGEMENT
PREFERRED, LLC
LOT 2, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 20,840.03
400149904 JMH DEVELOPMENT, LLC
LOT 3, BLOCK 1, STERLING ESTATES
FOURTH SUBDIVISION $ 21,320.35
400495615 CITY OF GRAND ISLAND
OUTLOT A, STERLING ESTATES
FOURTH SUBDIVISION $ 124,416.70
$ 186,424.73
SECTION 2. The special tax shall become delinquent as follows: One-tenth of
the total amount shall become delinquent in ten days; one-tenth in one year; one-tenth in two
Grand Island Council Session - 8/22/2017 Page 42 / 219
ORDINANCE NO. 9644 (Cont.)
- 2 -
years; one-tenth in three years; one-tenth in four years; one-tenth in five years; one-tenth in six
years; one-tenth in seven years; one-tenth in eight years; one-tenth in nine years respectively,
after the date of such levy; provided, however, the entire amount so assessed and levied against
any lot, tract or parcel of land may be paid within ten days from the date of this levy without
interest, and the lien of special tax thereby satisfied and released. Each of said installments,
except the first, shall draw interest at the rate of not exceeding seven percent (7.0%) per annum
from the time of such levy until they shall become delinquent. After the same become
delinquent, interest at the rate of three-fourths of one percent per month shall be paid thereon as
in the case of other special taxes, until the same is collected and paid.
SECTION 3. The treasurer of the City of Grand Island, Nebraska is hereby
directed to collect the amount of said taxes herein set forth as provided by law.
SECTION 5. Any provision of the Grand Island City Code and any provision of
any ordinance, or part of ordinance, in conflict herewith is hereby repealed.
SECTION 6. This ordinance shall be in force and take effect from and after its
passage and publication within fifteen days in one issue of the Grand Island Independent as
provided by law.
Enacted: August 22, 2017
____________________________________
Jeremy L. Jensen, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 43 / 219
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MEASURED DISTANCE
~ ... ~--------------------------------------------------,------------------, OWNERS: NIEDFELT PROPERTY MANAGEMENT PREFERRED LLC./ CITY OF GRAND ISLAND
SUBDIVIDER: NIEDFELT PROPERTY MANAGEMENT PREFERRED LLC./ CITY OF GRAND ISLAND
SURVEYOR: OLSSON ASSOCIATES
(NOT A PART) M
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201 East 2nd Street
P.O. Box 1072
Grand Island, NE 68802-1072
TEL 308.384.8750
FAX 308.384.8752
PROJECT NO. 2014-1966
ENGINEER: OLSSON ASSOCIATES
NUMBER OF LOTS: 27 NIEDFEL T SURVEY RECORDED DISTANCE DOC. NO. 0200905078
SHEET 1 OF 2 oo rn ~------------------------------------_.----~~----_.----------------------------------------------------------------------------------------------------------------------------------------------------------~
Grand Island Council Session - 8/22/2017 Page 44 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item F-3
#9645 – Consideration of Intent to Annex Cornhusker Army
Ammunition Plant
Staff Contact: Chad Nabity
Grand Island Council Session - 8/22/2017 Page 45 / 219
Council Agenda Memo
From:Regional Planning Commission
Meeting:August 22, 2017
Subject:Ordinance of Intent to Annex
Presenter(s):Chad Nabity, AICP, Regional Planning Director
Background
The Grand Island City Council has approved all of the property between 60th Road and
Schauppsville Road and Husker Highway and Airport Road in Hall County as Blighted
and Substandard. This is the former Cornhusker Army Ammunition Plant (CAAP). As a
formerly used defense site in a County with a City of the First Class it is possible for the
City Council to approve redevelopment projects within boundaries of CAAP provided
certain requirements are met. One of those is that the City Council must pass an
ordinance of intent to annex the formerly used defense site.
Discussion
Attached you will find an ordinance that has been drafted expressing the intent of the
Grand Island City Council to annex the property at CAAP. This ordinance, as drafted,
indicated that the City of Grand Island will consider annexation of all or a part of the
CAAP grounds if:
The property is urban or suburban in character,
Contiguous with Grand Island City Limits,
The annexation is consistent with the Grand Island comprehensive
development plan, and
Is in the best interest of the City.
As of August 22, 2017 it is 1.5 miles from the nearest point of the Grand Island City
limits to the CAAP grounds, along Husker Highway. The City of Grand Island can only
annex property that is contiguous and adjacent to the City. The Nebraska Revised State
Statute §16-118 defines contiguous as:
Grand Island Council Session - 8/22/2017 Page 46 / 219
Annexation of land; deemed contiguous; when.
Lands, lots, tracts, streets, or highways shall be deemed contiguous
although a stream, embankment, strip, or parcel of land not more than two
hundred feet wide lies between the same and the corporate limits.
Grand Island Council Session - 8/22/2017 Page 47 / 219
The majority of the property is at least two miles from the Grand Island City Limits. It is
not anticipated that annexation will occur in the near future.
At the September Community Redevelopment Authority meeting the CRA will be
considering two redevelopment plans at CAAP. The first will be for O’Neill Wood
Resources and the second will be for Farm Progress at the Husker Harvest Days site.
Both of those sites are within Sanitary Improvement Districts and are eligible to have
redevelopment projects approved pending approval of this ordinance of intent to annex.
Approval of this ordinance of intent to annex will enable redevelopment projects at
CAAP to move forward.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that Council approve the Ordinance of Intent to Annex
as presented.
Sample Motion
Move to approve as recommended.
Grand Island Council Session - 8/22/2017 Page 48 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
ORDINANCE NO. 9645
An ordinance expressing an intent to annex territory in the future and to provide for
publication and the effective date of this ordinance.
WHEREAS, Nebraska Revised Statutes §18-2123.01 authorizes cities to undertake a
redevelopment project that includes real property located outside the corporate limits of any such city
if the following requirements have been met:
(a) The real property located outside the corporate limits of the city is a formerly used
defense site;
(b) The formerly used defense site is located within the same county as the city approving
such redevelopment project;
(c) The formerly used defense site is located within a sanitary and improvement district;
(d) The governing body of the city approving such redevelopment project passes an
ordinance stating such city's intent to annex the formerly used defense site in the future; and
(e) The redevelopment project has been consented to by any city exercising extraterritorial
jurisdiction over the formerly used defense site;
and
WHEREAS, the lands located within the following described boundaries was
formerly owned by or otherwise possessed by the United States under the jurisdiction of the United
States Secretary of Defense and utilized by the Department of the Army for production of munitions,
to wit:
Beginning at the Northwest Corner of Section Two (2), Township Eleven
(11) North, Range Eleven (11) West of the 6th P.M., Hall County, Nebraska, thence
proceeding easterly along and upon the section boundaries to the Northeast Corner of
Section Five (5), Township Eleven (11) North, Range Ten (10) West of the 6th P.M.
Grand Island Council Session - 8/22/2017 Page 49 / 219
ORDINANCE NO. 9645 (Cont.)
2
in said county, thence proceeding southerly along and upon the section boundaries to
the Southeast Corner of Section Twenty-nine (29), Township Eleven (11) North,
Range Ten (10) West of the 6th P.M in said County, thence proceeding westerly along
and upon the section boundaries to the Southwest Corner of Section Twenty-six (26),
Township Eleven (11) North, Range Eleven (11) West of the 6th P.M. in said County,
thence proceeding northerly along and upon the section boundaries to the point of
beginning, the lands enclosed thereby referred to herein as the “Formerly Used
Defense Site”;
and
WHEREAS, the Formerly Used Defense Site is located outside the municipal
boundaries of the City of Grand Island; and
WHEREAS, on July 25, 2017, the City of Grand Island found and declared the
Formerly Used Defense Site to be blighted and substandard; and
WHEREAS, in anticipation of approving future redevelopment plans and
redevelopment projects for areas within the Formerly Used Defense Site, the City Council of and for
the City of Grand Island desires to express its intention to annex the Formerly Used Defense Site in
the future, provided any such annexation shall be contingent upon satisfaction of the conditions set
forth herein.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
GRAND ISLAND, NEBRASKA:
SECTION 1. It is the express intention of the City of Grand Island to annex the
Formerly Used Defense Site in the future contingent upon satisfaction of the following conditions
existing at the time of annexation:
A.The area proposed for annexation shall be urban or suburban in character and
contiguous with city limits (as such terms are defined by statute and applicable case law);
Grand Island Council Session - 8/22/2017 Page 50 / 219
ORDINANCE NO. 9645 (Cont.)
3
B.If the area proposed for annexation is adjacent to City Limits and the owner is
seeking subdivision approval, annexation shall be done during the platting process by platting
the property as an addition to the City;
C.Annexation shall be consistent with the annexation plan as expressed in the Grand
Island Comprehensive Development Plan;
D.No annexation shall be approved, passed and ordained unless the City Council finds
such annexation to be in the best interest of the City;
E.Annexation shall comply with Nebraska Revised Statutes as then in effect and shall
require a reading of the ordinance of annexation by title on three different days, if required by
law.
SECTION 2. The approval, passage and adoption of this Ordinance of Intent shall
not confer any rights as a beneficiary or otherwise upon any person or persons.
SECTION 3. This ordinance shall be in force and take effect from and after its
passage and publication in pamphlet form within fifteen days as provided by law.
Enacted: August 22, 2017.
___________________________________
Jeremy L. Jensen, Mayor
Attest:
________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 51 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-1
Approving Minutes of August 8, 2107 City Council Regular
Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 8/22/2017 Page 52 / 219
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL REGULAR MEETING
August 8, 2017
Pursuant to due call and notice thereof, a Regular Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on August 8, 2017. Notice of the meeting was given in The Grand Island Independent on
August 2, 2017.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council
members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke,
Linna Dee Donaldson, Michelle Fitzke, Vaughn Minton, Roger Steele, and Mike Paulick. The
following City Officials were present: City Administrator Marlan Ferguson, City Clerk RaNae
Edwards, Finance Director Renae Jimenez, City Attorney Jerry Janulewicz, and Public Works
Director John Collins.
Mayor Jensen introduced Community Youth Council member Maddie Galusha.
INVOCATION was given by Pastor Paul Canady, True North Church, 1804 West State Street
followed by the PLEDGE OF ALLEGIANCE.
ORDINANCES:
Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title
on three different days are suspended and that ordinances numbered:
#9638 - Consideration of Correction to Ordinance No. 9631 Relative to Vacation of the
North End of Voss Road; North of Seedling Mile Road
#9639 - Consideration of Vacation of Utility Easement - 2220 N. Webb Road - Part of
Lot Six (6) Grand Island Mall Eighteenth Subdivision
#9640 - Consideration of Creation of Water Main District 470T - Highway 2 from North
Road, east approximately 1/2 mile
#9641 - Consideration of Amendments to Chapter 30 of the Grand Island City Code
Relative to Sewers and Sewage Disposal
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of these ordinances on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion
adopted.
#9638 - Consideration of Correction to Ordinance No. 9631 Relative to Vacation of the
North End of Voss Road; North of Seedling Mile Road
Grand Island Council Session - 8/22/2017 Page 53 / 219
Page 2, City Council Regular Meeting, August 8, 2017
Public Works Director John Collins reported that an error was discovered upon filing of
Ordinance No. 9631 with Hall County Register of Deeds. Rather than the ordinance stating the
vacated street would revert to the abutting properties south of such, it stated that the vacated
street would revert half to the property to the north and half to the property to the south. As the
vacated right-of-way was only the south half of the typical 60’ right-of-way, the vacated right-of-
way should all revert to the south properties. Staff recommended approval.
Motion by Jones, second by Donaldson to approve Ordinance #9638.
City Clerk: Ordinance #9638 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9638 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9638 is declared to be lawfully adopted upon publication as required by
law.
#9639 - Consideration of Vacation of Utility Easement - 2220 N. Webb Road - Part of
Lot Six (6) Grand Island Mall Eighteenth Subdivision
Utilities Director Tim Luchsinger reported that the utility easement located at 2220 N. Webb
Road needed to be vacated for the construction of a new building at this location. Staff
recommended approval.
Motion by Hehnke, second by Paulick to approve Ordinance #9639.
City Clerk: Ordinance #9639 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9639 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9639 is declared to be lawfully adopted upon publication as required by
law.
#9640 - Consideration of Creation of Water Main District 470T - Highway 2 from North
Road, east approximately 1/2 mile
Utilities Director Tim Luchsinger reported that the proposed Water Main District 470T was an
integral part of the Utilities Department’s Master Plan. The project would extend a new City
water main along the southerly side of Nebraska Highway 2 from the existing water line in North
Grand Island Council Session - 8/22/2017 Page 54 / 219
Page 3, City Council Regular Meeting, August 8, 2017
Road, easterly approximately ½ mile. It would provide redundancy and increased pressures and
flow for the area and allows for future developments. Staff recommended approval.
Motion by Paulick, second by Minton to approve Ordinance #9640.
City Clerk: Ordinance #9640 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9640 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9640 is declared to be lawfully adopted upon publication as required by
law.
#9641 - Consideration of Amendments to Chapter 30 of the Grand Island City Code
Relative to Sewers and Sewage Disposal
Public Works Director John Collins reported that since the last revision of Chapter 30 dated
February 24, 2015, several changes had taken place to necessitate further updates. Staff
recommended approval.
Motion by Stelk, second by Fitzke to approve Ordinance #9641.
City Clerk: Ordinance #9641 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9641 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9641 is declared to be lawfully adopted upon publication as required by
law.
CONSENT AGENDA: Motion by Donaldson, second by Hehnke to approve the Consent
Agenda. Upon roll call vote, all voted aye. Motion adopted.
Approving Minutes of July 25, 2107 City Council Regular Meeting.
Approving Request of Fonner Park Exposition and Events Center, Inc. (Heartland Events Center)
for Ratification of Nomination and Election of Board of Directors.
#2017-210 - Approving Amendment No. 1 for Engineering Consulting Services Related to
Sycamore Street Underpass Rehabilitation with Alfred Benesch & Company of Lincoln,
Grand Island Council Session - 8/22/2017 Page 55 / 219
Page 4, City Council Regular Meeting, August 8, 2017
Nebraska for an Amount not-to-exceed $214,210.00 and a Revised Contract Amount of
$285,122.00.
#2017-211 - Approving Certificate of Final Completion for Community Development Block
Grant Handicap Ramps 4th to 5th Streets; Sycamore Street to Eddy Street; Project No. 2014-2G
(Saul Ramos Construction, Inc.) with Saul Ramos Construction, Inc. of Shelton, Nebraska.
#2017-212 - Approving Authorization for Emergency Sanitary Sewer Repair between 9th Street
and 10th Street; Locust Street to Pine Street with The Diamond Engineering Company of Grand
Island, Nebraska in an Amount of $27,000.00.
#2017-213 - Approving Authorization for Emergency Sanitary Sewer Repair Adjacent to 2509
Apache Road with Starostka Group Unlimited, Inc. of Grand Island, Nebraska in an Amount of
$55,970.85.
#2017-214 - Approving Amendment No. 2 to Engineering Consulting Agreement for Sanitary
Sewer Collection System Rehabilitation – Various Locations with Alfred Benesch & Company
of Lincoln, Nebraska for an Increase not-to-exceed $59,000.00 and a Revised Agreement of
$131,081.81.
#2017-215 - Approving Purchase of One (1) new 2017 72" Cut Mower with Additional Broom
Attachment for the Heartland Public Shooting Park of the Parks & Recreation Department with
Turfwerks of Omaha, Nebraska in an Amount of $31,514.01.
#2017-216 - Approving Change Order No. 4 for the Veteran's Athletic Soccer Field Restroom
Concession Stand Building with Mid Plains Construction Co. of Grand Island, Nebraska for an
Increase of $1,965.00 and a Revised Contract Amount of $265,609.00.
#2017-217 - Approving Annual Agreement for Financial Software Licensing and Support with
Tyler Technologies, Inc. dba Munis in an Amount of $175,713.98.
PAYMENT OF CLAIMS:
Motion by Minton, second by Jones to approve the payment of claims for the period of July 26,
2017 through August 8, 2017 for a total amount of $4,367,232.64. Upon roll call vote,
Councilmembers Steele, Minton, Fitzke, Donaldson, Haase, Jones, Stelk, and Nickerson voted
aye. Councilmember Paulick abstained. Motion adopted.
Discussion Concerning the Proposed Fiscal Year 2017-2018 City of Grand Island and
Community Redevelopment Authority (CRA) Budgets. City Administrator Marlan Ferguson
introduced Regional Planning Director Chad Nabity to present the Community Redevelopment
Authority (CRA) 2017-2018 Annual Budget.
The CRA was requesting property tax revenues of $757,664 including $198,050 for Lincoln Pool
Construction and Bonds and $559,614 for all other CRA programs. The CRA was requesting the
same levy that was approved last year. This would allow the CRA to meet obligations, continue
Grand Island Council Session - 8/22/2017 Page 56 / 219
Page 5, City Council Regular Meeting, August 8, 2017
with their successful programs. The CRA budget included: $350,000 for façade improvement;
$200,000 for property purchase; $198,050 for Lincoln Pool bond payment; $200,000 for life
safety and infrastructure grants; and $150,000 for other projects.
The following carry over projects were presented:
Williamson Façade ($167k)
Bosselman Office Façade ($300k)
Othy’s Place Façade ($27k)
Hedde Building Life Safety Grant ($240k)
Auto American Façade ($80k)
Brown Hotel Life Safety (50k)
Discussion was held regarding the tax levy and cash on hand.
Paul Wicht, 1708 Jerry Drive commented on the Metropolitan Statistical Area (MSA) as it
related to the FY 2017/18 budget.
Utilities Director Tim Luchsinger presented the Electric and Water Department’s 2017-18
Budgets. The Electric Fund was budgeted at $31,670,000 and the Water Fund at $4,123,000.
The Electric Capital Improvements budget was $9,990,000 for the following:
Substation Upgrades - $500,000
Bond payments - $3,035,000
Distribution improvements - $2,500,000
Power plant maintenance/improvements - $3,105,000
Mr. Luchsinger answered questions regarding an electric cost of service study and explained the
Burdick Steam Unit retirement and staff reorganization.
The Water Capital Improvements budget was $6,055,000 for the following:
Bond payments - $295,000
Elevated Water Storage Reservoir - $3,610,000
Distribution improvements - $1,350,000
Production improvements - $200,000
Finance Director Renae Jiminez presented the Jackrabbit Run Golf Course Budget for 2017-18.
Number of rounds, golf course financial history, and fees were reviewed. Don Kruse answered
questions regarding the proposed fee increase for FY2017-18 budget which was approximately a
4% increase for golf rounds. He stated the weather was a factor in the number of golf rounds.
Mentioned was the possibility of not having the golf course as an Enterprise fund. Footgolf and
disc golf were discussed as possible other revenue sources. Golf Superintendent Doug Sweeney
commented on the use of the golf course for soccer.
Public Works Director John Collins reviewed the Capital projects for 2017/2018. The following
projects were proposed for 2017/2018:
Capital Avenue; Webb Road to Broadwell Avenue - $184,000
Grand Island Council Session - 8/22/2017 Page 57 / 219
Page 6, City Council Regular Meeting, August 8, 2017
Stolley Park Road Restriping/Rehabilitation – 285,400
Annual Curb Ramp Installation - $104,800
Sycamore Street Underpass Rehab - $1,200,000
Old Potash; North Road to east of Webb Road Master Plan - $150,000
North Road & 13th Street - $1,945,775
Webb Road Paving Assessment (City share) - $130,000
Northwest Drainage Project (NRD partner) - $1,009,813
Moores Creek Drain Extension - $1,041,200
The following 2018 Capital Improvement Projects would be funded with Gas Tax Money:
Capital Avenue; Webb Road to Broadwell Avenue $ 184,000
Stolley Park Road Restriping/Rehabilitation $ 285,400
Annual Curb Ramp Installation $ 104,800
Sycamore Street Underpass Rehabilitation $1,200,000
Old Potash; North Road to East of Webb Road Master Plan $ 150,000
North Road & 13th Street $1,945,775
Webb Road Paving Assessments (City share)$ 130,000
$3,999,975
The following 2018 Capital Improvement Projects would be funded by other revenue:
Northwest Flood Control Project $1,009,813
Moores Creek Drain Extension $1,041,200
$2,051,013
Total Capital requests for 2018:$6,050,988
Mr. Collins stated $104,800 of the capital dollars was mandated and $469,400 of the capital
dollars was funding Federal Aid projects.
Mr. Collins reviewed the Solid Waste Division FY 2018 budget. There were no FTE changes
and a 4% rate increase proposed for FY 2018. There was 4-5 years life let in the current cells 1 &
2 and approximately 30 years of life left in the landfill. Solid Waste Superintendent Jeff Wattier
commented on the funds set aside for closure.
Mr. Collins presented the 2018 Wastewater budget. He mentioned accounting changes and
reviewed capital projects.
The following Capital Improvement Projects were presented:
North interceptor Phase II (Completed) - $22,472,063
Lift Station 14 Abandonment (In progress) - $106,767
Lift Station 20 Upgrade (In progress) - $2,769,003
Point Repairs/Manhole Replacements (In progress) - $304,380
Cured in Place Pipe (In progress) - $700,000
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Page 7, City Council Regular Meeting, August 8, 2017
The following were proposed projects for 2018:
Airport Collection System Rehabilitation - $3,157,898
Highway 30 Expansion - $1,378,589
Biological Nutrient Removal (BNR) Analysis - $100,000
Online Monitoring - $200,000
Mr. Ferguson complimented Wastewater Superintendent Marvin Strong and his staff for the
work they had done. Mr. Strong stated the WWTP was in great shape.
ADJOURNMENT: The meeting was adjourned at 9:08 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 8/22/2017 Page 59 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-2
Approving Minutes of August 15, 2017 City Council Special
Meeting
Staff Contact: RaNae Edwards
Grand Island Council Session - 8/22/2017 Page 60 / 219
CITY OF GRAND ISLAND, NEBRASKA
MINUTES OF CITY COUNCIL SPECIAL MEETING
August 15, 2017
Pursuant to due call and notice thereof, a Special Meeting of the City Council of the City of
Grand Island, Nebraska was conducted in the Council Chambers of City Hall, 100 East First
Street, on August 15, 2017. Notice of the meeting was given in The Grand Island Independent
on August 9, 2017.
Mayor Jeremy L. Jensen called the meeting to order at 7:00 p.m. The following City Council
members were present: Mitch Nickerson, Mark Stelk, Jeremy Jones, Chuck Haase, Julie Hehnke,
Linna Dee Donaldson, Vaughn Minton, Roger Steele, and Mike Paulick. Councilmember
Michelle Fitzke was absent. The following City Officials were present: City Administrator
Marlan Ferguson, City Clerk RaNae Edwards, Finance Director Renae Jimenez, City Attorney
Jerry Janulewicz, and Assistant Finance Director William Clingman.
Mayor Jensen introduced Community Youth Council members Katelyn Hill and Abigayle
Weese.
INVOCATION was given by Community Youth Council member Katelyn Hill followed by the
PLEDGE OF ALLEGIANCE.
SPECIAL ITMES:
Review of 2018 Budget to Date: Mayor Jensen commented on past discussions regarding the
City of Grand Island’s future budgets. Several articles from the “Grand Island Independent”
were read mentioning the commitment for a balanced budget in 2018.
City Administrator Marlan Ferguson commented on the budget process and discussions over the
last 1 ½ years. Mentioned was the 70/30 guideline concerning personnel cost to other
expenditures for the general fund. Past council sessions covered additional potential revenues,
including property tax increase, change to therms from % of revenues for the natural gas
franchise fee, and a rental car occupation tax.
The administration had reduced the number of FTE’s recommended to be frozen and added the
wheel tax as a potential revenue source. The Horticulturist position had been added back in, the
Fire Department would have 3 paramedics positions added back in, and the Police Department
would have 2 officers added back. In addition the assistant to the City Administrator position,
currently vacant would be frozen.
Finance Director Renae Jimenez reviewed several options related to personnel reduction and
added revenue. Police Chief Robert Falldorf and Fire Chief Cory Schmidt commented on current
vacant positions.
Grand Island Council Session - 8/22/2017 Page 61 / 219
Page 2, City Council Regular Meeting, August 15, 2017
ORDINANCES:
Councilmember Minton moved “that the statutory rules requiring ordinances to be read by title
on three different days are suspended and that ordinance numbered:
#9642 - Consideration of Adding Article IX for a Rental Car Occupation Tax to Chapter
23 of the Grand Island City Code Related to Occupation Taxes
be considered for passage on the same day upon reading by number only and that the City Clerk
be permitted to call out the number of this ordinance on second reading and then upon final
passage and call for a roll call vote on each reading and then upon final passage.”
Councilmember Nickerson seconded the motion. Upon roll call vote, all voted aye. Motion
adopted.
Assistant Finance Director William Clingman reported that an estimated ten businesses would be
impacted by the proposed occupation tax. It was estimated this occupation tax would generate
around $150,000 per year. The use of these funds would be dedicated to the lease or purchase of
equipment for the Streets Division. Staff recommended approval.
Motion by Paulick, second by Jones to approve Ordinance #9642.
City Clerk: Ordinance #9642 on first reading. All those in favor of the passage of this ordinance
on first reading, answer roll call vote. Upon roll call vote, all voted aye. Motion adopted.
City Clerk: Ordinance #9642 on second and final reading. All those in favor of the passage of
this ordinance on second and final reading, answer roll call vote. Upon roll call vote, all voted
aye. Motion adopted.
Mayor Jensen: By reason of the roll call votes on first reading and then upon second and final
readings, Ordinance #9642 is declared to be lawfully adopted upon publication as required by
law.
RESOLUTIONS:
#2017-219 - Approval of 2018 City of Grand Island Fee Schedule. Finance Director Renae
Jimenez presented the 2018 Fee Schedule. She commented on the several changes. Fire Chief
Cory Schmidt explained the $500.00 Collision Response fee. Fire Division Chief Fred Hotz
answered questions regarding the Underground Tank Inspection fee. The Senior Golf Course
passes were discussed. Public Works Director John Collins answered questions regarding the
$750.00 Public Event Street closure fee.
Motion by Donaldson, second by Stelk to approve Resolution #2017-219.
Motion by Nickerson, second by Haase to eliminate the $750.00 Public Event Street closure fee.
Upon roll call vote, all voted aye. Motion adopted.
Grand Island Council Session - 8/22/2017 Page 62 / 219
Page 3, City Council Regular Meeting, August 15, 2017
Upon roll call vote of the original motion, all voted aye. Motion adopted.
#2017-220 - Approval of Resolution of Intent for Additional Revenues for the 2018 Budget.
Finance Director Renae Jimenez explained the increase in the Stormwater fee which would go
into the Street fund to offset the property tax in an amount of more than $300,000.00. Natural
Gas Occupation tax would change from a percentage of sales to therms for an increase of more
than $300,000.00 and an increase in the levy to .3715 for approximately $1.4 million increase in
property tax.
Jarret Daugherty representing the FOP #24 opposed the revenue increase to Capital projects. Jay
Vavricek, 2729 Brentwood Blvd. commented on the Food & Beverage Occupation tax. He was
opposed to a reduction in Public Safety personnel. Discussion was held regarding a property tax
increase.
Motion by Paulick, second by Minton to approve Resolution #2017-220. Upon roll call vote,
Councilmembers Paulick, Minton, Donaldson, Hehnke, Jones, Stelk and Nickerson voted aye.
Councilmembers Steele and Haase voted no. Motion adopted.
#2017-221 - Approval of Resolution of Intent for Addition of Wheel Tax for the 2018 Budget.
Finance Director Renae Jimenez explained the wheel tax with a projection of $1.5 million. The
following fees were proposed:
Passenger (Cars, non-commercial trucks)$20.00
Large (Commercial trucks, motor home/RV, bus)$50.00
Motorcycle $10.00
Trailer $ 5.00
Jay Vavricek, 2729 Brentwood Blvd. cautioned the Council about raising taxes. Discussion was
held regarding where this money would go. Ms. Jimenez stated this money would go to the
Street Department. Explained was how they arrived at the fee.
Motion by Paulick, second by Nickerson to approve Resolution #2017-221. Upon roll call vote,
Councilmembers Paulick, Donaldson, Jones, Stelk, and Nickerson voted aye. Councilmembers
Steele, Minton, Hehnke, and Haase voted no. Mayor Jensen cast the sixth and deciding vote to
approve. Motion adopted.
Council recessed at 9:02 p.m. and reconvened at 9:13 p.m.
#2017-218 - Approval of 2018 Recommended FTEs for the General Fund. Finance Director
Renae Jimenez reported that a decrease in FTE’s was incorporated into the FY 2017-2018 budget
for a total count of 15.85352 to the General Fund and a cost savings of $963,859.
The following people spoke:
Jarret Daugherty, President of FOP #24 - opposed to reduction in Public Safety
Phil Thomas, President of IAFF - opposed to reduction in Public Safety
Jay Vavricek, 2729 Brentwood Blvd - opposed to reduction in Public Safety
Vicki Duell, 2531 Jan Street – supported the Horticulturist position
Grand Island Council Session - 8/22/2017 Page 63 / 219
Page 4, City Council Regular Meeting, August 15, 2017
Kendall Bartling, 607 Plum Road - opposed to reduction in Public Safety
Bruce Kuhl, 1912 No. Sherman - opposed to reduction in Public Safety
Human Resources Director Aaron Schmid stated the FTEs were not a part of the salary
ordinance but were a part of the budget.
Motion by Paulick, second by Minton to postpone Resolution #2017-218 until the August 22,
2017 City Council meeting. Upon roll call vote, all voted aye. Motion adopted.
ADJOURNMENT: The meeting was adjourned at 10:15 p.m.
RaNae Edwards
City Clerk
Grand Island Council Session - 8/22/2017 Page 64 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-3
#2017-222 - Approving Bid Award - Liquid Ortho-Polyphosphate
for Corrosion Control
Staff Contact: Tim Luchsinger, Stacy Nonhof
Grand Island Council Session - 8/22/2017 Page 65 / 219
Council Agenda Memo
From:Timothy G. Luchsinger, Utilities Director
Stacy Nonhof, Assistant City Attorney/Purchasing
Meeting Date:August 22, 2017
Subject:Liquid Ortho-Polyphosphate for Corrosion Control
Presenter(s):Timothy G. Luchsinger, Utilities Director
Background
The City was issued an Administrative Order by the Nebraska Health and Human
Services on March 24, 1998, requiring compliance with the Lead and Copper Rule.
Because City water was corrosive enough to leach copper from household plumbing and
fixtures in excess of EPA limits, the order required the preparation of an Optimum
Corrosion Control Treatment program (OCCT).
The OCCT program includes the addition of liquid ortho-polyphosphate solution to the
source water to reduce the corrosiveness of the naturally occurring source water. The
addition was implemented in May 2003. Subsequent testing of the water system indicates
that the goal of reducing corrosiveness, and thus copper levels, to comply with the
regulatory order has been achieved.
Discussion
The Utilities Department solicits bids annually for the treatment solution. The current
contract to provide the additive for this year is completed. Therefore, specifications for
the purchase of Liquid Ortho-Polyphosphate for Corrosion Control for another year were
prepared and issued for bid. The specifications require a firm price for the product to
maintain the guaranteed dose rate. Bids were publicly opened on August 3, 2017. Two
bids were received as listed below. The bids were evaluated based upon the total cost to
treat 4.5 billion gallons of water (a high estimate of annual treatment needed). The
engineer’s estimate for this project was $175,000.00.
Bidder Unit Price/gallon
Price/Million
Gallons Annual Cost
Carus Corporation, Inc.$4.7538 $19.0152 $ 85,568.40
Shannon Chemical Corp.$8.3700 $33.4800 $150,660.00
Grand Island Council Session - 8/22/2017 Page 66 / 219
Department staff has reviewed the bids for compliance with the City’s detailed
specifications. The products proposed by the suppliers are similar in chemical
composition, as well as with another product successfully used in the past. The current
dosage rate has been approved as part of the OCCT and has proven to achieve
compliance with State Health Department regulations. Based on using the same dosage
rates, the current supplier, Carus Phosphates, is recommended as the low evaluated
bidder.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the purchase of Liquid Ortho-Polyphosphate for
Corrosion Control be awarded to Carus Corporation, Inc. from Peru, Illinois, as the low
responsive bidder, for a not-to-exceed price of $19.0152.00 per million gallons of water
treated; an annual amount estimate at $85,568.40. The actual annual amount will depend
on City water usage.
Sample Motion
Move to approve bid award for Liquid Ortho-Polyphosphate for Corrosion Control in the
amount of $19.0152 per million gallons of treated water, to Carus Corporation of Peru,
Illinois.
Grand Island Council Session - 8/22/2017 Page 67 / 219
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
BID OPENING
BID OPENING DATE:August 3, 2017 at 2:00 p.m.
FOR:Liquid Ortho-Polyphosphate for Corrosion Control
DEPARTMENT:Utilities
ESTIMATE:$175,000.00
FUND/ACCOUNT:525
PUBLICATION DATE:July 19, 2017
NO. POTENTIAL BIDDERS:10
SUMMARY
Bidder:Shannon Chemical Corporation Carus Corporation
Malvern, PA Peru, IL
Bid Security:Cashier’s Check International Fidelity Ins. Co.
Exceptions:None None
Unit Price Bid:$ 8.37 $4.7538
Unit Cost of Treatment:$33.48 $19.0152
Total Cost:$150,660.00 $85,568.40
cc:Tim Luchsinger, Utilities Director Renae Jimenez, Finance Director
Stacy Nonhof, Purchasing Agent Pat Gericke, Utilities Admin. Assist.
Karen Nagel, Utilities Secretary Scott Sekutera, Utilities Dept.
P1987
Grand Island Council Session - 8/22/2017 Page 68 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-222
WHEREAS, the City Water Department invited sealed bids for Liquid Ortho-
Polyphosphate for Corrosion Control; and
WHEREAS, on August 3, 2017, bids were received, opened and reviewed; and
WHEREAS, Carus Phosphates, Inc., of Peru, Illinois, submitted a bid in
accordance with the terms of the advertisement of bids and plans and specifications and all other
statutory requirements contained therein, for a not to exceed price of $19.0152 per million
gallons of water treated, at an annual amount estimated at $85,468.40 (the actual annual amount
will depend on City water usage); and
WHEREAS, the bid of Carus Phosphates, Inc., is less than the estimate for Liquid
Ortho-Polyphosphate for Corrosion Control.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Carus Phosphates, Inc., of
Peru, Illinois, for a not to exceed price of $19.0152 per million gallons of water treated, in an
annual amount estimated at $85,568.40, is hereby approved as the lowest responsible bid.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_________________________________
Jeremy L. Jensen, Mayor
Attest:
______________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 69 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-4
#2017-223 - Approving Agreement for Transmission Operator
Services
Staff Contact: Tim Luchsinger, Jerry Janulewicz
Grand Island Council Session - 8/22/2017 Page 70 / 219
Council Agenda Memo
From:Timothy Luchsinger, Utilities Director
Jerry Janulewicz, City Attorney
Meeting:August 22, 2017
Subject:Transmission Operator Services Agreement
Presenter(s):Timothy Luchsinger, Utilities Director
Background
In 2007 the federal government began enforcing regulatory standards on electric utilities
across the country. Applicable standards were determined by the various roles each utility
played. Larger utilities with larger service areas and more transmission and generation
assets were subject to a larger number of standards than smaller utilities.
Each utility was registered under certain functions such as Transmission Owner (TO),
Transmission Operator (TOP), Generator Owner (GO), Generator Operator (GOP), etc.
Since the Grand Island electric system utilizes a 115,000 volt transmission system, Grand
Island Utilities was registered as a TO among other functions. However, Grand Island
Utilities has not been registered as a TOP.
The TOP function requires a significant amount of man-hours and training as well as
some sophisticated equipment to maintain compliance. In February of this year, Midwest
Reliability Organization (MRO), informed Grand Island Utilities (GIUD) that they would
require registration as a TOP by July 1, 2017 and be fully compliant within two years.
Discussion
GIUD began evaluating options for addressing this requirement. Implementing this
function internally didn’t appear to be feasible based upon the additional staff that would
be required as well as the tight time-line that was being followed.
Volkmann Consulting, a consultant that GIUD has contracted with for assistance with
regulatory compliance, estimates an upfront cost of $440,000 and four full time
equivalents (FTEs) to implement this function internally.
Another option is to contract with a company that is already a registered TOP and has the
necessary processes and procedures in place. Based upon the estimate by Volkmann
Grand Island Council Session - 8/22/2017 Page 71 / 219
Consulting and the concern about meeting the required timeline, it was decided to issue a
Request for Proposal for the services. Three proposals were received on June 16th from
Nebraska Public Power District (NPPD), Lincoln Electric System (LES) and Omaha
Public Power District (OPPD). Proposals were evaluated on responsiveness, company
experience, personnel experience and commercial terms. The evaluation determined that
OPPD provided the best proposal with an upfront cost of approximately 15% of our
internal cost and an annual price that is roughly 50% of what it would cost GIUD to
perform this function internally.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Transmission Operator
Services Agreement with Omaha Public Power District.
Sample Motion
Move to approve the Transmission Operator Services Agreement with Omaha Public
Power District.
Grand Island Council Session - 8/22/2017 Page 72 / 219
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
TRANSMISSION OPERATOR SERVICES
RFP DUE DATE:June 16, 2017 at 4:00 p.m.
DEPARTMENT:Utilities
PUBLICATION DATE:
NO. POTENTIAL BIDDERS:
SUMMARY OF PROPOSALS RECEIVED
Nebraska Public Power District Omaha Public Power District
Doniphan, NE Omaha, NE
Lincoln Electric System
Lincoln, NE
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent Travis Burdett, Assist. Utilities Director
P1978
Grand Island Council Session - 8/22/2017 Page 73 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-223
WHEREAS, in 2007 the federal government began enforcing regulatory standards
on electric utilities across the country and applicable standards were determined by the various
roles each utility played; and
WHEREAS, each utility was registered under certain functions and since Grand
Island Utilities electric system utilizes a 115,000 volt transmission system, Grand Island Utilities
was registered as a Transmission Owner; and
WHEREAS, in February of 2017, the Midwest Reliability Organization (MRO)
informed Grand Island Utilities that they would be required to register as a Transmission
Operator (TOP) by July 1, 2017 and be fully compliant within two years; and
WHEREAS, implementing this function internally would require an upfront cost
of $440,000.00 and four full time equivalents (FTEs) to implement this function internally; and
WHEREAS, another option is to contract with a company that is already a
registered TOP; and
WHEREAS, GIUD issued a Request for Proposal for these services and three
proposals were received on June 16, 2017; and
WHEREAS, proposals were evaluated on responsiveness, company experience,
personnel experience and commercial terms; and
WHEREAS, Omaha Public Power District (OPPD) provided the best proposal
with an upfront cost of approximately 15% of our internal cost and an annual price that is
roughly 50% of what it would cost GIUD to perform this function internally.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Agreement for Transmission
Operator Services between the Omaha Public Power District and Grand Island Utilities is
approved, and the Mayor is hereby authorized to sign the Agreement on behalf of the City of
Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 74 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-5
#2017-224 - Approving Power Purchase Agreement with Sol
Systems, LLC for a Pilot Solar Project
Staff Contact: Tim Luchsinger, Jerry Janulewicz
Grand Island Council Session - 8/22/2017 Page 75 / 219
Council Agenda Memo
From:Tim Luchsinger, Utilities Director
Jerry Janulewicz, City Attorney
Meeting:August 22, 2017
Subject:Power Purchase Agreement with Sol Systems, LLC for a
Pilot Solar Project
Presenter(s):Tim Luchsinger, Utilities Director
Background
State statute requires that public utilities in Nebraska provide its customers with adequate
electric service at as low of an overall cost as possible, consistent with sound business
practices. To do so, public utilities must look at long-term, in addition to immediate,
issues in an overall context.
The Utilities Department has taken an approach in its energy supply strategy to
incorporate multiple facilities using a blend of fuel sources. This allows flexibility in
managing costs that can occur because of market conditions due to industry issues or
environmental concerns. Energy supply planning must also take into account the long
timeframes that are common in electric generation development, therefore, utilities plan
for conditions projected at least five to ten years in the future, sometimes even longer.
Traditional energy sources in Nebraska have been based on coal because of the close
proximity of mines in Wyoming and a robust railroad system through this area. These
have been supplemented with hydro, natural gas and nuclear facilities, resulting in low
cost power to Nebraska customers.
Due to developing environmental concerns, the State’s utilities have been developing
facilities with renewable energy sources, primarily wind generation because of its
potential compared to solar or biofuels. Grand Island participated in some of these early
projects on a minor basis to learn more of the details of wind generation costs and
operational issues.
On May 8, 2012, Council approved a resolution to direct the Utilities Department to
evaluate potential renewable energy projects and provide to Council recommendations
for participation as needed to maintain a balanced energy portfolio.
Grand Island Council Session - 8/22/2017 Page 76 / 219
Since that time, the City has entered into Power Purchase Agreements with developers
for two projects, Prairie Breeze located at Elgin, and Prairie Hills at Callaway, for a total
of 86 megawatts, or about 45 percent of Grand Island’s annual energy requirements. As
part of the Request for Proposals issued last summer for renewable energy that resulted in
the selection of the Prairie Hills project, the Utilities Department also solicited solar
projects that could be done on a pilot program basis, similar to the early wind projects,
which would allow first-hand experience to solar generation costs and operational issues.
Discussion
Based on a matrix including company experience, economics, and commercial terms, the
Department evaluation team selected Sol Systems, LLC as the best respondent to the
RFP.
Sol Systems proposed a one megawatt facility to be constructed on utilities property at
Museum Drive. In addition to Utilities and Legal Department staff, the City engaged the
services of Fraser Stryker for legal counsel in the PPA negotiations with Prairie Hills,
resulting in the final PPA enclosed for Council review under separate confidential cover.
The PPA includes a twenty-five year term, with an optional five year extension, with firm
pricing for energy produced by the Project. The cost to the City is that for the actual
energy produced and does not require any upfront capital cost or on-going operation and
maintenance costs. Included in the energy transaction is the transfer to the City for
Renewable Energy Credits (REC’s) which are used by utilities to apply against any
renewable energy requirements and may be bought or sold.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Power Purchase
Agreement with Sol Systems, LLC for a Pilot Solar Project.
Sample Motion
Move to approve the Power Purchase Agreement with Sol Systems, LLC for a Pilot Solar
Project.
Grand Island Council Session - 8/22/2017 Page 77 / 219
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
RENEWABLE ENERGY SOURCES
RFP DUE DATE:July 7, 2016 at 2:15 p.m.
DEPARTMENT:Utilities
PUBLICATION DATE:May 31, 2016
NO. POTENTIAL BIDDERS:8
SUMMARY OF PROPOSALS RECEIVED
Aksamit Resource Management, LLC Sempra U.S. Gas & Power
Houston, TX San Diego, CA
Renewable Energy Systems Americas, Inc.Lincoln Clean Energy
Broomfield, CO Chicago, IL
BHE Renewables Turning Point Energy
Des Moines, IA Denver, CO
Exelon Generation Bluestem Sandhills, LLC
Chicago, IL Valentine, NE
Innovative Solar Sol Systems, LLC
Holdrege, NE Washington, DC
Tradewind Energy Invenergy
Lenexa, KS Chicago, IL
Grand Island Council Session - 8/22/2017 Page 78 / 219
NextEra Energy Resources Geronimo Energy
Juno Beach, FL Edina, MN
cc:Tim Luchsinger, Utilities Director Pat Gericke, Utilities Admin. Assist.
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent
P1888
Grand Island Council Session - 8/22/2017 Page 79 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-224
WHEREAS, on May 8, 2012 Council approved a resolution to direct the Utilities
Department to evaluate potential renewable energy projects and provide recommendations for
participation as needed to maintain a balanced energy portfolio; and
WHEREAS, since that time, the City has entered into Power Purchase
Agreements with two wind developers for a total of 86 megawatts, or about 45 percent of Grand
Island’s annual energy requirements; and
WHEREAS, the Utilities also solicited solar projects that could be done on a pilot
program basis; and
WHEREAS, Sol Systems, LLC was chosen as the best respondent to the Request
for Proposal with a proposed one megawatt facility for a Pilot Solar Project to be constructed on
Utilities property.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Power Purchase Agreement with
Sol Systems, LLC for a Pilot Solar Project is approved and that the Mayor is hereby authorized
to sign the agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 80 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-6
#2017-225 - Approving 2017 GIPD and HCSO Justice Assistance
Grant (JAG) Application and Funding
Staff Contact: Robert Falldorf, Police Chief
Grand Island Council Session - 8/22/2017 Page 81 / 219
Council Agenda Memo
From:Chief Robert Falldorf, Police Department
Meeting:August 22, 2017
Subject:Edward Byrne Memorial Justice Assistance Grant (JAG)
2017
Presenter(s):Robert Falldorf, Chief of Police
Background
The Grand Island Police Department and Hall County Sheriff’s Department are eligible
to receive Justice Assistance Grant money from the U.S. Department of Justice under the
JAG offering in 2017. The total award for Grand Island-Hall County is in the amount of
$19,440.00. The monies may be spent over a two year period. The Grand Island Police
Department will serve as the fiscal agency on this grant.
The Hall County Sheriff’s Department is a disparate agency and will receive twenty five
percent of the award totals. The grant will be shared; $4,860.00 to Hall County and
$14,580.00 to the City of Grand Island.
The Department of Justice requires that recipient agencies identify how the funds will be
used. The Police Department will use the funds to support our mobile video and
computing systems in our patrol fleet as we have done for several years.
Discussion
There is a requirement that the applicant agency (Grand Island Police Department) make
the grant application available for review by the governing body before application. The
application deadline is June 26, 2017.
There is a federal mandate that requires a public review regarding the application process
and disbursement of the JAG funds. This agenda item serves as the federal mandate.
The grant requires an MOU between the applicant (Grand Island) and any disparate
agencies (Hall County). By definition, Hall County is a disparate agency eligible for
funds.
Grand Island Council Session - 8/22/2017 Page 82 / 219
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the application and suggested disbursement of JAG funds and the
MOU.
2.Reject the application and use of JAG funds and MOU.
Recommendation
City Administration recommends that the Council approve the application and suggested
disbursement as presented and the MOU.
Sample Motion
Move to approve the application and suggested disbursement of Justice Assistance Grant
funding and the MOU between the City of Grand Island and Hall County.
Grand Island Council Session - 8/22/2017 Page 83 / 219
Edward Byrne Memorial Justice Assistance Grant Program
Application #2017-H2101-NE-DJ
CFDA Number: 16.738
THE STATE OF NEBRASKA
COUNTY OF HALL
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF GRAND ISLAND, NEBRASKA
AND COUNTY OF HALL, NEBRASKA
2017 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This agreement is made and entered into this 7th day of August, 2017, by and between
The County of Hall, acting by and through its governing body, The Hall County Board of
Supervisors, hereinafter referred to as COUNTY, and the CITY of Grand Island, acting
by and through its governing body, the City Council, hereinafter referred to as CITY,
both of Hall County, State of Nebraska, witnesseth:
WHEREAS, the City and County may apply for a direct award from the Justice
Assistance Grant Program in the amount of $19,440.00 and the City shall act as fiscal
agent for this award and file the joint application on behalf of the City and County: and
WHEREAS, each governing body, in performing governmental functions or in paying
the performance of governmental functions hereunder, shall make that performance or
those payments from current revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this agreement is in the
best interests of both parties, that the undertaking will benefit the public, and that the
division of costs fairly compensates the performing party for the services or function
under this agreement: and
WHEREAS, the CITY agrees to provide the COUNTY 25% of the award, $4,860.00
from the $19,440.00 JAG award: and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate
the JAG funds.
NOW THEREFORE, the COUNTY and CITY agree as follows:
Grand Island Council Session - 8/22/2017 Page 84 / 219
Section 1.
CITY agrees to pay COUNTY a total of 25% ($4,860.00) of the 2017 JAG funds
($19,440.00)
CFDA NUMBER: 16.738 Application #2017-H2101-NE-DJ
Section 2.
COUNTY agrees to use the $4,860.00 of the 2017 JAG funds by 9-30-2020.
Section 3.
Each party to this agreement will be responsible for its own actions in providing services
under this agreement and shall not be liable for any civil liability that may arise from the
furnishing of the services by the other party.
CITY OF GRAND ISLAND, NEBRASKA COUNTY OF HALL, NEBRASKA
___________________________________________________________________
Mayor date:Board Chairperson date:
ATTEST:
___________________________________________________________________
City Clerk date:County Clerk date:
Grand Island Council Session - 8/22/2017 Page 85 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-225
WHEREAS, the Grand Island Police Department has received notification that
they are eligible to apply for $19,440.00 in grant funds under the 2017 Byrne Justice Assistance
(JAG) Program and the Hall County Sheriff's Department has been named as a disparate agency;
and
WHEREAS the Grand Island Police Department as the applicant will act as the
fiscal agent; and
WHEREAS, the Grand Island Police Department will be allocated $14,580.00 of
the grant funds; and
WHEREAS the Hall County Sheriff’s Department will be allocated $4,860.00 of
the grant funds; and
WHEREAS, government review and public review was held on August 22, 2017,
as required to discuss the proposed use of such funds; and
WHEREAS, a memorandum of understanding between the City of Grand Island
and Hall County is required as part of the grant application.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that approval is hereby granted to enter
into a memorandum of understanding (MOU) with Hall County for the application of 2017
Justice Assistance Grant (JAG) funding.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 86 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-7
#2017-226 - Approving Small Cell License and Pole Attachment
Agreement with Verizon Wireless
Staff Contact: Jerry Janulewicz
Grand Island Council Session - 8/22/2017 Page 87 / 219
Council Agenda Memo
From:Jerry Janulewicz, City Attorney
Meeting:August 22, 2017
Subject:Resolution and Proposed Agreement with Verizon
Wireless, LLC
Presenter(s):Jerry Janulewicz, City Attorney
Background
Verizon Wireless, LLC, a limited liability registered to do business in Nebraska, has
applied for approval to place a wireless antenna facility on a new city light pole located at
the intersection of East Airport Road and North Shady Bend Road, near the NE National
Guard Readiness Center and the Nebraska Army Aviation Support Facility. The
agreement follows the basic format of agreements previously approved by council, which
allow private attachments to city’s utility poles, with some specific changes to this
agreement that were the result of negotiations between the Verizon Wireless, LLC and
city’s legal and utilities departments.
Discussion
The proposed agreement includes a five-year term and provides that its attachments to the
pole must meet safety and equipment requirements of the Utilities Department. Any
additional attachments on cities poles will require separate applications from and
agreements with Verizon Wireless.
Council is advised that the trend in wireless communications is toward smaller antennas,
sometimes referred to as micro cells and distributed antenna systems, for both data
backhaul and mobile voice/data services. This trend is fueled by ever-increasing demands
for wireless access as well as the industry move toward 5G service, which will be needed
to support new technologies such as autonomous cars and the “internet of things.” Thus,
pole attachment agreements with Verizon, Mobilitie, and others will become more
commonplace.
Grand Island Council Session - 8/22/2017 Page 88 / 219
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the resolution.
Sample Motion
Move to approve Resolution #2017-226.
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Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-226
WHEREAS, to improve cellular communications and data transmission in the
area, Verizon Wireless LLC (“Verizon”) desires to install and maintain an wireless antenna
facility on a new city light pole located at the intersection of East Airport Road and North Shady
Bend Road, near the NE National Guard Readiness Center and the Nebraska Army Aviation
Support Facility; and
WHEREAS, pursuant to the terms of the proposed five-year license agreement, in
consideration for a license granting permission for the placement, operation and maintenance of
wireless facilities, City will receive a pole attachment fee at such amount as set by City
Ordinance. Verizon will pay the cost of installing the light pole at the location and will pay for
electric service at a metered rate.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND that the proposed license agreement between the City of
Grand Island and Verizon Wireless, LLC for placement of a wireless antenna facility on a new
city light pole located at the intersection of East Airport Road and North Shady Bend Road, near
the NE National Guard Readiness Center and the Nebraska Army Aviation Support Facility
should be and the same is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 111 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-8
#2017-227 - Approving External Search Firm for WWTP Engineer
Position
Staff Contact: Aaron Schmid, Human Resources Director
Grand Island Council Session - 8/22/2017 Page 112 / 219
Council Agenda Memo
From:Aaron Schmid, Human Resources Director
Meeting:August 22, 2017
Subject:Approval to use external search firm for Wastewater
Plant Engineer position
Presenter(s):Aaron Schmid, Human Resources Director
Background
The Wastewater Treatment Plant Engineer position will become vacant in October of
2017. This position is responsible for the overall management of the plant. Marv Strong,
who has held the position for five years, will be retiring.
Recruiting efforts to find a replacement began in June. Multiple candidate sourcing
methods have been used, but applicant response has been low and not produced a finalist
candidate.
A Request for Proposal was conducted in July for an external recruiting firm to source
candidates for the position.
Discussion
The Administration is seeking approval to utilize Mid-America Placement Service, Inc.
to assist with filling the Wastewater Plant Engineer position. Mid-America was the only
search firm to submit a proposal.
Mid-America would work on a contingency basis. The client (City) does not pay a fee
unless a placement is made. Mid-America agrees to not exceed a fee of 20% of the
candidate's estimated first year's annual compensation. Based on the current wage scale
for the Wastewater Treatment Plant Engineer position, a 20% fee would range from
$13,985 - $20,702. Furthermore, should a candidate leave, through no fault of the City
within 90 calendar days of initial employment, the search firm would agree to locate and
present additional candidates of comparable qualifications at no additional charge.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
Grand Island Council Session - 8/22/2017 Page 113 / 219
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the request to utilize Mid-
America Placement Service, Inc. for the Wastewater Treatment Plant Engineer position.
Sample Motion
Move to approve the request to utilize Mid-America Placement Service, Inc. for the
Wastewater Treatment Plant Engineer position.
Grand Island Council Session - 8/22/2017 Page 114 / 219
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR PROPOSAL
FOR
RECRUITING FIRM FOR SEARCH TO FILL WASTEWATER
PLANT ENGINEER POSITION
RFP DUE DATE:July 27, 2017 at 4:00 p.m.
DEPARTMENT:Human Resources
PUBLICATION DATE:July 11, 2017
NO. POTENTIAL BIDDERS:9
SUMMARY OF PROPOSALS RECEIVED
Mid-America Placement Service, Inc.
Omaha, NE
cc:Aaron Schmidt, Human Resources Director Jennifer Hansen, HR Recruiter
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent
P1985
Grand Island Council Session - 8/22/2017 Page 115 / 219
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Grand Island Council Session - 8/22/2017 Page 117 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-227
WHEREAS, the Wastewater Treatment Plant Engineer position for the City of
Grand Island will become vacant in October of 2017; and
WHEREAS, this position has been advertised using multiple sources; and
WHEREAS, no candidates have progressed to the finalist stage; and
WHEREAS, the City has exhausted its recruiting methods; and
WHEREAS, the City conducted a Request for Proposal to find suitable firms to
aid in the search for a Wastewater Treatment Plant Engineer; and
WHEREAS, the estimated cost of this service is between $13,985 and $20,702.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF GRAND ISLAND, NEBRASKA, that City staff be directed to utilize Mid-
America Placement Services, Inc. to source candidates for the Wastewater Treatment Plant
Engineer position vacancy is hereby approved.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 118 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-9
#2017-228 - Approving Acquisition of Sidewalk Easement at 2221
West Charles Street (Maloy)
This item relates to the aforementioned Public Hearing item E-2.
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 119 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-228
WHEREAS, a sidewalk easement is required by the City of Grand Island, from
Teresa Maloy at 2221 West Charles Street, Grand Island, Hall County, Nebraska and more
particularly described as follows:
A THREE (3.0) FOOT WIDE TRACT OF LAND COMPRISING OF THE NORTHERLY
THREE (3.0) FEET OF LOT SIX (6), BLOCK FIVE (5), ASHTON PLACE SUBDIVISION,
ALL IN THE CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, SAID TRACT
CONTAINING 0.0035 ACRES (153.0 SQUARE FEET) MORE OR LESS.
WHEREAS, an Agreement for the sidewalk easement has been reviewed and
approved by the City Legal Department.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to enter into the Agreement for the sidewalk easement on the above
described tract of land.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 120 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-10
#2017-229 - Approving Change Order No. 1 for Annual Pavement
Markings for the Streets Division of the Public Works Department
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 121 / 219
Council Agenda Memo
From:Shannon Callahan, Street Superintendent
Meeting:August 22, 2017
Subject:Approving Change Order No. 1 for Annual Pavement
Markings for the Streets Division of the Public Works
Department
Presenter(s):John Collins PE, Public Works Director
Background
Pavement markings are a critical part of maintaining the safety of the City’s roadways
and have strict standards on size, location, color, and reflectivity set by the Manual on
Uniform Traffic Control. 2014 was the first striping season in which a contractor was
utilized for pavement marking maintenance.
The use of a pavement marking contractor has allowed the Streets Division to re-organize
its labor force to focus on the storm sewer cleaning program. Another benefit of utilizing
contractor services is the reduction in traffic disruption accomplished by work being
conducted only during off-peak hours (night) and completed faster using specialized
equipment.
On February 28, 2017, via Resolution No. 2017-53, City Council authorized the award of
a pavement marking maintenance contract to Straight-Line Striping, Inc. of Grand Island,
Nebraska in the amount of $86,690.95. The renewable contract was written as a three
year agreement, which includes the original term (2017) plus two opportunities to renew
for additional one-year periods. The contract, which includes labor, materials, and traffic
control, is structured as a unit price contract which enables the Streets Division to utilize
as few or as many of the bid services as necessary.
Discussion
The 2017 striping work was estimated in the amount of $86,690.95, however this
estimate is based on prior years since the contract is awarded in the winter. Prior to the
work, roadways are driven at night to determine if the striping is bright enough.
Quantities are impacted by wear and tear from vehicles; snow plowing, asphalt overlay
project, other construction and maintenance activities. This spring when evaluated, it was
determined that the original estimate was slightly low.
Grand Island Council Session - 8/22/2017 Page 122 / 219
Public Works Administration is requesting an additional $7,000.00 for a revised contract
amount of $93,690.95, to ensure all areas requiring striping are completed.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve Change Order No. 1 in the
amount of $7,000.00for Annual Pavement Markings with Straight-Line Striping, Inc. of
Grand Island, Nebraska.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 123 / 219
City of Grand Island CHANGE ORDER NUMBER 1
100 East 1st Street
Grand Island, Nebraska 68801 Date of Issuance: August 22, 2017
PROJECT: Annual Pavement Markings
CONTRACTOR: Straight-Line Striping, Inc. of Grand Island, Nebraska
CONTRACT DATE: March 9, 2017
To provide additional line item quantities for pavement marking maintenance on the City’s roadways in order to
meet reflectivity standards for the 2017 calendar year.
Contract Price Prior to This Change Order .....................................................................................$ 86,690.95
Net Increase/Decrease Resulting from this Change Order .............................................................$ 7,000.00
Revised Contract Price Including this Change Order................................................................$ 93,690.95
Approval Recommended:
By_______________________________________
John Collins PE, Public Works Director
Date
The Above Change Order Accepted:Approved for the City of Grand Island:
Straight-Line Striping, Inc. By_________________________________
Contractor Jeremy L. Jensen, Mayor
By Attest:
RaNae Edwards, City Clerk
Date Date_______________________________
Grand Island Council Session - 8/22/2017 Page 124 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-229
WHEREAS, on February 28, 2017, by Resolution 2017-53, the City of Grand
Island awarded the contract with Straight-Line Striping, Inc. of Grand Island, Nebraska for an
amount of $86,690.95 for Annual Pavement Markings 2017; and
WHEREAS, it has been determined that additional line item quantities are
required for the 2017 calendar year; and
WHEREAS, such modifications have been incorporated into Change Order No. 1;
and
WHEREAS, the result of such modifications will increase the contract amount by
$7,000.00 for a revised contract price of $93,690.95.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 between the City of Grand Island and
Straight-Line Striping, Inc. of Grand Island, Nebraska to provide the additional work.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 125 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-11
#2017-230 - Approving Change Order No. 1 for Sanitary Sewer
Collection System Rehabilitation – Various Locations; Project No.
2017-S-2A
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 126 / 219
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:August 22, 2017
Subject:Approving Change Order No. 1 for Sanitary Sewer
Collection System Rehabilitation – Various Locations;
Project No. 2017-S-2A
Presenter(s):John Collins PE, Public Works Director
Background
The Diamond Engineering Company of Grand Island, Nebraska was awarded a
$304,380.16 contract by the City Council on May 23, 2017, via Resolution No. 2017-
151, for the Sanitary Sewer Collection System Rehabilitation – Various Locations;
Project No. 2017-S-2A.
There are approximately 230 miles of gravity sewer within the City of Grand Island’s
collection system. The majority of this infrastructure is between 26 and 75 years old, and
between 8 and 18 inches in diameter. The majority of the sanitary sewer rehabilitations
are related to old clay tile pipe and or damaged / dilapidated manholes.
Discussion
Wastewater Collection staff recently discovered a manhole base has fallen in and is
severely deteriorated in the area of Phoenix Avenue and South Locust Street. This
manhole is in the immediate vicinity of the manholes and pipe sections planned for
replacement in the original bid of Sanitary Sewer Collection System Rehabilitation –
Various Locations; Project No. 2017-S-2A. Due to close proximity and urgency of this
required repair, staff worked with the contractor awarded the 2017-S-2A project to get a
cost for the repair.
In order to complete this work Change Order No. 1 is necessary, in the amount of
$44,632.63, resulting in a revised contract agreement of $349,012.79. The original
project completion date will also be extended from March 31, 2018 to April 30, 2018.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 8/22/2017 Page 127 / 219
Recommendation
City Administration recommends that the Council approve Change Order No. 1 for
Sanitary Sewer Collection System Rehabilitation – Various Locations; Project No. 2017-
S-2A with The Diamond Engineering Company in the amount of $44,632.63, as well as
the project completion extension to April 30, 2018.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 128 / 219
CONTRACT TIME EXTENSION
PROJECT: Sanitary Sewer Collection System Rehabilitation – Various Locations; Project No. 2017-S-2A
CONTRACTOR: The Diamond Engineering Company
AMOUNT OF CONTRACT: $304,380.16
CONTRACT DATE: May 23, 2017
Manhole No. 477 base has fallen in and is severely deteriorated. This manhole is in the immediate vicinity of the manholes and pipe sections to be replaced in the original bid Section A of the contract: Phoenix Avenue and Locust Street area.
Contract Price Prior to this Change Order………………………………… $304,380.16
Net Increase Resulting from this Change Order…………………………… $ 44,632.63
Revised Contract Price Including this Change Order……………………… $349,012.79
Notice to Proceed Date --------------------------------------------------------------- May 23, 2017
Original Completion Date ------------------------------------------------------------ March 31, 2018
Revised Completion Date ----------------------------------------------------------- April 30, 2018
The Above Change Order Accepted:
The Diamond Engineering Company
By____________________________________ Date_______________________
Approval Recommended:
By______________________________________________ Date________________ John Collins PE, Public Works Director/City Engineer
Approved for the City of Grand Island, Nebraska
By____________________________________ Date________________________
Mayor
Attest_________________________________
City Clerk
Grand Island Council Session - 8/22/2017 Page 129 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-230
WHEREAS, on May 23, 2017, via Resolution No.2017-151, the City of Grand
Island awarded The Diamond Engineering Company of Grand Island, Nebraska the bid in the
amount of $304,380.16 for Sanitary Sewer Collection System Rehabilitation – Various
Locations; Project No. 2017-S-2A; and
WHEREAS, it has been determined that modifications need to be made to allow
for repair of Manhole No. 477, which base has fallen in and is severely deteriorated; and
WHEREAS, such modifications have been incorporated into Change Order No. 1;
and
WHEREAS, the result of such modifications will increase the contract amount by
$44,632.63 for a revised contract price of $349,012.79 and provide a project completion date of
April 30, 2018.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 in the amount of $44,632.63 between the
City of Grand Island and The Diamond Engineering Company of Grand Island, Nebraska to
provide the modifications.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 130 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-12
#2017-231 - Approving Change Order No. 1 for Curb Ramp
Project No. 2017-CR-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 131 / 219
Council Agenda Memo
From:Keith Kurz P.E., Assistant Public Works Director
Meeting:August 22, 2017
Subject:Approving Change Order No. 1 for Curb Ramp Project No.
2017-CR-1
Presenter(s):John Collins PE, Public Works Director
Background
Galvan Construction, Inc. of Grand Island, Nebraska was awarded a $109,540.99 contract on
March 14, 2017 via Resolution No. 2017-73. The contract was for the installation of curb ramps,
at various intersections in the City. The City is required to have a planned schedule for upgrading
public sidewalk ramps to conform to American with Disabilities Act (ADA) standards.
Discussion
With the installation of the handicap ramps at the intersection of 13th Street and Cherry Street the
sidewalk slope does not match up with the yard of the adjacent property at 704 E 13th Street. A
retaining wall is recommended at this location to prevent erosion from the resident’s yard.
Change Order No.1 covers the materials, labor and equipment to install such retaining wall at
704 E 13th Street.
The extra work adds a total cost of $345.00 to the project, resulting in a revised contract amount
of $109,885.99. There are sufficient funds in Account No. 21000001-1100-40004.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand. The
Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Grand Island Council Session - 8/22/2017 Page 132 / 219
Recommendation
City Administration recommends that the Council approve Change Order No. 1 for Curb Ramp
Project No. 2017-CR-1.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 133 / 219
City of Grand Island CHANGE ORDER NUMBER 1
100 East 1st Street
Grand Island, Nebraska 68801 Date of Issuance: August 22, 2017
PROJECT: Curb Ramp Project No. 2017-CR-1
CONTRACTOR: Galvan Construction Company, Inc.
CONTRACT DATE: March 17, 2017
With the installation of the handicap ramps at the intersection of 13th Street and Cherry Street the sidewalk
slope does not match up with the yard of the adjacent property at 704 E 13th Street.
Materials, labor and equipment to install approximately 23 linear feet of retaining wall x 2’ varies around
perimeter 8” wide retaining wall. 2 rows #4 bar horizontal and 6 vertical #4 bars.$ 345.00
The changes result in the following adjustment to the Contract Amount:
Contract Price Prior to This Change Order .....................................................................................$109,540.99
Net Increase/Decrease Resulting from this Change Order .............................................................$ 345.00
Revised Contract Price Including this Change Order ......................................................................$109,885.99
Approval Recommended:
By_______________________________________
John Collins PE, Public Works Director
Date
The Above Change Order Accepted:Approved for the City of Grand Island:
Galvan Construction Company, Inc.____ By_________________________________
Contractor Jeremy L. Jensen, Mayor
By Attest:
RaNae Edwards, City Clerk
Date Date_______________________________
Grand Island Council Session - 8/22/2017 Page 134 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-231
WHEREAS, on March 14, 2017, via Resolution 2017-73, the City of Grand
Island awarded Galvan Construction, Inc. of Grand Island, Nebraska the bid in the amount of
$109,540.99 for Curb Ramp Project No. 2017-CR-1; and
WHEREAS, it has been determined that modifications to the work to be
performed by Galvan Construction, Inc. are necessary; and
WHEREAS, such modifications have been incorporated into Change Order No. 1,
and
WHEREAS, the result of such modifications will increase the contract amount by
$345.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 between the City of Grand Island and
Galvan Construction, Inc. of Grand Island, Nebraska to provide the modifications set out as
follows:
Materials, labor and equipment to install approximately 23 linear feet of
retaining wall x 2’ varies around perimeter 8” wide retaining wall. 2 rows
#4 bar horizontal and 6 vertical #4 bars.
$345.00
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 135 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-13
#2017-232 - Approving Certificate of Final Completion for
Concrete Dewatering Pad; Project No. 2016-WWTP-1 at the
Wastewater Treatment Plant
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 136 / 219
Council Agenda Memo
From:Marvin Strong PE, Wastewater Treatment Plant Engineer
Meeting:August 22, 2017
Subject:Approving Certificate of Final Completion for Concrete
Dewatering Pad; Project No. 2016-WWTP-1 at the
Wastewater Treatment Plant
Presenter(s):John Collins PE, Public Works Director
Background
Starostka Group Unlimited, Inc. of Grand Island, Nebraska was awarded a $124,132.94
contract for Concrete Dewatering Pad; Project No. 2016-WWTP-1 on July 12, 2016.
The Concrete Dewatering Pad was constructed at the Wastewater Treatment Plant
adjacent to the existing septic dumping station. This addition was planned due to a need
within the community for an authorized dewatering site for gritty waste that comes from
car wash sump pits, as well as routine cleaning of sanitary sewer and storm sewer.
Additionally, a basin within the concrete pad structure houses a container dedicated to
grease from fast food restaurants and related grease traps, which is also allowed to
dewater on the concrete pad. The leachate is routed to the wastewater facility for proper
treatment. The dried waste will be mulched and hauled to the landfill. This construction
is permitted through the NDEQ as an addition to the existing wastewater treatment plant.
Work commenced on October 10, 2016 and was completed on May 12, 2017.
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of
the contract, plans and specifications. Construction was completed with an underrun of
$568.92, for a total cost of $123,564.02. Additional project costs are shown below.
ADDITIONAL COSTS
Amazon Devcon & Matala Mat $ 604.68
A & D Millwright Plate Fabrication $ 2,746.83
The Grand Island Independent Advertising $ 91.22
McMaster Carr Grating & Anchor $ 116.47
Safetysign.com Signage $ 261.64
Subtotal Additional District Costs = $ 3,820.84
Grand Island Council Session - 8/22/2017 Page 137 / 219
Total project costs equate to $127,384.86.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Concrete Dewatering Pad; Project No. 2016-WWTP-1.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 138 / 219
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Concrete Dewatering Pad; Project No. 2016-WWTP-1
CITY OF GRAND ISLAND, NEBRASKA
August 22, 2017
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Concrete Dewatering Pad; Project No. 2016-WWTP-1 has been fully completed by
Starostka Group Unlimited, Inc. of Grand Island, Nebraska under the contract dated July 12, 2017. The work
has been completed in accordance with the terms, conditions, and stipulations of said contract and complies
with the contract, the plans and specifications. The work is hereby accepted for the City of Grand Island,
Nebraska, by me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943.
Item
No.
Description Total
Quantity
Unit Unit Price Total Cost
Base Bid Section
1 TYPE NP-1A WATER HYDRANT 1.00 EA $ 1,077.39 $ 1,077.39
2 TYPE NP-2A WATER HYDRANT 1.00 EA $ 3,781.69 $ 3,781.69
3 REMOVE 1.25" NATURAL GAS 42.00 LF $ 17.94 $ 753.48
4 RELOCATE 1.25" NATURAL GAS 46.00 LF $ 64.66 $ 2,974.36
5 8" MUD VALVE-INSTALL 1.00 EA $ 255.58 $ 255.58
6 8" PVC, SANITARY SEWER 44.30 LF $ 117.71 $ 5,214.55
7 CHAIN POST 1.00 LS $ 2,083.16 $ 2,083.16
8 MISC. METALS, VALVE PIT- INSTALL 1.00 LS $ 744.21 $ 744.21
9 TYPE 1, WALL PENTRATION 1.00 EA $ 5,158.17 $ 4,399.17
10 MILL CONCRETE CURB 58.30 LF $ 13.98 $ 815.03
11 REMOVE / DISPOSE LANDSCAPE CURB 67.00 LF $ 11.88 $ 795.96
12 SALVAGE 6" LANDSCAPE ROCK 48.30 SY $ 10.11 $ 488.31
13 SALVAGE FENCING W/ FABRIC 51.00 LF $ 19.37 $ 987.87
14 INSTALL TYPE 1, SIGNAGE 2.00 EA $ 171.83 $ 343.66
15 8" CONCRETE PAVEMENT 168.90 SY $ 70.31 $ 11,875.36
16 6" CONCRETE CURB 125.90 LF $ 26.85 $ 3,380.42
17 4" CONCRETE SIDEWALK 47.40 LF $ 35.61 $ 1,687.91
18 CONCRETE DEWATERING PAD STRUCTURE 1.00 LS $40,109.82 $ 40,109.82
19 DEWATERING 1.00 LS $31,609.67 $ 31,609.67
20 REMOVE / DISPOSE 8" CONCRETE PAVEMENT 44.50 SY $ 23.44 $ 1,043.08
Total Base Bid Section = $ 114,420.71
ADD ALTERNATIVES FOR CONCRETE DEWATERING PAD
1.01 SUPPLEMENT LANDSCAPING ROCK 35.00 SY $ 29.65 $ 1,037.75
1.02 CONCRETE LANDSCAPE CURB 118.00 LF $ 25.83 $ 3,047.94
1.03 6' FABRIC LINED CHAIN LINK FENCE 106.00 LF $ 42.90 $ 4,547.40
1.04 4' FABRIC LINED CHAIN LINK FENCE 5.00 LF $ 30.55 $ 152.75
1.05 4' X 5' GATED ENTRANCE 1.00 EA $ 357.50 $ 357.50
Total Add Alternatives Bid Section = $ 9,143.34
Construction Grand Total = $ 123,564.02
Grand Island Council Session - 8/22/2017 Page 139 / 219
Additional Costs:
Amazon Devcon & Matala Mat $ 604.68
A & D Millwright Plate Fabrication $ 2,746.83
The Grand Island Independent Advertising $ 91.22
McMaster Carr Grating & Anchor $ 116.47
Safetysign.com Signage $ 261.64
Additional Costs = $ 3,820.84
Grand Total = $ 127,384.86
I hereby recommend that the Engineer’s Certificate of Final Completion for Concrete Dewatering Pad; Project
No. 2016-WWTP-1 be approved.
_______________________________________________________________________________
John Collins – City Engineer/Public Works Director Jeremy L. Jensen – Mayor
Grand Island Council Session - 8/22/2017 Page 140 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-232
WHEREAS, the City Engineering/Public Works Director for the City of Grand
Island issued a Certificate of Final Completion for Concrete Dewatering Pad; Project No. 2016-
WWTP-1, certifying that Starostka Group Unlimited, Inc. of Grand Island, Nebraska, under
contract, has completed such project for the total construction amount of $123,564.02; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, additional project costs equate to $3,820.84, as shown
ADDITIONAL COSTS
Amazon Devcon & Matala Mat $ 604.68
A & D Millwright Plate Fabrication $ 2,746.83
The Grand Island Independent Advertising $ 91.22
McMaster Carr Grating & Anchor $ 116.47
Safetysign.com Signage $ 261.64 Subtotal Additional District Costs = $ 3,820.84
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director, and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, the Certificate of Final Completion for
Concrete Dewatering Pad; Project No. 2016-WWTP-1 in the amount of $127,384.86 is hereby
confirmed.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 141 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-14
#2017-233 - Approving Certificate of Final Completion for
Sanitary Sewer District No. 538T; North Engleman Road
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 142 / 219
Council Agenda Memo
From:Marvin Strong PE, Wastewater Treatment Plant Engineer
Meeting:August 22, 2017
Subject:Approving Certificate of Final Completion for Sanitary
Sewer District No. 538T; North Engleman Road
Presenter(s):John Collins PE, Public Works Director
Background
Van Kirk Bros. Contracting of Sutton, Nebraska was awarded a $59,610.00 contract for
construction of Sanitary Sewer District No. 538T; North Engleman Road on November 8,
2017.
This tap district serves three (3) lots, with the potential to serve more lots upon the
development of Jack Voss Horse Country Club 3rd Subdivision. The area is presently
served with both water and electric.
Work commenced on December 14, 2016 and was completed on March 9, 2017.
Discussion
The project was completed in accordance with the terms, conditions, and stipulations of
the contract, plans and specifications. Construction was completed with an underrun of
$18,040.00, for a total cost of $41,570.00. The underrun is a result of dewatering not
being necessary on this project. Additional project costs are shown below.
ADDITIONAL COSTS
The Grand Island Independent Advertising $ 150.98
Subtotal Additional District Costs = $ 150.98
Total amount assessable is $41,720.98, which will be presented to the Board of
Equalization on September 26, 2017.
Grand Island Council Session - 8/22/2017 Page 143 / 219
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Certificate of Final
Completion for Sanitary Sewer District No. 538T; North Engleman Road and set the
Board of Equalization date of September 26, 2017.
Sample Motion
Move to approve the Certificate of Final Completion for Sanitary Sewer District No.
538T; North Engleman Road and set the Board of Equalization date of September 26,
2017.
Grand Island Council Session - 8/22/2017 Page 144 / 219
ENGINEER’S CERTIFICATE OF FINAL COMPLETION
Sanitary Sewer District No. 538T; North Engleman Road
CITY OF GRAND ISLAND, NEBRASKA
August 22, 2017
TO THE MEMBERS OF THE COUNCIL
CITY OF GRAND ISLAND
GRAND ISLAND, NEBRASKA
This is to certify that Sanitary Sewer District No. 538T; North Engleman Road has been fully completed by Van
Kirk Bros. Contracting of Sutton, Nebraska under the contract dated November 8, 2017. The work has been
completed in accordance with the terms, conditions, and stipulations of said contract and complies with the
contract, the plans and specifications. The work is hereby accepted for the City of Grand Island, Nebraska, by
me as Public Works Director in accordance with the provisions of Section 16-650 R.R.S., 1943.
Item No.Description Total
Quantity Unit Unit Price Total Cost
1 MOBILIZATION / DEMOBILIZATION 1.00 LS 6,000.00$ 6,000.00$
2 8" GRAVITY SEWER LINE 600.00 LF 32.00$ 19,200.00$
3 4' DIAMETER MANHOLE - TYPE 1 3.00 EA 3,300.00$ 9,900.00$
4 ADDITIONAL MANHOLE DEPTH 10.00 VF 300.00$ 3,000.00$
5 PASTURE SEED APPLICATION (TYPE 2)1.00 AC 1,950.00$ 1,950.00$
6 4" SANITARY SERVICE LINE 54.00 LF 20.00$ 1,080.00$
7 SANITARY SERVICE CONNECTIONS 4.00 EA 110.00$ 440.00$
8 DEWATERING ALLOWANCE - LS 18,000.00$ -$
41,570.00$
41,570.00$
Base Bid Section
Total Base Bid Section =
Grand Total =
Additional Costs:
The Grand Island Independent Advertising $ 150.98
Additional Costs = $ 150.98
Grand Total = $ 41,720.98
I hereby recommend that the Engineer’s Certificate of Final Completion for Sanitary Sewer District No. 538T;
North Engleman Road be approved.
_______________________________________________________________________________
John Collins – City Engineer/Public Works Director Jeremy L. Jensen – Mayor
Grand Island Council Session - 8/22/2017 Page 145 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-233
WHEREAS, the City Engineering/Public Works Director for the City of Grand
Island issued a Certificate of Final Completion for Sanitary Sewer District No. 538T; North
Engleman Road certifying that Van Kirk Bros. Contracting of Sutton, Nebraska, under contract,
has completed such project for the total construction amount of $41,570.00; and
WHEREAS, the City Engineer/Public Works Director recommends the
acceptance of the project; and
WHEREAS, additional project costs equate to $150.98, as shown
ADDITIONAL COSTS
The Grand Island Independent Advertising $ 150.98
Subtotal Additional District Costs = $ 150.98
WHEREAS, the Mayor concurs with the recommendation of the City
Engineer/Public Works Director, and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that:
1.The Certificate of Final Completion for Sanitary Sewer District No. 538T; North
Engleman Road, in the amount of $41,720.98 is hereby confirmed.
2.The City Council will sit as a Board of Equalization on September 26, 2017 to
determine benefits and set assessments for Sanitary Sewer District No. 538T; North
Engleman Road.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 146 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-15
#2017-234 - Approving Agreement with NDOR-Intermodal
Planning Division for the Grand Island Area Metropolitan
Planning Organization (GIAMPO) for the 2018 Fiscal Year
TRANSIT, Section 5305, Transportation Planning Program
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 147 / 219
Council Agenda Memo
From: Allan Zafft, MPO Program Manager
Meeting: August 22, 2017
Subject: Approving Agreement with NDOT-Intermodal Planning
Division for the Grand Island Area Metropolitan
Planning Organization (GIAMPO) for the 2018 Fiscal
Year TRANSIT, Section 5305, Transportation Planning
Program
Presenter(s): John Collins PE, Public Works Director
Background
All agreements must be approved by the City Council. In March 2013 the City of Grand
Island was designated as a urbanized area with a population over 50,000 which requires
the metropolitan area to establish a transportation planning process in accordance with
Title 23 CFR 450 of the current federal transportation bill. On an annual basis, the Grand
Island Area Metropolitan Planning Organization (GIAMPO) developes a Unified
Planning Work Program (UPWP), which identifies work activities to be performed
during the fiscal year. The UPWP is approved by the GIAMPO Policy Board and
Technical Advisory Committee. The UPWP is then submitted to the Nebraska
Department of Transportation for review, and forwarded for approval for federal
reimbursment by the Federal Highway Administration and Federal Transit
Administration.
Discussion
The Nebraska Department of Transportation-Intermodal Planning Divison has drawn up
Program Agreements with the City of Grand Island for the purpose of assisting the Local
Public Agency (LPA) in obtaining Federal financial assistance to ensure a continued,
comprehensive, and cooperative transportation planning process between the state and
local governments for the Grand Island Metropolitan Planning Area for Fiscal Year 2018.
The agreement with the Department of Transportation is attached for reference.
The maximum Federal Transit Administration, Section 5305 Funding, participation under
the FY 2018 (July 1, 2017 – June 30, 2018) Unified Planning Work Program (UPWP) is
80%, with a not to exceed amount of $22,754.40 for FY 2018 eligible costs.
Grand Island Council Session - 8/22/2017 Page 148 / 219
The local 20% funds would be the City’s obligation not to exceed $5,688.60 and can be
part of inkind services (staff time & expenses).
Total cost is not expected to exceed $28,443.00 for the GIAMPO transit planning portion.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council authorizes the Mayor to sign the Fiscal
Year 2018 Transit Transportation Planning Program agreement.
Sample Motion
Move to approve resolution authorizing the Mayor to sign the agreement.
Grand Island Council Session - 8/22/2017 Page 149 / 219
City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
AGREEMENT
BETWEEN
THE CITY OF GRAND ISLAND
AND THE
STATE OF NEBRASKA
DEPARTMENT OF TRANSPORTATION
Grand Island Council Session - 8/22/2017 Page 150 / 219
City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
THIS AGREEMENT, entered into by the City of Grand Island (hereinafter referred to as City) and
the State of Nebraska, Department of Transportation (hereinafter referred to as the State) is for
the purpose of providing partial funding of Grand Island Area Metropolitan Planning
Organization’s (GIAMPO) transportation planning activities scheduled to be performed
commencing July 1, 2017, as outlined in the Unified Planning Work Program attached to this
Agreement.
Funding for GIAMPO's portion of transportation planning activities is shown in the Unified
Planning Work Program (hereinafter referred to as Program). The maximum amount of cash
support from the State under this Agreement is $9,160 of 49 USC Section 5305(d) and (e) funds
for Fiscal Year 2018. The Project funds referred to in this Agreement are subject to the enactment
of final apportionment funding and the grant management requirements of the Federal Transit
Administration Circular FTA C 5010.1D, Rev.1, August 27, 2012, and specifically, the Financial
Management provisions contained in Chapter VI. The Federal Share of the Project funds will be
from FTA Grant 1815-2017-3, Catalog of Federal Domestic Assistance #20.505.
WHEREAS, the Federal transportation’s legislation requires that a continuing,
comprehensive transportation planning process be carried on cooperatively between State and
Local governments in urban areas of over 50,000 population; and
WHEREAS, City has agreed to establish and maintain a continuing comprehensive and
cooperative transportation planning process in the Metropolitan Area on behalf of those
governmental subdivisions; and
WHEREAS, City has been designated as the recipient agency for planning funds pursuant
to the Federal Transportation Administration’s legislation; and
WHEREAS, the Federal transportation’s legislation requires the State to administer the 49
USC Section 5305 MPO Planning Funds for the Federal Transit Administration (FTA);
NOW, THEREFORE, in consideration of these facts the parties agree as follows:
I. SCOPE OF AGREEMENT
A. The work to be performed under the terms of this Agreement for City's transportation
planning program will be conducted in accordance with the fiscal year 2018 Program
included herewith as Attachment “C” and made a part of this Agreement..
B. City shall:
1. Provide the necessary administration of committees and staff, and consult,
collaborate and coordinate with the State to accomplish the objectives of the
Program.
2. Assign qualified City staff personnel as needed to execute City's portion of
the Program.
3. Coordinate all transit planning activities conducted by the GIAMPO with other
transportation service providers in the area.
Grand Island Council Session - 8/22/2017 Page 151 / 219
City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
2
4. Arrange for and conduct meetings and conferences to review working details
and make presentations to the principals, participants and other interested
groups and bodies as will best promote and effect cooperation, coordination
and understanding in the Program.
C. State shall:
1. Assign qualified personnel as needed to accomplish tasks assigned to or agreed
to by the State.
II. DURATION OF AGREEMENT
CITY and the State agree to perform their responsibilities as outlined in the Program within
the time of this Agreement. The Agreement shall cover all work performed commencing
with the fiscal year beginning July 1, 2017 and ending June 30, 2018.
III. PAYMENT
A. The State agrees to pay for the services rendered by City under the terms of this
Agreement, compensation on a cost reimbursement basis for costs incurred and to
include direct and indirect costs in accordance with the applicable provisions of 23
CFR 172 and the contract cost principles and procedures set forth in 48 CFR
Part 1.31.6 of the Federal Acquisition Regulation System. Direct and indirect costs
shall not exceed, in any event, twenty-eight thousand four hundred forty three
dollars ($28,443) for costs incurred during fiscal year 2018.
B. Payments will be made to City not more often than once each thirty (30) days, and
shall be for services theretofore performed under this Agreement. City shall submit
invoices in duplicate within twenty (20) days following the end of the period covered
by the account. The invoices or supplements thereto shall be the basis of payment
pursuant hereto, and shall contain a statement of City 's estimate of the percentage
of work completed and be signed by a responsible representative of City certifying
that all of the items therein are true and correct for the work performed under the
provisions of this Agreement. Payment shall be made subject to audit by duly
authorized representatives of the State. The State upon receipt of the proper
invoices will make every reasonable effort to provide payment to City within fifteen
(15) calendar days thereafter.
C. Payment for partial billings will be determined by multiplying the value of the
percentage of work completed by 0.80. In no event may the total interim payments
exceed eighty percent of the value of the total work completed and may not exceed
$28,443 for fiscal year 2018.
D. City shall submit to the State a listing of all City personnel positions that may be
selected or assigned to the work contemplated herein. Said listing shall indicate the
title or classification and salary range of each such position. It is understood that
the salaries and expenses of the Chairperson of City, and the City Council will not
be reimbursable as direct costs to Program. It is agreed that employees of City
whose time is directly assignable to the Program shall keep and sign a time record
showing element of the Program, date and hours worked and title of position.
Grand Island Council Session - 8/22/2017 Page 152 / 219
City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
3
E. It is understood that reimbursement for out-of-state, other than Nebraska, Iowa, and
Kansas City, travel costs will not be requested by City unless written prior approval
for such travel has been given by the State. The rate of reimbursement will be that
allowed by the State for travel by its own employees.
IV. CHANGES IN THE PROGRAM
A. If, after consultation with the State, it is determined that changes to the Program are
necessary, written approval by the State and the FTA shall be obtained.
B. The parties to this Agreement agree to collaborate closely on the decisions affecting
the composition, scope and duration of the work and those decisions shall receive
the written approval of the State prior to proceeding with the Program.
C. If, as the work progresses, major changes in the schedules, funding, scope,
character or estimated total cost of the work to be performed is deemed necessary
or desirable, adjustments for payment or modification in the performance of the work
shall be submitted by supplemental agreement to the State for review and approval
by the State and the FTA.
V. REPORTS
City shall prepare reports suitable for publication as indicated in the work program. A draft
of each report shall be submitted to the State for review and approval. Upon final review
and approval by the State, and the FTA, Lincoln will deliver a final report. Both draft and
final reports can be transmitted electronically in a formatted file agreeable by the State.
VI. INSPECTION OF WORK
The State and authorized personnel of the FTA or any authorized representative of the
Federal government shall at all times be accorded proper facilities for review and inspection
of the work hereunder and shall at all times have access to the premises of all books,
records, correspondence, instructions, receipts, vouchers and memoranda of every
description pertaining to the work hereunder.
VII. RECORDS
City shall maintain an accurate cost-keeping system as to all costs incurred in connection
with the subject of this Agreement and shall produce for examination books of account,
bills, invoices and other vouchers, or certified copies thereof if originals be lost, at such
reasonable time and place as may be designated by the State, FTA or any authorized
representative of the Federal government and shall permit extracts and copies thereof to
be made, during the contract period and for three (3) years after the date of final payment.
VIII. AUDITS
City shall at all times afford a representative of the State, FTA, or any authorized
representative of the Federal government, reasonable facilities for examination and audits
of the cost account records; shall make such returns and reports to a representative as he
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Section 5305 – FTA Planning
4
may require, shall produce and exhibit such books, accounts, documents and property as
he may desire to inspect, and shall in all things aid him in the performance of his duties.
Lincoln shall be responsible for meeting the audit requirements of 2 CFR Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards
(Super Circular).
IX. OWNERSHIP OF DATA
Originals of all documents including computer tapes, tracings, drawings, estimates,
specifications, field notes, investigations, studies, etc., as instruments of service under
terms of this Agreement are to be the joint property of the political jurisdiction and
governmental agencies participating in the transportation planning process. Copies of said
documents will be made available to such participants upon request at costs of such
reproduction.
X. PUBLICATION OR RELEASE OF INFORMATION
A. Papers, interim reports, forms or other material which are a part of the work under
contract will not be copyrighted without written approval of the State and FTA.
B. Either party to the Agreement may initiate a request for publication of the final or
interim reports, or any portions thereof.
C. Publication by either party shall give credit to the other party and to the FTA.
However, if the State or FTA does not wish to subscribe to the findings or
conclusions of the study the following statement shall be included on the credit
sheet: "The opinions, findings and conclusions expressed in this publication are
those of the authors and not necessarily those of the State or the Federal Transit
Administration."
D. In the event of failure of agreement between the State and City relative to the
publication of any reports during the period of the contract, each party reserves the
right to publish independently, in which event the non-concurrence of the other party
shall be set forth, if requested.
E. Both written and oral releases are considered to be within the context of publication.
However, there is no intention to limit discussion of the study with participants in the
Transportation Planning Program, small technical groups or lectures to employees
or students. Lectures to other groups which describe the plans are permissible.
F. Neither party shall publish nor otherwise disclose, nor permit to be disclosed or
published, the results of the investigation herein contemplated, during the period of
the Agreement, without notifying the other party.
G. When the scheduled time for presentation of a paper does not permit formal review
and approval of a complete report, abstracts may be used for notification of intent
to present a paper based on the study. Such presentation must protect the interest
of the other party by the inclusion of a statement in the paper and in the presentation
to the effect that the paper had not been reviewed by the State.
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XI. CLAIMS
City indemnifies, saves and holds harmless the State and all its agents and employees of
and from any and all claims, demands, actions or causes of action of whatever nature or
character arising out of or by reason of the work to be performed by City hereunder and
further agrees to defend at its own sole cost and expense any action or proceeding
commenced for the purpose of asserting any such claim of whatever character arising as a
result of the action taken hereunder by City. It is further agreed that any and all employees
of City and all other employees except employees of the State while engaged in the
performance of any work or services required or provided for herein to be performed by
City shall not be considered employees of the State, and that any and all claims that may
or might arise under the Workers' Compensation Act of the State of Nebraska on behalf of
said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said employees while so engaged on
any of the work or services provided to be rendered herein shall in no way be the obligation
or responsibility of the State.
XII. CONTRACTUAL SERVICES
All agreements for contractual services pertinent to the Program and subject to partial
reimbursement under this Agreement shall be submitted to the State for review and prior to
final execution shall have been approved in writing by the State. City intends to provide the
services pertinent to the Program with its own personnel. It is understood, however, that
not less than fifty percent (50%) of such work will be performed with City personnel and/or
by subcontract with other public agencies.
XIII. CANCELLATION
The State reserves the right to cancel this Agreement at any time it deems it to be in the
best interest of the State upon giving thirty (30) days written notice of such cancellation to
City. If the contract is cancelled under this provision, the State shall reimburse City for all
expenses incurred and work completed to the date of cancellation.
XIV. LIMITATIONS OF LAW
It is mutually understood between the parties that the final authority in highway matters now
vested in the State by federal and state statutory and case law shall not be affected by this
Agreement.
XV. NONDISCRIMINATION
City agrees to abide by the provisions of the Nebraska Fair Employment Practices Act as
provided by Neb.Rev.Stat. §48-1101, through 48-1126 (Reissue 2010); and all regulations
relative to nondiscrimination in federally assisted programs of the Department of
Transportation, Title 49 CFR, Parts 21 and 27 as set forth in Exhibit "A" attached hereto
and hereby made a part of this agreement.
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XVI. TITLE VI
As the State is the recipient of the FTA Section 5305 funds and extends FTA financial
assistance to City to comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d
et seq. and related provisions in regulation, the State shall provide assistance to City in
complying with the general reporting requirements and shall monitor Lincoln’s compliance
with Title VI (as outlined in Circular 4702.1B, Chapter III, 3, 10 and 11 and Appendix K). If
City subcontracts any of its metropolitan planning organization activities that the State
provides the FTA Section 5303 funds for these activities, these Title VI provisions shall
extend to the subcontracts.
XVII. DISADVANTAGED BUSINESS ENTERPRISES
The Contractor, sub-recipient or sub-contractor shall not discriminate on the basis of race,
color, national origin or sex in the performance of this contract. The Contractor shall carry
out applicable requirements of 49 CFR Part 26 in the award and administration of DOT
assisted contracts. Failure by the Contractor to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other
remedy as the Department deems appropriate.
XVIII. LOBBYING CERTIFICATION
City agrees to abide by the provisions of the Federal Lobbying Certification since federal
funds shown in this agreement exceed $100,000. "Certification for grants, loans, and
cooperative agreements" is included herewith as Exhibit "B" and made a part of this
agreement.
XIX. EQUIPMENT
A. The State agrees to participate in the cost of specialized items of equipment, not of
a nature normally used or required in the regular administrative or engineering
operations of City, which items are required for, and will be used primarily on work
incident to this Agreement, and the cost of which is considered reasonable.
B. City agrees to certify that items of equipment included in direct costs have been
excluded from the indirect costs.
C. City agrees to obtain the approval of the State and of the FTA prior to the purchase
of an item of equipment of the type described above in Paragraph A.
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City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
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IN WITNESS WHEREOF, the parties have hereto caused this Agreement to be executed
by their proper officers and representatives.
EXECUTED by City this _____ day of _________________________ 2017.
City of Grand Island
________________________________
EXECUTED by the State this _____ day of ____________________ 2017.
STATE OF NEBRASKA
DEPARTMENT OF TRANSPORTATION
________________________________
Abraham Anshasi, P.E.
Assistant Intermodal Planning Engineer
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City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
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ATTACHMENT “A”
NONDISCRIMINATION CLAUSES
During the performance of this contract, the contractor, for itself, its assignees and successors in
interest (hereinafter referred to as the "contractor"), agrees as follows:
(1) Compliance with Regulations: The Contractor will comply with the Regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs
of the Department of Transportation (Title 49, Code of Federal Regulations, Parts 21 and
27, hereinafter referred to as the Regulations), which are herein incorporated by reference
and made a part of this contract.
(2) Nondiscrimination: The contractor, with regard to the work performed by it after award and
prior to completion of the contract work, will not discriminate on the ground of handicap,
race, color or national origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The contractor will not participate
either directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract covers a program set forth
in Appendix "A," "B," and "C" of Part 21 of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work to
be performed under a subcontract, including procurements of materials or equipment, each
potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to
nondiscrimination on the ground of handicap, race, color or national origin.
(4) Information and Reports: The contractor will provide all information and reports required
by the Regulations, or orders and instructions issued pursuant thereto, and will permit
access to its books, records, accounts, other sources of information, and its facilities as
may be determined by the State Highway Department or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a contractor is in the exclusive possession
of another who fails or refuses to furnish this information, the contractor shall so certify to
the State Highway Department, or the Federal Highway Administration as appropriate, and
shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the State Highway Department shall impose
such contract sanctions as it or the Federal Highway Administration may determine to be
appropriate, including but not limited to,
(a) withholding of payments to the contractor under the contract until the contractor
complies, and/or
(b) cancellation, termination or suspension of the contract, in whole or in part.
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Project No. C990(018)
Section 5305 – FTA Planning
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(6) Incorporation of Provisions: The contractor will include the provisions of paragraph (1)
through (6) in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations, order, or instructions issued pursuant
thereto. The contractor will take such action with respect to any subcontract or procurement
as the State Highway Department or the Federal Highway Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance: Provided,
however, that, in the event a contractor becomes involved in, or is threatened with, litigation
with a subcontractor or supplier as a result of such direction, the contractor may request
the State to enter into such litigation to protect the interests of the State, and in addition,
the contractor may request the United States to enter into such litigation to protect the
interests of the United States.
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City of Grand Island
Project No. C990(018)
Section 5305 – FTA Planning
ATTACHMENT “B”
CERTIFICATION REGARDING LOBBYING
Certification for Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for making lobbying contacts to an officer of employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" in
accordance with its instructions as amended by “Government wide Guidance for New Restrictions
on Lobbying.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under
grants, loans and cooperative agreements) and that all such sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Certified by the City of Grand Island this _____ day of _________________________ 2017.
City of Grand Island
________________________________
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Grand Island Area Metropolitan Planning Organization (GIAMPO)
FY 2018 Unified Planning Work Program
The preparation of this document has been financed in part through funds from the Federal Highway
Administration, Federal Transit Administration, the U.S. Department of Transportation, under the
Metropolitan Planning Program, Section 104(f) of Title 23 U.S. Code, and Nebraska Department of
Roads. The contents of this document do not necessary reflect the official views or policy of the U.S.
Department of Transportation.
APPROVED ON MAY 23, 2017 BY THE GIAMPO POLICY BOARD (RESOLUTION 2017-6)
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Grand Island Area Metropolitan Planning Organization (GIAMPO)
Unified Planning Work Program for Fiscal Year 2018
Policy Board Members
Chair – Jeremy L. Jensen
Vice-Chair – Chuck Haase
MPO Director/Secretary – John Collins
Mayor: Jeremy L. Jensen
Grand Island Council Members: Vaughn Minton, Mike Paulick, Julie Hehnke, Chuck Haase
County Board Members: Doug Lanfear, Gary Quandt
Planning Commission Chair: Pat O’Neill
Nebraska Department of Roads Director: Kyle Schneweis
Ex-Officio (non-voting) Members include:
FHWA Nebraska Division Administrator: Joseph Werning
FTA Region VII Administrator: Mokhtee Ahmad
Approved Ex-Officio (non-voting) Other Members:
City of Grand Island: Marlan Ferguson, John Collins, Terry Brown, Chad Nabity
Nebraska Department of Transportation: Noel Salac, Wes Wahlgren
Federal Transit Administration: Mark Bechtel
Federal Highway Administration: Justin Luther
Technical Committee Members
Chair – Chad Nabity
Vice Chair – Terry Brown
MPO Director/Secretary – John Collins
Grand Island Public Works Director: John Collins
Grand Island City Administrator: Marlan Ferguson
Grand Island Manager of Engineering Services: Terry Brown
Hall County Regional Planning Director: Chad Nabity
Hall County Public Works Director: Casey Sherlock
Two representatives from NDOR; one designated by the Planning and Development Engineer and the District
Four Engineer: Noel Salac, Wes Wahlgren
Merrick County Public Works Director or Highway Superintendent: Mike Meyer
One representative from the Village of Alda: Ramona Schafer
Ex-Officio (non-voting) Members:
FHWA Nebraska Division Transportation Planner or designee: Justin Luther
FTA Region VII Transportation Planner or designee: Mark Bechtel, Logan Daniels, Daniel Nguyen
NDOR Local Projects Division Urban Engineer: Larry Legg
Grand Island Finance Director: Renae Griffiths
One representative from the Union Pacific Railroad and one representative from the Burlington Northern
Santa Fe Railroad may be appointed to the committee by their respective companies; other rail system
operators may be added by the policy board as needed: Kyle Nodgaard, Kelli O’Brien
One representative from the Grand Island Area Chamber of Commerce: Cindy Johnson
One representative from the Grand Island Area Economic Development Corporation: Mary Berlie
The Board of the Central Nebraska Regional Airport may appoint one representative: Mike Olson
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Table of Contents
Membership ...............................................................................................................................................................1
Table of Contents .......................................................................................................................................................2
General Acronyms ......................................................................................................................................................3
Introduction ................................................................................................................................................................5
What is the UPWP? ................................................................................................................................................5
What is GIAMPO? ...................................................................................................................................................5
Federal Requirements for Transportation Planning ...................................................................................................7
Planning Emphasis Areas ............................................................................................................................................7
FY 2017 GIAMPO Accomplishments ...........................................................................................................................8
MPO FY 2018 Work Elements.....................................................................................................................................8
Element A - Unified Planning Work Program (UPWP) ............................................................................................8
Element B - Transportation Improvement Program (TIP) ......................................................................................9
Element C – Public Participation Plan (PPP) ...........................................................................................................9
Element D – Short Range Planning ...................................................................................................................... 10
Element E– Long Range Transportation Plan (LRTP) ........................................................................................... 11
Element F – Transit Planning ............................................................................................................................... 12
Element G – Administration/Systems Management ........................................................................................... 13
Budget Table ........................................................................................................................................................... 16
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General Acronyms
ADA Americans with Disabilities Act
AICP American Institute of Certified Planners
AMPO Association of Metropolitan Planning Organizations
APA American Planning Association
CFR Code of Federal Regulations
DOT Department of Transportation
FAST Act Fixing America’s Surface Transportation Act
FHWA Federal Highway Administration
FTA Federal Transit Administration
FY Fiscal Year
GIAMPO Grand Island Area Metropolitan Planning Organization
GIS Geographical Information System
HPMS Highway Performance Management System
LEP Limited English Proficiency
LRTP Long Range Transportation Plan
MAP-21 Moving Ahead for Progress in the 21st Century Act
MPA Metropolitan Planning Area
MPO Metropolitan Planning Organization
NDOR Nebraska Department of Roads
ONE DOT Federal Highway Administration and Federal Transit Administration
PEA Planning Emphasis Areas
PPP Public Participation Plan
TAC Technical Advisory Committee
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TIP Transportation Improvement Program
TrAMS Transit Award Management System
UPWP Unified Planning Work Program
3-C Continuing, Cooperative, and Comprehensive
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Introduction
What is the UPWP?
The purpose of the Unified Planning Work Program (UPWP) is to provide the citizens of the Grand Island Area
Metropolitan Planning Organization (GIAMPO) and all partnering governing bodies with an outline of the
Metropolitan Planning Organization’s (MPO) planned work activities for fiscal year 2018 (July 1, 2017 to June 30,
2018). The UPWP is a budget document prepared annually, and it may be amended by the GIAMPO Policy Board
as priorities and activities change.
The UPWP provides guidance and serves as a management mechanism for scheduling, budgeting, and
evaluating the planning activities of GIAMPO. The UPWP defines the major administrative and technical work
elements for a specific planning year and identifies the major sources of funding for these projects. The primary
purpose of the UPWP is to ensure adherence to/compliance with provisions of 23 CFR 450. The UPWP guides
GIAMPO in completing the work elements that lead to the development and implementation of the Long Range
Transportation Plan (LRTP) and Transportation Improvement Program (TIP).
The work elements defined in the UPWP are reviewed and approved by GIAMPO, ONE DOT (Federal Highway
Administration and Federal Transit Administration), and the Nebraska Department of Roads (NDOR) who in turn
have designated the City of Grand Island as the contracting agent responsible for administering and performing
these elements approved within the program.
What is GIAMPO?
The Grand Island Area Metropolitan Planning Organization (GIAMPO) is the federally required Metropolitan
Planning Organization (MPO) to carry out the Continuing, Cooperative, and Comprehensive (3-C) transportation
planning process for the Grand Island metropolitan region. Responsibilities of GIAMPO include, but are not
limited to:
Providing the forum for local decision-making on transportation issues of a regional nature.
Encouraging and seeking public involvement throughout the planning and development of the area’s
transportation plans and programs.
Facilitating the development of all planning elements for the Metropolitan Planning Area
Submitting transportation planning documents to the Federal Highway Administration (FHWA), Federal
Transit Administration (FTA), and NDOR.
GIAMPO is responsible for transportation planning activities within a geographic area identified as the
Metropolitan Planning Area (MPA). GIAMPO’s MPA is comprised of the City of Grand Island, Village of Alda,
portions of Hall County, and a portion of west Merrick County. The MPA is shown in Figure 1.
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Figure 1 – GIAMPO Metropolitan Planning Area (MPA)
GIAMPO’s structure is formed by two designed committees – Policy Board and Technical Advisory Committee
(TAC). GIAMPO staff provides support to these committees.
Policy Board
The Policy Board is the governing body of GIAMPO. It is comprised of mostly elected officials that establish the
overall policy direction for GIAMPO’s planning activities. The Policy Board has the final responsibility of these
activities, and it approves the MPO work products such as the UPWP, LRTP, and TIP.
Technical Advisory Committee
The Technical Advisory Committee (TAC) is a staff-level committee, which advises the Policy Board on technical
matters related to MPO work products, transportation policies, and other technical studies and plans considered
by GIAMPO. The TAC can establish subcommittees to provide technical and recommendations to them on
transportation-related projects or issues. In 2016, a Bicycle and Pedestrian Advisory subcommittee was
established for the GIAMPO Bicycle and Pedestrian Master Plan.
Staff
The GIAMPO staff will be available to aid local officials and concerned citizens in implementing transportation
and various community improvement programs in an overall effort to enhance the area. Staff members
encourage and assist local leaders in several programs, with strong emphasis on the benefits of regional
cooperation and coordination. Currently, the GIAMPO staff involved with transportation planning consists of a
MPO Program Manager supported by the Director of Public Works/City Engineer and the Public Works staff in
conjunction with the Director of the Hall County Regional Planning Department, and various administrative staff.
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MPO FY 2018 Staff Time Estimates
Staff (equivalent staff time) Estimated Staff Months Est. Hours
Professional Staff (MPO Program Manager) - Direct 11.0 1,904
Administrative Staff (Administrative Assistance) - Direct 0.1 25
Federal Requirements for Transportation Planning
The Fixing America's Surface Transportation Act or "FAST Act", became law on December 4, 2015, and continues
the Metropolitan Planning program. This program continues the federal requirement of the metropolitan
transportation planning process to be continuous, cooperative, and comprehensive. The FAST Act includes ten
(10) factors required for consideration in the planning process. The UPWP includes work activities to be
accomplished over fiscal year 2018 which will address these factors. The ten (10) factors are the following:
1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness,
productivity, and efficiency;
2. Increase the safety of the transportation system for motorized and non-motorized users;
3. Increase the security of the transportation system for motorized and non-motorized users;
4. Increase the accessibility and mobility options available to people and for freight;
5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and
promote consistency between transportation improvements and State and local planned growth and
economic development patterns;
6. Enhance the integration and connectivity of the transportation system, across and between modes, for
people and freight;
7. Promote efficient system management and operation;
8. Emphasize the preservation of the existing transportation system;
9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater
impacts of surface transportation; and
10. Enhance travel and tourism.
Planning Emphasis Areas
The FHWA and FTA have jointly issued Planning Emphasis Areas (PEAs) for federal fiscal year 2016 that are
planning areas the MPOs and State Departments of Transportation (DOTs) are to address as they develop their
planning work programs. Listed here are the three strategic objectives for surface transportation that highlight
current transportation planning regulations.
Transition to Performance Based Planning and Programming – This is the implementation of a performance
management approach to transportation planning and programming.
Promote Cooperation and Coordination across Transit Agency, MPO, and State Jurisdictions – This is to be a
coordinated approach with State DOTs, MPOs, and providers of public planning to improve the effectiveness
of transportation decision-making that better supports common goals.
Access to Essential Services (Ladders of Opportunity) – The transportation planning process is used to
develop and implement analytical methods that identify gaps in the connectivity of the transportation
system and develop infrastructure and operational solutions that provide adequate access to essential
services.
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FY 2017 GIAMPO Accomplishments
The items listed below are the major activities completed during the previous fiscal year:
Approved amendments to the Long Range Transportation Plan, FY 2016-2020 Transportation
Improvement Program, FY 2017 UPWP, and Public Participation Plan
Adopted the FY 2018-2022 Transportation Improvement Program for the GIAMPO Metropolitan
Planning Area
Adopted the GIAMPO Americans with Disabilities Act (ADA) Self-Evaluation Plan
Acquired approval on the FTA 5307 grant application for transit operations in the Grand Island
Urbanized Area for the period between July 1, 2016 to June 30, 2017
Began the Regional Transit Needs Assessment and Feasibility Study
Started the GIAMPO Bicycle and Pedestrian Master Plan
MPO FY 2018 Work Elements
The following pages detail the work elements that GIAMPO will undertake in FY 2018. These elements are
divided into Unified Planning Work Program, Transportation Improvement Program, Public Participation Plan,
Short Range Planning Activities, Long Range Transportation Plan, Transit Planning, and Administration/System
Management.
Element A - Unified Planning Work Program (UPWP)
Purpose: Develop and maintain the annual UPWP and budget
Previous Work:
• Approved FY 2017 UPWP, including Amendment No. 1 and one Administrative Modification
Activities:
• Evaluate the status of work elements in the FY 2018 UPWP
• Maintain the FY 2018 UPWP and budget through Amendments and Administrative Modifications, as
necessary
• Maintain the annual FHWA PL and Section 5305 grant contracts and any subsequent amendments
• Coordinate with planning partners regarding UPWP activities
• Prepare a “DRAFT” FY 2019 UPWP and submit it to NDOR by April 16, 2018
• Finalize and adopt the FY 2019 UPWP and budget by July 1, 2018
End Products:
o Amendments and Administration Modifications to the FY 2018 UPWP as needed
o Annual “DRAFT” FY 2019 UPWP
o Annual “FINAL” FY 2019 UPWP
Budget - 150 MPO Program Manager Hours Costs Schedule
FY 2018 UPWP and Budget Amendments/Admin Modifications $ 1,758.30 Ongoing
“DRAFT” FY 2019 UPWP $ 6,154.05 3rd/4th Quarters
“FINAL” FY 2019 UPWP $ 879.15 4th Quarter
Other Direct $ 500.00
Total Budget $ 9,291.50
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Element B - Transportation Improvement Program (TIP)
Purpose:
Develop, maintain, and monitor a five-year program of transportation projects and the financial plan that
demonstrates the program can reasonably be implemented. GIAMPO will monitor the program, and will also
continue the effort to gain public input on significant projects, and will provide mechanisms to inform the public
of the funding availability for federal, state, and local projects.
Previous Work:
• Adopted the FY 2016-2020 TIP, including Amendment No. 1, Amendment No. 2, and one Administration
Modification
Activities:
• Meet with stakeholders, decision-makers, and citizens concerning the TIP process and the TIP Program,
when needed. This includes the development and presentations of Grand Island’s one and six year road
plans.
• Staff involvement on project related activities ensuring issues are properly identified and adequately
addressed for timely implementation.
• Evaluate the status of projects in the FY 2018-2022 TIP
• Maintain the FY 2018-2022 TIP through Amendments and Administrative Modifications, as necessary
• Prepare the FY 2019-2023 TIP, which includes the self-certification of the MPO Planning Process
• Annual posting of federally funded projects for the previous fiscal year, including the status of every
project in the first year of the previous TIP
End Products:
o Amendments and Administrative Modifications to the FY 2018-2022 TIP as needed
o Final “Draft” FY 2019-2023 TIP adopted by May 23, 2018
o Final “Draft” FY 2019-2023 TIP submitted to NDOR by June 15, 2017
o Annual Posting of projects and status of year 1 of the previous TIP on GIAMPO’s website
Budget - 170 MPO Program Manager Hours Costs Schedule
FY 2018-2022 TIP Amendments/Admin Modifications $ 1,494.56 Ongoing
Grand Island’s 1 and 6 Year Road Plan $ 996.37 2nd Quarter
TIP Policy/Selection Process $ 996.37 3rd/4th Quarters
Approved FY 2019-2023 TIP $ 4,981.85 4th Quarter
Federal/State Funds Expended Prior Year Publication $ 1,494.55 3rd Quarter
Other Direct $ 500.00
Total Budget $ 10,463.70
Element C – Public Participation Plan (PPP)
Purpose:
Conduct public involvement activities in accordance with the Public Participation Plan (PPP) to effectively and
continuously engage public input for the transportation planning process.
Previous Work:
• Continued making updates and enhancements to the GIAMPO website
• Published notices for meetings and public comment periods of MPO work products
• Conducted public comment periods for MPO work products
Grand Island Council Session - 8/22/2017 Page 170 / 219
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• Approved PPP No. 1
• Adopted the ADA Self-Evaluation and Transition Plan
• Adopted the Title VI Implementation Plan
Activities:
• Continuing education about the MPO and the purpose of the MPO. This will be done with media
interviews, GITV, and public speaking engagements with civic groups, as requested.
• The GIAMPO website will be maintained for meeting notices and information regarding transportation
planning activities that affect the region.
• Maintenance and updating of social media sites such as Facebook and Twitter to inform interested
parties on transportation planning activities
• Amend and revise the PPP as needed
• Maintain the Title VI Implementation Plan
• Attend public information meetings for transportation improvement projects and/or studies (as needed)
• Conduct public comment periods for MPO work products
• Publish notices for meetings and public comment periods of MPO work products
• Initiate the development of the Limited English Proficiency (LEP) Plan
End Product
o Continue to update GIAMPO website
o Continue to update social media sites
o Amendments to the PPP as needed
o LEP Plan
Budget - 200 MPO Program Manager Hours Costs Schedule
Title VI Mitigation/Assessment $ 4,102.70 Ongoing
PPP Review $ 2,344.40 Ongoing
Website Development/Maintenance $ 2,930.50 Ongoing
MPO Education $ 2,344.40 Ongoing
Other Direct $ 2,500.00
Total Budget $ 14,222.00
Element D – Short Range Planning
Purpose:
Carry out ongoing short range planning activities like mapping, data collection and maintenance, highway
functional classification, and performance measures.
Previous Work:
• Updated Highway Functional Classification System
• Data interpretation
• Compiled data for GIAMPO planning area
• Attended the MAP-21 Transportation Performance Management Overview
• Attended the FHWA’s Safety Target Setting Coordination Training Workshop
• Prepared maps for FY 2018 UPWP and FY 2018-2022 TIP
Grand Island Council Session - 8/22/2017 Page 171 / 219
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Activities:
• Coordinate with NDOR and other agencies in obtaining data for the GIAMPO planning area
• Review and update the Highway Function Classification System in coordination with NDOR as needed
• Assist NDOR in Highway Performance Management System (HPMS) data collection (i.e. traffic data
collection)
• Provide technical assistance to local and state jurisdictions for their transportation projects as needed
• Perform the following activities relating to performance measures:
Develop performance measures and targets in coordination with FHWA, FTA, and NDOR
Conduct data collection and analysis related to transportation performance measures
• Work with City of Grand Island’s GIS Coordinator to develop and/or update datasets for the City’s
Geographical Information System (GIS) including roads, sidewalks, bicycle routes, trails, traffic counts,
crashes, etc.
• Work with City of Grand Island’s GIS Coordinator to prepare maps for analysis, presentation, and work
products
End Products
o Updated Highway Function Classification System
o Purchase of traffic counting equipment and supplies
Budget - 120 MPO Program Manager Hours Costs Schedule
Performance Measures $ 2,109.96 Ongoing
Data Collection $ 1,758.30 Ongoing
GIS Database $ 1,758.30 Ongoing
Mapping $ 1,406.64 Ongoing
Other Direct $ 500.00
Total Budget $ 7,533.20
Element E– Long Range Transportation Plan (LRTP)
Purpose:
Implement and maintain the LRTP with regards to the intent and requirements of the FAST Act and guidance by
the FHWA, FTA, and NDOR. This work element will support transportation activities recommended by the LRTP
that lead to the development of an integrated multimodal transportation system to facilitate the safe and
efficient movement of people and goods.
Previous Work:
• Reviewed TIP projects to ensure that TIP was consistent with the LRTP
• Approved LRTP Amendment No. 1
• Migrated the regional travel demand model to the MPO
• Completed the following activities for the Bicycle and Pedestrian Master Plan – developed and solicited
a Request for Proposal, selected a consultant, and started the project
Activities:
• Through the development of the LRTP, the need was identified to conduct a bicycle and pedestrian
study for the Grand Island urbanized area. During FY 2018, GIAMPO will complete a Bicycle and
Pedestrian Master Plan, which includes working with the GIAMPO Bicycle and Pedestrian Advisory
Committee.
Grand Island Council Session - 8/22/2017 Page 172 / 219
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• Coordinate with NDOR’s Goods and Freight Movement Planning activities such as serving on the State
Freight Advisory Committee. This activity supports the GIAMPO LRTP goal to improve vehicle mobility
and connectivity, which supports economic vitality of the Grand Island area.
• Maintain and refine the regional travel demand model as new data is available
• Amend and/or revise the LRTP as necessary
• Coordinate FAST Act performance measures with FHWA, FTA, and NDOR and continue working on the
performance monitoring and reporting required by the FAST Act for inclusion with the next LRTP
Update.
End Products:
o LRTP Amendments and/or Revisions
o Bicycle and Pedestrian Master Plan
o Travel Demand Model Maintenance
Budget - 324 MPO Program Manager Hours Costs Schedule
Master Bike/Ped Plan – Support Consultant $ 5,696.89 1st/2nd Quarters
Master Bike/Ped Plan – Professional Services $ 80,000.00 1st/2nd Quarters
NDOR Freight Planning $ 3,797.93 1st/2nd Quarters
Travel Demand Model Maintenance $ 1,898.96 Ongoing
Amendment and/or Revisions to the LRTP $ 7,595.86 Ongoing
Other Direct $ 500.00
Total Budget $ 99,489.64
Element F – Transit Planning
Purpose:
In 2012, the City of Grand Island became the designated recipient to receive the FTA 5307(Urban) transit funds.
In 2013, the City and Hall County entered into an interlocal agreement for Hall County Public Transportation to
continue to operate services using unexpended FTA 5311(Rural) funds during a transitional period. In July 2016,
the City approved an interlocal agreement where the City will provide public transit services within the City of
Grand Island and Hall County through contract services with Hall Public County Transportation (dba Senior
Citizens Industries, Inc.) up to a three year period. During FY 2017, GIAMPO began a Regional Transit Needs and
Feasibility Study. This study will recommend preferred transit alternatives for the Grand Island urbanized area
and rural areas in Hall County.
This work element will conduct and coordinate the planning activities of the City Transit Program to meet
applicable federal, state, and municipal requirements.
Previous Work:
• Completed the following activities for the Regional Transit Needs Assessment and Feasibility Study –
developed and solicited a Request for Qualifications, selected a consultant, and started the project
• Prepared FTA grant applications for the following activities:
Transit operations in the Grand Island Urbanized area from July 1, 2016 to June 30, 2017
Transit operations in the Grand Island Urbanized area from July 1, 2017 to June 30, 2018
Transit Program Manager position
• Developed a DBE Program and Goal document for the City of Grand Island
• Provided coordination and support with region’s transit services provider
• Completed quarterly TrAMS reports to FTA
• Completed the Local Government Transit Survey for the Statewide Mobility Management project
Grand Island Council Session - 8/22/2017 Page 173 / 219
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• Attended FTA and/or NDOR related meetings such as the Mobility Management Coordinating meeting
• Adopted transit performance measures and targets for asset management
Activity:
• Perform a Regional Transit Needs and Feasibility Study. This study will identify transit needs and
“Ladders of Opportunity”, and how best to address those needs within the MPO study area. At the
conclusion of this study, preferred transit alternatives will be recommended for a five year period.
• Provide administration of planning grants for local transit, including grant preparation and financial and
grant management
• Prepare transit elements for the FY 2019 UPWP and FY 2019-2023 TIP
• Complete and submit quarterly TrAMS reports to FTA
• Provide coordination and support with region’s transit services provider
• Attend relevant trainings, workshops, conferences, webinars, and other educational opportunities that
include; but not limited to:
National Transit Institute
FTA
• Participate in the transit triennial review
End Product:
o Development of a Transition Plan and recommendations with timelines, expected funding and
procurement policies
o Submittal and management of grants
Budget – 480 MPO Program Manger Hours Costs Schedule
Transit Needs Analysis – Support Consultant $ 11,253.12 1st/2nd Quarters
Transit Needs Analysis – Professional Services $125,000.00 1st/2nd Quarters
Grant Administration $ 5,626.56 Ongoing
Transit Elements of UPWP and TIP $ 2,813.28 Ongoing
Transit Services Provider Coordination and Support $ 8,439.84 Ongoing
Other Direct (Training, Travel, Misc.) $ 1,500.00 Ongoing
Total Budget $154,632.80
Element G – Administration/Systems Management
Purpose:
Carry out the administrative duties of the MPO. Activities include organizing meetings, producing agenda,
minutes, committee support, coordination of agencies, and the general administration of the MPO. In addition,
attend various meetings, conferences, workshops and training.
Previous Work:
• Held Policy Board and TAC meetings, including preparing agendas, minutes, and supporting documents
• Attended MPO Annual Coordination meeting and MPO Quarterly Coordination meetings
• Set meeting schedules for the Policy Board and TAC for calendar year 2017
• Held monthly GIAMPO staff meetings, including preparing agendas and supporting documents
• Attended Complete Streets Action Team meetings
• Attended Grand Island Walkability Leadership meetings
• Attended NDOR Freight Advisory Committee meetings
• Attended FHWA-NHI training courses including MAP-21 Transportation Performance Management
Overview (including FAST Act Updates) and Freight & Transportation Logistics
Grand Island Council Session - 8/22/2017 Page 174 / 219
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• Hired the new MPO Program Manager on July 18, 2016
• Established reporting and invoicing practices for the transportation planning program
• Prepared quarterly progress reports and associated reimbursement requests to NDOR
• Provided for office equipment for the MPO staff
Activities:
• Support the Policy Board, TAC, and Bicycle and Pedestrian Advisory Committee (MPO subcommittee)
with meeting packet development, distribution, and other meeting support and administrative duties
• Compile and submit quarterly reimbursement reports to NDOR
• Compile and submit quarterly progress reports to NDOR
• Manage the GIAMPO Funding Streams
• Track the status of UPWP budget and activities
• Attend relevant trainings, workshops, conferences, webinars, and other educational opportunities that
include; but not limited to:
National Highway Institute
FHWA
American Planning Association (APA)
Association of Metropolitan Planning Organizations (AMPO)
Nebraska Chapter of APA annual conference and other workshops
• Prepare for and/or attend relevant transportation-related meetings that include; but not limited to:
GIAMPO staff meetings
MPO Annual Coordination meeting and MPO Quarterly Coordination meetings
NDOR-related meetings
Complete Streets Action Team meetings
Grand Island Walkability Leadership meetings
• Prepare for and/or attend employee-related activities such as performance evaluation, work benefits,
etc.
• Purchase TransCAD technical support and software maintenance for a period of one year
End Product:
o Meeting agendas, minutes, and support documents for Policy Board, TAC, and Bicycle and Pedestrian
Advisory Committee
o Quarterly reimbursement requests and progress reports
o General Administration of the established 3-C Transportation Planning Process for GIAMPO. This
includes attending educational opportunities, transportation-related meetings, and employee-related
activities.
Budget - 485 MPO Program Manager/Admin Staff Hours Costs Schedule
Direct
Prepare Meetings for Policy Board, TAC, and
Bicycle and Pedestrian Advisory Committee $ 5,571.22 Ongoing
Meeting Minutes and Other Documentation $ 4,178.41 Ongoing
Manage Funding Streams and Budget $ 6,964.03 Ongoing
General Administration of GIAMPO $ 11,142.44 Ongoing
$ 27,856.10
Other Direct
Office Supplies, Phone, Advertisement, Misc. $ 2,500.00
Software Maintenance/Support TransCAD $ 1,200.00
Individual and Organizational Membership Fees
Grand Island Council Session - 8/22/2017 Page 175 / 219
15 | Page
with APA, AICP, and AMPO $ 800.00
Training/Conferences/Meetings – registration fees,
travel, lodging, meals, etc.) $ 1,772.61
$ 6,272.61
Total Budget $ 34,128.71
Total UPWP Budget
It is anticipated that the cost of implementing this UPWP for GIAMPO will be $329,761.55, during FY 2018.
Based on the formula funding for MPOs in Nebraska, in FY 2018 GIAMPO is eligible for up to $143,303.00
Federal Highway Planning funds and $27,875.00 Federal Transit Section 5305 funds for staffing and other
expenses. An additional $100,000.00 Federal Transit Section 5307 is programmed for a Transit Needs Analysis.
The City of Grand Island, by agreement, provides at least a 20% match. Total revenue for the MPO planning
program equals $338,972.50.
Grand Island Council Session - 8/22/2017 Page 176 / 219
16 | Page
NE Federal Grand Island Total
80%20%100%
UPWP
Direct Labor - MPO Program Manager 150 5,320.50 4,256.40 1,064.10 5,320.50
Fringe/Indirect - MPO Program Manager 3,471.00 2,776.80 694.20 3,471.00
Other Direct 500.00 400.00 100.00 500.00
Total Unified Planning Work Program $9,291.50 $7,433.20 $1,858.30 $9,291.50
TIP
Direct Labor - MPO Program Manager 170 6,029.90 4,823.92 1,205.98 6,029.90
Fringe/Indirect - MPO Program Manager 3,933.80 3,147.04 786.76 3,933.80
Other Direct 500.00 400.00 100.00 500.00
Total Transportation Improvement Program $10,463.70 $8,370.96 $2,092.74 $10,463.70
PPP
Direct Labor - MPO Program Manager 200 7,094.00 5,675.20 1,418.80 7,094.00
Fringe/Indirect - MPO Program Manager 4,628.00 3,702.40 925.60 4,628.00
Other Direct 2,500.00 2,000.00 500.00 2,500.00
Total Public Participation Plan $14,222.00 $11,377.60 $2,844.40 $14,222.00
Short Range Planning
Direct Labor - MPO Program Manager 120 4,256.40 3,405.12 851.28 4,256.40
Fringe/Indirect - MPO Program Manager 2,776.80 2,221.44 555.36 2,776.80
Other Direct 500.00 400.00 100.00 500.00
Total Short Range Studies $7,533.20 $6,026.56 $1,506.64 $7,533.20
LRTP
Direct Labor - MPO Program Manager 324 11,492.28 9,193.82 2,298.46 11,492.28
Fringe/Indirect - MPO Program Manager 7,497.36 5,997.89 1,499.47 7,497.36
Bike/Ped Master Plan - Outside Consultant Service 80,000.00 64,000.00 16,000.00 80,000.00
Other Direct 500.00 400.00 100.00 500.00
Total Long Range Transportation Plan $99,489.64 $79,591.71 $19,897.93 $99,489.64
Transit Planning
Direct Labor - MPO Program Manager 480 17,025.60 13,620.48 3,405.12 17,025.60
Fringe/Indirect - MPO Program Manager 11,107.20 8,885.76 2,221.44 11,107.20
Transit Needs Analysis - Outside Consultant Service 5307 125,000.00 100,000.00 25,000.00 125,000.00
Other Direct 1,500.00 1,200.00 300.00 1,500.00
Total Transit Planning $154,632.80 $123,706.24 $30,926.56 $154,632.80
Administration/System Management
Direct Labor - MPO Program 460 16,316.20 13,052.96 3,263.24 16,316.20
Fringe/Indirect - MPO Program Manager 10,644.40 8,515.52 2,128.88 10,644.40
Direct Labor - Administrative Assistance 25 709.75 567.80 141.95 709.75
Fringe/Indirect - Administrative Assistance 185.75 148.60 37.15 185.75
Other Direct Office Supplies, Phone, Misc.2,500.00 2,000.00 500.00 2,500.00
Software Maintenance/Support TransCAD 1,200.00 960.00 240.00 1,200.00
Individual and Organizational Membership Fees 800.00 640.00 160.00 800.00
Training/Conferences/Meetings 1,772.61 1,418.09 354.52 1,772.61
Total Administration/System Management $34,128.71 $27,302.97 $6,825.74 $34,128.71
FHWA 2018 Direct Labor FHWA 1449 51,219.03 40,975.22 10,243.81 51,219.03
Fringe/Indirect FHWA 33,137.11 26,509.69 6,627.42 33,137.11
Other Direct (includes Bike/Ped Master Plan - Consultant)90,772.61 72,618.09 18,154.52 90,772.61
FHWA FY 2018 Grand Total FHWA PL UPWP $175,128.75 $140,103.00 $35,025.75 $175,128.75
Category Total
Grand Island Area Metropolitan Planning Organization
DISTRIBUTION OF COSTS BY WORK ELEMENT
FY 2018 UPWP
FY 2018 FEDERAL HIGHWAY ADMINISTRATION (FHWA) PL - PROGRAM COSTS
July 1, 2017 - June 30, 2018
Project Number - TBD, Control Number - TBD, Agreement No. - TBD
Cost Category Est. Work
Hours
Grand Island Council Session - 8/22/2017 Page 177 / 219
17 | Page
FTA 2018 Direct Labor FTA 480 17,025.60 13,620.48 3,405.12 17,025.60
Fringe/Indirect FTA 11,107.20 8,885.76 2,221.44 11,107.20
Other Direct (includes Transit Needs Study - Consultant)126,500.00 101,200.00 25,300.00 126,500.00
FTA FY 2018 Grand Total FTA Section 5305 $154,632.80 $123,706.24 $30,926.56 $154,632.80
NOTES:
Total Highway Planning Federal Highway Planning - FHWA $175,128.75 $140,103.00 $35,025.75 $175,128.75
Total Transit Federal Transit Administration $154,632.80 $123,706.24 $30,926.56 $154,632.80
Total FY 2018 UPWP $329,761.55 $263,809.24 $65,952.31 $329,761.55
FHWA Available Revenue $179,128.75 $143,303.00 $35,825.75 $179,128.75
FTA Available Revenue $34,843.75 $27,875.00 $6,968.75 $34,843.75
FTA Carry Over 5307 $125,000.00 $100,000.00 $25,000.00 $125,000.00
Remaining FHWA Funds $4,000.00 $3,200.00 $800.00 $4,000.00
Remaining FTA Funds $5,210.95 $4,168.76 $1,042.19 $5,210.95
Total Program Funds Remaining $9,210.95 $7,368.76 $1,842.19 $9,210.95
Grand Island Council Session - 8/22/2017 Page 178 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-234
WHEREAS, the Nebraska Department of Transportation has prepared a Planning
Agreement for Fiscal Year 2018 for the City of Grand Island for the purpose of providing partial
funding of Grand Island Area Metropolitan Planning Organization’s (GIAMPO) transportation
planning activities scheduled to be performed commencing July 1, 2017, as outlined in the
Unified Planning Work Program attached to such agreements; and
WHEREAS, the maximum amount of cash support from the State under such
agreement is $22,754.40 (80%) of 49 USC Section 5305 funds for Fiscal Year 2018; and
WHEREAS, the local 20% funds would be the City’s obligation not to exceed
$5,688.60 and can be part of inkind services (staff time & expenses); and
WHEREAS, an agreement with the Nebraska Department of Transportation for
Fiscal Year 2018 is required to proceed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, the agreement with the Nebraska
Department of Transportation for the purpose of providing partial funding of Grand Island Area
Metropolitan Planning Organization’s (GIAMPO) transportation planning activities scheduled to
be performed commencing July 1, 2017, as outlined in the Unified Planning Work Program
attached to such agreement is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute the Planning Agreement for Fiscal Year 2018.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 179 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-16
#2017-235 - Approving Change Order No. 1 (Time Extension) for
North Broadwell Avenue Drainage Project No. 2017-D-3
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 180 / 219
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:August 22, 2017
Subject:Approving Change Order No. 1 (Time Extension) for
North Broadwell Avenue Drainage Project No. 2017-D-3
Presenter(s):John Collins PE, Public Works Director
Background
The Diamond Engineering Company of Grand Island, Nebraska was awarded a
$140,361.50 contract on April 25, 2017, via Resolution No. 2017-127, for North
Broadwell Avenue Drainage Project No. 2017-D-3.
The drainage improvements are located on North Broadwell Avenue between BNSF
Railroad and US Highway 281.
Discussion
Due to a potential conflict with the drainage pipe and water main at the north driveway
into the Veterans Athletic Complex a time extension is being requested on this project.
With fall activities underway at the Veterans Athletic Complex, which require water
service for the restrooms and concession stand, there isn’t a good time prior to September
1, 2017 to relocate the water main. The Diamond Engineering Company will need
approximately 2-3 weeks to lower the water main and perform necessary testing. The
north ball field driveway will be finished up after fall activities have been completed.
Original completion date was set at September 1, 2017, with a request to extend this to
December 15, 2017. There will not be any contract amount modification with this change
order.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
Grand Island Council Session - 8/22/2017 Page 181 / 219
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve extending the completion date
to December 15, 2017, as noted in Change Order No. 1.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 182 / 219
CONTRACT TIME EXTENSION
PROJECT:North Broadwell Avenue Drainage Project No. 2017-D-3
CONTRACTOR:The Diamond Engineering Company
AMOUNT OF CONTRACT: $140,361.50
CONTRACT DATE: April 25, 2017
Notice to Proceed Date -------------------------------------------------May 2, 2017
Original Completion Date -----------------------------------------------September 1, 2017
Revised Completion Date ----------------------------------------------December 15, 2017
The Above Change Order Accepted:
The Diamond Engineering Company
By____________________________________Date_______________________
Approval Recommended:
By______________________________________________Date________________
John Collins PE, Public Works Director/City Engineer
Approved for the City of Grand Island, Nebraska
By____________________________________Date________________________
Mayor
Attest_________________________________
City Clerk
Grand Island Council Session - 8/22/2017 Page 183 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-235
WHEREAS, on April 25, 2017, via Resolution 2017-127, the City of Grand
Island awarded The Diamond Engineering Company of Grand Island, Nebraska the bid in the
amount of $140,361.50 for North Broadwell Avenue Drainage Project No. 2017-D-3; and
WHEREAS, the completion of such project has been delayed due to a potential
conflict with the drainage pipe and water main at the north driveway into the Veterans Athletic
Complex; and
WHEREAS, The Diamond Engineering Company has requested an extension
from September 1, 2017 to December 15, 2017 in order to complete the project; and
WHEREAS, there will not be any contract amount modification with such time
extension; and
WEREAS, the Public Works Department supports such contract extension.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Mayor be, and hereby is,
authorized and directed to execute Change Order No. 1 between the City of Grand Island and
The Diamond Engineering Company of Grand Island, Nebraska to provide the requested time
extension for North Broadwell Avenue Drainage Project No. 2017-D-3.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 184 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-17
#2017-236 - Approving Engineering Consulting Agreement for
13th Street Roadway Improvements; Project No. 2018-P-1
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 185 / 219
Council Agenda Memo
From:Keith Kurz PE, Assistant Public Works Director
Meeting:August 22, 2017
Subject:Approving Engineering Consulting Agreement for 13th
Street Roadway Improvements; Project No. 2018-P-1
Presenter(s):John Collins PE, Public Works Director
Background
Roadway improvements along 13th Street from Moores Creek to North Road, as well as
intersection improvements at 13th Street and North Road are being planned. With a
number of design concepts and potential right-of-way issues to work through, it is desired
to start working through these with an initial conceptual design phase. Public Works
Engineering staff is proposing a three lane curb and gutter roadway section with
associated sidewalk and other miscellaneous improvements. This project also will get
much needed drainage improvements to the 13th and North Road intersection which do
not exist today. This step is needed prior to any roadway improvements on North Road
itself in the future.
On July 10, 2017 the Engineering Division of the Public Works Department advertised
for Engineering Services for 13th Street Roadway Improvements, with eighteen (18)
potential respondents.
Discussion
Five (5) engineering firms submitted qualifications for the engineering services for 13th
Street Roadway Improvements; Project No. 2018-P-1. Alfred Benesch & Company of
Lincoln, Nebraska was selected as the top engineering firm based on the pre-approved
selection criteria.
Firm experience and qualifications on similar work (50%)
Proposed project schedule/approach (40%)
Past experience working with the City of Grand Island Public Works Department
(10%)
Compensation for Alfred Benesch & Company’s services will be provided on a time and
expense basis not to exceed $15,000.00. Amendments will be required in the future for
final engineering design and construction phase services.
Grand Island Council Session - 8/22/2017 Page 186 / 219
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the agreement with Alfred
Benesch & Company of Lincoln, Nebraska, in the amount of $15,000.00.
Sample Motion
Move to approve the resolution.
Grand Island Council Session - 8/22/2017 Page 187 / 219
Purchasing Division of Legal Department
INTEROFFICE MEMORANDUM
Stacy Nonhof, Purchasing Agent
Working Together for a
Better Tomorrow, Today
REQUEST FOR QUALIFICATIONS
FOR
ENGINEERING SERVICES FOR THE PUBLIC WORKS DEPARTMENT
2018 CAPITAL IMPROVEMENT PROJECTS; SELECTED LOCATIONS
RFP DUE DATE:July 25, 2017 at 4:00 p.m.
DEPARTMENT:Public Works
PUBLICATION DATE:July 8, 2017
NO. POTENTIAL BIDDERS:18
SUMMARY OF PROPOSALS RECEIVED
Alfred Benesch & Company Schemmer Architects
Grand Island, NE Lincoln, NE
Black & Veatch JEO Consulting Group, Inc.
Kansas City, MO Wahoo, NE
HDR Miller & Associates
Omaha, NE Kearney, NE
Olsson Associates
Grand Island, NE
cc:John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist.
Marlan Ferguson, City Administrator Renae Griffiths, Finance Director
Stacy Nonhof, Purchasing Agent Keith Kurz, Assist. Public Works Director
P1986
Grand Island Council Session - 8/22/2017 Page 188 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-236
WHEREAS, on July 10, 2017 the Engineering Division of the Public Works
Department advertised for Engineering Services for 13th Street Roadway Improvements; Project
No. 2018-P-1; and
WHEREAS, on July 25, 2017 five (5) engineering firms submitted qualifications
for such services; and
WHEREAS, based on the pre-approved selection criteria Alfred Benesch &
Company of Lincoln, Nebraska was selected as the top engineering firm; and
WHEREAS, the City of Grand Island and Alfred Benesch & Company of
Lincoln, Nebraska wish to enter into an Engineering Services Agreement to provide engineering
consulting services for such project; and
WHEREAS, an amendment will be brought before council at a later date to
address construction phase services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the Engineering Services Agreement
between the City of Grand Island and Alfred Benesch & Company of Lincoln, Nebraska for
engineering services related to 13th Street Roadway Improvements; Project No. 2018-P-1, in the
amount of $15,000.00, is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 189 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item G-18
#2017-237 - Approving Agreement with Clean Community Systems
Staff Contact: Jerry Janulewicz
Grand Island Council Session - 8/22/2017 Page 190 / 219
Council Agenda Memo
From:Jerry Janulewicz, City Attorney
Meeting:August 22, 2017
Subject:Agreement with Grand Island Area Clean Community
System
Presenter(s):Jerry Janulewicz, City Attorney
Background
Grand Island Clean Community System and City Administration are proposing for FY
2017-18 an appropriation of $25,000.00 for services provided by Grand Island Area
Clean Community System (GICCS). Prior to any monies being paid out to GICCS for FY
2017-18, an Agreement is needed to specify the obligations of each party and payment
terms.
Discussion
The City is authorized to establish and provide for the support of any service, facility, or
system required by the Integrated Solid Waste Management Act pursuant to the authority
of Section 13-2021 of the Nebraska Revised Statutes, as amended. The Integrated Solid
Waste Management Act requires the implementation of a solid waste management plan to
provide for a local waste reduction and recycling program. GICCS actively educates the
public on recycling and solid waste and other environmental issues, and provides an
educational resource center on such issues. GICCS proposes a contract with the City to
provide the following services:
1.Develop and print 20,000 utility bill inserts one to two times per year on
environmental issues.
2.Develop and print 20,000 recycling brochures annually, updating recycling
opportunities in Grand Island.
3.Work with local recyclers to identify public misunderstanding of existing recycling
programs.
4.Assist in providing public education to maximize recycling program use and
minimize problems.
5.Foster and support corridor litter controls and beautification groups and
organizations.
6.Provide and maintain information on environmental/recycling issues and concerns.
7.Provide consulting services to implement integrated solid waste plans.
Grand Island Council Session - 8/22/2017 Page 191 / 219
8.Endorse and encourage recycling through educational presentations.
9.Conduct presentations on environmental issues and concerns to school groups, civic
organizations and governmental agencies.
10.Coordinate community clean-ups with the City of Grand Island Solid Waste
Superintendent.
11.Work with the Solid Waste Superintendent to collect and evaluate recycling/diversion
data from local recyclers.
12.Secure grant funding on an annual basis to provide household hazardous waste
collection and disposal services for the citizens of Grand Island.
In consideration of GICCS performing the services provided for in this agreement, the
City agrees to pay the CCS Twenty-Five Thousand and No/100 Dollars ($25,000.00)
annually for a total contract price of Twenty-Five Thousand Dollars and No/100
($25,000.00).
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council approve the Agreement with Grand
Island Area Clean Community System.
Sample Motion
Move to approve Resolution 2017-237.
Grand Island Council Session - 8/22/2017 Page 192 / 219
Grand Island Area Clean Community System
Partnership with the City of Grand Island
DATE: August 22, 2017
TO: Mayor Jensen, members of the City Council, City Administrator Marlan Ferguson
and Citizens of Grand Island.
FROM: L. Denise McGovern-Gallagher, Executive Director
This past fiscal year (October 1, 2016 – September 30, 2017) was again a very busy
year for Clean Community System. We continue with our very aggressive marketing of
the Betty Curtis Household Hazardous Waste facility. Our hours continue to be
Monday-Friday, 8:00 am to 4:30 pm and the first & third Saturday of each month from
8:00 am to Noon. As reported in December of last year, our intake of hazardous waste
was 112,160 pounds for the year. For the period of January thru August 16th we have
already collected 103,429 pounds with 4-1/2 months to go. Of the hazardous waste
collected, we have recycled 27,268 pounds through our Swap Shop so far this year
and 31,767 pounds in 2016.
We have held two (2) electronic recycling days during the past year in addition to
accepting smaller electronic daily. In 2017 we have accepted 56,866 pounds. This
compares to the 31,076 pounds collected the prior year.
Assisting in the safe disposal of hazardous waste we have contracted with Heritage
Environmental out of Kansas City, Missouri. We have also been granted two (2)
Hazardous Waste Grants through Nebraska Environmental Trust and Nebraska
Department of Environmental Quality. These grants help offset payroll, supplies,
operational, and contractual expenses. For 2017 we have been awarded $320,149 for
Household Hazardous Waste and electronics’ recycling.
Our promise to the City of Grand Island does not stop with hazardous waste. To assist
us in marketing our services, we developed a new web site that is user friendly and
informative. We also developed a cohesive brochure that is handed out to community
groups, school age kids, parents, and events. In an effort to reach out to the five
communities we serve, we utilize radio, newspapers, Twitter and Facebook.
We produce two inserts that are mailed to Grand Island residents by way of the monthly
utility bill. For the City-wide Clean-up we had more people sign up this year because of
the summer insert. Thank you! The spring insert focuses on recycling and the
numerous partners we have in Grand Island. These partners do an excellent job
making sure hazardous materials do not end up in our landfill or along our roadside
ditches. Clean Community System contacts them annually to ensure their participation.
We continually seek additional recyclers like Goodwill Industries.
The Litter Clean-up grant we receive from Nebraska Department of Environmental
Quality is our tool for ensuring Grand Island roads and highways remain litter free
Grand Island Council Session - 8/22/2017 Page 193 / 219
throughout the year. This past year we received $39,051 which covers personnel,
operational, and supplies. $7,250 is earmarked just for litter control. One way we
conquer litter is the Grand Island Adopt-A-Road program. We continue to have success
recruiting individuals, community groups, non-profit organizations, and businesses to
commit to two (2) litter clean-ups per year. The first is early in the spring and the other
is during our City-wide Clean-up in August. For the period of October 1, 2016 through
August 22, 2017 we had 2,016 volunteer’s clean-up 123.4 miles of city streets and
highway roads and 299.5 acres of common areas and parks. Of this total, 1,026 were
involved in the City-wide clean-up by cleaning up 73 miles of roads and 207.5 acres.
This grant is instrumental in assisting other communities as well.
To pull together all the different faces of Clean Community System is public education.
Without public education the mission we live by would not succeed. On staff is a full
time Keep America Beautiful Coordinator and for the first time this summer a seasonal
employee to help teach education. The majority of our teaching is done is area school
rooms, but we also participate in area events like: Bear Fair at the City Library, Parks
and Recreation summer fun camps, Nebraska State Fair, Hall County Fair, Rowe Platte
River Safari, Hastings Museum Natural Wonders Class, Girl Scout camps & troops,
Alliance Science Camp, Groundwater Festival, YMCA Summer Fun Club, Hastings
Museum Junior Park Rangers, Hastings High School Science Club, Motor Litter
Awareness Day, Prairie Loft Springfest, CCC Earth Week, and Mall Madness Camp.
Kids & Adults learn about recycling, reuse, and reduction by way of playing games,
story time, and making a fun toy or item from recycled products like a bird feeder. This
past year we had 4,970 youth and 727 adults participate in our programming. Funding
for our Public Education again comes from Nebraska Department of Environmental
Quality. This past year we were granted $65,682.
Clean Community System is fortunate to have a very dedicated staff and board who
truly believes in ensuring central Nebraska is a greener place. Thank you for your
continued support.
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R E S O L U T I O N 2017-237
WHEREAS, the City of Grand Island is authorized to establish and provide for
the support of any service, facility, or system required by the Integrated Solid Waste
Management Act pursuant to the authority of Section 13-2021 of the Nebraska Revised Statutes,
as amended; and
WHEREAS, the Integrated Solid Waste Management Act requires the
implementation of a solid waste management plan to provide for a local waste reduction and
recycling program. Grand Island Clean Community System (GICCS) actively educates the
public on recycling and solid waste and other environmental issues, and provides an educational
resource center on such issues; and
WHEREAS, GICCS proposes a contract with the City to provide the following
services:
1.Develop and print 20,000 utility bill inserts one to two times per year on
environmental issues.
2.Develop and print 20,000 recycling brochures annually, updating recycling
opportunities in Grand Island.
3.Work with local recyclers to identify public misunderstanding of existing
recycling programs.
4.Assist in providing public education to maximize recycling program use and
minimize problems.
5.Foster and support corridor litter controls and beautification groups and
organizations.
6.Provide and maintain information on environmental/recycling issues and
concerns.
7.Provide consulting services to implement integrated solid waste plans.
8.Endorse and encourage recycling through educational presentations.
9.Conduct presentations on environmental issues and concerns to school groups,
civic organizations and governmental agencies.
10.Coordinate community clean-ups with the City of Grand Island Solid Waste
Superintendent.
11.Work with the Solid Waste Superintendent to collect and evaluate
recycling/diversion data from local recyclers.
12.Secure grant funding on an annual basis to provide household hazardous waste
collection and disposal services for the citizens of Grand Island.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the City of Grand Island be, and
hereby is, authorized to enter into the Agreement with Grand Island Area Clean Community
System for services as set forth above for a fee of Twenty-Five Thousand and No/100 Dollars
($25,000.00) annually for a total contract price of Twenty-Five Thousand Dollars and No/100
($25,000.00).
Approved as to Form ¤ ___________
August 16, 2017 ¤ City Attorney
Grand Island Council Session - 8/22/2017 Page 198 / 219
- 2 -
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed
to execute such Agreement on behalf of the City of Grand Island.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 199 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item H-1
Consideration of Request from Rachel Dieken (aka Rachel Senff)
to Allow Privacy Fence in Public Right-of-Way
Staff Contact: John Collins, P.E. - Public Works Director
Grand Island Council Session - 8/22/2017 Page 200 / 219
Council Agenda Memo
From:Keith Kurz PE, Manager of Engineering Services
Meeting:August 22, 2017
Subject:Consideration of Request from Rachel Dieken (aka
Rachel Senff) to Allow Privacy Fence in Public Right-of-
Way
Presenter(s):John Collins PE, Public Works Director
Background
On July 3, 2017 Code Enforcement received complaint of a privacy fence in the public
right-of-way at 2320 W 6th Street, due to causing a sight obstruction for neighboring
property owner leaving their driveway.
On July 6, 2017 Code Enforcement notified property owner of 2320 W 6th Street of City
Code Section 20-11; Obstructing Public Right-of-Way (shown below) violation and
option of either removing the portion of fence in the public right-of-way or applying for a
License Agreement to allow the fence to remain as is.
§20-11. Obstructing Public Right-of-Way
(A) It shall be illegal for any person, corporation or entity to erect, plant, place, or
maintain, fences, hedges, shrubbery, or other natural or man-made objects or structures on any
public right-of-way which interfere with or are hazardous to the City's or the general public's use of
the right-of-way. No such objects may be placed on any public right-of-way without the prior
consent of the City.
(B) When the City discovers any objects on the city right-of-way as described in
Subsection (A) herein, the City will notify the adjacent property owner or tenant that said objects
shall be removed immediately upon giving personal notice or posting the property.
(C) Any objects not removed pursuant to Subsections (A) and (B) herein may be removed
by city personnel and taken to the Grand Island Police Department impoundment facility or such
other facility as the city deems appropriate for storing said objects. If the objects are not claimed by
the owners within thirty days after being placed in storage, then the city may dispose of the property
as it deems appropriate. If said objects are auctioned, the City may retain sufficient funds to pay all
of the expenses of removal from the right-of-way and storage. Any person who has items removed
from the right-of-way by the City shall pay a daily storage fee, the cost of disposal and an
administrative fee of $50.00.
Amended by Ordinance No. 8936, effective 10-13-2004
Property owner notified Code Enforcement that she would be applying for the License
Agreement, which application for was submitted to Public Works Administration on July
6, 2017.
Grand Island Council Session - 8/22/2017 Page 201 / 219
On July 10, 2017, written notification was mailed to property owner of 2320 W 6th Street
of License Agreement application denial; with City Code Section 32-69 referenced which
pertains to Occupancy of Public Right-of-Way.
§32-69. General
(1) It shall be unlawful for any person, as defined in §1-2 of this code, to use, occupy or
obstruct any portion of any street, alley, sidewalk, easement or other public right-of-way or real
estate owned by or under the control of the City of Grand Island without first applying for, securing
and executing a License Agreement and paying the processing fee in accordance with the City of
Grand Island Fee Schedule, which fee shall not be refundable. The procedure for application and
review of a license agreement shall be as follows:
(A) An applicant or their agent shall file an application and a processing fee shall be paid in the
Public Works Department on forms to be provided by the City.
(B) The Public Works Department shall review the information provided on the application and
shall distribute copies of said application to such departments and agencies within the City as may
have an interest in or be affected by the proposed use set out in the application for review, comment
and/or recommendations.
(C) The application for license agreement shall be approved, unless a department or agency of the
City finds that the proposed use violates a federal, state or local statute, regulation, ordinance, code,
rule, regulation or policy or impedes, impairs, diminishes the use of the public land by the City, the
public or other person which has a lawful right to use and/or occupy said lands.
(2) The Public Works Director or his/her designee, upon receipt of comments and/or
recommendations from the aforementioned departments and agencies, may approve, or disapprove,
in whole or in part an application for license agreement. The director or his/her designee may
specify such conditions and terms to be included in the requested license agreement as are necessary
and prudent to protect the interests of the City, public, or any person which has a lawful right to use
and/or occupy said lands. The director shall inform the applicant or their agent in writing of any
decision disapproving in whole or in part the application for license agreement, said decision to be
sent to the address shown on the application.
(3) In the event an application submitted under (1) above is disapproved in whole or in
part, the applicant, within fifteen (15) days of the date of the decision by the Public Works Director
or his/her designee, may request that the application be placed on the agenda at a regular meeting
of the Mayor and City Council for review and final decision. A request for review shall be made in
writing and filed in the Public Works Department, along with the appeal fee set out in the Grand
Island Fee Schedule.
(4) This section shall not apply to personal property which is not affixed or attached to the
real estate except movable buildings or structures.
(5) An owner of an underground lawn sprinkling system encroaching into public Right-of-
Way on any improvement project that is to receive Federal Transportation Funds shall obtain a
license agreement subject to the requirements pursuant to this article.
(i) A processing fee is not required for a license agreement for underground
sprinkling systems encroaching into public Right-of-Way, so long as it is in connection with Federal
Transportation Funded projects.
(6) Underground vault space under public sidewalk on buildings constructed prior to 1972 in
the Downtown Improvement Parking District, as defined in Section 13-1 of the Grand Island City
Code, are maintained solely at the sufferance of the City. The City reserves the authority to require
structural upgrades or removal if in the interest of public safety.
Amended by Ordinance No. 9372, effective 04/03/2012
Amended by Ordinance No. 9391, effective 08/14/2012
Such denial was based on City staff review and non-compliance with Code Section 20-
11; Obstructing Public Right-of-Way. Staff review concluded by allowing the fence to
remain in the public right-of-way the sight distance is obstructed for motor vehicular
traffic.
Grand Island Council Session - 8/22/2017 Page 202 / 219
Discussion
On August 7, 2017, Public Works Administration received an email from Rachel Dieken
requesting an appeal to the license agreement denial and such be placed on the City
Council agenda.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Move to approve
2.Refer the issue to a Committee
3.Postpone the issue to future date
4.Take no action on the issue
Recommendation
City Administration recommends that the Council deny the request as the encroachment
causes sight obstructions for motor vehicular traffic.
Sample Motion
Move to deny the request.
Grand Island Council Session - 8/22/2017 Page 203 / 219
2320 W 6th Street Fence in ROW
Grand Island Council Session - 8/22/2017 Page 204 / 219
Grand Island Council Session - 8/22/2017 Page 205 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item I-1
#2017-238 – Consideration of Reporting Golf Operations in the
General Fund Instead of an Enterprise Fund
Staff Contact: Renae Jimenez
Grand Island Council Session - 8/22/2017 Page 206 / 219
Council Agenda Memo
From:Renae Jimenez, Finance Director
Meeting:August 22, 2017
Subject:Reclassification and inclusion of revenue and expenses of
Golf operations into the General Fund
Presenter(s):Renae Jimenez, Finance Director
Background
The City has handled the operations of the Golf course as an enterprise fund. The rounds
of golf have decreased resulting in decreasing revenues. The general fund has made
transfers to the golf fund to help support its activities. The question has been raised as to
whether or not the golf operations should be reported in the general fund.
Discussion
As noted above, the general fund has made transfers to the golf fund to support it. The
rounds have decreased resulting in decreasing revenue and it’s expected the general fund
will need to support the golf fund again. It has been suggested that if the general fund
continues to support the golf operations via a transfer, then why not just put the
operations into the general fund as it is not raising enough from user fees to support costs
and thus, would not be an enterprise fund.
Alternatives
It appears that the Council has the following alternatives concerning the issue at hand.
The Council may:
1.Approve the resolution reclassifying the golf course operations to the general
fund.
2.Postpone the issue to a future meeting.
3.Take no action.
Grand Island Council Session - 8/22/2017 Page 207 / 219
Recommendation
It is Council’s decision to either approve the reclassification to general fund or leave it as
it is.
Sample Motion
Approve the resolution reclassifying the golf course operations to the general fund.
Grand Island Council Session - 8/22/2017 Page 208 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-238
WHEREAS, the City’s municipal golf course is classified for budget purposes as
an enterprise fund; and
WHEREAS, during the 2017-2018 budget process it was determined that the Golf
Fund no longer functions as an Enterprise Fund due to an imbalance between revenue and
expenses; and
WHEREAS, the City Council will adopt the 2017-2018 Budget at the September
12, 2017 meeting; and
WHEREAS, reclassification and inclusion of the revenue and expenses of the
municipal golf course into the City’s general fund for the 2017-2018 budget would facilitate
budgeting and accounting between general fund and enterprise fund functions.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, as follows:
1.The municipal golf course should be and is hereby reclassified as a general fund
function and obligation for the 2017-2018 Budget.
2.Funds remaining in the enterprise Golf Fund at the conclusion of the City’s 2016-
2017 budget year shall be transferred to the General Fund and allocated to the operation
of the municipal golf course.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 209 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item J-1
Approving Payment of Claims for the Period of August 9, 2017
through August 22, 2017
The Claims for the period of August 9, 2017 through August 22, 2017 for a total amount of
$7,893,813.19. A MOTION is in order.
Staff Contact: Renae Jimenez
Grand Island Council Session - 8/22/2017 Page 210 / 219
City of Grand Island
Tuesday, August 22, 2017
Council Session
Item S-1
#2017-218 - Approval of 2018 Recommended FTEs for the General
Fund
This item was postponed from the August 15, 2017 Special Meeting.
Staff Contact: Marlan Ferguson
Grand Island Council Session - 8/22/2017 Page 211 / 219
2017 2018 2019 2020 2021Beginning Cash13,093,254 10,001,611 11,502,752 12,859,902 13,428,253Revenue35,842,372 37,258,114 38,903,277 39,681,342 40,474,969 Transfers In754,103 765,000 765,000 765,000 765,000 Total Revenue36,596,475 38,023,114 39,668,277 40,446,342 41,239,969 Personnel Services27,721,062 26,906,375 28,386,226 29,947,468 31,594,579 Operating Expense5,748,639 6,071,470 6,071,470 6,071,470 6,071,470 Transfers Out3,535,778 1,935,000 1,935,000 1,935,000 1,935,000 Department Equipment2,165,435 883,000 1,200,000 1,200,000 1,200,000 Debt Pymts517,204 726,129 718,431 724,053 718,349 Total Appropriations39,688,118 36,521,974 38,311,127 39,877,991 41,519,398 Ending Cash10,001,611 11,502,752 12,859,902 13,428,253 13,148,824Current % of Expenses29.9% 34.9% 37.3% 37.3% 34.9%General Fund ProjectionFTE Reduction; Additional Revenue; Including Wheel TaxAdditional revenue, including wheel tax, and FTE reductionGrand IslandCouncil Session - 8/22/2017Page 212 / 219
Administration
Assistant to City Admin., currently vacant
Fire Department
2 Firefighter positions, currently vacant
1 Firefighter position, future retirement
Police Department
Eliminate 2 CSO FTE positions
PLUS
2 Police Officers, currently vacant
1 Police Officer, future retirement
2 PT CSO positions, currently vacant
Library Department
1 Library Assistant II, currently vacant
1 PT Library Page, currently vacant
Parks Department
Eliminate all seasonal workers at Greenhouse
PLUS
1 Maintenance Worker, currently vacant
1 Maintenance Worker, future retirement
50% Reduction in overtime for ALL Departments
Car Rental Occupation Tax, dedicated to Streets Dept.
Footnote: For the 2018 Budget the IT Department removed the AS400 Programmer
Item Dollar Impact
Summary of Major Changes to 2018 Budget
General Fund Personnel
Item Dollar Impact
($281,738)
($356,928)
($95,304)
($149,879)
TOTAL IMPACT ($1,313,859)
General Fund ‐ Other Changes
($80,011)
($350,000)
Other Changes
($150,000)
($98,972)
($300,000)
($300,000)
TOTAL ‐ OTHER CHANGES ($2,098,972)
Reduce total operating/capital equipment/transfers out
budget
Increase in Property Tax
Increase to Gas Franchise Fee
Add Stormwater surcharge
($1,400,000)
TOTAL GENERAL FUND ($3,412,831)
Footnote: For the 2018 Budget the Engineering Department also removed the Public Works Engineer
Grand Island Council Session - 8/22/2017 Page 213 / 219
Org # Position Title 2010 2011 2012 2013 2014 2015 2016 2017 201810011101 AdministrationAssistant to the Administrator111111110City Administrator111111111Receptionist111111111Subtotal33333333210011203Mayor11111111110011204Council Members10 10 10 10 10 10 10 10 1010011301City Clerk11111111110011401 FinanceAccountant111112222Accounting Clerk777776666Accounts Payable Clerk111111111Assistant Finance Director000001111Cashier211111223Customer Service Team Leader000001111Finance Director111111111Finance Operations Supervisor000001111Finance Secretary111111110Finance Temporary Worker/Intern0 0 0.25 0.25 0.25 0.25 0.25 0.25 0.25Meter Reader65.55555555Meter Reader Supervisor111111111Payroll Clerk000001111Payroll Specialist111111111Senior Accountant111110000Senior Accounting Clerk333333333Senior Meter Reader111111111Utility Services Manager111110000Subtotal 27 25.5 25.25 25.25 25.25 27.25 28.25 28.25 28.2510011501 LegalAttorney111111111City Attorney111111111Legal Secretary111111111Subtotal33333333310011701 City Hall BuildingMaintenance Worker I 111111000Maintenance Worker II 111111222Subtotal222222222FTEGrand IslandCouncil Session - 8/22/2017Page 214 / 219
10011801 Human ResourcesHR Benefit & Risk Mgmt. Coordinator001111111HR Director111111111HR Recruiter001111111HR Specialist331111111Subtotal44444444410022001 Building InspectionAdmin Assistant ‐ Building2 2 2.1 2.1 2.1 1.35 1.35 1.35 1.35Building Department Director111111111Building Inspector222222222Electrical Inspector222222222Plans Examiner111111111Plumbing Inspector222222222Subtotal 10 10 10.1 10.1 10.1 9.35 9.35 9.35 9.3510022101 Fire ServicesAdmin Assistant ‐ Fire111111111Fire Captain 15 15 15 12 12 12 12 12 12Fire Chief111111111Fire Division Chiefs444333333Firefighter/EMT24 21 21 21 21 21 21 21 21Firefighter/Paramedic30 27 27 27 27 27 27 27 24Life Safety Inspector000112222Shift Commander000333333Subtotal 75 69 69 69 69 70 70 70 6710022301 PoliceCommunity Service Officers3.136 2.5088 2.5088 4.5088 6.5088 6.5088 6.5088 6.5088 3.50528Crime Analysis000111111Custodian ‐ PT1.25 1.25 1.25 1.25 1.25 1.25 1.25 1.25 1.25Evidence Technician111111222Maintenance Worker II 111111111Office Manager111111111Police Captain333333333Police Chief111111111Police Officer62 60 60 64 69 69 69 69 66Police Records Clerk8 6.6256777777Police Sergeant13 13 13 14 14 14 14 14 14School Crossing Guards4.5500000000Victim Assistance Unit Coordinator111111111Victim Assistance Advocate0000000.20.20.2Subtotal 99.936 91.3838 90.7588 99.7588 106.7588 106.7588 107.9588 107.9588 101.95528Grand IslandCouncil Session - 8/22/2017Page 215 / 219
10022601 Emergency ManagementEmergency Management Coordinator111111111Emergency Management Deputy Director111111111Emergency Management Director111111111Subtotal33333333310022605Public Safety Dispatcher11 10 10 10 10 10 11 11 10.25Senior Public Safety Dispatcher332.522.53333Telecommunicator/EMD00000Subtotal 14 13 12.5 12 12.5 13 14 14 13.2510033001 PW EngineeringAsst PW Director/Mgr. of Engineering Services111111111CADD Operator001111111Civil Engineer Manager100000000Engineer I PW 000001111Engineering Technician ‐ PW332222220Enginerring Technician ‐ Supervisor100000000Senior Engineering Technician ‐ PW000000002GIS Coordinator ‐ PW 0.50.50011111Project Manager011110000Public Works Engineer001111110Seasonal Worker0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75Subtotal 7.25 6.25 6.75 6.75 7.75 7.75 7.75 7.75 6.7510033002 PW AdminAdmin Assistant ‐ Public Works111111111Public Works Director111111111Subtotal222222222210/10033501 Street & Transportation (FY2017 ‐ 210 Fund)Accounting Technician ‐ Streets1 1 0.5 0.5 0.5 0.5 0.5 0.5 0.5Equipment Operator ‐ Streets766555555Maintenance Worker ‐ Streets666666666Seasonal Worker100000000Senior Equipment Operator654555555Senior Maintenance Worker ‐ Streets222222222Street Foreman222222222Street Superintendent111111111Traffic Signal Technician222222222Subtotal 28 25 23.5 23.5 23.5 23.5 23.5 23.5 23.510044001 PlanningAdmin Assistant ‐ Planning1 1 0.9 0.9 0.9 0.7 0.7 0.7 0.7Planning Director111110.80.80.80.8Planning Technician 0.62 0.62 0.62 0.62 0.62 0.62 0.62 0.62 0.62Subtotal 2.62 2.62 2.52 2.52 2.52 2.12 2.12 2.12 2.12Grand IslandCouncil Session - 8/22/2017Page 216 / 219
10044002 CRAAdmin Assistant ‐ Planning0 0 0.1 0.1 0.1 0.2 0.2 0.2 0.2Planning Director000000.20.20.20.2Subtotal 0 0 0.1 0.1 0.1 0.4 0.4 0.4 0.410044301 LibraryCustodian111111111Librarian I & II 433333332Library Assistant Director110000000Library Assistant I & II 14.3595 14.2787 14.2787 14.2787 14.2787 14.2787 15 15 15Library Clerk100000000Library Director111111111Library Page 2.6135 2.2769 2.2769 2.2769 2.2769 2.2769 2.5 2.5 2Library Secretary111111111Maintenance Worker I 111111111Seasonal Worker0.375000000.50.50.5Subtotal 27.348 24.5556 23.5556 23.5556 23.5556 23.5556 25 25 23.510044401 Parks AdminAdmin Assistant ‐ Parks111111111Parks/Recreation Director111111111Subtotal22222222210044403 Parks OperationsGrounds Management Crew Chief111111111Maintenance Worker ‐ Parks10.16 8.58 8.58 8.58 8.58 8.58 9.58 9.58 7.58Parks Maintenance Superintendent111111111Seasonal Workers8.25 6.84 6.14 6.14 6.14 6.24 6.24 6.24 6.24Senior Maintenance Worker ‐ Parks000000000Subtotal 20.41 17.42 16.72 16.72 16.72 16.82 17.82 17.82 15.8210044404 GreenhouseHorticulturist111111111Seasonal Worker100000.40.60.60Subtotal211111.41.61.6110044405 CemeteryCemetery Superintendent111111111Ground Management Crew Chief111111111Maintenance Worker ‐ Cemetery433333333Seasonal Worker2.16 2.43 2.43 2.43 2.43 2.43 2.43 2.43 2.43Subtotal 8.16 7.43 7.43 7.43 7.43 7.43 7.43 7.43 7.43Grand IslandCouncil Session - 8/22/2017Page 217 / 219
10044501 Recreation AdminRecreation Superintendent111111111Recreation Coordinator01110.50.50.50.50.5Seasonal 0.500000000Maintenance Worker0 0.58 0.58 0.58 0.58 0.58 0 0 01.5 2.58 2.58 2.58 2.08 2.08 1.5 1.5 1.510044508Activity Leader0.98 0.69 0.69 0.69 0.69 0.69 0.69 0.69 0.69Playground Program Supervisor0.4 0.69 0.69 0.69 0.69 0.69 0.69 0.69 0.69Subtotal 1.38 1.38 1.38 1.38 1.38 1.38 1.38 1.38 1.3810044511All Children's Theater Seasonal Positions0.12 0.12 0.12 0.12 0.12 0.12 0.12 0.12 0.1210044514All Hershey Track Meet Seasonal Positions0.053 0.053 0.053 0.053 0.053 0.053 0.053 0.053 0.05310044517All Stolley Park Train Positions0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.7510044518Field House Officials0.71 2.77 2.77 2.77 2.77 2.77 2.77 2.77 2.77Recreation Coordinator00000.50.50.51.11.1Subtotal 0.71 2.77 2.77 2.77 3.27 3.27 3.27 3.87 3.8710044513Seasonal Outdoor Flag Football0.12 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.0610044525All Water Park Seasonal Positions16.14 16.14 16.14 16.14 16.14 16.14 16.14 16.14 16.14Maintenance Worker0.84 0.84 0.84 0.84 0.84 0.84 0.42 0.42 0.42Recreation Coordinator0000000.30.30.3Subtotal 16.98 16.98 16.98 16.98 16.98 16.98 16.86 16.86 16.8610044526All Lincoln Pool Seasonal Positions1.86 1.86 1.86 1.86 1.86 1.86 1.86 1.86 1.86Recreation Coordinator0000000.10.10.1Subtotal 1.86 1.86 1.86 1.86 1.86 1.86 1.96 1.96 1.9610044601 Public InformationPublic Information Officer1 0.85 0.85 0.85 0.85 0.85 1 1 1Audio‐Video Tech111111111Subtotal 2 1.85 1.85 1.85 1.85 1.85 2 2 210044801 Heartland Public Shooting ParkSeasonal Workers/Customer Service Rep2.522222222Shooting Range Operator111112222Shooting Range Superintendent111111111Subtotal 4.544445555Total382.697 356.5624 352.5874 361.0874 369.5874 373.7374 379.1318 379.7318 363.8782815.853522018 ReductionGrand IslandCouncil Session - 8/22/2017Page 218 / 219
Approved as to Form ¤ ___________
August 18, 2017 ¤ City Attorney
R E S O L U T I O N 2017-218
WHEREAS, the 2017-2018 budget process includes requests for decrease to the
full time equivalents (FTEs) positions in the General Fund; and
WHEREAS, the City Council will adopt the 2017-2018 Budget at the September
12, 2017 meeting; and
WHEREAS, the FTE positions are incorporated into the Fiscal Year 2017-2018
Budget revenue numbers; and
WHEREAS, it is recommended that the total FTE positions approved for the
General Fund be decreased by 15.85352 resulting in a decrease of $963,859 to the estimated
2018 total cost and budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL
OF THE CITY OF GRAND ISLAND, NEBRASKA, that the General Fund FTE’s for the 2017-
2018 Budget year should be and is hereby established and fixed at 363.87828 FTE’s.
- - -
Adopted by the City Council of the City of Grand Island, Nebraska, August 22, 2017.
_______________________________________
Jeremy L. Jensen, Mayor
Attest:
_______________________________________
RaNae Edwards, City Clerk
Grand Island Council Session - 8/22/2017 Page 219 / 219